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09-17-1974 PCM cB P.E ntTLA R i�:E.. i IININIC T?1.1 PTA SEPTEMBER 1-i; , 1974 Chairman Cone ca L,'(: the meeting to order at :he hour of7:30 P.M. Members present were: Howard Popp, Milt Lueneburq, Clinton Tracy, Marlin `t'or:Terson, and Jack Kiland in addition to Chairman Cone. Members absent were: Kay Peterson. Also present were: Admin- istrative Assistant Mealey. Present was Mr. Darrell Strand to request a variance to build a 12' x 24' addition to his home. Under Section Five of the Zoning Ordinance such an addition could not be made. It was inquired by Mr. Strand if said addition could be called an office for existing business and be constructed under these terms. It was the concensus of the Planning Commission it could be added under these terms and directed further considera- tion to Building Official Willard. At 7:45 P.M., Chairman Cone, as duly advertised by Publication No. 1626, called to order Public Hearing for the purpose of determining the advisability of platting a plat of land pro- posed as Judson Woods Addition. It was noted there was no one present to be heard for said hearing. Mr. John Korngiebel, developer of said Preliminary Plat was present to answer any questions the Planning Commission might have. Chairman Cone then acknowledged receipt of a memorandum from City Engineer Priebe recommending that the following changes or additions be made to Judson Woods Plat. 1. Utility and drainage easements at least 6' in width be made on each side of all side and rear lot lines. names changed to -conform to the City's program. Linaen Lane could be confusing since there is a Linden Avenue already. 3. Linden Lane Cul-de-sac exceeds limits for such a street and the street could be projected to the East sometime in future and right-of-way should be provided. 4. City, Township and/or County shall be provided with 66' wide easement for Judson Road between south line of the Plat and County Road 76 or Judson Road should be in plat South to County Road 76. 5. Grades and drainage for streets is satisfactory. Same information should be submitted before "Final Plat" for that portion of Judson Road south of the Plat. R-'GUL!�Vi. MEETING 2 -- SEPTEMBER 17, 1974 P[,7,11NING C(NMISSiON Mr. K )rngiebcl .informed that the following changes had been completed and thea presented Judson Woods Final Plat. After further discussion, Administrative Assistant Mealey recommended that Judson Woods Plat be annexed to the City if approved. Administrative Assistant Mealey then explained the reasons for his recommendation. 1. Many City Services will be used. 2. Orderly growth of the City. 3. Regulation of Building Activity. After further discussion, Milt Lueneburg moved that Judson Woods Plat be approved contingent upon intent given to be annexed to the City as soon as feasible and said recommendation be referred to the City Council for consideration. Jack Kiland seconded the motion and it carried. After further discussion, Milt Lueneburg moved that notice be given that the Planning Commission will only approve new plats that have expressed intent to be annexed to the City as soon as feasible. Jack Kiland seconded the motion and it carried. Received from Administrative Assistant Mealey was a memorandun concerning the 1975-1976 proposed budget. Administrative Assistant Mealey recommended that professional assistance be sought in making up a Capital Improvement Program and that money be allocated to do a Downtown Traffic Study. It was Administrative Assistant Mealey's recommendation that a budget of $12,500 be requested. After discussion, Clinton Tracy moved to request a budget of $12,500. Howard Popp seconded the motion and it carried. It was the consensus of the Planning Commission that a formal letter of acceptance be sent to Mayor Black in regards to his letter concerning Long Range Capital Improvements Committee. In conjunction with Mayor Black's memorandum concerning Long Range Capital Improvements Committee, it was suggested by Chairman Cone that the Planning Commission divide into small groups, each group taking a specific area of interest. Under these terms each group could become an expert in his group. The groups are as follows: Recreation and Fire Department - Milt Lueneburg and Marlin Torgerson City Hall and Police Department - Jack Kiland and Howard Popp J REGULAR MEETING PLANNING COMMISSION - 3 - SEPTEMBER 1'1, 1974 Library and Meeting Facilities - Clinton Tracy and Kay Peterson Downtown Business,Chamber of - Tom Cone Commerce, Off Street Parking and Hospital It was also recommended by Chairman Cone to meet with all pertinent people in eacy group and have a report ready at the next regular meeting. It was the concensus of the Planning Commission that consideration of the proposed subdivison and zoning ordinance be tabled until a joint meeting of the Planning Commission, Consulting Engineer Bill Chapman and the City Council was scheduled at the Council's convenience. There being no further business to come before the Planning Commission, the meeting was declared adjourned at 9:45 P.M. on motion by Clinton Tracy seconded by Jack Kiland and carried.