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12-16-1997 PCM cMINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 16, 1997 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Arndt, Dave Westlund, Jim Haugen, Joe Drahos, and Chairman Wood. Absent: Jeff Haag. Also present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baumetz, Planning and Zoning; and Barry Anderson, City Attorney. 2. CONSIDERATION OF MINUTES OF REGULAR MEETING DATED NOVEMBER 18, 1997 Mr. Arndt made a motion to approve the minutes of the meeting dated November 18, 1997, seconded by Mr. Haugen the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF ANNEXATION OF 0.66 ACRES IN HASSAN VALLEY TWP. REQUESTED BY JEFF AND MICHELLE SHUFELT AND JULIE MUNSON Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #5127 as published in The Hutchinson Leader on Thursday, December 4 and Tuesday, December 9, 1997. The request is for the purpose of considering annexation of 0.66 acres in Hassan Valley Twp. requested by Jeff and Michelle Shufelt and Julie Munson. Ms. Baumetz explained the history of the annexation proposal. She said. an informational meeting had been held in September of 1996 regarding failing septic systems. The City has asked for petitions from the owners for an annexation by ordinance. Mr. Schufelt's septic system failed. He asked to be connected to city sewer. City policy is to annex before connecting to city sanitary sewer. The Jefferson Street lots in this area are too small for on - property sewage systems. The City council will be acting on a resolution stating this annexation will be approved, but they will no longer approve individual annexations. The property owners will have the right to petition for annexation. Mr. Schufelt did petition for annexation. Mr Marka said the City has presented the annexation staging plan to the township and county officials. The City has motivated a grant application for infrastructure service to the Jefferson Street area. City council and the county board has allocated $1500.00 each for the grant application consultant.. A neighboring property owner on Jefferson Street SE stated she has never had trouble with her sewer and is not in favor of annexation of her property. Sonny Lund, 1320 Jefferson St SE, has had no problem with his septic system, but felt the development to the west of his property is causing some problems with the drain field judging by the level of water ponding in his rear yard in the spring. Mr Lund is not in favor of annexing his property. Barry Anderson, City Attorney, said there are no plans for annexation of property from Hassan Valley Twp. at this time. Willard Reiner, Hassan Valley Chairman, expressed concern regarding the procedure followed for annexation and connection to the sanitary sewer by Mr. Shufelt and and Ms. Munson. Barry Anderson stated the process followed for this annexation was a legal process. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 6:00 p.m. Mr. Arndt made a motion to recommend approval of the motion. Seconded by Mr. Haugen the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DANIEL BREWER, ADVANCED ARCHITECTURAL GROUP, TO CONSTRUCT A THEATER COMPLEX LOCATED ON CENTURY AVE. SW. Chairman Wood opened the hearing at 6:00 p.m. with the reading of publication #5128 as published in The Hutchinson Leader on Thursday, December 4, 1997. The request is for the purpose of considering a conditional use permit to construct a Theater Complex located on Century Ave. SW. requested by Daniel Brewer, Advanced Architectural Group. Mr. Marka explained the project. He said Mr. Brewer does have an option to buy on the property. Mr. Marka referenced minutes from the preconstruction meeting. Mr. Daniel Brewer, Advance Architectural, Inc. described their building and explained the parking plans and cross agreement with the fair board for parking. Three hundred parking spaces, one car for every four seats which is a national standard, will be available. The Theater will have their own lot plus the fair ground lot except the five days during the fair. The building will be set back 20 feet allowing enough room for exiting. The landscape plan is not complete at this time. They will coordinate landscaping with the fairgrounds. Deadline for closing on the property is the end of February approximately the same time when the steel is scheduled to arrive. Mr. Brewer said they would like to start construction on the foundation by the end of December 1997. The Theater is scheduled to be open for business Memorial day weekend. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 6:20 p.m. Mr. Haugen made a motion to approve the conditional use permit to construct a Theater Complex located on Century Ave. S.W. Seconded by Mr. Westlund the motion carried. Mr. Arndt abstained from voting. E c) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 8.04 REGARDING THREE YEAR RENEWAL OF SEASONAL SALES CONDITIONAL USE PERMITS. Chairman Wood opened the hearing at 6:22 p.m. with the reading of publication #5129 as published in The Hutchinson Leader on Thursday, December 4, 1997. The request is for the purpose of considering an amendment to zoning ordinance section 8.04 regarding three year renewal of seasonal sales conditional use permits. Ms. Baumetz explained the amendment to the ordinance. Ms. Baumetz said staff recommended approval. Mr. Haugen moved to close the hearing, seconded by Mr. Arndt the hearing closed at 6:26 p.m. Mr. Arndt made a motion to recommend approval of the request. Seconded by Mr. Haugen the motion carried unanimously. 4. NEW BUSINESS a) CONSIDERATION OF A LOT SPLIT REQUESTED BY JOE AND CHERYL DOOLEY LOCATED ON 300 AND 310 BOULDER STREET Ms. Baumetz explained there is a twin home built on this property The lot is being split to allow individual owners of the twin homes. They will have separate water and sewer service and addresses. Mr. Arndt made a motion to approve the lot split. Seconded by Mr. Westlund the motion carried unanimously. b) CONSIDERATION OF A SIX MONTH EXTENSION OF CONDITIONAL USE PERMIT REQUEST BY PRAIRIE SENIOR COTTAGES. Ms. Baumetz explained the need for an extension. Prairie Senior Cottages plans to start construction next spring. Ms. Baumetz said they are allowed one extension. At the end of six months they will have to reapply for another conditional use permit. Mr. Westlund moved to recommend approval of the request, seconded by Mr. Haugen the motion carried unanimously. 5. OLD BUSINESS a) REVIEW OF SECTION 8.09 - 8.19 OF THE ZONING ORDINANCE Mr. Marka presented the review. Cl 6. COMMUNICATION FROM STAFF a) DISCUSSION OF ORDERLY ANNEXATION IN LYNN TWP (150 ACRES) Mr. Marka said the area to be annexed is two pieces. The City would like to extend infrastructure through this area when Century Avenue is extended to School Road SW. An informational meeting was held. The City received mixed reviews from the property owners. Ms. Baumetz has sent a letter of inquiry to the property owners. This will be an orderly annexation. b) Ms. Baumetz attended County Commissioners meeting. The urban boundary ordinance has been passed. Township, county, and city representatives will be voted on before the end of the year. There being no further business the meeting adjourned at 7:05 p.m. 4