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10-15-1991 PCM cMINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 15, 1991 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7x30 p.m. with the following members present: E1Roy Dobratz, Tom Lyke, Clint Gruett, Roland Ebent, Craig Lenz and Chairman Bill Craig. Absent: Dean Wood Also Present: Gary Plotz, City Administrator, John Rodeberg, Director of Engineering and G. Barry Anderson, City Attorney. 2. MINUTES Mr. Ebent made a motion to meeting dated Tuesday, September motion carried unanimously. 3. PUBLIC HEARINGS approve the minutes of the regular 17, 1991. Seconded by Hr. Lenz the (a) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE REGARDING GARAGE AND DRIVEWAY SETBACKS Chairman Craig reopened the hearing at 7:31 p.m. with the reading of publication #4301 as published in the Hutchinson Leader on Thursday, October 3, 1991. The request is for the purpose of considering an amendment addition to Zoning Ordinance #464, Sections 8.02 and 8.03, Conditional Permitted uses in R-1 and R-2 Districts regarding garage and driveway replacement. City Administrator Gary Plotz explained the present ordinance and proposal of the amendment. Discussion followed on the proposal relating to corner lots. Mr. Lenz made a motion to close the hearing, seconded by Mr. Gruett the hearing closed at 7:40. Mr. Lenz made a motion to approve the amendment. Seconded by Mr. Gruett the motion carried unanimously. (b) CONTINUATION OF CONSIDERATION OF VARIANCE REQUESTED BY WARREN DEMUTH GARAGE AT 550 BROWN Chairman Craig reopened the hearing at 7:41 p.m. with the reading of publication #4293 as published in the Hutchinson Leader on Thursday, September 5, 1991. The request is for the purpose of considering a variance to reduce side yard setback for garage construction from 6' to 2.7' located at 550 Brown St. 1 HUTCHINSON PLANNING COMMISSION MINUTES 10-15-91 Gary Plotz, City Administrator commented on the proposal that was requested in September and explained staff recommendation of a 3' setback as proposed in the amendment to the zoning ordinance. Mr. Dobratz moved to close the hearing, seconded by Mr. Lyke the hearing closed at 7:45 p.m. Mr. Lyke moved to recommend approval of a 3' side yard setback. Seconded by Mr. Lenz the motion carried unanimously. (c) CONSIDERATION OF REZONING FROM R-3 TO C-4 REQUESTED BY REGIONAL EYE SPECIALISTS Chairman Craig opened the hearing at 7:46 p.m. with the reading of publication 44302 as published in the Hutchinson Leader on Thursday, October 3, 1991. The request is for the purpose of considering to rezone property from R-3 (Multiple Family Residence) to C-4 (Fringe Commercial District) located on Freemont Ave. City Administrator Plotz commented on the proposal and the need for signage and the square footage of the signs. City Engineer Rodeberg stated the land use is C-4 as an eye clinic. City Attorney Barry Anderson commented C-4 is appropriate for the area. Mr. Ebent moved to close the hearing, seconded by Mr. Gruett the hearing closed at 7:48 p.m. Mr. Ebent moved to recommend approval to City Council. Seconded by Mr. Lyke the motion carried unanimously. (d) CONTINUATION OF CONSIDERATION OF SIGN VARIANCE REQUESTED BY REGIONAL EYE SPECIALISTS Chairman Craig reopened the hearing at 7:59 p.m. with the reading of publication 44295 as published in the Hutchinson Leader on Thursday, September 5, 1991. The request is for the purpose of considering a variance to reduce setbacks for sign placement at 2 locations, one from 5' to 3.8' and one will encroach into street right- of-way located at Regional Eye Specialist, 211 Freemont. City Administrator Plotz commented on the location of the sign on the city boulevard and the requirements of the present ordinance. He stated the owners present request is for 1 foot off the property line. Mr. Plotz explained that City Staff denied the request based on no hardship. 2 HUTCHINSON PLANNING COMMISSION MINUTES 10-15-91 Dr. Merck commented on the placement of the sign and the purpose of the signage. Discussion followed on the number of signs on the lot and the sign in question. Also, there was discussion on the hospital signs across the street. Mr. Ebent moved to close the hearing, seconded by Mr. Gruett and hearing closed at 8:02 p.m. Mr. Ebent made a motion to recommend approval of the 1' variance and the 3.8' variance. Seconded by Mr. Lenz the motion carried unanimously. (e) CONTINUATION OF CONSIDERATION OF CONDITIONAL USE PERMIT FOR CLUSTER HOUSING REQUESTED BY JUNE REDMAN Tabled to the November meeting at the request of Ms. Redman (f) CONSIDERATION OF VARIANCE FOR DRIVEWAY REQUESTED BY LARRY DEGROTE AT 228 GROVE ST Chairman Craig opened the hearing at 8:03 p.m. with the reading of publication #4303 as published in the Hutchinson Leader on Thursday, October 3, 1991. The request is for the purpose of considering a variance to reduce setback for driveway from 5' to 1' located at 228 Grove St. City Administrator Plotz commented on the request and the present ordinance requiring a 5' setback. Mr. DeGrote explained he had a new survey and 3' from the property line would be sufficient. Discussion followed on the new survey and City Engineer Rodeberg stated that 3' would meet the new proposed ordinance. Mr. Ebent moved to close the hearing, seconded by Mr. Gruett the hearing closed at 8:11 p.m. Mr. Ebent made a motion to recommend approval of the 3' setback. Seconded by Mr. Lyke the motion carried unanimously. (g) CONSIDERATION OF REGISTERED LAND SURVEY REQUESTED BY FAIR BOARD/3M COMPANY Chairman Craig opened the hearing'at 8:15 p.m. with the reading of publication #4304 as published in the Hutchinson Leader on Thursday, October 3, 1991. The request is for the purpose of considering a Registered Land Survey submitted by the Fair Board/3M'. 3 HUTCHINSON PLANNING COMMISSION MINUTES 10-15-91 City Administrator Plotz explained the proposal and the combining of the parcels presently owned by the fair board into one or two tracts for ease of recording. Atty. Steve Ward, representing the McLeod Agricultural Assn./3M Company, explained the title problems and the county recorder's request for a registered land survey. Discussion followed on vacating the streets, alleys and easements in the parcel. City Attorney Anderson commented on laws regarding public hearings and that the City Council legally can hold a public hearing. Mr. Ebent moved to close the hearing, seconded by Mr. Lenz the hearing closed at 8:36 p.m. Mr. Ebent made a motion to recommend approval of the Registered Land Survey subject to the City Council holding a Public Hearing on November 12, 1991, to vacate the streets, alleys and utility easements. Seconded by Mr. Lenz the motion carried unanimously. (h) CONSIDERATION OF VACATION OF A PORTION OF ALLEY BETWEEN DIVISION AVE AND MILWAUKEE AVE REQUESTED BY CITY STAFF Chairman Craig opened the hearing at 8:37 p.m. with the reading of publication #4305 as published in the Hutchinson Leader on Thursday, October 3, 1991 and Tuesday, October 8, 1991. The request is for the purpose of considering a petition by city staff to vacate all but the center 18' of the alley between Milwaukee Ave and Division Ave and provide a 10 year temporary easement over the West 7-1/2 feet of existing alley. City Engineer Rodeberg commented on the proposal and stated a survey showed the alley is now 33' and should be vacated to 18'. Mr. Gruett moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 8:40 p.m. Mr. Gruett moved to recommend approval to City Council. Seconded by Mr. Lyke the motion carried unanimously. (i) CONSIDERATION OF VACATION OF A PORTION OF IVY LN BETWEEN 6TH AND 7TH AVE SE REQUESTED BY CITY STAFF Chairman Craig opened the hearing at 8:41 p.m. with the reading of publication #4306 as published in the Hutchinson Leader on Thursday, October 3, 1991, and Tuesday, October 8, 1991. The request is for the purpose 4 HUTCHINSON PLANNING COMMISSION MINUTES 10-15-91 of considering a petition by city staff to vacate a portion of Ivy Ln between 6th Ave SE and 7th Ave SE. City Engineer John Rodeberg explained the street is 61' wide and has been treated as an alley for many years. City Staff requests the street be vacated to 24'. He also explained the placement of alley not being from the center line. Property owners were concerned with the problem of speed in the alley and asked if there could be anything done. Mr. Rodeberg suggested a 10 m.p.h. sign be placed in the alley. Mr. Ebent moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 8:54 p.m. Mr. Ebent made a motion to recommend approval of the vacation and directed city staff to look into changing the opening of the street, grading and transitional signage indicating it is an alley. Seconded by Mr. Dobratz the motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT OF BETKER'S 2ND ADDITION SUBMITTED BY PAUL BETKER City Administrator Plotz commented on staff recommendations requiring a street name. He stated Hr. Betker has indicated to his the name will be Hidden Circle. Mr. Ebent made a motion to recommend approval with the new street name, seconded by Mr. Lenz the motion carried unanimously. (b) CONSIDERATION OF FINAL PLAT OF PRIEBE ADDITION SUBMITTED BY HARLOW PRIEBE City Administrator Plotz commented on the subdivision agreement and water/sewer hookup charges. Mr. Lenz made a motion to recommend approval of the final plat subject to staff recommendation, seconded by Mr. Dobratz the motion carried unanimously. (c) CONSIDERATION OF SKETCH PLAN SUBMITTED BY SKIP QUADE, ACOMA TWP (2 MILE RADIUS) 5 HUTCHINSON PLANNING COMMISSION MINUTES 10-15-91 City Engineer John Rodeberg commented on concerns the city has with the plat. He stated the county and township also had concerns. The township concerns have not been addressed and future plans and growth show no ability to service the area. Mr. Priebe explained the proposal of showing the whole picture of the land. It is not to be all developed at one time but over a period of years. He explained contour of the land made loss of some sites. The county should test the sites and put findings in a agreement. Discussion followed on the range of percolation testing. There was lengthy discussion on the surface water and drainage and traffic flow. Mr. Lenz made a motion of no recommendation to City Council, seconded by Mr. Lyke the motion carried unanimously. (d) DISCUSSION OF SKETCH PLAN OF SUBDIVISION SUBMITTED BY JIM JOHNSON Mr. Tom Veenker, All Metro Developers, commented on the proposal. City Engineer Rodeberg explained the area and zoning. There was discussion on the layout and staff suggestions of buffer between apartments and single family unit. Mr. Jim Tammeus, realtor representing Mr. Jim Johnson, commented on the apparent needs for housing in the city. It is the consensus of the Planning Commission that they are uncomfortable with the small lots and for the park board to look at the tot lot concept for playground. There was discussion on the access of North/South streets. (e) CONSIDERATION OF LOT SPLIT ON BRADFORD ST REQUESTED BY ARLEN AAS City Administrator Gary Plotz explained the reason for a lot split and the requirements regarding lot splits as opposed to platting. Mr. Lenz made a motion to recommend approval of the split adding utility easements to the proposal, seconded by Mr. Gruett the motion carried unanimously. 6 HUTCHINSON PLANNING COMMISSION MINUTES 10-15-91 5. OLD BUSINESS (a) CONSIDERATION OF ANNUAL REVIEW OF CONDITIONAL USE PERMIT ON MUNSELL PROPERTY - DANCE STUDIO City Attorney Anderson commented on the progress of the issue as it is being resolved. He stated Mr. Munsell is unsure of what hardsurfacing is to be done. Mr. Lenz moved to refer the issue to the city staff, seconded by Mr. Gruett the motion carried unanimously. (b) UPDATE OF ZONING ORDINANCE City Administrator Plotz stated a draft copy zoning ordinance has been received by the city. Staff is reviewing the draft and will distribute it to the Planning Commission before the November meeting. (c) COMMUNICATION FROM STAFF None. 6. ADJOURNMENT There being no further business the meeting was adjourned at 10:15 p.m. 7