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cp06-23-1981 cH U TCH I NSON CITY CALENDAR WEEK OF June 21 TO June 27 1981 SUNDAY -21- FATHER'S DAY Dad is very specLa L WEDNESDAY THURSDAY -24- -25- 7:00 A.M. - Meeting of School/ City Task Force at CDS Office MAYOR WESTLUND WILL BE OUT OF TOWN THE ENTIRE WEEK. GARY PLOTZ•AND KEN MERRILL WILI BE IN NEW YORK CITY ON TUESDAY AND WEDNESDAY,CONTINGENT UPON IRIE AIRLINE CONTROLLERS STRIKE! MONDAY I TUESDAY -22- -23- .�Qy 2 :00 P.M. - Open Bids for Main- tenance of SE Water Tower at City Hall FRIDAY -26- 7:30 P.M. - City Council Meet ing at City Hall SATURDAY -27- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 23, 1981 1. Call Meeting to Order - 7:30 P.M. /L. Invocation - Reverend Darrel Thalman A. Consideration of Minutes - Regular Meeting of June 9, 1981 and Special Meeting of June 15, 1981 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions ,/(a) Discussion Regarding Past Improvement Projects by Pat Mikulecky (DEFERRED JUNE 9, 1981) Action - V4) Presentation by Reverend John Longley Regarding Support for Services of the Elderly (Grant from Region 6E) Action - V(c/) Consideration of Request for Support of P.C.A. Grant for Recycling Program In Hutchinson Action - Motion to reject - Motion to adopt Resolution of Support ✓(d) Consideration of Appointment of Dr. W. G. Miskoff to Police Civil Service Commission Action - Motion to ratify appointment ✓(e) Consideration of Request for Street Light(s) on Corner of Highway 15 North and West North High Drive and /or South End of Michael Court / Action - Motion to reject - Motion to refer to Hutchinson Utilities 6. Aiv esolutions and Ordinances Y(a) Ordinance No. 8/81 - An Ordinance Adopting the Minnesota State Building Code Action - Motion to reject - Motion to waive second reading and adopt by reference COUNCIL AGENDA ,TUNE 23, 1981 /b) Ordinance No. 9/81 - Ordinance Amending Section 520 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Building Permit Fees (DEFERRED JUNE 9, 1981) Action - Motion to reject - Motion to waive first reading and set second reading for July 14, 1981 ✓(c) Ordinance No. 10/81 - Ordinance Amending Section 635:10 of 1974 Ordinance Code of City of Hutchinson, Entitled Weed Elimination Action - Motion to reject - Motion to waive second reading and adopt i/(d) Resolution No. 6837 - A Resolution to Establish A Basic Personnel Policy for the City of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt -'(e) Resolution No. 6859 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions /a) Monthly Financial Report - May 1981 Action - Order by Mayor received for filing b) Minutes of Planning Commission dated May 19, 1981 Action - Order by Mayor received for filing ✓(c) Minutes of Transportation Board dated April 8, 1981 Action -.Order by Mayor received for filing ,�d) Minutes of Hospital Board dated April 21, 1981 Action - Order by Mayor received for filing ,(e) Minutes of Nursing Home Board dated May 21, 1981 Action - Order by Mayor received for filing ,/(f) Minutes of Tree Board dated May 20, 1981 Action - Order by Mayor received for filing -2- COUNCIL AGENDA JUNE 23, 1981 8. Unfinished Business ,/a) Consideration of Alley Vacation by Peace Lutheran Church (DEFERRED 2- 22 -77) Action - Motion.to reject - Motion to waive second reading and adopt Ordinance t/(b) Consideration of Awarding Contracts for 1981 Improvement Projects Action - Motion to reject - Motion to Accept Bids and Award Contracts - Motion to waive readings and adopt Resolutions C -.2% 9. New Business ✓(a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuance of service �b) Consideration of Request for Conditional Use Permit Submitted by James DeMeyer with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution V/(c) Consideration of Preliminary Plat Submitted by Richard Larson for Kimberly's Country Estates with favorable recommendation from Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution t,/(d) Consideration of Request for A Variance Submitted by Sayles Waldradth with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution J(e) Consideration of Amendment to (PUD) Conditional Use Permit for Delmar Pittman's Southdale Apartments with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution v/ f) Consideration of Request Submitted by Richard Schmidtbauer for Preliminary Plat for Schmidtbauer's Second Addition with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive reading and adopt Resolution V/(9) Consideration of Amendment to Zoning Ordinance No. 464, Section 8, Zoning Districts and Zoning Map with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for July 14, 1981 -3- COUNCIL AGENDA JUNE 23, 1981 ✓(h) Consideration of Request by Clarence Freitag to Move A Garage Action - Motion to reject - Motion to approve 4) 10. Miscellaneous ✓(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments Aa) Verified Claims Action - Motion to reject - Motion to approve and authorize payment from appropriate funds 12. Adjournment 1EM AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 23, 1981 ,,/ . Consideration of Minutes - Special Meetings of June 18, 1981 and June 22, 1981 Action - Motion to approve - Motion to approve as amended 5. Communications, Requests and Petitions f) Consideration of Request for Use of City Sidewalks for Crazy Days on July 22, 1981 and Free Parking In Front of Stores Action - Motion to approve - Motion to reject ,/(g) Consideration of Request by Hutchinson Downtown Retail Association for Use of City Street for Farmers Market Action - Motion to approve - Motion to reject �h) Discussion of Residents Regarding Joint Airport Facility Action - 8. Unfinished Business ✓(c) Consideration of Awarding Bid(s) for Phase I Development of McDonald's Park (DEFERRED MAY 29, 1981) Action - Motion to reject - Motion to award bid(s) ,td) Consideration of Awarding Bid for Maintenance of Southeast (Vocational Site) Water Tower (DEFERRED JUNE 22, 1981) Action - Motion to reject - Motion to award bid /) Consideration of Relocation of T.H. 22 (DEFERRED JUNE 9, 1981) Action - Motion to reject - Motion to waive reading and adopt Resolution 9. New Business v&) Consideration of Amending City Ordinance, Section 730:00, Unreasonable Acceleration Action - Motion to reject - Motion to waive first reading and set second reading for July 14, 1981 -1001, , , 0 AGENDA ADDITION JUNE 23, 1981 V(j) Consideration of Advertising for Group Health Insurance and Dental Insurance Action - Motion to reject - Motion to authorize advertising for bids for July 28, 1981 at 2:00 P.M. ✓(k) Consideration of Insurance Coverage for Four Entities Action - Motion to reject - Motion to approve recommendations 500 0 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 9, 1981 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following members present: Aldermen Lueneburg and Gruenhagen, in addition to Mayor West - lund. Absent: Aldermen Peterson and Beatty. Also present: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Darrel Thalman of Our Savior's Lutheran Church. 3. MINUTES The minutes of the Regular Meeting of May 26, 1981 and Special Meetings of May 27, 1981, May 29, 1981 and'June 1, 1981 were approved as read upon motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) INDUSTRIAL DEVELOPMENT REVENUE BONDS FOR MCCORMICK PROPERTIES PROJECT/ PRAIRIE HOUSE, INC. LESSEE Mayor Westlund called the public hearing to order at 8 :00 P.M. and read the Notice of Public Hearing, Publication No. 2436. City Administrator Plotz reported the industrial revenue note would be used to finance a Prairie House Restaurant in Hutchinson. The City's auditors re- viewed the financial statements submitted to the City. After a Council work- shop, it was decided that a 100% personal guarantee from the owners of the building (Emmet and Edward McCormick) would be acceptable to the City. Following discussion, it was moved by Alderman Lueneburg, seconded by Alder man Gruenhagen, to close the hearing. Motion carried unanimously. Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6836 entitled Resolution Giving Preliminary Approval To A Project Under the Municipal Industrial Development Act; Referring the Proposal To the Com- missioner of Securities for Approval; And Authorizing Preparation of Neces- sary Documents, which would issue industrial revenue bonds for McCormick Properties to be used as the Prairie House Restaurant, contingent upon a 100% personal guarantee from the principal owners. Seconded by Alderman Lueneburg, the motion unanimously carried. 4 1 COUNCIL MINUTES JUNE 9, 1981 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION REGARDING PAST IMPROVEMENT PROJECTS BY PAT MIKULECKY Inasmuch as Mr. Pat Mikulecky did not appear prior to adjournment, this item was deferred to the next Council meeting. (b) CONSIDERATION OF REQUEST BY HUTCHINSON JAYCEES FOR "ON SALE" NON- INTOXICATING MALT LIQUOR LICENSE FOR JUNE 28, 1981 After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Gruenhagen, to approve the request and issue an "On Sale" Non- lutox- icating Malt Liquor License to the Hutchinson Jaycees. Motion unanimouy carried. 6. RESOLUTIONS AND ORDINANCES e (a) ORDINANCE NO. 9/81 - ORDINANCE AMENDING SECTION 520 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED BUILDING PERMIT FEES City Engineer Priebe reported that a survey was taken of several other com- munities, and it was learned that Hutchinson's building permit fees were lower. It was recommended that the City increase its rates accordingly.__ Following discussion, Alderman Gruenhagen moved to defer action and regtT -st the City Engineer to present the old and new schedule of fees at the next Council meeting. Seconded by Alderman Lueneburg, the motion carried unani- mously. (b) RESOLUTION NO. 6834 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen, to waive reading and ,adopt Resolution No. 6834 entitled Resolu- tion Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. Motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - MAY 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PARK AND RECREATION BOARD DATED MAY 6, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -2- COUNCIL MINUTES JUNE 9, 1981 0 (c) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED MAY 5, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT (PUD) SUBMITTED BY RICHARD LARSON WITH..FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED MAY 26, 1981) This item was withdrawn from the Agenda upon the request of Mr. Richard Larson, Developer. (b) CONSIDERATION OF ADOPTING THE REVISED MINNESOTA STATE BUILDING CODE (DEFERRED MAY 26, 1981) City Engineer Priebe informed the Council the State requires the City to adopt by reference the revised 1980 State Building Code. Following discussion, the motion was made by Alderman Lueneburg to waive the first reading of Ordinance No. 8/81 entitled An Ordinance Adopting -the Minnesota State Building Code and set the second reading for June 23, 1981. Seconded by Alderman Gruenhagen, the motion carried unanimously. (c) CONSIDERATION OF IMPROVEMENT FOR LOT 3, BLOCK 2, MADSON ADDITION (DEFERRED MAY 12, 1981) City-Engineer Priebe briefed the Council on background information relative to the recommended changes in the catch basin location and curb and gutter removal and replacement for Lot 3, Block 2, Madson Addition. He further stated the City had offered to absorb 50% of the cost of the total amount of $1,522.25 -for the work ($761.13 City and $761.12 Gary Gehlen). He had received verbal approval from the owner, Gary Gehlen, to accept the split cost offer by the City. After discussion, Alderman Gruenhagen moved to approve the split cost agree- ment for Lot 3, Block 2,- Madson Addition. Seconded -by Alderman Lueneburg,_ the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FROM DEVELOPER TO DELETE PROJECT 81 -30 FROM 1981 IMPROVEMENT PROGRAM City Engineer Priebe reported a letter was received from DuMax, Inc. request- ing to delete Project 81 -30, surface improvements to Jackson Street in Mc- Donald's Sixth Addition, from the 1981 Improvement Projects. It would be -3- COUNCIL MINUTES JUNE 9, 1981 feasible to consider this improvement in 1982 according to the sub- division agreement. Following discussion, it was moved by Alderman Lueneburg, seconded by Ald- erman Gruenhagen, to delete Project 81 -30 from the 1981 Improvement Program and consider it in 1982. Motion carried unanimously. (b) CONSIDERATION OF CARPET REPLACEMENT AT HUTCHINSON COMMUNITY HOSPITAL City Administrator Plotz commented that the Hutchinson Community Hospital Board of Directors was requesting approval from the Council to replace car- peting in the north, east, and south wings of the medical and surgical curs- ing units. The approximate cost of the carpet would be $9,000.00 plus in- stallation, and the entire cost of the project was estimated at $13,000 &1)0. Bids will be accepted for installation of the carpet from local vendors=- After discussion, the motion was made by Alderman Gruenhagen to approve the purchase of carpet replacement for the Hutchinson Community Hospital. The motion was seconded by Alderman Lueneburg and unanimously carried. (c) CONSIDERATION OF AMENDMENT OF WEED ELIMINATION ORDINANCE, SECTION 635:10 Parks and Recreation Director Ericson reported the present Ordinance on.meed elimination requires a certified letter be sent the property owner each time weeds exceed 8" in height. The recommended change in the Ordinance would re -, quire only one notification for the growing season. Following discussion, Alderman Gruenhagen moved to waive the first reading of Ordinance No. 10/81 entitled Ordinance Amending Section 635:10 of the 1974 Ordinance Code of City of Hutchinson, Entitled Weed Elimination, and set second reading for June 23, 1981. Seconded by Alderman Lueneburg, the motion carried unanimously. (d) CONSIDERATION OF RELOCATION OF T.H. 22 City Engineer Priebe reported that the Minnesota Department of Transporta- tion had informed him the procedure to relocate T.H. 22 would be to pass a Resolution of said request. It would then be submitted to the State, along with a map showing the present location and proposed location. It was the consensus of the Council that relocation of T.H. 22 would be contingent upon the proposed development in the downtown area. After considerable discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg, to defer this item until the June 23, 1981 Council meeting. Motion unanimously carried. -4- COUNCIL MINUTES JUNE 9, 1981 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR • City Administrator Plotz stated he had completed proposals for two firms interested in locating in Hutchinson Industrial Park. As incentive to the window manufacturing company and warehouse facility, - ---the City ,offered to provide industrial-revenue bonds or notes and a write down on the cost of land acquisition. Hutchinson is in competition with several other communi- ties to attract these two firms to our town. It was reported that the Assessment Rolls had been distributed at tonight's meeting for the special hearing scheduled for Monday, June 15, 1981 at 8:00 P.M. in City Hall. Prior to this meeting, the Council will hold a workshop at 7:30 P.M. Mr. Plotz reminded the Council of the Annual League of Minnesota Cities Con- ference to be held June 10 -12, 1981 in St. Paul. (b) COMMUNICATIONS FROM CITY ATTORNEY (c) City Attorney Schantzen reported the necessity of adopting a Resolution to combine local improvements for the purposes of financing prior to the bond sale:on.June 30, 1981. This will ensure the assessment of at least 20% of each improvement and the issuance of the bonds to finance such. improvement without an election. The Projects to be combined are Nos. 81 -03, 81 -10, 81 -18 and 81 -29. Following discussion, it was moved by Alderman Lueneburg to waive reading and adopt Resolution No. 6835 entitled Resolution Relating to Local Improve- ments Designated As Project Nos. 81 -03, 81 -10, 81 -18 and 81 -29; Combining Such Local Improvements for Purposes of Financing. Seconded by Alderman Gruenhagen, the motion unanimously carried. COMMUNICATIONS FROM REALTOR JAMES DEMEYER Realtor James DeMeyer presented drawings'of a proposed project, Heritage Square Condominiums, to be located on the corner of Merrill Street and South Grade Road. He stated the request for a Conditional Use Permit would be coming before the Planning Commission at their next meeting since a por- tion of the property is zoned C -4. His purpose in presenting the project to the Council at this time was to make them aware of it. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS -5- COUNCIL MINUTES JUNE 9, 1981 It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen and carried unanimously, to approve the verified claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:23 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried. R e am MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, JUNE 18, 1981 The special meeting of the Council was called to order by Mayor Westlund at 7:00 A.M. with the following present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in addition to the Mayor. Also present: City Administrator Plotz. Junker Sanitation The City Council discussed the correspondence from Jim Junker regarding an increase in refuse rate for residential users in addition to the rate changes for commercial, refail and industrial rates based on size of container. Mr. Junker requested a 50C. per month increase in residential rate and an increase on container rate of $1.00 as specified for commercial, retail and industrial users, to be effective July 1, 1981. The motion was made by Alderman Lueneburg and seconded by Alderman Beatty to approve the proposed rate increases for refuse. After discussion, it unanimously carried. It was pointed out the_Council plans to have a special meeting with Jim Junker in the latter part of July to discuss any complaints or appeals regarding service. Letter of Commendation The City Council discussed the AFS student, Yoshinori Sano, who will be returning to Japan.- Mayor Westlund suggested a Letter of Commendation be given to him. Alderman Gruenhagen moved to prepare said Letter of Commendation for Yoshinori Sano. Seconded by Alderman Beatty, the motion carried unanimously. Authorizing Tom Savage for Property Acquisition The Council discussed the need for assisting the City in the negotiating for the ac- quisition of property for: 1) a proposed site(s) fora -new joint recreation facility, 2) the acquisition of proposed parking lots. It was the consensus of the Council that the approach would be a six -month option for the recreation center and the parking lots. It was discussed that several people were considered for performing the negotiations and that perhaps Tom Savage would be an advantageous choice. A motion was made by Alderman Lueneburg and seconded by Alderman Beatty that Tom Sav- age would be employed to obtain the options on the following basis; Mr. Savage would receive 2% of the purchase price in the event the options were exercised -for the rec- reation facility site. In the event the City and School District did not come to an agreement for joint use and location of the building, Mr. Savage would be reimbursed an hourly rate of $50.00 per hour, with a maximum rate of $200.00 per parcel for ne- gotiating the site. 10 COUNCIL MINUTES JUNE 18, 1981 Agreement with City Engineer The City Council discussed an agreement with Marlow Priebe, City Engineer, regard- ing certain private consulting services. The City Attorney had drawn up a proposed agreement. Marlow Priebe indicated that he had a revision of the proposed agreement after consulting his attorney. The revised agreement was reviewed by the Council and a motion was made by Alderman Lueneburg, seconded by Alderman Beatty, to approve the revised-agreement as submitted by Marlow Priebe, contingent upon approval by the City Attorney regarding the last sentence. After discussion, the motion unanimously car- ried. Exclusion of City Administrator from PERA The request of the City Administrator, Gary D. Plotz, of electing to exclude his mem- bership from the Minnesota Public Employees Retirement Association was discussek -t- City Administrator Plotz stated that the employer's accumulated past contributions could not be retrieved by either the City or himself, and further requested to nego- tiate a 50% of those total contributions. The City Administrator offered to forego one year of consideration for merit increase. City Administrator Plotz stated that a contribution of $2,458.00 would equal approximately a 8% merit increase if it was given at this time. Mayor Westlund expressed concern that if the Council did approve a contribution in the amount of•$2,458.00 to the Administrator's Deferred Compensation Plan (ICMA),.this would not enter into any future discussions regarding merit increases. It was the consensus of the Council that this should not affect any decisions on future merit increases starting with the next eligible increase of April 1, 1983. �r A motion was made by Alderman Beatty, seconded by Alderman Lueneburg, to approve Reso- lution No. 6866 entitled Resolution Authorizing Agreement with City Administrator Re- lating to Deferred Compensation, including a lump sum contribution of $2,458.00 at this time. There being no further business, the meeting was declared adjourned. -2- 0 0 0 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 22, 1981 The special meeting was called to order at 2 :00 P.M. by Assistant City Clerk Merrill in the absence of all Council members. Also present: City Engineer Priebe. Publication No. 2437, Advertisement for Bids, Maintenance of Southeast (Vocational Site) Water Tower, was read. The following bids were then opened and read: Water Tower Paint & Repair Co. Clear Lake, Iowa $15,216.00 Maguire Iron Preserving Co. Sioux Falls, S. Dakota 26,040.00 Schumann Bros., Inc. White Bear Lake, Minnesota 21,240.00 Odland Contracting, Inc. Minneapolis, Minnesota 14,500.00 Gengler Contracting Minneapolis, Minnesota 26,550.00 Ford Tank & Painting Co., Inc. Cedar, Minnesota 17,250.00 The bids were referred to City staff for review and recommendation. There being no further business, the meeting adjourned at 2 :10 P.M. 4�5' 0 RESOLUTION WHEREAS, The recovery of recyclable materials is in the interest of the community, and WHEREAS, The public would benefit from increased awareness of recycling, and WHEREAS, The city is.committed to the reduction and management of solid waste, and WHEREAS, The city recognizes the convenience of an established recycling center. BE IT THEREFORE RESOLVED, That the city of Hutchinson supports the appli- cation for Source Separation Demonstration Grant Program by Kandiyohi County and West Central Industries, Inc. Signed Ralph Westlund, Mayor City of Hutchinson, Minnesota Dated GATEWAY NORTH APARTMENTS 45 W - NorthHigh Drive 6'�118} 0p�22� Hutchinson, MN 55350 Q1 RECEIVED in BY Put- t �� "� ���' C'���/ l �.����- �t �i�.�. _��,(L _. f�/ _ C•�i� i. %.� fit /�.' ,C e >• J r _ .Xe,• , - 4, '- 0 0 DATE 6 -19 -81 POLICE DEPARTMENT MEMORANDUM r TO: Chief 01, ' rsk FROM: S . G,regor 0 j(�,(�% _e __ 19d, personally inspected the location in question; North High Drive and Highway #15 North. There currently is a street light on the southeast corner of Highway #15 and North High Drive which in my opinion lights the inter- section adequately. I inspected the intersection at approximately 11:00 P.M. on a rainy night and had no trouble seeing the intersection. The intersection of Michael Court and West North High Drive is approx- imately 300 feet west of Highway #15. This intersection is unlit but with the aid of the low beam headlights I had little difficulty in seeing it. If a street light were to be placed anywhere, 1 would recommend Michael Court and West North High Drive. gt. J.C. Gregor/ 0 0 HHutchinson owntown D D Retail AAssociation Hutchinson, Minnesota 55350 612- 879 -6025 June 22, 1981 Hutchinson City Council City Hall Hutchinson, MN 55350 Gentlemen: Crazy Days will be celebrated in Hutchinson on July 22 city -wide. As in the past, the Hutchinson Downtown Retail Association request the use of the city sidewalks to be used for merchandise. Each store owner will be using the sidewalk in front of his/her own store. A second request - that the merchants be able to cover the parking meters in front of their stores for free parking and that no tickets be given that day to customers. We realize there is an ordinance disallowing use of the sidewalks for selling purposes without permission. We request that this be enforced with anyone seeking to set up a selling operation in the downtown district that is not a downtown merchants. Sincerely, 7el Dick Lennes Hutchinson Downtown Retail Association President DL:mk 49 55350 (612) 587-52521 June 22, 1981 i Hutchinson City Council City Hall Hutchinson, MN 55350 1 i Gentlemen: The Hutchinson Downtown Retail Association (HDRA) would like to provide a service to the community beginning July 1, 1981. ! We realize that many farmers and some city gardeners produce large I i gardens and would like an opportunity to share this with their city friends and neighbors. The HDRA is organizing the vehicle for this by having a "Farmers Market" open to the public every Saturday morning from 7:00 A.M. to 11:00 A.M. We request the use of the street area on First Avenue S.E. next to Library Square for this purpose and ask that the street be closed to traffic early Saturday morning to prevent parking of cars in the area. The instructions for the Farmers Market, which will be published, is attached. You will note that there are restrictions to what they can sell, and the sellers agree to leave the area clean. We have checked with the Hutchinson Police Department and Chief O'Borsky feels that there would be--no problem in implementing the market for that space of time and the barracades could be put in place Friday night to prevent parking before Saturday morning. We realize this is our first attempt at that project and we may need to make changes as we become more involved, but we ask your acceptance of our request so we can proceed in July. Thank you for your consideration. Sincerely, Chuck Carlson Hutchinson Downtown Retail Association Member i 1981 Farmers Market Rules and Regulations -- The 1981 Downtown Hutchinson Farmers Market will meet every Saturday morning beginning July 11, 1981 from 7:00 A.M. to 11:00 A.M. on the south side only of Library Square. -- Sellers should live within a 25 -mile radius of Hutchinson. To reserve space or more information call the Hutchinson Chamber of Commerce, 587 -5252. -- Only fresh, home -grown fruits and vegetables, honey and eggs will be sold. The board of directors has the right to reject any produce that is of poor quality or unfit for human consumption. -- Each seller also will receive a copy of the market rules and regulations and will be required to sign an agreement to comply with those rules. No tables will be furnished. -- Each seller will be responsible for cleaning his /her parking area after the market closes each day. -- Only cars and pickup trucks will be accepted as sellers vehicles, and sellers will be limited to one vehicle per market day. Sellers will be required to back into a parking space so that customers can observes` produce and make transactions from the sidewalk. The above rules will be enforced by the Downtown Council Members in charge. 0 0 (612) 587 -5151 V CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 19, 1981 TO: Mayor and City Council FROM: Director of Engineering, Planning &- Protective Inspections RE: Building Permit Fee The Building Permit Fee Schedule that we are now using was adopted in 1974. One change was made in 1977, which was to raise the amount that no fee is charged for from $100.00 to $250.00. For your information, attached is a permit fee cost calculation for a $60,000, $80,000 and $100,000 house. The Old Schedule is the 1974 rate, and the New Schedule is the proposed rate. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Dir. of Engineering, Planning & Protective Inspections MVP /pv attachment cc: Building Inspector $60,000 HOUSE OLD SCHEDULE NEW SCHEDULE Permit Fee $207.00 Permit Fee $313.00 Plan Check 103.50 Plan Check 156.50 Surcharge 30.00 Surcharge 30.00 TOTAL $340.50 TOTAL $499.50 $80,000 HOUSE OLD SCHEDULE NEW SCHEDULE Permit Fee $247.00 Permit Fee $373.00 Plan Check 123.50 Plan Check 186.50 Surcharge 40.00 Surcharge 40.00 TOTAL $410.50 TOTAL $599.50 $100,000 HOUSE OLD SCHEDULE NEW SCHEDULE Permit Fee $287.00 Permit Fee $433.00 Plan Check 143.50 Plan Check 216.50 Surcharge 50.00 Surcharge 50.00 TOTAL $480.50 TOTAL $699.50 0 (012) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: PERSONNEL POLICY The City Council has been provided with a draft of an updated Personnel Policy /Employee Handbook. The new policy will replace the one dated May, 1978. The policy would be adopted by Resolution No. 6837. If the resolution is adopted as drafted, the action will include changing one holiday from Columbus Day to Thanksgiving Friday. 6-6 • RESOLUTION NO. 685910 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Nalco Polymer #7122 8,136.0 Sewage Treatment Sewer Yes Nalco Chemical Co The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. IBUDGET I VENDOR Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: REVENUE REPORT Description GENERAL FUND TAXES LICENSES 40 PERMITS & FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES CEMETERY PERPETUAL CARE FUND FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES • WATER & SEWER FUND WATER & SEWER UTILITIES CITY OF HUTCHINSON FINANCIAL REPORT FOR MAY, 1981 Current Adopted Year to Month Budget- Date Amount $0,000,000.00 $0,000,00q.00 $0,000,000.00 Remaining Percentage Balance Used $0,000,000.00 % 000.00 687,595.00 17,831.33 669,763.67 2.6% 39.00 124010.00 9,904.00 2,106.00 82.5% 2,933.03 33,700.00 15,770.00 17,930.00 46.8% 439.89 976,647.00 178,566.68 798,080.32 18.3% 20,988.38 294,845.00 87,625.76 207,219.24 29.7% 600:00 1,300.00 (1,300.00) 2,852.56 2500000 00 , 26,013.96 ( 1,013.96) 104.1% 11,579.02 147,880.00 71,115.47 76,764.53 48.1% 10,000.00 361,500.00 82,500.00 279,000.00 22.8% 186.08 500.00 548.46 ( 48.46) $49,617.96 $2,539,677.00 $491,175.66 4 $2,048,501.34 $72,038.25 $ 783,600.00 $ 345,656.60 $ 437,943.40 44.1% _.^ EXPENSE REPORT Description GENERAL FUND MAYOR 6 COUNCIL ADMINISTRATOR /CLERK /TREASURER ''CTIO14S FINANCE MOTOR VE11ICLE ASSESSING LEGAL PLANNING CITY HALL OLD ARMORY LICE DEPT. FIRE DEPT. COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARB11ALL ENGINEERING CITY OF HUTCHINSON FINANCIAL REPORT FOR Mev� ,10Sl....__ Current Month $0,000,000.00 Adopted Budget $0,000,000.00 Year To Date Amount $0,000,000.00 Remaining Balance $010001000.00 Percentage Used 2,408.43 27,567.00 13,510.66 14,056.34 49.0% 7,984.83 78,154.00 37,195.59 40,958.41 47.6% 65.00 7,715.00. 1,503.03 7,715.00 19.S% 7,547.54 126,818.00 57,460.04 69,357.96 4S.3% 3,544.63 368'932.00 17,364.38 19,567.62 47.0% 7,600.50 15,150.00 7,600.50 7,600.50 S0.2% 1,604.49 20,117.00 8,907.39 11,209.61 44.3% 381.82 1,825.00 695.30 1,129.70 38.1% 3,255.93 32,999.00 15,857.27 17,141.73 48.1% 1,705.54 10,787.06 13,396.94 44.6% 24,184.00 33,858.38 440,324.00 200,563.70 239,760.30 45.5% 37.63 80,650.00 18,320.63 62,329.37 22.7% 1,465.74 19,297.00 7,013.14 12,283.86 36.3% 2,595.40 SS,389.00 15,346.23 40,042.77 27.7% 000 950.00 000 950.00 000 250.00 000 250.00 2,139.86 26,532.00 11,417.00 15,115.00 43.0% 11,298.49 121,235:00 S6,OS3.44 65,181.56 46.2% EXPENSE' REPORT CONTINUED Det- cription STREETS & ALLEYS MAINTENANCE ACCOUNT CONSERVATION OF HEALTH LIBRARY PARK 4 RECREATION ADMINISTRATION RECREATION 0CIVIC ARENA PARK DEPARTMENT CEMETERY DOWNTOWN DEVELOPMENT LAWCON DEBT SERVICE AIRPORT T RAN S I T UNALLOCATED GENERAL EXPENSE 11 RA WATER & SEWER FUND WATER & SEWER OPERATIONS - ADM. WATER PLANT OPERATIONS SEWER PLANT OPERATIONS U Current Month $0,000,000.00 21,444.52 5,057.10 000 197.81 3,290.77 1,838.84 4,501.56 23,898.99 2,183.84 000 000 7,000.00 367.23 3,639.04 45,811.75 2,257.58 $208,983.24 27,185.34 8,137.47 10,025.38 $45,348.19 Adopted Budget $0,000,000.00 299,466.00 75,900.00 300.00 49,280.00 39,347.00 72,308.00 75,093.00 236,906.00 28,708.00 300.00 85,512.00 46,783.00 49,775.00 62,907.00 301,004.00 000 $2,539,677.00 763,569.00 683,900.00 121,700.00 $1,4 89 ,169.00 Year To Date Amount $0,000,000.00 139,533.84 25,095.41 000 23, 855.96 16,046.'55 17,280.29 46,015.22 95,278.05 11,031.89 1,397.34 10,576.33 40,340.22 24,779.06 20,588.44 62,656.75 12,215.10 $ 1,026.285.81 233,303.67 26,069.38 57,803.33 $ 307,176.38 Remaining Balance $0,0000000.00 159,932.16 50,804.59 300.00 25,424.04 23,300.45 55,027.71 29,077.78 141,627.95 17,676.11 ( 1,097.34) 74,935.67 6,442.78 24,995.94 42,318.56 238,347.25 ( 12,215.10) $ 1,513,391.19 540,265.33 577,830.62 63,896.67 $1,181,992.62 Percentage Used • 46.6% 33.1% 48.4% 40.8% 23.9% 61.3% 40.2% 38.4% 12.4% 86.2% 49.8% 32.7% 20.8% 40.4% 29.2% 4.3% 47.5% 20.6% or MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, MAY 19, 1981 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7 :30 P.M. with the following -mem- bers being present: Bill Backen, Ted Beatty, Roland Ebent, Larry Romo and Clint .Tracy in addition to Chairman Don Erickson. Absent: Elsa Young. Also-attending were City Administrator Gary Plotz, Director-of Engineering Marlow Priebe, Acting Building Official Homer Pittman and Fire Marshall George Field arrived at 8:15 P.M. and Assistant City Attorney Jim Schaefer.arri-ved at 8:30 P.M. 2. MINUTES The minutes of the regular meeting dated April 21, 1981 were unanimously approved on motion by Ted Beatty and seconded by Bill Backen. 3. PUBLIC HEARINGS (a) CONTINUATION OF CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT (PUD) SUBMITTED BY RICHARD LARSON The hearing continued at 7:32.P.M. Chairman Erickson called on Alderman Ted Beatty to update everyone on what transpired at the City Council meeting regarding the zoning. Mr. Beatty explained that the City Council had made the decision to zone the entire annexed Clifton Heights R -2 rather than having it split as the Planning Commission had recommended. Mr. Priebe, City Engineer, then showed Mr. Larson's revised plan which has the street connecting with Lindy Lane. Mr. John Mlinar, 704 Hilltop Drive, asked for an explanation of a PUD. Mr. Plotz, City Administrator explained the requirements for a PUD and also stated that the Planning Commission can put addit- ional requirements on as specified. Mr. Bruce Ericson, Director of Parks & Recreation, then spoke stating the Park & Recreation Board had met and decided their definitely was a need for a park in the area. They felt the best place for one would be in Santelman's Addition. That way the people across Hwy. # 7 would also benefit. Hutchinson Planning Commission Minutes - May 19, 1981 Page 2 Mr. Roman Haas, 113 Mark Drive, asked if the plan shown was definite or if any changes could be made. Mr. Plotz explained that no changes could be made unless an amendment were requested and then another hearing would be held. Mr. Lee Stritsky, 709 Hilltop Drive, stated since these homes were goint to be built on slabs, shouldn't some type of shelter be provided in case of a tornado. Mr. Priebe explained the state regulations override the city ordinances on this matter and as far as he know they didn't have that requirement. The people were concerned if these units could be added on to and it was felt by the Commission this probably couldn't be done without another hearing. After discussion on the park donation it was determined that that could be finalized at the time of the final plat which will also require a hearing at which time all the property owners will again be notified. The hearing was closed at 8:21 P.M. on motion by Ted Beatty. Seconded by Clint Tracy, the motion unanimously carried. Mr. Ted Beatty then made a motion to recommend approval to the City Council of the Conditional Use Permit for a PUD presented by Richard Larson. Seconded by Clint Tracy, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY GILBERT HAMMER The hearing was opened by Chairman Erickson at 8:23 P.M. with Vie reading of publication # 2424 as published in the Hutchinson Leader on Friday, May 8, 1981. Mr. Gilbert Hammer came forward and showed the Commission his plan indicating where the parking is intended and where the entrance is to the building. After discussion, the hearing was closed at 8:34 P.M. on motion by Clint Tracy and seconded by Larry Romo. The motion unanimously carried. Mr. Bill Backen then made a motion to recommend approval to the City Council for the conditional use permit as the drawing indicates providing the structure meets building code,. has floor elevation which meets the flood plain ordinance and that parking and proper surfacing of the parking lot is provided. Seconded by Roland Ebent, the moti6carried unanimously. 0 Hutchinson Planning Commission Minutes - May 19, 1981 • Page 3 (c) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY KENNETH . WENDLANDT Chairman Erickson opened the hearing at 8:35 P.M. with the read- _- ing of publication #2425 as published in the Hutchinson Leader on Friday, May 8, 1981. Mr. Wendlandt had requested a variance from the required rear yard setback of 25' to 8' for the purpose of constructing a garage to - replace the present garage. After discussion it was determined if this variance were granted should a car be parked in the driveway in front of the garage it would be in the boulevard. No one was present voicing any opposition to the request.. However, the commission felt this would not be a good situation. On motion by Ted Beatty, the hearing was closed at 8:48 P.M. Sec- onded by Bill Backen, the motion unanimously carried. Rolland Ebent then made the motion to grant a variance for a 16' setback from the lot line to the building. Seconded by Larry Romo, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY WD ENTERPRISES The hearing was opened at 8:50 P.M. by Chairman Erickson with the reading of publication # 2426 as published in the Hutchinson-Leader on Friday, May 8, 1981. Mr. Del Crotteau, representing Texgas Corp., explained they wanted to dispense propane to the public. A neighboring property owner, Mr. Leonard Miller, questioned the safety of this request. Mr. George Field, Fire Marshall, stated all of the requirements of pamphlet #58 had been met and a letter of approval had been received by the State Fire Marshall. The hearing was closed at 8:56 P.M. on motion by Bill Backen and seconded by Clint Tracy. The motion unanimously carried. Mr. Ted Beatty then made the motion to recommend approval of the conditional use permit as per the letter of the State Fire Marshall. Seconded by Larry Romo, the motion carried unanimously. Hutchinson Planning Commission Minutes - May 19,1981 Page 4 (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY FINLEY MIX Chairman Erickson opened the hearing at 8:57 P.M. with the reading of publication #2427 as published in the Hutchinson Leader on Fri- day, May 8, 1981. Mr. Priebe explained the situation stating the property is located on the corner of Dale Street and Roberts Road. Since his side yard adjoins the neighbors front yard, it was felt a conditional use per- mit was in order. A brief discussion followed and since no one was present voicing any objection, the hearing was closed at 9:00 P.M. on motion by Ted.Beatty. Seconded by Clint Tracy, the motion unanimously carried. Mr.. Ted Beatty then made a motion to grant the conditional use permit, The motion was seconded by Bill Backen and carried unanimously. (f) CONSIDERATION OF REQUEST FOR VARIANCES) SUBMITTED BY BRUCE DRAHOS The hearing was opened at 9:01 P.M. with the reading of publication #2428 as published in the Hutchinson Leader on Friday, May 8, 1981. Mr. Bruce Drahos explained his request. He pointed out he was act- ually moving his proposed garage further away from the neighbor's garage than his present garage is. No one was present objecting to this request. Discussion followed and it was indicated the members felt six feet from the side line would be best but not possible in this case. The hearing was closed at 9:05 P.M. on motion by Clint.Tracy and seconded by Ted Beatty. The motion carried unanimously. Mr. Ted Beatty then made the motion to recommend approval of a 4' side yard setback and 3' rear yard setback. Seconded by Clint Tracy, the motion unanimously carried. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY BILL MARQUARDT Chairman Erickson opened the hearing of publication #2429 as published in day, May 8, 1981. at 9:06 P.M. with the reading the Hutchinson Leader on Fri- Due to the fact this property is zoned IC -1, any construction done requires a conditional use permit. 46 0 0 0 Hutchinson Planning,Commission Minutes - May 19, 1981 Page 5 Mr. Marquardt explained his request to build a garage for sign painting. After a brief discussion, the hearing was closed at 9:08 P.M. on motion by Ted Beatty and seconded by Bill Backen. The motion carried unanimously. Mr. Larry Romo then made a- motion to recommend approval of the conditional use permit to the city council. Seconded,by.Clint Tracy, the motion unanimously carried. 4. OLD BUSINESS (a) DISCUSSION ON SECTION 7.12, 7.15, & 9.0 OF ZONING ORDINANCE NO. 464 (REFERRED BACK FROM CITY COUNCIL) Mr. Priebe explained the underlined words in sections 7.12 and 7.15 were added changes suggested by the City Attorney. After a lengthy discussion on section 9 regarding minimum lot areas and setbacks it was the consensus of the Commission this needed some further study. Mr. Ted Beatty then made a motion to table section 9. Seconded by Clint Tracy, the motion carried unanimously. Mr. Ted Beatty then made the motion to recommend approval to the City Council of the changes in Section 7.12 and Section 7.15 of Zoning Ordinance No. 464. Seconded by Clint Tracy, the motion unanimously carried. City Engineer, Mr.-Priebe, stated it had been suggested to him to bring up to the Planning Commission that perhaps newly annexed areas should be brought in as R -2 rather than R -1. This would avoid many hearings as most of the city is zoned R -2 in resident- ial areas. It was the consensus of the Commission this would probably be less confusing to the newly annexed property owners. It was therefore, decided a public hearing should be set for the June meeting to amend the zoning ordinance to read as R -2 in- stead of R -1 for annexed land into the city. i (b) DISCUSSION ON PROCEDURES CONCERNING SOLAR HEATING It was the consensus of the members they needed more time to further study this so it was tabeled. 5. NEW BUSINESS (a) DISCUSSION REQUESTED BY JERRY CORNELL & JIM FAHEY TO BUILD A COM- MERCIAL OFFICE BUILDING ON LOT 1, BLOCK 23, NORTH HALF CITY.(IC -1 ZONING) (CORNER OF HWY # 7 & JAMES STREFT) Hutchinson Planning Commission Minutes - May 19, 1981 Page 6 Mr. Cornell and Mr. Fahey showed the commission their plans for the construction of a 42' x 70' commercial office building and warehouse to be located on Lot 1, Block 23, North half city. After discussion they were advised to go ahead and apply for a conditional use permit and a hearing would be held. (b) REQUEST FOR ANNEXATION BY OUR SAVIORS LUTHERAN CHURCH AND OTHER LAND REQUESTED BY STAFF City Engineer, Mr. Priebe, stated Our Saviors Lutheran Church had plans to build a school and have requested annexation. At the same time he felt it would be good to annex the road right - of -way into the city. Mr. Brinkman on the other side of the road stated however, he does not wish to be annexed at this time. Mr. Ted Beatty made a motion to recommend to the City Council they-request the State Municipal Board to hold a public hearing to annex tracts -1, 2, & 3 as presented. Seconded by Bill Backen, the motion carried unanimously. (c) PRELIMINARY REVIEW OF APARTMENT PROJECT BEHIND THE PIZZA HUT Mr. Jim DeMeyer, informed the Commission of his plan to build multi - family housing which includes condominium sales. This would include 3 -17 unit buildings, 1 -16 car garage and 1 -36 car garage. City Administrator, Gary Plotz; explained that this area has two types of zoning. He further stated this could be handled one of two ways. A conditional use permit could be applied for or rezoning could be considered. He felt perhaps the conditional use would be the way to go and .the Commission agreed. It was de- cided he should go ahead with the necessary procedures for a con- ditional use permit. (d) UPDATE ON SUBSTANDARD-PROPERTIES BY GEORGE FIELD & GARY PLOTZ Mr. Plotz explained that because of many complaints certain prop- erties had been reviewed which needed either fixing up, cleaning uR or in some cases structures removed. If they are considered a public nuisance (either being a health or safety hazard to the public) the City Attorney will give notice to the property owners. 6. ADJOURNMENT There being no-further business to come before the Commission at this time, the meeting was adjourned at 10:20 P.M. on motion by Clint Tracy and seconded by Ted Beatty. The motion carried unanimously. 40 • 0 0 MINUTES REGULAR MEETING OF TRANSPORTATION BOARD APRIL 8, 1981 The regular meeting of the Transportation Board was held at 12 o'clock noon on Wednesday, April 8, 1981. Members present were Chairman Jack Kjos, Rick Johnson, Geri Johnson, Emma Lake, Clarice Costen, Ken Gruenhagen, City Administrator Plotz and Transit Coordinator Sitz. Member absent was Russ Meade. The minutes of the January 14 and February 10, 1980, meetings were approved on a motion by Gruenhagen, seconded by G. Johnson. Staff reports: We have advertised in local newspapers and have printed new information cards for distribution in stores and to passengers. Due to the mild winter, ridership was down slightly in January and February. March passenger count was comparable to last year's. Scheduled delivery for new vehicles is June 10 or earlier. Funding for transit from State of Minnesota will probably be cut considerably in 1982 and thereafter. More operational costs will need to be recovered locally. We have written state legislators requesting their support of transit allocations. Jefferson Lines have begun their advertising campaign in newspaper and on local radio and first billing has been received for this advertising, which will be paid partly by state grant money and partially from local funds. There was an incident with one of the buses on April 6 which was reported to the police, although no damage resulted. There was discussion by the board concerning public perception of Hutchmobile service. Discussion was also given to the possibility of providing Bus Stop signs in addition to those painted on the two waiting benches now in use. The need to expand the shuttle route in the future to serve new shopping and residential areas was discussed. Staff was directed to contact Jefferson Lines to review with them what is the intended focus of their advertising and what they see as long term service prospects for Hutchinson. Next scheduled meeting of the Transportation board will be in June. Meeting adjourned at 12:45 p.m. Emma Lake, Secretary // - 2P s HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - April 21, 1981 5:15 PM - Small Conference Room Present: Rollie Balke, President; Joan Ewald, Vice - President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Dave Doelger, Trustee; Buell Fogg, Trustee Absent: Dr. Cris Remucal, Chief of Staff Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator An audio - visual education presentation was presented on toxic shock syndrome prior to the beginning of the meeting. The presentation was taped during the month of February by Dr. Jack Uecker, Pathologist. The purpose of this presentation was to inform persons of the symptoms surrounding the disease. This taped program will be used for speaking engagements for focus groups who might, be concerned with the disease. The meeting was called to order by President Balke at 5:50 PM. Minutes of Past Meetings. Motion was made by Gruenhagen to accept the regular Board of Directors meeting minutes with the following modification: Change the last sentence of Item 4 - New Business - "Meal Period Pay Policy" to read: "The Administrator was further directed to present this policy for further discussion at the regular April meeting." Motion was seconded by Doelger. All were in favor. Motion passed. Statistical Report. The statistical report was presented by Graves. March was a record month. Admissions and census days surpassed all others in the history of the hospital. Accounts Payable. Motion was made by Goebel to approve and authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $421,498.86. Motion was seconded by Ewald. All were in favor. Motion passed. Financial Statements. The hospital demonstrated -a record income month. Net gain for operations was $78,000. The natural expense catagories, in total, demonstrate a favorable variance. Medical Staff Meeting Minutes. The Medical Staff Meeting minutes were presented. No unusual comments were made. Director and Assistant Director of Nursing Services Report. The reports were presented. No unusual comments made. Director of Mental Health Unit Report. The report was presented and no unusual comments were made. CAuxiliary Meeting Minutes. The report was presented. No unusual comments were made. C Old Business: 1. Meal Period Pay Policy. Graves presented the alternatives that were attempted to reschedule the meal periods for Mental Health employees. The problems that were apparent the previous months appear to all be resolved. Following discussion: Motion was made by Ewald to table the meal period pay policy. Motion was seconded by Doelger. All were in favor. Motion passed. New Business: 1. "Hallway" Patient Policy. Concern was expressed by the Governing Board regarding the high census that we have been running and the number of patients that have been admitted to hallway beds. Consideration of adopting a policy' was discussed. Following discussion: Motion was made by Goebel to request to draft a policy that would provide charge to the patient for the inconv, the hallway. Motion was seconded by Motion passed. the hospital administrator for a reduction of per diem �nience of being admitted to Gruenhagen. All were in favor. 2. Ambulance Purchase. An analysis was presented by the Maintenance /Ambulance department regarding the breakdown of recent bids received for the purchase of a new ambulance. Following discussion: Motion was made by Doelger to request approval from the City Council to purchase a 1981 ambulance from Road Rescue in the amount of $35,278. Motion was seconded by Goebel. All were in favor. Motion passed. 3. Patient Satisfaction Questionnaire. The patient satisfaction questionnaire was presented to the Board for adoption. Several suggestions were added to amend the questionnaire. Following discussion: It was the concensus of the Board of Directors to request the hospital administrator to further develop the questionnaire by which a degree of satisfaction could be recorded. Utilizing this system, the results would be much easier to analyze. The questionnaire is to be resubmitted to the Board of Directors for final adoption when it has been revised. 4. Emergency Medical Services. Graves presented, as an item of information an attached letter received from the EMS Corportation of Southwest Minnesota. It was emphasized that Hutchinson Community Hospital has received an area designation. 5. Financial Audit. A copy of the financial audit was presented to the Board by Rosenow. Following discussion: Motion was made by Gruenhagen to accept the financial audit for the fiscal year 1980. Motion was seconded by Doelger. All were in favor. Motion,passed. 6. Legal Opinion on Mental Health. Graves presented, as an item of information, the legal opinion requested by the Board of Directors on the Mental Health Unit contract. The contract is presently being negotiated and a final copy will be presented with a recommendation for adoption at the regular May Board of Directors meeting. 7. Joint Commission on Accreditation Visit. The Joint Commission on Accreditation visit is scheduled for May 20, 1981. The involvement of the Board of Directors will be for a special luncheon meeting with a Joint Commission survey team member. Also, Graves emphasized that it was a requirement in the Joint Commission standards that the governing board members attend the summation conf erence which will be scheduled at 3:30 p.m. the afternoon of the 20th. 8. Rev. David Natwick Retirement Meeting. The Rev. Natwick retirement meeting will be set for Thursday, May 14, at 6:00 p.m. at the Velvet Coach. 9. Medical Student Program. The method of reimbursing weekend medical students functioning in the hospital emergency room was discussed. Graves presented the Hutchinson Medical Center's desire to reimburse the hospital only for the actual student charge for each weekend of involvement. Present system is based on a formula that allows the hospital to occasionally have a net gain in revenue on busy weekends. Following discussion: Motion was made by Gruenhagen to increase the rate of pay to medical students to $225 per weekend of involvement effective March 25, 1981, and to table the consideration for changing the method "of reimbursement for one month in order for the -" Board of Directors to further consider the issue. Motion was- seconded by Goebel. All were in favor. Motion passed. 10. First Quarter Report on Institutional Objectives. A handout was presented (attached as Page 52 of the April Board of Director's report) regarding progress toward achievement of the 1981 institutional goals and objectives. Progress toward achievement was substantially on target. 11. Medical Staff Bylaws. Graves presented a brief recap of the Medical Staff Bylaws changes. Following discussion: Motion was made by Goebel to adopt the new-Medical Staff Bylaws as presented. Motion was seconded by Mullan. All were in favor. Motion passed. 12. Grievances._ Patient grievance reports were presented. No unusual comments were made. 13. Administrator's Report: Graves presented the administrator's report. Two items that will be placed on the agenda for further consideration in May are: additional trees to be added to the hospital grounds, and a carpet replacement program for the patient rooms and corridors. 14. Adjournment. Motion was made by Mullan to adjourn the meeting. The .motion was seconded by Goebel. All were in favor. Motion passed. The meeting was adjourned at 9:00 p.m. Respectfully submitted, Philip Graves Norah Mullan Administrator. Secretary Recording Secretary PGG:lh U L� BURNS MANOR MUNICIPAL NURSING NOME 'Minutoa - May 1981 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday May 21, 1981, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present except Esther Kuehl, Keith Duehn, and Bruce Peterson. E The minutes of the previous meeting were approved as presented. i A motion to approve -the minutes was made by Larry Graf, seconded by Gloria Dansereau and carried. A motion by Eldred Miller, seconded by Larry Graf, and carried to '.� approve the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Additional bills that were approved Motorola $34940 and State of Minn. (Unemployment) I 8598.88. ' A motion by Larry Graf, seconded Eldred Miller, carried to r - make Bond purchases of $52,043.75. A motion by Larry Graf, seconded Eldred Miller to purchase a ' ,John Deere, 17 hoursepower, twin cylinder. F.O.B. Burns Manor for $39330.00 (Model 317). Information has been received-from the State of Minnesota concerning an Energy Audit. 'Information has not been received from General Electric. Energy saving materials will be installed on a few windows to evaluate the effectiveness. Medicare: Stanley Dostal received medicare coverage due to a k-econsideration appeal, .a check has been issued to him covering the days that medicare will pay. Margaret Cramer and Alma Schultz have appealed the non - coverage medicare determination. Payroll: Housekeeping/purchasing supervisor has resigned. Ginny Retzlaff has accepted the position. Salary increase $4.80/hr. will increase to $5.00/hr. in 60 days if position is permanent. The motion was made by 1, ;, Eldred Miller, seconded by Larry Graf and carried. Page 2 May Minutes 1981 Payroll: Greyhound bus has changed it's schedule for delivering the payroll. T have inquired if the Hutchinson Community Hospital computer services would be available for Burns Manor payroll. The welfare /private pay lawsuit should be decided by the end of June. Most of the accounts receivable have been collected. The Administrator has written a letter to Governor Quie, Senator Bernhagen, and Representative Kvam expressing concern regarding welfare nursing home reimbursement rate. Mrs. Geier has requested an audio /slide presentation on nursing home Residentd' Rights from Minnesota Board on Aging. The effectiveness of ceiling fans was discussed. There being no further business, a motion by Eldred Miller, seconded by Gloria Dansereau, and carried, meeting adjourned to reconvene June 18, 1981 at the same time and place. Respectfully submitted, J ' Mav• J. Gei , Secretary ATTEST: Leslie Linder, President 0 r TREE BOARD MINUTES May 20, 1981 City Hall Council Chambers Meeting was called to order at 7:20 p.m. Members present were Mrs. Axel Jensen, Roy Johnsen, and Mark Schnobrich. The 1981 Shade Tree Program was discussed with Schnobrich stating neither the House of Representatives or the Senate had made a decision as to the amount of funding to be given. At the time of announcement, the city would determine what amount of subsidy to award the homeowner for diseased elm tree removal. The 1981 budget was handed out to members who were present, but discussion on 1982's budget was postponed for:-the next meeting. Fall planting was discussed with tentative plans for a continuance of 81' planting to take place in October. Meeting was adjourned at 8:15 p.m. Respectfully, Mrs. Axel Jensen/ Mark C. Schnobrich, Secretary �tCN�NS�\ F f Hutchinson Utilities Commission Hutchinson. 22� ire =,cenI E. "Bua Cacae't Vice Pres +dent Clinton Tracy Secre?ary R.H A!exa .-,der Gene,a! %',ara4er Tel 6'2 -�? o • June 11, 1981 City of Hutchinson City Hall Hutchinson, IIN 55350 Attn: Gary Plotz 4) Re: Attached Correspondence Dated June 4, 1981 Dear Gary: Arrangements have been made between Hutchinson Utilities'. Commission and Peace Lutheran Church to remove and relocate electric and gas utilities from the alley south of Fourth Avenue to Fifth Avenue between Glen and Franklin. New location will be within the boulevard' south of Fourth Avenue, east to west boulevard of Franklin to north boulevard of Fifth Avenue, west to the alley. The Hutchinson Utilities Commission agrees to the above removal of utilities. Total cost of relocation of utilities (electric and gas)', will be paid by Peace Lutheran Church. I Sincerely, HUTCHINSON UTILITIES COMIISSION R. H. Alexander General Manager sw cc Peace Lutheran Church �v s 0 June 4, 1981 City of Hutchinson Utilities Department 22S Michigan St. Hutchinson, MN SS3S0 Sirs: Peace Lutheran Church for some time has considered a building program. At our Annual Meeting February 1, _. 1981 we contracted Korngiebel Architects to complete working drawings for bids. 'Those drawings have been approved at various stages and are now approaching final completion. They are to be let out for bids in mid June. At our May 19 Council Meeting it was approved and authorized that the trustees should proceed with the moving of the utilities from the alley to circumvent the block on the east along Franklin according to your proposed maximum estimate costs. That includes both gas and electric. We herewith authorize your scheduling the work and ordering the transformer and the other expenditures as indicated in-the proposed cost estimate. Final details of location may be worked out with Korngiebel Architects and ourselves as trustees at your request. We thank you for your consideration and cooperation as we proceed to—improve our facilities and service to the Hutchinson community. Respectfully yours, Delton Haag, Chairman Board of Trustees 0 0 Council Minutes, February 22, 1977 After discussion, it was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive first reading of Ordinance No. 1/77 and set second reading for March 8, 1977. Motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR REZONING FROM I -1 AND C -4 TO R -3, ALL OF LOTS 7, 12, & 13; THE SOUTH 338.5 FEET OF LOTS 5, 8 AND 9; THAT PART OF LOT 14 LYING EAST OF DESCRIBED LINE AND FAVORABLE RECOMMEN- DATION OF PLANNING COMMISSION After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive first reading of Ordinance No. 2/77 and set second reading for March 8, 1977. Motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR VACATION OF ALLEY IN BLOCK 52 OF SOUTH HALF OF CITY AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Haag commented that the Peace Lutheran Church is anticipating a construction project to build an addition onto the church but not into the alley. It was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive first reading of Ordinance No. 4/77. The second reading of the Ordinance will be set after the church has officially decided to undertake construction and agreements with the Utilities Commission and the Telephone Company have been provided to the City Clerk. Notion carried unanimously. (h) CONSIDERATION OF REQUEST FOR REZONING OF PROPERTY FROM R -2 to R -3 FROM MAX BOYL AND FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Community Development Director Pauley reported that it is the intention of Mr. Max Boyl to construct eight 24 -unit apartment buildings on the property being rezoned over a considerable period of time. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive first reading of Ordinance No. 3/77 and set second reading for March 8, 1977. Motion carried unanimously. (i) CONSIDERATION OF 1977 IMPROVEMENT PROJECTS City Engineer Priebe presented a brief report on the 1977 Improvement Projects and commented that they represented a total of $746,000. It was moved by Alderman Haag, seconded by Alderman K. Peterson, to waive reading and adopt Resolutions No. 5906 - No. 5934 entitled, Resolution Approving Plans and Specifications and Ordering Ad for Bids, representing Projects No. 77 -01 - 77 -09; 77 -11, 77 -12, 77 -14 - 77 -22; 77 -27 - 77 -34, and calling for bids to be opened at 2:00 P.M. on April 6, 1977. Motion carried unanimously. ORDINANCE NO. 4/77 AN ORDINANCE TO VACATE AN ALLEY IN BLOCK 52 OF THE S 1/2 OF THE CITY THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate said alley. SECTION 2. That certain alley in the City of Hutchinson located and described as follows: All that part of alley in Block 52 of the S 1/2 of the City as originally platted in Hutchinson, Minnesota, according to the recorded plat thereof. being located in the City of Hutchinson, be and the same is hereby vacated, provided, however, the City of Hutchinson reserves unto itself a perpetual easement and the right to enter upon said premises for the purposes of constuction and /or maintenance of public utilities. SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this day of , 1981. ATTEST: Gary D. Plotz City Clerk Ralph D. Westlund Mayor 9 MICFSEISON MEDIA, 10t. CABLE. TELEVISION GROUP CROW RIVER CABLE T.V. JUNE 22, 1981 CITY HALL HUTCHINSON, MN. 55350 TO WHOM IT MAY CONCERN: IN ORDER FOR PEACE LUTHERAN CHURCH TO VACATE THE ALLEY BETWEEN FRANKLIN AND GLEN, IT WILL BE NECESSARY FOR CROW RIVER CABLE TV TO RELOCATE THEIR ACTIVE FEEDER LINE TO ANOTHER LOCATION. THE MOST LOGICAL LOCATION WOULD BE THE EAST SIDE BOULEVARD OF GLEN STREET (IN FRONT OF THE CHURCH ENTRANCE). DUE TO THE FACT THAT THERE ARE NO POLES FOR THE CABLE TO BE HUNG ON, CROW RIVER IS FORCED TO RELOCATE THE LINE UNDERGROUND. THERE IS A POSSIBILITY OF SHARING EXPENSES WITH THE UTILITIES IF BOTH FIRMS ARE ABLE TO PLACE THE UNDERGROUND WORK IN THE SAME AREA. THE ACTIVE LINE IN THE ALLEY HAS BEEN IN OPERkTION LESS THAN NINE MONTHS. IF CROW RIVER CABLE TV IS FORCED TO RELOCATE THESE LINES WE THEN SHOULD BE COMPENSATED FOR THIS SITUATION.- THE FIGURES INDICATED HERE WERE PROVIDED BY MR. WILLARD STRAND OF STRAND CONSTRUCTION. APPROXIMATED ESTIMATED FOOTAGE IS AS FOLLOWS: 724' OF UNDERGROUND PLOWING 1561 OF DRY BORING $1612.60 Labor 352.00 MATERIAL FOR A TOTAL COST OF APPROXIMATE $1964:60. 19 N. MAIN • HUTCHinso 1 MN 55350 (612) 879 -3502 --� 2) 587 -5151 "Y OF HUTCHINSON iHINGTON AVENUE WEST VSON, MINN. 55350 M E M O DATE: June 19, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: 1981 Improvement Bids Based on the action taken to date, I recommend we award contracts for the 1981 Improvement work, except the following: Withdrawn by Council-- -81 -13 - Storm Sewer - Jefferson St. Withdrawn by Council-- -81 -15 - Curb & Gutter & Surfacing - Dale St. Awarded May 26, 1981-- -81 -29 - Trunk Sanitary Sewer - River Crossing Withdrawn by Developer -81 -30 - Surfacing - Jackson St. Letting No. 1 - Projects 81 -03, 81 -07, 81 -09 & 81 -31 Bidder Progressive Contractors, Inc. Terry Krohn Contracting - North Central Underground, Inc. Juul Contracting Co. Northdale Construction Co., Inc. Lundin Construction Co. Barbarossa & Sons, Inc. Total Bid $119,792.45 121,433.40 129,359.00 130,336.75 145,834.05 150,551.90 172,378.00 I recommend awarding to the lowest qualified bidder, Progressive Contractors in the amount of $119,792.45. Letting No. 2 - Project 81 -10, Sections A, B and C Bidder Juul Contracting Co. Terry Krohn Contracting Minnesota Valley Landscape Inc. Progressive Contractors, Inc. North Central Underground, Inc. Barbarossa &.Sons, Inc. Northdale Construction Co. Lundin Construction Co. Totai Bid $164,183.95 172,222.30 172,574.70 205,926.10 213,266.00 214,822.00 222,180.30 229,375.50 I recommend awarding to the lowest qualified bidder, Juul Contracting Co. in the amount of $164,183.95. i 1 Mayor and City Counco 1981 Improvement Bids June 19, 1981 Page 2 Letting No. 3 - Projects 81 -12 & 81 -14 Bidder Juul Contracting Co. Progressive Contractors, Inc. Lundin Construction Co. I recommend awarding to the lowest qualified bidder, Juul Contracting Co. in the amount of $80,073.40. Letting No. 4 - Projects Bidder J. W. Hanson Constructioi Buffalo Bituminous Inc. Progressive Contractors, Arcon Construction Co. 81 -17, 81 -19, 81 -26, 81 -27 & 81 -28 Total Bid I Co. $217,457.00 223,669.00 Inc. 297,357.60 315,096.00 I recommend awarding to the lowest qualified bidder, J. W. Hanson Construction Co. in the amount of $217,457.00. Letting No. 5 - Projects 81 -20, 81 -21, 81 -22, 81 -23 & 81 -33 Bidder Total Bid Buffalo Bituminous, Inc. $174,175.00 •v/Wm. Mueller & Sons 174,213.00 Progressive Contractors, Inc. 283,324.95 Arcon Construction Co. 301,038.20 I recommend awarding to the lowest qualified bidder, Wm. Mueller & Sons in the amount of $174,213.00. I do not recommend Buffalo Bituminous based on the following: The City had a contract with Buffalo Bituminous, Inc. several years ago to surface School Road from Roberts Road to T.H. 7. The final repair list they were given required one days work and it took them over a year to complete, after several threatening letters. Due to their delay, the City was unable to obtain its final fund from the State. Letting No. 6 - Project 81 -29 Already awarded. Letting No. 7 -. 81 -32 Bidder Progressive Contractors, Inc. Buffalo Bituminous, Inc. m., + .l a4A Base - Total Bid Base - $ 80,073.40 Alternate - 86,842.30 Base - 80,805.80 Alternate - 82,981.00 Base - 82,484.50 Alternate - 88,496.50 I recommend awarding to the lowest qualified bidder, Juul Contracting Co. in the amount of $80,073.40. Letting No. 4 - Projects Bidder J. W. Hanson Constructioi Buffalo Bituminous Inc. Progressive Contractors, Arcon Construction Co. 81 -17, 81 -19, 81 -26, 81 -27 & 81 -28 Total Bid I Co. $217,457.00 223,669.00 Inc. 297,357.60 315,096.00 I recommend awarding to the lowest qualified bidder, J. W. Hanson Construction Co. in the amount of $217,457.00. Letting No. 5 - Projects 81 -20, 81 -21, 81 -22, 81 -23 & 81 -33 Bidder Total Bid Buffalo Bituminous, Inc. $174,175.00 •v/Wm. Mueller & Sons 174,213.00 Progressive Contractors, Inc. 283,324.95 Arcon Construction Co. 301,038.20 I recommend awarding to the lowest qualified bidder, Wm. Mueller & Sons in the amount of $174,213.00. I do not recommend Buffalo Bituminous based on the following: The City had a contract with Buffalo Bituminous, Inc. several years ago to surface School Road from Roberts Road to T.H. 7. The final repair list they were given required one days work and it took them over a year to complete, after several threatening letters. Due to their delay, the City was unable to obtain its final fund from the State. Letting No. 6 - Project 81 -29 Already awarded. Letting No. 7 -. 81 -32 Bidder Progressive Contractors, Inc. Buffalo Bituminous, Inc. m., + .l a4A Base - $ no bid Alternate A - 47,211.00 Alternate B - no bid Base - 47,766.00 Alternate A - no bid Alternate B - no bid Mayor and City Counc-0 1981 Improvement Bids June 19, 1981 Page 3 Letting No. 7 - Project 81 -32 (cont.) Bidder J. W. Hanson Construction Co. Concrete Curb Co. Victor Carlson & Sons, Inc. Redstone Construction Co. • I recommend awarding to the lowest qualified bidder, Progressive Contractors in the amount of $47,211.00 Alternate A. After completing underground work in the area we found Alternate "B" construction will not produce a satisfactory job due to poor base in place. Marlow V. Priebe Director of Engineering MVP /pv Total Bid Base - $ 52,260.50 Alternate A - 49,068.00 Alternate B - 52,308.00 Base - $ 54,058.50 Alternate A - 57,714.50 Alternate B - 51,580.00 Base - $ 63,147.50 Alternate A - 56,292.50 Alternate B - 37,642.50 Base - $ no bid Alternate A - 57,437.50 Alternate B - 42,360.00 I recommend awarding to the lowest qualified bidder, Progressive Contractors in the amount of $47,211.00 Alternate A. After completing underground work in the area we found Alternate "B" construction will not produce a satisfactory job due to poor base in place. Marlow V. Priebe Director of Engineering MVP /pv (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson DATE: June 23, 1981 SUBJECT: Recommedations to award bids for McDonald's Park Since the bid openings for McDonald's Park, I have met with a City Engineer and the City Administrator. I have also had a meeting with an architect from Saunders, Thalden & Associates. The architect and myself then met with the contractors involved with the low bids received for McDonald's Park. As a result, I have the following recommendations: A. Earth Work - I recommend that we not accept any bids, but that we get price quotes for the black dirt that is needed for top dressing. All other work will be done by the city crews. B. Team Benches - I recommend that we not accept any bids since this item is not eligible under the grant for funding. C. Fencing -I recommend that we combine both C & D (backstops) in order to avoid possible problems. -I am recommending that we accept the low bid, Crowly Fence Company in the amount of $19,932, which includes $14,740 for fencing, and $5,192 for four backstops. E. Sod and Seeding- No bids received. F. Concession Building - I recommend that we accept the low bid from Miller, Miller & Mac Inc., with the following adds and deducts. -to -omit all inside ceilings: except in the lest rooms. deduct $1,285. -to omit the door and frame between concessions and storage, $318, add concrete wall around building, $560. - eliminate water cooler on the drinking fountain, deduct $460. - provide all vandal -proof fixtures, $1,978 - provide hose outlet outside of the building, $195. -add four floor drains, $160. This makes a total from Miller, Miller & Mac Inc. $39,685. G. Lighting -I recommend that we accept the low bid from Quade's with the following adds and deducts. -use double wall housing fixtures plus in line housing' fixtures, add $800. - increase service for concession operator, add $800. (These cost can be charged later to the concessions operator. 0 G. Lighting Cont. 0 -use contactors to switch ball field lights instead of disconnectors, add $2,000. This brings Quade's total bid for four fields to $46,922, the alter- nate bid for two fields is $23,250. Although the original grant in- cluded only the lighting for two fields, it is the opinion of city staff and the architects, that their bid for four fields is an excellent proposal. If we are to all four fields at McDonald's Park at any time, it is my recommendation that we accept their base.bid of $46,922, with the stip- ulation-that payment for two fields be deferred until 1982. H. Sanitary Sewer and Water System -I recommend that we accept the low bid from Juul Contracting with the following adds and deducts. - include a four inch water main with two hydrants instead of 3/4 inch water line, and two septic tank systems plus an effluent tank. with a duplex pump system in place of the garbage grinder pump - eliminate one hydrant and 200 feet of four inch water main, and instai' lation of l'li inch blowout tube, deduct $1,209. This brings Juul Contracting's bid to $26,570. I. Scoreboards -I Recommend accepting the low bid from Quade's of $600 to connect the four scoreboards to underground feeders. The total amount all of the bids, with the exception of the lighting for the two additional fields are within the guildlines of the McDonald's Park Grant. a 0 • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 23, 1981 TO: City Council FROM: Director of Engineering RE: Water Tower Maintenance Bids I have reviewed the bids with Ralph Neumann and we recommend awarding the contract to.Odland Contracting.in the amount of $14,500.00, subject to a satisfactory reference check and written work proposal that meets all of the specifications. Sincerely, CITY OF HUTCHINSON x Marlow V. Priebe Director of Engineering MVP /pv cc: Ralph Z 01 (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 23, 1981 TO: City Council FROM: Director of Engineering, Planning & Protective Inspections RE: Relocation of T.H. 22 I discussed the relocation of T.H. 22 with Mr. Ken Madole and have the following procedure -and information for your: 1. The initial step must be taken by the City through the passing of a resolution. 2. Submit resolution and maps showing present location and desired location to the District 8 Office at Willmar. 3. Minnesota Department of Transportation will evaluate at the District level. Also, they will research the designation routing set by State Law. 4. Time schedule would be a minimum of 6 months, however, we can anticipate a 12 month time period. 5. City would be notified prior to actual signing of order to relocate same and the City would have up to that final notification to withdraw the request. MARLOW V. PRIEBE DIRECTOR OF ENG., PLANNING & PROTECTIVE INSP. MVP /pv (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — ,TiinP2L-19- 81- - - - - -- TO: —Mayor and Council — ---------- — — — — — — — — — — — — — — — — — — — — FROM: Water Billing Department -------------------------- - - - - -- SUBJECT: Delinquent Water Accounts — — — — — — — — — — — --------------------- 01- 0500 -0 -00 John Jorgenson %James Schaefer 246 Main St. S. *45 Erie St. $12.50 SEWER & REFUSE ONLY 03- 1150 -1 -00 William Lueck 346 Adams St. S. $57.23 04- 0110 -5 -00 Paul Krippner 405 Adams St. S. $35.67 04- 0600 -1 -00 Tom Christensen 336 Erie St. S. $36.81 04- 0675 -0 -00 Bondex, Inc. 115 Erie St. S. $31.00 REFUSE ONLY 04- 0850 -5 -00 Arthur Hagen 1115 Highway 7 W. *546 Fourth Ave. S.E. $50.42 04- 0855 -7 -00 04- 0290 -0 -00 Arthur Hagen Roger Voss 1115 Highway 7 W. 510 Monroe St. *406 Huron St. S. $45.32 $24.02 $20.00 Paid 6 -22 -81 $25.32 Balance 04- 0955 -2 -00 Promised to .pay 6 -26 -81 Randy Hansen No Forwarding *415 Huron St. $40.22 q-etp DELINQUENT ACCOUNTS CONTINUED 04- 1100 -4 -00 15- 0188 -0 -00 Dave Dummer Gary Aanderude 630 Second Ave. S.E.' 420 Connecticut St. $82.49 $47.02 Promised to pay 07 -01 -81 11- 1222 -3 -00 $24.24 Bal. Wally Teich 16- 0435 -0 -00 958 Jorgenson St. Orlin E. Wendlandt *441 Main St. N. 26 North High Drive $47.43 $37.53 12- 0170 -0 -00 16- 0560 -1 -00 Jerry Carrigan Miles Willhite 15 Fifth Ave. N.E. 136 Eleventh Ave. N.E. $55.52 $74.24 $50.00 Paid 06 -22 -81 12- 0415 -0 -00 $24.24 Bal. Thomas Brown Promised to pay 07 -03 -81 614 Elm St. $70.83 17- 0055 -2 -00 Elton Hess 12- 0860 -1 -00 111 Mark Drive Dan Carrigan $6.25 524 Clark St. REFUSE ONLY $31.71 17- 0115 -0 -00 12- 1037 -0 -00 Vince Jahner Arctic Refrigeration Service 712 Hilltop Drive 173 Fifth Ave. N.E. $6.25 $48.75 REFUSE ONLY REFUSE ONLY 27- 0150 -5 -00 12- 1165 -0 -00 Sharon Sauter Ronnie Telecky 877 Main St. N. 607 Bluff St. $41.12 $65.73 40- 0086 -0 -00 15- 0097 -0 -00 Modern Building Systems Alvin Baune 1115 Highway 7 West 478 Shady Ridge Road $35.40 $81.04 _ $20.00 Paid 6/23/81 .40- 0217 -0 -00 $61.04 Bal. Bruss Upholstering Promised to pay 6/26/81 Highway 7 & 22 West $15.25 REFUSE ONLY 41- 0052 -0 -00 Wally's Tire 345 Michigan St. $33.77 *SERVICE ADDRESS Recommend water be discontinued at 12:00 NOON on Monday, June 29, 1981 except were noted. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 17, 1981 TO: _ , _Hutchinson City Council FROM: _ _ planning Commission _ _ _ _ _ _ _ _ SUBJECT: _ _ _ Conditional Use Permit submitted by Mr_ James DeMeyer _ Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for a conditional use permit. HISTORY On May 20, 1981 an application for a conditional use permit was submitted by Mr. Jim DeMeyer for the purpose of placing multi - family housing in a C -4 zone to include the arrangements of sale for condominiums. A public hearing was held at the regular meeting of the Planning Commission on June 16, 1981 at which time no one was present voicing any objection to this request. Mr. Roland Ebent- pointed out that the sideyard setback in the C -4 zone portion is 221_ and the required amount is 251: After- discuss- ion and consulting with the Assistant City Attorney, it was decided to recommend approval of the 3' reduction in setback based on the fact that the site is in both a R -3 and C -4 zone and the sideyard setback requirement in the R -3 zone portion-is only 6'. Mr. George Field, Fire Marshal, also stated it was necessary for a fire hydrant to be placed in the center of Heritage Square. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, June 5, 1981. 3. Mr. DeMeyer presented letters from neighbors supporting the project. 9(6) 0 Findings of Fact Page 2 RECOMMENDATION 0 Conditional Use Permit Mr. James DeMeyer It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted providing the request of the Fire Marshall for a fire hydrant in the center of Heritage Square is met, and it was felt that the 22' sideyard setback is adequate. Respectfully su , Mr. Don Erickson, Chairman Hutchinson Planning Commission (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 17, 1981 --------- - - - - -- TO: Hutchinson City Council ---------------------------- - - - - -- FROM: — — —Planning Commission ----------------------- - - - - -- SUBJECT: Preliminary Plat submitted by Richard Larson , -------------------------- - - - - -- Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- _ ation with request to the aforementioned request for a preliminary plat. HISTORY On May 27, 1981 Mr. Richard Larson filed an application for a preliminary _ plat to be known as "Kimberly's Country Estates ". At the regular meeting of the Planning Commission on June 16, 1981 a public hearing was held. It was pointed out that Mr. Larson had a request for a PUD at the last -. meeting which he has since withdrawn. Several residents of the Clifton Heights area were present objecting to Mr. Larson's request stating they - - felt he had not complied with all of the requirements of the Subdivision Ordinance No. 466. FINDINGS OF FACT 1. The required application, plat maps and appropriate fee were submitted. 2. Notices were mailed to the surrounding property owners and a public notice was published in the Hutchinson Leader on Friday, June 5, 1981. 3. A contribution of land was agreed upon for a public park which is adjacent to the Luce Line Trail. 4. A variance request in the form of a letter was submitted by Mr. Larson requesting a reduction in the street right -of -way from 60' to 40'. RECOMMENDATION It is the recommendation of the Planning Commission to recommend approval of the preliminary plat to be known as "Kimberly's Country Estates" con- tingent upon all front yard setbacks be set at 351. ql�l Findings of Fact Preliminary Plat request by Page 2 Mr. Richard Larson ly submi ted, _RAsperM Mr. Don Erickson, Chairman Hutchinson Planning Commission ?) 879 -2311 '"Y OF HUTCHINSON 3HINGTON AVENUE WEST NSON, MINN. 55350 M E M O R A N D U M DATE: — — —June 23� 1981 TO: _.Mayor and City Council — — — — — — — — — -- — — — — — — — — FROM: Gary D.. Plotz, City Administrator SUBJECT: Preliminary Plat - Richard Larson — --------------------- — — — — — — - - — — — At the request of the Planning Commission Chairman, Don Erickson, I have been asked to present two alternatives in approving the plat of Richard Larson. Alternative A The Planning Commission has approved the preliminary plat with a contingency of a 35 foot front yard setback. This specifically addresses the potential problem of cars, trailers, motor homes, etc., extending out or close to the curb line. This could present a problem in winter. There has been concern about the possibility of the installation of fences, hedges and any other improvements close to the curb line. The present plat would�Allow such things to happen within 2' -3' of the curb line as this would also be the property line. One alternative is to stipulate with the approval of the plat that there would be a 10' easement provided the City, that there would be no private. improvements or struc- tures, including fences and hedges within this setback. Alternative B The suggestion of revising the plat so that a 60' right-of-way would be shown is an- other alternative with a variance from 5,000 sq. ft. per dwelling unit to 4,000 sq. ft. per dwelling unit of land area. A variance of this type would require going back to the restrictions of the zoning ordinance. The one limiting factor in choosing this alternative is Section 6.05 Variances, Sub - Section C-5. q-2-" Conclusion Either of the above alternatives would permit the development of the project by Richard Larson. Alternative B would require possibly a series of variances and public hearings inasmuch as all the buildings may not have a building permit taken out within six months. In addition, the variance procedure will allow future dis- cretion by the Planning Commission and City Council on individual properties as they are developed in the future. The property owners will be notified within 500' of the proposed building whenever a variance is applied for. You may want to examine Alternative B in line of this information to determine whether this would be advan- tageous or not. I fell you should know the implications of either of the alternatives. 0 -2- • 4. Specific conditions and safeguards may be imposed upon the premises benefit6d by a variance as considered necessary to prevent injurious effects upon other property in the neighbor- hood or upon public facilities and services. Violation of such conditions and safeguards shall be a violation of this Ordinance. 5. No variance permitting the erection or alteration of a building shall be valid for a period longer than six months unless a building permit for such erection or alteration is issued and construction is actually begun within that period and is there- after diligently pursued to completion. 6. 'Within the Floodway and Flood Fringe Districts, no variance may ermit a lower degree of protection than the Re ulatory Flood Protection Elevation for that particular area. Amend. 8- 18 -76) 6.06 AMENDMENTS A. Authority. This Ordinance and the Zoning District Map may be amended from time to time by ordinance duly enacted by the City Council; provided, however, that no -such amendment shall be en- acted except in accordance with the procedures of Section 6.08. B. Initiation. Proposed changes or amendments may be initiated by the { City Council, by the Zoning Board of Appeals, by the Planning Com- mission or by any one or more owners of real estate in the City. C. Procedure. - 1. When any proposed change or amendment is initiated by the City Council or by the Zoning Board of Appeals, such body shall transmit its proposal to the Planning Commission for a public hearing and report thereon. 2. When any proposed change or amendment is initiated by an owner or owners of real estate in the City, an application for such amendment, addressed to the City Council, shall be filed in triplicate with the City Clerk. A nonrefundable application fee, established from time to time by the City Council to cover administrative costs, shall accompany the application. The application shall be in such form and contain such infor- mation as shall be prescribed from time to time by the Planning Commission, but shall in all instances contain the following information: -26- 0 0 y 1071��(612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 23, 1981 TO: City Council FROM: Director of Engineering, Planning & Protective Inspections RE: Kimberly's Country Estates Preliminary Plat On Monday, Don Erickson, Planning Commission Chairman contacted me relative to the above - referenced plat and to notify me he would be gone today. I contacted council representative to the Planning Commission and discussed the approval by the Commission. The question of 60 .foot streets was also covered. This A.M. Gary Plotz, City Administrator contacted me relative to 60 foot streets and 4,000 square foot lot area per dwelling as an alternate. This P.M. I met with City Attorney Schantzen to review the Platting Ordinance and possible answers. Based on existing conditions and all of the discussion to date, Buzz and I agree that the plat could be approved by either one of the following ways: Option 1 As per Section 13.10 of the Platting Ordinance, the variance request for 40 foot right of way streets have been made. As Section 12.00 the plat could be approved with said 40 foot streets based on the fact that the adjacent platted area, "Clifton Heights ", has 40 foot streets and harmony would be upheld. Also, some of the streets are extensions of existing streets in Clifton Heights. The setback of 35 feet recommended by the Planning Commission is reasonable and effective setback from the curb. In addition, require a 10 foot easement on the front of all lots except the two facing Garden Drive and a 10 foot easement on the side of all corner lots not abutting a 60 foot street right of way,:.ivith restrictions on said easement for only the construction of underground utilities, driveways or sidewalks. This would in effect provide an additional 10 foot wide boulevard. Also, approving the 10% parkland donation as proposed. Option 2 Under Section 6.30, approval could be given stipulateing 60 foot wide streets where possible with the reduction of lot area per dwelling unit to 8,000 square feet for a duplex and 5,000 square feet for a single family dwelling, with normal q-e- - City Council 0 hamberly's Country Estates Preliminary Plat Page 2 25 foot front yard setbacks and acceptance of the 10% parkland as proposed. Under these conditions, a variance for each building constructed would not be required. Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Dir. of Eng., Planning, and Protective Insp. MVP /pV FROM: (612) 879 -2311 CITY OF HUTCH /NEON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A M D U M DATE: June 17, 1981 - - — Hutchinson City Council ----------- - - - - -- - -- Planning Commission ------------- - - - - -- SUBJECT: — — — variance _Cs) request submitted by Sayles Waldradth _ — — — Pursuant to Section 6.05, B.3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for variance. HISTORY On May 27, 1981 an application was submitted by Mr. Sayles Waldradth re- questing variancs for the reduction of a sideyard setback from 6' to 3' to allow the construction . of a garage and-to allow the reduction of a front yard setback from 25' to 13.5' to allow the replacement of a porch. At the regular meeting held on June 16, 1981 a public hearing was held at which time no-one was present voicing any objection to this request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday. June 5, 1981. 3. The property owner pointed out the present porch was rotting and needed replacement. Since the time the house was built, the road had been widened. RECONNIENDATION It is the recommendation of the Planning Commission that the variance(s) be granted as requested. RespectfuDly subs' ed, Mr. Don Erickson, Chairman Hutchinson Planning Commission (612) 879 -2311 CITY OF HUTCHINSON HUTCHINSON, MINN. 55350 WEST 5 350 M E M O R A N D U M DATE: June 17, 1981 70: _ _ _ Hutchinson City Council FROM: _ _ _ Planning Commission SUBJECT: _ _ _ Amendment to Planned Unit Development Agreement regarding Mr. Delmar Pittman's­1 I S6u__tN&a_l7e Apartmenes" suTmitfe'd -bi )r Staff Pursuant to Section 8.10. M. 4. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request. HISTORY At a public hearing held on April 17, 1979 by the Planning Commission it was recommended the access on Neal Avenue to the "Southdale Apartments" be closed. Resolution No. 6325 adopted by the City Council on April 24, 1979 also states the access on Neal Avenue is to be closed. However, at the request of Fire Chief, Mr. Lloyd Schlueter, to leave the access as is for better fire pro- tection a hearing was held on June 17, 1980 to amend the PUD to allow the Neal Avenue access to remain. - FINDINGS OF FACT 1. The required public-hearing was held to amend the Planned Unit Development . Agreement. - 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Friday, June 5, 1981. 3. A petition was presented signed by area residents against the closing of Neal Avenue. RECOMMENDATION It is the recommendation of the Planning Commission to amend the PUD to be changed to have the access on Neal Avenue remain open with the following conditions: 1) Sign "Fire Lane" be erected; 2) Signs reading "Do not Enter" and "Do-,not Exit" be erected; Q�vl Findings of Fact Page 2 Amendment to PUD Albert Pittman 3) Yellowing of curb along Neal Avenue as well as any other necessary restrictions such as speed bumps if necessary. R ly subm' , Mr. Don Erickson, Chairman Hutchinson Planning Commission (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DAZ'E: — June 17, TO: — — — Hutchinson City Council — — — — — — — — — — — — — — — — — FROM: — _ — Planning Commission — — — — — — — — — — — — — — — — — — — SUBJECT: _ _ _ Preliminary Plat submitted by Richard Schmidtbauer for "Schmi�t�auer� s �eco��lddion'— — — — — — — — — — — — — Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with request to the aforementioned request for preliminary plat. HISTORY On May 29, 1981 an application for a preliminary plat to be known as Schmidtbauer's Second Addition was received from Mr. Richard Schmidtbauer. This land being part of registered land survey No. 1 and 3 in Section 7- 116 -29. A public hearing was held on June 16, 1981 at the regular meeting of the Planning Commission. FINDINGS OF FACT 1. The required application, plat maps and appropriate fee were submitted. 2. Notices were mailed to surrounding property owners and a public notice was published in the Hutchinson Leader on Friday, ,Tune 5, 1981. 3. A contribution of land was agreed upon for a public park. RECOMMENDATION It is the recommendation of the Planning Commisssion to recommend approval of the preliminary plat to be known as "Schmidtbauer's Second Addition ". Respectful -I su e,_J Mr. Don Erickson, Chairman Hutchinson Planning Commission q0 (612) 879 -2311 CITY OF HUTCHINSON HUTCHINSON, MINN. 55350 WEST 5 350 M E M O R A N D U M DATE: June 17, 1981 TO: _ _ —Hutchinson City Council FROM: ___PlanniU Commission _____`_____________ SUBJECT: _ _ _ Amendment_ to Zo_ningz 0_rd_inance No_ 464 submitted by City Staff F, Planning Commission — — — — — — — — — — — — Pursuant to Section 6.06 C.1, of Zoning Ordinance No. 4642 the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request. HISTORY City Staff set a public hearing for June 16, 1981 for the consideration of amending Zoning Ordinance No. 464, Section 8: Zoning Districts and Zoning Map, as follows; All territories which may hereafter be annexed to the City of Hutchinson shall be considered as being in the R- 1- Single R -2 Multiple Family district until an amendment to this Ordinance shall place annexed land in a different zoning district. FINDINGS OF FACT - 1. All procedural requirements for amendments to the zoning ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Friday, June 5, 1981. 3. The proposal was deemed to be appropriate and that it would save having many public hearings for rezoning. RECOMMENDATION It is the recommendation of the Planning Commission that the amendment to the Zoning Ordinance be approved. Respectful -lY submit Mr. Don Erickson, Chairman Hutchinson Planning Commission (612) 587 -5151 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: June 18, 1981 TO: City Council FROM: Homer Pittman, Building Official RE: Moving Permit Mr. Clarence Freitag requests permission to move this garage from his property at 600 Lynn Road to his property at 604 Glen Street. There is no garage at 604 Glen Street at the present time. I recommend that approval be given to move this building. Sincerely, CITY OF HUTCHINSON Homer Pittman Building Official HP /pv 0 0 DATE June 19. 1981 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Chief of Police Dean M. O'Borsky SUBJECT: Change in City Ordinance have attached for your information City Ordinance, Section #730:00, Unreasonable Acceleration. In its present form the preceding ordinance is a Misdemeanor violation. 1 propose to change the Unreasonable Acceleration Ordinance to be read as a Petty Misdemeanor. Changing the Ordinance would assist the Police Department in many ways. First it would allow the Judge to set all of the not guilty pleas for a court trial, doing away with pretrials and /or jury trials, which would mean a considerable savings to the City. Secondly it would allow officers -to set juvenile tickets for adult court in accordance with State Statute. This would eliminate the necessity for parents to appear in Juvenile Court on such a violation. It has been the policy of the local court to transfer juveniles charged with Unreasonable Acceleration to adult court and fine them. Judge Yost has been contacted regarding this proposal and he is in agreement with the changes. Assistant City Attorney James Schaefer is willing to propose the changes to the City Council if it meets with the approval of the Police Department and the Council. DMO:neb V; '�iCir Section 730:00 Section 730 - Unreasonable Acceleration Section 730:00. Unreasonable Acceleration Prohibited. Unreasonable acceleration of any motor vehicle on ar7 public or private road or way within the City of Hutchinson as unreasonable acceleration is herein defined is hereby declared to be a public nuisance and is prohibited. Section 730:05. Definition. Unreasonable acceleration of a motor vehicle is hereby defined as acceleration without apparent reason, and accomplished in such a manner as to cause squealing or screeching sounds by the tires of said vehicle or the throwing of sand or gravel by the tires of said vehicle or both. Section 730:10. Evidence. Prima facie evidence of such unnecessary and unreason- able acceleration shall be squealing or screeching sounds emitted by the tires or the throwing of sand or gravel by the tires of said vehicle or both. 0 It • • (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 22, 1981 TO: —Mayor and City Council-------------- - - - - -- FROM: Kenneth B. Merrill, City Accountant -------------------------------- SUBJECT: Health Insurance The City has received from the current health insurance carrier (Blue Cross/ Blue Shield) the attached letter. It has been the policy of the City that. if the quote exceeds 20 %, it would bid out the policy.-~ Renewal rates on Life and Long -Term Disability have not increased this coming year. The dental insurance rate has not been received at this time. Discussion with the agent indicates the new rate will not arrive until near July 1. It would. be requested for authorization to bid the health insurance policy with specifications we used as of our last bidding. Staff would also like to have authorization to call for dental insurance if the premium increase is over 20% higher. We would hold the bid opening on July 28, 1981 at 2:00 P.M. for this purpose. June 189 1981 Howard J. Madsen Box 68 Hutchinson, M8 55350 Re: City of Hutchinson Dear Howard: Enclosed are the usage figures for the City of Hutchinson. As per a discussion I had with Dennis, it is your understanding that if the usage indicated a rate increase of 20% or greater the city was going to bid the group coverage. The rate increase is in excess of 20%. With this in mind we would like to make our renewal quote our bid quote. I will be happy to assist you and the city in any way I can. Sin rely, 4zUItK4 Duane Osland Field Supervisor Blue Cross and Blue Shield DO /lb 0 J (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 23, 1981 ----------- - --- -- TO: — Vice -Mavor and City Council ----------- - - - - -- FROM: — Gamy Plotz, Philip Graves, Rufus Alexander, and Mavis Geier — SUBJECT: Insurance Coverage -------------------------- - - - - -- We have a joint recommendation for insurance coverage for the four entities. Our existing carrier, Home Insurance and the local agent, Madsen Insurance, provided us with a premium proposal as shown in the attached summary. The City of Hutchinson also had requested a proposal from the League of Cities concerning their insurance program. They did provide -a quotation on only workman's compensation and were unable to quote on the $21 million worth of property exposure of the Utilities Commission. They did indicate they are likely to make a quote a year from now on the Utilities but are unable to do so at this time. After reviewing the quote provided by Madsen Insurance, we have determined that the premium for the institutional package indicated by asterisks on the attached summary shows a total premium of $51,617.00. This represents a 34% reduction from the prem- ium we are paying the prior year. In regard to workman's compensation, there was a small increase from $104,000.00 to $108,512.00. This quote is tied in to the over- all package prepared by Madsen Insurance Company,and Home Insurance has indicated that this portion of the package cannot be separated out on an individual basis. We did compare the workman's compensation quotation of Home Insurance with those quotations received from the League of Cities. After determining the various dis- counts involved and the anticipated dividends, the quotes were equivalent. There- fore, we have no hesitation to recommend the Home Insurance package, including workman's compensation. In regard to the hospital coverage for workman's compensation, Phil Graves has de- termined that the Home Insurance quote would be substantially less and, therefore, more advantageous. In conclusion, we recommend the entire package be approved as shown in the attached summary, with the exception of the umbrella liability ($6,500.00) in which we want to further discuss with our City Attorney as to whether or not.the coverage would be advantageous. Presently we do not have umbrella liability. q, _k. INSURANCE COVERAGE PAGE 2 In regard to malpractice insurance, the hospital will be securing this on their own as in previous years. In regard to Burns Manor Nursing Home, we would recommend that the quote of $10,361.00 be accepted from St. Paul Companies for malpractice and lia- bility insurance. This is a renewal of an existing policy and represents an increase of approximately 15%. 0W ar /ms Attachment ti v � i 9 E Coverage PREMIUM SUMMARY Property - City of Hutchinson Property - Utilities Property Marine Comprehensive General Liability Option of 500,000 CSL Liquor Legal Liability Faithful Performance Bond Broad Form Money & Securities Depositors Forgery Comprehensive General Liability Gas Utilities Boiler Automobile Option of 500 CSL Airport Liability Public Officials Liability Workers' Compensation Umbrella Liability Option over 500,000 CSL Company Premium Home Ins. 22,513* Home Ins. 3,799 Aetna Cos. & Surety Home Ins. 3,,427* Home Ins. 17,210* 6,500 21546 Add'1 Home Ins. 6,966' Home Ins. 647 Home Ins. 734' home Ins. 120 + Ranger 81022 Home Ins. 1,139 Home Ins. 14,004 629 Add'l 3,310 3,�oS Home Ins. 108,512 Interstate Fire & Casualty 6,500 1,300 less 1 . 3 REGULAR COUNCIL MEETING payment on concert June 23, 1981 WATER $ SEWER FUND PERA $ 311.50 *State Treasurer -*U.S. Postmaster PERA postage for meter 1000.00 Blue Cross /Blue Shield July medical insurance 402.06 Central District Services gasoline $ tank rental_ 587.21 Crown Life Ins. Co. July dental insurance 105.36 Hutchinson Telephone Co. phone service 109.25 Juul,Contracting sewer cleanout 81.00 LTP Inc. pipe 231.00 St. Paul Life Ins. Co. June insurance 59.16 State Treasurer license renewal 15.00 Randy Devries seminar 14.00 Lillian Michaels mileage for water billing 22.80 NW National Bank Bonds of 1967 81,578.10 Peterson Paulsen double payment refund 54.64 $ 84,571.08 GENERAL FUND *Schon Productions payment on concert $10,000.00 *State Treasurer PERA 3,422.20 *U.S. Postmaster postage for meter 1,600.00 *Richard & Jean Peterson earnest money payment 100.00 All Occasion Floral flowers- D.Merrill 10.00 Bernhagen Electric service call - lights 25.00 Bennie Carlson monthly payment on purchase 669.30 Peterson & Madsen balance on payment for land 84,500.00 DRI Industries compressed air tank 44.85 Hutch Softball Assoc. unpires for 1981 season 500.00 Hutch Schwinn Cyclery wire basket $ tire repairs 68.40 Korngiebel Architects fire station fees 3000.00 Mun. Funding Corp. payment on radio console unit 2235.22 Sec. State Bank payment on tractor $ mower 2250.00 St. Paul Dispatch subscription 22.10 Urban Land Institute magazine 24.00 150.00 Jerry Dostal senior citizens dances 7.00 Debbie Bach swimming refund 7.00 Sandra Bach swimming refund 7.00 Marlene Blake swimming refund midget baseball refund 15.00 Mrs. M. Briggs refund 7.00 Linnel French mini soccer 7.00 Ron Hanson t -ball refund midgets baseball refund 15.00 Archie Kucera Mrs. James Olsen peanuts II refund 7.00 Margery McCormick kicks soccer refund 7.00 173.00 Loren Larson state fire school 43.75 Doug Meier Michael Hogsn 25 posts repair broken frames 56.00 James HAAsl weed cutting 1254.50 James Haasl safety council meeting 26.60 ff-a-, -2- Richard J. Peterson Troy Woller Gale Boelter David Nonwiller Joe Vostinar Snyder Tree service Abbott Electronics Blue Cross /Blue shield Cash Drawer #4 Central Mn. Communications Central Dist. Services Coast to Coast Commissioner of Revenue Country Kitchen Co. Treasurer Crown Life INs. Co. Don Streicher Guns Gambles G.F. Nemitz Sons George Field HAVTI Hutch Comm. Hospital Hutch Telephone Co. Hutch Utilities. Our Own Hardware L & P Supply Logis MRPA Kenneth Merrill Wards Marilyn Swans6n McGarvey Coffee Inc. Ralph Neuman Homer Pittman Gary Plotz Marlow Priebe Pikal Music Store Richard Waage St. Paul Book & Stationery Hazel Sitz Suzuki Sports Center St. Paul Life Ins. Co. United Bldg. Center Xerox Ralph Westlund State Treasurer appraisal $ court appearance % safety shoes % safety shoes % safety shoes % safety shoes tree removal 4 stump removal repairs july medical insurance cash items radio repairs gasoline supplies arena sales tax prisoner board dl fees for county july dental insurance breath test kits arena supplies paint $ plaster fire meeting work study students blood alcohol tests telephone service rec. facilities.elec. keys cables computer charges team reg. fees league meeting paint and supplies coffee police coffee league convention bldg. officials meeting seminars $ conferences league convention equipment investigation expenses supplies league convention gas cap june life insurance supplies maintenance agreement league convention airport license renewal $ 140.00 10.00 10.00 20.00 20.00 7286.37 3.00 4330.38 49.18 23.00 3445.12 35.47 67.33 16.46 82.00 1355.78 128.85 46.08 20.20 24.62 43.20 130.56 1409.21 51.16 1.29 5.70 791.89 470.00 88.20 828.66 12.47 40.80 36.64 23.53 678.53 167.29 2744.00 21.00 81.61 69.60 3.06' 556.64 19.53 170.02 82.31 5.00 $135,899.66 OFF STREET PARKING POM Inc. BONDS OF 1976 NW NATIONAL BANK OF MPLS. BONDS OF L980 1st National Bank of Mpls. HOSPITAL BONDS lst National Bank of St. Paul NURSING HOME BONDS Am. National Bank $ Trust Co. LIQUOR STORE FUND Old Peoria Co. Griggs Cooper $ Co. Twin City Wine Co. Griggs Cooper $ Co. _ Twin City Wine Co. Ed Phillips § Sons Co. Old Peoria Co. James Refrigeration Co. Com. of Revenue Rannow Electric meter repairs $ 166.84 principal,interest,service fee $184,231.95 interest & service fee 51,774.30 principal,interest $ service fee 55,315.08 bonds of 1969 $ 1964 principal, interest $ fee 12,242.50 liquor 1810.80 liquor & wine 1290.16 wine 135.93 liquor & wine 2349.75 liquor & wine 1746.66 liquor $ wine 2118.24 liquor & wine 1620.55 cooler 4810.86 May sales tax 3702.04 wiring cooler 426.08 20,011.07 �2 FOR YOUR INFORMATIO1 G' �c� 1 ell — , 1 z "c-- 2' ��LL i� ✓I�. -cam - ���%C� `�'e --Ire Ali r 'c" ec /L C L ly, Cl�7i /y rl tc 4L eel Lc t c 0 0 • u FOR YOUR INFORMATION 12 �2�2122 232 S � L 2�'a, 141 :lift+,. ro to cn ��68195��2 POLICE DEPARTMENT MEMORANDUM TO: Chief Dean M. O'Borsky FROM:- Sergeant Ronald Kirchoff DATE June 19, 1981 FOR YOUR INFORMATION SUBJECT: Petition Brought to Council Regarding Speed in Alleys In response to the Council's request to the petition regarding the reduced speed in the alley of the 500 block of Hassan Street, I assigned officers to periodically spot check and patrol that area during the second week of June from the 8th to the 14th. Officers indicated minor traffic in the area with approximate speeds from 5 to 20 miles an hour. At no time - was there a disregard for the basic speed as witnessed by the officers. Part of the problem in that area may have come from the fact that in the last weeks of May there were vocational students living in rooming houses in that part of town who were having year -end school parties, and it brought about a larger amount of traffic, especially in the early evening hours. It is my recommendation that speed limits remain the same in that area. would also recommend to the petitioners that if this problem does occur again in the future that they notify the Police Department and proper action could be taken. F.1 3 jME 0 • C0% cuaDj C0% AlCITY OF.HUTCH/NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATE: June 23, 1981 THE FOLLOWING INDIVIDUALS WILL BE EMPLOYED IN THE SUMMER RECREATION PROGRAMS: NAME AND ADDRESS JOB TITLE RATE COMMENTS Mary Erickson, 400 Alan St. Swimming Supervisor $4.75 For 2 weeks only Mike Getzke, RR 3 For balance of season (he is presently an instructor) Karen Dettman, 555, Lyndale Swim Instructor and 3.90! A combination positon Building Attendant +2.60 by agreement with Woo (a school teacher) �tS°cliooTcpas afdfdii oval Patti Hennessey, Stewart, MN Swim Instructor WSI 3.90 Jason Moehring, 845 Maple Lifeguard 3.50 Dale Dose, 1106 Bradford T -Ball Supervisor 3.70 10 hours /week only WWWW WxaA4 T -Ball Supervisor 3.70 10 hours /week only Lori Galles, 734 Harrington Allen Davidson, 56 4th _Ave NW Swim Aide 3.50 The above personnel actions conform to adopted personnel policy and to the council approved selecti ocess. D rtme ead TP'0 11—k Personnel Coo inator ell!ld V114) City Adnfyistft LI SAY B ROS. COO 400 NORTH FIRST STREET. MINNEAPOLIS, MINNESOTA 55401 — PHONE 612/339 -1-441 �2�3105161 >>8� Nome 1 r✓ A/6-0 co ,Mini ?nR1�� 1 '� N Address SUBJECT: SBf�f`jl Off lGBr _�E�• {� W lJ A�� C` t} ov �rU I Town DATE state zoo code FOR YOUR INFORMATION SIGNED I DATE KEEP WHITE COPY FOR YOUR FILES – RETURN YELLOW COPY TO US SL- 10170.3 LINDSAY B ROS. CO. 400 NORTH FIRST STREET, MINNEAPOLIS, MINNESOTA 55401 — PHONE 612/339-1441,o- ,405161W- FROM: Joj SUBJECT: DATE %3 U sf sue± cJi r 7`/ e") A J f 'a .r 771F D G' o w ff ,g /y,t2d -REPLY F > > "7- , _ % c am, .-'t r ✓ /q_T1 .' } SIGNED I DATE J KEEP WHITE COPY FOR YOUR FILES - RETURN YELLOW COPY TO US SL- 10170 -3 r LIlVDSAY BROS. COO 400 NORTH FIRST STREET, MINNEAPOLIS, MINNESOTA 55401 — PHONE 612/339 -1441 ame i Address Town State Zip Code �A 'moo a U � 00" o S -- -- - - -- 7ro - 49 ZT7 .- 14L540 #V,4f44i6ls-- ORIGINATOR DO NOT WRITE BELOW THIS LINE 51GNl` REPLY_ 0A I V i/ Ate• - Z' J �'L µ �/ V ��� f _sue SIGNE KEEP WHITE COPY FOR YOUR FILES — RETURN YELLOW COPY TO US SL- 10170 -3 LINDSAY BROS. CO. 400 NORTH FIRST STREET, MINNEAPOLIS. MINNESOTA 55401 — PHONE 612/339-1441 Address Town State Zip Code tle 104 7- z ox /,:57 J6 0 774 C--�t 0 A-au rilt LLe, rD A, -!5'7- lAe- js OOO r RAV ,9131nlNATOR - QQ NOT WRIT E"BELOW :CHIS LINE sin 17D REPLY C/ 7V� (2 V a 141111F vw KEEP WHITE COPY FOR YOUR FILES — RETURN YELLOW COPY TO US DA SL-10170-3 FOR YOUR INFORMATION MINUTES REGULAR MEETING OF TRANSPORTATION BOARD JUNE 17, 1981 The regular meeting of the Transportation Board was held at 12 o'clock noon on Wednesday, June 17, 1981. Members present were Chairman Jack Kios, Emma Lake, Ken Gruenhagen, Russ Meade, City Administrator Plotz and Transit Coordinator Sitz. Members absent were Rick Johnson, Geri Johnson and Clarice Costen- Minutes of the meeting of April 8, 1981, were approved. Staff reports: Delivery of new vehicles will be delayed until mid -July. The City has paid two bilis for advertising for Jefferson Lines, as per our grant agreement. Application for 1982 transit assistance from Mn /DOT must be made by the end of July this year, several months earlier than in past years. 1982 service levels are not to be increased. New route will be initiated in fall, using point deviation rather than route deviation system. Old Business There was discussion of Jefferson Lines schedule change. Effective May 20, 1981, the Jefferson bus goes into the Twin Cities in mid - afternoon and returns to Hutchinson the following noon. There have been passenger complaints. about the change and ridership on the Jefferson bus is lower. The Transportation Board directed staff to write a letter to Jefferson Lines requesting that the schedule be reviewed for the possibility of returning to the previous schedule (to Twin Cities in morning, returning to Hutchinson in evening). New Business Staff brought up the question of whether the Transportation Board should continue to. function. Transit policies and procedures have now been well established and the Board's function is different than it was when operations first began. After discussion, it was the consensus of the Board to go on record as wanting to continue to serve as an advisory board to the City Council. Meetings could be . every 2 to 3 months with special meetings as needed. The Board could handle special problems or complaints and make recommendations to the City Council as necessary. Motion made and seconded to this effect. There being no further business, the meeting was adjourned at 12:50 p.m. Next regular meeting will be in August. Emma Lake, Secretary The 0tchinson Safety Council* FOR YOUR INFORMATION The Hutchinson Safety Council met May 18, 1981 at 12 noon at the Prairie House in Hutchinson. There were 9 members and 1 guest present. Leslie 0. Smith, Immediate Past President presided in the absence of President Myron Johnson and Vice President Bill Arndt. The meeting was called to order and a silent prayer held. It was announced that Myron Johnson attended a Me Leod County meeting at get a county wide safety council started. Very few attended and they will have another meeting at a later date. Mr. and Mrs. Jim Hassl are to attend the MN. Safety Conference Governor's Awards Banquet and receive Hutchinsons award, which was in Traffic Safety Education. TheA�ril minutes were approved as read. The bill for Mn. State Safety Council. membership for 25.00 was approved by motion and seconded. It was announced thatWillmar Cable TV can block our all TV with special " disaster announcements. Mike Monge stated he will get more details.on this. Gary Hachfelt, McLeod County Extension Director was introduced as our speaker. He spoke on programs for safe tractor and farm equipment operations for farm women, new columns relating to safey during planting /harvest, pesticide training for private applicators and working with county rescue squad personnel regarding extraction of accident victims from farm implements. Fie stated that Cindy Schult's safety program included home health aids, kitchen safety, home safety and basic first aid which includes poison safety /control. The 4 -H has programs on safe tractor driving, selling slow moving vehicle signs, has speakers on safety and they also design and and exhibit safety and health posters. A question and answer session followed. He also has slides and films and hand - out sheets available forthe Me Leod County Fair booth. It was announced that the McLeod County Boat Patrol was out over the May 16th fishing week end. A discussion was held regarding the fair booth, where to have it, special location for :farm related films and having a good film on boat safety. The next meeting will be June 29th, at the Prairie House The meeting was adjourned by motion. Submitted by: Leslie 0. Smith, Immediate Past President Loretta F. Pishney, Seer. Treas. Balance on hand Deposits: Disbursements: Balance on hand 5 -1 -81 153.44 none banquet tickets -34.00 dues MN. State Safety Counci�5.00 5 -31 -81 94.44 FOR YOUR INFORMATIUN Dial -A- Ride Comments by a resident Dial -A -Ride is a fine service for the people of Hutch and I am all for it but why saddle the cost on to our Federal government when our people have money for their other necessities of life.Are we being led into a Nation of free- loaders on our government when we have a welfare organization that is costing the people of McLeod County approximately -1 million dollars for administration with a little overrun to help support our Senior Citizen group that seem -to want to support programs that are bleeding our Country in every conceivable way to help protect their little soft job.I think Dial -A -Ride should be paid for by the people it serves. Thank You Ralph Coffin 6/18/8! RALP3 COFF11 416 A 828 AVE. S.W. 88TCWNSONA 811 55858 �16�118192p2,2 rV ,1Uh' 1481 ro RECEIVW N ti "£Z l -V£ FOR YOUR INFORMATION F4 I�I oil Min! IN THIN 1m I ■ IN ■ IN oil Mi IS oil W" ! � I � " I 1 MINIM MI ���i 1111 Mm C�1�:11�G1a�il 2 11111111111,7111 ol MI 111 III 1,11001 .01 1 - I up, m■Iimoil slim IN MIN ME IN RTAI POWER MI R ■ I I i 1 � i 1 �lNI1�l1 I ■MIN !1 •:..I�■1!� ■11�- , I�� 1 , 'MIN IN IN 11,111112 :MI ME I'm ME MI i, 11 IN 11 in 0 11 MM ejon MI 111I I I { - nI 11 tral Mill �, min I ; ,, I � : , ail A- 2456(OA) -17 Hutchinson, City Hutchinson Sown OUR SAVIOR'S LUTHERAN CHURCH AND THREE ABUTTING PROPERTIES r BEFORE THE MUNICIPAL BOARD OF THE STATE OF MINNESOTA Thomas J. Simmons Chairman Robert W. Johnson Vice Chairman Robert J. Ferderer Member County Commissioner Ex- Officio Member County Commissioner Ex- Officio Member 2131415 16 0 JUNMI RECEPIM N w cn BY ,L'v �e0�6Z 8Z L29 IN THE MATTER OF THE JOINT RESOLUTION ) FOR YOUR INFORMATION OF THE CITY OF HUTCHINSON AND THE TOWN ), OF HUTCHINSON FOR THE ORDERLY ANNEXATION ) NOTICE OF HEARING OF CERTAIN LAND TO THE CITY OF HUTCHINSON ) PURSUANT TO MINNESOTA STATUTES 414 ) Notice is hereby given that a public hearing will be held pursuant to Minnesota Statutes 414, as amended, before the Minnesota Municipal Board in the above- entitled matter. The hearing will be held on the 8th day of July, 1981 in the Hutchinson City Hall, Council Chambers, 37 Washington Avenue W., Hutchinson, Minnesota commencing at 10:00 a.m. All persons shall be given an opportunity to be heard orally and to submit written data, statements or arguments concerning the above - entitled matter. The right to testify and the admission of testimony and other evidence shall be governed by the Rules of the Minnesota Municipal Board. (The rules of the Minnesota Municipal Board may be purchased from the Documents Section, 117 University Avenue, St. Paul, Minnesota 55155.) The property proposed for annexation is described as follows: Tract 1 That part of Lots 7, 8 and 9 of Auditor's Mat of the S 112 of Section 30 and the N 1/2 of Section 31, Township 117 North, Range 29 West described as follows: Beginning at the Northeast corner of Lot 8 of said Auditor's Plat; thence West along the North line of said Lot 8 to the Southeasterly right -of -way line of the public road, ]mown as County Road No. 7; thence Southeasterly along said Southeasterly right -of -way line to the South line of Lot 8; thence West along the South line of Lot 8 and 9 to the Ncrthv-esterly right -of -way line of said County Road No. 7; thence Northeasterly along said Northwesterly right -of -way line of County Road No. 7 to the East line of Lot 7, said line being the East line of the N 1/2 of Section 31; thence South along said East line to the point of beginning. Containing 0.42 acres and no population: Tract 2 That part of.Lot 3 of Auditor's Plat of the W 112 of Section 32, Township 117 North, Range 29 West, described as follows: Coam►encing at the Southwest corner of ::aid Lut 3, said corer being the West quarter corner of Section 32; thence North along the West line of Lot 3 to a Point on the centerline of the public road, said road , known ar. County load No. 7, said point being the point of beginning; thence Northea:;tcrly along the centerline of County Road No. 7, said centerline being tha N:orLbwesterly line of said Lot 3, to the North t line of sz)!4Lot 3, thence F-16t along said North line to :1 point 33 feet Southeasterly, as measured at right angles, to said road center - line; thence Southwesterly parallel to said centerline to the West y r v - 2 - line of Lot 3 (Section 32); thence North along said West line to the point of beginning. Containing 0.36 acres and no population. Tract 3 That part of Lot 4 of Auditor's Plat of the W 1/2 of Section 32, Township 117 North, Range 29 Wriest, described as follows: Beginning at the Southwest corner of said Lot +, said point being on the centerline of the public road, known as County Road No. 7; thence North- easterly alcn- the centerline of County Road No. 7, said line being the Northwesterly line of Lot 4, to the North line of Lot 4; thence East along said North line to the right -of -way line of County Road No. 7, said line being 33 feet Southeasterly of said centerline as measured at right angles to said centerline; thence Southwesterly along said right -of -way line and parallel to said centerline to the South line Lot 4; thence West along said South line to the point of beginning. Containing 0.7 acres and no population.' Tract 4; Lot 2 of the Auditor's Plat of the West Half of Section 32, Township 117, Range 29. Containing 11 acres more or less, with population of S people. After all testimony is complete and the record is closed, the board will meet from time to time to deliberate, approve and issue its findings and.order. Persons desiring to be present•at such meetings or conference call meetings should contact the Board office. Dated this 1.0th day of June, 1981 MINNESOTA MUNICIPAL BOARD Suite 165 Metro Square Building St. Paul, Minnesota 55101 Patricia D. Lundy Assistant Executive Director • 4P - , . 0