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cp03-24-1981 cHUTCH INSON CITY CALENDAR WEEK OF March 22 TO March 28 VIEDNESDAY -25- 110 4:00 p.m. Deferred Comp. Presentations 7:00 p.m. - Joint Meeting of Airport-Comm. & City Council at City Hall SUNDAY -22- ,4 THURSDAY 00 a.m. - Directors/Council 00 ._ Heads/ Council MONDAY -23- Noon - Tree Board Meeting at City Hall 2:00 p.m. - Open Bids for 1981 Tree & Stump Removal at City Hall 4 FRIDAY -27- TUESDAY -24- 11:00 a.m. Deferred Comp. Presentations to Employees 1:30 p.m. Deferred Comp. Presentations 7:30 p.m. - City Council Meets SATURDAY s. AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 24, 1981 /1. Call Meeting to Order - 7:30 p.m. A. Invocation - Reverend Thor Skeie J3. Consideration of Minutes - Regular Meeting of March 10, 1981 and Special Meeting of March 17, 1981 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 p.m. �(a) Off- Street Parking (DEFERRED 1- 27 -81) Action - Motion to close hearing 5. Communications, Requests and Petitions ✓(a) Consideration of Request by Joseph Telecky for Reduced Trash & Refuse Rates Action - Motion to approve - Motion, to reject 6. Resolutions and Ordinances V(a) Resolution No. 6754 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, MN Action - Motion to reject - Motion to waive reading and adopt v6) Resolution No. 6755 - Resolution Concerning Improvements on a Portion of State Highway 15 Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards aid Commissions Aa) Monthly Financial Report - February, 1981 Action - Order by Mayor received for filing �(b) Minutes of Hospital Board dated February 17, 1981 Action - Order by Mayor received for filing J(c) Minutes of Nursing Home Board dated February 19, 1981 Action - Order by Mayor received for filing COUNCIL AGENDA March 24, 1981 Ad) Minutes of Downtown Development Advisory Board dated Jan. 13, 1981 Action - Order by Mayor received for filing /e) Minutes of Planning Commission dated February 17, 1981 Action - Order by Mayor received for filing 8. Unfinished Business ha) Recommendation from Planning Commission to adopt Capital Improvements Policy (DEFERRED 2- 10 -81) Action - Motion to reject - Motion to approve 9. w Business ✓(a) Consideration of Requesting City Engineer to Prepare Plans and Specifications for Downtown Parking Plan (DEFERRED 1- 27 -81) Action - ,(b) Consideration of Applications for Renewal of Club On -Sale Liquor Licenses: 1. American Legion Post #96 2. Crow River Country Club 3. Hutch Elks, Inc. 4. V.F.W.Post #906 Action - Motion to reject — Motion to approve applications and authorize issuance of licenses vc) Consideration of Applications for Renewal of On -Sale Liquor Licenses: 1. Frontier House 2. La Casa de Campa 3. T. L. Scalawags, Inc. 4. Velvet Coach, Inc. Action - Motion to reject - Motion to approve applications and authorize issuance os licenses -2- r 6 COUNCIL AGENDA March 24, 1981 /(d) Consideration of Delinquent Water & Sewer Accounts Action.- Motion to authorize extension of payment period - Motion to authorize discontinuance of service J(e) Consideration of Community Clean -Up Campaign sponsored by Chamber of Commerce Action - Motion to reject - Motion to approve request J(f) Consideration of Liquor Inventory Control System Action - Motion to reject - Motion to authorize payment from liquor fund A g) Consideration of Street Light Replacement on Main Street North between 4th and 5th Ave, Utility Plan as per Minnesota Highway Department Requirement Action - Motion to approve - Motion to reject J(h) Consideration of Issuing of Beer License for Wrestling Event on April 4, 1981 J(i) Consideration of Recommendation from Planning Commission to Approve Comprehensive Plan with Noted Changes Action - Motion to reject - Motion to approve 10. Miscellaneous Aa)- Communications from City Administrator 11. Claims, Appropriations and Contract Payments J(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds J12. Adjournment -3- • E AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 24, 1981 13. Minutes Minutes of Special Meeting of March 23, 1981 Action - Motion to approve - Motion to approve as amended 5. Communications, Requests and Petitions /(b) Consideration of Request by Heikes Hardware Hank to Hold Sidewalk Sale on April 1, 1981 Action - Motion to approve - Motion to reject ,,�c) Consideration of Appointments: 1. Tree Board - Alice (Mrs. Axel) Jensen 2. Library Board - John Horrocks Elaine Clay Paul Barcenas Action - Motion to ratify appointments 6. Resolutions and Ordinances ,/(c) Resolution No. 6756 - Resolution of Appreciation for Reverend David Natwick Action - Motion to reject - Motion to waive reading and adopt \/(d) Resolution No. 6757 - Resolution Authorizing the Sale and Issuance of Industrial Development Revenue Bonds Under the Minnesota Municipal Indus- trial Development Act to Finance A Project Thereunder, Secured By Payments to Be Received Pursuant to A Loan Agreement and A Pledge and Assignment of the City's Interest In the Loan Agreement and Payments Thereunder to A Trustee, and Authorizing the Execution of Documents Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions f) Minutes of Tree Board dated February 16, 1981 Action - Order by Mayor received for filing COUNCIL AGENDA ADDITION MARCH 24, 1981 0 8. Unfinished Business /(b) Consideration of Awarding Bid for 1981 Tree and Stump Removal (DEFERRED MARCH 23, 1981) Action - Motion to reject - Motion to award bid 9. New Business �(j) Consideration of "Fun Run for Life" on May 2, 1981 Action - Motion to approve - Motion to reject V(k) Consideration of Minnesota Cable Communications Board Expansion of Hutchinson Cable Service Territory to Include Cities and Townships In Parts of McLeod, Meeker, Sibley and Wright Counties Action - Motion to reject - Motion to approve cable service expansion -2- 1. CALL TO ORDER 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 10, 1981 The meeting'was called to order by Mayor Westlund at 8:00 P.M., with the follow- ing members present: Aldermen Peterson, Lueneb urg, Gruenhagen and Beatty, in addi- tion to Mayor Westlund. Absent: None. Also present: City Administrator Plotz, City Engineer Priebe and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Thoralf J. Skeie of Faith Lutheran Church. 3. MINUTES The minutes of the Regular Meeting of February 24, 1981 were approved as read upon motion by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6730 - RESOLUTION FOR PURCHASE City Administrator Plotz reported on the five items requested for purchase and stated they were all budgeted. Following discussion, the motion was made by Alderman Beatty to waive read- ing and adopt Resolution No. 6730 entitled Resolution for Purchase. The motion was seconded by Alderman Lueneburg and carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - FEBRUARY 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PARKS & RECREATION BOARD DATED FEBRUARY 4, 1981 COUNCIL MINUTES MARCH 10, 1981 The minutes were amended to add "Ericson" after the name Bruce in the last sentence of the third paragraph for clarification purposes. The minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF "SENIOR ACTIVITY CENTER" ADVISORY BOARD DATED FEBRUARY 2, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a)., 1981 IMPROVEMENT PROJECTS Mayor Westlund reported the Council and City Engineer had discussed the pro- posed 1981 improvement projects, and they are ready for approval and the request for plans. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6731 entitled Resolu- tion Ordering Improvement and Preparation of Plans, Project 81 -03. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6732 entitle Resolution Ordering Improvement and Preparation of Plans, Project No.'�. - It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6733 entitled Reso- lution Ordering Improvement and Preparation of Plans, Project No. 81 -09. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6734 entitled Resolution Ordering Improvement and Preparation of Plans, Project No. 81 -10. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6735 entitled Resolu- tion Ordering Improvement and Preparation of Plans, Project No. 81 -12. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6736 entitled Resolution Ordering Improvement and Preparation of Plans, Project No. 81 -13. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6737 entitled Resolu- tion Ordering Improvement and Preparation of Plans, Project No. 81 -14. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6738 entitled Resolution Ordering Improvement and Preparation of Plans, Project No. 81 -15. -2_ Jd w 0 • E COUNCIL MINUTES MARCH 10, 1981 • It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6739 entitled Resolu- tion Ordering Improvement and Preparation of Plans, Project No. 81 -17. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6740 entitled Resolution Ordering Improvement and Preparation of Plans, Project No. 81 -18. It was moved by Alderman Beatty, seconded by Alderman Lueneburg -and carried unanimously, to waive reading and adopt Resolution No. 6741 entitled Resolu- tion Ordering Improvement and Preparation of Plans, Project No. 81 -19. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6742 entitled Reso- lution Ordering Improvement and Preparation of Plans, Project No. 81 -20. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6743 entitled Resolu- tion Ordering Improvement and Preparation of Plans, Project No. 81 -21, as amended for improvement of Miller Avenue from Lynn Road to Harrington Street by the installation of bituminous surfacing and appurtenances. It was moved by Alderman.Beatty, seconded by Alderman Luenebu-rg and unani- mously carried, to waive reading and adopt Resolution No. 6744 entitled Reso- lution Ordering Improvement and Preparation of Plans, Project No. 81 -22. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6745 entitled Resolu- tion Ordering Improvement and Preparation of Plans, Project No. 81 -23. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6746 entitled Resolution Ordering Improvement and Preparation of Plans, Project No. 81 -26. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6747 entitled Resolu- tion Ordering Improvement and Preparation of Plans, Project No. 81 -27. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6748 entitled Resolution Ordering Improvement and Preparation of Plans, Project No. 81 -28. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6749 entitled Resolu- tion Ordering Improvement and Preparation of Plans, Project No. 81 -29. -3- COUNCIL MINUTES MARCH 10, 1981 It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6750 entitled Resolution Ordering Improvement and Preparation of Plans, Project No. 81 -30. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6751 entitled Reso- lution Ordering Improvement and Preparation of Plans, Project No. 81 -31. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and unani- mously carried, to waive reading and adopt Resolution No. 6752 entitled Reso- lution Ordering Improvement and Preparation of Plans, Project No. 81 -32. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and ui- mously carried, to waive reading and adopt Resolution No. 6753 entitled Resolution Ordering Improvement and Preparation of Plans, Project No. 41-33. 9. NEW BUSINESS (a) CONSIDERATION OF PURCHASE OF SHOP EQUIPMENT Director of Maintenance Operations Neumann commented on the hoist for the motor pool operations and requested it be purchased from Hutchinson Whole- sale Supply at a total cost of $3,742.40, including installation and delivery costs. Following discussion, Alderman Lueneburg made the motion to approve th *,,pur- chase of shop equipment. The motion was seconded by Alderman Peterson;gnd carried unanimously. (b) CONSIDERATION OF BOARD OF REVIEW ON MAY 27, 1981 AT 10:00 A.M. After discussion, the motion was made by Alderman Gruenhagen to approve the date set by the county for the Board of Review on May 27, 1981 at 10:00 A.M. Seconded by Alderman Beatty, the motion unanimously carried. (c) CONSIDERATION OF APPLICATION FOR "ON SALE" INTOXICATING LIQUOR LICENSE BY VERLA JOHANNING FOR MAX'S Mr. Ronald Johanning appeared before the Council regarding an application for an intoxicating liquor license in conjunction with the opening of a Max's Restaurant at the new shopping center. He presented a drawing of the floor plan for the proposed restaurant, as well as a menu from a Max's already in operation. He reported the menu would be strong on lunches with sandwiches, salads and soups; steak would be available in the evening. The proposed two -floor restaurant would seat approximately 140 -150 people. -4- COUNCIL MINUTES MARCH 10, 1981 • City Administrator Plotz inquired about the ordinance provision that there be a local manager. Mr. Johanning stated his daughter would be moving to Hutchinson and managing the restaurant. He further stated it was antici- pated the restaurant would open the first of November, 1981. Mayor Westlund commented that the City had the precedent to investigate an application before issuing a license. He estimated it would take a month to review the application and for the Council to reach a decision. Following discussion, the motion was made by Alderman Gruenhagen to defer the application until the April 14, 1981 Council meeting. Seconded by Ald- erman Lueneburg, the motion carried unanimously. (d) CONSIDERATION OF 1981 TREE REMOVAL AND STUMP REMOVAL After discussion, Alderman Peterson moved to authorize advertising for bids on 1981 tree and stump removal to be opened March 23, 1981 at 2:00 P.M. The motion was seconded by Alderman Beatty and unanimously carried. (e) CONSIDERATION OF PURCHASE OF EQUIPMENT FOR PARK DEPARTMENT Parks and Recreation Director Ericson reported on the requested equipment for the Park Department. It was his recommendation to replace a 1950 Allis tractor and a 1948 Willy Jeep with two Toro Groundsmaster 72's or equivalent equipment with cabs and one snow blower attachment, one broom attachment and two 72" mowing decks. Following discussion, Alderman Beatty made the motion to authorize adver- tising for bids on the above equipment. Seconded by Alderman Lueneburg, the motion carried unanimously. (f) CONSIDERATION OF RECOMMENDATION REGARDING REVISED DOWNTOWN PARKING PLAN AND TO CONTINUE PUBLIC HEARING ON MARCH 24, 1981 Alderman Beatty reported on the Parking Committee's meeting and the study of the downtown parking plan. It was the committee's recommendation to the Downtown District Advisory Board to scale the project down. After unsuccess- ful attempts at different formulas, it was determined to keep the formula as before, based on square footage and credit for parking provided. The total amount of the project would be $1,250,000, with $750,000 assessed to down- town commercial /business property owners in the downtown district and $500,000 from tax increment financing. The proposed plan would provide 570 parking spaces, with a net need of 387 spaces, allowing for growth in the downtown area. It was further recommended to continue the public hearing on March 24, 1981 at 8:00 P.M. Alderman Gruenhagen commented that when they first started talking about the parking plan, it was agreed among the Council members the City would -5- COUNCIL MINUTES MARCH 10, 1981 pay one -third of the project's cost. The remaining two- thirds would be assessed to the downtown property owners. Now the project has been scaled down, but not the City's portion. He felt that if the City has one -third of the parking space, it should pay only one -third of the cost of the proj- ect. He stated he was not against the parking project, but he was opposed to the breakdown of the cost; two- thirds of the cost should be assessed to the property owners as previously agreed upon. Alderman Beatty made the motion to continue the public hearing on the down- town parking plan on March 24, 1981 at 8:00 P.M. Seconded by Alderman Lueneburg, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that on Thursday, March 12, there will be a Legislative Action Conference in St. Paul. The agenda will include the official League membership adoption of 1981 LMC legislative policy as well as an address by Governor Quie on his budget proposals. Four from the City will be attending this conference. A Task Force of six individuals has been working on a proposal for Burling ton Northern to upgrade the railroad track in Hutchinson to handle 54 -ut car trains. This will be an on -going project. Mr. Plotz stated that the county /city sheltered workshop application dil, not receive favorable approval. Some other alternatives will be considered' (b) COMMUNICATIONS FROM THE MAYOR Mayor Westlund reported that the terms for Don Erickson and Clinton Tracy on the Planning Commission expire this month. He, therefore, asked for Council ratification to reappoint said individuals to the Planning Commission. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unani- mously carried, to ratify the appointments of Don Erickson and Clinton Tracy to the Planning Commission. Mayor Westlund then requested Council ratification for reappointment of Emma Lake and Erna (Mrs. John) McKenzie to the "Seniors Activity Center" Advisory Board. It was moved by Alderman Peterson to ratify the appointments of Emma Lake and Erna McKenzie to the "Seniors Activity Center" Advisory Board. Seconded by Alderman Beatty, the motion carried unanimously. ME 0 .e Y 0 COUNCIL MINUTES MARCH 10, 1981 0 Attention was called to a memorandum from City Accountant Merrill regarding the 1981 real estate tax. (c) COMMUNICATIONS ON ELECTION RESULTS City Accountant Merrill reported the election results were in and that the fire station referendum had passed by a two to one vote. He then presented the election results to the Mayor and City Council and requested them to ap- prove the canvassing. Mayor Westlund expressed thanks to the firemen for their efforts and work on the referendum and to the public for voting favorably on the issue. He stated that a new fire station is a key for Hutchinson to be continually aggressive, and he was happy with the election results. The Mayor further commented thatthis referendum had not been handled in the conventional manner of the past in that a site had not been chosen prior to the election. There- fore, the public was putting trust in the City Council to make a wise choice in the location of the fire station— Realtor Jim DeMeyer informed the Council that he had done research on dif- ferent properties that might be potential fire station sites. He then stated he had an option and several other possibilities of property that could be considered for a location of the fire station. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No,. 6729 entitled Resolu- tion Canvassing Election Returns of City Special Election Held March 10, 1981. (d) COMMUNICATIONS FROM ALDERMAN GRUENHAGEN Alderman Gruenhagen inquired about the status of the joint airport project with the City of Litchfield. City Administrator Plotz reported that a joint airport committee had been established, with John Miller and Milton Lueneburg representing the City of Hutchinson. Litchfield has a representative from the Airport Commission and City Council. The committee had a meeting, at which it was determined that a feasible site for the new airport might be in the area of the "Y" where the roads meet on Highway 7 and 22. Several of the committee members plan to fly over the area on March 12 and look for a potential site(s). This in- formation would then be forwarded to the consultant for review. After an agreeable site has been selected, a more formal operating board will be established and the details of the project-will be pursued. (e) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe informed the Council that the State Highway Department -7- COUNCIL MINUTES MARCH 10, 1981 has requested a different location for the lights involved with the High- way 7 and 15 project. The present lights are the old type and need to be replaced. There is money within the project fund to cover this cost, which would amount to approximately $3,500. The Hutchinson Utilities has provided a cost breakdown for the work. No action was taken at this time, and it was decided to place this item on the agenda for the next Council meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Peterson, seconded by Alderman Gruenhagen and car- ried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:50 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried. K so , • 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 17, 1981 The special meeting was called to order by City Accountant Merrill at 2:00 P.M. in the absence of all Council members. Present: City Accountant Merrill and Hos- pital Administrator Graves. The Notice of Advertisement for Bids for the purchase of a 1981 Type III Modular Ambulance was read by Mr. Merrill. The following bids were then opened and read: Base Bid Trade -In Advance Ambulance & Egmt. Sales, Inc. $31,899.00 $2,000.00 Minneapolis, MN 30,000.00 2,000.00 Horton Ambulances, Pierce Mfg. Appleton, WI 35,389.00 No Trade -In Road Rescue, Inc. 34,517.00 St. Paul, MN 34,817.00 ( 1,400.00 35,287.00 Northland Ambulance Sales Burnsville, MN 32,500.00 3,000.00 The bids were referred to the Hospital Board for review and recommendation for the April 28, 1981 Council meeting. There being no further business, the meeting adjourned-at 2:05 P.M. I'M 0 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, MARCH 23, 1981 The special meeting was called to order by Vice -Mayor Gruenhagen at 2:00 P.M. Absent were: Mayor Westlund, Aldermen Peterson, Lueneburg and Beatty. Also present were: City Administrator Plotz and City Forester Schnobrich. Vice -Mayor Gruenhagen read Publication No. 2404, Advertisement for Bids, City of Hutchinson for 1981 Tree Removal and Stump Removal. The following bids were then opened and read: Bred -Well, Inc. A - $52,951.04 Little Canada, MN B - 13,049.34 C - 53,590.00 $71,540.38 Total Bid Hutchinson Landscaping Hutchinson, MN A - $32,758.55 B - 7,196.50 C - 3,670.00 $43,625.05 Total Bid Snyder Tree Service A - $33,595.00 Carroll, Iowa B - 7,155.00 C - 1,057.50 $41,807.50 Total Bid Wendt & Sons A - $33,125.00 Waite Park, MN _ B - 7,563.00 C - 3,039.00 $43,727.00 Total Bid The bids were referred to the City Forester and City staff for review and recommen- dation for the March 24, 1981 Council meeting. There being no further business, the meeting adjourned at 2:09 P.M. C�# EFFFCTIVE JULY 1, 1980 0 0 AFFIDAVIT I (• �J ��Gc AM OVER 65 YEARS OF A £,_OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $ 5.25 FOR TRASH AND REFUSE - SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE��T`�P_.��'1, STREET ADDRESS �) �� / 1 ✓,� ��;� FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved i CJ 7 March 24, 1981 Hutchinson City Council: We would like to request your approval of using the sidewalk at 105 East Washington, the Hardware Hank store. The date would be April 1. 1981 for a sidewalk sale. Sincerely,. Heikes Hardware Hank S J11 0 RESOLUTION NO. 6754 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON$ MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: PLEDGE AGREEMENT NO. 1198 U.S. Note H 81 PLEDGE AGREEMENT NO. 08009 U.S. Note H 81 6.875% 6.875% 3-31-81 $ 30,000-00 3 -31 -81 220,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 24th day of March, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 4 -,Itj • r RESOLUTION NO. 6755 A RESOLUTION CONCERNING IMPROVEMENTS ON A PORTION OF STATE HIGHWAY 15 WHEREAS, the construction of Hutchinson Community Hospital in 1969, the addition of a dental Health Wing in 1972, the addition of a Medical Center in 1977, the construction of Plaza 15 Shopping Center in 1972, the construction of Hutchinson Area Vocational Technical Institute in 1972 with expansion in 1975 and proposed expansion in 1982, and the construction of the Hutchinson Mall in 1980 have created a serious traffic and safety problem on State Highway 15 from Linden Avenue in the City of Hutchinson to the south City limits and WHEREAS, the State of Minnesota Department of Transportation and the City of Hutchinson have discussed the need of improvements of State Highway 15 from Linden Avenue to the south City limits to improve said traffic and safety conditions and WHEREAS, the Department of Transportation presently has said improvements scheduled for 1986, BE IT RESOLVED by the City Council that the Minnesota Department of Transportation is requested to provide improvements on the aforesaid portion-of State Highway 15, consisting particularly of storm sewer, curb and gutter, signal lights, regrading, widening, center islands and turn lanes to improve the aforesaid problems before 1986. -BE IT FURTHER RESOLVED that following approval by the Minnesota Department of Transportation of plans and specifications for said improvements, the City shall enter into an Agreement with the State which will provide that the City shall pay not less than 25 percent of the cost of construction on said roadway of greater width and capacity than is necessary to accommodate normal trunk highway traffic, that the City shall pay its proportionate share of constructing necessary drainage structures and traffic signals, and, if the State lets the construction contract, shall deposit with the State at the time such agreement is entered into, a sum equal to an estimate of the City's share of such construction costs as prepared by the Department of Transportation. The City shall, in addition to paying its proportionate share of the cost of the proposed work, obtain at its sole cost and expense all necessary right of way, easements and construction permits for the work to be performed outside the limits of the trunk highway or established City streets, together with all drainage outlet rights where necessary. Such easements, permits and rights shall be obtained and satisfactory evidence thereof furnished the Department of Transportation before any contract for the proposed work is awarded. BE IT FURTHER RESOLVED, that the City of Hutchinson proposes to use its unallocated Federal Aid Urban Funds for all or part of its aforesaid costs. Motion �y Alderman Seconded by Alderman to adopt said Resolution, and upon vote being taken, the following voted in favor of Resolution No. 6755: The following voted against said resolution: Adopted by the City Council this day of , 1981. Ralph D. Westlund, Mayor ATTEST: Gary D. Plotz, City'Administrator 0 0 E �¢�41uti • TO ci�tt��r WHEREAS, the Reverend David Natwick hab served the Ci ty weU as a member os the Hoapitat Board Son the pant ten (10) yeau; WHEREAS, said Reverend David Natwick has a enved ba th. u t y and d c,e i genay giving o4 h i s time and tatent6 towah d the en i.ehmen t o s the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appreciation .i.a hereby expA".6 ed to Reverend David Natwick Son hiA aso.&ementi.oned aeAuieea and the gratitude oS Hutehi.ndon and the citizenb thereo6 iA hereby expne sed. Adopted by the City Councit thiA 24th day os Ala&ch, 1981. ATTEST: City CteAk Ratph D. ' ed ll�'lfw of �-C' REVENUE REPORT Description GENERAL FUND TAXES LICENSES • PERMITS & FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES • WATER & SEWER FUND WATER & SEWER UTILITIES 66,411.97 $ 783,600.00 129,473.83 654,126.17 CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY, 1981 Current Adopted Year to Remaining Percentage Month Budget Date Amount Balance Used $0,000,000.00 $0,000,000.00 $0,000,000.00 70,000,000.00 000 687,595.00 00 687,595.00 0 25.00 12,010.00 65.00 11,945.00 5 2,381.37 33,700.00 7,103.22 26,596.78 21.1 6,867.00 976,647.00 10,823.26 965,823.74 1.1 15,093.56 294,845.00 27,206.28 267,638.72 9.2 14,168.74 25,000.00 16,588.74 8,411.26 66.4 4,581.56 147,880.00 13,541.03 134,338.97 9.2 000 361,500.00 000 361,500.00 0 266.45 500.00 1,320.51 (820.51) $43,383.68 $2,539,677.00 $76,648.04 $2,463,028.96 66,411.97 $ 783,600.00 129,473.83 654,126.17 EXPENSE REPORT Description GENCRAL FUND MAYOR 6 COUNCIL ADMINISTRATOR /CLERK /TREASURER 0LL•'CTIONS FINANCE MOTOR VEHICLE ASSESSING LEGAL PLANNING CITY TIALL OLD ARMORY •POLICE DEPT. FIRE DEPT. COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARSHALL ENGINEERING CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY, 1981 Current Adopted Year To Month Budget Date Amount $0,000,000.00 $0,000,000.00 $0,000,000.00 2,750.38 6,381.55 136.68 13,127.27 3,301.15 000 1,538.83 47.45 3,095.36 2,098.45 33,006.57 2,240.60 1,388.79 2,582.20 000 000 1,950.52 9,274.91 27,567.00 78,154.00 7,715.00 126,818.00 36,932.00 15,150.00 20,117.00 1,825.00 32,999.00 24,184.00 440,324.00 80,650.00 19,297.00 55,389.00 950.00 250.00 26,532.00 121,235.00 5,922.35 15,387.74 136.68 24,625.40 7,566.11 000 Remaining Balance $0,0001000.00 21,644.65 62,766.26 7,578.32 102,192.60 29,365.89 15,150.00 Percentage Used 21.5 19.7 1.8 19.4 20.5 3,848.00 16,269.00 19.1 146.28 1,678.72 8.0 7,217.60 25,781.40 21.9 4,904.25 19,279.75 20.3 82,746.65 357,577.35 18.8 6,617.12 74,032.88 8.2 2,874.51 16,422.49 14.9 7,516.86 47,872.14 13.6 000 950.00 000 250.00 4,893.00 21,639.00 18.4 21,647.53 99,587.47 17.9 0 0 EXPENSE REPORT CONTINUED flescrjption STREETS & ALLEYS MAINTENANCE ACCOUNT CONSERVATION OF HEALTH LIBRARY PARK $ RECREATION ADMINISTRATION RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY DOWNTOWN DEVELOPMENT LAWCON DEBT SERVICE AIRPORT TRANSIT UNALLOCATED GENERAL EXPENSE 11 RA WATER & SEWER FUND WATER & SEWER OPERATIONS - ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS Current Month $0,000,000.00 23,527.48 5,262.34 000 814.50 644.33 2,544.27 11,060.85 20,329.19 1,828.49 000 400.00 26,204.00 1,753.51 3,656.42 210.00 2,149.91 $153,606.00 27,629.88 4,183.39 14,950.56 $ 46,763.83 Adopted Budget $0,000,000.00 299,466.00 75,900.00 300.00 49,280.00 39,347.00 72,308.00 75,093.00 236,906.00 28,708.00 300.00 85,512.00 46,783.00 49,775.00 62,907.00 301,004.00 000 $2,539,677.00 763,569.00 503,900.00 121,700.00 $1,389,169.00 Year To Date Amount $0,000,000.00 50,145.41 11,787.99 000 12,486.71 792.17 7,374.46 23,905.31 36,944.42 4,358.21 993.80 400.00 26,204.00 2,641.68 9,088.27 510.00 5,353.40 $389,035.91 58,595.34 8,699.32 27,580.72 $ 94,875.38 Remaining Balance $0,000,000.00 249,320.59 64,112.01 300.00 36,793.29 38,554.83 64,933.54 51,187.69 199,964.58 24,349.79 (693.80) 85,112.00 20,579. 47,133.32 53,818.73 300,494.00 (5,353.40) $2,150,644.19 704,973.66 95,200.68 94,119.28 $1,294,293.62 Percentage Used 16.7 15.5 25.3 2.0 10.7 31.8 15.6 15.2 .5 56.0 5.3 14.4 .2 7.7 8.4 22.7 0, f 9 HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - February 17, 1981 5:40 p.m. - Small Conference Room Present:-. Rollie Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Dr. Cris Remucal, Chief of Staff. Absent: Rev. David Natwick, Trustee; David Doelger, Trustee. Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Dennis Anglin, Chief Engineer; Jim McKay, Maintenance /Ambulance Employee. The meeting was called to order by President Balke at 5:40 p.m. Minutes of Past Meetings. Motion by Ewald to accept the regular Board of Directors Meeting minutes of January 20, 1981. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Statistical Report. The statistical report was presented by Graves. Occupancy percentage for January was 82.5 %. Admissions and medical service areas were extremely close to budget. It was emphasized that it was impossible to trend any of the statistics with only one month's data. Accounts Payable. Motion was. made by Gruenhagen to approve and authorize for payment the attached lisings of accounts payable and cash disbursements in the amount of $593,252.05. Motion was seconded by Mullan. All were in favor. Motion passed. Financial Statements. Graves presented the financial statements. After funding price level depreciation, the Hospital showed a net gain of $30,198.00. Medical supplies were up somewhat because of the recent purchase of orthopedic supply inventories. No other unusual comments were made. Medical Staff Meeting Minutes. Medical Staff Meeting minutes were presented by Dr. Remucal. A considerable amount of time was spent appraising the Board of Directors of the new Quality Assurance Plan to be submitted to the Board in March for adoption. The use of incident reports for drug errors was also discussed. No other unusual comments were made. Director and Assistant Director of Nursing Reports. The reports were presented. No unusual comments were made. Director of Mental Health Unit Report. The report was presented and no unusual comments were made. Auxiliary Meeting Minutes. The report was presented. No unusual comments were made. New Business. A. Quality Assurance Plan. The Quality Assurance Plan was presented and discussed. No specific action regarding the adoption of the plan will 17--A (A) be necessary until March. It was emphasized that a Hospital Board member will have to be appointed to the committee. Following discussion: Motion was made by Gruenhagen to appoint Joan Ewald, Vice President, to the Quality Assurance Committee. Also, that she only be required to serve one year of the two -year term ,and present to the board, after 1 year, a recommendation for her desire to serve the second year of the two -year term as the Board's representative on the Quality Assurance Committee. Motion was seconded by Goebel. All were in favor. Motion passed. B. Ambulance. Dennis Anglin, Chief Engineer, and Jim McKay, Maintenance/ Ambulance employee, appeared at the meeting to present a request for the purchase of a new ambulance. A detailed capital expenditure request was presented (as attached to the February 17 Board of Directors Report). Several questions were asked about the need for replacement of the 1971 Oldsmobile and the Hospital's desire to upgrade to a modular type of vehicle. Following discussion: Motion was made by Goebel to request approval of the City Council to advertise for bids for the purchase of a 1981, modular ambulance. Motion was seconded by Mullan. All were . 5v in favor. Motion passed. C. New Board Member. Replacement for outgoing Board member, Rev. David Natwick, was discussed. A letter was presented by Ken Gruenhagen, Trustee, submitting the name of Mr. Ken Runberg. Several other names were also presented along with a list of candidates developed by the Board in December of 1976. Following discussion: It was the consensus of opinion of the Board of Directors to consider for one month the names of Mr. Ken Runberg, Mr. Neil Jensen, Mrs. Kay Peterson, and Mr. Rick Emery. The Administrator was further directed to contact Mrs. Clarice Coston regarding names of representatives of the Adventist community who might also be qualified to serve on the Board of Directors. These names are to be further considered by the Board of Directors during the regular meeting in March, and at that time a formal recommendation will be made to the Mayor. D. Long Range Plan. Graves presented a final draft of the long range plan. Following discussion: Motion was made by Ewald to submit the final draft of the long range plan to the Health Systems Agency. Motion was seconded by Goebel. All were in favor. Motion passed. E. Alice Rath Case. Graves and Rosenow commented on the recent decision reached by Judge Lee Yost directing Mrs. Rath to pay court and other costs associated with her recent hearing. F. Additional Consulting Services. Graves presented a handout from the long range planning consultants and architect regarding their.involvement in assisting the Hospital to develop department -by- department long range plans. Following discussion: 'k 0 9 (F) Motion was made by Gruenhagen to engage the services of Horty, Elving, and Associates and Health Planning and Management Resources, Inc. to assist the Hospital in achieving one of its operational objectives: "To develop "and implement a comprehensive program for space needs and optimal locations for all major areas of the Hospital." The Administrator was further instructed to negotiate a satisfactory fee arrangement at a cost not to exceed that which was submitted in the proposal from both agencies. Motion was seconded by Goebel. All were in favor. Motion passed. G. Emergency Medical Services. Graves presented a summary by the Southwest Minnesota Emergency Medical Services Corporation. The summary detailed trauma centers and the different levels of designation (area, regional, or local) that all hospitals would be assigned. H. Attorney Consulting Services. Graves presented a request to engage the services of Margo Struthers, a hospital attorney, for the purpose of reviewing the contract between Hutchinson Community Hospital and West Central Community Service Center. Graves emphasized the need for hospital attorney expertise because of certain issues in the contract that may have impact on the Hospital's licensure requirements or compliance with the Joint Commission on Accreditation of Hospitals standards. Following discussion: Motion was made by Ewald to engage the services of Margo Struthers with the law firm of Moss, Flaherty, Clarkson and Fletcher for the purpose of reviewing the contract between West Central Community Service Center and Hutchinson Community Hospital. Motion was seconded by Goebel. All were in favor. Motion passed. I. Return on Equity Issue: Graves and Rosenow presented two specific issues with the Medicare program regarding problems in its method for reimbur- sement. At present the Minnesota Hospital Association is encouraging all of its member hospitals to join in a collective effort to appeal a determination regarding the method for reimbursing the hospital's malpractice expense and return on equity provision. Following discussion: Motion was made by Goebel to join with the Minnesota Hospital Association in an appeal for resolving the return on equity provision and malpractice reimbursement issue. Motion was seconded by Gruenhagen. All were in favor. Motion passed. J. Grievances. One patient grievance survey was reviewed. The low rating for Maintenance and Dietary was noted. Adjournment. Motion was made by Mullan to adjourn the meeting. Motion was seconded by Gruenhagen. All were in favor. Motion was passed. Meeting was adjourned at 8:25 p.m. pectfully/ UubmAtted, Philip W*, raves Norah Mullan Administrator Secretary Recording Secretary PGG:lh E 0 BURNS MANOR MUNICIPAL NURSING HOME February - Minutes C1981 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, February 19, 1981, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present except Wallace Kurth and Bruce 'Peterson. The minutes of the previous meeting were approved as presented by a motion from Gloria Dansereau, seconded by Eldred Miller and carried. A motion by Keith Duehn, seconded by Esther Kuehl and carried approved the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. An additional $23.91 was approved to pay Lillian Albrecht for Religious Reading Material, money will be paid from the Memorial Fund. A motion by Esther Kuehl, seconded by Gloria Dansereau, and carried to pay the amount of $1,408.15 to the Decorating Den for carpet in the sunporches. This will be paid from the Memorial Fund. Les Linder and Eldred Miller were reappointed by the City Council to Burns Manor Board of Directors. Their terms expire 3 -1 -81. The emergency warning network receiver has been ordered but has not been received. A motion by Eldred Miller, seconded by Esther Kuehl, and carried to write off the accounts of: Harry Schroeder - $ 764 64 M. Anderson - (2.00) Aaron Wendt - 139.60 Emil Germer - 390.00 Peter Forcier - 20.02 Total $1,312.26 A motion by Keith Duehn, seconded by Gloria Dansereau, and carried to change the policy regarding patients phone effective February 19, 1981. When a patient is required to transfer to a different room to enhanse the efficiency of Burns Manor the cost of the transfer of the telephone is born by Burns - Manor. 7, d' Page 2 February 1981 Board Minutes July 1982 is the deadline given by Region 6E, for Health Care facilities to have a formal planning process on file in their office. The approximate cost of preparing the plan is $7,000.00 plus direct expenses. A letter of protest was written. to Region 6E by the Administrator concerning the planning report request and the proposed increase iA.beds to be built at Glenhaven, Glencoe, Minn. Gloria Dansereau requested information on insulated window shades for Burns Manor windows. There being no further business, a motion by Keith Duehn, seconded by Esther Kuehl, and carried, meeting adjourned to reconvene March 19, 1981 at the same time and place. ATTEST: Leslie Linder, President Respectfully submitted, / Mav�s J. Gei�'ri'Secretary r' MINUTES DOWNTOWN DEVELOPMENT ADVISORY BOARD TUESDAY, JANUARY 13, 1981 The meeting was opened at 12:04 P.M. by Chairman Skip Quade with the fol- lowing members being present: Jay Alrick, Don Glas, Tom O'Connell, Don Erickson, Lloyd Torgrimson and Ted Beatty in addition to Chairman Quade. Ex- Officio members attending were Mayor Westlund and Clarice Coston. Also attending were Consultant Clarence Simonowicz, City Administrator Gary Plotz, City Accountant Ken Merrill, and City Attorney Buzz Schantzen. Councilmen attending included Ken Gruenhagen and Milt Lueneburg. The minutes of the meeting dated October 21, 1980 were unanimously ap- proved on motion by Don Glas and seconded by Ted Beatty. Chairman Quade then turned the meeting over to City Administrator Gary Plotz who explained the purpose of this meeting was to explain the down- town parking program and formula. He then stated much research had been done by an appointed Parking Committee consisting of Skip Quade, Ted Beatty, Mayor Ralph Westlund, Administrator Plotz, City Engineer Marlow Priebe, Don Erickson and Accountant Ken Merrill. The original figure of two million dollars had been lowered to 1.5 million dollars. Due to the fact one third of the total acreage is either park land or has city buildings on it, the City will bear approximately 1/3 of the cost or $500,000. The financing for the city's portion will be through a tax increment bond on the new shopping center. A survey was done consisting of twelve cities on parking assessments and no two were the same. Some used a formula consisting of distance, some using assessed value and some a specified number of parking spaces per business. The Planning Commission recently completed an extensive study on parking based on square footage of the first floor of a building as well as the primary use of the building. The details of the formula were then presented by Mr. Ken Merrill, City Accountant. (Attached is a copy of that formula.) Three examples were then given based on the formual using.-$355 /parking space and 6�/$ market value. It was established the interest rate would be based on the rate the bonds are sold at and determined by the City Council. Mr.. Plotz then explained the necessary steps before the program can go into the making: 7— GU Downtown Dev. Adv. Board Min. Page 2 January 13, 1981 1. The former parking ordinance was viewed by the Advisory Parking Committee and it was felt the present parking ordinance would have to be repealed. 2. After viewing, authorization could be given to the City Engineer to review the formula and he could then process a report. 3. After receiving the report, a date for a public hearing would be set at which time public comment could be given. At that time all property owners would be notified. It was explained by Mr. Plotz that at the present time the Central Business District does not have the same boundaries as our Parking *Y District and the committee felt they should be the same. To do that, the Planning Commission would have to amend the zoning ordinance. Discussion followed and a motion was made by Jay Alrick that the nec- essary steps be taken to amend the zoning ordinance changing the bound- aries of the Central Business District to equal the parking distict. Seconded by Ted Beatty, the motion carried unanimously. Discussion again followed and Mr. Dick Lennes questioned the Mayor as to whether they would to to condemnation if the property owners held out selling should a parking lot be planned for a specified location. The Mayor replied it has never become necessary and he couldn't honesty answer that question as it would be a decision of the entire Council. Clarice Coston questioned when the plan would go into effect. The reply; was made by Chairman 1Zuade that construction time would probably be one year with assessments going into effect in 1982. Mr. Simonowicz suggested as the parking meters were removed a strict monitoring program be put into effect with a fine of at least $5.00 to ensure no long term parking. Mr. Alrick stated he felt the formula was as fair as possible. Mr. Lloyd Torgrimson asked where the lots would be placed. Chairman Quade replied that will be determined on what land can be obtained and the growth of the downtown. Mr. Don Glas inquired about the number of parking spaces that would be added. Mr. Plotz replied an additional 750. It was also determined that credit would be given to the property owners for any existing parking but no refund would be issued. Downtown Dev. Adv. Board Min. January 13, 1981 • Page 3 A motion was then made by Tom O'Connell to recommend to the City Council the adoption of the presented formula for the downtown parking program in the amount of $1,500,000.00. Seconded by Don Erickson, the motion unanimously carried. There being no further business to come before the Board at -this time, the meeting was adjourned at 1:05 P.M. CITY OF HUTCHINSON OFF STREET PARKING FOR. %lULA PROPOSAL I 1• 500 of assessment will be on market value of building and land 1980/81 • value (not assessed value) 2. 50% of assessment will be on parking requirements with credit given for parking provided by owner a.) parking required based upon attached table b.) parking credits based upon definition of space 811' x 20' (engineer estimate of number of credits) c.) parking requirement based upon 1st floor square footage only d.) excess parking will provide credit against 1st part of formula e.) minimum assessment is -0 -. No dollar will be refunded to the individual if parking credits exceed all requirements. Assumptions used: 1. Total bond issue will be $1,500,000. 2. City will pay $500,000 from tax increment based upon land area in district. 3. $1,000,000 will be assessed to commercial /business property owners in downtown district. 4. All City owned, church owned and residential (homestead or rental) property has been excluded from computation and will not be assessed. S. Assessment will be payable over a (20):year period with interest computed on the unpaid balance. 6. Bond proceeds will be used to pay off existing bonds on lot located at corner of 1st Avenue and Franklin. Principal of $50,000 remains as of. 1/1/81. 7. Parking meters will be removed and monitoring of vehicles by time marking method to insure no long term parking will occur. Trial of 6 months to see if feasible. r� 1. CALL TO ORDER i MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, FEBRUARY 17, 1981 The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:30 P.M. with the following members being present: Ted Beatty, Roland Ebent, Larry Romo and Elsa Young in addition to Chairman Don Erickson. Absent were Bill Backen and.Clint Tracy. Also attending were City Administrator Gary Plotz and Acting Building Official Homer Pittman. 2. MINUTES The minutes of the regular meeting dated January 21, 1981 and the special meeting dated January 28, 1981 were unanimously approved on motion by Ted Beatty and seconded by Elsa Young. 3. PUBLIC HEARING a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY BLOCHER ADVERTISING CO. Chairman Don Erickson opened the hearing at 7:33 P.M. with the reading of publication # 2401 as published in the Hutchinson Leader on Friday, February 6, 1981. Mr. Plotz, City Administrator, pointed out the section on billboards in our zoning ordinance is found on page 104 and parts of its contents are unclear and could be interpreted in different ways. Chairman Erickson asked Mr. Plotz how the City Attorney felt on this matter. Mr. Plotz replied he hadn't heard anything from him but he anticipated that he would have attended tonight. However, he was not present. Mr. Curt Sauer, representing Blocher Adv. Co., explained to the Commiss- ion that several companies have come to them asking for advertising in the Hutchinson area. He went on to say a variance is needed because they want to place a billboard within 480' of a residential property and the ordinance states 500'. Mr. Becker, representing Emma Becker, owner of the property where sign is to be placed, stated he had talked to the neighboring property owner, Mr. Zabel, and he has no objections. Mr. Beatty asked if a permit was necessary from the state since this sign would be on a state highway. Mr. Sauer replied after the city had issued him a permit he would then to the state and request one. The city's are more restrictive than the state's. Acting Building Official, Mr. Homer Pittman, explained two separate sign permits would be necessary, one for each side of the sign. 7---42- - Hutchinson Planning Commission Minutes - Feb. 17, 1981 Page 2 Discussion followed concerning the matter of whether or not vision of motorists might back impaired enough it should the determined the sign were s should not have any affect. Mr. Sauer stated they have billboards in both Willmar and St. Cloud and have had no problems. He went on to suggest perhaps they could issue the conditional use permit for a period of one year with re- newal yearly. Mr. Ted Beatty made a motion to close the hearing at 8:18 P.M. Sec- onded by Larry Romo the motion unanimously carried. Mr. Ted Beatty then made a motion to reject the request for a variance on the basis this is a unsafe place for a billboard and the wording 'n our zoning ordinance is not clearly stated. Due to the fact there Vs no second, the motion died. Mr. Larry Romo then made a motion to recommend to the City Council to grant the requested variance for one year with a renewal yearly. S4P- onded by Roland Ebent, the motion passed with Elsa Young,Roland Eb nt and Larry Romo viting in favor and Ted Beatty being opp b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY BLOCHER ADVERTISING CO. The hearing was opened at 8:20 P.M. by Chairman Don Erickson with toe reading of publication # 2400 as published in the Hutchinson Leader`' on Friday, February 6, 1981. Mr. Plotz reminded the Commission that this is in an IC -1 zone so therefore, the setbacks must be determined by them. Discussion followed and due to the fact the drawing did not show exact measurements of lot area and depth it was determined perhaps the set- backs could be determined by the Building Official and staff. The hearing was then closed at 8:33 P.M. on motion by Ted Beatty and seconded by Elsa Young. The motion carried unanimously. Elsa Young then made a motion to recommend to tCity p Council the granting of a conditional use permit to the applicant it meets with the approval of the Building Official and staffs recommend- ation of setback requirements and that it be renewed yearly after mot - years time from the completion date. Seconded by Larry ion passed with Elsa Young, Don Erickson, Roland Ebent and Larry Romo voting in favor. Ted Beatty was opposed. Hutchinson Planning Commission Minutes - Feb. 17, 1981 4. OLD BUSINESS Page 3 Mr. Ted Beatty, council representative, explained to the Commission that the City Council felt the portion on sidewalks in the Capital Improvement Policy presented by Clarence Simonowicz needed further consideration. Much discussion followed but no decision was arrived at. All felt they needed more time to study it so it will again be discussed at a later date. 5. NEW BUSINESS a) ELECTION OF OFFICERS Chairman Don Erickson opened nominations for chairman. Mr. Roland Ebent made a motion to nominate Don Erickson for chairman. Ted Beatty seconded the motion and it carried unanimously. Mr. Ted Beatty then made a motion the board cast a unanimous ballot for Don Erickson for chairman. Seconded by Elsa Young, the motion unanimous- ly carried. Chairman Erickson then opened nominations for vice - chairman. Mr. Larry Romo made the motion to nominate Bill Backen for vice- chair- man. Ted Beatty seconded the motion and it carried unanimously. Mr. Ted Beatty then made a motion the board cast a unanimous ballot for Bill Backen. Seconded by Elsa Young, the motion carried unani- mously. Chairman Erickson opened nominations for secretary. Mr. Ted Beatty then made the motion to nominate Elsa Young for secretary. Roland Ebent seconded the motion and it unanimously carried. Mr. Beatty then made a motion the Board cast a unanimous ballot for Elsa Young for secretary. -Seconded by Roland Ebent, the motion unanimously carried. 6. ADJOURNMENT There being no further business to come before the Board at this time, the meeting was adjourned at 9:23 P.M. on motion by Ted Beatty and seconded by Elsa Young. The motion unanimously carried. TREE BOARD MEETING February 16, 1981 City Hall Members present were Mrs. Axel Jensen, Roy Johnsen, and Mark Schnobrich. Elm pruning of the City was discussed by Schnobrich, who said that work was going along smoothly. The pruning is of dead wood from public elms west of Lynn Road and north of Highway 7. Funding for the pro- ject is through the Federal Dutch Elm Disease Control Demonstration Project. Schnobrich reported that the Laura Avenue presentation to be given on January 22, 1981 was not well responded by the people from Laura Avenue. Since no one was present, Roy Johnsen suggested that Schnobrich " again attempt to notify people of a meeting and if no response is received; then have the tree board decide. Schnobrich showed the slide presen- tation to the members present. Tree pruning along the Crow River, south of the power plant is being undertaken by the parks personnel. All material in the actual river bed is being cleared out to prevent debris from being caught by the vegetation. An Elm utilization Proposal was submitted by Schnobrich to the board for discussion. Roy Johnsen asked whether storing of logs for a long time was possible. Schnobrich explained that this policy would be legal if the Environmental Protection Agency (EPA) would approve the use of Dursban insecticide on potentioal fire wood material. Johnsen then asked whether Dursban is effective against the European elm bark beetle. Schnobrich said that it would be when it was used on this dead wood material. Meeting was adjourned at 1:00 p.m. Respectfully submitted, Mrs. Axbl Jensen, Secretary/ Mark C. Schnobrich // - I YJ . • • POLICIES SIDEWALKS • Sidewalks are to be provided on public roads as follows: A. Major thoroughfares with traffic volumes exceeding 1,000 vehicles per day. B. All major routes to public schools. C. All major commercial areas where foot traffic is essential. D. Sidewalk installation in the Central Business District, defined below will be assessed to the abutting property owners with the exception of homesteaded residential property owners which will be deferred until such time it becomes non - homestead. DESCRIPTION: Beginning at the centerline of Main Street and the South Shore line of the South Fork of the Crow River, thence westerly along said south shore line to the centerline of the alley in Block 41, north half of the City, thence south along the centerline of the alley in Block 41 and 51 north half of City and Block 9, 11, 29 and 31 south half of City to the centerline of Fourth Avenue S.W; thence east along the centerline of Fourth Avenue S.W. and S.E. to the centerline of the alley in Block 33; South half City; thence north along said centerline of alley in block 33 to the south line of Lot 1; thence east along said south line of Lot 1 to the centerline of Hassan Street; thence North along said centerline of Hassan Street to the centerline of Third Avenue S.E; thence east along the centerline of Third Avenue S.E. to the centerline of Adams Street, thence.north along the centerline of Adams Street.to the centerline of Washington Avenue - thence west along the centerline of Washington Avenue io the centerline of the alley in Block 47, North half City; thence north along the centerline of alley in said Block 47 to the centerline of First Avenue N.E., thence west along the centerline of First Avenue N.E. to the centerline of Jefferson Street, thence north along the centerline of Jefferson Street to the South shore line of the Crow River; thence westerly along said shore line to the centerline of Main Street, the point of beginning. E. In all other areas sidewalk installation, replacement, or repair, on a one -time basis, will be accomplished by the City through an expansion of the Citys Street. Bonding program. F. All sidewalk repair or replacement subsequent to the above construct- ion in Section E. will be the responsibility of the property owner. Y-'�t CJ (612) 879 -2311 fHUTIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Mark C. Schnobrich DATE: March 24, 1981 SUBJECT: 1981 Tree and Stump Removal Snyder Tree Service from Carro14 Iowa was low bidder during bid tabulations on March 23, 1981. Locations of past work have been in Granite Falls in 1980, Pipestone in 1979, and with the Department of Natural Resources in Minniopa Park, Mankato, in 1979. Reports from these areas have been favorable. Steve Cook (ex DNR Regional Coordinator) highly recommended them as a tree removal contractor. Granite Falls City Forester, Dave Paulson, said removal in 1980 was fast with few problems of damage occurring. Presently the City of Litchfield has contracted with Snyder Tree Service for their 1981 Elm Removal. - I would like to recommend that Snyder Tree Service be awarded the contract-for the 1981 Tree and Stump Removal. r—, -I i BID TABULATION CITY OF HUTCHINSON PROJECT 1981 Tree & Stump Removal DATE March 23, 1981 - 2:00 P.M. i BIDDER SURETY AMOUNT DELIVERY Bred -Well, Inc. Little Canada, MN 106 52,951. 4 B - 13,049.34 C - 5,590.00 Total Bid $71,590.38 Hutchinson Landscaping Hutchinson, MN B - 7,196.50 C - 3,670.00 Total Bid $43,625.05 Snyder Tree Service Carroll, Iowa 3,59 . B - 7,155.00 C - 1,057.50 Total Bid $41,807.50 Wendt & Sons Waite Park, MN A - $33,125.00 B - 7,563.00 C - 3,039.00 Total Bid $43,727.00 TO: FROM: SUBJECT: U POLICE DEPARTMENT MEMORANDUM Mayor and City Council Dean M. O'Borsky, Chief of Police Liquor Licenses CI DATE February 25, 1981 The following incidents which occurred on the premises of the liquor establishments were recorded in 1980. Godfathers Pizza 8 -4 -80 Damage to Property Scalawags 3 -28 -80 Disorderly Conduct 8 -4 -80 Damage to Property Velvet Coach 5 -5 -80 Disorderly Conduct VFW 11 -28 -80 Oral Warning to Management Casa de Campa 3 -29 -80 Private party at 0400; Oral Warning given 4 -6 -80 Disorderly Conduct Christy's 4 -18 -80 Oral warning re: minors in establishment Elks 4- 13-80 Disorderly Conduct Frontier House 10 -1 -80 Disorderly Conduct 10 -24 -80 Disorderly Conduct 1 -7 -80 Customers in establishment at 0130; Oral Warning given I recommend renewal of all liquor licenses, as in my opinion there is nothing that occurred which would indicate the liquor licenses should not be renewed. q-- 61, a :.f 0 0 (612) 879 -2311 HUTCl�/' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March ?4, -1881 — — — — — — — TO: — Mayor and Council — — — — — — — — — — — — — — — — — — — — — — FROM: — Water Billing Department — — — — — — — — — — — — — — — — — — SUBJECT: Delinquent Water Accounts 01- 0500 -2 -00 Jim Lanie *26 Adams St. S. 485 Kouwe St. $55.04 04- 0095 -0 -00 Mrs. Glen Sjolie *325 Adams St. S. 991 Echo Drive $45.47 Promised to Pay 4 -30 -81 04-S,0 -1 -00 Geral E11' . 33 04- 0290 -0 -00 Roger Voss 510 Monroe St. S. $52.88 $35.00 Paid $17.88 to be paid 3 -27 -81 Bondex, Inc. 115 Erie St. S. $44.25 REFUSE ONLY 09- 0760 -3 -00 Wm. Hetherington *330 Dale St. S. P. O. Box 93 $33.94 Promised to Pay 3 -27 -81 11- 0312 -0 -00 James Lanie 485 Kouwe St. $16.60 12- 0690 -0 -00 Pauline Bipes 705 Ash St. N. $52.25 Promised to Pay 4 -01 -81 12- 1037 -0 -00 Arctic Refrigeration Service 173 Fifth Ave. N.E. $32.00 REFUSE ONLY 12- 1165 -0 -00 Ronnie Telecky 607 Bluff St. $66.49 Promised to Pay 03 -27 -81 9zf r DELINQUENT LIST CONTINUED 15- 0197 -0 -00 :Michael Stewart 400 Connecticut St. $49.60 Promised to Pay 03 -27 -81 16- 0435 -0 -00 Orlin E. Wendlandt 26 North High Drive $32.24 16- 0720 -0 -00 Rollin Kubasch *34 Tenth Ave. Judson Woods $8.87 40- 0217 -0 -00 Bruss Upholstering Highway 7 & 22 West $15.25 REFUSE ONLY *Service Address i Recommend.discontinuance of service at 1:00 P.M. on Monday, March 30, unless otherwise noted. J c c p • 2�14 7] CD '� N Y RECEIVED N 9- ti —.._. ti 'u/ �D �� 'j �6eaza 92 2 2�8 idorth thin • Hutchinson, NnneSota 55350 e (6112) 587 -5252 March 12, 1981 City Hall 37 Washington Avenue W. Hutchinson, MN 55350 Dear City Council Members: The Hutchinson Area Chamber of Commerce has sponsored a community clean-up campaign for the past four years, utilizing youth groups. Each year, they have picked up over a ton of litter along the highways entering Hutchinson, the riverbanks and parks. The date set for the 1981 spring clean up is Saturday, May 2, with a rain date of May 9. Many groups will be participating and three Hutchinson firms will provide treats for the youth after the clean up - Coca -Cola Co., North- land Beverage and Hardee's. We are asking the cooperation of the City of Hutchinson in the following: 1. Permission to use the band shell in Library Square as a headquarters for the youth groups to meet, get their instructions and materials and to gather after the clean -up. We will be sure to leave the area clean. 2. Assistance from the Street Department in removing the bags of litter the youth collect within the city. We would request a truck and driver. 3. Guidance and council from the Street Department, so the youth clean the most important areas. 4. Permission to dump the litter at the city land fill at no charge. This is especially necessary if individuals help remove the bags of litter on county roads with their own trucks. This is an event in which the youth groups work very hard, have a good time and feel they have done a worthy project for their community. Hopefully, it can be done annually and grow in participation. Si y, C1 rice A. Coston ve Vice President Hutchinson Area Chamber of Commerce CAC:mh V1 --_�L I a* (612) 879 -2311 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 17, 1981 --------- - - - - -- TO: Mayor and City Council -------------------------- - - - - -- FROM: Kenneth B. Merrill, City Accountant SUBJECT: Liquor Inventory Control System The project on liquor inventory control has begun. We have talked about the project.and have ordered the necessary cash registers (with data cap- ture) for the liquor store. The other part of the program development for the system is now being undertaken. The City's share of this cost is $9,023, total cost being $64,800. This cost would be capitalized and depreciated over several years. Therefore, the cost would be spread over several years rather then affecting the in- come statement for the full amount immediately. I have attached a letter from Ted Willard, LOGIS Director, explaining the cost and billing breakdown. As the letter explains, if other cities parti- cipate in the program their share will result in a refund to the City. It would be requested to authorize payment of the invoiced amount of $9,023 from the liquor fund. /ms Attachment 9 I i 1®1131 1 IS LOCAL GOVERNMENT WFORMATION SYSTEMS ASSOCIATION 6820E Shingle Creek Parkway, Brooklyn Center, Minnesota 55430, (612) 566 -0050- MEMORANDUM TO: Liquor Inventory Control Systems Participants - Hutchinson FROM: T. L. Willard DATE: March 6, 1981 q SUBJECT: Billing for LICS Development Attached is the billing statement for the Liquor Inventory Control System project for your city. The decision was made to bill for the total amount in one statement instead of proportionate monthly billing based on contractor invoices during the project in order to simplify the billing process. If excess funds results after the project is completed, the - cities will be reimbursed for their proportionate share. Other cities will be permitted to participate in the project by "buying in" based on the share they would have been assessed had they participated when the project began. The cities already participating will be reimbursed accordingly. The project consists of the following: Phase 1, Development of Basic LICS System, excluding transaction processor Development of transaction processor Phase 2, Design and Programming of Reports Phase 3, Development of LICS /Financial System Interface. TOTAL PROJECT AUTHORIZATION: The project distributions are as follows: $34,800 ?,500 13,500 9.000 $64,800 c • -2- f� nt cc: Executive Committee 1979 Gross " 50% 500 Based Total Off -Sale Five Five On Sale- Five City Sales Nays Five Ways Ways Apple Valley $ 1,223,936 10.53, 6,480 $ 3,412 $ 9,892 Brooklyn Center 2,289,874 19.71 6,480 6,386 12,866 Coon Rapids 1,982,890 17.07 6,480 5,531 12,011 Edina 5,209,247 44.84 61480 14,528 21,008 Hutchinson 911,946 7.85 6,480 2,543 9,023 TOTAL: $11,617,893 100.00% $32,400 $32,400 $64,800 f� nt cc: Executive Committee March 3, 1981 Marlow Priebe City Engineer Hutchinson City Hall Utilities Hutchinson, MN 55350 Commission Re: Hwy. 15 North N ;tch nsoc. �,'i ,nesota Dear Mr. Priebe: Vv Steel pole EA8 -306 Millerbernd F.O.B. Winsted 290.00 Concrete base w /anchor bolts 30.00 Fixture 250W HPS 151.42 Labor & misc. materials, wire, point, connectors & etc. 133.00 Each Total 604.42 x 4 Total 2,417.68 Wood pole 35' 80.50 8' arm alum 33.00 Fixture 151.42 Labor & misc. materials, wire, connectors & etc. 93.00 Each Total 357.92 x 4 Total 12431.68 New system to power poles Wire 3,600' @ .08c ft. 288.00 Plow cable 1,5001 @ .25c ft. 375.00 Labor & trucks 450.00 Estimated costs, actual cost may vary 1,113.00 Sincerely, HUTCHINSON UTILITIES COMMISSION HAY. Filk E. "Bub" Caceett ZDD. „ $u tch Wentworth 'ice President Electric Supt. Ciinton Tracy secretary 1p ..H. A!exanaer era! t.taracer Te!. 612/587-4746 C::: TO: FRC SUBJECT: Liquor License Approval DATE Ma rah 19 , 1981 POLICE DEPARTMENT MEMORANDUM I have talked to the City Administrator and Recreation Director about my concerns over the sale of beer at the wrestling event on April 4, 1981. 1 would not object to the license being approved on the following conditions: 1. The four J.C. members who will be serving the beverage to meet with me prior to the event to be instructed as to law and accountability. 2. Adequate law enforcement officers to be present and paid for by promoters. 3. 1 will evaluate problems to determine future beer sales at City sponsored events. DMO:neb • Mayor Westlund and City Council City Hall Hutchinson, Mn. 55350 Dear Mayor Westlund and City Council: • James McKay 220 Echo Circle #302 Hutchinson, Mn. 55350 March 23, 1981 The McLeod County Heart Association is planning the second annual "Fun Run for Life" under the direction of the American Heart Association, Minnesota Affiliate. The target date for this event is Saturday May 2, 1981. The 6 -mile run was held last year in Hutchinson and proved to be a success in raising money for the Heart Association. We are asking your permission to hold the run along the same route of city streets as last year. A map of this route is attached. We found this route to be very adequate for the run last year and it created few problems as far as traffic was concerned. The runners travel along the side of the streets so as not to detour traffic. Traffic is stopped when the runners cross Dale Street but this was handled by the Police Department last year, as is our intention this year. In organizing this event, we have contacted the Parks and Recreation Department and have obtained permission from them to use the land north of the Civic Arena for registration and a starting point. We have also made an initial contact with a Police Department representative who would be in charge of traffic control. We anticipate the run to last approximately 2 to 3 hours. Thank -you for your consideration of this matter. Sincerely, McLEOD COUNTY HEART ASSOCIATION a James McKay Special Events Chairman Enc. i I' F,ri,Sh tnk (_,Fc V-1 0 j F. JP 0 rVN�SO 5 March 16, 1981 14 � r�^ STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION CABLE COMMUNICATIONS BOARD ET, SAINT PAUL, MINNESOTA 55103 (612) 296 -2545 TO: The Cities of Arlington, Biscay, Brownton, Cokato, Dassel, Gaylord, Howard Lake, Hutchinson, Lester Prairie, New Auburn, Silver Lake, Winsted and Winthrop; and to The Townships of Acoma, Alfsborg, Arlington, Bergen, Cokato, Collinwood, Dassel, Dryden, Hale, Hassan Valley, Hutchinson, Lynn, Middleville, New Auburn, Penn, Rich Valley, Stockholm, Sumter, Transit, Victor and Winsted FROM: Robert Zeller, Staff Minnesota Cable Communications Board SUBJECT: MINNESOTA CABLE AND WRI ICATIONS BOARD EXPANSI NCLUDE CITIES AND TOWN F THE HUTCHINSON CABLE 0 On March 13, 1981, the Minnesota Cable Communications Board (MCCB) approved expansion of the Hutchinson cable service territory (CST) to include the corporate limits of the above -named Minnesota municipalities. The CST expansion was proposed-by Mickelson Media, Inc. of Hastings, the cable com- munications company providing services to subscribers within the city of Hutchinson. However, Board approval in this matter does not constitute a presumption that the proposer of the CST expansion will be the successful applicant for a franchise or franchises to serve the territory, nor are the municipalities constrained from grant- ing more than one franchise in order to provide service to substantially all parts of the expanded territory. Furthermore, it should be stressed that each city and township within the territory retains various options in the course of considering and awarding a franchise(s): (a) granting an extension permit to a core area franchisee already serving within the boundaries of the CST; (b) granting a cable communications franchise under the standard franchising process (MCCB Rule § 4.140); (c) granting a cable communications franchise under the (abbreviated) alternative procedures allowed for those communities meeting eligib- ility requirements (MCCB Rule § 4.141); (d) adopting an ordinance for municipal ownership in compliance with Board procedures and minimum franchise standards; and (e) delaying the franchising process until the community is ready to commence. AN EQUAL OPPORTUNITY EMPLOYER 4 0 (pye ) a 9 '` Mcleo d Meeker , Sibley & Oght County Communities March 16, 1981 Page 2 of 2 Staff of the Minnesota Cable Communications Board is available to provide procedural consultation, materials and general information as the municipalities may proceed toward joint, common or separate cable communications franchise agreements. Enclosed is a copy of the MCCB's "Suggested Steps for New Cable Franchising in Minnesota," along with companion materials. Feel free to contact me or other members of the staff any time in the event addit- ional information or assistance may be provided. enclosures cc: Mickelson Media, Inc. Hastings, Minnesota T: i S T E P ] ' WHAT IS ' A CST? ' WHO MAY i APPLY? i HOW TO APPLY 1 N SUGGESTED STEPS FOR NEB' CABLE FRANCHISING III MINNESOTA PREPARED BY THE MINNESOTA CABLE COMMUNICATIONS BOARD (MCCB) APPLICATION FOR ESTABLISHMENT OF A CABLE SERVICE TERRITORY (CST) A cable service territory (CST) is a geographic area (as may be defined by political, metes and bounds, or other appropriate description) which encompasses a cable communications system's entire projected service area. A CST may include one or more municipalities and /or portions thereof. (4 MCAR § 4.131 B of the Minnesota Code of Agency Rules) See Attachment 1 A (blue). A municipality, a group of municipalities, a cable communications company, or any party who has announced an intention to form a cable company may submit an application to the Minnesota Cable Communications Board (MCCB) for establishment of a CST. (4 MCAR 4.134 A) Proposers may use the MCCB's optional CST application form. See A:ttachment 1 B (blue). (A) Although not required under the state cable rules, it may be beneficial for a proposer of a CST to contact area municipal governments in order to determine their interest in being included in a CST proposal. (B) Al; substantially the same time, the proposer of a CST must:. ✓ deliver written notice of the proposal to ' the governing body of each municipality which is within or contiguous to the proposed CST and to the appropriate regional development commission or the Twin Cities Metropolitan Council. (4 MCAR 4.134 A) See Attachment 1 B (blue). publish notice of the proposal in a newspaper ' of general circulation in the proposed ter - ritory. (4 MCAR 4.134 A) See MCCB notice infor- mation reauir ents and optional sample ' form. .,See Attachment 1 C brLue). ✓ submit a written application for a CST to the ' MCCB containing at least a map showing the ' boundaries of the total proposed territory and the boundaries of the area within the territory in which the service is to be initially pro - vided; population and number of dwelling units in the total service territory and in the area ' in which service is expected to be initially ' provided; population density data or other * these steps are intended to be in accord with procedures specified in 4 MCAR 4.Z40, 4.234 & 4.212; smaller communities located outside of the Metropolitan Area may be eligible to franchise under abbreviated pro- cedures, 4 MCAR 4. Z4Z. I m Cable Franchising Steps i information to demonstrate that all areas I in which service is, or may become, feasible are being included and in the area within the CST that is to be initially served. (4 MCAR 4.134 B 1 -3) See optional MCC-E application form. See Attachment 1 B (bZue). ✓ submit with the application to the MCCB proof of written notice to the municipalities and regional development commission (copies of the notice, an affidavit, or other such certif- icate of notice) (4 MCAR 4.134 B 4), and an affidavit of publication of the notice (which must be received by the MCCB no later than five days prior to the Board meeting at which the proposal is to be considered). (4 MCAR 4.134 B 5) See Attachment 1 A (blue). Page 2 (C) A copy of the proposal must be made available upon request to any interested party. (4 MCAR 4.134 C) See Attachment 1 A (blue). (D) Before considering g a proposal, the Board must allow a. q,� comment period of at least 20 days from the date of complienrAv with the notice requirements or submission of the proposal to the Board, whichever occurs last. The appropriate regional development commission, an affected municipality or cable come munications company or any other party having clear interest shall, upon good cause shown, be allowed 30 additional days for comment. If the proposed boundaries, in whole or part, are within the seven county metropolitan area, the Metropolitan Council shall be allowed 90 days from the date a copy of the proposal is submitted to it to review and comment on the pro posed boundaries. (4 MCAR 4.134 D) See Attachment 1 A (blue). S T E P 2 COMPILATION OF A "NEEDS ASSESSMENT REPORT" APPOINT- Each franchising authority (any organized city, town or county) MENT in an approved CST shall compile, or shall appoint a group of two or more individuals appointed by the franchising authority to compile, a "Needs Assessment Report" on cable communications for the proposed area to be served within the CST. (4 MCAR 4.140 C) See Attachment 2 A (green). JOINT In cases of joint powers agreements, the report may be a joint POWERS undertaking of more than one municipality as long as at least two representatives from each municipality which is a party to the agreement participate in making the Needs Assessment Report. (4 MCAR 4.140 C 4) See Attachment 2 A (green). t SCOPE Such report shall include an assessment of the communications needs of the persons residing within the proposed area to be served within the Cable Service Territory, and recommendations on the means to satisfy those needs. (4 MCAR 4.140 C) See Attachment 2 A (green). See MCCB booklet "Minnesota Cable Communications and Local SeZf- determination," a needs assessment guide. Cable Franchising Steps* OR Page 3 ! S T E P 3 IS CABLE m NEEDED m & DESIRED? i A I i i i i S T E P 4 ADOPTION AND - HEARING CONSULT- ATION S T E P 5 NOTICE AVAIL- ABILITY POTENTIAL BIDDERS DETERMINATION OF THE ADVISABILITY OF CONTINUING THE FRANCHISING PROCESS After consideration of the recommendations of the advisory body, the franchising authority should determine the advisability of continuing the franchising process. One key consideration might be the perceived need for cable in a particular community. (4 MCAR 4.140 D 1) See Attachment 2 A (green). I ADOPTION OF A REQUEST FOR PROPOSALS (RFP) IN A PUBLIC HEARING If the franchising authority determines that the franchising process should continue, then the _franchising authority shall officially adopt in a public hearing, affording reasonable notice and a reasonable opportunity to be heard, the Request for Proposals for a cable communications franchise. 4 MCAR 4.140 D 1) See Attachment 2 A (green). See MCCB RFP requirements (See Attachment 2 A (green)) and optional sample request format. See Attachment 4 A (canary). The franchising authority shall consult with the Board and may consult with the appropriate regional development commission. 4 MCAR 4.140 D 3) See Attachment 2 A (green). Although not required under state cable rules, the franchising authority may hire an independent professional cable consultant(s). PUBLICATION OF NOTICE OF AVAILABILITY OF THE REQUEST FOR PROPOSALS, CIRCULATION OF COPIES OF THE RFP The franchising authority shall give public notice of the avail- ability of the Request for Proposals for a cable communications franchise at least 45 days before the public hearing awardinq the franchise. The notice shall be published at least once in a newspaper of general circulation within the boundaries of the franchising authority. A copy of the notice shall be provided to the Minnesota Cable Communications Board on the date of initial publication, together with an affidavit of publication. The notice shall also be published at least once in at least two publications - contained in a list approved by the Board and on file with the executive director of the Board. (4 MCAR 4.140 D 4) See Attachment 2 A.(green). See notice requirements (see Attach- ment 2 A (green), the MCCB approved publications list (see Attach- ment 5 A (buff), and optional sample notice format (see Attach- ment 5 B (buff). The franchising authority shall mail a copy of the request to the Board and make a copy available for public inspection at the city office (or in the case of joint powers, offices) during normal business hours within 10 days after adoption of a Request for Proposals. (4 MCAR 4.140 D 2) See Attachment 2 A (green). See MCCB list of cable companies operating in Minnesota. See Attachment 5 C (buff). The franchising authority shall also mail copies of the Request for Proposals for a cable communications franchise to any per- sons it has identified as being potential candidates for the franchise. (4 MCAR 4.140 D 2) See Attachment 2 A (green). Cable Franchising Stec ra�2 3 T E P IVOTAR- IZATION o N ' o EVAL- UATION RECEIPT OF PROPOSALS FOR A CABLE COMMUNICATIONS FRANCHISE A franchising authority must require that all proposals for a cable communications franchise be notarized and contain at least the basic information specified in the state cable rules. (4 MCAR 4.140 D 5) See MCCB application requirements. See Attachment " A (gt>een). 4, Applications shall be evaluated by criteria and priorities the franchising authority has developed to review applications. (Minn. Stat. § 238.05, Subd. 2 (a)) See Attachment 6 A (goldenrod). S T E P 7 PUBLIC HEARING REGARDING THE PROPOSALS ALL A public hearing before the franchising authority with respect to INTER- all proposals for a franchise must be completed at least 27 days ESTED prior to the introduction of the franchise ordinance in the PARITES proceedings of the franchising authority. (4 MCAR 4.140 E 1) See Attachment 2 A (green). S T E P S GRANTING A FRANCHISE BY ORDINANCE FRAN- A cable communications franchise shall be granted by ordinance, CHISING which must be in compliance with the minimum standards of th4" n- AUTH- MCCB. (4 MCAR 4.140 E 2) See Attachment 2 A (green). See MCCB co ORITY example only franchise ordinance containing recitations of t*e state minimum standards (see Attachment 8 A (white)), and a copy of 4 MCAR 4.200 - 4.209. See Attachment 8 B (white). i S T EP g APPLICATION FOR A STATE CERTIFICATE OF CONFIRMATION FILE Each cable communications company applying for a certificateyof WITH confirmation shall file, no later than 30 days before the Board MCCB is to consider the application, an application in such form`_6nd containing such information and supporting documentation as the Board may require. (4 MCAR 4.212 A) See Attachment 9 A (salmon). ' Complete MCCB Application for a Certificate of Confirmation`' form. See Attachment 9 B (salmon.). PUBLIC- Each cable communications company applying for a certificate of ATION confirmation shall cause to be published, weekly for two succes- sive weeks, at its own expense, in a legal newspaper of general circulation in each municipality for which a certificate of ;s confirmation is sought information specified in the state cable rules. (4 MCAR 4.212 B) Sac Attachment 9 A (salmon). See in- ' formation requirements and example only notice format. See Attachment 9 C (salmon). A certificate of publication shall be filed with the Board no ' later than seven days before the meeting at which the applica- tion for certification is to be considered by the Board. i (4 MCAR 4.212 B) See Attachment 9 A (salmon). I 9180 For - further Cable Communications Board information State of Minnesota S��TW A contact: Department of Administration 500 Rice Street `. r Saint PauZ, Minnesota 55103 .�� . TeZephone: (612) 296 -2545 �'�o'` 1; F S .A 9 0 REGULAR COUNCIL MEETING March 24, 1981 WATER & SEWER FUND Blue Cross /Blue Shied March medical ins. $357.60 Coast to Coast supplies 30.30 Crown Life Ins. Co. March dental ins. 105.36 Equitable Life Assurance Soc. March LTD ins. 53.20 Mn. Valley Testing Lab. testing 586.80 St. Paul Life Ins. Co. March life ins. 57.12 Van Waters & Rogers chemicals 144.S0 Water Products Co. meters & parts 524.80 Randy DeVries waste water conf. 139.61 Price Electric Inc. supplies 19.92 Transport Clearings freight charges 26.16 State Treasurer PERA 290.07 State Treasurer Class D exam fee -Ebert 15.00 $ 2,350.44 GENERAL FUND Lowell Otto 1978 Court settlement $1000.00 Milt Lueneburg airport site study 10.64 Nancy Schultz notary public fees 17.58 Roger Bergquist referee 100.00 Carole Heikes swimming refund 7.00 MRS. Percy Anderson swimming refund 7.00 Jeannette Matheny swimming refund 14.00 Mrs. Dwayne Briese swimming refund 7.00 Advance Ambulance $ Equipment 10 law enforcement kits 201.40 Imperial Bank lease agreement -radio control 2235.22 Lake Harriet Florist flowers- Priebe 25.75 Mid Central Fire Inc. 6 helmets 336.00 DRI Industries nuts & bolts 86.37 Mn. Mayors Assn. 1981 membership dues 10.00 Blue Cross /Blue Shield March medical ins. 4642.08 Crown Life Ins. Co. March dental ins. 1335.34 Equitable Life Assurance Soc. March LTD ins. 516.27 St. Paul Life INs. Co. March life ins. 547.92 Abbott Electronics Inc. repairs 2.70 Bryan Rock Products agr. lime 4971.38 Copy Systems Inc. copy machine supplies 12.95 CRS & Associates cap.improv.project fees 281.00 Carr Flowers funeral - Schlueter 25.00 Coast to Coast supplies 144.30 Co. Treasurer dl fees for county 114.00 Crow River Press Inc. flyers 150.10 Division of Boiler License 4th class license- Roberts 6,00 Bruce Ericson meetings 55.98 George Field seminar $ dues 28.50 Govt Training Service reg. fees 120.00 Ken Gruenhagen league meeting 27:50 Hutchinson Landscaping tree trimming 2606:10 Ind. School Dist. 423 supervisor & lifeguard fees 195.25 Intl City Mgnment Assn. subscription 14.70 Logis computer charges 1428.64 Mark Schnobrich meeting $ Sr.Citizen dinners 55.12 N - -2- Motorola Inc. service contract 218.25 Montgomery Wards supplies for repairs 50.00 McGarvey Caffee Inc. coffee 40.80 Pitney Bowes meter rental 49.50 Homer Pittman seminar 6.00 Marlow Priebe league meeting 25.00 R & R Specialties Inc. service call 265.50 St. Paul Book & Stationery supplies 23.00 Hazel Sitz workshop 42.00 Saunders Thalden & Associates McDonald Park Grant fees 2909.48 TKDA Associates airport master study plan 218.85 Uniforms Unlimited reserve officer 74.70 United Bldg. Centers supplies 6.58 Xerox maint. agreement $ transparencies 224.54 Ralph Westlund mayor's office expenses 300.00 State Treasurer PERA 3336.35 Kenneth Merrill mileage 6.65 Hutchinson Wholesale Supply supplies 509.54 * *Commissioner of Revenue Feb. arena sales tax 67.07* Olga Kern election judge 46.50 Verna Anderson election judge 46.50 Juleen Flaa election judge 43.40 Miriam Miller election judge 46.50 Eva S. Maas election judge 46.50 Emma C. Lake election judge 42.62 Margaret C. Sorensen - .election judge 42.62 DeLaine J. Rolfe election judge 42.62 Lillian M. Jorgenson election judge 42.62 Wilma Grams election judge 42.62 Darleen Kniggs election judge 42.62 Pat Kuester election judge 42.62 Doris Dagget election judge 42.62 Norma Totushek election judge 42.62 Evelyn Odegaard election judge 43.40 Lillias Gilhousen election judge 43.40 Norma Schepers election judge 43.40 Mary Ann Price election judge 43.40 Geraldine Johnson electinn judge 43.40 Mildred Nelson election judge 43.40 Grace Kottke election judge 43.40 Rosetta Miller election judge 43.40 Mary J. Brummond election judge 43.40 Fern Frank election judge 41.85 Bernice Erickson election judge 41.85 Cash Drawer #4 supplies etc. 49.58 Mn. Assn. Civil Defense membership dues 3.00 $ 30,752.38 • -3- Bonds of 1980 Hutchinson Utilites Street lite project S. hwy 22 $5361.43 Tele Terminals terminal equipment 3855.00 MUNICIPAL-LIQUOR STORE Ed Phillips & Sons Co. liquor & wine 1417.39 Old Peoria Company Inc. liquor & wine $ beer 2815.68 Coca Cola Co. mix 212.78 Griggs Cooper Co. Inc. liquor $ wine 1956.92 Twin City Wine Co. liquor & wine 2629.67 Old Peoria Co. liquor 1714.53 Ed Phillips & Sons Co. liquor $ wine 3008.96 Griggs Cooper & Sons Co. liquor & wine 1170.79 Old Peoria Co. liquor & wine 1632.96 Ed Phillips $ Sons Co. liquor $ wine 3285.73 Griggs Cooper & Co. Inc. liuqor & wine 1885.67 Twin City Wine Co. wine 896.52 American Linen Supply Co. laundry service 15.00 Allen Office Products supplies 31.04 Junker Sanitation refuse charges 90.00 Hutch Utilities electricity 1029.87 Commissioner of Revenue sales taxes 2613.50 $26,406.93 March 24, 1981 E Hutchinson Fire Department Hutchinson, Minnesota 55350 M E M O R A N D U M FOR YOUR INFORMATION TO: City Council, Gary D. Plotz, Marlow V. Priebe, and Fire Dept. FROM: Lloyd Schlueter, Fire Chief SUBJECT: Fire Station Land Site The following are my recommendations on the fire station land site: 1. The site should be large enough to park cars for 45 firemen. 2. The parking should be arranged so that firemen answering the alarm do not run into a conjested area at the fire station and so that it does not interfere with the apparatus leaving the station. 3. The area should be large enough so that returning department equipment can drive into the apparatus area and back into the station without interfering with the public traffic on the street.or causing an accident, injury, or worse a fatal accident. 4. The area in front of the station should be large enough to accommodate parking all of the department apparatus so the station can be completely emptied for the apparatus storage area to be washed down. 5. The building should be located so the doors face south, east or west, preferably south, but not north. This location would take advantage of the sun in the win- ter months. /ms • i I`�, COD CUD. I CITY OF HUTCH /NSON DATE March 24, 1981 JOB TITLE Liquor Store Clerk SUPERVISED BY Chuck Nelson, Liquor Store Manager EMPLOYMENT STATUS New Employee X Other:Probation Completed X Full Time Part Time or Seasonal PAY RATE New Rate: Grade II, Step 6 COMMENTS Successful completion of six -month probationary period. One step pay increase effective 3- 25 -81, as per normal procedure. The above personnel action conforms to adopted personnel policy and to the council approved selection process. rtment Personnel 'Coordinator City Adm istrat 3 -81 h EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME & ADDRESS Ken Rekstad FOR YOUR INFORMATION JOB TITLE Liquor Store Clerk SUPERVISED BY Chuck Nelson, Liquor Store Manager EMPLOYMENT STATUS New Employee X Other:Probation Completed X Full Time Part Time or Seasonal PAY RATE New Rate: Grade II, Step 6 COMMENTS Successful completion of six -month probationary period. One step pay increase effective 3- 25 -81, as per normal procedure. The above personnel action conforms to adopted personnel policy and to the council approved selection process. rtment Personnel 'Coordinator City Adm istrat 3 -81 h I 1 • Ah nu nu I� I►u league of minnesota cities March 17, 1981 TO: Member City Councils (through the city clerks). Mayors, Managers, and Administrators FROM: Duke Addicks, Legislative Counsel BILLS OPPOSED BY LEAGUE 4' C; Please contract your legislators and express your opinion on the following bills or proposals opposed by the League. 1. MANUFACTURED HOMES AS A PERMITTED USE. .H.F. 671 (Rees, Voss, R. Anderson) would require that in all counties and towns, manufactured housing and mobile homes certified under the ;national standards must be considered a permitted single - family use of property under local zoning regulations. The architectural require - ments which may be imposed on a manufactured home or mobile home are limited to roof overhang and roofing and siding materials. Local development standards which would preclude the use of manufactured homes and mobile homes as permanent residences are prohibited. The bill is opposed by the Board of Directors of the League of Minnesota Cities. The S.F. has not yet been introduced. 2. WINE IN GROCERY STORES. A bill will be introduced to permit the sale of wine in grocery stores. See discussion below. 3. ONE CLASS OF BEER. A bill will be introduced to establish one class of beer in Minnesota. Both bills are contrary to LMC Policy. Although these two bills have not been introduced yet, your opposition, if any, should be expressed now as the bills will be heard shortly after introduction. The reasons for LMC opposition to these bills areas follows: s I OVER 300 hanover building, 4130 cedar street, saint Paul, minnesota 55101 (6121 222 -2861 - Reduced sales by municipal liquor stores if strong beer is available wherever 3.2 is sold now and if wine can be purchased in grocery stores. - Control over who consumes beer and wine will be reduced if strong beer and wine can be sold at grocery store check -out counters and if strong beer can be sold where 3.2 is now sold. How cautious will or can the owner be if beer and /or wine is sold along with a large variety of other products? - Reduced city control through licensing may occur if the bills force cities to give a strong beer license to anyone who now has a 3.2 license. k March 20, 1981 TO: Member City Councils (through - _t*Ldty clerks). Mayors, Managers, and Administrators FROM: Duke Addicks, Legislative Counsel RE: + Manufactured Homes In the Action Alert of March 17, dealing with bills opposed by the League, it was not made clear that the bill dealing with MANUFACTURED HOMES does apply to all cities. Thus, if the bill passes, all mobile and other manufactured homes which meet the federal standards must be permitted on any and all residential lots in your- city, -subject to being placed on a permanent foundation, and other minor installation requirements. Please let your legislators know your opinions as the first hearing will be Thursday, Marc 26, at 12:00 in Room 51, SOB. The subcommittee members are: a DA: rmn Name District Phone (A.C. 612) Kalis 30A 296 -4240 Hoberg 9A 296 -4066 McCarron 46A 296 -4242 McEachern 18B 296 -4237 Niehaus 16A 296 -4379 Shea 32A 296 -8636 0 • Ah 1111 II11 IIII league of minnesota cities March 20, 1981 TO: Mayors, Managers, Clerks, Legislative Contacts, Persons Interested in Industrial Revenue Bonds FROM: Peggy Flicker, Legislative Counsel SUBJECT: CITIES' ABILITY TO USE INDUSTRIAL REVENUE BONDS THREATENED �Qql ,� �;Sns c�� A House Subcommittee is considering amendments to the state Industrial Revenue Bond law which could effectively prevent cities from being able to decide for themselves the appropriate uses for Industrial Revenue Bonds and would drastically limit the types of projects which could be financed with IR Bonds. The amendments would: require cities to prepare detailed and specific economic development plans, which would have to be approved by the state Department of Finance before any bond projects could be authorized. COMMENTS This could allow the state to interfere in or control local development decisions, and unreasonably withhold approval. In addition, preparation of the plans would cost cities money, and duplicate current local planning activities. Commercial bond projects would be limited to strictly defined blighted area either an area that has formally qualified as a particular type of tax increment redevelopment district, or an area that could qualify as such a district, as long as that area was at least 2 acres or more in size. COMMENTS This could make it much more difficult for cities to use industrial revenue bonds in various downtown or other redevelopment efforts. OR If an area could not qualify as a blighted area, then several conditions would have to be met. Unacceptable conditions are: 1) the contracting party and any principle user of the facility would have to enter a binding legal agreement to pay employees average prevailing wages for five years after the facility begins operations. 2) any commercial project would be prohibited if a "substantially similiar business" exists anywhere within a five- mile.,radius of the proposed project. (OVER) 300 hanover building, 4BO cedar street, saint paul, minnesota 55101 (612] 222 -2861 -2- COMMENTS These restrictions raise many questions. The wage requirements would require different cities and dissimiliar projects to conform to uniform federal standards and could result in great inequity throughout the state as well as cause practical problems for businesses and administ- rative costs for cities. The "five- mile" provision would in effect eliminate almost all commercial projects unless they are in blighted areas. WE NEED YOUR HELP TO STOP THESE PROPOSALS IN SUBCOMMITTEE. 1. COME TO THE SUBCOMMITTEE MEETING SCHEDULED FOR THURSDAY, MARCH 26, AT NOON IN ROOM 83 OF THE STATE OFFICE BUILDING. BE PREPARED TO EXPRESS YOUR OPPOSITION TO THESE PROPOSALS AND OTHER LIMITATIONS THAT WOULD UNREASONABLY RESTRICT THE USE OF INDUSTRIAL REVENUE BONDS IN THE STATE. TELL THE LEAGUE IF YOU ARE COMING. (612- 222 -2861) 2. TALK TO YOUR LEGISLATOR, PERSONALLY OR BY PHONE, BEFORE THURSDAY, MARCH 26TH. HAVE HIM OR HER TALK TO THE MEMBERS OF THE SUBCOMMITTEE ABOUT THE PROBLEMS THAT THESE AMENDMENTS WOULD CREATE. 3. CALL THE MEMBERS OF THE SUBCOMMITTEE YOURSELF. MEMBERS, ECONOMIC DEVELOPMENT SUBCOMMITTEE OF HOUSE LOCAL & URBAN AFFAIRS COMM. NAME OFFICE # PHONE # DISTRICT HOME CITY Rep. Tom Berkelman Subcommittee Chair 173 State Off. Bldg. 296 -2228 8B Duluth Rep. Tim Sherman 355 State Off. Bldg. 296 -8637 34B Winona Rep. Jerry Schoenfeld 349 State Off. Bldg. 296 -8635 30B Waseca Rep. Gordon Voss* 174 State Off. Bldg. 296 -4226 47B Blaine Rep. Karen Clark 255 State Off. Bldg. 296 -0294 59A Minneapolis Rep. Gary Laidig 325 State-Off. Bldg. 296 -4351 51A Stillwater Rep. Walter Hanson 299B State Off. Bldg. 296 -4232 62B St. Paul Rep. Donald Valento 378 State Off. Bldg. 296 -7153 49A Little Canada * Representative Gordon Voss_.s .the_Chairman of the full Local and Urban Affairs Committee - he is an especially important person to contact. The League of Minnesota Cities supports S.F. 205 and H.F. 577. These bills would change Chapter 474 to ensure more responsible use of Industrial Revenue Bonds with decisions remaining at the local level. For more information, contact Peggy Flicker at the League office,. 612- 222 -2861. PF:cmt H"at I. Wj league of minnesota cities tY1 " R 1gg1 7caVER N O March 19, 1981 TO: All City Mayors, Managers /Administrators /Clerks in Cities Over 5,000 Population FROM: Duke Addicks League Legislative Counsel RE: STATE AID STREETS FUNDING Governor Quie has proposed in H.F. 815 (authors: Friedrich, Schrieber, Sherwood, B. Nelson) a 4¢ increase in the gasoline tax and substantial increase in motor vehicle taxes. This would result in an increase for your city shown on the reverse side. The DFL is preparing a similar bill. If you support increases in gasoline and motor vehicle taxes, please let your legislator and the Governor know as soon as possible, as there is considerable opposition to any increase. Attachment DA /cr 300 hanover building, 460 cedar street, saint paul, minnesota 55101 C6121 222 -2661 ADDITIONAL STATE AID FUNDS AVAILABLE IF GOVERNOR'S HIGH'.JAY PACYAGE PASSED AS SUBMITTED i- IMICIPALIT[ 44 G43 VkX INCREASED OOVEMR'S P%PLUkL nRgS1PAL=L. 48 Gk3 TAX INCREASED YQTCR 00VE=R'S PRrPW� INC:LcA3E VEHICLE FEW VEHICLE FEW :bat Lea S 52,356 $ 30,897 $ 83,253 Maple Grow $ 86,520 $ 51,053 $ 137,579 Alexandria 21,106 13,045 35,151 Maplewood 86,324 50,943 137,267 Andover 29,934 17,665 47,599 Marshall 27,9:8 16,481 44,409 Anoka 38,268 22,584 60,852 Mendota Heights 30,544 18,026 48,570 Apple Valley 52,728 31,116 83,844 Minneapolis 1,160,796 685,025 1,845,821 Arden Hills 17,342 10,234 27,576 Minnetonka 123,450 72,852 196,302 Austin _ 55,280 32,623 87,903 Montevideo 19,096 11,269 30,365 Bwm ddji 35,856 21,160 $7,016 Moorhead 89,902 53,054 142,956 Blaine 52,896 31,216 84,112 Morris 20,218 11,931 _ 32,149 Bloomington 205,164 121,074 326,238 Mound 27,480 16,215 43,696 Brainard 36,508 21,545 $8,053 - Mounds View 23,790 14,039 37,829 Brooklyn Center 84,934 50,123 135,057 New Brighton 44,372 26,186 70,558 Brooklyn Park 80,480 47,494 127,974 now dope 43,488 25,664 69,152 Burnsville 111,684 65,909 177,593 # New Ufa 39,518 23,321 62,639 Champlin 22,042 13,008 35,Oa0 Northfield 28,644 16,904 45,548 t2.anhassaa 21,466 L+, 668 34,134 North Mankato 23,130 13,650 36,780 Chaska 20,414 12,047 32,461 North St. Paul 27,058 15,968 43,026 Chisholm 17,720 10,458 28,178 Oakdale 28,504 16,821 45,325 Cloquet 59,890 35,343 95,233 ¢ Orono 20,288 11,973 L 32,261 Volumbia Heights 40,886 24,128 65,014 Owatonna 45,634 26,931 -= 72,555 Coon Rapids 78,156 46,124 124,282 j Pipestona 21,452 12,660 34,112 Cottage Crow 75,406 44,501 119,909 Plymouth 53,892 31,803 8$,695 u'rookston 34,04 20,108 54,182 Prior Lake 25,416 14,9" 40,415 crystal b3,436 31,534 04,970 Ramsey 28,306 16,705 45,011 i uetrost Lakes 18,086 10,673 28,759 ! lied Wing 48,652 28,711 77,363 voluth 330,928 195,292 526,220 Richfield 78,558 46,360 124,918 Eagan _ 72,378 42,712 115,090 Robbinsdals 33,870 19, 9u 53,858 East Bethel 20,232 11,940 32,172 Rochester 130,388 76,946 207,334 test Grand Forks 22,056 13,016 3b,072 Roseville 78,622 46,397 125,019 Eden Prairie 68,716 40,551 109,267 St. Anthony 19,460 11,484 30,944 Edina 127,924 75,493 203,417 St. Cloud 146,712 86,580 233,292 Elk River 32,734 19,317 52,051 St. Louis Park 120,736 71,262 192,018 -Vly 17,918 10,574 28,492 St. Paul 895,032 528,189 1,423,221 cvaleth 17,7x6 10,478 28,234 St. Paul Park 15,826 9,340 25,166 '31rmont 34,298 20,240 54,538 St. Peter 19,720 11,638 31,358 °alcon Heights 10,972 6,475 17,447 Sauk Rapids 22,906 13,517 36,423 "arihmalt 41,054 24,227 65,281 Shakopee 27,234 16,071 43,305 :argue Falls 32,256 19,036 51,292 Shoreaiaw _ 3,530 18,017 48,547 'ridley 57,490 33,927 91,417 South St. Paul 50,756 29,953 80,709 -oldan Valley 82,480 48,674 131,154 Spring Lake Park 14,648 8,644 23,292 .:rand Rapids 22,730 13,414 36,144 Stillwater 33,238 19,615 52,653 'i=& Lake 18,850 11,124 29,974 Thief River Falls 27,738 16,370 44,108 :stings 30,678 18,104 48,782 Virginia 33,266 19,632 52,898 .armentown 34,740 20,501 55,241 Waseca 13,686 8,077 21,763 tbina 48,476 28,607 77,083 West St. Paul 46,588 27,552 74,240 Akins 33,976 20,050 54,026 White Bear Lake 60,922 35,952 96,874 ;rchinson 23,242 13,716 36,958 Willmar 39,585 23,362 62,950 International Falls 14,844 8,760 23,604 Winona 63,342 37,380 100,722 -rver Grove Heights 32,488 19,172 51,660 Woodbury 48,202 28,446 76,648 `..ako Elmo 17,012 10,040 27,052 Worthington 24,876 14,680 39,556 %keviL.e 51,416 30,342 81,753 _ Rtchfield 17,384 10,259 27,643 Tomas $7,015,352 $ 4,140,000 $ 11,155,352 :.ittle Canada 15,596 9,203 24,799 Little Falls 26,434 15,600 42,034 �verne 9,696 5,720 15,417 . MGRI - MARCH 1981 a into 80,516 47,515 128,031 �' 256(0 ; -14 Hu:chinsco SCHMIDTBAUER ANNEXATION BEFORE THE MUNICIPAL BOARD 2p2,22�'42S`� RECEIVED a. w OF THE STATE OF MINNESOTA <0169LS5% Thomas J. Simmons Chairman Robert W. Johnson Vice Chairman FOR YOUR INFORMATION Robert J. Ferderer Member Lawrence Fiecke Ex- Officio Member Earl Mathews Ex- Officio Member IN THE MATTER OF THE JOINT RESOLUTION ) BETWEEN THE CITY OF HUTCHINSON AND ) THE TOWN OF HASSAN VALLEY FOR THE ORDERLY ) ANNEXATION OF CERTAIN LAND TO THE CITY OF ) HUTCHINSON ) FINDINGS OF FACT; CONCLUSIONS OF LAW, AND ORDER The above - entitled matter came on for hearing before the Minnesota Municipal Board pursuant to Minnesota Statutes 414, as amended, on July 2, 198CY and January 28th, 1981.at Hutchinson,, Minnesota. The hearings were conducted by Terrence A. Merritt, Executive Director and Thomas Simmons pursuant to Minnesota Statutes 414.01, Subd. 12. Also in attendance were County Commissioners Lawrence Fiecke and Earl Mathews, ex- officio members of the Board. The City of Hutchinson appeared by and through M. D. Schantzen, the Township of Hassan Valley appeared by and through-Kerry Olson and the petitioners appeared by and through M. D. Schantzen. Testimony was heard, and records and exhibits were received. After due and careful consideration of all evidence, together with all records, files and proceedings, the Minnesota Municipal Board hereby makes and files-the following Findings of Fact, Conclusions of Law and Order. I FINDINGS OF FACT I. That a joint resolution for orderly.annexation was adopted by the City of Hutchinson and the Township of Hassan Valley and duly accepted by the Minnesota Municipal Board. II. A resolution was filed by one of the signatories to the joint resolution, the City of Hutchinson., on May 19, 1980 requesting annexation of certain properties within the orderly annexation area. The resolution contained all the information required by statute including a description of the territory subject to annexation which is as follows: Tracts A. B, C, D and the North 732 feet of the West 120 feet of Tract E of Registered Land Survey No. 3 together.with Tracts C, West 95 feet of Tract D, East 60.42 feet of Tracts E, F, G, H, I, J, K and L of Registered Land Survey No. 1 containing 35 Acres, Hassan Valley Township, McLeod County, Minnesota. III. Due, timely and adequate legal, notice of the hearing was published, served end filed. El I%'. The area subject to annexation is approximately 31.23 acres in size and abuts the City of Hutchinson along the property's northern boundary. V. The area proposed for annexation is gently rolling with high ground in -the western portion of the area and low ground in the center and eastern most sections of the area. VI. The area proposed for annexation presently has no population. VII. The present Hutchinson population is 9,558. VIII. The City of Hutchinson's land is used for residential, institutional, commercial, industrial, some agricultural and vacant land uses. In the south - eastern portion of the City of Hutchinson adjacent to the area promised for annexation, there are presently two single family lots and three multiple dwelling µ lots available for development. Within this area of the City of Hutchinson, there is no other land for residential development. - TX. The Town of Hassan Valley, the land is used for residential, institutional, industrial, and agricultural purposes. ES X. The area proposed for annexation is presently used for agricultural . purposes with its intended use of single family anc multiple family residential dwellings. XI. The City of Hutchinson has a zoning ordinance, a subdivision regulation, a comprehensive plan that was updated in January of 1980 and a planning commission. XTI. The Town of Hassan Valley has a zoning ordinance, no subdivision regulations, no comprehensive plan and has a planning commission. XIII. The proposed use of the area proposed for annexation is consistent with the zoning. and comprehensive plan for the areas adjacent thereto within the City of Hutchinson. The area south of Century Avenue is projected by the Hutchinson Comprehensive Plan to have medium to high- density residential development, since that is near the vocational school, hospital, the 3M plant, an existing shopping center with 80,000 to 90,000 square feet, and a new shopping center under construction which will have approximately 200,000 square feet. The City of Hutchinson provides its residents with water, sanitary sewer, storm sewer, fire protection, police protection, street improvements', street maintenance, recreational opportunities, adiiinistrative service, electricity and natural gas. XV.. The Town of Hassan Valley provides the area subject to annexation with fire protection, police protection, and street maintenance. XVI. The City of Hutchinson provides street maintenance to the streets-stubbed in adjacent to the area proposed for annexation. �•�' -'I• The low spot on the eastern border of the area proposed for annexation will be filled in, and the City of Hutchinson plans to service tr,a` area with storm-water dra :: %age which will take Care of the runGff not cnly from tn" area nropb5ed for annex --t cn bl __ the area adlacen;t t�,eret0 2 : "i. r n 0 0 The _ of Hutchinson would extend water, sanitary sewer, and sterr: sever after the area has been leveled. If approval is received by June i, 1931 from the City Council, the total installation of those utilities could be completed within 1981. The City of Hutchinson will extend electrical service to the area as developement occurs. XV11I. The City of Hutchinson will extend gas service to the entire area With the major loop line being constructed over a period of approximately two to three years, unless residential construction demands require faster completion of the line. The City of Hutchinson does not intend to leave the major gas line deadended within the area proposed for annexation, as that could result in condensation within the line, the freezing of the condensation, and the potential cutoff of gas service to users thereof through the frozen condensation. The extension of these services into the area proposed for annexation area can most economically be done at one time since Centry Avenue, which all of the service must cross is an extremely difficult road to bore under. The area proposed for annexation will be serviced from one maim trunk line extended underneath Century Avenue rather than several smaller trunk lines extended under Century Avenue over the course of a number of years, given the difficulty and the limited right of way available for all utilities. XIX. The orderly annexation agreement between the City of Hutchinson, and the Tor.-n of Hassan Valley states that the mill levy step up on the property within the orderly annexation area that is annexed to the City of Hutchinson should occur over a five year period. This time frame does not speak to the timing or availability of services to the area proposed for annexation. XX. The tax base of the City of Hutchinson is its residential, commercial, industrial, vacant land, and agricultural property. 3'.XI. The Town of Hassan Valley tax base is its residential, industrial, agricultural, and vacant land. ;;XI1.. The tax base in the area proposed for annexation is agricultural land. YL, :T'1. The mill rate, for the Town of Hassan Valley in 1•980 was 4.94. 77,T \7, The area proposed for annexation lies within the same school district as the City of Hutchinson, and its annexation thereto and does not adversely impact upon the school district. y,Xv. There is no other municipality adjacent to the area proposed for annexation, se annexation to the City of Hutchinson is the only option. The Town of Hassan Valley cannot presently service the arc -a proposed fcr an ^exaticn with san_tar y sewer, storm sewer, v:ater, elecrr_:._t , and gas, v:t:_c'% are r.- _ _.` the area is to develop. - 4 The area proposed for annexation is too small to incorpera:e into its own governmental unit. XXV171 . The present assessed valuation of the area proposed for annexation, is: $11,525.00. XXIX. The Town of Hassan Valley will .continue to function without the area proposed for annexation given its size an-! diversity of tax base. XXX. The annexation is consistent with the joint agreement. CONCLUSIONS OF LAW I. The Minnesota Municipal Board duly acquired and now has jurisdiction of the within proceeding. II. The area subject to annexation is now or is about to become urban or subuAan f4: in nature and the annexing municipality is capable of providing the services required by the area within a reasonable time. III. The existing township form of government and the services provided thereunder are not adequate to protect the public health, safety, and welfare, the area proposed for annexation. ;k IV. The annexation would be in the best interests of the area proposed for annexation. V. The annexation is consistent with the terms of the joint agreement. VI.' Five years will be required to effectively provide full municipal service to the annexed area, or to comply with the terms and conditions of the orderly annexation agreement as it relates to the mill levy step up rate. VII. An order should be issued by the Minnesota Municipal Board annexing the area described herein. O R D E R I. IT IS HEREBY ORDERED: That the property described herein situated in the County of McLeod, State of Minnesota, be and the same is hereby annexed to the City of Hutchinson, Minnesota, the same as if it had been originally made a part thereof: Tracts A, B. C, D and the North 732 feet of the West 120 feet of Tract E of Registered Land Survey No. 3 together with Tracts C, West 95 feet of Tract D, East 60.42 feet of Tracts E, F, G, H, I, J, K and L of Registered Land Survey No. 1 containing 35 acres, Hassan Valley Township, McLeod County, Minnesota. II. IT IS FURTHER ORDERED: That the mill levy of the City of Hutchinson on the property herein ordered annexed shall be increasedin substantially equal ;ropc:lions over a period of five years to equality with the mill levy of the property already within the City. III, IT IS FURTHER ORDERED: That the effective date of this order is March. 17, 1981. Dated this 17th day of March, 1981 MINNESOTA MUNICIPAL BOARD 165 Metro Square Building St. Pa Minnesota 55101 d, 0&uf- Terrence A. Merritt Executive Director a the Y nr SF i �c.1 -74ty c'- s-'at6 ^1 6 FOR YOUR INFORMATION TU Hutchinsim Safety Caunell ':-t Ft6ru4rY 23, 1931, ae M.0. x 'n at 8 prairie Hcuv: In Hutchir4son. IrIter a :�e 3k wombers Present.. Presppippdjent�Mpw. Johnson opened �,�h* aaetiy�ng witph� a si'li;mntg pry vr�. 7Eya� 0!7 i ��6i f.�$s 61 @ LSD' EjC�iIYa tr�,.'O: , Dc' arj'�i Ni 1J %'J `�i,�4 ' �i : TSB 39 • 'STN b 1 �' ii�v_: pmented.. h Get -Well card was signed wA. -,;v.t to Joyce .Rix. Old Business~ Larry .add pr"entc-4 a writt t pher on e°ea" ation F Z::�djms regarding ha ::ardous wastelch ica) diset8r, for the e191tvwitary schoo' Pik kslness,. mss. Johnson annoua cd that at our t "Urch 3510,'',x1 wetia-j ojr- speaker will tae Rex ?tr•riss, Program 01w-t5r of Vw M Student Traffic s0vty Organization. Pros. Jo =.- intr ur:*d our February speaMr, arm knfert, 3N Ssfity Officer, tft spske on safety at our 4ora1; 314 plant. M is a mar of -,he M 5afefiy Covacil and Kati ona.s;.5afety t"oun- il. Woty it a 01 obje.rtivj: at tihe Hutchiasc:n Plant. In the past year U �,.mve stern industrial ,afifl.y films and hae. safety courses for supervisors and lr striaAl aaainta-lanco., Tlwir saftty canitueei* e: tip once per month end ;as spat 8O hours in trainicj c�iurses. They have- sn emrgenry squad an e= -N cr . Once a am 0 " ;h,y l Avo. safety in 'Ruse kampkng Areas.' ft &h wed paVolets W. receives :;, oc�:,i- pationa l safety and OSHA standards. The a r9ency squad; is argani, td ft r° cerrect procedures for five and C.P.R. They are amitoring :goise 'eael ,ors per OSHA rvg` aaticom - 85 declbMs of nolso a"d at 90 decibals to ,so ea*+ plugs ?or z�loyees. ft also stated they have a god Industrial h .111 depertmn', `they also are havtng visual safety ay4Ns, such as T -�I grtso T�e 3N pl vnt at New U3ri. ,, has the state safety r*cord for hours wi thij rt inJury. V4 also s`sressts off the job safet + for wplo.yres. Durirl the question n d cinswa^ s ss-lvn he statftl has defia to procedures 1i? hazardous dmpinq site. tT meting vsas adjourned by Koti n if� t 0R1M0s�C�t that the lrxxt tirrg will be €larch '��h. TREASURER'S R EMY Deposits citbursaftots • Pcfice on htnd si ftl tte"d by Uiraatta F Pi sh`dpsy, Sec.-Treas.