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08-16-1983 PCM cMINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, August 16, 1983 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:30 P.M., with the following members present: Ted Beatty, Elsa Young, Don Erickson, Shu -Mei Hwang, Tom Lyke and Chairman Romo. Members absent: Roland Ebent. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. .Priebe and City Attorney James Schaefer. 2. MINUTES The minutes of the regular meeting dated July 19, 1983, were approved as presented upon a motion by Mrs. Young. Seconded by Mr. Beatty, the -- motion carried unanimously. 3. PUBLIC HEARINGS I (a) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCH ABC MONTESSORI SCHOOL Chairman Romo opened the hearing at 7:31 P.M. with the reading of publication #3110 as published in the Hutchinson Leader on Thursday, August 4, 1983. The request --is for a conditional -use permit to allow the Hutch ABC Montessori School to operate a day care center at 446 Adams St. S. Mr. Farid Currimbhoy was present to explain the request. He stated that the school will operate from 8:00 A.M. to 11:30 A. M. The day care center will operate from 11:30 P.M. to 5:00 P.M. The reason for the day care center is to accomodate working parents. Mr. Priebe explained that the reason for the staff's comment about meeting fire and building codes is because of the change in operation. He is not aware of anything that isn't up to code, but stated that the Fire Marshal will reinspect the facility. Mr. Currimbhoy stated that the Fire Marshal had been at the school and changed number of children allowed in the facility at any one time from 17 to 16. After discussion, Mr. Beatty made a motion to close the hearing at - 7:35 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Beatty made a motion to recommend to City Council approval of the Conditional Use Permit as requested with the day care operation to begin after applicant has complied with all fire and building codes for such operation. The motion was seconded by Mrs. Young. Discussion followed. Mr. Erickson commented that the permit might be issued for a one year period. Mr. Currimbhoy stated that the Department of Public Hutchinson Planning Commission Minutes August, 10, 1983 Page 2 Welfare inspects at least once a year, and at regular inter- vals throughout the year. Any changes in facility or operation must be approved by them. The motion carried unanimously. (b) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT AS SUBMITTED BY QUENTIN LARSON Chairman Romo opened the hearing at 7:37 P.M. with the reading of publication # 3111 as published in the Hutchinson Leader on Thursday, August 4, 1983. The request is for a conditional use permit to allow the construction of a 16' by 20' addition on the south side of an existing nonconforming structure on the property located at 570 Glen Street. Mr. and Mrs. Larson were present to explain the request. It was noted that the addition will not -be on the -.'side that is nonconforming, and it will meet all required setbacks. After discussion, Mr. Beatty made a motion to close the hearing at 7:40 P.M. Seconded by Mr. Erickson the motion carried unanimously. Mr. Erickson made a motion -to recommend to City Council approval of the Conditional Use Permit as requested. Seconded by Mr. Beatty, the motion carried unanimously. (c) CONSIDERATION OF A REQUEST FOR A VARIANCE AS SUBMITTED BY GOEBEL FIXTURES Chairman Romo asked that it be noted that as he received a notice of the hearing as a property owner in the vicinity, he would simply preside over the hearing and would not make any comments pro or con nor would he vote on the recommendation. Chairman Romo opened the hearing at 7:43 P.M. with the reading of of publication # 3112 as published in the Hutchinson Leader on Thursday, August 4, 1983. The request is for a variance to reduce the required 50' setback -to 0' for the purpose of constructing an enclosed loading dock on the south side of the property located at 528 Dale Street and Roberts Road ( Goebel Fixtures ). Mr. Dick Goebel, Mr. Virgil Goebel and Mr. Curt Ulferts ifMarcus- Construction Company, Inc.)were present to explain the request. They explained that the reason for the request is that it takes a long time to load a truck. By enclosing the loading dock, it will improve the efficiency of the plant. They still intend to use the three loading areas that they now use. The new loading dock will Planning Commission Minutes August 16, 1983 Page 3 not increase the amount of traffic in the area. Mr. Earl Haarstad, 936 Thomas Avenue was present to voice his concerns about the request. He asked about safety, traffic and he commented that he thought the addition would detract from the aesthetic look of the property. Dick Goebel explained that they had tried out this lo- cation for loading and it presented no problem for traf- fic or safety. The roofline of the addition will be the same as the present roofline. A portion of the lilac bushes will be taken out. Boulevard trees could be planted. Mr. Beatty commented that the request did bring it very close to the sidewalk; however, Without the enclosed loading dock there would be a hardship to run -the business efficiently. -- Mrs. Young commented that Goebel's have always done their utmost to have a nice looking facility acceptable to the neighborhood. Mr. Erickson raised concern about structure coming out to the "0" lot line. He received some comments about late night trucking to and from Goebel's Fixtures. Dr..Lyke questioned the safety of such a structure for those using the sidewalk next to the proposed structure. Mr. Hwang commented about how the structure would detract from the aesthetic effect of the plant. Following discussion, Mr. Beatty made a motion to close the hearing at 8:05 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Erickson made a motion to recommend to City Council to deny the request for the variance as submitted. Seconded by Mr. Hwang, the motion failed with Mr. Erickson.and Mr. Hwang voting aye and Mrs. Young,.Mr:- Beatty and Dr. Lyke voting nay. Mr. Beatty made a motion to recommend to the City Council approval of the variance as requested from the standpoint that it would indeed be a hardship to them (to not build the enclosed loading dock). Seconded by Mrs. Young, the motion carried, with Mr. Beatty, Mrs.'Young, and Dr. Lyke voting aye and Mr. Erickson and Mr..Hwang voting nay. Hutchinson Planning Commission Minutes August 10, 1983 Page 4 4. Old Business Chairman Romo asked about the difficulty involved for the Utilities Commission to move utility lines. Dr. Lyke, representing the Utilities Commission on the Planning Commission commented that after the last meeting he was informed that moving utility lines is done every day and is not a part'icula rily involved project. Discussion followed. Chairman Romo asked that it be noted in the minutes that we (the Planning Commission) should look at utility lines more closely in the event they are used as a hardship for a request in the future. City Attorney Schaefer commented that the Planning Commission is an advisory Board and they are expected to make a recommendation based on what is presented to them before and at the.public hearing. They are not an' -investigative body that must verify the information pre- sented before making a recommendation. 5. New Business (a)-- BUDGET REVIEW City Administrator Plotz presented the projected budget for the Planning Commission for 1984. City Engineer Priebe explained a project involving maps that would be part of the Planning Commission --budget. Mr. Erickson made a motion to approve the budget as presented. Seconded by Mr. Beatty, the motion carried unanimously. 6. Adjournment There being no further business, Mrs. Young made a motion to adjourn the meeting at 8:25 P.M. Seconded by Mr. Beatty, the motion carried unanimously.