08-26-2014 CCMMINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 26, 2014
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Gary Forcier, Mary Christensen
and Chad Czmowski. Member absent was Bill Arndt. Others present were Marc Sebora, Interim City
Administrator, Kent Exner, City Engineer and Jody Winters, Attorney
2. INVOCATION — Rev. Rauenhorst, UCC Church, delivered the invocation.
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF AUGUST 12, 2014
(b) CANVASS BOARD MINUTES OF AUGUST 15, 2014
Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE
CONSTRUCTION OF A 1500 SQUARE FOOT DETACHED GARAGE LOCATED AT
989 JEFFERSON STREET SE WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 14311)
2. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF WHITE HAWK
VILLAGE SUBMITTED BY GUSTAV WURDELL, APPLICANT, WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14312)
CONSIDERATION FOR APPROVAL OF DEVELOPER'S AGREEMENT FOR WHITE
HAWK VILLAGE SUBDIVISION
4. CONSIDERATION OF A SITE PLAN AND A REZONING REQUEST FOR 875
CENTURY AVENUE SW FROM AN R-3 TO AN 4-4 ZONING DISTRICT WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NOS. 14313 AND 14319)
5. CONSIDERATION OF AMENDING THE ZONING ORDINANCE TO ESTABLISH
MICRO -BREWERIES AND TAP ROOMS AS CONDITIONAL USES WITHIN
CITY COUNCIL MINUTES AUGUST 26, 2014
COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS (WAIVE FIRST READING,
SET SECOND READING AND ADOPTION OF ORDINANCE NO. 14-733 FOR
SEPTEMBER 9, 2014)
(c) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 1 — LETTING NO. 3,
PROJECT NO. 14-03 (CUL-DE-SAC ON CLEVELAND AVENUE SW) AND CHANGE
ORDER NO. 1 — LETTING NO. 2, PROJECT NO. 14-02 (LYNN ROAD)
(d) CONSIDERATION FOR APPROVAL OF SUPPORT OF 40TH ANNUAL CHAMBER OF
COMMERCE ARTS & CRAFTS FESTIVAL ON SEPTEMBER 12 & 13, 2014
(e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE
TO SATURDAY NIGHT CRUISERS FROM SEPTEMBER 1, 2014, TO DECEMBER 31,
2014
(f) APPOINTMENT OF DAVE SKAAR TO AIRPORT COMMISSION TO SEPTEMBER 2018
(UNEXPIRED TERM OF JULI NEUBARTH)
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Item 7(h) was pulled for separate action.
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of the
item noted above. Motion carried unanimously.
Item 7(h) had separate action. Council Member Forcier noted he will be abstaining from voting on
this item.
Motion by Czmowski, second by Cook, with Forcier abstaining, to approve Item 7(h). Motion
carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) ASSESSMENT HEARING FOR 2014 PAVEMENT MANAGEMENT PROGRAM PROJECT -
LETTING NO. 3, PROJECT NO. 14-03 (ADOPTING ASSESSMENT ROLL, ACCEPTING BID
AND AWARDING CONTRACT)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project
includes Dale Street from Century Avenue SW to CSAH 7, TH 15 Service Road from Echo Drive
SE to Hutchinson Health, Freemont Avenue, Lynn Road from Clinton Avenue to South Grade Road,
Michael Court and Hutchinson Health parking lot as well as South Grade Road Trail and Century
Avenue Trail overlay.
The low bid came in from Wm. Mueller & Sons, Inc. with a bid of $965,659.22. This bid was
approximately 3% lower than the engineer's estimate. Mr. Exner explained that there are different
assessment rates for each respective roadway due to the type of improvement that is being made on
each. Mr. Exner mentioned that as part of this project, minor work is being done at the Hutchinson
Health parking lot, which is being paid in full by Hutchinson Health. Construction may begin
September 2 and is scheduled to be completed by mid-November. The contract with the contractor
states that once a roadway is started it must be completed within six weeks.
Motion by Czmowski, second by Forcier, to close public hearing. Motion carried unanimously
Mr. Exner noted that a revised assessment roll was distributed this evening.
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CITY COUNCIL MINUTES AUGUST 26, 2014
Motion by Czmowski, second by Forcier, adopt revised assessment roll, accept bid and award
contract for Letting No. 3, Project No. 14-03. Motion carried unanimously.
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) HUTCHINSON PUBLIC LIBRARY BOARD 2013 ANNUAL REPORT — PAM DILLE
Pam Dille, Hutchinson Public Library, presented before the Council. Ms. Dille provided an overview
of accomplishments made at the library during 2013. These include a new center for its DVD check
out, a new teen collection of books, and a new teen librarian. Ms. Dille also spoke of the children's
program, READ therapy program, adult programs and life-long learning activities. Ms. Dille spoke
of legacy programs and other partnership programs. Ms. Dille mentioned that the library is looking
for increased funding for increased services and resources.
Mayor Cook mentioned a "Super Reader" program he was made aware of in Milwaukee, WI.
(b) UPDATE FROM COALITION OF GREATER MINNESOTA CITIES — AMANDA DUERR
Amanda Duerr, Coalition of Greater Minnesota Cities, presented before the Council. Ms. Duerr
provided an overview of the Coalition's actions during the 2014 legislative session and items they are
keeping close watch on. These areas include LGA/Property Taxes, Economic Development,
Annexation and Land Use, Environmental Regulation Transportation. Ms. Duerr explained that the
Coalition's goals were to see an increase of $57 million in LGA and return to the 2002 funding
level, pass Greater Minnesota Economic Development Programs and work with Move MN to pass
statewide transportation package. Ms. Duerr also highlighted hot topics that were of discussion at
the legislature. 85 cities are members of the Coalition of Greater Minnesota Cities.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AUTHORIZING RESOLUTION NO. 14317 FOR THE
SALE OF THE 2014 GO.O. IMPROVEMENT BONDS
Andy Reid, Controller, presented before the Council. Mr. Reid explained that bonds are
issued on an annual basis to fund infrastructure improvement projects. The Council must
authorize moving forward with providing a bond issuance. Once authorized, the City's
financial advisor will initiate the process and coordinate a bond rating call and start
soliciting and collecting competitive bids on behalf of the City. Included in this proposed
bond issuance is $2,420,000 to fund the 2014 improvement projects, $1,090,000 to
refund the 2008A GO improvement bonds and $610,000 to refund the 2008B storm
water revenue bonds. A total savings of $105,320 is expected to be seen on the
refunding of the two 2008 issues.
Motion by Czmowski, second by Forcier, to approve Resolution No. 14317 for the sale
of 2014 general improvement bonds. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OFAUTHORIZING RESOLUTION NO. 14318
DECLARING INTENT ON BONDING REIMBURSEMENT
Andy Reid, Controller, presented before the Council. Mr. Reid explained that each year the City
administers street and capital improvement projects. As part of this, the City has to cash flow all or
the majority of project -related costs until bonds are issued in the Fall once all final project costs are
CITY COUNCIL MINUTES AUGUST 26, 2014
known. IRS regulations require the City to approve a Resolution declaring the intent to reimburse
itself from tax-exempt bond issuance proceeds for expenditures paid upfront as part of the project
related costs.
Motion by Czmowski, second by Christensen, to approve Resolution No. 14318 declaring intent on
bonding reimbursement. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF ISSUING TAXI SERVICE LICENSE TO
ACC MIDWEST TRANSPORTATION
Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora
explained that Eric Labraaten of ACC Midwest Transportation has applied for a taxicab
service license. Mr. Labraaten has provided all necessary documentation with the
application and is registered with the State of Minnesota.
Motion by Christensen, second by Forcier, to issue taxi service license to ACC Midwest
Transportation. Motion carried unanimously.
(d) CONSIDERATION OF REVISING CITY OF HUTCHINSON FEE SCHEDULE TO
INCLUDE FEES FOR BREWERS AND TAPROOMS
Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora
explained that with the recent passage of the City's brewer ordinance, the Council should
consider establishing license fees for brewers, both on -sale and off -sale. Staff has
retained some information from other cities on their license fees they have established.
Council Member Forcier suggested a fee of $600 for on -sale and $300 for off -sale for
brewers. The rest of the Council agreed with these suggestions. These fees will be
included on the fee schedule for formal adoption at the next Council meeting.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items.)
(a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTE FROM APRIL 7,
2014
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
AUGUST 20, 2013, AND JULY 15, 2014
(c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2014
(d) PLANNING COMMISSION MINUTES FROM JULY 16, 2014
(e) CITY OF HUTCHINSON WEED REPORT
(f) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR JULY
2014
13. MISCELLANEOUS
Mary Christensen — Council Member Christensen noted that she had received calls from citizens who
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were concerned with blacktop that was placed on 2nd Avenue following the Lynn Road project
completion. Kent Exner, City Engineer, explained that the contractor used an improper exit route
when the project was completed, but more so, the type of material used today is much tackier than
previous products. Staff is working with the contractor to remedy any circumstances that must be
addressed from this incident.
Marc Sebora — Mr. Sebora updated the council on the city administrator search. The recruiter has
indicated that 23 resumes have been submitted to date with a review of the resumes beginning
September 2, 2014.
Kent Exner — Mr. Exner noted that the fourth phase of Jefferson Street project will begin in the near
term. With this will require a small detour for residents in the area.
Mayor Cook — Mayor Cook addressed talk of city projects and school projects and community
athletic facilities and pools, etc. and citizens' opinions that all organizations should be working
together on these items. Mayor Cook noted that both the city and the school are very cognizant of
each other's projects, as well as community projects, and work together on these items. Mayor
Cook stated that the school district intends to send out a community survey and once the results
from those are returned, the city and school will continue to work together on community needs.
Austin Gjerten — Mr. Gjerten asked why bike lanes are being worked on and not Main Street. Mayor
Cook explained that Main Street is owned by the State of Minnesota and not the City of Hutchinson
and therefore the State makes decisions about work done to Main Street.
14. ADJOURN
Motion by Christensen, second by Forcier, to adjourn at 6:50 p.m. Motion carried unanimously.
Steven W. Cook
Mayor
ATTEST:
Marc A. Sebora
Interim City Administrator