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cp08-26-2014 [[1355,119,1376,167][10][,I,][Times New Roman]] [[722,169,899,217][10][,I,][Times New Roman]]Workshop [[898,169,920,217][10][,I,][Times New Roman]]– [[920,169,930,217][10][,I,][Times New Roman]] [[928,169,1001,217][10][,I,][Times New Roman]]Join [[1001,169,1800,217][10][,I,][Times New Roman]]t Meeting with Hutchinson Utilities Commission [[1799,169,1821,217][10][,I,][Times New Roman]]– [[1821,169,1831,217][10][,I,][Times New Roman]] [[1831,169,1989,217][10][,I,][Times New Roman]]4:00 p.m. [[1989,169,2010,217][10][,I,][Times New Roman]] AGENDA REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 26, 2014 CALL TO ORDER – 5:30 P.M. 1. INVOCATION 2. – UCC Church PLEDGE OF ALLEGIANCE 3. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 4. PUBLIC COMMENTS 5. MINUTES 6. (a)REGULAR MEETING OF AUGUST 12, 2014 (b)CANVASS BOARD MINUTES OF AUGUST 15, 2014 Action – Motion to reject – Motion to approve CONSENT AGENDA 7. ([[828,1364,2034,1416][11][,I,][Times New Roman]]Purpose: only for items requiring Council approval by external en [[2034,1364,2192,1416][11][,I,][Times New Roman]]tities tha [[2192,1364,2336,1416][1 1][,I,][Times New Roman]]t would [[315,1408,503,1460][11][,I,][Times New Roman]]otherwise [[503,1408,589,1460][11][,I,][Times New Roman]]have [[589,1408,600,1460][11][,I,][Times New Roman]] [[600,1408,947,1460][11][,I,][Times New Roman]]been delegated to t [[946,1408,2094,1460][11][,I,][Times New Roman]]he City Administrator. Traditionally, items are not discussed.) 20min. (a) RESOLUTIONS AND ORDINANCES (b) PLANNING COMMISSION ITEMS 1.CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE CONSTRUCTION OF A 1500 SQUARE FOOT DETACHED GARAGE LOCATED AT 989 JEFFERSON STREET SE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14311) 2.CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF WHITE HAWK VILLAGE SUBMITTED BY GUSTAV WURDELL, APPLICANT, WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14312) 3.CONSIDERATION FOR APPROVAL OF DEVELOPER’S AGREEMENT FOR WHITE HAWK VILLAGE SUBDIVISION 4.CONSIDERATION OF A SITE PLAN AND A REZONING REQUEST FOR 875 CENTURY AVENUE SW FROM AN R-3 TO AN 4-4 ZONING DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NOS. 14313 AND 14319) 5.CONSIDERATION OF AMENDING THE ZONING ORDINANCE TO ESTABLISH MICRO-BREWERIES AND TAP ROOMS AS CONDITIONAL USES WITHIN COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS (WAIVE FIRST READING, SET SECOND READING AND ADOPTION OF ORDINANCE NO. 14-733 FOR SEPTEMBER 9, 2014) [[240,152,587,209][12][,I,][Times New Roman]]CITY COUNCIL [[584,152,798,209][12][,I,][Times New Roman]]AGENDA [[797,152,823,209][12][,I,][Times New Roman]]– [[820,152,1028,209][12][,I,][Times New Roman]]AUGUST [[1028,152,1079,209][12][,I,][Times New Roman]]26 [[1078,152,1204,209][12][,I,][Times New Roman]], 2014 [[1204,152,1226,209][12][,,][Times New Roman]] (c)CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 1 – LETTING NO. 3, PROJECT NO. 14-03 (CUL-DE-SAC ON CLEVELAND AVENUE SW) AND CHANGE ORDER NO. 1 – LETTING NO. 2, PROJECT NO. 14-02 (LYNN ROAD) TH (d)CONSIDERATION FOR APPROVAL OF SUPPORT OF 40 ANNUAL CHAMBER OF COMMERCE ARTS & CRAFTS FESTIVAL ON SEPTEMBER 12 & 13, 2014 (e)CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE TO SATURDAY NIGHT CRUISERS FROM SEPTEMBER 1, 2014, TO DECEMBER 31, 2014 (f)APPOINTMENT OF DAVE SKAAR TO AIRPORT COMMISSION TO SEPTEMBER 2018 (UNEXPIRED TERM OF JULI NEUBARTH) (g)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS – REGISTER A (h)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS – REGISTER B PUBLIC HEARINGS – 6:00 P.M. 8. 20 min. (a) ASSESSMENT HEARING FOR 2014 PAVEMENT MANAGEMENT PROGRAM PROJECT - LETTING NO. 3, PROJECT NO. 14-03 (ADOPTING ASSESSMENT ROLL, ACCEPTING BID AND AWARDING CONTRACT) Action – Motion to reject – Motion to approve COMMUNICATIONS, REQUESTS AND PETITIONS 9. [[1521,1673,2336,1725][11][,I,][Times New Roman]](Purpose: to provide Council with information [[315,1717,338,1769][11][,I,][Times New Roman]]n [[338,1717,1894,1769][11][,I,][Times New Roman]]ecessary to craft wise policy. Always looking toward the future, not monitoring past) [[1933,1717,1957,1769][11][,I,][Times New Roman]] 10 min. (a) HUTCHINSON PUBLIC LIBARAY BOARD 2013 ANNUAL REPORT – PAM DILLE No action. 15 min. (b) UPDATE FROM COALITION OF GREATER MINNESOTA CITIES – AMANDA DUERR No action. UNFINISHED BUSINESS 10. NEW BUSINESS 11. 5 min. (a) CONSIDERATION FOR APPROVAL OF AUTHORIZING RESOLUTION NO. 14317 FOR THE SALE OF THE 2014 GO.O. IMPROVEMENT BONDS Action – Motion to reject – Motion to approve 5 min. (b) CONSIDERATION FOR APPROVAL OFAUTHORIZING RESOLUTION NO. 14318 DECLARING INTENT ON BONDING REIMBURSEMENT Action – Motion to reject – Motion to approve 2 CITY COUNCIL AGENDA AUGUST 26, 2014 5 min. (c) CONSIDERATION FOR APPROVAL OF ISSUING TAXI SERVICE LICENSE TO ACC MIDWEST TRANSPORTATION Action — Motion to reject — Motion to approve 5 min. (d) CONSIDERATION OF REVISING CITY OF HUTCHINSON FEE SCHEDULE TO INCLUDE FEES FOR BREWERS AND TAPROOMS Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTE FROM APRIL 7, 2014 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM AUGUST 20, 2013, AND JULY 15, 2014 (c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2014 (d) PLANNING COMMISSION MINUTES FROM JULY 16, 2014 (e) CITY OF HUTCHINSON WEED REPORT (f) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR JULY 2014 13. MISCELLANEOUS 14. ADJOURN 3 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 12, 2014 1. CALL TO ORDER — 4:00 P.M. Mayor Steve Cook called the meeting to order. Members present were Gary Forcier, Bill Arndt, Mary Christensen and Chad Czmowski. Others present were Marc Sebora, Interim City Administrator, Kent Exner, City Engineer and Jody Winters, Attorney 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Mayor Cook mentioned that Sherry Ristau has resigned from the Southwest Initiative Foundation to take a new position in Iowa. Ms. Ristau has been instrumental in various programs and initiatives that have involved the City of Hutchinson. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JULY 22, 2014 Motion by Czmowski, second by Forcier, to approve minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES (b) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION AND DISPLAY PERMIT TO HUTCHINSON CENTER FOR THE ARTS ON AUGUST 16, 2014, SEPTEMBER 9, 2014, AND OCTOBER 14, 2014 (c) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2014 PAVEMENT MANAGEMENT PROGRAM PROJECT — LETTING NO. 3, PROJECT NO. 14 -03 (d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE AND TEMPORARY LIQUOR LICENSE TO ST. ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 6 & 7, 2014 (e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION ON SEPTEMBER 13, 2014 (f) CONSIDERATION FOR APPROVAL OF APPOINTING TIM PETERSON TO THE PARKS/RECREATION /COMMUNITY EDUCATION BOARD TO AUGUST 2015 (UNEXPIRED TERM OF JAY BARTHOLOMEW) (g) CONSIDERATION FOR APPROVAL OF PURCHASE OF ANNUAL BAG FILM ORDER FOR CREEKSIDE CITY COUNCIL MINUTES AUGUST 12, 2014 (h) CONSIDERATION FOR APPROVAL OF SIGNATORIES FOR 2014 FAA AND MNDOT AIRPORT GRANTS (i) CONSIDERATION FOR APPROVAL OF APPOINTMENTS TO BICYCLE - PEDESTRIAN ADVISORY COMMITTEE 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Items 7(b) and 7(k) were pulled for separate discussion. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(b) had further discussion. Council Member Arndt noted that the Center for the Arts seems to apply frequently for licenses, therefore he inquired if they could apply for an annual license. Marc Sebora explained that various requirements are necessary for licenses and it is up to the applicant how they wish to apply for licenses. Motion by Arndt, second by Czmowski, to approve Item 7(b). Motion carried unanimously. Item 7(k) had further discussion. Council Member Forcier noted he will be abstaining from voting on this item. Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve Item 7(k). Motion carried unanimously. 8. PUBLIC HEARINGS — 5:00 P.M. (a) ORDINANCE NO. 14 -731 - AN ORDINANCE PERTAINING TO THE REGULATION OF BREWERS (SECOND READING AND ADOPTION) Marc Sebora, Interim City Administrator, explained that tonight the Council is holding a public hearing for public comment and to consider the second reading and adoption of an ordinance to allow breweries in the City of Hutchinson and regulations related to it. Mr. Sebora explained that a slight change had been made to the ordinance since the last meeting, which included removing language requiring "Not for Public Consumption" to be printed on the seal and also to allow the effective date of the ordinance to be September 15, 2014. Mr. Sebora explained that state law requires that small brewers who sell off -sale must operate under the same hours of off -sale liquor license holders. The City only has one off -sale license holder, that being the municipal liquor store. Therefore, an establishment holding a small brewer license for off -sale would have to abide by the municipal liquor store hours. Dan Hart, 255 North High Drive #116, presented before the Council. Mr. Hart raised concerns of the hours that would be allowed for small brewers to sell off -sale and them being regulated by when the municipal liquor store is open. Mr. Hart is hoping that brewers could be open on days when the municipal liquor store is not required by law to be closed, but rather chooses to be closed. Mr. Hart requested the statute that regulates the hours of off -sale and how they relate to brewers. Mark Landreville, 760 Walnut Street, presented before the Council. Mr. Landreville owns Lamplighter Restaurant in the City, whom holds an on -sale intoxicating liquor license. Mr. Landreville raised concerns with establishments that will hold an on -sale license, such as a taproom, havinu the ability to hold an off -sale license. Mr. Landreville has concerns with the competition this will bring. Mr. Landreville requested that the Council hold off on considering and adopting this ordinance until restaurant owners can gather more information. Mr. Landreville stated that restaurant owners feel that breweries have an "edge" over restaurants who have on -sale intoxicating 2 CITY COUNCIL MINUTES AUGUST 12, 2014 liquor license, because of the off -sale opportunity. He also feels that with no food requirement on the taprooms, that is also a disadvantage to the on -sale intoxicating liquor license holders who must have at least 40% of their sales from food. Marc Sebora explained the various options for brewers — taprooms, small brewers, brew pub on -sale and brew pub off - sales. Mr. Sebora also explained that current restaurants, whom hold on -sale liquor licenses, are also eligible to apply for a brew pub on -sale and brew pub off -sale license, which would allow for them to brew their own beer and sell that beer for on -sale and off -sale consumption. Dan Hart provided more information on breweries, brew pubs and tap rooms. Mr. Landreville asked if there will be a maximum number of brewers allowed within the city. Mr. Sebora noted that there is no maximum listed in the state law, but that would have to be considered by the Council. Motion by Arndt, second by Cook, to close public hearing. Motion carried unanimously. Mayor Cook noted that the initiative at the state level with allowing taprooms and brew pubs was for economic development. Partnerships were discussed. Council Member Forcier commented that with the additions of brewers in town, it could possibly enhance the restaurants' business. Council Member Christensen commented that the Council should reconsider the 60 %/40% liquor /food requirement for on -sale intoxicating liquor license holders. Motion by Forcier, second by Cook, to approve second reading and adoption of Ordinance No. 14- 731. Motion carried unanimously. At the next Council meeting, fees for various licenses will be considered. A workshop will be held September 9, 2014, to review the liquor ordinance and possible revisions. 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. Always looking toward t e uture, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ISSUING FOOD VENDOR LICENSE TO ADAN RAMIREZ OF TAQUERIA DEL BUEN PASTOR Marc Sebora noted that Adan Ramirez has applied for a food vendor license to operate a food truck in the Best Buy parking lot. Mr. Sebora explained that Mr. Ramirez has submitted all required documentation. Mr. Ramirez operates a similar food truck in the City of Glencoe. Motion by Czmowski, second by Forcier, to approve issuing food vendor license to Adam Ramirez of Taqueria Del Buen Pastor. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF SETTING HEARING AS REQUESTED BY NANCY ANGERHOFER RELATED TO TAXI CAB LICENSE APPLICATION Marc Sebora explained that the City Council had previously considered issuing a taxi cab license to Nancy Angerhofer, however had denied issuing the license. City Code CITY COUNCIL MINUTES AUGUST 12, 2014 allows for an applicant to challenge the denial of a license and have a hearing before the Council. Ms. Angerhofer stated that she is prepared to hold the hearing next week if the Council's schedule allows. Motion by Czmowski, second by Christensen, to set hearing as requested by Nancy Angerhofer related to taxi cab application for August 21, 2014, at 5:00 p.m. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF SETTING JOINT CITY COUNCIL/HUTCHINSON UTILITIES COMMISSION WORKSHOP FOR AUGUST 26, 2014, AT 4:00 P.M. This workshop /meeting is the annual meeting that was postponed due to the change in the general manager position. Motion by Czmowski, second by Forcier, to approve setting joint City Council/Hutchinson Utilities Commission workshop for August 26, 2014, at 4:00 p.m. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF SETTING ANNUAL CITY OF HUTCHINSON RECOGNITION EVENT Motion by Czmowski, second by Christensen, to set annual City of Hutchinson recognition event for September 25, 2014, at 5:30 p.m. Motion carried unanimously. Motion by Arndt, second by Christensen, to set annual recognition event as public meeting so all council members can attend. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PLANNING COMMISSION MINUTES FROM JUNE 17, 2014 (b) RESOURCE ALLOCATION COMMITTEE MINUTES FROM JULY 21, 2014 (c) PUBLIC LIBRARY BOARD MINUTES FROM JULY 28, 2014 13. MISCELLANEOUS Bill Arndt — Council Member Arndt commented that the McLeod County Fair starts tomorrow and commented on various activities being held. Mary Christensen — Council Member Christensen reminded citizens that today is Primary Election today so she reminded everyone to vote. Christensen also asked for an update on the Lynn Road improvement project, which Kent Exner, City Engineer, provided. Mr. Exner explained that milling will begin this Thursday, with paving occurring next week. 11 CITY COUNCIL MINUTES AUGUST 12, 2014 Kent Exner — Mr. Exner provided an update on the Jefferson Street improvement project. General discussion was also held regarding the dam and the river. Motion by Christensen, second by Forcier, to recess until 5:00 p.m. Motion carried unanimously. Mayor Cook reconvened the meeting to order at 5:00 p.m. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 5:40 p.m. Motion carried unanimously. MINUTES SPECIAL MEETING — HUTCHINSON CANVASSING BOARD FRIDAY, AUGUST 15, 2014 The Canvassing Board was called to order at 8:10 a.m. The following were present: Mayor Steve Cook, Council Member Mary Christensen, and Council Member Chad Czmowski. Also present was Interim City Administrator, Marc Sebora. CANVASSING OF ELECTION RESULTS Interim City Administrator Marc Sebora presented the Council with the envelopes containing the count of ballots by precinct for the Primary Election that was held August 12, 2014. Council Member Mary Christensen proceeded to canvass the election returns of Precincts 1 and 2 and Council Member Chad Czmowski proceeded to canvass the election returns of Precinct 3. The results of the election were declared and noted in Resolution No. 14314 Motion by Czmowski, second by Christensen, to certify the election results as presented. Motion carried unanimously. Motion by Christensen, second by Czmowski, to adjourn at 8:15 a.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Consideration of CUP for garage over 1,000 sq. ft. at 989 Jefferson St. SE Department: Planning LICENSE SECTION Meeting Date: 8/26/2014 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Mr. David Seifert is requesting a conditional use permit to allow the construction of a 1,500 square foot detached garaged on Lot 5 of Lot G Subdivision. The conditional use permit request is to construct a 1,500 square foot detached garage within an R -3 Zoning District. A Conditional Use Permitted is required for the construction of accessory structures larger than 1,000 square feet as noted in Section 154.026 of the Zoning Ordinance. Nobody from the public spoke either for or against this proposed project. The Planning Commission unanimously recommended approval of the conditional use permit. BOARD ACTION REQUESTED: Approval of the Conditional Use Permit for a 1,500 square foot garage as requested by Mr. Seifert. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Mike Schumann, Dolf Moon, Mike Bahe, Dave Hunstad, Lee Miller, Jeff Page, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Brian Mehr, Dan Jochum, Andrea Schwartz, and Kyle Dimler (Persons in attendance at Planning Staff Meeting in bold) Date: August 4, 2014, for August 19, 2014, Planning Commission Meeting Application: CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW THE CONSTRUCTION OF A 1500 SQ. FT. DETACHED GARAGE LOCATED AT 989 JEFFERSON ST. SE. Applicant: DAVID SEIFERT, APPLICANT AND OWNER CONDITIONAL USE PERMIT ALLOWING 1500 SQ. FT. DETACHED GARAGE Mr. David Seifert is requesting a conditional use permit to allow the construction of a 1,500 square foot detached garaged on Lot 5 of Lot G Subdivision. The conditional use permit request is to construct a 1,500 square foot detached garage within an R -3 Zoning District. A Conditional Use Permitted is required for the construction of accessory structures larger than 1,000 square feet as noted in Section 154.026 of the Zoning Ordinance. 982 Je f 975 2 7 fer 988 so 985 7156 n St SE 992 995 989 902 998 125 995 1020 997 Selchow Ave SE 1015 1040 1018 126 1025 0 Conditional Use Permit 989 Jefferson St. SE — 1,500 sq. ft. garage Planning Commission — 8 -19 -14 Page 2 GENERAL INFORMATION Existing Zoning: R -3 Medium -High Density Residential Property Location: 989 Jefferson St. SE Lot Size: 80' x 225.82' — 274.94' (20,030.4 sq. ft.) Existing Land Use: Residential - Single Family Dwelling Adjacent Land Use And Zoning: R -3 Medium -High Density Residential, R -2 Medium Density Residential (1 or 2 Family & Duplexes), I -1 Light Industrial Park. Comprehensive Land Use Plan: Low Density Residential Neighborhood Zoning History: This parcel has been zoned R -3 since original construction of the existing single - family dwelling in 1994. Applicable Regulations: Sections 154.026 (C) Conditional Use Permit: The Conditional Use Permit (CUP) is required for accessory structures larger than 1,000 square feet. As noted above, the proposed structure is approximately 37.5' x 40' or 1,500 square feet and will be a detached garage used for personal storage. The height of the proposed structure to the top of the roof is not provided by the applicant but is limited to 16' by Section 154.058 of the Zoning Ordinance. The proposed structure appears to meet all applicable setbacks, as well as all other Zoning Ordinance requirements. The proposed garage would replace an existing 18' x 36' shed on the property that is need of repair due to its age. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conditional Use Permit 989 Jefferson St. SE — 1,500 sq. ft. garage Planning Commission — 8 -19 -14 Page 3 Conclusion: 1. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will replace an older structure which is in need of repair and will serve to reduce or eliminate existing outdoor storage at this location. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain the same as the existing use of the property. 3. The proposed building will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's request meets the standards for approving a conditional use permit provided above. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the R -3 district and the Zoning Ordinance. 3. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 4. The Applicant must obtain all necessary permits for the construction of the proposed garage. Z] L0 Q) CD -0 iI t N t +O X 9U /Z D INC PERK I T SUR AF BENCHMARK: NAIL IN N. FACE OF PP FOR: GREFE coNSTRUCT /AN, /NC. NEAR SW CDR. LOT 5 ELEV. . 1048.72 L OT 5, LOT 6 SU PI WS /AN H4STi.l7INSLIII, AN. �- O p +. � C li _7 c 0 O �Z5 \� a Q1 4~ m g r T LP 4 z a • Qa F�_Ocg `50• 4) P�2 �• t �`�' .IbL PRA • SOP '� �6 *'- `O " /G NZ • NI s q` Sp a � DR 1Kp gQr ILL 01" -.e 45 0 DENOTES IRON MONUMENT INPLACE O DENOTES IRON MONUMENT PLACED ��• +e•• i X DENOTES EXISTING SPOT ELEV. 47.4 BM x 4 20 40 p SCALE: I` ■ 4Y PELL /AFN LAW SWbFY /AEG A D /Y/S/aV A- Cdfl4 r=r 0 9AY/S, /AM 1 f' DENOTES PROPOSED ELEVATION 1P• * qqd AV7ZW 1AW0k, AW I hereby certify that this Survey, Plan or Report was prepared by the or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. James W. Towlds Date' Reg. No. 18184 AOR P— /TY. PC. 13 r: i CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14311 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO ALLOW CONSTRUTION OF A GARAGE OVER 1,000 SQ. FT. AT 989 JEFFERSON ST SE FACTS David Seifert, is the owner of a parcel of land located at 989 Jefferson St. SE, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 5, G Subdivision, Hutchinson, MN. 3. David Seifert, has applied to the City for a conditional use permit to construct a garage over 1,000 square feet at 989 Jefferson St. SE, Hutchinson MN. 4. The Planning Commission met on August 19, 2014, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R -3 district and the Zoning Ordinance. c. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. d. The Applicant must obtain all necessary permits for the construction of the proposed garage. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on August 26, 2014, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R -3 district and the Zoning Ordinance. c. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. d. The Applicant must obtain all necessary permits for the construction of the proposed garage. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: Findings of Fact — Resolution # 14311 989 Jefferson St SE Conditional Use Permit Page 2 (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow construction of a garage over 1,000 square feet located at 989 Jefferson St SE, Hutchinson MN is approved. Adopted by the City Council this 26th day of August, 2014 ATTEST: Marc Sebora City Administrator Steven W. Cook Mayor HUTCHINSON CITY COUNCIL C'=yof Request for Board Action Wz=:�;7 Agenda Item: Preliminary and Final Plat of White Hawk Village - Gus Wurdell Applicant Department: Planning LICENSE SECTION Meeting Date: 8/26/2014 Application Complete NIA Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: The applicant has submitted a preliminary and final plat on the property previously known as Ravenwood. The plat name has been changed to White Hawk Village. The preliminary and final plat consists of five lots and one outlot, which will likely be further subdivided in the future. Three members of the public spoke during the public hearing regarding this request. Doug Hail of 1093 Blackbird Trail 5W. spoke about how wildlife including ducks and geese use the existing stormwater pond and he was concerned what impact additional development would have on wildlife. Staff indicated that the pond was designed to handle the stormwater from this development and since this development is much lower density than the previously planned development it should have a lesser impact on the stormwater pond. Jule Schroeder of 1031 Blackbird Trail and president of the Ravenwood Homeowner's Association also spoke about the development. The associations primary concern is the potential future use of White Owl Trail which is a private street affliated with the Ravenwood Homeowners Association. Mr. Schroeder indicated this street is narrow and may have difficulty handing traffic from more development in the future. Staff indicated that this issue isn't relative to this request because the properties adjacent to White Owl Trail are being platted as a Outlot at this point. It was noted that IF and when the Outlot would be replatted that the road discussion and access to the lot would be discussed then. Mr. Schroeder also wanted to know if White Owl Trail was planned to be a public street in the future. Staff indicated that there were no plans for this street to become a public street and that the street didn't meet City standards for a public street. Gus Wurdell addressed the Commission — regarding stormwater and the measures in place to make sure it isn't an issue during construction. The road to the north is not being planned for anything yet due to the brief timeline of the proposed development. Access is available from the west and east streets in the future if necessary. The Planning Commission had some general questions regarding drainage, utility connections, proximity to the fairgrounds, and whether the streets were private or public. Staff answered all of the questions to the satisfaction of the Planning Commission. After brief discussion the Commission unanimously recommended approval of the plats with staff recommendations. BOARD ACTION REQUESTED: Approval of the preliminary and final plat with staff recommendations. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From. Mike Schumann, Dolf Moon, Mike Bahe, Dave Hunstad, Lee Miller, Jeff Page, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Brian Mehr, Dan Jochum, Andrea Schwartz, and Kyle Dimler (Persons in attendance at Planning Staff Meeting in bold) Date: August 4, 2014, for August 19, 2014, Planning Commission Meeting Application: CONSIDERATION OF PRELIMNARY AND FINAL PLAT OF WHITE HAWK VILLAGE. Applicant: GUSTAV WURDELL, APPLICANT STATE OF MINNESOTA IN TRUST, PROPERTY OWNER PRELIMINARY AND FINAL PLAT OF WHITE HAWK VILLAGE — Brief Description The applicant has submitted a preliminary and final plat on the property previously known as Ravenwood. The plat name has been changed to White Hawk Village. The preliminary and final plat consists of five lots and one outlot, which will likely be further subdivided in the future. 1130 1068 1086 1058 1056 1028 1026 1090 1020 1 1114 1088 1085 1059 1055 1029 1025 1140 1163 1171 1150 1178 1160 j 1179 d 1164 1107 1170 1178 1195 1180 Bluejay Dr SW 1184 1220 1201 1190 Preliminary and Final Plat White Hawk Village Planning Commission — 8 -19 -14 Page 2 GENERAL INFORMATION Existing Zoning: R -3 (Medium -High Density Residential District) Property Location: 1178 Blackhawk Drive SW Lot Size: 2.82 Acres Existing Land Use: Vacant R -3 Zoning District lots Adjacent Land Use And Zoning: R -2 (Medium Density Residential District), R -3 (Medium -High Density Residential District), R -3 PD (Medium -High Density Planned Development Residential District) Comprehensive Land Use Plan: Medium Density Residential Neighborhood Zoning History: Originally platted as Ravenwood 11/16/1999 in the R -3 Zoning District Applicable Regulations: City Code of Ordinances Sections 153.35 — 153.51 Transportation: The property will be accessed off of Bluejay Drive SW and Blackhawk Drive SW. Physical Characteristics: The subdivision had been previously developed for multi - family housing and was not built on. The current grading on the site will work well for the proposed development. The private street to the rear of the five lots is going to be removed. Analysis: The preliminary and final plats as presented appear to meet the requirements of the subdivision and zoning ordinances. The minimum lot area for this district (R -3) is 7,200 square feet and the smallest lot proposed is 8,060 square feet and the largest is 11,489 square feet. All of the lot sizes appear to be appropriate and consistent with the zoning ordinance. Utilities will be located in the rear yard of the five proposed lots. This is due to the previous subdivision design. The existing private street will be removed and the drainage and utility easement in this location will remain allowing for the utilities to access the homes from the rear. This will also minimize the need to need to dig into the existing street in the front of the homes to make utility connections which is a positive for the City. Storm sewer lines are in place and the drainage flows to the existing stormwater pond to the southwest. Lastly, it is important to note that the Airport Zoning District just barely encroaches into lot one. There is approximately 270 square feet of lot one contained in the Airport Zoning District — zone A. Anything designated Zone A cannot have buildings built on the portion that is Zone A. The portion that is designated zone A would not be buildable per the Zoning Ordinance anyways, because much of it is within a drainage and utility easement and the portion that is out of the drainage and utility easement is not a buildable portion of the lot because setbacks could not be meet. Because of this information, Staff feels that this Plat would not impact the Airport zone A. Final Plat Review Criteria Preliminary and Final Plat White Hawk Village Planning Commission — 8 -19 -14 Page 3 After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of the preliminary and final plats subject to the following conditions. 1. The applicants shall record the final plat with McLeod County prior to any building permits being issued. 2. Each lot will require a separate utility service. 3. Moving or relocating utility services will be at the property owner's expense. 4. Applicant must coordinate with Hutchinson Utilities to ensure each lot can be properly served with gas and electric. If necessary, easement will need to be development to accommodate these utilities. 5. SAC/WAC charges will be due at the time building permits are issued. 6. Driveways will be limited to 24 feet wide and shared driveways will not be allowed. 7. A parkland contribution fee will be collected with the building permit. Fee amount will be determined by staff and listed in the Subdivision Agreement. 8. A subdivision /developers agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 9. Any past due assessments will be addressed in the subdivision agreement. 10. Developer will have to negotiate an agreement for any potential future use of the private road on the north side of Outlot A in order to access future lots located in Outlot A. RECEIVED C;ty of Hu�chinsnn I ' Planning, Wing & I SuIIding oe�artments C1C 00 a 5 FIRST SUpPL M��7A� SECOr4o S` .� 11 _- _L - - - - -- r COMMON IM RE•5r CQMMUN17YI NU 6,5AI 15 `l � I l ' MEN FOURTH THIP0 SUpp�F I S�ppLEM LOT 11 OUTLOT A 1. 11 ? ,v BLOCVV 1 �.-- •'- - - - - -- r-- -..- _— •--- - - ---- BLOCK 1 } K x z I= 11 LOT 3 BLOCK 2 N 0 b ug b Y ll i Q �yl � �ol � r� l' LGi 2 I WHITE HAWK VILLAGE PRELIMINARY PLAT veuw:rncY v, « 1M na'wa.f pa[ tw.ar, .nr.v�v lram �•at ee+ e. rd0 lxl [ pbi— Ma .. ea cOnYOn WT 9CST CCuYV!�'n' HVY�w 1y RavF]1niC9 COypOU�HiuuS TOTAL AREA - 1228+9 Sgwm Fast 2.82 A.— OWNER= VOW of MIIM otc 1n tram SUR1¢Y0111 Jdf Rvuach DEAIQFIERr Gurtw C. wt d.1 Penlmn Lone SYrveylnq. Ind 204M 24 ih Grc1. 194M 202nd Crfclq. PO Box i3 H[rtehI —. MM 55330 Hutehin>tpn, MN 55350 PReSW IONING - R -3 MEDIUM NIGH 0EN3f1T REUDENTUV. DIMICT (Srhj.v[ [v n.[�[Lana contaln.e tiln�n [n. "HWe. =men Nw }[port Iomny rypynn- ] — Pl ` ±� C7 .i � ' Et0211" = REGUBEMEKT5 EReMW2 t1ULDIMG SETBtwes Ma - 1500 Sawn F..L F— - 25 1., rnan - w hat X87 ay.rarl c—, - "_ - 25,w O.Kr - 150 1— Side - ! ran War - M Nm LEGEND LOT AFWAS a -tea a ad ,M 1, soa t - 114N Sa i Irr1 Lal L Blue. 1 - 9QSP >W n •I Lar 3. FwJ 1 - iOCq `+v R I BLOCK 1 } K x z I= 11 LOT 3 BLOCK 2 N 0 b ug b Y ll i Q �yl � �ol � r� l' LGi 2 I WHITE HAWK VILLAGE PRELIMINARY PLAT veuw:rncY v, « 1M na'wa.f pa[ tw.ar, .nr.v�v lram �•at ee+ e. rd0 lxl [ pbi— Ma .. ea cOnYOn WT 9CST CCuYV!�'n' HVY�w 1y RavF]1niC9 COypOU�HiuuS TOTAL AREA - 1228+9 Sgwm Fast 2.82 A.— OWNER= VOW of MIIM otc 1n tram SUR1¢Y0111 Jdf Rvuach DEAIQFIERr Gurtw C. wt d.1 Penlmn Lone SYrveylnq. Ind 204M 24 ih Grc1. 194M 202nd Crfclq. PO Box i3 H[rtehI —. MM 55330 Hutehin>tpn, MN 55350 PReSW IONING - R -3 MEDIUM NIGH 0EN3f1T REUDENTUV. DIMICT (Srhj.v[ [v n.[�[Lana contaln.e tiln�n [n. "HWe. =men Nw }[port Iomny rypynn- ] — Pl ` ±� C7 .i � ' Et0211" = REGUBEMEKT5 EReMW2 t1ULDIMG SETBtwes Ma - 1500 Sawn F..L F— - 25 1., rnan - w hat X87 ay.rarl c—, - "_ - 25,w O.Kr - 150 1— Side - ! ran War - M Nm LEGEND LOT AFWAS a -tea a ad ,M 1, soa t - 114N Sa i Lal L Blue. 1 - 9QSP >W n •I Lar 3. FwJ 1 - iOCq `+v R w•.t« I oe.enu .✓en i,aC A BYe� 1 - 0010 aR n drat« ae . pnw to 5. Bloch 1 - 10513 SO ft r a �.•e�>sa�r f...[ t1-- . •ar.kann...-. 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Jon WAIL R YRMRSOTA ox. OF .[FRfk bu. Ia.Mwa.et w ¢¢.,w wft" 4w¢.. " MI. _ 0ry W 20L— ty A.rrry A. � 1.Md'y 5. R.w¢A wm vW . v w twntr. ulna.we¢. Uy ¢p*a:. ..an. J¢nu 31.3013. AoaNwl by 14 Ao IW W,nnl.ao+ v, 14 C+,y er RrunM.pr�, vh,w.ta. M a m.nrp .n...¢r, m MI. 30L.— CMIr. 3na a.x ..a .00re..d v» ' cwncll of M.knlrr.w.. unMlYa thy, v w 3D_ .n. n.r.b, c"r_ m olal ft 4vwp al tax.. du. ¢ © Van" .._ MI, _ d.a .f 10—. C Ity A.~. c. *1 Wa ".. xo� rn..wrr. frcE..e c¢�ay, w,n�¢m I I•.wa1' eM�y Pri nI. yw rK +RriE ,NaM Vi1A.S w.. Ta.¢ for nrcw¢ in v� MI . ml. _ daY ¢f M� trt o Nw4 �A. Ri",tr N rhr, Y tl Cg V. r. b:. CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14312 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF WHITE HAWK VILLAGE PRELIMINARY AND FINAL PLAT FACTS 1. Gustav C. Wurdell, developer, has submitted a preliminary and final plat of White Hawk Village. 2. The State of Minnesota in trust is the current landowner. At which time the preliminary and final plats are approved, Gustav C. Wurdell will be purchasing the properties from the State of Minnesota in trust, through the McLeod County tax forfeiture process. 4. The subject property is legally described as: Lot 1, Block 1, RAVENWOOD, according to the recorded plat thereof, excepting therefrom that part of said Lot 1 platted as COMMON INTEREST COMMUNITY NUMBER 15, RAVENWOOD CONDOMINIUMS. 5. The developer have applied to the City for a 6 lot (5 lots and 1 outlot) preliminary and final plat to be known as White Hawk Village. 6. The Planning Commission met on August 19, 2014 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a) The applicants shall record the final plat with McLeod County prior to any building permits being issued. b) Each lot will require a separate utility service. c) Moving or relocating utility services will be at the property owner's expense. d) Applicant must coordinate with Hutchinson Utilities to ensure each lot can be properly served with gas and electric. If necessary, easement will need to be development to accommodate these utilities. e) SAC/WAC charges will be due at the time building permits are issued. f) Driveways will be limited to 24 feet wide and shared driveways will not be allowed. g) A parkland contribution fee will be collected with the building permit. Fee amount will be determined by staff and listed in the Subdivision Agreement. h) A subdivision /developers agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. i) Any past due assessments will be addressed in the subdivision agreement. j) Developer will have to negotiate an agreement for any potential future use of the private road on the north side of Outlot A in order to access future lots located in Outlot A. k) Development must be in conformance with the Airport Zoning District. No buildings are allowed in zone A. No accessory buildings are allowed in Zone B and the density of development in Zone B must be consistent with the Airport Zoning Ordinance. Findings of Fact — Resolution # 14132 Preliminary and Final plat White Hawk Village August 26, 2014 Page 2 7. The City Council of the City of Hutchinson reviewed the request at its meeting on August 26, 2014, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat of White Hawk Village subject to the following findings and conditions: a) The applicants shall record the final plat with McLeod County prior to any building permits being issued. b) Each lot will require a separate utility service. c) Moving or relocating utility services will be at the property owner's expense. d) Applicant must coordinate with Hutchinson Utilities to ensure each lot can be properly served with gas and electric. If necessary, easement will need to be development to accommodate these utilities. e) SAC/WAC charges will be due at the time building permits are issued. f) Driveways will be limited to 24 feet wide and shared driveways will not be allowed. g) A parkland contribution fee will be collected with the building permit. Fee amount will be determined by staff and listed in the Subdivision Agreement. h) A subdivision /developers agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. i) Any past due assessments will be addressed in the subdivision agreement. j) Developer will have to negotiate an agreement for any potential future use of the private road on the north side of Outlot A in order to access future lots located in Outlot A. k) Development must be in conformance with the Airport Zoning District. No buildings are allowed in zone A. No accessory buildings are allowed in Zone B and the density of development in Zone B must be consistent with the Airport Zoning Ordinance. APPLICABLE LAW 8. The preliminary and final plat request meets the following standards as required in Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 9. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a six lot preliminary and final plat of White Hawk Village is hereby approved. Adopted by the City Council this 26m day of August, 2014 ATTEST: Marc Sebora Steven W. Cook City Administrator Mayor HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Developers Agreement for White Hawk Village Subdivision Department: Planning Contact: Dan Jochum LICENSE SECTION Meeting Date: 8/26/2014 Agenda Item Type: Application Complete N/A Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: A developers agreement needs to be agreed upon by the City of Hutchinson and Gus Wurdell for the development of the White Hawk Village subdivision. The preliminary and final plat were unanimously approved by the Planning Commission on August 19th. A condition of approval was a developers agreement needs to be signed and agreed to prior to the City's execution of the final plat. BOARD ACTION REQUESTED: Approval of Developers Agreement between the City and Gus Wurdell. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DEVELOPER AGREEMENT White Hawk Village CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and between Gustav C. Wurdell, hereinafter called the "Developer "; and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETH: WHEREAS, the Developer is the owner and developer of property situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been identified with a legal description of White Hawk Village plat. WHEREAS, City Ordinance No. 464 and 466 requires the Developer to make certain improvements in the development; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. SITE IMPROVEMENTS AND UTILITY INSTALLATIONS It is agreed and understood that the Developer shall be responsible for all work associated with site improvements and utility installations within the above described property. All work shall conform to the City approved site, utility and building plans. 2. The Developer shall complete all work as noted within the below section II (paragraph no. 1) and provide a written verification and as -built drawings from a professional engineer and /or surveyor stating that all utility work satisfies the intentions of the plans and this agreement. This work must be approved by City staff. Any costs associated with meeting these requirements shall be the responsibility of the Developer. 3. The Developer shall provide all turf establishment and erosion control measures necessary to protect the utility installations and street disturbance areas on the entire site and within adjacent City street right -of- ways. The Developer shall also provide all erosion control during site grading and improvement work White Hawk Village/Page 1 — Approved 08/26/2014 necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of land needs to obtain an NPDES /SDS (National Pollutant Discharge Elimination System /State Disposal System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the permitting process can be accessed at www.pca.state.mn.us / water / stormwater/storfnwater- c.html or by calling the City's Environmental Specialist at (320) 234 -5682. A copy of the submitted permit and associated Stormwater Pollution Prevention Plan ( SWPPP) must be provided to the Environmental Specialist prior to construction commencing within the site. All disturbed areas shall be seeded, mulched, and disc anchored with MNDOT seed mix 250GR or other City- approved method within 48 hours after final grading is completed or within one week after rough grading is completed. Any areas disturbed adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with MNDOT seed mixture 310 or other City- approved method and covered with erosion control blanket. Any corrective measures to address erosion control and turf establishment are at the expense of the Developer. In the case of the SWPPP not being administered appropriately, the City shall notify the Developer in writing of work needing completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer. 6. It is understood and agreed that it shall be the Developer's responsibility to provide survey control points for all infrastructure and site construction. 7. It is understood and agreed that the Developer shall be responsible for maintaining the condition of the infrastructure, mowing, weed control and other site maintenance issues during site and building construction. The Developer shall be required to maintain and clean the roadways and storm sewers /ponds on a regular basis, and shall repair or replace any street, storm sewer /ponds, sanitary sewer or watermain infrastructure damaged by operations related to site and building construction. The City shall notify the Developer in writing of necessary work requiring completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer for the associated costs. II. FUNDING AND DEDICATIONS The Developer hereby agrees to fund and construct all necessary utility installations /relocations and appurtenances to serve the entire development. All work shall be completed by forces employed by the Developer, and the work shall meet all applicable local, state and federal regulations and construction standards. The City shall approve all construction documents and shall provide minimal construction overview with final approval of all public infrastructure proposed to be turned over to the City. All roadway and utility improvements outside of established street right -of -ways and dedicated easements shall be considered private infrastructure with all associated maintenance activities including but not limited to pavement /curbing repairs, pavement surface treatments, snow removals, sweeping, water /sewer services, storm water system /drainage maintenance, pond /wetland maintenance, etc. being the responsibility of the Developer. If proper roadway or utility maintenance for areas outside established right -of -ways or dedicated easements is not administered per the City's determination, the City reserves the right to address issues that impact emergency access, human health, environmental contamination, etc. and assess all associated costs to the Developer. III. OTHER FEES, CHARGES AND EXPENDITURES 1. It is understood and agreed that the Developer shall pay the Trunk Sanitary Sewer and Water Main Availability Charges. This fee will compensate the City for improvements required to provide trunk sanitary sewer and water main access to this development. This fee shall be based on the most current White Hawk Village/Page 2 — Approved 08/26/2014 fees being charged by the City and is due at the time of building permit issuance. These rates for the year 2014 are $2,300 per unit for sanitary sewer service and $1,750 per unit for water service. 2. It is understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements as outlined in a handbook dated August 28, 2013. Electric service is provided at no charge other than requirements as outlined in the policy handbook. Natural gas service is provided and installed by the Hutchinson Utilities Commission. Commercial and industrial service lines are installed and billed on a time and material basis. All costs shall be billed to the Developer. It is also understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements, for natural gas service, as outlined in the handbook dated August 28, 2013. 3. It is understood and agreed that a Parks and Playground Contribution shall be made in the form of $200 per unit within this development. 4. It is understood and agreed that Special Assessments shall be paid in the full amount of $83,600 (SA5029 - $4,400, SA5058 - $12,900 & SA5068 - $66,300) on or before December 31, 2014. If the assessments aren't paid in full by December 31, 2014, the City of Hutchinson will not issue any building permits for construction for development or issue any certificates of occupancy in the White Hawk Village subdivision until the said assessment are paid in full. IV. GENERAL 1. It is understood and agreed that no building certificates of occupancy will be issued prior to the utility installations and City right -of -way disturbance areas being completely addressed and accepted by the City. 2. Any damage to surrounding private property or City infrastructure that occurs due to development construction shall be the responsibility of the Developer to correct. 3. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Developer. 4. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 5. It is understood and agreed that the Developer shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no building permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Developer shall pay all costs associated with said recording. White Hawk Village/Page 3 — Approved 08/26/2014 SIGNATURES • GUSTAV C. WURDELL (Developer): Signature Printed Name & Title STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of 2 014, by COUNTY OF MCLEOD Gustav C. Wurdell. Notary Public, My Commission Expires County, Minnesota APPROVED BY THE HUTCHINSON CITY COUNCIL THE 26TH DAY OF AUGUST, 2014. • CITY OF HUTCHINSON (City): STEVEN W. COOK, MAYOR STATE OF MINNESOTA COUNTY OF MCLEOD THIS INSTRUMENT WAS DRAFTED BY: Kent Exner, DPW /City Engineer Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 MARC SEBORA, CITY ADMINISTRATOR The foregoing instrument was acknowledged before me this day of 2014, by Steven W. Cook, Mayor and Marc Sebora, City Administrator of the City of Hutchinson. Notary Public, My Commission Expires White Hawk Village/Page 4 — Approved 08/26/2014 County, Minnesota HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Consideration of a Site Plan and Rezoning for 875 Century Ave. SW Department: Planning LICENSE SECTION Meeting Date: 8125/2014 Application Complete NIA Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): 10 License Contingency NIA Attachments: Yes BACKGROUIVD /EXPLANATION OF AGENDA ITEM: CONSIDERATION OF A SITE PLAN AND A REZONING REQUEST FOR 875 CENTURY AVE. SW FROM AN R -3 TO AN R-4 ZONING DISTRICT. This project consists of 10, 12 unit two story apartment buildings for a total of 120 units, The site plan features a good overall traffic flow both internally and entering /exiting the site. Staff recommends eliminating the access on Century Ave. just west of Sunset St. and adding an access point to the NE corner of the site off of Cleveland Ave. Please see detail staff report for more information. Burgess Gruendemann 899 Cleveland Ave. asked about access onto Cleveland Ave. Mr. Jochum stated 2 access onto Cleveland Ave will be proposed with the additional one recommended by staff. With 309 parking spaces, it is not anticipated to have any significant out of development parking. Mr. Grundeman asked if there was consideration of current residents with the increase of traffic. Mr. Jochum stated with 7 access points, the traffic is expected to be distributed fairly evenly. Mr. Grundeman asked about residents on corner of Sunset and Cleveland desire to have a berm or trees to separate the development_ Mr. Jochum shared the proposed landscaping plan that will provide screening between the two types of residences. Judy Peterson 121E Sunset ST. — concern for access behind her property. Does City have access to rear yard space? Mr. Jochum noted there is drainage and utility easements currently. The proposed development will also be required to have a 5 foot utility easement. Bruce Naustdal had questions whether this area drains to the Ravenwood Pond. John Olson indicated this area drains east and eventually goes to County Ditch to the South. Mr. Naustdal also asked about open space and Mr. Jochum noted this plan meets open space requirements. Joyce Krycil 1120 Keith St. noted volume of traffic on Keith St. should be a consideration. Anticipates traffic and increase in children to be a concern. Also concerned about City taxes being paid in a timely manner. Has heard the owner is regularly delinquent in property tax payment. Not happy about all access on Keith and Cleveland. The planning commission had some concerns about the number of access points onto Century Ave. Staff indicated the engineers believe access is sufficient and meets engineering standards. After brief discussion the planning unanimously approved both the site plan and the rezoning. Es BOARD ACTION REQUESTED: Approval of site plan and rezoning for 875 Century Ave. SW. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT . x g�.ID'.ID'.S'.ID'ID-.ID'.ID`.ID'.ID'.S ID'.ID'.ID'.ID`.ID ID-. S'. ID'. ID'. ID` ID -.ID•.ID•.$�.ID•.ID.p�,p�:,$�:,��.p ID ID•.ID`.ID�:�ID'.g .,ID:.i',. ... To: Hutchinson Planning Commission From: Mike Schumann, Dolf Moon, Mike Babe, Dave Hunstad, Lee Miller, Jeff Page, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Brian Mehr, Dan Jochum, Andrea Schwartz, and Kyle Dimler (Persons in attendance at Planning Staff Meeting in bold) Date: August 4, 2014, for August 19, 2014, Planning Commission Meeting Application: CONSIDERATION OF A SITE PLAN AND A REZONING REQUEST FOR 875 CENTURY AVE. SW FROM AN R -3 TO AN R -4 ZONING DISTRICT. Applicant: CENTURY COURT III, CROWNE POINTE DEVELOPMENT, INC., APPLICANT CENTURY COURT III, LLC, PROPERTY OWNER CONSIDERATION OF A SITE PLAN AND A REZONING REQUEST FOR 875 CENTURY AVE. SW FROM AN R -3 TO AN R -4 ZONING DISTRICT - 915 905 899 895 875 865 855 835 815 785 755 CLEVELAND AVE SW 1025 830 820 810 1208 1216 875 945 w 0) 705 Z U) CENTURY AVE SW 1117 1125 1133 1141 880 804 860 766 Site Plan Review and Rezoning 875 Century Ave. SW Planning Commission — 8 -19 -14 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: GENERAL INFORMATION R -3 (Medium -High Density Residential District) 875 Century Ave. SW 8.57 Acres Vacant R -3 Zoning District lot R -2 (Medium Density Residential District), R -3 (Medium -High Density Residential District), R -3 PD (Medium -High Density Planned Development Residential District), R -4 (High Density Residential District), I/C (Industrial /Commercial District) Medium Density Residential Neighborhood Originally platted as Century Court 12/20/1994 in the R -3 Zoning District City Code of Ordinances Sections 154.168 and 154.169 Site Plan: The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well - planned, stable urban conditions. The following is an overview of site plan considerations. Buildings: There are 10 buildings being proposed for this project. Each building will include 12 units for a total of 120 units and each unit will be two bedrooms. The buildings will be phased in over time based on demand and the plan is to start construction of 2 or 3 building in the fall of 2014 if possible. The buildings are two stories and are approximately 30 feet high as defined by the building height definition in the zoning ordinance. The buildings are each approximately 60 x 130 feet in size or 7,800 square feet. Refer to attached building elevations for more information. The proposed building would meet all applicable setbacks, as well as all other Zoning Ordinance requirements. Each unit must have 3,000 square feet of lot area on the site in order to meet the requirements of the zoning ordinance. The site is 373,309 square feet in size. The 120 units require 360,000 square feet in order to meet the zoning requirement which is consistent with the ordinance. Open space is also an important aspect of a multi - family project such as this. The zoning ordinance requires 20% open space in the development, which equates to 74,662 square feet of open space. The development as proposed conservatively features 76,433 square feet of open space. It should be noted that the open space does not take into account any of the parking lot/drive areas or ponding areas because these are not considered usable open space. Site Plan Review and Rezoning 875 Century Ave. SW Planning Commission — 8 -19 -14 Page 3 Parking /Access /Circulation 309 parking spaces are shown on the site plan, which is the greater than the 300 parking spaces required for this project. There is one garage for each unit and one driveway for each unit, which equates to 240 parking stalls and there is an additional 69 off - street parking for visitors for a total of 309 parking stalls. Access from the site will be from Century Ave SW, Cleveland Ave. SW, and Sunset St. SW. The developer is proposing three additional access points west of Sunset St. SW. Staff has already communicated to the developer's engineer that staff feels this is too many access points onto Century Ave. SW. It has been highly recommended to the developer that the first access point west of Sunset St. SW be eliminated. Along with this, staff suggests extending the southernmost internal east/west drive all the way through to the next north/south access road to create a better internal circulation pattern. This concept will be presented in more detail at the Planning Commission Meeting. All of the other access points seem to be acceptable and make sense from an access standpoint. It should be noted that staff has suggested the developer add one more access point in the northwest portion of the site off of Cleveland Ave. SW in order to meet fire code so that a dead end isn't created that is too long. Internal circulation on the site appears to be adequate with the above suggested changes. All of the internal streets will be private streets. Staff has noted to the developer that the streets will need to be 24 feet wide from back of curb to back of curb, rather than the 22 feet that is shown in the site plan. The Fire Department indicated they would be able to get to the buildings in cases of emergency. Landscaping and Lighting: The Zoning Ordinance requires tree planting at a rate of 1 tree per 800 sq. ft. of landscaped area. There are 194 trees that are proposed as part of this plan. The City arborist will review the Landscape Plan at the time of building permit to determine if the tree species are compatible in Hutchinson. Lighting of the site appears to be adequate. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Stormwater Management: City staff has already provided comments to the developer in regards to the requirements for stormwater management. The site will drain to the proposed pond in the center of the site. Staff has reviewed the pond calculations and they appear to be adequate. Rezoning: The Comprehensive Plan guides this area as medium density residential development, which is development that is between 4 and 8 units per acre. The proposed development is 14 units per acre which is considered high density in the comprehensive plan. It should be noted that the current Century Court Apartments are a similar density of 14 units per acre and are also in listed as medium density residential in the Comprehensive Plan. The same goes for the Oaks and Pines Senior Living Facility, Prairie Senior Cottages, and Woodstone Senior Living. The project area is currently zoned R -3 medium density residential development. The developer is proposing the property be rezoned to R -4 high density residential development. The neighboring properties to the west, Site Plan Review and Rezoning 875 Century Ave. SW Planning Commission — 8 -19 -14 Page 4 including the Oaks and Pines, Prairie Senior Cottages, and Woodstone Senior Living are all zoned R -4 High Density Residential. The existing Century Court Apartments are zoned R -3 Staff feels the R -4 zoning request is acceptable and fits in with the neighboring property zoning designations, as well as the surrounding uses in this area. Recommendation: Staff recommends approval of the site plan and the rezoning with the following conditions of approval: 1. The access west of Sunset St. SW on Century Ave. SW is removed. 2. The southernmost east/west private street in the development shall continue west to connect to the eastern most north/south private street in the developm 3. An access point is added to the northeast portion of the site off of Cleveland Ave. SW to alleviate fire code issues regarding dead end streets. 4. The street widths within the development are increased from 22' to 24'. 5. The City needs to obtain clarification from the County Environmentalist on the status of the wetland report prepared for this site. If the County identifies any wetlands, they will have to be addressed according to the County Environmentalist. 6. The proposed building and site improvements shall comply with the standards of the R -4 district and the Zoning Ordinance, as well as all other City regulations. 7. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 8. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. 9. The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. 10. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 11. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the buildings. 12. Any exterior refuse collection area(s) must be fully screened. CENTURY COURT III APARTMENTS HUTCHINSON, MN MO]ECTDIRECTORY a- EA/DENELOPEA CENTuW DOUBT III. lIC COHTADf: dO CDT 619 OLD 8 —. F NEW BIA,WTDN, NN 55112 P (6t2)P61 -f9�3' EMaI: JECOL9mh1ECOLAfORD�P CON CMGM[Ep. CAM ENPNRNP SEI -CE& INC MAR" CAMN N 1NN1 FIONEEA CREEK OENITA MAPLE PLAW. NN 59361 PH. 163.AT9.SIf2 EyAA 51®iTOR H LAW SuIIAQnPq. LAID PO m 35 NRCH6f-ON• 11N 53350 pN' S3P0]561 -a78Y 9M4r_ Sys GOVERNING SMCIFICATIONS: 1. PAE MINNESOTA DEPARTMENT OF TRANSPORTA71EM1 'STANDARD SPECIFW- ATIONS FOR CONSTRUCTION' LATEST EDITION & SUPPLEMENTS. 2. CITY ENOINEERS ASMATION OF MINNESOTA (CEAU) STANDARD VRLIILES SPEGFICAIIONS. (LATEST EDITION) S. 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N I CENTURY COURT !It APARTMENTS UTILITY PLAN 14-042 d.r 1N, W�9dP,P CENTURY COURT III, LLC HUTCHINSON, MN ISHEET jd(}. 3 iii r 9 r r r i n mntin na PLANTING NOTES PLANT SCHEDULE PLANTING DETAILS N CAMPICN ' �" "G �„ ° ° d = pz °p" "Mrw " CENTURY COURT !!l APARTMENTS 'r'o ewir9 K� .x "i, — �w ENGINEERING , . , ,yxv o ter•° k A-1.1 SERVICES, INC. CENTURY COURT ICI, LAC A "'e°^ ra"' -;,o +iv arlaina HUTCHiNSON. MN N LANDSCAPE PLAN 14 -042 ,HI r . 111(1 7 !1w 0 tiHF � I ram,nnie Yw —IMAM Yw T r aY9rlw w2r.. wulMEl• r �� r xr rw l N CAMPICN ' �" "G �„ ° ° d = pz °p" "Mrw " CENTURY COURT !!l APARTMENTS 'r'o ewir9 K� .x "i, — �w ENGINEERING , . , ,yxv o ter•° k A-1.1 SERVICES, INC. CENTURY COURT ICI, LAC A "'e°^ ra"' -;,o +iv arlaina HUTCHiNSON. MN N LANDSCAPE PLAN 14 -042 ,HI r . 111(1 7 !1w 0 tiHF � I ram,nnie HEIGH TS CERTIFICATE OF SURVEY FOR AUGUSTA BUILDING CORPORATION ----------- 77' 11 tv I. 9� 2, CWURV ON", -=g go mor"d pMr lh-0. �d �um,. M-miame. AREA -AST Acmi p• ' l 11 `L: `ti.,•� t, l ••l L _ •- - �GLri�v i f ! LEGEND ()�Nll STAO LOT 1%, 4r ti ----------- FLOCK LOT I - ------------- Lu z - - - - --------- - - --------------------- CIO -------------- 0� ?L� a, 0� --- -- ------ ---- - - - - - - F= T-- f - - -t? - --------- FluCAl1 XM auxvrm*. w p �%,= um FAIR GROUNDS ADDITION CAMPION ENGINEERING SERVICES, INC. cuwwo� m � e��un m n� tl' SflBM1t i} PwroSm 5mii uort CENTURY COURT III, LLC HUTCHINSON, MN rw (x. ss �Nxir) iPox 5F.M Bt PfluR� vro Y.R.fli�s Mim .ur ia, Mi. x oxuut /vwu¢ I m5 scum PnoPmn un5 .K - - E F ax tlxl5 xi xx �➢E 4R]w��5 attuDxin� N I --T SITE PLAN 14 -042 ET NO. 2 OF 9 SHEETS I 11T b7/31/20 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14313 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN REVIEW APPLICTION REQUESTED BY CROWNE POINTE DEVELOPMENT TO ALLOW CONSTRUCTION OF AN APARTMENT COMPLEX LOCATED AT 875 CENTURY AVE. SW. FACTS Century Court III LLC, is the owner of the land located at 875 Century Ave. SW, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 1, Block 2, CENTURY COURT, according to the recorded plat thereof, excepting therefrom CLEVELAND CORNERS, according to the recorded plat thereof, McLeod County, Minnesota. 3. Century Court III, LLC has applied to the City for a site plan review to allow development of property at 875 Century Ave SW, Hutchinson MN. 4. The Planning Commission met on August 19, 2014, and held a meeting on the request. In considering applications for site plan approval under this chapter, the Planning Commission considered the following: how the site plan relates to conditions both on and off the site, conformance with the Comprehensive Plan, the impact of the site plan on the existing and anticipated traffic and parking conditions, building location and height, sanitary sewer, water and drainage conditions, landscaping, lighting, open space, signage, setbacks and related matters. The Planning Commission hereby recommends approval of the request subject to the following findings and conditions. a) The access west of Sunset St. SW on Century Ave. SW is removed. b) The southernmost east/west private street in the development shall continue west to connect to the eastern most north/south private street in the development. C) An access point is added to the northeast portion of the site off of Cleveland Ave. SW to alleviate fire code issues regarding dead end streets. d) The street widths within the development are increased from 22' to 24'. e) The City needs to obtain clarification from the County Environmentalist on the status of the wetland report prepared for this site. If the County identifies any wetlands, they will have to be addressed according to the County Environmentalist. f) The proposed building and site improvements shall comply with the standards of the R -4 district and the Zoning Ordinance, as well as all other City regulations. g) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. h) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. Findings of Fact — Resolution # 14313 Century Court III LLC Site Plan Approval Page 2 i) The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. j) Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. k) There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the buildings. 1) Any exterior refuse collection area(s) must be fully screened. 5. The City Council of the City of Hutchinson reviewed the requested site plan at its meeting on August 26, 2014, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan, subject to the following findings and conditions: a) The access west of Sunset St. SW on Century Ave. SW is removed. b) The southernmost east/west private street in the development shall continue west to connect to the eastern most north/south private street in the development. C) An access point is added to the northeast portion of the site off of Cleveland Ave. SW to alleviate fire code issues regarding dead end streets. d) The street widths within the development are increased from 22' to 24'. e) The City needs to obtain clarification from the County Environmentalist on the status of the wetland report prepared for this site. If the County identifies any wetlands, they will have to be addressed according to the County Environmentalist. f) The proposed building and site improvements shall comply with the standards of the R -4 district and the Zoning Ordinance, as well as all other City regulations. g) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. h) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. i) The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. j) Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. k) There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the buildings. 1) Any exterior refuse collection area(s) must be fully screened. APPLICABLE LAW 6. Section 154.169 Municipal Code of Ordinances Findings of Fact — Resolution # 14313 Century Court III LLC Site Plan Approval Page 3 CONCLUSIONS OF THE LAW 7. Site plan is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to approve a site plan to allow Century Court HI, LLC to develop the existing site with the construction of an apartment complex at 875 Century Ave. SW, Hutchinson, MN is approved. Adopted by the City Council this 26th day of August, 2014. ATTEST: Marc Sebora Steven W. Cook City Administrator Mayor CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14319 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF REZONING FROM R -3 to R -4 REQUESTED BY CENTURY COURT III, LLC TO ALLOW 12 UNIT APARTMENTS. FACTS 1. Century Court III, LLC has applied to the City to rezone 875 Century Ave. SW from R- 3 to R -4 to allow for the construction of 12 unit apartment buildings by Conditional Use Permit. 2. The Planning Commission met on 8 -19 -2014 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a) The access west of Sunset St. SW on Century Ave. SW is removed. b) The southernmost east/west private street in the development shall continue west to connect to the eastern most north/south private street in the development. C) An access point is added to the northeast portion of the site off of Cleveland Ave. SW to alleviate fire code issues regarding dead end streets. d) The street widths within the development are increased from 22' to 24'. e) The City needs to obtain clarification from the County Environmentalist on the status of the wetland report prepared for this site. If the County identifies any wetlands, they will have to be addressed according to the County Environmentalist. f) The proposed building and site improvements shall comply with the standards of the R -4 district and the Zoning Ordinance, as well as all other City regulations. g) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. h) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. Findings of Fact Ordinance Amendment - Sample Page 2 i) The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. j) Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. k) There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the buildings. 1) Any exterior refuse collection area(s) must be fully screened. 3. The City Council of the City of Hutchinson reviewed the request at its meeting on 8- 26 -2014 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the rezoning from R -3 to R -4, subject to the following findings and conditions: a) The access west of Sunset St. SW on Century Ave. SW is removed. b) The southernmost east/west private street in the development shall continue west to connect to the eastern most north/south private street in the development. C) An access point is added to the northeast portion of the site off of Cleveland Ave. SW to alleviate fire code issues regarding dead end streets. d) The street widths within the development are increased from 22' to 24'. e) The City needs to obtain clarification from the County Environmentalist on the status of the wetland report prepared for this site. If the County identifies any wetlands, they will have to be addressed according to the County Environmentalist. f) The proposed building and site improvements shall comply with the standards of the R -4 district and the Zoning Ordinance, as well as all other City regulations. g) Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. h) The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. Findings of Fact Ordinance Amendment - Sample Page 3 i) J) k) APPLICABLE LAW The drainage and utility easement needs to encompass entire property. The northeast area of the lot currently does not have a drainage and utility easement. Any reconstruction of existing infrastructure within City of Hutchinson easement areas shall be the developer's responsibility, including improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the buildings. Any exterior refuse collection area(s) must be fully screened. 4. The ordinance amendment request must meet the initiation and procedures as required in Section 154.168 of the City of Hutchinson Municipal Code: CONCLUSIONS OF THE LAW The requested ordinance amendment is consistent with the comprehensive plan. 6. The proposed rezoning will contribute to the general welfare of the community because it fulfills a need for multiple family housing units in the community. 7. The proposed rezoning will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare because it is designed and arranged in conformance with the City of Hutchinson Zoning Ordinance. 8. The proposed rezoning will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations because it is designed and arranged in conformance with the City of Hutchinson Zoning Ordinance. 9. The proposed rezoning is consistent with existing land uses of multi - family housing /apartments in the general vicinity of the project site. NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Hutchinson, Minnesota, that the application to rezone 875 Century Avenue SW from R -3 to R -4 is approved. Adopted by the City Council this 26m day of August, 2014. ATTEST: Marc Sebora City Administrator Steven W. Cook Mayor HUTCHINSON CITY COUNCIL C% Request for Board Action Agenda Item: Brew Pub/Tap Rooms by Conditonal Use Permit in certain zoning districts Department: Planning LICENSE SECTION Meeting Date: 8/26/2014 Application Complete NIA Contact: Planning Agenda item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency NIA Attachments: Yes BACKGROUND /EXPL NATIONOFAGENDA ITEM: As the Planning Commission is likely aware, the City Council has directed Staff to develop Zoning Ordinance Amendments that would be consistent with the Council adopting an ordinance regulating Brew Pubs and Tap Rooms. The ordinance the Planning Commission will be reviewing will be to determine which zoning districts Brew Pubs and Tap Rooms will be allowed in. Please see the attached ordinance for more information. No one from the public spoke at this public hearing. The Planning Commission asked what the rationale was for including Tap Rooms in the 1 -1 district by Conditional Use Permit. Staff noted that if a bigger brewery wanted to come to Hutchinson they may consider the 1 -1 zoning areas because larger breweries are more of an industrial /manufacturing use and they may want to have a tap room for tasting. After discussion it was decided that the 1 -1 district should not by amended to allow lap rooms by CUP's. The concern was if the brewery was very popular, food trucks could come to the brewery and this would not be a desirable industrial use but rather more of a commercial use. Staff was fine with deleting tap rooms by CUP out of the 1 -1 district and noted that at which point a larger brewer wants to locate in Hutchinson the ordinance could be amended at that point and all of the specifics for 1 -1 could be worked out then. BOARD ACTION REQUESTED: Amend zoning ordinance to allow Brew Pubs and Tap rooms by CUP in the zoning districts noted in the staff report. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0,00 Funding Source: DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Mike Schumann, Dolf Moon, Mike Babe, Dave Hunstad, Lee Miller, Jeff Page, Jean Ward, Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John Paulson, Marc Sebora, Dan Hatten, Brian Mehr, Dan Jochum, Andrea Schwartz, and Kyle Dimler (Persons in attendance at Planning Staff Meeting in bold) Date: August 4, 2014, for August 19, 2014, Planning Commission Meeting RE: Consideration of Zoning Ordinance Revisions to accommodate Tap Rooms and Brew Pubs by Conditional Use Permit in certain Zoning Districts. Brew Pub and Tab Room Zoning Ordinance Revisions As the Planning Commission is likely aware, the City Council has directed Staff to develop Zoning Ordinance Amendments that would be consistent with the Council adopting an ordinance regulating Brew Pubs and Tap Rooms. The ordinance the Planning Commission will be reviewing will be to determine which zoning districts Brew Pubs and Tap Rooms will be allowed in. Please see the attached ordinance for more information. Recommendation: Staff recommends revising the C -2, C -3, C -4, C -5, and I/C Zoning districts to allow Brew Pubs and Tap Rooms by Conditional Use Permit. In addition, Staff recommends that the I -1 district be amended to allow Tap Rooms by Conditional Use Permit. Staff recommends not having Brew Pubs in the I -1 district because restaurants are not a permitted use in the I -1 district. Note: See actual ordinance langue on the next several pages. § 154.062 C -2, AUTOMOTIVE SERVICE COMMERCIAL DISTRICT. (A) Purpose. The C -2 district is intended to provide locations for businesses which generate a high degree of automobile traffic and which would properly be developed along major thoroughfares of the community. (B) Permitted principal uses. The following uses are permitted, as regulated herein, without special application requirements or conditions attached. Highly similar uses not listed may be allowed upon the determination of the City Council. (1) Retail sales businesses; (2) Service stations, automobile repair shops. For standards, see § 154.111 of this code; (3) Car wash operations, including automated lanes. For standards, see § 154.112; (4) Business and professional offices; (5) Drive- through banking facilities, postal centers and similar uses; (6) Convenience goods store; including gasoline pumps, subject to a maximum of 4,000 square feet of enclosed sales area; (7) New car, marine, farm machinery, manufactured home, sales and display areas, when operated in conjunction with and as part of the new item franchised dealership; (8) Nurseries and garden supply centers; (9) Motels; and (10) Restaurants, including convenience food restaurants. (C) Conditional uses. Used car, farm machinery, marine and mobile home sales and display areas when not operated as a part of new item franchise dealership. Brew Pubs. Tap Rooms. § 154.063 C -3, CENTRAL COMMERCIAL DISTRICT. (A) Purpose. The C -3 central commercial district is intended to provide an area for the grouping of general retail sales establishments, offices and services which serve city residents and the surrounding area. The C -3 district provisions and boundaries are intended to promote compatible land use relationships among diverse types of uses and encourage well - planned development or expansion in accord with the approved Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. On -site parking is not required in this district. (B) Permitted uses. The following uses are permitted as regulated herein, without special application requirements or conditions attached. Similar uses may be allowed upon the determination of the City Council. (1) Trade and services: any retail store or personal service business subject to all regulations and permits and licenses as may be required by law, and further provided that the use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following and other similar uses; (2) Cultural facilities; (3) Trade and business schools; (4) Catering establishments; (5) Employment agencies; (6) Game and amusement arcades; (7) Hotels and motels; (8) Interior decorating service and sales; (9) Offices for corporations and professionals; (10) Publishing, job printing and blueprinting; (11) Post offices and other public service operations; (12) Restaurants; (13) Taverns; (14) Theaters; (15) Commercial parking lots; (16) Pawnbroker establishments; (17) Massage service establishments; and (18) Upper level apartment units. (C) Conditional permitted uses. (1) Commercial parking ramps for passenger vehicles only, provided a reservoir space is provided within the structure for holding cars awaiting entrance, which reservoir space shall have a capacity of no less than two vehicles; (2) New or used automobile sales; indoor display area only; (3) Motor fuel and service stations, excluding major repair operation. See Appendix B to this chapter for the off - street parking schedule; (4) A state licensed residential facility serving from seven through 16 persons; (5) Group homes up to 5,000 square feet; (6) All licensed day care facilities which are not permitted principal uses under state law; (7) Single- family residences applying for additions, decks, garages, remodeling, or other single - family related uses. (8) (a) Drive - through windows (specific considerations of traffic impact, accessibility to appropriate roadways, site plan consideration and other relevant information would be part of the application review). (b) Conditions for residential facilities, group homes, crisis shelters and licensed day care facilities shall not be imposed which are more restrictive than those imposed on conditional uses or other multi - family residential property in the same district, unless the additional conditions are necessary to protect the health or the safety of the residents of the residential facility. (9) The requirements of § 154.115 of this code shall apply to the conditional uses described in this section. (10) Tattoo establishments. (11) Brew Pubs (12) Tap Rooms § 154.064 C -4, FRINGE COMMERCIAL DISTRICT. (A) Purpose. The C -4 commercial district is intended to provide one or more areas for the grouping of general retail sales establishments, offices and services which offer convenient shopping facilities for city residents and the surrounding area. C -4 district provisions and boundaries are established to promote compatible land use relationships among diverse types of uses and encourage well - planned development or expansion in accord with the city's Comprehensive Plan. Only those uses which substantially interfere with the overall function of the general commercial area will be excluded. (B) Permitted uses. The following uses are permitted as regulated herein, without special application requirements or conditions attached. Similar uses may be allowed upon the determination of the City Council. (1) Trade and services: any retail store or personal service business subject to all regulations and permits and licenses as may be required by law, and further provided that the use is not objectionable due to noise, fumes, smoke, odor or vibration, including the following and other similar uses as determined by the city's Planning Commission; (2) Catering businesses; (3) Convenience grocery stores; (4) Cultural facilities; (5) Game and amusement arcades; (6) Hotels and motels; (7) Motor vehicle sales and service establishments; (8) Post offices and other public service operations; (9) Restaurants, including convenience food; (10) Taverns; (11) Theaters; (12) Trade and business schools, technical colleges, vocational schools, universities; (13) Hospitals; (14) Crisis shelters; (15) Car washes; (16) Pawnbroker establishments; (17) Massage service establishments; and (18) Offices; business and professional. (C) Conditional permitted uses. (1) Permitted uses listed in the C -2 district but not including used car, farm machinery, marine or manufactured home sales; (2) Commercial parking structures; (3) Churches and houses of worship and related facilities; (4) Storage units; (5) Tattoo establishments; (6) Towing company offices with fenced impound lots, subject to providing a completely fenced and screened enclosure. Fences must be a minimum of six feet high and constructed of wood or equivalent materials; and (7) Dog daycare. (8) Brew Pubs (9) Tap Rooms § 154.065 C -5, CONDITIONAL COMMERCIAL DISTRICT. (A) Purpose. The purpose of the C -5 conditional commercial district is to provide for business, commercial and retail uses that are conveniently accessed by major arterial traffic. (1) Development will be allowed only as a conditional use to: (a) Ease land use transition; § 154.066 PC, INDUSTRIAL /COMMERCIAL DISTRICT. (A) Purpose. It is the purpose of the PC district to allow for development of areas where there is a transition in use occurring, but sites are not available which would allow for compliance with other district requirements. Industrial or commercial development will be allowed only as a conditional permitted use to: (1) Ease land use transition; (2) Control development so that it is compatible with surrounding property; and (3) Establish dimensional requirements on an individual basis. (b) Control development so that it is compatible with the surrounding property; and (c) Establish dimensional requirements on an individual basis. (2) Those uses which substantially interfere with the overall function of the area will be excluded. (3) Development shall also meet standards for lighting, landscaping and pedestrian access. (B) Permitted uses. (1) There are no permitted principal uses in the C -5 district. (2) (a) Any accessory use, building or structure customarily incidental to a permitted conditional use listed below, and located on the same lot therewith not to exceed 320 square feet; (b) Parking and loading facilities, as regulated in § 154.116 and Appendix B to this chapter; and (c) Signs as regulated in §§ 154.135 through 154.139. (C) Conditional uses. Buildings or land may be used for the following if granted a conditional use permit: (1) Trade and services: any retail store, personal service or business service establishments, subject to all regulations and permits and licenses as may be required by law, including the following and other similar uses; (2) Business and professional offices; (3) Candy and ice cream shops; (4) Cultural establishments: museums, galleries and the like; (5) Convenience goods stores; including gasoline pumps, subject to a maximum of 4,000 square feet of enclosed sales area; (6) Freestanding and attached car washes; (7) Hotels and motels; (8) Motor fuel and service stations, excluding major repair operation. See Appendix B to this chapter for the off - street parking schedule; (9) Restaurants, including convenience food; (10) Retail sales; (11) Theaters; and (12) Variety, gift, notion, antique and soft goods stores. (13) Brew Pubs (14) Tap Rooms § 154.066 PC, INDUSTRIAL /COMMERCIAL DISTRICT. (A) Purpose. It is the purpose of the PC district to allow for development of areas where there is a transition in use occurring, but sites are not available which would allow for compliance with other district requirements. Industrial or commercial development will be allowed only as a conditional permitted use to: (1) Ease land use transition; (2) Control development so that it is compatible with surrounding property; and (3) Establish dimensional requirements on an individual basis. (B) Permitted uses. (1) There are no permitted principal uses in the PC district. (2) (a) Any accessory use, building or structure customarily incidental to a permitted conditional use listed below, and located on the same lot therewith not to exceed 320 square feet; (b) Parking and loading facilities, as regulated in § 154.116 and Appendix B to this chapter; (c) Signs as regulated in §§ 154.135 - 154.139 of this code; (d) Pawnbroker establishments; and (e) Massage service establishments. (C) Conditional uses. Buildings or land may be used for the following if granted a conditional use permit, and provided further that any objectionable features normally associated with these uses, such as those deemed to be hazardous, offensive or objectionable by reason of odor, dust, cinders, gas, fumes, noise, vibration, radiation, refuse matter or water - carried waste, shall be ameliorated, controlled or eliminated through design, mechanical devices, screen planting and /or walls or other measures as specified by the Planning Commission, and authorized that the use and its day to day activity will not be unreasonably hazardous, noxious or offensive: (1) Trade and services: any retail store, personal service or business service establishments, subject to all regulations and permits and licenses as may be required by law, including the following and other similar uses; (2) Automobile or trailer sales and service establishments; (3) Building materials and hardware, retail sales and repairs; (4) Business and professional offices; (5) Cultural, entertainment and recreational establishments; (6) General merchandising, apparel and accessories and establishments; (7) Car wash operations, including automated lanes. See Appendix B to this chapter for the off - street parking schedule; (8) Catering establishments; (9) Churches and houses of worship and related facilities; (10) Convenience goods and food shops, subject to a maximum of 5,000 square feet of sales area; (11) Dog kennels; (12) Drive -in or drive- through restaurants, banking facilities and the like; (13) Employment agencies; (14) Fairgrounds; (15) Furniture, home furnishing and equipment, sales and display; (16) Hotels and motels; (17) Manufacturing: any light manufacturing or process including repairs, assembling, fabricating, altering, converting, finishing, processing, treating, testing, packaging or bottling, except any use or process hereinafter specifically excluded or which would not be in keeping with the purpose of the district as stated above. This determination shall be made by the Zoning Administrator upon review of the building permit application; (18) Motor vehicle body shops; (19) Post offices and other public service operations; (20) Publishing, job printing and blue printing; (21) Nurseries, garden supply centers; (22) Restaurants; (23) Service stations, automobile repair shops. Standards for automobile services stations are set forth in § 154.111 of this code; (24) Taverns; (25) Trade and business schools; (26) Theaters; (27) Warehousing, storage and wholesaling: the storage, handling, assembly and distribution of goods and materials for retail, wholesale or on -site use. This does not include truck terminals, which are not allowed in this district; and (28) Recyclable materials collection centers. (29) Brew Pubs (30) Tap Rooms TITLE AND SUMMARY OF ORDINANCE NO. 14 -0733 The following Ordinance is hereby published by title and summary: Title of Ordinance: Tap Rooms and Brew Pubs An Ordinance Amending Chapter 154 (Zoning) of the City of Hutchinson Code of Ordinances Adding Language in Sections 154.062 — 154.066 allowing Tap Rooms and Brew Pubs by Conditional Use Permit (CUP). In addition, adding language in Section 154.067 to allow Tap Rooms by Conditional Use Permit (CUP). 2. Summary of Ordinance: Amends sections 154.062 — 154.066 allowing Tap Rooms and Brew Pubs by Conditional Use Permit (CUP). In addition, amends language in Section 154.067 to allow Tap Rooms by Conditional Use Permit (CUP). This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the 9th day of September, 2014. ATTEST: Marc Sebora, City Administrator Steven W. Cook, Mayor Publication No. Date of Publication: To Be Determined after approval of ordinance. HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Approval of Project Change Orders Department: PW /Eng LICENSE SECTION Meeting Date: 8/26/2014 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and /or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and /or Supplemental Agreements are proposed as noted: o Change Order No. 1 - Letting No. 2 /Project No. 14 -02 This Change Order addresses the change of paint type from oil to epoxy and the extra milling and patching on Lynn Road after the 3" milling operation, per the direction of the City Engineer. This overall subtraction and addition of work does not affect the Substantial Completion Date or the Final Completion Date. This Change Order results in an increase of $11,196.56 to the Contract. o Change Order No. 1 - Letting No. 3 /Project No. 14 -03 This change order addresses the additional work for construction of the Cleveland Avenue SW cul de sac to address emergency services access requirement in accordance with the Woodstone Senior Living Developer Agreement. This additional work does not affect the Substantial Completion Date or the Final Completion Date. This additional work results of $34,311.80 to the Contract. BOARD ACTION REQUESTED: Approval of Change Orders and Supplemental Agreements Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 45,508.36 Total City Cost: $ 45,508.36 Funding Source: 2014 Construction Funds Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY CENTER `y °f ENGINEERING DEPARTMENT 7A;= 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 2 - PROJECT NO. 14 -02 Dated: 0811812014 CHANGE ORDER NO. 1 Page 1 of 1 Project Location: Lynn Road SW from Washington Avenue West to Clinton Avenue SW CONTRACTOR: Wm Mueller & Sons Inc, 831 Park Ave, P O Box 247, Hamburg MN 55339 952 -467 -2720 Contract Amount: $565,973.79 Substantial Completion: NA Final Completion Date: 0812912014 Description of Change: This Change Order addresses the change of paint type from oil to epoxy and the extra milling and patching on Lynn Road after the 3" milling operation, per the direction of the City Engineer. This overall subtraction and addition of work does not affect the Substantial Completion Date or the Final Completion Date. This Change Order results in an increase of $11,196.56 to the Contract. Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: 48 2232.501 18" WIDE SKID STEER MILL 1.5' DEPTH SY 120 $15.70 $1,884.0 49 2231.501 SMALL BITUMINOUS PATCH AREAS TON 33.5 $190.00 $6,365.0 50 2582.502 4" BROKEN LINE YELLOW EPDXY LF 840 $4.59 $3,855.6 51 3882.100 CONTRACTOR 10% ALLOWANCE (APPLIED TO ITEM 3 ONLY) LS 1 $385.56 $385.5 TOTAL INCREASE ITEMS $12,490.16 DECREASE ITEMS: 52 2582.502 4" BROKEN LINE YELLOW PAINT -ACRYLIC COPOLYMER LF 840 ($1.54) ($1,293.60) TOTAL DECREASE ITEMS - $1,293.60 NET INCREASE --------------------------------------------------------------------------------------- - - - - -- $11,196.56 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of ($11.196.56) Idadunil (add). An extension of 0 days shall be allowed for completion. ORIGINAL PREVIOUS ADDITIONS /DEDUCTIONS THIS ADDITION /PE4AWT9) -N TOTAL CONTRACT AMOUNT $565,973.79 $0.00 $11,196.56 $577,170.35 Approved: Dated: 0812612014 City of Hutchinson -Mayor: Steven W Cook pproved: Dated: 0812612014 City of Hutchinson -City Administrator: Marc A Sebora SAP 133 - 101 -003 / L2P14 -02 - CO #1 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City /County of City of Hutchinson Change Order No. 1 08/18/2014 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. Quantity SAP 133 - 101 -003 L2P14 -02 L2P14 -02 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Wm Mueller & Sons, Inc. Lynn Rd SW from Washington Ave W to Clinton Ave SW 831 Park Avenue, P O Box 247 TOTAL CHANGE ORDER AMOUNT Hamburg, MN 55339 $11,196.56 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses the change of paint type from oil to epoxy and the extra milling and patching on Lynn Road after the 3" milling operation, per the direction of the City Engineer. This overall subtraction and addition of work does not affect the Substantial Completion Date or the Final Completion Date. This Change Order results in an increase of $11,196.56 to the Contract. Item No. Item Unit Unit Price Quantity Amount Funding Category No. 001 2232.501 18" WIDE SKID STEER MILL 1.5" DEPTH SY $15.70 120 $1,884.00 2231.501 SMALL BITUMINOUS PATCH AREAS TON $190.00 33.5 $6,365.00 2582.502 4" BROKEN LINE YELLOW -EPDXY LF $4.59 840 $3,855.60 3882.100 CONTRACTOR 10% ALLOWANCE (APPLIED TO ITEM 50 ONLY) LS $385.56 1 $385.56 2582.502 4" BROKEN LINE YELLOW PAINT - ACRYLIC COPOLYMER LF ($1.54) 840 ($1,293.60) Funding Category No. 001 Total: $11,196.56 Change Order No. 1 Total: $11,196.56 * Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons, Inc. Approved by Hutchinson City Council on 08/26/2014. Signed Signed Date: 08/26/2014 Phone: (320) 234 -4212 Date: Phone: (952) 467 -2720 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: Original Contract Amount $565,973.79 Previous Change Orders $0.00 Page 1 of 1 HUTCHINSON CITY CENTER Crnj °f ENGINEERING DEPARTMENT 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 3 - PROJECT NO. 14 -03 Dated: 0811912014 CHANGE ORDER NO. 1 Page 1 of 1 Project Location: 2014 Pavement Management Program, South Grade Road Trail & Century Ave Trail CONTRACTOR: Wm Mueller & Sons Inc, 831 Park Ave, P O Box 247, Hamburg MN 55339 952 -467 -2720 Contract Amount: $965,659.22 Substantial Completion: NA Final Completion Date: 1110712014 Description of Change: This change order addresses the additional work for construction of the Cleveland Avenue SW cul de sac to address emergency services access requirement in accordance with the Woodstone Senior Living Developer Agreement. This additional work does not affect the Substantial Completion Date or the Final Completion Date. This additional work results of $34,311.80 to the Contract. Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: 124 2105.501 COMMON EXCAVATION (EV) (P) CY 338.0 $17.45 $5,898.1 125 2105.525 TOPSOIL BORROW (LV) CY 7.0 $34.00 $238.0 126 2105.604 GEOTEXTILE FABRIC TYPE 5 SY 874.0 $2.35 $2,053.9 127 2112.604 SUBGRADE /BASE PREPARATION SY 874.0 $2.20 $1,922.8 128 2211.503 PLACE EXCESS RECLAIM BASE CY 292.0 $11.45 $3,343.4 129 2360.503 TYPE SPWEA240B WEARING COURSE MIXTURE (3 ") SY 836.0 $19.70 $16,469.2 130 2535.501 BITUMINOUS CURB - HANDFORMED (SURMOUNTABLE) LF 304.0 $10.35 $3,146.4 131 2563.601 TRAFFIC CONTROL LS 1.0 $500.00 $500.0 132 2573.530 INLET PROTECTION EA 2.0 $100.00 $200.0 133 2575.505 HYDRO SEEDING SY 90.0 $6.00 $540.0 TOTAL INCREASE ITEMS $34,311.80 DECREASE ITEMS: TOTAL DECREASE ITEMS $34,311.80 NET INCREASE --------------------------------------------------------------------------------------- - - - - -- $34,311.80 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 34,311.80 (add) /(dedUGt). An extension of - - -- days shall be allowed for completion. ORIGINAL PREVIOUS ADDITIONS /DEDUCTIONS THIS ADDITION /PEDU•GT40N TOTAL CONTRACT AMOUNT $965,659.22 $0.00 $34,311.80 $999,971.02 Approved: Dated: 0812612014 City of Hutchinson -Mayor: Steven W Cook pproved: Dated: 0812612014 City of Hutchinson -City Administrator: Marc A Sebora L3P14 -03 - CO #1 STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City /County of City of Hutchinson Change Order No. 1 08/19/2014 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. NA NA L3P14 -03 L3P14 -03 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Wm Mueller & Sons Inc 2014 Pavement Management Program South Grade Road Trail & Century Ave Trail 831 Park Ave, P O Box 247 TOTAL CHANGE ORDER AMOUNT Hamburg, MN 55339 $34,311.80 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This change order addresses the additional work for construction of the Cleveland Avenue SW cul de sac to address emergency services access requirement in accordance with the Woodstone Senior Living Developer Agreement. This additional work does not affect the Substantial Completion Date or the Final Completion Date. This additional work results of $34,311.80 to the Contract. COST BREAKDOWN Item No. Item Unit Unit Price I Quantity Amount Funding Category No. 001 2105.501 COMMON EXCAVATION (EV) (P) CY $17.45 338 $5,898.10 2105.525 TOPSOIL BORROW (LV) CY $34.00 7 $238.00 2105.604 GEOTEXTILE FABRIC TYPE 5 SY $2.35 874 $2,053.90 2112.604 SUBGRADE / BASE PREPARATION SY $2.20 874 $1,922.80 2211.503 PLACE EXCESS RECLAIM BASE CY $11.45 292 $3,343.40 2360.503 TYPE SPWEA240B WEARING COURSE MIXTURE (3 ") SY $19.70 836 $16,469.20 2535.501 BITUMINOUS CURB - HANDFORMED (SURMOUNTABLE) LF $10.35 304 $3,146.40 2563.601 TRAFFIC CONTROL LS $500.00 1 $500.00 2573.530 INLET PROTECTION EA $100.00 2 $200.00 2575.505 HYDRO SEEDING SY $6.00 90 $540.00 Funding Category No. 001 Total: $34,311.80 Change Order No. 1 Total: $34,311.80 " Funding category is required for federal projects. 'HANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by —Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days %pproved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons Inc approved by the Hutchinson City Council 08/26/2014. Signed Signed Date: 08/26/2014 Phone: (320) 234 -4212 Date: Phone: (952) 467 -2720 Original to Project Engineer; Copy to Contractor Original Contract Amount $965,659.22 Previous Change Orders $0.00 Page 1 of 1 HUTCHINSON CITY COUNCIL C= =y�f? Request for Board Action 7AL =-w-7 Agenda Item: Special Event Request Department: Police LICENSE SECTION Meeting Date: 8/26/2014 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OF AGENDA ITEM: The 40th Annual Arts & Crafts Festival and Taste of Hutchinson will be held Friday, September 12, 10 am - 6 pm and Saturday, September 13, 9 am - 4 pm in Library Square and 1 S\ Ave SE. Setup for the festival will begin on Thursday, September 11th at 8 am. The event will end on Saturday the 14th at 4 pm. Cleanup is usually completed by 8 pm on the 14th. A rain location will not be provided. A severe weather emergency plan is currently in place. The Arts & Crafts Festival committee would like to request the support and assistance of the City of Hutchinson in regards to the areas outlined. We understand that our request for support of the festival will affect multiple City of Hutchinson departments. Request of Support from the City of Hutchinson - August 11, 2014 Administration • The Hutchinson Ambassadors wish to reserve all concession rights on 1 st Ave SE between Main Street and Hassan Street as well as the control of any and all food exhibitors for the Taste of Hutchinson. The Ambassadors have an agreement with the Downtown Association regarding the operation of the Popcorn Wagon during the event. • Use of electricity in band shell and along 151 Ave SE during the festival weekend. Police Department • Overnight security on Thursday, September 111 h and Friday, September 12th. • Assistance with pedestrian traffic crossing on the comer of Main Street and 1 st Ave. • Assistance in directing vendor traffic during the event • Assistance with vendor check in traffic control and allow use of Hassan Street from Washington to 5th Ave SE to aid in this process • Emergency services support during the event Parks & Recreation • Exclusive use of Library Square for art & craft exhibitors for September 11 -13 2014 BOARD ACTION REQUESTED: I Recommend approval Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short -Term Gambling License - Saturday Night Cruisers Car Club Department: Administration LICENSE SECTION Meeting Date: 8/26/2014 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: The Saturday Night Cruisers Car Club has submitted a short -term gambling license application into administration for review and processing. The application is for raffle drawings the organization will be holding between Septembert 1, 2014, and December 31, 2014. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short -term gambling license to Saturday Night Cruisers Car Club from September 1, 2014, to December 31, 2014. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C) 11 Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -5151 Fax: (320).234 -4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 555 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered A e erm Dates) ��- �, 3 1 Fee- $30.40 onth1D 1 eur - MonthlD /Year �. �' ! 6*__41 "• J formation % ame Phone Number vrr t c �. a e t ►� ► ►:yk�-.- e -'r �.t S 35Z� Address where regular meeting are held City State Zip Federal or State ID: i i cA- e5 ` %s 1 q Day and time of meetings? "-T3"z Is this organization organized under the laws of the State of Minnesota? I*Ws ❑ no How long has the organization been inexistence? 1CO How may members in the organization? 3345 What is the purpose of the organization? -To 3� n II D,3 Q c -yr pc`:j�I c --�v� e In whose custody] will organization records be kept? ��J�C�lr��j�'Ir•��L�_ �rt�' �� J�] t1 l Name Phone Number t 1 2 S 1 C�LC � ►-d �bY r VAQ k &. k- Vl<, � �1 Kk 1. i S "- Address City State zip Duly Authorized Officer of the Organization Information True Name Phone Number t kAO 4D' � Residence Address City State Zip i Date of Birth: � /4 1 �{ of Place of Birth: 11e in�1► l l-t- Monthl4lyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes f o If yes, explain: ce v. r f l -LA-L- City of Hutchinson Rpplicallon far Gambling Devices License Page 2 of 3 Desi nated Gambling Manager (Qualified under Minnesota Statute 329 True Name Ph All, b one m er CD Residence address City State Zip Date of Birth; / Z 1 c� Place of Birth: Month/daylyear City State Have you ever been convicted of any crime other than a traffic offense? U yes no If yes, explain: How long have you been a member of the organization? y Game Information Location #1 'Moak Name of to anon where game will be played Phone Number Address of location where game will be played z ,CV r City State Zip j ='t i ,het - i�� Date(s) and/or day(s) gambling devices will be used: 2, Nd � 4 � h through zp r( � � AM AM Hours of the day gambling devices will be used: From �!, :, To Maximum number of player: � b c Will prizes be paid in money or merchandise? W-4goney ❑ merchandise Will refreshments be served during the time the gambling devices will be used? Ryes ❑ no If yes, will a char a be made for such refreshments? es ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City Stale zip Date(s) and/or day(s) gambling devices will be used: 1 through Hours of the day gambling devices will be used: From FM To Maximum number of player: � 0 0 7 Will prizes be paid in money or merchandise? 6 money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? 4S ❑ no If yes, will a charge be made for such refreshments? ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Or an"tion i necessa , list additional names on se orate sheet Name Title Residence Address City Slate zip Name Title Residence Address City State zip Name Title Residence Address city State zip Officers or Other Persons Paid for rrServices Information (i nee Name Residence Address Name Residence Address Name Residence Address list additional names on separate sheet <s Q t -P V— Title City State Zip Title City State Zip Title city State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager 4s 0 no Authorized Officer Wes ❑ no Initial Initial I declare that the information l have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. of authorised officer of organization not gambling manager of organization Internal Use Only City Council ❑ approved 0 denied Notes: t11 III J q or Efate b/I q /I 'f Date August 21, 2014 Dear City Council Members, I would like to appoint Dave Skaar to the Airport Commission to fill the vacancy created by the recent resignation of Juli Neubarth. Dave is very involved with the Civil Air Patrol and has served on the Airport Commission in the past, including as board chair. Dave's background and experience will be a good fit and Airport Manager John Olson supports Dave's appointment. I ask for you approval. Thanks, Mayor Steve Cook CITY OF HUTCHINSON Check Register - Council Check Register -All Check Issue Dates: 8/13/2014 - 8/26/2014 8/20/2014 Check Number Check Issue Date Amount Vendor Account Description 182181 8/13/2014 29,661.00 HUTCHINSON FIRE DEPT RELIEF ASSN Fire Pension Contrib -State 182182 8/13/2014 VOID LEAGUE OF MN CITIES Machinery & Equipment 182183 8/13/2014 VOID LEAGUE OF MN CITIES Machinery & Equipment 182184 8/13/2014 2,936.32 MINNESOTA DEPT OF MOTOR VEHICLE Machinery & Equipment 182188 8/26/2014 580.00 AARP Other Professional Services 182189 8/26/2014 441.54 ACE HARDWARE Operating Supplies 182190 8/26/2014 102.66 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 182191 8/26/2014 13.33 AMERICAN WELDING & GAS Automotive R &M 182192 8/26/2014 147.28 AMERIPRIDE SERVICES Contractual R &M 182193 8/26/2014 149.00 ANIMAL MEDICAL CENTER ON CROW RIVER Other Professional Services 182194 8/26/2014 1,096.15 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 182195 8/26/2014 210.62 ARROWHEAD SCIENTIFIC INC Operating Supplies 182196 8/26/2014 454.25 ARTISAN BEER COMPANY Cost of Sales - Beer 182197 8/26/2014 10,359.55 ASSURANT EMPLOYEE BENEFITS Premiums - Dental 182198 8/26/2014 81.24 AUTO VALUE - GLENCOE Equipment Parts 182199 8/26/2014 4,000.00 AUTOMATIC SYSTEMS CO Other Professional Services 182200 8/26/2014 5,000.00 B & L UTILITY MAINTENANCE Contractual R &M 182201 8/26/2014 15,345.00 BASF CORPORATION Inventory - Process Material 182202 8/26/2014 1,885.09 BELLBOY CORP Cost of Sales - Liquor 182203 8/26/2014 203.34 BENNETT MATERIAL HANDLING Contractual R &M 182204 8/26/2014 636.70 BERNICK'S Cost of Sales - Miscellaneous 182205 8/26/2014 2,850.00 BLUE VALLEY SOD Inventory- Bulk Product 182206 8/26/2014 203.75 BOB AHLGREN ELECTRIC INC. Contractual R &M 182207 8/26/2014 6,080.00 BOLTON & MENK INC. Other Professional Services 182208 8/26/2014 739.43 BRANDON TIRE CO Automotive R &M 182209 8/26/2014 16,238.00 BRAUN INTERTEC CORP Other Professional Services 182210 8/26/2014 9,396.25 BURNHAM COMPANIES LLC Inventory Bulk Product 182211 8/26/2014 306.95 BUSINESSWARE SOLUTIONS Office Supplies 182212 8/26/2014 37,467.30 C & L DISTRIBUTING Cost of Sales - Beer 182213 8/26/2014 129.90 CALIFORNIA CONTRACTORS SUPPLIES Small Tools & Minor Equipment 182214 8/26/2014 127.55 CARS ON PATROL SHOP LLC Automotive R &M 182215 8/26/2014 202.98 CARTER, RANDY Uniforms & Personal Equip 182216 8/26/2014 71.00 CASH DRAWER #4 Miscellaneous Expense 182217 8/26/2014 204.93 CENTRAL HYDRAULICS Automotive R &M 182218 8/26/2014 284.72 CENTRAL MCGOWAN Operating Supplies 182219 8/26/2014 13.92 COMDATA CORPORATION Office Supplies 182220 8/26/2014 163.50 CORNER POST EROSION CONTROL Contractual R &M 182221 8/26/2014 900.00 CORPORATE MECHANICAL Contractual R &M 182222 8/26/2014 92.15 CREEKSIDE SOILS Landscaping Materials 182223 8/26/2014 170.80 CROW RIVER AUTO & TRUCK REPAIR Automotive R &M 182225 8/26/2014 118.06 CROW RIVER PRESS INC Printing & Publishing 182226 8/26/2014 1,938.50 DAPPER, CRAIG Contractual R &M 182227 8/26/2014 100.00 DAVE GRIEP CLEANING Contractual R &M 182228 8/26/2014 2,380.00 DAVE'S PALLET SERVICE Inventory- Process Material 182229 8/26/2014 5,868.00 DAY DISTRIBUTING Cost of Sales - Beer 182230 8/26/2014 33,619.43 DIRECT PLASTICS GROUP Inventory- Process Material 182231 8/26/2014 1,065.08 DROP -N -GO SHIPPING INC Postage 182232 8/26/2014 183.17 DYNA SYSTEMS Repair & Maintenance Supplies 182233 8/26/2014 1,700.00 E. G. RUD & SONS INC. Other Professional Services 182234 8/26/2014 2,433.12 E2 ELECTRICAL SERVICES INC Contractual R &M 182235 8/26/2014 5,381.25 EHLERS & ASSOCIATES INC Other Professional Services 182236 8/26/2014 2,618.00 ERICKSON ENGINEERING CO LLC Other Professional Services 182237 8/26/2014 39,402.54 FARM -RITE EQUIPMENT Machinery & Equipment 182238 8/26/2014 740.79 FASTENAL COMPANY Equipment Parts 182239 8/26/2014 5,275.00 FENSKE'S STUMP REMOVAL Contractual R &M 182240 8/26/2014 5,872.00 FIRE SAFETY USA INC Small Tools & Minor Equipment 182241 8/26/2014 294.70 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS Office Supplies 182242 8/26/2014 82.58 G & K SERVICES Operating Supplies 182243 8/26/2014 300.00 GARCIA, ELIZABETH Rental Refund 182244 8/26/2014 7,516.50 GARICK CORPORATION Inventory - Process Material 182245 8/26/2014 300.00 GENE'S TOWING Other Professional Services 182246 8/26/2014 343.43 GK2 PROMOTIONS Printing & Publishing 182247 8/26/2014 8,800.00 GOODPOINTE TECHNOLOGY Software & Licensing 182248 8/26/2014 154.70 GRAND CASINO HOTEL Travel /Conference Expense 182249 8/26/2014 6,022.18 HACH COMPANY Equipment Parts 182250 8/26/2014 52.50 HAGER JEWELRY INC. Miscellaneous Expense 182251 8/26/2014 1,515.00 HANSON & VASEK CONSTRUCTION Contractual R &M 182252 8/26/2014 1,157.00 HAWKINS INC Chemicals & Chemical Products 182253 8/26/2014 2,437.24 HD SUPPLY WATERWORKS LTD Meters & Meter Parts 182254 8/26/2014 78.00 HENNEPIN COUNTY COURT ADMIN Bail Money 182255 8/26/2014 255.27 HENRY'S WATERWORKS INC Meters & Meter Parts 182256 8/26/2014 2,084.40 HIBU INC Advertising 182257 8/26/2014 31.47 HILLYARD / HUTCHINSON Operating Supplies 182258 8/26/2014 7,794.00 HJERPE CONTRACTING Contractual R &M 182259 8/26/2014 1,781.98 HOLT MOTORS INC Automotive R &M 182260 8/26/2014 1,608.00 HOT WIRE ELECTRIC Contractual R &M 182261 8/26/2014 800.00 HRA Admin /Loan Fees 182262 8/26/2014 845.39 HUTCH CAFE Operating Supplies 182263 8/26/2014 249.00 HUTCHINSON CENTER FOR THE ARTS Activity Fees 182264 8/26/2014 3,657.11 HUTCHINSON CO -OP Operating Supplies 182265 8/26/2014 538.00 HUTCHINSON HEALTH Employee Physicals 182266 8/26/2014 2,010.38 HUTCHINSON LEADER Dues & Subscriptions 182267 8/26/2014 48,727.82 HUTCHINSON UTILITIES Improv other than Buildings 182268 8/26/2014 114.05 HUTCHINSON WHOLESALE Equipment Parts 182269 8/26/2014 5.00 HUTCHINSON, CITY OF Dues & Subscriptions 182270 8/26/2014 4,964.69 HUTCHINSON, CITY OF Utilities 182271 8/26/2014 4,000.00 HUTCHINSON, CITY OF ATM Replenishment 182272 8/26/2014 900.00 I.M.S. SHARPENING SERVICE Contractual R &M 182273 8/26/2014 350.00 IACP Travel /Conference Expense 182274 8/26/2014 8.35 INDEPENDENT EMERGENCY SERVICES Equipment Rental 182275 8/26/2014 96.95 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Equipment Parts 182276 8/26/2014 14,999.40 J.D. PETERICK INC. Contractual R &M 182277 8/26/2014 403.40 JJ TAYLOR DIST OF MN Cost of Sales - Wine 182278 8/26/2014 20,600.21 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Wine 182279 8/26/2014 669.91 KAHNKE BROTHERS NURSERY Other Professional Services 182280 8/26/2014 12.40 KLOSS, TOM Travel /Conference Expense 182281 8/26/2014 21.58 KOSEK, ANDREW Travel /Conference Expense 182282 8/26/2014 41.90 KRANZ LAWN & POWER Small Tools & Minor Equipment 182283 8/26/2014 451.03 L & P SUPPLY CO Automotive R &M 182284 8/26/2014 14,096.78 LANDSCAPE CONCEPTS INC Improv other than Buildings 182285 8/26/2014 271.95 LANO EQUIPMENT OF NORWOOD Equipment Parts 182286 8/26/2014 5,120.20 LARSON, LINDA HRA Loan 182287 8/26/2014 340.00 LEAGUE OF MN CITIES -INS TRUST Insurance Deductible 182288 8/26/2014 1,390.52 LEXISNEXIS Other Professional Services 182289 8/26/2014 129.00 LEXISNEXIS Other Professional Services 182290 8/26/2014 27,852.22 LOCHER BROTHERS INC Cost of Sales - Beer 182291 8/26/2014 8,330.02 LOGIS Miscellaneous Expense 182292 8/26/2014 3,488.79 LYNDE & MCLEOD INC. Cost of Sales - Bulk Product 182293 8/26/2014 71.10 LYNN CARD COMPANY Printing & Publishing 182294 8/26/2014 2,370.54 MACQUEEN EQUIP INC Automotive R &M 182295 8/26/2014 165.00 MARKETO - GARDNER Rentals- Building 182296 8/26/2014 416.26 MARSHALL CONCRETE PRODUCTS Operating Supplies 182297 8/26/2014 23,980.00 MATT KURTH CONSTRUCTION LLC HRA Loan 182298 8/26/2014 117.78 MAYTAG LAUNDRY & CAR WASH Other Professional Services 182299 8/26/2014 1,600.00 MCLEOD COOP POWER ASSN Contrib /Donation- PrivateSource 182300 8/26/2014 300.00 MCLEOD COUNTY COURT ADMINISTRATOR Other Revenues 182301 8/26/2014 20.00 MDRA Travel /Conference Expense 182302 8/26/2014 106,471.26 MEDICA Medical Insurance 182303 8/26/2014 1,019.14 MENARDSHUTCHINSON Operating Supplies 182304 8/26/2014 2,603.50 MIDWEST PLAYSCAPES INC. Operating Supplies 182305 8/26/2014 581.95 MINI BIFF Equipment Rental 182306 8/26/2014 225.00 MINNESOTA ASSN OF CEMETERIES Travel /Conference Expense 182307 8/26/2014 138.50 MINNESOTA CLE Other Professional Services 182308 8/26/2014 10.00 MINNESOTA DEPT OF LABOR & INDUSTRY Dues & Subscriptions 182309 8/26/2014 140.00 MINNESOTA FIRE SERVICE CERTIF BOARD Travel /Conference Expense 182310 8/26/2014 299.00 MINNESOTA LAWYER Dues & Subscriptions 182311 8/26/2014 120.00 MINNESOTA SECRETARY OF STATE Notary Commission Fee 182312 8/26/2014 2, 334.00 MINNESOTA VALLEY TESTING LAB Other Professional Services 182313 8/26/2014 140.00 MN DEPT OF LABOR AND INDUSTRY Licenses & Permits 182314 8/26/2014 262.10 MNDRIVERSMANUALS.COM Operating Supplies 182315 8/26/2014 150.00 MODERN TOWING Other Professional Services 182316 8/26/2014 823.50 M -R SIGN Sign Repair Materials 182317 8/26/2014 1,040.00 MRPA Travel /Conference Expense 182318 8/26/2014 1,103.82 MURPHY GRANITE CARVING Operating Supplies 182319 8/26/2014 638.88 MYGUY INC. Operating Supplies 182320 8/26/2014 114.88 NORTH CENTRAL LABORATORIES Operating Supplies 182321 8/26/2014 813.00 NORTHERN BUSINESS PRODUCTS Office Supplies 182322 8/26/2014 128.61 NORTHERN SAFETY & INDUSTRIAL Safety Supplies 182323 8/26/2014 72.98 NORTHERN STATES SUPPLY INC Equipment Parts 182324 8/26/2014 138.00 NORTHERN VINEYARDS Cost of Sales - Wine 182325 8/26/2014 164.19 OENOPHILIA Cost of Sales - Miscellaneous 182326 8/26/2014 149.75 OLSON'S LOCKSMITH Contractual R &M 182327 8/26/2014 96.88 O'REILLY AUTO PARTS Automotive R &M 182328 8/26/2014 248.45 PAGE, JEFFREY Operating Supplies 182329 8/26/2014 89.60 PAULSON, DEB Travel /Conference Expense 182330 8/26/2014 131.05 PAUSTIS & SONS WINE CO Cost of Sales - Wine 182331 8/26/2014 660.00 PELLINEN LAND SURVEYING Other Professional Services 182332 8/26/2014 14,632.15 PHILLIPS WINE & SPIRITS Cost of Sales - Liquor 182333 8/26/2014 170.20 POSITIVE ID INC Miscellaneous Expense 182334 8/26/2014 151.79 QUADE ELECTRIC Repair & Maintenance Supplies 182335 8/26/2014 4,963.53 QUAST, GEORGE EDA Loan 182336 8/26/2014 450.00 R & S INSPECTIONS INC. HRA Loan 182337 8/26/2014 1,439.26 REINER ENTERPRISES INC Freight - Bagged 182338 8/26/2014 50.00 REINER, SHERRI Recreation Activity Fees 182339 8/26/2014 466.37 RUNNING'S SUPPLY Repair & Maintenance Supplies 182340 8/26/2014 231.50 SAM'S TIRE SERVICE Contractual R &M 182341 8/26/2014 19,050.00 SCHIMMEL CONSTRUCTION LLC HRA Loan 182342 8/26/2014 28,000.00 SCHMIDT, JEFFREY & TERESA HRA Loan 182343 8/26/2014 10,738.49 SCHOOL DIST # 423 Activity Fees 182344 8/26/2014 200.00 SHAW, KAREN Other Professional Services 182345 8/26/2014 47.94 SHRED -IT USA INC- MINNEAPOLIS Contractual R &M 182346 8/26/2014 170.65 SIMPLEXGRINNELL LP Contractual R &M 182347 8/26/2014 11,305.00 SMSC ENTERPRISES Inventory - Bulk Product 182348 8/26/2014 870.00 SOIL CONTROL LAB Other Professional Services 182349 8/26/2014 11,892.91 SOUTHERN WINE & SPIRITS OF MN Cost of Sales - Wine 182350 8/26/2014 6,836.18 SPARTAN STAFFING Other Professional Services 182351 8/26/2014 159.00 STANDARD PRINTING Operating Supplies 182352 8/26/2014 80.00 STANG, AMANDA Rental Refund 182353 8/26/2014 550.55 STAPLES ADVANTAGE Cleaning Supplies 182354 8/26/2014 5,015.00 STEILE CONSTRUCTION Contractual R &M 182355 8/26/2014 5,751.38 STREICH TRUCKING Freight - Bulk 182356 8/26/2014 81,941.21 TEN EIGHT HOLDINGS EDA Loan 182357 8/26/2014 2,174.80 THOMSON REUTERS -WEST Other Professional Services 182358 8/26/2014 13.80 TOWN & COUNTRY FENCE Automotive R &M 182359 8/26/2014 49,649.67 TREBELHORN & ASSOC Motor Fuels & Lubricants 182360 8/26/2014 73.25 TRI COUNTY WATER Operating Supplies 182361 8/26/2014 35.88 TRUE FABRICATIONS Cost of Sales - Miscellaneous 182362 8/26/2014 293.30 TWO WAY COMMUNICATIONS INC Operating Supplies 182363 8/26/2014 518.20 UNIFORMS UNLIMITED Uniforms & Personal Equip 182364 8/26/2014 74.85 VERIZON WIRELESS Phone Services 182365 8/26/2014 20,143.34 VIKING BEER Cost of Sales - Beer 182366 8/26/2014 301.40 VIKING COCA COLA Cost of Sales - Miscellaneous 182367 8/26/2014 304.75 VINOCOPIA INC Cost of Sales - Wine 182368 8/26/2014 773.37 WASTE MANAGEMENT OF WI -MN Refuse- Disposal 182369 8/26/2014 50,495.24 WASTE MANAGEMENT OF WI -MN Refuse- Services 182370 8/26/2014 300.00 WEHRI- BRAEM, ASHLEY Rentals- Building 182371 8/26/2014 140.16 WELCOME NEIGHBOR Advertising 182372 8/26/2014 1,508.66 WELLS FARGO Travel /Conference Expense 182373 8/26/2014 326.50 WEST CENTRAL SANITATION INC. Utilities 182374 8/26/2014 3,500.00 WESTAFER ENTERPRISES Other Professional Services 182375 8/26/2014 420.00 WILLWERKS INC Software & Licensing 182376 8/26/2014 2,594.65 WINE COMPANY, THE Cost of Sales - Wine 182377 8/26/2014 13,454.28 WIRTZ BEVERAGE MINNESOTA Cost of Sales - Beer 182378 8/26/2014 22,793.86 WM MUELLER & SONS Street Maintenance Materials 182379 8/26/2014 416.00 ZARNOTH BRUSH WORKS INC Automotive R &M Grand Totals: 991,153.93 ELECTRONIC FUNDS TRANSFERS 8/26/2014 TAX FUND PAYABLE TO AMOUNT FUEL HATS MN DEPT OF REV $1,291.91 SALES TAX LIQUOR MN DEPT OF REV $60,007.00 SALES TAX PRCE CIVIC ARENA MN DEPT OF REV $1,990.00 SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV $12,071.00 $75,359.91 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 8/3/2014 - 8/16/2014 Aug 19, 2014 12:43PM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 08/16/2014 CDPT 08/19/2014 182185 Assurant Employees Benefits 893.95- 08/16/2014 CDPT 08/19/2014 182186 HART 583.70- 08/16/2014 CDPT 08/19/2014 182187 MNPEA 468.00- 08/16/2014 CDPT 08/19/2014 8191401 AFLAC 131.77- 08/16/2014 CDPT 08/19/2014 8191402 EFTPS 13,517.54- 08/16/2014 CDPT 08/19/2014 8191402 EFTPS 13,517.54- 08/16/2014 CDPT 08/19/2014 8191402 EFTPS 3,919.82- 08/16/2014 CDPT 08/19/2014 8191402 EFTPS 3,919.82- 08/16/2014 CDPT 08/19/2014 8191402 EFTPS 26,821.55- 08/16/2014 CDPT 08/19/2014 8191403 ICMA 1,310.00- 08/16/2014 CDPT 08/19/2014 8191404 ING 975.00- 08/16/2014 CDPT 08/19/2014 8191405 Minnesota Dept. of Revenue 11,771.70- 08/16/2014 CDPT 08/19/2014 8191406 MN Child Support System 41.87- 08/16/2014 CDPT 08/19/2014 8191407 MN Department of Revenue 194.38- 08/16/2014 CDPT 08/19/2014 8191408 MNDCP 250.00- 08/16/2014 CDPT 08/19/2014 8191409 PERA 11,779.86- 08/16/2014 CDPT 08/19/2014 8191409 PERA 11,779.86- 08/16/2014 CDPT 08/19/2014 8191409 PERA 5,629.51- 08/16/2014 CDPT 08/19/2014 8191409 PERA 8,444.27- 08/16/2014 CDPT 08/19/2014 8191409 PERA 36.16- 08/16/2014 CDPT 08/19/2014 8191409 PERA 36.16- 08/16/2014 CDPT 08/19/2014 8191409 PERA 21.02- 08/16/2014 CDPT 08/19/2014 8191409 PERA 1,863.72- 08/16/2014 CDPT 08/19/2014 8191410 TASC -Flex 225.00- 08/16/2014 CDPT 08/19/2014 8191410 TASC -Flex 1,322.25- 08/16/2014 CDPT 08/19/2014 8191411 TASC -HSA 4,253.09- 08/16/2014 CDPT 08/19/2014 8191411 TASC -HSA 3,499.60- 08/16/2014 CDPT 08/19/2014 8191411 TASC -HSA 1,008.44- 08/16/2014 CDPT 08/19/2014 8191411 TASC -HSA 592.24- 08/16/2014 CDPT 08/19/2014 8191411 TASC -HSA 849.22 - Grand Totals: 30 129,657.04- Check Number Check Issue Date 182224 8/26/2014 Grand Totals: CITY OF HUTCHINSON Check Register - Council Check Register -All Check Issue Dates: 8/13/2014 - 8/26/2014 Amount Vendor 9,433.66 CROW RIVER GLASS 9,433.66 Account Description Machinery & Equipment 8/20/2014 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Assessment Hearing & Project Award for 2014 PMP Project (L3/P14 -03) Department: PW /Eng LICENSE SECTION Meeting Date: 8/26/2014 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: The City received bids (see attached Bid Tabulation) for the 2014 Pavement Management Program project letting on Monday, July 21st. The apparent low bidder is of Wm. Mueller & Sons Inc. of Hamburg, Minnesota, with a bid of $965,659.22 (approximately 3% lower than the final Engineer's Estimate). City staff will provide a brief overview of the project scope, bids and associated special assessments prior to opening the public communication portion of the Assessment Hearing. Please note that all three of the alternate bids (Freemont Avenue SE, South Grade Road trail and Century Avenue SW trail overlay) are to be addressed within the previously stated project construction cost. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. Also, the inclusion of this project's final costs /funding within the 2014 Infrastructure Improvement Program has been reviewed by the Resource Allocation Committee. The final Assessment Roll and necessary Resolutions (bid amounts noted) to award this project are attached to this memorandum. We recommend approving the attached Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,168,477.66 Total City Cost: $ 827,706.44 Funding Source: Bonding, Utility Funds, City Funds Remaining Cost: $ 340,771.22 Funding Source: Special Assessments RESOLUTION NO. 14315 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA -5110, SA- 5110A, SA- 51106, SA -5110C LETTING NO. 3 /PROJECT NO. 14 -03 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW, Michael Court NW and HCC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary sewer, street lighting, restoration and appurtenances and South Grade Road Trail (adjacent to South Grade Rd near the Otter Lake bridge) and Century Avenue Trail Overlay (Dale St SW to TH15) by construction of grading, bituminous /concrete pavement, milling, street lighting, electronic crossing warning system, trail, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2015 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2014, until the 31st day of December 2015. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 17th day of November, 2014; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. 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E � )o c ; o� \§ (§ \ \( ON o -o §\ \ \=S. ` \\} � -l�.� ol \ /E;ff -- _z , -) 2 §!!|• k§ \�o] / \ §7)z Z6I's z_§!� (Z62 - � §( \}{ § $ ..> )§ ff ;I \(z \ kfk ! , ; _ |& § � k # z o � | ; ( ( ! § } I §\w, §� \ _ ) & &! ©2 [ §8 k)k§ \ ASSESSMENT ROLL NO. 0. 0: LETTING NO. 3/PROJECT . ,0 Fr....It A SE fr.. TH 15 t. E T.-Ii, I— R..d SW fr.. Cl It- A-I.. SW t. S..th Gr.d. R..d SW d Mith..l C NW, H H C P.rkiIg � .. . NUMBER 0 YEARS .: . COMPILEDBY: PVANDEEN ASSESSMENT ROLL NO. 0. 0: LETTING NO. 3/PROJECT . ,0 - COMPUTED BY: P VANDER 1EEN STREET �.. . �.: . �. COMPILEDBY: PVANDERVEEN ASSESSMENT ROLL NO. 0. 0: LETTING NO. 3/PROJECT . ,0 Da I e Street -fr.. Ce,t.,A.e SWt.CSAH 7,TH 15 S—ite Rd fr.. Eth.Driwe SEW —thim— Health CeIte, Free—t A- SE fr.. TH 15 t. E Ter.imi, I— R.ad SW fr.. CHI— A-- SW t. S..th Grade R.ad SW aId Mithael C.- NW, HHC Parkimg I. - COMPUTED BY: P VANDER 1EEN STREET CHEC ED BY: K EXNER �.. . NUMBER 0 YEARS io �.: . �. ®® .. ®� COMPILED BY: P VANDER VEEN F F. F: F LETTING NO. 3/PROJECT . ,F Dale St,eet S� f,.. C-t.,,A—.e SW t. CSAH 7, TH 15 S—ite Rd f,.. Eth. D,we SE t. —thim— Health C-t, F--t A- SE f— TH 15 t. Ea. Te—mi, I-— R.ad — f,.. Ohm— A-- SW t. S—h E,ade R.ad SW -d! Mithael C— NW, HHC Pa,kimg a.d COST PER FRONT FOOT: STREET 520.00 �.. . NUMBER 0 YEARS �o �.: . INTEREST RATE: 08 /26/2019 INTEREST RATE: 2019 BONDS I- ADOPTED: FINACCT# ))50 i OTx PIO NO. N O O Oi ■ow W AoOITION ON SU mltnslON F F FF EME Es 2,20 o0 $0.00 10, 5o.m 59,a0o.00 $0.00 .7. 7.00 $0.00 $On0 $0.00 $3,691n0 $3,691.00 HUTCHIIIIIHIAIH —1 10M TAT%1'YT11UTH 1 411 11 411 $9,310.00 1 $0.00 I $0.00 $9,310.00 $e,FU0.00 mill Ell MIOFTiimmuf� COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5110,5110A, 51106, 5110C LETTING NO. 3 /PROJECT NO. 14 -03 Dale Street SW from Century Avenue SW to CSAH J, TH 15 Service Rd from Echo Drive SE to H Ntchi—Health Center, Free —t— SE from TH 15 to Eart Termini, Lynn ROad SW from Clmt— Avenue SW to S— hGrade ROad SW and Michael C.. rt NW, H HC Parking LM and potentially 0th er roadways by roadway mill /overlay, reclamation or reconrtr on byconrtmctioN th gradiN curb &gutter, dramtile, bit. —ousco etlihtin anda COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN 520.00 STREET CO ST /FF CHECKED BY: K EXNER 1ST HEARING 06102019 NUMBER OF YEARS 10 2ND HEARING 08 /26/2019 INTEREST RATE: 2019 BONDS I- ADOPTED: FINACCT# ))50 i OTx PIO NO. N O O Oi W W AoOITION ON SU mltnslON F F FF EME Es 2,20 o0 $0.00 10, 5o.m 59,a0o.00 $0.00 .7. 7.00 $0.00 $On0 $0.00 $3,691n0 $3,691.00 7 1 411 11 411 $9,310.00 1 $0.00 I $0.00 $9,310.00 $e,FU0.00 COMPILEDBY: P VANDER VEEN ASSESSMENT ROLL NO. 5110,5110A, 51108, 5110C LETTING NO. 3 /PROJECT NO. 14 -03 Dale Street SWfrom CeturyAVe .SW to CSAHJ, TH 15 Service Rd from Echo Drive SEto Hutchinson Health Center, Freemont AV.SEfrom TH15toEart Termini,Lynn ROad SWfrom Clinton AvenueSWtoSOUth Grade ROadSWand Michael C..rt NW,HHCParking L. and FOt tiallyotherroadwaysby roadw ill /overlay, recl amation or reconrtr on byconrt do of gradin curb &gutter, draintile, bituminous co et fihtin -da COST- LUMP SUM COMPUTED BY: P VANDER VEEN $44,)0).89 PARKING LOT /LUMP SUM CHECKED BY: K EXNER 1STHEARING 06/10/2014 NUMBER OF YEARS 10 2ND HEARING 08262014 INTEREST RATE: 2014 BONDS _ ADOPTED: FIN ACCT# 7750 G o OTY PIO NO. -UNTI 11. x0 POOPEOTY A000Eis OWNED NAME OWNED A000ES5 AoOITlON O05umltOSION FF FF FF ESSME $0.00 $On0 $44,]0].89 $n.[0 $M,m .H $0.00 x.00 $44,m1.55 $0.00 $44,m1.55 TOTAL ASSESSMENT ROLL NO. 5110 5110A 51108 5110C $ukTSO.® $'iA".' $14,m .. $TSpo5.35 $im,T4s.zt DEFERRALS ARE WITH INTEREST ACCRUING, FOR 20 YEARS OR UNTIL DEVELOPED, WHICHEVER OCCURS FIRST. RESOLUTION NO. 14316 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 3 /PROJECT NO. 14 -03 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of: Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW, Michael Court NW and HCC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary sewer, street lighting, restoration and appurtenances and South Grade Road Trail (adjacent to South Grade Rd nearthe Otter Lake bridge) and Century Avenue Trail Overlay (Dale St SW to TH15) by construction of grading, bituminous /concrete pavement, milling, street lighting, electronic crossing warning system, trail, sidewalk, landscaping, restoration and appurtenances. bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Wm Mueller & Sons Inc of Hamburg MN $ 965,659.22 Knife River Corp of Sauk Rapids MN $1,014,177.06 Duininck Inc of Prinsburg MN $1,136,530.66 and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller & Sons Inc of Hamburg MN in the amount of $965,659.22 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 26th day of August 2014. Mayor City Administrator CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 31PROJECT NO. 14 -03 2014 PAVEMENT MANAGEMENT, SOUTH GRADE ROAD TRAIL & CENTURY AVENUE TRAIL BID OPENING: 0712112014 AT 11:00 AM ENGINEER'S ESTIMATE $995,421.55 COMPLETION DATE: 1110712014 Z w t= U a N ITEM DESCRIPTION z ] F F z Q d ENGINEER'S ESTIMATE Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 952 -467 -2720 Fax 952- 457 -3894 coryh @wmmueller.com Knife River Corporation Joan Porter 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 320 - 258 -2943 Fax 320 - 258 -2940 krcmn.subquotes @kniferive Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 320 - 978 -6011 Fax 320 - 978 -4978 estimator @duininck.com $995,421.55 965 659.22 1 014 177.06 1 136 530.66 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BID PRICE BID TOTAL BASE BID 1 2021.501 MOBILIZATION LS 1.0 $17,250.00 $17,250.00 $26,000.00 $26,000.00 $35,000.00 $35,000.00 $45,000.00 $45,000.00 2 2104.501 REMOVE CURB & GUTTER LF 601.0 $4.85 $2,914.85 $7.80 $4,687.80 $3.65 $2,193.65 $6.00 $3,606.00 3 2104.505 REMOVE BITUMINOUS PAVEMENT SY 67.0 $6.00 $402.00 $9.00 $603.00 $5.00 $335.00 $8.00 $536.00 4 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 148.0 $11.00 $1,628.00 $12.00 $1,776.00 $7.00 $1,036.00 $9.00 $1,332.00 5 2104.509 REMOVE HYDRANT EA 2.0 $400.00 $800.00 $500.00 $1,000.00 $500.00 $1,000.00 $650.00 $1,300.00 6 2104.509 REMOVE CATCH BASIN EA 1.0 $285.00 $285.00 $250.00 $250.00 $500.00 $500.00 $200.00 $200.00 7 2104.513 SAWING BITUMINOUS (FULL DEPTH) LF 340.0 $4.50 $1,530.00 $4.50 $1,530.00 $3.00 $1,020.00 $4.00 $1,360.00 8 2105.501 COMMON EXCAVATION (EV) (P) CY 65.0 $32.00 $2,080.00 $22.00 $1,430.00 $15.00 $975.00 $19.00 $1,235.00 9 2105.501 COMMON EXCAVATION AGGREGATE BASE CLASS 7 (EV) (P) CY 1641.0 $18.00 $29,538.00 $7.65 $12,553.65 $13.00 $21,333.00 $12.00 $19,692.00 10 2105.525 TOPSOIL BORROW (LV) CY 25.0 $32.00 $800.00 $55.00 $1,375.00 $35.00 $875.00 $29.00 $725.00 11 2105.541 SUBGRADE CORRECTION (CLASS 5 AGGREGATE BASE((EV) CY 20.0 $48.00 $960.00 $36.00 $720.00 $30.00 $600.00 $27.00 $540.00 12 2105.541 SUBGRADE CORRECTION (RECLAIM AGGREGATE CLASS 7) (EV) CY 520.0 $18.00 $9,360.00 $13.40 $6,968.00 $20.00 $10,400.00 $8.00 $4,160.00 13 2112.604 SUBGRADE / BASE PREPARATION SY 17379.0 $1.95 $33,889.05 $3.60 $62,564.40 $1.40 $24,330.60 $2.10 $36,495.90 14 2211.500 RECLAIM AGGREGATE BASE CLASS 7 PRODUCTION (8" DEPTH) SY 16625.0 $1.60 $26,600.00 $1.15 $19,118.75 $1.65 $27,431.25 $2.08 $34,580.00 15 2211.503 AGGREGATE BASE CLASS 5 (CV) (P) CY 90.0 $45.00 $4,050.00 $54.00 $4,860.00 $63.00 $5,670.00 $48.17 $4,335.30 16 2331.603 JOINT ADHESIVE LF 5689.0 $1.05 $5,973.45 $0.65 $3,697.85 $0.65 $3,697.85 $0.65 $3,697.85 17 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GA 1071.0 $3.85 $4,123.35 $4.00 $4,284.00 $2.50 $2,677.50 $2.40 $2,570.40 18 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -1 %" SY 17361.0 $7.25 $125,867.25 $7.95 $138,019.95 $8.50 $147,568.50 $9.46 $164,235.06 19 2360.503 TYPE SPNWB230C NON - WEARING COURSE MIXTURE -2" SY 16885.0 $10.75 $181,513.75 $10.55 $178,136.75 $11.00 $185,735.00 $11.95 $201,775.75 20 2360.503 TYPE SPNWB230C NON - WEARING COURSE MIXTURE -4%" SY 476.0 $42.00 $19,992.00 $26.20 $12,471.20 $35.00 $16,660.00 $29.14 $13,870.64 21 2502.541 4" PVC SDR 35 PERF PIPE (INC SOCK & BENDS) LF 1371.0 $8.50 $11,653.50 $5.81 $7,965.51 $15.50 $21,250.50 $15.00 $20,565.00 22 2503.573 4" DRAIN TILE SERVICE (INC PIPE, FITTINGS, REBAR, GRATE, & CURB TUNNELING EA 1.0 $235.00 $235.00 $228.00 $228.00 $1,000.00 $1,000.00 $385.00 $385.00 23 2503.602 CONNECT TO EXISTING STORM SEWER EA 1.0 $725.00 $725.00 $320.00 $320.00 $300.00 $300.00 $750.00 $750.00 24 2503.602 CONNECT PIPE DRAIN TO EXISTING DRAIN TILE EA 2.0 $165.00 $330.00 $126.00 $252.00 $350.00 $700.00 $300.00 $600.00 25 2503.602 CONNECT PIPE DRAIN TO EXISTING STRUCTURE EA 4.0 $350.00 $1,400.00 $220.00 $880.00 $400.00 $1,600.00 $300.00 $1,200.00 26 2503.603 CLEAN PIPE SEWER LF 2180.0 $1.25 $2,725.00 $1.00 $2,180.00 $1.50 $3,270.00 $1.50 $3,270.00 27 2504.602 6" WET TAP EA 1.0 $3,600.00 $3,600.00 $3,376.00 $3,376.00 $3,500.00 $3,500.00 $3,985.00 $3,985.00 28 2504.602 CONNECT TO EXISTING WATERMAIN EA 2.0 $875.00 $1,750.00 $500.00 $1,000.00 $780.00 $1,560.00 $1,800.00 $3,600.00 29 2504.602 6" HYDRANT EA 2.0 $3,600.00 $7,200.00 $4,625.00 $9,250.00 $4,975.00 $9,950.00 $5,585.00 $11,170.00 30 2504.602 6" GATE VALVE EA 2.0 $1,450.00 $2,900.00 $1,172.00 $2,344.00 $2,710.00 $5,420.00 $2,850.00 $5,700.00 31 2504.602 ADJUST GATE VALVE EA 4.0 $365.00 $1,460.00 $295.00 $1,180.00 $250.00 $1,000.00 $350.00 $1,400.00 32 2506.502 CONST DRAINAGE STRUCTURE DES 48 -4020 EA 1.0 $2,650.00 $2,650.00 $2,743.00 $2,743.00 $4,400.00 $4,400.00 $2,975.00 $2,975.00 33 2506.522 ADJUST FRAME AND RING CASTING MANHOLE EA 13.0 $685.00 $8,905.00 $690.00 $8,970.00 $500.00 $6,500.00 $735.00 $9,555.00 34 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LF 601.0 $27.00 $16,227.00 $29.40 $17,669.40 $26.40 $15,866.40 $26.40 $15,866.40 35 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 49.0 $76.00 $3,724.00 $72.00 $3,528.00 $60.00 $2,940.00 $60.00 $2,940.00 36 2531.604 CONCRETE CROSS GUTTER SY 17.0 $68.00 $1,156.00 $60.00 $1,020.00 $60.00 $1,020.00 $60.00 $1,020.00 37 2563.601 TRAFFIC CONTROL LS 1.0 $8,500.00 $8,500.00 $13,000.00 $13,000.00 $7,500.00 $7,500.00 $7,271.00 $7,271.00 38 2565.616 REVISE SIGNAL SYSTEM SYS 1.0 $3,800.00 $3,800.00 $6,000.00 $6,000.00 $4,900.00 $4,900.00 $4,900.00 $4,900.00 39 2573.530 INLET PROTECTION EA 16.0 $85.001 $1,360.00 $140.00 $2,240.00 $250.00 $4,000.00 $139.85 $2,237.60 40 2575.505 SODDING, TYPE LAWN SY 285.0 $8.50 $2,422.50 $24.00 $6,840.00 $6.50 $1,852.50 $6.50 $1,852.50 41 1 2582.50214" SOLID LINE WHITE -EPDXY I LF 5674.0 1 $4.501 $25,533.001 $0.541 $3,063.961 $0.541 $3,063.961 $0.541 $3,063.96 -gei OT CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 31PROJECT NO. 14 -03 2014 PAVEMENT MANAGEMENT, SOUTH GRADE ROAD TRAIL & CENTURY AVENUE TRAIL BID OPENING: 0712112014 AT 11:00 AM ENGINEER'S ESTIMATE $995,421.55 COMPLETION DATE: 1110712014 Z w t= U a N ITEM DESCRIPTION z ] F F z Q d ENGINEER'S ESTIMATE Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 952 -467 -2720 Fax 952- 457 -3894 coryh @wmmueller.com Knife River Corporation Joan Porter 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 320 - 258 -2943 Fax 320 - 258 -2940 krcmn.subquotes @kniferive Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 320 - 978 -6011 Fax 320 - 978 -4978 estimator @duininck.com $995, 421.55 $965, 659.22 1,014 177.06 1,136,530.66 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 42 2582.502 4" SOLID LINE YELLOW -EPDXY LF 168.0 $4.50 $756.00 $5.10 $856.80 $5.10 $856.80 $5.10 $856.80 43 2582.502 24" STOP LINE WHITE -EPXY LF 16.0 $12.00 $192.00 $11.25 $180.00 $11.25 $180.00 $11.25 $180.00 44 2582.502 24" SOLID LINE YELLOW -EPDXY LF 109.0 $12.00 $1,308.00 $11.25 $1,226.25 $11.25 $1,226.25 $11.25 $1,226.25 45 2582.502 4" DOUBLE SOLID LINE YELLOW -EPDXY LF 2835.0 $9.00 $25,515.00 $1.08 $3,061.80 $1.08 $3,061.80 $1.08 $3,061.80 46 2582.502 4" BROKEN LINE YELLOW -EPDXY LF 100.0 $4.50 $450.00 $0.54 $54.00 $0.54 $54.00 $0.54 $54.00 47 2582.502 8" SOLID LINE WHIT -EPDXY LF 125.0 1 $9.00 $1,125.001 $10.15 $1,268.751 $10.151 $1,268.75 $10.15 $1,268.75 48 2582.618 CROSSWALK MARKING -EPDXY SF 252.0 1 $7.251 $1,827.001 $10.45 $2,633.401 $10.451 $2,633.401 $10.45 $2,633.40 TOTAL BASE BID - LETTING NO. 3 /PROJECT 14 -03 .83258.01 1$608,985.701 $585,377.221 1$599,912.711 $654,834.36 ALTERNATE BID NO. 1 - FREEMONT AVENUE SE 49 2021.501 MOBILIZATION LS 1.0 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $0.00 $0.00 $16,000.00 $16,000.00 50 2104.501 REMOVE CURB & GUTTER LF 60.0 $4.85 $291.00 $7.80 $468.00 $10.00 $600.00 $8.00 $480.00 51 2104.505 REMOVE BITUMINOUS PAVEMENT SY 563.0 $6.00 $3,378.00 $6.00 $3,378.00 $5.00 $2,815.00 $6.00 $3,378.00 52 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 32.0 $11.00 $352.00 $12.00 $384.00 $10.00 $320.00 $12.00 $384.00 53 2104.511 SAWING CONCRETE (FULL DEPTH) LF 25.0 $8.50 $212.50 $12.00 $300.00 $7.00 $175.00 $8.00 $200.00 54 2104.513 SAWING BITUMINOUS (FULL DEPTH) LF 160.0 $4.50 $720.00 $6.50 $1,040.00 $5.00 $800.00 $4.00 $640.00 55 2105.501 COMMON EXCAVATION AGGREGATE BASE CLASS 7 (EV) (P) CY 435.0 $18.00 $7,830.00 $7.65 $3,327.75 $13.00 $5,655.00 $12.00 $5,220.00 56 2105.541 SUBGRADE CORRECTION (RECLAIM AGGREGATE CLASS 7) (EV) CY 450.0 $18.00 $8,100.00 $13.40 $6,030.00 $20.00 $9,000.00 $8.00 $3,600.00 57 1 2112.604 ISUBGRADE / BASE PREPARATION SY 1 4505.0 $1.95 $8,784.751 $3.60 $16,218.00 $1.501 $6,757.50 $2.10 $9,460.50 58 2211.500 RECLAIM AGGREGATE BASE CLASS 7 PRODUCTION (8" DEPTH) SY 4038.0 $1.60 $6,460.80 $1.15 $4,643.70 $2.30 $9,287.40 $1.91 $7,712.58 59 2211.503 AGGREGATE BASE CLASS 5 (CV) (P) CY 40.0 $45.00 $1,800.00 $54.00 $2,160.00 $63.00 $2,520.00 $54.02 $2,160.80 60 2331.603 JOINT ADHESIVE LF 2280.0 $1.05 $2,394.00 $0.65 $1,482.00 $0.65 $1,482.00 $0.65 $1,482.00 61 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GA 270.0 $3.85 $1,039.50 $4.00 $1,080.00 $2.50 $675.00 $2.40 $648.00 62 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE -1 %" SY 4505.0 $7.25 $32,661.25 $7.95 $35,814.75 $8.50 $38,292.50 $9.35 $42,121.75 63 2360.503 TYPE SPNWB230C NON - WEARING COURSE MIXTURE -2" SY 4505.0 $10.75 $48,428.75 $10.55 $47,527.75 $11.00 $49,555.00 $12.27 $55,276.35 64 2502.541 4" PVC SDR 35 PERF PIPE (INC SOCK & BENDS) LF 1730.0 $8.50 $14,705.00 $6.311 $10,916.30 $15.50 $26,815.00 $15.00 $25,950.00 65 2503.573 4" DRAIN TILE SERVICE (INC PIPE, FITTINGS, REBAR, GRATE, & CURB TUNNELING EA 3.0 $235.00 $705.00 $228.00 $684.00 $800.00 $2,400.00 $385.00 $1,155.00 66 12503.602 ICONNECT PIPE DRAIN TO EXISTING STRUCTURE EA 4.0 $350.00 $1,400.00 $220.00 $880.00 $400.00 $1,600.00 $300.00 $1,200.00 67 2503.603 CLEAN PIPE SEWER LF 653.0 $1.25 $816.25 $1.00 $653.00 $1.50 $979.50 $1.50 $979.50 68 2504.602 REMOVE AND REPLACE GATE VALVE -6" EA 2.0 $2,450.00 $4,900.00 $3,180.00 $6,360.00 $4,185.00 $8,370.00 $2,850.00 $5,700.00 69 2504.602 REMOVE AND REPLACE GATE VALVE -8" EA 1.0 $2,850.00 $2,850.00 $4,003.00 $4,003.00 $4,400.00 $4,400.00 $3,000.00 $3,000.00 70 2504.602 ADJUST GATE VALVE BOX EA 3.0 $365.00 $1,095.00 $295.00 $885.00 $250.00 $750.00 $350.00 $1,050.00 71 2506.522 ADJUST FRAME AND RING CASTING MANHOLE EA 6.0 $685.00 $4,110.00 $690.00 $4,140.00 $500.00 $3,000.00 $750.00 $4,500.00 72 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LF 60.0 $27.00 $1,620.00 $29.40 $1,764.00 $26.40 $1,584.00 $26.40 $1,584.00 73 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 26.0 $76.001 $1,976.00 $72.00 $1,872.001 $60.00 $1,560.001 $60.00 $1,560.00 74 2531.604 CONCRETE CROSS GUTTER SY 22.0 $68.00 $1,496.00 $60.00 $1,320.00 $60.00 $1,320.00 $60.00 $1,320.00 75 1 2563.601 ITRAFFIC CONTROL LS 1 1.0 $3,500.00 $3,500.00 $2,000.00 $2,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 76 2573.530 INLET PROTECTION EA 4.0 $85.00 $340.00 $140.00 $560.00 $250.00 $1,000.00 $139.85 $559.40 77 2575.505 SODDING, TYPE LAWN SY 35.0 $8.50 $297.50 $24.00 $840.00 $6.50 $227.50 $6.50 $227.50 78 2582.502 8" SOLID LINE WHITE -EPDXY LF 55.0 $9.00 $495.00 $10.15 $558.25 $10.15 $558.25 $10.15 $558.25 79 2582.618 CROSSWALK MARKING -EPDXY SF 198.0 $7.25 $1,435.50 $10.45 $2,069.10 $10.45 $2,069.10 $10.45 $2,069.10 TOTAL ALTERNATE BID 1 - Freemont Ave SE 24672.0 $169,193.80 $165,858.60 $185,567.75 $201,176.73 Paget of4 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 31PROJECT NO. 14 -03 2014 PAVEMENT MANAGEMENT, SOUTH GRADE ROAD TRAIL & CENTURY AVENUE TRAIL BID OPENING: 0712112014 AT 11:00 AM ENGINEER'S ESTIMATE $995,421.55 COMPLETION DATE: 1110712014 Z w t= U a N ITEM DESCRIPTION z ] F F z Q d ENGINEER'S ESTIMATE Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 952 -467 -2720 Fax 952- 457 -3894 coryh @wmmueller.com Knife River Corporation Joan Porter 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 320 - 258 -2943 Fax 320 - 258 -2940 krcmn.subquotes @kniferive Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 320 - 978 -6011 Fax 320 - 978 -4978 estimator @duininck.com $995,421.55 965 659.22 1 014 177.06 1 136 530.66 BIDPRICE I BIDTOTAL BIDPRICE I BIDTOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL ALTERNATE BID NO. 2 - SOUTH GRADE ROAD TRAIL 80 2021.501 MOBILIZATION LS 1.0 $4,550.00 $4,550.00 $3,500.00 $3,500.00 $4,000.00 $4,000.00 $20,378.80 $20,378.80 81 2101.507 GRUBBING TRLE 1.0 $350.00 $350.00 $250.00 $250.00 $350.00 $350.00 $290.32 $290.32 82 2104.501 REMOVE CURB & GUTTER LF 85.0 $4.85 $412.25 $9.00 $765.00 $4.00 $340.00 $8.00 $680.00 83 2104.501 REMOVE PIPE CULVERTS LF 37.0 $10.00 $370.00 $6.80 $251.60 $25.00 $925.00 $14.00 $518.00 84 2104.501 REMOVE SEWER PIPE (STORM) LF 14.0 $15.00 $210.00 $6.80 $95.20 $19.00 $266.00 $18.00 $252.00 85 2104.521 SALVAGE SPRINKLER SYSTEM LF 20.0 $55.00 $1,100.00 $20.00 $400.00 $20.00 $400.00 $94.55 $1,891.00 86 2104.523 SALVAGE SIGN EA 2.0 $25.00 $50.00 $50.00 $100.00 $25.00 $50.00 $25.00 $50.00 87 2105.501 COMMON EXCAVATION (EV) (P) CY 642.0 $18.50 $11,877.00 $23.00 $14,766.00 $15.00 $9,630.00 $19.00 $12,198.00 88 12105.541 ISUBGRADE CORRECTION (CLASS 5 AGGREGATE BASE) (EV) CY 1 34.0 $21.00 $714.00 $54.00 $1,836.00 $30.00 $1,020.00 $22.00 $748.00 89 2105.604 GEOTEXTILE FABRIC TYPE 5 SY 2050.0 $2.10 $4,305.00 $2.00 $4,100.00 $1.75 $3,587.50 $2.50 $5,125.00 90 2112.604 SUBGRADE / BASE PREPARATION SY 2050.0 $1.95 $3,997.50 $1.90 $3,895.00 $3.00 $6,150.00 $2.85 $5,842.50 91 2211.503 AGGREGATE BASE CLASS 5 (CV) (P) CY 470.0 $34.00 $15,980.00 $37.10 $17,437.00 $55.00 $25,850.00 $31.89 $14,988.30 92 2360.503 TYPE SPWEB230B WEARING COURSE MIXTURE- 3" SY 1707.0 $17.00 $29,019.00 $19.70 $33,627.90 $17.00 $29,019.00 $29.92 $51,073.44 93 2501.515 12" RC PIPE APRON EA 3.0 $850.00 $2,550.00 $565.00 $1,695.00 $675.00 $2,025.00 $850.00 $2,550.00 94 2503.541 12" RC PIPE STORM SEWER DESIGN 3006 CL V LF 86.0 $55.00 $4,730.00 $49.80 $4,282.80 $59.00 $5,074.00 $59.00 $5,074.00 95 2503.602 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1.0 $985.00 $985.00 $410.00 $410.00 $250.00 $250.00 $900.00 $900.00 96 2504.603 INSTALL SPRINKLER SYSTEM LF 1 20.0 $55.001 $1,100.00 $20.001 $400.00 $50.001 $1,000.00 $41.19 $823.80 97 1 2506.502 ICONSTRUCT DRAINAGE STRUCTURE DES 48 -4020 EA 2.0 $2,650.00 $5,300.00 $2,011.00 $4,022.00 $1,240.00 $2,480.00 $2,975.00 $5,950.00 98 2506.522 ADJUST FRAME AND RING CASTING MANHOLE EA 2.0 $725.00 $1,450.00 $690.00 $1,380.00 $700.00 $1,400.00 $750.00 $1,500.00 99 2521.501 4" CONCRETE WALK SF 476.0 $5.25 $2,499.00 $7.00 $3,332.00 $9.40 $4,474.40 $5.50 $2,618.00 100 2521.501 6" CONCRETE WALK SF 513.0 $6.85 $3,514.05 $8.30 $4,257.90 $10.00 $5,130.00 $6.80 $3,488.40 101 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LF 42.0 $27.00 $1,134.00 $29.40 $1,234.80 $26.40 $1,108.80 $2740 $1,108.80 102 2531.501 CONCRETE CURB &GUTTER DESIGNS LF 43.0 $27.00 $1,161.00 $29.40 $1,264.20 $26.40 $1,135.20 $26.40 $1,135.20 103 2531.618 TRUNCATED DOMES SF 120.0 1 $45.00 $5,400.00 $40.00 $4,800.00 $40.00 $4,800.001 $40.00 $4,800.00 104 2563.601 TRAFFIC CONTROL LS 1.0 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $100.00 $100.00 $100.00 $100.00 1051 2564.602 JINSTALL SIGN EA 2.0 $135.00 $270.00 $100.00 $200.00 $100.00 $200.00 $100.00 $200.00 106 2564.531 SIGN PANELS - TYPEC SF 25.5 $45.00 $1,147.50 $35.00 $892.50 $35.00 $892.50 $35.00 $892.50 107 2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM SYS 1.0 $45,500.00 $45,500.00 $43,000.00 $43,000.00 $41,200.00 $41,200.00 $41,200.00 $41,200.00 108 2573.502 SILT FENCE, TYPE MACHINE SLICED LF 760.0 $1.85 $1,406.00 $1.90 $1,444.00 $1.65 $1,254.00 $1.65 $1,254.00 109 2573.530 INLET PROTECTION EA 5.0 $85.00 $425.00 $140.00 $700.00 $250.00 $1,250.00 $13785 $699.25 110 2573.540 FILTER LOG, TYPE STRAW BIOLOG LF 50.0 $3.85 $192.501 $4.50 $225.00 $3.00 $150.00 $3.00 $150.00 111 2575.501 SEEDING, HYDROSEED AC 0.4 $3,200.00 $1,280.00 $6,590.00 $2,636.00 $2,800.00 $1,120.00 $2,800.00 $1,120.00 112 2582.618 CROSSWALK MARKING -EPDXY SF 180.0 $7.25 $1,305.00 $10.45 $1,881.00 $10.45 $1,881.00 $10.45 $1,881.00 TOTAL ALTERNATE BID 2 - South Grade Road Trail 9443.9 $155,783.80 $160,080.90 1$158,512.401 $191,480.31 ALTERNATE BID NO. 3 - CENTURY AVENUE TRAIL 113 2021.501 MOBILIZATION LS 1.0 $1,800.00 $1,800.00 $1,500.00 $1,500.00 $5,000.00 $5,000.00 $16,300.00 $16,300.00 114 2104.501 REMOVE CURB &GUTTER LF 65.0 $4.85 $315.25 $9.00 $585.00 $5.00 $325.00 $8.00 $520.00 115 2104.503 REMOVE CONCRETE SIDEWALK SF 1170.0 $1.65 $1,930.50 $1.50 $1,755.00 $5.00 $5,850.00 $1.15 $1,345.50 116 2232.501 MILL BITUMINOUS SURFACE (1%") SY 168.0 $8.00 $1,344.00 $7.00 $1,176.00 $37.00 $6,216.00 $6.87 $1,15716 117 2360.503 ITYPE SPWEA240B WEARING COURSE MIXTURE- 17" SY 3970.0 $10.50 $41,685.00 $8.45 $33,546.50 $9.00 $35,730.00 $14.28 $56,691.60 118 2504.602 ADJUST GATE VALVE BOX EA 2.0 $365.00 $730.00 $295.00 $590.00 $250.00 $500.00 $350.00 $70700 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 31PROJECT NO. 14 -03 2014 PAVEMENT MANAGEMENT, SOUTH GRADE ROAD TRAIL & CENTURY AVENUE TRAIL BID OPENING: 0712112014 AT 11:00 AM ENGINEER'S ESTIMATE $995,421.55 COMPLETION DATE: 1110712014 Wm Mueller & Sons Inc Knife River Corporation Duininck Inc 831 Park Ave Joan Porter 408 6th St P O Box 247 4787 Shadow Wood Dr NE P O Box 208 F ENGINEER'S ESTIMATE Hamburg MN 55339 Sauk Rapids MN 56379 Prinsburg MN 56281 Z U F 952 -467 -2720 320 - 258 -2943 320 - 978 -6011 w a ITEM DESCRIPTION z z Q Fax 952- 457 -3894 Fax 320 - 258 -2940 Fax 320 - 978 -4978 t= N ] coryh @wmmueller.com krcmn.subquotes @kniferive estimator @duininck.com d $995, 421.55 $965, 659.22 1,014 177.06 1,136,530.66 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 119 2521.501 4" CONCRETE WALK SF 388.0 $5.25 $2,037.00 $6.50 $2,522.00 $9.40 $3,647.20 $5.00 $1,940.00 120 2521.501 6" CONCRETE WALK SF 790.0 $6.85 $5,411.50 $8.30 $6,557.00 $10.00 $7,900.00 $6.80 $5,372.00 121 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LF 65.0 $27.00 $1,755.00 $29.40 $1,911.00 $26.40 $1,716.00 $26.40 $1,716.00 122 2531.618 TRUNCATED DOMES SF 80.0 $45.00 $3,600.00 $40.00 $3,200.00 $40.00 $3,200.00 740.00 $3,200.00 123 2563.601 TRAFFIC CONTROL LS 1.0 $850.00 $850.00 $1,000.00 $1,000.00 $100.00 $100.00 $100.00 $100.00 TOTAL ALTERNATE BID 3 - Century Avenue Trai 18386.8 $61,458.25 $54,342.50 $70,184.20 $89,039.26 TOTAL BASE BID $608,985.70 $585,377.22 $599,912.71 $654,834.36 TOTAL ALTERNATE BID NO. 1 $169,193.80 $165,858.60 $185,567.75 $201,176.73 TOTAL ALTERNATE BID NO. 2 $155,783.80 $160,080.90 $158,512.40 $191,480.31 TOTAL ALTERNATE BID NO. 3 $61,458.25 $54,342.50 $70,184.20 $89,039.26 TOTAL LETTING NO. 3 /PROJECT NO. 14 -03 Base + Alternate No. 1, 2 & 3 $995,421.55 $965,659.22 $1,014,177.06 $1,136,530.66 Page4 of4 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Authorizing Resolution 14317 for the Sale of the 2014 G.O. Improvement Bonds Department: Finance LICENSE SECTION Meeting Date: 8/26/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: The City of Hutchinson issues 429 General Obligation Improvement Bonds on an annual basis to fund major capital expenditure projects. The first step in this process is for council to authorize a resolution to move forward with providing a bond issuance. Once the resolution is approved, Ehlers, who is the City of Hutchinson's financial advisors, will initiate the process. The will start putting together documents in conjunction with city staff, coordinate a bond rating call and start soliciting and collecting competitive bids on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided in the Pre -Sale Report, which accompanies this board action form. If the bond issuing schedule is adhered to, the proceeds from the bond issuance will be received by the City of Hutchinson on the date of the closing. These proceeds will provide a major part of the funding source to pay for the costs of the 2014 projects. The debt payments that follow as a result of issuing bonds will be paid for from debt tax levy dollars and special assessments and fall under the guidelines of the City of Hutchinson's Debt Management Plan. Included in the 2014A issuance is $2,420,000 to fund the 2014 improvement projects, $1,090,000 to refund the 2008A GO Improvement bonds and $610,000 to refund the 2008B Storm Water Revenue bonds. We expect to save a total of $105,320 on the refunding of the two 2008 issues, consisting of $76,986 in the debt service fund and $28,333 in the storm water fund. If there are any questions on the Pre -Sale report or questions on issuing this year's General Obligation Bonds please let me know. BOARD ACTION REQUESTED: Approval of Resolution 14317 Providing for the Sale of General Obligation Bonds, Series 2014A. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: EH LEADERS August 26, 2014 Pre -Sale Report City of Hutchinson, Minnesota LERS IN PUBLIC FINANCE $4,120,000 General Obligation Bonds, Series 2014A Prepared by: Bruce Kimmel Senior Financial Advisor /_riT'I Nick Anhut Financial Specialist 1 -800 -552 -1171 1 www.ehiers- inc.com Executive Summary of Proposed Debt Proposed Issue: $4,120,000 General Obligation Bonds, Series 2014A Purposes: The proposed issue includes financing for the following purposes: • $2,420,000 to finance the following projects within the City's 2014 infrastructure plan: • Jefferson Street SE reconstruction • Lynn Road improvements • 2014 pavement management plan Debt service will paid from a combination of 10 year special assessments levied against the benefiting properties, and a tax levy spread over 15 years. • $1,090,000 to current refund the City's 2008A Bonds. Interest rates on the obligations to be refunded are 4.25% to 4.75 %. The refunding is expected to reduce interest expense by $88,500 over the remaining 8 years. The Net Present Value Benefit of the refunding is estimated to be $77,000, or 6.7% of the refunded debt service. Debt service will continue to be paid from special assessments and tax levy. • $610,000 to current refund the City's 2008B Bonds. Interest rates on the obligations to be refunded are 4.3% to 4.5 %. The refunding is expected to reduce interest expense by $30,200 over the remaining 4 years. The Net Present Value Benefit of the refunding is estimated to be $28,300, or 4.6% of the refunded debt service. Debt service will continue to be paid from stormwater revenues. Both are considered to be Current Refundings as the obligations being refunded are callable (pre- payable) on February 1, 2015, which is within 90 days of the issuance date of the new Bonds. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapter(s): • 429 • 475 Because the City is assessing at least 20% of the project costs, the street portion of the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term /Call Feature: The Bonds are being issued for a 15.5 year term in total. Principal on the Bonds will be due on February 1 in the years 2016 through 2030. Interest is payable every six months beginning August 1, 2015. The Bonds maturing on and after February 1, 2023 will be subject to prepayment at the City's discretion on February 1, 2022 or any date thereafter. Presale Report August 26, 2014 City of Hutchinson, Minnesota Page 1 Bank Qualification: Because the City is issuing less than $10,000,000 in the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: The City's most recent bond issues were rated "AA -" by Standard & Poor's. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for Recommendation: Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal financing options, we are recommending the issuance of general obligation bonds as a suitable financing option for the following reasons: - This is a viable option available to finance this type of project under state law. - This is the most overall cost effective option that still maintains future flexibility for the repayment of debt. - This coincides with the City's past practices to finance these types of projects with this type of debt issue Method of Sale /Placement: In order to obtain the lowest interest cost to the City, we will solicit competitive bids for purchase of the Bonds from local banks in your area and regional underwriters. We have included an allowance for discount bidding equal to 1.2% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this issue of Bonds we can be directed to use the premium to reduce the size of the issue or increase the net proceeds for the projects. The adjustments Presale Report August 26, 2014 City of Hutchinson, Minnesota Page 2 Presale Report August 26, 2014 City of Hutchinson, Minnesota Page 3 may slightly change the true interest cost of the original bid, either up or down. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that, other than the obligations proposed to be refunded by the Bonds, there are no other refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain "material events" to the Municipal Securities Rulemaking Board (the "MSRB "), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Bonds are tax - exempt securities /tax credit securities, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage /yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Officers' Certificate prepared by your Bond Attorney and provided at closing. You have retained Ehlers to assist you with compliance with these rules. Risk Factors: Special Assessments: We have not assumed any pre -paid special assessments and we have assumed that $858,585 of assessments will be levied for collection from 2015 to 2024. If the City does not levy the full assessment amount or receives a significant amount of pre -paid assessments, it may need to increase the levy portion of the debt service to make up for lower interest earnings than the expected assessment interest rate. Current Refunding: The Bonds are being issued for the purpose of current refunding prior City debt obligations. Those prior debt obligations are "callable" now and can therefore be paid off within 90 days or less. The new Bonds will not be pre - payable until February 1, 2022. This refunding is being undertaken based in part on an assumption that the City does not expect to have future revenues to pay off this debt and that market conditions warrant the refinancing at this time. Presale Report August 26, 2014 City of Hutchinson, Minnesota Page 3 This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and /or terms of this financing to achieve results consistent with the City's objectives. Proposed Debt Issuance Schedule Pre -Sale Review by City Council August 26, 2014 Distribute Official Statement: September 11, 2014 Conference with Rating Agency: Week of September 15, 2014 City Council Meeting to Award Sale of the Bonds: September 23, 2014 Estimated Closing Date: November 3, 2014 Redemption Date for 2008A and 2008B Bonds February 1, 2015 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Refunding Savings Analysis Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Financial Advisors: Bruce Kimmel (651) 697 -8572 Nick Anhut (651) 697 -8507 Disclosure Coordinator: Pia Troy (651) 697 -8556 Financial Analyst: Alicia Gage (651) 697 -8551 The Official Statement for this financing will be mailed to the City Council at their home address or e- mailed for review prior to the sale date. Presale Report August 26, 2014 City of Hutchinson, Minnesota Page 4 Hutchinson, Minnesota $4,120,000 General Obligation Bonds, Series 2014 Issue Summary Assumes Current Market BQ AA- Rates plus 25bps - 15yrs Total Issue Sources And Uses Dated 1110312014 1 Delivered 1110312014 Cur Ref Cur Ref Issue New Money 2008A 20088 Summary Sources Of Funds Par Amount of Bonds $2,420,000.00 $1,090,000.00 $610,000.00 $4,120,000.00 Total Sources $2,420,000.00 $1,090,000.00 $610,000.00 $4,120,000.00 Uses Of Funds Total Underwriter's Discount (1.200 %) 29,040.00 13,080.00 7,320.00 49,440.00 Costs of Issuance 31,718.45 14,286.41 7,995.14 54,000.00 Deposit to Project Construction Fund 2,356,137.00 - - 2,356,137.00 Deposit to Current Refunding Fund - 1,065,000.00 595,000.00 1,660,000.00 Rounding Amount 3,104.55 (2,366.41) (315.14) 423.00 Total Uses $2,420,000.00 $1,090,000.00 $610,000.00 $4,120,000.00 Series 2014 GO Bonds - 15 1 Issue Summary 1 8/ 7/2014 1 10:10 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $4,120,000 General Obligation Bonds, Series 2014 Issue Summary Assumes Current Market BQ AA- Rates plus 25bps - 15yrs Debt Service Schedule Date Principal Coupon Interest Total P +I 105% of Total Assessments Levy /(Surplus) 02/01/2015 - - - - - - - 02/01/2016 510,000.00 0.750% 98,410.67 608,410.67 638,831.20 118,914.02 519,917.18 02/01/2017 520,000.00 1.000% 75,255.00 595,255.00 625,017.75 115,608.47 509,409.28 02/01/2018 520,000.00 1.300% 70,055.00 590,055.00 619,557.75 112,302.92 507,254.83 02/01/2019 450,000.00 1.650% 63,295.00 513,295.00 538,959.75 108,997.37 429,962.38 02/01/2020 285,000.00 1.900% 55,870.00 340,870.00 357,913.50 105,691.81 252,221.69 02/01/2021 290,000.00 2.200% 50,455.00 340,455.00 357,477.75 102,386.26 255,091.49 02/01/2022 295,000.00 2.400% 44,075.00 339,075.00 356,028.75 99,080.71 256,948.04 02/01/2023 295,000.00 2.600% 36,995.00 331,995.00 348,594.75 95,775.16 252,819.59 02/01/2024 185,000.00 2.650% 29,325.00 214,325.00 225,041.25 92,469.60 132,571.65 02/01/2025 190,000.00 2.850% 24,422.50 214,422.50 225,143.63 89,164.05 135,979.58 02/01/2026 110,000.00 3.000% 19,007.50 129,007.50 135,457.88 - 135,457.88 02/01/2027 110,000.00 3.200% 15,707.50 125,707.50 131,992.88 131,992.88 02/01/2028 115,000.00 3.300% 12,187.50 127,187.50 133,546.88 133,546.88 02/01/2029 120,000.00 3.400% 8,392.50 128,392.50 134,812.13 134,812.13 02/01/2030 125,000.00 3.450% 4,312.50 129,312.50 135,778.13 135,778.13 Total $4,120,000.00 - $607,765.67 $4,727,765.67 $4,964,153.95 $1,040,390.37 $3,923,763.58 Significant Dates Dated 11/03/2014 First Coupon Date 8/01/2015 Yield Statistics Bond Year Dollars $24,652.11 Average Life 5.984 Years Average Coupon 2.4653697% Net Interest Cost (NIC) 2.6659204% True Interest Cost (TIC) 2.6512135% Bond Yield for Arbitrage Purposes 2.4292572% All Inclusive Cost (AIC) 2.8984847% Series 2014 GO Bonds - 15 1 Issue Summary 1 8/7/2014 1 10:10 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $2,420,000 General Obligation Bonds, Series 2014 New Money Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P +I 105% of Total Assessments Levy /(Surplus) 02/01/2015 - - - - - - - 02/01/2016 175,000.00 0.750% 68,052.44 243,052.44 255,205.06 118,914.02 136,291.04 02/01/2017 185,000.00 1.000% 53,372.50 238,372.50 250,291.13 115,608.47 134,682.66 02/01/2018 185,000.00 1.300% 51,522.50 236,522.50 248,348.63 112,302.92 136,045.71 02/01/2019 185,000.00 1.650% 49,117.50 234,117.50 245,823.38 108,997.37 136,826.01 02/01/2020 180,000.00 1.900% 46,065.00 226,065.00 237,368.25 105,691.81 131,676.44 02/01/2021 185,000.00 2.200% 42,645.00 227,645.00 239,027.25 102,386.26 136,640.99 02/01/2022 185,000.00 2.400% 38,575.00 223,575.00 234,753.75 99,080.71 135,673.04 02/01/2023 185,000.00 2.600% 34,135.00 219,135.00 230,091.75 95,775.16 134,316.59 02/01/2024 185,000.00 2.650% 29,325.00 214,325.00 225,041.25 92,469.60 132,571.65 02/01/2025 190,000.00 2.850% 24,422.50 214,422.50 225,143.63 89,164.05 135,979.58 02/01/2026 110,000.00 3.000% 19,007.50 129,007.50 135,457.88 - 135,457.88 02/01/2027 110,000.00 3.200% 15,707.50 125,707.50 131,992.88 131,992.88 02/01/2028 115,000.00 3.300% 12,187.50 127,187.50 133,546.88 133,546.88 02/01/2029 120,000.00 3.400% 8,392.50 128,392.50 134,812.13 134,812.13 02/01/2030 125,000.00 3.450% 4,312.50 129,312.50 135,778.13 135,778.13 Total $2,420,000.00 - $496,839.94 $2,916,839.94 $3,062,681.94 $1,040,390.37 $2,022,291.57 Significant Dates Dated 11/03/2014 First Coupon Date 8/01/2015 Yield Statistics Bond Year Dollars $18,361.56 Average Life 7.587 Years Average Coupon 2.7058706% Net Interest Cost (NIC) 2.8640272% True Interest Cost (TIC) 2.8539445% Bond Yield for Arbitrage Purposes 2.4292572% All Inclusive Cost (AIC) 3.0542768% Series 2014 GO Bonds - 15 1 New Money 1 8/ 7/2014 1 10:10 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $1,090,000 General Obligation Bonds, Series 2014 2.2103290% True Interest Cost (TIC) Cur Ref 2008A Bond Yield for Arbitrage Purposes 2.4292572% All Inclusive Cost (AIC) 2.5500711% IRS Form 8038 Assumes Current Market BQ AA- Rates plus 25bps Weighted Average Maturitv 4.222 Years Debt Service Schedule 105% Date Principal Coupon Interest Total P +I Overlevy 02/01/2015 - - - - - 02/01/2016 185,000.00 0.750% 21,379.56 206,379.56 216,698.54 02/01/2017 185,000.00 1.000% 15,792.50 200,792.50 210,832.13 02/01/2018 185,000.00 1.300% 13,942.50 198,942.50 208,889.63 02/01/2019 105,000.00 1.650% 11,537.50 116,537.50 122,364.38 02/01/2020 105,000.00 1.900% 9,805.00 114,805.00 120,545.25 02/01/2021 105,000.00 2.200% 7,810.00 112,810.00 118,450.50 02/01/2022 110,000.00 2.400% 5,500.00 115,500.00 121,275.00 02/01/2023 110,000.00 2.600% 2,860.00 112,860.00 118,503.00 Total $1,090,000.00 - $88,627.06 $1,178,627.06 $1,237,558.41 Significant Dates Dated 11/03/2014 First Coupon Date 8/01/2015 Yield Statistics Bond Year Dollars $4,601.44 Average Life 4.222 Years Average Coupon 1.9260704% Net Interest Cost (NIC) 2.2103290% True Interest Cost (TIC) 2.2147703% Bond Yield for Arbitrage Purposes 2.4292572% All Inclusive Cost (AIC) 2.5500711% IRS Form 8038 Net Interest Cost 1.9260704% Weighted Average Maturitv 4.222 Years Series 2014 GO Bonds - 15 1 Cur Ref 2008A 1 8/ 7/2014 1 10:10 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $1,090,000 General Obligation Bonds, Series 2014 79,352.95 Cur Ref 2008A Net PV Casbflow Savings @ 2.429 %(Bond Yield) ..... 79,352.95 Assumes Current Market BQ AA- Rates plus 25bps (2,366.41) Net Present Value Benefit Debt Service Comparison Date Total P +I Net New D/S Old Net D/S Savings 02/01/2015 - - - - 02/01/2016 206,379.56 206,379.56 217,937.50 11,557.94 02/01/2017 200,792.50 200,792.50 210,712.50 9,920.00 02/01/2018 198,942.50 198,942.50 208,487.50 9,545.00 02/01/2019 116,537.50 116,537.50 125,612.50 9,075.00 02/01/2020 114,805.00 114,805.00 126,112.50 11,307.50 02/01/2021 112,810.00 112,810.00 126,387.50 13,577.50 02/01/2022 115,500.00 115,500.00 126,162.50 10,662.50 02/01/2023 112,860.00 112,860.00 125,700.00 12,840.00 Total $1,178,627.06 $1,178,627.06 $1,267,112.50 $88,485.44 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings ..................... 79,352.95 Net PV Casbflow Savings @ 2.429 %(Bond Yield) ..... 79,352.95 Contingency or Rounding Amount .................... (2,366.41) Net Present Value Benefit $76.986.54 Net PV Benefit / $1,147,102.38 PV Refunded Debt Service 6.711% Net PV Benefit / $1,065,000 Refunded Principal... 7.229% Net PV Benefit/ $1,090,000 Refunding Principal.. 7.063% Refunding Bond Information Refunding Dated Date 11/03/2014 Refundina Delivery Date 11/03/2014 Series 2014 GO Bonds - 15 1 Cur Ref 2008A 1 8/ 7/2014 1 10:10 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $610,000 General Obligation Bonds, Series 2014 Cur Ref 2008B Assumes Current Market BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P +I 105% Overlevy 02/01/2015 - 02/01/2016 150,000.00 02/01/2017 150,000.00 02/01/2018 150,000.00 02/01/2019 160,000.00 - - 0.750% 8,978.67 1.000% 6,090.00 1.300% 4,590.00 1.650% 2,640.00 - 158,978.67 156,090.00 154,590.00 162,640.00 - 166,927.60 163,894.50 162,319.50 170,772.00 Total $610,000.00 - $22,298.67 $632,298.67 $663,913.60 Significant Dates Dated 11/03/2014 First Coupon Date 8/01/2015 Yield Statistics Bond Year Dollars $1,689.11 Average Life 2.769 Years Average Coupon 1.3201423% Net Interest Cost (NIC) 1.7535063% True Interest Cost (TIC) 1.7643292% Bond Yield for Arbitrage Purposes 2.4292572% All Inclusive Cost (AIC) 2.2608461% IRS Form 8038 Net Interest Cost 1.3201423% Weighted Average Maturitv 2.769 Years Series 2014 GO Bonds- 15 1 Cur Ref 200813 1 8/7/2014 1 10:10 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $610,000 General Obligation Bonds, Series 2014 Cur Ref 2008B Assumes Current Market BQ AA- Rates plus 25bps Debt Service Comparison Net New Date Total P +I D/S Old Net D/S Savings 02/01/2015 - - - - 02/01/2016 158,978.67 158,978.67 166,205.00 7,226.33 02/01/2017 156,090.00 156,090.00 165,185.00 9,095.00 02/01/2018 154,590.00 154,590.00 163,950.00 9,360.00 02/01/2019 162,640.00 162,640.00 167,200.00 4,560.00 Total $632,298.67 $632,298.67 $662,540.00 $30,241.33 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings ..................... 28,647.93 Net PV Casbflow Savings @ 2.429 %(Bond Yield) ..... 28,647.93 Contingency or Rounding Amount .................... (315.14) Net Present Value Benefit $28.332.79 Net PV Benefit / $620,653.68 PV Refunded Debt Service 4.565% NetPV Benefit/ $595,000 Refunded Principal... 4.762% Net PV Benefit / $610.000 Refunding Principal.. 4.645% Refunding Bond Information Refunding Dated Date 11/03/2014 Refundina Delivery Date 11/03/2014 Series 2014 GO Bonds- 15 1 Cur Ref 2008B 1 8/7/2014 1 10:10 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $858,585 General Obligation Bonds, Series 2014 Assessments - 15yr bond term 1 % over TIC, Equal Principal Payments Assessments Date Principal Coupon Interest Total P +I 12/31/2015 85,858.50 3.850% 33,055.52 118,914.02 12/31/2016 85,858.50 3.850% 29,749.97 115,608.47 12/31/2017 85,858.50 3.850% 26,444.42 112,302.92 12/31/2018 85,858.50 3.850% 23,138.87 108,997.37 12/31/2019 85,858.50 3.850% 19,833.31 105,691.81 12/31/2020 85,858.50 3.850% 16,527.76 102,386.26 12/31/2021 85,858.50 3.850% 13,222.21 99,080.71 12/31/2022 85,858.50 3.850% 9,916.66 95,775.16 12/31/2023 85,858.50 3.850% 6,611.10 92,469.60 12/31/2024 85,858.50 3.850% 3,305.55 89,164.05 Total $858,585.00 $181,805.37 $1,040,390.37 Significant Dates Filing Date 1/01/2015 First Payment Date 12/31/2015 Series 2014 GO Bonds - As I SINGLE PURPOSE 1 8/ 7/2014 1 10:08 AM EHLERS LEADERS IN PUBLIC FINANCE Council Member Resolution No. 14317 introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $4,120,000 General Obligation Bonds, Series 2014A A. WHEREAS, the City Council of the City of Hutchinson, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $4,120,000 General Obligation Bonds, Series 2014A (the "Bonds "), to finance planned improvements in the City and execute current refunding of the callable maturities of the City's $2,200,000 General Obligation Improvement Bonds, Series 2008A and $1,315,000 General Obligation Stormwater Revenue Bonds, Series 200813; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 5:30 p.m. on September 23, 2014, for the purpose of considering sealed proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 26th day of August, 2014. City Clerk HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Authorizing Resolution 14318 Declaring Intent on Bonding Reimbursement Department: Finance LICENSE SECTION Meeting Date: 8/26/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: On an annual basis, the City of Hutchinson administers street and capital improvement projects. Because the current business practice is to issue bonds in the fall once all final project costs are known, the City of Hutchinson has to cash flow all or the majority of project related costs until that time. Because of this practice, IRS regulations require the city council approve a resolution declaring that intent. The proceeds from the tax - exempt bond issuance will then be used to reimburse the City for those expenditures paid up -front as part of the project related costs. Please find attached Resolution 14318 "Declaring the Official Intent of the City of Hutchinson to Reimburse Certain Expenditures from the Proceeds of Bonds to be issued by the City ". If there are any questions on this requirement please feel free to contact me. BOARD ACTION REQUESTED: Approval of the Resolution 14318 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON, MINNESOTA RESOLUTION NO. _14318 DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150 -2 (the "Reimbursement Regulations ") providing that proceeds of tax- exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax- exempt bond; WHEREAS, the City has determined to make this declaration of official intent ( "Declaration ") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON AS FOLLOWS: 1. The City proposes to undertake the public street and parking lot improvements, as detailed in the City's 2014 Capital Improvement Plan (the "Project ''). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds to be sold in September 2014 and settled in November 2014, in an estimated maximum principal amount of $2,420,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150- 2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long -term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Approved by the Hutchinson City Council this _26th_ day of _August 2014. CITY OF HUTCHINSON, MINNESOTA Mayor Attest: City Administrator HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Taxi Service License - ACC Transportation Department: Administration LICENSE SECTION Meeting Date: 8/26/2014 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Eric Labraaten of ACC Midwest Transportation has applied for a taxi service license with the City of Hutchinson. Mr. Labraaten has submitted the required documents to have the application considered and the required background investigation has been completed. Mr. Labraaten's record shows some contact with law enforcement in the late 1990s, but nothing significant since that time. Based on the length of time that has elapsed since those contacts, it is my recommendation that his application be approved. BOARD ACTION REQUESTED: Approval of issuing taxi service license to Eric Labraaten of ACC Midwest Transportation Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: �yflf I 11 Hassan street Southeast Hutchinson, N4N 55350 (320) 587 -5151 Fax: (320) 234 -4240 City of Hutchinson Application for Taxi Service License (Under Ordinance No. 115) License Fee: $5.00 per taxi Number of taxi {s): ADD Operating Year: )-' I L f 71A-,/1q Business Informattion Business Name Phone Number Address City State Zip ManagerlOwner Checklist The following items need to be completed and/or attached in order for the application to be processed: • schedule of proposed rates to be charged for license year Ures ❑ no • certificate signed by competent and experienced mechanic (ordinance 115.06) 9(yes ❑ no Copy of insurance that meets or exceeds limits established in the ordinance: P"'Ves ❑ no Application fee paid in full (check or money order): A yes ❑ no ication completed in full and ❑ no I hereby certify that l have completely filled out the entire above application and that the application is true, correct, and accurate. 1 fully understand that any person who violates any provision of the Taxicabs Ordinance No. 115 is guilty of misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Signature 1 -- 1 l S Date Internal Use Only 'done by practice, not required by code Police* ❑ approved ❑ denied Notes: city Council ❑ approved ❑ denied Notes: ZJLiuns sfApplicaiionrdTaxi.doc EG Antosrorks Eric Gustafson wavering lei #763.245.9237 eantoworks @aii.com Into mm a ton Company: ACC Midwest TransperiaBon Vehicle: 1999 Ford Ft54 Vin # 1FNREIIW7XHA33683 Date: 6/30014 Speedometer: pass Rom: PUS Reads : pass maast: pass Taillights: pass Mirrors: pass Brake Lights: pass Wmdsllleld: pass TM ROM: pass windshield Wipers: pass Brakes & lights: pass Seat Belts: pass parking Brake: pass Tires: pass TONffiafflgsa ',lehicte h ua 9009 working candniOUS EG AotoMB Eric Gustafson Waverly, NN ##763.245.9237 egautoworxs *gmafil.com Auto iRSpecHou Company: ACC MMO Transportation Vekkle: MO FOR TRAMSIT COWff Yin # 1> BW2&WAT4%2 Date: 6130114 Spedometer: pass Horn: pass Readtft -. pass Mast: pass Ta MtMs: pass mirrors: pass Rake Li91111s: pass Windsktetd: pass Tam 291111L. bass Windshield Wipers: pass Brakes & Lights: pass Seat Betts: pass Park" Brake: pass Tires: pass Comments: vehicle is In good worth COHI tiaras EG AntoworkS Eric Gnstatton Waverlyt MN #763.245.9237 egantaworks *091.com "to momen Company: ACC lIdwest Trausporlation vehicle: 2012 FORD TRANSIT CONNECT Yin # NN011S903U088511 Bale: 6/30114 speedometer. pass ROM pass Readllghts: pass roust: pass Tamhts: pass 1Mrirmn: pass Brake Lights.. pass Wladshleld: pass Turn Signal: pass Windshield Wipers: pass Brakes & i ighis: pass Seal Bells pass Parkes Brake: pass Tires: pass comments: 'Vehicle is in im working coudttious EG Aotoworks Er1C Gustafson Waverly, Ni #753.245.9237 egautoworks *gmall.Com Auto won ComPalny: ALL Midwest Transportation Vehicle: 2012 FORD TRANSIT CONNECT Y!n # MOLSHNOM10576 Date: 6130114 S" meter: pass tiers: pass HeAdlithts: pass EMUSt: PASS TAilli #1 & pay Idmm grass. Brake ilgtifs: pass WhIdweld: grass Tm SiM: pass windshiem Wipers: grass Brakes. & MIS: PASS Seat Belts: Do Paruft Brake: pass Tires: pass Co eats: VON& h N food Worsting Conditions EG 1819Works Eric Guslaison WaTeF1Yq MN #753.245.9237 egauleworks gmallbtom Into MWC110n comfy: ACC mdWest Transportation VeldCle: 2049 CHRYWR TOWN AND COUNEW V'#n # 2A811114439R527114 Date: 6/30/2014 speedometer: pass Rani: pass ReaMts: pass Faust: 11 Tailli ts: pass XWOM pass Brake lights: pass Winsweld: pass Turn Sill: pass Windshield WipErs: pass Nukes & Ujkls: Pm Seat Belts: pass Padit BMW Ow sires: pass Comments: vehicle is in good working conditions Eli IutoWOrks Eric sastatson Waverly, NN #763.245.9237 cgantoworks *gmall.com Into HIMMOR Company: ACC Midwest Transportation VOW: 2013 FOOD CMA][ Vm # IFAIPSAUODL527932 Bate: 6/30114 Speedometer. pass R4rn: pass Headlights: pass Must: pass Taillights: pass Mirrors: pass Brake Lights: pass Wmdskield: pass Torn pass Windsiield Wipers: pass Brakes & Lights: pass Seat Belts: pass Pukit Brake: pass Tires: pass Comments: vehicle is in good working conditions Ear A010woMS EfIC NOUN �waverly, NX i 63.245 -7a23 i �f egauloworks *gmalcom Auto Inswtion company: ACC Piifrest Trensporialion vehiide: MI DODGE GRAND QRAvM vin # 20,41IN064BR743666 Bate: 6/30/14 Speedometer: PUS Barn: Bass Remus: pass iaasi: pass Taiiii#k1s: pass Mirrors: pass Brake ts: pass WinBsbeetd: pass Turn Si t: pass Winfield wipers: pass Bmkes & i i01S: pass Seal Bens: PASS Parking Bake: MS TIM pass comments: vekicie is its goo working tendinous J—, 4 ■ A A A A�dQ .. .A.C10 e.w: .ICJ a�_ lA01—}(va A ^ Eg A OM E* GMWM w"Tall} NN �Y 6 &24517 on NY ra krylve [MMM r��y ACC MIDWEST TRANSPORTATION LLC AGENT NAME: ADVISORNET PROP & CAS., LLC 409 CALIFORNIA STREET NW POLICY NUMBER: MN- 3000000057 -02 HUTCHINSON, MN 55350 -0000 POLICY TYPE: RENEWAL EFFECTIVE DATE: 05/2212014 POLICY MAILING COV E R PAG E COMMERCIAL IVS DANCE u.��r.�►.ry xarn ►rn ►rry P 03 (04 08) 02111 A Capital Stock Company, Elk Grove Village, Illinois 60007 -1040 Policy Number MN- 3000000057 -02 COMMON POLICY DECLARATIONS AMERICAN COUNTRY INSURANCE COMPANY ISO Northwest Paint Boulevard, Suite 300, Elk Grove Village, IL 60007 -1040 Item I. Named Insured and Mailing Address Agent Name and Address ACC MIDWEST TRANSPORTATION LLC ADVISORNET PROP & CAS., LLC 409 CALIFORNIA STREET NW 701 4TH AVENUE SOUTH, SUITE 1620 HUTCHINSON, MN 55350 -0000 MINNEAPOLIS, MN 55415 -0000 Agent No. 103021000 Item 2. Policy Period From: 05/22/2014 To: 0512212015 at 12:01 A.M., Standard Time at your mailing address shown above. Item 3. Business Description: COMMERCIAL AUTO Form of Business: CORPORATION Item 4, in return for the payment of the premium, and subject to all the terms of this policy, we agree with you to provide the insurance as stated in this policy. This policy consists of the following coverage parts for which a premium is indicated. Where no premium is shown, there is no coverage. This premium may be subject to adjustment. Coverage Part(s) Premium Commercial Property Coverage Part NOT COVERED Commercial General Liability Coverage Part NOT COVERED Crime and Fidelity Coverage Part NOT COVERED Commercial Inland Marine Coverage Part NOT COVERED Commercial Auto (Business or Truckers) Coverage Part Commercial Garage Coverage Part NOT COVERED TAX OR SURCHARGE $9.00 Total Policy Premium Item 5. Forms and Endorsements Form(s) and Endorsement(s) made a part of this policy at time of issue: See Schedule of Forms and Endorsements Countersigned: Date: 05/3012014 By: Authorized Representative THIS COMMON POLICY DECLARATION AND THE SUPPLEMENTAL DECLARATION (S), TOGETHER WITH THE COMMON POLICY CONDITIONS, COVERAGE PART (S), COVERAGE FORM(S) AND FORMS AND ENDORSEMENTS, IFANY, COMPLETE THE ABOVE NUMBERED POLICY. CO-DEC (07101) Policy Number MN- 3000000057 -02 SCHEDULE OF FORMS AND ENDORSEMENTS AMERICAN COUNTRY INSURANCE COMPANY Named Insured ACC MIDWEST TRANSPORTATION LLC Effective Date: 05122/2014 12 :01 A.M., Standard Time Agent Name ADVISORNET PROP & CAS., LLC Agent No, 10302/000 BA 30 0105 05 - NON - REPORTED OPERATOR DEDUCTIBLE ENDORSEMENT ACORD 65 MN(2012104) - MINNESOTA INSURANCE GUARANTY ASSOCIATION NOTICE CA 01 38 10 13 - MINNESOTA CHANGES CA 02 18 10 13 - MINNESOTA CHANGES CANCELLATION AND NONRENEWAL CA 23 94 10 13 - SILICA OR SILICA - RELATED DUST EXCLUSION CA 23 85 10 13 - EXCLUSION OF TERRORISM CBA 50 00 03 03 - AMENDED CARE, CUSTODY OR CONTROL EXCLUSION CBA 50 02 03 03 - FUNGI OR BACTERIA EXCLUSION CBA 50 04 03 03 - PUNITIVE DAMAGES EXCLUSION CBA 50 05 03 03 - ABUSE OR MOLESTATION EXCLUSION CBA 50 06 03 03 - ABSOLUTE POLLUTION EXCLUSION IL 00 03 09 08 - CALCULATION OF PREMIUM IL 00 21 09 08 - NUCLEAR ENERGY LIABILITY EXCLUSION ENDORSEMENT ILN 05 80 09 03 - MINNESOTA FRAUD STATEMENT P03 (04 08) - PAGE 1- POLICY JACKET CODEC 07 01 - COMMON POLICY DECLARATION FORMSCHED 01 97 - SCHEDULE OF FORMS AND ENDORSEMENTS CA DS 03 03 06 - BUSINESS AUTO COVERAGE FORM DECLARATIONS IL 00 17 11 98 - COMMON POLICY CONDITIONS ILP 001 01 04 - ADVISORY NOTICE TO POLICYHOLDERS -OFAC ACORD 50 MN {2007102) - MINNESOTA INSURANCE IDENTIFICATION CARD P03 (04 08) - PAGE 2 - POLICY JACKET PRIVACY NOTICE CBA 50 18 07 12- EXCLUSION FOR DESTRUCT ION,ALTERATION, SPOLIATION OF EVIDENCE CBA 50 19 07 12 - PASSENGER ACTS EXCLUSION CBA 50 20 07 12 - NON FORCIBLE ENTRY EXCLUSION CBA 30 02 10 02 - PHYSICAL DAMAGE EXCLUSION CA 00 01 10 13 - BUSINESS AUTO COVERAGE FORM CA 24 02 10 13 - PUBLIC TRANSPORTATION AUTOS CA 20 18 10 13 - PROFESSIONAL SERVICES NOT COVERED CA 21 24 10 13 - MINNESOTA UNINSURED AND UNDERINSURED MOTORIST COVERAGE CA 21 02 11 06 - SPLIT BODILY INJURY UNINSURED MOTORIST COVERAGE CA 21 51 10 13 - SPLIT BODILY INJURY UNDERINSURED MOTORIST COVERAGE CA 99 28 10 13 - STATED AMOUNT INSURANCE LOSS -PAYEE (01197) SCHEDULE OF LOSS PAYEES(S) CA 99 74 10 13 - FULL SAFETY GLASS COVERAGE - MINNESOTA INSTSCHD 01 02 - INSTALLMENT SCHEDULE CA 99 44 10 13 - LOSS PAYABLE CLAUSE CA 22 25 10 13 - MINNESOTA PERSONAL INJURY PROTECTION TAX -Form 01 97 - SCHEDULE OF TAXES, SURCHARGES OR FEES MC 1632A - FORMF FORM -SC H ED (01197) BUSINESS AUTO DECLARATIONS POLICY NO,: MN- 3000000057 -02 Producer 10302/000 ADVISORNET PROP & CAS., LLC 701 4TH AVENUE SOUTH, SUITE 1520 MINNEAPOLIS, MN 55415 -0000 ITEM ONE NAMED INSURED: ACC MIDWEST TRANSPORTATION LLC MAILING ADDRESS: 409 CALIFORNIA STREET NW HUTCHINSON, MN 55350 -0000 POLICY PERIOD: From 05122/2014 COMMERCIAL AUTO to 05/2212015 at 12:01 A.M. Standard Time at your mailing address shown above. PREVIOUS POLICY NUMBER: MN- 3040000057 -01 FORM OF BUSINESS: XX CORPORATION ❑ LIMITED LIABILITY COMPANY ❑ INDtVIDUAL PARTNERSHIP F-] OTHER IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY, Premium shown is payable at inception:1!�',1�!�!r AUDIT PERIOD (IF APPLICABLE) ANNUALLY SEMI- QUARTERLY MONTHLY ANNUALLY ENDORSEMENTS ATTACHED TO THIS POLICY: IL 0017 — Common Policy Conditions (IL 0146 in Washington) IL 00 21 — Broad Font Nuclear Exclusion (Not Applicable in New York) SEE SCHEDULE OF FORMS AND ENDORSEMENTS COUNTERSIGNED 05130/2014 (Date) t ... BY (Authorized f;b9pr e) CA DS 03 03 06 Page 1 ITEM TWO SCHEDULE OF COVERAGES AND COVERED AUTOS This policy provides only those coverages where a charge is shown in the premium column below. Each of these coverages will apply only to those "autos" shown as covered "autos ". %itos" are shown as covered 'hutos" for a particular coverage by the entry of one or more of the symhots from the Covered Autos Section of the Business Auto Coverage Form next to the name of the coverage. 'This po #icy may be subject to final audit. CA DS 03 03 06 Page 2 COVERED AUTOS (Entry of one or more of the COVERAGES the Covered Autos LIMIT PREMIUM Secfim of the Business Auto THE MOST WE WILL PAY FOR ANY Coverage Form ONE ACCIDENT OR LOSS shows which autos are covered autos LIABILITY 7 $500,000 CSL PERSONAL INJURY SEPARATELY STATED IN EACH P.I.P. PROTECTION jor equivalent 7 ENDORSEMENT MINUS No -fault Coverage) DEDUCTIBLE. ADDED PERSONAL INJURY SEPARATELY STATED IN EACH ADDED P.I.P. PROTECTION (or equivalent ENDORSEMENT. 00 Added No-fault Coverage) PROPERTY PROTECTION SEPARATELY STATED IN THE P.P.I. INSURANCE (Michigan only) ENDORSEMENT MINUS DEDUCTIBLE FOR EACH ACCIDENT. AUTO MEDICAL PAYMENTS MEDICAL EXPENSE AND SEPARATELY STATED IN EACH MEDICAL INCOME LOSS BENEFITS EXPENSE AND INCOME LOSS BENEFITS (Virginia only) ENDORSEMENT. UNINSURED MOTORISTS 7 $50,000!$100,000 UNDERINSURED MOTORISTSI3i�0 (When not included in Uninsured 7 gQ 000/100000 Motorists Coverage) PHYSICAL DAMAGE ACTUAL CASH VALUE OR COST OF REPAIR, COMPREHENSIVE COVERAGE WHICHEVER IS LESS, MINUS SEE SCHEID DEDUCTIBLE. FOR EACH COVERED AUTO, BUT NO DEDUCTIBLE APPLIES TO LOSS CAUSED BY 7 FIRE OR LIGHTNING. See ITEM FOUR For Hired Or Borrowed "Autos ". PHYSICAL DAMAGE ACTUAL CASH VALUE OR COST OF REPAIR, SPECIFIED CAUSES OF LOSS WHICHEVER IS LESS, MINUS COVERAGE DEDUCTIBLE. FOR EACH COVERED AUTO FOR LOSS CAUSED BY MISCHIEF ORVANDALISM, See ITEM FOUR For Hired Or Borrowed "Autos ". PHYSICAL DAMAGE ACTUAL CASH VALUE OR COST OF REPAIR, COLLISION COVERAGE 7 WHICHEVER IS LESS, MINUS SEE SCHED� DEDUCTIBLE, FOR EACH COVERED AUTO. See ITEM FOUR For Hired Or Borrowed "Autos". PHYSICAL DAMAGE TOWING FOR EACH DISABLEMENT OF AND LABOR A PRIVATE PASSENGER "AUTO ". TAXISURCHARGEIFEE � PREMIUM FOR ENDORSEMENTS *ESTIMATED TOTAL PREMIUM 'This po #icy may be subject to final audit. CA DS 03 03 06 Page 2 ITEM THREE SCHEDULE OF COVERED AUTOS YOU OWN CA D5 03 03 06 pap 3 DESCRIPTION PURCRASED TERRITORY Coeeered Fear, Model, Trade Name, Body Type Original Actual Towne & State Auto No. Serial Number (S) Vehicle identification Cost New Cost & Where The Ntsnber(VIN) NEW (N) Covered Auto USED (U) Will Be Principally Garaged 001 2012 FORD TRANSIT HUTCHINSON NMOK39CN3CT088511 19,QD0.Q0 MN 113 002 1999 FORD E150 HUTCHINSON 1 FMRE11 W7XHA33683 •00 MN 113 003 2010 FORD TRANSIT HUTCHINSON NMOLS7CN5AT017588 151000 00 MN 113 004 2012 FORD TRANSIT 19,000,00 HUTCHINSON NMOKS9CNtlCT110576 MN 113 005 2009 CHRYSLE CARAVAN HUTCHINSON 2A8HR44E39R527144 15,000.00 MN 113 CLASSIFICATION Cowered Radius Business Size GVW, Age Primary Secondary Code EXCEPT For Auto No. Of Use GCW Or Group Rating Rating Towing, All Physical Operation s= service Vehicle Seating Factor Factor Damage Loss is r= retail Capadty Payable To You C= comrrvercial And The Loss Payee Named Below Liao ao P As Interests May Dam. Appear At the Time Of The Loss. 001 I 6491 002 1 6491 003 1 6491 004 1 6491 005 1 6491 COVERAGES — PREMIUMS, LIMITS AND DEDUCTIBLES (Absence of a deductible Cowered or limit a In any column below means that the limit ordeductibie entry Auto No. in tFee oorresponcling REM TWO oalumn applies irmtead. LIABILITY PERSONAL INJURY ADDED P.I.P PROPERTY PROTECTION PROTECTION Mi re v Limit Premium Limit Stated premium Premium For Limit Stated Premium In Each P.I.P. limit Stated In In P.P.1_ Endt. Minus Each Added Endl Minus Deductible P.I.P. Endt. Deductible Shown Below Shown Below 001 $500,000 CSL $2,029, $492.00 002 $500,000 CSL $2,029.0 $492.00 003 $500,000 CSL $2,029,0 $492.00 004 500 St 2 029.0 $492.00 005 $500,000 CSL $2.029 .00 $492.001 Total Premium i A _ ': � {� . _ :: �.:. .. I 1 - CA D5 03 03 06 pap 3 ITEM THREE SCHEDULE OF COVERED AUTOS YOU OWN (Confd) CA DS 03 03 06 Page 4 COVERAGES - PREMIUMS, LIMITS AND DEDUCTIBLES (Absence of a deductible Covered Auto No. or Brit entry in any column below means that the limit or deductible entry in the come sponding ITEM TWO column applies instead. AUTO MEDICAL PAYMENTS MEDICAL EXPENSE AND INCOME LOSS BENEFITS Virginia Only] Limit Premium Limit Stated In Each Premium Medical Expense and Income Loss Endorsement For Each Person Total remium �; ' t ' "n �`. r•• _1if kph 3'?y.�' =c _:c:,u.g.t:iiL =,` COVERAGES - PREMIUMS, LIMITS AND DEDUCTIBLES (Absence of a deductible Covered Auto No. or limit entry in any column below means that the limit ordeductibl'e entry in the correspondina ITEM TWO column applies instead. COMPREHENSIVE SPECIFIED CAUSES COLLISION TOWING &LABOR OF LOSS Limit Premium Limit Premium Limit Premium Limit Per Premium Stated In Stated In Stated In Disablement ITEM TWO ITEM TWO ITEM TWO Minus Minus Minus Deductible Deductible Deductible Shown Shown Shown Below Below Below 001 $1,004 $447.00 $1,000 $455.00 003 $1,440 $412,00 $1,000 $414.{} 404 $1,000 $447.00 $1,000 $455.4 005 $1,400 $412.00 $1,000 $414.0 Total Premiums „ ',: CA DS 03 03 06 Page 4 ITEM THREE SCHEDULE OF COVERED AUTOS YOU OWN CA DS 03 03 06 pap 5 DESCRIPTION PURCHASED TERRITORY Covered Year, Model, Trade Name, Body Type Original Actual Town & State Auto No. Serial Number (S) Vehicle Identification Cost New Cost & Where The Number(VIN) NEW (N) Covered Auto USED (U) Will Be Principally Garaged 006 2013 FORD C -MAX HUTCHINSON 1FADP5AUODL527932 25 000 00 MN 133 007 2009 FORD E- SERIES HUTCHINSON 1 FDNEI I W39DA16341 14'000 00 MN 113 008 2006 DODGE SPRINTER HUTCHINSON WD8PD744765968797 15,000.00 MN 113 009 2010 FORD ECONOLINE HUTCHINSON 1FMNE'IBW2ADA74962 14,5DO.OD MN 113 010 2011 DODGE VAN 25,0W00 HUTCHINSON 204RN4DG4BR74366 MN 113 CLASSIFICATION �' = -''- - 1 WHIM M Co% eyed Radius Business Sine GVW, Age Primary Secondary Cade EXCEPT For Auto Na Of Use GCW Or Group stating Rating Towing, All Physical Operation s =servke Vehicle Seating Factor Factor Damage Low Is r-- retail Capacity Payable To You c =commercial And The Loss Payee Named Below Liab. Phy. As Interests May Dam. Appear At the Time Of The Loss, 006 I 6491 007 ! 6491 008 I 6491 009 I 6491 010 I 6491 COVERAGES - PREMIUMS, LIMITS AND DEDUCTIBLES (Absence of a deductible Cornered or limit entry in any column below means tliat the limit ordeductible entry Auto No in the corresponding ITEM TWO column applies instead. LIABILJTY PERSONAL INJURY ADDED P.I.P PROPERTY PROTECTION PROTECTION Mich' n Only) Limit Premium Limit Stated Premium Premium For limit Stated Premium In Each P.I.P. Limit Stated In In P.P.I. Endt. Minus Each Added Endt. Minus Deductible P.I.P. Endt. Deductible Shown Below Shown Below 006 $500,000 CSL $1.623-00 $394.00 007 $500,000 CSL $2,029.00 $492.00 008 $500,000 CSL $1,623.00 $394.00 009 $500,0DO CSL $1,623-0 $394.00 010 $500,000 CSL $2,029.00 2.001 1 Total F I. -0 Premium 40'"l9'b0 CA DS 03 03 06 pap 5 ITEM THREE SCHEDULE OF COVERED AUTOS YOU OWN (Cont'd) CA DS 03 03 06 Page 6 COVERAGES - PREMIUMS, LIMITS AND DEDUCTIBLES (Absence of a deductible Covered Auto No. or limit entry in any column below means that the limit or deductible entry in the corn3 sponding ITEM TWO column applies instead. AUTO MEDICAL PAYMENTS MEDICAL EXPENSE AND INCOME LOSS BENEFITS (Virginia Only) Limit Premium Limit Stated In Each Premium Medical Expense and Income Lass Endorsement For Each Person Total remiurn g. L COVERAGES - PREMIUMS, LIMIT'S AND DEDUCTIBLES (Absence of a deductible Cornered Auto No. or limit entry in any column below means that the limit or deductible entry in the corre2p22ging ITEM TWO column aplAies instead. COMPREHENSIVE SPECIFIED CAUSES COLLISION TOWING S LABOR OF LOSS Limit Premium Limit Premium Limit Premium Limit Per Premium Stated In Stated In Stated In Disabtement ITEM TWO ITEM TWO ITEM TWO Minus Minus Minus Deductible Deductible Deductible Shown Shown Shown Below Below Below 006 $1.000 $436.00 $1,000 $455.00 007 $1,000 $387.00 $1,000 $379.0 008 $1,000 $294.00 $1,000 $377.0 009 $1,000 $366.00 $1,000 $361.0 010 $1,000 $479.00 $1,000 $501.0 Totat0 Premium 0 CA DS 03 03 06 Page 6 ITEM FOUR SCHEDULE OF HIRED OR BORROWED COVERED AUTO COVERAGE AND PREMIUMS LIABILITY COVERAGE — RATING BASIS COST OF HIRE STATE ESTIMATED COST OF HIRE FOR EACH STATE RATE PER EACH $100 COST OF HIRE FACTOR (if Liability Coverage Is Prima PREMIUM MN ANNUAL EACH $100 PREMIUM TOTAL PREMIUM COST OF LIABILITY COVERAGE — RATING BASIS, NUMBER OF DAYS — FOR MOBILE OR FARM EQUIPMENT — RENTAL PERIOD BASIS STATE ESTIMATED NUMBER OF DAYS EQUIPMENT WILL BE RENTED BASE PREMIUM FACTOR PREMIUM Number Of Volunteers ACTUAL CASH VALUE OR COST OF REPAIR, TOTAL TOTAL PREMIUM COMPREHENSIVE Cost of hire means the total amount you incur for the hire of "autos" you don't own (not including "autos" you borrow or rent from your partners or "employees" of their family members). Cost of hire does not include charges for services performed by motor carriers of property or passengers. PHYSICAL DAMAGE COVERAGE ITEM FIVE SCHEDULE FOR NON- OWNERSHIP LIABILITY NAMED INSURED'S BUSINESS RATING BASIS ESTIMATED RATE PER Other Than Garage Service Operations And Other than Social Service Agencies COVERAGES LIMIT OF INSURANCE ANNUAL EACH $100 PREMIUM Garage Service Operations COST OF ANNUAL COST Social Service Agencies Number Of Em to ees HIRE OF HIRE Number Of Volunteers ACTUAL CASH VALUE OR COST OF REPAIR, TOTAL COMPREHENSIVE WHICHEVER IS LESS, MINUS DEDUCTIBLE FOR EACH COVERED AUTO, BUT NO DEDUCTIBLE APPLIES TO LOSS CAUSED BY FIRE OR LIGHTNING. ACTUAL CASH VALUE OR COST OF REPAIR, SPECIFIED WHICHEVER IS LESS, MINUS CAUSES OF LOSS DEDUCTIBLE FOR EACH COVERED AUTO FOR LOSS CAUSED BY MISCHIEF OR VANDALISM. ACTUAL CASH VALUE OR COST OF REPAIR, COLLISION WHICHEVER IS LESS, MINUS DEDUCTIBLE FOR EACH COVERED AUTO. TOTAL PREMIUM ITEM FIVE SCHEDULE FOR NON- OWNERSHIP LIABILITY NAMED INSURED'S BUSINESS RATING BASIS NUMBER PREMIUM Other Than Garage Service Operations And Other than Social Service Agencies Number Of Employees Number Of Partners Garage Service Operations Number of Employees Whose Principal Duty Involves The Operation of Autos Social Service Agencies Number Of Em to ees Number Of Volunteers TOTAL CA DS 03 03 06 Page 7 Ambulatory: Additional Stretcher: Additional Extra Attendant f rcw* Special Transportation Services Private Pay Rates (Updated 8/8/2012 - rates are subject to change) Reg $12.00 (one way $24.00 (round trii $1.30 per mile $75.00 (one way) 140.00 (round trip $2.90 per mile $12.00 Per Hour Same day Service Weekdays only and after 6.00 pm Ambulatory: $16.00 (one way) $32.00 (round trip) Additional $1.40 per mile $35.00 Wheelchair: $35.00 (one way) $50.00 (round trip) Additional $2.00 per mile $100.00 Stretcher: $100.00 (one way) Additional (round trip) Additional $3.00 per mile Extra Attendant $25.00 Per Hour Services Wheelchair: $35.00 1 (one way) I Additional 1 $2.001 per mile I Non - Medical Transportation No Extra Charge Weekend Rates Ambulatory: $20.00 (one way) $40.00 (round trip) Additional $2.00 per mile Wheelchair: $35.00 (one way) $50.00 (round trip) Additional $2.00 per mile Stretcher: $100.00 (one way) (round trip) Additional $3.00 per mile Extra Attendant $25.00 Per Hour 1 1W. . ,. ! 1 Ism- HUTCHINSON CITY COUNCIL ci vof 0, a_ � Request for Board Action 79 M-W Agenda Item: Consideration of Amending Fee Schedule - Brewers /Taprooms Department: Administration LICENSE SECTION Meeting Date: 8/26/2014 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff F1 New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: At the last City Council meeting, the Council adopted an ordinance authorizing brewers to operate in the City of Hutchinson. With this, brewers may sell liquor both on -sale (taproom) or off -sale (growlers). The Council must amend the City's fee schedule in order to impose a license fee for these establishments. City staff has received some feedback from a few cities as far as they fees that their cities have established for taprooms and off -sale brewers. The information received is as follows: Brooklyn Center Taproom: $600.00 Off -Sale Brewer: $200.00 Victoria Taproom: $1650.00 Off -sale Brewer: $310.00 Minnetonka Taproom: $600.00 Off -sale Brewer: $380.00 There is no maximum license fee a city can establish for on -sale brewer licenses. However, the license fee is intended to cover the costs of issuing and inspecting and other directly related costs of enforcement. There is a maximum fee set by state law for off -sale licenses. For Hutchinson, the maximum fee allowed is $560.00. Upon the Council's decision of the appropriate license fees for the City of Hutchinson, staff will bring back a formal Resolution amending the City's fee schedule at the September 9, 2014, City Council meeting. BOARD ACTION REQUESTED: Establish license fees for on -sale and off -sale brewers (taprooms and growlers). Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINUTES Parks, Recreation & Community Education Advisory Board April 7, 2014 Members present were Elizabeth Hanninen, Mary Christensen, , John Rodeberg, Jay Bartholomew, and Matt Butler. Also present were Dolf Moon and Karen McKay. Staff present were John McRaith, Mary Haugen, Sara Witte, September Jacobsen and Kirsten Taggert. The meeting was called to order at 5:15 pm. A motion was made by John Rodeberg and seconded by Mary Christensen to approve the minutes dated February 3, 2014. The board unanimously agreed. NEW BUSINESS The 2013 accomplishments and 2014 goals were presented. A written report of each area was handed out to the board. Refer to the report for detailed information from each area. Items covered at the meeting included: • Recreation, John McRaith Accomplishments 1. Budget: Across - the -board raising of fees to maintain balanced budget. Decline in adult sports participation and a slight decline in youth sports participation. 2. RevTrak: Unreliable for program registrations so not used. 3. Football Helmets: A plan to sell new football equipment to interested participants and then buy back at half price did not work well. 4. HUSA: The PRCA will be working with the Hutchinson United Soccer Association with registration and administration of their program. Goals 1. Lacrosse: New Century Charter School has been offering Lacrosse with success. The program currently has 220 youth participating and has cut into the numbers participating in girls softball and soccer. The citizens promoting this program would like to have the PRCE involved. 2. Football Helmet Replacement: Helmets over 10 years old must be replaced for safety reasons. Fundraising efforts are underway to fund this project. • Parks and Natural Resources, Sara Witte Accomplishments 1. A canopy was installed over the bandstand at Masonic/West River Park. 2. Hutchinson Theatre Company showed a movie at the bandstand. 3. Implemented Geocache sites into multiple park settings. 4. Installed paver pad for helicopter at Veteran's Park. 5. Installed statues for art walk. 6. Through the Hutchinson Leadership group, seven pet waste stations were installed. 7. Park garage resided. 8. Floating dock installed at Cedar Park. PRCE Advisory Board April 7, 2014 Page two Goals 1. Resurfacing of parking lot at Park garage. 2. Install restroom with shower at boat landing area of campground. 3. Kayak and canoe rentals. 4. Continuation of VMF ballfield renovations. 5. Utilities property landscaping. • Event Center, September Jacobsen Accomplishments 1. Open again on Fridays. 2. Rentals for weddings, meetings, craft fairs, church services, etc. 3. Monthly bus tours for senior citizens. 4. Three fundraising concerts for the event center. 5. Continued senior citizen activities. • Burich Arena, Mary Haugen Accomplishments 1. Worked with Stevens Engineering to create plan for improvements including replacement of refrigeration system. 2. Purchased and installed indoor field turf for east arena. Goals 1. Dehumidifier and electrical systems improvements. 2. Roof replacement on east building. 3. New locker room flooring. 4. Bathroom upgrades. 5. Refrigeration system replacement. • Recreation Building, Mary Haugen Accomplishments 1. Hired US Aquatics consulting firm to evaluate and make recommendations of current pool. OTHER Kirsten Taggert, Americore member of Green Corp., spoke on the forestry diversification project that was approved by the city council. This project deals with the removal and replacement of ash trees on boulevards in anticipation of the Emerald Ash Borer infestation. The first neighborhood meeting was held that included residents in the area east of the Recreation Center. Residents were supportive of the plan to remove selected trees. The cold weather from this past winter may have delayed the infestation by one to two years. No meeting in May due to mass registration. Board members are encouraged to help with this. Jay Bartholomew has resigned from the board due to relocation. There will be three board member openings in June. Next meeting is scheduled for Monday, June 2, 2014, 5:15pm, City Center Conference Room. ADJOURNMENT The meeting was adjourned at 6:40pm on a motion by Jay Bartholomew and seconded by Matt Butler. Hutchinson Housing & Redevelopment Authority ANNUAL BOARD MEETING AUGUST 20, 2013 Minutes 1. Call to Order Chairperson Becky Felling, called the meeting to order. Members Present: Gary Forcier, Joel Kraft and LaVonne Hansen. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF AUGUST 21, 2012 ANNUAL MEETING Joel Kraft moved to approve the Minutes of the annual board meeting as written. LaVonne Hansen seconded and the motion carried unanimously. 3. CONSIDERATION OF REVISED 2010 -2015 HRA Work Plan Jean Ward reviewed with the Board the 2010 -2015 HRA Work Plan. LaVonne Hansen moved to approve the revised 2010 -2015 HRA Work Plan. Joel Kraft seconded and the motion carried unanimously. 4. Election of Officers Joel Kraft made a motion to nominate LaVonne Hansen as Chairman, himself as the Vice Chairman, and Gary Forcier as the Secretary /Treasurer. In addition, Joel Kraft and Steve Jensen as the loan review committee members. LaVonne Hansen seconded and the motion carried unanimously. 5. There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary Forcier Secretafy /Treasurer RA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, July 15, 2014, 7:40 AM Minutes 1. CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary Fortier, LouAnn Holmquist, Steve Jensen and Joel Kraft. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 17, 2014 Steve Jensen moved to approve the Minutes of the regular hoard meeting as written. Joel Kraft seconded and the motion carried unanimously. FINANCIAL REPORTS a. Joel Kraft moved to approve the City Center General Fund payments of $22,334.31 for checks 8475 to 8489. LouAnn Holmquist seconded and Gary Forcier abstained. Motion carried with the one abstention. b. Joel Kraft moved to approve the City Center June 30, 2014 Financial Reports. Steve Jensen seconded and the motion carried unanimously. c. LouAnn Holmquist moved to approve the Park Towers operating account payments of $27,034.14 for checks 12872 to 12900. Consideration of approval of Park Towers Security account payments of $543.35 for check numbers 1511 and 1512. Steve Jensen seconded and the motion carried unanimously. d. Joel Kraft moved to approve the May 2014 Park Towers financial statements. Steve Jensen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Jean Ward reviewed with the Board the Occupancy summary report: 100% occupancy. Averaging about 24 turns a year. 5. SCHOOL CONSTRUCTION PROGRAM a. 907 Lewis Avenue: Joel Kraft moved to approve the Purchase Agreement for 907 Lewis Avenue and to give authorization to execute closing documents scheduled for August 28, 2014. LouAnn Holmquist seconded and the motion carried unanimously. b. 445 Adams Street; The Intent to Demolish Notices was faxed into MPCA July 1 It"; proposed demolition date is July 28Fn G. SCDP 2014 PRELIMINARY PROPOSAL DUE NOVEMBER 2414 Steve Jensen moved to approve the contract execution based on proposal from SW MN Housing Partnership to submit SCDP pre - application due Thursday, November 13, 2014 and full application if selected for submittal. LouAnn Holmquist seconded and the motion carried unanimously. 7. CONSIDERATION OF JOINT PURCHASE WITH EDA TO PURCHASE PORTFOL SOFTWARE FOR COMMUNITY DEVELOPMENT LOAN/PROJECT TRACKING After a discussion, Steve Jensen moved to approve the joint purchase with the EDA to purchase Portfol Software for community development loanlproject tracking. LouAnn Holmquist seconded and the motion carried unanimously. July 15, 2014 Minutes Page 1 of 2 8. EXPANDED NE NEIGHORBORHOOD SCDP PROGRAM Steve Jensen moved to approve SCDP Rehab Loan 8684 -12 Conner, Contingent to Loan Review Committee's Approval. LouAnn Holmquist seconded and the motion carried unanimously. 9. CONSIDERATION OF APPROVAL OF 2015 HRA CITY CENTER BUDGET WITH RECOMMENDATION TO CITY COUNCIL FOR APPROVAL OF 2015 PRELIMINARY HRA TAX LEVY RESOLUTION • Project Fund for Neighborhood Revitalization particularly targeted to purchase of foreclosed and tax forfeited properties Steve Jensen moved to approve the 2015 City Center Budget with recommendation to City Council for approval of 2015 Preliminary HRA Tax Levy Resolution. Joel Kraft seconded and the motion carried unanimously. 10. FORECLOSURE REPORT: 16 homes had Sheriff Sales so far this year; projecting out to the end of the year the number of sales would be 32. There were 39 foreclosures in Hutchinson in 2013. 11. ADJOURNMENT LouAnn Holmquist moved to adjourn and Joel Kraft seconded. There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. 12. The Board toured the house at 947 Lewis Avenue SW. Recorded by Jean Ward, HRA Executive Director Gary Forci &, Secretary /Treasurer July 15, 2014 Mitmes Page 2 of 2 Planning and Zoning Monthly Activities MonthNear: July, 2014 Activity Number Additional Info. Number of Planning Applications Reviewed and 5 Conditional Use Permit for 1500 sq ft Processed garage; Preliminary & Final Plat of White Hawk Village; Site Plan and Rezoning at 875 Century Ave SW Number of Joint Planning Board Applications 0 Reviewed and Processed Number of Planning Commission Meetings 1 Conditional Use at Mid Country Bank Number of Joint Planning Meetings 0 Number of Zoning Reviews for Building Permits 13 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 10 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 2 Number of Predevelopment/Pre Application 4 Meetings Number of Misc. Planning Meetings 23 Management Team - 4 Public Arts Commission Resource Allocation City Council - 2 Planning Staff SEH Variance (DNR) Budget Meeting - 2 David Carlson Ed Homan /McLeod Cty Solid Waste -2 Copier training SRF County Board Meeting Dan Schmidt Mid Country Bank Luce Line Trail Sheldon Nies Number of Zoning Enforcement Cases 2 Number of Walk -In Customers Served 343 Site Visits 5 Hoarding Planning, Zoning and Building Dept. Monthly Report July 2014 Building Department Permit Activities A Commercial New B Commercial /Ind. Remodel C New Single Family 980 2nd Ave SE - add offices $48,000; 16919 Hwy 7 E -add walls $12,000; 1443 Heritage Ct NW - $215,000; 1318 Delaware St NW - $161,000; 845 Roberts St SW - $255,000; 200 Ottawa Ave SE - $172,000; 204 Ottawa Ave SE - $172,000 Other Building Inspection Activities July 9th - Fire Alarm Training (Sauk Rapids); July 16 - Meeting with DLI & LMC (City Hall); Evergreen Meals served in July Week of 07/2013 07/2014 2013 Year to Date 2014 Year to Date Total Number Inspections 125 164 1050 1155 % of Inspections done within 24 HRS 100.0% 100% 99.91% 100% Total Number Plan Review 34 24 108 142 % of Plan Reviews completed in 21 Days 100% 100% 100% 100% Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 0 $0.00 0 $0.00 A 1 $38,400.00 2 $504,000.00 Commercial ( additions /remodels) 7 $526,000.00 8 $76,100.00 B 42 $1,441,601.00 32 $637,500.00 Total Commercial 7 $526,000.00 8 $76,100.00 43 $1,480,001.00 34 $1,141,500.00 Industrial (new) 1 $1,200,000.00 0 1 $1,200,000.00 Industrial (additions /remodels) 0 $0.00 0 $0.00 1 $20,000.00 1 $156,000.00 Total Industrial 1 $1,200,000.00 0$0.00 2 $1,220,000.00 1 $156,000.00 Fire Sprinkling 1 $27,900.00 0 $0.00 5 $64,785.00 2 $6,350.00 New Residential 2 $290,121.00 5 $975,000.00 C 5 $921,254.00 9 $1,862,300.00 Residential misc (additions /remodels) 26 $102,600.00 171$59,956.00 93 $694,650.00 87 $1,264,676.00 Set Fee permits (reside, reroof, window) 711 54 292 266 HRA Permits 0 $0.00 1 $33,547.00 1 $0.00 1 $33,547.00 Waived Fees (started in march) 4 $1,635,345.00 9 $1,730,845.00 Subtotal Building Permits 108 $2,146,621.00 89 $2,779,948.00 441 $4,380,690.00 409 $6,195,218.00 Mechanical 13 $127,400.00 19 $159,845.00 88 $349,448.00 119 $1,227,003.00 HRA Mechanical 0 0 2 1 Plumbing 9 11 38 43 HRA Plumbing 0 0 1 0 Signs 14 $0.00 2 $0.00 67 $679.00 34 $31.00 Total Valuation 11441$2,274,021.00 121 $2,939,793.00 16371 $4,730,817.00 606 $7,422,252.00 *Set fees not included in valuation A Commercial New B Commercial /Ind. Remodel C New Single Family 980 2nd Ave SE - add offices $48,000; 16919 Hwy 7 E -add walls $12,000; 1443 Heritage Ct NW - $215,000; 1318 Delaware St NW - $161,000; 845 Roberts St SW - $255,000; 200 Ottawa Ave SE - $172,000; 204 Ottawa Ave SE - $172,000 Other Building Inspection Activities July 9th - Fire Alarm Training (Sauk Rapids); July 16 - Meeting with DLI & LMC (City Hall); Evergreen Meals served in July Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart 7/1-7/5 159 91 39 108 41 35 7/6-7/12 252 112 46 140 44 57 7/13-7/191 359 117 108 194 68 89 7/20-7/26 274 108 51 137 45 61 7/27-7/31 206 87 41 105 48 40 Total 1250 515 285 684 246 282 Total Meals served in July 3262 Dates Closed July 4th MINUTES HUTCHINSON PLANNING COMMISSION Wednesday July 16, 2014 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. Chairman Raymond Norton called the meeting to order at 5:30 p.m. Members present: Jim Fahey, John Lofdahl, Bill Arndt, Dean Kirchoff and Dave Johnston. Members absent: Christie Hantge and John Lofdahl. Also present was Dan Jochum, Planning Director, Marc Sebora, City Attorney and Interim City Administrator, Andrea Schwartz, Planning and Building Specialist. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED June 17, 2014 Motion by Commissioner Fahey, second by Commissioner Johnston to approve minutes as presented. Approved unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF CONDITIONAL USE PERMIT AND SITE PLAN TO ADD A DRIVE -UP TO THE BANK FACILITY IN THE PARKING LOT LOCATED AT 210 HASSAN ST SE. Craig Almquist, Mid Country Bank, gave a statement of what the plans are for the drive -up bank and why the bank would like to build the drive -up in this location. Mr. Jochum presented to the board the staff report and findings of the planning staff. He spoke about the land swap of the property with the City of Hutchinson. And indicated that the land swap would be pending on the approval of the site and conditional use permit. He then showed a demonstrative map from the engineer report of the traffic flow for the drive -up bank. He also stated that a member of City staff observed the traffic flow at the south bank location to see the "stacking" of vehicles and business of the location. It appeared that there was never a time of more than 2 cars lined up. Mr. Jochum also explained the dynamics and layout of the traffic flow that the medians would not be a curb, but painted lines on the ground. Commissioner Norton questions the traffic flow on the East side of the parking lot with cars exiting the drive -up and making a left turn onto Hassan St., he suggested to turn right after the drive -up and go through the parking lot and exit in the center of the lot to the east. Mr. Jochum and Mr. Exner stated that it may be hard to make a quick right turn right after exiting the drive -up. Mr. Exner stated that the Minutes Hutchinson Planning Commission July 16, 2014 Page 2 situation is not ideal, but not much different than it is to date. Mr. Exner suggested that we could try the proposed site plan and make changes in the future if we need to. Robert Sanstede, owner of 209 Hassan St SE. questioned if we will be losing parking on Hassan St. Mr. Jochum and Mr. Exner stated that it will not. Mr. Jochum explained the parking situation in the lot. With the proposal the lot will lose 21 spaces, but with a recent observation the overall utilization of the lot will not be affected. There is also "private" parking that is used presently by the public. Mr. Jochum also showed a map of all the public parking available within 350 ft., as it might be at a location such as Walmart. There is also discussion about Mid Country Bank employees parking in other City lots. It was mentioned that there is parking under the bank but Mr. Almquist would prefer not to use them as they are tight. Mr. Jochum stated that the planning staff found it difficult to either recommend or deny the request of Mid Country Bank. The staff broke it down to pro's and con's. Staff decided present to the board and let the board make their own decision. Commissioner Johnston also questioned if traffic could flow to the right after the exit of the drive -up and bringing back more parking lots. Mr. Exner gave his explanation of why the proposed site plan seems to be the best option. Commissioner Fahey questioned if we are missing an opportunity with the business buildings on the east part of the block being for sale. Maybe turning those areas into more parking. He also mentioned the Human Scale that is mentioned in the Imagine Hutchinson Plan. Mr. Jochum answered that by stating that neither the City of Hutchinson nor Mid Country Bank are interested in purchasing that property at this point. He also stated that as far as the Human Scale goes we first need to bring the people downtown. Mr. Almquist brought up the idea of having more parking where the ATM is currently located. There was more discussion of the properties for sale on the east side of the block and making more parking. Mr. Fahey asked if the drive -up could run on the east side of the lot and enter and exit off of Hassan St. The answer was the distance from the building to the drive - up being too far away because the tellers will be located within the current bank. Commissioner Fahey moved to close the public hearing, second by Commissioner Johnston. Public hearing closed at 6:32pm. Mr. Fahey made a motion to deny this Site Plan and CUP but not the project, second by Mr. Johnston. Motion carried unanimously. Minutes Hutchinson Planning Commission July 16, 2014 Page 3 The application will now be moved to the Consent agenda at the Council Meeting on July 22, 2014. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. NEW BUSINESS A. DISCUSSION TO DETERMINE APPROPRIATE ZONING DISTRICTS IN WHICH MICRO - BREWERIES AND TAP ROOMS MAY BE PERMITTED. Mr. Jochum presented to the board questions and discussion brought up regarding Micro - Breweries and Tap Rooms being brought into town and the correct zoning districts for them. Mr. Sebora explained what the current ordinance allows. Commissioner Fahey had two observations, of bringing these pubs into current restaurants and also allowing them to expand in an industrial operation as opposed to a downtown location. Council will be conducting a workshop on Sept. 9 to review the liquor ordinance. 6. OLD BUSINESS 7. COMMUNICATION FROM STAFF 8. ADJOURNMENT Motion by Commissioner Arndt, second by Commissioner Johnston to adjourn the meeting. Motion approved unanimously. Meeting adjourned at 6:59pm. Weed Notices Monthly Report July 2014 Monthly Summary of Weeds/Tall Grass Noncompliance A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business days were given to those receiving notice to remove weeds /tall grass on their property. Number of properties that received a removal notice 18 Number of properties cleared by City order 4 Number of properties pending compliance at month's end 0 Properties that were ordered to be cleared by the City House Street Quadrant Property Owner City PID Adam & Priscilla Mobley 580 Hilltop Dr NE 580 Hilltop Dr NE Hutchinson, MN 55350 32- 117 -29 -14 -0580 Omicron Holding International, LLC 45 Grove St NW 685 Lindy Ln NE Hutchinson, MN 55350 32- 117 -29 -14 -0110 Christina Aune 584 Bluff St NE 584 Bluff St NE Hutchinson, MN 55350 31- 117 -29 -09 -0710 Home State Bank 745 Hwy 7 West 225 Hwy 7 W Hutchinson, MN 55350 31- 117 -29 -12 -0250 North Hutch, LLC c/o Scott Bradfor 16 Washington Ave W, Suite 102 940 North High Dr NW Hutchinson, MN 55350 36- 117 -30 -02 -0260 Dawn Christopher 915 South Grade Rd SW 915 South Grade Rd SW Hutchinson, MN 55350 01- 116 -30 -15 -0460 Daniel Houk 425 Shady Ridge Rd NW 569 Glen St SW Hutchinson, MN 55350 06- 116 -29 -12 -0080 Sky Ventures 965 Decatur Ave N 964 Hwy 15 S Golden Valley, MN 55427 01- 116 -30 -16 -0300 Sharon Schwarze 140 Grove St SW 140 Grove St SW Hutchinson, MN 55350 06- 116 -29 -04 -0230 Green Jacket LLC 2221 Oak Glen Trail 805 Franklin St SW Stillwater, MN 55082 06- 116 -29 -11 -0930 F H & Judith Neufeld 19726 Sioux Hills Rd PO Box 626 45 3rd Ave SE Hutchinson, MN 55350 06- 116 -29 -03 -1080 Michelle Chaffee 17301 Abel Ln 715 Hwy 15 N Wayzata, MN 55391 31- 117 -29 -07 -0590 Sam Ulland 607 Erie St SE 465 Water St NW Minneapolis, MN 55414 36- 117 -30 -06 -1090 Sam Ulland 607 Erie St SE 430 Water St NW Minneapolis, MN 55414 31- 117 -29 -12 -0270 First Class Builders, Inc. 904 Hwy 15 S 1291 Denver Ave SE Hutchinson, MN 55350 07- 116 -29 -10 -0130 First Class Builders, Inc. 904 Hwy 15 S 1255 Denver Ave SE Hutchinson, MN 55350 07- 116 -29 -07 -1120 Marc & Denise Schrade 1820 Island View Cir SW 1836 Island View Cir SW Hutchinson, MN 55350 10- 116 -30 -08 -0830 Annie Mahoney 1197 Prairie View Dr SW 1197 Prairie View Dr SW Hutchinson, MN 55350 10- 116 -30 -01 -0880 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: July 2014 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 8/26/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: For Council review, attached are the July Financial Reports for the general fund and enterprise funds. Also attached is the July Investment Report. Any questions can be directed to Andy Reid. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Summary Income Statement General Fund July 31, 2014 Comments REVENUES: Intergovernmental Revenue Month of YTD Actual capital projects fund. 2014 Budget The second quarter transfer from HUC was received in July, with $303,275 going into the general fund and $128,993.25 into the community YTD Actual improvement fund. EXPENSES: July 2014 July 2014 2014 Budget Balance % Used July 2013 2013 Budget %Used REVENUES: Taxes - 2,295,387.29 4,491,446.00 (2,196,058.71) 51.1% 2,280,855.16 4,491,446.00 50.8% Other Taxes 30,556.47 88,336.34 245,000.00 (156,663.66) 36.1% 66,692.75 140,000.00 47.6% Licenses & Permits 24,965.03 163,358.54 240,000.00 (76,641.46) 68.1% 151,929.89 222,775.00 68.2% Intergovernmental Revenue 779,142.89 828,009.07 1,094,270.00 (266,260.93) 75.7% 816,344.18 1,099,265.00 74.3% Charges for Services 76,493.40 912,340.97 2,045,923.00 (1,133,582.03) 44.6% 958,747.88 2,056,731.00 46.6% Fines & Forfeitures 5,286.17 34,961.55 50,000.00 (15,038.45) 69.9% 36,636.66 45,000.00 81.4% Miscellaneous Revenues 36,694.94 297,864.92 646,500.00 (348,635.08) 46.1% 230,402.25 325,625.00 70.8% Transfers -In 303,275.00 713,758.00 2,066,653.00 (1,352,895.00) 34.5% 768,204.08 2,108,846.00 36.4% Capital Contributions 0.0% 6,250.00 0.0% TOTAL REVENUES 1,256,413.90 5,334,016.68 10,879,792.00 (5,545,775.32) 49.0% 5,309,812.85 10,495,938.00 50.6% EXPENDITURES: Wages & Benefits 574,887.19 3,690,820.20 7,009,709.00 3,318,888.80 52.7% 3,885,403.13 6,778,616.00 57.3% Supplies 76,519.87 448,559.98 781,887.00 333,327.02 57.4% 426,597.86 783,840.00 54.4% Services & Charges 258,679.21 1,368,223.10 2,262,536.00 894,312.90 60.5% 1,332,277.96 2,393,441.00 55.7% Miscellaneous Expenses 28,289.15 166,176.96 533,068.00 366,891.04 31.2% 169,389.96 446,805.00 37.9% Transfers -Out - 47,015.00 96,000.00 48,985.00 49.0% 46,618.00 93,236.00 50.0% Capital Outlay 571.92 2,091.52 (2,091.52) 100.0% 6,960.20 100.0% TOTAL EXPENDITURES 938,947.34 5,722,886.76 10,683,200.00 4,960,313.24 53.6% 5,867,247.11 10,495,938.00 55.9% TOTAL REVENUE OVER (UNDER) EXPENDITURES 317,466.56 (388,870.08) 196,592.00 (585,462.08) (557,434.26) Comments REVENUES: Intergovernmental Revenue The first half LGA funding was received in July for a total of $1,106,599.50, with $722,000 going into the general fund and $384,599.50 into the capital projects fund. Transfers -In The second quarter transfer from HUC was received in July, with $303,275 going into the general fund and $128,993.25 into the community improvement fund. EXPENSES: Wages & Benefits We are still seeing expense savings in this category as we have not backfilled the engineering and GIS positions that resulted from the early retirement incentive. We are also seeing expense savings in the police department resulting from two vacant police officer positions. General Fund Expenditures by Department Department Month of YTD Actual 2014 Budget YTD Actual July 2014 July 2014 2014 Budget Balance % Used July 2013 2013 Budget % Used Mayor & City Council 2,478.24 26,586.55 48,823.00 22,236.45 54.5% 22,061.10 52,016.00 42.4% City Administrator 30,220.03 227,855.46 412,884.00 185,028.54 55.2% 235,924.08 387,401.00 60.9% Elections 866.29 2,058.97 15,962.00 13,903.03 12.9% 601.68 10,000.00 6.0% Finance Department 40,302.62 171,690.32 295,894.00 124,203.68 58.0% 221,554.41 371,863.00 59.6% Motor Vehicle 20,784.70 160,482.50 254,100.00 93,617.50 63.2% 180,446.91 275,413.00 65.5% Assessing - - 60,963.00 60,963.00 0.0% - 61,911.00 0.0% Legal 25,553.07 131,534.15 256,142.00 124,607.85 51.4% 136,733.10 252,067.00 54.2% Planning 11,969.90 66,823.98 135,012.00 68,188.02 49.5% 84,363.10 123,210.00 68.5% Information Services 30,302.15 224,497.49 427,012.00 202,514.51 52.6% 291,625.75 499,332.00 58.4% City Hall Building 7,958.38 52,640.58 83,494.00 30,853.42 63.0% 55,125.93 121,096.00 45.5% Police Department 251,036.42 1,689,812.20 3,197,339.00 1,507,526.80 52.9% 1,643,651.07 2,889,291.00 56.9% Emergency Management 3,482.92 5,198.52 14,839.00 9,640.48 35.0% 15,812.30 13,000.00 121.6% Safety Committee - 7,937.32 13,276.00 5,338.68 59.8% 7,970.49 13,450.00 59.3% Fire Department 24,304.77 150,804.56 273,924.00 123,119.44 55.1% 182,850.55 309,187.00 59.1% Protective Inspections 15,208.23 101,357.82 178,407.00 77,049.18 56.8% 110,797.29 208,350.00 53.2% Engineering 35,169.98 224,177.19 424,543.00 200,365.81 52.8% 300,932.79 465,756.00 64.6% Streets & Alleys 178,665.93 913,409.19 1,374,733.00 461,323.81 66.4% 787,851.76 1,369,738.00 57.5% Park/Recreation Administration 13,545.69 122,278.54 218,929.00 96,650.46 55.9% 127,192.34 213,127.00 59.7% Recreation 28,399.90 144,862.26 218,072.00 73,209.74 66.4% 149,447.39 217,610.00 68.7% Senior Citizen Center 10,167.01 44,800.80 68,620.00 23,819.20 65.3% 43,831.72 69,749.00 62.8% Civic Arena 19,324.47 179,586.14 309,957.00 130,370.86 57.9% 205,491.98 331,469.00 62.0% Park Department 102,763.77 458,916.44 794,003.00 335,086.56 57.8% 471,230.89 757,260.00 62.2% Recreation Building & Pool 25,329.56 103,821.10 190,756.00 86,934.90 54.4% 120,617.14 185,885.00 64.9% Events Center 17,190.98 121,629.67 219,027.00 97,397.33 55.5% 114,613.20 213,650.00 53.6% Evergreen Building 1,290.79 6,661.12 17,393.00 10,731.88 38.3% 10,398.22 11,880.00 87.5% Library 5,002.26 99,804.57 190,606.00 90,801.43 52.4% 99,926.55 190,937.00 52.3% Cemetery 8,812.86 52,760.26 107,072.00 54,311.74 49.3% 46,640.12 109,104.00 42.7% Airport 11,802.63 54,470.50 99,776.00 45,305.50 54.6% 45,697.55 99,700.00 45.8% Revenue Department - - - - 0.0% - - 0.0% Unallocated General Expense 17,013.79 176,428.56 781,642.00 605,213.44 22.6% 153,857.70 672,486.00 22.9% TOTAL EXPENDITURES 938 947.34 5,722,886.76 10 683 200.00 4,960,313.24 53.6% 5,867,247.11 10 495 938.00 55.9 REVENUES: Sales - Liquor Sales - Wine Sales - Beer Sales - Other Other Revenues TOTAL REVENUES Gross Margin EXPENDITURES: Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Comments REVENUES: Summary Income Statement Liquor Fund July 31, 2014 Month of YTD Actual 2014 Budget YTD Actual July2014 July 2014 2014 Budget Balance % Used July 2013 2013 Budget % Used 166,830.36 1,040,406.66 1,811,000.00 (770,593.34) 57.4% 984,876.15 1,803,150.00 54.6% 90,746.88 483,668.28 951,000.00 (467,331.72) 50.9% 493,016.28 898,430.00 54.9% 287,393.03 1,570,517.35 2,631,000.00 (1,060,482.65) 59.7% 1,501,397.21 2,709,500.00 55.4% 6,907.54 19, 935.76 2,000.00 17, 935.76 996.8% 1,498.06 14, 470.00 10.4 153.40 1,842.30 3,000.00 (1,157.70) 61.4% 3,669.95 3,000.00 122.3% 552,031.21 3,116,370.35 5,398,000.00 (2,281,629.65) 57.7% 2,984,457.65 5,428,550.00 55.0 23.1% 24.6% 25.0% 24.5% 24.1% 424,480.22 2,349,493.48 4,045,650.00 1,696,156.52 58.1% 2,249,582.72 4,115,697.00 54.7% 38,727.06 285,460.82 502,400.00 216,939.18 56.8% 280,551.09 488,190.00 57.5% 2,237.40 11, 673.17 15, 600.00 3,926.83 74.8% 10, 778.96 16, 600.00 64.9 21,735.18 96,656.72 186,264.00 89,607.28 51.9% 112,776.30 196,750.00 57.3% 3,294.99 3,551.99 5,500.00 1,948.01 64.6% 4,869.21 3,650.00 133.4% - - 73,600.00 73,600.00 0.0% - 70,940.00 0.0% 12,055.62 31,578.62 27,000.00 (4,578.62) 117.0% 14,098.05 31,000.00 45.5% - - 128,385.00 128,385.00 0.0% - 128,295.00 0.0% - - 450,000.00 450,000.00 0.0% - 435,000.00 0.0% 502,530.47 2,778,414.80 5,434,399.00 2,655,984.20 51.1% 2,672,656.33 5,486,122.00 48.7 49,500.74 337,955.55 (36,399.00) 374,354.55 311,801.32 (57,572.00) Year to Date Sales YTD Customer Count Average Sale per Customer 127,972 124,766 2.6% $24.34 $23.89 1.9% 2014 2013 Change Liquor 1,040,407 984,876 5.6% Wine 483,668 493,016 -1.9% Beer 1,570,517 1,501,397 4.6 Other 19,936 1,498 1230.8 Total Sales 3,114,528 2,980,788 4.5% YTD Customer Count Average Sale per Customer 127,972 124,766 2.6% $24.34 $23.89 1.9% 21,662 21,291 1.7% $25.48 $25.31 0.7% EXPENSES: Capital Outlay The capital outlay for July 2014 is the final 50% payment on the new POS / cash register system. Monthly Sales 2014 2013 Change 166,830 161,767 3.1 90,747 93,976 -3.4% 287,393 290,791 -1.2% 6,908 (7,684) - 189.9% 551,878 538,851 2.4% 21,662 21,291 1.7% $25.48 $25.31 0.7% EXPENSES: Capital Outlay The capital outlay for July 2014 is the final 50% payment on the new POS / cash register system. REVENUES: Local Sales Tax Water Sales Charges for Services Investment Earnings Reimbursements Other Financing Sources Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Comments REVENUES: Summary Income Statement Water Fund July 31, 2014 Month of YTD Actual 2014 Budget YTD Actual July 2014 July 2014 2014 Budget Balance % Used July 2013 2013 Budget % Used 59,443.64 283,550.58 650,000.00 (366,449.42) 43.6% 230,573.86 420,000.00 54.9% 203,738.34 1,285,028.73 2,381,500.00 (1,096,471.27) 54.0% 1,249,981.09 2,347,500.00 53.2% 1,995.65 38,662.81 42,500.00 (3,837.19) 91.0% 45,363.97 41,000.00 110.6% - - 20,000.00 (20,000.00) 0.0% 2,928.15 20,000.00 14.6% 188.68 1,153.68 64,192.00 (63,038.32) 1.8% 1,545.18 64,148.00 2.4% - - - 250,000.00 0.0% - - 0.0% 57,781.25 255,571.45 1,229,916.00 974,344.55 0.0% 277,197.84 1,218,848.00 0.0 265,366.31 1,608,395.80 3,158,192.00 (1,549,796.20) 50.9% 1,530,392.25 2,892,648.00 52.9% 31,590.58 212,078.43 427,480.00 215,401.57 49.6% 252,184.10 465,623.00 54.2% 10,400.59 57,009.17 124,250.00 67,240.83 45.9% 56,418.58 128,825.00 43.8% 62,308.63 263,308.75 409,618.00 146,309.25 64.3% 263,820.41 440,470.00 59.9% 289.93 9,026.66 22,000.00 12,973.34 41.0% 8,223.00 15,850.00 51.9% - - 1,105,500.00 1,105,500.00 0.0% - 1,057,860.00 0.0% - - 250,000.00 250,000.00 0.0% 313,090.31 250,000.00 125.2% 57,781.25 255,571.45 1,229,916.00 974,344.55 20.8% 277,197.84 1,218,848.00 22.7% 43,145.00 43,145.00 0.0% 43,145.00 0.0 162,370.98 796,994.46 3,611,909.00 2,814,914.54 22.1% 1,170,934.24 3,620,621.00 32.3% 102,995.33 811,401.34 (453,717.00) 1,265,118.34 359,458.01 (727,973.00) Water Sales YTD water usage is up 3.7 %, driven by a 12.5% increase in Industrial usage. One specific Industrial user is up 41.6% while the other two are showing moderate increases of 2 -3 %. Residential is holding steady while Commercial is up 2.9 %. Water connection revenue (WAC) is up $10,500, or 120 %. WATER USAGE: YTD 2014 YTD 2013 Change Residential 149,432,000 148,867,000 565,000 0.4% Commercial 46,133,000 44,812,000 1,321,000 2.9% Industrial 67,828,000 60,285,000 7,543,000 12.5% Totals 263,393,000 253,964,000 9,429,000 3.7% EXPENSES: Wages & Benefits The 2014 expense is lower than 2013 due to the retirement of the Water Systems Supervisor on 12/31/2013. Brian Mehr, the Wastewater Superintendent, is now overseeing the Water department and his wages and benefits are being split 50/50 between the Water & Wastewater funds. REVENUES: Local Sales Tax Sewer Sales Permits Charges for Services Investment Earnings Reimbursements Other Financing Sources Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Comments REVENUES: Sewer Sales Summary Income Statement Sewer Fund July 31, 2014 Month of YTD Actual 608,184.00 2014 Budget 54.0% YTD Actual 653,623.00 51.7% July 2014 July 2014 2014 Budget Balance % Used July 2013 2013 Budget % Used 59,443.65 283,896.20 650,000.00 (366,103.80) 43.7% 318,258.72 580,000.00 54.9% 271,701.26 1,901,961.95 3,132,000.00 (1,230,038.05) 60.7% 1,985,719.30 3,190,000.00 62.2% - 6,700.00 7,000.00 (300.00) 95.7% 6,800.00 7,000.00 97.1 - 4,669.74 7,000.00 (2,330.26) 66.7% 446.76 7,000.00 6.4% - - 20,000.00 (20,000.00) 0.0% 4,025.07 20,000.00 20.1 6,618.40 21,242.83 64,192.00 (42,949.17) 33.1% 13,853.72 64,148.00 21.6% - - - 0.0% - - 0.0% 0.0% 0.0 337,763.31 2,218,470.72 3,880,192.00 (1,661,721.28) 57.2% 2,329,103.57 3,868,148.00 60.2% 50,894.02 328,407.80 608,184.00 279,776.20 54.0% 337,909.43 653,623.00 51.7% 23,917.73 121,642.45 249,810.00 128,167.55 48.7% 110,193.54 254,700.00 43.3% 79,223.48 407,119.25 743,765.00 336,645.75 54.7% 452,297.73 837,960.00 54.0% 383.03 19,112.48 26,100.00 6,987.52 73.2% 15,684.87 27,000.00 58.1% - - 1,589,300.00 1,589,300.00 0.0% - 1,647,960.00 0.0% - - 350,000.00 350,000.00 0.0% 6,460.02 350,000.00 1.8% 69,321.25 512,292.62 1,590,266.00 1,077,973.38 32.2% 532,220.51 1,528,394.00 34.8% 43,145.00 43,145.00 0.0% 43,145.00 0.0 223,739.51 1,388,574.60 5,200,570.00 3,811,995.40 26.7% 1,454,766.10 5,342,782.00 27.2% 114,023.80 829,896.12 (1,320,378.00) 2,150,274.12 874,337.47 (1,474,634.00) Total YTD sales are up 1.4% when compared to last year's sales without the Ethanol Plant 2013 billings of $128,214. Flow revenue is up 2.5% and Surcharge revenue is down 12.6 %. Sewer connection charges (SAC) are up $16,100, or 175 %. YTD 2014 FLOW REVENUE YTD 2013 Change % YTD 2014 LOAD SURCHARGES YTD 2013 Change Residential $ 1,149,362 $ 1,118,511 $ 30,851 2.8% $ - $ $ 0.0% Commercial 272,450 280,205 (7,756) -2.8% - 0.0% Industrial 289,330 271,252 18,078 6.7% 157,787 180,599 (22,812) -12.6% Totals $ 1,711,142 $ 1,669,969 $ 41,173 2.5% $ 157,787 $ 180,599 $ (22,812) -12.6% REVENUES: Storm Water Sales Licenses & Permits Charges for Services Investment Earnings Reimbursements Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Comments REVENUES: Storm Water Sales Summary Income Statement Stormwater Fund July 31, 2014 Month of YTD Actual 721,750.00 2014 Budget 59.1% YTD Actual 666,350.00 59.1 July2014 July 2014 2014 Budget Balance % Used July 2013 2013 Budget % Used 61,146.85 423,138.94 719,500.00 (296,361.06) 58.8% 389,519.41 664,350.00 58.6% - 475.00 - 475.00 100.0% 1,525.00 - 100.0% 348.55 - 1,000.00 (1,000.00) 0.0% - 1,000.00 0.0% - - 1,000.00 (1,000.00) 0.0% 549.68 1,000.00 55.0% 45.00 2,718.00 250.00 2,468.00 1087.2% 2,506.18 - 100.0% - - - - 0.0% - 198,857.00 0.0% 61,191.85 426,331.94 721,750.00 (295,418.06) 59.1% 394,100.27 666,350.00 59.1 8,426.25 58,302.32 208,737.00 150,434.68 27.9% 65,145.73 211,877.00 30.7% 424.41 12, 424.43 33,150.00 20, 725.57 37.5% 3,497.30 29,100.00 12.0 11,722.69 58,117.67 146,450.00 88,332.33 39.7 % 39,741.60 144,300.00 27.5 348.55 4,429.15 8,050.00 3,620.85 55.0% 3,308.89 2,200.00 150.4% - - 111,200.00 111,200.00 0.0% - 113,060.00 0.0% - - 128,000.00 128,000.00 0.0% 100.00 120,000.00 0.1 16,005.00 146,544.30 193,932.00 47,387.70 75.6% 148,809.30 198,857.00 74.8% - - - - 0.0% - - 0.0% 36,926.90 279,817.87 829,519.00 549,701.13 33.7% 260,602.82 819,394.00 31.8 24,264.95 146,514.07 (107,769.00) 254,283.07 133,497.45 (153,044.00) YTD sales are up over 8% due to the increase in 2014 storm water rates of 8.3%. REVENUES: Intergovernmental Charges for Services Investment Earnings Reimbursements Transfers-In TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Comments REVENUES: Charges for Services EXPENSES: Supplies Summary Income Statement 39,162.24 52,235.00 13,072.76 75.0% HATS Fund 52,665.00 76.1% 4,020.13 300,932.14 536,825.00 July 31, 2014 56.1% 314,027.62 535,000.00 58.7% 14,934.70 Month of YTD Actual 2014 Budget 64,938.32 YTD Actual 95,569.01 150,080.00 July 2014 July 2014 2014 Budget Balance % Used July 2013 2013 Budget % Used 35.00 5,077.00 0.7% - 6,027.50 79,562.50 147,070.00 (67,507.50) 54.1% 73,887.69 136,396.00 54.2% 39,228.60 335,791.62 535,000.00 (199,208.38) 62.8% 308,863.08 535,000.00 57.7% - - 1,100.00 (1,100.00) 0.0% 142.67 1,000.00 14.3% - 2,500.00 (2,500.00) 0.0% 18,635.65 2,000.00 931.8% - 47,015.00 94,030.00 (47,015.00) 50.0% 46,618.00 93,236.00 50.0% 45,256.10 462,369.12 779,700.00 (317,330.88) 59.3% 448,147.09 767,632.00 58.4% 4,620.30 39,162.24 52,235.00 13,072.76 75.0% 40,099.89 52,665.00 76.1% 4,020.13 300,932.14 536,825.00 235,892.86 56.1% 314,027.62 535,000.00 58.7% 14,934.70 82,561.68 147,500.00 64,938.32 56.0% 95,569.01 150,080.00 63.7% - - 5,100.00 5,100.00 0.0% 35.00 5,077.00 0.7% - - 0.0% - - 0.0% 37,960.00 37,960.00 0.0% 20,500.00 0.0% - - 0.0% - 0.0% 0.0% 0.0 23,575.13 422,656.06 779,620.00 356,963.94 54.2% 449,731.52 763,322.00 58.9 21,680.97 39,713.06 80.00 39,633.06 (1,584.43) 4,310.00 This income category consists of the fuel revenue from various governmental entities and City departments. This expense category consists of the fuel purchased for use by various governmental entities and City departments. Summary Income Statement Compost Fund July 31, 2014 Month of YTD Actual 2014 Budget YTD Actual July 2014 July 2014 2014 Budget Balance % Used July 2013 2013 Budget % Used REVENUES: Sales - Bagged Product 153,466.54 2,260,364.65 2,288,300.00 (27,935.35) 98.8% 2,046,758.54 1,982,500.00 103.2% Sales - Bulk Product 37,435.26 179,348.31 175,000.00 4,348.31 102.5% 134,915.49 200,000.00 67.5% Sales - Other 10,525.79 113,643.60 45,550.00 68,093.60 249.5% 85,498.44 52,250.00 163.6% Charges for Services 4,940.00 (6,106.40) 133,500.00 (139,606.40) -4.6% 65,969.41 129,000.00 51.1 Investment Earnings - - 5,000.00 (5,000.00) 0.0% (237.68) 2,500.00 -9.5% Reimbursements 38,118.93 243.98 1,000.00 (756.02) 24.4% 486.00 1,000.00 48.6% Other Revenues 2,833.35 - - 7,612.24 0.0% - - 0.0% TOTAL REVENUES 206,367.59 2,547,494.14 2,648,350.00 (100,855.86) 96.2% 2,333,390.20 2,367,250.00 98.6 EXPENDITURES: Cost of Sales 178,113.18 1,969,257.37 1,947,380.00 (21,877.37) 101.1% 1,833,952.41 1,467,050.00 125.0% Inventory Cost Adjustment (120,636.07) (686,886.37) (972,802.00) (285,915.63) 70.6% (721,834.80) (508,200.00) 142.0% Wages & Benefits 64,371.60 422,964.33 780,684.00 357,719.67 54.2% 438,776.84 706,935.00 62.1 Supplies 10,910.91 76,089.65 134,500.00 58,410.35 56.6% 117,166.38 128,500.00 91.2% Services & Charges 12,084.83 107,335.19 151,555.00 44,219.81 70.8% 107,373.06 158,500.00 67.7% Freight 38,118.93 107,426.36 180,000.00 72,573.64 59.7% 144,583.32 170,000.00 85.0% Miscellaneous Expenses 2,833.35 5,387.76 13,000.00 7,612.24 41.4% 6,474.47 14,340.00 45.1 Depreciation Expense - - 140,500.00 140,500.00 0.0% - 141,780.00 0.0% Capital Outlay 52,609.18 157,888.00 105,278.82 33.3% 112,443.76 10,833.00 1038.0% Transfers -Out - 102,847.00 102,847.00 0.0% - 90,775.00 0.0% TOTAL EXPENDITURES 185,796.73 2,054,183.47 2,635,552.00 581,368.53 77.9% 2,038,935.44 2,380,513.00 85.7 TOTAL REVENUE OVER (UNDER) EXPENDITURES 20,570.86 493,310.67 12,798.00 480,512.67 294,454.76 (13,263.00) Summary Income Statement Refuse Fund July 31, 2014 TOTAL REVENUES 98,801.38 667,943.01 1,153,287.00 (485,343.99) 57.9% 663,109.02 1,160,150.00 57.2% EXPENDITURES: Month of YTD Actual 2014 Budget YTD Actual Wages & Benefits July2014 July 2014 2014 Budget Balance % Used July 2013 2013 Budget % Used REVENUES: 12,029.54 34,360.56 68,500.00 34,139.44 50.2% 38,455.32 61,700.00 62.3% Refuse Sales 95,418.50 661,085.13 1,138,287.00 (477,201.87) 58.1% 659,983.34 1,145,150.00 57.6% Intergovernmental 3,382.88 5,857.88 12,500.00 (6,642.12) 46.9% 2,216.25 12,500.00 17.7% Investment Earnings - - 2,500.00 (2,500.00) 0.0% 909.43 2,500.00 36.4% Reimbursements 1,000.00 - 1,000.00 100.0% - - 0.0% Fund Balance - 24,260.00 - 0.0% 1,808.80 24,261.00 0.0% TOTAL REVENUES 98,801.38 667,943.01 1,153,287.00 (485,343.99) 57.9% 663,109.02 1,160,150.00 57.2% EXPENDITURES: Wages & Benefits 14,552.37 90,199.96 153,350.00 63,150.04 58.8% 105,465.30 172,065.00 61.3% Supplies 12,029.54 34,360.56 68,500.00 34,139.44 50.2% 38,455.32 61,700.00 62.3% Services & Charges 58,937.07 353,813.59 720,873.00 367,059.41 49.1% 338,350.64 687,625.00 49.2 Miscellaneous Expenses 289.93 1,203.62 1,250.00 46.38 96.3% 54.00 - 100.0% Depreciation Expense - - 116,100.00 116,100.00 0.0% - 132,510.00 0.0% Capital Outlay - 110,000.00 110,000.00 0.0% 38,952.34 31,930.00 122.0% Debt Service 1,311.92 24,260.00 22,948.08 5.4% 1,808.80 24,261.00 7.5% Transfers -Out - - 55,000.00 55,000.00 0.0% - 55,000.00 0.0% TOTAL EXPENDITURES 85,808.91 480,889.65 1,249,333.00 768,443.35 38.5% 523,086.40 1,165,091.00 44.9% TOTAL REVENUE OVER (UNDER) EXPENDITURES 12,992.47 187,053.36 (96,046.00) 283,099.36 140,022.62 (4,941.00) f Cr W .2 Executive summary as of July 31, 2014 Asset allocation summary Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Expected cash flow Is Thousands 36 30 Value on % of 26.38 0713112014 ($) portfolio A Cash 2,237,721.55 16.33 Cash 2,237,721 55 16.33 B Fixed Income 11,462,830.13 83.67 US 11 ,014,373.87 80.39 International 448,456.26 3.28 A C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non - Traditional 0.00 0.00 F Other 0.00 0.00 a Total Portfolio 1111111111F$13,700,551 .68 100% Balanced mutual funds are allocated In the 'Other category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Expected cash flow Is Thousands 36 30 4 3,024,391.39 26.38 C A1A1A 0 0.00 0.00 D Baa1BBVBBB 0 0.00 0.00 24 0 0.00 0.00 F Certificate of deposit 18 4,025,815.44 35.10 G Not rated 0 0.00 0.00 Total 27 $11,462,830.13 100 18 12 6 0 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 2014 2015 2015 0 Taxable income Total expected cash flow: $146,297.76 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Value on % of Effective credit rating Issues 07/ 3112014($) port . A Aaa1AAA1AAA 5 4,412,623.30 38.52 B Aa1AA1AA 4 3,024,391.39 26.38 C A1A1A 0 0.00 0.00 D Baa1BBVBBB 0 0.00 0.00 E Non - investment grade 0 0.00 0.00 F Certificate of deposit 18 4,025,815.44 35.10 G Not rated 0 0.00 0.00 Total 27 $11,462,830.13 100 F A 6 Report created on August 01, 2014 Pagel of 3 f Cr W .2 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income SU 1 1 1 1 1 1 a ry Includes all fixed -rate securities In the selected portollo. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities . as of July 31, 2014 Bond overview Investment type allocation Total quantity 11, 382, 000 Total market value $11,439,920.17 Value on % of Effective credit rating Issues % of Total accrued interest $22,909.96 5 4,412,623.30 Tax exempt I B Aa /AA/AA bond Total market value plus accrued interest $11,462,830.13 Investment type Taxable ($) deferred ($) Total ($) port. Total estimated annual bond interest $151,452.25 Certificates of deposit 4,02 5,815 44 0.00 4,02 5,815 44 35.12 Average coupon 1.35% Municipals 1,52 3,931 39 0.00 1,52 3,931 39 13.29 Average current yield 1.32 % U.S. federal agencies 5,913,083.30 0.00 5,913,083.30 51.58 Average yield to maturity 0.92 Average yield to worst 092% Total $11,462,830.13 $0.00 $11,462,830.13 100 Average effective maturity 5.23 Credit quality of bond holdings D Baa /BBVBBB 0 0.00 0.00 E Non - investment grade 0 0.00 0.00 F Certificate of deposit 18 4,02 5,815 44 35.10 G Not rated 0 0.00 0.00 Total 27 $11,462,830.13 100 Bond maturity schedule $ Millions 3.5 F A 3.0 22.3% 21.4 26.0 2.5 2.0 15.8% B 1.5 1.0 4.4% 4.3% 0.5 2% o.o% o.o% o.o% 0.0 o.o 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 20252025 +Other E Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on August 01, 2014 Pagel of 2 Value on % of Effective credit rating Issues 07/ 3112014($) port. A Aaa /AAA/AAA 5 4,412,623.30 38.52 B Aa /AA/AA 4 3,024,391.39 26.38 C A/A/A 0 0.00 0.00 D Baa /BBVBBB 0 0.00 0.00 E Non - investment grade 0 0.00 0.00 F Certificate of deposit 18 4,02 5,815 44 35.10 G Not rated 0 0.00 0.00 Total 27 $11,462,830.13 100 Bond maturity schedule $ Millions 3.5 F A 3.0 22.3% 21.4 26.0 2.5 2.0 15.8% B 1.5 1.0 4.4% 4.3% 0.5 2% o.o% o.o% o.o% 0.0 o.o 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 20252025 +Other E Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on August 01, 2014 Pagel of 2 UBS SIncludes all fixed -rate securities In the selected porfollo. Average as of July 31, 2014 Summary of bond holdings Maturity Est annual Current Yield to Yield to Year Issues Quantity income ($) yield (%) maturity (%) worst (%) yields and durations exclude Adjusted cost basis ($) Prepared for City tc Hutchinson RP 38446 •City of Hutchinson •Business Service Account Risk profile. Conservative Return Objective. Current Income Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities . Unrealized gain/ loss ($) Mkt. value ($) % of bond portfolii 2014 1 249,000 1,992.00 0.80% 0.18 % 0.18 % 249,000 575.19 249,826.24llllllllllllllllllll2.18i 2015 11 2,550,000 20,884.00 0.82% 0.40 % 0.40 % 2,550,000 7,860.66 2,564,608.36��22 3ei 2016 1 145,000 1,812.50 1.24% 0.67 % 0.67 % 145,000 1,692.15 147,546.26111.28% 2017 6 1,748,000 44,348.75 2.44% 0.98 % 0.98 % 1,788,630.7 26,462.97 1,819,532.48 ��15.87R 2018 1 240,000 3,240.00 1.37% 1.78 % 1.78 % 240,000 - 4,140.00 236,099.6710206% 2019 1 500,000 11 ,725.00 2.32 % 2.15 % 2.15 % 507,295.96 - 2,660.96 506,654.31 = 4.41 i 2020 1 500,000 10,450.00 2.10% 2.18 % 2.18 % 499,995 - 2,315.00 499,508.751M435i 2021 0 0 NA NA 2022 2 2,450,000 24,500.00 1.00% NA NA 2,450,000 - 1,646.50 2,452,974.33 214% 2023 3 3,000,000 32,500.00 1.09% NA NA 3,000,000 - 15,830.00 2,986,079.72 26.09% 2024 0 0 NA NA 2025 0 0 NA NA 2026 0 0 NA NA 2027 0 0 NA NA 2028 0 0 NA NA 2029 0 0 NA NA 2030 0 0 NA NA 2031 0 0 NA NA 2032 0 0 NA NA 2033 0 0 NA NA 2034 0 0 NA NA 2035 0 0 NA NA 2036 0 0 NA NA 2037 0 0 NA NA 2038 0 0 NA NA 2039 0 0 NA NA 2040 0 0 NA NA 2041 0 0 NA NA 2042 0 0 NA NA 2043 0 0 NA NA 2043+ 0 0 NA NA Other 0 0 NA NA -I 27 11,382,000 $151,452.25 1.32% 0.92 % 0.92 % $11,429,921.66 $9,998.51 $11,462,830.13 Report created on August 01, 2014 Pagel of 6 f Bond holdings - as of July 31, 2014 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Report created on August 01, 2014 Page 2 of 6 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr interest ($) port. 11,382,000 1,11% 1012312019 NA $151,452.25 0,92% 111,429,921.66 NA $11,439,920.17 100 Total Bond Portfolio 1 1.32% 0.92% $9,998.51 $22,909.96 $11,462,830.13 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr interest ($) port. Maturing 2014 HUNTINGTON NATL BK OH US RT CD 249,000 0.80% 12/15/2014 1,992.00 0.18% 249,000.00 100.231 249,575.19 2.18% 00.8000 % MAT 12/15/14 FIXED 0.80% 0.18 % 575.19 251.05 RATE CD /OH Total 2014 249,000 0.80% 12/15/2014 $1,992.00 0.18% $249,000.00 $249,575.19 2.18 0.80% 0.18% $575.19 $251.05 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2015 ALLY BANK UT US RT 00.9500 % CD 248,000 095% 02/09/2015 2,356.00 012% 248,000.00 100.439 249,088.72 2.18 MAT 02/09/15 FIXED RATE CD 095% 012% 1,088.72 1,11668 /UT GOLDMAN SACHS BANK NY US 248,000 1 05% 02/09/2015 2,604.00 052% 248,000.00 100.280 248,694.40 2.17 RT 01.0500 % MAT 02/09/15 a r 1.05 % 052% 694.40 1,23422 FIXED RATE CD /NY DORAL BANK PR RT 00.9500 % CD 248,000 095% 02/10/2015 2,356.00 012% 248,000.00 100442 249,096.16 2.18 MAT 02/10/15 FIXED RATE CD 095% 012% 1,096.16 1 ,103.77 /PR GE CAP BK UT US RT 01.1000 % 115,000 1 10% 06/08/2015 1,265 00 0.60 % 1 115,000.00 100.428 115,492.20 1.01 MAT 06/08/15 FIXED RATE CD 1.10 % 060% 492.20 176.75 /UT BANK LEUMI NY US RT CD 249,000 0.80% 06/15/2015 1,992.00 0.20% 249,000.00 100.526 250,309.74 2.19% 00.8000 % MAT 06/15/15 FIXED 0.80% 0.20 % 1,309.74 251.05 RATE CD /NY DISCOVER BANK DE US RT CD 248,000 1 05% 06/15/2015 2,604.00 045% 248,000.00 100.525 249,302.00 2.18 01.0500% MAT 06/15/15 FIXED 1.04% 0.45% 1,302.00 342.44 RATE CD /DE Report created on August 01, 2014 Page 2 of 6 f Bond holdings - as of July 31, 2014 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Report created on August 01, 2014 Page 3 of 6 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %B cost basis ($)/ Market Mkt value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW (%) Unreal. all ($) price ($) Accr interest ($) port. Maturing 2015 BANK OF CHINA LTD US RT CD 249,000 0.30 % 06/18/2015 747.00 0.54% 249,000.00 99.790 248,477.10 2.17% 00.3000 % MAT 06/18/15 FIXED 0.30% 0.54% - 522.90 88.00 RATE CD EVERBANK FL US RT 00.5000 % 248,000 0.50 % 06/19/2015 1,24000 060% 248,000.00 99.909 247,774.32 2.17 MAT 06/19/15 FIXED RATE CD /FL 0.50% 0.60 % - 225.68 142.68 STATE BKUSRT00.5000% MAT CD 200,000 0.50 % 06/26/2015 1,000.00 0.61% 200,000.00 99.899 199,798.00 1.75% 06/26/15 FIXED RATE CD 050% 061% - 202.00 93.15 SALLIE MAE BANK UT US RT 248,000 1 10 % 08110/2015 2,728.00 0.55 % 248,000.00 100.560 249,388.80 2.18 01.1000% MAT 08/10/15 FIXED 1.09% 0.55 % 1,388.80 1,293.00 RATE CD /UT SAFRA NATL BK NY US RT CD 249,000 0.80 % 08/17/2015 1,992 00 0.25 % 249,000.00 100.578 250,439.22 2.19 00.8000 % MAT 08/17/15 FIXED 0.80% 0.25 % 1,439.22 905.95 RATE CD /NY Total 2015 2,550,000 0.82% 05/22/2015 $20,884.00 0.40% $2,550,000.00 $2,557,860.66 22.36 0.82% 0.40% $7,860.66 $6,747.70 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %B cost basis ($)/ Market Mkt value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1 25% 08/09/2016 1 ,812.50 067% 145,000.00 101.167 146,692.15 1.28 01.2500% MAT 08/09/16 FIXED 1.24% 0.67% 1,692.15 854.11 RATE CD /NY Total 2016 145,000 1.25% 08/09/2016 $1,812.50 0.67% $145,000.00 $146,692.15 1.28 1.24% 0.67% $1,692.15 $854.11 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %B cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3 /AAINR 500,000 2.41 % 01/01/2017 12,040.00 100% 512,785.74 103.353 516,765.00 4.52 TAX SRBRV BE/R/ 2.408 NWNWNR 2.33% 1.00% 3,979.26 1,003.33 010117 OLD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.85% 458,844.96 109.794 473,212.14 4.14% DUE 011717 OLD 010907 FC NWNWNR 4.44% 085% 14,367.18 817.10 07172007 COMENITY BANK OF US RT CD 200,000 1.15% 06/19/2017 2,300.00 1.20% 200,000.00 99.852 199,704.00 1.75% 01 1500% MAT 06/19/17 FIXED 115% 120% - 296.00 176.44 RATE JUMBO CD /DE Report created on August 01, 2014 Page 3 of 6 f Bond holdings - as of July 31, 2014 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Total 2019 Effective rating/ 500,000 2.35% 08/01/2019 Est annual 2.15% Adjusted $504,635.00 4.41 % of Underlying rating Effective Call date/ income ($)I YTM ( %)/ cost basis ($)I Market Mkt value ($)I bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) Unreal. all ($) price ($) Accr interest ($) port. Maturing 2017 Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon GE CAP UT US RT % Curr yield ( %) 130,000 1 75% 08103/2017 2,275.00 1.31 % 130,000.00 101.309 131,701 1.1 5 03 RATE C0 MAT 08/03/17 FIXED RATE CD 1.73 % 1.31 % 1,701.70 2.09 % 29 168.29 10,450.00 /UT 499,995.00 99.536 497,680.00 4.35% B BE/R/ 2.090050120 OLD NWNWNR 2.10% 2.18% GE CAP RETAIL BK UT US RT CD 247,000 1 75% 08103/2017 4,322.50 1.30 % 247,000.00 101.309 250,233.23 2.19 01 7500% MAT 08/03/17 FIXED Total 2020 500,000 1.73 % 1.30 % 3,233.23 2.18% 2,096.12 $497,680.00 RATE CD WT 2.10% 2.18% $- 2,315.00 $1,828.75 SUN NATL BK NJ US RT CD 240,000 1 00% 10/03/2017 2,400.00 0.54% 240,000.00 101.449 243,477.60 2.13 01.0000% MAT 10/03/17 FIXED 0.99% 0.54% 3,477.60 177.53 RATE CD /NJ Total 2017 1,748,000 2.59% 04/16/2017 $44,348.75 0.98% $1,788,630.70 $1,815,093.67 15.87 2.44% 0.98% $26,462.97 $4,438.81 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2018 ENERBANK UT US RT 01.3500 % CD 240,000 1 35% 10/04/2018 3,240.00 1.78 % 240,000.00 98.275 235,860.00 2.06 MAT 10/04/18 FIXED RATE CD 1.37 % 1.78 % - 4,140.00 239.67 /UT Total 2018 240,000 1.35% 10/04/2018 $3,240.00 1.78% $240,000.00 $235,860.00 2.06 1.37% 1.78% $- 4,140.00 $239.67 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2019 RIVERSIDE CA CMNTY COLGE Aa2/NWAA 500,000 2.35 % 08101/2019 11,725.00 2.15% 507,295.96 100.927 504,635.00 4.41 TAX SRB BE/R/ 2.345 NWNWNR 2.32% 2.15% - 2,660.96 2,019.31 080119 OLD 052914/CA Total 2019 500,000 2.35% 08/01/2019 $11,725.00 2.15% $507,295.96 $504,635.00 4.41 2.32% 2.15% $- 2,660.96 $2,019.31 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2020 MASS ST GO CONSOL LN TAX SR Aal /AA +IAA+ 500,000 2.09 % 05/01/2020 10,450.00 2.18% 499,995.00 99.536 497,680.00 4.35% B BE/R/ 2.090050120 OLD NWNWNR 2.10% 2.18% - 2,315.00 1,828.75 052814 /MA Total 2020 500,000 2.09% 05/01/2020 $10,450.00 2.18% $499,995.00 $497,680.00 4.35 2.10% 2.18% $- 2,315.00 $1,828.75 Report created on August 01, 2014 Page 4 of 6 f Bond holdings - as of July 31, 2014 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile. Conservative Return Objective. Current Income Effective rating/ Est annual Effective rating/ Adjusted % of Est annual YTM (%)I Adjusted Mkt value ($)/ bond % of YTW (%) Underlying rating Accr interest ($) port. Effective Call date/ income ($)/ YTM (%)I cost basis ($)/ Market Mkt value ($)/ bond 0.92% (MdylFitchlS &P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) Unreal. all ($) price ($) Accr interest ($) port. Maturing 2022 FHLB STEP UP CALL BOND 01 000 Aaa /NWAA+ 950,000 1.00% 09/28/2022 09/28/2014 9,500.00 NA 950,000.00 99.923 949,268.50 8.30% DUE 092822 OLD 092812 FC NWNWNR 100.00 1.00 % NA - 731.50 3,245.83 03282013 FHLB STEP UP CALL BOND 01 000 NWNWAA+ 1,500,000 1.00% 12/282022 09/28/2014 15,000.00 NA 1,500,000.00 99.939 1,499,085.00 13.10% DUE 122822 OLD 122812 FC NWNWNR 100.00 1.00% NA - 915.00 1,375.00 06282013 1 Total 2022 2,450,000 1.00% 11/23/2022 $24,500.00 NA $2,450,000.00 $2,448,353.50 21.40% 1.00% NA $- 1,646.50 $4,620.83 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)I cost basis ($)/ Market Mkt value ($)/ bond (MdylFitchlS &P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) Unreal. qll ($) price ($) Accr interest ($) port. Maturing 2023 FHLB STEP UP CALL BOND 01 000 Aaa /NWAA+ 1,000,000 1.00% 01/30/2023 10/30/2014 10,000.00 NA 1,000,000.00 99.832 998,320.00 8.73% DUE 013023 OLD 013013 FC NWNWNR 100.00 1.00 % NA - 1,680.00 0.00 07302013 FHLB STEP UP CALL BOND 01 000 Aaa /NWAA+ 1,000,000 1.00% 01/30/2023 10/30/2014 10,000.00 NA 1,000,000.00 99.641 996,410.00 8.71% % DUE 0133023 OLD 013013 FC NWNWNR 100.00 1.00 % NA - 3,590.00 0.00 0730201 M FHLB BOND STEP -UP 1.2500% Aaa /NWAA+ 1,000,000 1.25% 06/06/2023 09/06/2014 12,500.00 NA 1,000,000.00 98.944 989,440.00 8.65% DUE 060623 OLD 060613 FC NWNWNR 100.00 1.26% NA - 10,560.00 1,909.72 12062013 Total 2023 3,000,000 1.08% 03/13/2023 $32,500.00 NA $3,000,000.00 $2,984,170.00 26.09 1.09% NA $- 15,830.00 $1,909.72 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)I cost basis ($)/ Market Mkt value ($)/ bond (MdylFitchlS &P) Quantity Coupon maturity Call price ($) Curr yield (%) YTW (%) Unreal. g/I ($) price ($) Accr interest ($) port. 10/23/2019 NA $151,452.25 0.92% $11,429,921.66 NA $11,439,920.17 100% To 1.32% V 0.92% $9,998.51 $22,909.96 $11,462,830.13 Report created on. August 01, 2014 Page 5 of 6