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06-21-1994 PCM c2 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 21, 1994 �1 CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Clint Gruett at 5:30 p.m. with the following members present: April Brandt, Dean Wood, Glenn Matejka, Roger Gilmer, Craig Lenz and Chairman Gruett. Absent: Bill Craig Also present: Building Official Jim Marka, Director of Engineering John Rodeberg, GIS Coordinator Larry Huhn and City Attorney G. Barry Anderson CONSIDERATION OF MINUTES DATED MAY 17, 1994, AND SPECIAL MEETING MAY 19, 1994 Mr. Lenz made a motion to approve the minutes dated May 17, 1994, seconded by Ms. Brandt the motion carried unanimously. Mr. Lenz made a motion to approve the minutes of the special meeting dated May 19, 1994, seconded by Mr. Matejka the motion carried unanimously. PUBLIC HEARINGS a) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY PARK AND RECREATION DEPARTMENT FOR CONSTRUCTION OF 26' X 40' HEATED SHELTER TO BE LOCATED AT KIWANIS PARK Chairman Gruett reopened the hearing at 5:34 p.m. with the reading of publication #4659 as published in the Hutchinson Leader on Thursday, May 5, 1994. The request is for the purpose of considering a conditional use permit to construct a 26' x 40' enclosed heated shelter at Kiwanis Park, formerly Rocket Hill Park, located on 5th Ave NW requested by the City Park and Recreation Department. Building Official Jim Marka commented on a meeting held on Monday, June 20, 1994, with the neighboring property owner, members of Kiwanis and city staff. The meeting consisted of discussion regarding the guidelines and staff recommendations. Parks and Recreation Specialist John Arlt explained the process of establishing the guidelines and the meeting on the 20th. Discussion followed on the parking considerations. Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 5:36 p.m. Mr. Lenz made a motion to recommend approval of the request i subject to staff recommendations of June 7, 1994. Seconded by Mr. Matejka the motion carried unanimously. HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 b) CONSIDERATION OF PRELIMINARY PLAT OF "LAKEWOOD ESTATES" LOCATED ON LAKEWOOD DR. SUBMITTED BY BRUCE NAUSTDAL AND DIANE SORENSEN Chairman Gruett opened the hearing at 5:37 p.m. with the reading of publication #4677 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a preliminary plat of "Lakewood Estates" located on Lakewood Dr. submitted by Bruce Naustdal. Building Official Jim Marka commented on the list of 17 staff recommendations. City Engineer John Rodeberg stated the plat is proposed for single family homes. There was discussion of the zoning of the entire area. Mr. Marka stated the lots in the plat do not meet the dimension requirements and a variance must be processed. Mr. Pat London, 675 Lakewood Dr., neighboring property owner, commented on concerns he has with drainage in the area. He stated he presently has drainage problems on his property. Ms. Brandt moved to close the hearing, seconded by Mr. Wood the hearing closed at 5:46 p.m. Ms. Brandt made a motion to recommend approval of the request subject to staff recommendations of June 9, 1994. Seconded by Mr. Gilmer the motion carried unanimously. c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BRENDA ZACKRISON TO MOVE A 16'X 22' GARAGE TO PROPERTY AT 745 FRANKLIN ST. Chairman Gruett opened the hearing at 5:47 p.m. with the reading of publication #4678 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a conditional use permit to move a 16' x 22' garage to property located at 745 Franklin St. Building Official Marka commented on the relocation of the garage from a lot in the city. He stated the roof and siding are in good shape. Mr. Lenz moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 5:48 p.m. Mr. Lenz made a motion to recommend approval of the request. Seconded by Mr. Gilmer the motion carried unanimously. d) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "BROLL' S 1 ST ADDITION' LOCATED ON BRADFORD ST. AND ORCHARD AVE. SUBMITTED BY DAVID BROLL Chairman Gruett opened the hearing at 5:49 p.m. with the reading of publication #4679 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a preliminary and final plat of "Broll's First Addition" located on Bradford st. and Orchard Ave. submitted by David Broll. 2 HUTCHINSON PLANNING COMIVIISSION MINUTES JUNE 21, 1994 Building Official Jim Marka commented on the list of 14 staff recommendations. Mr. Warren Smith, Mankato, explained the replat and commented on the need for a 1.5' variance on one lot. He stated the developer has obtained a civil engineer to complete the infrastructure design. Mr. Smith stated there will be a 60' cul de sac at the end of the private driveway as requested by the Fire Marshal. This is a private drive and will be privately maintained. The engineering plan shows a retention pond and the zoning will remain R-3. Mr. Smith explained the grading and drainage. Mr. David Broll stated the covenants will address the maintenance of Outlot A. There was discussion on the placement of ponding on the plat drawing. Mr. Marka commented on the verification from the fire department on the turnaround. Mr. Matekja moved to close the hearing, seconded by Mr. Wood the hearing closed at 6:02 p.m. Mr. Matejka made a motion to recommend approval of the request subject to staff recommendations of June 9, 1994. Seconded by Mr. Lenz the motion carried unanimously. e) CONSIDERATION OF VARIANCE FOR LOT WIDTH ON A LOT IN BROLL' S 1 ST ADDITION REQUESTED BY DAVID BROLL Chairman Gruett opened the hearing at 6:03 p.m. with the reading of publication #4680 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a variance to reduce lot size 2' from 108' to 106' on corner lot in Broll's First Addition. Jim Marka commented on the history of the site as it was previously planned for 12 plex units and now the density would be reduced. John Rodeberg stated the setbacks will all be maintained. Mr. Lenz moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6:04 p.m. Mr. Lenz made a motion to recommend approval of the request. Seconded by Mr. Wood the motion carried unanimously. f) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "OTTER OAKS ADDITION' SUBMITTED BY DENNIS KAHL LOCATED ON LAKEWOOD DR. Chairman Gruett opened the hearing at 6:05 p.m. with the reading of publication #4682 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering the preliminary and final plat of "Otter Oaks Addition" located on Lakewood Dr. submitted by Dennis Kahl. HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 Building Official Jim Marka commented on staff recommendations. Mr. Dennis Kahl commented on the utility line determination. Discussion followed on the service in the area. Mr. Kahl commented on the Lakewood Dr. construction and identified the possibility of a walkout basement on lot 1. Mr. Marka stated the property is in the flood fringe area. City Engineer John Rodeberg commented on the large lot size. Mr. Kahl commented on the abandoning of the septic system when city service is installed. He stated the bituminous will be removed and the driveway relocated within the lot 2. The fence will also be relocated and the well will be used for filling the pool only. Ms. Brandt moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6:12 p.m. Ms. Brandt made a motion to recommend approval of the request subject to staff recommendations of June 9, 1994. Seconded by Mr. Gilmer the motion carried unanimously. g) CONSIDERATION OF REZONING LOTS LOCATED ON GLEN STREET FROM R-3 TO R-4 AND ALSO ONE LOT ON 3RD AVE AND FRANKLIN ST. FROM R-3 TO R-2 REQUESTED BY CITY STAFF Chairman Gruett opened the hearing at 6:13 p.m. with the reading of publication 44665 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a request by city staff to rezone property from R-3 to R-4 located on Glen Street between 3rd Ave. S.W. and 4th Ave. S.W. and also, to rezone from R-3 to R-2 one lot on Franklin Street and 3rd Ave. Mr. Vern Broil, Architect for Prince of Peace Senior Apts, Inc., presented the site plan for the Prince of Peace project. He commented on the setbacks and explained the underground parking and drainage. Mr. Broil asked the commission to reconsider the staff recommendation regarding the alley improvements until the decision is made whether or not the whole block will eventually be developed. City Engineer John Rodeberg stated the staff has concerns with the additional traffic on the alley. Building Official Jim Marka commented on the tuck under parking accessing off the alley and the drainage problems. Mr. Broil explained the development is for Senior Citizens and the traffic would be minimal. He stated a skyway connecting to the church is proposed for the future. Mr. Broil showed the commission an elevation drawing of the building. City Engineer Rodeberg commented on the vacation of the street to downgrade for minor access. He also commented on the existing infrastructure. Discussion followed on the maintenance of the vacated street which will be clarified. There was discussion on the alley improvements and drainage. 0 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 Chairman Gruett read into the record a letter from Mr. Roger Kable regarding the rezoning of his lot on Franklin St. Mr. Kable requests the lot be zoned R-4 or C- 3 instead of R-2. The consensus of the planning commission and staff is to rezone the lot to R-2. Mr. Lenz moved to close the hearing, seconded by Ms. Brandt the hearing closed at 6:43 p.m. Mr. Lenz made a motion to recommend approval of the rezoning as noted in the public hearing notice. Seconded by Mr. Matejka the motion carried unanimously. h) CONSIDERATION OF PRELIMINARY AND FINAL PLAT FOR PRINCE OF PEACE RETIREMENT LIVING SUBMITTED BY H.R.A. Chairman Gruett opened the hearing at 6:44 p.m. with the reading of publication # 4666 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a preliminary and final plat of Prince of Peace Addition requested by H.R.A. Ms. Brandt moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:45 p.m. Ms. Brandt made a motion to approve the request subject to staff recommendations of June 9, 1994, and verifying drainage in alley with City Engineer. Seconded by Mr. Lenz the motion carried unanimously. i) CONSIDERATION OF VACATION OF A PORTION OF GLEN ST. AND 3RD AVE REQUESTED BY H.R.A. Chairman Gruett opened the hearing at 6:46 p.m. with the reading of publication #4667 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a petition to vacate a portion of Glen St. and a portion of 3rd Ave. Ms. Brandt moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6:47 p.m. Mr. Lenz made a motion to recommend approval of the request subject to city staff drawing up a maintenance agreement. Seconded by Mr. Gilmer the motion carried unanimously. j) CONSIDERATION OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF AN ELDERLY APARTMENT BUILDING COMPLEX REQUESTED BY PEACE LUTHERAN CHURCH Chairman Gruett opened the hearing at 6:48 p.m. with the reading of publication #4668 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a conditional use permit requested by Prince of Peace Senior Apartments, Inc., for the construction of an elderly apartment building complex located on Glen St. E HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 Mr. Vern Broll, Architect, stated the building will have 40 units and all units are handicap adaptable. Two units are fully handicap accessible. The building is a two story building. Van accessible parking will be provided. Building Official Marka stated the building codes are addressed. Ms. Brandt moved to close the hearing, seconded by Mr. Gilmer the hearing closed at 6:53 p.m. Ms. Brandt made a motion to recommend approval of the request subject to the June 7, 1994, preliminary comments from staff. Seconded by Mr. Gilmer the motion carried unanimously. k) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 10.08 (3) AMATEUR RADIO BROADCAST ANTENNAS SUBMITTED BY CITY STAFF Chairman Gruett opened the hearing at 6:54 p.m. with the reading of publication #4681 as published in the Hutchinson Leader on Thursday, June 9, 1994. The request is for the purpose of considering a request by city staff to amend the zoning ordinance, Section 10.08 (3) changing the requirement for antenna height. Building Official Jim Marka commented on the use of various antennas in the city and the request to his office for a permit to place an amateur radio antenna in a residential area. He explained staff concerns regarding height of antennas and stated the federal agencies also have regulations. Mr. Marka recommended to continue this hearing until a legal opinion is received from the city attorney. Mr. Doug Hedin, Amateur Radio Operator, explained his use of amateur radios and presented information on differing types of antennas. City Attorney Barry Anderson stated the ordinance is in need of revising and the law states the city has the right to place reasonable restrictions on the height. Mr. Matejka moved to continue the hearing to a future meeting, seconded by Mr. Gilmer the motion carried unanimously. OLD BUSINESS 4. (a) UPDATE OF COMPREHENSIVE PLAN SCHEDULE Jim Marka reported no committees have called him regarding changes to the comprehensive plan. 5. NEW BUSINESS (a) CONSIDERATION OF ORDERLY ANNEXATION OF 225.95 ACRES IN ACOMA TWP. Building Official Jim Marka explained the area recommended to be annexed. He stated the infrastructure costs were the main factor for the city to promote the annexation. The city is also asking a revision by the townships of the urban boundary limits. C.1 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 Mr. Steve Hahn, Koglin Rd, questioned if the Montgomery plat is in city limits. Mr. Rodeberg commented on the county road timeline for completion. Mr. Rod Krsiean, representing Ann Krsiean, asked about assessments and when they would have to be paid up. City Engineer Rodeberg stated the assessments stay in deferred status until there is a hookup to city service. Mr. Krsiean asked about the electric service in the area. City Attorney Anderson stated as territory is adjusted the utilities will be served by Hutch Utilities. Mr. Marka explained the taxed are phased in over 5 years by percentage. Mr. Mark Fratzke, North High Dr., commented on his concerns with the annexation and presented a letter to the planning commission voicing his concerns. Ms. Barb Bullert asked how the township officials feel about the annexation. Mr. Jim Field, Township Supervisor, stated the officials wanted to hear input from the residents before making the decision to sign the Orderly Annexation Agreement. City Attorney Barry Anderson asked the township officials if they have problems with the wording of the agreement. Mr. Rodeberg stated the agreement should be clarified in some areas to deal specifically with this annexation. Sharon Daniels, Daniels Trucking, asked for clarification of the tax increase increments. Mr. Rodeberg explained the phasing in process for taxes and the assessment process. Building Official Marka suggested the annexation be tabled until November to give the township time to sign the agreement. Mr. Matejka moved to table the request until the November meeting, seconded by Mr. Lenz the motion carried unanimously. (b) CONSIDERATION OF VARIANCE IN ACOMA TWP REQUESTED BY JOE DOOLEY FOR SETBACK REDUCTIONS (2 MILE RADIUS) Building Official Jim Marka commented on the staff concerns with failing septic systems in the area. Mr. Lenz made a motion to deny the request, seconded by Ms. Brandt the motion carried unanimously. 7 HUTCHINSON PLANNING COMMISSION MINUTES JUNE 21, 1994 (f) COMMUNICATION FROM STAFF Jim Marka commented on the following: 1) Taco Bell has plans to build at the intersection of Hwy 15 and South Grade Rd. 2) Acme Carwash is going back to plan #3 which was an extended conditional use permit. 3) Next meeting the budget will be presented. 4) Barry Barton is requesting a new carwash plan with an automatic bay. 6. ADJOURNMENT The meeting adjourned at 8:20 p.m. F:3