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03-19-1996 PCM cON MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 19, 1996 CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Chairman Dean Wood, Bill Craig, Craig Lenz, Glenn Matejka and Dan Prochnow. Members Absent: Roger Gilmer and Bill Arndt. Also present: Brenda Ewing, Planning Coordinator and John Rodeberg, City Engineer CONSIDERATION OF MINUTES OF REGULAR MEETING DATED FEBRUARY 20. 1996 Mr. Lenz made a motion to approve the minutes of the meeting dated February 20, 1996, seconded by Mr. Prochnow the motion carried unanimously. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CHIT C F'1HE LATTER DAY SAINTS TO CONSTRUCT A CHURCH TO BE LOCATED IN THE R-2 DISTRICT AT 770 SCHOOL ROAD NORTH Chairman Wood opened the hearing at 5:32 p.m. with the reading of publication # 4899 as published in the Hutchinson Leader on Thursday, March 7, 1996. The request is for the purpose of considering a conditional use permit submitted by Mr. Neil Weber, Neil Webs( Architects, to construct a church building located in the R-2 District (Multiple Family Residence) at Yn School Road North. Brenda Ewing commented on the request and the church site plan being in compliance. She commented on the planning staff recommendations of March 7th regarding one curb cut requirement, outside lighting, hardsurfaced parking and parkland contribution to be discussed with the Park and Recreation Dept. Ms. Ewing also noted future expansion will require another conditional use permit. Mr. Neil Weber, Architect, was in attendance for questions, he stated he has no problem with the conditions and will comply with the requirements. Discussion followed on the setbacks and the size of building on the lot. John Rodeberg, Director of Engineering, commented on the lots and the future site plans. He stated the site is large enough for this proposal. Planning Coordinator Brenda Ewing explained the church is adjacent to residential district which will require screening by landscaping of which staff approves. John Rodeberg commented on the recommendation for limited access to the street. He stated the proposed ponding is adequate. Mr. Prochnow made a motion to close the hearing, seconded by Mr. Craig ther h,eanng closed at 5:35 p.m. Mr. Prochnow made a motion to recomawnd approval sof the `r sllaffi recommendations. Seconded by Mr. Craig the motion carried unanimously. 1 Hutchinson Planning Commission Minutes March 19, 1996 b) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY WORD OF LIFE OUTREACH CENTER TO CONSTRUCT A CHURCH AND SCHOOL TO BE LOCATED IN THE R-2 DISTRICT AT SCHOOL ROAD SOUTH AND SOUTH GRADE ROAD Chairman Wood opened the hearing at 5:37 p.m. with the reading of publication # 4901 as published in the Hutchinson Leader on Thursday, March 7, 1996. The request is for the purpose of considering a conditional use permit submitted by Rev. James Hall, Word of Life Outreach Center, for the construction of a church and school to be located in the R-2 District (Multiple Family Residence) on School Road South and South Grade Road. Ms. Ewing commented on the planning staff review of the site plan and the memo of continuation. She explained at that time the site plan was incomplete, since then, the check list this evening is more complete and another recommendation regarding class size was made by staff on March 18, 1996. Rev. Jim Hall explained the history of the church request and property search. He explained the phasing of the project for a church and school. They researched area schools regarding the school guidelines and school growth for a community this size. Phase I, 5 acres, will include adequate space for offices and a school for Kindergarten - 2nd grade. He stated there is a total of 18 acres to house church and school. The remaining 13 acres will be purchased for construction of more classrooms as the student population grows within a 5 year period. Discussion followed on the funding of the school by tuition. Rev. Hall explained the tuition funding and the accreditation for students with the State. He stated the home schools presently must give a yearly test. John Rodeberg commented on the access drives and the revision already on the site plan which meet staff concerns. He stated it is important to limit accesses off School Rd and South Grade Rd. the revised plan meets requirements. There was discussion of the code fd poWdktgy When the property changes from 5 acres to 18 acres. Mr. Rodeberg explained the church is assessed a Storm Water Management Fee. Their only requirement is they must provide a water quality pond and prove building elevations are adequate. They must protect themselves to 100 year storm requirements. Discussion followed on parkland dedication. John Rodeberg explained the process and the use of the open land. He stated the parkland dedication must yet be resolved. John explained staff did review State Standards with Glenn Matejka and the memo dated 3/18/96 is acceptable to the church regarding the classroom sizes. Rev Hall stated they will comply. There was discussion on traffic concerns with the accesses on both sides of School Rd. S. Director of Engineering Rodeberg stated there is proposed two way traffic onto School Rd. He does not feel there will be a large amount of school traffic. Discussion followed on the acreage and handling of the outdoor pbâ–ºyarea.for the younger children. Rev. Hall stated the additional 13 acres would be purchased for Phase II when the 5th and 6th grade are included in the school. He explained the 10,000 sq. ft. addition will not be constructed until the 13 acres are purchased. The church is anticipating the addition of playground equipment before the school begins for the present Sunday School and pre-school classes. Rev. Hall explained the school will open with K - 2nd grades after requirements are met possibly in the Fall of 1998. Grades 3 and 4 to be added in 1999. Grades 5 and 6 to be added in 2000. Rev. Hall commented on the plans and explained the traffic patterns, office layout and classroom distribution for the Sunday School and pre-school. He also commented on the unfinished portion 2 Hutchinson Planning Commission Minutes March 19, 1996 of the building. John Rodeberg commented on staff recommendations regarding the conditional use permit requirement for future additions. Rev. Hall stated this larger lot is more desirable than the previous site. Ms. Ewing stated the technical review was held and the survey items are completed the parking requirements are met. Mr. Craig moved to close the hearing, seconded by Mr. Matejka the hearing closed at 6:04 p.m. Mr. Craig made a motion to approve the request with staff recommendations of March 18, 1996, and handout of March 19, 1996, and the access to School Road is to line up with the accesses of West Elementary School or Vineyard Church. The motion was seconded by Mr. Matejka. Discussion followed on the motion along with the. requirement for another conditional use permit in the event of expansion. Mr. Matejka made a motion to amend the present motion to include the discussion on limiting the 5 acre site to 65 (K-6) students. Additional students would require an addition to the school. After discussion, the amendment to the motion was withdrawn. Dave Broll questioned the procedure in the event of 66 or 67 students. Mr. Rodeberg stated additional students will require another conditional use permit. Chairman Wood called for the motion and it was carried unanimously. C) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY STEVE WADSWORTH TO CONSTRUCT A 40'X 60' POLE BUILDING TO BE LOCATED AT 1030 HWY 7 WEST BEHIND PRESENT BUILDING AT 1020 HWY 7 WEST Chairman Wood opened the hearing at 6:40 p.m. with the reading of publication #4900 as published in the Hutchinson Leader on Thursday, March 7, 1996. The request is for the purpose of considering a request by Mr. Steve Wadsworth, All Seasons, to construct a pole type building located in the C-4 District (Fringe Commercial District) at 1030 Hwy 7 West. Brenda Ewing explained the request for a pole building. She commented on the staff recommendations. Mr. Wadsworth asked when the requirements are to be completed. Ms. Ewing stated they must be met prior to the city issuing the building permit or occupancy permit. Steve Wadsworth explained the use of the building as office and storage. There was discussion regarding the construction of the pole building with a floating slab. Mr. Craig moved to close the hearing, seconded by Mr. Lenz the hearing closed at 6:43 p.m. Mr. Craig madl#Wihotion to approve the request subject to staff recommendations. Seconded by Mr. Lenz the motion carried unanimously. d) CONTINUATION OF CONSIDERATION OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS "SECOND ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT' SUBMITTED BY CITY STAFF Chairman Wood reopened the hearing at 6:45 p.m. with the reading of publication #4895 as published in the Hutchinson Leader on Thursday, February 8, 1996. The request is for the purpose of considering a preliminary and final plat to be known as "Second Addition to Hutchinson Industrial District" submitted by city staff. Planning Coordinator Brenda Ewing commented on the continuation and staff approval. Director of Engineering John Rodeberg explained the proposal and the changes in the original plat. He commented on the short stub street to access the lot. The preliminary plat shows the pond plan for the lots. Mr. Rodeberg stated this is essentially the same plan as proposed last month with a 3 Hutchinson Planning Commission Minutes March 19, 1996 shorter street. Discussion followed on the street and accesses the cul de sac is not needed. Mr. Matejka made a motion to close the hearing, seconded by Mr. Prochnow the hearing closed at 6:50 p.m. Mr. Matejka made a motion to recommend approval of the request subject to staff recommendation including the line revisions. Seconded by Mr. Lenz the motion carried unanimously. 4. OLD BUSINESS a) UPDATE ON THE HUTCHINSON AREA JOINT PLANNING BOARD Ms. Ewing commented on the recent meeting with the Joint Planning Board on March 18th. She also commented on the township meetings that city and county staff attended to present the concept of joint planning. She stated the response was positive. The Joint Planning Board discussed the boundary map and revisions to the proposed map. Hassan Valley Twp. is not in agreement with the boundary in their township. The task force will review the boundary again and the zoning ordinance governing the urban boundary district. A target date of January 1, 1997, is the goal for adoption of the agreement and ordinance. 5. NEW BUSINESS a) ESTABLISH TASK FORCE TO REVIEW AND RECOMMEND OPEN SPACE AND SITE PLAN CRITERIA FOR SCHOOLS - PUBLIC AND PRIVATE There was discussion on the request from city staff to form a task force to review open space and site plan criteria for public and private schools. Mr. Craig made a motion to recommend approval of the task force to the council and to include the representatives suggested by City Staff. Staff is directed to make the appropriate contacts to form the task force. Seconded by Mr. Lenz the motion carried unanimously. b) DISCUSSION OF SKETCH PLAN LOCATED IN ACOMA TWP. SUBMITTED BY MR. SKIP QUADE Brenda Ewing commented on the test platting process with Mr. Quade's sketch plan. She stated the council approved to waive the opportunity to act on the plat as it is following the procedure of the Joint Planning Board in the Urban Boundary District. She commented on the conceptual review and the technical review of the sketch plan and pointed out the concerns of the city regarding the lot sizes and ghost platting. Bary Anderson, City Attorney is researching the deferral of assessments to the larger lots. 6. UPCOMING PUBLIC HEARINGS a) AMENDMENT TO SHORELAND MANAGEMENT ORDINANCE SECTIONS 2.71 AND 5.22 TO PROHIBIT BOATHOUSES b) AMENDMENT TO ZONING ORDINANCE #464 SECTION 3, MUNICIPAL CODE CHAPTER 11, ADDING DEFINITION OF MASSAGE PARLOR C) AMENDMENT TO ZONING ORDINANCE #464 TO ESTABLISH A NEW ZONING DISTRICT WHICH IS THE ISLAND ALONG HWY 7 Informational meetings will be held Prior to zoning changes. d) CONDITIONAL USE PERMIT REQUESTED BY BETHANY BAPTIST TO CONSTRUCT CHURCH TO BE LOCATED ON SCHOOL RD. SOUTH 4 Hutchinson Planning Commission Minutes March 19, 1996 e) CONDITIONAL USE PERMIT REQUESTED FOR A SUPER WASH CARWASH TO BE LOCATED ON HWY 7 WEST Brenda Ewing commented on the list as shown. 7. COMMUNICATION FROM STAFF None 8. ADJOURNMENT There being no further business the meeting adjourned at 7:10 p.m. I: