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05-15-1984 PCM cMINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, MAY 15, 1984 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:30 P.M., with the following members present: Marlin Torgerson, Elsa Young, Don Erickson, Roland Ebent, Thomas Lyke, Shu -Mei Hwang and Chairman Romo. Members absent: None. Also present: Director of Engineering Marlow V. Priebe, Fire Marshal George Field and City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated Tuesday, April 17, 1984, were approved as presented on a motion by Mr. Erickson. Seconded by Dr. Lyke, the motion carried unanimously. 3. PUBLIC HEARING -- (a) CONTINUATION OF HEARING FOR SIGN VARIANCE REQUEST SUBMITTED BY S & L REHAB Chairman Romo reconvened the hearing at 7:32 P.M. with the reading of publication #3227 as published in the Hutchinson Leader on Thursday, April 5, 1984. The request is for a sign variance to allow a 3' by 12' banner (already in place) on the north corner of the building located at 101 Park Place, 20 1st Ave. S.E. and a variance to allow another banner 4' by 16, on the same building which will list the various tenants in the building. Mr. Dick McClure was present to explain the request. He noted that the proposed sign will be a multicolor banner, similar to the one that now stands in the atrium of 101 Park Place. The idea is to have one sign with all tenants listed rather than 14 separate signs on the building. Since the last meeting, Mr. McClure noted there were at least 20 signs on Main Street that project over the 48" that he is requesting. Discussion followed. Director Priebe explained that the intent of the sign ordinance was to prevent new signs from going up that would add to the problem of signs of all proportions on Main Street. It was intended that as the various businesses with signs that have been "grandfathered in" changed, new signs that went up would have to conform. The result would be that in the far distant future, most of the signs would conform - appearanee and safety would be enhanced. It was the consensus of the Planning Commission the problem is that the ordinance does not provide a plan for the new condominium type/office type buildings where there are several businesses housed in one building in the C-3 zone; and that the sign ordinance should be reviewed at the next Planning Commission meeting. 1 Mr. Torgerson made a motion to continue this hearing until the sign ordinance is updated, up to 6 months. Seconded by Mr. Erickson, the motion carried unanimously. The Planning Commission asked Mr. McClure to talk to others in this area that might be faced with a similar type of sign situation; i.e., 45 Library Square, 45 Library Square East and the Brinkman Studio Building. (b) CONSIDERATION OF THE PRELIMINARY AND FINAL PLAT SUBMITTED BY MILLER PROPERTIES Chairman Romo opened the public hearing at 8:03 P.M. with the reading of publication #3238 as published in the Hutchinson Leader on Thursday, May 3, 1984. The request if for approval of a preliminary and final plat to be named Miller Townhouse Third Addition. Director Priebe explained that the units are already built and that the proposed plat is in accordance with the revised PUD for that area. a Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Erickson, the motion carried unanimously and the hearing was closed at 8:04 P.M. Mr. Torgerson made a motion to recommend to City Council approval of the preliminary and final plat as submitted. Seconded by Mrs. Young, the motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY HENRY AND ROSALIND EWALD Chairman Romo opened the hearing at 8:05 P.M. with the reading of publication #3239 as published in the Hutchinson Leader on Thursday, May 3, 1984. The request is for a conditional use permit to allow the operation of a boarding/ lodging home for the elderly on the property located at 225 Shady Ridge Road (C4). Mr. and Mrs. Ewald were present to explain the request. He stated the State Board of Health had inspected the site and had approved it for 12 residents (based on the number and size of rooms available). Fire Marshal George Field had also inspected the building and had indicated that the window openings would have to be enlarged from 18" to 2011 to meet the Fire Code. Mr. Ewald,stated they intended to comply with that request. There are currently 9 parking spaces available. Mr. Ewald stated that they expected that most of their residents would not have a car. They would provide transportation for the residents. They expect employee two people on the day shift, one on the night shift. Director Preibe noted that the Zoning Ordinance as is does not specifically stipulate for this type of residence. Therefore, Director Priebe recommended that if a conditional use permit were granted, the number of parking spaces required 2 should be left open until the Planning Commission had time to study it. Building Official Pittman had further recommended in a memo to the Planning Commission that the category, "Licensed Boarding Homes" "Housing for the elderly with a maximum of six (6)" be added to R-2 Conditional Uses. After discussion, Mr. Erickson made a motion to close the hearing. Seconded by Mr. Ebent, the motion carried unanimously and the hearing was closed at 8:18 P.M. Mr. Torgerson made a motion to recommend to City Council approval of the Conditional Use Permit contingent upon the State License being submitted to the City, approval by the Fire Marshal and meeting City policy for parking requirements. Seconded by Mr. Ebent, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR VARIANCES SUBMITTED BY DARWIN MAUS Chairman Homo opened the hearing at 8:20 P.M. with the reading of publication #3240 as published in the Hutchinson Leader on Thursday, May 5, 1984. The request is for a variance to allow a 3' sideyard setback and a variance to allow a 1.5' rearyard setback on the property located at 545 Hassan street for the purpose of constructing a 26' by 34' garage which will replace an existing garage. Mr. Darwin Maus was present to explain the request. He stated that he needed the large garage for storage for various items including tools and other items associated with his SNAP -ON - TOOL business. When he made the original request, he thought that his present garage was 3' from the property line. After the survey, he found out that it was 5' from the line, so a 5' sideyard setback would be adequate. He wants to use the driveway that is there now and the present slab. His present garage -sits 1.5' from the alley, as do most of the others in that area. He also noted that there is a storm sewer at the back of his property and moving the garage over farther may cause blockage there and flooding onto his yard. It was also pointed out that a large ash tree would have to be removed if the variance was not granted. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Ebent, the motion carried unanimously and the hearing was closed at 8:30 P.M. Mr. Torgerson made a motion to recommend to City Council approval of the variances as requested. Seconded by Mrs. Young, discussion followed. Mr. Torgerson made a motion to amend his motion to recommend to City Council approval of the variance to allow a 5' sideyard setback and the variance to allow a 1.5' rearyard setback. The amendment was seconded by Mrs. Young. The motion carried unanimously. 3 4. OLD BUSINESS None. 5. NEW BUSINESS (a) CONSIDERATION OF ANNEXATION PETITION SUBMITTED BY PAUL AND LAURA CLOUSE Director Priebe explained the request. City services would be provided. It would come into the City as R-2 (low to medium density.) Director Priebe had discussed deferred assessments, future improvements and the park and playground contribution required when the property is subdivided. City Attorney Schaefer explained the procedure to be followed would be Annexation by Ordinance, as the City is no longer under the Orderly Annexation agreements with the townships. After discussion, Mr. Erickson made a motion to recommend to City Council proceeding with the annexation as requested. Seconded by Mr. Hwang, the motion carried unanimously. (b) CONSIDERATION OF ANNEXATION PROPOSALS SUBMITTED BY DIRECTOR OF ENGINEERING PREIBE In a memo to the Planning Commission, Director Priebe had explained that there are two tracts of land had not been included in previous annexations and should be considered: The East 33 feet of the North 3/4 of the NE 1/4 of Section 12, Township 116 North, Range 30 West. Lynn Township. The West 33 feet of the NW 1/4 of Section 7, Township 116 North, Range 29 North. Hassan Val ley Township He also noted that the annexation of the right of way of County Road 82 would permit the City to establish additional Municipal State Aid Routes to benefit the City in the future. Those tracts of land to be considered are described as follows: The North 33 feet of the NW 1/4 of Section 12, Township 116 North, Range 30 West, from School Road to County State Aid Highway No. 7. Lynn Township. The South 33 feet of the SW 1/4 of Section 1, Township 116 North, Range 30 West, except the West 600 feet and except the East 900 feet. Lynn Township. After discussion, Mr. Torgerson made a motion to recommend to City Council proceeding with the annexations as stipulated by Director Priebe. Seconded by Mr. Erickson, the motion carried unanimously. 4 (c) REVIEW OF THE COMPREHENSIVE PLAN * Chairman Romo began by reading a letter from John Bernhagen on behalf of the Community Development Corporation stating that they would like an inventory of what services are available, and what area is available for Industrial development. They are actively promoting industry in this area. Director Priebe reviewed what was available and stated that he would put together an inventory of what is available, ownership and services for industrial development. Director Priebe also asked the Planning Commission about reviewing setback requirements and density requirements in the R-3 zone. He recommends 2200 square feet per unit which would allow b units per 10,000 square feet. He further recommends a graduated setback depending upon the height of the building. Mr. Erickson asked if Director Priebe could present some drawings showing an example of the proposal. Director Priebe also stated that Building Official Pittman, Fire .Marshal Field had discussed with him the possibility of proposing a housing code for Hutchinson. The objective of such a code would be safe rental for tenants. It was the consensus of the Planning Commission that such a proposal could be presented after adequate study by staff and the commission. 6. ADJOURNMENT There being no further business, Mr. Erickson made a motion to adjourn the meeting. Seconded by Mrs. Young, the motion carried unanimously and the meeting was adjourned. 5