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cp04-14-1981 cHUTCH INSON CITY CALENDAR WEEK OF April 12 To April 18 9 1981 WEDNESDAY -15- 30 P.M. - HRA Meeting at 'Park Towers 7: - Joint Air o o m eeting at City Hal SUNDAY -12 THURSDAY -16- 7:00 - 9:30 A.M. - City Council Workshop for Merit Reviews Noon - Nursing Home Board Meet- ing at Burns Manor MONDAY -13- FRIDAY -17- GOOD FRIDAY TUESDAY -14- �I 2:00 P.M. - Open Bids for Park Dept. Equipment and Project No. 80 -03 7:30 P.M. - City Council Meetin� at City Hall SATURDAY -la- /f ) r r AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 14, 1981 A. Call Meeting to Order - 7:30 P.M. ./2. Invocation - Reverend John H. Longley /33. Consideration of Minutes - Regular Meeting of March 24, 1981 Action - Motion to approve - Motion to approve as amended ✓4. Public Hearing None 5. Communications, Requests and Petitions ✓(a) Consideration of Request to Use South Park for Easter Egg Hunt on April 18, 1981 Action - Motion to approve - Motion to reject ,%(b) Consideration of Request by Mrs. Ella Bunke for Reduced Trash and Refuse Rates Action - Motion to approve - Motion to reject ✓(c) Consideration of Appointment of Rev. Buell Fogg to the Hospital Board Action - Motion to ratify appointment 6. Resolutions and Ordinances /a) Resolution No. 6758 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt J(b) Resolution No. 6759 - Accepting $62,500 from Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ,/(a) Building Official's Monthly Report - March 1981 Action -Order by Mayor received for filing COUNCIL AGENDA APRIL 14, 1981 v(b) Minutes of "Seniors Activity Center" Advisory Board dated March 3, 1981 Action - Order by Mayor received for filing -6) Minutes of Park & Recreation Board dated March -4, 1981 Action - Order by Mayor received for filing �d) Minutes of Transportation Board dated January 14, 1981 and February 10, 1981 Action - Order by Mayor received for filing 8. Unfinished Business ,/(a) Consideration of Application for "On -Sale" Intoxicating Liquor License by Verla Johanning for Max's (DEFERRED MARCH 10, 1981) Action - Motion to reject - Motion to set public hearing for April 28, 1981 at 8:00 P.M. 9. New Business ✓(a) Consideration of Water, Sewer and Storm Sewer Service for New High Rise Action - Motion to reject - Motion to approve Juul Contracting ./(b) Consideration of Setting Public Hearing for 1981 Sidewalk Improvement Project Action - Motion to reject - Motion to set public hearing for April 28, 1981 at 8:00 P.M. - Motion to waive reading and adopt Resolutions ✓(c) Consideration of Watermain Connection on First Avenue S.W. Action - Motion to reject - Motion to approve Juul Contracting */(d) Consideration of Service Contract with Infilco Degrement Inc. Action - Motion to reject - Motion to approve per diem increase ,/(e) Consideration of Financial Consulting Service Agreement with Ehlers & Associates Action - Motion to reject - Motion to authorize signing agreement -2- 0 0 COUNCIL AGENDA APRIL 14, 1981 10. Miscellaneous �(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments J (a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment from appropriate funds 12. Adjournment -3- 4 .r r AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 14, 1981 �3. Minutes Minutes of Special-Meeting of April 14, 1981 Action - Motion to approve - Motion to approve as amended 5. Communications, Requests and Petitions ,/(b) Consideration of Request for Reduced Trash and Refuse Rates 2. Mary E. Fratzke Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances '(c) Resolution No. 6762 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business ) Consideration of Awarding Bid for Park Equipment (DEFERRED APRIL 14, 1981) 4:b ' Action - Motion to reject Motion to award bid ,,i(c) Consideration- of Awarding Bid for Project No. 80 -03 (DEFERRED APRIL 14, 1981) Action - Motion to reject - Motion to award bid - Motion to waive reading and adopt Resolution 9. New Business ✓(f) Consideration of Improvement for Lot 3, Block 2, Madson Addition Action - ,✓(g) Consideration of Purchase of Sound System for Civic Arena Action - Motion to approve - Motion to reject V% (h) Consideration of Changing City Council Meeting Time to 8:00 P.M. for April 28, 1981 Meeting Action - Motion to approve - Motion to reject L' 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 24, 1981 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 7:30 P.M., with the follow- ing members present: Aldermen Lueneburg,`Gruenhagen and Beatty,- in addition to Mayor Westlund. Absent: Alderman Peterson. Also present: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the Regular Meeting of March 10, 1981 and Special Meetings of March 17, 1981 and March 23, 1981 were approved as read upon motion by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) OFF - STREET PARKING (DEFERRED 1- 27 -81) The City Council meeting was adjourned at 8:00 P.M. to move the public hear- ing to the upstairs auditorium. Mayor Westlund reconvened the hearing at 8:05 P.M. and explained this hearing was a continuation of the public hear- ing held on January 27, 1981. The off - street parking project was deferred at that time to allow the staff_ additional time to review the entire program and evaluate the proposed formula. He further commented that Ted Beatty has served as Chairman of the Parking Committee, along with Skip made from the Downtown Development Board and Don Erickson from the Planning Commission. Frank Fay and Ward Haugen were also added to the committee. The City staff was represented by City Administrator Plotz, City Accountant Merrill and City Engineer Priebe. Alderman Beatty presented the revised off - street parking plan. He stated the committee had considered other valuations and formulas for a new formu- la, but in the end they arrived at almost the same formula as previously, using square footage and parking needs for its basis. It was pointed out that the parking program cost had been reduced from the proposed $1,500,000.00 to $1,250,000.00 with the City's portion of $500,000.00 and the special assessment to downtown property owners of $750,000.00. The formula for the total amount to be assessed ($750,000.00) has been divided into two parts: 1) 50% of assessment or $375,000.00 based upon County Auditor's estimated market value, and 2) 50% of assessment or $375,000.00 will be on parking requirements with credit given for parking provided by owner. 6 1 COUNCIL MINUTES MARCH 24, 1981 Attention was called to the fact that under item No. 4 in Assumptions, the post office should be added as property that cannot be assessed. Alderman Beatty reviewed the downtown parking required and stated there is a net current need for 387 additional parking spaces in the downtown parking district. Russell Meade Asked about the property exempt under No. 4 Meade's 66 Station of Assumptions and inquired if additional properties would be added at a later time. Stated the City could go on until there could be 80 -90% parking and only 10% business. He noted a lot of residential area was inc1&ed. Alderman Beatty Replied the downtown district area could'be used for some other purpose, such as for' potential business district, etc. Russell Meade Commented that as the City receives more money, it would have more funds to buy more lots. Skip Quade Likened the 'downtown parking program with fu- Quade's Plmg. & Htg. ture dollars coming in to the park program. The developers either pay the City in dollars or contribute park land. Stated the City was trying to assure development that there ;ibuld be adequate parking. Russell Meade Stated there would be coming a time - when there will be money and no more property to buy. Felt the plan was illogical. Skip Quade Responded the downtown district would be en- larged. Alderman Beatty Stated this was "far fetched." Art Benjamin, Jr. Asked about a parking lot that is privately Nemitz Paint, Wallpaper owned but used by the City. & Glass Mayor Westlund Reported the owner of the parking lot has of- fered the Citv use of the lot, but it is pri- vately owned. -2- 0 COUNCIL MINUTES MARCH 24, 1981 • Marlow Priebe Commented on the market value and stated the City Engineer figures .are based on market value of 1980, pay - able in 1981. Skip Quade Stated.he was representing the City's Downtown Development Board,' f which he is Chairman. Commented he had been involved for eight years on this project. Just about every type of assessment and program had been- looked at, and this is the best program they could put to- gether, scaling down a $1.5 million project. Acknowledged there are people who don't believe the City needs additional parking, but he didn't feel this was true. More narking would be to the benefit of business. Pointed out the pro- posed project only required 300+ parking stalls. Stated there is a need for more spaces. Commented he could.not begin to put in a lot for the.amount of dollars involved, but he could afford the addition with cost spread over a number of years. This would be an af- fordable arrangement. The acquisition of land and cost involved would be a problem for an in- dividual to do on his own. The new shopping center will have an influence on the downtown, and it must do something. Felt parking, lots were the first step for via- bility of downtown. Three or four years ago he wouldn't have thought the City needed to be this ambitious, but the economic situation has changed this. Frank Fay Wanted to clarify that he was not against Frank Fay Realty downtown parking project. Made reference to assessed valuation of his property in the down - town district. Stated he had discussed the amount of parking space with City staff on the phone. It doesn't make any difference if a person owns one or several buildings. The question is: Do you want to continue to own them or don't you? The point is that if we don't keep these stores filled, we lose it. The demand for buildings in the future is go- ing to be less than it is today so market value is important. Commented that the ten - ants of some of the property he owns pay on the assessment. Proceed with the project. -3- COUNCIL MINUTES MARCH 24, 1981 Bernard Stolpman Made reference to the seven points of the Retired Businessman formula and stated he saw the handwriting on the wall. Said he was speaking for the minor - ity in the group. Noticed that all the people in the position of authority came from Main Street. Asked why some representation wasn't given to those on the outside streets that do not need park- ing. Asked who helped him in 1971 when he had to move off Main Street and build his own park- ing lot. Z. If he's assessed and taxed to help othei`' usi- nesses get parking lots and those peopl4i get City snow removal and maintenance, will 6 City also maintain his lot and help remove his snow. If_ not, isn't that an injustice to him and others who built their own lot(s). Commented on only the first floor being used for market value for assessment. Stated Citi- zens Bank has as many people working upstairs as downstairs. What kind of assessment Yi that? Referred to Legion Lounge only needing parking space for 12 cars but use in the neighbothood of 200 parking spaces. Cars flow over'ofto private parking lots; cover his lot, the achurch lot and furniture store lot. Said the City needed to study peak hours of business. Asked about parking spaces outside the metro - Main Street area. What about bringing the farmer to town, and why is he exempt from as- sessment? Made reference to the school parking situation. The school staff uses the major portion of the parking lot built and intended for the City, and thev do so without any burden to them. Stated he pays taxes toward the school, and they should get their own parking lot. Is the City building another lot for the school peo- ple to park on? Stated that when he approached a member of the -4- 0 0 COUNCIL MINUTES MARCH 24, 1981 0 • Parking Committee that this was not fair to people who had spent money to build their own lot(s), he was told he would benefit from the project. He will not benefit; he has enough parking space. Feels it is an injustice. Pointed out a young couple bought into a busi- ness, and now they will be assessed. Didn't think people should be taxed who have already spent money for parking. Marlow Priebe Stated that when the Legion building was built, City Engineer the parking spaces provided were based on the number required by the City Ordinance in effect at that time. The Legion was beyond the Ordi- nance requirement since the area between Has - san and Franklin does not require any parking. Mayor Westlund Remarked that the City staff and Parking Com- mittee members would try to answer some of the issues raised by Ben Stolpman. Commented that the school is aware they have a parking problem. Mention had been made ear- lier of a parking lot being used directly across from the school. This has taken cars out of the Franklin Avenue lot. If the school would provide one or two more lots, it would help greatly. The school is not in the park- ing district so it will not be assessed. Bernard Stolpman Asked why the schools don't have to pay for parking when they use the parking lots others paid for. Alderman Beatty Explained why only the first floor of a build- ing was used to figure the square footage. This method made it easier to compute the form- ula. Skip Quade Stated this matter came up in the committee a number of times. It was impossible to look at basements and second floors of buildings. Citizens Bank was not given any special privi- lege, and the second floor is now used more by the bank itself. The old hotel has rental in the basement. It was too difficult to put the -5- COUNCIL MINUTES MARCH 24, 1981 formula together any other way. Many other cities used the square footage basis. No one will say they have the perfect answer; there is no perfect answer. Mayor Westlund Responded to Mr. Stolpman's reference to snow removal and maintenance of parking lots. City has not made a decision on this matter. This would be a large problem. The City has not faced this issue, but it will have to do so. In many areas downtown parking is shared by businesses. Bernard Stolpman Stated he objected to paying for someone else's parking. Alderman Beatty Commented on statement that all Main Stileet businessmen were on the Parking Committee' ommitt e`. Pointed out that Ward Haugen represented the outskirt business people. Skip Quade Reported there were several people not asso- ciated with the downtown who were on the Down - Zr town Development Board. No effort was xidde to include only downtown businessmen. Charles Carlson Spoke in favor of the proposal. Stated`�e Carlson Pharmacy bought a full -size city lot 18 -20 years ago and developed it. He has taken care of clean - ing snow from the lot, but thankful the City has hauled the snow away. Knows there are in- justices. With the shopping center coming in, development strips along the highways, and va- cant spaces downtown, the property value will go down. It may become difficult to sell a business. However, if there is adequate park- ing, it will help the downtown. In spite of problems, he would like to see the City go full -speed ahead. Knows the project will cost him money, but it will protect his invest- ment in the downtown. Robert Rozmarynowski Asked what was considered the downtown tax Wash Tub district and the central business district. Mayor Westlund Answered the old district was one block off Main Street on each side of Main, starting at the bridge to Fourth Avenue. 9 • • COUNCIL MINUTES MARCH 24, 1981 Robert Rozmarynowski C� Asked why anything else should be put on the map. Put a burden on other people. Alderman Beatty Felt the proposed area would serve as the central business district in the future. This particular district was drawn to -indi- cate the future of downtown Hutchinson. Mayor Westlund Stated there was no need to provide parking for a business within a certain district. Some businesses could not expand because there was no place available for additional parking. Robert Rozmarynowski A downtown businessman can expand and not need extra parking space. The central business dis- trict does not need it. Marlow Priebe - - Remarked the -- central business district ordi- nance will go off the books when the new one goes into effect`. Bernard Stolpman Believed- •the_comments were addressed against him, but his contention was paying taxes when he had provided his own parking. After the original payment, the newcomers have clear sailing. Stated he was not against the park- ing program. Jay Alrick Spoke in favor of the downtown parking project. Alrick's Men's Clothiers Felt it was needed and essential that the City have it. Parking committees over the years have gone through all these problems many times. Felt this particular proposal would benefit almost everybody. Robert Rozmarynowski Commented on only the first floor of buildings being assessed. The occupancy of the second floor by tenants causes a need for additional parking spaces. Frank Fay Stated the owner is assessed on the market value of the building. Properties are fair as .far as narking assessment is concerned, as it is considered by the floors. Market value of property will be higher for a two -story build- ing than a one -story building. The higher val- uations are going to pay higher taxes. -7- COUNCIL MINUTES MARCH 24, 1981 Skip Quade Commented on the Citizens Bank. If the form- ula is applied with what parking the bank would have and what they have spent for acqui- sitioA of land, the bank has spent money to prepare for the future and enlargement. Stated he wasn't sure how it would affect the formula. Spencer Beytien Stated he was in favor of the parking project. Spencer Shoes Said he leases 20% of a building so will be paying 20% of the assessment cost. Russell Meade Commented on the chart example used in tie presentation. Stated it is expensive te�:buy a lot. Asked if you could afford your fteess- ment share and buy a lot. Asked how others would feel if a committee told them they_,had to do certain things. Skip Quade Remarked he would like to.see more parking and more business. Felt the parking would bring in more business. Russell Meade Not a thing was done under the table, but it is tunnel vision. Asked why he should bae:re- quired to participate in this program after he had .already spent money for parking. Mayor Westlund Stated that if he had heard Mr. Meade cor- rectly, they would have to go back to Step I. Providing too many spaces for square footage. Russell Meade Question of who is going to pay for this pro - ject. Consider 75% for net and 25% for assess- ed market value of property. The assessment should be placed on those with a parking need. Alderman Beatty No, it was not considered - 50% net and 50% value. Russell Meade Some have not spent anything in the past while others have already spent money. Alderman Beatty Reported the bonding attorneys did not approve other proposed formulas, and it would have raised all assessments off Main Street rather then on Main Street. Alderman Lueneburg Stated the City could buy Mr. Meade's lot from him and then assess him the total formula with- out any credits. • -8- 0 0 0 COUNCIL MINUTES MARCH 24, 1981 Skip Quade Commented there was one other problem - almost everybody is in favor of more parking, but no one wants to pay for it. There is not total agreement by everyone, but the committee had reached 100% agreement. Everyone wants to shift the formula. Russell Meade Said he was willing to share a.contribution. Those inside the red lines will have matching funds. Felt there were so many holes,it has holes. Art Benjamin, Jr. Suggested taking the heads off the parking Nemitz meter posts for six months to provide on- street parking with a limit of two hours. Wondered if this would work for stop -gap park - ing for the present. Skip Quade Stated this wouldn't produce any central park - ing to satisfy the needed parking, but it would provide.some additional employee parking. Re- moving -the meter heads will not produce any type of traffic flow, but it is a positive ac- tion. Mayor Westlund Reported the bonds are being retired on the present City -owned parking-lot, and the park- ing meter monies was used to help retire them. Robert Rozmarynowski Felt this matter should be tabled until some- thing else could be presented. Let the City buy back the lots. Alderman Beatty Said he had taken a different view of the form- ula, using 2/3 of parking need ($500,000 base on parking need) and 1/3 of assessed valuation. The total came to 2.3(,% per valuation in the business district or $333 credit per lot. Russell Meade Recommended the Parking Commit tee -come up with a formula whereby those without parking pay more than those with parking.' Bernard Stolp_man Commented that Ward Haugen does not have park- ing for his business. :OM COUNCIL MINUTES MARCH 24, 1981 Bob Elliott Pointed out on the map where the Elks is lo- Rep. for Elks cated. Stated they were required to provide so many parking spaces. Since they would not have enough spaces as required by the Ordi- nance, they got a variance from the City. -He then made reference to the elevator customers parking in the Elks lot during the elevator's peak time. Stated the Elks was not allowed to put on a second floor because they did not have enough parking spaces; however, a busi- ness downtown does not have to account for the second floor where there are businesses lo- ,.r cated. Unidentified Man Said he had the same problem as the Elks. If your building is off Main Street, build'ur own parking lot. Felt this was the wronway of going about it. Bernard Stolpman Stated that by vote count, those off Main Street are out - numbered., Alderman Beatty Stated he had reversed the formula: Commented Snyder Drug that he had not purchased or paid for a ftrk- Sing lot, but his lease included the cost " or these expenses. He did not object to paying this amount. Did not feel it was unfair to pay for someone else's parking space. " Marlin Torgerson Felt people were looking at this wrong. Look - Marlin's Styling Salon ing at spending money. Asked what happens if buildings are empty downtown. If there is no place for people to park, they will not stop. There must be parking. It is going to cost money, but it is the right way to go. There will never be a formula to please everyone. Jim Heikes Stated the Council's job would be a lot easier Heikes Hardware Hank if they stayed out of controversial issues. Commended the Council for the interest and con - cern shown. During the payback period; he would be paying $50,000 for his own parking plus paying for someone else's parking and his competitor who does not have parking. Said he was willing to Day this money to the City. The downtown strip is going to benefit the most. If more than a block off Main Street, cut it in half. It may be more than he can handle. 0 -10- • \J COUNCIL MINUTES MARCH 24, 1981. Pat Mikulecky Pat Mikulecky Studio -Alderman Beatty • Commented on the spaces per square foot and asked where the figure came from. Stated the City Ordinance requires 5.5 park- ing spaces per 1,000 square feet. Pat Mikulecky Suggested taking 20 %.off.and bringing every - one's portion down. Stated he had been count- ing spots and taking pictures on Main Street. The proposed figure may not be right for Hutch- inson. Said he had taken a walk from the post office to Quade's and counted a total of 184 open parking spots. He had done a survey of open parking spaces on Main Street and found many spaces not filled. Suggested doing a study over a period of a few days and at var- ious times during the day and then determine the number of vacant spots open downtown. Mayor Westlund Commented on the Comprehensive Plan and stated that a study on parking needs had been made over a period of time. Pat Mikulecky Stated there wasn't a day when there weren't 25 open spots on Main Street. Maybe the need isn't as bad as we think it is. Clarice Coston Realized that with a new mall coming in and Chamber of Commerce opening by the end of summer, this will cre- ate traffic. Stated Willmar had just received a study which indicated that small communities within a 25 -30 mile radius would prefer Hutchin- son for shopping. Hutchinson will be a threat to Willmar. Glencoe is considering taking out their parking meters because Hutchinson is a threat to them. There will be more traffic. Sandy Lennes Said she was not sure if 2:30 P.M. was the best Hickory Lane time to conduct a downtown survey, but their store had been busy. Commented she would be happy to have the parking meters removed. Stated she had lived in Hutchinson 20 years and had seen many parking committees. She would like to see the parking plan go into effect as pro - posed. Go ahead with the project. -11- COUNCIL MINUTES MARCH 24, 1981 Carl Hoeft Stated he had served on a parking committee Carly's Shoes many years ago, and Ben Stolpman was opposed to the plan then. Pointed out that most of the downtown businessmen are 50 years and over. Thought the parking plan would make Hutchinson better than if nothing.was done. Stated the formula was simple, and he was for it. John Brinkman Commented he was new in the business area Brinkman Studio but felt there was a need for parking. Stated the shopping center rent was too expensive. He would favor downtown parking. Russell Meade Apparent that everyone on Hain Street is-zfor the parking plan and those off Main Streit are against it. Suggested tabling the plan and giving it further study. Didn't wan€ -to see the bitterness that seemed to be present. Pat Mikulecky Remarked that most of the parking lots will be off. Main Street. Asked where the City would go if it expanded and if the City- would move out. If the downtown expands, whatdll the City do with all the lots? Mayor Westlund Stated it was the attitude of those in busi- ness to be a success -and not. "go_down the-., tube." Said he did not know where the new developments would be. Nothing is on the draw- ing board at present,but there are some things in the planning stages. Charles Carlson Told the Council to make a decision and go ahead. These matters have been brought up and tabled for 20 years so we must make a de- cision and go forward. Alderman Gruenhagen made a motion to close the hearing at 9:55 P.M. Seconded by Alderman Lueneburg, the motion unanimously carried. The meeting reconvened at 10:00 P.M. in the Council Chambers. Discussion was given to the proposed parking plan and the comments made at the public hearing. It was the general consensusof the Council that the main complaint was that more credit should be given to those who have provided parking spaces. Some property owners are opposing the assessment to their property in the downtown district. -12- • • LJ COUNCIL MINUTES MARCH 24, 1981 0 The motion was made by Alderman Beatty to adopt the off - street parking pro- posal as recommended by the Downtown Development District Advisory Board and Parking Committee. Seconded by Alderman Lueneburg, the motion unani- mously carried. 5. COMMUNICATIONS,`1EOUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY JOSEPH TELECKY FOR REDUCED"TRASH -A REFUSE RATES After discussion, it was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to approve the request for reduced trash and refuse rates by Joseph Telecky. (b) CONSIDERATION OF REQUEST BY HEIKES HARDWARE HANK TO HOLD SIDEWALK SALE ON APRIL 1, 1981 City Administrator Plotz stated the City Ordinance requires a letter of re- quest for permission to use the sidewalk. Heikes Hardware Hank would like to hold a sidewalk sale on April 1, 1981. The motion was made by Alderman Beatty to%approve the request. Alderman Lueneburg seconded the motion. During discussion the Mayor pointed out that another businessman had requested permission to use the sidewalk, and his request had been denied. He didn't feel the public sidewalk should be used for the purpose of sales promotion, and it could set a precedent for other businesses to request the use of sidewalk for sales. Alderman Lueneburg withdrew his second to the motion, and the motion died for the lack of a second. It was moved by Alderman Gruenhagen to reject the request. The motion was seconded by Alderman Lueneburg and unanimously carried. (c) CONSIDERATION OF APPOINTMENTS: 1. TREE BOARD - ALICE (MRS. AXEL) JENSEN 2. LIBRARY BOARD - JOHN HORROCKS ELAINE CLAY PAUL BARCENAS Mayor Westlund asked for Council ratification to appoint Alice (Mrs. Axel) Jensen to a three -year term on the Tree Board. It was moved by Alderman rruenhagen, seconded by Alderman Beatty and carried unanimously, to ratify the appointment of Alice (Mrs. Axel) Jensen to the Tree Board. -13- COUNCIL MINUTES MARCH 24, 1981 It was moved by Alderman Cruenhagen, seconded by Alderman Beatty and carried unanimously, to ratify the appointment of John Horrocks for a three year term on the Library Board. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to ratify the appointment of Elaine Clay for a three year term on the Library Board. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to ratify the appointment of Paul Barcenas for a three year term on the Library Board. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6754 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MN Following discussion, Alderman Beatty moved to waive reading and adopt,Reso- lution No. 6754 entitled Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. Seconded by Alderman Luene- burg, the motion unanimously carried. (b) RESOLUTION NO. 6755 - RESOLUTION CONCERNING IMPROVEMENTS ON A PORTION OF STATE HIGHWAY 15 City Engineer Priebe reported he had discussed this matter with MN /DOT,7 and the improvements would involve Linden Avenue and State Highway 15 South.- The Minnesota Department of Transportation has moved the scheduled improve- ment work up from 1986 to possibly 1983. He pointed out a minor change in the wording of the third paragraph of the Resolution No. 6755. After discussion, the motion was made by Alderman Beatty to waive reading and adopt Resolution No. 6755 entitled A Resolution Concerning Improvements On A Portion of State Highway 15, as amended. The motion was seconded by Alderman Lueneburg and carried unanimously. (c) RESOLUTION NO. 6756 - RESOLUTION OF APPRECIATION FOR REVEREND DAVID NATWICK Following discussion, Alderman Lueneburg made the motion to waive reading and adopt Resolution No. 6756 entitled Resolution of Appreciation for Rev- erend David Natwick. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (d) RESOLUTION NO. 6757 - RESOLUTION AUTHORIZING THE SALE AND ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MINNESOTA MUNICIPAL INDUS- TRIAL DEVELOPMENT ACT TO FINANCE A PROJECT THEREUNDER, SECURED BY PAYMENTS TO BE RECEIVED PURSUANT TO A LOAN AGREEMENT AND A PLEDGE AND ASSIGNMENT OF THE CITY'S INTEREST IN THE LOAN AGREEMENT AND PAYMENTS THEREUNDER TO A TRUSTEE, AND AUTHORIZING THE EXECUTION OF DOCUMENTS • -14- 0 0 • COUNCIL MINUTES MARCH 24, 1981 Steve Mattson of Juran & Moody and Mark Clay of the Hutchinson Telephone Company were present. City Attorney Schantzen reported he had reviewed the Resolution for the sale and issuance of Industrial Revenue Bonds for the Hutchinson Telephone °Company, and everything was in order. Following- discussion,_.it was moved by Alderman Gruenhagen, seconded by Ald- erman Beatty and unanimously carried, to waive the reading and adopt Resolu- tion No. 6757 entitled Resolution Authorizing the Sale and Issuance of Indus- trial Development Revenue Bonds Under the Minnesota Municival Industrial Development Act to Finance A Project Thereunder, Secured By Payments to Be Received Pursuant to A Loan Agreement and A Pledge and Assignment of the City's Interest In the Loan Agreement and Payments Thereunder to A Trustee, and Authorizing the Execution of Documents. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - FEBRUARY, 1981 There being no discussion, the- report was ordered by the Mayor to-be received for filing. (b) MINUTES OF HOSPITAL BOARD DATED FEBRUARY 17, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED FEBRUARY 19, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF DOWNTOWN DEVELOPMENT ADVISORY BOARD DATED JANUARY 13, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF PLANNING COMMISSION DATED FEBRUARY 17, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF TREE BOARD DATED FEBRUARY 16, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -15- COUNCIL MINUTES MARCH 24, 1981 8. UNFINISHED BUSINESS (a) RECOMMENDATION FROM PLANNING COMMISSION TO ADOPT CAPITAL IMPROVEMENTS POLICY (DEFERRED FEBRUARY 10, 1981) City Administrator Plotz reported that all the Capital Improvement Policies had been approved by the Council at the February 10, 1981 Council meeting, with the exception of the sidewalk policy. This item was referred back to the Planning Commission for further study and recommendation. They have since reviewed the sidewalk policy and have recommended a different plan. After discussion of the revised policy, the- motion was made by Alderman,_ Beatty to adopt all the Capital Improvement Policies and Procedures as recommended by the Planning Commission. Seconded by Alderman Gruenhagen. e em thotion carried unanimously. Mayor Westlund requested that the Capital Improvement Policies be reviewed on an annual basis. (b) CONSIDERATION OF AWARDING BID FOR 1981 TREE AND STUMP REMOVAL (DEFERRED MARCH 23, 1981) Four bids were received on March 23, 1981 for the 1981 tree and stump re- moval. It was the recommendation of the City Forester to award the bid to Snyder Tree Service of Carroll, Iowa for a total bid price of $41,807.56 Following discussion, Alderman Gruenhagen moved to award the bid for 1981 tree and stump removal to Snyder Tree Service, as recommended by the City Forester. The motion was seconded by Alderman Lueneburg and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF REQUESTING CITY ENGINEER TO PREPARE PLANS AND SPECIFICATIONS FOR DOWNTOWN PARKING PLAN (DEFERRED JANUARY 27, 1981) City Administrator Plotz reported the next.step in the downtown parking plan would be to request the City Engineer to prepare plans and specifications. Following discussion, it was moved by Alderman Lueneburg to approve the 1981 off - street parking program and call for plans and specifications for the Downtown Parking Plan. Seconded by Alderman Beatty, the motion carried unanimously. (b) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF CLUB ON -SALE LIQUOR LICENSES: -16- 0 • COUNCIL MINUTES MARCH 24, 1981 1. AMERICAN LEGION POST 496 2. CROW RIVER COUNTRY CLUB 3. HUTCH ELKS, INC. 4. V.F.W. POST #906 After discussion, the motion was made by Alderman Beatty,.that with the recom- mendation of the Police Chief, to approve the above -named applications and issue Club On -Sale Liquor Licenses. The motion was seconded by Alderman Gruenhagen and carried unanimously. (c) CONSIDERATION OF APPLICATIONS FOR RENEWAL OF 011 -SALE LIQUOR LICENSES: 1. FRONTIER HOUSE 2. LA CASA DE CAMPA 3. T. L. SCALAWAGS, INC. 4. VELVET COACH, INC. Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen and unanimously carried, to approve the above -named applica- tions and issue On -Sale Liquor Licenses, with recommendation of Police Chief. (d) CONSIDERATION OF DELINQUENT WATER & SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account holders. He then inquired if there was anyone present wishing to be heard regarding his /her account. Mrs. Rollin Kubasch, account--No. 16- 0720 -0 -00, appeared before the Council regarding her refuse bill at a former address. She stated they had moved out of. the house at 34 'Tenth Avenue on October 25, 1980, and it has been vacant since. She couldn't understand why she was billed for refuse when there was no pick -up there. Citv Administrator Plotz explained the policy on refuse billing. As long as the water is turned on at an address, there is a charge for refuse serv- ice whether there is pick -up or not. Alderman Beatty made the motion to accept the staff recommendation and dis- continue service on March 30, 1981 at 1:00 P.M., unless otherwise noted, for the following accounts: Account No. 01- 0500 -2 -00, 04- 0290 -0 -00, 09- 0760 -3 -00, 11- 0312 -0 -00, 12- 1165 -0 -00, 15- 0197 -0 -00, 16- 0435 -0 -00; with the exception -17- COUNCIL MINUTES MARCH 24, 1981 of Account No. 04- 0095 -0 -00, and No. 12- 0690 -0 -00. The motion was seconded by Alderman Gruenhagen and carried unanimously. (e) CONSIDERATION OF COMMUNITY CLEAN -UP CAMPAIGN SPONSORED BY CHAMBER OF COM14ERCE The Hutchinson Area Chamber of Commerce will again this year sponsor a community clean -up campaign on May 2, 1981. In conjunction with it, the Chamber requested: 1) Permission to use the band shell in Library Square as a headquarters; 2) Assistance from the Street Department in removing bags of litter collected; 3) Guidance and counsel from the Street Department on areas to be cleaned; and 4) Permission to dump the litter at the city land fill at no charge. It was pointed out that the City could not grant permission to dump litter at the land fill at no charge since it is county - owned. After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman.Beatty and carried unanimously, to approve the requests, with the exception of item No. 4. (f) CONSIDERATION OF LIQUOR INVENTORY CONTROL SYSTEM City Administrator Plotz explained the project on liquor inventory control was underway. The City's cost for the system is $9,023, with a total cost of $64,800. This cost would be capitalized and depreciated over several years. Following discussion, it was moved by Alderman Gruenhagen to authorize pay- ment of $9,023.00 from the Liquor Fund. Seconded by Alderman Beatty, the motion unanimously carried. (g) CONSIDERATION OF STREET LIGHT REPLACEMENT ON MAIN STREET NORTH BETWEEN FOURTH AND FIFTH AVENUE, UTILITY PLAN AS PER MINNESOTA HIGHWAY DEPARTMENT REQUIREMENT City Engineer Priebe presented the Utilities' estimated costs for steel poles and wood poles for street light replacement on Main Street North be- tween Fourth and Fifth Avenue. It was his recommendation to install four steel poles at an estimated cost of $2,500.00. After discussion, Alderman Beatty made the motion to accept the recommen- dation of the City Engineer for four steel Doles and new system at a cost of approximately $2,500.00. The motion was seconded by Alderman Gruenhagen and carried unanimously. -18- COUNCIL MINUTES MARCH 24, 1981 (h) CONSIDERATION OF ISSUING OF BEER LICENSE FOR WRESTLING EVENT ON APRIL 4, 1981 Following discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously; - to.approve issuing a non- intox- icating malt liquor license, in accordance with the complete recommendation of the Police. Chief. (i) CONSIDERATION OF RECOMMENDATION FROM PLANNING COMMISSION TO APPROVE - COMPREHENSIVE PLAN WITH NOTED CHANGES City Engineer Priebe reported on the proposed change in the Comprehensive Plan. The designation of North High Drive as medium to high density resi- dential would be changed to a commercial designation. After discussion, Alderman Beatty moved to approve the recommendation from the Planning Commission, as stated above. Seconded by Alderman Gruenhagen, the motion unanimously carried. (j) CONSIDERATION OF "FUN RUN FOR LIFE" ON MAY -2, 1981 The second annual "Fun Run for Life" is being planned by the McLeod County Heart Association -for May 2, 1981. Permission was requested to use the same route of City streets as last year. Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to approve the request for the use of City streets during the "Fun Run for Life'." (k) CONSIDERATION OF MINNESOTA CABLE COMMUNICATIONS BOARD EXPANSION OF HUTCHINSON CABLE SERVICE TERRITORY TO INCLUDE CITIES AND TOWNSHIPS IN PARTS OF MCLEOD, MEEKER, SIBLEY AND WRIGHT COUNTIES City Administrator Plotz reported that Mickelson Media, Inc. (Crow River Cable TV) wished to expand its services into surrounding counties. In order for them to do this, it would be necessary to receive permission from the City Council prior to expansion of service outside the community, in accor- dance with a provision in the City's franchise. The State Board of Cable Communications had told Mr. Plotz that where there is not a full- service within the community, the services cannot be expanded outside the area. Mr. Greg Curry, Manager of Crow River Cable TV, presented the Mayor with two checks covering franchise payments for the two previous months. 'He then reported on the progress of services within the community and stated there are only three areas left without service. After the ground thaws, they will be completed. There were 242 customers in June, 1980 when Mickelson Media purchased the franchise, and to date there are 850 customers. He fur- ther stated that $9,000.00 has been spent,on marketing for promotion of -19- COUNCIL MINUTES MARCH 24, 1981 their services. The company plans to expand its services to a 25 -mile radius around Hutchinson, including McLeod, Meeker, Sibley and Wright Counties. He then requested permission from the Council to go outside of Hutchinson with cable TV services. It was the consensus of the Council that no City expenditure would be in- volved with the expansion of the cable TV service, and they had no objec- tion. It was moved by Alderman Gruenhagen to approve the cable TV service expan- sion and to authorize the City Administrator and City Attorney to prepare the necessary documents. Seconded by Alderman Beatty, the motion unani- mousl carried. It was further agreed that the. 3% gross revenue fee tQ 7the City Mould apply to the areas surrounding the City Iimits. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the Richard Schmidtbauer annexation had been approved by the Minnesota Municipal Board, with an effective date of March 17, 1981. It was reported that representatives from the Burlington Northern Railroad would be coming out to Hutchinson on March 27, 1981 at 1:00 P.M. for a meet- ing. Final negotiations on a connecter track to the Farmers Elevator would be discussed at that time. Mr. Plotz stated the joint Airport Committee will be meeting on March 2;% 1981 in Hutchinson to review some proposed sites for the joint airport. The review of merit increases for salaried employees will be on April 1. The Personnel Coordinator has been preparing salary comparisons from other cities. Today three presentations on deferred compensation plans were presented to interested employees. City Administrator Plotz called attention to an informational sheet received from the League of Minnesota Cities regarding Bill H.F. 671 on manufactured homes. The City Engineer and Mr. Plotz intend to write a letter on this matter. Appraisals on the proposed fire station sites are being prepared. Mr. Plotz informed the Council that cable TV will be covering the City Coun- cil meetings, and he had been asked to give a summary of tonight's meeting. Other Council members will be asked to summarize meetings in the future. -20- N COUNCIL MINUTES MARCH 24, 1981 It was reported that the machinery on the Selle property had been removed. (b) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported the trial date of May 21, 1981 had been set regarding the Patrick M. Mikulecky appeal on assessments for Project 79 -03 (curb and gutter). (c) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe reported he had completed the plans and specifications for Project 80 -03 (Century Avenue). It was his recommendation to advertise for bids to be opened on April 14, 1981 at 2:00 P.M. Also, bids for the approved Park Department equipment would be received at the same time. Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Lueneburg and carried unanimously, to authorize advertising for bids on Project 80 -03 to be opened on April 14, 1981 at 2:00 P.M. Mr. Priebe stated the City needed to submit an application for a sign per- mit for the sign by the Crow River. The fee would be $10.00. The motion was made by Alderman Beatty to approve the sign and apply for a sign permit. Seconded by Alderman Lueneburg, the motion unanimously car- ried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:17 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried. -21- • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 14, 1981 The special meeting was called to order by City Accountant Merrill at 2:00 P.M. in the absence of all Council members. Also present were City Engineer Priebe and Parks and Recreation Director Ericson. Publication No. 2406, Invitation for Bids for Purchase of Park Department Equipment, was then read. The following bids were received: Sorenson Farm Supply, Inc. Hutchinson, MN $21,930.00 Minnesota Toro, Inc. Minneapolis, MN 21,937.00 Publication No. 2405 was read, Advertisement for Bids, Project No. 80 -03. The fol- lowing bids were opened and read: Duininck Bros. & Gilchrist Prinsburg, MN $64,012.00 Atkinson Blacktop Litchfield, MN 54,699.80 Wm. Mueller & Sons Hamburg, MN 49,943.50 Bituminous Paving, Inc. Ortonville, MN 65,248.50 The bids.were referred to City staff for review and recommendation to the Council. There being no further business, the meeting adjourned at 2:10 P.M. 'Palm • • Swanke Motors, Inc. 2�&5678g"0,, 145 Washington Ave. E. Hutchinson, Minnesota 55350 M APR X99 879 -8071 N IXED FF) V April 7, 1981 City Commission City of Hutchinson Hutchinson, MN 55350 Honorable Members of Commission: RE: Annual Easter Egg Hunt The purpose of this letter is to request the approval of the City Commission for use of the South Park on Saturday the 18th'of April. This will be the second year that Swanke Motors is sponsoring an Easter egg hunt for the local children, ages 1 -8. The hours of the sponsored event would be 10 a.m. to 12 a.m. The Hutchinson Band Boosters and the Optimist Club will assist in the coordination of activities. I thank you in advance for your continued endorsement of this event. Sincerely, ames A. Swanke President JAS:imk' The BMW E BUICx to Savings, Service & Satisfaction r OLOSAIOBILE pOHM 0 AFFIDAVIT . EFFECTIVE JULY 1, 1980 I , �/'v, i'w/ �� AM OVER 65 YEARS OF AGE,. AND MY INCOME IS LESS THAN $ 5,000 PER YEAR. THE STANDARD CHARGE OF $5.20 FOR TRASH AND REFUSE. SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 S I GNATUR0 J �.�q�' (1' elf✓ , ��,r, STREET ADDRES, FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change Account Number TO: CITY COUNCIL Council Action: Approved DATE Disapproved '.. �- 11 OF AGE , . 0/1 A ADMINISTRATION, AFFIDAVIT /C-� AM OVER 65 YEARS M ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.25 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE STREET ADDRESS 44�41- ,f27 FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Data Change TO: CITY COUNCIL Account Number Council Action: Approved DATE Disapproved ... �-- (,Z) 0 RESOLUTION NO. 6758 0 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Softballs (35 Doz.) $1,400 Summer Recreation Rec. $ Avail- Rey City Sports er able Street Paint 1,914.10 Street Marking Street $ Avail- Forman Ford able Nelco Flucuent (Polymer) 6,508.80 Chemical for Treatment Sewer $ Avail- Nelco Chemical Plant able The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Gears & Misc. Parts 2,923.95 Rear Gears on Road Grad- Street $ Avail- Road Machinery er able Sprocket & Misc. Parts 1,009.32 Repair Street Sweeper Street $ Avail- McQueen Equip. Inc. able Date Approved: Motion made by: Seconded by: Resolution submitted f�o /rf Council action by: � -,/, t, RESOLUTION NO. 6759 ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 14th day of April, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk Fund. RESOLUTION NO. 6762 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000.00 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 14th day of April, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 4 __e" I (612) 879 -2311 i1rrr�H" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: April 1, 1981 TO: City Council FROM: Bldg. -Plbg. Inspector RE: March 1981 Building Report Attached is the March 1981 Report of Building Permits Issued and Local Public Construction. There was 1 Mobile Home Installation Permit issued, 1 Sign Permit issued, 1 Demolition Permit issued, 4 Plumbing Permits issued, and 37 Building Permits issued during the month, for a total Construction Cost of $127,441.00. hp /pv attachment Sincerely, CITY OF HUTCHINSON zn �0w, 7 72/ ttman - Bldg. -Plbg. Inspector 05441 A Fo -,, App -cve c.�'.B. N . s -R 2 FoRM C -404 Pe-nits issued .10.1.79) in month o{ i M -RCH 1981 U.S. CEPARTM =NT OF COMMERCE BUREAU OF THE CENSUS PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please correct any error in rain_ and address including ZIP code; REPORT OF BUILDING PERMITS ISSUED AND 61C:�350D 41 9 9999 085 8 81 LOCAL PUBLIC CONSTRUCTION �� 0 MR ELDER WILLARO BLDG Of:fICIAt CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census RETURN HUTCHINSON MN 55350 WHITE 1201 East Tenth Street COPY TO Jeffersonville, Ind. 47132 If no permits were issued this month D enter "X" in box and return form. T Section I - HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS, Item Build- Housing Build- Housing EXCLUDING ADDITIONS N0' (omit cents) (Omit cents) AND ALTERATIONS ings units ings units (a) (b) (c) (dl (e) (f) (9) One- family houses; semidetached, z row, and townhouses 001 1 I S 50,000 S i Two - family buildings 002 M m Three- andfour- family buildings 003 3 W Z Five -or -more family buildings 004 TOTAL (001.004) 094 1 1 50,000 Moved or relocated buildings 005 Mobile homes 300 1 1 - - - - -- Conversion of nonresidential building to residential housekeeping building 301 Section II - NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED RESIDENTIAL BUILDINGS Item No. Number Construction cost Number Construction cost Bldgs. Rooms Bldgs. Rooms (Omit cents) (Omit cents) (a) (b) (c) (d) (e) (f) (g) Transient hotels, motels, and cabins 006 S $ Other shelter 007 Section III — DEMOLITION AND PRIVATELY OWNED PUBLICLY OWNED Number Number RAZING OF BUILDINGS Item No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) (e) One- family houses, semidetached, --t row, and townhouses 231 a� zZ Two - family buildings 232 wo Three -and four- family buildings 233 W a3 Ix Five -or -more family buildings 234 All other buildings and structures 240 1 Section IV - NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number of Construction cost Number of Construction cost BUILDINGS Item No, buildings (Omit cents) buildings (Omit cents) (a) (b) (c) (d) (e) Amusement and recreational buildings 008 $ $ Churches and other religious buildings 009 Industrial buildings 010 Parking garages 011 Residential garages and carports 012 10 7,994 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 1 3,500 Temporary Greenhouse Other nonresidential buildings 019 Structures other than buildings 020 4 2 -130 02 Fence- ; ence- ; CONTINUE ON REVERSE SIDE Fence -$130; Driveway- $1,200 r Ah Section V - ADDITIONS AN ALTERA T IONS ' Item PRIVATELY OWNED PUBLICLY OWNED Number of Construction cost Number of Construction cost TYPE OF BUILDINGS No. permits Cm;: cents; permits t0mit cents, Ia) (bi C fd� (e) Housekeeping residential buildings 021 16 S 37 217 S All iother buildings and structures 022 5 26,600 Section V; — INDIVIDUAL PERMITS — $500,000 OR MORE List below permits issued for new buildings and for new additions and alterations with a construction cost of 5500,000 or more. Also list all permits for buildings omitted from sections I, II, IV, and V because you could not classify them; enter a dash under item number in column (a). Item Description Name and address of Ownership Mark (X) Cost of construction Number of housing Number of No, owner or builder one (Omit cents) units stories (a) (b) (c) (d) (e) (f) (g) Kind of building ----------------- - - - - -- ❑ Private -------------- - - - - -- Site address -- ---- ----------- - - - - -- Public _:. "- E Kind of building ------------------ - - - - -- E:] Private --------------- - - - -- Site address ------------ ----- - - - - -- E] Public Kind of building ------------------ - - - - -- Private --------------- - - - -- ite address S--------------- — _- - - - - -- Public Kind of building ---------------- - - - - -- - � Private - Site address ----- -------- ---- - - - - -- Public Kind of building ----------------- - - - - -- E] Private Site address - ---------------- - - - --- 0 Public Kind of building ------------------ - - - - -- ❑ Private Site address ----- - - -_ -- Public Kind of building ----------------- - - - - -- ❑ Private Site address _ ❑ Public Kind of building ----------------- - - - - -- Q Private --------------- - - - -- Site address - ---- ------------ - - - - -- ❑ Public Kind of building --------------- - - - -- --------------- - - - - -- -- Private Site address ❑ Public Kind of building ------------------ - - - - -- Private --------------- - - - -- Site address --------- - - - - -- -- _ - - - -- Public Comments Geographic Change in Coverage: Annexation of property to City. Name of person to contact regarding this report Telephone Area code Number Extension Homer Pittman Title Bld . -Plb . Inspector 612 587 -5151 210 Has there been any change in geographic coverake of your permit system during this period? ........................... ©Yes — Explain in comments NO FORM C -404 110.1 -721 • r MINUTES "Senior Activity Center" Advisory Board Tuesday, March 3, 1981 The "Senior Activity Center" Advisory Board met Tuesday, March 3, 1981 at 9:30 a.m. Emma Lake presiding. Present: Emma Lake Erna McKenzie Norine Riesberg Don Falconer Absent: Tom Stibal Milt Lueneburg Bruce Ericson Ira Kenney Rita Tasche for JoAnn Gehlen Penny Klitzke The minutes of the February meeting were read and approved on a motion by Don Falconer, seconded by Ira Kenney. Carried. The Treasurers report was read, showing a balance of $32.87 plus $66.80 from contributions at the Valentine Dance. The $66.80 was turned over to Bruce Ericson to be used toward ex- penses of future dances. The report was approved on a motion by Ira Kenney, seconded by Milt Lueneburg. Carried. Bruce Ericson reported that a good crowd attended the Valentine Dance held at the Legion building. 'The crowd indicated they would like it to be a monthly affair, so a dance is being planned for the second Friday of each month. Bruce also reported that an Irish Stew for Senior Citizens is to be served at the Act- ivity Center on Monday, March 16th from 11:30 a.m. -2:00 p.m. The Jaycees and Mrs. Jaycees will assist with the preparation and serving. The idea of a Community Garden was discussed. Bruce Ericson said he was inquiring about the availability of lots for such a purpose. Rita Tasche reminded the Board of the trip to Chanhassen Dinner Theatre on March 18th and the Nashville Tour on March 26th. The meeting adjourned at 10:00 a.m. Respectfully submitted, Norine Riesberg, Secretary 7--l. MINUTES Park & Recreation Board March 4, 1981, 12 Noon The Park & Recreation Board met with Dr. Chernausek, Don Falconer, Kathy McGraw, Rolland Jensen and Roy Johnsen present. Also present were Fred Roberts, Assistant • Director of Maintenance, Bruce Ericson, Park & Recreation Director, Mary Haugen, Civic Arena Coordinator, Cliff Paulsen, Parks, and Mark Schnobrich, Forestry. Also present were Sherry Crawford of the Leader, and Grace Sanstead, Secretary. The minutes of the February meeting were read and approved by Chairman Dr. Chernausek. Two representatives of Saunders, Thalden and Associates attended the meeting and Gary Toushie explained the final specifications for McDonald's Park. Some grading has been done and top soil been hauled in. Benches, ball fields, backstops, fencing, picnic area, concession stand etc., were mapped out. Bids for lighting, sod, seeding, fencing, buildings, etc., allowing at least four to six weeks for bids to be received, final decision then made by the architects and Bruce Ericson. The architect's spec- ifications for concrete footing, metal roofing flashing and metal door frames for the building. The ground level being so low by the river, and costing so much for a lift station for sewage disposal, was discussed, and Gary Toushie suggested an air vacuum pump system, with a 750 gallon holding tank seemed the most logical, to be cleaned out before winter and then are closed in the winter time. After discussion on 1981 fund raiser ideas,it was agreed that the candle selling will be the most feasible as it was such a success last year. Bruce said two ball fields would be operating in North Jaycee Park, taking out the soccer field, and' two at Linden Park, and one at V.F.W. Park. Two parcels of land will be sold on School Road Bridge. A motion was made by Rolland Jensen, seconded by Roy Johnsen, to buy three new pieces of Toro equipment with attach- ments. An "aye" vote by all members. Two letters were received, one from Faith Lutheran, and one from Christ The King churches asking that recreational activities be curtailed on Sunday mornings for the welfare of youth. Bruce Ericson said that they have no Sunday morning activities, hockey is outside of the Recreation Department activities and he would write a letter to both explaining this to them. The 1981 summer brochure would be publicized in about two weeks. Bruce heard from different communities on weed control, some have none and some have strict policies. A notice to be sent to each lot owner stating the ordinance must be observed, if the notice is not obeyed, the city will mow within five days and the owner charged with the cost. A motion was made by Rolland Jensen, seconded by Roy Johnsen to accept Bruce's recommendation, and passed by the Board. Mary Haugen reported High School Hockey is now over. The last scheduled day of ice at the Arena will end with an Ice Show, "Showtime ", on March 21st. The past week the Hockey Association held a Pee Wee - Tournament, which was the biggest and most profit- able for the Arena. The M.R.P.A. Broomball tournaments will be held this weekend. Mark Schnobrich reported that completion of the Street Departments list of trees which interfere with maintenance will be completed this week except for three areas of Maples in the Northeast part of town, because of bleeding, from this warm weather. Bids will be published this week for bids for the 1981 Dutch Elm tree removal. Also, warning to residents to get rid of their wood with bark intact on elm by April 5th either by burning or placing on the Boulevard for pick up. 7,(1" Minutes Park & Recreation Board March 4, 1981, 12 Noon Cliff Paulsen announced that the three parks in South Park would be lettered so people would not be confused on which shelter they could use. •Ice rinks are closed. Most of the larger rocks have been removed from McDonald's Park. 6500 lbs. of equipment has been stored at Rouba Park shelter for Connecticut Park Agre -lime is coming in for Softball fields. 600 tons is being saved for McDonald's Park. There being no further business the meeting was adjourned at 1:15 p.m., the next meeting to be held at noon on April 1st, at City Hall. Respectfully submitted, Grace Sanstead, Secretary 0 Op 0 • MINUTES REGULAR MEETING OF TRANSPORTATION BOARD JANUARY 14, 1981 The regular meeting of the Transportation Board was held at 12 noon on Wednesday, January 14, 1981. Members present were Chairman Jack Kjos, Russ Meade, Rick Johnson, Gerry Johnson, Emma Lake, City Administrator Plotz and Transit Coordinator Sitz. Members absent were Clarice.Costen, and Ken Gruerihagen. The minutes of the November, 1980, meeting were approved =on'a motion by R. Johnson, seconded by Lake. Staff reports: Jefferson Lines has received a grant for advertising for 1981. State will pay 2/3 of cost, City 1/3. Jefferson Lines route has changed, involving a time change for the morning stop here. Anniversary celebration - The Hutchmobile gave free Saturday tours as part of Hutchinson's 125th anniversary celebration on November 21. About 25 people took the tour of parks and places of interest. Holiday shopping service - Fewer Saturday passengers for this service than last year.. New Years-Eve - Police department offered bus service for party goers. This was well received and plans are to offer it again next new years. Service hours - Because of demand, service begins between 6:30 a.m. and 7 a.m. some mornings, accommodating more working people. New vehicles - Bids will be received for two new vehicles in February. Vehicles being bid will be available for demonstration before the bids are awarded. Next scheduled meeting of the Transportation Board will be in March. Meeting adjourned at 12:50 p.m. Emma Lake, Secretary 7 45)_1. MINUTES SPECIAL MEETING OF TRANSPORTATION Board FEBRUARY 10, 1981 A special meeting of the Transportation Board was 5:00 p.m. on Tuesday, February 10, 1981. Members were Jack Kjos, Chairman, Emma Lake, Russ Meade, Members absent were Clarice Costen, Gerry Johnson Johnson. Also present were City Engineer Priebe, Plotz and Transit Coordinator Sitz. held at present Ken Gruenhagen. and Rick City Administrator There was discussion of the bids received for two new transit vehicles. On a motion by Russ Meade, seconded by Ken Gruenhagen and passed unanimously, it was the recommendation of the Transportation Board to the City Council that the bid of Minnesota Body & Equipment Co. be accepted. Factors of seat width and aisle width as they related to passenger comfort were the major consideration in this recommendation. There being no further business, the meeting was adjourned at 5:30 p.m. T0: FROM: SUBJECT: • POLICE DEPARTMENT MEMORANDUM Mayor and City Council Chief of Police Dean M. O'Borsky Liquor License • DATE April 7, 1981 Based on Officer Waage's'investigation we feel that there is no reason the license should not be issued to Verla Johanning. We will closely monitor the activities at the establishment should you decide to issue the license. DMO:neb i i I POLICE DEPARTMENT MEMORANDUM TO: Chief Dean M. O'Borsky FROM: Investigator Richard Waage SUBJECT: Liquor License Background Investigation DATE March 30, 1981 On March 26, 1981 1 traveled to Worthington and met with Sheriff Dale Peterson of Nobles County. The city of Adrian lies within the boundaries of Nobles County where Ronald Johanning is a resident. Sheriff Peterson stated that he has known Ronald Johanning for a long period of time. He stated that his last contact with Johanning was on 2 -17 -81 when a grand jury indicted Mr. Johanning for selling intoxicating liquor to a minor. This grand jury indictment stemmed from the death of a 16 year old youth after he purchased a keg of beer at Ping's Bar in Adrian, MN from Ronald Johanning. After the purchase of the liquor the youth became intoxicated and was killed in a one car rollover. The keg of beer was found in the motor vehicle. Out of this same grand jury came another indictment for Karen Johanning, also for selling liquor to minors at the Lismore Liquor Store located approximately 8 miles north of Adrian, MN. Ronald Johanning was also acting as the manager of the Lismore Liquor Store at this particular time. Sheriff Peterson also informed me that in 1977 Mr. Johanning was _ charged with seven counts on seven separate violations of selling liquor after hours and that during the course of plea negotiations with the County Court it was reduced to 1 count of selling after hours on 4- 22 -78.. The Sheriff also informed me that he had charged Johanning several times for selling intoxicating liquor on Sundays,'but he did not receive any convictions. Sheriff Peterson believes that over the years seven or eight juveniles have died in various incidents that were attributed to the use of intoxicating liquor and that all these could be traced back to Ping's Bar which Mr. Johanning operated. He further explained that it was difficult to obtain any information or indictments on these charges because of the close knit community that Adrian is, with social pressures condoning the use of alcohol. Mr. Johanning is also suspected by local deputies and police officers-of bootlegging liquor from other states in his operation of Ping's Bar. X —a, On March 26, 1981 1 also interviewed Glen Groehler, Chief of Police of Adrian, MN. Mr. Groehler described Johanning's operation of Ping's Bar as nothing but trouble for him and Mr. Groehler confirmed the statements made by the Sheriff of Nobles County as being true. Chief Groehler also informed me that he had given numerous oral warnings for different liquor law violations to Johanning in his operation of Ping's Bar. On 3 -26 -81 1 interviewed Ronald Johanning at his residence of 613 Pennsylvania Avenue, Adrian, MN. Mr. Johanning stated that he has currently opened Max's Lounges in Worthington, MN, Watertown, S.D. and Sioux City, Iowa. He further stated that he no longer manages the Lismore Bar in Lisborn, MN nor owns Ping's Bar in Adrian, or Tiffany's Bar in Okoboji, IA. He stated that he plans to have Kim Matlhsin, his step- daughter, manage-the Max's in Hutchinson, MN. When I questioned him about the grand jury indictment of 2 -17 -81 he stated that the youth attempted to purchase liquor and he refused to sell him a keg of beer, at which time another individual of age purchased it for the minor and transferred it to him on the premises. He stated that he plead guilty to it because the attorney's fees were amounting to more than what the fine would be. It should be noted that this is in great contrast to what the Sheriff informed me, who stated that he had several witnesses that saw the youth purchase liquor from Johanning. In either case Johanning was aware of the transfer of the liquor illegally to a minor. Johanning also stated that the Max Liquor establishment would not be run like Ping's Bar. Max's includes specialty type drinks with a selection of several sandwiches from a grill. In checking with Police in Watertown, S.D. they informed me that Max's was a new bar recently opened in a shopping center there and that they had had no liquor law violations but it has only been open for a short period of time. I checked with the Sioux Falls Police who provided me with the same information as the Watertown Police Department. The Worthington Police informed me that they had sent one written warning for a possible violation of a Sunday Liquor Law. In checking with the three personal references from Adrian, MN which were listed by Johanning on his liquor license application, they all spoke very highly of him as being a good businessman and financially stable. RW:nb Ll E (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson DATE: April 14, 1981 SUBJECT: Park Department Equipment In the 1981 Budget there is $16,500 allotted for the replacement of a 1948 Willy Jeep, and a 1950 Allis Tractor. There is also $5,000 allot- ted for a vehicle to maintain ball fields. After careful consideration of different types of vehicles, and consultation with the Director of Maintenance Operations. It was recommended that we bid for the following: -Two Groundmaster 72 with standard seat and cutter. -One 60 inch fixed angle rotary broom. -One 48 inch McKee two stage snow blower. -OSHA approved cabs. - Weight Kits and Wind Apron. -One Workmaster. -One Infield pro attachment. -Two 17,000 B.T.U. Heater (hot water) -One Back rest for seat ( workmaster) Bid tabulations have now been completed and its my recommendation that we purchase this equipment from Sorenson Farm Supply for the sum of $21,930. This was the lowest bid submitted. M51 (612) 879 -2311 yarcy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: April 14, 1981 TO: Mayor and ,City Council FROM: Director of Engineering RE: Bids - Project 80 -03 Bids received this date for the above - referenced project have been reviewed and the corrected amounts were as follows: Duininck Bros. & Gilchrist $64,012.00 Atkinson Blacktop Services, Inc. $54,699.80 -- - Wm. Mueller $ Sons, Inc. $49,943.50 Bituminous Paving Inc. $65,248.50 I recommend the contract be awarded to Wm. Mueller $ Sons, Inc. -.in the amount of $49,943.50. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director "of Engineering mvp /pv y- e- - 37 Washington Avenue West Hutchinson, Minnesota Sheet No PRD.IECT No. 80 -03 IVs. Mueller 6 Atkinson Duininck Bros. Bituminous Inc. Blacktop Inc. R Gilchrist Paving, Inc. WOE UNIT AMOUNT ITEM UNIT ANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1. Common Excavation (EV) C.Y. S70 S 2.25 $1,282.5C S 3.00 $1.710.00 4.00 $2,260.00I 5.0 2,850.00 2. Common.Sorrow (LV) C.Y. 580 3.85 2,233.0C 4.SO 2,610. 4.00 2,320.0 4. 2,320.00 3. Class S Aggregate Too 3,500 3.60 12,600. 4.30 15.050.01 5.00 17,SOO.00 4.5 5,750.00 4. 8618 Concrete Curb Gutter L.F. 1,510 S.SO 8,30S.0c 5.50 S. Bituminous Material 2331 Base Course Ton 362 21.00 7,602.0C 20.65 7,475.31 28.00 10,136.00 30.0 0,860.00 6. Bituminous Material 2331 Leveling Course Ton 310 21.00 6,510. 22.85 7,083 .SO 30.00 9,3OO.00 3O.00 9,300.00 7. Bituminous Material 2361 Bearing Course Ton 192 35.00 6,720.0 40.00 7,684 OC 45.00 8,64O.00 4S.00 8,640.00 S. Adjust Manhole Each a 125.08 1,000.0 150.00 1,20OLOC 150.00 1,200.0 100.0 800.00 9. Adjust Valve Box Each - 1 125.01 125.0 100.00 IOO.00 130.00 130. 100.0 100. 10. Adjust Catch Basin Each 8 SO.00 400.0 40.00 320. 35.00 280.0 44.0 352.0 11. 12" R.C.P. 0' -8' Deep L.F. 70 12.00 840.0 12.00 840.0 12.00 840.0 27.5 1,925, 12. 6" P.Y.C. 0' -8' Deep L.F. 150 7.05 1,057.5 7.05 I,OS7.Sl 7.05 1,057. 16.5 2,475.0 13. 6" P.V.C. B' -10' Deep L.F. 50 7.05 352.5 7.05 352.5 7.OS 352.5 19.6 990. 14. 6" P.Y.C. Bend Each 1 7. 7. 7.00 7. 7.00 7. 16.5 16.5 1S. Cut into Manhole Each 1 20.00 20.0 20.00 24 CC 20.00 20. CK 110.0 IIO.00 16. 27" Dia. Catch Basin with Beehive Grate Each 1 352.00 3S2.00 3S2.00 3S2.00 352.00 352 16S.0 165.0 17. 27" Dia. Catch Basin with 700-7 Frame i Lid Each 1 337.00 337.0 337.00 337 337.00 337.00 165.0 165.0 18. Extra Depth in 27" Dia. Catch Basin L.F. 10 20.00 200.0 20.00 200. 20.00 200.00 88.01 880.0 $49,943.50 SS4,699.50 $64,012.00 $65,248.50 A RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT PROJECT 80 -03 WHEREAS, pursuant to an advertisement for bids for the improvement of Century Avenue by the construction of Curb and Gutter, Bituminous Surfacing and Appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Duininck Bros. & Gilchrist $64,012.00 Atkinson Blacktop Services, Inc. $54,699.80 Wm. Mueller 4 Sons, Inc. $49,943.50 Bituminous Paving, Inc. $65,248.50 AND WHEREAS, it appears that Wm. Mueller $ Sons, Inc. of Hamburg, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF Hutchinson, Minnesota: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Wm. Mueller & Sons, Inc. of Hamburg, Minnesota, in the name of the City of Hutchinson for the improvement of Century Avenue by the construction of Curb and Gutter, Bituminous Surfacing and Appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 14th day of April, 1981. City Clerk Mayor (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: April 8, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: New High Rise According to the land sale for the new high rise, the City is obligated to provide a water, sewer and storm sewer service line from the mains to the property line to serve the new structure. Attached is a proposal from Juul Contracting to do the work. His experience in this type of work and knowledge of our facilities is such I recommend you approve him to do the work. MARLOW V. PRIEBE DIRECTOR OF ENGINEERING mvp /pv 9- /?" HAROLD JUUI, Pr"W of JUUL CONTRACTING CO. WATER AND SEWER CONSTRUCTION OFFICE PHONE 587 -2989 HUTCHINSON, MINNESOTA 55350 April 39 1981 To: City of Hutchinson DARROLD ZIEGLER, Via -PreL The following is our quote for the installation of Sanitary Sewer, Storm Sewer and Watermain at the Jefferson St. Hi -Rise: SANITARY SEWER 6" PVC 70 L.F. 0 $ Z. $ /440.00 Cut -in to Manhole o $ 10 L.F. $ So.00 Labor 70 L.F. 0 $ /�. ° -" $ p'1/o. 00 Replace Sidewalk 230 S.F. @ $ R °- $ 440.00 Replace Curb & Gutter 15 L.F. 0 $ G �= i 93' 7S Concrete in S reet $ None Blacktop City to do Gravel C1V 25 caya @ Remove Blacktop 60 says @ $ / Se $ �O•oo TOTAL $ / ,fR3 • 75' STORM SEWER Z. PVC Concrete Blacktop Cut -in to Manhole Labor Sidewalk Curb & Gutter Remove Blacktop Gravel Cl. V 70 L.F. @ $ -IL es 1 ea. @$ None 70 L.F. 10 °e 50 s. r. o $ 10 L.F. @ $ b 25 60 say. @► $ / .fe �5 cay. @ k-4. '. TOTAL $ /4-O. At • So None City to Do $ So. no 9-4e0. ao $ /00. DO $ GJ.so $ 90.00 $ /S0.0d TOTAL $ /4-O. At • So HAROLD JUUL, PmIda►t JUUL CONTRACTING CO. WATER AND SEWER CONSTRUCTION OFFICE PHONE 587 -2989 HUTCHINSON, MINNESOTA 55350 Jefferson St, Hi -Rise Quote Page 2 DARROLD ZIEGLER, V s.Pm& WAT IN 6" D.I,P, 60 L.F. @ $ Goe $ 3Go.0o 8x6 Tee 1 ea. 0 $ $•� ©o 6" Valve do Box 1 ea. @ $ $ 316.Oo Labor for Cut -in $ 3 So - 00 Concrete None Blacktop City to do Labor 60 L.F. 0 $ !S �° $ 400.00 Sidewalk 50 S.F. @ Curb k Gutter 10 L.F. 0 $ G Z4 $ G�• So Gravel Cl. V 25 c. y. @ $ G °= $ /so-Do Remove Blacktop 60 s.y. @ $ / =° $ J 90.00 Testing $ loo - 00 TOTAL $ 2.12-1-50 Respectfully submitted, Juuj Contracting Co, �. -,_ 0 0 0 r (612) 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: April 8, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Sidewalk Construction - 1981 According to the data collected on Tuesday, April 7th, I recommend the following: 1. A yearly sidewalk program of $100,000 until project completed, probably three (3) years. 2. A portion, at least $30,000, to be in the new central business district. 3. Balance for repair, replacement or new in the residential area. 4. The 1981 Program to include the following: A. In the central business area: 1. All repair on Main Street. 2. All repair on side streets between Main and Franklin or Hassan. 3. Repair on Franklin and Hassan. This should cover the highest walking traffic area in 1981. B. In the residential area I recommend work be done on the following: 1. 2nd Ave. S.W. from Franklin Street to Dale Street. 2. Dale Street from 2nd Ave. S.W. to Robert's Road. 3. Robert's Road from Dale Street to School Road. 4 Lynn Road from Washington Avenue to South Grade Road. MARLOW V. PRIEBE DIRECTOR OF ENGINEERING mvp /pv . ,4. PROJECT 81 -34 • Removal, repair and /or installation of sidewalk and appurtenances on the following streets: Main St. from South Fork of Crow River to 4th Ave. So. 1st Ave. N.E. & N.W. from Hassan St. to 132' West of Franklin St. Washington Ave. E. & W. from Hassan St. to-132' West of Franklin St. 1st Ave. S.E. from Hassan St. to Main St. 1st Ave. S.W. from Franklin St. to 1321 West 2nd Ave. S.E. & S.W. from Hassan St. to 132' West of Franklin St. 3rd Ave. S.E. from Hassan St. to Main St. 3rd Ave. S.W. from Franklin St. to 132' West 4th Ave. S.W. from 132' East of Main St. to 132' West of Franklin St. 2nd Ave. S.W. from 132' West of ,Franklin St. to Dale St. Dale St. from 2nd Ave. S.W. to Robert's Road Robert's Road from Dale St. to School Road Lynn Road from 2nd Ave. S.W. to South Grade Road s. (612) 879 -2311 CITY OF HUTCHINSON HUTCHI SON, MINN. EST 5 350 ENGINEER'S REPORT DATE: April 13, 1981 TO: Mayor and City Council FROM: City Engineer ..SU.BJECT: Sidewalk Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on April 28th, 1981 at 8 :00 P.M. Project 81 -34 Removal. Repair and /or installation of sidewalk and appurtenances on the followings streets: (See attached sheet) Construction Cost $ 83,500.00 Engineering 4_,100.00 Fiscal and Miscellaneous 4,000.00 Land Acquisition -0- Capitalized Interest 8,400.00 TOTAL ------------------------------------------ $ 100,000.00 Assessable Cost $ 35,000.00 Deferred Assessable Cost 65,000.00 City Cost 100,000.00 TOTAL ------------------------------------------ $ T pv Respectfully submitted, I I �/I. /Oc�, A ( 3�1 �t� Marlow V. Priebe City Engineer RESOLUTION NO. 6760 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 81 -34 WHEREAS, it is proposed to improve: .Main St. from South Fork of Crow River to 4th Ave. So. 1st Ave. N.E. & N.W. from Hassan St. to 132' West of Franklin St. Washington Ave. E. $ W- from Hassan St. to 132' West of Franklin St. lst Ave. S.E. from Hassan St. to Main St. 1st Ave. S.W. from - Franklin St. to 132' West 2nd Ave. S.E. & S.W. from Hassan St. to 132' West of Franklin St. 3rd Ave. S.E. from Hassan St. to -Main St. 3rd Ave. S.W. from Franklin St. to 132' West 4th Ave. S.W. from 132' East of Main St. to 132' West of Franklin St. 2nd Ave. S.W. from 132' West of Franklin St. to Dale St. Dale St. from 2nd Ave. S.W. to Robert's Road Robert's Road from Dale St. to School Road Lynn Road from 2nd Ave. S.W. to South Grade Road by the removal, repair and /or installation of sidewalk and appurtenances; and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the . improvement as recommended. Adopted by the council this 14th day of April, 1981 Gary D. Plotz, City Clerk Ralph D. Westlund, Mayor 9 --e- RESOLUTION NO. 6761 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENTS PROJECT NO. 81 -34 'WHEREAS, pursuant to resolution of the council adopted April 14, 1981, a report has been prepared by Marlow V. Priebe with reference to the improvement of: Main St. from South Fork of Crow River to 4th Ave. So. 1st Ave. N.E. $ N.W. from Hassan St. to 132' West of Franklin St. Washington Ave. E. $ W. from Hassan St. to 132' West of Franklin St. 1st Ave. S.E. from Hassan St. to Main St. 1st Ave. S.W. from Franklin St. to 132' West 2nd Ave. S.E. $ S.W. from Hassan St. to 132' West of Franklin St. 3rd Ave. S.E. from Hassan St. to Main St. 3rd Ave. S.W. from Franklin St. to 132' WEst 4th Ave. S.W. from 132' East of Main St. to 132' West of Franklin St. 2nd Ave. S.W. from 132' West of Franklin St. to Dale St. Dale St. from 2nd Ave. S.W. to Robert's Road Robert's Road from Dale St. to School Road Lynn Road from 2nd Ave. S.W. to South Grade Road by: removal, repair and /or installation of sidewalk and appurtenances; and this report was received by the council on April 14, 1981. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOT,. 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of. the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 2. A public hearing shall be held on such proposed improvement on the 28th day of April, 1981, in the Council Chambers of the City Hall at 8:00 P.M., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the Council this 14th day of April, 1981. Ralph D. Westlund, Mayor Gary D. Plotz, City Clerk (612) 879 -2311 Tll�lCI CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: April 8, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Watermain Connection 1st Ave. S.W. As discussed at the Staff Meeting on March 26th, prior to the proposed construction on lst Avenue S.W. between Main Street and Franklin Street, the watermains in the alley should be connected to the main on 1st Avenue. Attached is a cost estimate from Juul Contracting Company. I recommend approval for said company to do the work. MARLOW V. PRIEBE DIRECTOR OF ENGINEER mvp /pv q- 61 HAROLD JUUL, PrssWont JUUL CONTRACTING CO. WATER AND SEWER CONSTRUCTION OFFICE PHONE 587 -2989 HUTCHINSON, MINNESOTA 55350 April 31 1981 To: City of Hutchinson DARROLD ZIEGLER, Vice-Pros. The following is our quote for the installation of watermain on 1st Ave. S.W. in alley between Main St. and Franklin St.: • o 4" D. I. P. 150 L.F. @ $ -6-- $ 750.0 0 Labor 150 L.F. @ $ �° $ 3000•oc 4" Di. p, 45' Bend 4 ea. @ $ So'= $ 91„00 • o 0 8x4 Cross 1 ea. @ $ $ /45.00 8" Sleeve 1 ea. @ $ $ 87.00 4" Valve & Box 2 ea. 0 $ 150 �e $ .Soo -oo 4" Sleeve 2 ea. @ $ So e� $ /00- 00 Labor for Cut -in $ 350.0 0 Remove Concrete 45 5.Y. @ $ $ 100.00 Cl. V Gravel 60 coy* @ $ 4' oe $ 360.00 City to Blacktop TOTAL $ 00 Respectfully submitted, Juul Contracting Co. �e��QGC .Side t.Vd �� S- F p jt00 ker(acc Ca P6 r iCa#e, �,F- o `Z5 (612) 879 -2311 f/UlIH' C/T Y OF HUTCH /NSON 3.7 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: April 9, 1981 --------- - - - - -- TO: Mayor and City Council -------------------------------- FROM: Dick Nagy SUBJECT: Service Contract with Infilco Degremont Inc. -------------------------- - - - - -- The contract with Infilco Degremont Inc. is in effect and has been used in the past. The amendment calls only for a per diem increase, which has no affect on the base contract. I, therefore, recommend approval of the new per diem rate. Attachment /ms cc: Ralph Neumann. q,&, VWF . i. tj � Infifco Degremont Inc Water and Wastewater Treatment City Of Hutchinson Attn: Mr. Ralph D. Westlund, Mayor 37 Washington Avenue West Hutchinson, MN 55350 Re: Service Contract SCA -021 Gentlemen: 2828 Emerywood Parkway Post Office Box 29599 Richmond, Virginia 23229 Telephone: (804) 281 -7600 Telex: 827464 March 30, 1981 nPfii Reference is made to the field service contract that you have with our firm. Please be advised that we have increased our per diem rate to $350 /day. Enclosed please find two (2) copies of our Service Contract Rate Revision Notice and a copy of your original signed Service contract for your reference. It is important that you acknowledge the new per diem rate that will apply for the next term of the contract. This rate applies only should you order extra,trips to your plant. To continue the contract for the next term, please sign and - return one (1) copy of the enclosed revision notice for our records. Prompt return of the notice will avoid any misunderstanding con- cerning continuation of this service arrangement. Yours sincerely, R. L. Beebe, Manager Field Service Department Enclosures: 3 RLB /F 6 • • ZZ lZ 1 - - Infilco Degremont Inc Water and Wastewater Treatment 2828 Emerywood Parkway Post Office Box 29599 Richmond, Virginia 23229 Telephone: (804) 281 -7600 Telex: 827464 Contract No.�SCA —n91 SERVICE CONTRACT RATE REVISION NOTICE In accordance with -the Terms of Service Contract No. SCA -021 IDI has the right to periodically review and adjust the Service Contract Rate to compensate for increased costs to provide such Service. IDI is pleased to inform you the Original Contract Rate will continue in effect_ during the twelve (12) month period just beginning. Please be advised, however, the Revised Prevailing Per Diem Rate in effect and applicable only to special trips requested by you is currently $350.00 per day. - All other terms of the original Service Contract will continue to remain in effect. IDI: CQ9 cuL' Q By Title 3/31 &1 ' Date PURCHASER'S AGREEMENT: CITY OF HUTCHINSON Company :lame By Title Date R- 7704B- Altered �= T Infilco Degremont Inc ,. ..._ ....^ - ._._.____._� ---- ....� t`l��Ilr'r :uH1 Vl;r•:1�� ;�.tlr• l;r•.rha,�•rd K.up•I I �.rc'ulri�•l:�•III••1 l3rnh Iru hnKarl Vugpnl.123ih$ l •'I� q dH 1111: I1U4 2I3J 'Y)61 71•.:x.82/464 Contract No. SCA -021 _ SERVICE CONTRACT This Service Contract, after acceptance by IDI, entitles the Purchaser to two Service Call(s) by an IDI Service Engineer during each twelve (12) month period while this Contract is in force. Each Service Call will cover a period of one eight (8) hour day(s) and will be scheduled so that no less than f ive months nor more than _S@y_eIL months will elapse between Service Calls. Each Service Call will, with Purchaser's assistance as needed, include any necessary operating adjustments to IDI equip- ment, a review of Purchaser's operating records, a presentation of new techniques and procedures, tests of chemical efficiency, as well as a written report of the Call. The Original Contract Rate for this Service is $ 600 per year, effective upon the date of IDI's acceptance, and shall be paid in two equal installments) of $ 300 after each Service Call is made. After the first year, this Contract Rate is subject to adjustment periodically. Written notice of Rate adjustment will be provided by IDI permitting the Purchaser to continue this Service Contract at the Revised Rate. - If more than one day(s) is /are authorized on any one call, the additional charge will be in accordance with the Contract Rate_ in effect; anal; prorated on an hourly, basis with a minimum charge of four 14) . hours. Overtime rates will be charged for time in excess of - eight (8)- hour days at one- and - one -half the normal rate_ Special tnps,'in addition to those listed above, may be requested. These are chargeable at IDI's `prevailing Per Diem Rate in effect at time the Service is performed plus actual. travel and living expenses round -trip from" the nearest 101 Service Office. The Per Diem Rate currently in effect is $ 300 per day. \1-JAII charges are payable on receipt of our invoice. The original term of'this Contract shall be for a period of twelve (12) months from date -bf IDI's acceptance and shall be Ia1 Purchaser's rejection of automaticallf. . tewde . for ZtWetve 42k,-isnooUhl .periods : irnless:,:termtnated: by either :p tY by 1. IDI's rate revision notice, or ib) either pa�ny giving; ninety (90) days written notice prior.ia. the. expiration of the original or any extension term. IDI's service schedule is subject to advance planning as well as events or occurrences beyond its control. A. service call schedule will be arranged promptly in response to Purchaser's request, subject to prior commitments. IDI, in providing any Service hereunder, will do so in a predominantly advisory capacity and does not assume responsi- bility for the acts of others. IDI SHALL NOT BE LIABLE IN ANY EVENT, CONTRACT, TORT OR OTHERWISE, FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES. PURCHASER'S AGREEMENT: City of Hutchinson Company Name By � ` J Title FQh a y 14 9-79 Date INVOICING ADDRESS: _37 Washington Avenue West < Street or P O Box Hutchinson; M 5� 56 City, State, Zip Code ` R -77M A IDI'S ACCEPTANCE: P_foocfgam�._Ilanaqer By Fief ervice Department Title S February 23, 1979 Date r ! r M E M O R A N D U M DATE: April 10, 1981 TO: Mayor and City Council FROM: Kenneth Merrill, City Accountant and Gary Plotz, City Administrator -------------------------- - - - - -- SUBJECT: Financial Consulting Service Agreement with Ehlers & Associates Attached is an agreement which would enter the City into a contract with Ehlers & Associates for financial consulting service. The proposal outlines the fees which would apply for bond sale and other consultation work. The Workshop of last Monday with Bill Fahey, from Ehlers & Associates, gave a basic review where, how, and when financing could take place. Bill has spent considerable time with both o.f .us reviewing, advising and getting answers to our questions and concerns. We feel the advice and time spent has been good and would, therefore, recommend the signing of the proposal with Ehlers & Associates. Attachment /ms EHLV#S AND ASSOCIATES, INC. FINANCIAL SPECIALISTS FIRST NATIONAL -SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS. MINNESOTA 55402 339-8291 (AREA CODE 612) PROPOSAL AND AGREEMENT INDEPENDENT FINANCIAL CONSULTING SERVICE TO: The City Council April 6, 1981 Hutchinson, Minnesota The following is a proposal to engage Ehlers and Associates, Inc. as financial specialists in three areas of work (line out inapplicable service): (1) to execute certain financing by the sale of obligations; (2) to suggest and analyze all financing material and reports necessary to properly explain the project financ- ing, e.g., planning and authorization of obligations; and (3) perform extended or ancillary services preceding, during or after authorization and sales of obligations, but which are not normally involved in a project financing. (4) Other Pursuant to your request, we submit the following offer to provide independent financial consulting services relative to the following projects: Definitions Community means the state, county, city, town, school district or other governmental subdivision to which this proposal is addressed. Government means the administration, county board, city council, town board, school board, or other body or assembly charged with the management and control of the community. Where the words "you" or "your" appear, they shall refer to the government as defined above to which this may be addressed. Company refers to Ehlers and Associates, Inc. or its successors. The words "we" or "us" or "our" shall mean the company. Obligations mean any bonds, notes, certificates of indebtedness, warrants or other instruments of indebtedness which may be issued by the government to obtain funds for a capital improvement project in or for the community. Authorization means approval of a project by the required majority of voters or approval by the governing body and /or other agencies from which approval for the project must be obtained following the required procedures so that no further approvals are needed prior to issuance of obligations. Project refers to the capital improvement(s) on which the government or its administration shall have directed us to perform financial consulting services. 1.1 80101 Duties of the Community The community will authorize and direct its administration, attorneys, bond counsel, accountants, engineers, architects, actuaries, and other consultants to prepare and furnish such information as may be reasonably necessary for the company to carry out its duties and obligations, all at no cost to the company. The government shall provide financial statements (audit reports if available) for at least the last three fiscal years and, if necessary, through the last quarter fiscal year prior to any bond sale, without cost to the company. Termination Except as otherwise provided, this agreement shall continue in effect. subject to termination by either Party upon 60 days written notice. Inflation; Delayed Project The fees and estimated costs stated herein shall govern for the twelve calendar months following first execution of this agreement. However, if the project is not completed within that period, said fee may be increased by a factor as determined from official cost of living indices. Special Provisions Respectfully submitted, FREERS D SOCIATES, INC. By: April 6, 1981 The above proposal is hereby ac pted by The City Council of the City of Hutchinson Mi nnpco _a (the community), by its authorized officers this day of Attest: By: a i 80101 EXECUTION OF PROJECT FINANCING CALCULATION OF FEE EHLERS AND ASSOCIATES PROPOSAL Security Issue Fee Minimum fee $ 5,350 $ 400,000 6,200 • 500,000 7,750 600,000 8,525 700,000 9,300 800,000 10,075 900,000 10,850 1,000,000 11,625 1,100,000 12,010 1,200,000 12,395 1,300,000 12,780 1,400,000 13,165 1300,000 13,550 1,750,000 14,512 2,000,000 15,475 2,500,000 16,475 3,000,000 17,475 4,000,000 19,475 5,000,000 21,475 7,500,000 26,475 10,000,000 31,475 A.1 80101 SCHEDULE OF HOURLY FEES AND REIMBURSEMENT EHLERS AND ASSOCIATES PROPOSAL For services enumerated in the planning and authorization of a project financing or for continuing services, and for such additional services required but not listed in the foregoing, including post bond sale services which may be required, unless otherwise agreed, Ehlers and Associates, Inc. shall be al- lowed fees to be determined as follows: 1. Account executive time (actual time in office or in consultation); per hour, per person $33.00 2. Travel time, using fastest means; per hour, per person $22.40 3. Para - professional, assistant account executive time, computer specialist (actual time in office or in consultation); per hour, per person $19.60 4. Secretarial and clerical work; per hour, per person $ 7.00 The above hourly rates, approximately the direct expenses for each class of personnel, including sal- aries, vacation, medical and profit sharing, shall be multiplied by 2.75. 5. Computer; per hour of connect time (not including personnel time) $53.00 6. Travel expense (company personnel to and from our office by most direct highway route); per mile* 300 7. Printing, photocopy or other reproduction of documents, special Cost plus 20% messenger service, long distance telephone for handling *Plus lodging and meals. If air travel is used, cost will be billed in the amount of commercial fare or at a liquidated rate of $1.05 per direct statute air mile if company aircraft or rental aircraft is used. Fees shall be billed on the first of each month following the rendering of such service and will be due within 30 days thereafter. Said schedule of fees and reimbursements shall prevail for the next twelve calendar months following issuance of bonds, after which such fees and reimbursements may be reviewed and adjusted to reflect changes in the cost of providing such services, subject to approval by the government. A.2 M (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMO DATE: April 13, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Lot 3, Block 2, Madson Addition In 1973 curb and gutter was installed on Madson Avenue from Dale Street to Lynn Road. At least a year after curb and gutter was installed, the house on the above - referenced property was built. I have been in contact with the property owner relative to his concern that they drag their car on the street entering and exiting from their driveway. I have explained that the construction of a permenant street surfacing will improve the situation, but not necessarily be the complete answer to the problem. There is a catch basin low point in the street, in the center of their driveway. To resolve the problem according to our field investigation, it would require moving the catch basin, removing and installing 60' of curb and gutter, as well as removal and replacement of 103 sq. ft. of driveway panel. The cost for this is estimated at $1,522.25. Attached is a copy of cost estimate and sketch of proposed work for your information. It is my opinion that if the property owner wants this improvement to his ingress and egress, he should be billed for the same. Your decision on this is requested to enable us to proceed with this in conjunction with the street improvement proposed for 1982. mvp /pv attachments Sincerely, CITY OF HUTCHINSON Marlow V. Priebe City Engineer 9- ...��. •'� J 1. 'y- ;, act eaiHA'rBO Ql1ANt'ITIn . M a js M 121LI 3 Estimto No UNIT QU/NdYTTY UNIT PRICE 111p�f! a 1. Remove Curb L F ylp�p..00' j 375 /P. Z5 �a F J� �. Remove Concrete Driveway Panel S.F. 103 oa �. Remove Catch Basin Each I 20 00 -�. 12" R.C.P. 0' -8' Daep L.F. 26 ./5' -° S. Tye B Catch Basin :each 6. Trench Compaction L,F, 24 7. B618 Concrete Curb & Gutter I.F. loo `zS S. 5" Concrete Driveway Approach Panel S.F. ,103 s 9. 10. - :s ' 33.. - .16. A'a • • ylp�p..00' j 375 /P. Z5 �a F J� .• ILR OVER GDATi PhoDyM" • Mf WAYZATA A • WNNIA►ALt:. MM %. lilla i�Nl7! • IA71A /J NAT$ — SM + 6134tH DATIE r t r GS/. 9 7fe� Sfy b 6rsief _� ;,py i.Y.ou\ t�Cr 6-C 9• 93 x — tap lip 64110 0 - S. ololl 63.33 O ~ tom.•. 63. Y9 ELMO- c — ca. sr ter up Ir `- • , , � Y• DD s 1R IV o �o � r4 — LJ.LiI rr: _ ' r� 4. (612) 879 -2311 fHUTIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson DATE: April 14, 1981 SUBJECT: Audio Equipment for the Civic Arena This spring and summer we will be holding a minimum of 30 sessions of roller skating at the Civic Arena. The Civic Arena Coordinator, Mary Haugen and myself, estimate that during that period of time we will spend a minimum of $3,000 renting audio equipment. For this reason, we are recommending that we purchase a system which will become property of the arena, and will be used for many different _ events. After receiving two price quotes, we are recommending that we purchase the following equipment from Wally Pikal's Music Store: -1. Pair of Model 19 Altec Lansing Speakers -1 Model 2385 B Marantz Receiver -2 FRD 35 Sansui Turntables 7-2 Shure MAED Shure Cartridges -300' Speaker Wire We have also tested this system and believe that it is an excellent system for the arena. 9 -G (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: April 14, 1981 TO: MAYOR AND CITY COUNCIL FROM: DIRECTOR OF ENGINEERING RE: 1981 PROJECTS Based on the proposed bond sale for 1981 improvement projects, I recommend the following schedule: 1. Advertise for bids on April-24, May 1 and May 8. 2. Receive bids on May 18. 3. Advertise for assessment hearing on May 29. 4. Hold assessment hearing on June 15. 5. Award contrcts on July 17. Based on the above, I request approval of plans and call for bids on all projects except the sidewalk project which will be done separately. Marlow V. Priebe copy: Ken Merrill / 0 - -JP-' 0. P REGULAR COUNCIL MEETING APRIL 14, 1981 WATER & SEWER FUND *Blue Cross /Blue Shield insurance $ 357.60 *St.Paul Life Ins. Co. insurance 57.12 *State Treasurer PERA 293.40 *State Treasurer FICA 357.88 A & B Electric repair parts 12.36 Central District Services gasoline 686.42 Commissioner of Revenue March sales taxes 343.42 Crown Life Ins. Co. insurance 105.36 Electric Motor Co. re =wind motors 426.50 Equitable Life Assurance Co. insurance 53.20 Family Rexall Drug Store clipboards 4.50 Farm & Home supplies 12.59 Feed Rite Controls Inc. supplies 280.19 GTC Auto parts parts 328.80 Gross Industrial uniform rental 103.50 Hutch Plbg & Htg. repairs 39.89 Hutchinson Utilities electricity $ gas F, computer chgs 8696.75 Hutch Wholesale Supply supplies 55.55 Heikes Hdware Hank supplies 26.82 Jerabek Machine Shop repairs 9.09 Johnson Super Valu supplies 1.99 Junker Sanitation refuse hauling 15,167.40 Juul Contracting Co. South Park 61.50 L $ P Supply Co. supplies 2.25 Mn. Valley Testing testing 531.60 Plaza OK Hardware repairs 14.85 Power Process Equipment supplies 86.78 Quades supplies 122.29 Quality Control Equipment repairs 2176.00 Rockite Silo Inc. supplies 30.00 Simonson Lbr. Co. supplies 50.50 Sorenson Farm Supply supplies 39.35 St. Paul Life Ins. Co. life ins. 63.24 Swanke Motors repairs 50.00 Van Waters $ Rogers chemicals 694.44 Water Products Co. meter parts 261.85 Merle Meece safety glasses 29.50 Am.National Bank $ Trust Princip4l,interest $ fee 80,904.54 Duff Norton supplies 1006.20 McLeod Co. San.Landfill dumping chgs. 2.00 No.Western Power Equipment supplies 75.45 CSWPCA registration fees - Finley 31.00 Am.Freight Systems Inc. freight charges 27.01 113,679.68 GENERAL FUND *Commissioner of Revenue Arena Feb.saj es tax $ 67.07 *Blue CrossjBlue Shield insurance 4441.77 *Warren Pace refund on hanger rent 340.00 *St. Paul Life Ins. Co. life insurance 547.92 -2- *Saunders Thalden $ Associates *Commissioner of Transportation *Government Training Service *State Treasurer *Wigen Chev. Co. *State Treasurer American Linen Supply Co. Bellkato Co. Big Bear Brandon Tire Brinkman STudio Central District Services Crow River Vet Clinic Goast to Coast Coca Cola Bottling Commissioner of Revenue Copy Equipment Inc. Co. Treasurer Crow River Reg. Library Crown Life Ins. Co. Culligan Water Cond. Condons Supply Co. Duanes Mobile Lock $ Safe repair E -Z Sharp Inc. Equitable Life Assurance Co. Family Rexall Drugg Farmers Elevator Assn. Felskas Auto Machine Forbes Auto Store Fire Extinguisher $ Sales GTC Auto parts Gambles Pamida George Field Guardian Pest Control Gross Industrial Henrys Candy Co. Home Bakery Inc. Hosp. Auxiliary Hutch. Community Hospital Hutch Iron & Metal Hutch Plbg & Htg. Heikes Hdware Hank Hutch Shoppers Guide Ink Spots Inc. Int'1 Assn. Police Chiefs IBM Intl Harvester Co. Jahnkes Red Owl Jerabek Machine Shop Johnson Super Valu Kustom Mechanical Service Kohesh L & P Supply Co. Law Enforcement Co. • McDonalds Park Land sign permit registration fee PERA police car, 1981 FICA laundry service supplies supplies repairs & supplies film gasoline $ paper boarding fees for dogs supplies arena supplies arena March sales tax supplies ''i real estate taxes 2nd quarter payment April dental ins. rock salt $ monthly service arena supplies safe supplies April LTD ins. supplies grass seed repairs repairs repairs supplies supplies supplies clothing allowance pest control uniform rental arena supplies Sr. Citizens Irish Stew council workshop blood test � laundry tube,iron,spring etc. repairs supplies ads printing costs dues 2 typewriters $ repairs arena supplies repairs repair & Sr.Citizens supplies for arena repairs recreation supplies supplies spotlights 2909.48 5.00 15.00 3335.75 7191.30 4218.23 37.56 53.78 173.11 343.05 8.40 5110.81 130.50 48.48 245.25 75.39 56.65 1584.55 10,182.30 1463.46 36.00 17.76 300.00 14.08 516.27 94.00 16.48 13.50 96.48 10.00 876.30 28.80 37.82 125.00 32.50 450.82 475.40 5.10 85.60 144.32 24.60 4.36 74.92 15.00 165.50 35.00 1917.46 398.42 36.32 20.64 167.31 31.50 51.19 92.68 85.75 -3- Long Lake Ford Tractor repairs $ 18.34 Lloyd Schlueter Apr. car allowance 30.00 Mankato Mobile Radio mobile units $ repairs 277.50 McLeod Coop Power Assn. electricity 486.53 Miller Davis Co. filing cabinet $ parking citations 717.47 Ken Merrill mileage 28.83 Mason Pub. Co. law books 29.50 McGarvey Coffee Inc. police coffee 40.80 Northland Beverages arena supplies 39.70 Pitney Bowes scale chart 2.00 Homer Pittman bldg seminar 23.66 Gary Plotz Apr. car allowance 100.00 Plowmans Inc. repairs 20.00 The Patco Co. repairs 75.00 Quades generator check 29.65 Rannow Electric electrical repairs 258.94 Road Machinery repairs 232.50 Rockite Silo Inc. supplies 3.75 St. Paul Book & Stationery supplies 7.40 Schlueters Refrigeration repairs 1125.00 Schmeling Oil Co. grease $ oil 608.72 Schramm Implement Co. supplies 96.84 Simonson Lbr Co. supplies 5.87 Sorensen Farm Supply supplies 18.35 Standard Printing letterheads 74.50 State Treasurer 1st qtr. surcharge 1334.97 Saunders Thalden Associates McDonald Park Land grant 2040.54 St. Paul Life Ins. Co. April life ins. 594.99 Texgas Corporation LP gas 66.68 Thorsen Campbell audit service 6350.00 University of Minnesota registration fees 36.00 Tombstone Pizza arena supplies 336.50 TKBA planning services 521.15 Tri -Co. Water Cond. salt 12.20 Tin Pan Deli transit board meeting 24.08 University of Minnesota registration fees 45.00 Wallys Tire Center repairs 51.00 West Pub. Co. law books 62.00 Wigen Chev. Co. repairs 12.90 Ralph Westlund Apr. office expense for Mayor 300.00 Wesleys Pharmarcy pictures $ spray 5.46 Xerox contract payment 146.56 Zins Machining repairs 12.00 Allen Office Products office supplies 19.22 Am.Welding Supplies gas $ tank rental 16.20 Bellkato Co. supplies 123.60 Bryan Rock Products agr. lime 3965.31 Co. Treasurer dl fees for County 129.50 Farm $ Home supplies 85.21 Floor Care Supply cleaning supplies $ paper products 166.45 Hutch Leader printing costs 369.17 Hutch Utilities electricity $.gas 11,341.96 Hutch Wholesale Supply supplies 538.59 Ind. School District 423 supervisors & lifeguards 338.00 Lamberts Standard Station car washings 9.00 -4- MacQueen Equipment Inc. repairs $ 103.59 Montgomery Wards supplies 131.68 Plaza Ok Hardware supplies 96.36 Pikal Music Store supplies 13.95 Welders Supply Co. welding supplies 31.75 W.D. Enterprises repairs 66.10 Joes Sport Shop recreation trophies 745.00 Mark Larson gas for city vehicle 5.00 Marks TV Service repairs 5.00 Beacon Products Co. supplies 342.00 M $ M Hydraulics repairs 1271.10 Crysteel Distributing Co. repairs & supplies 1859.75 Modern Office Supply chair $ file 239.41 Allen Precision Equipment rod 23.59 Olsen Chain & Cable roller chain 338.10 Bennie $ Nathalie Carlson purchase agreement money 13,000.00 Van Orden Realty appraisal of land 650.00 Sheraton Inn Northwest O'Borsky room rental 190.64 Sheldon Nies fire police mileage 6.00 Harland Emans fire police mileage 4.75 Barb Haugen skating instructor 250.00 Judy Thunstrom skating instructor 72.00 Doug Meier trip to Iowa for hoist 129.89 Mark Schnobrich Sr. Citizens Irish Stew 6.50 Roberta Tabberson mileage to Logis meeting 18.62 Bituminous Roadways Inc. supplies 318.60 Com. of Transportation prorated sign permit 2.50 Carols Cafe prisoner board 70.05 Crown Rubber Stamp supplies 15.72 Dasco Inc. batteries 38.40 Gopher Stage Lighting "follow spots" 105.00 Haws Drinking Faucet fountain 546.27 Jefferson advertising 423.69 Kables IV repair auto timer 22.50 Lake Harriet Florist flowers- D.Schantzen 16.00 Pat Mikulecky Studio portrait sitting 28.50 Rickeman Seed Center seed 187.50 Standard Truck Co. repairs 5.02 Soundsation Mobile Light & Sound rental sound equipment 55.00 Transport Clearings freight charges 21.88 Paul Ackland shelter refund 5.00 Dean O'Borsky 2 clothing allowance 125.00 Richard Waage 2 clothing allowance 125.00 Roger Bakken 2 clothing allowance 125.00 David Earlandson 2 clothing allowance 125.00 John Gregor 2 clothing allowance 125.00 James Haasl 2 clothing allowance 125.00 Michael Hogan 2 clothing allowance 125.00 Charles Jones 2 clothing allowance 125.00 Michael Kirchoff 2 clothing allowance 125.00 Ronald Kirchoff 2 clothing allowance 125.00 Wm. Mattsfield 2 clothing allowance 125.00 Robert Ringstrom 2 clothing allowance 125.00 Scott Schwartz 31 clothing allowance 125.00 -5- Scott Webb Wm. Wegner OFF STREET PARKING Coast to Coast BOND FUNDS 1st National Bank of Mpls. 1st National Bank of Mpls. National City Bank MUNICIPAL LIQUOR STORE Old Peoria Company Ed Phillips $ Sons Johnson Brothers Ed Phillips 8 Sons Twin City Wine Co. Old Peoria Co. Griggs Cooper Co. Lenneman Beverage Inc. Northland Beverages Locher Bros. Dist. Friendly Beverage Co. Electro Watchman Inc. Diamond Clear Ice Co. Midwest Wine Co. Twin City Pricing $ Label Inc. Quades Coca Cola Bottling Co. Hutch Telephone Co. Triple G Distributing Mn. Dept. of Economic Security City of Hutchinson Mun. Liquor Store petty cash Logis i clothing allowance 125.00 i clothing allowance 125.00 $ 105,824.19 supplies 2.95 P 8 I 8 fee -Bonds of 1969 . 1023,483.00 interest $ fee -Bonds of 1971 955.00 interest $ fees -Bonds of 1972 4,742.50 $ 108,183.45 liquor $ 540.09 liquor 8 wine 1199.48 liquor $ wine 801.59 liquor $ wine 1027.56 liquor $ wine 3088.42 liquor $ wine 1429.38 liquor $ wine 3942.52 beer $ mix 7245.75' mix 156.70 beer 7545.80 beer 1149.60 quarterly charges 84.00. ice 57.60 wine 218.50 labels 67.33 repairs 49.08 mix 186.80 phone service 41.58 beer 9666.15 unemployment comp. 31.19 employee insurance 1004.60 petty cash items 32.51 project development - computer 9023.00 $ 48,589.23 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 I A DATE: April 13, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Proposed 4 -Plea Remodeling John Miller - California Street FOR YOUR INFORMATION Attached is a copy of the letter from Gary Miller relative to the proposed schedule on the above - referenced building. Sincerely, CITY OOFFHUTCHINSON Marlow V. Priebe Director of Engineering mvp /pv attachment cc: Homer Pittman, Bldg. -Plbg. Insp. --ro y co"ACA �. C A I . RE,: 0 v c..- S a 140 uSC, wAS rnovE-ci o Com� y to --- 0 . } 0 0 0 cu%l CgD COD, CITY OF HUTCHINSON DATE March 30, 1981 525 Erie, Hutchinson JOB TITLE Engineering Technician SUPERVISED BY Marlow Priebe EMPLOYMENT STATUS New Employee Full Time PAY RATE '$4.65/hr. X_Other: Former employee returning for construction season X Part Time or Seasonal COMMENTS Limited hours starting 3- 30 -81, increasing to full time during -summer construction season. Experienced technician available while on break from further schooling. This is budgeted seasonal help. The above personnel action conforms to adopted personnel policy and to the council approved selection process. Department Head D Personnel �Co dinator City Adminis ator 3 -81 h EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME & ADDRESS Dan St. Pierre FOR YOUR INFORMATION 525 Erie, Hutchinson JOB TITLE Engineering Technician SUPERVISED BY Marlow Priebe EMPLOYMENT STATUS New Employee Full Time PAY RATE '$4.65/hr. X_Other: Former employee returning for construction season X Part Time or Seasonal COMMENTS Limited hours starting 3- 30 -81, increasing to full time during -summer construction season. Experienced technician available while on break from further schooling. This is budgeted seasonal help. The above personnel action conforms to adopted personnel policy and to the council approved selection process. Department Head D Personnel �Co dinator City Adminis ator 3 -81 h i MI,J 0 0 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 - (612)587 -5151 FOR YOUR INFORMATIOI EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATE March 31, 1981 NAME AND ADDRESS Scott Webb JOB TITLE Police Patrol Officer SUPERVISED BY Dean O'Borsky EMPLOYMENT STATUS New Employee X Other: 1 year probation complete X Full Time Part Time or Seasonal PAY RATE New Rate: Grade IV, Step 6 COMMENTS One year probation completed satisfactorily, as per civil service regulations. One -step increase, effective 3- 31 -81. The above personnel action conforms to adopted personnel policy and to the council approved selection process. ' Department HeacE Personnel Coofdinator ,L .I�" r� . '_.1 --- 3 -81 h CITY OF HUTCHINSON FOR YOUR INFORMATION DATE March 27, 1981 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME & ADDRESS Clarence Starks, 406 3rd Ave NW JOB TITLE Meter Reader SUPERVISED BY Ralph Neumann EMPLOYMENT STATUS X New Employee Full Time PAY RATE $3.75fhr Other: X Part Time or Seasonal (Retiree) COMMENTS Will assist the three other meter readers in completing water meter verification readings. Project will be completed in about 2 weeks, using 2 teams of workers. The above personnel action conforms to adopted personnel policy and to the council approve selection process. (;;�. V=" AAA Dep rtmen Head At "-'-q 3 1 Personnel edordinator ,-e-Jdtx4 -..,0 R?i-, -- City Adm' istrato 3 -81 h 0 • CITY OF HUTCHINSON FOR YOUR INFORMATION DATE March 30, 1981 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME & ADDRESS Donna Bauer, 645 Roberts Road, Hutchinson JOB TITLE Police Dispatcher SUPERVISED BY Dean O'Borsky EMPLOYMENT STATUS X New Employee Other: X Full Time Part Time or Seasonal PAY RATE Grade III, Step 1 COMMENTS Replacement for Carol Schmidtbauer, who has served as temporary full time dispatcher and who will leave to complete her police training in April. Donna will begin work April 6, 1981. Selected from applicant file established in December 1980 advertising. The above personnel action c nforms to adop d perso nel policy and to the council owed selec�ti0 ocesy, partment He Personnel i;bordinator City Ad istra r 3 -81 h 44 0 LIT -- ---- FOR YOUR- INFORMATION --- 1 2 3 4 6 6 7 0 9 10 e 1 73; 71 S5: 7 5 Af __I gA q Zob Y� 4—b 12 L 75 3 717i L, 7 P7 Af� -%:ji -11�f 111 - - I - D 5E 1-7 - 1 17- 57-1-- il 6. 7 77 1 .20 21 15k 147 .53 q �EI1� mimm 101 SOME Wgym 11 1 J.1 aJ1.1uII M IL.J.11141. a Iiii Ili A JI.IJIJI, a 1111141. j 111.1.111 -P .. ,QI � ; ; i I ., ' � '� . , . I SIR SWES oil n Nil 11 19 1 11 CI 1� !, , 1 1 wo I 11 IIN I n 111 11 p . 41 11110111 HE 111 Ni ml i n i I I m Bing 11111101 W1101 iliP 11 iii 1 J.1 aJ1.1uII M IL.J.11141. a Iiii Ili A JI.IJIJI, a 1111141. j 111.1.111 -P M4" + To From Subject GN101 -0775• 25M HOWARD NEEDLES TAMMEN 8 BERGENOOFF Files 6784 Litchfield- Hutchinson Joint Arpt. Date Dick Beckman Site Inspections and Meetings on 3 -23 -81 Interoffice Correspondence March 24, 1981 FOR'YOUR INFORMATION Wayne Carlson furnished us with a map on 3 -16 -81 showing six general site areas that had been selected thru aerial reconnaissance by the Joint Site Selection Committee. A copy of that map is attached showing location and numbering, 1 thru 6. Conceptual layouts for each site were developed on USGS maps prior to visiting the sites on 3- 23 -81. Observations from an office review were summarized on the attached sheet dated 3- 20 -81. Additional comments from the field check on 3 -23 -81 are as follows: Site 1 - Outflow from Hoff Lake flows under the section line road through 2 culverts. One appears to be about 48" CMP and the other a 24" CMP. There may be 6 or 7 farm sites or residences adversely affected by Alts. IA or 1B. Number of homes affected and the outflow from Hoff Lake appear to be the major significant concerns at this site. Site 2 - The St. Columban Catholic Church in the SWI of Section 26 does not appear to.be in'use anymore. There is a 30 power line along the west section line of Section 36. There is an even larger powerline along the south side of Section 26. Few (if any) homes would require relocation. The locals prefer moving the runway southeast (see 2A), building an access taxiway across the connection between Hoff Lake and Lake Harding, and locating the apron and building area between T.H. 22 and Lake Harding. This idea needs to be explored". at Mn /DOT and FAA. Site 3 - A plus feature of this site is the few number of homes requiring relocation (only one). But the southwest approach is near Greenleaf, which has 10 -15 homes clustered just east of T.H. 22. The terrain is also more rolling than at Sites 1 and 2. Site 4 - The northwest approach is now near Greenleaf and directly over the HI -WAY INN (bar and restaurant). T.H. 22 and Cedar Lake would preclude later runway extensions. These are seen as major drawbacks of this site. File 6784 March 24, 1981 Page 2 Site 5 - Runway construction would force closure of the section line roads north and east of Section 7. That.would force relocation of the Hoff farm and Edgewood Farm (registered holsteins) north of Sections 7 & 8, the residence and the Stone farm in the NEI of Section 7, the residence in the NWI of Section 8, possibly the Walter Plamann farm in the SWI of Section 17 and the Hake farm in the NEI of Section 17 and possibly the Acoma Town Hall (formerly the Clear Lake School). The number of relocations and the relatively large, low area west of Cedar Lake in the NW} of Section 8 are seen as major drawbacks of this site. Site 6 - The road north of Section 18 is asphalt- surfaced McLeod CR 18, which it is believed would be difficult to close or significantly relocate. If the N -S road east of Section 18 can be closed, the building area can be placed on the west side of the runway. If that road cannot be closed, the building area would have to be in the NE} of Section 18. Site 6 is also quite rolling. After the field inspection of each site, the writer met with Messrs. W. Carlson, C. McConnell, D. Pietsch, and M. Lueneburg. Copies of the conceptual layouts (except 2A) and observations dated 3 -20 -81 were given to the above. Based on these and field observations, Sites 1, 2 & 6 appear to offer more potential or fewer problems than do Sites 3, 4 & 5. Features of each site will be discussed more at Selection Committee meetings on March 25 and 31. RDB /dkh Attachments - 2 cc: W. Carlson ✓ G. P1 otz J. Groehler ,.. Commels on Sites 1 -6 for Litchfield /*hinson Airport t . Site IA - Sec. 12 Cedar Mills Twp. - Road closings or relocations at NW corner Sec. 12 - Crosses N -S ditch from Hoff Lake to Crow River - 5 or 6 relocations - Assume bldg. area in NEI Site 1B - Sec. 12 Cedar Mills Twp. - Road closing SE end - 5 relocations - Assume bldg. area in NE} Site 2 - Sec. 35 & 36 Greenleaf Twp. - Road closing between Section 35 & 36 - 1 relocation likely - 50' -elevation, difference between runway ends (1% grade) - Marshy areas north of runway for bldg. area - Best bldg. area on south side; probably means 2 relocations of homes and relocation of trail to Coombs Lake Site 3 - Sec. 23, 24, 25 Greenleaf Twp. - Marshy soil NE -SW near middle of runway - Radio tower NE I Sec. 23 - 1 road closing between Sec. 24 & 25 - 1 relocation NWI Sec. 25 Site 4 - Sec. 31 Ellsworth Twp. & Sec. 6 Acoma Twp. - No road closings - Marshy soil only at far NW end - Somewhat squeezed between Hwy 22 and Cedar Lake - 1 relocation likely - Bldgs. could nicely go on west side of runway Site 5 - Sec. 7 & 8 Acoma Twp. - Road closing between sections - SE approach over Clear Lake School -.2 relocations minimum; possibly 3 more - Marshy area and drainage ditch from SW corner Cedar Lake New driveway for farm NEI Sec. 7 Site 6 - Sec. 18 Acoma Twp. - Gravel pit in section - Up to 3 relocations possible but not mandatory - No road closings - 20 -30' deep ravine across runway - Bldg. area must go on NE side of runway HOWARD NEEDLES TAMMEN & BERGENDOFF March 20, 1981 A, s E L-f I- At p, r -7 J6 - 5 2P ke, L,Lke is j r scar. :T MIZ loas MT US. it I-V �7 lb l` = `.7 --•.i' ���',� { _.� -��- F c - r r i f 4 3; U f, 41 j'. xv a lk Ad - 0 all. I L rt 4brl IIEEK'ER CON __r LM -ate I E A, 4 Li 'Aj iY A 9 I; 7A n 10 -w 1, K cl, a;L Arj LZA .ifli liz:s I Zv V, Ic- 1; v ;r -77-- 22 c A, q r 'At 4— ;nor l 1 21 -Z 2 • All r 91 :71 u j Aw • 1111 1 • league of minnesota cities April 1, 1981 TO: Cities Providing HMO Coverage to Their Employees FROM: Dean Lund RE: HMO Coverage 2�3�31.. 4Ss 4 ' to to t ED C 1 �� FOR YOUR INFORMATION H.F. 63 amends the Minnesota HMO Act by making elective abortions an optional benefit. At present elective abortions are a mandatory.part of the comprehen- sive health maintenance services provided by all licensed HMOs. The practical effect of this .bill is to give employers (including cities) which contract for HMO coverage the option of purchasing a benefit package which either includes or excludes elective abortions. This could have the effect of injecting this controversial issue into a-- - city's decision - making process concerning the health care coverage offered its employees. It could also be injected into the collective bargaining process. The League has no legislative position on this bill. Any cities that are concerned about its impact might wish to call Dean Lund at Group Health Plan, Inc. at (612)'.641-3137. DL:rmm 300 hanover building, 4BO cedar street, saint paul, minnesota 55101 C61 21 222 -2861 • CROW RIVER REGIONAL LIBRARY B& March 9, 1981 FOR YOUR INFORMATION The Crow River Regional Library Board met at the Meeker County Courthouse on March 9, 1981. Present: Orlynn Mankell, New London Dorothy Hinseth, Sunburg Wayne Hebrink, Renville Ellen Moench, Eden Valley Harriet Berg, Dassel Jeanne Lundstrom, Cosmos George Jepson, Winsted Lila1 Buhr, Stewart Earl Mathews, Glencoe Lionel Barker, Glencoe Kathy McGraw, Hutchinson Delores Condon, Litchfield Judy Johnson, Litchfield Dennis Ulrich, Renville John Esbjornson, Willmar LeRoy Sanders, Willmar Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: ;Jean Stranberg, Atwater * Marcia Kleberg, Willmar * John Horrocks, Hutchinson Unfilled position *Excused absence Representing: Kandiyohi County is Kandiyohi County of Kandiyohi County " Meeker County " Meeker County " Meeker County " McLeod County " McLeod County " McLeod - County " Glencoe " Hutchinson " Litchfield " Litchfield " Renville " Willmar " Willmar Representing: Kandiyohi County it Willmar it Hutchinson of Bird Island The meeting was called to order by the president, Orlynn-Mankell. Earl Mathews moved, second by Wayne Hebrink, to approve the minutes for February. Carried. Motion by LeRoy Sanders, second by Kathy McGraw, to approve the treasurer's reports for January and February. Carried. Lilah Buhr moved, second by John Esbjornson, to accept the auditor's report for 1980. Carried. Library Director's report: _ 1. Twenty staff members took the computerized self - assessment test at Willmar and Litchfield. This test was coordinated by OPLIC. Control Data paid the costs of the testing. A demonstration of this test was given for board members at the Litchfield Public Library before the board meeting on March 9. 2. Kathy Matson has been visiting branch libraries to evaluate the personnel. 3. The City Council has plans to remodel the library facilities at Raymond. Wayne Hebrink moved, second by Harriet Berg, to pay the bills. Carried. Committee Reports: 1. SAMMIE -- LeRoy Sanders moved, second by Earl Mathews, to authorize the president to sign an agreement to continue membership. Carried. Projects for cooperative effort include resource sharing, a delivery system for materials, workshop for new techniques, and database searching. 2. Automated Catalog Study Committee -- This committee may meet again on March 27. Estimated costs for an automated catalog for the Crow River system using the COM (Computer- Output Microfilm) vendor are less than for on -line computer service. All libraries in the system would have a listing of resources. At present, only the largest branch libraries have card catalogs. 3. MLA Legislative Day and pending legislation -- Legislators should be urged, tactfully, to approve the governor's budget for public libraries. Communications: 1. The Public Library Newsletter was presented. 2. The MLA (Forum) meets at the Leamington Hotel, Minneapolis, April 29 -May 2. Board members are invited to'attend. 3. National Library Week is April 5 -11. 4. Newspaper clippings were passed around. Unfinished Business: 1. The appreciation dinner for recently retired trustees will be April 13. Kathy McGraw and Kathy Matson will make the arrangements. 2. Motion by Harriet Berg, second by Judy Johnson, to raise the mileage rate to $.22 a mile, effective March 1, 1981. Carried. New Business: 1. Earl Mathews moved, second by Lilah Buhr, that the CD's in the Citizens National BanY in Willmar and the Northwestern National Bank in Litchfield be reinvested in the same banks in 30 -month certificates. Carried. 2. John Esbjornson suggested acquiring a copy of the Willmar 8 film. At present, there are no available funds for purchase. The Willmar 8 group has a copy for rental purposes. Motion by John Esbjornson, second by Earl Mathews, to investigate possible purchase. Carried. The meeting was adjourned. Respectfully submitted,' Lilah Buhr Secretary. CROW ER REGIONAL LIBRARY ,r T T surer's Report March 1981 LeRoy Sanders, Treasurer ( *From 1980 audit) INCOME THIS MONTH YEAR TO DATE BUDGET Balance &(179502.96) $ (51838.86) $ Auditor's Correction* 61.0 �62. 2 *LIBRARY' - --- - -- -- - --- - -- 177 0.41) (59776.31) --- ---- - - - -- -- Receipts: State /Federal Aid 77,578.69 292100.00 106,485.00 Special Grant /1980 -- 3i553i29 27a31T_ 205.00 Special Grant /1981 - 6.9'908.44 31&4GY _0_ Kandiyohi County 88.9037.41 169783.33 67,133.35 Meeker County 15,000.00 15,000.00 46,512.18 McLeod County 11 .9732.44 23.471 50,994.29 Willmar •2`:034:37 13,731.83 54,927.30 Litchfield :2.9596.03 7,126.87 289507.46 Hutchinson 83:50 10,182.30 409729.21 Glencoe - '802:30 49663.44 18,653.76 Bird Island !0? 1,411.00 59644.02 Renville 127.69 19550.45 69201.79 Petty Cash 2,277.88 59735.34 20,000.00 Gifts 17.9426.73 20.00 -O- Other 16? .20 5,720.95 10,000.00 Total Receipts: $ 18,951-08 $111,025.51 $455,993.36 From 1980 Budget & Grants 964.66 3,07 5T 6,199.00 TOTAL RECEIPTS & BALANCE: $ 1,510.67 $105,249.20 $4629192.36 ( *From 1980 audit) Investments redeemed Investments purchased Ending cash balance S 429870.00 8 -'85,960.00 - 169585.73 76,825.93 '(99413.44) (9,413.44) Savings Pass Book: $1,389.82 as of March 319 1981 YTD S OF EXP BUDGETED -FUND- ORG -- ACCOUNT- EXPEND rTURE -TO'-BUD Ar.OUNT LIBRARY *LIBRARY' - --- - -- -- - --- - -- - - -- ---- - - - - -- --- ---- - - - -- -- PERSCYAL SERVICES SALARIES 77,578.69 27.60% 281aiii•9a _- _--- ..- .405PITAL- rED. - INSURAhLE -- 3i553i29 27a31T_ - 13s03tZi8� - PERA Ar!D SCCIAL SECURITY - 6.9'908.44 31&4GY 22,030.13 TOTAL PERSONAL SERVICES 88.9037.41 _ 27.955 316sili &00 RATERIALS BOOKS- ADULT 11 .9732.44 23.471 50,197.36 CSILDREN- -- •2`:034:37 - - - - -- 12.711 16s07U•01 PERIODICALS :2.9596.03 37.993 7sOOO.& ?3 PAh?.4L ETS 83:50 41.951 . 2CO.30 - - -- - -- AUDIO VISUAL -' - - --` -- - - '802:30 _- 10 :O5g -- 5sO00.0] .. ?AINTI.iVS !0? ♦007 200•..3u SI!1?1NS 127.69 21.291 660r.33 ^- -- hICROFOR?1S TOTAL MATERIALS 17.9426.73 21.921 79s497.36 -- ---- --2eA7SITE2IANCE-- ----- -- - - -- --- - -- - --._ ._. CL'STOCIAL SUP ?LIES ARD SERV• 233.44 26&532 S69oC3 TELEPHONE 964.66 3,07 5T 32206,933 -- COMPUTER TERNINAC -- - _' .00.~ - -- &00'7' .- 2iODU*03 ` VEHICLE OPERATION - INCL INS :39- 320.45 36.890 9x0'DQ&9J TOTAL MAINTENANCE :4.9518.55 . 29&962 15*983993 OT4ER SUPPLIES :4x391.85 39.934 lis'900.03 -- PROMOTING - AND'- PROGRAI!MTNG :CO'-- - -0008 1":500183- - PGSTAGE :1s 113.19 27&83% 4sO.00&OJ MILEAGE AND MEETINGS :1:056.57 21.I3l 59000.00 ._.HEMBERS :TIPS - -_- 320.00- - 53.3322 ,1 -- 600&03 - INSURANCE .:2,688000 51.69! 5s2iiQ3'a03 EO +JIPVENT RENTAL .2:556.05 21.307 .1z V3060-39 - AUDITING SERVICES' X00`- -.007 -906.03` BOOKKEEPING SERVICES 665 &00 250*097 2.9700' &04) TOTAL OTHER 82:800:66 _ 29.84:, .42,9007.03 . CAPITAL OUTLAY EOUIPMENT 328.33 9.38. 3 :500'•39 BRANCH AMORTIZATIOk FUND 100 -' :OG4 `700&93 VEHICLE AMORTIZATION FU2413 &00 .OQ$ 32000.00 TOTAL CAPITAL OUTLAY 328.33 -4.568 7,200' &O7 SPECIAL GRANTS S7ATE ARTS GRANTx 1984 177.83 53 6894 330'& 33 _ _ LSCA ILLITERACY' 1980 507.20- 47.237 1'074.0]- TOTAL SPECIAL GRANTS 685*03 48.791 1x404&00 TOTAL LiSRARY 123:796.71 26.78E 4622192 &36 Investments redeemed Investments purchased Ending cash balance S 429870.00 8 -'85,960.00 - 169585.73 76,825.93 '(99413.44) (9,413.44) Savings Pass Book: $1,389.82 as of March 319 1981