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cp06-30-1981 cAGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 30, 1981 1. Call to Order - 2 :00 P.M. 2. Unfinished Business (a) Consideration of Awarding Lighting Bid for Phase I Development of McDonald's Park (DEFERRED JUNE 23, 1981) (b) Opening of Bids for 1981 Bond.Issues Action - Motion to reject - Motion to award bid - Motion to adopt Resolution(s) (c) Consideration of Adoption of 1981 Assessment Rolls (DEFERRED JUNE 15, 1981) Action - Motion to reject - Motion to adopt Rolls and Resolutions 3. New Business (a) Consideration of Advertising for Group Life Insurance Action - Motion to reject - Motion to authorize advertising for bids for July 28, 1981 at 2:00 P.M. / / / (612) 879 -2311 CITY OF HUTCHINSON HUTCHINSON, MINN. EST 55350 TO: Mayor b City Council FROM: Bruce Ericson DATE: June 30, 1981 SUBJECT: Lighting at McDonald's Park The bids for the lighting at McDonald's Park have been received, and Quade's proposal was the low bid. Quade's, Sounders, Thalden, Associates, and myself met and discussed the following changes in specifications. It is my recommendation that we accept Quade's bid with the fol- lowing adds and deducts: -use double wall housing fixtures plus in line housing fixtures, add $800. - increase service for concession operator, add $800. (These costs can be charged later to the concession operator. -use contactors to switch field lights instead of disconnectors, add $2,000. This brings Quade's total bid to $46,922. - Their alternate bid for a deduction if only two fields are lighted is $23,250. This means that the cost of lighting two fields 1-9-$23,672. NOTE: Our original grant included only two lighted fields, however, - it is the recommendation of the architects, and the staff that if we plan on lighting -all four fields, it would save a con- siderable amount of dollars to light them at this time. This could be done by differing payment for two fields until 1982 with money budgeted for that purpose. If this can be worked out through the budget and with Quade's, I recommend we accept the bid for all four fields. If this in not possible, it would be my recommendation to accept their bid for two fields. �7i (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ _ June 30. 19 81 TO: Mayor and City Council FROM: Kenneth B. Merrill, City Accountant SUBJECT: Interest Rate of Special Assessment Bonds Gary Plotz and I have discussed the matter of interest rate and would recbmmend the following: The special assessment to property owners should be approximately 12 over the average rate paid on City bonds. (We would like to set a rate at either a point or 1/2 point for ease of computation.) The rate would be used to help cover administration and protection against future losses. • = . /ms a �ET June 26, 1981 Mayor and Members of the City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 2g293p31 V DrJ(��?��.t(1���1D N S1ECE • E N r � 9! 5t FOR YOUR INFORMATIOP RE: HUTCHINSON WASTEWATER TREATMENT CONSTRUCTION GRANT PROJECT STATUS RCM FILE NO. 791401 The purpose of this letter is twofold. First, we would like to summarize the progress of the Hutchinson Wastewater Treatment Improvement Program and how it has been impacted by recent state and federal actions. Second, RCM proposes to hold a follow -up meeting with interested City personnel to discuss possible courses of action open to the City. Such actions may be desirable due to occasional operational difficulties experienced at the existing wastewater treatment plant and the apparent slowdown of the Construction Grants Program. rieke The City of Hutchinson and RCM signed an agreement on July 24, 1979 carroil muller under which RCM was to provide the City with engineering services P Y 9 9 associatesinc required to prepare a wastewater treatment facilities-plan. The architects City of Hutchinson 'has final effluent requirements in its future engineers discharge permit which are among the most stringent in the State land anners surveyors planners of Minnesota (e. 5 m /l biochemical oxygen demand, 5 mg /l total 9 • 9 y9 suspended solids, 1 mg /l ammonia), resulting in the need for 'an advanced wastewater treatment system. In November, 1979 RCM presented the City with a report entitled "Infiltration and Inflow Analysis Report for Hutchinson, Minnesota ". This report concluded that the Hutchinson sanitary sewer system is subject to potentially excessive direct inflow, and recommended a sewer system evaluation survey (SSES) be performed as required by federal regulations. A SSES grant amendment request dated January 9, 1980, which included a proposed contract between RCM and the City, was submitted to MPCA. MPCA and EPA stated that the City must-establish a Minority Business Enterprise (MBE) goal for this grant amendment request. The develop- ment of an acceptable MBE goal by the City took several months and a revised SSES grant amendment request (dated September 23, 1980 and containing the required MBE subcontracts) was submitted to the MPCA. As of the date of this letter, MPCA states that the Hutchinson SSES grant amendment request has undergone "partial review" and is not among the grants MPCA is currently processing. The facilities plan cannot be completed without the flow information that would result from the SSES report. Consequently, there has been virtually 1011 first street south post office box 130 hopkins, minnesota 55343 612- 935 -6901 Page 2 no work performed by RCM on the facilities plan for the past year. The Municipal Wastewater Treatment Construction Grants Program, under the Clean Water Act of 1972, is one of the largest environmental public works efforts in history. As such, when the new administration took office early this year with new fiscal goals, the Wastewater Treatment Construction Grants Program was a prime candidate for funding cuts. Proposed budget proposals and revisions may cut the program severely for the next few years, leaving the long term future of the program open to conjecture. Being in only the early stages of the first of three steps in the construction of wastewater treatment facilities, the future of Hutchinson in the Wastewater Treatment Construction Grants Program is uncertain at best. Since there is a real possibility that it will be at least four years before any construction within the construction grants program could take place, the City may wish to explore interim improvements that could be made at this time. For the purpose of discussing the situation and exploring alternative courses of action, RCM would like to invite all interested persons from Hutchinson (Mayor, Council members, City Engineer, Director of Operation and Maintenance, Wastewater Treatment Superintendent, etc.) to attend a meeting in Hopkins. We would like to hold such a meeting in the next several weeks, and ask that Marlow contact me to set up such a meeting. We appreciate your interest and continuing cooperation in this area. Very truly yours, James M. Welday RIEKE CARROLL MULL R ASSOCIATES, INC. JWM /ck cc: Marlow Priebe, City Engineer Finley Mix, Wastewater Treatment Superintendent Ralph Neumann, Director of Operation and Maintenance It • FIRST NATIONAL -SOO LINE CONCOURSE 507 MARQUETTE AVE June 29, 1981 Mayor and City Council City Hall City of Hutchinson Hutchinson, Minnesota Re: Moody's Rating - A EHLA AND ASSOCIATES, INC. FINANCIAL SPECIALISTS MINNEAPOLIS, MINNESOTA 55402 339 -8291 (AREA CODE 612) Moody's Rating Service has assigned an A rating on the City's G. 0. Bonds to be sold on June 30, 1981. As you are aware, Ralph, Gary, Ken and.I were in New York on June 24th specifically to present Hutchinson to the Moody's in an effort to secure an A -1 rating. In the final analysis, the rating committee determined that the City was an unusually strong community that was being supported by broad and sound economic resources. The committee further found the City's per capita debt somewhat high for an A -1 rating. If the 1980 Census data regarding income per family, medium income and other wealth data had been available, it could have been used to offset part of the debt and the City would have received its A -1 rating. We spent 32 hours with Moody's and did accomplish a.great deal. A normal visit with Moody's is generally limited to 1 or 12 hours at the most. In addition, we visited with Morgan Guaranty & Trust Co., and with Citibank which had indicated an interest in bidding. As of today it would appear that neither will bid. Off the record, Moody's believes Hutchinson is an outstanding A rated City and with 1980 income data would be a good A -1 credit. Yours truly, EHLERS AND ASSOCIATES INC. E. Fahey 4illiam y