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cp08-12-2014AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 12, 2014 1. CALL TO ORDER — 4:00 P.M. 2. INVOCATION — 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JULY 22, 2014 Action — Motion to reject — Motion to approve 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) 5 min. (a) RESOLUTIONS AND ORDINANCES (b) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION AND DISPLAY PERMIT TO HUTCHINSON CENTER FOR THE ARTS ON AUGUST 16, 2014, SEPTEMBER 9, 2014, AND OCTOBER 14, 2014 (c) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2014 PAVEMENT MANAGEMENT PROGRAM PROJECT — LETTING NO. 3, PROJECT NO. 14 -03 (d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE AND TEMPORARY LIQUOR LICENSE TO ST. ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 6 & 7, 2014 (e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION ON SEPTEMBER 13, 2014 (f) CONSIDERATION FOR APPROVAL OF APPOINTING TIM PETERSON TO THE PARKS/RECREATION /COMMUNITY EDUCATION BOARD TO AUGUST 2015 (UNEXPIRED TERM OF JAY BARTHOLOMEW) (g) CONSIDERATION FOR APPROVAL OF PURCHASE OF ANNUAL BAG FILM ORDER FOR CREEKSIDE (h) CONSIDERATION FOR APPROVAL OF SIGNATORIES FOR 2014 FAA AND MNDOT AIRPORT GRANTS (i) CONSIDERATION FOR APPROVAL OF APPOINTMENTS TO BICYCLE - PEDESTRIAN ADVISORY COMMITTEE CITY COUNCIL AGENDA AUGUST 12, 2014 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B 8. PUBLIC HEARINGS — 5:00 P.M. 15 min. (a) ORDINANCE NO. 14 -731 - AN ORDINANCE PERTAINING TO THE REGULATION OF BREWERS (SECOND READING AND ADOPTION) Action — Motion to reject — Motion to approve 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS 5 min. (a) CONSIDERATION FOR APPROVAL OF ISSUING FOOD VENDOR LICENSE TO ADAN RAMIREZ OF TAQUERIA DEL BUEN PASTOR Action — Motion to reject — Motion to approve 5 min. (b) CONSIDERATION FOR APPROVAL OF SETTING HEARING AS REQUESTED BY NANCY ANGERHOFER RELATED TO TAXI CAB LICENSE APPLICATION Action — Motion to reject — Motion to approve 2 min. (c) CONSIDERATION FOR APPROVAL OF SETTING JOINT CITY COUNCIL/HUTCHINSON UTILITIES COMMISSION WORKSHOP FOR AUGUST 26, 2014, AT 4:00 P.M. Action — Motion to reject — Motion to approve 5 min. (d) CONSIDERATION FOR APPROVAL OF SETTING ANNUAL CITY OF HUTCHINSON RECOGNITION EVENT Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PLANNING COMMISSION MINUTES FROM JUNE 17, 2014 (b) RESOURCE ALLOCATION COMMITTEE MINUTES FROM JULY 21, 2014 (c) PUBLIC LIBRARY BOARD MINUTES FROM JULY 28, 2014 13. MISCELLANEOUS 14. ADJOURN 2 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JULY 22, 2014 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Gary Forcier, Bill Arndt and Chad Czmowski. Council Member absent was Mary Christensen. Others present were Marc Sebora, Interim City Administrator, Kent Exner, City Engineer and Jody Winters, Attorney 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS Sandra Gilbertson, 950 Luedtke Lane, presented before the Council. Ms. Gilbertson noted that her and her husband have owned their property since 1977. Ms. Gilbertson noted that the City constructed a trail nine years ago that runs past the front of their home. Snow used to be plowed and stored on the right of way prior to the trail installation. Since the trail was installed, now the snow from the road and trail is blown past the right -of -way and on to the Gilbertson's property. Snow has been blown onto their property since 2005, and in some instances up to 40 feet. Ms. Gilbertson stated that the trail ends only a few inches from the road right -of -way. Ms. Gilbertson requested that the snow stop being plowed from the trail as it currently is. Ms. Gilbertson stated that City staff has been contacted since March with multiple meetings being held. Ms. Gilbertson stated that even with these meetings, she has been informed that there is no guarantee that there will never be snowed blown onto her property. Ms. Gilbertston stated that severe damages have occurred on her property due to this improper snow removal. Ms. Gilbertson requested to receive a written statement stating that trail workers will not violate the Gilbertson's property rights and she also requested to see a snow removal plan within the next two weeks. Ms. Gilbertson noted that she is personally serving the mayor a letter from her attorney regarding this issue. Roger Olson, American Legion, presented before the Council. Mr. Olson explained that the Legion is working on closing and selling their property located on Third Avenue SE. Mr. Olson explained that effective August 1, 2014, the private property parking lot behind the legion that runs along the alley between Main Street and Hassan Street will be blocked off so travelers in the alley will have to run all the way north on the alley to exit the alley. 6. MINUTES (a) REGULAR MEETING OF JULY 8, 2014 Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES (b) PLANNING COMMISSION ITEMS CONSIDERATION OF DENYING CONDITIONAL USE PERMIT AND SITE PLAN TO ADD A DRIVE -UP TO THE MIDCOUNTRY BANK FACILITY IN THE PARKING LOT LOCATED AT 210 HASSAN STREET SE BASED ON THE RECOMMENDATION OF CITY COUNCIL MINUTES JULY 22, 2014 THE PLANNING COMMISSION TO DENY (ADOPT RESOLUTION NO. 14304) (c) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO J &N SCHLAGEL ENTERPRISES, 11, ON AUGUST 23, 2014, AT HUTCHINSON EVENT CENTER (d) CONSIDERATION FOR APPROVAL OF REAFFIRMING CITY DATA PRACTICES POLICY (e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2014 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3, PROJECT NO. 14 -03) (f) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO KEITH HEIKES FOR FURNITURE TENT SALE AT THE HUTCHINSON MALL FROM JULY 25 — AUGUST 3, 2014 (g) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO JAY MALONE FOR CAR SALE AT THE HUTCHINSON MALL FROM AUGUST 11 — 16, 2014 (h) CONSIDERATION FOR APPROVAL OF RENEWING FOOD VENDOR LICENSE TO RAFAEL JIMENEZ (i) CONSIDERATION FOR APPROVAL OF ISSUING MCLEOD COUNTY AGRICULTURE ASSOCIATION A SHORT -TERM 3.2 MALT LIQUOR LICENSE ON AUGUST 13, 2014, AND A TEMPORARY LIQUOR LICENSE FROM AUGUST 14-17,2014, FOR THE MCLEOD COUNTY FAIR (j) APPOINTMENTS TO PARKS, RECREATION, COMMUNITY EDUCATION BOARD - MARLYS HOEFT TO AUGUST 2015 (FILLING UNEXPIRED TERM OF BETSY CZMOW SKI) - DON DEMEYER TO AUGUST 2016 (FILLING UNEXPIRED TERM OF ERIC OPLAND) (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (1) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Items 7(b)l, 7(e), and 7(1) were pulled for separate discussion. Motion by Czmowski, second by Forcier, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(1 had further discussion. Council Member Czmowski noted he will be abstaining from this item. Motion by Forcier, second by Arndt, with Czmowski abstaining, to approve Item 7(1). Motion carried unanimously. Item 7(b)1 had further discussion. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum provided an overview of the site plan and then shared the concerns of the Planning Commission which resulted in the recommendation to deny. Mr. Jochum explained that the site 2 CITY COUNCIL MINUTES JULY 22, 2014 plan includes MidCountry Bank constructing a bank drive - through with three service points. This request requires a maj or change in traffic flow and parking in this area, as well as a land transaction. The land transaction includes the parcel that is being discussed, which is currently owned by the City. A parcel currently owned by the American Legion, which MidCountry Bank has an option on, would potentially be conveyed to the City as part of this proposal. Staff was not concerned with a lack of parking spaces available as they felt other spaces were available within the area. Mr. Jochum noted that he felt the Planning Commission's main concern was the traffic flow, which was an opposing one -way concept. Craig Almquist, MidCountry Bank, presented before the Council. Mr. Almquist explained that SEH Engineering was hired to conduct a traffic study and prepare a report on the concept. Mike Kotila, SEH Engineering, presented before the Council. Mr. Kotila explained SEH's recommendations pertaining to traffic issues with the proposed plan. Mr. Jochum also explained that City staff had conducted an informal traffic survey on the bank's south drive -thru location. Staff conducted the survey on a Friday from 4 -6pm, a Saturday from 9:00- 11:30am and a Monday from 11:30am- 1:OOpm. This survey showed one car every one -two minutes with stacking not being a large issue. Mayor suggested adding another drive -thru lane to alleviate any stacking issues. There was discussion of turning the plan to run east -west, however the plan would eliminate six additional parking spaces within the parking lot. Dan Jochum also noted that one of the conditions that had been discussed was to require MidCountry Bank employees to park in other lots than where the project may be located. Discussion was held to extend the review period 60 days. Council Member Forcier noted that he liked the idea of getting more people downtown and this project would encourage that. Mayor Cook suggested holding workshop with the City Council, Planning Commission, the applicant and SEH to work out details and review concepts. Mr. Almquist spoke of the tube system, which would be preferred to run underground, thus would make it best in the location where it is proposed. Council Member Arndt, Council rep to Planning Commission, explained that all six Planning Commissioners had different ideas on the concept. One of the main issues discussed was the traffic turns onto Hassan Street from the parking lot. Mr. Exner asked for clarification of the Council's expectation of staff if an extension is granted and further concepts are studied. Motion by Arndt, second by Cook, to override Planning Commission recommendation and approve project (site plan and conditional use permit) and grant staff the ability to work with applicant to complete details to make the project viable. Roll call vote: Arndt— aye; Cook— nay; Forcier— nay; Czmowski — nay; Cook — nay. Motion failed 3 to 1. Mayor Cook noted that he would like to see a third drive thru lane constructed and have the exits onto Hassan Street reviewed in more detail. Jody Winters, Attorney, noted that she felt it might be best for the Council to grant an extension and have staff come back with a firm plan to be considered. Ms. Winters had concerns with leaving it open to staff and the applicant to complete the plan and not have the Council have a final vote on the plan. Motion by Forcier, second by Cook, to grant 60 -day extension for review by Council. Roll call vote: Arndt — nay; Forcier — aye; Czmowski — aye; Cook — aye. Motion carried 3 to 1. It was noted that main items to be reviewed were to add a third lane and better egress onto Hassan Street. Item 7(e) had further discussion. Kent Exner explained that a revised Resolution was distributed due to bids being opened yesterday CITY COUNCIL MINUTES JULY 22, 2014 morning. The low bid came in lower than the engineer's estimate. This action orders the assessment hearing. Motion by Czmowski, second by Arndt, to approve Item 7(e). Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) SUMMARY REVIEW OF 2013 AUDITED FINANCIAL STATEMENTS Kyle Meyers, Abdo, Eick and Meyers - City Auditor, presented before the Council. Marc Sebora, Interim City Administrator, explained that a workshop was held prior to the Council meeting that detailed the 2013 audit report. Mr. Meyers presented before the Council. Mr. Meyers noted that no findings were had as part of the report, as the City has good reporting mechanisms and internal controls. Mr. Meyers also spoke to the favorable build -up of capital funds as well as the good financial position of the City. Motion by Czmowski, second by Forcier, to approve 2013 audited financial statements. Motion carried unanimously. (b) ORDINANCE NO. 14 -731 - AN ORDINANCE PERTAINING TO THE REGULATION OF BREWERS (FIRST READING; SECOND READING AND PUBLIC HEARING SET FOR AUGUST 12, 2014) Marc Sebora, Interim City Administrator, explained that this ordinance is the same draft ordinance that was presented to the Council at the July 8, 2014, Council meeting. The Council will be holding a public hearing on August 12, 2014, at 5:00 p.m. to receive comments on the ordinance. At that meeting, the Council may also have its second reading and adoption of the ordinance. The Planning Commission also discussed this item and at its August meeting will be including what zoning areas brewers can be located. Mayor Cook suggested amending language in 112.202(a)(4) to not require "Not for Consumption..." and stating that the name and address of the brewer can be placed on the bottle and not only on the seal. Motion by Czmowski, second by Forcier, to approve ordinance with the amendments noted above. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR BICYCLE - FRIENDLY ROUTE IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 14 -10) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project includes signage and pavement markings, as well as four stencils that will remain in the City's possession. Two quotations were received for the markings and two quotations from sign installation contractors. Based on the quotations received, City 11 CITY COUNCIL MINUTES JULY 22, 2014 staff requests that the Council consider approving the project at a not -to- exceed amount of $42,500 which includes an approximate 10% contingency amount for construction unknowns or variations. This project will be paid for from the community improvement fund. Mayor Cook noted that 2/3 of this project is for the signage installation, which will last 20 -30 years. It was noted that education and enforcement need to be improved as part of the implementation of this project. Motion by Arndt, second by Cook, to approve project award for Bicycle - Friendly Route Improvements Project. Council Member Czmowski noted that he will only be abstaining from items if there is a legal conflict of interest and not a perceived conflict of interest. Roll call vote was taken: Arndt — aye; Forcier — nay; Czmowski — aye; Cook — aye. Motion carried 3 to 1. (d) DISCUSSION OF MCLEOD COUNTY FAIRGROUNDS DIRECTIONAL SIGN Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the McLeod County Fair Board has been discussing directional signage for the Fairgrounds. In order to have off - premise signage, the Council must determine that it is a "community sign ". The proposed sign is located in conjunction with the McCormick's Restaurant sign located near the corner of Hwy 15 South/Century Avenue. Mayor Cook mentioned that several discussions have been held to find a location for a community sign in the area, however there were no good fits. This location seems to be a good alternative. There are no sign standards for community signs, but rather to keep in mind the scale of the sign as it is connected with the McCormick's sign. Motion by Czmowski, second by Arndt, to approve "McLeod County Fairgrounds" as community signage. The sign will be purchased by the McLeod County Fairgrounds and not the City. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF SETTING AUGUST 15, 2014, TO CANVASS PRIMARY ELECTION RESULTS Marc Sebora explained that the Council must set a date and time to canvass the municipal election results from the Primary election being held August 12, 2014. State law requires that the canvass meeting be held three days following the Primary election, which is August 15, 2014. Motion by Forcier, second by Cook, to set canvass meeting for August 15, 2014, at 8:00 a.m. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PUBLIC LIBRARY BOARD MINUTES FROM JUNE 23, 2014 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM 5 CITY COUNCIL MINUTES JULY 22, 2014 JUNE 17, 2014 (c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JUNE 2014 (d) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR JUNE 2014 13. MISCELLANEOUS Andy Reid — Mr. Reid noted that at the last Council budget workshop, the Council had mentioned that they would like to hold another workshop prior to the preliminary levy being set on September 9, 2014. Motion by Czmowski, second by Forcier, to set September 3, 2014, at 4:00 p.m. for general fund budget workshop. Motion carried unanimously. Bill Arndt — Council Member Arndt commented that the McLeod County Board held a meeting this morning where the McLeod County feedlot ordinance was passed. The revised ordinance does not allow any new feedlots within a '/z mile of the City of Hutchinson. All feedlots must come in with a conditional use permit regardless of where the feedlot is requested outside that 1/2 mile radius. Council Member Arndt also asked about the detachment process that was requested by Scott Exsted for property along Hwy 7 East. Marc Sebora explained that a mediator has been agreed upon by the parties. The mediator needs to set a date and time for the mediation. Mr. Sebora explained that he may be asking the Council to hold a closed session to discuss litigation strategy to use during the mediation process. Kent Exner — Mr. Exner noted that the Lynn Road improvement project is underway. Steve Cook — Mayor Cook asked if staff could present a miscellaneous maintenance fund to the Council. Kent Exner noted that staff could present an infrastructure plan to the Council at the second meeting in August. Mayor Cook also mentioned that the City has excess LGA funds totaling almost $500,000. Mayor Cook suggested creating a levy maintenance fund that these types of excess funds could be placed into to bridge budget gaps. A use would be defined for these dollars. Mayor asked the Council to think about this. 14. ADJOURN Motion by Arndt, second by Czmowski, to adjourn at 7:20 p.m. Motion carried unanimously. 21 HUTCHINSON CITY COUNCIL c'ry -f Aa� Request for Board Action 7AL =-ft Agenda Item: Temporary Consumption & Display Permit - Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 8/12/2014 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: The Hutchinson Center for the Arts has submitted application for temporary consumption & display permits for three events they are holding at the Center on August 16, 2014, September 9, 2014, and October 14, 2014. The temporary permits would allow for patrons to bring in their own liquor while attending the events. According to state law and city ordinance, a nonprofit organization is eligible for a temporary consumption and display permit. The City can issue 10 consumption and display permits per year and to date is still under that threshold. Upon Council approval, the applications will be forwarded to the State Alcohol and Gambling Enforcement Division for their approval. BOARD ACTION REQUESTED: Approve issuing temporary consumption & display permit to Hutchinson Center for the Arts on August 16, 2014, September 9, 2014 and October 14, 2014. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: of organization Address Name of person rna king application Date(s) of event ? drganizsityon officer's name X , ,�n, , Add Nt<y Officer Date organized Tax exempt number —� o--V - U t.E Ci State Zip Code r✓ � MinneSOta S5 Business phone Home phone 57 — T 7. Type of organization ❑ Club ❑ Charitable ❑ Religious Aother non- profit City State Zip -s.� 11 ' � 1 I-2 >75 u . Minnesota 3 Location where permit will he used_ If an outdoor area, describe. ,�, -rte!/! :,1r1 �c:1� � � r� y" -��~° �`L-r' ;��'•' `t ._ � ` �, '� • -- ��F�� r jL�i �[ L• APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County Date Approved yr 5 p Q City Fee Amount - _71a?,la,0 14 Date Fee waid Signature City Clerk or County Official Permit Date Approved Director Alcohol and Gambling Enforcement NOTE: SLibmi,, rhis kArM 1,0 LhQ pity or county 30 days prior to event, Forward appl' €t_adon signed by city and /or cour -ay to the address .Ibou"�- :'I the appkati *n €; approved the Alcohol and Garbling Enforcement Dmsion wiii return this application to be Lased as the Sheet 1 of 1 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651 -201 -7500 Fax 651 - 297 -5259 TTY 651 -282 -6555 APPLICATION AND PERMIT fOR A i DAY �1tttisD1 ixfitlleir�¢j rRt6rCBkFlElit _ TEMPORARY CONSUMPTION AND DISPLAY PERMIT (City or county may not issue more than 14 permits i n any Dne year) of organization Address Name of person rna king application Date(s) of event ? drganizsityon officer's name X , ,�n, , Add Nt<y Officer Date organized Tax exempt number —� o--V - U t.E Ci State Zip Code r✓ � MinneSOta S5 Business phone Home phone 57 — T 7. Type of organization ❑ Club ❑ Charitable ❑ Religious Aother non- profit City State Zip -s.� 11 ' � 1 I-2 >75 u . Minnesota 3 Location where permit will he used_ If an outdoor area, describe. ,�, -rte!/! :,1r1 �c:1� � � r� y" -��~° �`L-r' ;��'•' `t ._ � ` �, '� • -- ��F�� r jL�i �[ L• APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County Date Approved yr 5 p Q City Fee Amount - _71a?,la,0 14 Date Fee waid Signature City Clerk or County Official Permit Date Approved Director Alcohol and Gambling Enforcement NOTE: SLibmi,, rhis kArM 1,0 LhQ pity or county 30 days prior to event, Forward appl' €t_adon signed by city and /or cour -ay to the address .Ibou"�- :'I the appkati *n €; approved the Alcohol and Garbling Enforcement Dmsion wiii return this application to be Lased as the Sheet 1 of 1 Name Df organization Date organized Tax exempt number 5 zA �4V c cd t Address _,.__ CitX State Zip Code Su]►t Minnesota 5Y5,5-6 N me pf person making applic�a{tion f� Busines5 phone Home phone Date {s} f event Type of organization rA Add New Officer on officer's name Location where permit will be used. If an o tdoor ai, a, describe, ❑ Club ❑ Charitable ❑ Religious ,"Other non - profit City State Zip y-ktU►.1 Minnesota APPROVAL APPLICATION MUST SE APPROVED BY CITY OR COUNTY BEFORE SU8MrMNG TO ALCOHOL AND GAMBLING FNFORCEMkNt CWY /County 4045�S " City Fee Amount Date Fee Paid Signature City clerk Ur County official Date Approved Permit Date Approved Director Alcohol and Gambling Enfvrcemeni NO f I -: Subrylj[ t!" 7i "iy iC] they i.itY or `nucty 30 days prio' -Lo event. Forward and d j.7(?IiCdti0r) sifjlled by city clnd!()r cousTty to the address i3bavc?. the q �;�iiC :?ttf7r #s �pt7rraved the Alcol76 and Gambling Enforcement Division will return tfjis applicati0fl tt7 be used Eis the Permit fc. the eV@nt_ Sheet ] of 7 Minnesota Department of Public Safety r Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55141 651- 201 -7504 Pax 651- 297- 52S9TFY651- 282 -5555 Aicoll�i Ga)nllling Enfprcement APPLICATION AND PERMIT FOR A 1 DAY TEMPORARY CONSUMPTION AND DISPLAY PERMIT (City or county may not issue more than 10 permits in any one year) Name Df organization Date organized Tax exempt number 5 zA �4V c cd t Address _,.__ CitX State Zip Code Su]►t Minnesota 5Y5,5-6 N me pf person making applic�a{tion f� Busines5 phone Home phone Date {s} f event Type of organization rA Add New Officer on officer's name Location where permit will be used. If an o tdoor ai, a, describe, ❑ Club ❑ Charitable ❑ Religious ,"Other non - profit City State Zip y-ktU►.1 Minnesota APPROVAL APPLICATION MUST SE APPROVED BY CITY OR COUNTY BEFORE SU8MrMNG TO ALCOHOL AND GAMBLING FNFORCEMkNt CWY /County 4045�S " City Fee Amount Date Fee Paid Signature City clerk Ur County official Date Approved Permit Date Approved Director Alcohol and Gambling Enfvrcemeni NO f I -: Subrylj[ t!" 7i "iy iC] they i.itY or `nucty 30 days prio' -Lo event. Forward and d j.7(?IiCdti0r) sifjlled by city clnd!()r cousTty to the address i3bavc?. the q �;�iiC :?ttf7r #s �pt7rraved the Alcol76 and Gambling Enforcement Division will return tfjis applicati0fl tt7 be used Eis the Permit fc. the eV@nt_ Sheet ] of 7 of organization , Dateomanized Tax exempt number 124--A>4 Address City State Zip Code Lq ��j Sctr1 Minnesota Na !Be of person making application Business phone Home phone i ice- -�50 -SI7- 7TH Date {s] of e,+ent ` LY ig Add Mewk Officer Organiz*10n officer's name Location phere permit wipe used. If �ut r areae�be. o� �� Type of organization [] Club ❑ Charitable ❑ Religiou'7� Other non - profit City stare Lip 14 Minnesota (] APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County f A4a.,70 City Fee Amount - 7/14/1L/ Date Fee Paid Signature City Clerk or County official Date Approved Permit Daxe Approved Director Alcohol and Gambling Enforcement NCITE_ ?L:f3''riit thi1 fO, M to th9 Cite or County 30 clays prior to event. Forward application signed by city and/or county to t] €e address a bow !- If tho application is app3ove>~i the Alctahol and G ambling Enforcement Division will return this application to be used as the pal' ?i1 i fo? - :.he everts Sheet] oft Minnesota Department of Public Safety (D Alcohol and Gambli ng Enforcement Dlvislon 444 Cedar Street, Suite 222, St. Paul, MN 55101 657 -201 -7500 Fax 651- 297- 5259 TTY 657- 282 -6555 Aica#rai & Gambling f n #areenmrn APPLICATION AND PERMIT FOR A I DAY TEMPORARY CONSUMPTION AND DISPLAY PERMIT iC" or county may not issue more than i ❑ permits in any one year) of organization , Dateomanized Tax exempt number 124--A>4 Address City State Zip Code Lq ��j Sctr1 Minnesota Na !Be of person making application Business phone Home phone i ice- -�50 -SI7- 7TH Date {s] of e,+ent ` LY ig Add Mewk Officer Organiz*10n officer's name Location phere permit wipe used. If �ut r areae�be. o� �� Type of organization [] Club ❑ Charitable ❑ Religiou'7� Other non - profit City stare Lip 14 Minnesota (] APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County f A4a.,70 City Fee Amount - 7/14/1L/ Date Fee Paid Signature City Clerk or County official Date Approved Permit Daxe Approved Director Alcohol and Gambling Enforcement NCITE_ ?L:f3''riit thi1 fO, M to th9 Cite or County 30 clays prior to event. Forward application signed by city and/or county to t] €e address a bow !- If tho application is app3ove>~i the Alctahol and G ambling Enforcement Division will return this application to be used as the pal' ?i1 i fo? - :.he everts Sheet] oft HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Items for 2014 Pavement Management Program Project (L3/P14 -03) Department: PW /Eng LICENSE SECTION Meeting Date: 8/12/2014 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve revised Resolutions to set the Assessment Hearing and potential Project Award for the above referenced letting at their August 26th meeting. These revisions are necessary to avoid administering this hearing during the time - constrained August 12th City Council meeting. Please note that this slight delay will not impact construction time frames or specified contract completion dates. Construction bids were received on Monday, July 21 st. The Resource Allocation Committee has reviewed this project's costs /funding and believe that proceeding with this work within this year's infrastructure improvement program is acceptable. Also, City staff has had ongoing communications with adjacent property owners in regards to the proposed project improvements and proposed special assessment amounts throughout the project development process. We recommend that the attached Resolutions be approved. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,168,448.00 Total City Cost: $ 827,707.00 Funding Source: Bonding, Utility Funds, Other City Funding Remaining Cost: $ 340,741.00 Funding Source: Special Assessments RESOLUTION NO. 14308 RESOLUTION REVISING RESOLUTION NO. 14305 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5110,5110A, 5110B, 5110C LETTING NO. 3 /PROJECT NO. 14 -03 WHEREAS, cost has been determined for the improvement of: Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW, Michael Court NW and HHC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary sewer, street lighting, restoration and appurtenances and South Grade Road Trail (adjacent to South Grade Rd near the Otter Lake bridge) and Century Avenue Trail Overlay (Dale St SW to TH15) by construction of grading, bituminous /concrete pavement, milling, street lighting, electronic crossing warning system, trail, sidewalk, landscaping, restoration and appurtenances; and the construction cost forsuch improvement is $965,659.22. With expenses incurred orto be incurred in the making of such improvement in the amount of $202,788.44, the total cost of the improvement is $1,168,447.66. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $827,706.44 and the portion of the cost to be assessed against benefited property owners is declared to be $340,741.22. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2015 and shall bear interest at the rate of percent per annum from November 1, 2014. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 12th day of August 2014. Mayor City Administrator COMPILED BY: PVANDERVEEN ASSESSMENT ROLL NO. 5110, 5110A, 511013, 5110C LETTING NO.3 /PROJECT NO. 14 -03 Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW and Michael Court NW, HHC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary sewer, street lighting, restoration and appurtenances. COST PER FRONT FOOT: COMPUTED BY: PVANDERVEEN $28.50 STREET COST /FF CHECKED BY: K EXNER 1ST HEARING 06/10/2014 NUMBER OF YEARS 10 2ND HEARING 08/26/2014 INTEREST RATE: 2014 BONDS 334 ADOPTED: FIN ACC T# 7750 G Q CITY BID NO. NO. PROPERTYADDRESS ONMERNAME ONMERADDRESS ADDITION ORSUBDIVISION FF FF FF SA5110 TOTALACTIVE ASSESSMENT SAS110A TOTALACTIVE ASSESSMENT SA5110B TOTAL ACTIVE HHC PARKING LOT ASSESSMENT 15110C TOTAL DEFERRED ASSESSMENT TOTAL ASSESSMENT 1 12 116 30 06 0600 234520090 1115 DALE SF SW CHRISTOPHER &TAMARA SCHWANKE 1115 DALE SF SW HUTCHINSON MN 55350 LOT 9, BLOCK I, RAVENWOOD WEST 195.695 -132 63.695 $1,815.31 $0.00 $0.00 $0.00 $1,815.31 2 12 116 30 06 0610 234520100 1125 DALE ST SW CHAD L & KELLY A PISCHKE 1125 DALE ST SW HUTCHINSON MN 55350 LOT 10, BLOCK I, RAVENWOOD WEST 90 0 90 $2,565.00 $0.00 $0.00 $0.00 $2,565.00 4 12 116 30 05 0010 230122100 1250 DALE ST SW RUSSELL &DORIS RICKEMAN 1360 SOUTH GRADE RDSW HUTCHINSON MN 55350 S 112 NW 114 EX 50.09 AC, SECTION 12- 116 -30 - N 112 29.91ACRES Isu ysho ,E0.71 acres) 95 0 95 $2,707.50 $0.00 $0.00 $0.00 $2,707.50 5 12 116 30 05 0010 230122100 11250 DA EST SW RUSSELL &DORIS RICKEMAN 1360 SOUTH GRADE RDSW HUTCHINSON MN 55350 S112 NW 114 EX 50.09 AC, SECTION 12- 116 -30 - N112 29.91ACRES Isu ysho ,E0.71 acres) 1395 0 1395 $0.00 $0.00 $0.00 $39,757.50 $39,757.50 6 112 11630050020 234520110 1135 DALE ST SW GREGORY M &LINDA KZIEMER 1135 DALE ST SW HUTCHINSON MN 55350 LOTII, BLOCK I, RAVENWOODWEST 95 0 95 $2,707.50 $0.00 $0.00 $0.00 1 $2,707.50 7 12 116 30 05 0030 234520120 1145 DALE ST SW CHRISTOPHER M &JOLENE DENNIS 1145 DALE ST SW HUTCHINSON MN 55350 LOT 12, BLOCK I, RAVENWOOD WEST 90 0 90 $2,565.00 $0.00 $0.00 $0.00 $2,565.00 8 12 116 30 05 0040 234520130 1155 DALE ST SW BENIAM IN P& MISTY L GUSTAFSON 1155 DALE ST SW HUTCHINSON MN 55350 LOT 13, BLOCK I, RAVENWOOD WEST 85 0 85 $2,422.50 $0.00 $0.00 $0.00 $2,422.50 9 12 116 30 05 0050 234520140 1165 DALE ST SW BRUCE& DENISE L NAUSTDAL 1175 DALE ST SW HUTCHINSON MN 55350 LOT 14, BLOCK I, RAVENWOOD WEST 80 0 80 $2,280.00 $0.00 $0.00 $0.00 $2,280.00 10 12 116 30 05 0130 234820010 1175 DALE ST SW BRUCE& DENISE L NAUSTDAL 1175 DALE ST SW HUTCHINSON MN 55350 LOTI, BLOCK I, FI EST ADDITION TO RAVENWOOD WEST 95 0 95 $2,707.50 $0.00 $0.00 $0.00 $2,707.50 11 12 116 30 05 0140 234820020 1185 DALE ST SW BRUCE& DENISE L NAUSTDAL 1175 DALE ST SW HUTCHINSON MN 55350 LOT 2, BLOCK I, FI EST ADDITION TO RAVENWOOD WEST 85 0 85 $2,422.50 $0.00 $0.00 $0.00 $2,422.50 12 12 116 30 05 0150 234820030 11195 DA EST SW G LORIA NAUSTDAL REV TRUST 1195 DALE ST SW HUTCHINSON MN 55350 LOT 3, BLOCK I, FI EST ADDITION TO RAVENWOOD WEST 85 0 85 $2,422.50 $0.00 $0.00 $0.00 $2,422.50 13 12 116 30 05 0160 234820040 1205 DALE ST SW BRUCE& DENISE L NAUSTDAL 1175 DALE ST SW HUTCHINSON MN 55350 LOT 4, BLOCK I, FI EST ADDITION TO RAVENWOOD WEST 80 0 80 $2,280.00 $0.00 $0.00 $0.00 $2,280.00 14 12 116 30 05 0170 234820050 1215 DALE ST SW BRUCE& DENISE L NAUSTDAL 1175 DALE ST SW HUTCHINSON MN 55350 LOT 5, BLOCK I, FI EST ADDITION TO RAVENWOOD WEST 90 0 90 $2,565.00 $0.00 $0.00 $0.00 $2,565.00 15 12 116 30 05 0180 234820060 1225 DALE ST SW KENNETH D & JEAN M COTE 1225 DALE ST SW HUTCHINSON MN 155350 LOT 6, BLOCK I, FI EST ADDITION TO RAVENWOOD WEST 80 0 80 $2,280.00 $0.00 $0.00 $0.00 $2,280.00 16 12 116 30 05 0190 234820070 1235 DALE ST SW JOANJRADUNE 1235 DALE ST SW HUTCHINSON MN 55350 LOT 7, BLOCK I, FI EST ADDITION TO RAVENWOOD WEST 224.92 -132 92.92 $2,648.22 $0.00 $0.00 $0.00 $2,648.22 17 12 116 30 12 0010 230123200 1395 DA EST SW TERRY A& TRUDV K WENDORFF 27615511TH AVE WINTHROP MN 55395 W 112 SW 114 EX 114 ACRE IN NW CORNER OF NW 114 OF SW1 /4 &EX.95 ACRES 78.80 ACRES 95 0 95 $2,707.50 $0.00 $0.00 $0.00 $2,707.50 18 12 116 30 12 0010 230123200 1395 DALE ST SW TERRY A& TRUDV K WENDORFF 27615511TH AVE WINTHROP MN 55395 W 112 SW 114 EX 114 ACRE IN NW CORNER OF NW 114 OF SW1 /4 &EX.95 ACRES 78.80 ACRES 1114.1 0 1114.1 $0.00 $0.00 $0.00 $31,751.85 $31,751.85 SUB- TOTAL - DALE ST 4074.715 -264 3810.715 $37,096.03 $0.00 $0.00 $71,509.35 $108,605.38 COMPILED BY: PVANDERVEEN ASSESSMENT ROLL NO. 5110, 5110A, 511013, 5110C LETTING NO.3 /PROJECT NO. 14 -03 Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW and Michael Court NW, HHC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary sewer, street lighting, restoration and appurtenances. COST PER FRONT FOOT: COMPUTED BY: PVANDERVEEN $43.31 STREET COST /FF CHECKED BY: K EXNER 1ST HEARING 06/10/2014 NUMBER OF YEARS 10 2ND HEARING 08/26/2014 INTEREST RATE: 2014 BONDS 334 ADOPTED: FIN ACC T# 7750 G O Q CITY BID NO. COUNTY BID NO. PROPERTY ADDRESS ONMERNAME ONMERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF SA5110 TOTALACTIVE ASSESSMENT SA5110A TOTALACTIVE ASSESSMENT SA5110B TOTALACTIVE HHNGLOT ASSESSMENT SA5110C TOTAL DEFERRED ASSESSMENT TOTAL ASSESSMENT 19 06 116 29 13 0420 231550090 897 LYNN RD SW AL BAR IM 20405 HWV 15N HUTCHINSON MN 55350 LOTII, BLOCK I, ANDERSON'S SUBDIVISION 121.66 0 121.66 $5,269.09 $0.00 $0.00 $0.00 $5,269.09 20 01 116 30 16 0280 231640020 904 HWV 15 SOUTH & 900LVNNRDSW FAHEV SALES AGENCY INC 79109TH ST GLENOCE MN 55336 LOT 2, BLOCK I, HANSO N'S THI RD ADDITIO N 292.1 -132 160.1 $6,933.93 $0.00 $0.00 $0.00 $6,933.93 21 01 116 30 16 0290 231640030 934 HWV 15 SOUTH MICHAEL P& LESLIE CORCORAN PO BOX 322 DASSEL MN 55325 LOT 3, BLOCK I, HANSON'STHIRDADDITION 166.45 0 166.45 $7,208.95 $0.00 $0.00 $0.00 $7,208.95 22 01 116 30 16 0300 231640040 964 HWV 15 SOUTH ISKY VENTURES LLC 965 DECATUR AVEN 1GOLDENVALLEY MN 5542) LOT4, BLOCK I, HANSON'STHIRDADDITION 124.32 0 124.32 $5,3&1.30 $0.00 $0.00 $0.00 $5,381.30 SUB- TOTAL - LYNN RD 70.1.53 -132 572.531 $24,796.27 I $0.00 I $0.00 1 $0.00 $24,796.27 COMPILED BY: PVANDERVEEN ASSESSMENT ROLL NO. 5110, 5110A, 511013, 5110C LETTING NO.3 /PROJECT NO. 14 -03 Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW and Michael Court NW, HHC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary sewer, street lighting, restoration and appurtenances. COST PER FRONT FOOT: COMPUTED BY: PVANDERVEEN $37.40 STREET COST /FF CHECKED BY: K EXNER 1ST HEARING 06/10/2014 NUMBER OF YEARS 10 2ND HEARING 08/26/2014 INTEREST RATE: 2014 BONDS 334 ADOPTED: FIN ACC T# 7750 G O Q CITY BID NO. COUNTYPID NO. PROPERTYADDRESS ONMERNAME ONMERADDRESS LEGAL DESCRIPTION ADDITION ORSUBDIVISION FF CREDIT FF TOTAL FF SA5110 TOTALACTIVE ASSESSMENT SAS 110A TOTALACTIVE ASSESSMENT SA5110B TOTAL ACTIVE HHNGLOT ASSESSSSESSMENT SA5110C TOTAL DEFERRED ASSESSMENT TOTAL ASSESSMENT 23 06 116 29 13 0060 232090040 899 HWV 15 SOUTH HANTGE BROTHERS LLC 899 HWV 15S HUTCHINSON MN 55350 LOTI, BLOCKI,OLSON'SADDITION 328.22 0 328.22 $12,275.43 $0.00 $0.00 $0.00 $12,275.43 24 06 116 29 13 0110 232120020 905 HWV 15 SOUTH FIRSTATE FEDERAL 201 MAIN STS HUTCHINSON MN 55350 N100' OF LOT 1, BLOCK 1, FIRST ADDITION TO SOUTH SIDE TERRACE 100 0 100 $3,740.00 $0.00 $0.00 $0.00 $3,740.00 25 06 116 29 13 0120 232110010 903 HWV 15 SOUTH ROBERTJ& KATHRYN M BEELER 1205 OAKWOODW NW HUTCHINSON MN 55350 LOT EX 15' X 85', BLOCK I, SOUTH SIDE TERRACE 192.55 0 192.55 $7,201.37 $0.00 $0.00 $0.00 $7,201.37 26 06 116 29 13 0130 232110020 901 HWV 15 SOUTH FLOYD CSIOSTRAND 8304 HARRISON RD BLOOMINGTON MN 55431 LOT 8 &15' X85' OF LOT 7, BLOCK I, SOUTH SIDE TERRACE 216.86 0 216.86 $8,110.56 $0.00 $0.00 $0.00 $8,110.56 27 06 116 29 13 0580 1 234990010 945 HWV 15 SOUTH JAMES FAMILY PROPERTIES LLLP 7707 TSTREET LITTLE ROCK AR 72227 LOT I, BLOCK I, WALGREEN'S ADDITION 249.63 0 249.63 $9,336.16 $0.00 $0.00 $0.00 $9,336.16 29 07 116 29 04 0050 23 230 0285 1095 HWV 15SOUTH HUTCHINSON HEALTH CARE ATTN: PAMLARSON 1095 STATE HWV 15 SOUTH HUTCHINSON MN 55350 IR REGU W R PARCELAPPROX. 466.09' x 1030' x 89.09' x 291' x 377' x739 'LVINGINTHENW'LV496.09'OFLOTI8, AUDITOR'S PLAT OF SECTION 07- 116 - 29(8.5 AC) 152 0 152 $5,681.80 $0.00 $0.00 $0.00 30 0711629040060 23 214 0010 1005 HWV 15S HUTCHINSON HEALTH CARE ATTN: PAM CARSON 1095 STATE HWV 15 SOUTH HUTCHINSON MN 55350 Lot, I &2, Block 1, C,da ,AC SUbdiviso, 603 -132 471 $17,615.40 $0.00 $0.00 $0.00 $1J, 615.90 COMPILED BY: PVANDERVEEN ASSESSMENT ROLL NO. 5110, 5110A, 51108, 5110C LETTING NO.3 /PROJECT NO. 14 -03 Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW and Michael Court NW, HHC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain sanitary sewer street lighting, restoration and appurtenances. COST PER FRONT FOOT: COMPUTED BY: PVANDERVEEN $47.25 STREET COST /FF CHECKED BY: K EXNER 1ST HEARING 06/10/2014 NUMBER OF YEARS 10 2ND HEARING 08/26/2014 INTEREST RATE: 2014 BONDS 334 ADOPTED: FIN ACCT# 7750 G O Q � CITY BID NO. COUNTY BID NO. PROPERTY ADDRESS OWNER NAME OV\MERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF SA5110 TOTALACTIVE ASSESSMENT SA5110A TOTALACTIVE SSESSMENT ASSESSMENT SA5110B TOTALACTIVE HHC PARKING LOT ASSESSMENT SA5110C TOTAL DEFERRED ASSESSMENT TOTAL ASSESSMENT 31 07 116 29 04 0010 232300270 3CENTURY AVE SE HUTCHI NSON M EDICAL CENTE R 3CENTURY AVE SE HUTCHINSON MN 55350 IRREGULAR PARCELAPPROX. 466.09' x 363' x 377' x 291' x 89.09' x72' LYING INTHE NE-1 496.09' OF LOT I8 3.29 AC, AUDITOR'S PLAT OF SECTION 07 -116 -29 70 o 70 $3,507.50 $0.00 $0.00 $0.00 $3,307.50 32 07 116 29 04 0040 232300290 251 FREEMONTAVE SE HUTCHINSON HEALTH CARE ATTN MLARSON 1095 STATE HWY 15 SOUTH HUTCHINSON MN 55350 N633'OFLOTI6 4.73AC (633'x325.5'(,AUDITOR'SPLAT OF SECTION 07 -116 -29 3o o 3o $1,41).50 $0.00 $0.00 $0.00 $1,417.50 33 0711629040050 232300285 1095 HWY 15 SOUTH HUTCHINSON HEALTH CARE ATTN MLARSON 10955TATE HWY 15 SOUTH HUTCHINSON MN 55350 IRREGULAR PARCELAPPROX. 466.09' x 1030' x 89.09' x 291' x 377' x739' LYING IN THE NW'LY 496.09' OF LOT 18, AUDITOR'S PLAT OF SECTION 07- 116 - 29(8.5 AC( 1006 - 132 874 $0.00 $41,296.50 $0.00 $0.00 $41,296.50 34 07 116 29 04 0060 232140010 1005 HWY 15S HUTCHINSON HEALTH CARE ATTN: PAM LARSON 1095 STATE HWY 15 SOUTH HUTCHINSON MN 155350 Lot, I& 2, Block 1, C,dar -, Sbdiviso, 601.35 -132 46935 $0.00 $22,176.79 $0.00 $0.00 $22,176.79 35 07 116 29 04 0140 232140090 211 FREEMONT AVE SE HUTCHINSON HEALTH CARE ATTN: PAM LARSON 1095 STATE HWY 15 SOUTH HUTCHINSON MN 55350 LOT 8, BLOCK 2, CEDAR ACRES SUBDIVISION 240.02 -132 108.02 $5,103.95 $0.00 $0.00 $0.00 $5,103.95 36 07 116 29 04 0150 232140100 221 FREEMONTAVE SE ST REGIS LLC PO BOX 161361 DULUTH MN 55816 LOT 9, BLOCK 2, CEDAR ACRES SUBDIVISION 126 o 126 $5,953.50 $0.00 $0.00 $0.00 $5,953.50 37 07 116 29 04 0160 232140110 231 FREEMONT AVE SE ST REGIS LLC PO BOX 161361 DULUTH MN 55816 LOT 10, BLOCK 2, CEDAR ACRES SUBDIVISION 126.83 o 126.83 $5,992.72 $0.00 $0.00 $0.00 $5,992.72 38 07 116 29 04 1000 232310010 250 FREEMONT AVE SE #100 AGNES M DEMEYER 250 FREEMONTAVE SE#100 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 39 07 116 29 04 1010 232310020 250 FREEMONTAVE SE#101 WALLACEC BERGERTRUST 250 FREEMONTAVE SE#101 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2914285714 $137.70 $0.00 $0.00 $0.00 $137.70 40 07 116 29 04 1020 232310030 250 FREEMONTAVE SE#102 DIANE GASSMAN &MARSHA LINDEN 812 GREENSVIEW CT NW HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 o 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 41 07 116 29 04 1030 232310040 250 FREEMONTAVE SE #103 ELDON. M HARBARTH REV LIVING TRUST 250 FREEMONTAVE SE #103 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.9142861 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 42 07 116 29 04 1040 232310050 250 FREEMONTAVE SE #104 CAROLJ OTTO 250 FREEMONTAVE SE #104 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 43 07 116 29 04 1050 232310060 250 FREEMONTAVE SE #105 GLADYS M RADTKE TRUST 250 FREEMONTAVE SE #105 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 44 07 116 29 04 1060 232310070 250 FREEMONTAVE SE #106 NORMAN &AUDREY ZACHOW 250 FREEMONTAVE SE #106 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 45 0711629041070 232310080 250 FREEMONTAVE SE #107 EUGENE E& PEARL L SCHIMMEL 250 FREEMONTAVE SE #107 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 46 07 116 29 04 1080 232310090 250 FREEMONTAVE SE #108 IRENE CARLSON 250 FREEMONTAVE SE #108 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 47 0711629041100 232310100 250 FREEMONTAVE SE #110 LEOTA PORATH 250 FREEMONTAVE SE #110 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $07o $137.70 48 07 116 29 04 1120 232310110 250 FREE MONTAVE SE #112 DONALD & MARVEL BLOM 250 FREEMONTAVE SE #112 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2914285714 $137.70 $0.00 $0.00 $0.00 $137.70 49 07 116 29 04 1130 232310120 250 FREEMONTAVE SE #113 SANDRA J DEMENGE ETAL 445109TH AVE NW COON RAPI DS MN 55448 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 o 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 50 07 116 29 04 1140 232310130 1250 FREEMONT AVE SE #114 FR EDERIKSEN FAM ILY TRUST 250 FREEMONT AVE SE #114 HUTCHINSON MN 155S50 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 51 07 116 29 04 1150 232310140 250 FREEMONT AVE SE #115 RICHARD E TOFTELY 250 FREEMONT AVE SE #115 HUTCHINSON MN 55350 CONDOMINIUM NO. 2GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 52 107 11629041160 232310150 250 FREEMONTAVE SE #116 BESSIEA HAMMOND 250 FREEMONTAVE SE#116 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.9142861 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 53 07 116 29 04 1170 232310160 250 FREEMONT AVE SE #117 BEVERLY & BRIAN BONTE PO BOX 121 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 54 07 116 29 04 1180 232310170 250 FREEMONT AVE SE #118 VERNEICE V THODE 250 FREEMONT AVE SE #118 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 55 07 116 29 04 1190 232310180 250 FREEMONT AVE SE #119 MILTON A BRI NKMAN & JANET M DUFFUS 1203 FAIRWAY AVE NW HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 56 07 116 29 04 1200 232310190 250 FREEMONT AVE SE #120 JANET DUFFUS 1203 FAIRWAY AVE NW HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 57 07 116 29 04 1210 232310200 250 FREEMONT AVE SE #121 DIANE PROCHASKA 250 FREEMONTAVE SE #121 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 58 07 116 29 04 1220 232310210 250 FREEMONTAVE SE #122 WAYNEJ& MAXINE J KENNING 252 FREEMONTAVE SE #122 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 1 $0.00 $0.00 $137.70 59 07 116 29 04 1230 232310220 250 FR EE MONTAVE SE #123 CLARICE A MCKIMM 25o FREE MONTAVE SE #123 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 60 07 116 29 04 1250 232310230 1250 FR EEMONTAVESE#125 SHIRLEY A ERICKSON 250 FREEMONTAVESE#125 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 61 07 116 29 04 1270 232310240 250 FREEMONTAVE SE #127 EUGENE L &JOANNA CHANSON 250 FREEMONTAVE SE #127 HUTCHINSON MN 155S50 1CONDOMIN11 M NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 1 $137.70 $0.00 $0.00 $0.00 $137.70 62 107 11629041290 232310250 250 FREEMONTAVE SE #129 INEZ E SKUCIL6 250 FREEMONTAVE SE #129 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.9142861 0 2.914285714 $137.70 $0.00 22.22 $0.00 $137.70 63 07 116 29 04 1300 232310260 250 FREEMONTAVE SE #130 GERALD C &ADA M AMUNDSON 1199 OAKWOOD CT NW HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE,UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 64 07 116 29 04 1320 232310270 250 FREEMONTAVESE#132 REBAA RADTKE 250 FREEMONTAVE SE#132 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 65 07 116 29 04 1330 232310280 250 FREEMONTAVE SE#133 MARION FGRAF REVTRUST 250 FREEMONTAVE SE#133 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 66 07 116 29 04 1340 232310290 250 FREEMONTAVE SE#134 ANDREW W& LUELLA SIMONTRUST 250 FREEMONTAVE SE#134 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 67 07 116 29 04 1350 232310300 250 FREEMONTAVE SE-5 ARDISE MAUS 250 FREE M ONTAVESE #135 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 68 07 116 29 04 1360 232310310 250 FREEMONTAVE SE #136 SHIRLEY EBOWENTRUST 541JUERGENSRDSW HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 69 07 116 29 04 1370 232310320 250 FREEMONTAVE SE #137 1JEFFREY O BRENHAUG& DIANNE B BRENHAUG 250 FREEMONTAVE SE #137 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 70 0711629041380 232310330 250 FR EEMONTAVE SE #138 LEOW HOVERSTEN 250 FREEMONTAVE SE #138 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2.914285714 $137.70 $0.00 $0.00 $0.00 $137.70 Jl OJ 11629041390 232310340 250 FR EEMONTAVE SE #1 WIWAM L& DELORES M SCHONS 250 FREEMONTAVE SE#139 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 0 2914285714 $137.70 $0.00 $0.00 $0.00 $137.70 72 0711629041400 232310350 250 FREEMONTAVE SE #140 CAROL DEBELTZ 250 FREEMONTAVE SE #140 HUTCHINSON MN 55350 CONDOMINIUM NO. 2 GREENCASTLE, UNIT 2.914286 o 2.914285714 1 $137.70 $0.00 $0.00 1 $0.00 $137.70 COMPILED BY: PVANDERVEEN ASSESSMENT ROLL NO. 5110, 5110A, 51108, 5110C LETTING NO.3 /PROJECT NO. 14 -03 Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW and Michael Court NW, HHC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary sewer, street lighting, restoration and appurtenances. COST PER FRONT FOOT: COMPUTED BY: PVANDERVEEN $20.00 STREET COST /FF CHECKED BY: K EXNER 1ST HEARING 06/10/2014 NUMBER OF YEARS 10 2ND HEARING 08/26/2014 INTEREST RATE: 2014 BONDS 334 ADOPTED: FIN ACCT# 7750 G O Q � CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS OV\MERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FF SA5110 TOTALACENT pSSESSMENT -511' TOTALACTIVE ASSESSMENT SSESSMENT SA5110B TOTALACTIVE HHC PARKING LOT ASSESSMENT SA5110C TOTAL DEFERRED ASSESSMENT TOTAL ASSESSMENT 73 30 117 29 14 0010 233980010 45 NORTH HIGH DR NW 60LDE N OAKS PROPERTIES LLC 612 VIRGI NIA SHORES CIR EXCELSIOR MN 55331 LOT I, BLOCK I, BOYLE'SADDITION 215 0 215 $4,500.00 $0.00 $0.00 $0.00 $4,300.00 74 30 117 29 14 0050 233980050 115 MICHAELCT NW CHET &ASSOCIATES 1637750 BOND WKE ESTATES MINON6 WI 54859 LOT 5, BLOCK I, BOYLE'S ADDITION 34 0 34 $0.00 $0.00 $0.00 $680.00 $680.00 75 30 117 29 14 0060 233980060 105 MICHAELCT NW CHET &ASSOCIATES 163JJ 50 BONDWKE ESTATES MI HONG IWI 154859 LOT 6, BLOCK I, BOYLE'SADDITION -I 0 181 1 $0.00 1 $0.00 1 $0.00 1 $3,620.00 $5,620.00 COMPILED BY: PVANDERVEEN ASSESSMENT ROLL NO. 5110, 5110A, 51108, 5110C LETTING NO. 3 /PROJECT NO. 14 -03 Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW and Michael Court NW, HHC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain sanitary sewer street lighting, restoration and appurtenances. COST - LUMP SUM COMPUTED BY: PVANDERVEEN $44,707.89 PARKING LOT /LUMP SUM CHECKED BY: K EXNER 1ST HEARING 06/10/2014 NUMBER OF YEARS 10 2ND HEARING 08/26/2014 INTEREST RATE: 2014 BONDS 334 ADOPTED: FIN ACCT# 7750 G O Q CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS OWNER NAME OV\MERADDRESS LEGAL DESCRIPTION ADDITION ORSUBDIVISION FF CREDIT FF TOTAL FF SA5110 TOTAL ACTIVE ASSESSMENT SAS110A TOTAL ACTIVE ASSESSMENT SALACTI TOTARKING E HHSSESSNGLOT ASSESSMENT TOTAL TOTAL DEFERRED ASSESSMENT TOTAL ASSESSMENT 76 07 116 29 04 0050 23 230 0285 1095 HWY 15 SOUTH HUTCHINSON HEALTH CARE ATTN: PAM CARSON 1095 STATE HWY 15 SOUTH HICHINSON MN 55350 IR RE6U W R RARCELARRROX. 466.09' x 1010', 89.09' x 191', 377'x739'LVIN6 INTHE NW'LY496.09' OF LOTI8, AUDITOR'S PLAT OF SECTION 07- 116 - 29(8.5 AC) 1 0 1 $0.00 $0.00 $44,707.89 $0.00 $44,707.89 SUB- TOTAL - HHC PARKING LOT 1 0 1 $0.00 $0.00 $44,707.89 $0.00 $44,707.89 TOTAL ASSESSMENT ROLL NO. 5110, 5110A, 5110B, 5110C 9353.705 - 924.000 .29.701 $111750.69 $61473.29 144,707.89 $75,809.35 $341741.22 RESOLUTION NO. 14309 RESOLUTION REVISING RESOLUTION NO. 14306 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5110, 5110A, 5110B, 5110C LETTING NO. 3 /PROJECT NO. 14 -03 WHEREAS, by a resolution passed by the Council on the 22nd day of July 2014, the City Engineer was directed to prepare a proposed assessment of the cost of improving: Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW, Michael Court NW and HHC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary sewer, street lighting, restoration and appurtenances and South Grade Road Trail (adjacent to South Grade Rd near the Otter Lake bridge) and Century Avenue Trail Overlay (Dale St SW to TH15) by construction of grading, bituminous /concrete pavement, milling, street lighting, electronic crossing warning system, trail, sidewalk, landscaping, restoration and appurtenances. WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th day of August 2014, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 17th, 2014. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 12th day of August 2014. Mayor City Administrator PUBLICATION NO. 8074 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA -5110, SA- 5110A, SA- 511013, SA -5110C LETTING NO. 3 /PROJECT NO. 14 -03 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 26th day of August, 2014, in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed assessment for the improvement of: Dale Street SW from Century Avenue SW to CSAH 7, TH 15 Service Rd from Echo Drive SE to Hutchinson Health Center, Freemont Ave SE from TH15 to East Termini, Lynn Road SW from Clinton Avenue SW to South Grade Road SW, Michael Court NW and HCC Parking Lot and potentially other roadways by roadway mill /overlay, reclamation or reconstruction by construction of grading, curb & gutter, draintile, bituminous /concrete pavement, storm sewer, watermain, sanitary sewer, street lighting, restoration and appurtenances and South Grade Road Trail (adjacent to South Grade Rd near the Otter Lake bridge) and Century Avenue Trail Overlay (Dale St SW to TH15) by construction of grading, bituminous /concrete pavement, milling, street lighting, electronic crossing warning system, trail, sidewalk, landscaping, restoration and appurtenances. Adoption by the Council of the proposed assessment against abutting property may occur at the hearing This assessment is proposed to be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable on or before the first Monday in January 2015, and will bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2014 until December 31, 2015. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by November 17th, 2014. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31 st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31 st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 10 percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 17, 2014. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $340,741.22. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. PUBLICATION NO. 8074 ASSESSMENT ROLL NO. SA -5110, SA- 5110A, SA- 511013, SA -5110C LETTING NO. 3 /PROJECT NO. 14 -03 PAGE 2 After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. The entire proceedings will be tape- recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days afterthe adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Marc A. Sebora, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, AUGUST 13TH, 2014. HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Temporary Liquor /Short Term Gambling Licenses - St. Anastasia Catholic Churc� Department: Administration LICENSE SECTION Meeting Date: 8/12/2014 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: St. Anastasia Catholic Church has submitted a short -term gambling license application and temporary liquor license application for their Fall Festival being held at the church on September 6 & 7, 2014. St. Anastasia is a religious organization and meets the requirements for a temporary liquor license and a short -term gambling license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license and short -term gambling license to St. Anastasia Catholic Church on September 6 & 7, 2014. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: it pf a 1 1 l Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -5151 Far: (320) 234 -4244 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Ap2lication Type Short Term Date(s) i�)Q Fee: $30.00 !- Month/D (Year - MonthlDaylYear Dr anirattion Information 7` 64- Name Phone Number Adriress where regular meeting are held City State Zip Day and time of meetings? _ ��?�j � - �} y ' yt14 - 70,) P"K Is this organization organized under the law of the State of Minnesota? Oyes ❑ no How long has the organization been in existence ? ow may members in the organization? - What is the purpose of the organization? i� Fes, i �y earl 5��LCrY-rj N In whose custody will organization records be kept? ;o -sir Name Phone Number Address city State zip I Duly Authorized Officer of the OrPanization Information True_ (j Name Phone Number [ Residence Address City State Zip.. II Date of Birth: Place of Birth: Ax - &) ilfonthldaylyear city State Have you ever been convicted of any crime other than a traffic offense? ❑ yes /-A no If yes, explain: City of Hatchinson ApplicatronforGambling Devices License Page 2 of 3 II Designated Gambling Manager ()ualified under Minnesota Statute &329) 11 e Name Phone Number L A/ Residence Address City State Date of Birth: 1 1 Place of Birth: S4- Monih/daylyear city Have you ever been convicted of any crime other than a traffic offense? ❑ yes �no If yes, explain: How long have you been a member of the organization? -!: �: 7,s Zip _AA� State Game Information Location #1 .5 - `= i L' t L �dCa s cU ame of location where game will be played Phone Number Address of location where game will be played Ciry State zip Date(s) and/or day(s) gamb I i ng d ev i c es will be used: [ `%- d F7 1 y through 0 (7-C37 -1 - AM Hours of the day gambling devices will be used: From j, To ( fpl Maximum number of player' Will prizes be paid in money or merchandise? money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? pCyes ❑ no If yes, will a charge be made for such refreshments? Ayes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling deices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a char a be made for such refreshments? ❑ yes ❑ no Ciry of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization ffnecessarv, list additional names on se orate sheet 'L�o P1 ��'r0 -- Name Title �4 10 _ &,,e- L dutyt f ? Residence Address City State zip Name Title Residence Address City .State zip Name Title Residence Address city State zip Officers or Other Persons Paid for Services Information ffnecessa list additional names on separate sheet) Name Title Residence address City State zip Name Title Residence Address City State Zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager XCS ❑ no /— Authorized Officer l yes ❑ no Initial Initial I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. 7 -1,Y "` Signature of authorized officer of organization Date of-gambling manager of organization Bate Internal Use Only City Council ❑ approved ❑ denied Notes: *Epi OF P+J�� P q S OF MIN Minnesota Department of Public Safety ALCOHOI, AND GAMBT.TNG ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101 -5133 (651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 W W W.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A l TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION . 0 NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER s I �>a �y - CITY sr- r , � STATE ZIP CODE STREET ADDRESS Ll eft � �f . � (��• 17�G17�h`jv�c�N, �'i�' .� -s �� C NAME OF PERSON MAKING APPI.iC'ATION BUSINESS PHONE I40ME PRONE DATES I,IQ O WII B� D X TYPE OF ORGANIZATION_ - - - -� C7. R C'.HAR T RELI I NPI2 FIT ADDRESS ' - — ORGffA}}NI 'ZATI N OFFICER'S NAME ORGANIZATION OFFICER'S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. If an outdoor area, descrihe. ,Sf. , 13sr s c, "-I 0 �- f Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. Ak Wili the applicant car Iiquor liability insurance? If so, please provide the carrier's name and a unt of coverage. f APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITYICOUNTY V1G.7 DATE APPROVED CITY FEE AMOUNT $7--00 LICENSE DATES DATE FEE PAID] SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCE NIP NT ryk— r.: �mbmit this Iorm to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division ■viii return this application to be used as the License for the event PS -09079 (0106) Certificate of Coverage Date. 7/28 /2014 Certificate holder This Certificate is issued as a matter of information only and The Diocese of New Ulm confers no rights upon the holder of this certificate. This certificate Pastoral Center does not amend, extend or alter the coverage afforded below. 1400 Chancery Drive Company Affording Coverage New Ulln, MN 56073 THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA 10843 OLD MILL RD Covered Location St. Anastasia Catholic Church OMAHA, NE 68154 460 Lake Street Southwest Hutchinson, MN 55350 ['overages This is to certify that the coverages listed below have been issued to the certificate holder Rained above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Plumber Coverage Effective Date Coverage Expiration Date Limits Properly Real & Personal Property D. ( :rncral Liability Each pccarrcncc 500,000 General Aggregate Occurrence 1'rvducis- Comp1UP Agg Claims Made 8568 7/1/2014 7/1/2015 Personal & Ado Injury ]sire Damage (Any one lire) Med E x p (Any one person) Excess Liability Each Occurrence 500,000 8568 7/112014 71I1214 7/1/2015 Annual Aggregrate Other Each Occurrence Claims Made Annual Aggregrate LimitlCoverage Description. of Opera lions /Ucaticln%iNehieleslSpecial Items (the following language supersedes any other language in this endorsement or the Certificate in conflict with th is language) Coverage extends for claims arising, directly and solely, froth the negligence of the Covered Location during the course of their Fall Festival to be held on parish grounds, September 6 -7, 2014. Coverage does not extend for claims due to the negligence of the City of Hutchinson or any third party. Includes Liquor Liability and Fidelity for Charitable Gambling. Bolder of Certificate Cancellation Additional Protected Person(s) Should any of the above described coverages be cancelled before the expiration date thereof, the issuing company will City of Hutchinson endeavor to mail 30 days written notice to the holder of 1 1 1 Hassan Street Southeast certificate named to the left, but failure to mail such notice shall Hutchinson, MN 55350 impose no obligation or liability of any kind upon the company, its agents or representatives. Authorized Represeneafivr , r 019$000524 ENDORSEMENT (TO BE ATTACHED TO CERTIFICATE) Effective Date of Endorsement: 9/6/2014 Cancellation Date of Endorsement: 9/8/2014 Certificate Holder: The Diocese of New Ulm Pastoral Center 1400 Chancery Drive New Ulm, MN 56073 Location: St. Anastasia Catholic Church 460 Lake Street Southwest Hutchinson, MN 55350 Certificate No. 8568 of The Catholic Mutual Relief Society of America is amended as follows: SECTION II - ADDITIONAL PROTECTED PERSON(S) It is understood and agreed that Section II - Liability (only with respect to Coverage D - General Liability), is amended to include as an Additional Protected Person(s) members of the organizations shown in the schedule, but only with respect to their liability for the Protected Person(s) activities or activities they perform on behalf of the Protected Pemon(s), It is further understood and agreed that coverage extended under this endorsement is limited to and applies only with respect to liability assumed by contract or agreement: and this extension of coverage shall not enlarge the scope of coverage provided under this certificate or increase the limit of liability thereunder. Unless otherwise agreed by contract or agreement, coverage extended u11der this endorsement to the Additional Protected Person(s) will not precede the effective date of this certificate of coverage endorsement or extend beyond the cancellation date. Schedule - ADDITIONAL PROTECTED PERSON(S) City of Hutchinson 111 Hassan Street Southeast Hutchinson, MN 55350 Remarks (the following language supersedes any other language in this endorsement or the Certificate in conflict with th is language): Coverage extends for claims arising, directly and solely, from the negligence of the Covered Location during the course of their Fall Festival to be held on parish grounds, September 6 -7, 2014. Coverage does not extend for claims due to the negligence of the City of Hutchinson or any third parry. Includes Liquor Liability and Fidelity for Charitable Gambling. Authoriz Representative PKS- 122110 -11) HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Short -Term Gambling License - Fire Dept. Relief Association Department: Administration LICENSE SECTION Meeting Date: 8/12/2014 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: The Hutchinson Fire Department Relief Association has submitted a short -term gambling license application into administration for review and processing. The application is for an event the organization is holding on September 13, 2014. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short -term gambling license to Hutchinson Fire Department Relief Association on September 13, 2014.. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: t~ily 0 1 1 i Hassan Street Southeast llutchinson, MN 55350 (320) 587 -5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered A lication Lae Short Term Date(s) - - 09 - I3 I Fee: $30.00 MonthlDa (Year - MonthIDaylYear 4 Organization Information Name Phone Number r � 5 in M!N 5s S() Address where regular mleting are held City State Zip Day and time of meetings? Z �— Weck eacl'1 4l-y rie v Is this organization organized under the laws of the State of Minnesota? W yes ❑ no q How long has the organization been in existence? (41 y How may members in the organization? { What is the purpose of the organization? p(7a1t1 kASidr% -1 r � � "` -A ,I'S In whose custody will organization records be kept? �1'1 5a -qi- Name Phone Number 137 Sz A-W 7 6 --ash- fjw i f\ rot AA N 553570 Address Ci Stare Zi Duly Authorized Officer of the Organization Information f YVo4-he -A^J Trace Name 72`7 fte E1FMej- SG� Residence Address t% o1 10 CO-) 32 0_5&-3 - 8? /-? City Date of Birth: 0 1 1 1 ❑ Place of Birth: Monthldaylyear Have you ever been convicted of any crime other than a traffic offense? If yes, explain: Phone Number AAtti[ S5zso nitate F 1 V1rdn City ❑ yes )(no /— 1P (VVl) State City of Hutchinson Application for Gambling Deices License Page 2 of 3 Designated Gambling Manager (Qualified ender Uinne-snta.Statute 329 -Fmrh\ l W r-A",a r j zo- 6157- -1 V53 nr1 True Name Phone Number � I! � 7o i � �f� Ave _ 5y11 f 4I n5-4rX �`� S 5Cl Residence Address City State zip Date of Birth: _ 02— 1 1 � Place of Birth: th ts1i Month /daylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes Xno If yes, explain: How long have you been a member of the organization? V19,4 rs Game Information Lo- cations 91 HU+("k \ 5-a CA F -e 'tea m �n 32.0 - S S 7 Name of location where game will be played Phone Number 310 A� , s � �1t`c hn tm 1� �j X53 c) Address of'location where game will be played City r State zip Dates) and/or day(s) gambling devices will be us p tied. 0 i — 13 ` i'7 through 09 —13— 1 AM AM Hours of the day gambling devices will be used: From 1,40 Iy To M Maximum number of player: 31; 1 OM Will prizes be paid in money or merchandise? Xrnoney `4 merchandise Will refreshments be served during the time the gambling devices will be used? byes ❑ no If yes, will a charge be made fur such refreshments? ❑ es no Game Information Location #2 Name of location where game will be played Phon7Number Address of locution where game will be pluyed City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From ply To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a char Le be made for such refreshments? ❑ yes ❑ no City pf Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Or ni7atinn (i neressa r, list -additional names on se orate sheet 1( pre 51' r Name err i U 5fru,f SW Title i n 50 n AN 55350 Residence Address (3q�[Adoto 11&'Y- City Vtr_e State Zip PreS{d�,f- Name Title, --7 ?-0 T ! �7 j -7 1 Cx4t r1`� 1i.o&d ! �, �L�G�] i '1 Sort r M Y4' SjwcQ Residence Address City State Zip Gl e SiDt+,5 5 ecre -+aY -y Name Title Residence Address city State zip Officers or Other Persons Paid for Services Information i necessary, list additional names on separate sheet) Narne Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use ofgarnbling devices (as outlined in City of Hutchinson Ordinance 11420 and Minnesota Statutes Chapter 349)? Gambling Manager byes ❑ no 'r), Authorized Officer r1*es ❑ no � Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and l will familiarize myself with the contents thereof. 7 -ZZ- _rJ#. of autl+ized officer of organization Date Signature ofk4b,01 ig manager of organization Internal Use Dnl City Council ❑ approved Q denied Notes: Dale August 7, 2014 Dear City Council Members, I would like to appoint Tim Peterson to fill the unexpired term of Jay Bartholomew on the Park and Rec Board. This vacancy was created when Jay's family moved out the school district. Tim works at HTI, is a member of the Hutchinson Fire Department and recently completed the Chamber's Community Leadership Program. Tim wants to be more involved in the community and the park and rec board is a good fit as his children participate in park and rec programs. Dolf Moon supports this appointment and I would appreciate your approval. Thank you, Mayor Steve Cook HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration for Approval of Purchase of Annual Bag Film Order for CreekSide Department: Compost LICENSE SECTION Meeting Date: 8/12/2014 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Poly bag film for the Premier Tech automated bagging line that Creekside employs is ordered on an annual basis. In order to receive favorable pricing based on volume, a two year supply (based on historical sales) is ordered each year. The product lines in which are ordered alternate from year to year, the SplendorGro brand product line makes up the order for 2014. Price quotes received were rather favorable. A total of six quotes were received. The top two quotes received were Niaflex Corporation with a total quote amount of $90,865.45, and Direct Plastics with a total quote amount of $91,435.00. It is staffs recommendation to go with the second lowest quote from Direct Plastics. Direct Plastics is the vendor that supplied the SplendorGro film at the last time of order in 2012 when a new bag design was implemented, and would simply require a confirmation of the current artwork. Direct Plastics currently holds the plates for these products, minimizing staff time involvement. Niaflex would be a first time vendor for the SplendorGro brand and would require artwork plates, plates charges are included in their quote. Artwork plates are not transferable between these two vendors because of the difference in the types of print presses each vendor utilizes. Creekside does utilize Niaflex products for the CreekSide brand line of products. Both Direct Plastics and Niaflex produce superior products, staff has had virtually no issues with either company and their products. It has been communicated to the Niaflex representative that they were the lowest quoter, however, due to the minimal difference in quoted prices and the circumstances with artwork plates, it is staffs recommendation to utilize the second lowest bidder. The Niaflex representative understands and is content with staffs decision. Please see page 2 for additional information. BOARD ACTION REQUESTED: Fiscal Impact: $ 91,435.00 Funding Source: Compost Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 91,435.00 Total City Cost: $ 91,435.00 Funding Source: Compost Fund Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration for Approval of Purchase of Annual Bag Film Order for CreekSide Department: Compost LICENSE SECTION Meeting Date: 8/12/2014 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: PAGE 2 Staff time costs associated with design and formation of plates with Niaflex would more than overcome the $569.55 difference in quoted costs. When plates are created with a film vendor, typically their in -house artwork department creates the plates needed based off of hi -res files that CreekSide staff provides. Staff time is then consumed during the plate proofing phase, this is when preliminary plates are reviewed and proofread. Essentially there are no errors regarding the verbiage on the designs. However, the color(s) for each design is where the complication arises. The Pantone Matching System is the standard in which the industry abides by for colors, each color has a numerical code that all vendors are familiar with. The difference in final colors on the bags, after production, varies due to the type of print process each vendor uses. Ultimately the shade, or tone, of a specific color may have to be altered slightly to match the color(s) of the current bag film for these specific products, this is where the majority of staff time is consumed. With an average of $41.76 per hour for CreekSide administrative staff (benefits included), 13.64 hours of staff time would consume the $569.55 difference. It has not been uncommon in recent years when changing vendors to spend three plus hours per staff, two staff minimum involved, per product in finalizing the artwork to ensure all aspects of the artwork are accurate, five products are anticipated to be ordered. Again, it is staffs recommendation to utilize Direct Plastics second place quote based on the quantifications listed above as well as to alleviate any potential variations in the final designs due to a change of vendors. BOARD ACTION REQUESTED: Approve the purchase of the SplendorGro bag film quote received from Direct Plastics as recommended by CreekSide staff, and the City Administrator. Fiscal Impact: $ 91,435.00 Funding Source: Compost Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 91,435.00 Total City Cost: $ 91,435.00 Funding Source: Compost Fund Remaining Cost: $ 0.00 Funding Source: 2014 CreekSide Bag Film Order - SplendorGro products 7/25/2014 Direct Plastics Niaflex J SG QTY /Thousand Unit $ Ext Cost Cost per Bag SG QTY /Thousand Unit $ Ext Cost Cost per Bag SG QTY /Thousand Unit $ Ext Cost Cost per Bag Top 225 173.90 $ 39,127.50 $ 0.1739 Top 225 146.61 $ 32,987.25 $ 0.1466 Top 225 169.00 $ 38,025.00 $ 0.1690 Manure 115 173.90 $ 19,998.50 $ 0.1739 Manure 115 154.71 $ 17,791.65 $ 0.1547 Manure 115 179.00 $ 20,585.00 $ 0.1790 Potting 140 173.90 $ 24,346.00 $ 0.1739 Potting 140 154.71 $ 21,659.40 $ 0.1547 Potting 140 175.00 $ 24,500.00 $ 0.1750 Peat 20 173.90 $ 3,478.00 $ 0.1739 Peat 20 202.50 $ 4,050.00 $ 0.2025 Peat 20 268.00 $ 5,360.00 $ 0.2680 Brown 15 299.00 $ 4,485.00 $ 0.2990 Brown 15 291.81 $ 4,377.15 $ 0.2918 Brown 15 385.00 $ 5,775.00 $ 0.3850 515 $ 91,435.00 $ 0.1775 515 $ 80,865.45 $ 0.1570 515 $ 94,245.00 $ 0.1830 Plate Each Unit $ Ext Cost Plate Each Unit $ Ext Cost Plate Each Unit $ Ext Cost Charges 0 $ 300.00 $ Charges 40 $ 250.00 $ 10,000.00 Charges 40 $ 225.00 $ 9,000.00 (Direct Plastics has plates for soils products, minor changes needed for mulch) (Need all new plates, 8 plates per product, 5 products = 40 plates) (Need all new plates, 8 plates per product, 5 products = 40 plates) $ 0.1775 90,865.45 $ 0.1764 Poly Pak 'M7 Stics SG QTY /Thousand Unit $ Ext Cost Cost per Bag SG QTY /Thousand Unit $ Ext Cost Cost per Bag SG QTY /Thousand Unit $ Ext Cost Cost per Bag Top 225 183.30 $ 41,242.50 $ 0.1833 Top 225 193.50 $ 43,537.50 $ 0.1935 Top 225 177.12 $ 39,852.00 $ 0.1771 Manure 115 198.80 $ 22,862.00 $ 0.1988 Manure 115 203.00 $ 23,345.00 $ 0.2030 Manure 115 192.31 $ 22,115.65 $ 0.1923 Potting 140 195.90 $ 27,426.00 $ 0.1959 Potting 140 199.00 $ 27,860.00 $ 0.1990 Potting 140 186.30 $ 26,082.00 $ 0.1863 Peat 20 304.90 $ 6,098.00 $ 0.3049 Peat 20 337.50 $ 6,750.00 $ 0.3375 Peat 20 276.31 $ 5,526.20 $ 0.2763 Brown 15 429.10 $ 6,436.50 $ 0.4291 Brown 15 537.80 $ 8,067.00 $ 0.5378 Brown 15 421.86 $ 6,327.90 $ 0.4219 515 $ 104,065.00 $ 0.2021 515 $ 109,559.50 $ 0.2127 515 $ 99,903.75 $ 0.1940 Plate Each Unit $ Ext Cost Plate Each Unit $ Ext Cost Plate Each Unit $ Ext Cost Charges 0 $ - $ - Charges 0 $ - $ - Charges 1 $ 17,765.25 $ 17,765.25 (Did not quote plate charges) (Did not quote plate charges) (Quoted one lump fee for plate charges) RFQ #1 Total - $ 104,065.00 $ 0.2021 RFQ #1 Tot 109,559.50 $ 0.2127 RFQ #1 Tota $ 0.2285 A. General instructions to vendors The "City" or "purchaser" in this document refers to the City of Hutchinson, 111 Hassan St SE, Hutchinson, MN 55350. Purchase documents consist of the following: a) General instructions to vendors b) Scope and purpose c) Purchasing process d) Detailed specifications These specifications represent the minimum requirements. You may specify items that you feel would meet the requirements identified in the Scope and Purpose section of this document. Naturally, you may specify any item that exceeds these minimum specifications. Any deviations should be clearly noted. Your quote and supporting documents must include a description of the bag film, detailed specifications, and the total price. Any exceptions for missing components shall be duly noted in the written quote. The quote you provide must be adequate so the City of Hutchinson may analyze the bag film for use. The city understands that the quote does not require payment of sales tax, under Section 297A.25, Subdivision 28 of the Minnesota Sales Tax and Use Law (Resource Recovery Facility Exemption Certificate). In the event it is determined sales tax is to be paid, the payment will be the responsibility of the city. The Hutchinson City Council reserves the right to reject all or parts of quotes and to waive any informalities and irregularities. No contract exists until authorized by action of the City Council. Copies of the specifications will be furnished upon request by contacting CreekSide Soils. Remit quotes by Noon on June 20"'. 2014 Send your quote to: CreekSide Soils Bag Film Quotation City of Hutchinson 1500 Adams St. SE Hutchinson, MN 55350 Or email to akosek@creeksidesoils.com All inquiries and other correspondence to this request for quote or these specifications, both prior to and subsequent to the letting of the related contract are to be with and addressed to: Andy Kosek CreekSide Manager CreekSide Soils City of Hutchinson 1500 Adams St. SE Hutchinson, MN 55350 Phone: (320) 587 -6762 akosek @creeksidesoils.com B. Scope and Purpose These specifications are intended to provide general description for the purchase of Up to 515,000 impressions of bag film depicting the SplendorGro product logo, a description of contents and are of such durability to allow such soil products to be distributed and sold to a regional customer base. C. Purchasing Process 1. Receiving requests for information from potential vendors. The City encourages questions from vendors. Vendors, or their representatives, are invited to establish the contacts with City staff they feel are necessary to gain an understanding of the City's operation and packaging needs. The purpose of communication between vendors and the City is to provide information necessary so vendors can present a quote they feel will best suit the City's packaging needs. 2. Responding to vendor requests. Any questions that vendors may have regarding specifications, the purchasing process, or the packaging needs will be answered as soon as possible after they are received. It is the City's intent to provide open, honest communication with vendors regarding packaging needs and outcome expectations. 3. Vendors prepare their bids. Vendors prepare quotes they feel will best suit the City's packaging needs. Vendors are encouraged to identify the unique features or characteristics of the packaging products they are proposing. 4. Analyzing the quotes. Once the City receives quotes, City staff members will analyze each proposal. If questions arise during the analysis, they will be noted and vendors will be contacted for answers. Analysis is the most critical step for the City, so vendors are encouraged to include as complete a package of information as possible. 5. Scheduling pre- purchase inspections, demonstrations, and reference checks, ifnecessary. Based on its analysis, the City may request vendors to offer an inspection, demonstration or have vendors prepare a list of references for similar packaging products. The purpose of any inspection, demonstration, or reference check will be to detemvne if the packaging product proposed is suitable for the City's packaging needs. 6. Production Plates. The bag film depictions of the SplendorGro product logo and associated artwork may be developed by the successful quoter, the city, or both entities. However, at all times, the SplendorGro trademark, associated artwork, and the production plates depicting the trademark and artwork are and shall remain the property of the City of Hutchinson and are to be surrendered to the City of Hutchinson upon request. The successful quoter shall be responsible for the return of the production plates whether those plates are in the bidders possession or that of a third party. 7. Presenting quotes that meet minimum expectations to the City Council. Once all quotes are analyzed, those that meet minimum requirements will be presented to the City Council at one of their regularly scheduled meetings. The City Council has the final authority to accept, reject, or request modifications to a quote. The City Council is the final purchasing authority. No purchase agreement is valid until it is approved by the City Council. 8. Naming a successful quoter. City Staff will announce a successful quoter after their analysis. In determining the successful quoter, the City may take into consideration not only the lowest price offered, but also the actual capability of a vendor to perform the proposed work. The City may exercise reasonable discretion in determining who is the lowest responsible quoter. The City may consider, in addition to the quoted price, the quality, suitability, and adaptability of the equipment for its intended use. The City may also consider, in addition to price, the proximity of repair and service facilities. The Hutchinson City Council reserves the right to reject all or parts of bids and to waive any informalities and irregularities. The City must deem a vendor as being responsible. "Responsible" means that the vendor is capable of performing the proposed work, is financially responsible, and displays integrity, ability, skill, and the likelihood of providing faithful and satisfactory service. Once a successful quoter is named, City staff members will meet with the vendor to determine any final information neccessary. At this time, matters specific to the vendor's proposal will be clarified. 9. Issuing of purchase order for the packaging products. Once the arrangements are made with the successful vendor and a purchase agreement is signed, the City Administrator and/or the City Finance Director will issue a purchase order for the entire amount stated in the accepeted quote, which is considered the full purchase price for the packaging products. After purchase orders are issued, the packaging products can be delivered pursuant to terms of bid package. If there are change orders to the packaging products authorized by the City during the process of procuring the packaging products, the vendor will provide a detailed description of the changes, along with the associated deductions or charges. 10. Receiving and inspecting the packaging products. Before accepting the packaging products, the City will conduct inspections using private contractors or internal staff. These inspections are made to ensure that all the packaging products ordered was received, is operable as designed, and that all approved specifications were met Any deficiencies will be noted and the vendor will have to correct them before the City accepts the packaging products. 11. Final acceptance of the packaging products. Once all deficiencies noted during any inspections are corrected, the packaging products will be accepted. 12. Vendor to submit invoice. Payment terms will be 90% of accepted packaging products at time of invoicing by vendor and approval by city council. 10% will be withheld to insure the packaging products operate in an acceptable manner with the packaging equipment utilized by the City of Hutchinson and the impressions listed on pallets is accurate with the actual count by City of Hutchinson employees. D. Detailed Specifications for soil packaging products. Please see attached specifications. RFQ -1 General Conditions and Specifications For Soil Packaging Products City of Hutchinson, Minnesota June 16t ", 2014 SOIL PACKAGING QUOTATION CITY OF HUTCHINSON DBA AS CREEKSIDE SOILS The City of Hutchinson DBA Creek Side Soils will entertain quotes from all interested vendors for the purpose of fulfilling printed soil packaging (bag film) needs from September 1, 2014 through June 1, 2016. CreekSide Soils employs a Premier -Tech model FFS 200 as its' packaging unit. Unit specifications are included in the quote packet. All bag counts are aggregates of total product lines. CreekSide Soils produces three product lines thereby requiring three different sets of packaging graphics. All rolled stock of completed packaging product shall be tagged with product identification and number of impressions per roll. If placed on pallet with multiple rolls, the pallet shall be tagged with total number of impressions on pallet (aggregate of roll impressions). All rolls of packaging film must be rolled so that the rolled sides are even with no vacillating edging to the rolls. CreekSide may desire to purchase miscellaneous, small quantities of specialized packaging film throughout the term of this agreement. All pricing will include delivery to CreekSide Soils in Hutchinson, MN 55350. Packaging film items to be quoted: 1. .75 cuft SplendorGro Topsoil — roll- stock, printing one side : 26" WEB X 17" RPT X 2.75 MIL/ U film/ 7 color process plus O/L / B -3 unwind/ core diameter 3" minimum / roll diameter 24" maximum / white opaque film / UVI low slip /full gauage /anti static. Quantity 2014: 225,000 impressions 2. 36 lb SplendorGro Compost with Manure- roll - stock, printing one side : 26" WEB X 17" RPT X 2.75 MIL/ U film/ 7 color process plus O/L / B -3 unwind / core diameter 3" minimum / roll diameter 24" maximum / white opaque film / UVI low slip /full gauage /anti static. Quantity 2014: 115,000 impressions 3. 36 lb SplendorGro Potting Soil- roll- stock, printing one side: 26" WEB X 17" RPT X 2.75 MIL / U film/ 7 color process plus O /L/ B -3 unwind / core diameter 3" minimum / roll diameter 24" maximum / white opaque film / UVI low slip /full gauage /anti static. Quantity 2014: 140,000 impressions 4. 36 lb SplendorGro Peat Select- roll - stock, printing one side: 26" WEB X 17" RPT X 2.75 MIL / U film/ 7 color process plus O /L/ B -3 unwind / core diameter 3" minimum / roll diameter 24" maximum / white opaque film / UVI low slip /full gauage /anti static. Quantity 2014: 20,000 impressions 5. 2 cuft SplendorGro Brown Mulch- roll- stock, printing one side: 33.5" WEB X 22" RPT X 2.75 MIL / U film/ 7 color process plus O /L/ B -3 unwind / core diameter 3" minimum / roll diameter 24" maximum / clear film / UVI low slip /full gauage /anti static Quantity 2014: 15,000 impressions QUOTE FORM Description of Soil Packaging Product (size, thickness, color process, operationals attributes): Product Type Quantity 2014 Season Quote 2.75 mil SplendorGro .75 cuft Topsoil 225,000 imps $ 36 lb Compost w/ Manure 115,000 imps $ 36 lb Potting Soil 140,000 imps $ 36 lb Peat Select 20,000 imps $ 2 cuft Brown Mulch 15,000 imps $ Product Graphics Development (set -up, film & plate) Included Yes Storage/Warehousing Costs, if any: No If no, $ $ /6 mths $ Number of days for delivery, after business is awarded: General Warranty: Yes No Vendor's Name and Address: CreekSide Compost Facilities is a tax - exempt entity Duration /12 mths Notes: • If there are price break points on the film, please include them on the quote form. • If your company's quotation form covers the information above, this form doesn't need to be completed. Please submit your company's form. • If you have additional information that is not requested above, and feel that it would be beneficial, please include. DIRECT PLASTICS 2014 CreekSide Bag Film RFQ- CS, SG & WB 7/7/2014 2014 Price 1) .75 cult SpleudorGro Topsoil- roll- stock, 1 sided : 26" WEB X 17 RPT X 2.75 MIL / 7 color+ O/L /B-3 wind/ core diameter 3" minimum /roll diameter 24" maxim=/ white film/ UVI low sfip /full gauage /anti static. $173.90 Quantity 2014: 225,000 impressions 2) 36 pound SpleudorGro Manure- roll- stock, 1 sided: 26" WEB X 17 RPT X 2.75 MIL / 7 color+ O/L / B -3 wind / core diameter 3" minimum / roll diameter 24" maximum / white film / UVI low sfip /full gauage /anti static. $173.90 Quantity 2014: 115,000 impressions 3) 36 pound SpleudorGro Potting Soil- roll- stock, 1 sided: 26" WEB X 17 RPT X 2.75 MIL / 7 color+ O/L / B -3 wind / core diameter 3" minimum / roll diameter 24" maximum / white film / UVI low sfip /full gauage /anti static. $173.90 Quantity 2014: 140,000 impressions 4) 36 pound SpleudorGro Peat Select roll- stock, 1 sided: 26" WEB X 17 RPT X 2.75 MIL / 7 color+ O/L / B -3 wind / core diameter 3" minimum / roll diameter 24" maximum / white film / UVI low sfip /full gauage /anti static. $173.90 Quantity 2014: 20,000 impressions 5) 2 cult SpleudorGro Brown Mulch- roll- stock, 1 sided: 33.5' WEB X 22.0" RPT X 2.75 MIL / 7 color+ O/L / B -3 wind / core diameter 3" minimum / roll diameter 24" maximum / CLEAR film / UVI low sfip /full gauage /anti static. $299.00 Quantity 2014: 15,000 impressions *No Artwork Plate charges, Direct Plastics currently holds the plates for these products* Sales NJ1af1 Quote Niaflex Corporation CORPORATION 1M 7549 Brokerage Drive Orlando, FL 32809 PH: (407) 851 -6620 FX: (407) 855 -3910 Customer: Creekside Fax: Quote Description: p '1'0: Creekside Quote Number Quote Date: Expires On: FOB: Page: Fax: 15046 -049 6/18/14 7/18/14 Deliverd r-1 –of 2 Sales Ren: Tonv Vaccaro Minimum Item Number - Description Unit Unit Price Quantity 250 26" (00275) White Opaque Centerfold Sheeting, Printed 8 Colors, .75 CuFt M $146.61 SplendorGro Top Soil, 17" Repeat 115 26" (00275) White Opaque Centerfold Sheeting, Printed 8 Colors, 36LB SplendorGro M $154.71 Manure, 17" Repeat 140 26" (00275) White Opaque Centerfold Sheeting, Printed 8 Colors, 36LB SplendorGro M $154.71 Potting Soil, 17" Repeat 20 26" (00275) White Opaque Centerfold Sheeting, Printed 8 Colors, 36LB SplendorGro M $202.50 Peat Select, 17" Repeat 15 33.5" (00275) Clear Centerfold Sheeting, Printed 8 Colors, 2 CuFt SplendorGro M $291.81 Brown Mulch, 22" Repeat 4457 2S.-6"4002T6)- White- Gpaque4gentefWd- Sig;- Printed -g- Eel�-40-L$ M $254. -26- Wonderblend 100% Manure, 18.5" Repeat M- $-,4 .46- 2gs"-(603 }t fear Denterfofd- Sheeting;-Printed--4 Evtors ,- .5euFtCreetcSide- VVastred Sand,454"-Repeat *Qty of SG Topsoil adjusted to 225 impressions Plus Artwork and Plates Pricing good if all above are ordered and shipped together. Plate cost $250 per color per product, 8 colors per product x 5 products =40 plates $10,000.00 wimimum i otai vraer vuantity: Notes: Estimated Lead Time: 5 Weeks Terms: Net 30 We gladly accept credit cards as a form of payment Please be advised that credit card fees will be added to your invoice if this is the form of payment Disclaimer: This quote is subject to the Terms and Conditions listed on the Sales NJ1af1 Quote Niaflex Corporation CORPORATION 1M 7549 Brokerage Drive Orlando, FL 32809 PH: (407) 851 -6620 FX: (407) 855 -3910 Customer: Creekside Fax: p'ro: Creekside Quote Number 15046 -049 Quote Date: 6/18/14 Expires On: 7/18/14 FOB: Deliverd Page: r 2 of 2 Fax: Quote Description: Sales Rep: Tony Vaccaro Resin Price Increases: When resin prices increase during tenure of this purchase order, we reserve the right to immediately increase the price(s) for all products increase is required. In the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices and/or shipment dates in accordance with our ability to purchase resin. Prices are subject to change without notice. Terms: Prepay. (Unless other mutually agreed upon terms have been reached in writing) Production Over/Under Runs: Our production staff makes every effort to manufacture custom items equal to the amount of your purchase order. However, occasionally variances between your purchase order and actual production will occur. Custom items ordered under 5,000 lbs will be manufactured and accorded a +/- 20% variance. Custom items ordered in amounts greater than 5,000 lbs will be manufactured and accorded a +/- 10% variance. We reserve the right to ship and invoice the final quantity manufactured subject to the over and under allowances listed above. Should this occur it will constitute complete fulfillment of the order. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implied, including, but not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be liable to you for any indirect, incidental, special, or consequential damages of any kind, or loss of revenue or profits, loss of business, or other financial loss even if we have been advised of the same. Your sole and exclusive remedy for non - confirming or defective product shall be either the refund of the purchase price for the non - conforming or defective product or replacement of the non - conforming or defective product, as determined by us, provided that, you must notify us of any such as non - conformance Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use, and similar taxes on account of the sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability, and expense (including reasonable attorneys fees): (1) for injury or death of any person, and (2) for damage or loss of property (including the environment), relating in any way to your possession, use, handling, storage, processing, disposal, resale, or retransfer of product purchased from us. Confidentiality: You agree to keep the terms and conditions of this purchase order confidential. General: Our agreement with you is subject to change by us upon strikes, acts of God, material shortages or other delays that are unavoidable or beyond our control. Claims involving quantity, quality, or damaged product must be made no later than 30 days after delivery. Goods will not be accepted for return without our written consent. Product specifications are based on commercially acceptable tolerances. In the event legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection charges. This purchase order will be interpreted and governed according to the substantive laws of Florida. Venue for any legal action arising out of this purchase order shall be exclusively in the state or federal courts in Orange County, Florida. 46195ucf A- B—ol,n,N 11224 01718-9961800 f.. 718-2655031 mfog—pl. —, City of Hutchinson - City administrator dba Cr ksi de Soils 1500 Adams Street SE Hutchinson, MN 55350 CRT Mr. Andy KOSek /MS. Becky Kobow Tel 320-234-5680 Fax: 3 20- 23 45 64 9 skosek@_.ksidesoils. nom / bkobow@dcreeksid.soils c,m Dear ML Kosek and Ms. Kobow. Thank you for sl lowing us the opportunity to demostrate our savings for your company. Please review the quotation below. QUOTE DESCRIPTION ]5 tuft S IendorGro To soil rol -stock 26 "Web x 1]" Re eat MATERIAL whiteoaue film /U film /B -3 Unwind /UVI low sli /full aae /anti static ROLL SPECIFICATIONS ore diameter3" minimum /roll diameter24" maximum COLOR ]/c Ius 0/L, 1/s GAUGE 2 ]5 mil QUANTITY 225 m 2014 SEASON BID $ 169.00 SET -UP FILM & PLATE CHARGE $225.00 PER COLOR 36 lbS lendOrGLO Compost with Manure - rolFStock 26 "Web x17 Re eat whiteoaue film /U film /B -3 Unwind /UVI low sli /full aae /antistatic ore diameter3 "minimum /roll diameter24 "maximum ]/c Ius 0/L, 1/s 275 mil 115m $ 1]9.00 $225.00 PER COLOR 36 lbS lendorGro Roth, Soil -rol -Stock 26 "Web x 17 Re eat whiteoaue film /U film /B -3 Unwind /UVI low slip/full /full aae /antistatic ore diameter3 "minimum /roll diameter24 "maximum ]/c Ius 0/L, 1/s 2]5 mil 140m $ 1]5.00 $225.00 PER COLOR 361bS lend 11611 Peat Select 26 "Web. 17 Re eat whiteoaue film /U film /B-3 Unwind /UVI low sli /full aae /antistatic ore diameter 3" minimum /roll diameter24 "maximum ]/c Ius 0/L, 1/s 2]5 mil 20m $ 268.00 $225.00 PER COLOR 2 tuft S IendorG ro Brown Mulch 33 5" Web x22" Re eat whiteoaue film /U film /B-3 Unwind /UVI low slip /full aae /anti ststi coR, diameter 3" minimum /roll diameter 24" maximum I ]/c plus 0/L, 1/s 1 275 mil 1 15 m 1 $ 385.00 $225.00 PER COLOR L..d time is 4b weeks. General Warranty in I.d.d for t year. The sbov. quotation is based on FOB destination (shipping charges included in price.I Thank you for allowing us the opportunity to demonstrate our savings for your company. Looking forward to serving you to the best of my ability. Josh Lefl<owitz JL(dlecoplast. us F oly A AMERICA INC VISIT OUR WEBSITE AT www.polypak.com Creek Side Soils Bag Film Proposal Attn: Andy Kosek — General Manager Phone: 320 - 587 -6762 Email: akosek(a)ci. hutch inson.mn.us City of Hutchinson 1500 Adams St. SE Hutchinson, MN 55350 Date: 06 -19 -14 SOIL PACKAGING BID CITY OF HUTCHINSON DBA AS CREEK SIDE SOILS Delivery will be confirmed upon receipt of purchase Quote Valid for 15 Days order & approval of artwork Freight: Prepaid to City Hutchinson, NV F.O.B.: Poly Pak America, Inc. Terms: Net 30 days Credit Terms are subject to acceptance by the Seller at its Based on size of order, industry standard allows for the principal place of business in the County of Los Angeles, following over /under run percentages State of California. Under 500 Ibs - 50% - 500 -1,000Ibs - 30% Prices are subject to change pending receipt of artwork 1,000 -2,500 Ibs - 20% - 2,500 lbs or more - 10% ** COST OF ART AND PLATES NOT INCLUDED ** Product manufactured at Poly Pak America, Inc. meet specifications set forth by the Flexible Packaging Assn. aterial Safety Data Sheets (MSDS) and material specification sheets from the above product(s) are available: Neither Poly Pak America, Inc., nor any of its affiliates shall be esponsible for the use of the information above, on MSDS or Specification Sheets or of any product, method or apparatus mentioned therein. The user of this 'reformation must make their own determination of its suitability and completeness for their own use, for the protection of the environment and or the health and safety of their employees and purchasers of their product. No warranty is made to the merchantability of fitness of any product and nothing erein waives any of the seller's conditions of sales. Thank you, Rowwx Email: REicholtz @polypak.com Direct Line: (323) 981 -4810 2939 E. Washington Blvd., Los Angeles, CA 90023 Toll Free: (800) 826 -4000 Fax: (323) 264 -2407 E -mail Address: salesOpolvpakxom Website Address: www.i)olvi)ak.com F oly A AMERICA INC VISIT OUR WEBSITE AT www.polypak.com ** INDIVIDUAL PRICES ** SplendorGro Price per thousand Description Roll Stock Quantity .00275 Mil Colors .75Cu Top Soil 26 "x 17" repeat 225,000 $183.30 7c +varnish 36Lb Manure 26 "x 17" repeat 115,000 $198.80 7c +varnish 36Lb Potting Soil 26 "x 17" repeat 140,000 $195.90 7c +varnish 36Lb Peat 26 "x 17" repeat 20,000 $304.90 7c +varnish 2Cu Brown Mulch 33.5 "x 22" repeat 15,000 $429.10 7c +varnish Creek Side / WonderBlend Price per thousand Description Roll Stock Quantity .003 Mil Colors Creek Side 26 "x 17" repeat 340,000 $182.20 7c +varnish .5Cu Washed Sand 22.5 "x 15.5" repeat 20,000 $168.60 3c1 s WonderBlend* 26 "x 17" repeat 190,000 $182.20 7c +varnish 40Lb Manure 29.5 "x 18.25" repeat 125,000 No Bid No Bid ** COMBINATION PRICES ** (POLY PAK RECEIVES PURCHASE ORDER FOR ALL ITEMS LISTED BELOW) SplendorGro Price per thousand Description Roll Stock Quantity .00275 Mil Colors .75Cu Top Soil 26 "x 17" repeat 340,000 $182.20 7c +varnish 36Lb Manure 26 "x 17" repeat 140,000 $182.20 7c +varnish 36Lb Potting Soil 26 "x 17" repeat 190,000 $182.20 7c +varnish 36Lb Peat 26 "x 17" repeat 25,000 $182.20 7c +varnish Total Order: 500,000 2939 E. Washington Blvd., Los Angeles, CA 90023 Toll Free: (800) 826 -4000 Fax: (323) 264 -2407 E -mail Address: sales@polvpakxom Website Address: www.i)olvi)ak.com F oly A AMERICA INC Specifications: VISIT OUR WEBSITE AT www.polypak.com Film color: Series "V "ZuhTM White Opaque (Co -Ex) — Low slip outside / Medium slip inside. V -ZuhTM film , has been incorporated in the lawn and garden heavy duty plastic bads and roll stock to deliver extreme impact strength and excellent sealability even under dusty conditions while at the same time maintaining an impressive glossy appearance. Our lawn and garden poly bags are manufactured with ingredients developed to withstand the harsh elements of outside storage. The heavy -duty fade resistant inks ensure that your custom graphic design remains a strong marketing tool for a minimum of 6 months. Other: 6 Month UVI / 3" cores / 24" Roll Diameter (maximum) / Anti Stat. Unwind: B -3 Plates: Pending receipt of Adobe Illustrator files. Warehousing: No additional cost up to 6 months. 2939 E. Washington Blvd., Los Angeles, CA 90023 Toll Free: (800) 826 -4000 Fax: (323) 264 -2407 E -mail Address: sales@polvpak.com Website Address: www.i)olvi)ak.com BID FORM Description of Soil Packaging Product (size, thickness, color process, operationals attributes): Product Type Quantity WonderBlend 401b 100% Manure 125,000 imps CreekSide .5 cult Washed Sand 20,000 imps 2014 Season Bid 2.75 mil 22360 r1 2014 Season Bid 3.00 mil 4 Product Graphics Development (set -up, film & plate) Included Yes No If no, $ StoragelWarehousing Costs, if any: $ 16 mths $ 112 mths Number of days for delivery, after bid is awarded: ALL ( General Warranty: Yes 9f No Duration Bidder's Name and Address: lof Side Cbmpost Facilities is a tax - exempt entity Notes: * If there are price break points on the film, please include them on the bid form. g If your company's quotation form covers the information above, this form doesn't need to be completed. Please submit your company's form. If you have additional information that is not requested above, and feel that it would be beneficial, please include. `lp WJ/V� t�1f ,�/t� <j r' Z� ; ►yt �ESt �2r`� Cvrn£5 �2om vq- � C.L =� � -5' r` ? � L�7kL � � � � '�► t3 � �4- G?`� -�'� a ii j � i i� TU2 lyj ��'T r S S yv 6v Z-9 x A7 ,4L cxr ; rt7 �'Io� ins 1�4�/ i 4. 94 tr[. �- Y � /-c4eum �� ,/ 'PL4 s - -Hp l7il.�i ►1 Description of Soil Packaging Product (size, thickness, color process, operationals attributes): Product Type Quantity 2014 Season Bid 2.75 mil SplendorGro .75 cult Topsoil 225,000 imps $ � _ `= 36 lb Compost w/ Manure 115,000 imps $ 20 36 lb Potting Soil 140,000 imps $ 36 lb Peat Select 20,000 imps $ 2 cult Brown Mulch 15,000 imps ,13317 $ 537 ` Product Graphics Development (set -up, film & plate) Included Yes No If no, $ o Storage/Warehousing Costs, if any: $ /6 mth`hs $ 112 mths Number of days for delivery, after bid is awarded: General Warranty: Yes V No Duration Bidder's Name and Address: CreekSide Compost Facilities is a tax - exempt entity L'waj,�� PP,' ^�f' "9 ?L4..Ts qwy-6 L f Notes: 4C'eL.r12 1~&_l pop- • If there are price break points on the film, please include them on the bid form. • If your company's quotation form covers the information above, this form doesn't need to be completed. Please submit your company's form. * If you have additional information that is not requested above, and feel that it would be beneficial, please include. TNT Plastics 701 Industrial Drive Perryville, MO 63775 UNITED STATES OF AMERICA n L A M,-,r I C.`. (800)- 844 -7584 S QUOTES ❑ QUOTES L ANYWHERE D PERRYVILLE. MO 63775 T 0 Notes: Delivered pricing to 55350 10% ove r/u nd erru n 63 week leadtime from receipt of PO and artwork approval Plus Plates We accept all major credit cards. A 3% upcharge may be applied. QUOTATION PAGE 1 Estimate Date 6/19/2014 Expiration Date 7/18/2014 Estimate ID 00Q09951 Customer PO Number Customer PO Date 6/18/2014 Ship Via S QUOTES H ANYWHERE I PERRYVILLE, MO 63775 P T O ITEM ID QUO QUOTE QUANTIFY UNIT QUOTE- PR- 29.5Xf8.5 2,75 UNIT PRICE QUOTE TOTAL 29.5 2.75mil wht c -fold w118.5 8c12 125.0000 Mimp 251.49 31,436 -25 Wonder Blend 100% Manure 40ib QUOTE -PR- 22.57(15 -5 22.5 3mil cir c -fold wM5.52 5c11 20 -0000 Mimp 187.10 3,742,00 Creekside Washed Sand 5 cf QUOTE -PR -26X17 2.75 Cqn Cbr-' ho U4'e if' 26 2.75mil wht 0old w117,25 8c11 s 225.0004 F �J� I t I �r� �V t G 115.000p Mimp Mimp 177 -12 39,852.p0 Splendor Gro Patting Soil 36lbs Q }Y+ 192 -31 22,115.65 Splendor Gro Peat 36lbs 140,0000 r: rng I Mimp 186 -30 26,082.00 Splendor Gro Top Soil -75cf 20 -4000 Mimp 276 -31 5,526.20 Splendor Gro Compost /Manure 361b QUOTE -PR- 33.5X22 2,75 33.5 2-75r-nil wht c -fold w122 -25 8c 15 -0000 Mimp 421.86 6,327,90 Splendor Gro Brown Mulch 2cf Thank You For Giving Us This Opportunity To Quote, By: Terry T Estimates are good for 30 days. — — — — BID FORM Description of Sail Packaging Product (size, thickness, color process, operationals attributes): Product Type Quantity 5 lendorGro .75 cult Topsoil 225,000 imps 36 lb Compost wl Manure 115,000 imps 36 lb Potting Soil 140,000 imps 36 lb Peat Select 20,000 imps 2 cuft Brown Mulch 15,000 imps Product Graphics Development (set -up, film & plate) Included Yes 2014 Season Bid 2.75 mil $ 1-7`7 12 /loo 2. 31 $ q.7,.1 .!Yi� /. 1000 _ No StoragelWarehousing Costs, if any: $ 16 mths $ V�r�ten a� wl� r 0Gro ` 3113 °o If no, $ Gr e C.� 5roWn V�'Ju icG, 112 mths fj ;! Number of days for delivery, after bid is awarded: SP n bLL.J 'i wYt I< General Warranty: Yes No Duration Bidder's Name and Address; T„ J T .i({ L_ 77� CreekSide Compost Facilities is a fax - exempt entity Notes: • If there are price break points on the film, please include them on the bid form. • If your company's quotation form covers the information above, this form doesn't need to be completed. Please submit your company's form. • If you have additional information that is not requested above, and feel that it would be beneficial, please include, BID FORM Description of Soil Packaging product (size, thickness, color process, operationals attributes): Product Type Qum 2014 Season Bid 2094 Season Bid WonderBlend 2.75 mil 3.00 mil 40Ib 900% Manure 125,000 imps 251, 4$ CreekSide .5 tuft Washed Sand 20,000 imps Product Graphics Development (set -up. film & plate) Included Yes Storage/Warehousing Costs, if any 1 g7, IO 1000 No If no, $ w o e r Pt.►� S 15 mths $ 112 mths Number of days for delivery, after bid is awarded: 5 ' ��i '` +^Pia I � (e WC tl'� Ira 41"r Warranty: Yes No X Duration Bidder's Name and Address: T Wr PIS 2 CreekSide Compost Facilities is a tax - exempt entity Notes: + If there are price break points on the film, please include them on the bid forin. If your company's quotation form covers the information above, this form doesn't need to be completed. Please submit your company's form. e If you have additional information that is not requested above, and feel that it would be beneficial, please include. HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Approval of Signatories for 2014 FAA & MnDOT Grant Department: PW /Eng LICENSE SECTION Meeting Date: 8/12/2014 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: FAA and MnDOT are currently reviewing 2014 grants for airport projects. FAA has indicated that it is likely again this year, considering the volume of grants to be reviewed, that they may not be able to get the grants back to airport sponsors in a timely manner. Therefore, they have requested that airport sponsors take official action ahead of time to approve signatories for the grants. Having signatories in place will allow a timely response upon receipt of the grant and ensure the executed grant is received by FAA by the grant's deadline. In June, the City Council approved Work Order #3 with Bolton & Menk, the City's airport engineer, contingent upon receipt of a 2014 Federal Aviation Administration (FAA) and Minnesota Department of Transportation (MnDOT) grant. The work proposed for 2014 would be design & engineering for a rehabilitation project of the airport's runway, taxiway and apron. Construction of the project would be scheduled for 2015. Most airport pavement is 20 years old and was constructed with sawed - sealed joints. The joints have been failing, causing cupping along the length of the sawed joint. This cupping has a negative impact on the ride quality of the pavement and several projects have been undertaken over the last 20 years to address this issue. Recent pavement management reports prompted FAA & MnDOT to recommend reconstruction. Because of the City's success with reclamation projects, which produce a comparable finished product to traditional reconstruction at a much lower cost, Public Works staff recommended reclamation be considered for this project, to which both FAA and MnDOT agreed. As stated earlier, the project will be funded by: FAA = 90 %; MnDOT = 5 %; City = 5 %. 2014 Project costs (Project Design & Engineering): Project costs: $191,725 FAA = $172,147; MnDOT = $9,564; City = $9,564 BOARD ACTION REQUESTED: Approval of signatories, to include the Mayor and City Attorney /Interim City Administrator to act as signatories on grants received from FAA and MnDOT relative to Bolton & Menk Work Order #3 for the City's airport. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 9,564.00 Total City Cost: $ 9,564.00 Funding Source: Airport Construction Fund Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14310 RESOLUTION ESTABLISHING SIGNATORIES FOR GRANT APPROVAL FOR GRANTS ISSUED BY THE FEDERAL AVIATION ADMINISTRATION AND MINNESOTA DEPARTMENT OF TRANSPORTATION, OFFICE OF AERONAUTICS WHEREAS, the Federal Aviation Administration (FAA) and the Minnesota Department of Transportation, Office of Aeronautics (MnDOT) have indicated that due to the volume of grant applications to be reviewed, it will likely be difficult for FAA and MnDOT to process grant approvals in time for sponsors to get final grant approval on the sponsor's agenda in a timely manner, and; WHEREAS, the Hutchinson City Council granted approval to apply for a grant from FAA and MnDOT relating to engineering costs for a Runway, Taxiway, Apron Rehabilitation project at their July 28, 2014 meeting, and; WHEREAS, the Mayor and City Administrator have typically executed FAA and MnDOT grants in the past; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the City Council of the City of Hutchinson hereby names the Mayor and Interim City Administrator as signatories for the grant approval from FAA and MnDOT, for the project described above. Established signatories shall execute approved grant forms in a timely manner so the executed documents can be returned to FAA and MnDOT prior to deadline requirements of those agencies. Adopted by the City Council of the City of Hutchinson this 12th day of August, 2014. Steven Cook Mayor ATTEST: Marc A. Sebora Interim City Administrator CERTIFICATION STATE OF MINNESOTA COUNTY OF MCLEOD I certify that the above Resolution is a true and correct copy of the Resolution adopted by the City of Hutchinson at an authorized meeting on the 12th day of August, 2014, as shown by the minutes of the meeting in my possession. City Administrator, Marc A. Sebora Notary Public CORPORATE SEAL My Commission Expires: City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 August 12, 2014 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager CC: Marc Sebora, City Attorney /Interim City Administrator Kent Exner, DPW /City Engineer Subject: Approve Signatories for 2014 Federal Aviation Administration (FAA) and Minnesota Department of Transportations, Office of Aeronautics (MnDOT) Grants Staff is recommending the City Council approve Mayor Cook and Marc Sebora, City Attorney /Interim City Administrator, as signatories for the 2014 FAA and MnDOT grants. On July 28, I received an email from Sandy DePottey, Program Manager, FAA. In her email she indicated that, due to the volume of grant applications that FAA and MnDOT have to review, it will likely be difficult this year to get grant approvals back to airport sponsors for signatures in time for sponsors to get final grant approval on their agency's agendas in a timely manner, which would be necessary to meet FAA and MnDOT grant deadlines. The recommendation by FAA is to have airport sponsors approve signatories ahead of time to execute the grant documents upon their receipt from FAA and MnDOT. Signatories will be able to execute grant documents on behalf of the airport sponsor and return executed documents back to FAA and MnDOT in a timely manner. On June 24, the City Council approved Work Order 43 with Bolton & Menk, Airport Engineers, along with the application for the grant. The 2014 grant is for design and engineering for a proposed runway, taxiway and apron rehabilitation project, with construction scheduled for 2015. By approving Mayor Cook and Mr. Sebora as signatories, they will be able to execute the grant agreements and return them to FAA and MnDOT by their respective deadlines. August 6, 2014 Dear Council Members, As I looked at appointing people to the newly formed Pedestrian and Bicycle Advisory Committee I wanted to get people from different backgrounds who enjoyed walking and biking, and people who had connections to other related partner organizations. I am pleased that the following people have agreed to serve and I ask for your approval. Thanks, Mayor Steve Cook John Hassinger, Heart of Hutch to August 2015 Steve Cook, City Council, to August 2015 Sara Turrell, 3M Bike Club, to August 2016 Mark Hanneman, Hutchinson PD, to August 2016 Melissa Goldstein, Chamber of Commerce, to August 2017 Ron Johnson, Hutchinson Public Schools — retired, to August 2017. CITY OF HUTCHINSON Council Check Register 1 Check Issue Dates: 7/23/2014 - 8/12/2014 8/6/2014 Check Number Check Issue Date Amount Vendor Account Description 181923 7/23/2014 891.09 AUTO VALUE - GLENCOE Equipment Parts 181924 7/23/2014 12.57 HUTCHINSON WHOLESALE Equipment Parts 181925 7/23/2014 421.86 IOWA DEPT OF AGRICULTURE Licenses & Permits 181926 7/23/2014 157.50 KELLY REGISTRATION SYSTEM Licenses & Permits 181927 7/23/2014 300.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail Money 181928 7/23/2014 102.00 MCLEOD COUNTY COURT ADMINISTRATOR Miscellaneous Expense 181929 7/23/2014 400.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail Money 181930 7/23/2014 1,327.63 MINNESOTA DEPT OF AGRICULTURE Licenses & Permits 181931 7/23/2014 42,347.00 SCHOOL DIST # 423 Activity Fees 181932 7/23/2014 237.09 WISCONSIN DEPT OF AGRICULTURE Licenses & Permits 181938 8/6/2014 26.56 GURSTEL STALOCK & CHARGO PA Garnishments 181939 8/12/2014 1,499.32 ACE HARDWARE Building Repair Supplies 181940 8/12/2014 585.00 AIR CORPS MECHANICAL Refunds & Reimbursements 181941 8/12/2014 848.19 ALPHA WIRELESS Phone Services 181942 8/12/2014 252.48 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 181943 8/12/2014 49.00 AMERICAN CEMETERY Dues & Subscriptions 181944 8/12/2014 73.64 AMERIPRIDE SERVICES Contractual R &M 181945 8/12/2014 910.50 ARCTIC GLACIER USA INC. Cost of Sales - Miscellaneous 181946 8/12/2014 955.50 ARNESON DISTRIBUTING CO Cost of Sales - Beer 181947 8/12/2014 31.01 ARROW TERMINAL LLC Equipment Parts 181948 8/12/2014 719.16 ARTISAN BEER COMPANY Cost of Sales - Beer 181949 8/12/2014 1,992.06 ASSURANT EMPLOYEE BENEFITS Life Insurance 181950 8/12/2014 75.00 ATOMIC TARP LLC Repair & Maintenance Supplies 181951 8/12/2014 49.94 AUTO VALUE - GLENCOE Equipment Parts 181952 8/12/2014 156.90 AUTOMATIC SYSTEMS CO Equipment Parts 181953 8/12/2014 1,052.22 B & C PLUMBING & HEATING INC Contractual R &M 181954 8/12/2014 12,257.00 B & L UTILITY MAINTENANCE Contractual R &M 181955 8/12/2014 221.00 B. W. WELDING Equipment Parts 181956 8/12/2014 7,853.80 BACHMAN'S Operating Supplies 181957 8/12/2014 750.00 BAHE, MICHAEL Travel /Conference Expense 181958 8/12/2014 313.98 BENNETT MATERIAL HANDLING Contractual R &M 181959 8/12/2014 285.76 BENNY'S MEAT MARKET Miscellaneous Expense 181960 8/12/2014 5,393.74 BERGER PLUMBING HEATING AC Contractual R &M 181961 8/12/2014 243.90 BERNICK'S Cost of Sales - Miscellaneous 181962 8/12/2014 10,212.00 BIOBAG AMERICAS INC Compost Bags 181963 8/12/2014 1,492.95 BOB AHLGREN ELECTRIC INC. Buildings & Structures 181964 8/12/2014 5,539.00 BOLTON & MENK INC. Engineering Fees 181965 8/12/2014 3,206.01 BRAUN INTERTEC CORP Improv other than Buildings 181966 8/12/2014 9,396.25 BURNHAM COMPANIES LLC Inventory - Bulk Product 181967 8/12/2014 2,777.80 BUSINESSWARE SOLUTIONS Other Professional Services 181968 8/12/2014 65,109.25 C & L DISTRIBUTING Cost of Sales -Liquor 181969 8/12/2014 396.00 CARLOS CREEK WINERY Cost of Sales - Wine 181970 8/12/2014 60.76 CARLS, MIKE UB Refund 181971 8/12/2014 200.00 CARLSON, MARY Deposit Refund 181972 8/12/2014 539.41 CARS ON PATROL SHOP LLC Other Professional Services 181973 8/12/2014 513.13 CENTRAL HYDRAULICS Automotive R &M 181974 8/12/2014 182.70 CENTRAL MCGOWAN Repair & Maintenance Supplies 181975 8/12/2014 69.07 CHURCH OFFSET PRINTING Improv other than Buildings 181976 8/12/2014 10,292.00 CIVIC SYSTEMS LLC Software & Licensing 181977 8/12/2014 11,890.00 CLARKE ENVIRONMENTAL MOSQUITO MANAGEMEI\ Other Professional Services 181978 8/12/2014 695.76 COLD SPRING GRANITE CO Operating Supplies 181979 8/12/2014 60.32 COMDATA CORPORATION Equipment Parts 181980 8/12/2014 420.88 COMDATA CORPORATION Miscellaneous Expense 181981 8/12/2014 553,645.75 COMMERCIAL REFRIGERATIONS SYSTEMS INC Machinery & Equipment 181982 8/12/2014 149.42 COMMISSIONER OF TRANSPORTATION Other Professional Services 181983 8/12/2014 920.02 CREEKSIDE SOILS Operating Supplies 181984 8/12/2014 165.25 CROW RIVER AUTO & TRUCK REPAIR Automotive R &M 181985 8/12/2014 625.50 CROW RIVER PRESS INC Office Supplies 181987 8/12/2014 1,361.76 CROW RIVER WINERY Cost of Sales - Wine 181988 8/12/2014 6,652.15 DAY DISTRIBUTING Cost of Sales - Liquor 181989 8/12/2014 210.56 DIMLER, KYLE Travel /Conference Expense 181990 8/12/2014 12,575.42 DPC INDUSTRIES INC Chemicals & Chemical Products 181991 8/12/2014 69.55 DUNDEE Flowers Employee Family 181992 8/12/2014 835.81 DYNA SYSTEMS Repair & Maintenance Supplies 181993 8/12/2014 2,422.63 E2 ELECTRICAL SERVICES INC Other Professional Services 181994 8/12/2014 137.87 ECOLAB PEST ELIMINATION Contractual R &M 181995 8/12/2014 551.25 EHLERS & ASSOCIATES INC Other Professional Services 181996 8/12/2014 192.00 ELECTRO WATCHMAN Safety Supplies 181997 8/12/2014 8,352.08 ELK RIVER COMPOSTING INC Inventory - Bulk Product 181998 8/12/2014 29.39 EMERGENCY RESPONSE SOLUTIONS Operating Supplies 181999 8/12/2014 131.04 ENVIRONMENTAL RESOURCES ASSOCIATES Operating Supplies 182000 8/12/2014 3,025.00 ERICKSON ENGINEERING CO LLC Other Professional Services 182001 8/12/2014 120.97 EWING, JACKSON Uniforms & Personal Equip 182002 8/12/2014 356.38 FASTENAL COMPANY Repair & Maintenance Supplies 182003 8/12/2014 217.28 FATIEVA, MARINA Travel /Conference Expense 182004 8/12/2014 300.00 FENSKE, BRUCE Travel /Conference Expense 182005 8/12/2014 628.90 FISHER SCIENTIFIC Small Tools & Minor Equipment 182006 8/12/2014 34.00 FITZGERALD, STEPHANIE Activity Fee Refund 182007 8/12/2014 430.80 FOREST EDGE WINERY Cost of Sales - Wine 182008 8/12/2014 199.38 G & K SERVICES Operating Supplies 182009 8/12/2014 58.60 GATZMEYER, CHET Refunds & Reimbursements 182010 8/12/2014 5,000.00 GAVIN WINTERS TWISS THIEMANN & LONG LTD Other Professional Services 182011 8/12/2014 105.00 GEB ELECTRICAL INC Contractual R &M 182012 8/12/2014 259.68 GLACIAL RIDGE WINERY Cost of Sales - Wine 182013 8/12/2014 150.00 GREEN EARTH LAWN CARE INC Other Professional Services 182014 8/12/2014 124.00 HAGER JEWELRY INC. Operating Supplies 182015 8/12/2014 1,230.00 HANSON & VASEK CONSTRUCTION Contractual R &M 182016 8/12/2014 4,087.76 HAWKINS INC Chemicals & Chemical Products 182017 8/12/2014 23,551.11 HCVN -TV Cable TV Franchise Fees 182018 8/12/2014 276.75 HENRYS FOODS INC Concession Supplies 182019 8/12/2014 258.64 HEWLETT - PACKARD CO Small Tools & Minor Equipment 182020 8/12/2014 382.05 HILLYARD / HUTCHINSON Cleaning Supplies 182021 8/12/2014 185.40 HOLT MOTORS INC Automotive R &M 182022 8/12/2014 560.00 HOLTTOUR AND CHARTER INC. Other Professional Services 182023 8/12/2014 373.90 HUTCH AUTO BODY Communication Maintenance 182024 8/12/2014 2,460.00 HUTCH BOWL Operating Supplies 182025 8/12/2014 1,512.28 HUTCHFIELD SERVICES INC Contractual R &M 182026 8/12/2014 1,100.00 HUTCHINSON AREA CHAMBER OF COMMERCE Travel /Conference Expense 182027 8/12/2014 1,682.00 HUTCHINSON AREA HEALTH CARE Common Area Maintenance 182028 8/12/2014 9,097.24 HUTCHINSON CONVENTION & VISITORS BUREAU Lodging Tax Reimb 182029 8/12/2014 5,932.48 HUTCHINSON CO -OP Chemicals & Chemical Products 182030 8/12/2014 2,111.45 HUTCHINSON LEADER Advertising 182031 8/12/2014 4,083.03 HUTCHINSON SENIOR ADVISORY BOARD Other Professional Services 182032 8/12/2014 500.00 HUTCHINSON SHOWSTOPPERS DANCE TEAM Compost Bags 182033 8/12/2014 7,099.00 HUTCHINSON UTILITIES PERA State Aid 182034 8/12/2014 80,638.52 HUTCHINSON UTILITIES Utilities 182035 8/12/2014 469.96 HUTCHINSON WHOLESALE Equipment Parts 182036 8/12/2014 171.54 HUTCHINSON, CITY OF Utilities 182037 8/12/2014 4,000.00 HUTCHINSON, CITY OF ATM Replenishment 182038 8/12/2014 1,800.00 I.M.S. SHARPENING SERVICE Contractual R &M 182039 8/12/2014 943.10 ILLINOIS LIBRARY ASSOCIATION Operating Supplies 182040 8/12/2014 559.20 INDIAN ISLAND WINERY Cost of Sales - Wine 182041 8/12/2014 96.95 INTERSTATE POWER COMPANIES INC Equipment Parts 182042 8/12/2014 6,266.48 JEFF MEEHAN SALES INC. Accrued Payable - Commissions 182043 8/12/2014 15.00 JENSEN, ROXANNE Tree Applications /Permits 182044 8/12/2014 1,731.90 A TAYLOR DIST OF MN Cost of Sales - Wine 182045 8/12/2014 180.00 JOES SPORT SHOP Operating Supplies 182046 8/12/2014 25,773.73 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Liquor 182047 8/12/2014 9,105.94 J U U L CONTRACTING CO Contractual R &M 182048 8/12/2014 731.24 KAHNKE BROTHERS NURSERY Operating Supplies 182049 8/12/2014 365.50 KDUZ KARP RADIO Advertising 182050 8/12/2014 402.27 KEEPRS INC Operating Supplies 182051 8/12/2014 44.13 KIELER CONSTRUCTION UB Refund 182052 8/12/2014 6.87 KOBOW, BECKY Licenses & Permits 182053 8/12/2014 8,343.00 KOHLS SWEEPING SERVICE Contractual R &M 182054 8/12/2014 180.00 KQIC -Q102 Advertising 182055 8/12/2014 340.00 KUIKEN, ORVILLE & HARRIET Cemetery Plot Repurchase 182056 8/12/2014 776.45 L & P SUPPLY CO Automotive R &M 182057 8/12/2014 17,990.84 LANDSCAPE CONCEPTS INC Tree Maintenance 182058 8/12/2014 38.00 LANG, BECKY Activity Fee Refund 182059 8/12/2014 38.56 LANO EQUIPMENT OF NORWOOD Automotive R &M 182060 8/12/2014 147.00 LEXISNEXIS Other Professional Services 182061 8/12/2014 90.58 LITTLE FALLS MACHINE INC Automotive R &M 182062 8/12/2014 63.51 LOCATORS & SUPPLIES Operating Supplies 182063 8/12/2014 39,357.90 LOCHER BROTHERS INC Cost of Sales - Beer 182064 8/12/2014 7,897.27 LOGIS Other Professional Services 182065 8/12/2014 2,016.14 LYNDE & MCLEOD INC. Cost of Sales - Bulk Product 182066 8/12/2014 481.66 MACQUEEN EQUIP INC Automotive R &M 182067 8/12/2014 38.40 MADDEN GALANTER HANSEN LLP Other Professional Services 182068 8/12/2014 169.65 MAIN STREET SPORTS BAR Operating Supplies 182069 8/12/2014 21,352.76 MARK BETKER CONSTRUCTION LLC Buildings & Structures 182070 8/12/2014 2,497.85 MARSHALL CONCRETE PRODUCTS Buildings & Structures 182071 8/12/2014 14.11 MATHESON TRI -GAS INC Equipment Rental 182072 8/12/2014 30.00 MAYLAND, JOE Other Revenues 182073 8/12/2014 20.00 MCLEOD COUNTY Operating Supplies 182074 8/12/2014 300.00 MCLEOD COUNTY COURT ADMINISTRATOR Other Revenues 182075 8/12/2014 30,000.00 MCLEOD COUNTY REGIONAL RAIL AUTHORITY Long -Term Obligation Princ. 182076 8/12/2014 59.00 MCLEOD COUNTY SOCIALSERVICES Other Revenues 182077 8/12/2014 490.00 MCLEOD COUNTY SOLID WASTE MANAGEMENT Refuse - Recycling 182078 8/12/2014 284.25 MCLEOD COUNTY TREASURER Refuse - Recycling 182079 8/12/2014 375.00 MCLEOD FOR TOMORROW Travel /Conference Expense 182080 8/12/2014 716.49 MCRAITH, JOHN Other Professional Services 182081 8/12/2014 6,585.15 MEEKER WASHED SAND & GRAVEL Inventory - Bulk Product 182082 8/12/2014 183.68 MEHR, BRIAN Travel /Conference Expense 182083 8/12/2014 1,147.88 MENARDS HUTCHINSON Office Supplies 182084 8/12/2014 30.00 MESSAGE MEDIA Phone Services 182085 8/12/2014 125.00 MESSNER, KEITH Uniforms & Personal Equip 182086 8/12/2014 712.08 MILLNER HERITAGE VINEYARD & WINERY Cost of Sales - Wine 182087 8/12/2014 216.30 MINI BIFF Other Professional Services 182088 8/12/2014 91.80 MINNEAPOLIS, CITY OF Other Professional Services 182089 8/12/2014 85.00 MINNESOTA ASSN OF CEMETERIES Dues & Subscriptions 182090 8/12/2014 285.50 MINNESOTA PETROLEUM SERVICE Contractual R &M 182091 8/12/2014 120.00 MINNESOTA SECRETARY OF STATE Operating Supplies 182092 8/12/2014 1,272.30 MINNESOTA VALLEY TESTING LAB Other Professional Services 182093 8/12/2014 138.00 MINNESOTA WINEGROWERS COOPERATIVE Cost of Sales - Wine 182094 8/12/2014 2,550.00 MOUNTAIN WEST LLC Inventory - Bulk Product 182095 8/12/2014 150.00 MSCIC Travel /Conference Expense 182096 8/12/2014 2,049.66 NASH FINCH COMPANY Contractual R &M 182097 8/12/2014 1,722.46 NERO ENGINEERING Other Professional Services 182098 8/12/2014 2,760.50 NEW FRANCE WINE Cost of Sales - Wine 182099 8/12/2014 200.00 NEWCOMB - SCHMIEG Rentals- Building 182100 8/12/2014 362.97 NORTH CENTRAL LABORATORIES Operating Supplies 182101 8/12/2014 232.90 NORTHERN BUSINESS PRODUCTS Operating Supplies 182102 8/12/2014 250.00 NORTHERN LINKS LLC Operating Supplies 182103 8/12/2014 386.53 NORTHERN STATES SUPPLY INC Equipment Parts 182104 8/12/2014 4,547.11 NU- TELECOM Phone Services 182105 8/12/2014 104.62 OFFICE DEPOT Operating Supplies 182106 8/12/2014 102.08 OFFICE OF MN IT SERVICES Phone Services 182107 8/12/2014 74.70 O'REILLY AUTO PARTS Automotive R &M 182108 8/12/2014 217.28 PAULSON, DEB Travel /Conference Expense 182109 8/12/2014 7,815.01 PAUSTIS & SONS WINE CO Cost of Sales - Wine 182110 8/12/2014 2,538.00 PEAT INC. Inventory - Bulk Product 182111 8/12/2014 660.00 PELLINEN LAND SURVEYING Other Professional Services 182112 8/12/2014 20,101.10 PHILLIPS WINE & SPIRITS Cost of Sales - Liquor 182113 8/12/2014 1,600.00 POSTMASTER Postage 182114 8/12/2014 8,000.00 PRIEVE LANDSCAPING & LAWN CARE Other Professional Services 182115 8/12/2014 487.06 PRO AUTO MN INC. Automotive R &M 182116 8/12/2014 360.10 QUADE ELECTRIC Repair & Maintenance Supplies 182117 8/12/2014 105.30 QUILL CORP Operating Supplies 182118 8/12/2014 227,557.46 R & R EXCAVATING Improv other than Buildings 182119 8/12/2014 1,254.95 R.J.L. TRANSFER Freight 182120 8/12/2014 3,113.86 RAPIDS PROCESS EQUIPMENT INC Equipment Parts 182121 8/12/2014 376.25 RATH PRECISION Small Tools & Minor Equipment 182122 8/12/2014 16,976.32 REINER ENTERPRISES INC Freight - Bulk 182123 8/12/2014 244.09 RELIABLE OFFICE SUPPLIES Office Supplies 182124 8/12/2014 12,055.62 RITE ENTERPRISES INC Machinery & Equipment 182125 8/12/2014 1,611.91 ROYALTIRE Automotive R &M 182126 8/12/2014 90.31 RUNNING'S SUPPLY Repair & Maintenance Supplies 182127 8/12/2014 2,634.61 SAM'S CLUB Concession Supplies 182128 8/12/2014 1,123.60 SEH Other Professional Services 182129 8/12/2014 1,570.34 SENSUS Contractual R &M 182130 8/12/2014 141.94 SHOPKO Operating Supplies 182131 8/12/2014 127.13 SHRED -IT USA INC- MINNEAPOLIS Refuse - Recycling 182132 8/12/2014 714.66 SIMONSON LUMBER CO Repair & Maintenance Supplies 182133 8/12/2014 145.00 SKY PRINTING INC Advertising 182134 8/12/2014 690.50 SOUTHERN MINNESOTA INSPECTION Automotive R &M 182135 8/12/2014 10,497.95 SOUTHERN WINE & SPIRITS OF MN Cost of Sales - Wine 182136 8/12/2014 9,589.00 SPARTAN STAFFING Other Professional Services 182137 8/12/2014 89.00 SPS COMMERCE Dues & Subscriptions 182138 8/12/2014 34.00 ST. ONGE, FRANK Activity Fee Refund 182139 8/12/2014 1,445.80 STAPLES ADVANTAGE Operating Supplies 182140 8/12/2014 695.65 STRATEGIC EQUIPMENT Operating Supplies 182141 8/12/2014 11,778.94 STREICH TRUCKING Freight - Bulk 182142 8/12/2014 295.61 SUBWAY WEST Operating Supplies 182143 8/12/2014 25.00 TAPS -LYLE SCHROEDER Other Professional Services 182144 8/12/2014 39.59 TARGET Operating Supplies 182145 8/12/2014 76.35 TASC Admin Fees - HSA /Flex 182146 8/12/2014 2,138.28 TESSMAN COMPANY Chemicals & Chemical Products 182147 8/12/2014 44,073.90 THANE HAWKINS POLAR CHEVROLET Machinery & Equipment 182148 8/12/2014 38.00 TIMM, JANEL Recreation Activity Fees 182149 8/12/2014 1,045.27 TITAN MACHINERY Contractual R &M 182150 8/12/2014 47.52 TOWN & COUNTRY TIRE Automotive R &M 182151 8/12/2014 86.25 TRI COUNTY WATER Operating Supplies 182152 8/12/2014 440.00 TRIMBO, DAVID Other Professional Services 182153 8/12/2014 65.75 TWO WAY COMMUNICATIONS INC Repair & Maintenance Supplies 182154 8/12/2014 84.26 UNIFORMS UNLIMITED Operating Supplies 182155 8/12/2014 1,554.39 UNIVERSAL ATHLETIC SERVICE INC Operating Supplies 182156 8/12/2014 449.00 US BANK EQUIPMENT FINANCE Copy Machine 182157 8/12/2014 1,037.33 USPS - HASLER Postage 182158 8/12/2014 2,568.38 VERIZON WIRELESS Phone Services 182159 8/12/2014 69.95 VERTECH SOLUTIONS & SERVICES Contractual R &M 182160 8/12/2014 23,295.10 VIKING BEER Cost of Sales - Beer 182161 8/12/2014 1,163.60 VIKING COCA COLA Concession Supplies 182162 8/12/2014 300.00 VIKING SIGN & GRAPHICS INC Sign Repair Materials 182163 8/12/2014 275.00 VIK'S LANDSCAPING & LAWN CARE Operating Supplies 182164 8/12/2014 3,794.17 VINOCOPIA INC Cost of Sales - Wine 182165 8/12/2014 1,995.00 VIVID IMAGE Other Professional Services 182166 8/12/2014 196.90 WAL -MART COMMUNITY Operating Supplies 182167 8/12/2014 1,985.80 WASTE MANAGEMENT OF WI -MN Refuse - Recycling 182168 8/12/2014 182169 8/12/2014 182170 8/12/2014 182171 8/12/2014 182172 8/12/2014 182173 8/12/2014 182174 8/12/2014 182175 8/12/2014 182176 8/12/2014 182177 8/12/2014 182178 8/12/2014 182179 8/12/2014 182180 8/12/2014 Grand Totals: 85.36 WEGSCHEID, JILL 658.89 WEST CENTRAL SANITATION INC. 463.88 WEST CENTRAL STEEL INC 7,000.00 WESTAFER ENTERPRISES 38.00 WILEY, MICHAEL 5,191.95 WINE COMPANY, THE 1,084.00 WINE MERCHANTS INC 8,310.40 WINSTON COMPANY 24,954.09 WIRTZ BEVERAGE MINNESOTA 28,762.90 WM MUELLER & SONS 111,611.27 WM MUELLER & SONS - SEPARATE CK 394.38 WOODS, CANDICE 184.75 ZEP SALES AND SERVICE 1,788,586.20 UB Refund Utilities Operating Supplies Other Professional Services Activity Fee Refund Cost of Sales - Wine Cost of Sales - Wine Inventory - Process Material Cost of Sales - Liquor Street Maintenance Materials Improv other than Buildings Operating Supplies Equipment Parts CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 7/20/2014 - 8/2/2014 Aug 05, 2014 12:24PM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 08/02/2014 CDPT 08/05/2014 181936 HART 583.70- 08/02/2014 CDPT 08/05/2014 181937 NCPERS Minnesota 352.00- 08/02/2014 CDPT 08/05/2014 1227132 AFLAC 131.77- 08/02/2014 CDPT 08/05/2014 1227132 EFTPS 13,716.54- 08/02/2014 CDPT 08/05/2014 1227132 EFTPS 13,716.54- 08/02/2014 CDPT 08/05/2014 1227132 EFTPS 3,986.78- 08/02/2014 CDPT 08/05/2014 1227132 EFTPS 3,986.78- 08/02/2014 CDPT 08/05/2014 1227132 EFTPS 26,869.86- 08/02/2014 CDPT 08/05/2014 1227132 ICMA 1,310.00- 08/02/2014 CDPT 08/05/2014 1227132 ING 975.00- 08/02/2014 CDPT 08/05/2014 1227132 Minnesota Dept. of Revenue 11,867.04- 08/02/2014 CDPT 08/05/2014 1227132 MN Child Support System 41.87- 08/02/2014 CDPT 08/05/2014 1227132 MN Department of Revenue 269.11- 08/02/2014 CDPT 08/05/2014 1227132 MNDCP 250.00- 08/02/2014 CDPT 08/05/2014 1227132 PERA 11,689.97- 08/02/2014 CDPT 08/05/2014 1227132 PERA 11,689.97- 08/02/2014 CDPT 08/05/2014 1227132 PERA 5,800.50- 08/02/2014 CDPT 08/05/2014 1227132 PERA 8,700.75- 08/02/2014 CDPT 08/05/2014 1227132 PERA 36.16- 08/02/2014 CDPT 08/05/2014 1227132 PERA 36.16- 08/02/2014 CDPT 08/05/2014 1227132 PERA 21.02- 08/02/2014 CDPT 08/05/2014 1227132 PERA 1,849.35- 08/02/2014 CDPT 08/05/2014 1227133 TASC -Flex 225.00- 08/02/2014 CDPT 08/05/2014 1227133 TASC -Flex 1,322.25- 08/02/2014 CDPT 08/05/2014 1227133 TASC -HSA 4,253.09- 08/02/2014 CDPT 08/05/2014 1227133 TASC -HSA 3,499.60- 08/02/2014 CDPT 08/05/2014 1227133 TASC -HSA 1,008.44- 08/02/2014 CDPT 08/05/2014 1227133 TASC -HSA 592.24- 08/02/2014 CDPT 08/05/2014 1227133 TASC -HSA 849.22 - Grand Totals: 29 129,630.71- CITY OF HUTCHINSON Council Check Register 1 Check Issue Dates: 7/23/2014 - 8/12/2014 8/6/2014 181986 8/12/2014 266.80 CROW RIVER SIGNS Operating Supplies Grand Total 266.80 HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Ordinance No. 14 -0731 - Licenses Related to Brewers Department: Administration LICENSE SECTION Meeting Date: 8/12/2014 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: A public hearing has been set to review the second reading and potential adoption of Ordinance No. 14 -731 pertaining to the regulation of brewers. The ordinance being considered is essentially the same draft as considered at the July 22, 2014, Council meeting with one change that was suggested by Mayor Cook. As you will see, the suggested change to Section 112.202(a)(4) is as follows: To add the language: "The containers or bottles shall be identified as malt liquor, contain the name of the malt liquor and bear the name and address of the brewer selling the malt liquor. To remove the language: "...and the legend "Not for Consumption in Public" must be prominently displayed on the seal." The language being proposed to be added is from state statute which requires this type of identification and labeling. The language being proposed is not required by state statute, and therefore, is being recommended to be removed. One additional recommendation is to make the ordinance effective September 15, 2014. This effective date will allow staff adequate time to have application processes in place. BOARD ACTION REQUESTED: Second reading and adoption of Ordinance No. 14 -0731. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 14 -0731 Publication No. AN ORDINANCE ADDING SECTIONS TO CHAPTER 112 — LIQUOR REGULATIONS LICENSES RELATED TO BREWERS The City Council hereby ordains: §112.200 Licenses related to Brewers. Definitions: Brewers: Persons who manufacture malt liquor for sale. Taprooms: Allows for sale of the brewer's own beer for consumption at the brewery location. Brewer Off -Sale (Growlers): A brewer who brews less than the amount of barrels indicated in Minnesota Statute Section 340A.301, Subd. 6d(c) of malt liquor in a year may sell malt liquor brewed by the brewer for consumption off - premise. Brew Pubs: Brewer that is a restaurant with a full on -sale intoxicating liquor license that brews their own beer for consumption on their licensed premise only. Brew Pubs Off -Sale: Brewpubs (as defined above) may sell product (growlers) brewed on- premise to be consumed off - premise in 64 oz. bottles or 750 ml. bottles. Brew On- Premise Store: Facility that provides the ingredients and equipment for a customer to use to brew malt liquor at the store. License Regulations § 112.201 Taproom License (a) A brewer licensed under Minnesota Statute Section 340A.301, Subd. 6(c), (i), or 0) may be issued an on -sale liquor license for the "on sale" of malt liquor produced on the licensed premises, subject to the following conditions: (1) The on -sale of malt liquor may only be made during the days and hours that "on- sale" of liquor may be made. (2) A brewer may only hold one (1) brewer taproom license under this chapter. (3) The only beverage alcohol that may be sold or consumed on the premises of a brewery taproom will be the malt liquor produced by the brewer upon the brewery premises. (4) The annual license fee shall be set in accordance with Minnesota Statute Section 340A.408. (5) Liquor liability insurance is in effect in the coverage amounts indicated in Section 112.026 of this chapter. (6) Licensed brewer taprooms may operate a restaurant on the premises without additional licensure. (7) License holders under this section are exempt from the restaurant requirements as defined in Section 112.001 of this chapter. § 112.202 Small Brewer Off -Sale License (a) A brewer licensed under Minnesota Statute 340A.301, Subdivision 6(d), (i), or 0) may be licensed for the "off- sale" of malt liquor produced and packaged on the licensed premises, subject to the following conditions: (1) Off -sale of malt liquor may only be made during the hours that "off- sale" of liquor may be made; (2) The malt liquor shall be packaged in sixty- four -ounce containers commonly known as "growlers" or in seven hundred fifty (750) milliliter bottles; (3) The malt liquor sold at "off- sale" must be removed from the licensed premise before the applicable closing time at exclusive liquor stores; (4) The "growler" must be sealed in such a manner that the seal must be broken in order to open the container and the seal must bear the name and address of the brewer. The containers or bottles shall be identified as malt liquor, contain the name of the malt liquor and bear the name and address of the brewer selling the malt liquor. " this a-ye a an the seal. (5) The annual license fee shall be set in accordance with Minnesota Statute Section 340A.408. (6) Liquor liability insurance is in effect in the coverage amounts indicated in Section 112.026 of this chapter. (7) The establishment must pass inspection by the Minnesota Alcohol and Gambling Division. §112.203 Brew Pub On -Sale License (A) A brew pub license holder must be a restaurant as defined in Section 112.001 of this chapter with a full on -sale intoxicating liquor license. (B) An applicant for the brew pub on sale license must meet all of the requirements imposed by the city for the issuance of an on — sale intoxicating liquor license. (C) A brew pub on -sale license holder may brew their own malt liquor for consumption on their licensed premise only. (D) A brew pub on -sale license holder must be in conformity with Minnesota Statute Section 340A.301, Subd. 7(b). (E) The license holder must pass inspection by the Minnesota Alcohol and Gambiing Division. §112.204 Brew Pub Off -Sale License (A) An applicant for the brew pub off sale license must meet all of the requirements imposed by the city for the issuance of an on — sale intoxicating liquor license. (B) The malt liquor to be sold for off - premise consumption shall be packed in 64 oz. bottles commonly known as "growlers" or in 750 ml. bottles in conformity with Minnesota Statute Section 340A.301, Subd. 7(b). (C) The annual license fee shall be set in accordance with Minnesota Statute Section 340A.408. (D)Hours and days of malt liquor sales under this license by the brewer cannot exceed those days and hours of sale of the exclusive municipal liquor store. (E) The establishment must pass inspection by the Minnesota Alcohol and Gambling Division. §112.205 Brew On- Premise Store (A) Alcoholic beverages may not be sold or otherwise provided to customers of a brew on premises store, unless the owner of the brew on premises store holds the appropriate liquor license. (B) Customers using the brew on premises store must be of the minimum age required to purchase intoxicating liquor. (C) Malt liquor brewed by a customer in the store must not be sold and must be used by the customer solely for personal or family use. This ordinance will take effect September 15, 2014. Adopted by the City Council this Attest: Marc A. Sebora, City Administrator day of , 2014 Steven W. Cook, Mayor HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Food Vendor License Application - Adan Ramirez - Taqueria Del Buen Pastor Department: Administration LICENSE SECTION Meeting Date: 8/12/2014 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 5 License Contingency No Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Adan Ramirez has submitted a food vendor license application to operate a taco food truck in the City of Hutchinson. The police department has conducted a background investigation on Mr. Ramirez and the results have returned favorable. Mr. Ramirez operates a taco food truck in the City of Glencoe, Minnesota, and, on a public note, was voted as WCCO's viewer's choice as Minnesota's Best Food Truck. Mr. Ramirez has submitted all appropriate documentation required for the license. BOARD ACTION REQUESTED: Approve issuing a 2014 food vendor license to Adan Ramirez to operate a food truck. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 744 0�1 Uicense Fee: S12S.041 City of Hutchinson FOOD VENDOR APPLICATION (Puri maul I[) City Corte Section 123) tvt>>C srildl -�...- .._.- .__.,..._ .... _..._.._.,_. ..- _ - -� kK1J L:ur: $135,lmj Dan c 4 Appli,:atiaa 07 -09 -2014 1,.,:4 -.ilr 1'c+.,; VCi7lC1K . !_- .10 -- -- .. .................... i';(Tu >od lD:ite: ,tit QpLniirig. 04 -25 -2014 __.__• soa1 ��_ '� + 11511W (f-4► 12-5 l.lsl A.li t.11li}Crti, ;1all11e_'r+ al 1(, Co loll 1Lo ?Vft;InkcFr I.ALii7�:il RC�aIi:F {711i]i3(1L "f:l 11 i lee es�t1FW1 f I,L!Vai Coq)omte? ;\dine of Hu41QSs ,Taqueria [lei Suen Pastor LLC E Iad,� Mime' 1DBAi Ta ueria Del buen Pastor USiIiC S 1I'lepfwriL: NL31I txi 320 - 224 -5085 7 .ti::,l}i -,, I'ci ,11 �rr1:rl leilnu A]l plicslinn Adan Ramirez tan.ueri�deibuen asfar nlail.rnm Title Owner FXe iN rii}1llCr 'l.elel-?l}one?Noaibcr 1 320- 282 -9061 Call llh1�ne Number 320- 282 -9061 II1r11 LIZ 1 . 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FOP, F' E AS TO PERSON OR PLACrE �•.CE,'��.r= NC: EL - 24558 -30158 FOR THE OPERATION OF. ice Base Fee - FBL, Hospitality F=ee, Mobile Food Unit 'ice; Se }- e Paid: $266 1) 215 LI NSE PERIOD: January 1, 2014 THRU December 31. L2014 iSSUIEL] T[ Taq uerE': Del Buen Pastor 627 Gh;: ndierAvenue r3lencoe Winnescta 55335 6canned oy Lam canner ESTABLISHMENT NAME- Tagjeriia Del B-jer, Pastor 627 Chandle!-1 %1.1P` UE_ Gler;tiyae, UsiriirIE�; :)ta, 5153! _,6 { {;��}alaii :: ildc"lle Unit Food {{ License ype,? -. I`l obi le Food Unit Decal #. MU -338 CERTIFICATE OF LIABILITY INSURANCE DATE`MNrDDIYYYY) 107/15/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERiIFICAIE HOLDER. IMPORTANT: If the Certificate holder is an ADDITIONAL INSURED, the pol icy (ies) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and coaditiuris of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(q. PROCUCER PINE INSURANCE AGENCY NAMEAOT THERESA BADE tL 950 MAIN STS A ",TME..Ext }.'320- 629 - 2516_ —__ FA %1NO1 320-&29-2517 - E -MAIL PINE CITY MN 55063 ADDREss: THERESACE PAGENCY.US INSURED TAQUERIA DEL BUEN PASTOR, LLC 627 CHANDLER AVE N GLENCOE MN 55336 COVERAGES CERTIFICATE NUMBER-. I NSIIREIRIS) AFFORDING COVERAGE _ 7 NAIC k INSURERA; UNITED FIREGROUP 1r 3021 INSURER C - - - -- -- INSURER C_ INSURER E RFVISIr)N NI IMRGR• THIS 15 TO GENIIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TC THE INSURE=D NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY RF ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUGH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR; gDDL SUER POLICY £FF POLICY EXP LTR TYPE OF IN5URA kCE POLICY NUMBER MMIDOlYYYY Mw DIHYYYY I LIMITS I` x COMMERCIAL GENERALL LIABILITY I EACH OCCURRENCE $ 1,000,000 MA E TO RE PREMISES EaOCCUrrence $ 100,000 CLAIMS -MAOE I_ X OCCUR A�- _. __ —_ _ MED EXP (Any one Person) $ 5,000 _ -- _ - - -- N N 60434421 -1 06/15/2014[ 06/15/2015 PERSONAL &ADVINJURY $_ 1,000,000 GENT AGGREGATE LIMIT APPLIES PER' -- POLICY r � PFLV- ' ' GENERA[, AGGREGRTEI__ $ 2,000,000 I, J JECT .._1 IOC [OTH PRODUCTS - COMPIOP AGG $ 2,p0d�40t? _ Fire Le al Liahili $ E R ) AUTOMOBILE uAelLITY - COMBINEDSINGLE LIMIT Ea accldenl Soo,aaO _ BODILY INJURY (per person} ANY AUTO l ALLOVNJE❑ SCHEDULED _ AUTOS AUTOS —..... ..._...... _ 5 I BODILY INJURY {Per awdenty I 1 NON -OMED HIREDAVIVS AUTOS N I N 60434421 06/15/2614 06I1512D1 S^ — PROPCRTY DAMAGE Per accident) _ UMBRELLA LIAk7 OCCUR EACH OCCURRENCE $ EXCESS LIA9 CLAIMS -MADE I — �' - AGGREGATE - - - - "— £ $ DED RETENTION $ WORISER5 COMPENSATION PER 'TH- AN° EMPLOYCRS' LIABILITY YIN 'TAT UTE ER E. L. EACH ACCIDENT $ I ANY CERIMEMBERIEXCLUDRfE7CECl1TIVE i OFFICERIMEMBER EXCLUDED? ❑ N! A _ E.L. DISEASE - EA EAPLOYEE $ lMandalery in NH) it gys, describe under E.L- DISEASE - POLICY LIMIT I S ❑ESCRIPTION OF OPERATIONS below I DESCRIPTIOM OF OPERATIONS 7 LOCATIONS) VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) THE CITY OF HUTCHINSON IS LISTED AS ADDITIONAL INSURED CERTIFICATE HOLDER THE CITY OF HUTCHINSON 10011 HASSAN STREET SE HUTCHINSON MN 55350 ACORD 25 (2014101) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DAIS [HEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRE5ENTATIVE D 1988 -2014 ACORD CORPORATION The ACORD name and logo are registered marks of ACORD All rights reserved. HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Taxi Service License Application - Request for Hearing - Nancy Angerhofer Department: Administration LICENSE SECTION Meeting Date: 8/12/2014 Application Complete Yes Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: As you will recall, earlier this summer, Nancy Angerhofer of Roadrunner Taxi Service submitted a license application to operate a taxi service in the City of Hutchinson. Ultimately, the Council denied issuing Ms. Angerhofer a license. Section 110.11 of Hutchinson City Code reads: "Any applicant or licensee under this title who challenges denial of a license or rates fixed or approved by the Council shall have a right to a hearing before the Council upon written request therefor. Notice of time, place and purpose of the hearing shall be given to those persons and by those means as the Council may determine in calling the hearing." Ms. Angerhofer has submitted a written request to Administration requesting a hearing before the City Council to challenge the denial of the taxi license. Ms. Angerhofer has also submitted to Administration references from two agencies to which she provides taxi services to in the City of Alexandria. BOARD ACTION REQUESTED: Set hearing as requested by Nancy Angerhofer to review issuance of taxi service license. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Setting the Date for the Annual City Recognition Event /Set Public Meeting Department: Administration LICENSE SECTION Meeting Date: 8/12/2014 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Brenda Ewing Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OF AGENDA ITEM: On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of Hutchinson. This event is normally held in the fall of the year at the Hutchinson Event Center. The format for the event is a social time at 5:30 p.m. followed by a dinner and a short presentation /program at 6:30 p.m. to acknowledge and to thank the volunteers and employees. Invited attendees and an adult guests are provided with a complimentary meal and two beverage tickets. If the Council would like to see a different format for the event, this can be addressed at the Council meeting. Dates that are available for the event include the following: Thursday, September 11, 2014 Thursday, September 25, 2014 Thursday, October 2, 2014 BOARD ACTION REQUESTED: Consideration of setting the date for the annual City Recognition Event and setting the event as a public meeting from 5:30 to 9:00 p.m. at the Hutchinson Event Center for the Council members to attend. Fiscal Impact: $ 2,500.00 Funding Source: City Council Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 17, 2014 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. Chair Christie Hantge called the meeting to order at 5:30 p.m. Members present: Jim Fahey, John Lofdahl, Bill Arndt, Dean Kirchoff, Raymond Norton and Dave Johnston. Also present was Dan Jochum, Planning Director, Marc Sebora, City Attorney and Interim City Administrator, Kyle Dimler, Planning and Building Specialist. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED May 20, 2014 Motion by Commissioner Lofdahl, second by Commissioner Johnston to approve minutes as presented. Approved unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF VARIANCE TO ALLOW 50% LOT COVERAGE ON A SHORELAND PROPERTY LOCATED AT 1260 7TH AVE. NW Chair Hantge opened the public hearing at 5:33pm. Planning Director, Dan Jochum, presented to the commission. Mr. Jochum described the location and current condition of the subject lot. Mr. Jochum shared the applicant's request to approve the proposed 50% lot coverage, although as designed, the proposed structure and impervious surfacing would create 43% lot coverage. Mr. Jochum stated that the lot is in an R -1 zoning district and is within 1,000' of a river placing it in the Shoreland Management area. Mr. Jochum shared with the Commission that variances are only to be permitted (a) when they are in harmony with the general purposes and intent of the ordinance and (b) when the variances are consistent with the Comprehensive Plan. Mr. Jochum also explained that variances may be granted when the applicant establishes that there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that (a) the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (b) the plight of the landowner is due to circumstances unique to the property not created by the landowner; and (c) the variance, if granted, will not alter the essential character of the locality. Minutes Hutchinson Planning Commission June 17, 2014 Page 2 Mr. Jochum shared that staff recommend approval of this request as (a) Construction of a single - family dwelling in an R -1 zoning district is a reasonable use of the land (b) The subject lot is unique because it is the last remaining lot in its development to be built on. Further, the development was originally platted in 1979 and the Shoreland Management Ordinance was not adopted until 1989 and (c) the essential character of the neighborhood would be altered more if this last lot is required to conform to the ordinance as only one of ten neighboring lots currently complies with the lot coverage requirements. Commissioner Lofdahl stated he would be in favor of requiring the applicant to mitigate lot coverage in excess of the allowed 25 %, possibly via rain gardens, pervious paving, etc. Commissioner Lofdahl also stated it is his understanding that a variance is not to be issued to circumvent the requirement of an ordinance. City Attorney, Marc Sebora, clarified that the issuance of a variance may not necessarily circumvent the purpose or intent of the ordinance. Mr. Jochum referenced an ordinance stating lots platted prior to 1989 would not be required to meet the lot coverage areas. Mr. Sebora affirmed this to be the intent of the ordinance. Chair Hantge asked if there would ramifications from the MN DNR which the City ought to consider if the variance were to be approved. Mr. Jochum stated he is familiar with one municipal court case in which the court ruled that the local authority having jurisdiction is able to grant variances but not able to change the ordinance itself. Mr. Sebora stated he had reviewed the letter submitted by the MN DNR addressing this variance request. Mr. Sebora shared the DNR's main concern was run off water entering the municipal storm sewers and he believed the applicant's proposed design plans appear to minimize this impact. The Commission discussed the proposed roof slope direction, proposed lot coverage of 43% as designed, and neighboring lot drainage direction and slope. Chair Hantge noted discussion appeared to indicate a split vote of the Commission. Commissioner Fahey moved to close the public hearing, second by Commissioner Arndt. Public hearing closed at 6:21pm. Motion by Commissioner Fahey, second by Commissioner Arndt to approve the variance request with staff recommendations. Commissioner Lofdahl dissented. Chair Hantge stated the request will not appear on the City Council consent agenda at the June 24, 2014 meeting due to the lack of a unanimous vote. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject Minutes Hutchinson Planning Commission June 17, 2014 Page 3 5. NEW BUSINESS 6. OLD BUSINESS 7. COMMUNICATION FROM STAFF A. Planning Director, Dan Jochum shared that there is one application submitted for the July Planning Commission meeting. B. City Attorney, Marc Sebora shared the City Council has recently held discussions regarding possible ordinances to allow micro - breweries and tap rooms in the City. Mr. Sebora stated he has had preliminary discussions with Mr. Jochum to consider appropriate zoning districts that may be proposed for this use. 8. ADJOURNMENT Motion by Commissioner Fahey, second by Commissioner Arndt to adjourn the meeting. Motion approved unanimously. Meeting adjourned at 6:32pm. Resource Allocation Committee July 21, 2014 4:00 PM Hutchinson City Center Attendees: Steve Cook, Gary Forcier, Marc Sebora (interim City Administrator), Andy Reid, Kent Exner (Committee Members) Dolf Moon, John Olson, Dan Jochum, Lee Miller, Brian Mehr, John Paulson (Contributing Participants) Meeting Minutes 1. 2014 Infrastructure Improvement Program —review project costs /funding worksheet Kent E. provided a review of the updated 2014 Infrastructure Improvement Program project costs /funding worksheet which included the recently received Letting No. 3 construction bid and revised Bicycle - Friendly Route implementation costs. RAC members discussed the possibility of removing the Storm Water Utility Fund contribution to the Letting No. 1 funding and associated increase in the bonding funds that would be utilized for that project. With this slight revision, the overall infrastructure program bond funding would still be less than the $1.5 M target amount. RAC members agreed that the program costs /funding worksheet appears to be acceptable. Also, there was discussion of the potential administration of a limited (approximately $90,000) Sanitary Sewer Pipe Lining & Manhole Rehabilitation project being administered later this year through a quotation process. 2. Automatic Meter Reading (AMR) —review potential project delivery options and estimated costs - City staff provided an update regarding the potential implementation of automatic meter reading (AMR) in 2015. At this point, staff has been meeting with transmitter manufacturer and vendor representatives to thoroughly examine what the estimated costs would be and possible installation approaches /options. Per recent conversations, the belief is that $650,000 would cover the necessary equipment purchase, HUC contribution and installation labor. Regarding potential project funding, staff feels that the Water and Wastewater Fund reserves would be able to adequately fund this project. In the near future, staff will continue to define the project costs /funding, identify the necessary labor effort, and start to develop the equipment procurement bid documents. Also, there was a brief conversation regarding the possibility of administering a user fee to offset future costs of upgrading existing water meters. 3. WWTF Solar Installation Project —review potential financing/funding options - RAC members briefly reviewed recent project and funding information relative to the potential WWTF solar project and agreed that several items need to be addressed including the finalization of the terms agreement, drafting of the construction/performance contract, preparation of the interconnection agreement with IIUC, and further understanding of the financial parameters and pro forma. 4. Other Discussion Hutchinson Public Library Board Minutes Monday, July 28, 2014 4:25 pm Present: Roger Vacek„ Jon Ross, Steve Bailey, Dianne Wanzek, Julie Lofdahl and Pam Dille, Ex- Officio. Absent: Stacey Nass and Mary Christensen Roger Vacek called the meeting to order. The minutes from the June 23, 2014 meeting were reviewed. Steve Bailey motioned to approve the minutes; seconded by Dianne Wanzek. Motion passed. PLS Update: Roger reported that with 50% of the budget year complete, the libraries in PLS show revenue is at 48% and spending at 47 %. Hutchinson Library is at 67.23% for revenue and 43.14% for expenses; PLS arbitration results approved a 2% increase for union staff for 2014 and a 2% increase for 2015. Roger had a report showing highlights from librarians in the PLS. Hutchinson showed that over 400 attendees across four programs related to the One Book, One Community read project. Old Business: Heritage Gardening Program (Marty Bergland) - -- July 20, 2014, McLeod County Fairgrounds Roger and Pam attended. Excellent program - 25 people attended - great classroom. Marty was given good reviews; knew a lot, easy to listen to, people there were engaged, good books and handouts. Pam said the Hutchinson Library ordered about half a dozen of the books that were on display. Summer Reading Program update Going well. The Zoo Mobile had over 260 people attend. The weather was beautiful that day. There are three weeks left. The Dairy Princesses are coming this week to read. The following week will be an individual reader and the last week will be the puppet show. Fiber optic upgrade report The upgrade is in place in Hutchinson as our company installed the fiber optic on time. We were one of first five or six to get the upgrade. During installation they had to shut down for an hour or so on three different days, but otherwise the installation went well. The system is working great. Speed is much better. The new WIFI receiver is working with no problems. The first time patrons access the library WIFI, they have to sign up and accept terms. New Business: Author visit: On August 24, 2014 at 2:00 pm D.A. Swanson, author of The 391h Man will be at the Woodstone Senior Living Community, 1025 Dale Street SW. Pam to get cookies. Woodstone to have drinks and napkins. The program will be an hour long presentation about the book that follows a Native American man who would have been hung in Mankato in December 1862, but he received a last minute pardon by President Lincoln. The book is more from Native American point of view. Picture of Ralph Bergstrom: An email was sent to Bob Wilde concerning the restoration of Bergstrom's picture. He was asked to redo the work and was asked when he plans to redo it. Non - Fiction Book Club - -- First Meeting, Monday, October 6th, 5 — 6 p.m. Library Meeting Room (Doris Reiner, Co- facilitator). No book as yet selected for the first meeting. Meeting to find out what the interest is and go from there. Meeting adjourned at 4:47 pm. Submitted by, Julie Lofdahl Next meeting: August 25, 2014 at 4:30 p.m. Donations Received in June 2014: American Legion Auxiliary (In Memory of Helen Agnes Reinert $35.00 and Lucie Balzer Tegner) $25.00 Sonja M. Nolen (In Memory of Fae (Etta) Johnson) 25.00 Total: $85.00