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cp12-27-1977 cyl/11y� HUTCH INSON CITY CALENDAR WEEK OF December 25 TO December 31 1977 WEDNESDAY SUNDAY CHRISTMAS DAY THURSDAY MONDAY TUESDAY City Hall is closed for Christmas Holiday FRIDAY 7:30 P.M. - City Council Meeting at City Hall SATURDAY NEW YEAR'S EVE HAPPY NEW YEAR:: ADMINISTRATIVE = = dffiwlffillbmm6k UPDATE DECEMBER 27, 1977 CITY OF HUTCHINSON ISSUE NO. 20 SHADE TREE PROGRAM - YEAR END RESULTS The year end results for reimbursement of the sanitation expenses for Dutch Elm are as follows: Number of Property Owners 49 Number of Trees 114 Total Cost $14,634 Amount of City Payments $ 5,430 This closes out all requests for reimbursement for expenses incurred in calendar year 1977. Only one outstanding claim remains, that of Mr. W. A. Helland (see Agenda Item 5-b.). CERTIFICATE OF ACHIEVEMENT AWARD Ken Merrill and Gary Plotz received a Certificate of Achievement Award for successful com- pletion of a semester of studies at Anoka -Ramsey College in municipal accounting. COMPUTERIZED FINANCIAL SYSTEM BEGINS IN JANUARY During this month Ken and Roberta have been preparing the input for our computerized finan- cial system. The system will begin operations in January, and the system will automatically produce the accounts payable checks for the general fund and water and sewer fund. The system will also merge the personnel cost computations and reporting into the overall financial system. More detailed and refined financial breakdowns will be available to staff and the Council. Perhaps at our January Workshop we can review the reports available. ANDERSON, LIESER & THORSEN ANNOUNCES SPLIT Our auditing firm has announced that the partners are separating and forming two account- ing firms. The municipal clients will continue to receive services under the name "Thorsen, Campbell, Rolando and Lehne." ADMINISTRATIVE UPDATE December 27, 1977 Page 2 CETA SUMMARY In our request for further CETA funding from Region 6-E, we are to summarize the accomplish- ments of the past year that are attributable to our 1977 CETA grant. The summary, as writ- ten by Hazel Sitz, is as follows.- The ollows: The City of Hutchinson received funding for a "Multi -Project Plan" in July, 1977. Accom- plishments as a result of this funding have been substantial. They can be broken down into four specific areas which were defined in the original request. 1. Crime Prevention and Control The Police Department secured a full-time law enforcement aide who has been engaged in promoting Operation ID within the City. The project has been well publicized in the community and has received an outstanding reception from citizens. Labeling of personal property and recording of ownership as a deterrent to theft continues at this time. At present, there is about 20% participation in Operation ID locally. There is only one other city in Minnesota with a higher participation rate, and that is a subur- ban community with two full-time crime prevention officers. Our current request for funding includes an extension of this project for several more months. 2. Qapital Improvement: Meter Installation The addition of one member to the meter installation crew in the City Water Department resulted in a 30% increase over the projected rate of installation of water meters and outside reading devices during the past season. This is a long range project which will require several more years in order to convert all water meters in the city for out- side reading, a convenience to all residents which also results in greater efficiency and economy in utilities service, and our current request includes extending this project for another season. 3. Capital Improvement: Engineering Assistance The addition of a well-trained engineering technician on the engineering crew resulted in an improvement in the quality of field work and an acceleration of construction proj- ects during this construction season. Since the end of the outside construction season, this technician has been engaged in preparation of plans for future projects. Because of his ability, this employee has been approved for permanent employment at the comple- tion of the project grant. 4. Community Improvement A new Civic Arena was opened in our community during the past year. Since its opening, it has had a full schedule of skating and hockey activities. Average daily participation ADMINISTRATIVE UPDATE December 270 1477 Page 3 in activities is around 350 persons, mostly in organized activities. About 75% of these participants are children and youth, 25% adult. In addition, approximately 100 spectators daily use this facility. The custodial and maintenance assistance provided by the project grant has been an essential part of the operation of this community facility. AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 27, 1977 fl. Call meeting to order - 7:30 P.M. ,12. Invocation - Reverend John H. Longley /3. Consideration of Minutes dated December 13, 1977 and Special Meeting dated December 15, 1977 Action - Motion to approve - Motion to approve as amended ,/4. Public Hearing (a) None 5. Communications, Requests and Petitions v/(a) Consideration of Request by Downtown Standard Station for Restriction on Parking Space Action - v'(b) Consideration of Mr. W. A. Helland's Request for Dutch Elm Reimbursement Action - Motion to reject - Motion to approve '✓(c) Consideration of Request for Marlow Priebe to Attend City Engineers Association of Minnesota Annual Conference on January 12 & 13, 1978 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ✓(a) Resolution No. 6061 - Transferring $10,000 from Liquor Store Fund to General Fund Action - Motion to reject - Motion to waive reading and adopt resolution 7. Reports of Officers, Boards and Commissions ✓(a) Minutes of Hutchinson Community Hospital Executive Committee dated November 15, 1977 and Regular Board of Directors Meeting dated Novem- ber 15, 1977 Action - Order by Mayor received for filing Council Agenda December 27, 1977 ✓(b) Minutes of Park and Recreation Board dated December 14, 1977 Action - Order by Mayor received for filing ✓8. Unfinished Business None 9. New Business v/(a) Consideration of Work Study and Related Wage Rates in Recreation Action - Motion to reject - Motion to approve new wage rates ,Xb) Consideration of Roster of New Relief Drivers for Hutchmobile Action - Motion to approve - Motion to reject �/(c) Consideration of Request for Conditional Use Permit Submitted by Delmar Pittman and Donald Dressel with unfavorable recommendation of Planning Commission Action - Motion to reject - Motion to approve ✓(d) Consideration of Request to Rezone Area from I-1 and C-2 to I/C-1 District with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for January 10, 1978 V/(e) Consideration of Request for Preliminary and Final Plat - Solar Addition Submitted by Mark Fratzke and Larry Sharpe with favorable recommendation of Planning Commission contingent upon reviewal of Parks and Playground Contribution Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6062 f) Consideration of Request for Conditional Use Permit Submitted by A & B Electric with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6064 ,Xgr) Consideration of Request for Preliminary and Final Plat - Second Addition to Southside Terrace with favorable recommendation of Planning Commission contingent upon reviewal of Parks and Playground Contribution Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6063 f(h) Consideration of Maintenance Repair for Well No. 6 Action - Motion to approve repair - Motion to reject -2- Council Agenda December 27, 1977 ,/(i) Consideration of Hiring Warming House Attendants Action - Motion to approve - Motion to reject %/(j) Consideration of Hiring Temporary Employees for Civic Arena Action - Motion to approve - Motion to reject w(k) Consideration of Entering into Studies Contract with TKDA & Associates Action - Motion to reject - Motion to Enter Into Contract with TKDA & Associates Al) Consideration of Entering Into Planning Studies Contract with CRS & Associates Action - Motion to reject - Motion to Enter Into Contract with CRS & Associates J(m) Consideration of Adoption of 1978 Pay Plan with Certain Alignments Action - Motion to reject - Motion to waive reading and adopt Resolution No. 6065 10. Miscellaneous (a) Communications from Clerk -Administrative Assistant 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 27, 1977 6. Resolutions and Ordinances ✓(b) Resolution No. 6066 - Transferring $95,000 from Bond of 1977 Fund to General Fund Action - Motion to reject - Motion to waive reading and adopt 40 Resolution No. 6067 - Transferring $14,775.20 from Bridge Construction Fund to General Fund Action - Motion to reject - Motion to waive reading and adopt 9. New Business ,v(n) Consideration of Entering Into Maintenance Agreement for Offset Equipment with Key Business Products, Inc. Action - Motion to reject - Motion to enter into contract 4o) Consideration of Delinquent Water and Sewer Accounts Action - Motion to reject - Motion to authorize extension of pay period - Motion to authorize discontinuance of service MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 13, 1977 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M., with the following members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson, in addition to Mayor Black. Absent: None. Also present were: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and Acting City Attorney John Keefe. Alderman B. Peterson left the meeting at 9:25 P.M. 2. INVOCATION The invocation was given by the Reverend John H. Longley of the First Congrega- tional United Church of Christ. 3. MINUTES On a motion by Alderman Westlund, seconded by Alderman B. Peterson, the minutes of the Regular Meeting of November 22, 1977 and Special Meeting of November 30, 1977 were unanimously approved. 4. PUBLIC HEARINGS (a) 7:30 P.M. - 1978 IMPROVEMENT PROJECTS 1. 1978 IMPROVEMENT PROJECT (78-02) Mayor Black opened the Public Hearing at 7:35 P.M. by reading Publi- cation No. 2010, Notice of Hearing, Project 78-02. City Engineer/Public Works Director Priebe reported that the 78-02 project is for an improvement of curb and gutter, bituminous surfacing and sidewalk on Rolling Oaks Service Drive in Rolling Oaks Addition. He explained that this roadway has been delayed, but this year there has been considerable development in this area. The estimated cost is $26.50 per trunk foot for a total of $195,000 for curb and gutter, bituminous surfacing and sidewalk. Mayor Black asked if there was anyone present who wished to be heard. There was no response. 2. 1978 IMPROVEMENT PROJECT (78-03) Mayor Black read Publication No. 2011, Notice of Hearing, Project 78-03, for improvement of storm sewer and appurtenances for the following areas: J. Council Minutes December 13, 1977 a) Southeasterly Drainage District Outlet b) School Road and T.H. 7 West Drainage System c) Loren's Third Addition Drainage System d) Shady Ridge Road Area Drainage System City Engineer/Public Works Director Priebe commented on recent prob- lems in this area and explained that the initial problem goes back to when Highway 15 was built at its present location. The storm sewer line that was built has been added on to so that the outlet line is under -sized, which causes flooding. This project proposes to build a new storm sewer line from Fifth and Adams to the river by one of two routes which will be determined following a study of the least expensive method. The estimated cost of the 1978 Improvement Project (78-03) is $520,000. Mayor Black opened the hearing to the public and asked if there was anyone present wishing to be heard. The €ollowing were present and made inquiries regarding Project 78-03: a) Unidentified Lady Asked about Oakland Avenue which had storm sewers put in before the streets were torn up. Mayor Black explained that the outlet is not adequate to take care of the water so the line will need to be redone down to the river. Gayle Wick Raised question regarding problem area on Erie Street and commented this is not in- cluded in the assessment. City Engineer/Public Works Director Priebe explained that this improvement project would not take in this area. Only those affected will be notified. John Reynolds Commented that he is still paying for a storm sewer assessment in his area. Wondered if this project would be called Assessment Storm Sewer II. City Engineer/Public Works Director Priebe remarked that usually they try to divide lateral and trunk so that some areas are assessed for lateral and others trunk. The estimated cost for the Southeasterly Drainge District Outlet is $164,100. -2- Council Minutes December 13, 1977 b) City Engineer/Public Works Director Priebe presented a map of the land to be included in the School Road and T.H. 7 West Drainage System. The estimated cost of this project is $173,500, and the cost will be broken up into trunk line and lateral line. Some parties will be billed for both costs. The trunk line cost is approximately 4-1/21 a foot and the lateral cost approximately 3-1/2(,1 a foot. John Miller Commented that some of his property is on School Road North. Feels the City should share some of the cost of drainage on park land. Elevation of road enters into the situation. Mr. Priebe responded that some of the cost will be shared by the Park Department. Not all the field elevation tests have been com- pleted. Robert E. Carney Asked about assessment if only part of property is involved. Wouldn't this increase the cost. Mayor Black replied with an explanation of how the assessment would be made according to drainage and total area being served by this district. Mike Van Ort Commented that they have no problems with drainage. Wondered why this area is being included. Mayor Black responded that high land is in- cluded as well as low land inasmuch as the water drains from high land to lower land and creates problems. Therefore, the entire district has to be treated. Mr. Priebe commented that the present drain- age is going into a highway ditch. The new system will drain the water into a pipe. c) City Engineer/Public Works Director Priebe explained that Loren's Third Addition is a new subdivision in the City. The total esti- mated cost for a Drainage System in this area will be $20,500. Mayor Black asked if there was anyone present wishing to comment on this phase of Project 78-03. No one responded. -3- Council Minutes December 13, 1977 d) City Engineer/Public Works Director Priebe presented a map of the area to be involved in the project for Shady Ridge Road Area Drain- age System. He foresees a need to finalize construction of the road- way. The only underground construction not completed is the storm sewer. The estimated cost for the Drainage System would be ft. per foot for full assessment for a total of $161,900. Jim McClure Inquired if there is a real need for the storm sewer or if it is for future use. Asked for a,specific reference to problem areas of water build-up. Asked the possi- bility of putting in curb and gutter and storm sewer all at the same time. City Engineer/Public Works Director Priebe responded that there is a need for the storm sewer now, and there are problems in the area. Furthermore, a City street cannot be put in without proper drainage. Robert E. Carney Asked if there have been any requests for improvements of street and sewer. Wanted to know what City requirement means. Mr. Priebe responded that the City require- ment includes this improvement as part of the Subdivision Agreement. The projects are done in stages to keep the cost down. Don Glas Inquired as to possibility of storm sewer now and possible street and curb and gutter with short lip. Mr. Priebe commented that it is difficult to find someone to put in short lip curbs. Also, they are not as satisfactory. Steve Davison Asked about trunk line. How is it assessed if land is not developed. City Engineer/Public Works Director Priebe reported that undeveloped land would be de- ferred until it is developed. Floyd Clark Asked if there is any time limit between when the storm sewer and curb and gutter are to be put in. Asked if it could be deferred for a few more years. -4- COtincil Minurnc DecPmbs 1 1, 1977 Floyd Clark (Cont.) Asked if there would be any problems in try- ing to put in a storm sewer on Shady Ridge Road when it has been a county highway for so many years. The drainage has been by ditches. Mr. Priebe reported that no time schedule has been established. The platted areas may take up to 10 years to be developed. A num- ber of roads may be done at one time. He further commented that he does not recommend continuing to patch the roadway. Robert E. Carney Commented that the residents in this area do not want a highly developed street. The pres- ent conditions help to cut down the speed of traffic. Asked if it wouldn't be more bene- ficial to put in these improvements when the residents want them. City Engineer/Public Works Director Priebe commented that this area does not have proper drainage at present. Before a roadway can be built, it will be necessary to put in storm sewers in the Shady Ridge Road Area. John Miller Commented that some of the people were at the Council meeting two years ago and pointed out that the ditches have served quite well. He feels the project should be deferred. 3. 1978 IMPROVEMENT PROJECT (78-04) Mayor Black read Publication No. 2012, Notice of Hearing, Project 78-04, for improvements of sanitary sewer, watermain and appurten- ances for the following areas: a) T.H. East from L & P to East City Limits b) Extension to Clifton Heights c) Extension in Loren's Third Addition d) School Road from Robert's Road to McDonald Drive City Engineer/Public Works Director Priebe reported that the total estimated cost for Project 78-04 is $254,800. a) Mr. Priebe explained that the improvement of T.H. East from L & P to East City Limits is part of the commitment made to the State -5- Council Minutes December 13, 1977 of Minnesota on annexation last year as well as at request of some of the property owners annexed. It is proposed to extend the water line. The estimated cost of T.H. East from L & P to East City Limits for sanitary sewer, watermain and appurtenances is $110,000. When asked by Mayor Black if there was anyone present wishing to be heard regarding this project, there was no response. b) Mr. Priebe commented that the project for Extension to Clifton Heights was under the same commitment to the State. The esti- mated cost for Extension to Clifton Heights for sanitary sewer, watermain and appurtenances is $110,800. There was no response to Mayor Black's inquiry if anyone wished to be heard. c) Loren's Third Addition is located west of the Civic Arena, and the estimated cost for extension of sanitary sewer, watermain and appurtenances is $10,000. No one responded to the inquiry if anyone wished to be heard. d) The extension of School Road from Robert's Road to McDonald Drive is for a water main only and part of a City trunk system. The estimated cost is $24,000. Mayor Black asked if there were any comments or questions. No one responded. Mayor Black commented that the questions, comments and suggestions received would be taken into consideration when the Council makes a decision on these various improvement projects. All of the proposed projects will not be completed this year because of cost. There being no one else present wishing to be heard regarding Projects 78-02, 78-03, and 78-04, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to close the hearing at 8:30 P.M. Motion car- ried unanimously. After discussion, it was moved by Alderman Haag, seconded by Alder- man K. Peterson, to approve the 1978 Improvement Projects, with the deletion of Extension to Clifton Heights and School Road from Roberts Road to McDonald Drive, both in the 78-04 Project, and to waive read- ing and adopt Resolutions 6058, 6059, and 6060 entitled Resolution Ordering Improvement and Preparation of Plans. Motion carried unani- mously. 201! Council Minutes December 13, 1977 (b) 8:30 P.M. - PUBLIC HEARING (1) CONSIDERATION OF STATE BUILDING CODE FOR TWO-MILE RADIUS Mayor Black called the public hearing to order at 8:30 P.M. and read Publication No. 2013, Notice of Hearing, State Building Code for Two -Mile Radius. He then proceeded to read a copy of a letter sent to Messrs. Richard L. Brubacher, Edwin Homan, Jr., Clarence E. Schultz, W. L. Wright, Lawrence Wendorff, E. P. Gensmer, and Royal Knutson concerning the hearing set for December 13, 1977. Mayor Black presented background information leading up to the present State Building Code for a two-mile radius, which will be effective July 1, 1978. After that date all residential and business struc- tures will be covered by the Minnesota State Building Code. A muni- cipality under this Act has the right to enforce the Code within a two-mile radius of the City limits. He feels it is the City's duty and obligation to enforce the Code in the area. Mayor Black asked for comments from the audience. Robert Anderson Inquired if City intends to use the option or only the designated areas. Mayor Black responded that the City plans to use the two-mile radius. Any platting with- in the two-mile limit would require approval from the Council. The building code enforce- ment and platting only are under City juris- diction. The Code will be the same. Unidentified Man Inquired if someone from the county or City would come out to do the inspection in the two-mile radius. Mayor Black answered that the City's Build- ing Inspector would be the inspector for this area. Ernie Bullert Reported that the County Board is aware of this new Building Code Statute and is opposed to the City of Hutchinson taking over this two-mile radius. This would reduce the size of area between towns. It will also be con- fusing for people in townships to know which inspector to contact, city or county. Commented that he had attended three meet- ings and has full information so it should ME Council Minutes December 13, 1977 not be inferred that the county is not meeting its obligations. Howard Christensen Asked if this Code would include two miles beyond Kable's. Wanted to know why the City wants to adopt this Code. Thinks it will cost the people more if the City adopts the Code. Mayor Black replied that it is cheaper for the City than county to do inspections two miles outside the city limits. John Kruse Asked if the City would be moving out to his area. Wondered if the City thought it could handle these matters better than the farmers. Mayor Black responded that he had received no word from the county as to what they plan- ned to do on this matter. Arland J. Bebensee Asked what basis City thinks it can do in- specting cheaper than the county. Wanted to know what fee the City will charge as compared to the county fee. Commented on a new house he had recently visited and felt the inspection was poorly done and not adequate. Mayor Black responded that the City has two full-time inspectors to do inspections. The City fees are according to the State Code. The county inspector would have to travel a distance to do inspections. Lawrence Fiecke Asked if the inspectors do a thorough job of inspecting or just write out inspection slips. Levi Tupa Feels one municipality is trying to tell an- other municipality what to do. If an inspec- tor is needed, he should be hired by the county as assessors are. ■!0 Council Minutes December 13, 1977 Bob Fratsky Howard Johnson Ed Gensmer Cliff Popp Mayor Black commented that the law requires the municipality to be responsible for this two-mile radius area. Commented that the two-mile radius is going to be difficult to determine inasmuch as no boundaries go in straight lines. Thought the City could drop their responsi- bility since this area will be taken care of by the county. Inquired if it is mandatory to go to a two- mile radius. Feels the City should confine its jurisdic- tion within the city limits of Hutchinson. It was moved by Alderman Westlund, seconded by Alderman B. Peterson, to close the hearing at 9:05 P.M. Motion carried unanimously. Mayor Black remarked that upon consideration of the response received from the public, he withdraws his recommendation of enforcement of the Two -Mile Radius Code. The Council conferred with this decision. It was moved by Alderman K. Peterson, seconded by Alderman Haag, to withdraw from further consideration enforcement of the State Building Code for Two -Mile Radius. Motion carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR APPLICATION FOR CHRISTMAS TREE SALES PERMIT: 1. CHARLES E. PULKRABEK 2. AL PATRIAS After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man B. Peterson, to approve the applications for Christmas Tree Sales Per- mit and issue appropriate permit. Motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT BY: 1. H. H. LEPEL (7 EAST REALTY) 2. HOWARD TELECKY 3. CURTIS W. PAULSEN After discussion, it was moved by Alderman B. Peterson, seconded by Alder- man K. Peterson, to approve the applications and issue Snow Removal Per- mits. Motion carried unanimously. Council Minutes December 13, 1977 (c) CONSIDERATION OF REQUEST TO ATTEND AUDIT WORKSHOP ON DECEMBER 14, 1977 BY KENNETH MERRILL After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the request of Kenneth Merrill to attend an Audit Workshop on December 14, 1977. Motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR STREET LIGHTS ON SOUTH GRADE ROAD AND NEAL NEAR SOUTH DALE APARTMENTS Following discussion, it was moved by Alderman Haag, seconded by Alder- man K. Peterson, to refer this request for street lights to the Utilities Commission for review and recommendation of cost. Motion carried unani- mously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6052 - RESOLUTION ESTABLISHING PARKING REGULATIONS AT HUTCHINSON CIVIC ARENA After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to waive reading and adopt Resolution No. 6052 entitled Resolu- tion Establishing Parking Regulations at Hutchinson Civic Arena. Motion carried unanimously. (b) RESOLUTION NO. 6051 - RESOLUTION AUTHORIZING CITY TO CONTINUE PARTICIPA- TION IN THE STATE CRIMINAL JUSTICE DATACOMMUNICATIONS NETWORK AGREEMENT After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to waive reading and adopt Resolution No. 6051 entitled Reso- lution Authorizing City to Continue Participation in the State Criminal Justice Datacommunications Network Agreement. Motion carried unanimously. (c) RESOLUTION NO. 6053 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to waive reading and adopt Resolution No. 6053 entitled Reso- lution Authorizing Release of Securities to Citizens Bank & Trust Co. of Hutchinson, Minnesota. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - NOVEMBER, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. -10- s Council Minutes December 13, 1977 (b) MONTHLY FINANCIAL REPORT - NOVEMBER, 1977 There being no discussion, the report was ordered by the Mayor to be received for filing. (c) MINUTES OF SPECIAL MEETING OF HUTCHINSON PLANNING COMMISSION DATED NOVEMBER 22, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF HUTCHINSON COMMUNITY CENTER BOARD DATED DECEMBER 1, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF DOWNTOWN DEVELOPMENT COMMITTEE DATED NOVEMBER 30, 1977 AND DECEMBER 6, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (f) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED NOVEMBER 17, 1977 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ELECTION PROCEDURES (DEFERRED NOVEMBER 22, 1977) Mayor Black gave a summary of the election procedures and suggested ap- pointing one person to be responsible for the city election on an hourly basis and a clerk on an hourly basis. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the proposed election procedures. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF PROPOSAL TO PURCHASE SNOWMOBILE FOR POLICE, FIRE AND CIVIL DEFENSE EMERGENCIES In a memorandum from Chief of Police O'Borsky, he states that several individuals and groups have contributed money toward the purchase of a snowmobile to be used by the Police, Fire and Civil Defense groups. The -11- Council Minutes December 13, 1977 total cost to the City would be $200, and there are funds in the budget to cover this expense. It is Chief of Police O'Borsky's recommendation that the Council approve this purchase. After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the purchase of a new snowmobile equipped for police purposes at a cost of $200 to the City. Motion carried unanimously. (b) CONSIDERATION OF EXTENSION OF TOWING, STORAGE AND IMPOUNDING CONTRACT (PLOWMAN'S INC.) Following discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to approve extension of the contract with Plowman's Inc. for Car Impounding for a two-year period ending November 30, 1979, and waive reading and adopt Resolution No. 6055 entitled Resolution Extend- ing Car Impounding Contract with Plowman's Inc. Motion carried unanimously. (c) CONSIDERATION OF REGULATIONS ON FACILITIES AND EQUIPMENT OF OLD ARMORY AND CITY HALL After considerable discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to approve the policy of Regulations on Facilities and Equipment of Old Armory and City Hall with the two recommended revi- sions to be effective January 1, 1978, and to waive reading and adopt Resolution No. 6057 entitled Resolution Adopting Regulations on Facili- ties and Equipment of Old Armory and City Hall. Motion carried unani- mously. (d) CONSIDERATION OF OFFICE RENTAL CONTRACT FOR STATE EMPLOYMENT OFFICE The State of Minnesota has submitted Lease No. 5602 for renewal of the contract for office space at 34 Franklin Street South for a period of one year, ending October 31, 1978 at $100 per month. After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Westlund, to approve the renewal of the office rental contract for the State Employment Office located at 34 Franklin Street South for a one year period, and to waive reading and adopt Resolution No. 6056 entitled Reso- lution Authorizing Lease Agreement with State of Minnesota, Department of Employment Services for Building at 34 Franklin Street South. Motion carried unanimously. (e) CONSIDERATION OF ESTABLISHING DATE AND TIME FOR SPECIAL ORGANIZATIONAL MEETING OF CITY COUNCIL Mayor Black informed the Council that the City Charter calls for a special meeting of the City Council on the first working day of the new year fol- lowing an election year. He, therefore, recommended holding an organiza- tional meeting on January 3, 1978 at 7:30 P.M. -12- Council Minutes December 13, 1977 It was moved by Alderman K. Peterson, seconded by Alderman Haag, to schedule the special organizational meeting of the City Council for January 3, 1978 at 7:30 P.M. in City Hall. The motion carried unanimously. (f) CONSIDERATION OF APPOINTMENT OF FIRE INSPECTOR Alderman K. Peterson reported that four candidates had been interviewed for the full-time position of Fire Inspector. One of the requirements was two years of fire fighting experience. Two of the candidates had no experience while the other two are members of the Fire Department and have had considerable experience. Mr. Lloyd Schlueter, newly elected Fire Chief, requested the City Council make the final choice for a Fire In- spector. The consensus of the interviewing committee was that George Field was the most qualified of the four candidates for the position of Fire Inspector, and it is the recommendation of Alderman K. Peterson that the Council approve George Field's appointment. Alderman Westlund requested that the appointment of Fire Inspector be delayed until the special meeting of the Council on December 15, 1977 at which time they will be discussing salary increases for Department Heads. Following discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to defer the appointment of Fire Inspector to the Thursday, December 15, 1977 meeting of the Council. Motion carried unanimously. (g) CONSIDERATION OF PROPERTY FOR SALE AT FIRST AVENUE SOUTHEAST AND ERIE STREET City Engineer/Public Works Director Priebe presented a map showing the location of the property for sale at First Avenue Southeast and Erie Street. It is in the flood fringe area, and the selling price is $9,000 which includes an old structure on the property that has no City services. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to refer the purchase of this property to the Park Board for their review and recommendation. Motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR CIGARETTE AND POPCORN STAND LICENSE APPLICATIONS It was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the list of applicants for cigarette and popcorn stand licenses and to issue said licenses. Motion carried unanimously. (i) CONSIDERATION OF MAYOR AND CITY CLERK E14TERING INTO CONTRACT WITH DEPARTMENT OF TRANSPORTATION FOR HUTCHMOBILE SERVICE -13- Q Council Minutes December 13, 1977 Administrative Assistant Plotz reported that a verbal agreement had been received for extension of the grant from the Department of Trans- portation, but they have requested adoption of a Resolution from the City stating a commitment on our part to fund a portion of the funds up to a maximum amount of $13,985. The funds are available for the second year funding. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve entering into a contract with the State of Transpor- tation Department and to waive reading and adopt Resolution No. 6054 en- titled Resolution Authorizing Entering into Contract with State Depart- ment of Transportation for Hutchmobile Service. Motion carried unani- mously. (j) CONSIDERATION OF HIRING PART-TIME TEMPORARY EMPLOYEE FOR MOTOR VEHICLE DEPARTMENT The Motor Vehicle Department has requested a temporary part-time employee to help in the office from November 15, 1977 to January 10, 1978 for 20 hours a week._ Mrs. Virgene (Wendorff) Joecks has been recommended for the position since she has had previous experience in the department. After discussion, it was moved by Alderman Westlund, seconded by Alder- man Haag, to approve the employment of Virgene Joecks as a temporary, part-time employee in the Motor Vehicle Department. Motion carried unani- mously. (k) CONSIDERATION OF REQUEST OF RECREATION DEPARTMENT FOR WARMING HOUSE ATTENDANT HOURS After a review of the warming house hours at the Elementary School and North Jaycee Park, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to approve the warming house hours of the Recreation Department. Motion carried unanimously. (1) CONSIDERATION OF PROPOSED 1978 LIQUOR STORE BUDGET After discussion, it was moved by Alderman Westlund, seconded by Alder- man K. Peterson, to approve the 1978 Liquor Store budget. Motion carried unanimously. (m) CONSIDERATION OF PROPOSED 1978 SEWER AND WATER BUDGET After discussion, it was moved by Alderman K. Peterson, seconded by Alder- man Haag, to approve the 1978 Sewer and Water budget. Motion carried unanimously. -14- Council Minutes December 13, 1977 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz commented on the annual City/Utilities Christmas Party scheduled for December 16, 1977. He reminded the Coun- cil members to get their reservations in to Joleen Runke. Mr. Plotz reminded the Council of their meeting with the Liquor Store employees on Thursday, December 15, 1977. Following this meeting, there will be a preliminary discussion of the 1978 pay rates for hourly and salaried employees. The League of Cities held its first meeting of the General Legislative Committee on Saturday, December 10, 1977. Mr. Plotz brought up the item of insurance for the committee to study this issue. The winter weather and holiday shopping have caused an increase in service for the Hutchmobile. Therefore, it was necessary to extend the hours for the holiday season. Also, a second bus was added during the "peak" rider- ship hours of 10:00 A.M. until 2:00 P.M. and Saturday service from 10:00 A.M. to 3:00 P.M. was added. Administrative Assistant Plotz mentioned the joint meeting on December 20, 1977 at which time presentations of development proposals will be made. Mr. Plotz raised a question on the policy of sending flowers to employees who are ill or hospitalized. Mayor Black responded that there is no uni- form policy that employees will receive flowers for hospitalization unless directed by the City Council. (b) COMMUNICATIONS FROM THE MAYOR Mayor Black commented on the delay of snow removal from sidewalks in the downtown area. The snow removal ordinance should be observed. A letter of resignation from Doug Hedin on the Cable TV Advisory Com- mittee was read by Mayor Black. Mr. Hedin stated he has a conflict of interest inasmuch as he may be doing some work for the Cable TV company in the future. It was moved by Alderman Haag, seconded by cept the resignation of Doug Hedin from the Motion carried unanimously. -15- Alderman K. Peterson, to ac - Cable TV Advisory Committee. Council Minutes December 13, 1977 (c) COMMUNICATIONS FROM ALDERMAN HAAG Alderman Haag commented on a complaint he had received today regarding refuse pick-up. He inquired as to the policy for billing when more than one family lives in a dwelling. (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported that he had recently found a bill from last May which had not been paid. Fredrickson's had charged Dean Hanson $111.55 for thawing out his pipes last winter, and the City had agreed to reimburse Hanson for the cost. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to ap- prove the payment of $111.55 for the statement from Fredrickson's. Motion carried unanimously. Mr. Priebe mentioned that today Doug Hedin delivered the last piece of equipment for the new radio system at City Hall. He recommends payment for the equipment in the amount of $14,912.67. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to ap- prove payment to Comm -Co. in the amount of $14,912.67 for the new radio system. Motion carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Haag, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:50 P.M. on motion by Alderman K. Peterson, seconded by Alder- man Haag and unanimously carried. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, DECEMBER 15, 1977 The special meeting of the City Council was called to order at 9:30 A.M. by Mayor D. J. Black. Those in attendance were Aldermen K. Peterson and West- lund in addition to Mayor Black. Absent: Aldermen Haag and B. Peterson. Also present were Administrative Assistant Plotz and Personnel Coordinator Sitz. The matter of business before the Council concerned the appointment of a Fire Inspector, which had been deferred from the Regular Meeting of the City Coun- cil on December 13, 1977. After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Westlund, to appoint George Field as full-time Fire Inspector, effective Jan- uary 4, 1978. Motion carried unanimously. There being no further business to come before the Council, the meeting was adjourned at 9:35 A.M. J. t POLICE DEPARTMENT MEMORANDUM DATE • December 12, 1977 TO: Chief FROM: Sgt. Ron Kirchoff SUBJECT: Restriction on Parking Space (Downtown Standard) �fiein -meet North, Hutchinson In checking Mr. Rix's request that two parking meters immediately north of his service station be marked for cars only, I have found the following: While viewing traffic on numerous occasions both in and out of the station I can see a need for a change in the parking. Traffic coming from the north entering the station has a problem with vehicles which are leaving the station to go north. This is a visibility problem when there is a vehicle parked at the first parking meter immediately in front of Reid's Realty. There is a yellow zone in front of the meter approximately three feet long. The problem could be alleviated by removal of the first meter, adding an additional 20 feet of vacant space. This will lead vehicles entering the station to turn off of Main Street. It will also alleviate the problem of vehicles exiting the station onto Main Street. There is ample parking both on the east and west side of Main Street so the re- moval of one meter should not present a problem to downtown parking. The alternate solution to this problem would be the posting of an "Enter Only" sign from Main Street to the station or "No Right Turn" as they are exiting the station as was done in the Dairy Queen parking lot, which had a similar problem approximately three years ago. Ron Kirchoff�— Sergeant 1� RTK/Jma 1.r. vVLo-L•�� CITY OF HUTCHINSON HU i CHIN SCAN MINN 55,60 M1,M0PA N D U M DATE: December 9, 1977 TO: Dean O'Borsky, Chief of Poi.lce Pa)M: Cary D. Plotz, Administrative Assistant SUBJECT: Request for &,sr_rierjon girt ParkIng Space (Downtown Standard) Mr. Emil Rix, (r,-lTwr of k:he Downtown Standatd SLa.ti0n, 104 Main Street lorti►, has requeso:-d the postit,g of a signs) stating "care; only" un rhe rwo parklT.g metors immediately North of his service station entrance. ! . egtwntl,� rru Tks and vans park in these: spaces, and he has expressed a t.once:rn fol lfoty.. Thi- ^igvor Kris itig!)e:tod that I refer this request to you for a subaewtent. ; ecn7:ne:idat !,ou l o Lira ("i LV :.WWI 1. / Im.; r ) 879-2311 Y OF HUTCHINSON SHINGTON AVENUE WEST > HUTCHINSON, MINN 55350 P 3l ----- ----..---.-_.._ DATE: U _De"raber -2,U71 TO: Buzz Schantzen FROM: — Gary_D. Plotz -- - - —-._..,— _— _-------------- SUBJECT: Dutch Elm - Section 18.023 4) Minnesota Statutes 1977 Two property owners having over five acres of land respectively had several trees cut down, after consulting with Don Pauley. The owners anticipated to be reimbursed a portion of their expenses through the State's Shade Tree Program. One of the owners is the Crow River Country Club. Since that time, I have been informed by the State Shade Tree representa- tive, Lyndon Hanson, that any property over five acres in size is not elig- ible for reimbursement. Mr. Hanson has provided me with the attached infor- mation. Could you please check if such a Statute exists. I would like to have this put on the agenda for our next Council meeting. Attachment v /ms V/ 5 j Ciuc! 'x ^ M I•I)^1 C11r � �(r in recei v . the oroc"05 ._.,...._� ..._. _ _.. .._�-._ ._._._.._...._....... --...---------- 2y`ran is oP1 ..-..- �..._..,. a aeriOC1 C 3 C.st rel t--------------------------- r.1S�, • U 'F r i_ n 1 . •-••� • Y r• dj.:.e, w 9 1- o r- e rule i e charter o r —_—� statutory 5 Git>', or COtln;v ru`-41. 1 the r,1ptroDfilitan area or any - r --w. 6 municioality, zs netinro in subdivision 1,�-»i+�io+►-�+ee ---__.----------..-----,..-- 7 rra��v�.�-+n�-r�•,g�.�t-�•s�..•��o-eAMwa:�"�9?Ohl!tom—te—'Q!►glPr�r4{r.rj.q..�'ye 6 pr�.r'1•4TH...rl1�--e..�-T M;»..��r�Q'r. �•..�..�e�-�sQ--��e•►�!� 9 evf+►ery-t«.�.,-?tlr�;.+wt9�►a•,s-bl►e may suomi t an 10 at+Alication for a grant authorized by this subdivision N•�---------.r-w �.•►-I�NwMrNr-rr 11 concurrently with its request aooroval of a 12 dise,sr cpntrol ,rogram iii/ '«�"' ✓ 13 Sec, 5, Minnesota Statutes 1094x, Section,' 1110000 14 Subdivision C, is amended to readt 5 Suhd, 4. tSUBSIOIES 70 PRIVATE PROPERTY Orifi /j.,.40+ A 16 municioality may orovide subsidies to nonprofit • w��—ww�wr�� 17 organizations, owners of private residential aroperty-,&"r+er-a 18 of five acres er less and to nonprofit cemeteries, however` r, w--w--y------------------r�-O1.-�--N-AM1----�M�I�N---rrl. 19 organized, for the aaoroved treatment or removal of diseases 20 shade trees; er-„reee�►-i,e,�eeever7-�i�t-tfie..sby�...tei..t 21 +�v�rc+ve�f�v-Jnr-aruvid4�w-�n��+-sdbs�ivhs-sf►r+i�-er-�r�1►+�+e• 22$i►—"Y'1M't4ij4�f�l+��a-�i'i�+'r!'J,..tR" 9'.`!"IIS'011�i—iC�5�:7�1"*'�p"i'•i7; i3�► 23 fh3 "twithstand"O any law to the contraryr an owner 24 of aroperty on which shade trees are loeateo way contract. 25 with a munictPal itv to provide Protection acainst the cost 26 of approved treatment or removal of diseased shade trees 'or 27 shade trees that will contribute to the spread of shape tree *28 diseases. Under such contracts, the municioality shall Day 29 'or the removal or orovrd treatment under st tering and . 30 conditions as may be determined by the governing Cody of the City of Hutchinson Hutchinson,Minnesota Re: Diseased Elm Removal Gentlemen: I was given a written order to have a number of diseased elma removed from my land south of the Golf course -- shown as Helland Estates or Addition. I was told that I had to act i „ ediately, but was also advised that the State was subsidizing the removal program, and that I would be reimbursed for all removal, based on a maximum of $100. a tree, and 85 % of the cost. I was able to make arrangements with Hutchinson Landscaping to remove the diseased trees at a basic cost of $85.00 a tree. I was told this was a very good rate. I did not get the billing until late in October. When I brought the bill in for consideration, I was told that: It was too late I could not qualify because I had more than 5 acres of land involved. Since I was specifically told by Dan Pauley that the removal would be handled as outlined above, I feel that my position on the entire project has been compromised. Had I been told at the start that this was "on my own", I could have explored other options for doing the job. By taking the advise and word of your representative, I now find myself in the position of having to make another $5,000.00 investment in the program. I do not want to start a controversy, but I do believe this situation deserves some re-evaluation. Sincerely, ► W.A.Helland P.O.Box 68 Spicer,Minnesota 56288 FLORIAN THODE TREE TRIMMING & REMOVAL (612) 327-2110 TREE MOVING & STUMP CUTTING (612) 879-6039 846 MAPLE STRE[T f HUT INSON. MN saseo ,— a Ci / 4 4,�7- ct: - Ir 871a-231 1 CI r' Y OF HUTCHINSON 37 WASHINGTON HUTCHINSON, MINN. ENUE WEST 5 350 H December 9, 1977 Mr. Donald F. Pauley City of Stewartville Box 427 417 South Main Street Stewartville, Minnesota 55976 Dear Don: Since our telephone conversation, I received this letter from Mr. W. A. Helland. Mr. Helland's request will, undoubtedly, come to the attention of the City Council (see attached). Please advise our Council in writing: 1.) if you remember talking to Mr. Helland, and 2.) statements that you may have made. Thank you for your help. Sincerely, CITY OF HUTCHINSON �/ X{ Gary D. Plotz Administrative Assistant GDP: ms Encl. city of stewartville Telephone 507/533-8822 December 16, 1977 Mayor and City Council City of Hutchinson 37 Washington Avenue., West Hutchinson, Minnesota 55350 Dear Mr. Mayor and City Council members: 417 S. Main Stewartville, Mn. 55976 Mr. W. A. Helland's letter regarding removal of diseased elm trees has been referred to me by Gary Plotz for a response. First of all, I do not specifically recall speaking to Mr. Helland, however, I spoke to a great many individuals regarding the subsidy program. During any of these conversations, I only advised the individual of the guidelines established by the City Council. In no way would I have indicated that 85% of the cost would be reimbursed as this was not part of the program nor did I ever guarantee payment of a subsidy. Secondly the $100.00 figure Mr. Helland refers to is correct in that that was the top dollar allowed prior to the City Council amending the guidelines when it was discovered that there was not sufficient funds to cover all the claims. Thirdly, any letter or written order for removal of diseased trees would have come from the tree inspector and not my office. Finally, during any conversation I might have had with Mr. Helland I do not recall the subject of acreage or number of trees being raised. If it had I might have raised the issue of the acreage limitation, but it did not. Not being able to obtain a full grasp of the situation due to various factors, I cannot advise you of what solution(s) there might be to this problem. I can only state that at no time did I ever guarantee payment of a subsidy as I had no authority to do so. you have any specific questions, I will be more than happy to ,to them. �. y yours ' i Don IF. Pau1'&y City Coordinator � DFP/djs - Equal Opportunity Employer — v1" (612) 879-2311 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N M DATE,: December 21, 1977 TD FROM: City Engineer_ --____-- SUBJECT: --City Engineer Association- - - - - - - - - - - - - - -- - - Request approval to attend "City Engineers Association of Minnesota Annual Conference" to be held in Bloomington, on January 12th and 13th. This is a budgeted item. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv RESOLUTION N0. 6061 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000 is hereby transferred by the Liquor Store Fund to the General Fund. Adopted by the City Council_ Lbis 27th day of December, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk 6! tot", 6 (612) 879-2311 ' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 is 1� 1' M )ATE: December. 27,_ 1977 _ TO: May and City Council r'z?OM• _ Kenneth Merrill, City Accountant/Controller SUBJECT: Resolution No. 6066 and No. 6067 Resolution No. 6066 is to transfer money from the Bond Fund to the General Fund. This reimburses expenses incurred by the General Fund in administra- tion and engineering fees on the 1977 projects (staff time and general expenses). Resolution No. 6067 transfers from the Bridge Construction Fund to the General Fund monies paid for legal fees in the construction of the bridge. 15 4 ,G- r - c. RESOLUTION NO. 6066 TRANSFERRING $95,000 FROM BOND OF 1977 FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $95,000 is hereby transferred by the Bond of 1977 Fund to the General Fund for project administration fee and engineering fees. Adopted by the City Council this 27th day of December, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6067 TRANSFERRING $14,775.20 FROM BRIDGE CONSTRUCTION FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $14,775.20 is hereby transferred from the Bridge Construction Fund to the General Fund for legal fees. Adopted by the City Council this 27th day of December, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS ML:LTING __November IS, i977 Present: Rev. Natwick, Vice President; 1'auL ff 1<xg , 'Trustee; Rollie Balke, Trustee; .Joan Ewald, Trustee; Darold Juul, Trustee; Virgil Goebel, President; Dr. ROhert fics;rcncs, Chief of Staff; Philip Graves, Administrator; j%,illrird Retic -now, Assistant Administrator; Darwin Clausen, Director, Non -Medical `services, Absent: Nora Mullan, SecretarY President Goebel called the nlecti'19 to order at ":SI) P.%1. Motion by Natwicl;, seconded by Juin to approve tfic minutes of the last meeting as presented. Motion pas5cd. Mrs. Norma Severson, Mr. James Albcr, aruci Mr. Jerry Sclrimelpfenig from the McLeod Countf Day Activity Center in BiscaN, spoke regarding the need for the Center to expand its facilities to accomodate the increase in number of persons in McLeod County needing; their servies. "They would like to purchase or lease approximately 4 acres of hospital property for this pur- pose. Motion by Juul, seconded by Haag tc not sell or lease any land at this time. All land should be reserved for possibly future expansion needs of the hospital or related health functions. Motion passed. Mr. Graves presented the statistical report commenting on length of stay and decrease in patient days. Motion by Haag, seconded by Natwick to approve and pay the hospital accounts payable for October, 1977. Motion fussed. Motion by Haag, seconded by Ewald to approve and pay the accounts payable for the Medical Office Building as presented. Motion passed. Motion by Natwick, seconded by Balke to authorize the purchase of the I.V. pump in the amount of $842.31. Motion passed. Mr. Graves presented the financial statements. Special comment was made on the Mental health financial report regarding expesne over revenue, year to date. Mr. Graves appraised the Board of the current status of O.T. services. Much discussion followed regarding.; supervision and control of the service between Hutchinson Comurur►ity hospital and Nest Central Commu- nity Services. It was the consensus of the Board that all efforts be researched to expand the program and the lluspitoi Administrator has the authority of the Board to make any committurents necessary to develop and expand the O.T. services. Medical Staff minutes were reviewed by Dr. fle,grenes. Dr. Hegrenes re- commended that Dr. Flynn and hr. Bruzek he accepted to the Medical Staff of the hospital. Motion by ilaag, seconded by Nathick to accept Dr. Flynn and Dr. Bruzek to the Medical Staff. Motiun passed. Director of Nurses report, Inservice Report Mental Health Unit report and Director of Administrative Services report were reviewed. rage 1 0£ 2 REGULAR BOARD 01: DIRECTORS Al1.:I_TINC CONT. Mr. Gravett presented the Administrators r,,port. (teat Recovery System - Mot ion by Natwit-K. seconded by Haag to request from architect estimated cost savings, and remodeling costs necessary to accom- plish heat recovery system and to authorize payment of the architect and engineering costs for this study. Motion passed. Exercise Room - Motion by Natwick, seconded by Balke to permit employees to utilize space on the lower level for an exercise room. Motion passed. Motion by Natwick, seconded by Haag to rescind motion of 10-18-77 to purchase carpeting for hallway from Kamrath in the amount of $1299.00 - roll ends no longer available. Motion passed. Motion by Natwick, :seconded by Haag; to purchase carpeting from Kamrath in the amount of $2,3b2.50 for lower hallway. Mot;on passed. Motion by Haag, seconded by JULIJ to porch;ase a welder from Notch Metal Fab. in the amount of $544.00. Motion Massed. Motion by Natwick, seconded by Juul to ;jdjourn at 8:30 P.M. Motion passed. Minutes by Bill Rosenow Page 2 of 2 HUTCHINSUN �� lN?T'r _N.��+ r LX rl!-L Vti CL A�� P: MINU_TE5 THE EXECWTIVE COMMITTEE OF THF: MEDICAL -TAFF OF HUICHINSON COMMUNITY HOSPITAL_ WAS HELD ON NOVEMBER 15, 1977, AT 9:00 A.M. IN THE SMALL_ CONFERENCE ROOM UPSTAIRS IN THE HOSPITAL. MEMBERS PRESENT WERE DOCTOR R.L. HEGRENES, CHIEF OF STAFF. DOCTOR T.P. KLEINKAUF, MR. PHIL GRAVES, AND MS.J. CONNER AS RECORDING SECRETARY. THE STAFF APPLICATIONS FROM DOCTOR STEVEN FLINN AND DOCTOR DAVID BRUZEK, BOTH MAK_NG APPLIChTION TO THE COURTESY DENTAL STAFF OF THE HOSPITAL, WERE REVIEWED ey THE MEMBERS OF THE COMMITTEE. AFTER REVIEWING THE +=RIVILEGES REQUESTED AND THE REFERENCES, IT WAS THE RECOMMENCATION OF THE EXECUTIVE COMMITTEE TO THE GOVERNING BOARD THAT PRIVTI-EGES BE GRANTED TO THEM AS OUTLINED IN THEIR STAFF APPLICATIONS. THE MEETING ADJOURNED AT _.;,5 RESPEC FULLY SUBMITTTED, THOMAS P. KLEINKAUF. M.D. MS. JAN CONNER RECORDING SECRETARY December 14, 1977 CITY°"OF HUTCHINSON ((IIIIIesda 55350 OFFICES AT 87 WASHINGTON AVENUE WEST PARK & RECREATION BOARD MINUTES The Park d Recreation Board met with "Bud" Daggett, Dr. Chernausek, Larry Morrissette, Don Falconer and Kathy McGraw present. Fred Roberts, (Assistant Director of Public Works), Rod Keith (Recreation Director), Gary Plotz (Administrative Assistant), Ruth Dunn of the Leader, and Grace Sanstead were also present. The minutes of the November meeting were read and approved by Chairman Daggett. Fred Roberts gave his report. Work was done on Park grounds and signs placed on the West Park. Fred would like fireplaces for each of the parking stalls in the West Park which would have to be done before December 31. Time has been spent in the car parking area at Miller Park and also at the ice arena - leveling, seeding, and planting. Work has been done repairing buildings due to vandalism and at the hockey rinks. Snow removal on sidewalks continues. Ice rinks will be ready the 19th - weather permitting. Dave Nelson and Jeff McKay were in attendance representing the Jaycees. They had made a survey of Linden Park and presented a proposal of a softball/football field complex, and made a survey of 40 persons contacted as to their reaction to the field. A discussion ensued and the Board pointed out that this area had been designated for a swimming pool and pointed out the advantages of having the field comples in the West Park. Mr. Nelson and Mr. McKay said they would look over the West Park area. A motion was made by Mr. Morrissette, seconded by Mr. Falconer to table the matter until February. Motion was carried unanimously. A group of people were next presented who asked for a small skating rink for youngsters in the area of the V.F.W. Park behind the Cemetary. Fred advised the Board that water would have to be run 600 ft. across the road wherever the spot was arrived at and snow would have to be frozen first. Mr. Morrissette suggested Fred look over the area. Dr. Chernausek made the motion, seconded by Kathy McGraw and unanimously passed by the Board --to try to comply with their wishes. On their departure Rod Keith gave his report on winter youth programs. Rod informed the Board they can purchase a pair of used score boards from the high school to be used in the Old Armory. They could use one and use the other for parts. The cost would be $600. Kathy:�,XcGraw made a motion that Fred look r ' Park d Recreation Board Minutes December 14th, 1977 Page 2 into the feasibility of the purchase, seconded by Don Falconer. A unanimous vote by all members followed. The 3rd. Avenue leading to the West Park would be a good street to be named to honor Les Kouba. Mr. Daggett would in the meantime see Mr. Priebe and the City Administrator and advise the Board at the next meeting just what area could be included. The sod laid in Tartan Park was paid for by Minnesota Mining. The matter of leaving the garage at the West River Park was discussed but no action was taken. Mr. Roberts advised that there was $600 left in the Armory fund and $256 would have to be spent on the damaged stage, and there was repair needed on the ceiling. Some land on First Avenue and Erie has been offered to the City for $9,000. The City Council referred it to the Park d Recreation Board who declined the offer. Dr. Chernausek made a motion to that effect, motion seconded by Mr. Morrissette followed by a unanimous vote by the Board. Being there was no further business the meeting was adjourned by Chairman Daggett at 8:45 P.M. The next meeting is to be held at 7:00 P.M. on January 4th, 1978. Respectfully Submitted, Grace Sanstead Secretary clv HJ t M E M O R A N D U M DATE December 20, 1977 Mayor and City Council TO: ----.--_-------------------- '- Personnel Coordinator FROM: SUBJECT: Work Study and Related Wage Rates- - - - - - - - - - - - - - - We have been informed by Garey Knudsen, Work Study Coordinator at HAVTI, that effective in January 1978, work study students must be paid at the new federal minimum wage rage - $2.65 per hour. (They previously received $2.50.) We hope to use one or more work study students in the recreation programs. The budget for 1978 was computed on the basis of $2.30 for some recreation activities; it therefore would require authori- zation by the Council to allow a rate adjustment of $.35 to the $2.65 rate. We would then expect to use $2.65 per hour as the minimum rate for recreation activities, and those persons hired directly would be paid the same rate as work study students. A S. Copy: Ken Merrill' Z//�/ CITY OF HUTCHINSON M E M O R A N D U M DATE: December 20, 1977 TO: Mayor and Council--- --- - - - -----,------- FROM: Personnel Coordinator SUBJECT: Hutchmobile Driver Roster Due to expanded service of the Hutchmobile during holiday season, we request approval of additional part time and relief drivers for the buses. The following are experienced drivers, having driven school buses or the Hutchmobile in the past. Mary ("Pat") Tousley Audley Jorgenson Alan Solseth Lynn Sturges These drivers are available for midday service, Saturdays, or relief basis. iW ' (q12) 879-2311 6TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO RA''ND UM DATE: December 21, 1977 --------------- To: Hutchinson City Council FROM: Planning Commission ---------------------------------- SUBJECT: Conditional Use Permit -Delmar Pittman & Don Dresses --------------------------------- Pursuant to Section 6.07, C, 5. of Zoning Ordinance 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for conditional use permit. HISTORY On September 9, 1977 Donald Dressel, acting as agent for Delmar Pittman submitted application for conditional use permit to allow for office space for real estate and Christian Counseling Services in the apartment complex at 1004 Neal Avenue, Hutchinson. At the regular meeting on September 20, 1977 they set a public hearing for the next regular meeting on October 18, 1977, however, because of certain discrepencies it was decided to continue the hearing until the next meeting on November 15, 1977. Due to the lack of quorum on November 15, 1977 the public hearing was not held. On Novem- ber 22, 1977 at a special meeting of the Planning Commission, they reset the continued hearing for December 20, 1977. At the public hearing on December 20, 1977 the Planning Commission rejected the request for conditional use permit submitted by Delmar Pittman and Don Dressel. FINDINGS OF FACT 1. The required application was submitted by the acting agent for the property owners. 2. Notices were mailed to the surrounding property owners and published in the Hutchinson Leader on October 7, 1977. 3. In a memo from the City Engineer, Marlow Priebe, dated November 1, 1977 which had also been reviewed by City Attorney Schantzen, the office space as requested would not be acceptable in a Planned Development District. 4. No one was present to speak at the December 20th meeting to speak for or against this request. RECOMMENDATION It is the recommendation of the Planning Commission that the requested Conditional Use Permit be rejected. Respect ty submitted, -�Zf--�-- --C Thomas Cone, Chairman (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December _21,_1977 Hutchinson City Council FROM: _Planning Commission SUBJECT, Rezoning to I/C-1 District Pursuant to Section 6.06, C,4. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY At the regular meeting of the Planning Commission on September 20, 1977, and adopted by the City Council on September 27, 1977, an amendment to the Zoning Ordinance was made tQ create I/C-1 District. At the regular meeting on October 18, 1977 a public hearin6 was set for November 15, 1977. However, due to the lack of quorum the Planning Commission meeting was not held so on November 22, 1977 at a special meeting, the Punning Commission reset the hearing for December 20, 1977. At the Public Hearing on December 20, 1977 the Commission recommended approval of the I/C-1 District to go before the City Council for their approval. FINDINGS OF FACT .1, The City Council adopted Ordinance No. 549 on October 11, 1977 creating an I/C-1 District, Industrial Commercial District, and on October 18, 1977 the Planning Commission set public hearing to rezone an area from I-1 and C-2 to I/C-1 District. 2. Notices were mailed to surrounding property owners. 3. At the regular meeting on December 20, 1977, Mrs. Elaine Hopkins, agent for Bur- lington Northern Inc., was present and asked questions regarding the changes and effects if any, the new zoning would have upon the Burlington Northern Inc. property. She also submitted a letter stating Burlington Northern Inc. is opposed to the change in zoning if it will result in an increase in property taxes. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned property (see attached) be rezoned to I/C-1 District, Industrial Commercial District. Respec y submitted, nm _nn, rhairman PUBLICATION NO. 2014 PUBLISHED IN THE HUTCHINSON LEADER: Friday, December 9, 1977 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that a public hearing will be held on Tuesday, December 20, 1977 during the course of the regular meeting which starts at 7:30 P.M. in the Council Chamber of City Hall for the purpose of con- sidering rezoning the following described property from I-1 and C-2 to I/C-1 District: Lots 1 through 5, Block 44, North half of City Lots 1 through 8, Block 45, North half of City Lots 1 through 10, Block 46, North half of City Lots 1 through 10, Block 5, South half of City Lots 6 through 10, Block 4, South half of City Lot 10, Block 16, South half of City Lots 1 through 10, Block 17, South half of City Lots 6 through 10, Block 18, South half of City Lots 1, 2 and 10, Block 23, South half of City Lots 1 through 10, Block 22, South half of City Lots 1 through 5, Block 38, South half of City Lots 1 through 10, Block 39, South half of City Lots 1 and 2, Block 44, South half of City Lots 4 through 9, Block 29, North half of City, lying North of Burlington Northern Railroad Lots 1 through 8, Block 28, North half of City lying North of Burlington Northern Railroad Lots 1 through 10, Block 27, North half of City lying North of Burlington Northern Railroad Lots 1 through 6, Block 26, North half of City lying North of Burlington Northern Railroad That part of East half of the Southeast quarter of Sec. 36-117-30 lying North of the Burlington Northern Railroad and South of a Tine 300 feet Northerly of and parallel with T.H. V. (6 12) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N 0 U N DATE: December 21, 1977 TO: Hutchinson City Council FROM: Pl anninR Commission SUBJECT: Preliminary_& Final Plat -Solar Addition -Mark Fratzke & Larry Sharpe Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for preliminary plat. HISTORY An application was submitted by Larry Sharpe and Mark Fratzke for a preliminary plat subdivision to be known as Solar Addition. At the regular meeting on October 18, 1977 the Planning Commission made the motion to set the Public Hearing for November 15, 1977. However, due to the lack of quorum, no Planning Commission meeting was held, so at a special hearing held on November 22, 1977 the public hearing was reset for December 20, 1977. At the Public Hearing on December 20, 1977 no one was present to speak against the request. Mr. Sharpe was present and presented the Final Plat for the Solar Addition. FINDINGS OF FACT 1. The required application and plat maps were submitted by Larry Sharpe. 2. Notices were mailed to surrounding property owners and published in the Hutchinson Leader on November 4, and December 9, 1977. 3. At the regular meeting on December 20, 1977, Mr. Sharpe was present to submit the Final Plat for the Solar Addition to which City Engineer Priebe stated he felt it met all necessary'requirements and could be approved also. RECOMMENDATION It is the recommendation of the Planning Commission that the requested Preliminary and Final Plat be approved contingent upon the receipt of the normal Parks and Playground Contribution. Respec f 11y submitted, Tom Cone, Chairman 9_.. Hutchinson Planning Commission RESOLUTION NO. 6062 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT SOLAR ADDITION WHEREAS, Larry Sharpe and Mark Fratzke of Cosmos and Hutchinson, respectively, owner and subdivider of the land proposed to be platted as Solar Addition has sub- mitted the application for approval of final plat of said subdivision in the wanner required for platting of land under the Hutchinson Ordinance Code, and all proceed- ings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Lot 7, Block 14, City of Hutchinson, North Half BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Solar Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this reso- lution in the office of the County Recorder for their use as required by M.B.A. 462.- 358 (3) . BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the City Clerk, as required, shall be conclusive showing of proper compliance there- with by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 27th day of December, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 f' • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5.5350 M E M O R A N D U M DATE.. December 20, 1977 To= .__Hutchinson City Counci_1_ FROM: _ Planning Commission-- SUBJEeTz _ _Variance Request or Conditional_ Use Permit Submitted by A & B Electric Pursuant to Section 6.05, B, 3. of Zoning Ordinance No. 464, the Huthcinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for variance. HISTORY Ori October 24, 1977 an application was submitted by Bruce Peterson for A & B Electric to construct a storage warehouse (see attached) which will not comply with the sideyard setback requirements. At a special meeting of the Planning Commission on October 31, 1977 they set a Public Hearing for November 15, 1977. However, on November 15, 1977, due to the lack of quorum no meeting was held so at a special meeting on November 22, the public hearing was rescheduled for December 20, 1977. At the public hearing on December 20, Mr. Duane Anderson was present to represent A & B Electric and further explain their request. FINDINGS OF FACT 1. The required application was submitted, along with site plan drawings. 2. Notices were provided to surrounding property owners and notice was placed in the Hutchinson Leader on November 14 and December 9, 1977. 3. Due to the approval of the area involved being rezoned to an I/C-1 District, the aforementioned setback requirements no longer apply and it was decided to change the request to a conditional use permit. 4. It was found that the request was in compliance with the requirements for a Conditional Use Permit. RECOMMENDATION It is the recommendation of the Planning Commission that the initial request for a variance be changed to conditional use permit and be approved to go before the City Council for their approval. Res c ully submitted, a T-- r --n rknivmnn l�h r po r 1 4 r Fx�str�jlG RESOLUTION NO. 6064 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.06, C 4 OF THE 1975 ZONING ORDINANCE TO ALLOW FOR CONSTRUCTION OF A STORAGE WAREHOUSE WITH A TWELVE AND A HALF FOOT SIDEYARD SETBACK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. A & B Electric has made application to the City Council for a Conditional Use Permit under Section 6.06, C 4 of the 1975 Zoning Ordinance to allow for construction of a storage warehouse with a twelve and a half foot sideyard setback located at 755 Highway 7 West, with the following legal description: Part of N.E. 1/4 of S.E. 1/4 of Section 36-117-30 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Com- prehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traf- fic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. rONCTIN TON The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 27th day of December, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk (612) 879-2311 CITY of HUTCHINSON .37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M wtiTE, _December 21, 1977 710: __ Nu_tchi nson City Counci l FROM _ Planning _Commission sub=_ Preliminary & Final Plat_for-2nd Addition to Southside Terrace Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for preliminary and final plat. HISTORY An application was submitted by Anda Construction Co. Inc., Moorhead, MN. At a special meeting on November 22, 1977 the Planning Commission set a Public Hearing for this request to be held on Tuesday, December 20, 1977. On December 20, 1977 at the regular meeting of the Planning Commission there was no one present to speak against the request and City Engineer Priebe explained the request further. FINDINGS OF FACT 1. The required application and plat maps were submitted. 2. Notices were mailed to surrounding property owners and a public notice published in the Hutchinson Leader on December 9, 1977. 3. Their request is asking to subdivide one lot in the First Addition of Southside Terrace to two lots to be known as the Second Addition to Southside Terrace. Since it met all necessary requirements, it was recommended to include the final plat in the request RECOMENDATION It is the recommendation of the Planning Commission that the requested Preliminary and Final Plat be approved contingent upon receipt of appropriate Parks and Playground contribution. Respectfully submitted, Tom Cone, Chairman Hutchinson Planning Commission RESOLUTION NO. 6063 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT SECOND ADDITION TO SOUTHSIDE TERRACE WHEREAS, Anda Construction Company of Moorhead, Minnesota, owner and subdivider of the land proposed to be platted as Second Addition to Southside Terrace has submitted its application for approval of final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the Laws of the State of Minnesota and the ordinances of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod County, Minnesota, to -wit: Lot 1, Block 2, of First Addition to Southside Terrace BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said plat of Second Addition to Southside Terrace is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. 2. That the City Clerk is hereby directed to file a certified copy of this resolution in the office of the County Recorder for their use as required by M.S.A. 462.358 (3). BE IT FURTHER RESOLVED THAT such execution of the certificate upon said plat by the City Clerk, as required, shall be conclusive showing of proper compliance there- with by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 27th day of December, 1977. D. J. Black Mayor ATTEST: Gary D. Plotz City Clerk � (612) 379-2311 AW NUI W1 .S1 M F. M O R A N D U M DATE: __ ---December 21A 1977 — _ — — TO: Mayor and City Council FROM:— Cid Engineer — — — SUBJECT: Maintenance Repair - Well No. 6 _ _ _ _ _ _ — _ At the time Well No. 6 was put into operation, the production was 1,500 gallons per minute. The production rate has now been reduced to 750 gallons per minute. It is therefore necessary to clean, repair and test the well to bring it up to the original production level. The estimated cost by Frederickson's, Inc., of same is $8,750.00. This is a budgeted item and I request approval of same. Ile can then have the work done during our low demand period. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer pv cc: Clyde Drahos 9-� (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 n A N D U M DA1,S. December 21, 1977 TO: City Council PROM: Recreation Director SUBJECT: Hiring of Warming House Attendants Below are the recommended individuals to work as warming house attendants for this upcoming skating season. Jim Traw - Work Study Paul Tomsche - Work Study Jerry Kreckow Scott Walton Richard Hinz Brad Gulstad jo 7--ob (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M t M tr k A N U a M DATA;: December 22, 1977 TO: Mayor and City Council FROM: Ralph Neumann, Coordinator SUBJECT: Hiring of Temporary Employees for Civic Arena Because of an emergency situation whereby I lost Gary Falk, a part-time employee, through an automobile accident, and the resignation of Boyd Ahrens, a temporary employee, I am asking the Council to approve the hir- ing of Ed LaPlante and Dave Torry as temporary employees until the ice is removed from the Arena. Ed is a HAM student working under the work study program (20 hours per week) and will cost me 50(,, an hour. Dave is also a HAVTI student, but he does not qualify for the work study program and will be paid $3.00 per hour on a part-time basis. M E- tai O R A N D U M 1)1:TN:: December 22, 1977 TO: Mayor and Citi FROM- —Gari D. Plotz, Administrative Assistant SUBJECT: —Planning Studies - TKDA & Associates Attached is a contract and work program with Toltz, King, Duvall, Anderson & Associates (TKDA - Wes Hendrickson) for performing the following studies funded by our 701 Planning Grant: 1. Comprehensive Plan 2. Park and Open Space Plan 3. Transportation Plan 4. Public Utilities Plan The City's matching share is represented 100% by a "soft match" in the form of personnel time of the following individuals: 1. Administrative Assistant 2. Director of Public Works 3. Recreation Director 4. Assistant City Engineer GDP: ms CITY OF HUTCHINSON, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICES To: Toltz, King, Duvall, Anderson Order and Associates, Incorporated 1408 Pioneer Building St. Paul, Minnesota 55101 Date Pursuant to your agreement dated September 23, 1975, you are hereby authorized to proceed with the professional services described as follows: Perform the following planning studies working jointly with City staff: A. Transportation Study B. Comprehensive Long Range Park and Open Space Development Plan C. Public Utilities Study D. Comprehensive Plan Update The above studies are to be performed in accordance with the attached work description titled "HUTCHINSON PLANNING AND DEVELOPMENT PROGRAM" (See Schedule A): - Transportation - Parks and Open Space - Public Utilities - Comprehensive Plan Update COMPENSATION Compensation for the above described services shall not exceed Eleven Thousand Eight Hundred Dollars ($11, 800. ) except that the following are not to be included in the $11, 800. limitations: 1. Preparation for and attendance at public meetings. 2. Preparation for and attendance at public hearings. 3. Land appraisals, relocation assistance plan and/or related services. 4. Attitude surveys and community questionnaire. 5. Environmental imp.Act assessment. 6. Traffic counts. In addition to the above, $3, 200. additional compensation and direct expense is authorized to consultant for preparation and attendance at public meetings and/or hearings when requested by the City Clerk. Total compensation under this authorization shall not exceed $15, 000. Should the cost of preparing for and attending public meetings and/or hearings exceed $3, 200., a supplementary authorization will be necessary before proceeding further. Approved at a meeting of the City Council on 197 o__ _ Attect DA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED TK.ENGINEERS ARCHITECTS PLANNERS 1408 PIONEER BUILDING 612-224-7891 December Z0, 1977 Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Planning Work Authorization Dear Gary: SAINT PAUL, MINNESOTA 55101 TELEX 29-7461 Attached are 3 copies of a work authorization regarding planning services in connection with Transportation, Parks and Open Space, Public Utilities and Comprehensive Plan Update studies. These services will complete the work we have agreed to perform relative to the "Hutchinson Planning and Development Program". Please review the authorization and associated work program so we can make any appropriate changes prior to City Council consideration. Hope- fully that could take place sometime in early January. As we discussed, the 15%v reduction in the 701 grant and loss of a full time person in Community Development has affected the way the work program would have to be accomplished and consequently costs. As you'll note, the $11, 800 grant amount is maintained. However, the cost of our attendance at meetings and hearings is in addition to that amount and will be directly under the control of the City. Don't hesitate to call if you have any questions. WJH:pp cc: Mr. Clarence R. Simonowicz ARNDT J. DUVALL, PRESIDENT RICHARD M. BARKER ROBERT R. RYDER, V. P.-TREAS. OWEN J. BEATTY DARREL H. BERKOWITZ WAYNE A.OLSON, V. P -SEC. WALTER W.THORPE,v. P. ROBERT A. BOYER DUWAYNE R. KAS MA, V. P. JAMES C. BROTEN DUANE T.PREW, v. P. WILLIAM J. FEYDER JAMES E. VOYEN, V. P. ROYCE B. HANSEN Sincerely, TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Westly J. Hendrickson, Associate STEPHEN M. HARTLEY WESTLY J. HENDRICKSON CLIFFORD E. JOHNSON J. THOMAS KIRK DAVID W. KIRKWOLD A. DEAN LUNDHOLM ROBERT T. MALONEY DENNIS R. MARTENSON RICHARD D. MENKEN LEONARD G. MILLER RUDOLPH P. RAITOR WILLIAM T. SHERIDAN JAMES A. SKARET ABE J. SPERLING ROBERT G. SPURR NATHAN F. WEBER CITY OF HUTCHINSON, MINNESOTA AttTITOTtTZATION FOR PROFESSIONAL SERVICES To: Toltz, King, Duvall, Anderson and Associates, Incorporated 1408 Pioneer Building St. Paul, Minnesota 55101 Order Date Pursuant to your agreement dated September 23, 1975, you are herby author- ized to proceed with the professional services described as follows: Perform the following planning studies working jointly with city staff: A. Transportation Study B. Comprehensive Long Range Park and Open Spaces Development Plan C. Public Utilities Study D. Comprehensive Plan Update The study is to be performed in accordance with the attached work description titled "Hutchinson Planning and Development Program) - Transportation - Parks and Open Space - Public Utilities - Comprehensive Plan Update COMPENSATION Compensation for the above described services shall not exceed Eleven Thousand Eight Hundred dollars ($11, 800) without further City Council author- ization, except that the following are not to be included in the $11, 800 limita- tions 1. Preparation and attendance at more than 8 public meetings in Ilutchinson. 2. Preparation for and attendance at public hearings. 3. Land appraisals, relocation assistance plan and/or related services. 5. Attitude surveys and community questionnaire. 6. Environmental impact assessment. Approved at, a BY Mayor meeting of the City Council on Attest 19 SCOPE OF SERVICES Hutchinson Planning and Development Program - Transportation - Parks and Open Spaces - Utilities - Comprehensive Plan Update A. TRANSPORTATION STUDY The basic objective of the work envisioned in this study is to provide a basis for public decision making with respect to the planning and development of transportation facilities, particularly thoroughfares required to serve the needs of Hutchinson residents and interface with the County and State Highway Systems. A major purpose of this study will be to develop a thoroughfare plan responding to the community's land use plan. This study will rely to a great extent on available information and data and will serve primarily to synthe- size existing reports and plans. WORK PROGRAM The following activities to be conducted within the context of the overall Hutchinson Community Planning and Development Program are required to accomplish this work program; 1. Inventory a. State Highway System b. County State Aid System C. Local Street System d. Public Transit e. Railroad f. Airport (see Airport Study) 2. Analysis a. Volumes b. Capacity C. Condition d. Functional classification 3. Identification of Needs a. Local circulation b. Regional Transportation System C. Consideration for non -vehicular circulation .V - 1 - 4. - Develop Transportation Plan a. Review existing plans and studies b. Community goals and policies C. Thorough fare Plan 5. Synthesis with Counter, Regional and State Transportation Planning 6. Staged Development and Estimated Costs of Improvements, Extension_ and Alterations a. 0-5 years (Current Development Potential) b. 5-10 years (Intermediate Development Potential) C. 10-20 years (Long Range Development Potential) 7. Funding Sources a. Local b. S tate c. Other PUBLIC MEETINGS During the course of the Study, periodic progress meetings will be scheduled with interested officials and committee(s). The purpose of such designated meetings will be to report on work that has been completed, identify problems encountered, obtain community input and generally provide the mechanism for local participation in the functional planning process. Interim progress reports, generally in letter form, shall be prepared as necessary for use at such meetings. Also, graphics shall be prepared and utilized for demonstrating or highlighting key elements of the study. It is anticipated that three (3) such public meetings in Hutchinson will be necessary over the course of the Study with the third meeting utilized for presentation of the final study report to the City Council. STUDY DOCUMENTS A number of reports suitably illustrated shall be prepared which describe the procedures employed in the study together with findings, conclusions and recommendations. The following study documents shall be provided; 1. Preliminary Report - 25 copies. 2. Final Report - 50 copies bound report. 3. Drawings; Existing Transportation System (functional clarification) Thoroughfare Plan. -2- ,p B. CO_M_PREIIENSiVE LONG RANGE PARK AND OPEN SPACE DEVELOPMENT PLAN _ The basic objective of the work envisioned in this study is to provide a basis for public decision making with respect to the City's land and location requirements for future parks, playgrounds and other open space and recreational areas. The purpose of the study is to update the City's existing Park and Recreation Plan and to provide a frame- work for an amendment or supplement to the City's Comprehensive Plan. It will also serve as input for the City's Capital Improvements Program. This study shall result in a "Functional Plan" which will have its implementation phased into the following stages: 0-5 years (Current Development Potential) 5-10 years (Intermediate Develop=ment Potential) 10-20 years (Long Range Development Potential) The study shall address the following goal: "The City of Hutchinson should plan, develop and maintain a comprehensive system of parks, open space and other recreational areas which will maximize the community's environmental resources (lakes, river, wood areas, etc., flood plains, sloped areas, etc. ), enhance the appearance of the community and provide a broad range of both passive and active recreational opportunities for the public. WORK PROGRAM This study is to be completed within six (b) months and shall be accomplished by a consultant working closely with the City staff, City Council and Park and Recreation Commission and such committee or committees as may be appointed by the Mayor. In addition, this study shall be coordinated within the context of the overall Hutchinson Planning and Development Program and shall be accomplished in close coordination with a Transportation Study and Utilities Study which will be occurring simultaneously. 1. Inventory and Data Collection (General Overview) Collect, review and summarize existing reports, studies, plans and maps containing background information necessary in the preparation , of the "Functional Plan" including: a. Existing Park and Playground plans, I b. City Maps of park, playgrounds and public lands. , C. Population Data I d. Land Use Data e. Natural Resources Data; soils, drainage, topography, wildlife habitat, etc. f. County and Regional Park and Recreation Plans and Studies g. Transportation Plans and Studies h. Public Schools and other public lands. 2. Community Park and Recreational Goals and Development Priorities (by City Staff) Based on information provided by Work Element 1, the Community Park and Recreational Goals would be prepared and would be used as a basis for developing and evaluating alternative Park and Open System Plans. Preliminary Development Priorities are also to be established. Goals should respond to the following functions of parks, playgrounds and open space: a. Recreation b Ecological and Environmental C. Aesthetic (Community Image and Appearance) d. Historical continuity e. Transitions between land uses f. Pedestrian circulation g. Education 3. Alternative Concepts Two or three alternative concepts would be prepared responding to park and recreation development requirements, identified land potential and community goals. During this step of the park planning process, Community Development policies would be reviewed, with particular attention centered on the community's staged growth policy. The most suitable alternative would be selected as a basis for the Comprehensive Long Range Park and Open Space Development Plan. The following criteria are to be considered in the development and evaluation of the system alternatives: a. Location relative to service area b. Accessibility/pedestrian and vehicular C. Adjoining land use d. Site suitability and availability 4. System Plan The Comprehensive Long Range Park and Open Space Development Plan would include a graphic system plan with an accompanying table listing all existing and proposed municipal and other public parks, playgrounds and open space areas required to meet the park and recreation needs of Hutchinson over the next 20 year period. The table will provide information for each designated park, play- zround or open space unit, regarding its classification, acreage, use, develop--rient priority and development cost. The table would include the, following; a. Parks b. Playgrounds C. Public Open Space d. Major Private Open Space Areas (low lands) e. Water Bodies f. Public School Sites g. Public Building Sites h. Beaches i. Boat Launching Areas j. Golf course k. Selected Private Recreational Areas and Facilities 1. Selected Quasi -Public Facilities ;and Sites M. Bikeways n. Boulevards o. Trails and. Pathways Development costs are only crude estimates based on assumed land value and per acre park/playground development costs. 5. Identify Funding Sources (overview) a. Federal Programs b. State Programs C. Local Sources (City, School District, County) d. Land Dedication through subdivision e. Private sources COMMUNITY PARTICIPATION Community participation in the Park and Recreation Planning Process will be encouraged. 'The City will use a mail survey to solicit information regarding park and recreation needs of the community. A committee representing various park and recreation interest gm ups such as supporters of ice hockey, cross country skiers, snowmobilers, supporters of Little League baseball, equestrians, etc. , will be formed to guide the study. PUBLIC MEETINGS/WORK SESSIONS The Park/Recreation Commission, committees as may be designated and other concerned and involved groups would meet at six (6) public meetings/ work sessions for the following purposes relative to work Elements 106: Ist ineeling - orientation and review of background data ?nd meeting - discussion of park and recreation goals and priorities -5_. 3r(1 rnecting cvalnaty ,alternative system plans 41h nicotitig - r;.,vww draft report cif Gortiprefien-;ive Long Range Park and Open Space Development flan sup t nr Public Nearing (if desir(d) ling present final report to City Council sessions/meetings may be required. STUDY DOCUMENTS A number of copies of rel»rts, suitably illustrated, will be prepared which describe the procedure, ,w.ployed in the study together with the findings and conclusions. 'l lac, reports will emphasize Work Eelments 3 and 4. The following repori %vill bt- prep,tred; 1. Prelim lr ark, 16,por't 20 copses 2. F inai Report 110 3. System 111:11 "'la1> (l" 10001) - one reproducible and 10 copies; one colol.o"i. r - C. PUBLIC UTILITIES STUDY The purpose of this study is to prepare a report summarizing planned improvements, extensions and/or expansions of the various systems which come under the general heading of Public Utilities including water, sanitary sewer, storm sewer, gas and electrical services. The Public Utilities study will be accomplished in a period of three (3) months relying primarily on information and data which is currently available in the City Engineer's office., Basically, the study to be conducted within the context of the overall Hutchinson Planning and Development Program involves the synthesis of existing plans and reports. WORK PROGRAM The following activities are required to accomplish the study; 1. Inventory of Existing Utilities (by City Staff) a. Water Service b. Sanitary Sewer C. Storm ,Sewer d. Gas Utilities e. Electricity f. Telephone Z. Review available plans and studies projecting future requirements a. Water System b. Sanitary Sewer System C. Storm Drainage System d. Electrical Power System C. Communication System f. Regional Studies g. Other Studies 3. Identify Needs/ Improvements, Extensions or Alterations (by City Staff) a. Mitchinson Planning and Development Program t). Current Deficiencies C. Staged Community Development 4. Prepare Generalized System Plans (mapping) -7- ,r 5. Estimate Costs of Improvements, Extensions and Alterations (by City Staff) 6. Identify Funding Sources (overview) a. Local taxes b. Assessments C. State d. Federal e. County f. Other 7. Recommend Programs and Costs (general) PUBLIC MEETINGS During the course of the Study periodic progress meetings will be sched- uled with interested officials and committee(s). The purpose of such designated meetings will be to report on work that has been completed, identify problems encountered, obtain community input and generally provide the mechanism for local participation in the functional planning process. Interim progress reports, generally in letter form, shall be prepared as necessary for use at such meetings. Also graphics shall be prepared and utilized for demonstrating or highlighting key elements of the study. It is anticipated that two (2) such public meetings in Hutchinson will be necessary over the course of the Study with the second meeting utilized for presentation of the final study report to the City Council. STUDY DOCUMENTS A number of reports, suitably illustrated, will be prepared which describe the procedures employed in the study together with findings, conclusions and recommendations. The following study documents shall be provided: 1. Preliminary Report - 25 copies 2. Final Report - 50 copies bound report 3. Drawings Generalized Water System Plan Generalized Sanitary Sewer System Plan Generalized Storm Sewer System Plan D. COMPREHENSIVE PLAN UPDATE The basic objective of the work envisioned in this study is to provide the City of Hutchinson with an expanded basis for public decision making with resp3ct to evaluating, projecting, guiding and controlling community growth, development and change. Specifically, the study shall address itself to updating the City's Comprehensive Plan relying extensively on work accomplished as part of preceding functional Planning studies which were conducted within the context of the overall Hutchinson Community Planning and Development Program. Contrary to most community planning efforts where the Comprehensive Plan is finalized or updated first and other planning efforts follow, the Comprehensive Plan under this planning approach is completed last. Although the Comprehensive Plan is generated last, parts of the plan emerge during the study. Consequently, the Comprehensive Plan update is primarily a synthesis of functional plan proposals. Rased on a number of detailed studies, i. e. , functional plans, the updated Comprehensive Plan will be realistic and usable with its recommenda- tions stated in 5 -year development increments. Because the planning process is on-going, future revision/ updating of the Comprehensive Plan would follow the same procedure as used herein. WORK PROGRAM This study, to be completed within a period of nine (9) months, will be accomplished in close coordination with the "Public Priorities Study' and "Capital Improvement Programming Study" which will be occurring simul- taneously. The following activities are required to update the Hutchinson Comprehensive Plan: 1. Establish Planning Framework (formalized involvement, by City Staff) a. McLeod County b. School District C. Regional Development Commission d. MnDOT and other agencies e. Surrounding Townships 2. Review Background Study and Update as Required a. Population b. Economics C. Land Use A 3. Review Functional Plans a. Commercial/Downtown Redevelopment b. Housing c: industrial d. Parks and Open Space e. Transportation (ground) f. Airport g. Municipal Buildings h. Utilities 4. Define Hutchinson Planning Area (by City Staff) a. City Responsibility b. County Responsibility C. Township Responsibility 5. Finalize Community Development Goals and Policies a... I Community Participation 6. Prepare Updated Comprehensive Plan a. Comprehensive Sketch Plan Graphic b. Synthesis of Functional Plans ?,.. Develop -General Implementation Guidelines (overview) a. Staged Growth Plan b. Zoning C. Subdivision Controls d. Annexation Policy e. Capital Improvement Program f. Housing Program g. Functional Plans PUBLIC MEETINGS During the course of the Comprehensive Plan updating periodic progress meetings will be scheduled with interested officials, committee(s) and the general public. The purpose of such designated meetings will be to report on work that has been completed, identify problems encountered, o')tain community input and generally provide the mechanism for local participa- tion in the planning process. Interim progress reports, generally in letter form, shall be prepared as necessary for use at such meetings. Also, graphics shall be prepared and utilized for demonstrating or high- lighting key elements of the study. -10- It is anticipated that five (5) such public meetings in Hutchinson will be necessary over the course of the Study with the fifth meeting utilized for the Public Hearing on the updated Comprehensive Plan. STUDY DOCUMENTS A number of reports, suitably illustrated, will be prepared which describe the procedures employed in the study together with findings, conclusions and recommendations. The following study documents shall be provided: 1. Preliminary Report - 25 copies 2. Final Comprehensive Plan Report - 50 copies bound report 3. Drawings - Large Scale - Comprehensive Sketch Plan - Generalized Land Use Plan - Generalized Thoroughfares Plan - Generalized Community Facilities Plan SCHEDULE OF ESTIMATED COSTS AND COMPLETION DATES Totals $11,800- $6, 050-----$17, 850 Includes $500 Direct Expense In-kind contribution -11- s Completion Consultant Local Total Date A. . _Transportation $ 2, 700 $1, 300 $ 4,000 3/01/78 B. Parks and Open Space 2, 500 1,000 3,500 3/15/78 C. Public Utilities 1,400 950 2, 350 3/01/78 D. Comprehensive Plan 5,200 2,800 8,000 6/15/78 Totals $11,800- $6, 050-----$17, 850 Includes $500 Direct Expense In-kind contribution -11- s (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 22, 1977 Mayor and City Council Gare D. Plotz, Administrative Assistant Planning Studies - CRS & Associates In the 1978 budget the City Council approved funding for a Capital Improve- ment Plan. In summary, the Capital Improvement Plan serves as a supplement to the Com- prehensive Plan. The Capital Plan lists specific projects, shows estimated costs, and provides a time table guideline. It is noted that the Capital Improvement Plan is funded by the General Fund whereas the Comprehensive Plan will be fully funded to the 701 Planning Grant. GDP;ms CITY OF HUTCHINSON, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICE To: G.R.S. & ASSOCITES ORDER NO. 5 2180 UPPER AFTON RD. ST. PAUL, MINNESOTA 55119 DATE Pursuant to your agreement dated September 23, 1975, you are hereby authorized to ,proceed with the professional services described as follows: ,Identify Public Priorities and develop a Capital Improvement Program as a part of the City's Community Development Management Plan in accor- dance with the attached work description. Compensation for the above shall not exceed Seven Thousand, Five Hundred Dollars, ($7,500.00) except that the following are not included in the $7,500 limitation. 1. Legal Services 2. Environmental Impact Statements 3.. Special reports, studies or request to federal or state agencies 4. Special studies and reports not identified in the attached scope of services such as detailed parking studies, traffic engineering, etc. The City shall assist the Consultant by appointing a special "Capital Improvement Study Committee" composed of knowledgable city staff and citizens of the City of Hutchinson, to review findings, reports, and conclu- sions of the Consultant. Approved at a regular meeting of the City Council on s 1.977.� ATTEST 13 -lack Mayor City Clerk r COMMUNITY DEVELOPMENT MANAGEMENT PLAN i The major purpose of this work element is to assist the City in determining its priorities for public ex- penditures and other activities relating to the develop- ment and improvement of the City. This work element will be based upon all previous planning studies and will result in a recommended Capital Improvement Program for the City. WORK PROGRAM The work program is to be carried out as an expan- sion and detailing of all previous planning studies i developed by Toltz, King, Duvall, Anderson and Associates, or C.R.S. & Associates, both of St. Paul, Minnesota. The study is to be completed within eight (8)months and will be undertaken in consultation with a special Capital Improvement Study Committee and in consultation with the City Planning Commission. An outline of the work program is as follows: A. PUBLIC PRIORITIES - CAPITAL IMPROVEMENT PROGRAM The purpose of this element is to allow a total public review of the inputs from the functional plans which will form the Compre- hensive Plan and Capital Improvement Program. It is also the purpose of this element to develop and recommend a financially balanced f 1 t Capital Improvement Program for the following time periods: 1999'78 1930 1981 1982 1983-1988 1989-199+ The following phases of the study are required to accomplish this work element: 1. Identification of Roles and Organization for Capital Improvement Programming (a) Planning Commission (b) City Staff (c) Community (d) City Council 2. Inventory of Potential Projects (a) Streets/Bridges/Sidewalks (b) Parks and Recreation Facilities (c) Public Buildings (d) Housing Projects (e) Industrial Development Projects (f) Commercial Improvement Projects (g) Airport Improvement and Expansion (h) Special Projects 3, Preliminary Cost Estimates of Each Project or Activity Identified Above 4, Community Financial Analysis (a) Tax Base 12 r (b) Other Sources of Municipal Income (c) Operating Expenses/Annual Budgets (d) Community Facility Financing (e) Bonding Obligations and Potential (f) Tax Increment Financing (g) State and Federal Grant Programs (h) County Aids (i) Other Potential Sources of Income 5, Community Goals and Priorities (a) Comprehensive Plan (b) Functional Plans 6. Analysis of Capital Program (a) Needs and Requirements (b) Priority (c) Budget Capability (d) Matching Fund Availability 7, Preliminary Recommendations (a) Method of financing (b) Priority System 8. Citizen Input 9. Recommended Capital Improvement Program (a) Five yearly programs for 1978 - 1982 (b) Two five year programs for 1983 - 1994 10. Recomnended Method for Keeping Program Current (a) Staff Responsibility (b) Citizen Responsibility (c) Council Responsibility CITY OF HUTCHIN CSN ;37 W ISHINI_a `(-A AVi Nlll_ 'v'1! ST HUTC'HINS0N V!N,',' M E M O R A N D U M DATE: December 27, 1977 --------------- TO: Mayor and City Council — — — — — — — — — — — — — — — — — — --- — — — — — — — — — — — — FROM: Gary Plotz, Administrative Assistant -------------------------------- SUBJECT: Classification Alignments --------------------------------- On Thursday morning, December 15, the Council discussed a few classification alignments. In the Motor Vehicle office, the hourly rate of the motor vehicle clerk would be held. This facilitates a closing of the gap between the rates of a subordinate and supervisor. In the accounting area, the finance clerk would be reclassified to reflect the amount of responsibility. One additional alignment would be to place the bus driver at the proper step within the grade. The pay plan for 1978 includes these and other alignments approved during the past year. Following is a breakdown of alternate cost of living increases for all employees. No information is included at this time concerning possible merit consideration for any classes of employees, since this will be considered at a subsequent meeting. A. Contingency Amount Available: General Fund $85,300 Liquor Store 7,900 Water & Sewer 7,600 $100,800 --—————————————————————————————————————— B. Cost of Percentage Alternatives (includes salaried, hourly, temp, rec, part time) 3% incr. 4% incr. 5% incr. 6% incr. Total Cost (Incl. additional fringes $30,783 $41,060 $51,339 $61,582 -----————————————————————————————————————— C. Value of Additional Insurance Annual Earnings $8,000 $10,000 $12,000 $20,000 3.3% 2.8% 2.4% 1.6% *0q -ten . RESOLUTION NO. 6065 RESOLUTION ADOPTING POSITION CLASSIFICATYON ASSIGNMENT TABLE EFFECTIVE JANUARY 8, 1978 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions. BE IT RESOLVED, that a Position Classification Plan is hereby established. All positions covered by this resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Allocation of New Positions. When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Clerk -Administrative Assistant shall cause an appropriate job description -specification to be written for said position. B. Review of Plan. As often as necessary to assure continued correct classifications, the Position Classification Plan shall be reviewed by the Clerk - Administrative Assistant and necessary adjustments recommended to the City Council. C. Filing of Plan. Upon adoption of this resolution, a copy of the Position Classification Plan heretofore approved by the City Council shall be placed on file with the Clerk -Administrative Assistant. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. 1. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of Numbered Pay Grades. Each numbered pay grade in the basic table consists of a minimum and maximum bi-weekly rate with intermediate pay steps at approximately five per cent (5y) intervals. b. A Position Classification Assignment Table. The Council shall by resolution establish, and from time to time revise, a table which shall assign all of the various classifications in the Position Classification Plan to the appropriate pay grade number in the basic table of numbered pay grades. Said table follows. 2. Modification of Plan. The City Council reserves the right to modify any or all of the pay grades or position classification assignments as set forth in said plan at any time. 3. Individual Pay Rates. The normal and beginning rate for a new employee will be the designated step in the established grade for the classification title. Increments within established ranges are to provide a means of recognizing outstanding performance and continued good service. Employees who successfully complete their initial probationary period may be given one or more step increments at the completion of probation and shall receive consideration for additional increments periodically thereafter. Such increments will not be awarded on an automatic basis but shall be contingent upon merit, performance and recommendation of the department head and the approval of the City Council. Increases at any one time will generally be limited in amount to one established pay grade step, but increases of two pay grade steps may be given in special cases. None of the increases provided by this section shall be made so as to compensate any employee in an amount exceeding the maximum step in such pay range. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT the following table is hereby adopted, effective January 8, 1978, as the City Position Classification Assignment Table, to be revised from time to time, assigning the various classifications in the Position Classification Plan to the pay grade number in the basic table of numbered pay grades. 40V POSITION CLASSIFICATION ASSIGNMENT TABLE CLERICAL AND SUPPORT TECHNICIANS AND AIDES Receptionist/Cashier I Engineering Technician I II Secretary/Dispatcher I Engineering Technician II III Secretary, Department II Assistant City Engineer V Secretary to Admin. Assistant III Water Billing Clerk III Public Works Laborer II Personnel Clerk III Water Plant Operator III Finance Clerk III Wastewater Plant Operator III Asst. M.V. Deputy Registrar III Chief Water Plant Operator IV Motor Vehicle Clerk III Chief Wastewater Plant Op. IV Personnel Coordinator IV SALES Liquor Store Clerk Liquor Store Senior Clerk SERVICE, MAINTENANCE City Bus Driver Building Custodian Cemetery Maintenance Worker Park Maintenance Worker Street Maint/Operator Equipment Mechanic Street Foreman Park Foreman ATTEST: Gary D. Plotz City Clerk PROTECTIVE SERVICE Police Radio Dispatcher III II Community Service Officer III III Police Patrol Officer IV Police Sergeant V Juvenile Officer/Investigator V Adopted by the City Council this 27th day of December, 1977 This replaces Resolution No. 5876. D. J. Black Mayor ryt 4 VERIFIED PREVENTIVE MAINTENANCE AGREEMENT OFFSET EQUIPMENT KEY Business Products, Inc. AGRERs in consideration of the advance payment of $., �.Oa . __ r to prf orm pre- ventive maintenance service on the following described A. B. Frick egsehm*nt o+s the terms and conditions set forth below: 1. On each regularly scheduled call, the service representative shall bnpect, dean, hrbrkotlti amd poke aaMnary and *@%,Mary mechanical adjustments on the above described equipment. 2. The service representative an such regularly scheduled caps shall replace any part or parts (not requiring ooior MdMty ore determined by the service representative) if necessary, cad authorized by the Customer. Such repair or ropbceft" post► WN be Invoiced to the Customer at the Company's current part price. No additional charge on regularly sdasiided ckdb shill be "dl e for labor unless the cause of the replacement or repair is due to Are, water, mune or o"Newit am the part of Ano Cvsiomor or the operator of the equipment. 3. AN service under this agreement shall be rendered during the Company's regular worldni hours only, and tem -Ile C*%mor's premises, unless it is necessary to remove the equipment, or o portion thereof, to the Company's repair shop for eonsO mollW ►omso k or repairs. Major overhauling or rebuilding is not provided under the terms of this agreement. No such work call be perlaafnd until an estimate of charges, Including parts, transportation and labor, shall have been submifhd to and approved by iho CMlomw, 4. The Customer shall exert reasonable core in the operation and maintenance of the equipmeol. amd shall We omd perfdrm the factory recommended lubrication instructions between regularly scheduled cab of the wvko representative. t 5. Intervening or emergency calls requested by the Customer shall be invoked he Are Customs` of the Caotpaty's Wm* rota far ` such labor, unless such intervening or emergency calk are found necessary became of improper services porfgsm" Isy Ake sittika -"` representative on the regularly scheduled inspection. 6. All applicable federal, state and local taxes (except taxes based on income) now In owed when and It levied on the stirvicw performed hereunder shall be bane by the Customer. 7. The annual rate set forth above is for performing maintenance service only at the location of the equipment at the eRective date: of ft agreement. In the event the Customer relocates the equipment to an address in a different area, mileage or rate zone, the annual rate prescribed will be Increased or decreased for the balance of the term in accordance with the Company's estoblishexY service policy. The Customer will be invoiced for the additional charge or the Company will refund any excess charge, as the case may be, pro rota. +w t' 8. This agreement shall be effective (A) upon approval by the Company of the mechanical and operational condition of the equipment, ` and (8) upon acceptance of thi agreement by the duly authorized representative of the Company, and shall continue in force and effect for a period of tWP. ve (12 ) months. This agreement shall be automatically renewed for wccessive twelve (12) mach periods upon payment by the Customer of the amount for such period at the rate In effect at the time of renewal. This agreement may be terminated by either party at any time by ten (10) days' written notice, and if so terminated, the Company will refund to the Customer a sum equivalent to the pro rota portion of the prepayment represented by the unexpired term of this agreement. 9. Duration of this agreement carrot be extended by requesting the omission of one or more of the regularly scheduled calls. 10. This agreement does not include accessories to the equipment unless such accessories are spuffied in this agreement. t CUSTOMER: City of Hutchinson City _Office Address Hutchinson, MN 55350 By Title COMPANY: KEY business Product;:, Inc'., Approved and Accepted, •_ L - , 19 T.7 - t t By r Service Ma.riager� Titleh - 1 (612) 879-2311 CI T V OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 I2 A N D U M DATE: _ December 271_ 1977_ - _ _ _ TO: _Maynr-aal-C%Pii;i1._ FROM: J#4ter -billing sly SUBJECT: X4'1 i Q11 t_Water4M0gr►tq .y...._...... . _..._.... _ r. _ . _ 4-0095-0-00 Glen Sjolie 325 Adams St. S. $40.27 ✓4-0265-0-00 James Deragon �11-� 540 Monroe St. S. $55.49 4-0580-1-00 Sandra Bathke Peterson Tr. Ct. Lot 1 *416 Erie St. S. $39.69 4-0850-7-00 Robert Rasmussen 321 Erie St. S. *546 Fourth Ave. S.E. $25.72 4-0930-6-00 Gerald Thissen R. R. 3 *607 Third Ave. S.E. .,' $67,23 7;.-0880-3-00 'Mike Paulsen R. 1 tea- ...• ``'Brownton, MN *339 Fifth Ave. S.W. $14.24 ,/�11-0250-0-00 Ben Roth R.R. 4 Box 37 *184 Fourth Ave. N.W. $22.65 Has an appointment with the welfare on Jan 3, 1978 to see if they can help 11-0395-0-00 Resop Realty Inc. 4725 Excelsior Blvd. St. Louis Park, MN 55416 *Midwest Trailer Court $279.43 Called December 21, and said payment would be in next day's mail. Have not received yet. 11-1160-0-00 Roy Chaffee 715 Main St. N. $36.43 12-0170-0-00 Jerry Carrigan 15 Fifth Ave. N.E. $66.16 Delinquent water accounts continued 12-0715-0-00 Myra Eck 613 Waterloo St. Columbus, WI 53925 *314 College Ave. $10.00 12-0815-2-00 Carl Ahles 125 Fifth Ave. N.E. $30.07 12-1015-0-00 Jack Dahlke 125 S. Wells Pampa, Tx 79065 *535 Clark St. $23.37 412-1165-0-00 Ronnie Telecky 607 Bluff St. N. $57.12 Promised to pay 1-6-78 12-1450-1-00 Laverne Schneider 257 Gauger St. $42.27 27-0115-3-00 Sharon Sauter 875 Main St. N. $22.03 39-0022-0-00 Harry Bachman HWY 7 & 22 West *845 Harrington St. $5.20 TDA TOLTZ, KING, BIJVALL, ANDERSON AND ASSOCIATES INCORPORATED M E M O R A N D U M FOR YOUR INFORMATION To: Hutchinson Municipal Facilities Study Committee Copies To: Mr.Clarence R. Simonowicz From: Mr. est -lit J. Hendrickson and TerMAnderson Date . November 16 Reference: Progress Meeting #6 197-7 November 15, 1977, 7:00 AM Hutchinson City Hall COMMISSION NO. 6609-A_ ATTENDANCE: Les Linder, Committee Chairman Ralph Bergstrom Elaine Hopkins Phyllis Piehl Bob Stearns, School Board Member Milt Lueneberg, Former City Council Member Kay Peterson, City Council Member D. J. Black, Mayor Gary Plotz, Administrative Assistant Marlow Priebe, City Engineer Dean OtBorsky, Police Chief BASIS FOR DISCUSSION: 1. Review of the Draft Report for the Municipal Facilities Study. DISCUSSION; 1. Progress Meeting No. 6 was opened at 7:00 AM by Mr. Linder, Chairman. The purpose of the meeting was to review the Draft Report of the Municipal Facilities Study. 2. The committee made no major revisions to the Draft Report. The report was accepted as accurately representing the decisions made by the committee throughout the Municipal Facilities Planning Process. The Draft Report was approved by the Committee. MEMORANDUM Hutchinson Study Committee November 16, 1977 Page Two 3. While no major changes or additions were made to the report, the following revisions in the "Acknowledgements" will be made prior to the final printing: a. Mr. Ben Piehl will be corrected to Phyllis Piehl. b. Lloyd Schlueter, Milt Lueneberg will be correctly spelled. C. Gary Plotz, Administrative Assistant and Bob Stearns, School Board, will be added to the Municipal Facilities Advisory Committee. 4. It was pointed out during the discussion that the Municipal Facilities Study was intended as a guide for future decision making with regard to Hutchinsonts municipal facilities. The study does not commit the community to specific solutions but rather provides a base of information flexible to future change. The study provides a long range view of Hutchinson=s Municipal Facilities. 5. The committee directed the consultant to present the Draft Report to the City Council on November 22, 1977 for review and approval. Following approval of the Draft Report, the study will be printed in its final form and 50 copies will be made available to the City of Hutchinson. This will conclude the study. Please let us know if there are any additions or corrections to this memo- randum. WJH:TA:pp FOR- YOUR INFORMATION METER INSTALLATION A3 OF 1L/09/77 Residential 5/811_X 3/411 Outside Conversions - 834 New Accounts - 69 Total . 903 Commercial Me[ei5 (New) Defective Remotes &Transmitters 73 Plus 1 1/21' i 2/1 - 1 s" - 2 Toted - 10 90 - 5/8 X 3/4 meters on hand as of 12/09/77 168 Trident Tri-eals 30 meters yet to be installed from "77" change over program. 4 meters yet to be installed from "76" change over program. Approximately 270 - 300 residential meters yet to be changed over to outside reading, NIL C. wens main mloomm!"millm. $4280 rj ci 7 of ti ri..... .. R YOUR INFORMATION �3 _ka C1T Y OF HUTCHINSON -4 t'HNSON December 16, 1977 Mrs. Louis Tasche 1715 Main Street South -ffotchinson, M 55350 Dear Mrs. Tasche: .Thank you for your letter of December 13, 1977 concerning Improvement Project 78-03, Storm Sewer for the S.E. Drain- age District Outlet. I have forwarded your concern on to the Mayor and Council members as well as the Public Works Director. Sincerely, CITY OF HUTCHINSON Gary Plotz Administrative Assistant GDP:ms cc: Mayor and City Council Marlow V. Priebe, Public Works Director xiUlly CITY OF HUTCHINSON December 16, 1977 Mrs. Emil C. Weith 705 Main Street South Hutchinson, MN 55350 Dear Mrs. Weith: Thank you for your letter of December 13, 1977 conce:'ninr Improvement Project 78--03, Storm Sewer for the S.E. Drain- age District Outlet. I have forwarded your concern to the Mayor and Council mem- bers as well as the Public Works Director. Sincerely, , CITY OF HUTCHINSON 1 Gary D. Plotz �'''✓ Administrative Assistant GDP: me cc: Mayor and City Council Marlow V. Priebe, Public Works Director OR Y�.�UR INFORMATION 4ce,mber 14, 1.9n The library board met on December 14, 1977, with the following members present: R. W. Bergstrom, Albert Linde, Kathleen McGraw, John Horrocks, Gena Iverson. The rmizzuteu of the previous meeting were reed and approved. A motion was made by Kathy McGraw, seconded by Albert Linde, to recommend Ralph Bergstrom for re -appointment to the Regional Library Board. Motion carried. A motion carried to recommend Kathleen McGraw, Jay Alrick and Blaine Clay for re -appointment to the Hutchinson Library Board. Motion made by Gena Iverson, seconded by Albert Linde. A motion was made that the oil for 1978 be purchased from Marlow Fratzke. Motion wad made by John Horrocks, seconded by Kathy McGraw. Motion carried. The meeting was adjourned. 3earetaz7 ti.o (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 7, 1977 li : Mayor and City Council a Gary D. Plotz, Administrative Assistant Budget Review Meeting NOTICE OF MEETING Informal meeting of City Council to review the Liquor Store and Water and Sewer Department budgets at 8:00 A.M. on Monday, December 12, 1977. Hopefully, it will be possible to schedule adoption for the Agenda on Tuesday, December 13, 1977.