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cp10-14-2014
Workshop — Solar Project — 4: 00 p. m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 14, 2014 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Faith Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) RECOGNITION OF CASH DONATION FROM WALTER AND LYNNE CLAY TO HUTCHINSON POLICE DEPARTMENT 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF SEPTEMBER 23, 2014 Action — Move to approve/reject the minutes of the regular meeting of September 9, 2014 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) 5 min. (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14335 -RESOLUTION TO SELL AT AUCTION UNCLAIMED BICYCLES 2. RESOLUTION NO. 14337 — RESOLUTION SETTING INTEREST RATE FOR THE 2014 ADOPTED ASSESSMENT ROLLS (b) CONSIDERATION FOR APPROVAL OF REVISIONS TO ASSESSMENT ROLLS FOR WHITE HAWK VILLAGE DEVELOPMENT (c) CONSIDERATION FOR APPROVAL OF REVISIONS TO ASSESSMENT ROLL FOR JEFFERSON STREET SE RECONSTRUCTION PHASE 2 PROJECT (d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE TO HUTCH HOCKEY ASSOCIATION ON JANUARY 24, 2015 (e) CONSIDERATION FOR APPROVAL OF CLOSING STREETS FOR LAW ENFORCEMENT PARK DEDICATION ON OCTOBER 20, 2014 (f) CONSIDERATION FOR APPROVAL OF BURICH ARENA REFRIGERATION REPLACMENT PROJECT CHANGE ORDER NO. 1 (g) CONSIDERATION FOR APPROVAL OF MODIFICATION TO CELLULAR EQUIPMENT ON PARK TOWERS BUILDING CITY COUNCIL AGENDA OCTOBER 14, 2014 (h) APPOINTMENT OF ANNIE KOSEL TO TREE BOARD TO JANUARY 2018 (FILLING OF LAURA POSER'S TERM) (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A [Action] — Motion to approve/rej ect those items contained under the consent agenda. 7A. CONSENT AGENDA (a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B [Action] — Motion to approve/reject Council Check Register B PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. Always looking toward the Juture, not monitoring past) 10. UNFINISHED BUSINESS 10 min. (a) CONSIDERATION FOR APPROVAL OF TERM SHEET FOR WASTEWATER TREATMENT FACILITY SOLAR PV INSTALLATION PROJECT (LETTING NO. 4, PROJECT NO. 15-04) [Action] — Motion to approve/rej ect term sheet for wastewater treatment facility solar PV installation project. 11. NEW BUSINESS 5 min. (a) CONSIDERATION FOR APPROVAL OF ORDINANCE REVISIONS RELATED TO LIQUOR REGULATIONS (FIRST READING, SET SECOND READING AND ADOPTION OF ORDINANCE NOS. 14-734 AND 14-735 FOR OCTOBER 28, 2014) [Action] — Motion to approve/reject setting second reading and adoption of Ordinance Nos. 14-734 and 14-735 for October 28, 2014. 10 min. (b) CONSIDERATION FOR APPROVAL OF CITY MEMBERSHIP IN SOUTHWEST CORRIDOR TRANSPORTATION COALITION [Action] — Motion to approve/reject city membership into Southwest Corridor Transportation Coalition with a $500 annual contribution. 5 min. (c) CONSIDERATION FOR APPROVAL OF RAILROAD TRESTLE BRIDGE REMOVAL FUNDING [Action] — Motion to approve/rej ect using remaining infrastructure maintenance funds for railroad trestle bridge removal. 5 min. (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOPS TO REVIEW ENTERPRISE FUND BUDGETS FOR 2015 2 CITY COUNCIL AGENDA OCTOBER 14, 2014 [Action] — Motion to approve/reject setting Council workshops to review 2015 enterprise fund budgets for October 28, 2014, and November 12, 2014, at 4:00 p.m. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY BOARD MINUTES FROM AUGUST 19, 2014 (b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM AUGUST 25 AND SEPTEMBER 22, 2014 (c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JUNE 25, JULY 30 AND AUGUST 27, 2014 (d) HUTCHINSON ECONOMIC & DEVELOPMENT AUTHORITY BOARD MINUTES FROM AUGUST 27, 2014 (e) LIQUOR HUTCH QUARTERLY REPORT (f) 2014 LOCAL OPTION SALES TAX REVENUE UPDATE 13. MISCELLANEOUS 14. ADJOURN HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Recognition of Cash Donation to the Hutchinson Police Department Department: Finance LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Walter and Lynne Clay recently made a cash donation of $300 to the Hutchinson Police Department. BOARD ACTION REQUESTED: Recognize the donation of $300 made to the Hutchinson Police Department from Walter & Lynne Clay. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14340 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons and entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Walter and Lynne Clay Amount $300 WHEREAS, all such donations have been contributed to assist the city in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON MINNESOTA, AS FOLLOWS: 1. The donations described above are accepted and shall be used to establish and operate recreational facilities and programs either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city's receipt of the donor's donation. Adopted by the City Council this 14th day of October 2014. ATTESTED: Marc Sebora Interim City Administrator APPROVED: Steve W. Cook Mayor MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 23, 2014 I . CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Gary Forcier, Mary Christensen, Bill Arndt and Chad Czmowski. Others present were Marc Sebora, Interim City Administrator, Kent Exner, City Engineer and Jody Winters, Attorney 2. INVOCATION — Pastor Deb Walkes, Vineyard United Methodist Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PROCLAMATION — INTERNATIONAL WALK TO SCHOOL DAY — OCTOBER 8, 2014 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF SEPTEMBER 9, 2014 Motion by Arndt, second by Christensen, to approve the minutes of the regular meeting of September 9, 2014. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14328 - RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY (MOTOR VEHICLES) 2. RESOLUTION NO. 14329 — RESOLUTION TO SELL AT AUCTION FORFEITED AND UNCLAIMED PROPERTY (MOTOR VEHICLES) 3. RESOLUTION NO. 14333 -RESOLUTION APPOINTING ELECTION JUDGES FOR THE NOVEMBER 4, 2014, GENERAL ELECTION (b) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE CONSTRUCTION OF ONE TO TWO POLE AND FABRIC TYPE TEMPORARY STORAGE STRUCTURES LOCATED AT 900 HWY 7 WEST WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14322) 2. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE OPERATION OF A RECYCLEABLE MATERIAL COLLECTION CENTER IN AN I-1 ZONING DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 1432 1) 3. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A MULTI -FAMILY BUILDING IN AN R-4 ZONING DISTRICT LOCATED AT 875 CITY COUNCIL MINUTES SEPTEMBER 23, 2014 CENTURY AVENUE SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14323) 4. CONSIDERATION OF DEVELOPMENT AGREEMENT WITH CENTURY COURT III, LLC (c) CONSIDERATION FOR APPROVAL OF REQUEST BY CROW RIVER WINERY TO DISPENSE WINE AT MCLEOD COUNTY FAIRGROUNDS ON OCTOBER 4, 2014 (d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NOS. 2 & 3 - LETTING NO. 3, PROJECT NO. 14-03 (2014 PAVEMENT MANAGEMENT PROGRAM) AND CHANGE ORDER NO. 2 — LETTING NO. 1, PROJECT NO. 14-01 (2014 JEFFERSON STREET SE FROM OAKLAND AVENUE SE TO CENTURY AVENUE SE) (e) CONSIDERATION FOR APPROVAL OF REVISIONS TO LETTING NO. 3, PROJECT NO. 14-03 ASSESSMENT ROLL (f) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL REQUEST FOR KEITH MESSNER TO ATTEND UNIVERSITY OF WISCONSIN SOIL ENGINEERING FOR NON -SOILS ENGINEERS AND TECHNICIANS COURSE IN MADISON, WISCONSIN ON OCTOBER 27-28, 2014 (g) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL REQUEST FOR DAN HATTEN TO ATTEND THE INTERNATIONAL CHIEFS OF POLICE ASSOCIATION TRAINING CONFERENCE IN ORLANDO, FLORIDA FROM OCTOBER 25-28,2014 (h) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL REQUEST FOR TOM KLOSS AND ANGIE RADKE TO ATTEND A UTILITY BILLING DEMONSTRATION IN LANSING, MICHIGAN (i) CONSIDERATION FOR APPROVAL OF ANNUAL SPOOKY SPRINT EVENT ON OCTOBER 25, 2014 (j) CONSIDERATION FOR APPROVAL OF ALLOWING HUTCHINSON HOCKEY ASSOCIATION TO USE CIVIC ARENA PARKING LOT FOR "ICE-IN/HOG ROAST FALL HOCKEY EVENT ON OCTOBER 11, 2014 (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A Items 7(b)l and 7(b)4 were pulled for separate discussion. Motion by Czmowski, second by Cook, to approve those items contained under the consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(b)l had further discussion. Council Member Christensen asked what the fabric of the building is made of. Dan Jochum, Planning Director, explained it is a polymer synthetic material. Brian Hill, Westinghouse/NuCrane Manufacturing (applicant), explained the structure of the building is similar to that of the MnDOT buildings used to store sand and salt. The life expectancy of the fabric is approximately 10-15 years. Council Member Christensen had concerns about weathering of the fabric. Mr. Hill noted that the material is very durable. The request is only for two years, so the life of the building will far outlast the request. 2 CITY COUNCIL MINUTES SEPTEMBER 23, 2014 Motion by Christensen, second by Arndt, to approve Item 7(b)1. Motion carried unanimously. Item 7(b)4 had further discussion. Dan Jochum, Planning Director, explained that staff has been working with the developer on this project and the parties are not completely ready to enter into a developer's agreement at this time. The applicant maybe considering TIF funding for this project. The applicant has requested that this item be pulled from the agenda therefore no action is required. Mayor Cook noted that he is aware that with TIF funding affordable housing may be a component. Mr. Jochum replied affordable housing is a requirement of a TIF housing project but more information will be forthcoming. No action taken. 7A. CONSENT AGENDA (a) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Council Check Register B. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a) DISCUSSION OF AMENDING SECTIONS OF CHAPTER 112 — LIQUOR REGULATIONS OF THE HUTCHINSON CITY CODE Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained that as a follow-up from the liquor code workshop held on September 9, 2014, he has reviewed sections of the code that may need revisions based on discussions held. One section is 112.056 which does not allow for open alcoholic beverage containers in various areas including on public property. A suggested revision is to allow open containers in these areas via a liquor license, franchise agreement or other Council approval. The second section with suggested revisions is 112.025. This section requires that liquor consumption only occur in a building or structure. The suggested revision is to remove the building or structure language and to allow for liquor sales to occur in a compact and contiguous area as described on a liquor license. The suggested language is similar to statutory language. All Council Members looked favorably on the suggested revisions. Formal action will be taken at the next Council meeting. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14334 — AUTHORIZING ISSUANCE OF $4,005,000 GENERAL OBLIGATION BONDS 2014A Andy Reid, Controller, presented before the Council. Mr. Reid introduced Nick Anhut from Ehlers & Associates. Mr. Reid explained that based on the bond quotes received this morning a very favorable interest rate was received. The low bond bid has a total par value of $4,005,000 consisting of $2,350,000 in new debt and $1,655,000 to refund CITY COUNCIL MINUTES SEPTEMBER 23, 2014 the 2008A and 2008B bonds. Over $150,000 in savings will be seen with the refunding portion of the bond sale. Mr. Anhut explained that eight bids were received for this bond sale. Baird was the low bidder with a true interest of 2.12%. Projections were an interest rate of 2.65%. Closing is scheduled for November 4, 2014, if approved. Mr. Anhut briefly reviewed the City's bond rating put out by Standard & Poor. The City's bond rating is AA-. The City rates very strong in all criteria reviewed. Motion by Christensen, second by Arndt, to approve Resolution No. 14334. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF PUBLIC EASEMENT RIGHTS ACQUISITION AT ISLAND VIEW HEIGHTS TOWNHOME ASSOCIATION Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the proposed easement is in conjunction with the South Grade Road Trail project. The acquisition of these easement rights are necessary to fully accommodate the trail and pedestrian curb ramp adjacent to the Island View heights Townhome Association. The compensation of $1080.00 will be applied for conveyance of these rights. The rates used for this acquisition is the same as used on the Jefferson Street project. Motion by Arndt, second by Czmowski, to approve accepting easement from Island View Heights Townhome Association. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF ITEMS FOR WASTEWATER TREATMENT FACILITY SOLAR PV INSTALLATION PROJECT (LETTING NO. 12, PROJECT NO. 14-12) Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained that a large item related to this project is the proposed Term Sheet. Mr. Sebora explained that staff is requesting that the Council table this item due to some items still needing some clarification in the Term Sheet. Motion by Czmowski, second by Forcier, to table this item. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF WATER AND WASTEWATER DEPARTMENTS TEMPORARY MANAGEMENT/LICENSURE SUPPORT ITEMS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City's Water/Wastewater Superintendent, Brian Mehr, has resigned from his position. Staff has reviewed near term and long term approaches. Because Mr. Mehr's last day of employment is this Friday, staff is proposing to appoint retired Water Plant Supervisor, Dick Nagy, to the water plant on a temporary basis. Staff is proposing to enter into a consultant agreement with Bolton & Menk for wastewater services on a temporary basis. It is proposed that Mr. Nagy would work seven hours per week and the consultant from Bolton & Menk would work a minimum of six hours per week which is required by MPCA licensure. Staff is proposing up to 10 hours per work be allowed to satisfy MPCA permit requirements if needed. 11 CITY COUNCIL MINUTES SEPTEMBER 23, 2014 Mr. Sebora stressed the importance of having qualified personnel perform these duties even on a temporary basis. Motion by Czmowski, second by Christensen, to approve proposed job descriptions and consultant services agreements. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 4, 2014 (b) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM AUGUST 5 AND SEPTEMBER 2, 2014 (c) WEED NOTICES MONTHLY REPORT FOR AUGUST 2014 (d) CITY OF HUTCHINSON FINANCIAL REPORT FOR AUGUST 2014 (e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR AUGUST 2014 (f) PLANNING COMMISSION MINUTES FROM AUGUST 19, 2014 Council Member Arndt explained that action on conditional use permits for feedlots was taken by the Joint Planning Board last week. The Joint Planning Board approved conditional use permits for two feedlots in the joint planning area, which is approximately one mile from city boundaries. Final action on these items will be taken by the County Board. Council Member Arndt explained that if the CUPS are approved by the County Board the applicants will also have to apply for variances. General discussion was held regarding whether or not the City Council should review Joint Planning items in order to provide direction to the Council rep to the Joint Planning Board and state the City's position on items. Mr. Sebora reminded the Council that the JPB is an advisory board to the County Board who makes the final decision on all JPB matters. This can be confusing because of the location of the JPB meetings and where applications/fees are collected, which are both at the Hutchinson City Center. Council Member Czmowski suggested having the JPB agendas emailed to the Council Members and if there is an item that Members want to discuss with the Council Rep, they would have that opportunity. 13. MISCELLANEOUS Gary Forcier — Council Member Forcier noted that a resident had commented to him that he feels bicyclists should pay a license fee to assist with the costs associated with the bicycle friendly items, such as road signs and street stampings. Council Member Forcier told the resident he would pass on the comment to the Council. Marc Sebora — Mr. Sebora explained that the Hutchinson Public Library has requested a new microfilm reader. The current reader is 45 years old and no longer functions. The Library has applied for legacy funds to replace the reader, which is the home of over 130 years of Hutchinson Leader newspapers. Apparently receivers of legacy grant funds are looked upon more favorably if municipal funds are contributed. The Library is requesting that the City contribute $2000 towards the grant application for the microfilm reader and associated computer equipment. The City Administrator budget could be used for the funding. Motion by Forcier, second by Christensen, to approve $2000 for grant application for microfilm reader for Hutchinson Library. Motion carried unanimously. CITY COUNCIL MINUTES SEPTEMBER 23, 2014 Kent Exner — Mr. Exner mentioned that the Hwy 15 frontage road, Dale Street, Lynn Road, and Freemont Avenue, will be reclaimed starting on September 30th. Hwy 15 North has begun a thin overlay project north of the roundabout to Dassel. Also a public hearing will be held regarding the automatic meter reading project. Council Member Forcier asked if the catch basins will be cleaned out in the near future. Mr. Exner explained that is typically a Fall project and hopes to be incorporated with the leaf vacuum operations. Council Member Arndt asked that the school bus transportation system be made aware of the road proj ects. Mr. Exner noted that leaf vacuuming operations are scheduled to begin October 14th Mayor Cook — Mayor Cook thanked those who participated in the river cleanup that occurred this past Saturday. 14. ADJOURN Motion by Christensen, second by Arndt, to adjourn at 6:50 p.m. Motion carried unanimously. I HUTCHINSON CITY COUNCIL aty¢fAa� Request for Board Action 7AL =-M Agenda Item: Resolution for sale of unclaimed bicycles to be sold at auction Department: Police LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: RESOLUTION TO SELL AT AUCTION Unclaimed Bicycles BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution to sell unclaimed bicycles at auction Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION TO SELL AT AUCTION Unclaimed Property Resolution No. 14335 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold through Fahey Auction Center. Adopted by the City Council this 14th day of October, 2014 Mayor City Administrator Attachment A Page 1 UPS Case # Item Description 14005200 Huffy Rock Creek bicycle — 26" — red/black 14005810 Kent Free Style bicycle — 20"- gray/black 14006169 Abyss bicycle — 20"- blue 14006623 Huffy bicycle — 20" — green 14006642 Huffy Stone Mountain bicycle — purple 14006930 Mongoose Crush bicycle — 20" - black/orange 14006842 Rally Coyote Pass bicycle — 24" — purple 14007022 Magna Glacier Point bicycle — 24" — purple 14007877 Roadmaster Mountain Sport bicycle — pink/purple 14009096 Magna Electroshock bicycle 14009139 Magna Exciter bicycle — 26" — black 14009346 Magna Glacier Point bicycle — 26" — purple 14009475 Roadmaster Elevation bicycle — 26" — blue 14009621 Vertical XL2 bicycle — 26" 14009818 Vertical bicycle — 26" — silver 14010385 Bicycle — 20"- white/black 14010505 SE Landing Gear bicycle — 20" — maroon 14010864 Next bicycle — blue/purple 14010999 OP Free bicycle — 26" — purple 14011130 Schwinn Sidewinder bicycle — 26" 14011154 Magna Mountain Tamer bicycle — 26" — blue/silver 14011276 Roadmaster Mountain Climber bicycle — 26" — purple 14011716 Kent Trouble bicycle — 20" — purple/white 14012651 Next Avalon — 26" HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Resolution 14337 Setting Interest Rate for the 2014 Adopted Assessment Rolls Department: Finance LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As we do each year that we bond for roadway/infrastructure improvements, Council must set the interest rate for the special assessments to be certified to the county. The interest on the assessments is at the true interest rate on the 2014 improvement bonds plus 1%. City staff is asking the council to set the interest rate for the 2014 assessments at 3.12%, which is the true interest rate of 2.12% plus 1 %. BOARD ACTION REQUESTED: Approve Resolution 14337 setting the interest rate for the 2014 adopted assessment rolls at 3.12%. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14337 RESOLUTION SETTING INTEREST RATE FOR 2014 ADOPTED ASSESSMENT ROLLS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That all assessment rolls, which have been adopted or will be adopted relating to the 2014 improvement bonds, are hereby changed to read an interest rate of 3.12%. This rate is the true interest rate of the 2014 improvement bonds plus 1 %. Adopted by the City Council this 14th day of October 2014. Steve W. Cook Mayor ATTESTED: Marc Sebora Interim City Administrator HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Revisions to Assessment Rolls for White Hawk Village Development Department: PW/Eng LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Due to the active assessments amounts associated with the White Hawk Village land parcel being revised within a recently approved subdivision agreement, City staff requests that the attached assessment rolls and corresponding resolutions be approved to accurately account for these changes within the City's assessment administration system. BOARD ACTION REQUESTED: Approval of Assessment Rolls and Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14338 RESOLUTION REINSTATING AND ADOPTING ASSESSMENTS ASSESSMENT ROLL NO. SA -5029B, SA5058A & 5068A WHEREAS, the property described as Lot 1, Block 1, Ravenwood (City PID# 12-116-30-06-0030/County PID# 23.432.0010) entered tax forfeit status in 2006 with the following delinquent assessments: Interest Original Balance of SA Roll Rate Assess. Unpaid Principle SA -5029 4.96% $ 20,633.64 $ 8,253.46 SA -5058 4.38% $ 29,205.20 $20,443.64 SA -5068 4.68% $105,289.96 $94,760.96 AND WHEREAS, said property has been sold and re -platted as White Hawk Village. AND WHEREAS, the developer of said White Hawk Village and the City of Hutchinson have entered into a Developers Agreement to pay the following reduced assessments in full by the end of 2014: SA Roll Assessment SA5029B $ 4,400.00 SA5058A $12,900.00 SA5068A $66,300.00 AND WHEREAS, said reduced assessments shall be split to the lots in White Hawk Village Development as follows: Lot 1, Block 1, White Hawk Village 10% Lot 2, Block 1, White Hawk Village 10% Lot 3, Block 1, White Hawk Village 10% Lot 4, Block 1, White Hawk Village 10% Lot 5, Block 1, White Hawk Village 10% Outlot A, White Hawk Village 50% AND WHEREAS, the City proposes to reinstate said assessments on Assessment Rolls SA502913, SA5058A and SA5068A, with full payment due by December 31, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Such proposed assessments, copies of which are attached hereto and made a part hereof, are hereby accepted, and shall constitute a special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. In accordance with the White Hawk Village Developer Agreement, said assessments shall be paid in full by December 31, 2014. Adopted by the Council this 14th day of October, 2014. Mayor, Steven W Cook City Administrator, Marc A. Sebora COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN CHECKED BY: K EXNER INTEREST RATE: 3.1191% ADOPTED: 10/14/2014 NUMBER OF YEARS: ALL ASSESSMENTS TO BE PAID BY THE END OF 2014 ASSESSMENT ROLL NO. 5029B Reinstatement of Tax Forfeit Assessments in White Hawk Village Development as Per Development Agreement (Formerly Part of Lot 1, Block 1, Ravenwood, City PID# 12-116-30-06-00301County PID# 23.432.0010) Letting No. 4/Project No. 99-03 & 99-04 Construction of Storm Sewer, Sanitary Sewer & Services, Watennain & Services, Gmding, Gmvel Base, Bituminous Base, Bituminous Surfacing, Trail/Side alk & Appurtenances IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT, THE TOTAL OF $4,400.00 IS TO BE PAID BY THE END OF 2014 COST PER FRONT FOOT: $4,400.00 1COSTIUNIT DEV. AGREEMENT: 0911012014 DOC#A-416752 2014 BOND FUND 334 FIN ACCT# 334-4300-36101 CITY PID NO. COUNTY PID NO. PROPERTYADDRESS LEGAL DESCRIPTION O.NER NA.E O.NERADDRESS UNITS CREDIT ADDITION OR SUBDIVISION OTAL UNITS REST AS:;SS.ENT TOTAL ASSESS -ENT 1 12 116 30 06 0790 235010010 1181 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 1, Block 1, White HawkVillage 0.1 0 0.1 $440.00 $440.00 2 12 116 30 06 0800 235010020 1185 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 2, Block 1, White HawkVillage 0.10 0.00 0.1 $440.00 $440.00 3 12 116 30 06 0810 235010030 1189 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 3, Block 1, White HawkVillage 0.10 0.00 0.1 $440.00 $440.00 4 12 116 30 06 0820 235010040 1193 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 4, Block 1, White HawkVillage 0.10 0.00 0.1 $440.00 $440.00 5 12 116 30 06 0830 235010050 1197 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchinwn MN 55350 Lot 5, Block 1, White HawkVillage 0.10 0.00 0.1 $440.00 $440.00 61211630060840 235010060 1178 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 10utlot A, White HawkVillage 0.50 0.00 0.5 $2,200.00 $2,200.00 TOTAL ASSESSMENT ROLL NO. 6029B 1 1.0000 0.001 1.001 $4,400.00 1 $4,400.00 COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN CHECKED BY: K EXNER INTEREST RATE: 3.1191% ADOPTED: 10/14/2014 NUMBER OF YEARS: ALL ASSESSMENTS TO BE PAID BY THE END OF 2014 ASSESSMENT ROLL NO. 5058A Reinstatement of Tax Forfeit Assessments in White Hawk Village Development as Per Development Agreement (Formerly Part of Lot 1, Block 1, Ravenwood, City PID# 12-116-30-06-00301County PID# 23.432.0010) Letting No. 4/Project No. 99-03 & 99-04 Construction of Storm Sewer, Sanitary Sewer & Services, Watennain & Services, Gmding, Gmvel Base, Bituminous Base, Bituminous Surfacing, Trail/Side alk & Appurtenances IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT, THE TOTAL OF $12,900.00 IS TO BE PAID BY THE END OF 2014 COST PER FRONT FOOT: $12,900.00 1COSTIUNIT DEV. AGREEMENT: 0911012014 DOC#A-416752 2014 BOND FUND 334 FIN ACCT# 334-4300-36101 CITY PID NO. COUNTY PID NO. PROPERTYADDRESS LEGAL DESCRIPTION O.NER NA.E O.NERADDRESS UNITS ADDITION OR SUBDIVISION CREDIT OTAL UNITS REST AS:;SS.ENT TOTAL ASSESS -ENT 1 12 116 30 06 0790 235010010 1181 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 1, Block 1, White HawkVillage 0.10 0.00 0.10 $1,290.00 $1,290.00 2 12 116 30 06 0800 235010020 1185 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 2, Block 1, White HawkVillage 0.10 0.00 0.10 $1,290.00 $1,290.00 3 12 116 30 06 0810 235010030 1189 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 3, Block 1, White HawkVillage 0.10 0.00 0.10 $1,290.00 $1,290.00 4 12 116 30 06 0820 235010040 1193 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 4, Block 1, White HawkVillage 0.10 0.00 0.10 $1,290.00 $1,290.00 5 12 116 30 06 0830 235010050 1197 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchinwn MN 55350 Lot 5, Block 1, White HawkVillage 0.10 0.00 0.10 $1,290.00 $1,290.00 6 1211630060840 235010060 1178 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 10utlot A, White HawkVillage 0.50 0.00 0.50 $6,450.00 $6,450.00 TOTAL ASSESSMENT ROLL NO. 6068A 1 1.0000 0.001 1.001 $12,900.00 1 $12,900.00 COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN CHECKED BY: K EXNER INTEREST RATE: 3.1191% ADOPTED: 10/14/2014 NUMBER OF YEARS: ALL ASSESSMENTS TO BE PAID BY THE END OF 2014 ASSESSMENT ROLL NO. 5068A Reinstatement of Tax Forfeit Assessments in White Hawk Village Development as Per Development Agreement (Formerly Part of Lot 1, Block 1, Ravenwood, City PID# 12-116-30-06-00301County PID# 23.432.0010) Letting No. 4/Project No. 99-03 & 99-04 Construction of Storm Sewer, Sanitary Sewer & Services, Watennain & Services, Gmding, Gmvel Base, Bituminous Base, Bituminous Surfacing, Trail/Side alk & Appurtenances IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT, THE TOTAL OF $66,300.00 IS TO BE PAID BY THE END OF 2014 COST PER FRONT FOOT: $66,300.00 1COSTIUNIT DEV. AGREEMENT: 0911012014 DOC#A-416752 2014 BOND FUND 334 FIN ACCT# 334-4300-36101 CITY PID NO. COUNTY PID NO. PROPERTYADDRESS LEGAL DESCRIPTION O.NER NA.E O.NERADDRESS UNITS ADDITION OR SUBDIVISION CREDIT OTAL UNITS REST AS:;SS.ENT TOTAL ASSESS -ENT 1 12 116 30 06 0790 235010010 1181 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 1, Block 1, White HawkVillage 0.10 0.00 0.10 $6,630.00 $6,630.00 2 12 116 30 06 0800 235010020 1185 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 2, Block 1, White HawkVillage 0.10 0.00 0.10 $6,630.00 $6,630.00 3 12 116 30 06 0810 235010030 1189 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 3, Block 1, White HawkVillage 0.10 0.00 0.10 $6,630.00 $6,630.00 4 12 116 30 06 0820 235010040 1193 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 Lot 4, Block 1, White HawkVillage 0.10 0.00 0.10 $6,630.00 $6,630.00 5 12 116 30 06 0830 235010050 1197 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchinwn MN 55350 Lot 5, Block 1, White HawkVillage 0.10 0.00 0.10 $6,630.00 $6,630.00 6 1211630060840 235010060 1178 BIuejay Dr SW Gustav C Wurdell 20455248th Cir Hutchi... MN 55350 10utlot A, White HawkVillage 0.50 0.00 0.50 $33,150.00 $33,150.00 TOTAL ASSESSMENT ROLL NO. 6068A 1 1.0000 0.001 1.001 $66,300.00 1 $66,300.00 -City of Hutchinson Copy II�IIIIIIIIl�lil�ll 416752 0—..Abstract McLeof County Recorder McLeod County, Minnesota Pages' 4 Certified Filed andlor Recorded on September 10, 2014 8:00 AM Lynn Ette Schrupp, County Recorder A416752 RECORDER COMPLIANCE FUND: $11.00 GUSTAV C WURDELL RECORDER TECHNOLOGY FUND: 510.00 20455 - 248TH CIRCLE STATE TREASURY GEN FUND: $10.50 HUTCHINSQN, MN 55350 GENERAL ABSTRACT: $14.50 RECORDING FEE $48.00 DEVELOPER AGREEMENT White Hawk 'Village CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and between Gustav C. Wurdell, hereinafter called the "Developer"; and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Developer is the owner and developer of property situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been identified with a legal description of White Hawk Village plat. WHEREAS, City Ordinance No. 464 and 466 requires the Developer to make certain improvements in the development; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. SITE IMPROVEMENTS AND UTILITY INSTALLATIONS It is agreed and understood that the Developer shall be responsible for all work associated with site improvements and utility installations within the above described property. All work shall conform to the City approved site, utility and building plans. 2. The Developer shall complete all work as noted within the below section Il (paragraph no. 1) and provide a written verification and as -built drawings from a professional engineer andlor surveyor stating that all utility work satisfies the intentions of the plans and this agreement. This work must be approved by City staff, Any costs associated with meeting these requirements shall be the responsibility of the Developer. 3. The Developer shall provide all turf establishment and erosion control measures necessary to protect the utility installations and street disturbance areas on the entire site and within adjacent City street right-of- ways. The Developer shall also provide all erosion control during site grading and improvement work White Hawk Village/Page 1 — Approved 0812612014 necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of land needs to obtain an NPDES/SDS (National Pollutant Discharge Elimination System/State Disposal System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the permitting process can be accessed at www-pca.state.mn.us/water/stormwater/stormwater-c.html or by calling the City's Environmental Specialist at (320) 234-5682. A copy of the submitted permit and associated Stormwater Pollution Prevention Plan (SWPPP) must be provided to the Environmental Specialist prior to construction commencing within the site. All disturbed areas shall be seeded, mulched, and disc anchored with MNDQT seed mix 250GR or other City -approved method within 48 hours after final grading is completed or within one week after rough grading is completed. Any areas disturbed adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with MND©T seed mixture 310 or other City -approved method and covered with erosion control blanket. Any corrective measures to address erosion control and turf establishment are at the expense of the Developer. In the case of the SVVPPP not being administered appropriately, the City shall notify the Developer in writing of work needing completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer. 6. It is understood and agreed that it shall be the Developer's responsibility to provide survey control points for all infrastructure and site construction. It is understood and agreed that the Developer shall be responsible for maintaining the condition of the infrastructure, mowing, weed control and other site maintenance issues during site and building construction. The Developer shall be required to maintain and clean the roadways and storm sewers/ponds on a regular basis, and shall repair or replace any street, storm sewer/ponds, sanitary sewer or watermain infrastructure damaged by operations related to site and building construction. The City shall notify the Developer in writing of necessary work requiring completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer for the associated costs. U. FUNDMG AND DEDICATIONS 1. The Developer hereby agrees to fund and construct all necessary utility installations/relocations and appurtenances to serve the entire development. All work shall be completed by forces employed by the Developer, and the work shall meet all applicable local, state and federal regulations and construction standards. The City shall approve all construction documents and shall provide minimal construction overview with final approval of all public infrastructure proposed to be turned over to the City. All roadway and utility improvements outside of established street right-of-ways and dedicated easements shall be considered private infrastructure with all associated maintenance activities including but not limited to pavement/curbing repairs, pavement surface treatments, snow removals, sweeping, water/sewer services, storm water system/drainage maintenance, pond/wetland maintenance, etc. tieing the responsibility of the Developer. If proper roadway or utility maintenance for areas outside established right -of ways or dedicated easements is not administered per the City's determination, the City reserves the right to address issues that impact emergency access, human health, environmental contamination, etc. and assess all associated costs to the Developer. III. UTHER FEES, CHARGES AND EXPENDITURES 1. It is understood and agreed that the Developer shall pay the Trunk Sanitary Sewer and Water Main Availability Charges. This fee will compensate the City for improvements required to provide trunk sanitary sewer and water main access to this development. This fee shall be based on the most current White Hawk Village/Page 2 — Approved 88/26/2014 fees being charged by the City and is due at the time of building permit issuance. These rates for the year 2014 are $2,300 per unit for sanitary sewer service and $1,750 per unit for water service. 2. It is understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements as outlined in a handbook dated August 28, 2013. Electric service is provided at no charge other than requirements as outlined in the policy handbook. Natural gas service is provided and installed by the Hutchinson Utilities Commission. Commercial and industrial service lines are installed and billed on a time and material basis. All costs shall be billed to the Developer. It is also understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements, for natural gas service, as outlined in the handbook dated August 28, 2013. 3. It is understood and agreed that a Parks and Playground Contribution shall be made in the form of $200 per unit within this development. 4. It is understood and agreed that Special Assessments shall be paid in the full amount of $83,600 (SA5029 - $4,400, SA5058 - $12,900 & SA5068 - $66,300) on or before December 31, 2014. If the assessments aren't paid in full by December 31, 2014, the City of Hutchinson will not issue any building permits for construction for development or issue any certificates of occupancy in the White Hawk Village subdivision until the said assessment are paid in full. IV. GENERAL 1. It is understood and agreed that no building certificates of occupancy will be issued prior to the utility installations and City right -0f --way disturbance areas being completely addressed and accepted by the City. 2. Any damage to surrounding private property or City infrastructure that occurs due to development construction shall be the responsibility of the Developer to correct. 3. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Developer. 4. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 5. It is understood and agreed that the Developer shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no building permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Developer shall pay all costs associated with said recording. White Hawk Village/Page 3 — Approved 08/26/2014 • GUST .V C. WURDELL (Developer): E`t Signa STATE OF MINNESOTA COUNTY OF MCLEOD --------------------- Nt, DEBRA KAY AN17ERSClN NOTARY PUBLIC - MINNESOTA ' My Cammossmn Wires Jan. 31 2018 -88406800 SIGNATURES Prn Name & Title The foregoing instrument was acknowledged before me this --cW day of . 2 014, by Gustav C. Wurdell. Notary Public, 8t� County, Minnesota My Commission Expires 40,t D 1rg - V APPROVED BY THE HUTCHINSON CITY COUNCIL THE 26TH DAY OF AUGUST, 20114. • CITY OF HUTCHINSON (City): STEVEN W. M�b&-O , MAYOR MARC SEBORA, CITY ADMINISTRATOR STATE OF MINNESOTA The foregoing instrument was acknowledged before COUNTY OF MCLEOD me this day of A&v5t 2014, by Steven W. Cook, Mayor and Marc Sebora, City Administrator of the City of Hutchinson. �d,� Notary Public, County, Minnesota My Commission Expires i t3 f - 19-6112 TH1S INSTRUMENT WAS DRAFTED BY:Awiw -� Kent Exner, DPW/City Engineer a MELISSA STAAKE Hutchinson City Center NOTARY PutW-MINNESOTA 111 Hassan Street SE MY Comm. Esq. Jan. 37, 2 1g Hutchinson, MN 55350 MARAW White Hawk Village/Page 4 - Approved 08/26/2014 HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Revisions to Assessment Roll for Jefferson St. SE Reconstruction Ph. 2 Project Department: PW/Eng LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Due to a relatively minor revision to a specific property's assessable frontage length (exclusion of a recently dedicated easement length), City staff requests that the attached assessment roll and corresponding resolutions be approved to accurately account for these changes within the City's assessment administration system. BOARD ACTION REQUESTED: Approval of Assessment Rolls and Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14339 RESOLUTION ADOPTING REVISED ASSESSMENT ASSESSMENT ROLL NO. 5109 LETTING NO. 1/PROJECT NO. 14-01 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by construction of curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances; and WHEREAS, said proposed assessment was adopted by the Hutchinson City Council on April 22, 2014; and WHEREAS, due to a recently dedicated easement, the assessment on PID# 07-116-29-02-0250 (County PID# 23.159.0010) is reduced by $1,020.00, from $6,128.16 to $5,108.16. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such revised assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2015 and shall bear interest at the rate of 3.1184 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2014, until the 31st day of December 2015. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 17th day of November, 2014; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of October 2014. Mayor, Steven W. Cook City Administrator, Marc A. Sebora N. •curb ® ASSESSMENT ROLL NO. i' LETTING NO. 1/PROJECT NO. 14-01 Revised 10/14/2014 Je rson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by construction of fafned gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, ® ® ® COMPILEDBY: PVANDERVEEN COST COMPUTEDBY: PVANDERVEEN ASSESSMENT ROLL NO. 5109 $68.00 STREET COSTIFF CHECKED BY: KEXNER LETTING NO. 1/PROJECT NO. 14-01 $1,250.00 1"WATERSERVICE NUMBER OF YEARS 10 Revised 10/14/2014 $1,500.00 1-112"-2"WATERSERVICE INTEREST RATE: 3.1184% Jefferson Street SE from Oakland Ave SE to CenturyAve SE; roadway reconstruction by construction of $2,000.00 6" WATER SERVICE ADOPTED: 0.11222014 - REVISIONADOPTED: 1011412014 curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, $1,250.00 6" SEWER SERVICE 2014 BOND FUND: 112911900 sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances 1ST HEARING: 112612013 FINANCE ACCT#: 36101 334470036101 2ND HEARING: 412212014 ENI P1. DR. E..NTI P1. DR. DR.— ADDRESS —1ANA.1 INE ADDRESS AD'ETG— =.N TI'ETEAT' ASSES-.TENT —TER SEARNEE ASST'S.ENT Angela K & Matthew Schmidt & Lot 6 EX W200', Audi[ofs Plat of Lot 15 of Audi[ofs Plat Section 07 380711629020140 232240050 1078 Jefferson St SE Lynn W& Lucinda L Nelson 1078 Jefferson St SE Hutchinson MN 5535011629 111 0 111 $],548.00 $1,250.00 $125000 $10,048.00 Part of Lot ], Auditors Plat of Lot 15 of Auditors Plat Section 0]-116 390711629020150 23224 0070 1088 Jefferson St SE Joseph JWendolek& Erin L WeKel 1088 Jefferson St SE Hutchinson MN 5535029 55 0 55 $3]4000 $125000 $1,250.00 $6,240.00 Part of Lots 1 & 8, Auditor's Plat of Lot 15 of Auditors Plat Section 400711629020160 232240080 11098 Jefferson St SE Clifford& Shirley DeBlock 1098 Jefferson St SE Hutchinson MN 553500]-11629 13916 0 13916 $9,462.88 $1,250.00 $125000 $11,962.88 5100' of Lot 8, Auditors Plat of Lot 15 of Auditors Plat Se,t On 0]- 410]11629020170 232240110 1108 Jefferson St SE Robert Hedin 1108 Jefferson St SE Hutchinson MN 5535011629 100 0 100 $6,800.00 $1,250.00 $125000F$374 420]11629020190 232240120 1118 Jefferson St SE Sheldon&Jean Nies 1118 Jefferson St SE Hutchinson MN 55350Lot 9,Audi[ors Plat of Lot 15 of Auditors Plat Se,t On O]-11629 2058 0 2058 $13,99440 $125000 $1,250.00 430]11629020250 231590010 1148 Jefferson St SE Steven C& Cheryl J Lancaster 1148 Jefferson St SE Hutchinson MN 55350 Lo[1, Oak Park Addition 22212 14] ]5.12 $5,10816 $0.00 $000TOTAL ASSESSMENT ROLL NO. 5109 L1 P14-01 ,a $281,301.04 $4s,000.00 $4500.00 $2000.00 $462so.00 HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Short-Term Gambling License - Hutch Hockey Association Department: Administration LICENSE SECTION Meeting Date: 10/14/2014 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Hutch Hockey Association has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on January 24, 2015. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutch Hockey Association on January 24, 2015. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cita of I 1 I Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type Short Term Date(s) 2 //5 Fee: $311.00 1lfonth/Day/Year a AlonthIDtiy/Year lqalLy Organization Information s e ec', t ;t7'V P7 t<Q 6-)5&� 5,5 74 Name Phone Number 050 ,! ) I Lc 1j� �rs� AI J"/ �&g � t o Addresk where regular meeting are held City State Zip Federal or State ID: 5i - (o j o (} Day and time of meetings? 2.wf w - G f each pi t l4l t tri -T 3G to Is this organization organized under the laws of the State of Minnesota? yes ❑ no How long has the organization been in existence?� Haw may members in the organization? "A21ro What is the purpose of the organization? h G C-•Ettc In whose custody will organization records be ke t? Ij Ch+ Co .i' t' G id - '-7ci[ Name Phone Number ,r Address City State Zi Duly Authorized Officer of the Organization Information True Name Phone Number 5 "7 5 c k x 911s ,/ t, h /Erol Residence Address City State Zip Date of Birth: 1 1 2 1 1 el -7'/ place of Birth: . J�.,r�s M /` /� Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? D yes no If yes, explain: City Of Hutchi nson Application for Ctrrnbhng Devices License Page 2 of 3 Designated Gambling Manap-er (Qualified under Minnesota Statute 029) def k4 if'3u) -uL q x6i �T^'ruel Name f MAI Phone Number a� 1:/7t1riY� f�1 }] AI '�'1 Residence address City State Zip Date of Birth: / 14 1 % % "% $ Place of Birth: -�kf at -1A ki, Monthlday/year Cit} --Stere Have you ever been convicted of any crime other than a traffic offense? D yes no If yes, explain: How long have you been a member of the argarxization? Gagne Information Location 41 VF W Name oflocation where game will be playedPho,ne Number s],� i � !`t C3 c' address of location where game will be played F City State Zip Date(s) and/or day(s) gambling devices will be used: j� yr f J _ throughAM ' / S Hours of the day gambling devices will be used: From /0.1110 AM To Maximum number of player:.2 L 0 Will prizes be paid in money or merchandise? 151money 0 merchandise Will refreshments be served during the time the gambling devices will be used? )4yes ❑ no If yes, will a charge be made for such refreshments? )dyes ❑ no Game Information — -- -- - Location #2 Name of location where game will be played Phone Number address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Application foe Gambling Devices License Page 3 of 3 IOfficers of the Organization (ifnecessan,, list additional names can separate sheet) f 1t V c s. rein ii�d(�• r Name Title Residence Address City State zip Pe ki w'j P1;s,-dihf Name Title Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) Name Title Residence Address oily State Zip Title Residence Address City State Name Name Title 11 �+ city Stale /Vd��C Residence Address City State zip Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) Name Title Residence Address City State lip Name Title Residence Address City State Zip Name Title Residence Address city Stale Zip Have you (Gambling Manager and Authorized Officer) read.. and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambiing devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager X yes ❑ no i 'C Authorized Officer )� yes ❑ no ffc Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, l have received from the City of Hutchinson a copy of the City Ordinance No. 114,20 relating to gambling and I will familiarize myself with the contents thereof. t7'l„) el / 14 of authorized officer of organization 61,12-w14 ofgainbling manager of organization Internal Use Only City Council 13 approved Cl denied Notes: Date Date HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Law Enforcement Park Dedication Department: Police Dept. LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: The dedication of the Law Enforcement Park will be held on Monday October 20, 2014 at 4:00 pm. The park is located in the 200 block of 3rd Ave NW in Hutchinson MN. The public is invited and encouraged to attend this event. As part of this dedication we are asking for 3rd Ave NW between Glenn St and Water St. be closed between the hours of 3:00 pm to 5:00pm on Monday October 20, 2014. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Burich Arena refrigeration replacement project change order #1 Department: Burich Arena LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Mary Haugen Agenda Item Type: Presenter: Mary Haugen Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Burich Arena refrigeration replacement project is nearing completion. Stevens Engineering, the company hired to design and engineer our new system, did not include these items in the original plans and specifications. During the construction process, these items were discovered and are considered important. 1. Demolition and removal of existing drywall and insulation in the new refrigeration room. This room originally was used as a finished public space (hallway between the rinks). The new usage includes wall mounted equipment, needing exposed cement block for attachment. Drywall and insulation are not needed in this space. 2. Add electric unit heater to refrigeration room. During normal operation, heat from the refrigeration system will keep this room warm, however, there will be times when set points are satisfied, requiring supplemental heat. 3. During a plumbing inspection, inspector requested that a floor drain should be added, as well a plumbing vent for the emergency eyewash station. Stevens Engineering recommends that we accept and authorize this change order. City staff requests that the Mayor and City Council approve this change order request in the amount of $5,518.17. City staff will be available at the meeting to answer questions. BOARD ACTION REQUESTED: Approve Burich Arena project change order #1 in the amount of $5,518.17 Fiscal Impact: $ 5,518.17 Funding Source: Facilities/Capital Projects FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 5,518.17 Total City Cost: $ 5,518.17 Funding Source: Facilities Funding/Capital Projects Remaining Cost: $ 0.00 Funding Source: MStevens September 10, 2014 Mr. Mary Haugen City of Hutchinson 950 Harrington Street Hutchinson, MN 55350 Re: Burich Arena Improvement project – Change Order No. 1 Stevens File No. 900-14-208 Dear Mr. Haugen: Enclosed are three (3) copies of Change Order No. 1 for the Burich Arena Improvement Project. This change order includes several items: demolition of the drywall and insulation on the south wall ofthe refrigeration room, adding a unit heater in the refrigeration room, revised provisions for hanging of the transformer in the electrical room, and adding a sewer vent pipe as required per City building official. We recommend the City accept this change order in the amount of $5,518.17. Please have the first page of each copy of the change order signed and distribute as follows: One (1) Copy............ City of Hutchinson One (1) Copy........... Stevens Engineers One (1) Copy........... Commercial Refrigeration Systems Inc. 104 East Chestnut, P.O. Box 1066 Virginia, MN 55792 If you have any questions regarding this documentation or the project in general please feel free to call us anytime. Our office number is 651.436.2075. Sincerely, STEVENS )t,, 4— Jason R. Raverty, PE Project Manager Enclosure 2211 O'Neil Road. Hudson. wl 54416 t 715.386.5$19 t 651.436.2075 f 715.386.5879 www.stevensengineers.corn ENGINEERS - PLANNERS ■ O. UStevens ENGIt�FkRS & PLANNF.RS Date of Issuance: 314114 Project: Burich Arena Improvements Contract: Contractor: Effective Date: 914114 Owner: Owner's Contract No.: City of Hutchinson, MN INA Date of Contract: 14 Engineer's Project No.: Change Order The {Contract Documents are modified as follows upon execution of this Chanize Order: Description: Demolition of drywall and insulation on south wall of refrigeration room; Proposal Request 1; Proposal Request 2; Added plumbing vent per building inspector request. Attachments (list documents supporting change): Proposal Re nest 1, Proposal Request 2 Contractor Pricing CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: $1,610,345 No change from previously approved Change Orders No. 0 to No. 0: $1,610,34 Contract Price prior to this Change Order: $1.610.345 Decrease of this Change Order: $5.518.17 No. 1 Original Contract Times: ❑ Working days ❑ Calendar days Substantial completion (days or date): 9125114 Ready for final payment (days or date): 10110114 No Change from previously approved Change Orders No. 0 to No. 0: Substantial completion (days): 9126114 Ready for final payment (days): 10110/14 Contract Times prior to this Change Order: Substantial completion (days or date): 9126114 Ready for final payment (days or date): 10/10/14 No change of this Change Order: Substantial completion (days or date): 9126/14 Ready for final payment (days or date): 10/1 Q/14 Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (days or date): 9/26114 $1,615,$63,17 Ready for final payment (days or date): 101 RECOM DE - ACCEPTED: -rpt CQF TF1): By: �- Er�meerr (.4u hri d Signature) Date: I ME Owner (Authorized Signature) Date: Date: I/ I IT (A MC:DC:0941 Change Order Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifiealions lntitute. Page 1 of 1 COMMERCIAL REFRIGERATION SYSTEMS SALES, SERVICE, INSTALLATION & REPAIR h1ark Rodorigo Jahn Rodorigo 104 East Chestnut Street • P o. Box 1066 Phone (218) 749-3:365 Virginia, Mmncsc;a 55792 CHANGE ORDER REQUEST August 6, 2014 Stevens Engineers Attn: Jason Raverty 2211 O'Neil Road Hudson, WI 54016 RE: Burich Ice Arena Dear Mr. Rave rty, We are requesting a Change Order for the following: Gustafson & Goudge to remove and dispose of sheetrock on the walls and steel girths in the mechanical room. Price: $1,900.00 285.00 +15% Profit and Overhead 33.00 +1.5% Bond Premium Total: $2,218.00 E2 Electrical - PR2 (Please see attached) Price: $768.96 115.34 +15% Profit and Overhead 13.27 +1.5% Bond Premium Total: $897.57 COMMERCIAL REFRIGERATION SYSTEMS SALES, SERVICE, INSTALLATION & REPAIR Mark Rodorlgo a John Rodorlgo 104 East Chestnut Street - R 0. Sax io58 Phone (218) 749-3366 Virgzrtia. Minnesota 55792 E2 Electrical - PR1 (Please see attached) Price: $1,702.34 255,35 +15% Profit and Overhead 29.37 +1.5% Bond Premium Total: $1,987.06 Feder Mechanical Item 2(Pleasae see attached) Price: $356.00 53.40 +15% Profit and Overhead 6.14 +1.5% Bond Premium Total: $415.54 If you have any questions or need anything further, please do not hesitate to contact me. Sincerely, Naw w /&(O/w�o Mark W Rodorigo Electrical Services Inc i 15895 Hwy 7 E Hutchinson. MN 55350 320-234-8330 8/512014 Commercial Refrigeration Systems, Inc. 104 East Chestnut Virginia, MN PROJECT: Burich Arena- PR#1 Specific Scope Items 1) Work as shown in PR#1. 2) Add hanging unit heater. We will supply and install all materials, labor, and equipment for the total amount of $ 1,702.34. PaymentTerms Payments as invoiced. Termsand Conditions 1) All applicable taxes are included in our submission. 2) Electrical shal I be installed to standards of the National Flectric Code and is guaranteed free from short circuits for one year. No other warranties are expressed or implied. 3) Electric Contractor shall make holes in the building to gain access for routing cables and conduits and shall not be held liable in any way for labor or costs incurred for painting, texturing, repairing walls or ceilings. 4) Time and materials work shall he charged $65 an hour plus materials- Service calls shall be charged $50 for the first half-hour, then $65 per ]your. $50 is minimum charge. 5) Change orders: Any alteration or deviation from the above specifications involving extra costs will be made only upon written agreement, and will become an extra charge above the contract price to be paid immediately, 6) Delay: Electric Contractor will be excused for any delay beyond our control. These delays may include, but are not limited to acts of God, labor disputes, inclement weather, acts of owner or public authority, product shortages, or other unforeseen contingencies. 7) Right to stop work: if any payment under this contract is not made when due, Electric Contractor may stop suspend work until all payments have been made. 8) Any failure to make payments to Electric Contractor is subject to a claim against the properly in accordance with applicable lien laws. 9) It is agreed that payments to Electric Contractor shall not be withheld due to any delay or tailed payments to the part this proposal is submitted to. 10) Malicious mischief and vandalism on the job is the responsibility of the part this proposal is submitted to, Electric Contractor shall not be responsible for any damage resulting therefrom. Party submitted to shall carry needed insurance. 1 l) Overdue accounts will be charged a late charge at the rate of 1.5% per month plus a monthly administrative fee of $20.00 or the maximum rate pennitted by law. 12) In the event any party to this contract commences any action, legal or otherwise, to collect the contract price, the prevailing party shall be entitled to recover attorneys fees and all other costs incurred in connection with the action. 13) This proposal shall be etrective for thirty days rrotn the date set Forth above, if this proposal is not accepted within this time it shall be expired, This proposal may be withdrawn any time before acceptance. 14) The language of all parts of this contract shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. No provision shall be deemed dependant upon any others. 15) If any provision of this contract is held by an arbitrator or court to be unenforceable, invalid or illegal, said provision shall be deemed to be deleted and shall not affect the validity of the remaining provisions of this contract 16) Party submitted to shall give written notice of a back charge to Electric Contractor within ten days of the act giving rise to a back charge, if no such notice is given within the ten day period the back charge shall not be allowed.. 17) in the event party submitted to does not request work to begin and/or the project is not in good condition to commence the work within 30 days after the acceptance of this contract, Electric Contractor shall have the option to terminate this contract. 18) Unless included in this proposal, all bonding and/or special insurance requirements are supplied at additional cost. Accepted by Client Electrical Semices Inc ' a 15895 Hwy 7 E Hutchinson. MN 55350 320-234-8330 8/512014 Commercial Refrigeration Systems, Inc. 104 East Chestnut Virginia,MN PROJECT: Burich Arena - PR#2 Specific Scope items: 1) Work as shown in PR#2. 2) Install angle iron for hanging of transformer. We will supply and install all materials, labor, and equipment for the total amount of $ 768.96. Paymen t Terrn s Payments as invoiced. Termsand Conditions 1) All applicable taxes are included in our submission. 2) Electrical shall be installed to standards of the National Electric Code and is guaranteed free from short circuits for one year. No other warranties are expressed or implied, 3) Electric Contractor shall make holes in the building to gain access for routing cables and conduits and shall not be held liable in any way for labor or costs incurred for painting, texturing, repairing walls or ceilings. 4) Time and materials work shall be charged $65 an hour phis materials. Service: calls shall be charged $50 for the first half-hour, then $65 per hour. $50 is minimum charge. 5) Change orders: Any alteration or deviation from the above specifications involving extra costs will be made only upon written agreement, and will become an extra charge above the contract price to be paid immediately. 6) Delay: Electric Contractor will be excused for any delay beyond our control. These delays may include, but are not limited to acts of God, labor disputes, inclement weather, acts of owner or public authority, product shortages, or other unforeseen contingencies. 7) Right to stop work: If any payment under this contract is not made when due, Electric Contractor may stop suspend work until all payments have been made. S) Any failure to make payments to Electric Contractor is subject to a claim against the property in accordance with applicable lien laws. 9) It is agreed that payments to Electric Contractor shall not be withheld due to any delay or failed payments to the part this proposal is submitted to. 10) Malicious mischief and vandalism an the job is the responsibility of the pari this proposal is submitted to. Electric Contractor shall not be responsible for any damage resulting therefrom. Party submitted to shall carry needed insurance. 1l) Overdue accounts be charged a late charge at the rate of l.5% per month phis a monthly administrative fee of $20.00 or the maximum rate permitted by law. 12) in the event any party to this contract commences any action, legal or otherwise, to collect the contract price, the prevailing party shall be entitled to recover attorneys fees and all other costs incurred in connection with the action. 13) This proposal shall be effective for thirty days from the date set forth above, if this proposal is not accepted within this time it shall be expired. This proposal may be withdrawn any titne before acceptance. 14) The language of all parts of this contract shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. No provision shall be deemed dependant upon any others. 15) if any provision of this contract is held by an arbitrator or court to be unenforceable, invalid or illegal, said provision shall be deemed to be deleted and shall not affect the validity of the remaining provisions of this contract. 16) Party submitted to shall give written notice of a back charge to Electric Contractor within ten days of the act giving rise to a back charge. 11 no such notice is given within the ten day period the back charge shall not be allowed, 17) In the event party submitted to does not request work to begin and/or the project is not in good condition to commence the work within 30 days after the acceptance of this contract, Electric Contractor shall have the option to terminate this contract. 18) Unless included in this proposal, all bonding and/or special insurance requirements are supplied at additional cost. Accepted by Client July 29, 2014 Feder Mechanical 18 Brew Ave. N.E, P.O. Bax 249 Madella, MN 56062 Mark Commercial Refrigeration Systems Inc. PO Box 1466 104 East Chestnut Street Virginia, MN 55792 Re: Burich Arena Mechanical Change Order Request #1: Item #1: Add a floor drain in the equipment room per your request. Material $104.00 Labor $ 81.00 (1 hr) Total $185.00 LEPYNOX AIRCONDMONiNG - HEATING Qualis)' Pnn'eel over /irate. Phone 507-642-3522 FAX 5137-€42-3431 Item #2: Add a plumbing vent at the eye wash drain per City of Hutchinson plumbing inspector's request/direction. He confirmed the need for it and committed to allowing a change order to cover the expenses. Material $113.00 LaborZ$ 43.00 (3 hr) Total $356.00 Regards, Rick Andreen Feder Mechanical Page 1 of 1 HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Consideration of Modification to Cellular Equipment on Park Towers Building Department: Hutchinson HRA LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Jean Ward Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In December 2006, the HRA executed a lease with Cingular, now AT&T, to install cellular antennas and a cabinet on the roof of Park Towers Apartments. According to the 2006 City Council Resolution approving installation of cellular equipment at Park Towers, HRA and City Council approval is required for future modifications. AT&T is now proposing a 1 st lease amendment to the original lease to add additional cellular equipment to the roof of Park Towers. The equipment that AT&T will be adding in Exhibit A-1 are listed below: 6 new panel antennas (HPA -65R), 12 remote radio heads, 8 surge protectors, 4DC trunk lines, 1 Fiber line. Marc Sebora, City Attorney, has reviewed the 1st lease agreement and the HRA has approved the agreement. Upon your approval, City staff/SEH, at AT&T expense, will review the plans and specs submitted by AT&T and do a final construction inspection of the project. BOARD ACTION REQUESTED: Approval of Modification to Cellular Equipment on Park Towers Building Exhibit A-1 of the 1st Lease Amendment Fiscal Impact: $ 0.00 Funding Source: AT&T FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: EXHIBIT 1-A Notes: I. THIS EXHIBITC MAY BE REPLACED BY A LAND SURVEY AND/OR CONSTRUCTION DRAWINGS OF THE PREMISES ONCE. RECEIVED BY TENANT. 2. 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CM CABLE DETAIL October 8, 2014 Dear City Council Members, Tree Board Member Laura Poser has indicated she would like to step down from the tree board. To take her place I would like to appoint Annie Kosel to fill that position. Annie is a sixteen year resident of Hutchinson, has a degree in biology and works at Hutchinson Health. Annie has an interest in trees and our urban forest, as well as gardening and landscaping, and appreciates the beauty and other benefits they add to Hutchinson. I have talked to Natural Resource Specialist Mike Bahe and he supports Annie's appointment. I ask for your approval. Thank you, Mayor Steve Cook CITY OF HUTCHINSON Council Check Register 1 10/14/2014 Check Issue Dates: 9/24/2014- 10/14/2014 Check Number Check Date Amount Vendor Account Description 182782 9/24/2014 595.00 HOLT TOUR AND CHARTER INC. Operating Supplies 182783 9/24/2014 43.00 MINNESOTA DEPT OF MOTOR VEHICLE Miscellaneous Expense 182784 9/24/2014 2,746.61 MINNESOTA DEPT OF MOTOR VEHICLE Miscellaneous Expense 182785 9/24/2014 4,963.37 QUASTS FOR QUALITY HISTORIC PROP Loans Made 182789 10/14/2014 955.44 3D SPECIALTIES Sign Repair Materials 182790 10/14/2014 317.12 ACE HARDWARE Operating Supplies 182791 10/14/2014 1,653.75 ACTIVE NETWORK INC Software & Licensing 182792 10/14/2014 8,041.00 ALPHA TRAINING&TACTICS LLC Safety Supplies 182793 10/14/2014 848.19 ALPHA WIRELESS Phone Services 182794 10/14/2014 76.00 AMERICAN WATERWORKS ASSOC. Dues & Subscriptions 182795 10/14/2014 73.64 AMERIPRIDE SERVICES Contractual R&M 182796 10/14/2014 100.00 ANDERSEN, SARA Community Ed Refund 182797 10/14/2014 473.30 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 182798 10/14/2014 42.00 ARNDT, WILLIAM Recognition Dinner 182799 10/14/2014 870.34 ARNESON DISTRIBUTING CO Cost of Sales - Beer 182800 10/14/2014 43.39 ARNOLD'S OF GLENCOE INC Automotive R&M 182801 10/14/2014 799.75 ARTISAN BEER COMPANY Cost of Sales - Beer 182802 10/14/2014 8,179.25 ASSURANT EMPLOYEE BENEFITS Dental Claims 182803 10/14/2014 1,955.45 ASSURANT EMPLOYEE BENEFITS Life Insurance 182804 10/14/2014 91.43 AUTO VALUE - GLENCOE Equipment Parts 182805 10/14/2014 2,237.65 AUTOMATIC SYSTEMS CO Equipment Parts 182806 10/14/2014 562.67 B & C PLUMBING & HEATING INC Contractual R&M 182807 10/14/2014 344.51 BAHE, MICHAEL Travel/Conference Expense 182808 10/14/2014 99.99 BAHR, LYLE Uniforms & Personal Equip 182809 10/14/2014 278.68 BALDWIN SUPPLY COMPANY Equipment Parts 182810 10/14/2014 29,916.00 BEAR PAW PROPERTIES LLC Development Agreement 182811 10/14/2014 252.00 BELLBOY CORP Cost of Sales - Liquor 182812 10/14/2014 324.26 BENNY'S MEAT MARKET Recognition Dinner 182813 10/14/2014 236.20 BERNICK'S Cost of Sales - Miscellaneous 182814 10/14/2014 18,215.57 BRAUN INTERTEC CORP Other Professional Services 182815 10/14/2014 122.45 BROUCEK, DANIEL Uniforms & Personal Equip 182816 10/14/2014 121.85 BROWNELLS INC Operating Supplies CITY OF HUTCHINSON Council Check Register 1 10/14/2014 Check Issue Dates: 9/24/2014 - 10/14/2014 Check Number Check Date Amount Vendor Account Description 182817 10/14/2014 564.00 BT LOCK & KEY Contractual R&M 182818 10/14/2014 100.00 BURMEISTER,JEROME Safety Supplies 182819 10/14/2014 3,261.60 BURNHAM COMPANIES LLC Inventory - Bulk Product 182820 10/14/2014 213.46 BUSHMAN, RAQUEL Operating Supplies 182821 10/14/2014 1,306.58 BUSINESSWARE SOLUTIONS Copier Maint Agreement 182822 10/14/2014 75,029.20 C & L DISTRIBUTING Cost of Sales - Beer 182823 10/14/2014 10.00 CALLANTINE, REMINGTON Animal Licenses 182824 10/14/2014 432.49 CARS ON PATROL SHOP LLC Other Professional Services 182825 10/14/2014 988.00 CENTRAL HYDRAULICS Automotive R&M 182826 10/14/2014 586.86 CENTRAL MCGOWAN Operating Supplies 182827 10/14/2014 3,630.11 CENTRAL TURF & IRRIGATION SUPPLY Improv otherthan Buildings 182828 10/14/2014 231.92 COLD SPRING GRANITE CO Operating Supplies 182829 10/14/2014 614.84 COMDATA CORPORATION Operating Supplies 182830 10/14/2014 293.74 COMMISSIONER OF TRANSPORTATION Other Professional Services 182831 10/14/2014 83.00 COUNTRYSIDE FLAGPOLE Operating Supplies 182832 10/14/2014 61.88 CREEKSIDE SOILS Operating Supplies 182833 10/14/2014 146.69 CROW RIVER AUTO & TRUCK REPAIR Automotive R&M 182835 10/14/2014 3,205.00 CROW RIVER OFFICIALS ASSN Other Professional Services 182836 10/14/2014 532.20 CROW RIVER PRESS INC Printing & Publishing 182837 10/14/2014 500.00 CROW RIVER TITLE GUARANTY INC Other Professional Services 182838 10/14/2014 10,072.15 DAY DISTRIBUTING Cost of Sales - Beer 182839 10/14/2014 1,197.14 DLT SOLUTIONS Software & Licensing 182840 10/14/2014 8,976.54 DPC INDUSTRIES INC Chemicals & Chemical Products 182841 10/14/2014 884.05 DROP-N-GO SHIPPING INC Postage 182842 10/14/2014 599.60 DUANE W. NIELSEN COMPANY Contractual R&M 182843 10/14/2014 316.48 DYNA SYSTEMS Equipment Parts 182844 10/14/2014 2,665.55 E2 ELECTRICAL SERVICES INC Contractual R&M 182845 10/14/2014 205.00 EHLERS & ASSOCIATES INC Other Professional Services 182846 10/14/2014 700.87 ELECTRO WATCHMAN Other Professional Services 182847 10/14/2014 974.50 ERICKSON ENGINEERING CO LLC Other Professional Services 182848 10/14/2014 30.75 ERLANDSON, BEN Operating Supplies 182849 10/14/2014 302.18 EXNER, KENT Travel/Conference Expense CITY OF HUTCHINSON Council Check Register 1 10/14/2014 Check Issue Dates: 9/24/2014 - 10/14/2014 Check Number Check Date Amount Vendor Account Description 182850 10/14/2014 33.50 EXTREME BEVERAGE LLC Cost of Sales - Miscellaneous 182851 10/14/2014 191.03 FASTENAL COMPANY Equipment Parts 182852 10/14/2014 42.21 FILZEN, MARY Travel/Conference Expense 182853 10/14/2014 245.32 FISHER SCIENTIFIC Operating Supplies 182854 10/14/2014 357.97 FORKLIFTS OF MINNESOTA INC Contractual R&M 182855 10/14/2014 184.68 G & K SERVICES Operating Supplies 182856 10/14/2014 18,405.90 GARICK CORPORATION Inventory- Process Material 182857 10/14/2014 100.00 GASAWAY CONSULTING GROUP LLC Travel/Conference Expense 182858 10/14/2014 585.00 GAVIN WINTERS TWISS THIEMANN & LONG LTD Other Professional Services 182859 10/14/2014 75.00 GEB ELECTRICAL INC Equipment Parts 182860 10/14/2014 8,800.00 GOODPOINTE TECHNOLOGY Software & Licensing 182861 10/14/2014 275.00 GOODWATER-DIERS, LEISHA Rentals -Building 182862 10/14/2014 60.00 GPRS Travel/Conference Expense 182863 10/14/2014 1,277.28 GRAINGER Equipment Parts 182864 10/14/2014 579.04 HACH COMPANY Chemicals & Chemical Products 182865 10/14/2014 6,825.00 HANSON & VASEK CONSTRUCTION Contractual R&M 182866 10/14/2014 98.02 HAUGEN, MARV Travel/Conference Expense 182867 10/14/2014 6,221.42 HAWKINS INC Chemicals & Chemical Products 182868 10/14/2014 259.55 HENRYS FOODS INC Concession Supplies 182869 10/14/2014 1,701.09 HILLYARD / HUTCHINSON Cleaning Supplies 182870 10/14/2014 4,551.50 HJERPE CONTRACTING Contractual R&M 182871 10/14/2014 463.56 HOLIDAY INN -EXPRESS Travel/Conference Expense 182872 10/14/2014 1,009.69 HOLT MOTORS INC Automotive R&M 182873 10/14/2014 1,512.28 HUTCHFIELD SERVICES INC Contractual R&M 182874 10/14/2014 1,682.00 HUTCHINSON AREA HEALTH CARE Common Area Maintenance 182875 10/14/2014 8,800.62 HUTCHINSON CONVENTION & VISITORS BUREAU Lodging Tax Reimb 182876 10/14/2014 10,777.55 HUTCHINSON CO-OP Motor Fuels & Lubricants 182877 10/14/2014 197,482.26 HUTCHINSON FIRE DEPT RELIEF ASSN Fire Pension Contrib-State 182878 10/14/2014 1,339.00 HUTCHINSON HEALTH Other Professional Services 182879 10/14/2014 2,371.12 HUTCHINSON LEADER Advertising 182880 10/14/2014 1,200.00 HUTCHINSON UNITED SOCCER ASSN. Recreation Activity Fees 182881 10/14/2014 1 112,368.77 1 IHUTCHINSON UTILITIES I Utilities CITY OF HUTCHINSON Council Check Register 1 10/14/2014 Check Issue Dates: 9/24/2014 - 10/14/2014 Check Number Check Date Amount Vendor Account Description 182882 10/14/2014 525.64 HUTCHINSON WHOLESALE Repair & Maintenance Supplies 182883 10/14/2014 1,240.00 HUTCHINSON YOUTH VOLLEYBALL ASSOC Recreation Activity Fees 182884 10/14/2014 4,962.51 HUTCHINSON, CITY OF Utilities 182885 10/14/2014 4,000.00 HUTCHINSON, CITY OF Replenish ATM 182886 10/14/2014 10.13 HUTCHINSON, CITY OF Buildings & Structures 182887 10/14/2014 1,100.00 I.M.S. SHARPENING SERVICE Contractual R&M 182888 10/14/2014 395.00 ICE SKATING INSTITUTE Operating Supplies 182889 10/14/2014 8.35 INDEPENDENT EMERGENCY SERVICES Equipment Rental 182890 10/14/2014 2,350.00 INFRATECH Contractual R&M 182891 10/14/2014 138.80 INTERSTATE POWER COMPANIES INC Equipment Parts 182892 10/14/2014 1,117.10 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 182893 10/14/2014 1,080.00 ISLAND VIEW HGTS. TOWNHOUSE ASSN. Improv other than Buildings 182894 10/14/2014 1,316.01 ISLAND VIEW HGTS. TOWNHOUSE ASSN. Improv other than Buildings 182895 10/14/2014 3,009.96 J & N SPECIALTY IMPORTS LLC Cost of Sales - Wine 182896 10/14/2014 611.64 JACK'S UNIFORMS & EQUIPMENT Uniforms & Personal Equip 182897 10/14/2014 1,818.69 JEFF MEEHAN SALES INC. Accrued Payable - Commissions 182898 10/14/2014 399.95 JJ TAYLOR DIST OF MN Cost of Sales- Wine 182899 10/14/2014 1,089.00 JOANIE'S CATERING Recognition Dinner 182900 10/14/2014 66,438.54 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Liquor 182901 10/14/2014 200.00 JORDAHL, JIM Operating Supplies 182902 10/14/2014 15,889.76 JUUL CONTRACTING CO Contractual R&M 182903 10/14/2014 4,175.09 KAHNKE BROTHERS NURSERY Contractual R&M 182904 10/14/2014 526.00 KDUZ KARP RADIO Advertising 182905 10/14/2014 1,261.89 KILIAN, ERIC Uniforms & Personal Equip 182906 10/14/2014 8.90 KLOSS, TOM Travel/Conference Expense 182907 10/14/2014 4,639.48 KOENIG & SONS EQUIPMENT INC. Automotive R&M 182908 10/14/2014 6,090.00 KOHLS SWEEPING SERVICE Contractual R&M 182909 10/14/2014 44.00 KRANZ LAWN & POWER Equipment Parts 182910 10/14/2014 663.44 L & P SUPPLY CO Automotive R&M 182911 10/14/2014 906.78 LAMPLIGHTER II Recognition Dinner 182912 10/14/2014 14,307.00 LEAGUE OF MN CITIES -INS TRUST General Liability Insur 182913 10/14/2014 111,889.50 LEAGUE OF MN CITIES -INS TRUST General Liability Insur CITY OF HUTCHINSON Council Check Register 1 10/14/2014 Check Issue Dates: 9/24/2014 - 10/14/2014 Check Number Check Date Amount Vendor Account Description 182914 10/14/2014 1,168.12 LEAGUE OF MN CITIES -INS TRUST Insurance Deductible 182915 10/14/2014 6,112.00 LEAGUE OF MN CITIES -INS TRUST General Liability Insur 182916 10/14/2014 220.00 LEIDER, THERESA Communication Maintenance 182917 10/14/2014 147.00 LEXISNEXIS Other Professional Services 182918 10/14/2014 7.83 LINDBERG, JERRY Operating Supplies 182919 10/14/2014 47.46 LITCHFIELD BUILDING CENTER Operating Supplies 182920 10/14/2014 532.38 LOCATORS & SUPPLIES Safety Supplies 182921 10/14/2014 32,047.10 LOCHER BROTHERS INC Cost of Sales - Beer 182922 10/14/2014 272.25 LOGIS Other Professional Services 182923 10/14/2014 114.72 LYNDE & MCLEOD INC. Inventory - Bulk Product 182924 10/14/2014 400.00 MARK BETKER CONSTRUCTION LLC Other Professional Services 182925 10/14/2014 5,449.00 MATT KURTH CONSTRUCTION LLC HRA Loan 182926 10/14/2014 85.00 MBPTA Travel/Conference Expense 182927 10/14/2014 13,490.00 MCLEOD COUNTY AUDITOR -TREASURER Other Professional Services 182928 10/14/2014 60,963.00 MCLEOD COUNTY AUDITOR -TREASURER Other Professional Services 182929 10/14/2014 1,107.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail Money 182930 10/14/2014 375.00 MCLEOD FOR TOMORROW Travel/Conference Expense 182931 10/14/2014 108,372.60 MEDICA Insurance 182932 10/14/2014 2,616.32 MEEKER WASHED SAND & GRAVEL Inventory- Bulk Product 182933 10/14/2014 1,904.70 MENARDS HUTCHINSON Operating Supplies 182934 10/14/2014 1,701.00 MESERB Dues & Subscriptions 182935 10/14/2014 30.00 MESSAGE MEDIA Phone Services 182936 10/14/2014 1,095.00 MESSNER, KEITH Travel/Conference Expense 182937 10/14/2014 20,800.00 MIDWEST MACHINERY CO Equipment Rental 182938 10/14/2014 2,548.00 MILLWOOD INCORPORATED Inventory - Process Material 182939 10/14/2014 77.25 MINI BIFF Equipment Rental 182940 10/14/2014 93.60 MINNEAPOLIS, CITY OF Other Professional Services 182941 10/14/2014 7,462.00 MINNESOTA DEPT OF HEALTH Water- State Testing Fee 182942 10/14/2014 625.00 MINNESOTA RURAL WATER ASSN Travel/Conference Expense 182943 10/14/2014 1,040.00 MINNESOTA STATE FIRE CHIEFS ASSN Travel/Conference Expense 182944 10/14/2014 693.00 MINNESOTA VALLEY TESTING LAB Other Professional Services 182945 10/14/2014 6,120.00 1 MMC IContractual R&M CITY OF HUTCHINSON Council Check Register 1 10/14/2014 Check Issue Dates: 9/24/2014 - 10/14/2014 Check Number Check Date Amount Vendor Account Description 182946 10/14/2014 150.00 MODERN TOWING Other Professional Services 182947 10/14/2014 1,438.41 MOTION INDUSTRIES INC Equipment Parts 182948 10/14/2014 892.50 MOUNTAIN WEST LLC Inventory- Bulk Product 182949 10/14/2014 1,056.00 MOXIE MEDIA Printing & Publishing 182950 10/14/2014 88.95 M -R SIGN Sign Repair Materials 182951 10/14/2014 136.64 MUELLERLEILE, SONJA Travel/Conference Expense 182952 10/14/2014 8,147.08 MURPHY GRANITE CARVING Police Memorial 182953 10/14/2014 566.44 MYGUY INC. Chemicals & Chemical Products 182954 10/14/2014 270.32 NATIONAL PEN CORPORATION Advertising 182955 10/14/2014 297.00 NEOPOST USA INC Equipment Rental 182956 10/14/2014 304.40 NICKLASSON ATHLETIC Operating Supplies 182957 10/14/2014 533.20 NORTH CENTRAL LABORATORIES Chemicals & Chemical Products 182958 10/14/2014 245.75 NORTHERN BUSINESS PRODUCTS Operating Supplies 182959 10/14/2014 250.00 NORTHERN LINKS LLC Operating Supplies 182960 10/14/2014 150.79 NORTHERN STATES SUPPLY INC Equipment Parts 182961 10/14/2014 4,500.69 NU -TELECOM Phone Services 182962 10/14/2014 591.93 OFFICE DEPOT Office Supplies 182963 10/14/2014 96.20 OFFICE OF MN IT SERVICES Phone Services 182964 10/14/2014 357.75 O'REILLY AUTO PARTS Equipment Parts 182965 10/14/2014 1,513.00 PAOLILLO, HANNAH & AUSTIN HRA Loan 182966 10/14/2014 23.00 PAULSON, DEB Licenses & Permits 182967 10/14/2014 6,007.44 PAUSTIS WINE COMPANY Cost of Sales- Wine 182968 10/14/2014 300.00 PELZEL, LORI Damage Deposit 182969 10/14/2014 136.80 PERFECTION PACKAGING INC Concession Supplies 182970 10/14/2014 15,954.22 PHILLIPS WINE & SPIRITS Cost of Sales - Wine 182971 10/14/2014 873.25 PIONEER MANUFACTURING CO Sign Repair Materials 182972 10/14/2014 2,550.00 PLAISTED COMPANIES Inventory- Bulk Product 182973 10/14/2014 534.15 PLUMBING & HEATING BY CRAIG Contractual R&M 182974 10/14/2014 230.00 PROGRESSIVE BUSINESS PUBLICATIONS Dues & Subscriptions 182975 10/14/2014 148.00 PURITY CHEMICALS Repair & Maintenance Supplies 182976 10/14/2014 413.50 QUADE ELECTRIC Equipment Parts 182977 10/14/2014 540.00 QUALITY FLOW SYSTEMS Contractual R&M CITY OF HUTCHINSON Council Check Register 1 10/14/2014 Check Issue Dates: 9/24/2014 - 10/14/2014 Check Number Check Date Amount Vendor Account Description 182978 10/14/2014 192.75 QUILL CORP Operating Supplies 182979 10/14/2014 119,938.64 R & R EXCAVATING Improv otherthan Buildings 182980 10/14/2014 354.20 R & R SPECIALTIES INC Equipment Parts 182981 10/14/2014 1,540.00 RAMAKER & ASSOCIATES INC Machinery & Equipment 182982 10/14/2014 275.79 REFLECTIVE APPAREL FACTORY INC Uniforms & Personal Equip 182983 10/14/2014 13,821.19 REINER ENTERPRISES INC Freight- Bagged 182984 10/14/2014 58.46 RELIABLE OFFICE SUPPLIES Operating Supplies 182985 10/14/2014 3,255.00 RIDGEWATER COLLEGE Travel/Conference Expense 182986 10/14/2014 830.14 ROYALTIRE Equipment Parts 182987 10/14/2014 234.06 RUNNING'S SUPPLY Equipment Parts 182988 10/14/2014 1,200.00 SCHIMMEL CONSTRUCTION LLC HRA Loan 182989 10/14/2014 954.28 SEH Other Professional Services 182990 10/14/2014 670.00 SHASKY, WILLIAM Cemetery Lot Repurchase 182991 10/14/2014 250.00 SHAW, KAREN Other Professional Services 182992 10/14/2014 47.94 SHRED -IT USA INC -MINNEAPOLIS Refuse - Recycling 182993 10/14/2014 19,428.92 SOUTHERN WINE & SPIRITS OF MN Cost of Sales - Wine 182994 10/14/2014 5,664.68 SPARTAN STAFFING Other Professional Services 182995 10/14/2014 480.00 SR. ADVISORY BOARD Operating Supplies 182996 10/14/2014 15.00 STANDARD PRINTING Office Supplies 182997 10/14/2014 1,046.66 STAPLES ADVANTAGE Copying Supplies 182998 10/14/2014 172.90 STAR TRIBUNE Dues & Subscriptions 182999 10/14/2014 78.00 STERNER, JAMIE Community Ed Refund 183000 10/14/2014 5,335.08 STEVENS ENGINEERS INC Other Professional Services 183001 10/14/2014 48.40 STRATEGIC EQUIPMENT AND SUPPLY Operating Supplies 183002 10/14/2014 6,700.00 STREICH TRUCKING Freight- Bulk 183003 10/14/2014 97.50 SUBWAY WEST Operating Supplies 183004 10/14/2014 1,995.00 SUSTEEN INC Software & Licensing 183005 10/14/2014 25.00 TAPS-LYLE SCHROEDER Other Professional Services 183006 10/14/2014 128.48 TARGET Operating Supplies 183007 10/14/2014 231.96 TEK MECHANICAL Building Repair Supplies 183008 10/14/2014 82.95 TITAN MACHINERY Equipment Parts 183009 10/14/2014 399.00 TITAN MACHINERY Equipment Parts CITY OF HUTCHINSON Council Check Register 1 10/14/2014 Check Issue Dates: 9/24/2014 - 10/14/2014 Check Number Check Date Amount Vendor Account Description 183010 10/14/2014 5,840.00 TITAN RENTALS Street Maintenance Materials 183011 10/14/2014 717.60 TKO WINES Cost of Sales - Wine 183012 10/14/2014 35.43 TOWN & COUNTRY TIRE Automotive R&M 183013 10/14/2014 67.75 TRI COUNTY WATER Operating Supplies 183014 10/14/2014 75.00 TWO WAY COMMUNICATIONS INC Automotive R&M 183015 10/14/2014 112.64 ULTIMATE PLAYGROUNDS INC Repair & Maintenance Supplies 183016 10/14/2014 1,545.05 UNDERGROUND TECHNOLOGIES OF MN LLC Contractual R&M 183017 10/14/2014 418.89 US BANK EQUIPMENT FINANCE Copy Machine 183018 10/14/2014 1,039.93 USPS-HASLER Postage 183019 10/14/2014 2,558.10 VERIZON WIRELESS Phone Services 183020 10/14/2014 37,569.85 VIKING BEER Cost of Sales - Beer 183021 10/14/2014 1,188.55 VIKING COCA COLA Concession Supplies 183022 10/14/2014 735.00 VIKING SIGN & GRAPHICS INC Contractual R&M 183023 10/14/2014 6,452.37 VINOCOPIA INC Cost of Sales- Wine 183024 10/14/2014 900.00 VIVID IMAGE Other Professional Services 183025 10/14/2014 578.00 VOS CONSTRUCTION INC Contractual R&M 183026 10/14/2014 4,464.45 WAHL REBUILD & REPAIR INC Equipment Parts 183027 10/14/2014 3,280.00 WARRIOR MANUFACTURING LLC Loan Repayments 183028 10/14/2014 151.64 WASTE MANAGEMENT Miscellaneous Expense 183029 10/14/2014 2,352.52 WASTE MANAGEMENT OF WI-MN Refuse - Recycling 183030 10/14/2014 39,286.39 WASTE MANAGEMENT OF WI-MN Refuse - Services 183031 10/14/2014 29.87 WECKMAN, JERROD Uniforms & Personal Equip 183032 10/14/2014 60.00 WELCOME NEIGHBOR Advertising 183033 10/14/2014 2,706.02 WELLS FARGO Operating Supplies 183034 10/14/2014 94.59 WEST CENTRAL SANITATION INC. Utilities 183035 10/14/2014 30.00 WILSON, SHARON Uniforms & Personal Equip 183036 10/14/2014 2,453.95 WINE COMPANY, THE Cost of Sales- Wine 183037 10/14/2014 6,222.42 WINE MERCHANTS INC Cost of Sales - Wine 183038 10/14/2014 28,513.91 WIRTZ BEVERAGE MINNESOTA Cost of Sales - Liquor 183039 10/14/2014 60.00 WITTMAN, KAREN Community Ed Refund 183040 10/14/2014 21,590.85 WM MUELLER & SONS Contractual R&M 183041 10/14/2014 21,678.01 WM MUELLER & SONS -SEPARATE CK Improv other than Buildings CITY OF HUTCHINSON Council Check Register 1 10/14/2014 Check Issue Dates: 9/24/2014 - 10/14/2014 Check Number Check Date Amount Vendor Account Description 183042 10/14/2014 6,457.15 WM MUELLER & SONS - SEPARATE CK Improv other than Buildings Grand Totals: 1,558,216.41 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 9/14/2014-9/27/2014 Oct 01, 2014 02:14PM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 09/27/2014 CDPT 09/30/2014 182786 HART 583.70- 09/27/2014 CDPT 09/30/2014 182787 NCPERS Minnesota 352.00- 09/27/2014 CDPT 10/01/2014 1001140 AFLAC 131.77- 09/27/2014 CDPT 10/01/2014 1001140 EFTPS 12,013.19- 09/27/2014 CDPT 10/01/2014 1001140 EFTPS 12,013.19- 09/27/2014 CDPT 10/01/2014 1001140 EFTPS 3,591.90- 09/27/2014 CDPT 10/01/2014 1001140 EFTPS 3,591.90- 09/27/2014 CDPT 10/01/2014 1001140 EFTPS 24,630.30- 09/27/2014 CDPT 10/01/2014 1001140 ICMA 1,380.00- 09/27/2014 CDPT 10/01/2014 1001140 ING 975.00- 09/27/2014 CDPT 10/01/2014 1001140 Minnesota Dept. of Revenue 10,772.91- 09/27/2014 CDPT 10/01/2014 1001140 MN Child Support System 41.87- 09/27/2014 CDPT 10/01/2014 1001140 MNDCP 250.00- 09/27/2014 CDPT 10/01/2014 1001140 PERA 11,995.64- 09/27/2014 CDPT 10/01/2014 1001140 PERA 12,102.58- 09/27/2014 CDPT 10/01/2014 1001140 PERA 5,845.53- 09/27/2014 CDPT 10/01/2014 1001140 PERA 8,768.29- 09/27/2014 CDPT 10/01/2014 1001140 PERA 36.16- 09/27/2014 CDPT 10/01/2014 1001140 PERA 36.16- 09/27/2014 CDPT 10/01/2014 1001140 PERA 1,936.36- 09/27/2014 CDPT 10/01/2014 1001140 TASC-Flex 225.00- 09/27/2014 CDPT 10/01/2014 1001140 TASC-Flex 1,322.25- 09/27/2014 CDPT 10/01/2014 1001141 TASC-HSA 4,253.09- 09/27/2014 CDPT 10/01/2014 1001141 TASC-HSA 3,553.44- 09/27/2014 CDPT 10/01/2014 1001141 TASC-HSA 1,008.44- 09/27/2014 CDPT 10/01/2014 1001141 TASC-HSA 592.24- 09/27/2014 CDPT 10/01/2014 1001141 TASC-HSA 849.22 - Grand Totals: 27 122,852.13- CITY OF HUTCHINSON Council Check Register 2 10/14/2014 Check Issue Dates: 9/24/2014- 10/14/2014 Check Number Check Issue Date Amount Vendor Account Description 182834 10/14/2014 13,831.68 CROW RIVER GLASS Other Professional Services Grand Totals: 13,831.68 HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Consideration for Approval of Term Sheet for VWV F Solar PV Installation Proje(a Department: PW/Eng LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Kent Exner, John Paulson Agenda Item Type: Presenter: Kent Exner, John Paulson Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: City staff has been working with AMERESCO to develop a Term Sheet that establishes a variety of project variables that will be included in the development of a Contract Agreement with AMERESCO. The attached Term Sheet and pro forma have been included for your information and consideration. Additional design work of the solar photovoltaic system was recently done by AMERESCO to obtain more accurate system cost estimates to be included in the Term Sheet. The Term Sheet includes some variables that may change as additional due diligence is conducted. Items such as insurance and operation & maintenance costs are based on estimates that have been obtained. Staff is continuing to research these variables with AMERESCO to further refine the accuracy of the estimates. Preliminary design criteria are being used to estimate costs. Approval of the Term Sheet authorizes the necessary additional design and due diligence to occur in order to continue to provide required documentation to Xcel Energy for the RDF grant. City staff welcomes your comments and will assist the City Council in any way we can. We recommend approval of the Term Sheet to continue development of the WWTF Solar PV Project. BOARD ACTION REQUESTED: Approval of Term Sheet Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: TERM SHEET Ameresco, Inc. - City of Hutchinson, MN Solar Energy Facility This non-binding term sheet (this "Term Sheet") is entered into effective , 2014 by and between Ameresco, Inc. ("Ameresco") and the City of Hutchinson, Minnesota ("City"). I. BACKGROUND AND GENERAL STATEMENT OF INTENT On October 23, 2012, the City and Ameresco entered into a letter agreement titled "Development of a Solar Photovoltaic System Project" (the "Letter of Intent"). The Letter of Intent authorized Ameresco to submit a Grant Application to Xcel Energy for partial funding dollars for a 40OKW solar PV project (the "Project") to be designed, installed and implemented by Ameresco at the City's Waste Water Treatment Plant/Municipal landfill site located at 1300 Adams Street SE, Hutchinson, Minnesota (the "Site"). On March 29, 2013, Ameresco formally submitted the Xcel Energy Grant Application on behalf of the City. On March 11, 2014, the City was notified by Xcel Energy that the City's Solar PV project proposal was being awarded an RDF grant from the Xcel Energy Renewable Development Fund (the "RDF Award") in the amount of $958,360.00 (the "RDF Grant"). The terms of the RDF Award require that the City and Ameresco work jointly together to finalize all aspects of the Project and to submit to Xcel the required additional information to receive the RDF Grant. Since receipt of the RDF Award, the parties have worked and continue to work in good faith to refine the scope of services, identify a pricing structure and define the valuation methodology. Provided the terms and conditions set forth in this Term Sheet are satisfied as provided herein, the City will contract with Ameresco as general contractor to develop, engineer, procure, construct, and implement the Project as further defined in this Term Sheet. This Term Sheet is intended to more precisely define the nature and scope of the relationship, reaffirm the intentions of both parties to enter into a binding contract, subject to certain remaining due diligence requirements, establish a closing schedule, present general pricing provisions and identify the specific investment criteria and financial assumptions that will be used by the City to make its investment decisions. The project design is preliminary and requires further engineering due diligence, financial modeling and legal structuring to produce an executable contract. Ameresco has incurred, and continues to incur, substantial expense in the development of the Project. By executing this Term Sheet both parties are demonstrating their intent to enter into the next phase of due diligence with the objective of executing all definitive Project contracts by December 31, 2014. II. SOLAR SCOPE OF SERVICES A. Background: The Ameresco/City design teams have met a number of times since notification of the receipt of the RDF Award on March 11, 2014 to refine the specifications and scope of services for the Solar Photovoltaic (PV) installation. The design of the system is preliminary and subject to further changes as a result of continued due diligence including, but not limited to: continuing design, site location studies, environmental permitting requirements, technology review, interconnect studies, local utility requirements, compliance with all authorities having jurisdiction, City Construction Standards, relevant codes, etc. See scope of work attached hereto as Attachment A, setting forth the action items required to refine and finalize the Project to permit final submission to Xcel for the RDF Grant and development of the Project. The system as it is currently contemplated includes approximately 400 KW DC of solar PV panel installations to be located at the Site. Ameresco will continue to design the system to optimize financial return. B. Design (Preliminary): The current system design contemplates a ballasted structure ground- mounted support structure for the solar panels that will not penetrate the landfill cap. C. Facility Development: Ameresco will design, engineer, procure, construct and deliver to the City a solar PV facility, including support structures and meters, in accordance with a mutually agreeable engineering, procurement and construction contract, pursuant to which the City will purchase the PV system at a value established by the parties using the RDF grant proceeds, and related documents based upon this Term Sheet (the "Construction Contract"). All designs, builders, and suppliers are subject to the City's approval. Such approval shall not be unreasonably withheld, conditioned or delayed, after taking into consideration such primary business objectives as cost effectiveness, creditworthiness, production output, etc. The City shall have the right to descope certain site preparation work from the Construction Contract, provided that such site preparation work shall be subject to Ameresco's engineering and site design approval prior to execution of the Construction Contract. Ameresco reserves the right to rescope the cost of site preparation work and adjust the construction budget as necessary if such site preparation work performed by the City is not acceptable from an engineering and site design standpoint. D. Operations and Maintenance: Ameresco will provide operation and maintenance ("O&M") support pursuant to a separate operation and maintenance contract for the system for a period to be agreed in the O&M agreement between the parties. Performance of operation and maintenance support may be assigned to a third party by Ameresco with the City's prior consent, not to be unreasonably withheld, conditioned or delayed, provided that the City shall not withhold its consent to any third party with respect to which Ameresco demonstrates, to the reasonable satisfaction of the City, that such third party has sufficient professional experience and operational capabilities to perform the O&M services. The O&M agreement will include provisions for measurement and verification of kilowatt hours generated based on industry standards for the equipment being installed. Any guarantee of the performance of the Project following completion shall be reflective of the final O&M scope as negotiated by the parties following the execution of this Term Sheet, as set forth in the final O&M agreement. E. Warranties: Ameresco shall provide or procure warranties for the following components for the specified scope and duration (manufacturer's warranties may satisfy this condition). All agreements between Ameresco and any supplier or subcontractor shall provide that the warranties set forth in such agreement shall be fully assignable to the City: Equipment Warranty Periods: Vendor Equipment Supplied Warranty PV Module 25 years Inverters 20 years F. Assumptions: The assumptions for the current design and pricing include the following: 1. Preliminary engineering and design complete 2. No environmental or utility upgrades required to land fill structures or the facilities at the Waste Water Treatment Plant and no landfill site upgrades 2 3. The City will allow Ameresco full access to the Site and the Waste Water Treatment Plant at mutually agreeable locations, subject to any restrictions imposed by state or federal Homeland Security agencies. 4. The City and the Hutchinson Utilities Commission will have entered into a mutually agreeable interconnection agreement permitting the interconnection of the PV system to the Waste Water Treatment Plant 5. The City will provide a release, reasonably acceptable to Ameresco, from the covenants restricting use of the Site to police and fire department training purposes 6. The City will provide evidence, reasonably acceptable to Ameresco, that any restrictions which prohibit or impede the use of the Site for the installation and operation of the Project have been waived or released by the holder of such rights 7. Ameresco will have conducted site visits and evaluations to determine the environmental, engineering, permitting, geo-technical and structural condition of the Site and the Waste Water Treatment Plant and their suitability for the Project 8. The site work to be performed by the City shall be satisfactory as provided above 9. Ameresco will have solicited and obtained satisfactory quotes from local contractors and professional services firms to permit Ameresco to refine the Project design and budget 10. Construction will begin by Spring 2015 11. Construction will be completed no later than Fall 2015 12. A standard interconnection study is included, but non-standard fees will be the City's responsibility G. Contract Documents: The City and Ameresco contemplate that the conceptual agreement described in this Term Sheet will be embodied in two separate contracts (collectively, the "Project Documents"), as follows: 1. The Construction Contract. 2. A mutually agreeable operations and maintenance agreement for O&M services. III. FINANCING STATEMENT OF INTENT A. Valuation Methodology: The City will employ cash flow valuation methodologies for the purposes of making its final decision whether to proceed with the Project. Following performance of the due diligence outlined in Attachment A hereto, Ameresco shall deliver the Development Report (as defined in Attachment A hereto) to the City. The City agrees that if the Development Report demonstrates that Ameresco will be able to develop a Project with a projected payback less than or equal to 20 years, based on information substantially similar to that set forth in Attachment B to this Term Sheet (the "Cash Flow Analysis"), the City will be committed to proceed with the Project or be subject to the Breakage Fee as described in Section IV hereof. Based on the financial assumptions listed in Section IILB, Ameresco shall engineer, procure, construct and maintain or cause to be maintained a solar PV system as specified in section II. B. Financial Assumptions: 1. The current estimate of the total Project cost to be paid by the City to Ameresco is $1,469,000.00. The final and actual amount of the Project costs is to be determined during the course of Ameresco's due diligence under this Term Sheet. The Construction Contract to be entered into by the parties shall reflect such final and actual amount of Project costs to be paid by the City to Ameresco. 2. For clarity, the City shall retain all responsibility for site preparation costs, subject to the terms in section ILC. above. 3. Eighteen and 3/1Oths (18.3) year cash flow analysis, assuming the City will purchase 100% of the system upfront (in year zero of the cash flow). 4. If requested by the City, Ameresco will assist the City in arranging Comprehensive Tax Exempt Municipal Lease Financing or equivalent for the Project. The City is ultimately responsible for approving and executing any financing documents. 5. Annual utility rate savings/cost avoidance set at $0.0737/kWh with 1.5% annual utility inflation rate. 6. O&M cost of $8,036.00 owed to Ameresco in Year 1 of operation. O&M costs will escalate two percent (2%) annually for years 2-20. Actual O&M contract values will be determined during the course of Ameresco's due diligence under this Term Sheet and subject to the terms in section ILD. above. 7. Costs for insurance, site preparation, any additional project development costs incurred by the City other than the Project costs to be paid to Ameresco under the Construction Contract, and additional O&M expenses are excluded from this analysis. 8. The solar PV system is expected to generate 5 81,93 8 kilowatt hours in Year 1 of operation, with an annual solar PV degradation of 0.50%. The final estimate of kilowatt hours per year production will be determined during the course of Ameresco's due diligence under this Term Sheet and will be reflected in the O&M agreement to be entered into between the parties. Ameresco's performance guarantee, to be set forth in the O&M agreement, will be a guarantee of production of a number of kilowatt hours per year which is equal to up to 80% of the final estimate of kilowatt hours per year determined during Ameresco's due diligence, subject to Ameresco's right to adjust the performance guarantee as necessary depending on the final O&M scope, as provided in Section ILD of this Term Sheet, and on other factors as more specifically agreed in the O&M agreement. 9. Comprehensive savings, credits, offsets, rebates, grants and costs for the Project as provided in this Term Sheet. i. Xcel RDF Grant: $958,369.00 ii. Any other rebates: TBD 10. Construction payments shall be made by the City to Ameresco in accordance with the terms and conditions of the Construction Contract. 11. Ameresco will comply with the City's insurance and payment and performance bond requirements. Ameresco's bonds shall not cover any energy savings shortfalls, if any. 12. For greater clarity, no security deposit or annual lease payments by Ameresco are included within the financial assumptions. IV. SCHEDULE A. It is understood that market variables (i.e. interest rates and commodity prices) change with time and there is mutual benefit to following the closing, development and construction schedule as indicated below: City Council Workshop 10/14/14 City Council Meeting approval of Term Sheet, authorizing the appropriate official of the City to negotiate and execute the Term Sheet and Project Documents. 10/14/14 Fully Executed Term Sheet 10/14/14 Development Report 11/26/14 Public Hearing 12/9/14 City Council approval of Project Documents and Financial Documents 12/9/14 Fully Executed Project Documents 12/30/14 Fully Executed Financial Documents and Financial Close 12/30/14 100% Design 5/30/15 Construction Commencement 6/15/15 Substantial Completion 10/30/15 Final Completion (Programming & Punch List) 11/15/15 Training 11/30/15 V. CONFIDENTIALITY A. Confidentiality. The confidentiality terms of this Section V.A are binding on the parties hereto as provided herein. "Confidential Information" includes any and all information related to the Project and disclosed to the other party and identified as confidential in a manner appropriate to, and to the extent the form of the information qualifies as not public information under, the Minnesota Government Data Practices Act (Minnesota Statutes, Chapter 13) ("MGDPA"). Ameresco acknowledges and agrees that any information submitted by Ameresco to the City which Ameresco wishes to be considered Confidential Information must be physically segregated from any non -confidential information in a sealed envelope clearly marked "confidential and proprietary, not to be released to the public". Each party receiving Confidential Information (the "Receiving Party") of the other parry (the "Disclosing Party") agrees only to disclose the Confidential Information received to Receiving Party's employees and agents whose duties justify their need to know such Confidential Information and who agree or have agreed to abide by the restrictions on the use of such Confidential Information. 3. Confidential Information is not information which: a. now is or becomes generally known to the public through no act or omission of Receiving Party; or b. Receiving Party can demonstrate was in Receiving Party's possession prior to its receipt from Disclosing Party; or c. is received from an independent third party who is not under an obligation of confidentiality; or d. is independently developed by Receiving Party as demonstrated by competent documentary evidence. 4. hl the event that Receiving Parry is required to disclose Confidential Information pursuant to a court order or other legal requirement, Receiving Parry will inform Disclosing Party within five (5) days following the date on which Receiving Party receives written notice of such court order or other legal requirement, so that Disclosing Party may seek an appropriate protective order regarding the Confidential Information. 5. The parties understand that the City is subject to the MGDPA. Notwithstanding anything to the contrary, no clause in this Term Sheet shall be construed or given effect so as to violate the MGDPA. The terms of this Section V (Confidentiality) shall be binding on the parties and shall survive execution and termination of this Term Sheet for a period of five (5) years following the later of the termination of this Term Sheet or the termination of the Project Documents, if executed. VL BREAKAGE FEE A. Ameresco and the City will work together to complete all diligence, negotiations and definitive documents, as set forth herein, to permit Ameresco to deliver the Development Report in a timely manner as specified in the Schedule set forth in Section IV. If the Development Report demonstrates that Ameresco will be able to deliver a Project that meets or exceeds the financial criteria outlined in the Cash Flow Analysis (subject to Ameresco's right to rescope the site preparation work and to adjust the performance guarantee depending on the final O&M scope, as necessary, as provided in Sections ILC and ILD, respectively, of this Term Sheet), and either (I) the City decides not to move forward for any reason, including compliance with state or local procurement codes, with the scope of the proposed Project substantially as it is described in the Development Report or (ii) the City makes such decision prior to Ameresco providing the Development Report, then the City agrees to pay Ameresco the amount of seventy-five thousand dollars ($75,000.00) to compensate Ameresco for Ameresco's costs incurred between execution of this Term Sheet and the date of the City's decision not to proceed (the "Breakage Fee"). The Breakage Fee shall be due 30 days after the date the City makes the decision not to proceed, upon the City's receipt of an invoice from Ameresco for such amount. The foregoing obligation of the City to pay the Breakage Fee in certain circumstances shall be deemed to supersede the obligation of the City, set forth in the Letter of Intent, to pay both the Development Fee (as defined in the Letter of Intent) and the $1,250.00 owed to Ameresco for Ameresco's preparation of the Grant Application. Notwithstanding the foregoing, if the City is unable to obtain a waiver of the terms of the existing emergency operations grant from the Minnesota Office of Management and Budget permitting the use of the Site for the Project and the parties elect not to proceed with the Project as a result thereof, no Breakage Fee shall be due to Ameresco, but the City will pay Ameresco the amount of $1,250.00 owed to Ameresco for Ameresco's preparation of the Grant Application. The terms of this Section VI (Breakage Fee) shall be binding on the parties and shall survive execution and termination of this Term Sheet. VII. MISCELLANEOUS The foregoing accurately reflects the parties' preliminary understanding of the basic terms and conditions upon which the parties are willing to proceed. While this Term Sheet represents each party's good faith intention to proceed with the Project described in this Term Sheet, it does not constitute a legally binding or enforceable agreement, except for Sections V (Confidentiality) and VII (Breakage Fee). Consequently, the parties' preliminary understandings and commitments hereunder are subject to the negotiation and execution of mutually acceptable Project Documents setting forth the rights and obligations of the parties. Upon execution of this Term Sheet, the parties shall begin the negotiation and preparation of such Project Documents. This Term Sheet may be terminated immediately upon delivery of a written notice of termination by one party to the other party, subject to the payment of the fee described in Section VII above (Breakage Fee). Unless extended by mutual agreement of the parties hereto, this Term Sheet shall automatically terminate one (1) year from the date hereof. Neither Party is liable for indirect, incidental, consequential, or punitive damages of any nature or kind resulting from or arising in any manner whatsoever in connection with this Term Sheet. [End of Term Sheet. Signature Page Follows.] rel The parties hereto are signing this Term Sheet effective as of the date first set forth above. Ameresco, Inc. By: Name: Title: The City of Hutchinson M. a Name: Title: Attachment A 1. As soon as possible after executing this Term Sheet, the City shall provide Ameresco with the following information, as available: a. Twelve months of electric utility bills for the Waste Water Treatment Plant from the City's supplier and distribution companies; b. Copies of any topographical plans or environmental reports for the Site; and c. Such other information as may be reasonably requested by Ameresco. 2. Within sixty (60) calendar days after Ameresco receives all information requested, or as reasonably extended through mutual agreement by the City and Ameresco, Ameresco shall complete the following work under this Term Sheet ("Ameresco's Development Work") for the Project: a. Conduct a site audit to obtain site measurements (shading, topography, available space, site conditions) and electrical interconnection locations; b. Conduct preliminary technical evaluations of zoning and other land use and environmental permit requirements, and utility interconnection complexity and cost, as applicable; c. Conduct a glare study if required by the airport authority; d. Complete the 30% design drawings and calculations including solar PV layouts, electrical one -line diagrams, and a calculation of expected solar PV power generation; and e. Prepare and deliver to the City a report (the "Development Report"), which shall include: i. the proposed scope of work (the "Scope of Work"), which shall include at least the proposed size and placement at the Site of the Proj ect; ii. a preliminary project schedule for the completion of the Scope of Work; and iii. estimated cost savings for the Scope of Work of similar type and in similar form to the Cash Flow Analysis to permit the City to compare such estimated cost savings to the Cash Flow Analysis. 3. Within sixty (60) calendar days following the execution of this Term Sheet, or as reasonably extended through mutual agreement by the City and Ameresco, the City shall complete the following work under this Term Sheet (the "City's Development Work") for the Proj ect: a. Evaluate financing options presented by Ameresco and/or developed internally and notify Ameresco of their preferred financing approach; b. Secure all necessary internal approvals for installation of the solar PV array in the location specified in the RDF grant application or new location as is mutually agreed to by Ameresco and the City; and c. Confirm with the Hutchinson Utilities Commission that this Project will be allowed to interconnect to the electrical switchgear at the Waste Water Treatment Plant. M. d. Obtain a waiver from the Minnesota Office of Management and Budget permitting the use of the Site for the Project notwithstanding the terms of the existing emergency operations grant from the OMB to the City. 4. Within fifteen (15) business days following the City's receipt of the Development Report, the City shall review the Development Report and notify Ameresco, in writing, whether, in the City's reasonable judgment, the Project meets the financial, technical and other objectives described in this Term Sheet and of the City's election, based on such reasonable judgment, to proceed or not to proceed with the Project as provided in this Term Sheet. I Attachment B Cash Flow Analysis 10 TERA SAEET CASA FLO ' .' RELIMINARY - YELLOW HIGHLIGHTED TERMS TO BE DEFINED AFTER EXECUTED TERM SHEET sm��-mmmm mm HUTCHINSON CITY COUNCIL aty¢fAa� Request for Board Action 7AL =-M Agenda Item: Consideration of Ordinance Revisions Related to Chapter 112 - Liquor Department: Administration LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: At the last City Council meeting, the Council reviewed two draft ordinances pertaining to liquor regulations. One ordinance dealt with licensed premises and the other dealt with the location of consumption of alcoholic beverages in open containers. The Council was in agreement with the proposed revisions and therefore the ordinances have been put in proper format for consideration of the first reading of each of them. Details of the proposed revisions are described below. Ordinance Number 14-0734 is proposed to be changed to clarify how the City Council may grant permission for the consumption of alcoholic beverages in order to assist possible requests from individuals and businesses, such as Sonora's, who wish to use public property for the service of alcohol. Please keep in mind that generally any longer term use of public property will also require a franchise granted by the City Council for that use. Ordinance Number 14-0735 eliminates the requirement for alcohol to be served in a building or structure and adopts the language that is contained in state law that allows licensing of a "space" that is "compact and contiguous". Again, this would allow more flexibility for the City Council in granting permission for the service and consumption of alcohol. And, frankly, this change would reflect the reality of events that serve alcohol such as RiverSong that don't necessarily occur within a building or structure. BOARD ACTION REQUESTED: First reading of Ordinance No. 14-734 and Ordinance No. 14-735. Consider setting second reading and adoption for October 28, 2014. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 14-0734 AN ORDINANCE AMENDING SECTION 112.056 OF THE HUTCHINSON CITY CODE PERTAINING TO RESTRICTIONS OF OPEN CONTAINERS The City Council hereby ordains: § 112.056 OPEN CONTAINERS RESTRICTED. (A) Except when authorized through a liquor license, franchise or other permission granted by the City Council, it is unlawful for any person to consume, or possess in an unsealed container, any alcoholic beverage on or in any: (1) City park between the hours of 10:00 p.m. and 8:00 a.m.; (2) Street; (3) Public property; (4) Private parking lot to which the public has access; or (5) Any business not licensed to sell alcoholic beverages , &ieept en premises when and where per-missien has been speeifieally gr -anted er- lieensed by the Getineil. (B) Provided, that this section shall not apply to the possession of an unsealed container in a motor vehicle when the container is kept in the trunk of that vehicle if it is equipped with a trunk, or kept in some other area of the vehicle not normally occupied by the driver or passengers, if the motor vehicle is not equipped with a trunk. For the purpose of this section, a utility or glove compartment shall be deemed to be within the area occupied by the driver or passengers. ('89 Code, § 5.17) Penalty, see § 10.99 Adopted by the Hutchinson City Council this 28th day of October, 2014 ATTEST: Steven W. Cook, Mayor Marc A. Sebora, Interim City Administrator ORDINANCE NO. 14-073 5 AN ORDINANCE AMENDING SECTION 112.025 OF THE HUTCHINSON CITY CODE PERTAINING TO LICENSED PREMISES The City Council hereby ordains: § 112.025 PREMISES LICENSED Unless expressly stated therein, a license issued under the provisions of this chapter shall be valid only in the for a space that is compact and contiguous situated on the premises described in the license, and all transactions relating to a sale under the license must take place on the licensed premises. It is the responsibility of the license holder to advise the City Council of any substantial remodeling of the premises, including but not limited to any enlarging, alteration or extension of the premises. ('89 Code, § 5.07) (Am. Ord. 98-217, passed 2-10-98) Adopted by the Hutchinson City Council this 28th day of October, 2014. ATTEST: Steven W. Cook, Mayor Marc A. Sebora, Interim City Administrator HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: City Membership in SW Corridor Transportation Coalition Department: PW/Eng LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In recent months, City staff and others have been involved in discussions and activities pertaining to the further improvement and development of Highway 212 (Hutchinson's designated inter-regional corridor to the metro area/interstate highway system). The group currently leading this cause is the SW Corridor Transportation Coalition which has been very active in supporting southwest metro-area and rural transportation initiatives (primarily US 212, TH 5, TH 41 & transit services) for many years. Please see the attached information regarding this coalition and their recent efforts pertaining to Highway 212. At this point, we recommend that the City become a member of the SW Corridor Transportation Coalition and contribute $500 annually (Engineering Dept. expenditure) to support this group. BOARD ACTION REQUESTED: Approval of SW Corridor Transportation Coalition Membership and Annual $500 Contribution Amount Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: 4101" to Southwest Corridor Transportation Coalition C$wCoalitlon Corridor 'transportation Serving southwestern Minnesota Southwest to the Future 0 I ionro About Us 0 Highway 212 6 Trunk Hwy 41 0 Highway 5 a Transit Service P Members a Contact Us 0 Meetings Welcome to SWCTC Welcome to the web site for the Southwest Corridor Transportation Coalition. The Coalition is comprised of local government officials, business owners and other concemed residents. The Coalition has been advocating for transportation improvements in our area For many years. The work of the Coalition has resulted in the construction of the New Highway 212 after decades of delay. The SWCTC continues to work on improving the safety and efficiency of our transporation system. Please take a moment to sign up for news about Minnesota's southwest transportation corridor. We'll keep you Informed about news and how you can help. All information you send is confidential, of course. SWCTC update Letter from Congressman Kline First name Last name Organization Billing. address City State 0 ZIP e-mail We'll keep you up to date via e-mail and No a -mall? 'h'o^ t share your addross wuh anyonelar real. Give us your fax Corn merits for us? Questions? e-mail us Send Send to SWCTC Reset @uapyright 2008 Southwest Corri6or Transporlati" Coarilion Ins Design provided by Free Wets Templates - your source For free website templates Page 1 of 1 1t'arndor �jl Tia Mparinlwn C51 ■ raalrttan News design by cbargerat http:/1www.southwesttransportation.org/index.htin 1018/2014 SWCTC Page I of 1 Southwest Corridor Transportation Coalition Corridor A Transportation Coalition _ tom. _ tai Serving southwestern Minnesota Southwest to the Future l l�mr About SWCTC ,ATra "p T'raru,pnrraltrns About Us L 0 The Southwest Corridor Transportation Coalition (SWCTC) is a non-profit Organization News Highway 212 consisting of focal governments, private businesses, individuals and other interested parties. The Coalition's purpose is to improve the Corridor's highway network between Interstate 494 in Eden Prairie and Minnesota's western boundary. The Coalition is Trunk Hwy 41 recognized by local governments, Mn/DOT, and private businesses as the major n organizer and coordinator of efforts to develop the Corridor's highway system. Highway 5 a Transit Service a Members 0 Contact Us a Meetings Ccopyright 2008 Sou lhwestCorridor Transportation Coalition Inc design by chargerel Design provided by Free Web Templates - your source for free website templates http://www.southwesttransportation.org/aboutus.htm 1418/2014 SWCTC Page 1 of 2 Southwest Corridor Transportation Coalition Corridor �Il. Transportation CdalIt1411 .y _ Serving southwestern Minnesota Southwest to the Future u Home Members & Partici ants S191C-6nidoru �p �/ nipnrtann ® -- r"stlan About Us o ADC Telecommunications Inc AMC News f Highway 212 — — Ames -- Construction Inc Arlington Area Chamber of Commerce Trunk Hwy 41 Arrington State Bank 0. Arteka Corporation Highway 5 Assn of Metropolitan Municipalities 8achman's Barr Engineering Transit Service Bird Island Civic & Commerce Club n Bonestroo & Associates Members Carver Ccunty C8. Richard Ellis Company ° Chanhassen Business Contact Us Chanhassen Chamber of Commerce Chanhassen Secretarial Services Chaska Chamber of Commerce Chaska Herald Chaska School District 11.2 Chippewa County Citizens State Bank of Norwood City of Arlington City of Bird Island City of Brownton City of Carver City of Chanhassen City of Chaska City of Cologne City of Danube City of Dawson City of Eden Prairie City of Edina City of Gaylord City of Gibbon City of Glencoe City of Granite Falls City of Green Isle City of Hamburg City of Hector City of Minnetonka City of Montevideo City of New Germany City of Norwood Young America City of Olivia City of Plato City of Renville City of Sacred Heart City of Shakopee City of Stewart City of Victoria City of Waconia D & J Furniture Dahlgren Township Dawson Chamber of Commerce Eaton Corporation, Hydraulics Division Eden Prairie Chamber of Commerce Eden Prairie School District Eden Prairie Sun Current Edina Realty Fast Technologies Inc G.C. Bentley & Associates Inc Gaylord Area Chamber of Commerce Glencoe Area Chamber of Commerce Granite Falls Area Chamber of Commerce HNTB http:llsouthwesttransportation.org/membersparticipants.htm 10/2/2014 Harpel Brothers Hazeltine National Golf Club Hennepin County Instant Web Inc Lac qui Parle County Lindquist & Venn um PLLP Lotus Really Services McLeod County Metropolitan Council Minnesota Landscape Arboretum Montevideo Area Chamber of Commerce MTS Corporation Mueller -Lowther Law Firm, PLC Norwood Young America Chamber of Commerce Olivia Area Chamber of Commerce Paul Lemke & Sons, Inc. QUALITECH, Inc Realty Center Renville County Richard W Anderson Inc Roberts Automatic Products Inc. Rosemount, Inc. S E H, Inc. Saint Andrews Lutheran Church Scott County Shakopee Area Chamber of Commerce Sibley County Sienna Corporation State Bank of Young America Supervalu Inc Southwest Transit The Jonathan Association The Pemtom Companies U of M Landscape Arboretum United HealthCare Victoria Chamber of Commerce Waconia Chamber of Commerce Wallingford Properties Chaska Investment Yellow Medicine County Qwpyrig ht 2008 Saulhwest Corfidor Tran Sporlation Coalition Inc Design provided by Free Web Templates - your source for Free website templates http://southwesttransportation.org/membersparticipants.htm Page 2 of 2 design by chargerel 10/2/2014 SWCTC Southwest Corridor Transportation Coalition Corridor 1 Transportation WCoalition c51 Serving southwestern Minnesota Home About Us 0 Highway 212 0 Trunk Hwy 41 0 Highway 5 u Transit Service Q Members 0 Contact Us Meetings The New Highway 212 Downloadable Map Page I of I Southwest to the Future ' 1Corrd"r TranSpnrtauan r"Itton The Highway 212 Corridor serves as a critical transportation link all the way from the News Twin Cities Metropolitan Area to the South Dakota border. This is an essential transportation connection - designated as part of the National Highway System as well as being one of 7 key interregional corridors identified by the State of Minnesota. Making Highway 212 a modern, four -lane facility will improve safety for everyone driving in this corridor and improve the economic development of the state as products and people move faster and more efficiently through this major transportation corridor that is used extensively to ship products from the western part of the state to the Twin Cities Metropolitan Area. Businesses, organizations and citizens have been waiting for improvements to this highway for at least 50 years. As the area has grown and developed, the pressure has increased to expand capacity. Shippers, businesses, commuters, and residents are all demanding relief from growing congestion and safety problems In this corridor. A New Highway 212 is being constructed from Eden Prairie to Chaska after many years of working to make this new highway a reality. New Highway 212 from Eden Prairie to Chaska is scheduled to be completed by the summer of 2008. More information about this projects can be found on MnDOT's Web site: http:l/projects.dat.state.mn.us/zfcJ21211ndex.html The portion of US212 west of the new highway continues to be inadequate and poses a real safety hazard as the highway switches from 4 -lanes to 2 -lanes, back to 4 -lanes and then back to 2 -lanes once again. The number of households in Carver County is projected to increase by over t 10% by 2030, with a population that will have grown from 48,000 in 1990 to 180,680 in 2030. With significantly more growth projected for this area in the next decade, the congestion and safety problems will grow worse unless additional capacity is provided. Funding is being sought by SWCTC to expand the 2 -lane segments of Highway 212 between Chaska and Norwood Young America to create a continuous, four -lane highway all the way from Eden Prairie to Norwood Young America. ®copyright 2008 Southwest Corridor Transportation Coalition Inc Design provided by t=ree Web Templates - your source for Free website templates http://southwesttransportation.org/newhwy2l2.htm design by chergerel 1(312!2014 Major Segment .% Medium priority segment stretching from the South Dakota border to Montevideo Existing Performance = 56.9 mph Future (2025) Performance = 56.2 mph 2025 Vision Investigate spot safety and performance management opportunities. _ ,y 4 Montevideo Major Segment B Medium priority segment stretching from Montevideo to Glencoe Existing Performance = 54.4 mph Future (2025) Performance = 53.1 mph 10 -s -vision 1. Construct spot safety and performance management improvements between Montevideo and Granite Falls. 2. Construct improvement(s) through or around Sacred Heart,Reaville and/or Danube. 3. Construct an improvement through or around Olivia and Bird Island Future (2025) Performance with these improvements = 55.41565 mph (2 or 4 lane bypass around Olivia -Bird Island) 2025 Vision Cost = S26 million Mayor Segment C High priority segment stretching from Glencoe to I494 Existing Performance = 53.7 mph Furore 02025) Performance = 3t1.4 mph 2025 Vision 4. Construct 4 -lane expressway from NYA to the west end of the Cologne bypass. S. Construct 4 -lane expressway to CR 147 to the east end of the Cologne bypass. 6. Construct the freeway from CR 147 to 1494 Future (2025) Performance with these improvements = 60.0 mph 2D25 Vision Cost = S'340 million 5 I"" sSEN N HIGHWAY 2 1 2 a 15 saes J� CORRIDOR PLAN 2125 VISION Y3 April 2003 Hutchinson — sY Danube 3 Bird 4 22 Granite . en Island Buffalo 15 Glencoe Falls Sacr 0IM � Lake Brownton Heart P a 23 - Hector Stewart . 22 ti 5 I"" sSEN N HIGHWAY 2 1 2 a 15 saes J� CORRIDOR PLAN 2125 VISION Y3 April 2003 Highway 212 Is an important Principal Arterial route that connects western Minnesota with the Twin Cities. Highway 212 runs over 138 miles from the South Dakota State Line io 1-494, Connecting the Twins Cities and the cities of Cologne, Norwood Young America, Glencoe. Hector, Bird Island, Olivia. Renville. Granite Falls, Montevideo and Dawson. The eastern portion of the Corridor in Carver County was improved to a fou Maine controlled access freeway Through Chaska in 2009- However, two unimproved sections remain (between Carver and Cologne and between Cologne and Norwood Young America) where Highway 212 is a rural two-lane undivided highway with limited shoulders. The segments have hlgh traffic with large volumes of freight moving from western Minnesota to river and rail tanninals in the Shakope"vage area. ^jp. Canter Cmnty and the Southwest Corridor Transportation Coalition (SWCTC) have been pursuing the upgrade of the current roadway between the City of Carver and Norwood Young America. To achieve this purpose, Carver County and MOOT are undergoing an 18 month planning effort to explore the best ways to address access, safety and mobility by staging Improvements over time, especially for the 4.0 mile segment between Carver and Cologne (known as Part B). In addition, the study will he looking at lower-cost ways to make improvements in the Corridor while working towards the long-term conversion of the corridor to a four -lane facility. While an approved concept plan and environmental document exists for the 4.6 mile segment between Carver and Cologne {Part B}, funding for these improvemenis have not been Identified. However, In the meantime, we want to continue with rden*irig affordable near-term S011110013S to prepare and work towards the ultimate vision on the corridor (see pages ;? & 3 inside). More information regarding the TH 212 Study can be found of www.dot.slate.mn.usrmetro/projects+212cologne! Four lane Section from Carver to Cologne (Part e) Hybrid Option (Partial new alignment and uses partial exiting roadway) n10 WIF t .t 1y .iLr x is CSAH 43 1 -=-;'212 r _ ` V&4- " Funding Meed for Firs) Mile _ f _ (CSAH 33 to CSAH 111 t y' S A ....... 4First Mile Segment - CSAH 43 to CSAH 11 ........ • .......... . Corridor Access Management, Safety & Phasing Plan 5:30 to 6:30 p.m. - Southwest Corridor Transportation Coalition 6:30 to 8:00 p.m.- Open House C 01 11 3Y r� Important Arterial Route Local Support Highway 212 is a major route that connects many communities in western Minnesota with the Twin Cities. Two -Lane Gaps (IRC Metro) Highway 212 in Carver County is the only two-lane Interregional Corridor (IRC) in the seven county metro area. 41 agencies passed resolutions supporting the upgrade to Highway 212 in Carver County. Significant Freight Use Over three million truck miles are traveled on the corridor annually. This accounts for 13 to 15% of the usage on the corridor, which exceeds MnDOT's typical volume of 8 to 10%. The purpose of the Highway 212 Corridor project is to improve access management and safety in the corridor, while working towards the long-term conversion of the corridor to a four -lane facility. Key objectives throughout this study include the following: Improve safety and access management through interim improvements. Ready interim improvements for implementation. Increase project readiness of the Cologne to Carver segment for future highway expansion. Develop potential funding strategies and seek funding. Coordinate and communicate with project partners and the public. Project Contact Information: Carver County Project Contact Lyndon Robjent, PE County Engineer P: 952-466-5200 E: 1robjent@co.carver.rnn.us WDOT Project Contact: Diane Langenbach, PE MnDOT South Area Engineer P.651-234-7721 E: diane.langenbach@state.mn.us Project Partners �O yQ A Q p� CARVER COUNTY 1 JCorrldor �j Coalitionauilon iuon This 18 month effort will occur in two phases. The second phase will begin in early 2014 and continue until the and of 2014. The first phase is expected to end in January/ February of 2014. 2013 2014 2015 A S C? N U J F= M A M J J A S C) N O J Identify strategies and their costs for implementation that improve access management safety and/or work toward the long-term conversion of the corridor to a four -lane facility What strategies should be further pursued in Phase 2? Implement strategies to better manage access, increase safety, and/or move project closer to implementation of conversion to a 4 -lane facility Public Involvement • • 0 OF�m::.., .. Traffic Volumes 1. Based on projected demographic changes, traffic volumes in year 2030 are projected to increase to 16,800 (west end) and 34,000 (east end) vehicles per day. This is two to three times the existing traffic volumes. 2. Over three million heavy commercial vehicle miles are traveled annually, or 61,500 commercial vehicle hours annually. 3. A 4 -lane Highway 212 will save heavy commercial vehicles 10,500 hours annually. 4. As traffic volumes continue to grow on the corridor, the capacity of the existing two-lane facility during peak periods will he exceeded. This will cause more delay to the side street traffic wanting to access Highway 212. Traffic Volumes Norwood 11,000 42,600 Young America (28,000) a Meagren.Ln (34,UQo) Cologne Gd H Y?52 y A 11,400 � O 0 (16,800) e 10,400 xx,XXX= 2012 Average Daily Traffic Counts "' 8 n (XX,XXX) = 2030 Forecasted Average Daily Traffic Volumes (26, M) Carver — using Carver County Travel Demand Madel Safety The segment between Carver and Cologne has two intersections that exceed the critical crash rate* and are = high-risk intersections (CR 36 & CR 43). This is a result of large traffic volumes along the corridor and side streets, which impact the safety of vehicles entering or crossing Highway 212. The segment between Norwood Young America & Cologne has one intersection that exceeds the critical crash rate* and is a high-risk intersection (CR 34). Highway 212 Safety Analysis Two -Lane Roadway & Gap Assessment TH 212 Existing Average Daily Traffic (ADT) Volume Norwood Young Arnehra Cologne 00 �fl9R HWY 212 n a o w ¢ Carver Crashes analyzed are over the last 5 -years (2008-2012). Crash rates are compared to other similar segments and intersections to determine safety concerns. * The critical crash we is calculated to determine the statisticai significance of the actual crash rates, if the actual crash rate is above the critical crash rate, the crashes can he considered related to a geometric design or traffic control issues. 11 it is below the critical crash rate, the crashes can be considered to have occurred randomly. (7 f Access & Mobility The level of access has a direct impact an roadway operations and safety. Highway 212 is designated as a Principal Arterial, which is intended to provide more mobility while limiting access. Freeway Principal Arterial (Highway 212) Minor Arterial o major collector rn Minor Collector c M Local Street U Cul Do Sat Increaslin4 Access Conflict Paints Conflict paints are locations in or on the approaches to an intersection where vehicle paths merge, diverge or cross. The actual number of conflicts at an intersection is a function at the number of approaching Pegs and the allowed vehicle movements. Conflict Points - Schematics Full Access T Right in/Out •* ^a CCBSS 4 a conncls Fu1C Access + — 3t 14 Access d Ctnllo-tts runnm + w rn c.w� nx, — rr"`wi r runnm + FAIR T. 7Ji hccas' ti0 03 •• IG�It lnldul.ie<w 4 6.1 "' w rn c.w� nx, Norwood Young America to Cologne 40 Existing Access Points = 452 Potential Conflict Points Cologne to Carver 49 Access Points= 510 Potential Conflict Points Existing Access Points & Potential Conflict Paints Number of Full Access Points from Norwood Young America to Cologne -10 Full Access + Full Access T Number of Full Access Points from Cologne to Carver Full Access + IL ■ Full Access T • Norwood Young America Cologne }t>o �°�� ���c� Qom` �°.,e a`` �°•,o H W Y 212 N � Carver CHALLENGE: How do we accommodate corridor users & property owners, and also increase safety & mobility? i.7:�� I . State transportation funding levels are projected to decline based on current revenue sources. 2. Federal transportation funding levels are uncertain: the current federal Transportation Bill expires on September 30, 2814. 3. Vehicles are more efficient - more miles are driven for fuel used (fewer taxes are paid that go to maintain/improve the system). 4. Buying power is being reduced (same dollar buys less). Inflation is reducing the ability to improve infrastructure. Conclusion "Transportation funding is becoming more uncertain and more competitive. Thus, it is difficult to find sufficient funds to maintain the current system let alone $10 million, $20 million, $30 million, or $80 million to implement the ultimate four -lane vision between Cologne and Carver." "Can we find a solution to improve in stages between Cologne & or find alternative solutions that cos Option 1 Ultimate — 4 -Lane Vision (2009 plan new facility an new alignment) Highway 212 Carver, ; less money?" Option 2 Modified — 4 -Lane (uses existing mainline for half of the 4 -lanes) or — Option 3: Hybrid of 1 & 2 (0 �7�i� Option 1 More ROW acres impacted Improves safety (Divided 4 -Lane) Reduces conflicts by 68% Increases mobility Project cost $75-85 million. This level of funding is difficult to find Can be phased in segments Would require update of Environmental Document and review of Preliminary Design Potential turnhacks to townships Less maintenance costs in the long term Provides frontage roads Moves both directions of travel away from some residents Official map is completed Option 2 Fewer ROW acres impacted (more remain for private use) Improves safety (Divided 4 -Lane) Reduces conflicts by 54% Increases mobility Project cost $40-50 million ($25-45 mullion) less than Option 1. This level of funding is difficult to find but is substantially less than Option 1 Can be phased in segments Would require update of Environmental Document and Preliminary Design Minimal need for turnbacks to townships More maintenance costs in the short term Provides no frontage road system Leaves at least one direction of travel near some residents Would require revisions to the official map , r:K 00, o C$wCorridor Transportation Coalition October 1, 2014 Chair Susan Haigh Metropolitan Council 390 N. Robert St. St. Paul, 55101 Dear Chair Haigh: Thank you for this opportunity to comment on the Draft 2040 Transportation Policy Plan. The members of the Southwest Corridor Transportation Coalition appreciate the challenges that the Metropolitan region faces in improving the transportation system, but we believe that the region needs to clearly define the type of system that will keep the region competitive and provide the quality of life residents are seeking. The Draft 2040 TPP articulates the problems of growing congestion, increased freight traffic, increasing population and insufficient revenues, but does not provide a real plan of what investments are needed to address these problems. In the area of highway investments, the Draft 2040 TPP focuses almost exclusively on maintenance and preservation of the existing highway system along with some investment in additional MnPASS lanes. The plan does not link the need for better freight movement with specific investments to alleviate freight bottlenecks but apparently hopes that MnPASS lanes will provide some benefit to freight movement. The plan does not speak to the need for adequate interregional connections between the Twin Cities Metropolitan Area and Greater Minnesota despite the goal of addressing freight movement needs. Freight movement is a major issue on US Highway 212. With growing levels of freight traffic, this corridor, which was not designed to handle the projected traffic levels, will become more dangerous and more expensive for residents and businesses as the cost of transporting products and the time spent in traffic congestion grows. We understand that the state will have limited resources far transportation investments in the future and those resources need to be directed to provide a high return on investment. Therefore, previous investments in major corridors should be maximized by making needed improvements to close gaps and target dollars to areas with clear safety problems and high growth rates. Robert J. Lindall, President 470 US Bank Plaza, 200 South Sixth Street Minneapolis, MN 55402 0 Phone: (612) 337-9300 0 FAX: (612) 337-9310 As demonstrated by the increase in business growth along the new Highway 212, the Southwest Corridor Transportation Coalition feels strongly that completing this major corridor to a four -lane facility from Chaska to Norwood Young America will improve economic development and prosperity in the region while leveraging previous investments to maximize their impact on the region. The remaining two-lane gaps need to be upgraded to four lanes to handle increasing population growth, increasing employment levels and increasing freight movement. According to information in the Thrive 2040 projections, the bulk of future growth in population, households and employment will occur in the outer suburbs. Carver County is projected to experience a population growth from 91,042 people in 2010 to 151,720 people in 2040 with a corresponding increase in households from 32,891 in 2010 to 50,550 in 2040. The additional 60,678 residents are expected to generate an additional 212,373 trips per day in the region. We need to plan now for highway and transit expansion that will maintain mobility, safety and a high quality of life in this part of the metro area. In the coming twenty years, traffic volumes in year 2030 are forecast to increase on Highway 212 to between 21,000 and 28,000 vehicles per day, or two to three times the existing traffic volumes, exceeding the capacity of the existing two-lane facility. Unfortunately, there are no MnPASS lanes planned on US Highway 212, a high-priority interregional corridor with a high volume of truck traffic, currently estimated at 1,850 heavy trucks per day. It's unclear how the Council plans to improve freight movement on US Highway 212 or other interregional corridors. The fact that the legislature passed a Corridors of Commerce plan in 2013 highlights the fact that these corridors are not receiving the attention and the investments they need. The 2040 TPP plan does not mention the Corridors of Commerce program and the need to make these important corridors a priority. long-range plans need to recognize the role of the legislature in guiding development policies so that the principles and plans developed by the agency are not inconsistent with legislative directives. Safety on our roadways is another area that should receive more attention in this plan. High crash rates on Trunk Highway 5 and the two-lane segments of Highway 212 and other major corridors continue to leave too many fatalities and injuries. Improving livability in the region will require investments that reduce crashes and improve safety on our roadways. While spot improvements are important, expanding highways with higher traffic volumes to 4 lanes provides the highest safety benefit. As noted in the Crash Facts report from the Department of Public Safety, most fatalities occur on 2 -lane highways. Maintaining the pavement on Highway 5 and the two-lane portions of Highway 212 will not significantly reduce crashes. Clearly, safety is a critical component of livability but the plan is short on investments and plans to reduce crashes. Only 4% of current revenue is directed specifically to highway safety. The Southwest Corridor Transportation Coalition and Carver County have worked to revise plans for improving US Highway 212 to reduce the level of investment required while still providing a significant return on that investment. The low-cost/high-value approach will allow for a continuous four -lane corridor, one that improves safety for all people and freight while mitigating congestion and improving access in this major commerce corridor. On behalf of the Southwest Corridor Transportation Coalition, I would like to urge the Council to recognize the value of needed improvements to interregional corridors like US Highway 212 and TH5 as necessary steps toward meeting the goal of improving stewardship of the system that has been developed with previous investments, improving prosperity with investments that attract new businesses and living wage jobs, equity for people of all income levels to live throughout the region, livability with critical safety improvements and sustainability by making investments that will meet the region's transportation needs for many years to come. Sincerely, Oji A,-V-� 994� Robert J. Lindall President cc: Lyndon Robjent, Division Director/County Engineer, Carver County Randy Maluchnik, Carver County Commissioner Southwest Corridor Transportation Coalition Members HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: Allocation of 2013 Funds to Remove Trestle Bridge Department: PW/Eng LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Kent Exner, John Olson Agenda Item Type: Presenter: Kent Exner, John Olson Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Public Works has worked with the Resource Allocation Committee to propose removal of the Dakota Line trestle bridge, located east of the 3M facility. In 2008, a study was done to look at use of the trestle bridge as a trail crossing. The study recommended that no piers be removed and that the bridge deck could potentially be used as part of the trail system. Since the study, In the fall of 2012, there was a fire on the bridge. To contain the fire, several cross members were cut. While the full extent of the fire damage is unknown, the trestle bridge has been classified as unsafe since the fire. The City incurs ongoing costs to maintain the trestle bridge. More often than not, it has been necessary to remove debris caught on the piers of the trestle bridge twice each year. Public Works staff recommends utilizing remaining 2013 HUC infrastructure maintenance funds to remove the trestle bridge. A breakdown of the use of the funds follows: 2013 Contribution $250,000 — HUC Projects-to-Date $ 4,500 — 2013 Trail retaining wall; LL trail near Adams St NE bridge $ 14,036 — 2013 Streetlights; prep & paint additional streetlight poles $ 65,162 — 2013 Trail improvements; 5th-2nd Ave SE, Adams St NE; Greens $ 75,000 — 2013 Parking Lot B $ 54,343 — 2014 Trail improvements; Century Ave SW $ 36,959 — Balance forward The low price quote for removal of the trestle bridge is $12,000 for the labor/equipment. In addition, another approximately $20,000 for will be necessary for disposal of the creosote-treated bridge members. This cost does not include removal of the abutments. If approved, the work would begin some time between mid-November to early December. BOARD ACTION REQUESTED: Approve utilization of remaining infrastructure maintenance funds to remove trestle bridge Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 32,000.00 Total City Cost: $ 32,000.00 Funding Source: Infrastructure Maintenance Funding Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�fAa� Request for Board Action 7AL =-M Consideration for Approval of Setting Council Workshops to Review Enterprise Agenda Item: Fund Budgets for 2015. Department: Finance LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Each year city staff schedules council workshops to review the Enterprise Fund budgets. Finance is recommending the following workshop dates: 1. October 28th at 4pm to review the Water, Sewer and Stormwater fund budgets for 2015. 2. November 25th at 4pm to review the Liquor, Refuse and Compost fund budgets for 2015. BOARD ACTION REQUESTED: Schedule a council workshop for October 28, 2014 at 4pm to review the Water, Sewer & Stormwater fund 2015 budgets and schedule November 25, 2014 at 4pm to review the Liquor, Refuse and Compost fund 2015 budgets. Fiscal Impact: Funding Source: N/A FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 41RA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, August 19, 2014, 7:30 AM Min utes 1. CALL TO ORDER: Chairman LaVomre Hansen called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, and Steve Jensen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JULY 15, 2014 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve the City Center General Fund payments of $23,586.44 for checks 8490 to 8517. Gary Forcier seconded and the motion carried unanimously. b. Steve Jensen moved to approve the City Center July, 31, 2014 Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously. c. Steve Jensen moved to approve the Park Towers operating account payments of $31,417.77 for checks 12901 to 12937 and the Park Towers Security account payments of $467.16 for check numbers 1513 and 1514. LouAnn Holmquist seconded and the motion carried unanimously. d. Steve Jensen moved to approve the June 2014 Park Towers financial statements. LouAnn Holmquist seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Jean Ward reviewed with the Board the Occupancy summary report: 100% occupancy. b, Steve Jensen moved to approve the execution of 1" Lease Amendment to add AT&T cellular antennae equipment subject to final review by City Attorney. LouAnn Holmquist seconded and the motion carried unanimously. c. Steve Jensen moved to approve the RFP for Elevator Consulting Services to inspect elevators, prepare scope of work and budget for application to GO Bonds for Public Housing application due November 5, 2014. LouAnn Holmquist seconded and the motion carried unanimously. d. Jean Ward reviewed with the Board the draft budget for GO Elevator project estimating hard costs around $170,000 for elevator modernization with $35,000 in 2015 CFP allocated as leverage to the GO Bond project. Need leverage of around 25% for GO Bond project application. e. Steve Jensen volunteered to be on the RFP selection committee. He also moved to approve the execution of the contract with the elevator consultant subject to recommendation of RFP selection committee, LouAnn Holmquist seconded and the motion carried unanimously. f.. The Board reviewed the draft 2015 Park Towers budget and will get any comments to Jean before the September Board meeting when formal approval will needed. 5. SCHOOL CONSTRUCTION PROGRAM a. 907 Lewis Avenue: Judy Flemming reviewed the construction budget with the Board. • Jean Ward reviewed with the Board a neighbor's drainage complaint and the City Staffs response to the complaint — no additional changes need to be done. • August 28, 2014 is the house closing date. August 19, 2014 Minutes Page 1 of 2 b. 445 Adams Street: Judy Flemming reviewed with the Board the Contractor/Supplier Bid Comparison. Steven Jensen moved to approve the contract for materials with Simonson Lumber Hutchinson. LouAnn Holmquist seconded and the motion carried unanimously. c. Jean Ward reviewed with the Beard HERS index information and the Basics of an Energy Certified Home. 6. SCDP Program Jean Ward reviewed with the Board the SCDP Program Income Report and Local Income Report. 7. COMMUNICATIONS — Tabled until next month. a. Demographic Report b. Addition to Century Court Apartments 8. ADJOURNMENT Steve Jensen moved to adjourn and LouAnn Holmquist seconded. There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary F4cier, Secretary/Treasurer August ! 9, 20 i 4 Minutes Page 2 of 2 MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, June 25, 2014 Call to order — 3:01 p.m. President Hanson called the meeting to order. Members present: President Anthony Hanson; Vice President Monty Morrow; Commissioner Donna Luhring; Attorney Marc Sebora; General Manager Jeremy Carter. Members Absent: Commissioner Dwight Bordson and Secretary Mark Girard. 1. Approve Minutes of May 28, 2014 Regular Meeting The minutes of the May 28, 2014 regular meeting were reviewed. A motion was made by Commissioner Luhring, seconded by President Hanson to approve the minutes. Motion was unanimously carried. 2. Ratify Payment of Bills for May 2014 The May 2014 payables were discussed. After discussion, a motion was made by Commissioner Luhring, seconded by Vice President Morrow to ratify the payment of bills in the amount of $2,714,075.00 (detailed listing in payables book). Motion was unanimously carried. 3. Approve Financial Statements/Budget Year to Date Jared Martig presented the May 2014 financial statements/budget year-to-date. After discussion, a motion was made by Vice President Morrow, seconded by Commissioner Luhring to approve the financial statements/budget year-to-date. Motion was unanimously carried. 4. Review Exempt and Non -Exempt Handbooks GM Carter presented the exempt and non-exempt handbooks, sections: • Jury Duty • Volunteer Fire or Rescue Squad Duty • Retirement Program There were no recommended changes. 5. Approve Changes to Exempt and Non -Exempt Handbooks Jan Sifferath presented the exempt and non-exempt handbooks, sections: • Equal Employment Opportunity • Sick Leave • Parental Leave Jan Sifferath explained the reason for changes were due to the new Women's Economic Security Act effective July 1, 2014. An additional change of "(see Definitions)" will be added after each reference of "Immediate Family" in the Sick Leave section of both exempt and non-exempt handbooks. A motion was made by Vice President Morrow, seconded by Commissioner Luhring to approve changes to 1 the exempt and non-exempt handbooks with the recommended additional change. Motion was unanimously carried. (Changes attached.) 6. Rescind Exempt and Non -Exempt Employee Handbooks, section Employee Recognition Compensation Jan Sifferath recommended rescinding the Employee Recognition Compensation of the exempt and non-exempt handbooks due to the new policy in agenda item #7. The Commission had requested a policy be created to combine recognition of service awards and retirement gifts. After discussion, a motion was made by Commissioner Luhring, seconded by Vice President Morrow to rescind the exempt and non-exempt handbooks section: Employee Recognition Compensation. Motion was unanimously carried. 7. Approve Exempt and Non -Exempt Employee Handbooks, section Recognition Policy - Service Awards and Retirement Gifts Jan Sifferath presented the Recognition Policy - Service Awards and Retirement Gifts to replace the rescinded Employee Recognition Compensation. The service award values remained the same as in the Employee Recognition Compensation. A motion was made by Commissioner Luhring, seconded by President Hanson to approve the exempt and non-exempt handbooks section: Recognition Policy — Service Awards and Retirement Gifts. Motion was unanimously carried. (Policy attached.) 8. Rescind Exempt and Non -Exempt Employee Handbooks, section Personnel Records Access and Data Privacy Jan Sifferath recommended rescinding the Personnel Records Access and Data Privacy of the exempt and non-exempt handbooks as it will be replaced with the policy in agenda item #9, Data Practices Advisory. A motion was made by Vice President Morrow, seconded by Commissioner Luhring to rescind the exempt and non-exempt handbooks section: Personnel Records Access and Data Privacy. Motion was unanimously carried. 9. Approve Exempt and Non -Exempt Employee Handbooks, section Data Practices Advisory Jan Sifferath presented the Data Practices Advisory policy to replace the rescinded Personnel Records Access and Data Privacy policy. A motion was made by Commissioner Luhring, seconded by President Hanson to approve the exempt and non-exempt employee handbooks section: Data Practices Advisory. Motion was unanimously carried. (Policy attached.) 10. Update on Joint Meeting Date with City (Commissioner Bordson) No update as Commissioner Bordson was absent. 11. Communication from the Interim City Administrator • Land owner of a property located at Highways 7 and 22 wants to remove from City limits and put back into Hutchinson Township. This property is also part of HUC's service territory. • City selected Springsted Inc. to recruit the new city administrator. 2 • Discussion held at last City Council meeting about hiring a consultant for airport resurfacing project next summer. 12. Division Reports Business — Jan Sifferath • Working on more HUC policy changes for next month. Electric — Dave Hunstad • Continue to work on improvement projects in the northwest part of town. • Map to identify where improvement projects are taking place for 2014 is on HUC's web site. Electric — Dan Lang Nothing to report Electric — Randy Blake • Met with League of Minnesota Cities and MMUA today regarding the Pilot Program. HUC will receive the insurance discount this year. • Finishing a couple of capital projects at plant 1 — security fence around substation and gear box for cooling tower. • Wartsila working on last warranty item on unit 5. Finance — Jared Martig • Filing sales tax refund of approximately $140,000. Natural Gas — John Webster Nothing to report 13. Legal Update Nothing to report Unfinished Business • Discuss Separate Business Unit for Wholesale Business o Jared Martig submitted information to GM Carter for his review. • Discuss Industrial Rate Change — Electric o GM Carter, President Hanson and Vice President Morrow have fielded Council member's questions regarding the potential industrial rate change. GM Carter wants to make sure HUC considered at all its alternatives to an industrial rate reduction along with the financial impact to HUC. • Discuss Compensation Study o Donna Luhring reported a copy of the request for proposal has been sent to GM Carter for review. Committee will wait for GM Carter's recommendation. New Business None 3 There being no further business, a motion was made by Commissioner Luhring, seconded by Vice President Morrow to adjourn the meeting at 3:37 p.m. Motion was unanimously carried. ATTEST: Anthony Hanson, President 12 Mark Girard, Secretary MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, July 30, 2014 Call to order — 3:00 p.m. President Hanson called the meeting to order. Members present: President Anthony Hanson; Vice President Monty Morrow; Commissioner Donna Luhring; Commissioner Dwight Bordson; General Manager Jeremy Carter. Members Absent: Secretary Mark Girard and Attorney Marc Sebora. Approve Minutes of June 25, 2014 Regular Meeting The minutes of the June 25, 2014 regular meeting were reviewed. A motion was made by Vice President Morrow, seconded by Commissioner Luhring to approve the minutes. Motion was unanimously carried. 2. Ratify Payment of Bills for June 2014 The June 2014 payables were discussed. After discussion, a motion was made by Commissioner Bordson, seconded by Commissioner Luhring to ratify the payment of bills in the amount of $2,981,451.05 (detailed listing in payables book). Motion was unanimously carried. 3. Approve Financial Statements/Budget Year to Date Jared Martig presented the June 2014 financial statements/budget year-to-date. After discussion, a motion was made by Commissioner Luhring, seconded by Commissioner Bordson to approve the financial statements/budget year-to-date. Motion was unanimously carried. 4. Review Policies and Requirements Booklet GM Carter presented the policies and requirements booklet, sections: • Policies and Requirements Brochure • Billing Policies There were no initial changes; however, after discussion GM Carter recommended striking and removing the section, Policies and Requirements Brochure as it is outdated language and is redundant. There were no recommended changes to billing policies. A motion was made by Commissioner Bordson, seconded by Commissioner Luhring to approve the changes to the policies and requirements booklet. Motion was unanimously carried. (Changes attached.) 5. Approve Changes to Policies and Requirements Booklet GM Carter presented changes to the policies and requirements booklet, section: 0 Hutchinson Utilities Commission Changes were made for clean-up purposes and to add additional language taken from the stricken agenda item #4, Policies and Requirements Brochure. A motion was made by Commissioner Bordson, seconded by Vice President Morrow to approve the changes to policies and requirements booklet. Motion was unanimously carried. (Changes attached.) 6. Review Exempt and Non -Exempt Employee Handbooks GM Carter presented exempt and non-exempt handbooks, sections: • Required Clothing (Non -Exempt Only) • Safety Glasses (Non -Exempt Only) There were no initial changes; however, after discussion GM Carter recommended adding the word `generally' in the first paragraph of the section, Safety Glasses. A motion was made by Commissioner Luhring, seconded by Commissioner Bordson to approve changes to exempt and non-exempt employee handbooks. Motion was unanimously carried. (Changes attached.) 7. Approve Changes to Exempt and Non -Exempt Employee Handbooks GM Carter presented changes to the exempt and non-exempt employee handbooks, sections: • Jury Duty • Smoking • Small Hand Tools (Non -Exempt Only) Changes made to sections, Jury Duty and Smoking were to add more descriptive language reflecting Minnesota Statutes. Changes made to section, Small Hand Tools (Non -Exempt Only) were made for clean-up purposes. A motion was made by Vice President Morrow, seconded by Commissioner Luhring to approve the changes to exempt and non-exempt handbooks. Motion was unanimously carried. (Changes attached.) 8. Approve Exempt and Non -Exempt Employee Handbooks, Sections: GM Carter presented exempt and non-exempt handbooks, sections: • School Conference Leave • Bone Marrow Donation Leave These are two new policies added based on Minnesota Statutes. After discussion, the Board tabled this agenda item for further review and changes. 9. Approve 2014 Accounts Receivable Charge -Offs GM Carter presented the 2014 accounts receivable charge-offs explaining anything older than 2008 needs to be charged off due to the six year Minnesota Statute of Limitations. HUC has three options to collect outstanding balances: 1) Charging a security deposit up front to offset any outstanding balance; 2) Securing Revenue Recapture services; 3) Filing a judgment on a customer, if HUC deems the outstanding balance is sizable enough. 2 After discussion, the Board requested GM Carter research if other utilities have a judgment policy. A motion was made by Commissioner Luhring, seconded by Commissioner Bordson to approve 2014 accounts receivable charge-offs. Motion was unanimously carried. (Charge -Offs attached.) 10. Update on Joint Meeting Date with City (Commissioner Bordson) Commissioner Bordson and Mayor Cook recommended Tuesday, August 26 at 4:00 p.m. for the joint meeting to be held in the City Council Chambers. 11. Communication from the Interim City Administrator Interim City Administrator Sebora was absent. 12. Division Reports Electric — Dave Hunstad Nothing to report Electric — Dan Lang Nothing to report Electric — Randy Blake • Scheduling contractors for final 2014 and upcoming 2015 capital projects. • Installing flags at plant 1. Finance — Jared Martig • Implementing Employee Self Service program for timecards. Natural Gas — John Webster • Purchased natural gas in July for November 2014 through October 2023 at $5.07. • Lowered average base load cost from $5.30 to $4.90. • Met with Lafayette City council. They are interested in receiving natural gas from HUC. 13. Legal Update Attorney Sebora was absent. Unfinished Business • Discuss Separate Business Unit for Wholesale Business o GM Carter met with Jared Martig to review preliminary numbers which will be presented to the Commissioners in mid-August along with the preliminary 2015 budget. The industrial rate discussion will take place as well at that time. • Discuss Industrial Rate Change — Electric o GM Carter met with HUC staff to discuss alternative options to an industrial rate change. GM Carter will be working on forecasting short-term, mid-term and long-term scenarios to be presented in conjunction with the preliminary 2015 budget in mid-August. • Discuss Compensation Study 3 o As GM Carter is working on the 2015 budgets, this item will be revisited in approximately six weeks. New Business President Hanson mentioned GM Carter's employment contract included a 90 day review. Therefore, GM Carter's first review should be scheduled in August. There being no further business, a motion was made by Commissioner Bordson, seconded by Commissioner Luhring to adjourn the meeting at 4:05 p.m. Motion was unanimously carried. ATTEST: Anthony Hanson, President 12 Mark Girard, Secretary MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, August 27, 2014 Call to order — 3:00 p.m. President Hanson called the meeting to order. Members present: President Anthony Hanson; Vice President Monty Morrow; Secretary Mark Girard; Commissioner Donna Luhring; Commissioner Dwight Bordson; Attorney Marc Sebora; and General Manager Jeremy Carter. Approve Minutes of July 30, 2014 Regular Meeting The minutes of the July 30, 2014 regular meeting were reviewed. A motion was made by Commissioner Luhring, seconded by Vice President Morrow to approve the minutes. Motion was unanimously carried. 2. Ratify Payment of Bills for July 2014 The July 2014 payables were discussed. After discussion, a motion was made by Commissioner Bordson, seconded by Commissioner Luhring to ratify the payment of bills in the amount of $2,582,691.20 (detailed listing in payables book). Motion was unanimously carried. 3. Approve Financial Statements/Budget Year to Date Jared Martig presented the July 2014 financial statements/budget year-to-date. After discussion, a motion was made by Commissioner Bordson, seconded by Commissioner Girard to approve the financial statements/budget year-to-date. Motion was unanimously carried. 4. Review Policies GM Carter presented the policies, sections: • Deposit Requirement — Residential • Deposit Requirement — Commercial/Industrial • Terminating Electric/Natural Gas Service by Customer No changes were recommended. 5. Review Exempt and Non -Exempt Employee Handbooks GM Carter presented exempt and non-exempt handbooks, sections: • Deferred Compensation No changes were recommended. 6. Approve Exempt and Non -Exempt Employee Handbooks GM Carter presented the exempt and non-exempt employee handbooks, sections: • School Conference Leave (Tabled at the July 30 Regular Meeting) • Bone Marrow Donation Leave (Tabled at the July 30 Regular Meeting) Both sections were tabled at the July 30 regular meeting as the Board requested the need for these policies be researched further and if the State Statute could be referenced when needed. GM Carter recommended that these policies be approved for awareness and easy reference for both managers and employees. After discussion, a motion was made by Commissioner Luhring, seconded by Vice President Morrow to approve adding sections School Conference Leave and Bone Marrow Donation Leave to the exempt and non-exempt handbooks. Motion was unanimously carried. (Sections attached.) 7. Rescind Leave Credit in Lieu of Compensation Policy Attorney Sebora presented a memo to the Commissioners explaining his recommendation that this policy be rescinded as there are no HUC employees earning a salary close to the governor's salary cap at this time. The policy was adopted in November 2011 to allow HUC employees whose salary exceeded the governor's salary cap to accumulate hours in a bank of hours representing the amount of that employee's salary which exceeded what those employees could be paid under the governor's salary cap. This bank of hours would then be paid out to the respective employee upon his/her separation from the utility. A motion was made by Commissioner Bordson, seconded by Commissioner Luhring to rescind the Leave Credit in Lieu of Compensation Policy. Motion was unanimously carried. (Policy and Memo attached.) 8. Approve Requisition #6011 to Install Aluminum Sheeting and Support Stand - Offs on Unit #5 Exhaust Stack Muffler Randy Blake explained this was a 2014 capital budget item. After discussion, a motion was made by Commissioner Bordson, seconded by Vice President Morrow. Motion was unanimously carried. (Requisition attached.) 9. Communication from the Interim City Administrator Interim City Administrator Sebora had nothing to report. 10. Division Reports Electric — Dan Lang Nothing to report Electric — Dave Hunstad • Working on completing reconductor projects. Finance — Jared Martig • HUC will have an open house on Tuesday, October 7, 2014 to celebrate Public Power/Natural Gas Week. Natural Gas — John Webster • Natural gas crews are out on Highway 7 East installing distribution main for Factory Direct and Simonson's and to provide higher pressure gas. • HUC's pipe trailer was returned yesterday. 2 Electric — Randy Blake • Unit #3 tagged as it developed a water leak in the turbo charger. A crack in the housing needs repair. Received quotes for repair at an estimated amount of $15,000. This amount is budgeted for 2015. • An ammonia gas detection system was installed for Unit #5 and training has been provided. 11. Legal Update Nothing to report Unfinished Business • Discuss Separate Business Unit for Wholesale Business o Nothing to report • Discuss Industrial Rate Change — Electric o President Hanson reported GM Carter is working with staff to identify a number of options for HUC to consider. GM Carter put some different scenarios together to discuss with Commission. The Board will schedule a workshop in September to include discussions on industrial rate change, 2015 budget and PILOT. • Discuss Compensation Study o Nothing to report New Business • President Hanson suggested the Board establish a PILOT subcommittee. After discussion, a motion was made by Vice President Morrow, seconded by Commissioner Bordson to appoint President Hanson and Commissioner Girard to a PILOT subcommittee to negotiate with the City. Motion was unanimously carried. • Closed Session to Conduct the Three -Month Performance Review of Hutchinson Utilities Commission General Manager Pursuant to Minnesota Statute 13 D .05 Subd. 3(a) At 3:53 p.m. a motion was made by Commissioner Luhring, seconded by Commissioner Bordson to move into a closed session meeting for the three month performance review of HUC's general manager. Motion was unimously carried. ATTEST: Anthony Hanson, President 3 Mark Girard, Secretary EDA Board Meeting Depot Marketplace 11:30 AM Wednesday, August 27th, 2014 Members present in bold. MEETING MINUTES Members Tim Ulrich Steve Jansick Mary Christensen Mike McGraw Staff Lee Miller, EDA Director Andy Reid, City Controller Jeffrey Page, EDA Assistant Daron Vanderheiden Chad Czmowski Jonny Block I. Call to Order - Ulrich called the meeting to order at 11:38 AM II. Approve Agenda — No Action III. Review Minutes of July Finance Team Meetings M/S/P: Ulrich, Block to approve the July Finance Team Minutes; passed unanimously. IV. Review Minutes of the July EDA Board Meeting M/S/P: Vanderheiden, Jansick to approve the July EDA Board Meeting Minutes; passed unanimously. V. Review July EDA Financial Statements — Andy Reid ■ Cash available in operations is $171,053. ■ $56,736 is reserved (proceeds from Warrior land sale) and $114,120 is unreserved. ■ The Economic Development Loan fund has $1,142,308 in cash available. ■ $100,000 is reserved (Luce Line Trail contribution). $1,044,406 is unreserved. ■ Loan repayments for the month were $9,233. ■ Downtown revolving loan fund has $263,977 in cash available; $175,406 is unreserved, $88,905 in approved/unpaid loans; loans receivable total $678,977 and $201,329 in capital assets (Cenex & Wright properties). ■ Loan repayments totaled $9,312 for the month. ■ MIF Loan fund has $282,056 in cash available and loans receivable of $254,779 (NuCrane). M/S/P: Block, Jansick to approve the July financials as presented; passed unanimously. VI. Director's Report A. Depot Marketplace Redevelopment: The scheduled work on the interior of the Depot is nearly complete. The electrical contractor ordered fixtures August 20th. Staff is compiling a list of final details that will be addressed as opportunities and funding present themselves. A brief discussion was had regarding the cost and funding opportunities for the Depot Marketplace signage. Staff will apply to the Community Foundation for a grant to pay for the concrete footings and lighting. Discussion followed regarding appropriate rental fees for the Depot Marketplace site. Staff will return with recommendations for the September meeting. B. Positively MN marketing update: Staff reviewed events of the Site Selector FAM Tour and enumerated the details that made our experience superior to the majority of the other tours in the state. At the Statewide recap hosted by Positively Minnesota following the tours, Hutchinson was identified as a community that excelled in presentation. Overall, the site selectors in attendance identified workforce as the critical element their clients evaluate in making a site decision and that shovel ready sites are a standard in the industry. C. Finance Team discussed restructuring of Sign & Awning Grant Program: Wurdell, Gehlen, and staff will meet as a subcommittee to review program policies and will report back at a future meeting. D. Update on business prospects: Staff is continuing discussions with several prospective companies regarding space and financing needs. VII. Grant and Loan Applications Sign and Awning Touch of Grace Dance Studio - $1135.30 M/S/P: Block, Christensen to approve the lower of the two submitted bids, $860, according to program guidelines; Passed unanimously. VIII. Other Business: none IX. Set Next Meeting — 11:30 AM Wednesday September 24th, 2014. X. Adjourn - With no further business to attend to, the meeting was adjourned at 12:44 PM. Respectfully Submitted, Jeffrey Page EDA Assistant To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 10/01/14 Re: Liquor Hutch Sales January — September 2014 Year to Date Customer Count: 2014 2013 Change Year to Date Sales: $4,060,097 $3,907,428 3.9% increase Liquor $1,336,481 $1,265,949 5.6016 increase Beer $ 2,044,819 $1,972,232 3.4016 increase Wine $ 597,490 $ 596,107 0.2016 increase Year to Date Gross Profit Dollars: $1,036,035 $ 983,118 5.4% increase Year to Date Customer Count: 167,361 163,448 2.4% increase Average Sale per Customer: $24.26 $23.91 $0.35 increase Gross Profit Percentage: 25.52% 25.16% .36% increase Store Activity Highlights (July - September): • Main Focus of this Quarter: New POS/Inventory Control System (RITE) installed on July 15tH Includes new systems to secure credit/debit card transactions and meet all PCI requirements. Plus set up done to support Grapevine Wine Club and Pub Club Beer Club memberships with the potential for fast and easy email marketing based on customer purchases. Extensive training done on all store functions from receiving product to end sales at the cash registers. All employees received training on the RITE system ... but we are all still learning! • Annual 25% Off Wine Sale and InStore Tasting Event held July 23rd -Aug 2nd. • Wine Department Reset planning in progress — every bottle in the store scanned and all wine sales data analyzed for use in planning the best possible changes. • Annual Brewery driven beer price increases occurred late September. Purchasing planned to maximize profits and maintain competitive price points. Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. HUTCHINSON CITY COUNCIL City �f( "l Request for Board Action7AL Agenda Item: 2014 Local Option Sales Tax Revenue Update Department: Finance LICENSE SECTION Meeting Date: 10/14/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Attached is an accounting of the 2014 local sales tax revenue through July. Total revenue is 4.5% higher than last year at this time. The majority of the revenue is based on the State administered 0.5% local sales tax, which is trending at a 4.7% increase. The excise tax revenue, which is a $20 fee per vehicle sold by dealers within the City, is down 5.1% from last year due mostly to January revenue that dropped nearly 50% from January 2013. The cold weather was a factor in the lower volume of vehicles sold. Assuming we continue to average a 4.5% increase throughout the remainder of 2014, we can forecast the annual local sales tax revenue at $1,425,000 which exceeds our conservative budget by $125,000. Feel free to contact me with any questions. Andy Reid BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Hutchinson Local Option Sales Tax Receipts - 2014 [1l Capital equipment claim refunds reduced the monthly state receipts. [2] June 2013 receipts were substantially lower than normal while July 2013 was substanitally higher than normal. State indicated a timing difference in companies reporting estimates and capital equipment claims were factors in the abnormal reporting. Estimated Sales State Net State Excise 2014 YTD 2013 YTD Change from PY Taxable Vehicles Month Receipts State Fees Receipts Tax REVENUE REVENUE Amount % Local Sales Sold January $ 117,635 $ (1,898) $ 115,737 $ 1,340 $ 117,077 $ 103,208 $ 13,869 13.4% $ 23,527,000 67 February 84,649 Ill (1,791) 82,858 2,620 85,478 98,947 (13,469) -13.6% 16,929,800 131 March 122,533 (1,890) 120,643 2,800 123,443 113,029 10,414 9.2% 24,506,600 140 April 116,044 (1,857) 114,187 2,840 117,027 113,119 3,908 3.5% 23,208,800 142 May 124,130 (1,845) 122,285 2,560 124,845 123,893 952 0.8% 24,826,000 128 June 107,946 (1,783) 106,163 2,700 108,863 65,020 [2] 43,843 67.4% 21,589,200 135 July 140,064 (1,844) 138,220 2,520 140,740 165,239 (24,499) -14.8% 28,012,800 126 August - - - 0.0% - - September 0.0% October 0.0% November 0.0% December - - - - 0.0% - - TOTAL $ 813,001 $ (12,908) $ 800,093 $ 17,380 $ 817,473 $ 782,455 $ 35,018 4.5% $ 162,600,200 869 % Change 4.7% -5.1% 4.5% 4.5% -5.1% 2014 BUDGET: (Water & Wastewater) $ 1,300,000 YTD Budget Variance: $ (482,527) 2014 YTD: $ 817,473 2013 YTD: 782,455 Change $ 35,018 % Change 4.5% 2014 Forecasted Sales Tax Revenue: $ 1,425,000 [1l Capital equipment claim refunds reduced the monthly state receipts. [2] June 2013 receipts were substantially lower than normal while July 2013 was substanitally higher than normal. State indicated a timing difference in companies reporting estimates and capital equipment claims were factors in the abnormal reporting.