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cp01-13-1981 cHUTCHINSON CITY CALENDAR ,ul WEEK OF January 11 TO January 17 , WEDNESDAY -14- i Noon - Transporation Board Meet- ing at City Hall SUNDAY MONDAY -11- -12- THURSDAY -15- Noon - Nursing Home Board Meet- ing at Burns Manor Noon - City Council Workshop with City Attorney at City Hall TUESDAY -13- 7:00 A.M. - City Council Work- shop with Fire De- partment Building Committee at City Hall Noon - Downtown Development District Advisory Board Meeting at City Hall Auditorium (Lunch) JANUARY 12 -15 - Marlow Priebe 7:30 P.M. - City Council Meet - will be attending the City En- ing at City Hall gineer's Annual Conference at Arrowwood Lodge in Alexandria. FRIDAY SATURDAY -16- -17- 0 / ��. -inter uTise; AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 13, 1981 4. Call Meeting to Order - 7:30 P.M. ✓L. Invocation - Reverend Keith Deuhn ,%3. Consideration of Minutes - Regular Meeting of December 23, 1980 Action - Motion to approve - Motion to approve as amended ,/+. Public Hearing None Communications, Requests and Petitions (a) Consideration of Authorizing Requests for 1981 Travel, Schools and Conferences for City Staff Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances ✓(a) Ordinance No. 23/80 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map (Frank Fay Realty - Rezoning) Action - Motion to reject - Motion to waive second reading and adopt /(b) Ordinance No. 24/80 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map 14 (City of Hutchinson - Rezoning) Action - Motion to reject - Motion to waive second reading and adopt /(c) Ordinance No. 25/80 - Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges Action - Motion to reject - Motion to waive second reading and adopt ✓(d) Resolution No. 6652 — Accepting $62,500 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA JANUARY 13, 1981 46 �(e) Resolution No. 6654 - Designation of Depositories of City Funds In Commercial Banks Action - Motion to reject - Motion to waive reading and adopt �) Resolution No. 6655 - Designation of Depository of City Funds - Federal Savings & Loan Associations Action - Motion to reject - Motion to waive reading and adopt /g) Resolution No. 6656 - Designating Official Newspaper Action - Motion to reject - Motion to waive reading and adopt ,h) Resolution No. 6657 - Appointing City Officers for 1981 Action - Motion to reject - Motion to waive reading and adopt vl(i) Resolution No. 6658 - Entering Agreement with Crow River Regional Library for Calendar Year 1981 Action - Motion to reject - Motion to waive reading and adopt 7. Li is of Officers, Boards and Commissions ✓(a) Building Official's Monthly Report - December 1980 Action - Order by Mayor received for filing /(b) Minutes of Park & Recreation Board dated December 3, 1980 Action - Order by Mayor received for filing Ac) Minutes of "Seniors Activity Center" Advisory Board dated December 2, 1980 Action - Order by Mayor received for filing 8. Unfinished Business a) Consideration of Priority Rating for 1981 Projects (DEFERRED DECEMBER 9, 1980) Action - Motion to reject - Motion to approve 1981 projects - Motion to waive reading and adopt Resolutions -2- y • COUNCIL AGENDA JANUARY 13, 1981 9. New Business )(a) Consideration of Application for Cigarette Licenses: 1. Jerry Eischens - The Frontier House 2. Jerry Eischens - Gingerbread House Action - Motion to reject - Motion to approve and issue licenses ✓(b) Consideration of Increasing Benefits for Hutchinson Fire Department Relief Association . Action - Motion to reject - Motion to waive reading and adopt Resolution ✓(c) Consideration of Permanent Appointment of Police Officer David Erlandson Action - Motion to reject - Motion to approve permanent status V(d) Consideration of Purchase of Patrol Vehicle Action - Motion to reject - Motion to approve purchase ,�(e) Consideration of Repealing Ordinance No. 513 - Off- Street Parking System Within A Central Business Off - Street Parking District Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for January 27, 1981 ,,(f) Consideration of Repealing Resolution No. 5896 for A Parking Assessment Formula for Ordinance No. 513 Action - Motion to reject - Motion to waive reading and adopt Resolution J(g) Consideration of Proposed Downtown Parking Assessment Formula Action - ✓(h) Consideration of Authorizing Preparation of Plans and Engineer's Report for Downtown Parking Project Action - Motion to reject - Motion to adopt Resolution V/ i) Consideration of 1981 Off- Street Parking Project \\ Action - Motion to reject - Motion to waive reading and adopt Resolution 10. �scellaneous (a) Communications from City Administrator -3- COUNCIL AGENDA JANUARY 13, 1981 11. Claims, Appropriations and Contract Payments �(a) Verified Claims. J(b) Payment of 1980 Holdback to Clarence Simonowicz, CRS & Associates (DEFERRED DECEMBER 23, 1980) Action - Motion to reject - Motion to approve and authorize payment from appropriate funds and holdback payment from 1980 Tax Increment Bond Fund J12. Adjournment -4- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 13, 1981 5. Communications, Requests and Petitions �b) Consideration of Appointments to Health Board: 1. Dr. George Smith 2. Dr. Robert Hegrenes 3. Dr. Thomas Kleinkauf Action - Motion to ratify appointments 6. Resolutions and Ordinances ✓(j) Resolution No. 6661 - Resolution Establishing A Cemetery Perpetual Care Trust Fund Action - Motion to reject - Motion to waive reading and adopt V(k) Resolution No. 6662 - Resolution Approving Securities for Collateral from Citizens Bank & Trust Co. of Hutchinson As Sponsoring Agency of the Hutch- inson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt J(1) Resolution No. 6663 - Resolution Approving Securities for Collateral from Citizens Bank & Trust Co. of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt (m) Resolution No. 6664 - Resolution Approving Securities for Collateral from Firstate Federal Savings & Loan Association of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt ,/(n) Resolution No. 6665 - Resolution Approving Securities for Collateral from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt .//(o) Resolution No. 6666 - Resolution Approving Securities for Collateral from First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt r AGENDA ADDITION JANUARY 13, 1981 ,/(p) Resolution No. 6667 - Appointing Legal Counsel Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions /(d) Minutes of Nursing Home Board dated December 18, 1980 Action - Order by Mayor received for filing 9. New Business Consideration of Downtown Development District Advisory Board to Request Planning Commission to Revise Central Business District Boundaries to Be Equivalent to Downtown Parking District Action - ✓(k) Consideration of 1981 Winter Elm Pruning Action - Motion to reject - Motion to advertise for bids V'(1) Consideration of Change In Job Classification for Chuck Bell Action - Motion to reject - Motion to approve change /(m) Consideration of Part -Time Personnel at Civic Arena Action - Motion to approve - Motion to reject ,/(n) Consideration of Establishing A Fire Station Referendum Date of March 10, 1981 Action - Motion to reject - Motion to establish referendum date - Motion to waive reading and adopt Resolution No. 6668 J(o) Consideration of,Permanent Appointment of Karen Stafford Action - Motion to reject - Motion to approve permanent status -2- MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 23, 1980 1. CALL TO ORDE Mayor Westlund called the meeting to _order at 7:30 P.M., with the following mem- bers present: Aldermen Peterson, Lueneburg, and Gruenhagen, in addition to Mayor Westlund. Absent: Alderman Beatty. Also present: City Engineer Priebe, City Ac- countant Merrill, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Peter Ramstad of the Vineyard United Methodist Church. 3. MINUTES The minutes of the Regular Meeting of December 9, 1980 and Special Meetings of December 15, 1980 and December 19, 1980 were approved as read upon motion by Alder- man Gruenhagen, seconded by Alderman Peterson and unanimously carried. 4. PUBLIC. HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION ON DOCUMENTS FOR DEVELOPERS DIVERSIFIED BONDS City Attorney Schantzen reported that Attorney David McCusky of the Dorsey law firm had provided him with the final legal papers on the industrial rev- enue bonds issued to Developers Diversified Ltd. Mr. Schantzen had reviewed the papers and recommended the Council to approve them. Following discussion, it was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 6650 entitled Resolution Relating to $6,000,000 Com- mercial Development Revenue Note; Authorizing the Issuance Thereof Pursuant to Minnesota Statutes, Chapter 474. The motion was seconded by Alderman Luene- burg and carried unanimously. (b) CONSIDERATION OF REQUEST FOR HOMER PITTMAN TO ATTEND 25TH ANNUAL INSTITUTE FOR BUILDING OFFICIALS JANUARY 21 -23, 1981 After discussion, the motion was made by Alderman Peterson, seconded by Alder- man Gruenhagen and unanimously carried, to approve Homer Pittman-attending the Building Officials Institute. III COUNCIL MINUTES DECEMBER 23, 1980 (c) CONSIDERATION OF APPOINTMENT OF JOHN HORROCKS TO CROW RIVER REGIONAL LIBRARY BOARD Alderman Peterson moved to ratify the appointment of John Horrocks to the Crow River Regional Library Board. Seconded by Alderman Lueneburg, the mo- tion carried unanimously. (d) CONSIDERATION OF REQUEST FOR SNOW REMOVAL PERMIT BY DONALD GLAS Following discussion, Alderman Gruenhagen moved to approve and issue a snow removal permit to Donald Glas. The motion was seconded by Alderman Peterson and unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6647 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA The motion was made by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6647 entitled Resolution Authorizing Release of Securities to First National Bank of Hutch- inson, Minnesota. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - NOVEMBER 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED NOVEMBER 18, 1980 AND SPECIAL MEETING DATED NOVEMBER 24, 1980 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF HOSPITAL BOARD DATED NOVEMBER 18, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) REPORT ON LAND TRANSFER TO LORRAINE A. MEYER BY CITY ATTORNEY (DEFERRED DECEMBER 9, 1980) City Attorney Schantzen reported the land transfer is still in the process of being resolved. -2- COUNCIL MINUTES DECEMBER 23, 1980 (b) CONSIDERATION OF AWARDING BID FOR ENERGY MANAGEMENT MICRO - PROCESSOR This item was deferred at this time. (c) CONSIDERATION OF AWARDING BID FOR 27,000 G.V.W. TRUCK FOR STREET DEPARTMENT Maintenance Operations Director Neumann reported that bids were received and opened on December 19, 1980 for a 27,000 G.V.W. truck with box and snow plow. It was the staff's recommendation to award the bid to Swanke Motors, Inc., the second lowest bidder, inasmuch as they are a local company and the truck bid was a 1981 model, as follows: 1981 GMC - C7DO42 Truck with a Galion Box $18,923.75 1981 - 10' Viking reversible Snow Plow without lights 5,097.00 Total $24,020.75 After discussion, Alderman Peterson moved to award the bid for a 27,000 G.V.W. truck to Swanke Motors, Inc. as recommended by staff. Seconded by Alderman Lueneburg, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF HIRING FULL -TIME POLICE DISPATCHER Following discussion, the motion was made by Alderman Peterson to approve the employment of Carol Schmidtbauer as a full -time police dispatcher. The motion was seconded by Alderman Lueneburg and carried unanimously. (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account hold- ers. He then inquired if anyone was present who wished to be heard regarding his /her account. No one responded. City Accountant Merrill requested account No. 02- 0645 -2 -00 be deleted from the list inasmuch as it involves an estate. Alderman Lueneburg moved to discontinue service on December 29, 1980 at 12:00 Noon as recommended by staff, except for the account deleted and those where payments had been made, namely: 04- 0290 -0 -00, 12- 1165 -0 -00, 15- 0197 -0 -00, and 16- 0560 -1 -00; 01- 0570 -0 -00, 03- 1150 -1 -00, 04- 0110 -2 -00, 04- 0220 -1 -00, 04 -0265- 0- 00, 04- 0415 -0 -00, 04- 0600 -1 -00, 04- 0675 -0 -00, 04- 0850 -5 -00, 04- 0855 -7 -00, 04- 1105 -1 -00, 12- 0170 -0 -00, 12- 1037 -0 -00, 12- 1070 -1 -00, 15- 0188 -0 -00, 27 -0150- 5-00. The motion was seconded by Alderman Gruenhagen and carried unanimously. -3- 0 • COUNCIL MINUTES DECEMBER 23, 1980 (c) CONSIDERATION OF ELECTRO WATCHMAN CONTRACT FOR WATER /SEWER DEPARTMENT'S ALARM SYSTEM City Accountant Merrill reported the approved alarm system had been installed for the lift stations, water plant and sewage plant. The contract with Elec- tro Watchman would be $720.00 per annum. The motion was made by Alderman Peterson to enter into a contract with Electro Watchman. Seconded by Alderman Lueneburg, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY FRANK FAY REALTY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe stated the request by Frank Fay Realty was to rezone property located at Fourth Avenue Northwest and Kouwe Street from R -2 to IC -1, which would be the same as other zoning in the area. The Planning_Com- mission gave it favorable approval. After discussion, Alderman Lueneburg moved to waive first reading of Ordinance No. 23/80 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map and set the second reading for January 13, 1981. The motion was seconded by Alderman Pet- erson and unanimously carried. (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY CITY OF HUTCHINSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCY City Engineer Priebe reported the City of Hutchinson had requested a Condi- tional Use Permit to allow the construction of a concession stand in the base- ball diamond at McDonald's Park, which is located in a R -1 zone. The Plan- ning Commission approved the request, contingent upon the building meeting the staff's recommendation of a minimum floor elevation of 1046.4 as per flood plain requirements. Following discussion, it was moved by Alderman Peterson, seconded by Alder- man Gruenhagen and unanimously carried, to waive the feading and adopt Resolu- tion No. 6648 entitled Resolution Granting Conditional Use Permit Under Sec- tion 6.07, C.5 of Zoning Ordinance No. 464 to Allow Construction of Concession Stand In Baseball Diamond at McDonald's Park, with contingency. (f) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY CITY OF HUTCHINSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe stated the City of Hutchinson requested to rezone the recently annexed area on South Jefferson Street from R -1 to R -2 to make it more compatible with the surrounding zoning. -4- COUNCIL MINUTES DECEMBER 23, 1980 E After discussion, Alderman Gruenhagen made the motion to waive the first read- ing of Ordinance No. 24/80 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zon- ing Map and set second reading for January 13, 1981. Seconded by Alderman Lueneburg, the motion carried unanimously. (g) CONSIDERATION OF REIMBURSEMENT OF GENERAL FUND FROM TAX INCREMENT BOND City Accountant Merrill reported on the reimbursement of the general fund from the tax increment bond. He pointed out that the fire /police station should not be included under Downtown Study as shown on the information sheet. Following discussion, it was moved by Alderman Lueneburg,_ seconded by Alder- man Peterson and unanimously carried, to approve the reimbursement of the Gen- eral Fund from the Tax Increment Bond. (h) CONSIDERATION OF TRANSFERRING INTEREST EARNED FROM WATER /SEWER FUND TO GENERAL FUND After discussion.-Alderman Gruenhagen moved to approve,-the-transfer of in- terest earned from the Water /Sewer Fund to the General Fund of the City. The motion-was- seconded by Alderman Peterson- and carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6649 entitled Trans- ferring Interest Earned from Water /Sewer Fund to General Fund. (i) CONSIDERATION OF TRANSFERRING FUNDS FROM PUBLIC SITE TRUST FUND TO TAX INCREMENT BOND FUND City Accountant Merrill reported the City had placed $25,000.00 in an escrow account in the Public Site Trust Fund. With the land sale for the high rise completed, he requested permission to transfer this money to the Tax Incre- ment Bond Fund where the money belonged. Following discussion, the motion was made by Alderman Peterson to approve the transfer of funda,..,..from the Public Site Trust Fund to Tax Increment Bond Fund. Seconded by Alderman Lueneburg, the motion carried unanimously. (j) CONSIDERATION OF TEMPORARY SALARY ADJUSTMENT FOR HOMER PITTMAN Mayor Westlund commented that inasmuch as the Building Official has been un- able to perform his duties since fall, the Council discussed a salary adjust- ment for Homer Pittman who is filling this position. It was recommended that an adjustment of $125.00 a month be made on a temporary basis until such time as -a final decision was made on the position of Building Official. -5- • • COUNCIL MINUTES DECEMBER 23, 1980 The motion was made by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to approve the salary adjustment of $125.00 per month on a temporary basis for Homer Pittman. It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen and car- ried unanimously, to make the salary adjustment effective on December 1, 1980. (k) CONSIDERATION OF ADJUSTING WATER AND SEWER RATES City Accountant Merrill commented that the City staff had reviewed the water/ sewer rates in Hutchinson and had conducted a survey of surrounding cities. It was their recommendation to increase the rates 5% across all lines for water and 15% for sewage use. Following discussion, Alderman Lueneburg moved to waive first reading of Or- dinance No. 25/80 entitled Ordinance Amending Section 560 of the 1974 Ordi- nance Code of the City of Hutchinson, Entitled Waterworks and Sewer Depart- ment - Rates and Charges and set second reading for January 13, 1981. Sec- onded by Alderman Gruenhagen, the motion carried unanimously. (1) CONSIDERATION OF APPLICATIONS FOR,CIGARETTE AND POPCORN STAND LICENSES After discussion, the motion was made by Alderman Lueneburg to approve the applications for cigarette and popcorn stand licenses and issue said licenses. The motion was seconded by Alderman Peterson and unanimously carried. (m) CONSIDERATION OF AIRPORT STUDY - RUNWAY BEARING City Engineer Priebe reported the State Department of Aeronautics has re- quested a true bearing on the Hutchinson airport runway. The cost for this work was not included in the Airport Study, but TKDA could complete the work of the runway bearing at a cost of $300.00 with assistance from City staff. Following discussion, Alderman Lueneburg made the motion to approve the run- way bearing work to be done by TKDA at a cost not to exceed $300.00. Seconded by Alderman Gruenhagen, the motion carried unanimously. (n) CONSIDERATION OF CENTURY AVENUE STREET IMPROVEMENT City Engineer Priebe reported that all of the 1980 street improvement work was completed, with the exception of Century Avenue street improvement. This project was delayed by site work construction of Developers Diversified. The contractor has requested to finalize the work completed in his contract. It was the recommendation of staff to advertise for bids on this street improve- ment separate from the 1981 projects since the money for Century Avenue street improvement is available from the 1980 bonds. -6- COUNCIL MINUTES DECEMBER 23, 1980 0 After discussion, it was the consensus of the Council to include the 1980 Century Avenue street improvement with the 1981 improvement projects and advertise for bids in the spring of 1981. No action was taken. (o) CONSIDERATION OF PURCHASE OF PLAYGROUND EQUIPMENT Fred Roberts, Assistant Director of Maintenance Operations, presented a draw- ing of the layout of playground equipment to be purchased for Connecticut Park for a total of $7,775.22 from Minnesota Playground, Inc. The Park and Recreation Board approved the purchase of the playground equipment. Following discussion, Alderman Peterson moved to approve the purchase of the recommended playground equipment. The motion was seconded by Alderman Gruenhagen and carried unanimously. (p) CONSIDERATION OF REPLACEMENT OF DUPLICATOR City Accountant Merrill reported the 1980 budget allowed for the purchase of a new duplicator for City Hall. After reviewal of several models, it was his recommendation to purchase an A. B. Dick =Madel 310XL Table Top Offset from Copy Systems, Inc. in the amount of $3,000:00. After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the purchase of the A. B. Dick duplicator. (q) CONSIDERATION OF PERMANENT STATUS OF NORMAN WRIGHT Following discussion, Alderman Gruenhagen moved to approve permanent status of Norman Wright. Seconded by Alderman Lueneburg, the motion carried unani- mously. (r) CONSIDERATION OF PART -TIME PERSONNEL AT CIVIC ARENA After discussion, the motion was tirade by Alderman Lueneburg to approve the employment of the following part -time personnel for the Civic Arena, namely, Susan Meier, Tammy Schneider, Shirley Faerber, and Jerry Kreckow. The motion was seconded by Alderman Peterson and unanimously carried. (s) CONSIDERATION OF ADVERTISING FOR BIDS FOR HUTCHMOBILES Transit Coordinator Sitz stated federal grant monies was available for two transit vehicles. It was recommended to advertise for bids to be opened on February 6, 1981 at 2:00 P.M. Following discussion, Alderman Peterson made the motion to advertise for bids for two transit vehicles to be opened February 6, 1981 at 2:00 P.M. Seconded by Alderman Gruenhagen, the motion carried unanimously. -7- 0 COUNCIL MINUTES DECEMBER 23, 1980 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ATTORNEY 0 City Attorney Schantzen reported he had researched the proposal of establish- ing a perpetual.care fund for the operation of the Hutchinson Oakland Cemetery. It would be legal for the City to establish this type of fund. (b) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe informed the Council that the State of Minnesota, Depart- ment of Transportation had submitted an agreement and Resolution for the City of Hutchinson to approve for the traffic control signal at the interseclton of Highway No. 7 and No. 15. The letting is scheduled for February, 1981._ It was moved by Alderman Lueneburg to accept the proposal from the Depart- ment of Transportation for services and provision of maintenance and elec- trical energy for the traffic control signal at the intersection of HigbYay No. 7 and No. 15; and further to waive reading and adopt Resolution No. 6651 entitled Resolution of Agreement with State of Minnesota, Department of Trans- portation for Traffic Control Signal. Seconded by Alderman Gruenhagen, the motion unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Peterson and carried unanimously, to approve the verified claims and authorize payment from.he appropriate funds. (b) PAYMENT OF 1980 HOLDBACK TO CLARENCE SIMONOWICZ, CRS & ASSOCIATES Mayor Westlund referred to the Agreement No. 8 between the City of Hutchinson and CRS & Associates. It was the understanding of the Council that Clarence Simonowicz would be paid only for the projects and services completed. The motion was made by Alderman Gruenhagen to table the 1980 holdback payment until a detailed breakdown had been presented to the Council. Seconded by Alderman Peterson, the motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:30 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried. Iff-15 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: — — January 8, 1981 — — — — — TO: Mayor and City Council — ------------- - — — — — — FROM: Kenneth B. Merrill, City Accountant -------------------------- - - - - -- SUBJECT: 1981 Travel, Schools and Conferences -------------------------- - - - - -- Attached are the lists submitted by individual departments for 1981 travel, schools and conferences to be approved by the City Council. All of the requests are per budget. Attachments /ms , - ��- 41-t--7 - / (612) 879 -2311 HUTCH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 3, 1981 TO: MAYOR $ COUNCIL FROM: GARY PLOTZ SUBJECT: City Administrator $ Planning #4320 Travel, Conference & Schools CITY ADMINISTRATOR $1200.00 In Town mileage @$100. per mo. 700.00 ICMA Conference 200.00 LMC 150.00 State Managers /Adm. Conference f30.00 14isc. Meetings based on actual (est. 12 mos.) ,2880.00 $2880.00 REQUESTED PLANNING $225.00 Annual Planning Assoc. Meeting & workshops (Gary Plotz) 225.00 Annual Planning Assoc. Meetings $ workshops (Marlow Priebe) $450.00 $450.00 REQUESTED -2311 (612) 879 y�rcy" CITY OF HUTCH INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 8, 1981 TO: MAYOR & COUNCIL FROM: KENNETH B. MERRILL SUBJECT: Finance Dept. #4320 Travel, Conference & Schools $250. LMC Convention 185. Finance Officers Convention (State) 900. Finance Officers Convention (National) 681• Logis meetings $ finance officers meetings (31 days) $2016. $2016.00 REQUESTED (612) 879 -2311 HUTIH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 8, 1981 TO: Ken Merrill FROM: Marlow V. Priebe SUBJECT: Engineering Department 4320 - Travel, Schools and Conferences WINTER CITY & COUNTY ENGINEERS CONFERENCE: $200.00 - Sponsored by Continuing Education and Extension of University of Minnesota SPRING MINNESOTA CHAPTER PUBLIC WORKS CONFERENCE: $200.00 - Sponsored by Continuing Education and Extension of University of Minnesota SPRING STATE PLANNING CONFERENCE: $200.00 - Sponsored by Office of Local and Urban Affairs and Minnesota State Planning Agency LEAGUE OF MINNESOTA CITIES /SUMMER CITY ENGINEERS CONFERENCE: $140.00 FALL STATE PLANNING CONFERENCE: $100.00 FALL MINNESOTA CHAPTER PUBLIC WORKS CONFERENCE: $200.00 $1040.00 REQUESTED ms Marlow V. Priebe City Engineer (612) 879 -2311 i,�UllH CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 8, 1981 TO: MAYOR F COUNCIL FROM: HOMER PITTMAN $ BUD WILLARD SUBJECT: Protective Inspection Dept. #4320 travel, confernce & schools HOMER PITTMAN $150. Bldg. Code (annual $ monthly) 150. Plumbing Code (annual & monthly) $100. annual Bldg. Official mtg (state) 200. Regular Bldg. Officials Meetings $600_. $600.00 REQUESTED i • (612) 879 -2311 CITY OF HUTCH/NSOR 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 8, 1981 TO: Ken Merrill $ Marlow V. Priebe FROM: George F. Field SUBJECT: 4320 - Travel Schools and Conferences FIRE INSTRUCTORS ASSOCIATION OF MINNESOTA: 1 weekend spring conference 1 weekend fall conference 6 directors meetings This includes registration for training Fire Instructors to State qualifications and maintaining my Vocational License #195036. $140.00 - Spring Conference $140.00 - Fall Conference $ 60.00 - 6 Directors Meetings - INTERNATIONAL ASSOCIATION OF ARSON INVESTIGATION, MINNESOTA CHAPTER, and FIRE MARSHALS ASSOCIATION OF MINNESOTA: 4 meeting Per year on the same days each year. $100.00 - 4 meetings, includes meals and registration. MINNESOTA STATE FIRE SCHOOL (SPRING) 3 day meeting at University of Minnesota Code change update and use of the Fire Code - Instructors from the State Fire Marshals Division. $ 70.00 - 3 day MSFS at U of M. MINNESOTA STATE FIRE CHIEFS ASSOCIATION (FALL) 3 day meeting Includes workshops on Fire Department related subjects. $190.00 - 3 day MSFCA meeting. (Fire Dept. Fund) FIRE PREVENTION SEMINAR 2 day meeting at University of Minnesota Sponsored by the University FIRE Center. Includes Fire Department P.R. Learn Not to Burn curriculum and new fire safety programs. $40.00 - 2 day FPS at U of M. $550.00 REQUESTED George F. Field Fire Marshal pv �- .. _ . _ o LISTING CHART FIRE DEPARTMENT 191-1 Se -lsod / d-, Gd-" .4c1 Aa rc a- tt zr _ d d d' /;h C t- r+CiJ- b- 6 . a v / Sf, e o. o.0 3a'.vv 'fw 5,6,09 + o 7 D �CL Q $3000.00 REQUESTED _ • • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Ken Merrill FROM: Bruce Ericson DATE: January 8, 1981 _ SUBJECT: 1981 Conferences Parks and Recreation Administration (Total -$900) Minnesota Recreation and Park Association Fall Conference ($150) Minnesota Recreation and Park Association Spring Conference ($150) National Recreation and Park Association Annual Conference (in Minneapolis) ($200) League of Minnesota Cities ($150) Minnesota Arena Managers Annual Conference ($150) Misc. Meetings and Seminars ($100). Recreation (Total -$200) Minnesota Recreation and Park Association Fall Conference ($100) Misc. Meetings and Seminars ($100) Parks and Forestry (Total -$400) Tree Inspecortors Workshop (2 attending -$100) Horticulture Conference (2 attending - $100) Federal Demonstration Conference ($100) Misc. Meetings and Seminars ($100) Arena (Total -$300) Minnesota Arena Managers Annual Conference ($150) Misc. Meetings and Seminars (150) $1800.00 REQUESTED (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: -January 8 1981 - - - - - - TO: Ken Merrill FROM: Ralph Neumann-------------- - - - - -- - - -- SUBJECT: Street: Water & Sewer Dtpartments_ -- - - - -- - - - - - - - - 4320 - Travel, Schools and Conferences STREET DEPARTMENT - $500.00 Operators Free Equipment School League of Municipalities Meeting HAVTI Mechanic Refresher Course One -Day Miscellaneous Schools (Public Works) (All above schools to be held in Minnesota) WATER & SEWER DEPARTMENT - $1,000.00 Merle Meece - 3 -Day Annual Sewer Collection School Randy DeVries - 3-Day Sewer School Finley Mix - 3-Day MN Wastewater Operators School Dick Nagy - 3-Day American Water Works Assn. Dick Evert - 3-Day Annual Operators School 3 People - 1 -Day Second District Water School (All above schools to be held in Minnesota and needed to maintain licenses) $1500.00 REQUESTED DATE January 8, 1981 POLICE DEPARTMENT MEMORANDUM TO: Gary Plotz FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Schools -1981 These schools will be attended by the following officers: Dean O'Borsky Criminal Justice Seminar - Minneapolis 3 days 14 credits $200 Chiefs Spring Seminar - Minneapolis 3 days 14 credits $250 National Conference -New Orleans 5 days. $450 Richard Waage FBI Refresher - Winnipeg, Canada 3 days 16 credits $250 Criminal Justice Seminar - Minneapolis 3 days 14 credits $100 Hennepin Co. Medical Examiner -Death Investigation - Minneapolis 1 day 8 credits $25 Juvenile Officers Institute - Rochester 3 days $150 Ronald Kirchoff Criminal Justice Seminar - Minneapolis 3 days 14 credits $100 Hennepin._Co. Medical Examiner -Death Investigation - Minneapolis 1 day 8 credits $50 Legal Issues & State Jail Standards - OBJT/CJRS Training Seminars $60 Officer Survival & Hostage Training - Mankato $20 -2- Scott Schwartz Criminal Justice Seminar - Minneapolis 3 days 14 credits $100 County Attorney Council Training Program- Glencoe No cost John Gregor Criminal Justice Seminar- Minneapolis 3 days 14 credits $100 Officer Survival & Hostage Training - Mankato $20 $4050.00 REQUESTED NOTE: The above are all approved supervisory schools and conferences; non - supervisory personnel will utilize the balance for schools which are presently unknown for time, place and cost. L J L� RESOLUTION NO. 6652 ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 0 RESOLUTION NO. 6654 DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following named banks, which are authorized to do a banking business in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 2, 1981 for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF HUTCHINSON, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA NORTHWESTERN NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA upon terms and conditions following, to wit: THAT this designation is subject to the right of said City of Hutchinson, Minnesota, to modify, vacate, or revoke the same according to law, and also subject to any depository agreement executed pursuant to Section 118.01, Minnesota Statutes of 1945 and Section 427.01, Minnesota Statutes of 1957, and that said depositories shall pay on demand all deposits therein subject to payment on demand, and BE IT FURTHER RESOLVED: THAT the City Clerk of the City of Hutchinson is hereby authorized and directed to deposit in said banks in special funds to be known as "City of Hutchinson" all monies that may come into his hands. BE IT FURTHER RESOLVED: THAT a copy of this resolution be filed with the City Clerk and each of the banks so designated. Adopted by the City Council this 13th day of January, 1981. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor LJ RESOLUTION NO. 6655 • DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT First State Federal Savings and Loan Association, Hutchinson, Minnesota and Midwest Federal Savings and Loan, Minneapolis, Minnesota are hereby designated as an official depository of and for funds of the City of Hutchinson up to the maximum designated by law. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk G -� • 1 RESOLUTION NO. 6656 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, The Hutchinson Leader be designated the official newspaper during the calendar year of 1981 for the City of Hutchinson. Adopted by the City Council this 13th day of January, 1981. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor C 0 RESOLUTION NO. 6657 APPOINTING CITY OFFICERS FOR 1981 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following appointments to the indicated executive offices of the City of Hutchinson are made for the period of one year. Compensation shall be continued as agreed upon by separate Council action: City Clerk /Treasurer /City Administrator Assistant City Clerk Police Chief Fire Chief Assistant Fire Chief Assistant Fire Chief Assessor Health Officer Fire Marshall Director of Engineering /Prot. Insp. & Ping. Director of Maintenance Operations Assistant Director of Maintenance Operations Director of Parks & Recreation Liquor Store Manager Building Official Assistant Building /Plumbing Inspector Chief Water Plant Operator Chief Wastewater Plant Operator Civic Arena Coordinator City Accountant City Forester Personnel /Transit Coordinator Gary D. Plotz Kenneth B. Merrill Dean O'Borsky Lloyd Schlueter Clinton Gruett Orlin Henke Tony Victorian Dr. George Smith George Field Marlow V. Priebe Ralph Neumann Fred Roberts Bruce Ericson Charles Nelson Elden Willard Homer Pittman Dick Nagy Finley Mix Marvin Haugen Kenneth B. Merrill Mark Schnobrich Hazel Sitz Adopted by the City Council this 13th day of January, 1981. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor 0 RESOLUTION NO. 6658 • ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1981 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson will enter into agreement with the Crow River Regional Library for a period of one year beginning January 1, 1981. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 13, 1981 ---------- - - - --- TO: —Mayor and City Council -------------------------- - - - - -- FROM: Kenneth B. Merrill, City Accountant SUBJECT: Cemetery Perpetual Care Trust Fund -------------------------- - - - - -- With passage of the accompanying Resolution, we will have established a perpetual care fund for operation of the cemetery. The fund will take a period of years to provide enough dollars to completely operate the cemetery. We average 70 lots sold per year, and this number times $50 per year would yield an annual amount of $3,500 per year plus interest. To begin the fund for the first years, we may want to retain the interest money earned by the fund in the fund to build the amount faster. Further discussion at budget time can resolve this matter. /ms RESOLUTION NO. 6661 RESOLUTION ESTABLISHING A CEMETERY*PERPETUAL CARE TRUST FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a fund - Cemetery Perpetual Care Trust Fund - is hereby authorized for operation with the proceeds from the collection on cemetery lots sold in 1981 and thereafter. This fund shall be used, as authorized by the City Council, for perpetual care and maintenance of the cemetery in the City of Hutchinson described as follows: Tract I Lot 4 except East 183' in Hanson's Addition in Auditor's Plat of Southwest Quarter of Section 6, Township 116 North, Range 29 West. Tract II Lot 5 of Auditor's Plat of the South Half of Section 6, Township 116 North, Range 29 West.. Tract III Lots 14 and 17 of Auditor's Plat of the South Half of Section 6, Township 116 North, Range 29 West. Tract IV. Lot 48 in Oak Park Subdivision. Adopted by the City Council this 13th day of January, 1981. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor E RESOLUTION NO. 6662 • RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the Citizens Bank and Trust Co. of Hutchinson, a City Depository, has presented as collateral $900,000.00 for the City of Hutchinson as sponsor- ing agency of the Utilities Commission as follows: PLEDGE DESCRIPTION RATE DUE AMOUNT 349 Washington Cnty, MN ISD 5.20 02/15/82 $ 25,000.00 #283 (Cottage Grove) 349 Hennepin & Carver S/D #287 6.00 02/01/84 25,000.00 349 Wadena, MN Elect. Rev. 5.75 06/01/85 25,000.00 349 Bloomington, MN ISD #271 5.90 02/01/87 25,000.00 1413 Argyle, MN ISD 4437 6.00 01/01/82 50,000.00 1413 So. St. Paul Sp. Sch. Dist. 5.25 02/01/82 50,000.00 1413 Federal Nat'l Mtg. Assoc. 9.90 01/10/85 200,000.00 3371 Orlando, FL 5.20 04/01/89 50,000.00 3371 South Dakota HSG 5.30 05/01/89 100,000.00 3371 Hawaii State 5.00 09/01/89 50,000.00 5892 Federal Nat'l Mtg. Assoc. 7.90 09/10/86 3003,000.00 TOTAL $ 900,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk E RESOLUTION NO. 6663 • RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City Depository, has presented as collateral $1,500,000.00 as follows: PLEDGE DESCRIPTION RATE DUE AMOUNT 3762 Minnetonka, MN G.O. 4.90 02/01/86 $ 50,000.00 3762 Illinois State 5.25 03/01/86 50,000.00 3989 Federal Home Loan Banks 11.00 05/25/84 100,000.00 3989 Federal Home Loan Banks 12.80 07/25/85 300,000.00 3989 Federal Home Credit Banks 10.00 12/01/86 200,000.00 5822 Cottage Grove So. Wash. Co., MN 5.20 02/01/90 50,000.00 5822 Lakeville, MN ISD 5.20 03/01/90 50,000.00 5822 MN St. Hsg. Fin. Agncy. 5.45 02/01/90 50,000.00 5822 S. Dakota Hsg. Dev. Auth. 6.15 05/01/90 50,000.00 7080 Federal Home Loan Banks 9.50 11/25/83 200,000.00 7080 Federal Nat'l Mtg. Assn. 7.95 07/10/86 200,000.00 7080 Moorhead, MN 5.20 01/01/91 50,000.00 7080 Mound, MN 5.60 01/01/91 50,000.00 7080 Underwood, N.D. 6.20 02/01/91 100,000.00 TOTAL $1,500,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mavor ATTEST: Gary D. Plotz City Clerk � -ill 0 0 RESOLUTION NO. 66.64 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRSTATE FEDERAL SAVINGS AND LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, the Firstate Federal Savings and Loan Association of Hutchinson, a City Depository, has presented as collateral $46,203.84 as follows: FSF LOAN NUMBER DESCRIPTION BALANCE 110 -12659 Mortgage $46,203.84 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Firstate Federal Savings and Loan Association. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6665 RESOLUTION APPROVING SECURITIES FOR COLLATERAL'FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $390,000.00 as follows: DESCRIPTION RATE DUE AMOUNT City of Glencoe Impr. Bond 4.40 01/01/83 $ 5,000.00 City of Glencoe Impr. Bond 4.40 01/01/83 10,000.00 Minn. HFA Housing 6.00 02/01/84 80,000.00 Village of Forest Lake, MN Impr. Bond 5.40 07/01/84 10,000.00 City of Breckenridge, MN 4.40 02/01/86 15,000.00 Prior Lake 6.10 07/01/86 100,000.00 County of Clearwater, MN GO Hoop. Bd. 5.10 02/01/87 15,000.00 ISD #281 Robbinsdale, MN 5.00 02/01/87 15,000.00 City of Moorhead 4.10 12/01/88 10,000.00 Minnesota State Armory Bldg. 6.80 11/01/91 7,000.00 Minnesota State Armory Bldg. 6.80 11/01/92 7,000.00 Minnesota State Armory Bldg. 6.80 11/01/93 8,000.00 Minnesota State Armory Bldg. 6.80 11/01/94 8,000.00 Federal Deposit Ins. Corp. 100,000.00 TOTAL l $390,900.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk � -/Yj" If RESOLUTION NO. 6666 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $2,011,000.00 as follows: RECEIPT NUMBER DESCRIPTION RATE DUE AMOUNT 19629 Ind. School Dist 46831 (Forest Lake) Bond of 1970 6.70 03/01/81 $ 30,000.00 1198 U.S. Note 6.875 03/31/81 30,000.00 08009 U.S. Note 6.875 03/31/81 220,000.00 -- U.S. Treas. Notes 6.75 06/30/81 200,000.00 18924 Ind. Sch. Dist. 46742 (St. Cloud) Sch. Bldg. Bond 6.70 01/01/82 10,000.00 -- U.S. Treasury Notes 9.25 05/15/82 200,000.00 35896 City of Philadelphia, PA Ser. K Bd. 7.40 07/01/82 50,000.00 25286 City of Antioch, GA Impr. Bond 7.00 07/03/82 18,000.00 -- U.S. Treasury Notes 8:125 08/25/82 200,000.00 8652 City of Brooklyn Park, MN Bond of 1972 - 6 @ $5,000 5.10 12/01/82 30,000.00 -- Kandiyohi County, MN Drainage Bd. 05 -01 -70 6.00 02/01/83 10,000.00 151740 Ind. Sch. Dist. 46628, Plummer Sch. Bldg. Bond 4.80 02/01/83 10,000.00 155590 ISD 46271 (Bloomington, MN) Sch. Bldg. Bond 5.75 02/01/83 15,000.00 155706 ISD 46441, Marshall Co., MN (Newfolden) Sch. Bldg. Bond 5.80 02/01/83 15,000.00 -- ISD 46741 Paynesville, MN Sch. Bldg. Bd. 4.60 02/01/83 25,000.00 150801 ISD 46748 Sartell, Sch. Bldg. Bond 1968 4.80 03/01/83 10,000.00 147012 ISD 46196 Rosemont Sch. Bldg. & Ref. Bond of 1968 4.70 03/01/83 10,000.00 09508 City of Grand Forks, ND Imp. Bond of 1974 5.60 05/01/83 100,000.00 8653 ISD 46595 East Grand Forks, Polk Co., MN Vic. Sch. Bldg. Bd. of 1972, 5 @ $5,000 4.75 07/01/83 25,000.00 148101 S. Tahoe Publ. Utility Dist. CA 6.00 07/02/83 20,000.00 -- Village of Eden Prairie, SW Van 6.00 10/01/83 101,000.00 Sew. Bd. 8651 ISD 46482 Little Falls, Morrison & Crow Wing Co, MN Bldg. Bd., 10 @ $5,000 5.10 01/01/84 50,000AO RESOLUTION NO. 6666 PAGE 2 RECEIPT NUMBER DESCRIPTION RATE DUE AMOUNT -- Kandiyohi Co., MN Drainage Bd. 05 -01 -70 6.00 02/01/84 $ 10,000.00 142794 ISD 46881 Wright Co. Sch. Bldg. Bd. 1967 4.40 02/01/84 10_,000.00 155922 ISD 46748, Stearns & Benton Co., Sch. Bldg. Bond of 1969 6.20 02/01/84 15,000.00 8650 City of Mpls., MN Cusp 603748E65 Ind. Devel. Rev. Bd. Ser. 1974 6.00 04/01/84 100,000.00 82599 Ramsey Co., MN Red. Fac. Bond of 1970 dated 06 -01 -70 6.50 12/01/84 30,000.00 82717 Kandiyohi Co., MN Drainage Bd. 05- X01 -70 6.30 02/01/85 10,000.00 131867 City of Fairmont, MN Imp. Bds. 4.10 02/01/85 5,000.00 74315 ISD #194, Lakeville, MN 5.50 03/01/85 15,000.00 28,000.0 09489 South Tahao, CA Utilities 7.00 07/02/85 09507 Salt River Project, Rev. Bd. Ser. B 7.60 01/01/86 100,000.00 -- ISD Little Falls, MN 6.40 02/01/86 5,000.00 82718 Kandiyohi Co., MN Drainage 02/01/86 10,000.00 Bd. 05 -01 -70 .6.30 38133 ISD 4625 Lake Havasu, Ser. A Bd. of 1971, Mohave Co., AZ 7.00 07/01/86 25,000.04 36580 ISD 46831, Forest Lake, MN Sch. Bldg. Bd. dated 07 -01 -70 6.90 01/01/87 10,000.00 81001 ISD 46281, Robbinsdale, MN 4.70 02/01/87 25,000-00 -- City of Fairmont, MN Imp. Bd. 08 -01 -67 4.10 02/01/87 5,000.00 -- City of Breckenridge, MN Corp. Bond 4.40 02/01/87 15,000.00 59581 City of Fairmont, MN Imp. 4.10 02/01/87 5,000.00 Bond 08 -01 -67 81693 ISD 46482, Little Falls, PST 6.60 02/01/88 5,000.00 159100 ISD 46833 St. Paul Newport, Wash. Co. MN Sch. Bldg. Bd. 6.70 03/01/88 20,000.00 -- ISD 46622, No. St. Paul - 6.70 09/01/88 20,000.00 Maplewood 35968 Ramsey Co. Rec. Fac. Bd. of 5.50 12/01/88 25,000.00 5668 1971 MN State Higher Ed. Bond 6.30 04/01/89 100,000.00 __ MN State Armory Bldg. 6.80 11/01/96 9,000.00 MN State Armory Bldg. 6.80 11/01/97 10,000.00 MN State Armory Bldg. 6.80 11/01/98 11,000.00 Federal Deposit Ins. Corp. 100,000.00 $2,011,000.00 TOTAL J RESOLUTION NO. 6666 PAGE 3 BE IT,RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accent said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safe- keeping. Adopted by the City Council this 13th day of January, 1981. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor RESOLUTION NO. 6667 APPOINTING LEGAL COUNSEL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT Milton D. Schantzen be appointed as City Attorney at a retainer fee. Services to be included within the retainer fee are: prosecution of Police Depart- ment cases; attendance at City Council, Planning Commission, and Downtown Develop- ment Board meetings; preparation of Resolutions and Ordinances; negotiating property acquisition and counseling property owners on relocation law and benefits; legal services for all bond issues, except legal services for industrial revenue bond issues; and .other customary legal services in the normal cause of City business. Matters such as appearance in county, state district, or federal district court will be billed separately, with an annual ceiling for such legal expendi- tures as determined by the City Council. State Supreme Court Appeals will be billed as extra legal services outside of the retainer fee and aforementioned ceiling. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk * , (612) 879 -2311 fHU1lH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 6, 1981 TO: City Council FROM: Plbg. $ Bldg. Inspector RE: December 1980 Building Report Attached is the December 1980 Report of�Building Permits Issued and Local Public Construction. !' There were 15 Building Permits and l`.•Sign Permit issued during the month of December. Total Construction Coft'was $124,131. �incerely, CITY OF HUTCHINSON 9i ' omer Pittman 1Plbg. & Bldg. Inspector pv attachment �' C -404 U.S Ec"t_._ -.- ^c �.�,., -_ ;` - -- -. =�_ PLEASE- MAIL ^;d CR O'_F0R2 THE 4TH DAY OF T.IE MCNTH REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION PLEASE Bureau of the Census RETURN WHITE 1201 East Tenth Street > COPY TO Jeffersonville, In2. 47132 If no permits were Issued this n,:,nt,h "X" in box form. YOUR FILE COPY enter and return Section I — HCUSEKEEPIE:G �L �� . F' ELy O ' 1 " E D I PUBLICLY O',�4ED NL -bet ( CensvectiCr rnst Nu-ccr Ccr.str;,C"c- Cest RESIDENTIAL BUILDINGS Item Build- Housing Build- Y..:;sing EXCLUDING ADDITIONS No' (emit cenrs AND ALTERATIONS ings ants ings units ta) (b) (C) (d) (e) One- family houses; semicetac`ed, N o row, and townhouses 001 S S Z o Two - family buildings 002 1 2 54,006 m Three -and four - family buildings 003 co w Z Five -or -mare family buildings 004 TOTAL (001 -004) 094 1 2 54,006 Moved or relocated buildings 005 Mobile homes 300 Conversion of nonresidential building to residential housekeeping building 301 Section II - NEW NONHOUSEKEE PING PRIVATELY OWNED PUBLICLY OWNED RESIDENTIAL BUILDINGS Item No. Number Construction cost Number Construction cost 61dgs. Roams Bldgs. Rooms (Omit cents) (Omit cents) (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, and cabins 006 5 $ Other shelter 007 Section 111 — DEMOLITION AND PRIVATELY O'r.'NED PUBLICLY OWNED Np -,ber Nu^,.ber RAZING OF BUILDINGS Item No. si. lkcicss Hcusirg L ^its Buildings Housing units (a) !h) I (c) (d) (e? One- family houses, sernicetac`,:ed, J row, and townhouses 231 N 0 I Ijf Zz Two - family buildings 232 1 to Three - and four-family buildings 233 i LW Five -or -mare far-.ily boils -�s 234 -_ LY C `� - -__,_ ---- - SLICLY OWNED _ All ether buildings and s* ..._ es i 240 Section IV - NEv�' NCi�" E = :� ..iI,.I. NL-aer c` Cc- st•uc:i;,n c.st �t . - :_ c' Construetioc cost BUILDINGS /p No . ^gs (On it ce '7 ts; t;; :idirgs (Omit cenisj (a) (b` (c) (d) (e) Amusement anc recreational buildings 008 ' S S Churches and other religious b..;lcings 009 Industrial buildings 010 Parking garages 011 I Residential garages and car7c -is 012 1 1 1,800 Service stations and repair garages 013 ! Hcsp'.tais and other institutic -al bui!oirgs 014 _ Office. bank, and professional' :.::icings 015 I Public works and utilities buiic!ngs 016 Schools and other educational buiicres 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 1 250 Structures other than buildings 020 1 500 091 - Playhot1Se CONTINUE ON REVERSE SIDE A a Section V -ADD: S �" 'LTEPATIO N S R, IVA T E L Y C,,;� 'i 7- D P'JFL!r-'LY 00�'ED TYPE OF E,UILDINGS +0• r of c,,,s*, ;e ts ts F fa, [b) ,d e) Housekeeping residential buildings 021 7 S 64,175 S All other buildings and structures 022 4 3 , 400 "> Section V.' - INDIVIDUAL PERMITS - S500,000 OR MORE List below permits issued for new buildings and for new additions and alterations with a construction cost of 5500,000 or more. Also list all permits for buildings omitted from sections 1, 11, IV, and V because you could not classify them; enter a dash under item number in column (a). 3. Description ---e ---t --ess of c Y.,-, e r or b,--; I d e r C X C N' L 7 --'er c �,-us,ng L' 7 of one units stories (b) (C) id� e fl. i 1 d i n - - - - - - - - - - - - - - - - - - - - - - - ❑ Frivate -- --------------- - - - -- Ite 2d dress - - - - - - - - - - - - - - - - - - - - - - -- Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - ----- Private Site address - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - E] Public Kind of building 10 - - - - - - - - - - - - - - - - - - - - - - - - Private Site - -address "-- - - - - - - - - - - - - - I - - - - - - - - - - - - - - - Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Private Sit e -- - -- - - - - - - e address - - - - - - - - - - - - - - - - - - - - - - - - Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - Private Site address - - - - - - - - - - - - - - - - - - - - - - - - Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - - ❑ Private --------------- - - -- Site address - - - - - - - - - - - - - - - - - - - - - -- ❑ Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - - - ❑ Private --------------- - -- Site address Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - Private ---------------------- Site address . . . . . . . . . . . . . . . . . . . . 17 Public Kind of building - - - - - - - - - - - - - - - t ----------------- - - - - -- v a 1. e 17, P, i Site address - - - -_ - -- - - - - - - - - - - - - - - Kind of buildirg ----------------- - - - - -- r7 P, 7" 3 1 e Site adcress Public Ccmrnents Name of person to contact regarding this report Telephone Area cede Nu7- ^er Extension Homer Pittman Title Bldg. & Mg. Inspector 612 587-5151 58 Has there been any change in geographic coverage of your permit system during this period? . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Yes - Explain in comments WNO FORM C-404 (10-1-72) 0 0 MINUTES Park & Recreation Board December 3, 1980- 12 Noon The Park and Recreation Board met with Dr. Chernausek, Don Falconer, Kathy McGraw, and Rolland Jensen present. Also present were Bruce Ericson, Park & Recreation Director, Marvin Haugen, Civic Arena Coordinator, Penny Klitzke, Recreation Supervisor, Mark Schnobirch, Forestry, Bruce Peterson representing the Council, Fred Roberts, Assistant Director of Maintenance, Cliff Paulsen, Parks, Sherry Crawford, of the Leader and Grace Sanstead, Secretary. The minutes of the November meeting were read and approved. Bruce Peterson making amotion to approve the minutes, seconded by Don Falconer, an "aye" vote by all members. Bob Klein of Klein and Associates showed slides of playground equip- ment, mostly redwood. The equipment would be purchased this year for Connecticut Street in the Shady Ridge area. The Lions Club chose to provide the shelter and the Park & Recreation will purchase the play- ground equipment with money provided for the purchase and money from funds provided for the shelter plus fence that was to be placed at Tartan Park. No action was taken on the purchase of the playground equipment. A motion was-made by Mr. Jensen, seconded by Don Falconer.to reapportion the moneys to the playground equipment, an "aye" vote by the Board. Fred Roberts reported the ground was raised six inches higher than planned at McDonald's park, which cost around $800 and obtained by Ron Hanson. More upgrading is planned. Mark Schnobrich reported on the purchase of trees by January 1, 1981 at a cost of $3,000. #10 trees off Roberts Road. 60 Northern White Cedar, 45 Linden trees, 50 Honey Locust, 25 Sugar Maple, 20 Hackberry, 30 River Birch for open areas, 40 Crabapple, 15 White Cedar, 5 -9 foot Spruce, 20 White Spruce, and 20 Mountain Ash, receiving 50% funding from the Minnesota Department of Agriculture Shade Tree Program paying $3,000 of the $6,000 for tree purchase. Mary Haugen was asked to contact other arenas on who pays the cost of plexiglass which has been damaged around the ice rink at the arena. Cliff Paulsen reported putting up Christmas decorations and work on Linden Park. Kathy reported the nets should be taken down at the tennis courts. The signs for the Parks have been ordered. The cross country skiis, 12 or 13 pair, should be sold, motion made by Don Falconer, seconded by Bruce Peterson, an. "aye" vote by all members. Dr.. Chernausek adjourned the meeting at 1:15 p.m. The next meeting to be held on January 7, 1981 at noon was agreed by the members. Respectfully submitted, Grace Sansted, Secretary '7 I MINUTES "Senior Activity Center" Advisory Board Tuesday, December 2, 1980 The "Seniors Activity Center" Advisory Board met Tuesday, December 2, 1980 at 9:30 a.m. Emma Lake presiding. Present: Emma Lake Erna McKenzie Norine Riesberg Penny Klitzke Absent: JoAnn Gehlen Don Falconer Ira Kenney Tom Stibal Milt Lueneburg The secretary's report was read and approved on a motion by Tom Stibal. Seconded by Don Falconer, carried. The treasurer's report was read showing a balance of $39.07. A motion to approve treasurer's report by Don Falconer. Seconded by Tom Stibal, carried. Correspondence. An invitation to chairperson Emma Lake from Hutchinson Partners to attend ground breaking ceremonies for Evergreen Apartments and Senior Center and luncheon at Country Club. Emma Lake being unable to attend appointed Norine Riesberg to go in her place- (Dec. 2, 1980- 12:00 Noon). A motion by Tom Stibal that all Activities proposed for 1981 be pre- sented to Seniors Activity Center Advisory Board before being scheduled and referrred to the Park and Recreation office. Seconded by Don Falconer, carried. The Christmas Party sponsored by the Board to be held December 19, 1980 from 1:00- 4:00 p.m. was discussed and duties assigned. Lon Roach will provide organ - music, Santa will make an appearance. Popcorn, punch, coffee & cookies will be served. Bingo will be played and there will be door prizes. Next meeting will be Tuesday, January 6th, 1981. Meeting adjourned at 11:00 a.m. Respectfully submitted, Norine Riesberg, Secretary q_ci • 0 BURNS MANOR MUNICIPAL NURSING HOME December - Minutes l The Board of Directors for burns Manor Municipal Nursing Home met December 18, 1980, 12:00 noon, at Burns Manor; President Leslie Linder presiding. All members were present except Bruce Peterson. A motion by Larry Graf, seconded by Gloria Dansereau and carried, approved the minutes as presented. A motion by Eldred Miller, seconded by Larry Graf and carried, approved the bills as presented,.a copy of which is attached to the minutes on file and made a part thereof. A financial report was given by Wallace Kurth. A motion by Esther Kuehl, seconded by Eldred Miller and carried, to accept the budgeted items for 1981. Martyrs roofing resubmitted a bill for replacement of wet insulation in the amount of $2,125.00. John A. Madson states in a letter of (12 -9 -80) that he considers it a legimate bill. A motion by Eldred Miller, seconded by Esther Kuehl and carried to allow Marty's bill. A motion by Esther Kuehl, seconded by Keith Duehn and carried to carpet the sunporches. The carpet chosen was cinnamon rust at a cost of $1,170.00 plus $j225.00 for installation a total of $19395.00 The money is to be taken from the Burns Manor Memorial Fund. The administrator is to inquire if a pad is desirable. A motion by Keith Duehn, seconded by Eldred Miller to accept the investments made in December for Burns Manor. Update: The State of Minnesota Survey - Most of the deficiencies were in the upkeep of the physical plant. Most of these items are being corrected. A motion by Larry Graf, seconded by Keith Duehn and carried to grant permission to Hutchinson Utilities to set two switches and a transformer on Burns Manor west property line. A map showinm the location is attached. The Administrator stated that she has signed the State of Minnesota Welfare Agreement. Equal rates were not stated in the agreement. • Page 2 December Minutes A motion by Keith Duehn, socondod by Nldrod Hillor'and carrind to transfer money for the bond paymnnt- of S68,297.56 to tho City of Hutchinson. There being no further business, a motion by Keith Duehn, seconded by Larry Graf and carried, meeting adjourned to reconvene on January 22, 19819 at the same time and place. Respectfully submitted, Ma 's J. Gei , &6cretary ATTEST: Leslie binder, President (612) 879 -2311 0 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 15, 1980 TO: City Council FROM: City Engineer RE: 1981 Projects Due to the results of the School Bond election, and based on the proposed policies relative to Capitol Improvements, the following projects are recommended for 1981 construction with the funding source shown as discussed on December 9th: Funding Project Total Sewer & Water Account Bond No. Cost Assessable Deferred City Assessable Deferred City 81 -03 $ 60,000 $ $ $ 60,000 $ $ - $ 81 -07 38,000 30,000 8,000 81 -09 20,000 20,000 81 -10 265,000 200,000 25,000 40,000 81 -12 50,000 25,000 25,000 81 -13 35,000 17,500 _ 17,500 81 -14 60,000 50,000 10,000 81 -15 102,000 90,000 12,000 81 -16 20,000 20,000 81 -17 96,000 58,000 32,000 6,000 81 -18 50,000 50,000 81 -19 105,000 100,000 5,000 81 -20 100,000 80,000 20,000 81 -21 120,000 100,000 20,000 81 -22 20,000 10,000 10,000 81 -23 100,000 90,000 10,000 81 -25 110,000 90,000 20,000 81 -26 63,000 60,000 3,000 81 -27 4,000 4,000 81 -28 30,000 30,000 81 -29 50,000 50,000 a-,� City Council 1981 Projects December 15, 198 Page 2 Project Total No. Cost 81 -30 $ 25,000 81 -31 20,000 Fundin Sewer & Water Account Bond Assessable Deferred Cites_ Assessable Deferred City $ $ $ $ 25,000 $ $ 7,500 7,000 5,500 TOTALS $1,543,000 $ -0- $ 30,000 $118,0.00 $1,127,000 $ 64,000 $204,000 This would require expenditure of $148,000 from the Sewer $ Eater Fund and a bond issue of $1,395,000. It is my opinion that some projects may meet with strong opposition by the property owners. I, therefore, recommend that hearings be held on all projects and the final approval of 1981 projects be made at that time. Enclosed for your information, is a cost report for Project 81 -30, which 3s surfacing of Jackson Street and Project 81 -31, which is sanitary sewer extension to serve Greensview Addition only. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer Pv - enclosure (612) 879 -2311 0 CITY OF l-: UTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT L�L,•i TO: Mayor $ City Council FROM: City Engineer SUBJECT: Sanitary Sewer Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on Project 81 -31 Sanitary Sewer & Appurtenances from Schnnl Rnna to North Line of GTeensview Addition Construction Cost $ 15 500.00 Engineering - 1,500.00 Fiscal and Miscellaneous L500.00 Land Acquisition -0- Capitalized Interest 1.500.00 TOTAL------------------------------------------ 20,000.00 Assessable Cost Deferred Assessable Cost City Cost TOTAL-------------------- - - - - -- Pv $ 7 Snn on 7,non on SYSnn nn ------- - - - - -$ 7n non on Respectfully submitted, 11V1a,c,4dP- 4�, ;k ?Marlow V. Priebe City Engineer t e (612) 879 -2311 f1U11f1' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: December 15, 1980 TO: Mayor 8 City Council FROM: City Engineer SUBJECT: Street Gentlemen: Improvement Project I have studied the following areas and find that the proposed project is - -- feasible and recommend it be constructed. If acceptable, I recommend 'a hearing be held on Project 81 -30 Bituminous Surfacing and Appurtenances on Jackson Street frnyn Rnhert'c R02A to McDonald Drive Construction Cost $ 20.000.00 Engineering 1,700.00 Fiscal and Miscellaneous ' 12700.00 Land Acquisition -0- Capitalized Interest 1,600.00 TOTAL------------------------------------------ 25,000.00 Assessable Cost $ 25,000.00 Deferred Assessable Cost -0- City Cost -0- TOTAL ------------------------------------------ $ 25,000.00 Pv Respectfully submitted, IRKZ�41)14pe�-4 Harlow V. Priebe City Engineer Form 281— Application for License to Sell Cgx retteft at Retail. (Ch%jder382. Laws of1951.) mii),T-Davie Co.. Minneapolis City._ of_ ............. Hutchinson 'etate of :11"Ttillne5otat ......... .... ............ ..... ................................ .. .. McLeod County of .............................. ............................... ......... .4pplitation No . ................................................ Application for License to Sell Cigarettes at Retail The undersigned resident...... of the..._ ............ ...................... ... ........ ........... Hutchinson - - - - ................ .... in the county of .................... McLeod ..................................................... . State of Minnesota, HEREBY X.4KE .4PPLIC.f- TIOA'FOR LICENSE to be issued to ....................... . ................... _ .......................................... . ........... ...... The Frontier House to sell cigarettes and cigarette papers and wrappers at retail at.. ... .......... ................ .......... ............. ............... ...... Plaza 15 ....... .. ............. . .. . ............................... .. . ...... . .. . ....... 0 ................ . ................................................ ......... ................................ . ............. _........'-- ........ - - - -•- . ... . inthe ................ 9117 ......................._...... of.._.......... ..........__....._......in said county and state for the term of th ...... '....day of ......... 4j�q��r ................... .......... ................. ..... . ............ . ....... . ..... belijminf with the ... . ...... 14 ....... 19...81._, ;subject to the laws of W State, of .Minnesota and the ordinances and regulations of said City utchinson -taininff thereto, and herewith deposit ....... ....................... . .... ................. of .. . . .... ............ . ..... 4 ....... . .......................................... pe7 . ............. ................. In payracht 12.00 'of i4 fee therefor. .-January 5 ......................... ........................................ . ...................... ....... .. ........... 19 ... ... ....................... 14 V'Ik\ ........ Jer.ry ... . . .................................. . ... )�js.chens ............... ................................. ......... . . .. . waofIO51.) Maier-Davis Co., MkID"Polim. fam 281-- Application for License to SeU Cigarettes at Retam, (CLapter 382, HutchinsATK ............... gi ty ... 7 : . ................ Of ............... ­­­­ ..... .. ... . ........... Mate of jdatruntiotav County; ...... . . .... - --------- .................. ,Ipplicati�m No. ............... . . .................. Applkation lok: License to Sell Cigarettes at Retail ................................... _Of. Hutchinson ... Th undersigned yiesiqd�tt. ........................ ......... Hutchinson ...... otj the.__........... . . ......... ......... 4n the county of............,... 'McLeod ................ ......... ................................... State of Minnesota, HEREBY .JAKE ..... .4PPLIC.4' TIOX FOR LICENSE to be issued to--..._ .................... Jer.ry .. ... gische ......................................................... . . . ..... . ....... . ..... . .... . ......... ............... PA at ...._ ............. ............. Gingerbre.a.d_.H.o.us.e ................... . ........... ...... .. .. .. .. .. ..... .. to sell cigarettes and cigarette papers and urrappers at retail 209 Main Street South ................................ . . .. . . . . . . . . . ......... . ................................ . . .................... . ................... ... ......................................... .. ........ ............. ........... in the.... .:...... . ci.t.y ......... . . ..... . . ........... Hutchinson - - ....... . . . ......._......in said county and state for the term of . .... .. ... . .............. * ............. .. . .......... . ..........on.e ... .. y.er . . . ...... beginning the--- -- - --! th ............ daY of ............. Jnua r 7 ........................ .......... 19....81.., subject to the used of the State of Minnesota and the ordinances and redulations of said 1�1 I Hutchinson . . . . ........ . ...... 2Lt-Y ....... . ............................... . . ...... __.pertaininj thereto, and herewith deposit ............................. tn payment of the fee therefor. 5 . ................................. . .... . ...... 1.981 ry Eischens JAN 191 Jer . ............................. ............ ........................ ............. AID tom, !Cw P 0 M E M O R A N D U M DATE: January 7, 1981 TO: Mayor and Cif Council - - - - - - - - - - - - - - - - - - - - - FROM: Kenneth B. Merrill -------------------------- - - - - -- SUBJECT: Hutchinson Fire Department Relief Association Request to Increase Benefits -------------------------- - - - - -- . -I have met with the Hutchinson Fire Department Relief Association to review the just completed Actuarial Study. The study shows a proposed cost of raising the benefits from $3.00 to $4.O0 per month per year of active service. The new proposed plan calls for a total contribution of $29,697.00 per year; of this, $14,472.00 would be the anticipated payout to retired firemen and the amount necessary to set aside during each year for active firemen. The new plan would have an unfunded liability, which must be made up in 10 years, of $13,811.00. The $14,472.00 and the $13,811.00 plus interest computed at 5% per year make up the total requirement of $29,697.00. The total contribution the Association received in 1980 breaks down: $19,604.49 - from the State 3,500.00 - from the City 1,110.00 - from the Rural A/C $24,214.49 In addition, the survey shows investment income of $11,511.00. All of this shows there should be adequate funds to cover the requested increase based upon the current year estimate. It would appear to not create any addi- tional increase in contribution to the City in the upcoming year. /ms — �V MINUTES HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION JANUARY 5, 1981 At a regular meeting of the Hutchinson Fire Department Relief Association held January 5, 1981 at the American Legion building in Hutchinson, a motion was made to request the City of Hutchinson approve actions of the Association. The motion is as follows: Motion made by Myron Johnson, seconded by Richard Popp, to request the City Council of Hutchinson approve an increase in pension for retired members of the Hutchinson Fire Department from the present $3.00 per month per year of service to $4.00 per month per year of service. The requested increase to include present retirees now on the pension rolls and begin February 1, 1981. Roger Bluhm Secretary Section 3. Contributions The Volunteer Firemen's Relief Association Guidelines Bill of 1971 (Chapter 261 of Minnesota Statutes 1971) specifies minimum support rates required on an annual basis. The minimum support rates from the municipality and state aid are determined as the amount required to meet the Normal Cost plus amortizing any existing prior service deficit over a 20 -year period. This total contribution is shown below. The contribution required by the municipality for any year is determined by taking Item 3 below, and subtracting one year's estimated state aid expected from the state pursuant to Minnesota Statutes, Chapter 69. Contribution to Amortize Unfunded Accrued Liability (Prior Service Deficit) Over 20 Years Curren i Proposed Plan Plan 1. Normal Cost $11,554 $14,472 2. Amortization Payment on Unfunded Accrued Liability (Prior Service Deficit) $ 6,798 $13,811 3. Total Contribution Required, if made 1/1/80 (Including State Aid) $18,352 $28,283 4. Interest at 5% to 12/31/80 $ 918 $ 1,414 5. Total Contribution, if $19,270 $29,697 made 12/31/80 M -1209 12/80 -3- Hewitt Associate:. 0 . 0 Section 4. Income of Fund During 1979 Member's Contributions $ 0 Contributions by Municipality 2,800.00 State Aid 18,231.00 Other 0 Total Contributions $21,031.00 Investment Income $11,511.00 M -1209 12/80 -4- N.:�,vitt AssoCi� t+ i • RESOLUTION NO. 6653 RESOLUTION AUTHORIZING INCREASE OF BENEFITS FOR HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: THAT, the benefits for the Hutchinson Fire Department Relief Association shall be and hereby are increased to $4.00 per month per year of active service, effective February 1, 1981. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 9-'A POLICE DEPARTMENT MEMORANDUM DATE January 8, 1981 TO: Mayor and City Council FROM: Chief of Police, Dean M. O'Borsky SUBJECT: RnA of Prn}»ti nnorcT Pcv-i nil f -r Pnl i i- a Offs rnnr David Erlandson has successfully completed one year's probation period. He has conducted himself in an exemplary manner and is an excellent employee. I recommend that he be appointed as a permanent employee with the appropriate pay increase. cc: Hazel Sitz DMO:neb 0 POLICE DEPARTMENT MEMORANDUM T0. MUYUL aLLU U.LLy UVUlu:ii FROM: Chief Dean M. O'Boisky SUBJECT: Purchase of Patrol Vehicle DATE January 6, 1981 The following is a list of dealers and prices with and without trade -in (1981 prices): TRADE VALUE DEALER VEHICLE MODEL W/O TRADE OF VOLARE W /TRADE Plowman's Inc. Ford LTD'S $8445.00 $ 750.00 $7695.00 *Swanke Motor Buick LeSabre $8246.35 $ 746.35 $7500.00 ✓Wigen Chev. Chev. Malibu $8437.00 $1000.00 $7437.00 *Non - Police Package Taking into consideration the above figures and my personal knowledge of the vehicles offered by each of the dealers, I recommend that a 1981 i Chevrolet Malibu be ordered immediately to replace the remaining Volare. DMO:neb q_,t; i • ORDINANCE NO. 1/81 AN ORDINANCE REPEALING ORDINANCE NO. 513 PERTAINING TO OFF- STREET PARKING The City of Hutchinson Does Ordain: SECTION I. That Ordinance No. 513, entitled An Ordinance to Establish, Designate, Acquire, Provide, Regulate, Maintain and Improve An Off- Street Parking System Within A Central Business Off- Street Parking District, and to Levy Special Assessments and Taxes and to Issue Bonds for That Purpose, is hereby repealed in total. SECTION II. This Ordinance shall take effect after its passage and publication. Adopted by the City Council this day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 6659 A RESOLUTION REPLEAING RESOLUTION NO. 5896 PERTAINING TO PARKING ASSESSMENT FORMULA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT Resolution No. 5896 entitled Resolution Setting Forth Parking Assessment Formula for Ordinance No. 513 is hereby repealed in total. Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 9 't- r � Councilman introduced the following Resolution and moved its adoption. RESOLUTION NO. 6660 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota as follows: WHEREAS, it is proposed to improve the downtown dis- trict by purchasing and construction of off - street parking lots in the City of Hutchinson, McLeod County, Minnesota described as that area lying within: The North border shall be the Crow River; the east boundary line shall commence at the Crow River and thezSouth along Jefferson Street to First Avenue Northeast, thence east to the alley, thence south- bound along the alley lying within Block 47 to Washington Avenue, thence East to Adams Street, thence south along Adams Street to Third Avenue Southeast, thence west to Hassan Street, thence southward to the south line of Lot 10, Block 34, thence west along the south boundry of Lot 1, Block 33 to the alley,thence south along the alley lying within Block 33 to Fourth Avenue Southeast, thence west along Fourth Avenue Southeast to the alley lying within Block 31, thence north along said :alleys. lying within Block 31, 29, 11, 9, 51 and 41 to its intersection with the Crow River. and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA. That the proposed improvement be referred to Marlowe Priebe, City Engineer for study and that he is instructed to report to the council advising said council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed and the estimated cost of the improvement. The motion for the adoption of the foregoing resolution was duly seconded by Councilman , and upon vote being taken thereon the following members voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted and was signed by the Mayor and attested by the City Clerk. City Clerk Mayor (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: January 9, 1981 TO: Mayor and Council FROM: City Engineer SUBJECT: Off- Street Parking Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible__ and recommend it be constructed. If acceptable, I recommend a hearing be held on_ January 27th , 1981, at 8:00, P.M. Project 1981 - OSP Purchase and construction of off - street parking for the follwoing described area:-- The North border shall be the Crow River; the east boundary line shall commence at the Crow River and the South along Jefferson Street to First Avenue Northeast, thence east to the alley, thence southbound along the alley lying within Block 47 to Washington Avenue, thence East to Adams Street, thence south along Adams Street to Third Avenue Southeast, thence west to Hassan Street, thence southward to the south line of Lot 10, Block 34, thence west along the south boundary of Lot 1, Block 33 to the alley, thence south along the alley lying within Block 33 to Fourth Avenue Southeast, thence west. along Fourth Avenue Southeast to the alley lying within Block 31, thence north along said alleys lying within Block 31, 29, 11, 9, 51 and 41 to its intersection with the Crow River. Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL Assessable Cost City Cost TOTAL pv $ 192,500.00 18,500.00 150,000.00 939,000.00 150,000.00 $ 1,500,000.00 $ 1,000,000.00 500,000.00 $ 1,500,000.00 Respectfully submitted, Marlow V. Priebe City Engineer 9 RESOLUTION NO. RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT WHEREAS, pursuant to resolution of the council adopted January 13th, 1981 1981, a report has been prepared by Marlow Priebe, City Engineer, with reference to the improvement of the following described area: The North border shall be the Crow River; the east boundary line shall commence at the Crow River and then South along Jefferson Street to First Avenue Northeast, thence east to the alley, thence southbound along the alley lying within Block 47 to Washington Avenue, thence East to Adams Street, thence south along Adams Street to Third Avenue Southeast, thence west to Hassan Street, thence southward to the south line of Lot 10, Block 34, thence west along the south boundary of Lot 1, Block 33 to the alley, thence south along the alley lying within Block 33 to Fourth Avenue Southeast, thence west along Fourth Avenue Southeast to the alley lying within Block 31, thence north along said alleys lying within Block 31, 29, 11, 9, 51 and 41 to its intersection with the Crow River; by the purchase and construction of off - street parking lots, and this report was received by the Council on January 13th 1981, =NOW, THEREFORE; BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of'such area in accordance with the report and the assessment of the property within said area for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $1,500,000.00. 2. A public hearing shall be held on such proposed improvement on the 10th day of February , 1981, in the Council Chambers of City Hall at 8:00 P.M. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 13th day of January , 1981. Mayor Clerk (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Mark C. Schnobirch DATE: January 9, 1981 SUBJECT: 1981 Winter Elm Pruning A request is made for permission to advertise for bids in the Hutchinson Leader.for the broodwood pruning of 578 city owned park and boulevard trees. Funding for the pro- ject is 100% reimbursed through the Department of Natural Resources Federally Funded Demonstration Project. The esti- mated cost of the project is $14,500. Sealed bids would be accepted until January 27, 1981 at 2:00 p.m. at which time the bids would be opened publicly. DATE January 9, 1981 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Chief Dean M. O'Borsky SUBJECT: Change in Job Classification I recommend that Chuck Bell, our Meter Maintenance person, be placed on the payroll as a part -time employee rather than an independant contractor, to be started at $4.00 per hour. This is agreeable with him and in my opinion is a better method for his employment. cc: Hazel Sitz DMO:neb 879 -2311 7(612) ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson DATE: January 12, 1981 SUBJECT: Part -time personnel at the Civic Arena I am recommending that we hire Dave Gatzmeyer, 318 Cicle Drive-, for part -time work out at the Civic Arena during the winter season. Dave Gatzmeyer has been working there-during this winter under the work -study program. However, ne is no longer eligible for work - study. There is money allocated in the budget for this purpose. 0 RESOLUTION NO. 6668 RESOLUTION ESTABLISHING THE QUESTION FOR A FIRE STATION BOND ISSUE WHEREAS, the governing body of the municipality of Hutchinson, Minnesota has determined the date of March 10, 1981 for a City Special Election, AND WHEREAS, the Special Election shall pertain to a new Fire Station to be constructed within the City limits. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following shall be the question presented to the voters of the City of Hutchinson: Shall the City of Hutchinson issue its General Obligation Bonds in the aggregate principal amount of $730,000.00 for the purpose of providing money for the acquisition of a site for and construc- tion of a new Fire Station? Adopted by the City Council this 13th day of January, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 7 (612) 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Coun '1 FROM: Bruce Ericson DATE: January 9, 1981 SUBJECT: Karen Stafford Karen Stafford, Parks and Recreation Department Secretary, has completed her probationary period. She has done an excellent job and has adjusted to the variety of duties connected with the department (arena, parks, forestry, and recreation) extremely well, especially in dealing with the public. I am recommending that she receive the normal increase according to current city policy. 9 oOpNESpT4 • � ZO n � �F PF o Q OF TRW MINNESOTA DEPARTMENT OF TRANSPORTATION 2505 - 25TH ST. N.E. WILLMAR. MINNESOTA 56201 PHONE: (612) 235-4554 January 13, 1981 Mr. Gary D. Plotz Administrative Assistant /City Clerk City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: With this letter is one set of the plan sheets and the special provisions for our planned revision of the junction of T.H. 7 $ 15, along with the improvement of T.H. 1S from said junction to Sth Avenue NE. The major work in this project is the installation of two right -turn lanes from Hwy. 7 : and the replacement of the existing signal system with a traffic - actuated model. Also transmitted, in duplicate, is an approved form of resolution whereby the Council would approve the subject plans and provisions. It is requested that the plan and resolution be presented to the Council as soon as possible and that the resolution be acted upon. Following this action, a certified copy of the completed resolution, certified to by the Clerk, should be forwarded to this office for further processing. If there are any further questions on this matter, please contact me at 235 -4554. Sincerely, E/ �P� James E. Nibb e Assistant District Engineer Enc: Plan Sheets Resolution Form "W'� vy, Y'd 2-7t (9 S 1 AN EQUAL OPPORTUNITY EMPLOYER O ` Mn /Dot 2523 (8-78) State ojeC �305';19 (15 =151) 0 46 wf V-r- % -gvf Fed Pro j . F 015-2 (40) R E S O L U T I O N At a meeting of the City Council of the City of Hutchinson held on the day of , 19 80 , the following Resolution was offered by ; seconded by , ; to Vit: WHEREAS the Commissioner of Transportation for the State of Minnesota has prepared: plans, special provisions, and specifications for the improvement of Trunk Highway No. 119 & 151 renumbered as Trunk Highway No. 7 & 15 , within the corporate limits of the City of Hutchinson ,' x located on Main St. fr m 4th Ave. N.W. to 5th Ave. N.W. and seeks the approval thereof: NOW, THEN, BE IT RESOLVED that said plans and special provisions for the improvement of said Trunk Highway within said corporate limits of the City, be and hereby are approved including the elevations and grades as shown and consent is hereby given to any and all changes in grade occasioned by said construction.' BE IT FURTHER RESOLVED that the City does hereby agree to require the parking of all vehicles, if such parking is permitted within the corporate limits of said City, on said Trunk Highway, to be parallel with the curb adjacent to the highway, and at least 20 feet from any crosswalks on all public streets intersecting said trunk highway. Upon the call of the roll, the following council members voted in favor of the Resolution: and, the following council members voted against the adoption of the Resolution: whereupon the mayor and /or the presiding officer declared the Resolution adopted. Dated: 19 80 STATE OF MINNESOTA ) Mc COUNTY OFleod CITY OF Hutchinson ) Mayor Attest City Clerk I do hereby certify that at said meeting (of which due and legal notice was given) of the City ouncil of the City of Hutchinson Y y , Minnesota, on 80 the day of , 19 at which a majority of the members of said Council were present, the foregoing Resolution was adopted. Given under my hand and seal this day of 19 80 City Clerk REGULAR COUNCIL MEETING January 13, 1981 WATER 4 SEWER FUND Davies Water Equipment Co. chemicals $ 305.50 Electric Motor Repair Inc. repairs 446.78 McLeod Co. Sanitary Landfill Dec. dumping charges 5.50 Lillian Michaels mileage 11.40 Pikal Music Store strings 1.60 Carr Flowers flowers- Gibson funeral 24.25 Central Dist. Services gasoline 597.88 Commissioner of Revenue Dec. sales taxe 364.89 Equitable Life Ass. Society Jan. LTD ins. 38.11 Family Rexall Drugg supplies 3.55 Farm & Home supplies 16.63 Feed Rite Controls Inc. chemicals 360.59 GTC Auto Parts supplies 19.03 Gross Industrial uniform rental 95.20 Hutch Wholesale Supply supplies 14.39 Heikes Hardware Hanke supplies 24.31 Johnson Super Valu supplies 49.10 Juul Contracting watermain repair - manhole 2935.70 L $ P. Supply supplies 1.57 Wards supplies 61.19 Junker Sanitation refuse charges 15,136.80 Nalco Chem. Co. chemicals 2008.80 Plaza Ok Hardware supplies 13.03 Power Process Equipment replacement check 251.25 Quades repairs 156.35 Rutz Plbg $ Htg. repairs 1.75 R.E. Mooney & Associates lower belts 2818.88 Simonson Lbr. Co. supplies 14.35 State Treasurer Soc. Sec. contribution 438.00 St. Paul Life INs. Co. Jan. life ins. 40.80 Sharstrom Plbg. repairs 157.46 Van Water $ Rogers chemicals 350.53 Hutch Telephone Co. phone 68.35 Hutch Utilities electric $ gas $ computer chgs. 8791.34 35,624.86 GENERAL FUND Brandon Tire tires $ 145.60 Carols Cafe prisoner board 58.70 Casa De campa city anniversary lunches 38.44 Central Auto Sales repairs 140.00 Hickory Lane Fabrics felt material 3.30 JOes Sport Shop city anniversary plates 26.00 Hutch Warehouse Grocery garbage bags 3.09 Kraus Anderson surcharge refund 23.28 Lomita Midwest Tag Co. dog licenses 32.12 Mn. Dept. of Finance CETA money refund 776.04 Rauenhorst Corp. surcharge refund 1004.96 Tombstone Pizza Corp. supplies 270.00 Willmar Boiler Repair armory boiler repair 408.11 Water & Sewer Fund principal $ interest note 2280.00 • IPA Harland Emans fire police mileage $ 8.25 Sheldon Nies fire police mileage 5.00 Earl McDonald weed cutting refund 18.90 James Schaefer mileage 5.70 Judy Thunstrom skating instructor 40.00 Barb Haugen skating instructor 160.00 Jean Nisse refund - recreation 15.00 Koko Schlottman refund - recreation 15.00 Jackie Dale refund - recreation 15.00 Brian Stark entry fee refund 25.00 Joe Kreger entry fee refund 25.00 Kerry Kuester entry fee refund 25.00 Buell Fogg referee 40.00 Ted Larson referee 60.00 Display Sales fuses 1.23 Donald Glas appraisal fee 75.00 Borchert Ingersoll Inc. repairs 3546.21 No. Hennepin Comm. College registration fee -legal 65.00 Abbott Electronics Inc. repairs 6.00 Allen Office Products supplies 219.20 Am. Linen Supply Co. laundry service 37.60 Am. Welding Supplies welding tank rental 4.50 Brinkman Studios Inc. films & pictures 136.52 Brads Body Shop -ins. claim vehicle repair 479.00 Copy Systems Inc. off set machine 3000.00 Carr Flowers flowers - Schultz -Huhn 20.00 Central District Services gasoline 3942.77 Coast to Coast supplies 165.02 Coca Cola Bottling supplies 184.75 Commissioner of Revenue arena sales tax 88.11 Co. Treasurer dl fees for county 68.50 Culligan Water Condition rock salt & monthly service 43.20 Condons SupplyCo. supplies 21.06 Crow Riv er Press Inc. large size copy paper 10.44 Dostal $ Oleson heating oil 811.20 Duanes Mobile Lock Repair repairs 65.00 Equitab le Life Ass. Soc. Jan. LTD ins. 523.84 Family Rexall Drug supplies 57.77 School Dist. 423 supervisor $ lifeguard 333.38 Ink Spots Inc. supplies 73.95 Jahnkes Red Owl groceries 132.91 Jims Auto Salvage supplies 20.00 Johnson Motor Co. supplies 167.65 Johnson Super Valu arena supplies 112.54 Kemske Paper Co. minute book 91.66 L $ P. Supply Co. supplies & repairs 14.97 Lamberts Standard Service car washings 51.00 .Law Enforcement Equipment supplies 10.94 Logis computer charges 1403.07 UP Enterprises Inc. repairs 62.50 Mankato Mobile Radio repair parts 122.36 Marco Bus. Products repairs $ equipment 207.25 McLeod Coop Power Assn. electricity 328.38 Meca Sportswear Inc. supplies 149.13 Wards repair parts 156.05 Farm & Home supplies 183.08 -3- Carolyns Floral flowers- M.Thurn 8.95 Floor Care Supply supplies $ 150.90 Fire Ext. Sales $ Service supplies 106.20 Fabricare Cleaners 600 hangers 10.00 GTC Auto Parts supplies 733.67 Gambles supplies 85.37 Pamida pens 10.00 Gopher Sign Co. supplies 211.17 G.F. Nemitz Sons supplies 55.13 Gross Industrial uniform rental 617.71 Holmsten Ice Rinks repairs 6.43 Harpel Bros. Inc. repairs 28.00 Hutch Iron & Metal iron & pipe 44.85 Hutch Landscaping chip stumps 48.95 Hutch Leader publication ads 66.25 Hutch Vet Clinic boarding fees 57.50 Hutch Wholesale Supply supplies 358.79 Heikes Hardware Hank supplies 80.28 Dean O'Borsky meals 22.22 Plaza OK Hardware supplies 346.61 Plowmans Inc. repairs 130.05 Quades Inc. repairs 78.45 Rannow Electric repairs 14.20 Road Machinery Supplies repair parts 2590.58 Rockite Silo Inc. supplies 5.00 Rutz Plbg & Htg. repairs 30.00 St. Paul Book $ Stationery office supplies 1.96 Schmeling Oil Co. diesel fuel etc. 140.88 Schramm Implement Inc. repairs 5.09 Shopko film 13.00 Simonson Lbr. supplies 77.12 Sorensen Farm Supply chipper rental 50.00 State Treasurer bldg permit surcharge 2629.70 St. Treasurer soc. sec. 3407.33 St. Paul Life INs. Co. Jan. life ins. 554.04 Swanke Motors repairs 23.96 Tri County Water Cond. salt 30.50 U.S. Leasing Burroughs computer $ postage 1049.06 U. of Mn. slide rental film 3.00 Xerox Corporation contract payment 146.56 Wallys Tire repairs 19.00 Warren Gorham $ Lamont criminal law supplement 34.55 Wigen Chev. Co. parts 26.19 Wesleys Pharmacy pictures & film 18.19 W.D. Enterprises repairs 629.45 TKDA airport study fees. 1320.00 CRS & Associates professional fees 595.00 Felskas Auto Machine repairs 417.33 Hutch Comunity Hospital blood test $ equipment 496.90 Hutch Telephone Co. phone service 2040.32 Hutch Utilities electricity $ gas 13,558.99 Kustom Mechanical Service repairs 141.08 Xerox Corporation dec. maintenance 152.70 $ 56,339.39 -4- 1980 Tax Increment Bond Fund u Moodys Investors Service mun. bond rating $ 750.00 Ehlers $ Associates Inc. bond service 8050.00 CRS & Associates fees 5819.90 Juul Contracting demolishing houses etc. 1430.00 $ 6,049.96 Off Street Parking Charles Bell servicing meters $ 214.50 Hospital Bonds 1st National Bank of St. Paul principal,interest $ fee 102,969.05 on Bonds of 1968 Bonds of 1973 1st National Bank of Minneapolis interest and fee 7285.00 Bonds of 1975 1st National Bank of Minneapolis interest and fee 12,035.10 Bonds of 1978 1st National Bank of Minneapolis interest and fee 31,197.55 LIQUOR STORE FUND Twin City Wine Co. liquor $ wine $ 2339.83 Old Peoria Co. liquor & wine 5665.31 Ed Phillips & Sons liquor $ wine 3750.31 Griggs Cooper $ Co. liquor & wine 4221.42 Griggs Cooper $ Co.' liquor $ wine 2285.60 Ed Phillips $ Sons liquor $ wine 1512.30 Twin City Wine Co. liquor & wine 2727.35 Old Peoria Co. liquor $ wine 3011.48 A.J. Ogle Co. beer 465.75 Friendly Beverage Co. beer 1315.30 Locher Bros. Dist. Co. beer 6937.85 Lenneman Beverage beer & mix 8313.15 Triple G beer 10,022.20 Junker Sanitation refuse charges 90.00 Quades Inc. bulbs 18.69 Diamond Clear Ice Co. ice 57.60 Coca Cola Bottling Co. = mix 355.50 Nationwide Paper CO supplies 397.88 Beverage Journal subscription 10.00 KDUZ advertising 156.00 Judson Valley Enterprise Inc. ice 73.00 Allen Office products supplies 11.28 Hammers Milk House mix 99.20 Hutchinson Telephone Co. phone 39.45 City of Hutchinson 3 months payroll 19,680.16 73,556.61 (612) 879 -2311 HUTIH' CITY OF HUTCHINSON 37 WAS AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ _January 9, 1981 _ _ _ _ _ TO: Moor and City Council____________ FROM: Gary D. Plotz� City Administrator SUBJECT: Billings from Clarence Simonowicz, CRS & Associates The -- written agreement between the City of Hutchinson and Clarence- Simonowi-ez specified that the cost of services shall not exceed $1,000.00 per month: Accordingly, Clarence Simonowicz has revised his invoices pursuant to the original agreement. Attached is a le.tt.er__from Clarence and also a summary of the total amount due through December 31, 1980. Monies are available in the tax increment bond issue to pay for the entire accumulated holdback of invoices. In the event a parking program is approved, the tax increment fund will be reimbursed for any work performed regarding the parking project. Like- wise, other projects such as a downtown mall, motel or cooperative housing project will reimburse the tax increment fund upon sale of their respective bond issues. Attachment /ms 11-'t' C. R. S. & Associates DEVELOPMENT PLANNING-, MANAGEMENT Specialists In Public Programs To Stimulate Private Development 2180 Upper Afton Road St. Paul. MN. 55119 (612) 735 2886 January 8, 1981 Mr. Gary Plotz City Administrator 37 Washington Ave. W. Hutchinson, MN 55350 Dear Gary, r 8 91p>> M , /if/ '��, o CO ..._ ......... 6 �PZ U Z2�ZOti Attached is a revised invoice for unpaid services rendered to date. I apologize for not being aware of the $1,000.00 monthly limitation. If you have any additional questions please give me a call. Sincerely, Clarence Simonowicz C.R.S. & Associates, Inc. m� C. R. S. & Associates DEVELOPMENT PLANNING LA MANAGEMENT Specialists in Public Programs To Stimulate Private Development 2180 Upper Afton Road St. Paul, MN. 55119 (612) 735 2886 Mr. Gary P1otz City Administrator 37 Washington Ave. W. Hutchinson, MN 55350 January 8, 1981 RE: Downtown Development Program, Capital ImprovemFnt Program, Acquisition & Relocation INVOICE For Services Rendered per Agreement Services for the month of December 1980 Principal time 30 hre. @$35 /hr. $1,050.00 Mileage - 2 trips 180 miles @20¢ /mile --------,- _ 72.00 Relocation $68.000 TI,,��27. ' C IB $527.00 L�, $1,122.00 1980 Invoices held pending sale of Tax Increment Bonds. January holdback $ 397.25 February holdback 192.25 March holdback 340.00 April holdback 1000.00 May holdback 1000.00 June holdback 1000.00 July holdback 344.40 August holdback -0- September holdback 639.50 October holdback 379.50 Total holdback due when Tax Increment Bonds are sold . . . $5,292.90 TOTAL INVOICE NOW DUE . . . . . . . . . . . . . . . . . . . .$6, 414.90 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Respectfully su itted, Clarence Simonowicz C.R.S. & Associates, In (HUTCHINSON, 612) 879 -2311 t�Urt CITY OF HUTCH/IYSON WASHINGTON AVENUE WEST MINN. 55350 December 24, 1980 TO: City Council FOR YOUR iNFORMATIOI FROM: City Engineer SUBJECT: Property South Side School Road Bridge For information in establishing a value on the property near the bridge that is being considered for sale, I submit the following: Attached is a map showing the acerage on each side of School Road and the acerage of land needed for School Road. The area of land the City purchased was 4.2504 acres and the cost was $20,000.00 or $4,705.44 per acre. Therefore, the City cost for the area East of School Road is 2.6699 x $4,705.44 = $12,563.05 and for the area West of School Road is 1.0147 x $4,705.44 = $4,774.61. Sincerely, CITY OF HHUTCH?I'NSON> Marlow V. Priebe City Engineer pv attachment co V9 b CO �0 v 1 -� 5 N .� �z9 so s� W C 0 167.66 0� 20 37 _ o CAI v' N v N v c c CP 126.52 0 l CUTLOT"A" CTO 25.02 155.76 % ,D I Cv N i U m ; 84 45 05 t 1 6N. NO v jV CD 13,3.7,4 `O w / v 0 o I80 -0 121 72 LP 60 25C.��5 118 25 317 f ` SIX UST R IONRG DEUUOPMAT COMMISSION CITY AUDITORIUM 311 WEST 6TH STREET WILLMAR, MINNESOTA 56201 PHONE: 612 - 235 -8504 COMMISSION OFFICERS O. Homer Bach Chairman Ed Duesterhoeft Vice Chairman Charles Warner Secretary/Treasurer December 16, 1980 Dear Community Leaders: EXECUTIVE DIRECTOR H. Eugene Hippe 1E171819�0 ti DEC 19II0 RECEIVED k Z;;0 PROGRAM STAFF Economic Development Dick Carlstrom Dennis Goldman Community Development Lee Larson Tom Peterson Developmental Disabilities John Walsh Aging Kathleen McCormick lone Carlson FOR YOUR INFORMATION As the chairman of the Six East Regional Development Commission and the mayor of a small city, I encourage you to plan on attending the series of four evening programs on local development. Efforts have been made to develop a relevant program which will be thought provoking and mean- ingful to you as a citizen interested in the future of your city. The enclosed brochure explains the importance of limiting the repre- sentation from each community. Of equal importance is the requirement that you agree to attend all four evenings. We have scheduled the sessions within a two week period in the hope that we could focus the attention and assure you of an.interesting and intensive presentation of community development issues. The registration process will be somewhat different than you may have followed for other workshops. Since the community representation will be limited to three, I will be asking the mayor to act as the registrar. Any of you interested in attending should inform the mayor. Once you have together decided on representation, the mayor will return the com- pleted registration materials. The meeting locations, Willmar on Tuesdays and Hutchinson on Thursdays, were chosen for your comfort. We recognize the importance of physical comfort and adequate accommodations. Sufficient opportunity will be pro- vided for breaks and informal discussion. Each of you will receive additional information after the holidays. In the meantime, please discuss the workshop with others in your community, I believe the future of your city would be greatly improved by your in- volvement in this workshop. If you have any questions or concerns, please contact me (612) 974 -8837 or the 6E RDC office (612) 235 -8504. Thank you for your community spirit. Sincerely yours, 0. Homer Each Mayor of Atwater OHS:JDW:k I hope to see you at the workshop. WHOSHOULDATTEND? AGENDA EXPECTED RESULTS To foster a successful economic development effort it is imperative that each community interested agree to representation from three impor- tant groups: CITY COUNCIL -The council plays a central role in shaping the com- munity's growth and develop- ment. FINANCIAL COMMUNITY -Any progressive step in a community requires the support and involvement of the financial community. LOCAL DEVELOPMENT ORGANIZATION -The basic purpose of such group is the economic development of the whole community. Attendance, therefore, will be restricted to one representative of each of the three groups. Registration materials will be sent to the mayor of each city the first week of January, 1981. If you would like to be included in the workshops, contact the mayor All persons attending must be prepared to attend all four (4) evenings. The time commitment is substantial; however, the program is comprehensive and the evenings are strongly related to one another. SMALL CITIES ECONOMIC DEVELOPMENT WORKSHOP GETTING STARTED: January 20, 1981 Past Growth and Future of Small Towns. - -Dr. George Donahue, University of Minnesota Is Your Community Ready for Develop- ment? - -Panel Discussing Factors to Consider in Development Assessing Local Needs - Some Methods - -Lee Larson, Six East Regional Development Commission BUILDING SUCCESSES: January 22, 1981 It Has Been Done Elsewhere. -- Representatives from Communities Successful in Economic Development Partnership Building. -- Strategies in Addressing Particular Needs. SOME POSSIBLE TOOLS: January 27, 1981 Utilizing the Appropriate Funding Opportunity. -- Representatives from Housing and Urban Development, Farmers Home Administration and Small Business Administration YOUR OWN COMMUNITY: January 29, 1981 What About My Own Community? A Practical Review of the Steps to Follow in Your Community. Organizing the Funding Proposal. Participants will understand the principles of economic development. Participants will confidently address local problems. Participants will be able to assess the readiness of the community for development. F] Participants will understand the need for mutual cooperation of 40 different groups within a com- munity. Participants will better under- stand the dynamics of the com- munity. Participants will be aware of development alternatives and methods. ElParticipants will obtain a resource book for future use. FOR MORE INFORMATION CONTACT EE Regional Development Commission 311 West Sixth Street Willmar, Minnesota 56201 (612) 235 -8504 d DATES AND LOCATIONS Tuesdays, January 20 and 27, 1981 Willmar T ursdays, January 22 and 29, 1981 Hutchinson (More specific information on meeting arrangements will be included in a future mailing). REGISTRATION Registration materials will be sent to the mayor of each city. If you are interested in attending the work- shops please contact the mayor. Vre is no registration fee for this workshop series. SMALL CITIES ECONOMIC DEVELOPMENT WORKSHOPS ABOUT THE PROGRAM It is important for each community to develop an ordered strategy toward improvement and growth. This workshop series will present examples of how it has been done elsewhere, discussions of what is necessary for a community to effectively address economic development, and allow interaction with individuals knowledgeable on community development. The program is intended to emphasize the crucial aspects of local develop- ment, including the need for involve- Designed ment by several key entities within for the community. City Councils Financial Community and Local Development Organizations January 20, 22127, 29, 1981 PURPOSES FlJ Foster development and continuation of local economic development organizations. ElIncrease the capacity of local leaders to fully address community issues. rIdentify community readiness for development: Strengthen cooperation and mutual involvement of community leaders 7 :00 - 10 :00 PM and civic groups. Present complete explanation of S PONSORkD BY process and alternatives avail - able to communities. 6E RDC Develop resource materials for communities. 0 0 DATE December 15, 1980 POLICE DEPARTMENT MEMORANDUM TO- Mayor and City Council FROM: Chief Dean M. O'Borsky SUBJECT: Hiring Dispatcher We have hired Carol Schmidtbauer as a full -time Dispatcher. I recommend that she begin at Grade 3, Step 1: TO: DEAN 0 /BORSKY, CHIEF OF POLICE FROM: HAZEL SITZ, PERSONNEL COORDINATOR DATE: December 29, 1980 RE: EMPLOYMENT STATUS OF CAROL SCHMIDTBAUER P0 Q r 04/�' To confirm the conversation we had prior to Council approval of !Y/�0 hiring Carol Schmidtbauer as dispatcher: It is my understanding that Carol *is available full time for a period of only a few months, and after that time she will be attending some additional training sessions. She is planning to fill in on a full time basis until another experienced candidate for the job is able to take over when her baby is a little older, a month or more from nov.. At that time approval to hire this individual would be requested. Carol will be considered a temporary full time employee. It will not be necessary for us to pay PERA or social security on her earnings. Also, as a temporary employee, she will not accrue sick leave, paid holidays, or vacation time, nor will she have health insurance coverage. Carol should be made aware of the above, if she has not discussed it with you already. I would be glad to answer any questions you or she might have. � n Copy: City Council THE JOURNAL New Ulm, Minnesota Friday, December 19, 1980 FOR YOUR INFORMATION N w e UIm PUC begins hiking utility rates Sewer usage: rates to rise nearly 100 aercent ��J. 14M It's probably going to cos quite a, $1.50. That compares with a new bit less in 1981 to run the water in rate for water consumption of $1 per your house than it is to dispose of it 1,000 gallons. through the sewer system. Even with the increase, the 1981 The PUC Thursday afternoon wastewater treatment budget gave preliminary approval to a new estimate projects a surplus of only rate structure that would raise $67,000 to begin applying to this wastewater treatment .rates by year's deficit. almost 100 percent. According to wastewater treat - In making the in the PUC meni. foreman Del Senst, --the hopes to not only put wastewater average residential customer uses. treatment on - a solid financial about 60 gallons of water per day per footing, but also to make up for person in his household-. large losses incurred this. year. With the increase in effect, the bill .For the year that will end in two for a three - person household could weeks, PUC staff is estimating increase from $4.15 to $8.10. wastewater treatment operations Last year the PUC increased rates will lose about $236,000. by 10 cents to 77 cents, even though The new rates, which will likely the city staff recommended an In- go into effect on Jan. 1, would raise crease of 30 cents at the time. - the cost of wastewater treatment Rates for industrial customers from 77 cents per 1,000 gallons to will also rise, but the increase there is more difficult to figure. Industrial customers are billed not only on the amount of wale they use, but also on the amount of treatment necessary before the water can be discharged from the wastewater treatment plant: Revenues from industrial customers are expected to increase from $190,000 this year to $209,500 in, 1981. In addition to those increases, the PUC also gave preliminary assent to an increase in the minimum wastewater treatment monthly charge from $2.50 to $3.75, and to- rates for individuals and businesses who want to dump wastes at the sewage treatment plant. Under the plant approved by the PUC Thursday, a flat $5 charge will made for accepting wastes from campers or mobile homes. A $10 charge will be applied to commer- cial users. The PUC will take final action on - the'wastewater treatment budget at a meeting next Tuesday afternoon. A- 24',f(UA) -15 iiut,chinsc�n ry CLIFTON HEIGHTS BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA Thomas J. Simmons Robert W. Johnson Robert J. Ferderer Lawrence Fiecke Earl Mathews Chairman Vice Chairman Member Ex- Officio Member Ex- Officio Member 2425 26?�� o DFr o ('U am 00 1� �*' F FZ r 5y_• �::ldJJ S� L 0 IN THE MATTER OF THE JOINT RESOLUTION ) FINDINGS OF FACT, BETWEEN THE CITY OF HUTCHINSON AND THE ) CONCLUSIONS OF LAW, TOWN OF HUTCHINSON FOR THE ORDERLY ) AND ORDER ANNEXATION OF CERTAIN LAND TO THE ) CITY OF HUTCHINSON ) -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - The above - entitled matter came on for hearing before the Minnesota Municipal Board pursuant to Minnesota Statutes 414, as amended, on October 1, 1980, at Hutchinson City Hall, Hutchinson, Minnesota. The hearing was conducted by Terrence A. Merritt pursuant to Minnesota Statutes 414.01, Subd. 12. Also in attendance were County Commissioners Lawrence Fiecke "and Earl Mathews, ex- officio members of the Board. The City of Hutchinson appeared by and through M. D. Schantzen, the Township of Hutchinson appeared by and through the Town Supervisor, David Ondracek. Testimony was heard, and records and exhibits were received. After due and careful consideration of all evidence, together with all records, files and proceedings, the Minnesota Municipal Board hereby makes and files the following Findings of Fact, Conclusions of Law and Order. FINDINGS OF FACT I. That a joint resolution for orderly annexation was adopted by the City of Hutchinson and the Township of Hutchinson and duly accepted by the Minnesota Municipal Board. II. A resolution was filed by one of the signatories to the joint resolution, City of Hutchinson, on July 29, 1980 requesting annexation of certain properties within the orderly annexation area. The resolution contained all the information required by statute including a description of the territory subject to annexation which is as follows: Commencing at the Northwest corner of the South Half • of_the Southeast Quarter of Section 32, Township 117 North, Range 29 West; thence South 209 feet along the West line of said Southeast Quarter to the centerline of T.H. 7; thence Easterly along said centerline and extension thereof, a distance of 620 feet; thence South parallel to the said West line, a distance of 400 feet to the point of beginning; thercc Easterly parallel to said centerline exturniiur:, a distancu o1 •IUU teet,; thence South para]1f--1 to the �aid West ;ine to t.`:c F uth line of said Section 32; then Vfe-,c along said South line to the Fast line of Clifton Height-s Subdivision; thence North along said Ea.t line to a ;:cant W�St of the point of beginning; thence East to the centerline of T.H. 7 to the paint oi" . Together with Lots 1, 7, 8, 9, 10 and 11, except North 15 fret of Block 1, Lot 2 except West 25 feet, tots 3, 4, 5, 6, 7, 8 and 9 in Mock 2, Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11 of Block. 3, Ili Iltop Drive except the west 100 feet, all of Mark Drive and Garden Road, all in Clifton Heights Subdivision. _III. Due, timely and adequate legal notice of the hearing was published, served and filed. IV. Geographic Features A. The area subject to annexation is unincorporated and abuts the City of Hutchinson. B. The total area of the territory subject to annexation is approximately- 16.16 acres. C. The perimeter of the area to be annexed is approximately 65% bordered by the municipality. = D. The natural terrain of the area, including general topography," major watersheds, soil conditions, rivers, lakes and major bluffs is: generally developed area with some rolling land. V.. Population Data A. The City of Hutchinson: 1. The present estimated population is 9,360. B. The area subject to annexation: 1. The present estimated population is approximately 72. C... The Township of Hutchinson: 1. In 1970, there were 965. ` 2. The present estimated population is 1,084. VI. Development Issues A. The pattern of physical development, including land already in use, in the process of being developed, and remaining For various uses. 1. Area in Use a. In the City of Hutchinson: Residential, institutional, commercial, industrial, agricultural, and vacant land. b. In the area subject to annexation: residential approximately 16.16 acres with a portion of that property remaining to be developed but presently planned for residential development. c. In the Township of Hutchinson: Residential and agricultural. B. Transportation: 1. The present transportation network is: a. In the City of Hutchinson: State, county and city roads b. In the area subject to annexation: City and township roads e A 0 � V • - 3 - C. Land use controls and planning, including comprehensive plans, in the city and in the area subject to annexation: 1. In the City of Hutchinson: a. Zoning: yes b. Subdivision Regulations: yes c. Comprehensive Plan: yes d. Official Map: yes e. Public Works and Capital Improvements Program: yes f. Fire Code: yes g. Building Inspector: yes h. _ Planning Commission, yes 2. In the Township of Hutchinson: a. Zoning: yes b. Official Map: yes c. Building Inspector: yes 3. In the County of McLeod: a. Zoning: yes b. Subdivision Regulations: yes c. Official Map: yes d. Planning Commission: yes 4. There is no inconsistency between the proposed development and the planning and land use controls for the area. VII. Governmental Services A. The Town of Hutchinson provides the area subject to annexation with the following services: 1. Fire protection and rating: yes 2. Police protection: yes 3. Street maintenance: yes B. The City of Hutchinson provides its residents with the following services: 1. Water: yes 2. Sewer: yes 3. Fire protection and rating: yes 4. Police protection: yes 5. Street improvements: yes 6. Street maintenance: yes 7. Recreational: yes 8. Administrative services: yes C. There was no testimony as to existing environmental problems. All of the houses in the developed portion of the property which is approximately 7.5 acres in size, have their own on -site septic systems and receive their water through wells located within the area. Development of the presently undeveloped portion of the area proposed for annexation would require sanitary sewer and water as the development will be of multiple family units and not easily served by on -site septic systems. In the spring there is standing water located throughout the developed area proposed for annexation as there is no storm sewer to remove - the runoff. D.,.,Plans and programs by the annexing municipality to provide needed governmental services for the area proposed for annexation include: extension of sanitary sewer, storm sewer, and water, as requested by the property owners. - 4 - E. The following services will be available to the annexed area within two years: sanitary sewer, water, and storm sewer. The orderly annexation agreement between the City of Hutchinson and the Town or Hutchinson states that the mill levy step -up should occur over a ..five year period and does not speak to the availability-of services. VIII. Tax Base A. In the City of Hutchinson, the tax base includes the following: Residential property, commercial property, industrial property, agricultural property, vacant land, and non - taxable property. B. In -the Township of Hutchinson, the tax base includes the following: property with a value of - $4,819;017 which generated $33,443.98 in taxes: Residential property and agricultural land. C. In the area subject to annexation, the tax base includes the following: 1. Residential property in 1980 was valued at $179,102.00 generating $7,941.14 in taxes or 100% of the total. IX. Tax Data A. In the City of Hutchinson: 1. Mill rate in 1980 its 32.25. B.. In the Township of Hutchinson: 1. Mill rate in 1980 is 6.94. C. In the area-subject-to annexation: 1. Mill rate in 1980 is 6.94. D. Mill rate in the respective governmental units: 1. County in 1980 is 26.26. 2. School district in 1980 is 49.02. 3. Township in.1980 is 6.94. X. Annexation to the CIty.of Hutchinson is the best alternative. A. There is no effect on area school districts and on adjacent communities if the proposed annexation is granted. B. The town government is not - adequate to deliver municipal services to the area proposed for annexation. C. Necessary governmental services could not best be provided byincorporation or annexation of the proposed property to a municipality other than Hutchinson. D. Present assessed valuation of the Town of Hutchinson: $4,819,017. Present assessed valuation of proposed annexation area: $179,102. New valuation of..the Town of Hutchinson if entire -area is annexed: $4,639,497. E. Hutchinson Township can continue to function without the area subject to annexation. CONCLUSIONS OF LAW I. The Minnesota Municipal Board duly acquired and now has jurisdiction of the within proceeding. 1 II. The area subject to annexation is now or is about to become urban or suburban in nature and the annexing municipality is capable of providing services required by the area within a reasonable time.. III. The existing township form of government is not adequate to protect the public health, safety, and welfare. IV. The annexation would be in the best interests of the area proposed for annexation. V. The annexation is consistent with terms of the joint agreement. VI. Five years will be required to effectively provide full municipal services to the annexed area, or to comply vith the terms and condictions of the orderly annexation agreement as-it relates to the mill levy step -up rate. VII. An order should be.issued by the Minnesota Municipal Board annexing the area described herein. O R D E R I. IT IS HEREBY ORDERED: That the property described herein situated in the County of McLeod, State of Minnesota, be and the same is hereby annexed to the City of Hutchinson, Minnesota, the same as if it had been originally-made a part thereof: Commencing at the Northwest corner of the South Half of,the Southeast Quarter of Section 32, Township 117 North, Range 29 West; thence South X09 feet along the West line of said Southeast Quarter to the centerline of T.H. 7; thence Easterly along said centerline and extension thereof, a distance of 620 feet; thence South parallel to the said West line, a distance of 400 feet to the point of beginning; thence Easterly parallel to said centerline extension, a distance of 100 feet; thence South parallel to the said West line to the :south line of said Section 32; then West along said South line to the Fast line of Clifton Heights Subdivision; thence North along said East line to a point West of the point of beginning; thence East parallel to the centerline of T.H. 7 to the point of beginning; Together with Lots 1, 7, 8, 9, 10 and 11, except North 15 feet of Block _1, Lot 2 except West 25 feet, Lots 3, 4, 5, 6; 7, 8 and 9 in Block 2, Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11 of Block. 3, Hilltop Drive except the West 100 feet, all of Mark Drive and-Garden Road, all in Clifton Heights Subdivision. II. IT IS FURTHER ORDERED: That the population of the City of Hutchinson has increased by 72 persons for all purposes until the next Federal Census. III. IT IS FURTHER ORDERED: That the population of the Township of Hutchinson has decreased by 72 persons for all purposes until the next Federal Census. VI. IT IS FURTHER ORDERED: That the mill levy of the City of Hutchinson on l:he property herein ordered annexed shall be increased in substantially equal proportions over a period of five years to equality with the mill levy of the property already within the City. V. IT IS FURTHER ORDERED: That the effective date of this order is January 1, 1981. Dated this 18th day of December, 1980 MINNESOTA MUNICIPAL BOARD 165 Metro Square Building St. Paul, Minnesota 55101 -I—i -, zawmez 0, _.... Terrence A. Merritt " Executive Director CROW RIVER REGIONAL LIBRARY AM December 8, 1980 FOR YOUR INFORMATI01 The Crow River Regional Library Board met at the Meeker County Courthouse on December 8, 1980. Present: Ralph Bergstrom, Hutchinson Representing: Hutchinson Joan Reckdahl, Grove City " Meeker County Ellen Moensch, Eden Valley ^ Meeker County Dorothy Hinseth, Sunburg Kandiyohi County Wayne Hebrink, Renville Kandiyohi County Orlynn Mankell, New London " Kandiyohi County Lilah Buhr, Stewart McLeod County Marcia Kleberg, Willmar Willmar Jeanette Buchanan, Willmar ^ Willmar John Esbjornson, Willmar " Willmar Howard Hoese, Glencoe Glencoe Earl Mathews, Glencoe McLeod County Harriet Berg, Dassel ^ Meeker County Burton Sundberg, Director Kathy Matson, Asst. Dir. Absent: Kathy McGraw, Hutchinson* Representing: Hutchinson Jean Stranberg, Atwater* ^ Kandiyohi County George Jepson, Winsted " McLeod County Ron Pool, Bird Island " Bird Island Joyce Hardy, Litchfield " Litchfield Wayne Brix, Litchfield (resignation submitted) Litchfield -_. Jim Jones, Renville Renville *Excused absence Chairman Bergstrom called the meeting to order. Jeanette Buchanan moved, second by Mr. Hoese, that the secretary's minutes for November be approved. Carried. Motion by Joan Reckdahl, second by Mr. Mathews, that the November treasurer's report be approved. Carried. The library director presented his report. The storyteller, Bob Gasch, had been to several libraries and his program was well received. The OPLIC building survey was discussed. A copy of this is on file in the director's office. Mr. Hebrink moved, second by Lilah Buhr, that the bills be paid. Carried. Committee and Project Reports Update: a. SAMMIE -- A coordinator has not been hired as of this date. All the state multi - county multi -type groups have formed a state group with representatives from the seven systems. Mrs. Matson has been elected secretary of this group. The CRRL board needs to replace Joan Reckdahl on the SAMMIE Board. b. Automated Catalog Study Committee -- This Committee will meet on Friday, December 12. An interim report will be presented. c. Revision of state formula for system aid -- The regional library directors met in November and proposed the following changes: (a) that each ;system receive a basic amount of $60,000 instead of $35,000, (b) that each system receive a per capita amount ranging from $1.00 to $1.40 inversely proportionate to its population density, and (c) that each county below the state average per capita valuation, be funded the difference that .4 mill -would bring. Comn►uhications: The Public Library Newsletter was presented. 1! Unfinished Business: None. New Business: a. Revision of 1981 Expenditure Budget -- the total receipts amount was changed per the meeting with the Governing Bodies on September 22. -Total decrease in the budget is about $8,000.00. Joan Reckdahl moved, second by Orlynn Mankell, that the attached 1981 budget as revised by the library board on 12/8/80 be approved. Carried. b. Branch and Vehicle Amortization -- After discussion, Earl Mathews moved, second by Lilah Buhr, that the $700 branch amortization and $1500 vehicle amortization be deposited for 30 months at the highest available rate of interest in the First Bank of Litchfield. Carried. c. Motion by Joan Reckdahl, second by Jeanette Buchanan, that Latham and Parker audit the CRRL financial records. Carried. Mr. Bergstrom declared the meeting adjourned. Respectfully submitted, Jeanette Buchanan Secretary low RIVER REGIONAL LIBRARY 10 1 ANNUAL REPORT Treasurer's Report December 1980 Balance RECEIPTS: State /Federal Aid Special Grant /1979 Special Grants /1980 Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Renville Petty Cash Gifts Other From 1979 Budget & Reserve TOTAL RECEIPTS & BALANCE BUDGET MONTH $ $(15,012.28) 105,000.00 -0- 3,902.00 62,1?0.40 43,032.00 467856.70 48,993.12 25,474.57 36,378.76 16,661.32 5,o4o.20 5,538 -30 16,000.00 -O- 5, 000.00 $419,987.37 10,256.63 $430,544.00 14,344.00 28,725.79 2,547.19 131�78 $ 47,548.7-0 $ 32,536.48 YEAR TO DATE $ (71856.68) 105,819.00 292.00 3,697.00 62,110.40 43,032.00 48,366.39 48,993.12 25,474.57 36,378.76 16,661.32 5,o4o.20 5,538.32 21,765.16 310.00 26 100.58 8�4 5 8.82 $441,722.14 •+ BUDGETED NTD YTO % OF EXP__ i• FUiiD ORG ACrzCUMT AMOUNT` -- EXPENDITURE _ EXPENDITURE TO BUD LIBRARY LIBRARY �i•I id PERSONAL SERVICES SALARIES 252,573.00 � 23,243.52 28q,666.33 112.71E STATE APTS GRANT - ` -- 880.00 - 550.00 - r .,50.00 62.501 „! HUMANITIES PROJECT 969.00 •� 924.77 95.447E HOSPITAL hED. INSURANCE 12,000.00 1,099.70 13,836.88 111.972 PERA AND SOCIAL SECURIfY_ '21,000• ?0- 1,938.35 - 23,523.41 ­ 112.022 - •� TOTAL PERSONAL SERVICES 2x7,422.00 26,831.57 323,101.39 112.411 ;�! --- - - -- MATERIALS - •,_� BOOKS- ADULT 49,750.09 19542.56 39,279.28 78.95E ...' __ BOOKS- CHILDRE14 16,585.00 995.46 14,540.37 87.677 PERILDICALS - -- - 6,300.00 : 210.53 7,520.53 119.37E a• PAMPHLETS 350 -•1J .00 452.14 .124.182 AUDIO VISUAL __- q,75q•0] •' 1-02.95 2s735.26 57.061 PAINTINGS "- 200.00 .00 `._.. 000 -. 0001 BINDING 1,000.70 .00 939.16 .93.925 . :; HICROFORMS 450.00 .00 523.82 116.40E - -- -- .ILLITERACY PROJECT-------- '_. - - -- 2,053.90 -7 452.06 L 979.22 97.701- 4a' TOTAL MATERIALS 81,g82s00 '' .3,303.56 66,569.76 82.197 aat. - - -- - - MAINTENANCE - -- _.-s -- :,,` CUSTODIAL SUPPLIES AND SERV• 880 "•90 .00 746.10 84.782 TELEPHONE 3,200.03 264.91 :3,490.76 109.097 ,• -- TELETYPE -- - - " - -- -' -- ' --"- -- 2;800.00.7 .00 " "- 22131089 86083S Al ! VEHICLE OPERATION - INCL INS 12,000.OJ .:752.27 12,645.93 105.385 TOTAL MAINTENANCE - �- 18rg80.00 1017.18 19,O1q•68 "102.891 OTHER ,. SUPPLIES - 10,060.19 390.47 10,335.52 1029742 ti, -- PROMOTING AND PROGRAMrI1I6 `1,500.00- 138.40 - - 987.46 -.." 65.837 - +� �... POSTAGE MILEAGE 39650.00 699.55 q,551.21 12q•69E AND MEETINGS 4,657.90 90.10 9 0380011 94.207 .,� --- ME "HiRSHIPS - - - - --- -- - 600.03 BOO - -- 000 •DOE INSURANCE 59200.00 36500 4,882.00 860191 „« EOUIPMENT RENTAL 82500.09 900.2$ 11,313.53 133.102 -- AUDITING SERV I CES - -�--- - 801.0? _ �oo -` 680.00 -110.0011 BOOKKEEPING SERVICES 1,509. ?O 22500 10725900 115.0076 ,.. MISC. RESERVE 500.00 00 000 000% .. ---TOTAL OTHER - --- - 369960 "600 2,8o8.8o 39,65q.83 104.592 CAPITAL OUTLAY .. °- - - - -`- ` EOUIPMENT - - - -- - -- 4,000.09- 270.14 -_ 6,183.67- 159959% +..' BRANCH AMORTIZATION FUND 700.00 700.00 700.00 100.002 .,: VEHICLE AhORTIZATION FUND 19500000 ,1,500.00 10,500000 1000002 TOTAL CAPITAL OUTLAY-----------'- _ 6,200.90 2•470.14 __- 69383o67 ' 135.2211 TOTAL LIBRARY 430,544.00 36,431.2.5 156,124.35 105.94% -_- _ T Investments redeemed $ 42,890.00 Investments purchased Ending cash balance 44,834.o9 $ (5,838.86) $314,920.00 306,356.65 $ (5,838.86) NOTE: Balance from 1979, plus 1980 receipt, was $4,685.03 over 1980 expenditures. Savings Pass Book: $10,523.89 as of December 31, 1980