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cp10-14-2014Workshop — Solar Project — 4: 00 p. m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 14, 2014
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Faith Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) RECOGNITION OF CASH DONATION FROM WALTER AND LYNNE CLAY TO
HUTCHINSON POLICE DEPARTMENT
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 23, 2014
Action — Move to approve/reject the minutes of the regular meeting of September 9, 2014
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
5 min. (a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14335 -RESOLUTION TO SELL AT AUCTION UNCLAIMED
BICYCLES
2. RESOLUTION NO. 14337 — RESOLUTION SETTING INTEREST RATE FOR THE 2014
ADOPTED ASSESSMENT ROLLS
(b) CONSIDERATION FOR APPROVAL OF REVISIONS TO ASSESSMENT ROLLS FOR
WHITE HAWK VILLAGE DEVELOPMENT
(c) CONSIDERATION FOR APPROVAL OF REVISIONS TO ASSESSMENT ROLL FOR
JEFFERSON STREET SE RECONSTRUCTION PHASE 2 PROJECT
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE
TO HUTCH HOCKEY ASSOCIATION ON JANUARY 24, 2015
(e) CONSIDERATION FOR APPROVAL OF CLOSING STREETS FOR LAW ENFORCEMENT
PARK DEDICATION ON OCTOBER 20, 2014
(f) CONSIDERATION FOR APPROVAL OF BURICH ARENA REFRIGERATION
REPLACMENT PROJECT CHANGE ORDER NO. 1
(g) CONSIDERATION FOR APPROVAL OF MODIFICATION TO CELLULAR EQUIPMENT
ON PARK TOWERS BUILDING
CITY COUNCIL AGENDA OCTOBER 14, 2014
(h) APPOINTMENT OF ANNIE KOSEL TO TREE BOARD TO JANUARY 2018 (FILLING OF
LAURA POSER'S TERM)
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
[Action] — Motion to approve/rej ect those items contained under the consent agenda.
7A. CONSENT AGENDA
(a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
[Action] — Motion to approve/reject Council Check Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. Always looking toward the Juture, not monitoring past)
10. UNFINISHED BUSINESS
10 min. (a) CONSIDERATION FOR APPROVAL OF TERM SHEET FOR WASTEWATER TREATMENT
FACILITY SOLAR PV INSTALLATION PROJECT (LETTING NO. 4, PROJECT NO. 15-04)
[Action] — Motion to approve/rej ect term sheet for wastewater treatment facility solar PV
installation project.
11. NEW BUSINESS
5 min. (a) CONSIDERATION FOR APPROVAL OF ORDINANCE REVISIONS RELATED TO LIQUOR
REGULATIONS (FIRST READING, SET SECOND READING AND ADOPTION OF
ORDINANCE NOS. 14-734 AND 14-735 FOR OCTOBER 28, 2014)
[Action] — Motion to approve/reject setting second reading and adoption of Ordinance
Nos. 14-734 and 14-735 for October 28, 2014.
10 min. (b) CONSIDERATION FOR APPROVAL OF CITY MEMBERSHIP IN SOUTHWEST CORRIDOR
TRANSPORTATION COALITION
[Action] — Motion to approve/reject city membership into Southwest Corridor
Transportation Coalition with a $500 annual contribution.
5 min. (c) CONSIDERATION FOR APPROVAL OF RAILROAD TRESTLE BRIDGE REMOVAL
FUNDING
[Action] — Motion to approve/rej ect using remaining infrastructure maintenance funds
for railroad trestle bridge removal.
5 min. (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOPS TO REVIEW
ENTERPRISE FUND BUDGETS FOR 2015
2
CITY COUNCIL AGENDA OCTOBER 14, 2014
[Action] — Motion to approve/reject setting Council workshops to review 2015 enterprise
fund budgets for October 28, 2014, and November 12, 2014, at 4:00 p.m.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items.)
(a) HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
AUGUST 19, 2014
(b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM AUGUST 25 AND SEPTEMBER
22, 2014
(c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JUNE 25, JULY 30 AND
AUGUST 27, 2014
(d) HUTCHINSON ECONOMIC & DEVELOPMENT AUTHORITY BOARD MINUTES FROM
AUGUST 27, 2014
(e) LIQUOR HUTCH QUARTERLY REPORT
(f) 2014 LOCAL OPTION SALES TAX REVENUE UPDATE
13. MISCELLANEOUS
14. ADJOURN
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Recognition of Cash Donation to the Hutchinson Police Department
Department: Finance
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Walter and Lynne Clay recently made a cash donation of $300 to the Hutchinson Police Department.
BOARD ACTION REQUESTED:
Recognize the donation of $300 made to the Hutchinson Police Department from Walter & Lynne Clay.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14340
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons and entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor
Walter and Lynne Clay
Amount
$300
WHEREAS, all such donations have been contributed to assist the city in the establishment
and operation of recreational facilities and programs either alone or in cooperation with others, as
allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON
MINNESOTA, AS FOLLOWS:
1. The donations described above are accepted and shall be used to establish and operate
recreational facilities and programs either alone or in cooperation with others, as allowed by law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city's
receipt of the donor's donation.
Adopted by the City Council this 14th day of October 2014.
ATTESTED:
Marc Sebora
Interim City Administrator
APPROVED:
Steve W. Cook
Mayor
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 23, 2014
I . CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Gary Forcier, Mary Christensen,
Bill Arndt and Chad Czmowski. Others present were Marc Sebora, Interim City Administrator, Kent
Exner, City Engineer and Jody Winters, Attorney
2. INVOCATION — Pastor Deb Walkes, Vineyard United Methodist Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PROCLAMATION — INTERNATIONAL WALK TO SCHOOL DAY — OCTOBER 8, 2014
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 9, 2014
Motion by Arndt, second by Christensen, to approve the minutes of the regular meeting of
September 9, 2014. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14328 - RESOLUTION TO SELL AT AUCTION SURPLUS POLICE
DEPARTMENT PROPERTY (MOTOR VEHICLES)
2. RESOLUTION NO. 14329 — RESOLUTION TO SELL AT AUCTION FORFEITED AND
UNCLAIMED PROPERTY (MOTOR VEHICLES)
3. RESOLUTION NO. 14333 -RESOLUTION APPOINTING ELECTION JUDGES FOR THE
NOVEMBER 4, 2014, GENERAL ELECTION
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE
CONSTRUCTION OF ONE TO TWO POLE AND FABRIC TYPE TEMPORARY
STORAGE STRUCTURES LOCATED AT 900 HWY 7 WEST WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14322)
2. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE OPERATION
OF A RECYCLEABLE MATERIAL COLLECTION CENTER IN AN I-1 ZONING
DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION
(ADOPT RESOLUTION NO. 1432 1)
3. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION
OF A MULTI -FAMILY BUILDING IN AN R-4 ZONING DISTRICT LOCATED AT 875
CITY COUNCIL MINUTES SEPTEMBER 23, 2014
CENTURY AVENUE SW WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 14323)
4. CONSIDERATION OF DEVELOPMENT AGREEMENT WITH CENTURY COURT III,
LLC
(c) CONSIDERATION FOR APPROVAL OF REQUEST BY CROW RIVER WINERY TO
DISPENSE WINE AT MCLEOD COUNTY FAIRGROUNDS ON OCTOBER 4, 2014
(d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER
NOS. 2 & 3 - LETTING NO. 3, PROJECT NO. 14-03 (2014 PAVEMENT MANAGEMENT
PROGRAM) AND CHANGE ORDER NO. 2 — LETTING NO. 1, PROJECT NO. 14-01 (2014
JEFFERSON STREET SE FROM OAKLAND AVENUE SE TO CENTURY AVENUE SE)
(e) CONSIDERATION FOR APPROVAL OF REVISIONS TO LETTING NO. 3, PROJECT NO.
14-03 ASSESSMENT ROLL
(f) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL REQUEST FOR
KEITH MESSNER TO ATTEND UNIVERSITY OF WISCONSIN SOIL ENGINEERING
FOR NON -SOILS ENGINEERS AND TECHNICIANS COURSE IN MADISON,
WISCONSIN ON OCTOBER 27-28, 2014
(g) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL REQUEST FOR DAN
HATTEN TO ATTEND THE INTERNATIONAL CHIEFS OF POLICE ASSOCIATION
TRAINING CONFERENCE IN ORLANDO, FLORIDA FROM OCTOBER 25-28,2014
(h) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL REQUEST FOR TOM
KLOSS AND ANGIE RADKE TO ATTEND A UTILITY BILLING DEMONSTRATION IN
LANSING, MICHIGAN
(i) CONSIDERATION FOR APPROVAL OF ANNUAL SPOOKY SPRINT EVENT ON
OCTOBER 25, 2014
(j) CONSIDERATION FOR APPROVAL OF ALLOWING HUTCHINSON HOCKEY
ASSOCIATION TO USE CIVIC ARENA PARKING LOT FOR "ICE-IN/HOG ROAST FALL
HOCKEY EVENT ON OCTOBER 11, 2014
(k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
Items 7(b)l and 7(b)4 were pulled for separate discussion.
Motion by Czmowski, second by Cook, to approve those items contained under the consent agenda
with the exception of the items noted above. Motion carried unanimously.
Item 7(b)l had further discussion. Council Member Christensen asked what the fabric of the
building is made of. Dan Jochum, Planning Director, explained it is a polymer synthetic material.
Brian Hill, Westinghouse/NuCrane Manufacturing (applicant), explained the structure of the
building is similar to that of the MnDOT buildings used to store sand and salt. The life expectancy
of the fabric is approximately 10-15 years. Council Member Christensen had concerns about
weathering of the fabric. Mr. Hill noted that the material is very durable. The request is only for
two years, so the life of the building will far outlast the request.
2
CITY COUNCIL MINUTES SEPTEMBER 23, 2014
Motion by Christensen, second by Arndt, to approve Item 7(b)1. Motion carried unanimously.
Item 7(b)4 had further discussion. Dan Jochum, Planning Director, explained that staff has been
working with the developer on this project and the parties are not completely ready to enter into a
developer's agreement at this time. The applicant maybe considering TIF funding for this project.
The applicant has requested that this item be pulled from the agenda therefore no action is required.
Mayor Cook noted that he is aware that with TIF funding affordable housing may be a component.
Mr. Jochum replied affordable housing is a requirement of a TIF housing project but more
information will be forthcoming. No action taken.
7A. CONSENT AGENDA
(a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Council Check Register
B. Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) DISCUSSION OF AMENDING SECTIONS OF CHAPTER 112 — LIQUOR REGULATIONS OF
THE HUTCHINSON CITY CODE
Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora
explained that as a follow-up from the liquor code workshop held on September 9, 2014,
he has reviewed sections of the code that may need revisions based on discussions held.
One section is 112.056 which does not allow for open alcoholic beverage containers in
various areas including on public property. A suggested revision is to allow open
containers in these areas via a liquor license, franchise agreement or other Council
approval. The second section with suggested revisions is 112.025. This section requires
that liquor consumption only occur in a building or structure. The suggested revision is
to remove the building or structure language and to allow for liquor sales to occur in a
compact and contiguous area as described on a liquor license. The suggested language
is similar to statutory language.
All Council Members looked favorably on the suggested revisions. Formal action will
be taken at the next Council meeting.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14334 — AUTHORIZING
ISSUANCE OF $4,005,000 GENERAL OBLIGATION BONDS 2014A
Andy Reid, Controller, presented before the Council. Mr. Reid introduced Nick Anhut
from Ehlers & Associates. Mr. Reid explained that based on the bond quotes received
this morning a very favorable interest rate was received. The low bond bid has a total
par value of $4,005,000 consisting of $2,350,000 in new debt and $1,655,000 to refund
CITY COUNCIL MINUTES SEPTEMBER 23, 2014
the 2008A and 2008B bonds. Over $150,000 in savings will be seen with the refunding
portion of the bond sale.
Mr. Anhut explained that eight bids were received for this bond sale. Baird was the low bidder
with a true interest of 2.12%. Projections were an interest rate of 2.65%. Closing is scheduled
for November 4, 2014, if approved.
Mr. Anhut briefly reviewed the City's bond rating put out by Standard & Poor. The City's bond
rating is AA-. The City rates very strong in all criteria reviewed.
Motion by Christensen, second by Arndt, to approve Resolution No. 14334. Motion carried
unanimously.
(b) CONSIDERATION FOR APPROVAL OF PUBLIC EASEMENT RIGHTS ACQUISITION AT
ISLAND VIEW HEIGHTS TOWNHOME ASSOCIATION
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the
proposed easement is in conjunction with the South Grade Road Trail project. The acquisition
of these easement rights are necessary to fully accommodate the trail and pedestrian curb ramp
adjacent to the Island View heights Townhome Association. The compensation of $1080.00
will be applied for conveyance of these rights. The rates used for this acquisition is the same as
used on the Jefferson Street project.
Motion by Arndt, second by Czmowski, to approve accepting easement from Island View
Heights Townhome Association. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR WASTEWATER TREATMENT
FACILITY SOLAR PV INSTALLATION PROJECT (LETTING NO. 12, PROJECT NO. 14-12)
Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained
that a large item related to this project is the proposed Term Sheet. Mr. Sebora explained that
staff is requesting that the Council table this item due to some items still needing some
clarification in the Term Sheet.
Motion by Czmowski, second by Forcier, to table this item. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF WATER AND WASTEWATER DEPARTMENTS
TEMPORARY MANAGEMENT/LICENSURE SUPPORT ITEMS
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City's
Water/Wastewater Superintendent, Brian Mehr, has resigned from his position. Staff has
reviewed near term and long term approaches. Because Mr. Mehr's last day of employment is
this Friday, staff is proposing to appoint retired Water Plant Supervisor, Dick Nagy, to the water
plant on a temporary basis. Staff is proposing to enter into a consultant agreement with Bolton
& Menk for wastewater services on a temporary basis. It is proposed that Mr. Nagy would work
seven hours per week and the consultant from Bolton & Menk would work a minimum of six
hours per week which is required by MPCA licensure. Staff is proposing up to 10 hours per
work be allowed to satisfy MPCA permit requirements if needed.
11
CITY COUNCIL MINUTES SEPTEMBER 23, 2014
Mr. Sebora stressed the importance of having qualified personnel perform these duties
even on a temporary basis.
Motion by Czmowski, second by Christensen, to approve proposed job descriptions and
consultant services agreements. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items.)
(a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 4,
2014
(b) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM AUGUST 5 AND
SEPTEMBER 2, 2014
(c) WEED NOTICES MONTHLY REPORT FOR AUGUST 2014
(d) CITY OF HUTCHINSON FINANCIAL REPORT FOR AUGUST 2014
(e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR AUGUST 2014
(f) PLANNING COMMISSION MINUTES FROM AUGUST 19, 2014
Council Member Arndt explained that action on conditional use permits for feedlots was taken by
the Joint Planning Board last week. The Joint Planning Board approved conditional use permits for
two feedlots in the joint planning area, which is approximately one mile from city boundaries. Final
action on these items will be taken by the County Board. Council Member Arndt explained that if
the CUPS are approved by the County Board the applicants will also have to apply for variances.
General discussion was held regarding whether or not the City Council should review Joint
Planning items in order to provide direction to the Council rep to the Joint Planning Board and state
the City's position on items. Mr. Sebora reminded the Council that the JPB is an advisory board to
the County Board who makes the final decision on all JPB matters. This can be confusing because
of the location of the JPB meetings and where applications/fees are collected, which are both at the
Hutchinson City Center.
Council Member Czmowski suggested having the JPB agendas emailed to the Council Members
and if there is an item that Members want to discuss with the Council Rep, they would have that
opportunity.
13. MISCELLANEOUS
Gary Forcier — Council Member Forcier noted that a resident had commented to him that he
feels bicyclists should pay a license fee to assist with the costs associated with the bicycle friendly
items, such as road signs and street stampings. Council Member Forcier told the resident he
would pass on the comment to the Council.
Marc Sebora — Mr. Sebora explained that the Hutchinson Public Library has requested a new
microfilm reader. The current reader is 45 years old and no longer functions. The Library has
applied for legacy funds to replace the reader, which is the home of over 130 years of Hutchinson
Leader newspapers. Apparently receivers of legacy grant funds are looked upon more favorably
if municipal funds are contributed. The Library is requesting that the City contribute $2000
towards the grant application for the microfilm reader and associated computer equipment. The
City Administrator budget could be used for the funding.
Motion by Forcier, second by Christensen, to approve $2000 for grant application for microfilm
reader for Hutchinson Library. Motion carried unanimously.
CITY COUNCIL MINUTES SEPTEMBER 23, 2014
Kent Exner — Mr. Exner mentioned that the Hwy 15 frontage road, Dale Street, Lynn Road,
and Freemont Avenue, will be reclaimed starting on September 30th. Hwy 15 North has begun a
thin overlay project north of the roundabout to Dassel. Also a public hearing will be held
regarding the automatic meter reading project.
Council Member Forcier asked if the catch basins will be cleaned out in the near future. Mr.
Exner explained that is typically a Fall project and hopes to be incorporated with the leaf vacuum
operations.
Council Member Arndt asked that the school bus transportation system be made aware of the road
proj ects.
Mr. Exner noted that leaf vacuuming operations are scheduled to begin October 14th
Mayor Cook — Mayor Cook thanked those who participated in the river cleanup that occurred this
past Saturday.
14. ADJOURN
Motion by Christensen, second by Arndt, to adjourn at 6:50 p.m. Motion carried unanimously.
I
HUTCHINSON CITY COUNCIL
aty¢fAa�
Request for Board Action
7AL =-M
Agenda Item: Resolution for sale of unclaimed bicycles to be sold
at auction
Department: Police
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
RESOLUTION TO SELL AT AUCTION
Unclaimed Bicycles
BOARD ACTION REQUESTED:
The Hutchinson Police Department recommends approval of resolution to sell unclaimed bicycles at auction
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION TO SELL AT AUCTION
Unclaimed Property
Resolution No. 14335
WHEREAS, the Hutchinson Police Department has accumulated various unclaimed
items.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91,
Subdivision 3, Paragraph C for the sale at auction of unclaimed property.
AND WHEREAS, the unclaimed property, at the time of auction, will have been in the
possession of the police services for more than thirty (30) days.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction of unclaimed items
identified on "Attachment A."
Items to be sold through Fahey Auction Center.
Adopted by the City Council this 14th day of October, 2014
Mayor
City Administrator
Attachment A
Page 1
UPS Case #
Item Description
14005200
Huffy Rock Creek bicycle — 26" — red/black
14005810
Kent Free Style bicycle — 20"- gray/black
14006169
Abyss bicycle — 20"- blue
14006623
Huffy bicycle — 20" — green
14006642
Huffy Stone Mountain bicycle — purple
14006930
Mongoose Crush bicycle — 20" - black/orange
14006842
Rally Coyote Pass bicycle — 24" — purple
14007022
Magna Glacier Point bicycle — 24" — purple
14007877
Roadmaster Mountain Sport bicycle — pink/purple
14009096
Magna Electroshock bicycle
14009139
Magna Exciter bicycle — 26" — black
14009346
Magna Glacier Point bicycle — 26" — purple
14009475
Roadmaster Elevation bicycle — 26" — blue
14009621
Vertical XL2 bicycle — 26"
14009818
Vertical bicycle — 26" — silver
14010385
Bicycle — 20"- white/black
14010505
SE Landing Gear bicycle — 20" — maroon
14010864
Next bicycle — blue/purple
14010999
OP Free bicycle — 26" — purple
14011130
Schwinn Sidewinder bicycle — 26"
14011154
Magna Mountain Tamer bicycle — 26" — blue/silver
14011276
Roadmaster Mountain Climber bicycle — 26" — purple
14011716
Kent Trouble bicycle — 20" — purple/white
14012651
Next Avalon — 26"
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Resolution 14337 Setting Interest Rate for the 2014 Adopted Assessment Rolls
Department: Finance
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As we do each year that we bond for roadway/infrastructure improvements, Council must set the interest rate for the
special assessments to be certified to the county. The interest on the assessments is at the true interest rate on the
2014 improvement bonds plus 1%.
City staff is asking the council to set the interest rate for the 2014 assessments at 3.12%, which is the true interest
rate of 2.12% plus 1 %.
BOARD ACTION REQUESTED:
Approve Resolution 14337 setting the interest rate for the 2014 adopted assessment rolls at 3.12%.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14337
RESOLUTION SETTING INTEREST RATE
FOR 2014 ADOPTED ASSESSMENT ROLLS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
That all assessment rolls, which have been adopted or will be adopted relating to the
2014 improvement bonds, are hereby changed to read an interest rate of 3.12%. This rate
is the true interest rate of the 2014 improvement bonds plus 1 %.
Adopted by the City Council this 14th day of October 2014.
Steve W. Cook
Mayor
ATTESTED:
Marc Sebora
Interim City Administrator
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Revisions to Assessment Rolls for White Hawk Village Development
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Due to the active assessments amounts associated with the White Hawk Village land parcel being revised within a
recently approved subdivision agreement, City staff requests that the attached assessment rolls and corresponding
resolutions be approved to accurately account for these changes within the City's assessment administration system.
BOARD ACTION REQUESTED:
Approval of Assessment Rolls and Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14338
RESOLUTION REINSTATING AND ADOPTING ASSESSMENTS
ASSESSMENT ROLL NO. SA -5029B, SA5058A & 5068A
WHEREAS, the property described as Lot 1, Block 1, Ravenwood (City PID# 12-116-30-06-0030/County PID#
23.432.0010) entered tax forfeit status in 2006 with the following delinquent assessments:
Interest Original Balance of
SA Roll Rate Assess. Unpaid Principle
SA -5029 4.96% $ 20,633.64 $ 8,253.46
SA -5058 4.38% $ 29,205.20 $20,443.64
SA -5068 4.68% $105,289.96 $94,760.96
AND WHEREAS, said property has been sold and re -platted as White Hawk Village.
AND WHEREAS, the developer of said White Hawk Village and the City of Hutchinson have entered into a
Developers Agreement to pay the following reduced assessments in full by the end of 2014:
SA Roll Assessment
SA5029B $ 4,400.00
SA5058A $12,900.00
SA5068A $66,300.00
AND WHEREAS, said reduced assessments shall be split to the lots in White Hawk Village Development as follows:
Lot 1, Block 1, White Hawk Village
10%
Lot 2, Block 1, White Hawk Village
10%
Lot 3, Block 1, White Hawk Village
10%
Lot 4, Block 1, White Hawk Village
10%
Lot 5, Block 1, White Hawk Village
10%
Outlot A, White Hawk Village
50%
AND WHEREAS, the City proposes to reinstate said assessments on Assessment Rolls SA502913, SA5058A and
SA5068A, with full payment due by December 31, 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
Such proposed assessments, copies of which are attached hereto and made a part hereof, are hereby
accepted, and shall constitute a special assessment against the lands named therein, and each tract of land
therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment
levied against it.
2. In accordance with the White Hawk Village Developer Agreement, said assessments shall be paid in full by
December 31, 2014.
Adopted by the Council this 14th day of October, 2014.
Mayor, Steven W Cook
City Administrator, Marc A. Sebora
COMPILED BY: P VANDER VEEN
COMPUTED BY: P VANDER VEEN
CHECKED BY: K EXNER
INTEREST RATE: 3.1191%
ADOPTED: 10/14/2014
NUMBER OF YEARS: ALL ASSESSMENTS TO BE PAID BY
THE END OF 2014
ASSESSMENT ROLL NO. 5029B
Reinstatement of Tax Forfeit Assessments in White Hawk Village Development as Per Development Agreement
(Formerly Part of Lot 1, Block 1, Ravenwood, City PID# 12-116-30-06-00301County PID# 23.432.0010)
Letting No. 4/Project No. 99-03 & 99-04
Construction of Storm Sewer, Sanitary Sewer & Services, Watennain & Services, Gmding, Gmvel Base,
Bituminous Base, Bituminous Surfacing, Trail/Side alk & Appurtenances
IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT, THE TOTAL OF $4,400.00 IS TO BE PAID BY THE END OF 2014
COST PER FRONT FOOT:
$4,400.00 1COSTIUNIT
DEV. AGREEMENT: 0911012014
DOC#A-416752
2014 BOND FUND 334
FIN ACCT# 334-4300-36101
CITY PID NO.
COUNTY PID NO.
PROPERTYADDRESS
LEGAL DESCRIPTION
O.NER NA.E O.NERADDRESS UNITS CREDIT
ADDITION OR SUBDIVISION
OTAL
UNITS
REST
AS:;SS.ENT
TOTAL ASSESS -ENT
1 12 116 30 06 0790
235010010
1181 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 1, Block 1, White HawkVillage 0.1 0
0.1
$440.00
$440.00
2 12 116 30 06 0800
235010020
1185 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 2, Block 1, White HawkVillage 0.10 0.00
0.1
$440.00
$440.00
3 12 116 30 06 0810
235010030
1189 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 3, Block 1, White HawkVillage 0.10 0.00
0.1
$440.00
$440.00
4 12 116 30 06 0820
235010040
1193 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 4, Block 1, White HawkVillage 0.10 0.00
0.1
$440.00
$440.00
5 12 116 30 06 0830
235010050
1197 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchinwn MN 55350 Lot 5, Block 1, White HawkVillage 0.10 0.00
0.1
$440.00
$440.00
61211630060840
235010060
1178 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 10utlot A, White HawkVillage 0.50 0.00
0.5
$2,200.00
$2,200.00
TOTAL ASSESSMENT ROLL NO. 6029B 1 1.0000 0.001
1.001
$4,400.00
1 $4,400.00
COMPILED BY: P VANDER VEEN
COMPUTED BY: P VANDER VEEN
CHECKED BY: K EXNER
INTEREST RATE: 3.1191%
ADOPTED: 10/14/2014
NUMBER OF YEARS: ALL ASSESSMENTS TO BE PAID BY
THE END OF 2014
ASSESSMENT ROLL NO. 5058A
Reinstatement of Tax Forfeit Assessments in White Hawk Village Development as Per Development Agreement
(Formerly Part of Lot 1, Block 1, Ravenwood, City PID# 12-116-30-06-00301County PID# 23.432.0010)
Letting No. 4/Project No. 99-03 & 99-04
Construction of Storm Sewer, Sanitary Sewer & Services, Watennain & Services, Gmding, Gmvel Base,
Bituminous Base, Bituminous Surfacing, Trail/Side alk & Appurtenances
IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT, THE TOTAL OF $12,900.00 IS TO BE PAID BY THE END OF 2014
COST PER FRONT FOOT:
$12,900.00 1COSTIUNIT
DEV. AGREEMENT: 0911012014
DOC#A-416752
2014 BOND FUND 334
FIN ACCT# 334-4300-36101
CITY PID NO.
COUNTY PID NO.
PROPERTYADDRESS
LEGAL DESCRIPTION
O.NER NA.E O.NERADDRESS UNITS
ADDITION OR SUBDIVISION
CREDIT
OTAL
UNITS
REST
AS:;SS.ENT
TOTAL ASSESS -ENT
1 12 116 30 06 0790
235010010
1181 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 1, Block 1, White HawkVillage 0.10
0.00
0.10
$1,290.00
$1,290.00
2 12 116 30 06 0800
235010020
1185 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 2, Block 1, White HawkVillage 0.10
0.00
0.10
$1,290.00
$1,290.00
3 12 116 30 06 0810
235010030
1189 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 3, Block 1, White HawkVillage 0.10
0.00
0.10
$1,290.00
$1,290.00
4 12 116 30 06 0820
235010040
1193 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 4, Block 1, White HawkVillage 0.10
0.00
0.10
$1,290.00
$1,290.00
5 12 116 30 06 0830
235010050
1197 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchinwn MN 55350 Lot 5, Block 1, White HawkVillage 0.10
0.00
0.10
$1,290.00
$1,290.00
6 1211630060840
235010060
1178 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 10utlot A, White HawkVillage 0.50
0.00
0.50
$6,450.00
$6,450.00
TOTAL ASSESSMENT ROLL NO. 6068A 1 1.0000
0.001
1.001
$12,900.00
1 $12,900.00
COMPILED BY: P VANDER VEEN
COMPUTED BY: P VANDER VEEN
CHECKED BY: K EXNER
INTEREST RATE: 3.1191%
ADOPTED: 10/14/2014
NUMBER OF YEARS: ALL ASSESSMENTS TO BE PAID BY
THE END OF 2014
ASSESSMENT ROLL NO. 5068A
Reinstatement of Tax Forfeit Assessments in White Hawk Village Development as Per Development Agreement
(Formerly Part of Lot 1, Block 1, Ravenwood, City PID# 12-116-30-06-00301County PID# 23.432.0010)
Letting No. 4/Project No. 99-03 & 99-04
Construction of Storm Sewer, Sanitary Sewer & Services, Watennain & Services, Gmding, Gmvel Base,
Bituminous Base, Bituminous Surfacing, Trail/Side alk & Appurtenances
IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT, THE TOTAL OF $66,300.00 IS TO BE PAID BY THE END OF 2014
COST PER FRONT FOOT:
$66,300.00 1COSTIUNIT
DEV. AGREEMENT: 0911012014
DOC#A-416752
2014 BOND FUND 334
FIN ACCT# 334-4300-36101
CITY PID NO.
COUNTY PID NO.
PROPERTYADDRESS
LEGAL DESCRIPTION
O.NER NA.E O.NERADDRESS UNITS
ADDITION OR SUBDIVISION
CREDIT
OTAL
UNITS
REST
AS:;SS.ENT
TOTAL ASSESS -ENT
1 12 116 30 06 0790
235010010
1181 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 1, Block 1, White HawkVillage 0.10
0.00
0.10
$6,630.00
$6,630.00
2 12 116 30 06 0800
235010020
1185 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 2, Block 1, White HawkVillage 0.10
0.00
0.10
$6,630.00
$6,630.00
3 12 116 30 06 0810
235010030
1189 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 3, Block 1, White HawkVillage 0.10
0.00
0.10
$6,630.00
$6,630.00
4 12 116 30 06 0820
235010040
1193 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 4, Block 1, White HawkVillage 0.10
0.00
0.10
$6,630.00
$6,630.00
5 12 116 30 06 0830
235010050
1197 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchinwn MN 55350 Lot 5, Block 1, White HawkVillage 0.10
0.00
0.10
$6,630.00
$6,630.00
6 1211630060840
235010060
1178 BIuejay Dr SW
Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 10utlot A, White HawkVillage 0.50
0.00
0.50
$33,150.00
$33,150.00
TOTAL ASSESSMENT ROLL NO. 6068A 1 1.0000
0.001
1.001
$66,300.00
1 $66,300.00
-City of Hutchinson Copy
II�IIIIIIIIl�lil�ll 416752 0—..Abstract
McLeof County Recorder
McLeod County, Minnesota Pages' 4
Certified Filed andlor Recorded on September 10, 2014 8:00 AM
Lynn Ette Schrupp, County Recorder
A416752 RECORDER COMPLIANCE FUND: $11.00
GUSTAV C WURDELL RECORDER TECHNOLOGY FUND: 510.00
20455 - 248TH CIRCLE STATE TREASURY GEN FUND: $10.50
HUTCHINSQN, MN 55350 GENERAL ABSTRACT: $14.50
RECORDING FEE $48.00
DEVELOPER AGREEMENT
White Hawk 'Village
CITY OF HUTCHINSON, MINNESOTA
THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and
between Gustav C. Wurdell, hereinafter called the "Developer"; and the City of Hutchinson, a Municipal
Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City";
WITNESSETH:
WHEREAS, the Developer is the owner and developer of property situated in the City of
Hutchinson, County of McLeod, State of Minnesota, which has been identified with a legal description of
White Hawk Village plat.
WHEREAS, City Ordinance No. 464 and 466 requires the Developer to make certain improvements
in the development;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
I. SITE IMPROVEMENTS AND UTILITY INSTALLATIONS
It is agreed and understood that the Developer shall be responsible for all work associated with site
improvements and utility installations within the above described property. All work shall conform to
the City approved site, utility and building plans.
2. The Developer shall complete all work as noted within the below section Il (paragraph no. 1) and
provide a written verification and as -built drawings from a professional engineer andlor surveyor stating
that all utility work satisfies the intentions of the plans and this agreement. This work must be approved
by City staff, Any costs associated with meeting these requirements shall be the responsibility of the
Developer.
3. The Developer shall provide all turf establishment and erosion control measures necessary to protect the
utility installations and street disturbance areas on the entire site and within adjacent City street right-of-
ways. The Developer shall also provide all erosion control during site grading and improvement work
White Hawk Village/Page 1 — Approved 0812612014
necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of
land needs to obtain an NPDES/SDS (National Pollutant Discharge Elimination System/State Disposal
System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the
permitting process can be accessed at www-pca.state.mn.us/water/stormwater/stormwater-c.html or by
calling the City's Environmental Specialist at (320) 234-5682. A copy of the submitted permit and
associated Stormwater Pollution Prevention Plan (SWPPP) must be provided to the Environmental
Specialist prior to construction commencing within the site. All disturbed areas shall be seeded,
mulched, and disc anchored with MNDQT seed mix 250GR or other City -approved method within 48
hours after final grading is completed or within one week after rough grading is completed. Any areas
disturbed adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with
MND©T seed mixture 310 or other City -approved method and covered with erosion control blanket.
Any corrective measures to address erosion control and turf establishment are at the expense of the
Developer. In the case of the SVVPPP not being administered appropriately, the City shall notify the
Developer in writing of work needing completion. If no action is taken by the Developer within 10 days
or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess
the Developer.
6. It is understood and agreed that it shall be the Developer's responsibility to provide survey control points
for all infrastructure and site construction.
It is understood and agreed that the Developer shall be responsible for maintaining the condition of the
infrastructure, mowing, weed control and other site maintenance issues during site and building
construction. The Developer shall be required to maintain and clean the roadways and storm
sewers/ponds on a regular basis, and shall repair or replace any street, storm sewer/ponds, sanitary sewer
or watermain infrastructure damaged by operations related to site and building construction. The City
shall notify the Developer in writing of necessary work requiring completion. If no action is taken by
the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete
this work and invoice or assess the Developer for the associated costs.
U. FUNDMG AND DEDICATIONS
1. The Developer hereby agrees to fund and construct all necessary utility installations/relocations and
appurtenances to serve the entire development. All work shall be completed by forces employed by the
Developer, and the work shall meet all applicable local, state and federal regulations and construction
standards. The City shall approve all construction documents and shall provide minimal construction
overview with final approval of all public infrastructure proposed to be turned over to the City. All
roadway and utility improvements outside of established street right-of-ways and dedicated easements
shall be considered private infrastructure with all associated maintenance activities including but not
limited to pavement/curbing repairs, pavement surface treatments, snow removals, sweeping,
water/sewer services, storm water system/drainage maintenance, pond/wetland maintenance, etc. tieing
the responsibility of the Developer. If proper roadway or utility maintenance for areas outside
established right -of ways or dedicated easements is not administered per the City's determination, the
City reserves the right to address issues that impact emergency access, human health, environmental
contamination, etc. and assess all associated costs to the Developer.
III. UTHER FEES, CHARGES AND EXPENDITURES
1. It is understood and agreed that the Developer shall pay the Trunk Sanitary Sewer and Water Main
Availability Charges. This fee will compensate the City for improvements required to provide trunk
sanitary sewer and water main access to this development. This fee shall be based on the most current
White Hawk Village/Page 2 — Approved 88/26/2014
fees being charged by the City and is due at the time of building permit issuance. These rates for the
year 2014 are $2,300 per unit for sanitary sewer service and $1,750 per unit for water service.
2. It is understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy
and requirements as outlined in a handbook dated August 28, 2013. Electric service is provided at no
charge other than requirements as outlined in the policy handbook. Natural gas service is provided and
installed by the Hutchinson Utilities Commission. Commercial and industrial service lines are installed
and billed on a time and material basis. All costs shall be billed to the Developer. It is also understood
and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and
requirements, for natural gas service, as outlined in the handbook dated August 28, 2013.
3. It is understood and agreed that a Parks and Playground Contribution shall be made in the form of $200
per unit within this development.
4. It is understood and agreed that Special Assessments shall be paid in the full amount of $83,600
(SA5029 - $4,400, SA5058 - $12,900 & SA5068 - $66,300) on or before December 31, 2014. If the
assessments aren't paid in full by December 31, 2014, the City of Hutchinson will not issue any building
permits for construction for development or issue any certificates of occupancy in the White Hawk
Village subdivision until the said assessment are paid in full.
IV. GENERAL
1. It is understood and agreed that no building certificates of occupancy will be issued prior to the
utility installations and City right -0f --way disturbance areas being completely addressed and accepted
by the City.
2. Any damage to surrounding private property or City infrastructure that occurs due to development
construction shall be the responsibility of the Developer to correct.
3. It is understood and agreed that all local, state and federal permits required to be obtained for the
development shall be the responsibility of the Developer.
4. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors
of the parties.
5. It is understood and agreed that the Developer shall record this agreement at the McLeod County
Recorder's Office or McLeod County Registrar of Titles Office, and that no building permits will be
issued until said Agreement is recorded and a certified copy of this agreement is provided to the
City. The Developer shall pay all costs associated with said recording.
White Hawk Village/Page 3 — Approved 08/26/2014
• GUST .V C. WURDELL (Developer):
E`t
Signa
STATE OF MINNESOTA
COUNTY OF MCLEOD
---------------------
Nt, DEBRA KAY AN17ERSClN
NOTARY PUBLIC - MINNESOTA
' My Cammossmn Wires Jan. 31 2018
-88406800
SIGNATURES
Prn Name & Title
The foregoing instrument was acknowledged
before me this --cW day of . 2
014, by
Gustav C. Wurdell.
Notary Public, 8t� County, Minnesota
My Commission Expires 40,t D 1rg -
V
APPROVED BY THE HUTCHINSON CITY COUNCIL THE 26TH DAY OF AUGUST, 20114.
• CITY OF HUTCHINSON (City):
STEVEN W.
M�b&-O , MAYOR MARC SEBORA, CITY ADMINISTRATOR
STATE OF MINNESOTA The foregoing instrument was acknowledged before
COUNTY OF MCLEOD me this day of A&v5t 2014, by
Steven W. Cook, Mayor and Marc Sebora, City
Administrator of the City of Hutchinson.
�d,�
Notary Public, County, Minnesota
My Commission Expires i t3 f - 19-6112
TH1S INSTRUMENT WAS DRAFTED BY:Awiw
-�
Kent Exner, DPW/City Engineer a MELISSA STAAKE
Hutchinson City Center NOTARY PutW-MINNESOTA
111 Hassan Street SE MY Comm. Esq. Jan. 37, 2 1g
Hutchinson, MN 55350 MARAW
White Hawk Village/Page 4 - Approved 08/26/2014
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Revisions to Assessment Roll for Jefferson St. SE Reconstruction Ph. 2 Project
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Due to a relatively minor revision to a specific property's assessable frontage length (exclusion of a recently dedicated
easement length), City staff requests that the attached assessment roll and corresponding resolutions be approved to
accurately account for these changes within the City's assessment administration system.
BOARD ACTION REQUESTED:
Approval of Assessment Rolls and Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14339
RESOLUTION ADOPTING REVISED ASSESSMENT
ASSESSMENT ROLL NO. 5109
LETTING NO. 1/PROJECT NO. 14-01
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by
construction of curb and gutter, draintile installation, bituminous/concrete surfacing,
stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk,
landscaping, restoration and appurtenances; and
WHEREAS, said proposed assessment was adopted by the Hutchinson City Council on April 22,
2014; and
WHEREAS, due to a recently dedicated easement, the assessment on PID# 07-116-29-02-0250
(County PID# 23.159.0010) is reduced by $1,020.00, from $6,128.16 to $5,108.16.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such revised assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2015 and shall bear
interest at the rate of 3.1184 percent per annum as set down by the adoption of this assessment resolution.
To the first installment shall be added interest on the entire assessment from November 1, 2014, until the 31st
day of December 2015. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 17th day of November, 2014; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 14th day of October 2014.
Mayor, Steven W. Cook
City Administrator, Marc A. Sebora
N. •curb
®
ASSESSMENT ROLL NO. i'
LETTING NO. 1/PROJECT NO. 14-01
Revised 10/14/2014
Je rson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by construction of
fafned gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution,
®
®
®
COMPILEDBY: PVANDERVEEN
COST
COMPUTEDBY: PVANDERVEEN
ASSESSMENT ROLL NO. 5109
$68.00
STREET COSTIFF
CHECKED BY: KEXNER
LETTING NO. 1/PROJECT NO. 14-01
$1,250.00
1"WATERSERVICE
NUMBER OF YEARS 10
Revised 10/14/2014
$1,500.00
1-112"-2"WATERSERVICE
INTEREST RATE: 3.1184%
Jefferson Street SE from Oakland Ave SE to CenturyAve SE; roadway reconstruction by construction of
$2,000.00
6" WATER SERVICE
ADOPTED: 0.11222014 - REVISIONADOPTED: 1011412014
curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution,
$1,250.00
6" SEWER SERVICE
2014 BOND FUND: 112911900
sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances
1ST HEARING:
112612013
FINANCE ACCT#: 36101 334470036101
2ND HEARING:
412212014
ENI P1. DR. E..NTI P1. DR. DR.— ADDRESS
—1ANA.1
INE
ADDRESS AD'ETG— =.N
TI'ETEAT' ASSES-.TENT
—TER
SEARNEE
ASST'S.ENT
Angela K & Matthew Schmidt &
Lot 6 EX W200', Audi[ofs Plat of Lot 15 of Audi[ofs Plat Section 07
380711629020140 232240050 1078 Jefferson St SE
Lynn W& Lucinda L Nelson
1078 Jefferson St SE Hutchinson MN 5535011629 111 0
111 $],548.00 $1,250.00
$125000 $10,048.00
Part of Lot ], Auditors Plat of Lot 15 of Auditors Plat Section 0]-116
390711629020150 23224 0070 1088 Jefferson St SE
Joseph JWendolek& Erin L WeKel 1088 Jefferson St SE Hutchinson MN 5535029 55 0
55 $3]4000 $125000
$1,250.00 $6,240.00
Part of Lots 1 & 8, Auditor's Plat of Lot 15 of Auditors Plat Section
400711629020160 232240080 11098 Jefferson St SE
Clifford& Shirley DeBlock
1098 Jefferson St SE Hutchinson MN 553500]-11629 13916 0
13916 $9,462.88 $1,250.00
$125000 $11,962.88
5100' of Lot 8, Auditors Plat of Lot 15 of Auditors Plat Se,t On 0]-
410]11629020170 232240110 1108 Jefferson St SE
Robert Hedin
1108 Jefferson St SE Hutchinson MN 5535011629 100 0
100 $6,800.00 $1,250.00
$125000F$374
420]11629020190 232240120 1118 Jefferson St SE
Sheldon&Jean Nies
1118 Jefferson St SE Hutchinson MN 55350Lot 9,Audi[ors Plat of Lot 15 of Auditors Plat Se,t On O]-11629 2058 0
2058 $13,99440 $125000
$1,250.00
430]11629020250 231590010 1148 Jefferson St SE
Steven C& Cheryl J Lancaster
1148 Jefferson St SE Hutchinson MN 55350 Lo[1, Oak Park Addition 22212 14]
]5.12 $5,10816 $0.00
$000TOTAL
ASSESSMENT ROLL NO. 5109 L1 P14-01 ,a $281,301.04 $4s,000.00
$4500.00 $2000.00
$462so.00
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Short-Term Gambling License - Hutch Hockey Association
Department: Administration
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Hutch Hockey Association has submitted a short-term gambling license application into administration for review and
processing. The application is for an event the organization is holding on January 24, 2015. The applicant has
completed the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Hutch Hockey Association on January 24, 2015.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cita of
I 1 I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
Short Term Date(s) 2 //5
Fee: $311.00
1lfonth/Day/Year a AlonthIDtiy/Year lqalLy
Organization Information
s e ec', t ;t7'V P7
t<Q 6-)5&� 5,5 74
Name
Phone Number
050 ,!
)
I Lc 1j� �rs� AI J"/ �&g � t o
Addresk where regular meeting are held
City State Zip
Federal or State ID: 5i - (o j
o (}
Day and time of meetings? 2.wf w - G f each pi t l4l t tri -T 3G to
Is this organization organized under the laws of the State of Minnesota? yes ❑ no
How long has the organization been in existence?�
Haw may members in the organization? "A21ro
What is the purpose of the organization?
h G C-•Ettc
In whose custody will organization records be ke t?
Ij Ch+ Co .i'
t' G id - '-7ci[
Name
Phone Number
,r
Address
City State Zi
Duly Authorized Officer of the Organization Information
True Name Phone Number
5 "7 5 c k x 911s ,/ t, h /Erol
Residence Address City State Zip
Date of Birth: 1 1 2 1 1 el -7'/ place of Birth: . J�.,r�s M /` /�
Month/day/year City State
Have you ever been convicted of any crime other than a traffic
offense? D yes no
If yes, explain:
City Of Hutchi nson
Application for Ctrrnbhng Devices License
Page 2 of 3
Designated Gambling Manap-er (Qualified under Minnesota Statute 029)
def k4 if'3u) -uL q x6i
�T^'ruel Name f MAI
Phone Number
a� 1:/7t1riY� f�1
}] AI '�'1
Residence address City State Zip
Date of Birth: / 14 1 % % "% $ Place of Birth: -�kf at -1A ki,
Monthlday/year Cit} --Stere
Have you ever been convicted of any crime other than a traffic offense? D yes no
If yes, explain:
How long have you been a member of the argarxization?
Gagne Information
Location 41
VF W
Name oflocation where game will be playedPho,ne Number
s],�
i � !`t C3 c'
address of location where game will be played F City State Zip
Date(s) and/or day(s) gambling devices will be used: j� yr f J _ throughAM
' / S
Hours of the day gambling devices will be used: From /0.1110 AM To
Maximum number of player:.2 L 0
Will prizes be paid in money or merchandise? 151money 0 merchandise
Will refreshments be served during the time the gambling devices will be used? )4yes ❑ no
If yes, will a charge be made for such refreshments? )dyes ❑ no
Game Information — -- -- -
Location #2
Name of location where game will be played Phone Number
address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
City of Hutchinson
Application foe Gambling Devices License
Page 3 of 3
IOfficers of the Organization (ifnecessan,, list additional names can separate sheet)
f 1t V c s. rein ii�d(�•
r Name Title
Residence Address City State zip
Pe ki w'j P1;s,-dihf
Name Title
Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet)
Name
Title
Residence Address
oily
State
Zip
Title
Residence Address
City State
Name
Name
Title
11 �+
city Stale
/Vd��C
Residence Address
City
State
zip
Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet)
Name
Title
Residence Address
City State
lip
Name
Title
Residence Address
City State
Zip
Name
Title
Residence Address
city Stale
Zip
Have you (Gambling Manager and Authorized Officer) read.. and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambiing devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager X yes ❑ no i 'C Authorized Officer )� yes ❑ no ffc
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, l have received from the City of Hutchinson a copy of the City
Ordinance No. 114,20 relating to gambling and I will familiarize myself with the contents thereof.
t7'l„) el / 14
of authorized officer of organization
61,12-w14
ofgainbling manager of organization
Internal Use Only
City Council 13 approved Cl denied Notes:
Date
Date
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Law Enforcement Park Dedication
Department: Police Dept.
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The dedication of the Law Enforcement Park will be held on Monday October 20, 2014 at 4:00 pm. The park is
located in the 200 block of 3rd Ave NW in Hutchinson MN. The public is invited and encouraged to attend this event.
As part of this dedication we are asking for 3rd Ave NW between Glenn St and Water St. be closed between the hours
of 3:00 pm to 5:00pm on Monday October 20, 2014.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Burich Arena refrigeration replacement project change order #1
Department: Burich Arena
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Mary Haugen
Agenda Item Type:
Presenter: Mary Haugen
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Burich Arena refrigeration replacement project is nearing completion. Stevens Engineering, the company hired to
design and engineer our new system, did not include these items in the original plans and specifications. During the
construction process, these items were discovered and are considered important.
1. Demolition and removal of existing drywall and insulation in the new refrigeration room. This room originally was
used as a finished public space (hallway between the rinks). The new usage includes wall mounted equipment,
needing exposed cement block for attachment. Drywall and insulation are not needed in this space.
2. Add electric unit heater to refrigeration room. During normal operation, heat from the refrigeration system will keep
this room warm, however, there will be times when set points are satisfied, requiring supplemental heat.
3. During a plumbing inspection, inspector requested that a floor drain should be added, as well a plumbing vent for
the emergency eyewash station.
Stevens Engineering recommends that we accept and authorize this change order. City staff requests that the Mayor
and City Council approve this change order request in the amount of $5,518.17.
City staff will be available at the meeting to answer questions.
BOARD ACTION REQUESTED:
Approve Burich Arena project change order #1 in the amount of $5,518.17
Fiscal Impact: $ 5,518.17 Funding Source: Facilities/Capital Projects
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 5,518.17
Total City Cost: $ 5,518.17 Funding Source: Facilities Funding/Capital Projects
Remaining Cost: $ 0.00 Funding Source:
MStevens
September 10, 2014
Mr. Mary Haugen
City of Hutchinson
950 Harrington Street
Hutchinson, MN 55350
Re: Burich Arena Improvement project – Change Order No. 1
Stevens File No. 900-14-208
Dear Mr. Haugen:
Enclosed are three (3) copies of Change Order No. 1 for the Burich Arena Improvement Project. This
change order includes several items: demolition of the drywall and insulation on the south wall ofthe
refrigeration room, adding a unit heater in the refrigeration room, revised provisions for hanging of
the transformer in the electrical room, and adding a sewer vent pipe as required per City building
official.
We recommend the City accept this change order in the amount of $5,518.17.
Please have the first page of each copy of the change order signed and distribute as follows:
One (1) Copy............ City of Hutchinson
One (1) Copy........... Stevens Engineers
One (1) Copy........... Commercial Refrigeration Systems Inc.
104 East Chestnut, P.O. Box 1066
Virginia, MN 55792
If you have any questions regarding this documentation or the project in general please feel free to
call us anytime. Our office number is 651.436.2075.
Sincerely,
STEVENS
)t,,
4—
Jason R. Raverty, PE
Project Manager
Enclosure
2211 O'Neil Road. Hudson. wl 54416 t 715.386.5$19 t 651.436.2075 f 715.386.5879 www.stevensengineers.corn
ENGINEERS - PLANNERS ■ O.
UStevens
ENGIt�FkRS & PLANNF.RS
Date of Issuance: 314114
Project:
Burich Arena Improvements
Contract:
Contractor:
Effective Date: 914114
Owner: Owner's Contract No.:
City of Hutchinson, MN INA
Date of Contract:
14
Engineer's Project No.:
Change Order
The {Contract Documents are modified as follows upon execution of this Chanize Order:
Description:
Demolition of drywall and insulation on south wall of refrigeration room; Proposal Request 1; Proposal Request 2;
Added plumbing vent per building inspector request.
Attachments (list documents supporting change):
Proposal Re nest 1, Proposal Request 2
Contractor Pricing
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price:
$1,610,345
No change from previously approved Change
Orders No. 0 to No. 0:
$1,610,34
Contract Price prior to this Change Order:
$1.610.345
Decrease of this Change Order:
$5.518.17
No. 1
Original Contract Times: ❑ Working days ❑ Calendar days
Substantial completion (days or date): 9125114
Ready for final payment (days or date): 10110114
No Change from previously approved Change Orders
No. 0 to No. 0:
Substantial completion (days): 9126114
Ready for final payment (days): 10110/14
Contract Times prior to this Change Order:
Substantial completion (days or date): 9126114
Ready for final payment (days or date): 10/10/14
No change of this Change Order:
Substantial completion (days or date): 9126/14
Ready for final payment (days or date): 10/1 Q/14
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial completion (days or date): 9/26114
$1,615,$63,17 Ready for final payment (days or date): 101
RECOM DE - ACCEPTED: -rpt CQF TF1):
By: �-
Er�meerr (.4u hri d Signature)
Date: I
ME
Owner (Authorized Signature)
Date:
Date: I/ I IT
(A
MC:DC:0941 Change Order
Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifiealions lntitute.
Page 1 of 1
COMMERCIAL REFRIGERATION SYSTEMS
SALES, SERVICE, INSTALLATION & REPAIR
h1ark Rodorigo Jahn Rodorigo 104 East Chestnut Street • P o. Box 1066
Phone (218) 749-3:365 Virginia, Mmncsc;a 55792
CHANGE ORDER REQUEST
August 6, 2014
Stevens Engineers
Attn: Jason Raverty
2211 O'Neil Road
Hudson, WI 54016
RE: Burich Ice Arena
Dear Mr. Rave rty,
We are requesting a Change Order for the following:
Gustafson & Goudge to remove and dispose of sheetrock on the walls
and steel girths in the mechanical room.
Price: $1,900.00
285.00 +15% Profit and Overhead
33.00 +1.5% Bond Premium
Total: $2,218.00
E2 Electrical - PR2 (Please see attached)
Price: $768.96
115.34 +15% Profit and Overhead
13.27 +1.5% Bond Premium
Total: $897.57
COMMERCIAL REFRIGERATION SYSTEMS
SALES, SERVICE, INSTALLATION & REPAIR
Mark Rodorlgo a John Rodorlgo 104 East Chestnut Street - R 0. Sax io58
Phone (218) 749-3366 Virgzrtia. Minnesota 55792
E2 Electrical - PR1 (Please see attached)
Price: $1,702.34
255,35 +15% Profit and Overhead
29.37 +1.5% Bond Premium
Total: $1,987.06
Feder Mechanical Item 2(Pleasae see attached)
Price: $356.00
53.40 +15% Profit and Overhead
6.14 +1.5% Bond Premium
Total: $415.54
If you have any questions or need anything further, please do not
hesitate to contact me.
Sincerely,
Naw w /&(O/w�o
Mark W Rodorigo
Electrical Services Inc
i 15895 Hwy 7 E
Hutchinson. MN 55350
320-234-8330
8/512014
Commercial Refrigeration Systems, Inc.
104 East Chestnut
Virginia, MN
PROJECT: Burich Arena- PR#1
Specific Scope Items
1) Work as shown in PR#1.
2) Add hanging unit heater.
We will supply and install all materials, labor, and equipment for the total amount of $ 1,702.34.
PaymentTerms
Payments as invoiced.
Termsand Conditions
1) All applicable taxes are included in our submission.
2) Electrical shal I be installed to standards of the National Flectric Code and is guaranteed free from short circuits for one year. No other
warranties are expressed or implied.
3) Electric Contractor shall make holes in the building to gain access for routing cables and conduits and shall not be held liable in any way for
labor or costs incurred for painting, texturing, repairing walls or ceilings.
4) Time and materials work shall he charged $65 an hour plus materials- Service calls shall be charged $50 for the first half-hour, then $65 per
]your. $50 is minimum charge.
5) Change orders: Any alteration or deviation from the above specifications involving extra costs will be made only upon written agreement, and
will become an extra charge above the contract price to be paid immediately,
6) Delay: Electric Contractor will be excused for any delay beyond our control. These delays may include, but are not limited to acts of God,
labor disputes, inclement weather, acts of owner or public authority, product shortages, or other unforeseen contingencies.
7) Right to stop work: if any payment under this contract is not made when due, Electric Contractor may stop suspend work until all payments
have been made.
8) Any failure to make payments to Electric Contractor is subject to a claim against the properly in accordance with applicable lien laws.
9) It is agreed that payments to Electric Contractor shall not be withheld due to any delay or tailed payments to the part this proposal is
submitted to.
10) Malicious mischief and vandalism on the job is the responsibility of the part this proposal is submitted to, Electric Contractor shall not be
responsible for any damage resulting therefrom. Party submitted to shall carry needed insurance.
1 l) Overdue accounts will be charged a late charge at the rate of 1.5% per month plus a monthly administrative fee of $20.00 or the maximum
rate pennitted by law.
12) In the event any party to this contract commences any action, legal or otherwise, to collect the contract price, the prevailing party shall be
entitled to recover attorneys fees and all other costs incurred in connection with the action.
13) This proposal shall be etrective for thirty days rrotn the date set Forth above, if this proposal is not accepted within this time it shall be
expired, This proposal may be withdrawn any time before acceptance.
14) The language of all parts of this contract shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or
against any of the parties. No provision shall be deemed dependant upon any others.
15) If any provision of this contract is held by an arbitrator or court to be unenforceable, invalid or illegal, said provision shall be deemed to be
deleted and shall not affect the validity of the remaining provisions of this contract
16) Party submitted to shall give written notice of a back charge to Electric Contractor within ten days of the act giving rise to a back charge, if
no such notice is given within the ten day period the back charge shall not be allowed..
17) in the event party submitted to does not request work to begin and/or the project is not in good condition to commence the work within 30
days after the acceptance of this contract, Electric Contractor shall have the option to terminate this contract.
18) Unless included in this proposal, all bonding and/or special insurance requirements are supplied at additional cost.
Accepted by
Client
Electrical Semices Inc
' a 15895 Hwy 7 E
Hutchinson. MN 55350
320-234-8330
8/512014
Commercial Refrigeration Systems, Inc.
104 East Chestnut
Virginia,MN
PROJECT: Burich Arena - PR#2
Specific Scope items:
1) Work as shown in PR#2.
2) Install angle iron for hanging of transformer.
We will supply and install all materials, labor, and equipment for the total amount of $ 768.96.
Paymen t Terrn s
Payments as invoiced.
Termsand Conditions
1) All applicable taxes are included in our submission.
2) Electrical shall be installed to standards of the National Electric Code and is guaranteed free from short circuits for one year. No other
warranties are expressed or implied,
3) Electric Contractor shall make holes in the building to gain access for routing cables and conduits and shall not be held liable in any way for
labor or costs incurred for painting, texturing, repairing walls or ceilings.
4) Time and materials work shall be charged $65 an hour phis materials. Service: calls shall be charged $50 for the first half-hour, then $65 per
hour. $50 is minimum charge.
5) Change orders: Any alteration or deviation from the above specifications involving extra costs will be made only upon written agreement, and
will become an extra charge above the contract price to be paid immediately.
6) Delay: Electric Contractor will be excused for any delay beyond our control. These delays may include, but are not limited to acts of God,
labor disputes, inclement weather, acts of owner or public authority, product shortages, or other unforeseen contingencies.
7) Right to stop work: If any payment under this contract is not made when due, Electric Contractor may stop suspend work until all payments
have been made.
S) Any failure to make payments to Electric Contractor is subject to a claim against the property in accordance with applicable lien laws.
9) It is agreed that payments to Electric Contractor shall not be withheld due to any delay or failed payments to the part this proposal is
submitted to.
10) Malicious mischief and vandalism an the job is the responsibility of the pari this proposal is submitted to. Electric Contractor shall not be
responsible for any damage resulting therefrom. Party submitted to shall carry needed insurance.
1l) Overdue accounts be charged a late charge at the rate of l.5% per month phis a monthly administrative fee of $20.00 or the maximum
rate permitted by law.
12) in the event any party to this contract commences any action, legal or otherwise, to collect the contract price, the prevailing party shall be
entitled to recover attorneys fees and all other costs incurred in connection with the action.
13) This proposal shall be effective for thirty days from the date set forth above, if this proposal is not accepted within this time it shall be
expired. This proposal may be withdrawn any titne before acceptance.
14) The language of all parts of this contract shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or
against any of the parties. No provision shall be deemed dependant upon any others.
15) if any provision of this contract is held by an arbitrator or court to be unenforceable, invalid or illegal, said provision shall be deemed to be
deleted and shall not affect the validity of the remaining provisions of this contract.
16) Party submitted to shall give written notice of a back charge to Electric Contractor within ten days of the act giving rise to a back charge. 11
no such notice is given within the ten day period the back charge shall not be allowed,
17) In the event party submitted to does not request work to begin and/or the project is not in good condition to commence the work within 30
days after the acceptance of this contract, Electric Contractor shall have the option to terminate this contract.
18) Unless included in this proposal, all bonding and/or special insurance requirements are supplied at additional cost.
Accepted by
Client
July 29, 2014
Feder
Mechanical
18 Brew Ave. N.E, P.O. Bax 249
Madella, MN 56062
Mark
Commercial Refrigeration Systems Inc.
PO Box 1466
104 East Chestnut Street
Virginia, MN 55792
Re: Burich Arena
Mechanical Change Order Request #1:
Item #1:
Add a floor drain in the equipment room per your request.
Material $104.00
Labor $ 81.00 (1 hr)
Total $185.00
LEPYNOX
AIRCONDMONiNG - HEATING
Qualis)' Pnn'eel over /irate.
Phone 507-642-3522
FAX 5137-€42-3431
Item #2:
Add a plumbing vent at the eye wash drain per City of Hutchinson plumbing inspector's request/direction.
He confirmed the need for it and committed to allowing a change order to cover the expenses.
Material $113.00
LaborZ$ 43.00 (3 hr)
Total $356.00
Regards,
Rick Andreen
Feder Mechanical
Page 1 of 1
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Consideration of Modification to Cellular Equipment on Park Towers Building
Department: Hutchinson HRA
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Jean Ward
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In December 2006, the HRA executed a lease with Cingular, now AT&T, to install cellular antennas and a cabinet on
the roof of Park Towers Apartments. According to the 2006 City Council Resolution approving installation of cellular
equipment at Park Towers, HRA and City Council approval is required for future modifications. AT&T is now
proposing a 1 st lease amendment to the original lease to add additional cellular equipment to the roof of Park Towers.
The equipment that AT&T will be adding in Exhibit A-1 are listed below: 6 new panel antennas (HPA -65R), 12
remote radio heads, 8 surge protectors, 4DC trunk lines, 1 Fiber line. Marc Sebora, City Attorney, has reviewed the
1st lease agreement and the HRA has approved the agreement. Upon your approval, City staff/SEH, at AT&T
expense, will review the plans and specs submitted by AT&T and do a final construction inspection of the project.
BOARD ACTION REQUESTED:
Approval of Modification to Cellular Equipment on Park Towers Building Exhibit A-1 of the 1st Lease Amendment
Fiscal Impact: $ 0.00 Funding Source: AT&T
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
EXHIBIT 1-A
Notes:
I. THIS EXHIBITC MAY BE REPLACED BY A LAND SURVEY AND/OR CONSTRUCTION DRAWINGS OF THE PREMISES ONCE.
RECEIVED BY TENANT.
2. ANY SETBACK OF THE PREMISES FROM THE PROPERTY'S BOUNDARIES SHALL BE THE DISTANCE REQUIRED BY THE
APPLICA13L.F. GOVERNMENTAL AUTHORITIES,
3. WIDTH OF ACCESS ROAD SI-fALL BE THE WIDTH REQUIRED BY THE APPLICABLE GOVERNMENTAL AUTHORITIES,
INCLUDING POLICE AND FIRE DEPARTMENTS.
4, THE TYPE, NUMBER AND MOUNTING POSITIONS AND LOCATIONS OF ANTENNAS AND TRANSMISSION LINES ARE
ILLUSTRATIVE ONLY, ACTUAL TYPES, N LIMBERS AND MOUNTING POSITIONS MAY VARY FROM WHAT IS SHOWN
ABOVE.
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DETAIL
October 8, 2014
Dear City Council Members,
Tree Board Member Laura Poser has indicated she would like to step down from the tree board. To take
her place I would like to appoint Annie Kosel to fill that position. Annie is a sixteen year resident of
Hutchinson, has a degree in biology and works at Hutchinson Health. Annie has an interest in trees and
our urban forest, as well as gardening and landscaping, and appreciates the beauty and other benefits
they add to Hutchinson.
I have talked to Natural Resource Specialist Mike Bahe and he supports Annie's appointment. I ask for
your approval.
Thank you, Mayor Steve Cook
CITY OF HUTCHINSON
Council Check Register 1
10/14/2014
Check Issue Dates: 9/24/2014- 10/14/2014
Check Number Check Date
Amount
Vendor
Account Description
182782 9/24/2014
595.00
HOLT TOUR AND CHARTER INC.
Operating Supplies
182783 9/24/2014
43.00
MINNESOTA DEPT OF MOTOR VEHICLE
Miscellaneous Expense
182784 9/24/2014
2,746.61
MINNESOTA DEPT OF MOTOR VEHICLE
Miscellaneous Expense
182785 9/24/2014
4,963.37
QUASTS FOR QUALITY HISTORIC PROP
Loans Made
182789 10/14/2014
955.44
3D SPECIALTIES
Sign Repair Materials
182790 10/14/2014
317.12
ACE HARDWARE
Operating Supplies
182791 10/14/2014
1,653.75
ACTIVE NETWORK INC
Software & Licensing
182792 10/14/2014
8,041.00
ALPHA TRAINING&TACTICS LLC
Safety Supplies
182793 10/14/2014
848.19
ALPHA WIRELESS
Phone Services
182794 10/14/2014
76.00
AMERICAN WATERWORKS ASSOC.
Dues & Subscriptions
182795 10/14/2014
73.64
AMERIPRIDE SERVICES
Contractual R&M
182796 10/14/2014
100.00
ANDERSEN, SARA
Community Ed Refund
182797 10/14/2014
473.30
ARCTIC GLACIER USA INC.
Cost of Sales - Miscellaneous
182798 10/14/2014
42.00
ARNDT, WILLIAM
Recognition Dinner
182799 10/14/2014
870.34
ARNESON DISTRIBUTING CO
Cost of Sales - Beer
182800 10/14/2014
43.39
ARNOLD'S OF GLENCOE INC
Automotive R&M
182801 10/14/2014
799.75
ARTISAN BEER COMPANY
Cost of Sales - Beer
182802 10/14/2014
8,179.25
ASSURANT EMPLOYEE BENEFITS
Dental Claims
182803 10/14/2014
1,955.45
ASSURANT EMPLOYEE BENEFITS
Life Insurance
182804 10/14/2014
91.43
AUTO VALUE - GLENCOE
Equipment Parts
182805 10/14/2014
2,237.65
AUTOMATIC SYSTEMS CO
Equipment Parts
182806 10/14/2014
562.67
B & C PLUMBING & HEATING INC
Contractual R&M
182807 10/14/2014
344.51
BAHE, MICHAEL
Travel/Conference Expense
182808 10/14/2014
99.99
BAHR, LYLE
Uniforms & Personal Equip
182809 10/14/2014
278.68
BALDWIN SUPPLY COMPANY
Equipment Parts
182810 10/14/2014
29,916.00
BEAR PAW PROPERTIES LLC
Development Agreement
182811 10/14/2014
252.00
BELLBOY CORP
Cost of Sales - Liquor
182812 10/14/2014
324.26
BENNY'S MEAT MARKET
Recognition Dinner
182813 10/14/2014
236.20
BERNICK'S
Cost of Sales - Miscellaneous
182814 10/14/2014
18,215.57
BRAUN INTERTEC CORP
Other Professional Services
182815 10/14/2014
122.45
BROUCEK, DANIEL
Uniforms & Personal Equip
182816 10/14/2014
121.85
BROWNELLS INC
Operating Supplies
CITY OF HUTCHINSON
Council Check Register 1
10/14/2014
Check Issue Dates: 9/24/2014 - 10/14/2014
Check Number Check Date
Amount
Vendor
Account Description
182817 10/14/2014
564.00
BT LOCK & KEY
Contractual R&M
182818 10/14/2014
100.00
BURMEISTER,JEROME
Safety Supplies
182819 10/14/2014
3,261.60
BURNHAM COMPANIES LLC
Inventory - Bulk Product
182820 10/14/2014
213.46
BUSHMAN, RAQUEL
Operating Supplies
182821 10/14/2014
1,306.58
BUSINESSWARE SOLUTIONS
Copier Maint Agreement
182822 10/14/2014
75,029.20
C & L DISTRIBUTING
Cost of Sales - Beer
182823 10/14/2014
10.00
CALLANTINE, REMINGTON
Animal Licenses
182824 10/14/2014
432.49
CARS ON PATROL SHOP LLC
Other Professional Services
182825 10/14/2014
988.00
CENTRAL HYDRAULICS
Automotive R&M
182826 10/14/2014
586.86
CENTRAL MCGOWAN
Operating Supplies
182827 10/14/2014
3,630.11
CENTRAL TURF & IRRIGATION SUPPLY
Improv otherthan Buildings
182828 10/14/2014
231.92
COLD SPRING GRANITE CO
Operating Supplies
182829 10/14/2014
614.84
COMDATA CORPORATION
Operating Supplies
182830 10/14/2014
293.74
COMMISSIONER OF TRANSPORTATION
Other Professional Services
182831 10/14/2014
83.00
COUNTRYSIDE FLAGPOLE
Operating Supplies
182832 10/14/2014
61.88
CREEKSIDE SOILS
Operating Supplies
182833 10/14/2014
146.69
CROW RIVER AUTO & TRUCK REPAIR
Automotive R&M
182835 10/14/2014
3,205.00
CROW RIVER OFFICIALS ASSN
Other Professional Services
182836 10/14/2014
532.20
CROW RIVER PRESS INC
Printing & Publishing
182837 10/14/2014
500.00
CROW RIVER TITLE GUARANTY INC
Other Professional Services
182838 10/14/2014
10,072.15
DAY DISTRIBUTING
Cost of Sales - Beer
182839 10/14/2014
1,197.14
DLT SOLUTIONS
Software & Licensing
182840 10/14/2014
8,976.54
DPC INDUSTRIES INC
Chemicals & Chemical Products
182841 10/14/2014
884.05
DROP-N-GO SHIPPING INC
Postage
182842 10/14/2014
599.60
DUANE W. NIELSEN COMPANY
Contractual R&M
182843 10/14/2014
316.48
DYNA SYSTEMS
Equipment Parts
182844 10/14/2014
2,665.55
E2 ELECTRICAL SERVICES INC
Contractual R&M
182845 10/14/2014
205.00
EHLERS & ASSOCIATES INC
Other Professional Services
182846 10/14/2014
700.87
ELECTRO WATCHMAN
Other Professional Services
182847 10/14/2014
974.50
ERICKSON ENGINEERING CO LLC
Other Professional Services
182848 10/14/2014
30.75
ERLANDSON, BEN
Operating Supplies
182849 10/14/2014
302.18
EXNER, KENT
Travel/Conference Expense
CITY OF HUTCHINSON
Council Check Register 1
10/14/2014
Check Issue Dates: 9/24/2014 - 10/14/2014
Check Number Check Date
Amount
Vendor
Account Description
182850 10/14/2014
33.50
EXTREME BEVERAGE LLC
Cost of Sales - Miscellaneous
182851 10/14/2014
191.03
FASTENAL COMPANY
Equipment Parts
182852 10/14/2014
42.21
FILZEN, MARY
Travel/Conference Expense
182853 10/14/2014
245.32
FISHER SCIENTIFIC
Operating Supplies
182854 10/14/2014
357.97
FORKLIFTS OF MINNESOTA INC
Contractual R&M
182855 10/14/2014
184.68
G & K SERVICES
Operating Supplies
182856 10/14/2014
18,405.90
GARICK CORPORATION
Inventory- Process Material
182857 10/14/2014
100.00
GASAWAY CONSULTING GROUP LLC
Travel/Conference Expense
182858 10/14/2014
585.00
GAVIN WINTERS TWISS THIEMANN & LONG LTD
Other Professional Services
182859 10/14/2014
75.00
GEB ELECTRICAL INC
Equipment Parts
182860 10/14/2014
8,800.00
GOODPOINTE TECHNOLOGY
Software & Licensing
182861 10/14/2014
275.00
GOODWATER-DIERS, LEISHA
Rentals -Building
182862 10/14/2014
60.00
GPRS
Travel/Conference Expense
182863 10/14/2014
1,277.28
GRAINGER
Equipment Parts
182864 10/14/2014
579.04
HACH COMPANY
Chemicals & Chemical Products
182865 10/14/2014
6,825.00
HANSON & VASEK CONSTRUCTION
Contractual R&M
182866 10/14/2014
98.02
HAUGEN, MARV
Travel/Conference Expense
182867 10/14/2014
6,221.42
HAWKINS INC
Chemicals & Chemical Products
182868 10/14/2014
259.55
HENRYS FOODS INC
Concession Supplies
182869 10/14/2014
1,701.09
HILLYARD / HUTCHINSON
Cleaning Supplies
182870 10/14/2014
4,551.50
HJERPE CONTRACTING
Contractual R&M
182871 10/14/2014
463.56
HOLIDAY INN -EXPRESS
Travel/Conference Expense
182872 10/14/2014
1,009.69
HOLT MOTORS INC
Automotive R&M
182873 10/14/2014
1,512.28
HUTCHFIELD SERVICES INC
Contractual R&M
182874 10/14/2014
1,682.00
HUTCHINSON AREA HEALTH CARE
Common Area Maintenance
182875 10/14/2014
8,800.62
HUTCHINSON CONVENTION & VISITORS BUREAU
Lodging Tax Reimb
182876 10/14/2014
10,777.55
HUTCHINSON CO-OP
Motor Fuels & Lubricants
182877 10/14/2014
197,482.26
HUTCHINSON FIRE DEPT RELIEF ASSN
Fire Pension Contrib-State
182878 10/14/2014
1,339.00
HUTCHINSON HEALTH
Other Professional Services
182879 10/14/2014
2,371.12
HUTCHINSON LEADER
Advertising
182880 10/14/2014
1,200.00
HUTCHINSON UNITED SOCCER ASSN.
Recreation Activity Fees
182881 10/14/2014
1 112,368.77
1
IHUTCHINSON UTILITIES
I Utilities
CITY OF HUTCHINSON
Council Check Register 1
10/14/2014
Check Issue Dates: 9/24/2014 - 10/14/2014
Check Number Check Date
Amount
Vendor
Account Description
182882 10/14/2014
525.64
HUTCHINSON WHOLESALE
Repair & Maintenance Supplies
182883 10/14/2014
1,240.00
HUTCHINSON YOUTH VOLLEYBALL ASSOC
Recreation Activity Fees
182884 10/14/2014
4,962.51
HUTCHINSON, CITY OF
Utilities
182885 10/14/2014
4,000.00
HUTCHINSON, CITY OF
Replenish ATM
182886 10/14/2014
10.13
HUTCHINSON, CITY OF
Buildings & Structures
182887 10/14/2014
1,100.00
I.M.S. SHARPENING SERVICE
Contractual R&M
182888 10/14/2014
395.00
ICE SKATING INSTITUTE
Operating Supplies
182889 10/14/2014
8.35
INDEPENDENT EMERGENCY SERVICES
Equipment Rental
182890 10/14/2014
2,350.00
INFRATECH
Contractual R&M
182891 10/14/2014
138.80
INTERSTATE POWER COMPANIES INC
Equipment Parts
182892 10/14/2014
1,117.10
INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Equipment Parts
182893 10/14/2014
1,080.00
ISLAND VIEW HGTS. TOWNHOUSE ASSN.
Improv other than Buildings
182894 10/14/2014
1,316.01
ISLAND VIEW HGTS. TOWNHOUSE ASSN.
Improv other than Buildings
182895 10/14/2014
3,009.96
J & N SPECIALTY IMPORTS LLC
Cost of Sales - Wine
182896 10/14/2014
611.64
JACK'S UNIFORMS & EQUIPMENT
Uniforms & Personal Equip
182897 10/14/2014
1,818.69
JEFF MEEHAN SALES INC.
Accrued Payable - Commissions
182898 10/14/2014
399.95
JJ TAYLOR DIST OF MN
Cost of Sales- Wine
182899 10/14/2014
1,089.00
JOANIE'S CATERING
Recognition Dinner
182900 10/14/2014
66,438.54
JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Liquor
182901 10/14/2014
200.00
JORDAHL, JIM
Operating Supplies
182902 10/14/2014
15,889.76
JUUL CONTRACTING CO
Contractual R&M
182903 10/14/2014
4,175.09
KAHNKE BROTHERS NURSERY
Contractual R&M
182904 10/14/2014
526.00
KDUZ KARP RADIO
Advertising
182905 10/14/2014
1,261.89
KILIAN, ERIC
Uniforms & Personal Equip
182906 10/14/2014
8.90
KLOSS, TOM
Travel/Conference Expense
182907 10/14/2014
4,639.48
KOENIG & SONS EQUIPMENT INC.
Automotive R&M
182908 10/14/2014
6,090.00
KOHLS SWEEPING SERVICE
Contractual R&M
182909 10/14/2014
44.00
KRANZ LAWN & POWER
Equipment Parts
182910 10/14/2014
663.44
L & P SUPPLY CO
Automotive R&M
182911 10/14/2014
906.78
LAMPLIGHTER II
Recognition Dinner
182912 10/14/2014
14,307.00
LEAGUE OF MN CITIES -INS TRUST
General Liability Insur
182913 10/14/2014
111,889.50
LEAGUE OF MN CITIES -INS TRUST
General Liability Insur
CITY OF HUTCHINSON
Council Check Register 1
10/14/2014
Check Issue Dates: 9/24/2014 - 10/14/2014
Check Number Check Date
Amount
Vendor
Account Description
182914 10/14/2014
1,168.12
LEAGUE OF MN CITIES -INS TRUST
Insurance Deductible
182915 10/14/2014
6,112.00
LEAGUE OF MN CITIES -INS TRUST
General Liability Insur
182916 10/14/2014
220.00
LEIDER, THERESA
Communication Maintenance
182917 10/14/2014
147.00
LEXISNEXIS
Other Professional Services
182918 10/14/2014
7.83
LINDBERG, JERRY
Operating Supplies
182919 10/14/2014
47.46
LITCHFIELD BUILDING CENTER
Operating Supplies
182920 10/14/2014
532.38
LOCATORS & SUPPLIES
Safety Supplies
182921 10/14/2014
32,047.10
LOCHER BROTHERS INC
Cost of Sales - Beer
182922 10/14/2014
272.25
LOGIS
Other Professional Services
182923 10/14/2014
114.72
LYNDE & MCLEOD INC.
Inventory - Bulk Product
182924 10/14/2014
400.00
MARK BETKER CONSTRUCTION LLC
Other Professional Services
182925 10/14/2014
5,449.00
MATT KURTH CONSTRUCTION LLC
HRA Loan
182926 10/14/2014
85.00
MBPTA
Travel/Conference Expense
182927 10/14/2014
13,490.00
MCLEOD COUNTY AUDITOR -TREASURER
Other Professional Services
182928 10/14/2014
60,963.00
MCLEOD COUNTY AUDITOR -TREASURER
Other Professional Services
182929 10/14/2014
1,107.00
MCLEOD COUNTY COURT ADMINISTRATOR
Bail Money
182930 10/14/2014
375.00
MCLEOD FOR TOMORROW
Travel/Conference Expense
182931 10/14/2014
108,372.60
MEDICA
Insurance
182932 10/14/2014
2,616.32
MEEKER WASHED SAND & GRAVEL
Inventory- Bulk Product
182933 10/14/2014
1,904.70
MENARDS HUTCHINSON
Operating Supplies
182934 10/14/2014
1,701.00
MESERB
Dues & Subscriptions
182935 10/14/2014
30.00
MESSAGE MEDIA
Phone Services
182936 10/14/2014
1,095.00
MESSNER, KEITH
Travel/Conference Expense
182937 10/14/2014
20,800.00
MIDWEST MACHINERY CO
Equipment Rental
182938 10/14/2014
2,548.00
MILLWOOD INCORPORATED
Inventory - Process Material
182939 10/14/2014
77.25
MINI BIFF
Equipment Rental
182940 10/14/2014
93.60
MINNEAPOLIS, CITY OF
Other Professional Services
182941 10/14/2014
7,462.00
MINNESOTA DEPT OF HEALTH
Water- State Testing Fee
182942 10/14/2014
625.00
MINNESOTA RURAL WATER ASSN
Travel/Conference Expense
182943 10/14/2014
1,040.00
MINNESOTA STATE FIRE CHIEFS ASSN
Travel/Conference Expense
182944 10/14/2014
693.00
MINNESOTA VALLEY TESTING LAB
Other Professional Services
182945 10/14/2014
6,120.00
1
MMC
IContractual R&M
CITY OF HUTCHINSON
Council Check Register 1
10/14/2014
Check Issue Dates: 9/24/2014 - 10/14/2014
Check Number Check Date
Amount
Vendor
Account Description
182946 10/14/2014
150.00
MODERN TOWING
Other Professional Services
182947 10/14/2014
1,438.41
MOTION INDUSTRIES INC
Equipment Parts
182948 10/14/2014
892.50
MOUNTAIN WEST LLC
Inventory- Bulk Product
182949 10/14/2014
1,056.00
MOXIE MEDIA
Printing & Publishing
182950 10/14/2014
88.95
M -R SIGN
Sign Repair Materials
182951 10/14/2014
136.64
MUELLERLEILE, SONJA
Travel/Conference Expense
182952 10/14/2014
8,147.08
MURPHY GRANITE CARVING
Police Memorial
182953 10/14/2014
566.44
MYGUY INC.
Chemicals & Chemical Products
182954 10/14/2014
270.32
NATIONAL PEN CORPORATION
Advertising
182955 10/14/2014
297.00
NEOPOST USA INC
Equipment Rental
182956 10/14/2014
304.40
NICKLASSON ATHLETIC
Operating Supplies
182957 10/14/2014
533.20
NORTH CENTRAL LABORATORIES
Chemicals & Chemical Products
182958 10/14/2014
245.75
NORTHERN BUSINESS PRODUCTS
Operating Supplies
182959 10/14/2014
250.00
NORTHERN LINKS LLC
Operating Supplies
182960 10/14/2014
150.79
NORTHERN STATES SUPPLY INC
Equipment Parts
182961 10/14/2014
4,500.69
NU -TELECOM
Phone Services
182962 10/14/2014
591.93
OFFICE DEPOT
Office Supplies
182963 10/14/2014
96.20
OFFICE OF MN IT SERVICES
Phone Services
182964 10/14/2014
357.75
O'REILLY AUTO PARTS
Equipment Parts
182965 10/14/2014
1,513.00
PAOLILLO, HANNAH & AUSTIN
HRA Loan
182966 10/14/2014
23.00
PAULSON, DEB
Licenses & Permits
182967 10/14/2014
6,007.44
PAUSTIS WINE COMPANY
Cost of Sales- Wine
182968 10/14/2014
300.00
PELZEL, LORI
Damage Deposit
182969 10/14/2014
136.80
PERFECTION PACKAGING INC
Concession Supplies
182970 10/14/2014
15,954.22
PHILLIPS WINE & SPIRITS
Cost of Sales - Wine
182971 10/14/2014
873.25
PIONEER MANUFACTURING CO
Sign Repair Materials
182972 10/14/2014
2,550.00
PLAISTED COMPANIES
Inventory- Bulk Product
182973 10/14/2014
534.15
PLUMBING & HEATING BY CRAIG
Contractual R&M
182974 10/14/2014
230.00
PROGRESSIVE BUSINESS PUBLICATIONS
Dues & Subscriptions
182975 10/14/2014
148.00
PURITY CHEMICALS
Repair & Maintenance Supplies
182976 10/14/2014
413.50
QUADE ELECTRIC
Equipment Parts
182977 10/14/2014
540.00
QUALITY FLOW SYSTEMS
Contractual R&M
CITY OF HUTCHINSON
Council Check Register 1
10/14/2014
Check Issue Dates: 9/24/2014 - 10/14/2014
Check Number Check Date
Amount
Vendor
Account Description
182978 10/14/2014
192.75
QUILL CORP
Operating Supplies
182979 10/14/2014
119,938.64
R & R EXCAVATING
Improv otherthan Buildings
182980 10/14/2014
354.20
R & R SPECIALTIES INC
Equipment Parts
182981 10/14/2014
1,540.00
RAMAKER & ASSOCIATES INC
Machinery & Equipment
182982 10/14/2014
275.79
REFLECTIVE APPAREL FACTORY INC
Uniforms & Personal Equip
182983 10/14/2014
13,821.19
REINER ENTERPRISES INC
Freight- Bagged
182984 10/14/2014
58.46
RELIABLE OFFICE SUPPLIES
Operating Supplies
182985 10/14/2014
3,255.00
RIDGEWATER COLLEGE
Travel/Conference Expense
182986 10/14/2014
830.14
ROYALTIRE
Equipment Parts
182987 10/14/2014
234.06
RUNNING'S SUPPLY
Equipment Parts
182988 10/14/2014
1,200.00
SCHIMMEL CONSTRUCTION LLC
HRA Loan
182989 10/14/2014
954.28
SEH
Other Professional Services
182990 10/14/2014
670.00
SHASKY, WILLIAM
Cemetery Lot Repurchase
182991 10/14/2014
250.00
SHAW, KAREN
Other Professional Services
182992 10/14/2014
47.94
SHRED -IT USA INC -MINNEAPOLIS
Refuse - Recycling
182993 10/14/2014
19,428.92
SOUTHERN WINE & SPIRITS OF MN
Cost of Sales - Wine
182994 10/14/2014
5,664.68
SPARTAN STAFFING
Other Professional Services
182995 10/14/2014
480.00
SR. ADVISORY BOARD
Operating Supplies
182996 10/14/2014
15.00
STANDARD PRINTING
Office Supplies
182997 10/14/2014
1,046.66
STAPLES ADVANTAGE
Copying Supplies
182998 10/14/2014
172.90
STAR TRIBUNE
Dues & Subscriptions
182999 10/14/2014
78.00
STERNER, JAMIE
Community Ed Refund
183000 10/14/2014
5,335.08
STEVENS ENGINEERS INC
Other Professional Services
183001 10/14/2014
48.40
STRATEGIC EQUIPMENT AND SUPPLY
Operating Supplies
183002 10/14/2014
6,700.00
STREICH TRUCKING
Freight- Bulk
183003 10/14/2014
97.50
SUBWAY WEST
Operating Supplies
183004 10/14/2014
1,995.00
SUSTEEN INC
Software & Licensing
183005 10/14/2014
25.00
TAPS-LYLE SCHROEDER
Other Professional Services
183006 10/14/2014
128.48
TARGET
Operating Supplies
183007 10/14/2014
231.96
TEK MECHANICAL
Building Repair Supplies
183008 10/14/2014
82.95
TITAN MACHINERY
Equipment Parts
183009 10/14/2014
399.00
TITAN MACHINERY
Equipment Parts
CITY OF HUTCHINSON
Council Check Register 1
10/14/2014
Check Issue Dates: 9/24/2014 - 10/14/2014
Check Number Check Date
Amount
Vendor
Account Description
183010 10/14/2014
5,840.00
TITAN RENTALS
Street Maintenance Materials
183011 10/14/2014
717.60
TKO WINES
Cost of Sales - Wine
183012 10/14/2014
35.43
TOWN & COUNTRY TIRE
Automotive R&M
183013 10/14/2014
67.75
TRI COUNTY WATER
Operating Supplies
183014 10/14/2014
75.00
TWO WAY COMMUNICATIONS INC
Automotive R&M
183015 10/14/2014
112.64
ULTIMATE PLAYGROUNDS INC
Repair & Maintenance Supplies
183016 10/14/2014
1,545.05
UNDERGROUND TECHNOLOGIES OF MN LLC
Contractual R&M
183017 10/14/2014
418.89
US BANK EQUIPMENT FINANCE
Copy Machine
183018 10/14/2014
1,039.93
USPS-HASLER
Postage
183019 10/14/2014
2,558.10
VERIZON WIRELESS
Phone Services
183020 10/14/2014
37,569.85
VIKING BEER
Cost of Sales - Beer
183021 10/14/2014
1,188.55
VIKING COCA COLA
Concession Supplies
183022 10/14/2014
735.00
VIKING SIGN & GRAPHICS INC
Contractual R&M
183023 10/14/2014
6,452.37
VINOCOPIA INC
Cost of Sales- Wine
183024 10/14/2014
900.00
VIVID IMAGE
Other Professional Services
183025 10/14/2014
578.00
VOS CONSTRUCTION INC
Contractual R&M
183026 10/14/2014
4,464.45
WAHL REBUILD & REPAIR INC
Equipment Parts
183027 10/14/2014
3,280.00
WARRIOR MANUFACTURING LLC
Loan Repayments
183028 10/14/2014
151.64
WASTE MANAGEMENT
Miscellaneous Expense
183029 10/14/2014
2,352.52
WASTE MANAGEMENT OF WI-MN
Refuse - Recycling
183030 10/14/2014
39,286.39
WASTE MANAGEMENT OF WI-MN
Refuse - Services
183031 10/14/2014
29.87
WECKMAN, JERROD
Uniforms & Personal Equip
183032 10/14/2014
60.00
WELCOME NEIGHBOR
Advertising
183033 10/14/2014
2,706.02
WELLS FARGO
Operating Supplies
183034 10/14/2014
94.59
WEST CENTRAL SANITATION INC.
Utilities
183035 10/14/2014
30.00
WILSON, SHARON
Uniforms & Personal Equip
183036 10/14/2014
2,453.95
WINE COMPANY, THE
Cost of Sales- Wine
183037 10/14/2014
6,222.42
WINE MERCHANTS INC
Cost of Sales - Wine
183038 10/14/2014
28,513.91
WIRTZ BEVERAGE MINNESOTA
Cost of Sales - Liquor
183039 10/14/2014
60.00
WITTMAN, KAREN
Community Ed Refund
183040 10/14/2014
21,590.85
WM MUELLER & SONS
Contractual R&M
183041 10/14/2014
21,678.01
WM MUELLER & SONS -SEPARATE CK
Improv other than Buildings
CITY OF HUTCHINSON
Council Check Register 1
10/14/2014
Check Issue Dates: 9/24/2014 - 10/14/2014
Check Number
Check Date
Amount
Vendor
Account Description
183042
10/14/2014
6,457.15
WM MUELLER & SONS - SEPARATE CK
Improv other than Buildings
Grand Totals:
1,558,216.41
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 9/14/2014-9/27/2014 Oct 01, 2014 02:14PM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee
Amount
09/27/2014
CDPT
09/30/2014
182786
HART
583.70-
09/27/2014
CDPT
09/30/2014
182787
NCPERS Minnesota
352.00-
09/27/2014
CDPT
10/01/2014
1001140
AFLAC
131.77-
09/27/2014
CDPT
10/01/2014
1001140
EFTPS
12,013.19-
09/27/2014
CDPT
10/01/2014
1001140
EFTPS
12,013.19-
09/27/2014
CDPT
10/01/2014
1001140
EFTPS
3,591.90-
09/27/2014
CDPT
10/01/2014
1001140
EFTPS
3,591.90-
09/27/2014
CDPT
10/01/2014
1001140
EFTPS
24,630.30-
09/27/2014
CDPT
10/01/2014
1001140
ICMA
1,380.00-
09/27/2014
CDPT
10/01/2014
1001140
ING
975.00-
09/27/2014
CDPT
10/01/2014
1001140
Minnesota Dept. of Revenue
10,772.91-
09/27/2014
CDPT
10/01/2014
1001140
MN Child Support System
41.87-
09/27/2014
CDPT
10/01/2014
1001140
MNDCP
250.00-
09/27/2014
CDPT
10/01/2014
1001140
PERA
11,995.64-
09/27/2014
CDPT
10/01/2014
1001140
PERA
12,102.58-
09/27/2014
CDPT
10/01/2014
1001140
PERA
5,845.53-
09/27/2014
CDPT
10/01/2014
1001140
PERA
8,768.29-
09/27/2014
CDPT
10/01/2014
1001140
PERA
36.16-
09/27/2014
CDPT
10/01/2014
1001140
PERA
36.16-
09/27/2014
CDPT
10/01/2014
1001140
PERA
1,936.36-
09/27/2014
CDPT
10/01/2014
1001140
TASC-Flex
225.00-
09/27/2014
CDPT
10/01/2014
1001140
TASC-Flex
1,322.25-
09/27/2014
CDPT
10/01/2014
1001141
TASC-HSA
4,253.09-
09/27/2014
CDPT
10/01/2014
1001141
TASC-HSA
3,553.44-
09/27/2014
CDPT
10/01/2014
1001141
TASC-HSA
1,008.44-
09/27/2014
CDPT
10/01/2014
1001141
TASC-HSA
592.24-
09/27/2014
CDPT
10/01/2014
1001141
TASC-HSA
849.22 -
Grand
Totals:
27
122,852.13-
CITY OF HUTCHINSON
Council Check Register 2
10/14/2014
Check Issue Dates: 9/24/2014- 10/14/2014
Check Number
Check Issue Date Amount Vendor
Account Description
182834
10/14/2014 13,831.68 CROW RIVER GLASS
Other Professional Services
Grand Totals: 13,831.68
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Consideration for Approval of Term Sheet for VWV F Solar PV Installation Proje(a
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Kent Exner, John Paulson
Agenda Item Type:
Presenter: Kent Exner, John Paulson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff has been working with AMERESCO to develop a Term Sheet that establishes a variety of project variables
that will be included in the development of a Contract Agreement with AMERESCO. The attached Term Sheet and
pro forma have been included for your information and consideration.
Additional design work of the solar photovoltaic system was recently done by AMERESCO to obtain more accurate
system cost estimates to be included in the Term Sheet.
The Term Sheet includes some variables that may change as additional due diligence is conducted. Items such as
insurance and operation & maintenance costs are based on estimates that have been obtained. Staff is continuing to
research these variables with AMERESCO to further refine the accuracy of the estimates. Preliminary design criteria
are being used to estimate costs. Approval of the Term Sheet authorizes the necessary additional design and due
diligence to occur in order to continue to provide required documentation to Xcel Energy for the RDF grant.
City staff welcomes your comments and will assist the City Council in any way we can.
We recommend approval of the Term Sheet to continue development of the WWTF Solar PV Project.
BOARD ACTION REQUESTED:
Approval of Term Sheet
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
TERM SHEET
Ameresco, Inc. - City of Hutchinson, MN Solar Energy Facility
This non-binding term sheet (this "Term Sheet") is entered into effective , 2014 by and
between Ameresco, Inc. ("Ameresco") and the City of Hutchinson, Minnesota ("City").
I. BACKGROUND AND GENERAL STATEMENT OF INTENT
On October 23, 2012, the City and Ameresco entered into a letter agreement titled "Development of a
Solar Photovoltaic System Project" (the "Letter of Intent"). The Letter of Intent authorized Ameresco to
submit a Grant Application to Xcel Energy for partial funding dollars for a 40OKW solar PV project (the
"Project") to be designed, installed and implemented by Ameresco at the City's Waste Water Treatment
Plant/Municipal landfill site located at 1300 Adams Street SE, Hutchinson, Minnesota (the "Site").
On March 29, 2013, Ameresco formally submitted the Xcel Energy Grant Application on behalf of the
City. On March 11, 2014, the City was notified by Xcel Energy that the City's Solar PV project proposal
was being awarded an RDF grant from the Xcel Energy Renewable Development Fund (the "RDF
Award") in the amount of $958,360.00 (the "RDF Grant").
The terms of the RDF Award require that the City and Ameresco work jointly together to finalize all
aspects of the Project and to submit to Xcel the required additional information to receive the RDF Grant.
Since receipt of the RDF Award, the parties have worked and continue to work in good faith to refine the
scope of services, identify a pricing structure and define the valuation methodology.
Provided the terms and conditions set forth in this Term Sheet are satisfied as provided herein, the City
will contract with Ameresco as general contractor to develop, engineer, procure, construct, and implement
the Project as further defined in this Term Sheet.
This Term Sheet is intended to more precisely define the nature and scope of the relationship, reaffirm the
intentions of both parties to enter into a binding contract, subject to certain remaining due diligence
requirements, establish a closing schedule, present general pricing provisions and identify the specific
investment criteria and financial assumptions that will be used by the City to make its investment
decisions.
The project design is preliminary and requires further engineering due diligence, financial modeling and
legal structuring to produce an executable contract. Ameresco has incurred, and continues to incur,
substantial expense in the development of the Project. By executing this Term Sheet both parties are
demonstrating their intent to enter into the next phase of due diligence with the objective of executing all
definitive Project contracts by December 31, 2014.
II. SOLAR SCOPE OF SERVICES
A. Background: The Ameresco/City design teams have met a number of times since notification of the
receipt of the RDF Award on March 11, 2014 to refine the specifications and scope of services for the
Solar Photovoltaic (PV) installation. The design of the system is preliminary and subject to further
changes as a result of continued due diligence including, but not limited to: continuing design, site
location studies, environmental permitting requirements, technology review, interconnect studies,
local utility requirements, compliance with all authorities having jurisdiction, City Construction
Standards, relevant codes, etc. See scope of work attached hereto as Attachment A, setting forth the
action items required to refine and finalize the Project to permit final submission to Xcel for the RDF
Grant and development of the Project.
The system as it is currently contemplated includes approximately 400 KW DC of solar PV panel
installations to be located at the Site. Ameresco will continue to design the system to optimize
financial return.
B. Design (Preliminary): The current system design contemplates a ballasted structure ground- mounted
support structure for the solar panels that will not penetrate the landfill cap.
C. Facility Development: Ameresco will design, engineer, procure, construct and deliver to the City a
solar PV facility, including support structures and meters, in accordance with a mutually agreeable
engineering, procurement and construction contract, pursuant to which the City will purchase the PV
system at a value established by the parties using the RDF grant proceeds, and related documents
based upon this Term Sheet (the "Construction Contract"). All designs, builders, and suppliers are
subject to the City's approval. Such approval shall not be unreasonably withheld, conditioned or
delayed, after taking into consideration such primary business objectives as cost effectiveness,
creditworthiness, production output, etc. The City shall have the right to descope certain site
preparation work from the Construction Contract, provided that such site preparation work shall be
subject to Ameresco's engineering and site design approval prior to execution of the Construction
Contract. Ameresco reserves the right to rescope the cost of site preparation work and adjust the
construction budget as necessary if such site preparation work performed by the City is not acceptable
from an engineering and site design standpoint.
D. Operations and Maintenance: Ameresco will provide operation and maintenance ("O&M") support
pursuant to a separate operation and maintenance contract for the system for a period to be agreed in
the O&M agreement between the parties. Performance of operation and maintenance support may be
assigned to a third party by Ameresco with the City's prior consent, not to be unreasonably withheld,
conditioned or delayed, provided that the City shall not withhold its consent to any third party with
respect to which Ameresco demonstrates, to the reasonable satisfaction of the City, that such third
party has sufficient professional experience and operational capabilities to perform the O&M
services. The O&M agreement will include provisions for measurement and verification of kilowatt
hours generated based on industry standards for the equipment being installed. Any guarantee of the
performance of the Project following completion shall be reflective of the final O&M scope as
negotiated by the parties following the execution of this Term Sheet, as set forth in the final O&M
agreement.
E. Warranties: Ameresco shall provide or procure warranties for the following components for the
specified scope and duration (manufacturer's warranties may satisfy this condition). All agreements
between Ameresco and any supplier or subcontractor shall provide that the warranties set forth in
such agreement shall be fully assignable to the City:
Equipment Warranty Periods:
Vendor Equipment Supplied Warranty
PV Module 25 years
Inverters 20 years
F. Assumptions: The assumptions for the current design and pricing include the following:
1. Preliminary engineering and design complete
2. No environmental or utility upgrades required to land fill structures or the facilities at the
Waste Water Treatment Plant and no landfill site upgrades
2
3. The City will allow Ameresco full access to the Site and the Waste Water Treatment Plant at
mutually agreeable locations, subject to any restrictions imposed by state or federal
Homeland Security agencies.
4. The City and the Hutchinson Utilities Commission will have entered into a mutually
agreeable interconnection agreement permitting the interconnection of the PV system to the
Waste Water Treatment Plant
5. The City will provide a release, reasonably acceptable to Ameresco, from the covenants
restricting use of the Site to police and fire department training purposes
6. The City will provide evidence, reasonably acceptable to Ameresco, that any restrictions
which prohibit or impede the use of the Site for the installation and operation of the Project
have been waived or released by the holder of such rights
7. Ameresco will have conducted site visits and evaluations to determine the environmental,
engineering, permitting, geo-technical and structural condition of the Site and the Waste
Water Treatment Plant and their suitability for the Project
8. The site work to be performed by the City shall be satisfactory as provided above
9. Ameresco will have solicited and obtained satisfactory quotes from local contractors and
professional services firms to permit Ameresco to refine the Project design and budget
10. Construction will begin by Spring 2015
11. Construction will be completed no later than Fall 2015
12. A standard interconnection study is included, but non-standard fees will be the City's
responsibility
G. Contract Documents: The City and Ameresco contemplate that the conceptual agreement described
in this Term Sheet will be embodied in two separate contracts (collectively, the "Project
Documents"), as follows:
1. The Construction Contract.
2. A mutually agreeable operations and maintenance agreement for O&M services.
III. FINANCING STATEMENT OF INTENT
A. Valuation Methodology: The City will employ cash flow valuation methodologies for the purposes
of making its final decision whether to proceed with the Project. Following performance of the due
diligence outlined in Attachment A hereto, Ameresco shall deliver the Development Report (as
defined in Attachment A hereto) to the City. The City agrees that if the Development Report
demonstrates that Ameresco will be able to develop a Project with a projected payback less than or
equal to 20 years, based on information substantially similar to that set forth in Attachment B to this
Term Sheet (the "Cash Flow Analysis"), the City will be committed to proceed with the Project or be
subject to the Breakage Fee as described in Section IV hereof. Based on the financial assumptions
listed in Section IILB, Ameresco shall engineer, procure, construct and maintain or cause to be
maintained a solar PV system as specified in section II.
B. Financial Assumptions:
1. The current estimate of the total Project cost to be paid by the City to Ameresco is
$1,469,000.00. The final and actual amount of the Project costs is to be determined during the
course of Ameresco's due diligence under this Term Sheet. The Construction Contract to be
entered into by the parties shall reflect such final and actual amount of Project costs to be
paid by the City to Ameresco.
2. For clarity, the City shall retain all responsibility for site preparation costs, subject to the
terms in section ILC. above.
3. Eighteen and 3/1Oths (18.3) year cash flow analysis, assuming the City will purchase 100%
of the system upfront (in year zero of the cash flow).
4. If requested by the City, Ameresco will assist the City in arranging Comprehensive Tax
Exempt Municipal Lease Financing or equivalent for the Project. The City is ultimately
responsible for approving and executing any financing documents.
5. Annual utility rate savings/cost avoidance set at $0.0737/kWh with 1.5% annual utility
inflation rate.
6. O&M cost of $8,036.00 owed to Ameresco in Year 1 of operation. O&M costs will escalate
two percent (2%) annually for years 2-20. Actual O&M contract values will be determined
during the course of Ameresco's due diligence under this Term Sheet and subject to the terms
in section ILD. above.
7. Costs for insurance, site preparation, any additional project development costs incurred by the
City other than the Project costs to be paid to Ameresco under the Construction Contract, and
additional O&M expenses are excluded from this analysis.
8. The solar PV system is expected to generate 5 81,93 8 kilowatt hours in Year 1 of operation,
with an annual solar PV degradation of 0.50%. The final estimate of kilowatt hours per year
production will be determined during the course of Ameresco's due diligence under this Term
Sheet and will be reflected in the O&M agreement to be entered into between the parties.
Ameresco's performance guarantee, to be set forth in the O&M agreement, will be a
guarantee of production of a number of kilowatt hours per year which is equal to up to 80%
of the final estimate of kilowatt hours per year determined during Ameresco's due diligence,
subject to Ameresco's right to adjust the performance guarantee as necessary depending on
the final O&M scope, as provided in Section ILD of this Term Sheet, and on other factors as
more specifically agreed in the O&M agreement.
9. Comprehensive savings, credits, offsets, rebates, grants and costs for the Project as provided
in this Term Sheet.
i. Xcel RDF Grant: $958,369.00
ii. Any other rebates: TBD
10. Construction payments shall be made by the City to Ameresco in accordance with the terms
and conditions of the Construction Contract.
11. Ameresco will comply with the City's insurance and payment and performance bond
requirements. Ameresco's bonds shall not cover any energy savings shortfalls, if any.
12. For greater clarity, no security deposit or annual lease payments by Ameresco are included
within the financial assumptions.
IV. SCHEDULE
A. It is understood that market variables (i.e. interest rates and commodity prices) change with time and
there is mutual benefit to following the closing, development and construction schedule as indicated
below:
City Council Workshop
10/14/14
City Council Meeting approval of Term Sheet, authorizing the
appropriate official of the City to negotiate and execute the
Term Sheet and Project Documents.
10/14/14
Fully Executed Term Sheet
10/14/14
Development Report
11/26/14
Public Hearing
12/9/14
City Council approval of Project Documents and Financial
Documents
12/9/14
Fully Executed Project Documents
12/30/14
Fully Executed Financial Documents and Financial Close
12/30/14
100% Design
5/30/15
Construction Commencement
6/15/15
Substantial Completion 10/30/15
Final Completion (Programming & Punch List) 11/15/15
Training 11/30/15
V. CONFIDENTIALITY
A. Confidentiality. The confidentiality terms of this Section V.A are binding on the parties hereto as
provided herein.
"Confidential Information" includes any and all information related to the Project and disclosed
to the other party and identified as confidential in a manner appropriate to, and to the extent the
form of the information qualifies as not public information under, the Minnesota Government
Data Practices Act (Minnesota Statutes, Chapter 13) ("MGDPA"). Ameresco acknowledges and
agrees that any information submitted by Ameresco to the City which Ameresco wishes to be
considered Confidential Information must be physically segregated from any non -confidential
information in a sealed envelope clearly marked "confidential and proprietary, not to be released
to the public".
Each party receiving Confidential Information (the "Receiving Party") of the other parry (the
"Disclosing Party") agrees only to disclose the Confidential Information received to Receiving
Party's employees and agents whose duties justify their need to know such Confidential
Information and who agree or have agreed to abide by the restrictions on the use of such
Confidential Information.
3. Confidential Information is not information which:
a. now is or becomes generally known to the public through no act or omission of Receiving
Party; or
b. Receiving Party can demonstrate was in Receiving Party's possession prior to its receipt from
Disclosing Party; or
c. is received from an independent third party who is not under an obligation of confidentiality;
or
d. is independently developed by Receiving Party as demonstrated by competent documentary
evidence.
4. hl the event that Receiving Parry is required to disclose Confidential Information pursuant to a
court order or other legal requirement, Receiving Parry will inform Disclosing Party within five
(5) days following the date on which Receiving Party receives written notice of such court order
or other legal requirement, so that Disclosing Party may seek an appropriate protective order
regarding the Confidential Information.
5. The parties understand that the City is subject to the MGDPA. Notwithstanding anything to the
contrary, no clause in this Term Sheet shall be construed or given effect so as to violate the
MGDPA.
The terms of this Section V (Confidentiality) shall be binding on the parties and shall survive
execution and termination of this Term Sheet for a period of five (5) years following the later of the
termination of this Term Sheet or the termination of the Project Documents, if executed.
VL BREAKAGE FEE
A. Ameresco and the City will work together to complete all diligence, negotiations and definitive
documents, as set forth herein, to permit Ameresco to deliver the Development Report in a timely
manner as specified in the Schedule set forth in Section IV. If the Development Report demonstrates
that Ameresco will be able to deliver a Project that meets or exceeds the financial criteria outlined in
the Cash Flow Analysis (subject to Ameresco's right to rescope the site preparation work and to
adjust the performance guarantee depending on the final O&M scope, as necessary, as provided in
Sections ILC and ILD, respectively, of this Term Sheet), and either (I) the City decides not to move
forward for any reason, including compliance with state or local procurement codes, with the scope of
the proposed Project substantially as it is described in the Development Report or (ii) the City makes
such decision prior to Ameresco providing the Development Report, then the City agrees to pay
Ameresco the amount of seventy-five thousand dollars ($75,000.00) to compensate Ameresco for
Ameresco's costs incurred between execution of this Term Sheet and the date of the City's decision
not to proceed (the "Breakage Fee"). The Breakage Fee shall be due 30 days after the date the City
makes the decision not to proceed, upon the City's receipt of an invoice from Ameresco for such
amount. The foregoing obligation of the City to pay the Breakage Fee in certain circumstances shall
be deemed to supersede the obligation of the City, set forth in the Letter of Intent, to pay both the
Development Fee (as defined in the Letter of Intent) and the $1,250.00 owed to Ameresco for
Ameresco's preparation of the Grant Application.
Notwithstanding the foregoing, if the City is unable to obtain a waiver of the terms of the existing
emergency operations grant from the Minnesota Office of Management and Budget permitting the use
of the Site for the Project and the parties elect not to proceed with the Project as a result thereof, no
Breakage Fee shall be due to Ameresco, but the City will pay Ameresco the amount of $1,250.00
owed to Ameresco for Ameresco's preparation of the Grant Application.
The terms of this Section VI (Breakage Fee) shall be binding on the parties and shall survive
execution and termination of this Term Sheet.
VII. MISCELLANEOUS
The foregoing accurately reflects the parties' preliminary understanding of the basic terms and
conditions upon which the parties are willing to proceed. While this Term Sheet represents each
party's good faith intention to proceed with the Project described in this Term Sheet, it does not
constitute a legally binding or enforceable agreement, except for Sections V (Confidentiality) and VII
(Breakage Fee). Consequently, the parties' preliminary understandings and commitments hereunder
are subject to the negotiation and execution of mutually acceptable Project Documents setting forth
the rights and obligations of the parties. Upon execution of this Term Sheet, the parties shall begin the
negotiation and preparation of such Project Documents. This Term Sheet may be terminated
immediately upon delivery of a written notice of termination by one party to the other party, subject
to the payment of the fee described in Section VII above (Breakage Fee). Unless extended by mutual
agreement of the parties hereto, this Term Sheet shall automatically terminate one (1) year from the
date hereof. Neither Party is liable for indirect, incidental, consequential, or punitive damages of any
nature or kind resulting from or arising in any manner whatsoever in connection with this Term Sheet.
[End of Term Sheet. Signature Page Follows.]
rel
The parties hereto are signing this Term Sheet effective as of the date first set forth above.
Ameresco, Inc.
By:
Name:
Title:
The City of Hutchinson
M. a
Name:
Title:
Attachment A
1. As soon as possible after executing this Term Sheet, the City shall provide
Ameresco with the following information, as available:
a. Twelve months of electric utility bills for the Waste Water Treatment Plant
from the City's supplier and distribution companies;
b. Copies of any topographical plans or environmental reports for the Site; and
c. Such other information as may be reasonably requested by Ameresco.
2. Within sixty (60) calendar days after Ameresco receives all information
requested, or as reasonably extended through mutual agreement by the City and Ameresco,
Ameresco shall complete the following work under this Term Sheet ("Ameresco's Development
Work") for the Project:
a. Conduct a site audit to obtain site measurements (shading, topography,
available space, site conditions) and electrical interconnection locations;
b. Conduct preliminary technical evaluations of zoning and other land use and
environmental permit requirements, and utility interconnection complexity
and cost, as applicable;
c. Conduct a glare study if required by the airport authority;
d. Complete the 30% design drawings and calculations including solar PV
layouts, electrical one -line diagrams, and a calculation of expected solar PV
power generation; and
e. Prepare and deliver to the City a report (the "Development Report"), which
shall include:
i. the proposed scope of work (the "Scope of Work"), which shall
include at least the proposed size and placement at the Site of the
Proj ect;
ii. a preliminary project schedule for the completion of the Scope of
Work; and
iii. estimated cost savings for the Scope of Work of similar type and in
similar form to the Cash Flow Analysis to permit the City to compare
such estimated cost savings to the Cash Flow Analysis.
3. Within sixty (60) calendar days following the execution of this Term Sheet, or as
reasonably extended through mutual agreement by the City and Ameresco, the City shall
complete the following work under this Term Sheet (the "City's Development Work") for the
Proj ect:
a. Evaluate financing options presented by Ameresco and/or developed
internally and notify Ameresco of their preferred financing approach;
b. Secure all necessary internal approvals for installation of the solar PV array in
the location specified in the RDF grant application or new location as is
mutually agreed to by Ameresco and the City; and
c. Confirm with the Hutchinson Utilities Commission that this Project will be
allowed to interconnect to the electrical switchgear at the Waste Water
Treatment Plant.
M.
d. Obtain a waiver from the Minnesota Office of Management and Budget
permitting the use of the Site for the Project notwithstanding the terms of the
existing emergency operations grant from the OMB to the City.
4. Within fifteen (15) business days following the City's receipt of the Development
Report, the City shall review the Development Report and notify Ameresco, in writing, whether,
in the City's reasonable judgment, the Project meets the financial, technical and other objectives
described in this Term Sheet and of the City's election, based on such reasonable judgment, to
proceed or not to proceed with the Project as provided in this Term Sheet.
I
Attachment B
Cash Flow Analysis
10
TERA SAEET CASA FLO ' .'
RELIMINARY - YELLOW HIGHLIGHTED TERMS TO BE DEFINED AFTER EXECUTED TERM SHEET
sm��-mmmm
mm
HUTCHINSON CITY COUNCIL aty¢fAa�
Request for Board Action 7AL =-M
Agenda Item: Consideration of Ordinance Revisions Related to Chapter 112 - Liquor
Department: Administration
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At the last City Council meeting, the Council reviewed two draft ordinances pertaining to liquor regulations. One
ordinance dealt with licensed premises and the other dealt with the location of consumption of alcoholic beverages in
open containers. The Council was in agreement with the proposed revisions and therefore the ordinances have been
put in proper format for consideration of the first reading of each of them. Details of the proposed revisions are
described below.
Ordinance Number 14-0734 is proposed to be changed to clarify how the City Council may grant permission for the
consumption of alcoholic beverages in order to assist possible requests from individuals and businesses, such as
Sonora's, who wish to use public property for the service of alcohol. Please keep in mind that generally any longer
term use of public property will also require a franchise granted by the City Council for that use.
Ordinance Number 14-0735 eliminates the requirement for alcohol to be served in a building or structure and adopts
the language that is contained in state law that allows licensing of a "space" that is "compact and contiguous". Again,
this would allow more flexibility for the City Council in granting permission for the service and consumption of alcohol.
And, frankly, this change would reflect the reality of events that serve alcohol such as RiverSong that don't necessarily
occur within a building or structure.
BOARD ACTION REQUESTED:
First reading of Ordinance No. 14-734 and Ordinance No. 14-735. Consider setting second reading and adoption for
October 28, 2014.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 14-0734
AN ORDINANCE AMENDING SECTION 112.056 OF THE HUTCHINSON CITY CODE
PERTAINING TO RESTRICTIONS OF OPEN CONTAINERS
The City Council hereby ordains:
§ 112.056 OPEN CONTAINERS RESTRICTED.
(A) Except when authorized through a liquor license, franchise or other permission
granted by the City Council, it is unlawful for any person to consume, or possess in an unsealed
container, any alcoholic beverage on or in any:
(1) City park between the hours of 10:00 p.m. and 8:00 a.m.;
(2) Street;
(3) Public property;
(4) Private parking lot to which the public has access; or
(5) Any business not licensed to sell alcoholic beverages
, &ieept en premises
when and where per-missien has been speeifieally gr -anted er- lieensed by the Getineil.
(B) Provided, that this section shall not apply to the possession of an unsealed
container in a motor vehicle when the container is kept in the trunk of that vehicle if it is
equipped with a trunk, or kept in some other area of the vehicle not normally occupied by the
driver or passengers, if the motor vehicle is not equipped with a trunk. For the purpose of this
section, a utility or glove compartment shall be deemed to be within the area occupied by the
driver or passengers.
('89 Code, § 5.17) Penalty, see § 10.99
Adopted by the Hutchinson City Council this 28th day of October, 2014
ATTEST:
Steven W. Cook, Mayor Marc A. Sebora, Interim City Administrator
ORDINANCE NO. 14-073 5
AN ORDINANCE AMENDING SECTION 112.025 OF THE HUTCHINSON CITY CODE
PERTAINING TO LICENSED PREMISES
The City Council hereby ordains:
§ 112.025 PREMISES LICENSED
Unless expressly stated therein, a license issued under the provisions of this chapter shall
be valid only in the for a space that is compact and contiguous situated on
the premises described in the license, and all transactions relating to a sale under the license must
take place on the licensed premises. It is the responsibility of
the license holder to advise the City Council of any substantial remodeling of the premises,
including but not limited to any enlarging, alteration or extension of the premises.
('89 Code, § 5.07) (Am. Ord. 98-217, passed 2-10-98)
Adopted by the Hutchinson City Council this 28th day of October, 2014.
ATTEST:
Steven W. Cook, Mayor Marc A. Sebora, Interim City Administrator
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: City Membership in SW Corridor Transportation Coalition
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In recent months, City staff and others have been involved in discussions and activities pertaining to the further
improvement and development of Highway 212 (Hutchinson's designated inter-regional corridor to the metro
area/interstate highway system). The group currently leading this cause is the SW Corridor Transportation Coalition
which has been very active in supporting southwest metro-area and rural transportation initiatives (primarily US 212,
TH 5, TH 41 & transit services) for many years. Please see the attached information regarding this coalition and their
recent efforts pertaining to Highway 212.
At this point, we recommend that the City become a member of the SW Corridor Transportation Coalition and
contribute $500 annually (Engineering Dept. expenditure) to support this group.
BOARD ACTION REQUESTED:
Approval of SW Corridor Transportation Coalition Membership and Annual $500 Contribution Amount
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
4101" to
Southwest Corridor Transportation Coalition
C$wCoalitlon
Corridor
'transportation
Serving southwestern Minnesota Southwest to the Future
0
I ionro
About Us
0
Highway 212
6
Trunk Hwy 41
0
Highway 5
a
Transit Service
P
Members
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Contact Us
0
Meetings
Welcome to SWCTC
Welcome to the web site for the Southwest Corridor Transportation Coalition. The Coalition is comprised of
local government officials, business owners and other concemed residents. The Coalition has been
advocating for transportation improvements in our area For many years. The work of the Coalition has
resulted in the construction of the New Highway 212 after decades of delay. The SWCTC continues to work
on improving the safety and efficiency of our transporation system.
Please take a moment to sign up for news about Minnesota's southwest transportation corridor. We'll keep
you Informed about news and how you can help. All information you send is confidential, of course.
SWCTC update Letter from Congressman Kline
First name
Last name
Organization
Billing.
address
City
State 0
ZIP
e-mail We'll keep you up to date via e-mail and
No a -mall? 'h'o^ t share your addross wuh anyonelar real.
Give us your fax
Corn merits for us?
Questions? e-mail us
Send Send to SWCTC Reset
@uapyright 2008
Southwest Corri6or Transporlati" Coarilion Ins
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SWCTC Page I of 1
Southwest Corridor Transportation Coalition
Corridor A
Transportation
Coalition _
tom. _
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Serving southwestern Minnesota Southwest to the Future
l l�mr About SWCTC ,ATra "p
T'raru,pnrraltrns
About Us L
0 The Southwest Corridor Transportation Coalition (SWCTC) is a non-profit Organization News
Highway 212 consisting of focal governments, private businesses, individuals and other interested
parties. The Coalition's purpose is to improve the Corridor's highway network between
Interstate 494 in Eden Prairie and Minnesota's western boundary. The Coalition is
Trunk Hwy 41 recognized by local governments, Mn/DOT, and private businesses as the major
n organizer and coordinator of efforts to develop the Corridor's highway system.
Highway 5
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Southwest Corridor Transportation Coalition
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Transportation
CdalIt1411 .y _
Serving southwestern Minnesota Southwest to the Future
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Home Members & Partici ants S191C-6nidoru
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About Us
o ADC Telecommunications Inc
AMC News f
Highway 212 — — Ames --
Construction Inc
Arlington Area Chamber of Commerce
Trunk Hwy 41 Arrington State Bank
0. Arteka Corporation
Highway 5 Assn of Metropolitan Municipalities
8achman's
Barr Engineering
Transit Service Bird Island Civic & Commerce Club
n Bonestroo & Associates
Members Carver Ccunty
C8. Richard Ellis Company
° Chanhassen Business
Contact Us Chanhassen Chamber of Commerce
Chanhassen Secretarial Services
Chaska Chamber of Commerce
Chaska Herald
Chaska School District 11.2
Chippewa County
Citizens State Bank of Norwood
City of Arlington
City of Bird Island
City of Brownton
City of Carver
City of Chanhassen
City of Chaska
City of Cologne
City of Danube
City of Dawson
City of Eden Prairie
City of Edina
City of Gaylord
City of Gibbon
City of Glencoe
City of Granite Falls
City of Green Isle
City of Hamburg
City of Hector
City of Minnetonka
City of Montevideo
City of New Germany
City of Norwood Young America
City of Olivia
City of Plato
City of Renville
City of Sacred Heart
City of Shakopee
City of Stewart
City of Victoria
City of Waconia
D & J Furniture
Dahlgren Township
Dawson Chamber of Commerce
Eaton Corporation, Hydraulics Division
Eden Prairie Chamber of Commerce
Eden Prairie School District
Eden Prairie Sun Current
Edina Realty
Fast Technologies Inc
G.C. Bentley & Associates Inc
Gaylord Area Chamber of Commerce
Glencoe Area Chamber of Commerce
Granite Falls Area Chamber of Commerce
HNTB
http:llsouthwesttransportation.org/membersparticipants.htm 10/2/2014
Harpel Brothers
Hazeltine National Golf Club
Hennepin County
Instant Web Inc
Lac qui Parle County
Lindquist & Venn um PLLP
Lotus Really Services
McLeod County
Metropolitan Council
Minnesota Landscape Arboretum
Montevideo Area Chamber of Commerce
MTS Corporation
Mueller -Lowther Law Firm, PLC
Norwood Young America Chamber of Commerce
Olivia Area Chamber of Commerce
Paul Lemke & Sons, Inc.
QUALITECH, Inc
Realty Center
Renville County
Richard W Anderson Inc
Roberts Automatic Products Inc.
Rosemount, Inc.
S E H, Inc.
Saint Andrews Lutheran Church
Scott County
Shakopee Area Chamber of Commerce
Sibley County
Sienna Corporation
State Bank of Young America
Supervalu Inc
Southwest Transit
The Jonathan Association
The Pemtom Companies
U of M Landscape Arboretum
United HealthCare
Victoria Chamber of Commerce
Waconia Chamber of Commerce
Wallingford Properties Chaska Investment
Yellow Medicine County
Qwpyrig ht 2008
Saulhwest Corfidor Tran Sporlation Coalition Inc
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The New Highway 212
Downloadable Map
Page I of I
Southwest to the Future
' 1Corrd"r
TranSpnrtauan
r"Itton
The Highway 212 Corridor serves as a critical transportation link all the way from the News
Twin Cities Metropolitan Area to the South Dakota border. This is an essential
transportation connection - designated as part of the National Highway System as well
as being one of 7 key interregional corridors identified by the State of Minnesota. Making
Highway 212 a modern, four -lane facility will improve safety for everyone driving in this
corridor and improve the economic development of the state as products and people
move faster and more efficiently through this major transportation corridor that is used
extensively to ship products from the western part of the state to the Twin Cities
Metropolitan Area.
Businesses, organizations and citizens have been waiting for improvements to this
highway for at least 50 years. As the area has grown and developed, the pressure has
increased to expand capacity. Shippers, businesses, commuters, and residents are all
demanding relief from growing congestion and safety problems In this corridor. A New
Highway 212 is being constructed from Eden Prairie to Chaska after many years of
working to make this new highway a reality.
New Highway 212 from Eden Prairie to Chaska is scheduled to be completed by the
summer of 2008. More information about this projects can be found on MnDOT's Web
site: http:l/projects.dat.state.mn.us/zfcJ21211ndex.html
The portion of US212 west of the new highway continues to be inadequate and poses a
real safety hazard as the highway switches from 4 -lanes to 2 -lanes, back to 4 -lanes and
then back to 2 -lanes once again. The number of households in Carver County is
projected to increase by over t 10% by 2030, with a population that will have grown from
48,000 in 1990 to 180,680 in 2030. With significantly more growth projected for this area
in the next decade, the congestion and safety problems will grow worse unless
additional capacity is provided.
Funding is being sought by SWCTC to expand the 2 -lane segments of Highway 212
between Chaska and Norwood Young America to create a continuous, four -lane
highway all the way from Eden Prairie to Norwood Young America.
®copyright 2008
Southwest Corridor Transportation Coalition Inc
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Major Segment .%
Medium priority segment stretching
from the South Dakota border
to Montevideo
Existing Performance = 56.9 mph
Future (2025) Performance = 56.2 mph
2025 Vision
Investigate spot safety and
performance management
opportunities. _
,y
4
Montevideo
Major Segment B
Medium priority segment stretching from
Montevideo to Glencoe
Existing Performance = 54.4 mph
Future (2025) Performance = 53.1 mph
10 -s -vision
1. Construct spot safety and performance
management improvements between
Montevideo and Granite Falls.
2. Construct improvement(s) through or around
Sacred Heart,Reaville and/or Danube.
3. Construct an improvement through or around
Olivia and Bird Island
Future (2025) Performance with these
improvements = 55.41565 mph (2 or 4 lane
bypass around Olivia -Bird Island)
2025 Vision Cost = S26 million
Mayor Segment C
High priority segment stretching from Glencoe to I494
Existing Performance = 53.7 mph
Furore 02025) Performance = 3t1.4 mph
2025 Vision
4. Construct 4 -lane expressway from NYA to
the west end of the Cologne bypass.
S. Construct 4 -lane expressway to CR 147 to
the east end of the Cologne bypass.
6. Construct the freeway from CR 147 to 1494
Future (2025) Performance with these
improvements = 60.0 mph
2D25 Vision Cost = S'340 million
5 I""
sSEN
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HIGHWAY 2 1 2 a 15 saes J�
CORRIDOR PLAN 2125 VISION Y3
April 2003
Hutchinson
—
sY
Danube
3 Bird 4
22
Granite . en
Island
Buffalo 15 Glencoe
Falls Sacr
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Lake Brownton
Heart
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Hector
Stewart .
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CORRIDOR PLAN 2125 VISION Y3
April 2003
Highway 212 Is an important Principal Arterial route
that connects western Minnesota with the Twin Cities.
Highway 212 runs over 138 miles from the South Dakota
State Line io 1-494, Connecting the Twins Cities and the
cities of Cologne, Norwood Young America, Glencoe.
Hector, Bird Island, Olivia. Renville. Granite Falls,
Montevideo and Dawson.
The eastern portion of the Corridor in Carver County
was improved to a fou Maine controlled access freeway
Through Chaska in 2009- However, two unimproved
sections remain (between Carver and Cologne and
between Cologne and Norwood Young America) where
Highway 212 is a rural two-lane undivided highway with
limited shoulders. The segments have hlgh traffic with
large volumes of freight moving from western Minnesota
to river and rail tanninals in the Shakope"vage area.
^jp.
Canter Cmnty and the Southwest Corridor Transportation Coalition (SWCTC) have been pursuing the upgrade
of the current roadway between the City of Carver and Norwood Young America. To achieve this purpose,
Carver County and MOOT are undergoing an 18 month planning effort to explore the best ways to address
access, safety and mobility by staging Improvements over time, especially for the 4.0 mile segment between
Carver and Cologne (known as Part B). In addition, the study will he looking at lower-cost ways to make
improvements in the Corridor while working towards the long-term conversion of the corridor to a four -lane
facility.
While an approved concept plan and environmental document exists for the 4.6 mile segment between Carver
and Cologne {Part B}, funding for these improvemenis have not been Identified. However, In the meantime,
we want to continue with rden*irig affordable near-term S011110013S to prepare and work towards the ultimate
vision on the corridor (see pages ;? & 3 inside).
More information regarding the TH 212 Study can be found of www.dot.slate.mn.usrmetro/projects+212cologne!
Four lane Section from Carver to Cologne (Part e) Hybrid Option (Partial new alignment and uses partial exiting roadway)
n10 WIF
t .t 1y .iLr x is CSAH 43
1
-=-;'212
r _
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V&4-
" Funding Meed for Firs) Mile
_ f _ (CSAH 33 to CSAH 111
t y' S A
....... 4First Mile Segment - CSAH 43 to CSAH 11 ........ • .......... .
Corridor Access Management, Safety & Phasing Plan
5:30 to 6:30 p.m. - Southwest Corridor Transportation Coalition
6:30 to 8:00 p.m.- Open House
C 01 11 3Y
r�
Important Arterial Route Local Support
Highway 212 is a major
route that connects
many communities
in western Minnesota
with the Twin Cities.
Two -Lane Gaps (IRC Metro)
Highway 212 in Carver
County is the only two-lane
Interregional Corridor (IRC) in
the seven county metro area.
41 agencies passed resolutions
supporting the upgrade to
Highway 212 in Carver County.
Significant Freight Use
Over three million truck
miles are traveled on the
corridor annually. This
accounts for 13 to 15% of
the usage on the corridor,
which exceeds MnDOT's
typical volume of 8 to 10%.
The purpose of the Highway 212 Corridor project is to improve access management and
safety in the corridor, while working towards the long-term conversion of the corridor to
a four -lane facility. Key objectives throughout this study include the following:
Improve safety and access management through interim improvements.
Ready interim improvements for implementation.
Increase project readiness of the Cologne to Carver segment for future highway expansion.
Develop potential funding strategies and seek funding.
Coordinate and communicate with project partners and the public.
Project Contact Information:
Carver County Project Contact
Lyndon Robjent, PE
County Engineer
P: 952-466-5200
E: 1robjent@co.carver.rnn.us
WDOT Project Contact:
Diane Langenbach, PE
MnDOT South Area Engineer
P.651-234-7721
E: diane.langenbach@state.mn.us
Project Partners
�O yQ
A Q
p�
CARVER
COUNTY
1 JCorrldor
�j
Coalitionauilon
iuon
This 18 month effort will occur in two phases. The second phase will begin in early 2014 and continue until the and of 2014.
The first phase is expected to end in January/
February of 2014.
2013 2014 2015
A S C? N U J F= M A M J J A S C) N O J
Identify strategies and their
costs for implementation
that improve
access management
safety and/or work
toward the long-term
conversion of the corridor
to a four -lane facility
What
strategies
should be
further
pursued in
Phase 2?
Implement strategies to better manage
access, increase safety, and/or move
project closer to implementation of
conversion to a 4 -lane facility
Public Involvement • • 0
OF�m::.., ..
Traffic Volumes
1. Based on projected demographic changes, traffic volumes in year 2030 are projected
to increase to 16,800 (west end) and 34,000 (east end) vehicles per day. This is two
to three times the existing traffic volumes.
2. Over three million heavy commercial vehicle miles are traveled annually, or
61,500 commercial vehicle hours annually.
3. A 4 -lane Highway 212 will save heavy commercial vehicles 10,500 hours annually.
4. As traffic volumes continue to grow on the corridor, the capacity of the existing two-lane
facility during peak periods will he exceeded. This will cause more delay to the side street
traffic wanting to access Highway 212.
Traffic Volumes
Norwood
11,000
42,600
Young America
(28,000) a Meagren.Ln
(34,UQo)
Cologne
Gd
H Y?52
y
A
11,400
�
O
0
(16,800)
e
10,400 xx,XXX= 2012 Average Daily Traffic Counts
"'
8
n
(XX,XXX) = 2030 Forecasted Average Daily Traffic Volumes
(26, M)
Carver
— using Carver County Travel Demand Madel
Safety
The segment between Carver and Cologne has two
intersections that exceed the critical crash rate* and are =
high-risk intersections (CR 36 & CR 43). This is a result of
large traffic volumes along the corridor and side streets,
which impact the safety of vehicles entering or crossing
Highway 212.
The segment between Norwood Young America &
Cologne has one intersection that exceeds the critical
crash rate* and is a high-risk intersection (CR 34).
Highway 212 Safety Analysis
Two -Lane Roadway & Gap Assessment
TH 212 Existing Average Daily Traffic (ADT) Volume
Norwood
Young Arnehra
Cologne
00
�fl9R
HWY 212
n
a
o w
¢
Carver
Crashes analyzed are over the last 5 -years (2008-2012). Crash rates are compared to other similar segments and intersections to determine safety concerns.
*
The critical crash we is calculated to determine the statisticai significance of the actual crash rates, if the actual crash rate is above the critical crash rate, the crashes can
he considered related to a geometric design or traffic control issues. 11 it is below the critical crash rate, the crashes can be considered to have occurred randomly.
(7 f
Access & Mobility
The level of access has a direct impact
an roadway operations and safety.
Highway 212 is designated as a Principal
Arterial, which is intended to provide
more mobility while limiting access.
Freeway
Principal Arterial (Highway 212)
Minor Arterial
o major collector
rn Minor Collector
c
M Local Street
U
Cul Do Sat
Increaslin4 Access
Conflict Paints
Conflict paints are locations in or on the
approaches to an intersection where
vehicle paths merge, diverge or cross.
The actual number of conflicts at an intersection
is a function at the number of approaching
Pegs and the allowed vehicle movements.
Conflict Points - Schematics
Full Access T
Right in/Out •* ^a
CCBSS
4
a conncls
Fu1C Access +
—
3t 14 Access
d Ctnllo-tts
runnm +
w rn c.w� nx,
—
rr"`wi r
runnm +
FAIR T.
7Ji hccas'
ti0
03 ••
IG�It lnldul.ie<w
4
6.1 "'
w rn c.w� nx,
Norwood Young America to Cologne
40 Existing Access Points = 452 Potential Conflict Points
Cologne to Carver
49 Access Points= 510 Potential Conflict Points
Existing Access Points & Potential Conflict Paints
Number of Full Access Points from
Norwood Young America to Cologne
-10
Full Access +
Full Access T
Number of Full Access Points from
Cologne to Carver
Full Access +
IL ■ Full Access T
•
Norwood
Young America
Cologne
}t>o
�°�� ���c� Qom` �°.,e
a`` �°•,o
H W Y 212
N
�
Carver
CHALLENGE: How do we accommodate corridor users & property owners, and also increase safety & mobility?
i.7:��
I . State transportation funding levels are projected to decline based on current revenue sources.
2. Federal transportation funding levels are uncertain: the current federal Transportation Bill expires on
September 30, 2814.
3. Vehicles are more efficient - more miles are driven for fuel used (fewer taxes are paid that go to
maintain/improve the system).
4. Buying power is being reduced (same dollar buys less).
Inflation is reducing the ability to improve infrastructure.
Conclusion
"Transportation funding is becoming more uncertain
and more competitive. Thus, it is difficult to find sufficient
funds to maintain the current system let alone
$10 million, $20 million, $30 million, or $80 million
to implement the ultimate four -lane vision
between Cologne and Carver."
"Can we find a solution to improve
in stages between Cologne &
or find alternative solutions that cos
Option 1
Ultimate — 4 -Lane Vision
(2009 plan new facility an new alignment)
Highway 212
Carver,
; less money?"
Option 2
Modified — 4 -Lane
(uses existing mainline for half of the 4 -lanes)
or —
Option 3: Hybrid of 1 & 2
(0 �7�i�
Option 1
More ROW acres impacted
Improves safety (Divided 4 -Lane)
Reduces conflicts by 68%
Increases mobility
Project cost $75-85 million.
This level of funding is difficult to find
Can be phased in segments
Would require update of Environmental Document
and review of Preliminary Design
Potential turnhacks to townships
Less maintenance costs in the long term
Provides frontage roads
Moves both directions of travel away from some residents
Official map is completed
Option 2
Fewer ROW acres impacted
(more remain for private use)
Improves safety (Divided 4 -Lane)
Reduces conflicts by 54%
Increases mobility
Project cost $40-50 million ($25-45 mullion) less than
Option 1. This level of funding is difficult to
find but is substantially less than Option 1
Can be phased in segments
Would require update of Environmental
Document and Preliminary Design
Minimal need for turnbacks to townships
More maintenance costs in the short term
Provides no frontage road system
Leaves at least one direction of travel near some residents
Would require revisions to the official map
, r:K 00, o
C$wCorridor
Transportation
Coalition
October 1, 2014
Chair Susan Haigh
Metropolitan Council
390 N. Robert St.
St. Paul, 55101
Dear Chair Haigh:
Thank you for this opportunity to comment on the Draft 2040 Transportation Policy Plan. The
members of the Southwest Corridor Transportation Coalition appreciate the challenges that the
Metropolitan region faces in improving the transportation system, but we believe that the region
needs to clearly define the type of system that will keep the region competitive and provide the quality
of life residents are seeking. The Draft 2040 TPP articulates the problems of growing congestion,
increased freight traffic, increasing population and insufficient revenues, but does not provide a real
plan of what investments are needed to address these problems.
In the area of highway investments, the Draft 2040 TPP focuses almost exclusively on maintenance
and preservation of the existing highway system along with some investment in additional MnPASS
lanes. The plan does not link the need for better freight movement with specific investments to
alleviate freight bottlenecks but apparently hopes that MnPASS lanes will provide some benefit to
freight movement. The plan does not speak to the need for adequate interregional connections
between the Twin Cities Metropolitan Area and Greater Minnesota despite the goal of addressing
freight movement needs.
Freight movement is a major issue on US Highway 212. With growing levels of freight traffic, this
corridor, which was not designed to handle the projected traffic levels, will become more dangerous
and more expensive for residents and businesses as the cost of transporting products and the time
spent in traffic congestion grows.
We understand that the state will have limited resources far transportation investments in the future
and those resources need to be directed to provide a high return on investment. Therefore, previous
investments in major corridors should be maximized by making needed improvements to close gaps
and target dollars to areas with clear safety problems and high growth rates.
Robert J. Lindall, President
470 US Bank Plaza, 200 South Sixth Street Minneapolis, MN 55402 0 Phone: (612) 337-9300 0 FAX: (612) 337-9310
As demonstrated by the increase in business growth along the new Highway 212, the Southwest
Corridor Transportation Coalition feels strongly that completing this major corridor to a four -lane
facility from Chaska to Norwood Young America will improve economic development and prosperity in
the region while leveraging previous investments to maximize their impact on the region. The
remaining two-lane gaps need to be upgraded to four lanes to handle increasing population growth,
increasing employment levels and increasing freight movement.
According to information in the Thrive 2040 projections, the bulk of future growth in population,
households and employment will occur in the outer suburbs. Carver County is projected to experience
a population growth from 91,042 people in 2010 to 151,720 people in 2040 with a corresponding
increase in households from 32,891 in 2010 to 50,550 in 2040. The additional 60,678 residents are
expected to generate an additional 212,373 trips per day in the region. We need to plan now for
highway and transit expansion that will maintain mobility, safety and a high quality of life in this part of
the metro area. In the coming twenty years, traffic volumes in year 2030 are forecast to increase on
Highway 212 to between 21,000 and 28,000 vehicles per day, or two to three times the existing traffic
volumes, exceeding the capacity of the existing two-lane facility.
Unfortunately, there are no MnPASS lanes planned on US Highway 212, a high-priority interregional
corridor with a high volume of truck traffic, currently estimated at 1,850 heavy trucks per day. It's
unclear how the Council plans to improve freight movement on US Highway 212 or other interregional
corridors.
The fact that the legislature passed a Corridors of Commerce plan in 2013 highlights the fact that
these corridors are not receiving the attention and the investments they need. The 2040 TPP plan
does not mention the Corridors of Commerce program and the need to make these important
corridors a priority. long-range plans need to recognize the role of the legislature in guiding
development policies so that the principles and plans developed by the agency are not inconsistent
with legislative directives.
Safety on our roadways is another area that should receive more attention in this plan. High crash
rates on Trunk Highway 5 and the two-lane segments of Highway 212 and other major corridors
continue to leave too many fatalities and injuries. Improving livability in the region will require
investments that reduce crashes and improve safety on our roadways. While spot improvements are
important, expanding highways with higher traffic volumes to 4 lanes provides the highest safety
benefit. As noted in the Crash Facts report from the Department of Public Safety, most fatalities
occur on 2 -lane highways. Maintaining the pavement on Highway 5 and the two-lane portions of
Highway 212 will not significantly reduce crashes. Clearly, safety is a critical component of livability
but the plan is short on investments and plans to reduce crashes. Only 4% of current revenue is
directed specifically to highway safety.
The Southwest Corridor Transportation Coalition and Carver County have worked to revise plans for
improving US Highway 212 to reduce the level of investment required while still providing a significant
return on that investment. The low-cost/high-value approach will allow for a continuous four -lane
corridor, one that improves safety for all people and freight while mitigating congestion and improving
access in this major commerce corridor.
On behalf of the Southwest Corridor Transportation Coalition, I would like to urge the Council to
recognize the value of needed improvements to interregional corridors like US Highway 212 and TH5
as necessary steps toward meeting the goal of improving stewardship of the system that has been
developed with previous investments, improving prosperity with investments that attract new
businesses and living wage jobs, equity for people of all income levels to live throughout the region,
livability with critical safety improvements and sustainability by making investments that will meet the
region's transportation needs for many years to come.
Sincerely,
Oji
A,-V-� 994�
Robert J. Lindall
President
cc: Lyndon Robjent, Division Director/County Engineer, Carver County
Randy Maluchnik, Carver County Commissioner
Southwest Corridor Transportation Coalition Members
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: Allocation of 2013 Funds to Remove Trestle Bridge
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Kent Exner, John Olson
Agenda Item Type:
Presenter: Kent Exner, John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Public Works has worked with the Resource Allocation Committee to propose removal of the Dakota Line trestle
bridge, located east of the 3M facility. In 2008, a study was done to look at use of the trestle bridge as a trail crossing.
The study recommended that no piers be removed and that the bridge deck could potentially be used as part of the
trail system. Since the study, In the fall of 2012, there was a fire on the bridge. To contain the fire, several cross
members were cut. While the full extent of the fire damage is unknown, the trestle bridge has been classified as
unsafe since the fire. The City incurs ongoing costs to maintain the trestle bridge. More often than not, it has been
necessary to remove debris caught on the piers of the trestle bridge twice each year.
Public Works staff recommends utilizing remaining 2013 HUC infrastructure maintenance funds to remove the trestle
bridge. A breakdown of the use of the funds follows:
2013 Contribution $250,000 — HUC
Projects-to-Date
$ 4,500 — 2013 Trail retaining wall; LL trail near Adams St NE bridge
$ 14,036 — 2013 Streetlights; prep & paint additional streetlight poles
$ 65,162 — 2013 Trail improvements; 5th-2nd Ave SE, Adams St NE; Greens
$ 75,000 — 2013 Parking Lot B
$ 54,343 — 2014 Trail improvements; Century Ave SW
$ 36,959 — Balance forward
The low price quote for removal of the trestle bridge is $12,000 for the labor/equipment. In addition, another
approximately $20,000 for will be necessary for disposal of the creosote-treated bridge members. This cost does not
include removal of the abutments. If approved, the work would begin some time between mid-November to early
December.
BOARD ACTION REQUESTED:
Approve utilization of remaining infrastructure maintenance funds to remove trestle bridge
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 32,000.00
Total City Cost: $ 32,000.00 Funding Source: Infrastructure Maintenance Funding
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�fAa�
Request for Board Action 7AL =-M
Consideration for Approval of Setting Council Workshops to Review Enterprise
Agenda Item:
Fund Budgets for 2015.
Department: Finance
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Each year city staff schedules council workshops to review the Enterprise Fund budgets. Finance is recommending
the following workshop dates:
1. October 28th at 4pm to review the Water, Sewer and Stormwater fund budgets for 2015.
2. November 25th at 4pm to review the Liquor, Refuse and Compost fund budgets for 2015.
BOARD ACTION REQUESTED:
Schedule a council workshop for October 28, 2014 at 4pm to review the Water, Sewer & Stormwater fund 2015
budgets and schedule November 25, 2014 at 4pm to review the Liquor, Refuse and Compost fund 2015 budgets.
Fiscal Impact: Funding Source: N/A
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
41RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, August 19, 2014, 7:30 AM
Min utes
1. CALL TO ORDER: Chairman LaVomre Hansen called the meeting to order. Members Present: Gary
Forcier, LouAnn Holmquist, and Steve Jensen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JULY 15, 2014
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Steve Jensen moved to approve the City Center General Fund payments of $23,586.44 for checks
8490 to 8517. Gary Forcier seconded and the motion carried unanimously.
b. Steve Jensen moved to approve the City Center July, 31, 2014 Financial Reports. LouAnn
Holmquist seconded and the motion carried unanimously.
c. Steve Jensen moved to approve the Park Towers operating account payments of $31,417.77 for
checks 12901 to 12937 and the Park Towers Security account payments of $467.16 for check
numbers 1513 and 1514. LouAnn Holmquist seconded and the motion carried unanimously.
d. Steve Jensen moved to approve the June 2014 Park Towers financial statements. LouAnn
Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Jean Ward reviewed with the Board the Occupancy summary report: 100% occupancy.
b, Steve Jensen moved to approve the execution of 1" Lease Amendment to add AT&T cellular
antennae equipment subject to final review by City Attorney. LouAnn Holmquist seconded and the
motion carried unanimously.
c. Steve Jensen moved to approve the RFP for Elevator Consulting Services to inspect elevators,
prepare scope of work and budget for application to GO Bonds for Public Housing application due
November 5, 2014. LouAnn Holmquist seconded and the motion carried unanimously.
d. Jean Ward reviewed with the Board the draft budget for GO Elevator project estimating hard costs
around $170,000 for elevator modernization with $35,000 in 2015 CFP allocated as leverage to the
GO Bond project. Need leverage of around 25% for GO Bond project application.
e. Steve Jensen volunteered to be on the RFP selection committee. He also moved to approve the
execution of the contract with the elevator consultant subject to recommendation of RFP selection
committee, LouAnn Holmquist seconded and the motion carried unanimously.
f.. The Board reviewed the draft 2015 Park Towers budget and will get any comments to Jean before
the September Board meeting when formal approval will needed.
5. SCHOOL CONSTRUCTION PROGRAM
a. 907 Lewis Avenue:
Judy Flemming reviewed the construction budget with the Board.
• Jean Ward reviewed with the Board a neighbor's drainage complaint and the City Staffs
response to the complaint — no additional changes need to be done.
• August 28, 2014 is the house closing date.
August 19, 2014 Minutes Page 1 of 2
b. 445 Adams Street:
Judy Flemming reviewed with the Board the Contractor/Supplier Bid Comparison. Steven Jensen
moved to approve the contract for materials with Simonson Lumber Hutchinson. LouAnn
Holmquist seconded and the motion carried unanimously.
c. Jean Ward reviewed with the Beard HERS index information and the Basics of an Energy Certified
Home.
6. SCDP Program
Jean Ward reviewed with the Board the SCDP Program Income Report and Local Income Report.
7. COMMUNICATIONS — Tabled until next month.
a. Demographic Report
b. Addition to Century Court Apartments
8. ADJOURNMENT
Steve Jensen moved to adjourn and LouAnn Holmquist seconded. There being no other business,
Chairman LaVonne Hansen declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary F4cier, Secretary/Treasurer
August ! 9, 20 i 4 Minutes Page 2 of 2
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, June 25, 2014
Call to order — 3:01 p.m.
President Hanson called the meeting to order. Members present: President Anthony
Hanson; Vice President Monty Morrow; Commissioner Donna Luhring; Attorney Marc
Sebora; General Manager Jeremy Carter.
Members Absent: Commissioner Dwight Bordson and Secretary Mark Girard.
1. Approve Minutes of May 28, 2014 Regular Meeting
The minutes of the May 28, 2014 regular meeting were reviewed. A motion was
made by Commissioner Luhring, seconded by President Hanson to approve the
minutes. Motion was unanimously carried.
2. Ratify Payment of Bills for May 2014
The May 2014 payables were discussed. After discussion, a motion was made by
Commissioner Luhring, seconded by Vice President Morrow to ratify the payment
of bills in the amount of $2,714,075.00 (detailed listing in payables book). Motion
was unanimously carried.
3. Approve Financial Statements/Budget Year to Date
Jared Martig presented the May 2014 financial statements/budget year-to-date.
After discussion, a motion was made by Vice President Morrow, seconded by
Commissioner Luhring to approve the financial statements/budget year-to-date.
Motion was unanimously carried.
4. Review Exempt and Non -Exempt Handbooks
GM Carter presented the exempt and non-exempt handbooks, sections:
• Jury Duty
• Volunteer Fire or Rescue Squad Duty
• Retirement Program
There were no recommended changes.
5. Approve Changes to Exempt and Non -Exempt Handbooks
Jan Sifferath presented the exempt and non-exempt handbooks, sections:
• Equal Employment Opportunity
• Sick Leave
• Parental Leave
Jan Sifferath explained the reason for changes were due to the new Women's
Economic Security Act effective July 1, 2014. An additional change of "(see
Definitions)" will be added after each reference of "Immediate Family" in the Sick
Leave section of both exempt and non-exempt handbooks. A motion was made by
Vice President Morrow, seconded by Commissioner Luhring to approve changes to
1
the exempt and non-exempt handbooks with the recommended additional change.
Motion was unanimously carried. (Changes attached.)
6. Rescind Exempt and Non -Exempt Employee Handbooks, section Employee
Recognition Compensation
Jan Sifferath recommended rescinding the Employee Recognition Compensation
of the exempt and non-exempt handbooks due to the new policy in agenda item
#7. The Commission had requested a policy be created to combine recognition of
service awards and retirement gifts. After discussion, a motion was made by
Commissioner Luhring, seconded by Vice President Morrow to rescind the exempt
and non-exempt handbooks section: Employee Recognition Compensation. Motion
was unanimously carried.
7. Approve Exempt and Non -Exempt Employee Handbooks, section
Recognition Policy - Service Awards and Retirement Gifts
Jan Sifferath presented the Recognition Policy - Service Awards and Retirement
Gifts to replace the rescinded Employee Recognition Compensation. The service
award values remained the same as in the Employee Recognition Compensation.
A motion was made by Commissioner Luhring, seconded by President Hanson to
approve the exempt and non-exempt handbooks section: Recognition Policy —
Service Awards and Retirement Gifts. Motion was unanimously carried. (Policy
attached.)
8. Rescind Exempt and Non -Exempt Employee Handbooks, section Personnel
Records Access and Data Privacy
Jan Sifferath recommended rescinding the Personnel Records Access and Data
Privacy of the exempt and non-exempt handbooks as it will be replaced with the
policy in agenda item #9, Data Practices Advisory. A motion was made by Vice
President Morrow, seconded by Commissioner Luhring to rescind the exempt and
non-exempt handbooks section: Personnel Records Access and Data Privacy.
Motion was unanimously carried.
9. Approve Exempt and Non -Exempt Employee Handbooks, section Data
Practices Advisory
Jan Sifferath presented the Data Practices Advisory policy to replace the rescinded
Personnel Records Access and Data Privacy policy. A motion was made by
Commissioner Luhring, seconded by President Hanson to approve the exempt and
non-exempt employee handbooks section: Data Practices Advisory. Motion was
unanimously carried. (Policy attached.)
10. Update on Joint Meeting Date with City (Commissioner Bordson)
No update as Commissioner Bordson was absent.
11. Communication from the Interim City Administrator
• Land owner of a property located at Highways 7 and 22 wants to remove from
City limits and put back into Hutchinson Township. This property is also part of
HUC's service territory.
• City selected Springsted Inc. to recruit the new city administrator.
2
• Discussion held at last City Council meeting about hiring a consultant for airport
resurfacing project next summer.
12. Division Reports
Business — Jan Sifferath
• Working on more HUC policy changes for next month.
Electric — Dave Hunstad
• Continue to work on improvement projects in the northwest part of town.
• Map to identify where improvement projects are taking place for 2014 is on
HUC's web site.
Electric — Dan Lang
Nothing to report
Electric — Randy Blake
• Met with League of Minnesota Cities and MMUA today regarding the Pilot
Program. HUC will receive the insurance discount this year.
• Finishing a couple of capital projects at plant 1 — security fence around
substation and gear box for cooling tower.
• Wartsila working on last warranty item on unit 5.
Finance — Jared Martig
• Filing sales tax refund of approximately $140,000.
Natural Gas — John Webster
Nothing to report
13. Legal Update
Nothing to report
Unfinished Business
• Discuss Separate Business Unit for Wholesale Business
o Jared Martig submitted information to GM Carter for his review.
• Discuss Industrial Rate Change — Electric
o GM Carter, President Hanson and Vice President Morrow have fielded
Council member's questions regarding the potential industrial rate change.
GM Carter wants to make sure HUC considered at all its alternatives to an
industrial rate reduction along with the financial impact to HUC.
• Discuss Compensation Study
o Donna Luhring reported a copy of the request for proposal has been sent to
GM Carter for review. Committee will wait for GM Carter's recommendation.
New Business
None
3
There being no further business, a motion was made by Commissioner Luhring,
seconded by Vice President Morrow to adjourn the meeting at 3:37 p.m. Motion was
unanimously carried.
ATTEST:
Anthony Hanson, President
12
Mark Girard, Secretary
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, July 30, 2014
Call to order — 3:00 p.m.
President Hanson called the meeting to order. Members present: President Anthony
Hanson; Vice President Monty Morrow; Commissioner Donna Luhring; Commissioner
Dwight Bordson; General Manager Jeremy Carter.
Members Absent: Secretary Mark Girard and Attorney Marc Sebora.
Approve Minutes of June 25, 2014 Regular Meeting
The minutes of the June 25, 2014 regular meeting were reviewed. A motion was
made by Vice President Morrow, seconded by Commissioner Luhring to approve
the minutes. Motion was unanimously carried.
2. Ratify Payment of Bills for June 2014
The June 2014 payables were discussed. After discussion, a motion was made by
Commissioner Bordson, seconded by Commissioner Luhring to ratify the payment
of bills in the amount of $2,981,451.05 (detailed listing in payables book). Motion
was unanimously carried.
3. Approve Financial Statements/Budget Year to Date
Jared Martig presented the June 2014 financial statements/budget year-to-date.
After discussion, a motion was made by Commissioner Luhring, seconded by
Commissioner Bordson to approve the financial statements/budget year-to-date.
Motion was unanimously carried.
4. Review Policies and Requirements Booklet
GM Carter presented the policies and requirements booklet, sections:
• Policies and Requirements Brochure
• Billing Policies
There were no initial changes; however, after discussion GM Carter recommended
striking and removing the section, Policies and Requirements Brochure as it is
outdated language and is redundant.
There were no recommended changes to billing policies.
A motion was made by Commissioner Bordson, seconded by Commissioner
Luhring to approve the changes to the policies and requirements booklet. Motion
was unanimously carried. (Changes attached.)
5. Approve Changes to Policies and Requirements Booklet
GM Carter presented changes to the policies and requirements booklet, section:
0 Hutchinson Utilities Commission
Changes were made for clean-up purposes and to add additional language taken
from the stricken agenda item #4, Policies and Requirements Brochure. A motion
was made by Commissioner Bordson, seconded by Vice President Morrow to
approve the changes to policies and requirements booklet. Motion was
unanimously carried. (Changes attached.)
6. Review Exempt and Non -Exempt Employee Handbooks
GM Carter presented exempt and non-exempt handbooks, sections:
• Required Clothing (Non -Exempt Only)
• Safety Glasses (Non -Exempt Only)
There were no initial changes; however, after discussion GM Carter recommended
adding the word `generally' in the first paragraph of the section, Safety Glasses. A
motion was made by Commissioner Luhring, seconded by Commissioner Bordson
to approve changes to exempt and non-exempt employee handbooks. Motion was
unanimously carried. (Changes attached.)
7. Approve Changes to Exempt and Non -Exempt Employee Handbooks
GM Carter presented changes to the exempt and non-exempt employee
handbooks, sections:
• Jury Duty
• Smoking
• Small Hand Tools (Non -Exempt Only)
Changes made to sections, Jury Duty and Smoking were to add more descriptive
language reflecting Minnesota Statutes. Changes made to section, Small Hand
Tools (Non -Exempt Only) were made for clean-up purposes.
A motion was made by Vice President Morrow, seconded by Commissioner
Luhring to approve the changes to exempt and non-exempt handbooks. Motion
was unanimously carried. (Changes attached.)
8. Approve Exempt and Non -Exempt Employee Handbooks, Sections:
GM Carter presented exempt and non-exempt handbooks, sections:
• School Conference Leave
• Bone Marrow Donation Leave
These are two new policies added based on Minnesota Statutes. After discussion,
the Board tabled this agenda item for further review and changes.
9. Approve 2014 Accounts Receivable Charge -Offs
GM Carter presented the 2014 accounts receivable charge-offs explaining
anything older than 2008 needs to be charged off due to the six year Minnesota
Statute of Limitations. HUC has three options to collect outstanding balances: 1)
Charging a security deposit up front to offset any outstanding balance; 2) Securing
Revenue Recapture services; 3) Filing a judgment on a customer, if HUC deems
the outstanding balance is sizable enough.
2
After discussion, the Board requested GM Carter research if other utilities have a
judgment policy. A motion was made by Commissioner Luhring, seconded by
Commissioner Bordson to approve 2014 accounts receivable charge-offs. Motion
was unanimously carried. (Charge -Offs attached.)
10. Update on Joint Meeting Date with City (Commissioner Bordson)
Commissioner Bordson and Mayor Cook recommended Tuesday, August 26 at
4:00 p.m. for the joint meeting to be held in the City Council Chambers.
11. Communication from the Interim City Administrator
Interim City Administrator Sebora was absent.
12. Division Reports
Electric — Dave Hunstad
Nothing to report
Electric — Dan Lang
Nothing to report
Electric — Randy Blake
• Scheduling contractors for final 2014 and upcoming 2015 capital projects.
• Installing flags at plant 1.
Finance — Jared Martig
• Implementing Employee Self Service program for timecards.
Natural Gas — John Webster
• Purchased natural gas in July for November 2014 through October 2023 at
$5.07.
• Lowered average base load cost from $5.30 to $4.90.
• Met with Lafayette City council. They are interested in receiving natural gas
from HUC.
13. Legal Update
Attorney Sebora was absent.
Unfinished Business
• Discuss Separate Business Unit for Wholesale Business
o GM Carter met with Jared Martig to review preliminary numbers which will
be presented to the Commissioners in mid-August along with the
preliminary 2015 budget. The industrial rate discussion will take place as
well at that time.
• Discuss Industrial Rate Change — Electric
o GM Carter met with HUC staff to discuss alternative options to an industrial
rate change. GM Carter will be working on forecasting short-term, mid-term
and long-term scenarios to be presented in conjunction with the preliminary
2015 budget in mid-August.
• Discuss Compensation Study
3
o As GM Carter is working on the 2015 budgets, this item will be revisited in
approximately six weeks.
New Business
President Hanson mentioned GM Carter's employment contract included a 90 day
review. Therefore, GM Carter's first review should be scheduled in August.
There being no further business, a motion was made by Commissioner Bordson,
seconded by Commissioner Luhring to adjourn the meeting at 4:05 p.m. Motion was
unanimously carried.
ATTEST:
Anthony Hanson, President
12
Mark Girard, Secretary
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, August 27, 2014
Call to order — 3:00 p.m.
President Hanson called the meeting to order. Members present: President Anthony
Hanson; Vice President Monty Morrow; Secretary Mark Girard; Commissioner Donna
Luhring; Commissioner Dwight Bordson; Attorney Marc Sebora; and General Manager
Jeremy Carter.
Approve Minutes of July 30, 2014 Regular Meeting
The minutes of the July 30, 2014 regular meeting were reviewed. A motion was
made by Commissioner Luhring, seconded by Vice President Morrow to approve
the minutes. Motion was unanimously carried.
2. Ratify Payment of Bills for July 2014
The July 2014 payables were discussed. After discussion, a motion was made by
Commissioner Bordson, seconded by Commissioner Luhring to ratify the payment
of bills in the amount of $2,582,691.20 (detailed listing in payables book). Motion
was unanimously carried.
3. Approve Financial Statements/Budget Year to Date
Jared Martig presented the July 2014 financial statements/budget year-to-date.
After discussion, a motion was made by Commissioner Bordson, seconded by
Commissioner Girard to approve the financial statements/budget year-to-date.
Motion was unanimously carried.
4. Review Policies
GM Carter presented the policies, sections:
• Deposit Requirement — Residential
• Deposit Requirement — Commercial/Industrial
• Terminating Electric/Natural Gas Service by Customer
No changes were recommended.
5. Review Exempt and Non -Exempt Employee Handbooks
GM Carter presented exempt and non-exempt handbooks, sections:
• Deferred Compensation
No changes were recommended.
6. Approve Exempt and Non -Exempt Employee Handbooks
GM Carter presented the exempt and non-exempt employee handbooks, sections:
• School Conference Leave (Tabled at the July 30 Regular Meeting)
• Bone Marrow Donation Leave (Tabled at the July 30 Regular Meeting)
Both sections were tabled at the July 30 regular meeting as the Board requested
the need for these policies be researched further and if the State Statute could be
referenced when needed. GM Carter recommended that these policies be
approved for awareness and easy reference for both managers and employees.
After discussion, a motion was made by Commissioner Luhring, seconded by Vice
President Morrow to approve adding sections School Conference Leave and Bone
Marrow Donation Leave to the exempt and non-exempt handbooks. Motion was
unanimously carried. (Sections attached.)
7. Rescind Leave Credit in Lieu of Compensation Policy
Attorney Sebora presented a memo to the Commissioners explaining his
recommendation that this policy be rescinded as there are no HUC employees
earning a salary close to the governor's salary cap at this time. The policy was
adopted in November 2011 to allow HUC employees whose salary exceeded the
governor's salary cap to accumulate hours in a bank of hours representing the
amount of that employee's salary which exceeded what those employees could be
paid under the governor's salary cap. This bank of hours would then be paid out to
the respective employee upon his/her separation from the utility. A motion was
made by Commissioner Bordson, seconded by Commissioner Luhring to rescind
the Leave Credit in Lieu of Compensation Policy. Motion was unanimously carried.
(Policy and Memo attached.)
8. Approve Requisition #6011 to Install Aluminum Sheeting and Support Stand -
Offs on Unit #5 Exhaust Stack Muffler
Randy Blake explained this was a 2014 capital budget item. After discussion, a
motion was made by Commissioner Bordson, seconded by Vice President Morrow.
Motion was unanimously carried. (Requisition attached.)
9. Communication from the Interim City Administrator
Interim City Administrator Sebora had nothing to report.
10. Division Reports
Electric — Dan Lang
Nothing to report
Electric — Dave Hunstad
• Working on completing reconductor projects.
Finance — Jared Martig
• HUC will have an open house on Tuesday, October 7, 2014 to celebrate Public
Power/Natural Gas Week.
Natural Gas — John Webster
• Natural gas crews are out on Highway 7 East installing distribution main for
Factory Direct and Simonson's and to provide higher pressure gas.
• HUC's pipe trailer was returned yesterday.
2
Electric — Randy Blake
• Unit #3 tagged as it developed a water leak in the turbo charger. A crack in the
housing needs repair. Received quotes for repair at an estimated amount of
$15,000. This amount is budgeted for 2015.
• An ammonia gas detection system was installed for Unit #5 and training has
been provided.
11. Legal Update
Nothing to report
Unfinished Business
• Discuss Separate Business Unit for Wholesale Business
o Nothing to report
• Discuss Industrial Rate Change — Electric
o President Hanson reported GM Carter is working with staff to identify a
number of options for HUC to consider. GM Carter put some different
scenarios together to discuss with Commission. The Board will schedule a
workshop in September to include discussions on industrial rate change,
2015 budget and PILOT.
• Discuss Compensation Study
o Nothing to report
New Business
• President Hanson suggested the Board establish a PILOT subcommittee. After
discussion, a motion was made by Vice President Morrow, seconded by
Commissioner Bordson to appoint President Hanson and Commissioner Girard
to a PILOT subcommittee to negotiate with the City. Motion was unanimously
carried.
• Closed Session to Conduct the Three -Month Performance Review of
Hutchinson Utilities Commission General Manager Pursuant to Minnesota
Statute 13 D .05 Subd. 3(a)
At 3:53 p.m. a motion was made by Commissioner Luhring, seconded by Commissioner
Bordson to move into a closed session meeting for the three month performance review
of HUC's general manager. Motion was unimously carried.
ATTEST:
Anthony Hanson, President
3
Mark Girard, Secretary
EDA Board Meeting
Depot Marketplace
11:30 AM Wednesday, August 27th, 2014
Members present in bold.
MEETING MINUTES
Members
Tim Ulrich Steve Jansick
Mary Christensen Mike McGraw
Staff
Lee Miller, EDA Director
Andy Reid, City Controller
Jeffrey Page, EDA Assistant
Daron Vanderheiden Chad Czmowski
Jonny Block
I. Call to Order - Ulrich called the meeting to order at 11:38 AM
II. Approve Agenda — No Action
III. Review Minutes of July Finance Team Meetings
M/S/P: Ulrich, Block to approve the July Finance Team Minutes; passed unanimously.
IV. Review Minutes of the July EDA Board Meeting
M/S/P: Vanderheiden, Jansick to approve the July EDA Board Meeting Minutes; passed
unanimously.
V. Review July EDA Financial Statements — Andy Reid
■ Cash available in operations is $171,053.
■ $56,736 is reserved (proceeds from Warrior land sale) and $114,120 is unreserved.
■ The Economic Development Loan fund has $1,142,308 in cash available.
■ $100,000 is reserved (Luce Line Trail contribution). $1,044,406 is unreserved.
■ Loan repayments for the month were $9,233.
■ Downtown revolving loan fund has $263,977 in cash available; $175,406 is unreserved,
$88,905 in approved/unpaid loans; loans receivable total $678,977 and $201,329 in
capital assets (Cenex & Wright properties).
■ Loan repayments totaled $9,312 for the month.
■ MIF Loan fund has $282,056 in cash available and loans receivable of $254,779
(NuCrane).
M/S/P: Block, Jansick to approve the July financials as presented; passed unanimously.
VI. Director's Report
A. Depot Marketplace Redevelopment: The scheduled work on the interior of the Depot is
nearly complete. The electrical contractor ordered fixtures August 20th. Staff is compiling a list
of final details that will be addressed as opportunities and funding present themselves. A brief
discussion was had regarding the cost and funding opportunities for the Depot Marketplace
signage. Staff will apply to the Community Foundation for a grant to pay for the concrete
footings and lighting. Discussion followed regarding appropriate rental fees for the Depot
Marketplace site. Staff will return with recommendations for the September meeting.
B. Positively MN marketing update: Staff reviewed events of the Site Selector FAM Tour and
enumerated the details that made our experience superior to the majority of the other tours in
the state. At the Statewide recap hosted by Positively Minnesota following the tours,
Hutchinson was identified as a community that excelled in presentation. Overall, the site
selectors in attendance identified workforce as the critical element their clients evaluate in
making a site decision and that shovel ready sites are a standard in the industry.
C. Finance Team discussed restructuring of Sign & Awning Grant Program: Wurdell,
Gehlen, and staff will meet as a subcommittee to review program policies and will report back
at a future meeting.
D. Update on business prospects: Staff is continuing discussions with several prospective
companies regarding space and financing needs.
VII. Grant and Loan Applications
Sign and Awning
Touch of Grace Dance Studio - $1135.30
M/S/P: Block, Christensen to approve the lower of the two submitted bids, $860, according to
program guidelines; Passed unanimously.
VIII. Other Business: none
IX. Set Next Meeting — 11:30 AM Wednesday September 24th, 2014.
X. Adjourn - With no further business to attend to, the meeting was adjourned at 12:44 PM.
Respectfully Submitted,
Jeffrey Page
EDA Assistant
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 10/01/14
Re: Liquor Hutch Sales January — September 2014
Year to Date Customer Count:
2014
2013
Change
Year to Date Sales:
$4,060,097
$3,907,428
3.9% increase
Liquor
$1,336,481
$1,265,949
5.6016 increase
Beer
$ 2,044,819
$1,972,232
3.4016 increase
Wine
$ 597,490
$ 596,107
0.2016 increase
Year to Date Gross Profit Dollars:
$1,036,035
$ 983,118
5.4% increase
Year to Date Customer Count:
167,361
163,448
2.4% increase
Average Sale per Customer:
$24.26
$23.91
$0.35 increase
Gross Profit Percentage:
25.52%
25.16%
.36% increase
Store Activity Highlights (July - September):
• Main Focus of this Quarter: New POS/Inventory Control System (RITE) installed on July 15tH
Includes new systems to secure credit/debit card transactions and meet all PCI requirements.
Plus set up done to support Grapevine Wine Club and Pub Club Beer Club memberships with the
potential for fast and easy email marketing based on customer purchases. Extensive training
done on all store functions from receiving product to end sales at the cash registers. All
employees received training on the RITE system ... but we are all still learning!
• Annual 25% Off Wine Sale and InStore Tasting Event held July 23rd -Aug 2nd.
• Wine Department Reset planning in progress — every bottle in the store scanned and all wine
sales data analyzed for use in planning the best possible changes.
• Annual Brewery driven beer price increases occurred late September. Purchasing planned to
maximize profits and maintain competitive price points.
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
HUTCHINSON CITY COUNCIL City �f(
"l
Request for Board Action7AL
Agenda Item: 2014 Local Option Sales Tax Revenue Update
Department: Finance
LICENSE SECTION
Meeting Date: 10/14/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Attached is an accounting of the 2014 local sales tax revenue through July. Total revenue is 4.5% higher than last
year at this time. The majority of the revenue is based on the State administered 0.5% local sales tax, which is
trending at a 4.7% increase. The excise tax revenue, which is a $20 fee per vehicle sold by dealers within the City, is
down 5.1% from last year due mostly to January revenue that dropped nearly 50% from January 2013. The cold
weather was a factor in the lower volume of vehicles sold.
Assuming we continue to average a 4.5% increase throughout the remainder of 2014, we can forecast the annual
local sales tax revenue at $1,425,000 which exceeds our conservative budget by $125,000.
Feel free to contact me with any questions.
Andy Reid
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson
Local Option Sales Tax Receipts - 2014
[1l Capital equipment claim refunds reduced the monthly state receipts.
[2] June 2013 receipts were substantially lower than normal while July 2013 was substanitally higher than normal. State indicated
a timing difference in companies reporting estimates and capital equipment claims were factors in the abnormal reporting.
Estimated
Sales
State
Net State
Excise
2014 YTD
2013 YTD
Change from PY
Taxable
Vehicles
Month
Receipts
State Fees
Receipts
Tax
REVENUE
REVENUE
Amount
%
Local Sales
Sold
January
$ 117,635
$ (1,898)
$ 115,737
$ 1,340
$ 117,077
$ 103,208
$ 13,869
13.4%
$ 23,527,000
67
February
84,649
Ill (1,791)
82,858
2,620
85,478
98,947
(13,469)
-13.6%
16,929,800
131
March
122,533
(1,890)
120,643
2,800
123,443
113,029
10,414
9.2%
24,506,600
140
April
116,044
(1,857)
114,187
2,840
117,027
113,119
3,908
3.5%
23,208,800
142
May
124,130
(1,845)
122,285
2,560
124,845
123,893
952
0.8%
24,826,000
128
June
107,946
(1,783)
106,163
2,700
108,863
65,020
[2] 43,843
67.4%
21,589,200
135
July
140,064
(1,844)
138,220
2,520
140,740
165,239
(24,499)
-14.8%
28,012,800
126
August
-
-
-
0.0%
-
-
September
0.0%
October
0.0%
November
0.0%
December
-
-
-
-
0.0%
-
-
TOTAL
$ 813,001
$ (12,908)
$ 800,093
$ 17,380
$ 817,473
$ 782,455
$ 35,018
4.5%
$ 162,600,200
869
% Change
4.7%
-5.1%
4.5%
4.5%
-5.1%
2014 BUDGET: (Water & Wastewater)
$ 1,300,000
YTD Budget Variance:
$ (482,527)
2014 YTD:
$ 817,473
2013 YTD:
782,455
Change
$ 35,018
% Change
4.5%
2014 Forecasted
Sales Tax Revenue:
$ 1,425,000
[1l Capital equipment claim refunds reduced the monthly state receipts.
[2] June 2013 receipts were substantially lower than normal while July 2013 was substanitally higher than normal. State indicated
a timing difference in companies reporting estimates and capital equipment claims were factors in the abnormal reporting.
