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cp08-11-1981 cHUTCHINSON CITY CALENDAR WEEK OF August 9 To August 15 1981 WEDNESDAY -12- Noon - Transportation Board Meeting at City Hall 7:30 P.M. Airport Commissior. Meeting at City Hall SUNDAY -9- r 1 00 THURSDAY -13- MONDAY -10- ?:00 P.M. - Open Bids for Two City Trucks at City Hall 7:30 P.M. - City Council Meeting at City Hall TUESDAY -11- 7:00 a.m. City Council meeti g at City Hall FRIDAY SATURDAY -14- -15- I i VACATION: Diane Olsen - August 10 -14 n 4t XS 1 i -1"0 • r AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 11, 1981 1. Call Meeting to Order - 7:30 P.M. ,j2. Invocation - Reverend Germain Rademacher INSTALLATION OF ALDERMAN MICHAEL A. CARLS ,,/3. Consideration of Minutes - Special Meeting of July 28, 1981 and Regular Meeting of July 28, 1981 Action - Motion to approve - Motion to approve as amended A. Public Hearing None 5. Communications, Requests and Petitions ✓(a) Consideration of Request for Street Lighting Along Shady Ridge Road Action - Motion to reject - Motion to refer to Hutchinson Utilities 6. Resolutions and Ordinances ,`(a) Ordinance No. 15/81 - Ordinance Amending Section 5.102 of 1974 Subdivision Ordinance No. 466 of City of Hutchinson, Entitled Park Contribution, Schedule Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 6921 - Resolution of Appreciation - Warren Macemon Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions v<a) Building Official's Monthly Report - July 1981 Action - Order by Mayor received for filing ,/(b) Minutes of Hospital Board dated June 16, 1981 and June 24, 1981 Action - Order by Mayor received for filing vl c) Minutes of Park & Recreation Board dated July 1, 1981 Action - Order by Mayor received for filit.g COUNCIL AGENDA AUGUST 11, 1981 r Ad) Minutes of "Seniors Activity Center" Advisory Board dated July 7, 1981 Action - Order by Mayor received for filing ,<e) Minutes of Nursing Home Board dated July 22, 1981 Action - Order by Mayor received for filing 8. Unfinished Business ,/(a) Consideration of Awarding Bid for Old Armory Property (DEFERRED JULY 28, 1981) Action - Motion to reject - Motion to award bid 9. New Business ✓(a) Consideration of Assessment Roll No. 107, Project 81 -23, Account No. 2 Action - Ab) Consideration of Request by Crow River Country Club to Temporarily Extend. Colorado Street to Intersect Present-Club Road Action - Motion to reject - Motion to approve /(c) Consideration of Request for 1982 Funding for Drug Investigation Unit Action - Motion to reject - Motion to approve request for funding (d) Consideration of Request for Application for License to Sell Cigarettes at Retail by McLeod County Agricultural Association Action - Motion to reject Motion to approve and issue license ✓(e) Consideration of Application for Retail "On Sale" Non - Intoxicating Malt Liquor License by McLeod County Agricultural Association Action - Motion to reject - Motion to approve and issue license 10. Miscellaneous ✓(a) Communications from City Administrator 11. Claims, Appropriations and Cotract Payments (a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment from appropriate funds 12. Adjournment -2- AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 11, 1981 ✓3. Minutes - Special Meeting of August 10, 1981 Action - Motion to approve - Motion to approve as amended 5. Communications, Requests and Petitions (b) Consideration of Request by Mark Lease to Open A Game Room in Hutchinson Action - 6. Resolutions and Ordinances ✓(c) Resolution No. 6922 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business /(b) Consideration of Awarding Bids for Two Trucks (DEFERRED AUGUST 10, 1981) Action - Motion to reject - Motion to award bids 9. New Business (a) ITEM DELETED FROM AGENDA ,(f) Consideration of Allowing Driveway Panels to Be Installed by Landowners On Shady Ridge Road Action - Motion to reject - Motion to approve �/(g) Consideration of Dirt Work and Seeding at McDonald's Park / Action - Motion to reject - Motion to approve ✓(h) Consideration of Request for License to Sell Cigarettes at Retail by Masons and Eastern Star Action - Motion to reject - Motion to approve and issue license ✓(i) Consideration of Application for Deferred Special Assessments: (1) Marie Odegaard (2) W. 0. Swenson Action - Motion to reject - Motion to approve deferment MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 28, 1981 The special meeting was called to order at 2:05 P.M. by City Administrator Plotz in the absence of the Mayor and Council members. Present were: City Administrator Plotz and City Accountant Merrill. Publication No. 2774, Amended Invitation for Proposals Group Health and Life Insur- ance for Employees of the City of Hutchinson, was read by City Administrator Plotz. The following bids were opened and read: SEE ATTACHED BID TABULATION SHEET The bids were referred to the City staff for review and recommendation. There being no further business, the meeting adjourned at 2:30 P.M. NAME AND ADDRESS OF BIDDER SURETY G & R Insurance Agency Hutchinson, MN (INA Life) Equitable Life Assurance Minneapolis, MN Hutchinson Insurance Agency Hutchinson, MN (St. Paul Insurance) Harley D. Albers Hutchinson, MN Security Life) (Mutual of Omaha) BID TABULATION GROUP HEALTH /MEDICAL AND LIFE INSURANCE JULY 28, 1981 11!00 P.M. MEDICAL AND HEALTH LIFE INSURANCE MONTHLY RATE FOR EMPLOYEE & DEPENDENT UNDER AGE 65 (HO6) AGE 65 & OVER (800,," MONTHLY RATE PER THOUSAND ALT. N1 ALT. N2 ALT N1 ALT N2 LIFE A D 6 U X .42 .05 Empl. - 38.95 . None Depen.- 79.99 118.94 X I I I 1 I .40 X .39 X Empl. - 44.94 43.81 26.96 26.29 .46 Depen.- 88.92 86.73 53.35 52.04 133.86 - 130.54 80.31 78.33 Madsen Agency - Hutchinson, MN Blue Cross /Blue Shield (Minnesota Mutual) X .34 Blue Cross /Blue Shield X Empl. - 37.95 37.08 37.95 37.08 Depen.- 73.11 71.04 73.11 71.04 111.06 108.12 111.06 108.12 .05 .05 .05 .04 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 28, 1981 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Lueneburg, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: None. Also present: City Administrator Plotz, City Engineer Priebe, and Assistant City Attorney Schaefer. 2. INVOCATION The invocation was given by the Reverend James P. Lauer of Peace Lutheran Church. 3. MINUTES The minutes of the Regular Meeting of July 14, 1981 were amended and the minutes of the Special Meetings of July 13, 1981 and July 27, 1981 were approved as read upon motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES BY EMILY E. JOHNSON Following discussion, Alderman Beatty moved to approve the reduced trash and refuse rate for Emily E. Johnson. Seconded by Alderman Gruenhagen, the motion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ITEM DELETED FROM AGENDA (b) CONSIDERATION OF ORDINANCE NO. 11/81 - AN ORDINANCE TO VACATE AN ALLEY IN BLOCK 52 OF THE S 1/2 OF CITY (DEFERRED JULY 14, 1981) City Administrator Plotz explained that this matter had been deferred at the previous Council meeting to await written notice from the Hutchinson Telephone Company regarding their underground cables in the area of the alley by Peace Lutheran Church. Correspondence had been received from the phone company, and they had no objection to vacating the alley. It was further reported by City Engineer 'Priebe that Crow River Cable TV COUNCIL MINUTES JULY 28, 1981 had reached an agreement with the church regarding relocation of cable lines located in said alley. After discussion, the motion was made by Alderman Beatty, seconded by Ald- erman Gruenhagen, to waive reading and adopt Ordinance No. 627 entitled An Ordinance to Vacate An Alley In Block 52 of the S 1/2 of City. Motion car- ried unanimously. (c) CONSIDERATION OF ORDINANCE NO. 9/81 - AN ORDINANCE AMENDING SECTION 520 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED BUILDING PERMIT FEES Following discussion, it was moved by Alderman Lueneburg to waive the second reading and adopt Ordinance No. 626 entitled An Ordinance Amending Secon 520 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Building Permit Fees. The motion was seconded by Alderman Beatty and unanimously car- ried. (d) CONSIDERATION OF RESOLUTIONS RELATIVE TO ESTABLISHING A CITY GARAGE FUND (1) RESOLUTION NO. 6881 - ESTABLISHING CITY GARAGE FUND After discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6881 entitled Establishing City Garage Fund. (2) RESOLUTION NO. 6882 - AUTHORIZING TRANSFER OF AUTOMOTIVE EQUIPMEN TO CENTRAL GARAGE FUND After discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6882 entitled Authorizing Transfer of Automotive Equip- ment to Central Garage Fund. (3) RESOLUTION N0. 6883 - TRANSFERRING $5,000 FROM THE GENERAL FUND TO THE CENTRAL GARAGE FUND After discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6883 entitled Transferring $5,000 from the General Fund to the Central Garage Fund. (4) RESOLUTION NO. 6884 - CLEARING AND CLOSING THE BRIDGE FUND BALANCE TO THE CENTRAL GARAGE FUND After discussion, it was moved by Alderman Beatty, seconded by Alder- man Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6884 entitled Clearing and Closing the Bridge Fund Balance to the Central Garage Fund. 4 -2- COUNCIL MINUTES JULY 28, 1981 0 (e) RESOLUTION NO. 6913 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND Following discussion, Alderman Lueneburg moved to waive reading and adopt Resolution No. 6913 entitled Transferring $10,000 from Liquor Store to Gen- eral Fund. Seconded by Alderman Beatty, the motion unanimously carried. (f) ORDINANCE NO. 14/81 - ORDINANCE AMENDING SECTION 715:20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "NO PARKING AREAS" BY ADDING SUB- DIVISION NO. 9 THERETO, RELATIVE TO "PARKING, LOCAL REGULATIONS" After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously, to waive second reading and adopt Ordinance No. 628 entitled Ordinance Amending Section 715:20 of the 1974 Ordi- nance Code of the City of Hutchinson, Entitled "No Parking Areas" By Adding Subdivision No. 9 Thereto, Relative to "Parking, Local Regulations." 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MINUTES OF NURSING HOME BOARD DATED JUNE 18, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF HUTCHINSON SAFETY COUNCIL DATED JUNE 29, 1981 -` There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PLANNING COMMISSION DATED JUNE 16, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TREE BOARD DATED JUNE 17, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MONTHLY FINANCIAL REPORT - JUNE 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST SUBMITTED BY RICHARD SCHMIDTBAUER FOR PRELIMINARY PLAT FOR SCHMIDTBAUER'S SECOND ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -3- COUNCIL MINUTES JULY 28, 1981 City Administrator Plotz explained the background of the preliminary plat for Schmidtbauer's Second Addition and reported the Planning Commission had given it unanimous recommendation for approval. Following discussion, it was moved by Alderman Lueneburg, seconded by Ald- erman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6914 entitled Resolution Giving Approval of Preliminary Plat for Schmidt - bauer's Second Addition. (b) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY RICHARD LARSON FOR KIMBERLY'S COUNTRY ESTATES WITH FAVORABLE RECO101ENDATION OF PLANNING COMPIISSION City Administrator Plotz summarized that the City Council had referred tack to the Planning Commission the preliminary plat for Kimberly's Country Es- tates to have the following added to a new plat: 1) road with 60' right/ =of- way, 2) elevation of property, 3) underground, ie sewer and water, 4) ease- ments, and 5) location of land donated for park. It was pointed out that a variance would be required for the reduction in street right -of -way for the extension of Hilltop Drive from 60' to 40' and/ or 50' right -of -way. In addition, the Planning Commission would like to see Hilltop Drive extended to the west. City Engineer Priebe stated that recognition should be given to a 10' jog in the road and shown on the plat. After discussion, it was moved by Alderman Lueneburg to approve the recom- mendations of the Planning Commission, allow the 10' jog in the street,, „and to waive reading and adopt Resolution No. 6915 entitled Resolution Giving Approval of Preliminary Plat for Kimberly's Country Estates. Seconded by Alderman Beatty, the motion unanimously carried. (c) CONSIDERATION OF ASSESSMENT ROLL NO. 92 (DEFERRED JULY 14, 1981) City Engineer Priebe presented three proposals for the lateral storm sewer and appurtenances project in Clifton Heights and recommended approval of the second alternate plan,which would not include working in the highway ditch. He further pointed out there would be a seven per cent reduction of assessment costs by reducing a portion of the project. Assistant City Attorney Schaefer explained the second plan would not elim- inate the parties who are objecting to the project, but it would reduce the project and the assessment costs to them. If approved, it would not be necessary to hold another public hearing. After discussion, Alderman Beatty moved to approve the second alternate plan for Project 81 -10 (Section C) and proceed with the project. Seconded by Alderman Gruenhagen, the motion carried unanimously. -4- 0 COUNCIL MINUTES JULY 28, 1981 It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unani- mously carried, to waive reading and adopt Resolution No. 6843 entitled Adopting Assessment Roll No. 92, Project 81 -10. (d) CONSIDERATION OF AWARDING BID FOR OLD ARMORY PROPERTY (DEFERRED JULY 27, 1981) Mayor Westlund- =requested to defer this item until the next Council meeting. (e) CONSIDERATION OF AWARDING BIDS) FOR GROUP HEALTH AND LIFE INSURANCE (DEFERRED JULY 28, 1981) City Administrator Plotz reported bids were received for group health and life /AD &D insurance. It was the recommendation of City staff to accept the bid from Blue Cross /Blue, Shield at 100% "usual and customary" charge for health insurance and from Minnesota Mutual for life /AD &D insurance. Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to award the bids to Blue Cross/ Blue Shield and Minnesota Mutual. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account holders. He inquired if anyone was present who wished to be heard regard- ing his /her account. No one responded. Alderman Beatty moved to accept staff recommendation to discontinue service at 12:00 Noon on Monday, August 3, 1981, except where noted, for the follow- ing accounts: Account No. 02- 0125 -0 -00, 02- 0280 -1 -00, 04- 0675 -0 -00, 05 -0180- 0-00, 07- 0135 -1 -00, and 07- 0900 -1 -00. The motion was seconded by Alderman Gruenhagen and unanimously carried. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY ROBERT L. MILEY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz reported that a Conditional Use Permit was neces- sary to allow Mr. Robert Miley to move in a newly constructed 8' x 12' stor- age shed onto his property. After discussion, the motion was made by Alderman Gruenhagen that with the favorable recommendation of the Planning Commission to waive reading and adopt Resolution No. 6916 entitled Resolution Granting Conditional Use Per - mit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Moving A Storage Shed. The motion was seconded by Alderman Beatty and carried unani- mously. %is COUNCIL MINUTES JULY 28, 1981 (c) CONSIDERATION OF REQUEST FOR A VARIANCE SUBMITTED BY GEOFFREY DOCKEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz stated that a variance was required for an addi- tion to an existing, non - conforming balcony. The balcony covers a distance of more than one -third the length of the building wall and projects a dis- tance of more than six feet into the yard. Following discussion, it was moved by Alderman Lueneburg, seconded by Ald- erman Beatty, to waive reading and adopt Resolution No. 6917 entitled Reso- lution Granting Variance from Section 6.05, B.3 of Zoning Ordinance No. 464 to Allow Addition to Existing Non - Conforming Balcony. Motion carried Unani- mously. (d) CONSIDERATION OF SIGN VARIANCE SUBMITTED BY "PRAIRIE HOUSE, INC.' WITH r. FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz commented that a new Prairie House is being b alt by the shopping center on Highway No. 15. A sign variance(s) will be re- quired for the total area allowed as well as for a wall sign exceeding 40 square feet. After discussion, Alderman Beatty moved that with the recommendation of the Planning Commission, to waive reading and adopt Resolution No. 6918 entitled Resolution Granting Variance from Section 6.05, B.2 of Zoning Ordinance-'No. 464 for Sign Variance for Prairie House, Inc. Seconded by Alderman Gru n- hagen, the motion unanimously carried. (e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY ANGELA AMUNDSON WITiff` UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz reported that three considerations were involved with this request, namely: window wells, relocation of deck on the west end of the house, and_ construction of two off - street parking spaces. A pub- lic hearing was held by the Planning Commission, and it was their recommen- dation to reject the variance for off - street parking inasmuch as there is space available for a driveway and possibly a single car garage. Also, the drainage plan and deck would be left as is. Following discussion, the motion was made by Alderman Beatty to accept the recommendation of the Planning Commission to reject the request for a var- iance. The motion was seconded by Alderman Gruenhagen and carried unani- mously. (f) CONSIDERATION OF REQUEST SUBMITTED BY RICHARD LARSON FOR PRELIMINARY PLAT OF KIMBERLY'S COUNTRY ESTATES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION SEE ITEM 8 -b -6- COUNCIL MINUTES JULY 28, 1981 (g) CONSIDERATION OF REQUEST SUBMITTED BY RICHARD SCHMIDTBAUER FOR PRELIMINARY PLAT FOR SCHMIDTBAUER'S SECOND ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION SEE ITEM 8-a (h) CONSIDERATION OF REVISING THE PARK CONTRIBUTION SCHEDULE AMENDING ZONING ORDINANCE NO. 464 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz remarked that the Park Contribution Schedule had not been reviewed or changed since April 1978. Therefore, the City staff and Planning Commission agreed a 10% increase was in order. The schedule will be reviewed annually in the future. After discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to waive first reading of Ordinance No. 15/81 entitled Ordinance Amending Section 5.102 of 1974 Subdivision Ordinance No. 466 of City of Hutchinson, Entitled Park Contribution Schedule, and set second reading for August 11, 1981. (i) ITEM DELETED FROM AGENDA (j) CONSIDERATION OF APPROVAL OF INSTALLATION OF CIRCLE DRIVE UNDER CONDITIONAL USE PERMIT FOR JUNE REDMAN WITH FAVORABLE RECOMMENDATION OF DIRECTOR OF ENGINEERING City Engineer Priebe reported that June Redman's circle drive located at 225 Fifth Avenue Northeast met all the requirements specified in Resolution No. 6557 for a Conditional Use Permit. It was his recommendation to approve the installation, which would be completed August 3, 1981. After discussion, Alderman Lueneburg moved to approve the circle drive in- stallation based on the information provided by the City Engineer. Seconded by Alderman Gruenhagen, the motion carried unanimously. (k) CONSIDERATION OF APPOINTMENT TO HHRA BOARD Inasmuch as Warren Macemon resigned his position on the HHRA Board, Mayor Westlund appointed Garey Knudsen to complete the unexpired term on said board. It was moved by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to ratify the appointment of Garey Knudsen to the HHRA Board. (1) CONSIDERATION OF ESTABLISHING A BID OPENING DATE OF AUGUST 20 AT 2:00 P.M. FOR FIRE STATION FACILITY -7- COUNCIL MINUTES JULY 28, 1981 After discussion, the motion was made by Alderman Beatty to approve opening bids for the fire station facility on August 20, 1981 at 2:00 P.M. The mo- tion was seconded by Alderman Lueneburg and carried unanimously. City Administrator Plotz stated a representative, Todd Schnobrich, from Korngiebel Architects was present to give a report on the status of the fire station project. Mr. Schnobrich presented a drawing of the proposed building and stated it would be a one -story structure containing a bay with apparatus. He further reported the project was approximately one week behind the schedule estab- lished last spring. City Engineer Priebe pointed out that there should be curbing instead of blocks where the parking will be as this would be permanent. (m) CONSIDERATION OF AUTHORIZATION TO ENTER INTO SHADE TREE CONTRACT City Administrator Plotz commented on the State of Minnesota Shade Tree Pro- gram and stated the City would receive back 25% of its expenditure. Both the state and federal funds are being reduced. Following discussion, Alderman Lueneburg moved to approve signing the con- tract for the Shade Tree Program. Seconded by Alderman Beatty, the motion carried unanimously. (n) CONSIDERATION OF CONSTRUCTION OF FOUR MANHOLES IN PISHNEY LANE AREA City Engineer Priebe commented on the overflow problem from the storm sewer into the sanitary sewer at the corner of Second Avenue and Dale Street. He stated the 12" line from Second Avenue to the sewage treatment plant was built in the 1930`s, and there is no record of the old lines. Since that time, 120 new homes have been added to the service line. The new system has manholes periodically placed. From studies done to date, it has been determined there is an inter- connection. In order for the Engineering De- partment to conduct further studies, they will need four manholes constructed. Following discussion, Alderman Beatty authorized the City Engineer to pur- sue construction of four manholes and to consult with RCM. Seconded by Ald- erman Lueneburg, the motion carried unanimously. (o) CONSIDERATION OF REQUEST BY FARMERS ELEVATOR TO HAUL 80,000 POUND LOADS OF GRAIN ON ARCH STREET AND MICHIGAN STREET TO HIGHWAY 7 City Engineer Priebe reported that Highway 7 is a 10 -ton route, while Mich- igan Street and Arch Street are 9 -ton roadways. In order for trucks to haul from the elevator, they need a 10 -ton route available. The City would, there- fore, need to pass a Resolution recommending the State to approve the 10 -ton COUNCIL MINUTES JULY 28, 1981 route, and the State cannot approve it without the City's approval. Concern was expressed regarding road restrictions issued by the State. Assistant City Attorney Schaefer stated the Resolution could be adopted contingent on road conditions. After discussion, Alderman Beatty moved to waive reading and adopt Resolu- tion No. 6919 entitled Approving A Ten Ton Route, contingent on five -day reversal due to road conditions. Alderman Lueneburg seconded the motion, and it carried unanimously. (p) CONSIDERATION OF REQUEST BY FARMERS ELEVATOR FOR STREET LIGHTS ON SOUTH END OF MICHIGAN AND EAST SIDE ALONG ARCH TO FARMERS ELEVATOR . The Farmers Elevator requested the installation of street lights on the south end of Michigan Street and the east side along Arch to the Farmers Elevator property. Following discussion, the motion was made by Alderman Lueneburg to refer the request for street lighting to the Hutchinson Utilities. The motion was seconded by Alderman Gruenhagen and carried unanimously. (q) CONSIDERATION OF 1980 ASSESSMENT ROLLS NO. 111 -124 It was recommended to hold a public hearing on the 1980 Assessment Rolls No. 111 -124 on August 25, 1981 at 8:00 P.M. After discussion, Alderman Gruenhagen moved to set public hearing for the 1980 Assessment Rolls No. 111 -124 for August 25, 1981 at 8:00 P.M. Seconded by Alderman Beatty, the motion unanimously carried. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6885 entitled Reso- lution Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 111. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6886 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assess- ment - Assessment Roll No. 112. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6887 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 113. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried;_ COUNCIL MINUTES JULY 28, 1981 unanimously, to waive reading and adopt Resolution No. 6888 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 114. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6889 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 115. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6890 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 116. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6891 entitled Rlu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 117. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6892 entitled Resolu- tion Declaring Cost to Be.Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 118. l It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6893 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 119. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6894 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 120. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6895 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 121. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6896 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 122. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6897 entitled Resolu- tion Declaring Cost to Be Assessed and 0,dering Preparation of Proposed Assessment - Assessment Roll No. 123. -10- . 4) COUNCIL MINUTES JULY 28, 1981 unanimously, to waive reading and adopt Resolution No. 6898 entitled Resolu- tion Declaring Cost to Be Assessed and Ordering Preparation of Proposed Assessment - Assessment Roll No. 124. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6899 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 111. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6900 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 112. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6901 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 113. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6902 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 114. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6903 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 115. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously,'to waive reading and adopt Resolution No. 6904 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 116. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6905 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 117. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6906 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 118. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6907 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 119. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6908 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 120. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty_..and.carried unanimously, to waive reading and adopt Resolution No. 6909 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 121. -11- COUNCIL MINUTES JULY 28, 1981 It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6910 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 122. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6911 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 123. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6912 entitled Resolu- tion for Hearing on Proposed Assessment - Assessment Roll No. 124. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM THE MAYOR REGARDING JOINT AIRPORT Mayor Westlund remarked on the proposed joint airport and stated it was 'a worthwhile project. However, he felt that perhaps the City should put Al in the background and look at other current projects since there is a lack of community support for the airport. Also, the question of land condemna- tion enters in, and the Council members are not in favor of exercising emi- nent domain to acquire land for the joint airport. There was a difference of opinion among the Council members as to which di- rection should be taken on the project. (b) APPOINTMENT OF MICHAEL A. CARLS'AS ALDERMAN Mayor Westlund made reference to the resignation of Alderman Bruce Peterson, effective July 17, 1981, which left a vacancy on the City Council. The resignation was accepted at the July 14, 1981 Council meeting. Since that time,three individuals expressed interest in serving on the City Council and were interviewed for the position of Alderman. Mayor Westlund asked for adop- tion of a Resolution declaring the office of Alderman vacant and nominations for this office. Alderman Beatty made the motion to waive reading and adopt Resolution No. 6920 entitled Declaring Office of Alderman Vacant. Seconded by Alderman Lueneburg, the motion unanimously carried. It was moved by Alderman Beatty to nominate Michael A. Carls to the posi- tion of Alderman and seconded by Alderman Lueneburg. There being no other nominations, the motion carried unanimously. (c) COMMUNICATIONS FROM CITY ADMINISTRATOR -12- i � 0 COUNCIL MINUTES JULY 28, 1-9-8-1 0 City Administrator Plotz reported the City had entered into a purchase agreement with Citizens Bank & Trust Co. for the sale of the Wigen Build- ing. This building, as well as the city -owned property at 45 Franklin Street North, will need to be demolished for the parking program. Prior to taking bids for removal or demolition of the two structures, it will be neces- sary to notify the tenants in each building with a 30 -day vacancy notice. It was recommended to advertise for bids for purchase and /or removal to be opened on September 1, 1981 at 2:00 P.M. Mention was made that since the house on Third and Adams was less than $500, it would not be necessary to advertise it for bids. It was moved by Alderman Beatty to authorize advertising for bids and to notify the two tenants to vacate by September 1, 1981. Seconded by Alder- man Gruenhagen, the motion carried unanimously. Mr. Plotz referred to a recent newspaper article regarding the Burlington Northern railroad. Hutchinson, among other cities, has been given a classi- fication for further study of possible abandonment of the railroad line from Minneapolis to Hutchinson. Mention was made that anyone who wishes to rent fungicide equipment from the City should contact the City Forester. City Administrator Plotz commented on the alcohol fuel company interested in relocating in Hutchinson. The City had received correspondence from the auditor that they need additional information on the company to continue their study. (d) COMMUNICATIONS FROM ALDERMAN BEATTY Alderman Beatty commented on the Oak Ridge Boys Concert recently held at the Civic Arena and the splendid manner in which the City staff had handled all the details. (e) COMMUNICATIONS FROM ASSISTANT CITY ATTORNEY Attorney Schaefer stated he had received information on a Breathalyzer (DWI Law) Seminar on August 19, 1981 at a cost of $75.00. He requested permis- sion to attend said seminar. It was moved by Alderman Gruenhagen, ried unanimously, to approve Attorney Seminar. -13- seconded by Alderman Lueneburg and car - Schaefer attending the Breathalyzer COUNCIL MINUTES JULY 28, 1981 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen .and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:40 P.M. upon motion by Alderman Beatty, seconded by Alderman Lueneburg jpd unanimously carried. -14- 0 • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, AUGUST 10, 1981 The special meeting was called to order by Alderman Beatty at 2 :00 P.M., with the following present: Aldermen Carls and Beatty. Absent: Mayor Westlund, Aldermen Lueneburg and Gruenhagen. Also present: City Administrator Plotz and Maintenance Operations Director Neumann. Alderman Beatty read Publication No. 2798, Invitation for Bids for Purchase of A 10,000 Pound GVW Truck. The following bids were then opened and read: Plowman's, Inc. Hutchinson, MN Wigen Chevrolet Hutchinson, MN Swanke Motors, Inc. Hutchinson, MN $14,295.00 - Alternate 1 (Crysteel box & hoist) 14,590.00 - Alternate 2 (Outfitter box & hoist) 60 -90 Days Delivery $11,603.64 - Cab & chassis with box & hoist) 1,643.00 - Spreader (Bid does not include installation or truck hydraulics) 120 Days Delivery after Ordered $13,349.00 90 Days Delivery Alderman Beatty read Publication No. 2797, Invitation for Bids for Purchase of A Small Size Pick -Up. The following bids were then opened and read: Plowman's, Inc. $ 7,595.00 Hutchinson, MN 30 Days Delivery Wigen Chevrolet $ 6,970.42 Hutchinson, MN 90 Days Delivery after Ordered The bids were referred to the City staff for review and recommendation. There being no further business, the meeting adjourned at 2:15 P.M. IN DATE 7 /1 ►n July 28, 1981 CI) GIs RE: City Council We the undersigners shown here request street lights installed along Shady Ridge Road: NAME ADDRESS CV 111-414 � -7 4"- A,.,, - 1\10 Y, /C L V -7 4"- A,.,, - t • n `,aerron has AeAved the Cittj tvci as a rzembm o, the the Hou'stlic., 4, 0 C k, ' T T, --OLI'Ef,, SV 7-:'E lr7 TIIE CCTV L"Ir HUM,7 I ."3C, ` I Y �s 'Lc.,Lcby to W, h rl,,,,!-,,,-;-o;7!,d ,)vLvicu, cz;ui the citatitude (,6 Hutc[t6ison and the Citizept6 theAeoA i6 Adopted by the City Cowicit th I Itk day oIj Augulst, 1981. rA-, T T T S, T : C, Fowl D. RESOLUTION NO. 6922 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR •4 Bleachers - 5 Row 15' $700/e a. Water Shut -off - Street Park Yes MN Playground The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Gate Valve - 6" $1,200 Water Shut -off - Street W/S -- Juul Contracting Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: AM—A 0- ?n&- X.— City Accountant -C. • (612) 587 -5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 7, 1981 TO: City Council FROM: Building Official RE: July 1981 Building Report Attached is the July 1981 Report of Building Permits Issued and Local Public Construction. There was 1 Sign Permit, 3 Moving Permits, 4 Mobile Home Permits and 65 Building Permits; for a total of 73 permits issued during the month. The total Construction Cost was $832,976.00 Sincerely, CITY OF HUTCHINSON Homer Pittman Building Official HP /pv attachment For~ w C -404 (r C• 1.7Y �. U.S. CE='ORTVENT Or CC'• "'ERCE 1 .J• =4 i.? Permits issued I in m , n—: o' 1 Fc-- nAz ;c•oved: C.M.6.Nc.4' -n2025 •JULY 19E I PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH %Reese correct any end in name and address including ZsP code) REPORT OF t 7 t c ,, ., , BLILDIING PERMITS ISSUED ANL __ �._. a.-4 .. LOC-4.L F Z-LIC CCr�ST.:L.1C , t0i .:. _ i r t TTY i1! LL j. VN.sfi:`:STON AV_ WEST 4 ?;;: :r PLEASE Bureau of the Censu_ HIJrCI:T}..; ^,•a p-a _ .. . .553+., RETURN WHITE 1201 East Tenth Scree' ) °• - COPY TO Jeffersonville, Ir. 47132 t ) s if no permits were issued this month enter "X" in box and return form. P71V TL Y PUBLICLY OWNE[, * Section I __ :EE PING P'll a� EXCLUDING ADDITIONS AND ALTERATIONS N0' St cst �enst:ucu Co Build- Housing (Omit cents) ings units Build- ings cost Housing „ t cents) Omi units ` (a) (b` (c) (d) (e) (r) flit N One- family houses; semidetached, S S c9 row, and townhouses 001 1 1 ! 71,711 Z ! Two- farniiy buildings 002 1 2 60,723 j oa Three- and four- family buildings t 003 W Z Five -or -more family buildings (004 TOTAL (001.004) 094 l I 2 i 3 � 132,434 Moved or relocated buildings 005 3 1 - - - - - -- Mobile homes 300 4 4 t Conversion of -nonresidential building I to residential housekeeping building 301 Section 11 — NEW NONHOUSEKEE PING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS No. Bldgs. Rocs Bldgs. Rooms (Omit cents; (Omit cents) - - (a) (b) (c' (dn (e) (f? - (g) Transient hotels, motels, and cabins 006 II 1 S S Other shelter 007 y PRIVATELY OWNED PUBLICLY OWNED 'Section 111 — DEMOLITION AND Item hurr.aer Number RAZING OF BUILDINGS No. Buildings Mousing units Buildings Housing .. -as (a) 1b) (c) (d) ie- One- family houses, semidetached, J row, and townhouses 231 Q H x Two- faTiiy buildings 232 W H� Three -an__^ four- family buildings 233 W QJ •� OC Five- or -r-cre family buildings 234 £ strt:cturec 4 24,n ff l i NOti^LESI DEN ! a:.-7 PUBLICLY 0N4E1 Humber at eonst:uctnon cost Number of Cwstruction cost '' ` Item, BUILDINGS r buildings (Omit cents) buildings ,, (Omit cents) (a) (b) tc) (d) (e)_ Amusement and recreational buildings 008 S S - Churches and other religious buildings 009 - industrial buildings 010 34,900 Parking garages - 011 Residential garages and carports 012 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office. bank, and professional buildings cis Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings Oil 1 325,000 Other nonresidential buil ings 019 - Structures other than buildings 020 5 16,793 CONTINUE ON REVERSE SIDE A IN C !rLY CO,* r TTF OF t 021 07 1 7 -7 I Comments 020: Fence $593; Fence $200; Parking Lot $15,000; Driveway $750 & Fence $250 Name of person to contact regarding this report Telephone Homer Pittman Area code Number Extension Title Building Official 612 587-5151 210 Has there been any chap in geographic coverage I $ of your permit system dui ring this period7 ........................... []Yes - Expla In in comments ji) NO ORM C-404 (10.1-791 -- -------- Site -cress - - - - - - - - - - - - - - - --- - - - - -- ED K,rc c! tdldd,rr — — — — — — — — — — — — — — -- - - - - - - - - ------------------ - - - - -I 77 F - - - - - - - - ------ - -- - -- -- Si. e aozress F Dl ic - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SI 3::Oress - - - - - - - - - - - - - - - - - - - - - - - - 7-1 p Iilc Kira cf t; u:! d in g — --------------- -- - - - - -- Private ri r — — — — — — — — — — — — — — — — — — — - Site adorers — --------------- - - - - -- — — ❑ Pul b! I C Kind of building - - - - - - - - - - - - - - - - - - - - - - - - ❑ Private - - - - - - - - - - - - - - - - - - - - - - Site address - - - - - - - - - - - - - - - - - - - - - - - - P blic K,r:: cf building - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - rS7 accress - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I F; 1V 3 ---------- -- --- - -- - -f - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - S- - - - - - - - - - - - - - - - - - -7 I Comments 020: Fence $593; Fence $200; Parking Lot $15,000; Driveway $750 & Fence $250 Name of person to contact regarding this report Telephone Homer Pittman Area code Number Extension Title Building Official 612 587-5151 210 Has there been any chap in geographic coverage I $ of your permit system dui ring this period7 ........................... []Yes - Expla In in comments ji) NO ORM C-404 (10.1-791 I Comments 020: Fence $593; Fence $200; Parking Lot $15,000; Driveway $750 & Fence $250 Name of person to contact regarding this report Telephone Homer Pittman Area code Number Extension Title Building Official 612 587-5151 210 Has there been any chap in geographic coverage I $ of your permit system dui ring this period7 ........................... []Yes - Expla In in comments ji) NO ORM C-404 (10.1-791 HUTCHINSON COMMUNITY HOSPITAL Special Board of Directors Meeting - June 24, 1981 7:08 p.m. - Small Conference Room Present: Rollie Balke, President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Dave Doelger, Trustee, Absent: Joan Ewald, Vice President; Ken Gruenhagen, Trustee; Buell Fogg, Trustee; Dr. Cris Remucal, Chief of Staff. Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator. The meeting was called to order by President Balke at 7:08 p.m. 1. Malpractice- General Liability. Balke announced that the City of Hutchinson had reached a decision on all insurance for the hospital other than general liability and malpractice. The City's decision was to remain with Home Insurance Company, represented by local agent Howard Madson. Quotations were presented by North Star Casualty Services (Minnesota Hospital Association captive) and St. Paul Fire & Marine (Hutchinson Insurance Agency). Following discussion: Motion was made by Doelger to accept the quotation from St. Paul Fire and Marine for malpractice and general liability and umbrella coverage in the amount of $16,114. Motion was seconded by Goebel. All were in favor. Motion passed. 2. Dr. Thompson's Lease. A letter submitted by Dr. Russell Thompson requesting authority for Dr. Jeff Carlson to occupy his suite was presented. Following discussion: Motion was made by Goebel to permit Dr. Russell Thompson to sublease his suite in the Medical Office Building to Dr. Jeff Carlson, 'a Periodontist. Motion was seconded by Mullan. All were in favor. Motion passed. 3. Adjournment. Motion was made by Goebel to adjourn the meeting. Motion was seconded by Doelger. All were in favor. Motion passed. Meeting was adjourned at 7:47 PM. Respectfully submitted, Philip Graves Norah Mullan Administ ator Secretary PGG: lkz HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING June 16, 1981 5:15 PM - Small Conference Room Present: Rollie Balke, President; Joan Ewald, Vice - President; Norah Mullan, Secretary; Virgil-Goebel, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee; Dr. Cris Remucal, Chief of Staff; Dave Doelger, Trustee. Absent: None Others Present: Philip G. Graves, Administrator Willard H. Rosenow, Assistant Administrator Barb Bening, Physical Therapist, was.:the.:guest speaker and spoke of her department, posture and body mechanics. The meeting was called to order by President Balke at 6:03 PM. Minutes of Past Meetings. Motion was made by Ewald to accept 7the regular and special board of directors meeting minutes of May 14 and May 19, 1981. Motion was seconded by Fogg. All were in favor. Motion passed. Statistical Report. The statistical report was presented. Occupancy per- centage was increased when compared with the previous year. Length of stay has demonstrated a slight decrease. Accounts Payable. Motion.was made by Gruenhagen to approve_.and.authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $508,242.69. Motion was seconded by Mullan. All were in favor. Motion passed. Financial Statements. The financial statements were presented by Graves and Rosenow. Net income for the month revealed a gain of $1,300. The total operating expense shows an extremely favorable variance when comparing the actual to budget year -to -date columns. Medical Staff Meeting Minutes. The Medical Staff Meeting Minutes were presented by Dr. Remucal. Some discussion centered on involvement of the radio station and the Hutchinson Leader in promoting the physicians during National Hospital Week. A recommendation was made by the Governing Board to send letters of appreciation to Margaret Knutson, from KDUZ, and also to those individuals responsible from the Hutchinson Leader for their excellent media coverage during National Hospital Week. Director and Assistant Director of Nursing Services Reports. These reports were presented. No unusual comments were made. Director of Mental Health Unit Report. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The report was presented. No unusual comments were made. 7 -�E- New Business: 1. Insurance Proposal. Graves highlighted the attached insurance proposals submitted by Northstar Insurance Company and St. Paul Fire and Marine. It was pointed out that the City of Hutchinson may require the hospital to remain with the city group because of the way the policy has been quoted from Home Insurance Company. Following discussion: Motion was made by Gruenhagen to table the insurance proposal decision until after the City Council Meeting of Tuesday, June 23rd. 2. Ambulance Radio. The sale of the radio out of the Oldsmobile ambulance to the Hutchinson Fire Department was considered. Following discussion: Motion was made by Doelger to authorize the hospital administrator to sell the ambulance radio equipment to the Hutchinson Fire Department in the amount of $300. The motion was seconded by Goebel. All were in favor. Motion passed. 3. Dr. Thompson Lease. A letter was presented from Dr. Russell Thompson requesting permission to sublease to Dr. Jeff Carlson, a.periodontist, The administrator was directed to contact legal counsel for his recommendation of the hospital's authority to sublease. It was the concensus of the Board of Directors to defer the decision on subleasing to the special meeting on Wednesday, June 24th, at 7 PM. 4. Quality Assurance. The Quality Assurance Committee report was presented by Joan Ewald. She appraised the hospital Board of the activities of the Quality Assurance Committee for the first quarter of 1981. 5. Personnel Report. A new report was submitted to the--Board from the Personnal Department.of Hutchinson Community Hospital. Many of the public relation items were highlighted and discussed. It was the concensus of the Board that this was an interesting and worthwhile report and that it ought to be.continued on a periodic basis. 6. Medical Students. Graves appraised the Board of the recent applications from fourth year medical students to serve the hospital emergency room on weekends for the forthcoming year. Applications are in the process of being screened by administration and the medical staff and a decision will be reached by the executive committee of the medical staff in July. 7. Computer Purchase. Rosenow presented to the hospital Board the option the hospital has to purchase the systems 34 computer from IBM. He pointed out that the hospital had been renting the equipment for the past two years and that rental credits could be applied toward purchase. Following discussion: Motion was made by Goebel to request approval from the City Council to purchase the IBM System 34 equipment in place at the hospital in the amount of $22,491.00. Motion was seconded by Fogg. All were in favor. Motion passed. 0 0 Balke announced that a Special Board of Directors will be called to discuss, the issue of malpractice and general liability insurance and Dr. Thompson's lease. The meeting will be held on Wednesday, June 24, 1981, at 7:00 PM in the hospital's small conference room. Adjournment. Motion was made by Goebel to adjourn the meeting. The motion was seconded by Fogg. All were in favor. Motion passed. The meeting was adjourned at 8:09 PM. Respectfully submitted, Philip Graves Norah Mullan Administrator Secretary PGG:NM:lkz t MINUTES Park 6 Recreation Board - Wednesday, July 1, 1981, 12 Noon The Park & Recreation Board met with Chairman Dr. Chernausek, Roy Johnsen, Rolland Jensen and Don Falconer present. Also present were Bruce Peterson, Council Representative, Bruce Ericson, Director of Parks & Recreation, Mark Schnobrich, Forestry,Cliff Paulsen, Parks, Mary Haugen, Civic Arena Coordinator, John McRatih, Recreation, Grace Santead, Secretary, and Margie Zebell from the Leader. The June minutes were read and approved by Rollie Jensen, seconded by Roy Johnsen, and accepted by the Board. Only one notice will be sent concerning the over eight inch tall grass eradi- cation, they shall then be notified the latter part of July and given five days to remove them otherwise they will be removed by the municipality at the expense of the owner and if not paid shall have a special assessment against the prop- erty concerned. Bruce Ericson said the score boards are at McDonalds Park. All of the contracts have been awarded and they shall be ready by October. Two ball fields will be lighted now and it all depends on the Land and Water Conservation Funds whether the other two fields will be lighted this year. The Oak Ridge Boys concerts to be held at the Civic Arena later this month, July 23rd; expenses have been met with about 1500 tickets remaining for the two shows. A letter was received by Bruce Ericson thanking the Board for the baby swimming now available, a temperature of 88 - 90° Farenheit should be kept for the Aqua baby classes, however, they have not been kept that high at the present time. Award certificates with individual pictures will be given at the completion of each of the summer programs involving team sports. Everyone will be able to purchase one 8x 10 color team picture for an additional charge of $4, which is optional. For an additional $2 they can purchase one 5 x 7, two 3 x 5 and 4 wal- let size,-which is also optional. Mary Haugen said roller skating will continue to be held on Tuesday and Friday's till school starts, the sound system is paid for, and the speakers will be taken out after that. Cliff Paulsen of Parks reported grass is growing fast. They cleaned up after the Water Carnival. Band concerts are-in the Library Park every Thursday night. The South Park building has been vandalized and the building is closed for re- pairs. American flags will be put up on Main Street for the 4th of July. City Forester, Mark Schnobrich figured there would be about 331 trees to be lost this year, but 425 have been counted, which will probably mean Park personnel will have to help if more money is not forth coming to handle these extra trees. John McRaith reported two kids have been hired at $3.70 an hour, Monday, and Wednesday's at West River Park. Bruce reported calcium chloride has been placed on the roads near the river. There being no further business the meeting was adjourned at 1:00 p.m. The next meeting to be held on August 5th at the same time and place. Respectfully submitted, Grace Santead, Secretary 1J 0 MINUTES "Senior Activity Center" Advisory Board Tuesday, July 7, 1981 The "Senior Activity Center" Advisory Board met Tuesday, July 7, 1981 at 9:30 a.m. Present: Emma Lake Ira Kenney Erna McKenzie Tom Stibal JoAnn Gehlen John McRaith Don Falconer Norine Riesberg Absent: Milt Lueneburg The Secretary's report was read and approved on a motion by Don Falconer and seconded by Tom Stibal, carried. The Treasurer's report showed a deficit of $.25 on the Bunco game. There were no Bingo games in June. The balance of $32.67 was reported and ap- proved. Tom Stibal reported on the parade unit that everthing went well in spite of the rain. He suggested a card of thanks be sent to Barricks Stables from the Advisory Board, it was agreed. John McRaith a new employee of the Parks and Recreation Department. He will represent the Parks and Recreation Department on the Board, and be in charge of some Senior act- ivities. He reported that $93. was taken in at the last dance of Friday, June 19th, with $1 admission being charged. The next regular dance is scheduled for July 10th. A trip for seniors to the Minnesota Zoological Gardens is scheduled for Friday, August 7th if it is open. A Twins game and shopping is scheduled for September 3rd, if they are playing. Emma Lake announced that the McLeod County Council on Aging Picnic was to be held at Lake Marion Monday, July 13 with Brownton being the hosts. It was moved to Brownton Hall because of wet weather. On Wednesday, July 15 the business meeting of McLeod County Council on Aging was held in Hutchinson." The Advisory Board helped serve the lunch. JoAnn Gehlen announced that a rummage sale will be held at the Old Armory Friday, July 31st. Also announced that "Senior Citizens Day" at McLeod County Fair is Monday, August 24th and that application forms for nominating outstanding Seniors - Man and Woman are available at her office. The meeting adjourned at 11:00 a.m. Respectfully Submitted. Norine Riesberg Secretary 7 - "_Z / BURNS MANOR MUNICIPAL NURSING HOME Minutes - July 1981 The Board of Directors for Burns Manor Municipal Nursing Home met Wednesday, July 22, 1981, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present except Bruce Peterson. The minutes of the previous meeting were approved as presented. A motion to approve the minutes was made by Gloria Dansereau, seconded by Esther Kuehl and carried. A motion by Eldred Miller, seconded by Larry Graf, and carried to approve the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. A detailed six month financial report was given by financial advisor, Wallace Kurth. Les Linder, President, thanked him for the excellent report. Bruce Peterson has resigned from the City Council. A,member of the City Council will be appointed to replace him. OLD BUSINESS: Department Public Welfare Private Pay lawsuit has not been settled. Legal opinion not expected before years end. NEW BUSINESS: Jolly Czecks band will play for Burns Manor Open House (Fall Bazaar) October 18, 1981 - $100.00 to be paid by Burns Manor, Music Performance Trust Fund will pay the remainder of the bill. Resolution 6837 (City of Hutchinson): substitute Friday after Thanksgiving for Columbus Day as a holiday for City employees. Burns Manor will not adopt this policy. Burns Manor Personnel Policy and Emergency Procedures (Revised June 1981) were given to each member to be read before the August meeting at which time the policies will be discussed. fl-.. e- '0 Page 2 July Minutes 1981 "Sexual Expression in a Nursing Home ", the objectives were discussed and adopted. There being no further business, a motion by Larry Graf, seconded by Gloria Dansereau, and carried, meeting adjourned to reconvene Thursday noon, August 209 1981. ATTEST: Leslie Linder, President Respectfully submitted, N.avi J. Geie--/ Secretary 0 (612) 879 -2311 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: __August 10 1981 TO: Mayor and City Council FROM: Ralph Neumann SUBJECT: Bid Opening - Trucks Bids were opened at 2:00 P.M., Monday August 10, 1981 for two trucks advertised for the Motor Pool. Present were Michael Carls, Ted Beatty, Gary Plotz, Ken Merrill and Ralph Neumann. 10,000 Pound gvw Truck' Plowmnas - $14,295.00 Wigen Chev. - $13,246.64 Swanke Motor - $13,349.00 Small Size Pick -Up Plowmans - $7,595.00 Wigen Chev. - $6,970.42 It is the recomendation of Doug Meier and myself that we accept the low bid from Wigen Chevrolet for both vehicles. It is my request that Council accept and award both bids to Wigen Chevrolet. Ralph Neumann Director of Operations and Maintenance 9--117 ewev R4,em e"a&# eW P. O. Box 171 031 2 3 4 S6)� HUTCHINSON, MINNESOTA 55350 �AUG 1981 N C\j to Cj er July 31, 1981 City Council City-of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Sirs: The Board of Governors, Crow River Country Club, respectfully requests the City of Hutchinson to make a temporary - extension of- Colorado Street, as illustrated on the drawing of the.Hel_land plat, so as to intersect the present Club road. The - access to the golf course would then be via Colorado Street, instead of CSAH -12, upon completion of this temporary extension. For the Board of Governors, s.� J.C. Dansereau - Secretary �J JCD /sm CC: Marlow Priebe - City Engineer q_j' I -I (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 11, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Item 9B Colorado Street The following items should be considered at this time if approval is given to the opening of Colorado Street: 1. Estimated cost for grading is $7,500 and for gravel is $4,000. If this is to be a City Project, the assessment cost would be deferred according to City Policy. 2. Before underground improvements are made on Colorado, such as sanitary sewer, watermain and storm sewer, Eighth Avenue will have to be graded and graveled. This, also, could be done as a City Project with the cost deferred. 3. At some future time, the access to the Country Club would have to be closed for short time periods for construction North of Eighth Avenue. There is no right of way problem, inasmuch as, Colorado Street and Eighth Avenue are platted streets. As you may recall, School Road North and East of Seventh Avenue is being graded this year Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering, Planning & Protective Inspections MVP /pv 9- • 0 DRUG INVESTIGATION UNIT lip 308 E. 2nd St. • Redwood Falls, Minnesota 56283 • (507) 637 -2433 July 24, 1981 City Council Hutchinson Municipal Building Hutchinson, MN 55350 Dear City Council, �2g2627 `8�,9 .1111 1001 CU RECEIVED NS`�`�l The Drug Investigation Unit is in the process of requesting support for 1982. The funding for this program is now provided totally by county, city private / public corporations and individuals. The Drug Investigation Unit works throughout the eighteen county are; therefore, the Unit is requesting a per capita apportionate share from each county and a minimum of $200.00 from each city. The population figures are from the 1.980 Census Of Population And Housing used by the State of Minnesota, which shows a total population of 304,276. The total amount of funds needed from the counties combined is $21,299.32 and the total amount of funds needed from the cities combined is $15,000.00. Attached is a summation of the services the Drug Investigation Unit provides to each participating county and city. Also, a list of equipment which has been given to various law enforcement departments and equipment available on a loan basis is included. If any additional information is needed or if you have any questions, please do not hesitate to call. I would also be happy to address the city council or county commissioners at their convenience. Thank you for your prompt consideration of this - matter. Sincerely, _ - X!e Chet Wiener 6 Director CW: nsm encl: q-0, % DATE August 4, 1981 POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Chief Dean M. O'Borsky SUBJECT: Region E Drug Investigation Units Request for Funding in Amount of $200.00 The Region E Drug Investigation Unit has been a benefit to the Hutchinson Police Department. During the period of the last three years Drug Investigation Unit has provided us with equipment and training for our officers. Officers of the Hutchinson Police Department have attended a training seminar put on by the Z Drug Investigation Unit which was evaluated by them as being excellent. The (fug Investigation Unit had purchased special equipment that is necessary for surv'1- lance in a drug investigation for an on -loan basis to departments participating in that program. Specialized equipment would be far to expensive for individual departments such as ours to purchase. They also have special personnel on a request basis that will do.undercover investigation on drug related cases. 1 -�4 believe the amount requested is very insignificant to the benefits that we recppive from participating in such an organization. DMO:nr i. 0 9 4%. roan sar— nppucauoa for t,roenee to neii tugarettro at t an. (t;0apter :xu, t.n «a or IV51.) Alruetivaw a:a, mtaneapoua City o Hutchinson Mate of Hinne5ota, ......... f .. ............................... . Countyof ............... McLeod.......... ........................I...... .4pplication No..... ........................... ................ Application for License to Sell Cigarettes at Retail f Ci f Hutchinson The undersigned resident...... o the ............................... �5.......... ..............................o .............- - ...... .._..........._......._........ - - -. , in the county of ................... _ ....... McLeod .............................. State of Ninnesota, HEREBY A1.4KE ... RPPLIC.4- McLeod County Agricultural Association T10.1' FOR LICENSE to be issued to ........ .......................•.•—•••....-••..........._..-•-•-.......................-•••.........••••................ ....... _ ...... _._ ... ............. to sell cigarettes and cigarette papers and urrappers at retail at ............................... .. _................ ........................... ..... .. . McLeod County Fair Grounds _ ............................................................................................ ....................._........_ ........... ............................................ ................ ..... in the ..... ... ..... City ...... ........................of..... - Hutchinson .............................in said county and state for the terns of .5... days .............................., beginning with the...........2lst ........day of..........August......... 19.81 _.., subjcct to the laws of the State of .Minnesota and the ordinances and regulations of said .. ................ City . .............................. - Hutchinson �tainin6 thereto, and herewith deposit I ............................................... ............................... pc I $ S.. OO .... .............................in payment of the fee therefor. ....... .............. ............................... Dated ........... . 4uguS. t ... 3 ....... ............................... 19$1...... ..................... W. B. Brodd, Secretary J 9 -6e* (Aug. 21 -25) • RETAIL "ON SALE" $25.00 fitate of S- .It1te50tay COUXTY OF ...... __.. - -- McLeod . .---- -... To tile............ City Council Of tile........ City ..........................of ..Hutchinson.................. ....................................... ............................... ......................State of bUnnesota: • McLeod County Agricultural Association hereby appl.ies for a licensa for the torn of__ ....... - ..... 5._daYs__...--------- •--- .- -• -- ---- from 21 1981 to all At Retail Only, Non -Inf ox-icating Malt Liquors, as the same are defined, by Zaw, for co7wumption "Oh ", those certain prem.scs in the. - - -- - - -- - -.-_ __......_.._......__.. _ .._ ................ City.. ._......_ - ..._.. - - - - - - - - - -�f - - -Hutchinson - — - -- ' desuribed as fouows, to-zvit:.. - ........... McLeod County Fair Grounds I 0 at which lace said applicant ......o te......the businem o .._- McLeod County Fair__ P Pew f -- - .... -. - - - - - - -- .................. ____ ........ . ....... ............................... . ... . ........... ... . . .......... ................. and to that end reprezent ...... and atatc .... ..aa follows: That said applica- nt . .................... .......................... ........... r.:.ti- en ........ .of the United States; of food moral aharaaler and repute; and ha.. .......... attained the are of 91 years; that .......... ........................................................ proprietor ..... _.of the establishment for which the license will be issued if this application i.s .6ranted. That no manufacturer of such non- intozicatin¢ malt liquors has any oumership, in whole or in part, In said business of said applicant ...... or any interest therein; That said applicant ..... .make. ..... this application pursuant and subject to all the laws of the State of City hfinnesota and the ordinances and regulations of said ... _.- ...... - ..... _- __..- .. - - --- -- -- - applicable thereto, which are hereby made a part hereof, and hereby afree ...... to obsarvs and obey the same; _ ..... ___. ..... _ ............. - ......... - ---- -------- H.n ,'..a4 otter ,.Qn7raa.enL. 11 an7, of Tool re*�) �E .SoGo //Y 97.✓[-7 , A o oi-45 �E m m En�4 /Z-P,06P 0 ►r.44 , /J,e.F.-n . SET, 100-10. Cx 4-)-) Each applioa.nt further states that he is not now the holder of, nor has he made application for, nor does he intend to make applicat" for a Federal Retail Dea.Zer's Special tax stamp for the sale of Ln.iax+.oatin f liquor. Dated August 3 Ig 81 W. B. Brodd. Secretary dpplioaa&t_- P. O. dddreas Box 142 _ Hutchinson MN 55350 _ q- -1,011 1 0 0 MILLER, MILLER & MAC, INC. GENERAL CONTRACTORS P. O. Box 248 H U T C H I N S O N . M I N N E S O T A Since 5 5 3 5 0 1934 August 4, 1981 Gary Plotz City of Hutchinson Hutchinson, MN 5350 Dear Mr. Plotz: In regard to the installation of curb and gutter for Lot 1 Block 1 McClure's ofirst addition and Lot 2 Block 1 McClure's first addition, I would prefer not to have the City install the access panel for these two properties. I will install them myself at my expense as soon as the curb is installed. Please deduct for these two lots from our assessment a total of $1,060.80. Also would you please give me a breakdown of the cost for the installation of curb and gutter and appurtenances and bituminous surfacing and appurtenances as follows on Lot 1, Block 1 McClure's first addition 167' frontage: Curb and gutter and appurtenances -- 1. Actual Price of Contractor's bid per foot 2. Other cost ( engineering, etc.) per foot Bituminous Surfacing and Appurtenances -- 1. Actual price of Contractor's bid per foot 2. Other cost (engineering, etc.) per foot Sincerely yours, Richard L. McClure Tel. 587 -3008 5678910��' ce) N o 92S��Z EZ Z2�2�2 G_� py (612) 587 -5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Gary Plotz, City Administrator FROM: Bruce Ericson, Parks & Recreation Director DATE: August 11., 1981 SUBJECT: McDonald's Park On the reverse side is a copy of Ken Merrill's memo regarding the McDonald's Park Grant. As you can see, there is $24,642.18 budgeted for 1982. This money is designated for black dirt, sod, and seeding since all the other items have been bid. The only problem with this is that in order to have the fields playable by next year, it is very important that the grass get a start before winter. It is our original plan to sod the outfields and seed the remainder of the area around the ballfields, however, if we can spread black dirt this fall and seed the entire area, we could save the expense of the sod if the seed takes hold. Therefore, if it is at all possible, either out of contingency or the bond fund, I would like to purchase the black dirt and the seed this fall. I am requesting that we purchase up to $10,000 in black dirt and $1,500 in seed. As you can see, the money is in the Grant, it is just not available until 1982, and by doing this everything will remain on schedule at McDonald's Park since everything else seems to be going smoothly. q-c,p (612) 879 -2311 f1UTlb/" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH/NSON, MINN. 55350 M E M O R A N D U M DATE: — April 9, 1981 — — — — — — — TO: Bruce Ericson FROM: Ken Merrill SUBJECT: McDonald's Park - Lawcon Grant ------------------------------ For your information on the Grant which was place at a total dollar of $1S0,150, the project must be completed by December 31, 1982 per the signed contract. Expenditures made 1980 - architect fees $ 1,342 Erickson - Templin 9,055 $10,392 Available 1981 Grant from State $ 65,512.50 x. Tax Revenue not used in 1980 29,603.32 Tax Revenue - 1981 20,000.00 $115,115.82 Balance of Money would be budgeted in 1982 - $24;642.18 As we discussed amounts over $10,000 must be bid, under $10,000 we would use the 2 or 3 quote system with the purchase order. If all the money available, $115,115, is not used we can carry it over to the 1982 year. cc: Gary Plotz, City Clerk Marlow Priebe, City Engineer • (612) 879 -2311 C/T Y OF HUTCH /NEON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ _ _Augzust 11, 1981 TO: Mayor and City Council FROM: Kenneth B. Merrill, City Accountant SUBJECT: McDonald's Park - LAWCON Grant In 1981 we have funds available for construction, totaling $115,115.00. Expen- ditures for this year are as follow: Bids on Park Work Taken This Summer $110,037.00 Light Poles Purchased 6,090.00 Scraper Work 2,886.00 Agri -Lime 4,971.36 Architect's Fees 5,350.00 APPROXIMATE TOTAL $129,364.00 The bid project includes about $10,000.00 worth of underground work not budgeted for but desired by the Council. - In summary to date are the following figures: Revenue $115,115.00 Expenditures 129,364.00 Over -Spent (Includes $10,000 of Underground) - 14,249.00 If the Council desires to go ahead with the dirt work, funds could be used from the contingency account. Another possible alternative would be use of the money from the bonds of 1981. It appears there would be some money available. /ms 0 • OFFICE OF L,.00AL AND URBAN AFFAIR MINNESOTA STATE PLANNING AGENCY • CAPITOL SQUARE BUILDING • ST. PAUL, MINNESOTA 55101 PHONE (612) 296 -3091 August 7, 1981 Gary Plotz City Administrator 37 Washington Avenue West Hutchinson, MN 55350 ATTN: Bruce Ericson RE: FY'82 LAWCONACMR Application - McDonald's Park City of Hutchinson, McLeod County (6E) Dear Mr. Plotz• ��61891��21� r' At16 �ng1 �,1 RECEIVED to T BY o� szv+ FOR YOUR INFORMATION This letter is intended to provide you with infonnation about the review and ranking of your FY 1982 preliminary application for a park and recreation grant. I am pleased to inform you that your application ranked high enough to be considered further. Congress has not yet passed a funding bill for the Land and Water Conservation Fund (LAWCON). However, state grants will be awarded from a FY 1982 appropriation from the Legislative Commission on Minnesota Resources (LCMR) . Because we are not anticipating the receipt of any federal LAWCIDN funds for FY 1982, the maximum grant awarded will probably be 50 percent of the total project cost. Should LAWCON dollars become available your grant percentage could be higher, but we are not very optimistic about that prospect. This does not mean that your application is approved. Therefore, do not begin any spending on this project. Any work done, money spent, or obliga- tions incurred for acquisition or development purposes before approval of the final application cannot be paid with grant funds or used as the local share. The next step is for you to prepare a final application. The final applica- tion will be submitted by us to the Legislative Ccamission on Minnesota Resources and Legislative Advisory Committee for state consideration and, if federal funds become available, to the National Park Service (NPS) for federal consideration. These bodies will make final funding reccmuendations regarding approval, or disapproval, on your application. In order to assist you in preparation of your final application, meetings have been scheduled at different locations around the state. The date and location of your meeting is given on the attached notice. Attendance at this meeting is very improtant and all applicants are strongly urged to attend. At this meeting we will discuss the items to be included in your final application and the amount of the application. By then we may know if Congress has appropriated funds for the LAWCON program. AN EQUAL OPPORTUNITY EMPLOYER -2- If you have any questions regarding this matter, please feel free to call the Parks and Recreation Grants Section of this office at 612/296 -4703. Sincerely, Leland E. Newnan, Director Office of Local and Urban Affairs /cak Attachment 0 0 0 46 6tate of Binnegota, ................... Ci ty.............:....of ... ....... Hutch ins on ........... McLeod County of .............................................. .................... ........... .gpplication .No.............G....... ..................... Application for License to Sell Cigarettes at Retail The undersi?fned resident...... of the .................. . . ... City...... .................................. of....._......... Hutch .inson..................... , McLeod ......... ............................... State o Minnesota HEREBY MIKE .....4PPLIC.4- in the county of ....... ..... .. ..... M... o... f , TION FOR LICEXSE to be issued to . . .. ...............Masons & Eastern Star ... .................. __........... to sell cigarettes and cigarette papers and wrappers at retail at ......................................................... .................... .._ .... ....... ...... McLeod County Fair Grounds .................................................................._............................................_............................................................................................. ............................... City Hutchinson said county and state for the term of in the ............................................................ of................................. ............................... 5 days ..........., beginning with the ............. 1st. ........ day of ........ Augus.t ...................... 19..81...., subject to the laws of the State of . Mnnesota and the ordinances and regulations of saiul• City o f. Hutchinso ................ ........... - - -... n ................................... pertaining thereto, and herewith deposit 5.00 .............. .. : ......................in payment of the fee therefor. ►.j i gust 11 81_.._ Mrs Lillian M. Jorgenson at. 8..... Y9.... 5 ..................... -._....... ,Cb �j. 36 Franklin Street N. �011--' '2 0 � ...... ... ...................................................................... ............... ............. ............ � � ti q-k, 0 0 APPLICATION FOR DEFERRED SPECIAL ASSESSMENT BY PERSONS 65 YEARS OF AGE OR OLDER FOR WHOM IT WOULD BE A HARDSHIP TO MAKE PAYMENTS To the Mayor and Council, City of Hutchinson, State of Minnesota. I, MGLhi, e cW& a Q Q, h" , am owner- occupant of the following described real-1--state situated in the City of Hutchinson. LEGAL OR TAXABLE DESCRIPTION: 16 - 41 T 6 L le I am 65 years or older and do own and occupy above described real estate as my homestead. A special assessment in the amount of $ �� �y q 9 has-been made commencing in the year / with interest at the. rate of �%1— SZ for (Kind of Special Assessment) Such special.assessment amount causes a hardship for we to make payment thereof. The following information- will help substantiate my claim for deferral of special assessmentst Annual income from all sources Cash assets �2, e,"> O0 Other assets $_ — 00 Estimate Value of Residence Other Real or Personal Property $ 1 hereby request that above assessment of $ 3_9g____,_ be deferred as provided in Chapter 206, Lars 19749 68th Legislature. Second. Regular Session, H.S. 444.22 Through 444924. I hereby declare that the foregoing statements are true and I /we make app- lication for deferral of special assessments as outlined herein. Applica t Date APPLICATION FOR DEFERRED SPECIAL ASSESSMENT BY PERSONS 65 YEARS OF AGE OR OLDER FOR WHOM IT WOULD BE A HARDSHIP TO MAKE PAYMENTS To the Mayor and 4uncilq City of Hutchinson, State of Minnesota. em owner -occupant of the following described real estate situated in the City of Hutchinson. LEGAL OR TAXABLE DESCRIPTION: I am 65 years or older and do own and occupy above described real estate as my homestead. A special assessment in the amount of $ l �' L• �I • �% �� has been made commencing in the year with interest at the-rate of d •�I for �_,,,((( r- �_ (Kind of Special Assessment) Such special assessment amount causes a hardship for me to make payment thereof. The following information -frill help substantiate my claim for deferral of special assessments: I u81 incoubdN from all sources $ /� ,Other assets $ t l ^ Lrvv - EAimate Value of Residence / ; ler Real or Personal Property $ - X11 I hereby request that above assessment of $ n l C be deferred as provided in Chapter 206, Laws 19749 68th Legislature, Second Regular Session, M.S. 444.22 Through 444.24. I hereby declare that the foregoing statements are true and I /we make App- lication for deferral of special assessments as outlined herein. Applicant Data 0 r (612) 879 -2311 CITY of HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor and City Council FROM: Mark Schnobrich DATE: August 11, 1981 SUBJECT: Elmwood Utilization, Firewood Sale The elmwood utilization project is ready to begin production. Presently, at the utilization site we have two forms of elmwood. 1. DEBARKED LOGS; this wood is the output from the Federal Demonstration program's mechanical debarker. In order to finish off this portion of the DNR's project, the wood will be cut and split, then sold for use as winter fuel. Cost per cord, $40.00. In order to cut and split this wood, the city will contract out the labor with city personnel on non -city time. City equipment to be used will be saws, gas, oil, and loader. A six man crew at a rate of $7.50 per hour will be utilized. Wood splitter is available from the DNR at no charge to the project cities. 2. NON- DEBARKED LOGS AND LIMBS; this wood is in the form of non - debarked elmwood. In order for this wood to be sold, it will have to be debarked before leaving the utilization site. The purchaser will be responsible for cutting, debarking, and hauling the wood out of the utilization area. Cost will be by square foot of hauling space, this being $.28 per square foot. The average cost per cord being $15.00. This will be the first year for Hutchinson's elm firewood sale. Costs may vary in future years. All sales will be handled through City Hall and the Recreation Office by a permit system. Liability will be discussed by the assistant city attorney at the August 11, 1981, scheduled council meeting. REGULAR COUNCIL MEETING August 11, 1981 WATER $ SEWER FUND *State Treasurer PERA 307.27 Circulation Dept. subscription 30.00 Michigan State University reg. fees 160.00 *State Treasurer Class A license 15.00 Boustead Electric Burglar alarm 632.25 Central Dist. Services gasoline 646.33 Commissioner of Revenue sales tax 355.82 C & R Grocery food coloring 1.47 Electro Watchman alarm system 180.00 Farm & Home Dist. Co. supplies 92.59 Feed Rite Controls Inc. chemicals 292.38 G T C flashers 60.39 Gross Industrial uniform rental 124.20 Hutch Utilities gas 8 electric 10,359.33 Hutch Wholesale supplies 19.76 Heikes Hdware Hank supplies 43.75 Johnson Super Valu Instant Milk 25.16 Junker Sanitation refuse 16,923.20 Juul Contracting rental 3" pump 10.00 Mac Queen Equip. float & stem 13.06 Mn. Valley Testing testing 251.80 Nalco Chemical Co. supplies 7881.75 Plaza O.K. Hdware supplies 58.09 Power Process Equip. Inc. meter 872.57 Quade's fuses - motor problems 63.50 Rutz.Plumbing supplies 70.31 Simonson Lumber Co. plywood 9.60 Van Waters & Rogers liquid gas 528.08 Welders Supply Co. parts 9.63 Kables T.V. air conditioner 259.00 LTP Enterprises Inc supplies 312.19 $40,608.48 GENERAL FUND *First Bank Minneapolis tax increment bds 39,028.90 *ICMA Retirement Corp. employer contribution 135.20 *State Treasurer PERA 3,432.11 *Valley Fair tickets 184.45 Allen Office - supplies 15.39 Am. Linen Co. cleaning 39.02 Am. Welding Supplies tank rental 14.45 Atkinson Blacktop blacktop 868.95 Ag Systems Inc. equipment 60.62 Big Bear bolts, nuts 43.56 Branden Tire service -tires 90.00 Brinkman Studios film -etc 26.83 Copy Systems Inc. Conversion Sol. 41.30 Carr Flowers flowers 35.00 Central Dist. Service tank rental -Burns Manor5,874.88 Central Mn. Communications repairs 85.50 Crow River Vet Clinic boarding fees 170.00 Coast to Coast supplies 75.43 /�- Co. Treasurer D.L. fees for Co. 79.00 Co. Treasurer special assessment inf 190.00 Culligan Water salt - monthly chgs 33.60 Condons Supply Co. boxes 64.24 Dostal $ Oleson solvent 10.25 Ericksons gasoline 195.55 Family Rexall Drug supplies 81.20 Farm 4 Home supplies 104.03 Felska Auto Machine pulley 13.40 Floor Care Supply supplies 53.95 Fire Extinguisher Sales services 32.40 G T C parts 579.05 Gopher Athletic shirts 148.50 Gravely parts 120.34 Gross Industrial uniform rental 492.77 Hager Jewelry plaque 5.00 Henry's Candy Co. arena supplies 390.40 Hutch Com Hospital tests, laundry 73.76 Hutch Drug supplies 10.74 Hutch Leader adv. 657.54 Hutch Telephone':Co. line strips 300.00 Hutch Iron $ Metal iron 20.95 Hutch Utilities elec. & gas 6,319.33 Hutch Wholesale parts $ supplies 105.56 Hutch Shoppers Guide 2 wks ad 10.00 Ink Spots Inc. printing 110.00 IBM ribbons & tape 110.50 Ideal Shoe Shop repairs 13.50 Johnson Motor Co. kit 10.40 Johnson Super Valu flowers, cards 6.59 Juul Contracting sewer 4 water project 19,660.68 Kustom Mech.Services supplies 524.03 KoKesh equipment 1,482.17 Key City Sports bases 40.00 Lloyd Schlueter fire school,mileage 46.00 MRpA entry fee 85.00 Mecker Washed Sand pearock $ Sand 302.93 Mac Queen Equip. parts 42.25 Mankato Mobile Radio parts 10.00 McLeod Coop Power electricity 170.15 Kenneth Merrill seminar 36.60 Miller, Miller $ Mac construction 9,585.00 Star & Tribune Newspaper sub. 27.30 Main Motor Sales kit - tires 19.00 McGarvey Coffee Inc. coffee 78.40 Mikes Pro Shop trophies 80.75 Northland Beverage civic arena 214.55 Plaza O.K. Hdware supplies 76.32 Gary Plotz mileage, ICMA Conf. 792.15 Patchin Feritlizer Service supplies 204.00 Pikal Music Store prize for candle sale 40.00 Quade's bulbs 193.94 Road Machinery parts 160.36 Rockite Silo Co. ready mix 421.28 • Rutz Plumbing supplies & services 728.42 Schmeling Oil Co. grease tubes 43.20 Schramms Implement tack 75.00 Shell Oil Co. gasoline 45.46 Simonson Lumber Co. nails 13.55 Texgas Corp. gas 211.50 Tri- County Water Cond. 3 months rental 28.60 Uniforms Unlimited reserve clothing 103.00 Xerox contract payment 146.56 Wally's Tire tube,tire 16.50 Warren Gorham $ Lamont digest$ bulletin 92.50 Wigen Chev. Co. parts $ services 39.89 Welders Supply Co. supplies 19.95 Ralph Westlund office exp. - Mayor 300.00 Wesleys Pharmacy batteries & film 6.47 Central Dist. Services paper 260.66 Gary Plotz airport meeting 16.50 BMT Implement supplies 88.12 Crown Rubber Stamp Co. rubber stamp 9.10 Dyna Ststems parts 80.45 Forman Ford Paint Inc. paint 123.60 Interiors Unlimited repair $ recover 32.50 Jefferson Lines Inc. adv. 759.60 Joe's Sport Shop ribbons 44.64 Leslie Linder bus transporation 741.93 Mn Criminal Law Enf. reg fees 180.00 Mn Transit Conf. reg fees 20.00 MN Assn of Cem Officials reg fees 30.00 Mn Body & Equip. Co. license plates -bus 6.94 Mun. Liquor Store civic arena 66.70 State Treasurer return money -Dutch Elm 14,505.14 West Central Tribune Concert ads 152.15 Robert Ringstrom police school 145.06 Cliff Paulsen safety shoes 10.00 Harold Knutsen zoo refunds 10.00 Betker Const. scoffold rental 14.00 Koch Asphalt Co. asphalt 5,649.21 Mankato Tent $ Awning awning cover 89.50 Mini -Biff rental units 310.00 120,314.70 MUNICIPAL LIQUOR STORE Sprengeler Trucking Co. freight 803.36 Twin City Wine Co. liquor $ wine 2290.35 Old Peoria Co. liquor 1707.08 Griggs Cooper & Co. liquor $ wine 2946.16 Friendly Beverage Co. beer 2753.10 Ed Phillips & Sons Co. liquor $ wine 895.13 Nationwide Papers bags 146.35 Triple G Distributing beer 16225.60 Locher Bros. Dist. Beer 12146.29 Minnesota Cash Register cash register 1675.13 Floor Care Supply Co. towels 44.50 Tele- Terminals modem 895.00 Hutchinson Telephone Co. telephone 37.12 Junker Sanitation refuse 93.00 Quades bulbs 1.98 City of Hutchinson - General Fund transfer of funds 10000.00 Lenneman Beverage beer & mix 17372.25 $70,032.40 Off Street Parking Coast to Coast WD 40 1.67 POM Inc. Trip Spring 19.79 Bonds of 1980 Wm Mueller $ Sons Proj. 80 -03 13;643.18 Bonds of 1981 Juul Contracting Co. Proj. 81 -10 5,441.25 J.W. Hanson Const. Proj. 81 -26 1,829.25 Commissioner of Trans. Main St. No. Proj. 21,081.15 1981 Parking Improvement Bond Harold Laatsch dislocation allownace 200.00 City of Hutchinson coupon bk- Laatsch 6.50 Citizens Bank Purchase price of 91,340.00 Wigen Bldg. (612) 879 -2311 0 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: August 11, 1981 TO: Mayor and City Council -------------------------- - - - - -- FROM: Kenneth B. Merrill, City Accountant -------------------------------- SUBJECT: 30 -Day Extension for Payment on 1981 Projects -------------------------- - - - - -- We have sent out approximately 525 notices for the 1981 projects. If the Council wants to extend the payment period by 30 days, we would need to pre- pare a letter with the new payment schedule. The postage cost would be approximately $95.00 plus staff time. It would not be possible to extend this payment beyond September 30 due to the certification must be made to the County Auditor no later than October 10 each year. /ms 6 I Thorsen Ce tirieci Pubis Accountants Campbell Rolando August 6, 1981 L ehne Mr. Gary Plotz City of Hutchinson Hutchinson, Minnesota 55350 Dear Gary: i. Sue �v0 r'ar�:date � oar �, �F 51, r,nn 01>>a7 FQR YOUR 1NFORMAT1017 1+� Re: Audit Fee Proposal Year Ended December 31, 1981 As you requested, we herewith submit a fee estimate proposal with respect to the audit for the year ended December 31, 1981. As you well under- stand, it is always difficult to estimate a city audit fee due to the changes in funds, ongoing bond issues, volume of transactions, and normal annual growth of the entity involved. We would anticipate that the time involved would be similar to last year. We would anticipate that our work schedule would be similar to previous years. Our fee estimate for the audit according to generally accepted accounting standards and an opinion that the report vas presented in accordance with generally accepted accounting principles is as follows: Based upon our estimate of hours at standard rates for each category level of staff and assuming the.expectant degree of City accounting assis- tance for the coming year and further assuming there are no special inter- nal problems or other consultation or systems work that would not be sub- ject to an additional proposal, our audit fee would not exceed $14,500. This fee is $1500 higher than last year which represents an 11.5% increase The 1980 audit fee was $13,000 which was a $250 increase (2%) over the 1979 audit. For the 1980 audit, our actual fee should have been about $17,000 at standard rates. We discounted the bill to the $13,000 quote which we gave you a year ago. Inflation has increased our rates due to the higher cost of personnel, travel etc., but I feel that we should be able to hold the fee to the $14,500 with help from the City staff. Ken Merrill has also mentioned that the City may want to type their own report. If at the time, he feels that the City staff can handle this, we would re- negotiate the fee for this. __... _.-. �. �.. _.._....._�C.. .. ._.. .. _,.:np ... 7 _ _. -2- Thorsen I Certified Public Accountants Campbell I' Mr. Gary Plotz IlCity of Hutchinson Rolando August 1981 L ehne 'We, of course, wish to continue our present relationship with the City ! and we know we can perform the type of work and service you are looking for. We also feel we have an adequate sized staff with the necessary expertise in municipal accounting that is necessary for a city of your i size. If you have any questions at all about this proposal, please feel free to contact me. Very truly yours, THORSEN, CAMPBELL, ROLANDO & LEHNE I` I Q�By CPA Rog-1. J. Ocel Rog RJO /kl cc: Mr. Kenneth Merrill I HUTCHNSON HOCKEY ASSOPATION P.O. Box 594 Hutchinson, Minnesota 55350 August 7, 1981 Mr. Gary Plotz, Administrator City of Hutchinson City Hall Hutchinson, Minnesota 55350 Dear Mr. Plotz; x,5 r 8 91p�j��, M AEG X981 FOR YOUR INFORMATION The Hutchinson Youth Hockey Association Board would like to express its appreciation to the City Council for not selling beer during the Oak Ridge Boys concert at the Civic Arena. Your action to not permit the selling of beer was not only an act of responsibility, but one of excellent example for the young people who attended the concert. The entire evening was void of problems that occur when alcohol is present which resulted in an extraordinarily enjoyable time for the entire audience. Given the success of the concert, it is our hope that future programs will be scheduled at the arena. Congratulations for the leadership and example you have displayed!! Sincerely yours, An Kenneth E. Runberg Secretary C �k August 7, 1981 McLeod County Commissioners McLeod County Court House Glencoe, Minnesota 55336 Gentlemen: FOR YOUR INFORMATION The Hutchinson Fire Department and Rescue Squad members are asking for a portion of the revenue sharing funds to better equip.our department for public service by purchasing a power tool for rescue work in removing vic- tims from vehicles. This unit will cost about $8,000.00. If you have any questions, please feel free to contact me. Sincerely, HUTCHINSON FIRE DEPARTMENT Lloyd Schlueter Fire Chief 0 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (622)587 -5151 YOUR INFORMATION (EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCILI DATE August 10. 1981 NAME AND ADDRESS Brian Schmid, 619 Lynn Road, Hutchinson JOB TITLE Park Maintenance SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS New Employee Other: Full Time X Part Time or Seasonal PAY RATE $3.50 SUMMER COMMENTS— Has been on CETA summer program, which has ended. Need him for balance of season - until about the end of September. The above personnel action conforms to adopted personnel policy and to the council approved selection process. artme t WaRT- Personnel Co r inator n l City gminittr_ or 3 -81 h • ROBERT J. DOLE, KANS., CHAIRMAN BOB PACKWOOD. DREG, WILLIAM V. ROTH' J"'. DEL. JOHN C. DANFORTH, MO. JOHN H. CNAFEE, R.1. JOHN HEINZ, PA. MALCOLM WALLOP, WYO. DAVID DURENBERGER. MINN. WILLIAM L. ARMSTRONG. COLO. STEVEN D. SYMMS. IDAHO CNARLES E. GRASSLEY, IOWA RUSSELL B. LONG. LA. HARRY F. BYRD, JR_ VA. LLOYD BENTSEN, TEX. SPARK M. MATSUNAGA, HAWAII DANIEL PATRICK MOYNIHAN, N.Y MAX BAUCUS, MONT. DAVID L. BOREN, OKLA. BILL BRADLEY, N.J. GEORGE J. MITCHELL, MAINE ROBERT E. LIGNTHIZER. CHIEF COUNSEL MICHAEL STERN. MINORITY STAFF DIRECTOR Dear Business Leader: • 2 cnif ea ,$f of es Zonate COMMITTEE ON FINANCE WASHINGTON. O.C. 20510 91p1j7� � i L�J � - r V �9�SZ tiZ £ZZ2� FOR YOUR 1NFORMU1011 On Wednesday morning, August 12, we will sponsor an Inter- national Trade Policy Seminar from 8:00 - 12:30 at the Inter- national Holiday Inn located in Bloomington at the corner of I -495 and 34th Ave. S. We cordially invite you to join us. The Seminar will include members of the Minnesota business community, ourselves, and Lionel Olmer, Undersecretary of Commerce for International Trade. He is the highest ranking trade official in the Department of Commerce and a past executive with Motorola. He is an expert in questions of trade involving high technology goods. The focus of the Seminar will be how to increase trade througl both direct business efforts and through policy changes. Mr. Olmer will outline the new Administration's proposals to expand trade opportunities. A panel of Minnesota business people will respond to Mr. Olmer's remarks and talk about their own efforts to increase trade. There will be an extended period of time for questions and answers. If you or an associate can join us, please call Senator Durenberger 's office at 725 -6111 or Congressman Frenzel's office at 925 -4540. There will be a small charge of $5 to help us cover costs payable at the door. We hope to see you on August 12. er Yours very truly, 400� Bill Frenzel Member of Congress I i J Ch'OW RIVER REGIONAL LIBRARY BOARD• July 13, 1981 FOR YOUR INFORMAT04 The Crow River Regional Library Board net at the Meeker Count., Courthouse, Litchfiel3, on July 13, 1981. Present: Orlynn Mankell, New London Representing: Kandiyohi County Dorothy Hinseth, Sunburg it Kandiyohi County Jean Stranberg, Atwater_ it Kandiyohi County Jeanne Lundstrom, Cosmos it Meeker County Ellen Moench, Eden Valley is Meeker County Harriet Berg, Dassel It Meeker County George Jepson, Winsted it McLeod County Lilah Buhr, Stewart It McLeod County Lionel Barker, Glencoe It Glencoe Kathy McGraw, Hutchinson is Hutchinson John Horrocks, Hutchinson of Hutchinson Delores Condon, Litchfield to Litchfield Judy Johnson, Litchfield Litchfield Dennis Ulrich, Renville Renville John Esbjornson, Willmar Willmar LeRoy Sanders, Willmar " Willmar Burton Sundberg, Director, CRRL Kathy Matson, Asst. Dir., CRRL Absent: Wayne Hebrink, Renville* Representing: Kandiyohi County Earl Mathews, Glencoe to McLeod County Pauline Reigstad, Bird Island* "' Bird Island Marcia Kleberg, Willmar* " Willmar *Excused absence President orlynn Mankell called the meeting to order. Motion by John Esbjornson, second by George Jepson, to approve the minutes of the June meeting. Carried. LeRoy Sanders moved, second by Lilah Buhr, that the June treasurer's report be approved. Carried. Report of the library director: Mr. Sundberg sent a card and memorial from the CRRL board to the widow of Clarence Lund, a former board member who died recently. Statistics for June show the largest circulation on record. The Hutchinson library board has invited Al Lewis, Bill Asp, Burton Sundberg, and Kathy Matson to a meeting at which preliminary plans for a library building will be discussed. Mr. Sundberg attended a Section 504 meeting at Southdale. Libraries have the responsibility to provide services for the handicapped as well as to consider hiring them for library positions. Report of the assistant library director: A used book sale will be held at Willmar on July 22. The New London Library is sponsoring a presentation of "History of Immigrants" on July 23 at 7:30 p.m. Bob Gasch, the storyteller, appeared at Dassel, New London, and Renville this month. Children dressed as book characters will be on the library float at the Cosmos Space Festival. The Raymond library has 50 registered for an art course. Mr. Sundberg and Mrs. Matson were interviewed by the Willmar paper. Clippings from area papers were passed around. The next meeting of the SAMMIE board is July 28. Kathy McGraw moved, second by LeRoy Sanders, that the bills be paid. Carried. The meeting of the automated catalog study committee is postponed until September 3. communications: a. The Public Library Newsletter was passed around. b. Responses to the 1982 budget proposal: 1. Renville approved a.10% increase. 2. Gltincoe a.f),)Yav ec an 8% increa -- e _ 3. Hutchinson has no decision at present. 4. Litchfield approved an 8% increase. Fix_; decisions have to be made by the governing bodies by October 1, 1981. c. !LA newsletters were handed out. d. In a recent letter Senator Durenberger expressed his support of the library view - point on postal rates. Libraries, however, will have to pay the higher rate instead a;: a reduced library rate. Mr. Sundberg foresees a possible 132% increase in postage. free mailings for the blind and the handicapped will continue. Unfinished Business: George Jepson resigned from the SmzuE board. -lotion by Lilah Eu-hr, second by John Herrocks, to approve the appointment of Jearre ?_:andstrom to the SAt,2:IE board. Carried. John Horrocks moved, second by Kathy McGraw, to approve the appointment of Dennis Ulrich as an alternate to the SAMMIE board. Carried. Harriet Berg and Lilah Buhr are the other members on the SAMMIE board representing CRRL.' New Business: Mr. Sundberg reinvested a $700 Certificate of Deposit in the First State Bank of Litchfield, maturity value of $825.39, at an interest rate of 11.75 %. Mileage reports were filed. The meeting was adjourned. Respectfully submitted, Lilah Buhr Secretary 4 3P . s� ,July 1981 -Balanc9 Receipts: State /Federal Aid Special Grant /1980 Special Grant /1981 Kandiyohi County Meeker County McLeod County '.y i llmar Litchfield Hutchinson Glencoe Bird Island Renville Petty Cash Gifts Ot�er Total Receipts: From 1980 Budget & Grants TOTAL RECEIPTS & BALANCE: CRO'd RIVER REGIONAL LIBP'tRY YTD S OF EXP Treasurer's Report *AR Roy Sanders, Treasurer INCO1%E THIS MCPi"_' j TO DATE BUDGET b (24,lo, .69) 3(5,770) 3 - - -- -- 46,29o.00 106,435.00 PERSONAL SERVICES ' 205.00 205.00 SALARIES -0- 62.927 50,349.99 67,133 -35 16,008.12 31,008.12 46,512.13 18,449.72 18,449.72 50,994.29 13,731.82 411195.48 54,927.30 7,126.37 21,380.61 28,507.46 10,132.30 30,546.90 4x,729.21 4,663.44 13,990.32 18,653.76 1,411.00 4,233.01 5,644.02 1,550.45 4,651.35 6,201.79 2,158.57 14,231.48 20,000.00 200.00 180.00 -0- 282.98 lo,864.21 10,000.00 $ 75,565.27 $287,570.19 $455,993.36 t 456004 76.01% _ 6,199.00 $ 51,456.58 $281,799.88 $462,192.36 CAPITAL OUTLAY ECUIPrENT .BRA VCr1 _AM0_RTIZATI0M- .Ft:ND_ VEHICLE Ar.ORTIZATION FUND TOTAL CAPITAL OUTLAY SPECIAL GRANTS STATE. ARTS GRAUT• 1580 ___. L S C A_ -_1 LL I T.EN A C_T1.15 8 TOTAL SPECIAL GRANTS TOTAL LIBRARY Investme:lts redeemed Investments purchased Ending cash balance $ 21,110.00 48,472.64 (10,374.60) Savings Pass Book: $27,681.39 as of July 31, 1981 IP 992.91 _ 19D - .00 .1.992.91 56.147 YTD S OF EXP BUDGETED __EUND___OR9- AC.000.HI EXFEN0LIUBE_T_BUD AtiOU%1 t LIBRARY LIBRARY -- -- - - -- -- - -- - - -- - PERSONAL SERVICES ' SALARIES 176,P881.13 62.927 281ollt.8D HOS.P�.LALCEtL•- INSURAt;C� Bi347.80 OD.00_ PERA AND SOCIAL SECURITY 15j,807.40 71.855 2.2s000005 TOTAL PERSONAL SERVICES 2012036933 63.60% 31.6.111.0a Y.ATEP.IALS -- - ---- --- - - - --- - - --- -- -- SOOKS- ADULT Z1x605.57 83.04% 50j,197.36 BOOKS- _.CH.I.LOBEN 5"2.0.16 ?2.00. 16,_008.73_ PERIODICALS :4.363.84 626342 72000.3) PAMPHLETS 98963 ' 49.32% 200.00 _._ __ AUDI O VISUAL -_- ,.- 3 V 895.95_ ._77&92% .___SJ0 00 •00 _ . PAI`7TINGS e00 e00T 200.03 BINDING t 456004 76.01% 600.03 _M_ILROFOPt1S_ 400 . -005 303••00_ TOTAL MATERIALS 35.540.19 4q•712 79x497.36 -_- -- _ MAINTENANCE -- -... - - - -. - - ----- _ - - - -- CUSTCOIAL SUPPLIES AND SERV• 460986 52 &:77 880003 - TELEPFONE :2.322.93 72.152 3.200.C3 COMPUTER- _TERILINAL __.00 . 6501 Zru00o00_ VEHICLE OPERATION - INCL INS 7,P190•44 79.891 9.000.33 TOTAL MAINTENANCE 66 0142 15t•083*13 ---- -- -- -- OTHER -- - - - -- -- •- ----- - -- - -- - - - - -- SUPPLIES :7,217.82 65 &612 If off 00.3a PR OH CT IN6 11ND__Z$DfiBA 111IN6 577..8738.505 i •500.30_ POSTAGE 2x942.44 73.56% 4.000.03 MILEAGE AND MEETINGS 2, 086. 34; 41.731 519OC.n3 MEr.BERSHIPS- _ __ 335.30___55.83T 600.93 INSURANCE :3.404.00 659467 . 5.200.03 ECU I Pr. EN T RENTAL .6, 429.16 5 3.58% 12 •0 00 .11 AUDITING SER•YI_CE5 - 9,40.00_.104.e1gX 900.93 - BOOKKEEPING SERVICES 3.575.00 58.33% . 2,70;.70 TOTAL OTHER 25P- 506.83 59a*46T .42900.00 CAPITAL OUTLAY ECUIPrENT .BRA VCr1 _AM0_RTIZATI0M- .Ft:ND_ VEHICLE Ar.ORTIZATION FUND TOTAL CAPITAL OUTLAY SPECIAL GRANTS STATE. ARTS GRAUT• 1580 ___. L S C A_ -_1 LL I T.EN A C_T1.15 8 TOTAL SPECIAL GRANTS TOTAL LIBRARY Investme:lts redeemed Investments purchased Ending cash balance $ 21,110.00 48,472.64 (10,374.60) Savings Pass Book: $27,681.39 as of July 31, 1981 IP 992.91 _ 19D - .00 .1.992.91 56.147 3.530.93 _et 0% 7CO.Oa etas 3200,.03 27.68% 7.200.03 327.83 990382 330.33 638.66__ - 59.57 %_._1:j0 74 .7 3 966049 68.84, 1 •wQ4.03 275, 016.98 59.50% : 462,152.36 $192,410.00. 209,567 -50 (10,374.60) C0% COD I Coe CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE August 4, 1981 NAME AND ADDRESS Ming Tong , 300 Lynn Road, Hutchinson JOB TITLE Street Maintenance SUPERVISED BY Ralph Neumann EMPLOYMENT STATUS New Employee Other: Full Time X Part Time or Seasonal PAY RATE $3.50 SUMMER COMMENTS Worked for us under the CETA program which has ended. Will replace another summer employee who has left. The above personnel action conforms to adopted personnel policy and to the council approved selection process.. 44))k Personne Coordinator 6 71'.. 7,; 3 -81 h r • FOR YOUR INFORMATION To the Editor; Ir the days of our pioneers over 200 yra ago our 0= -=try had probl.emc for greater t .-T) the orer. we have today bat with Mat pco-ple warizing toFEthcr in honeat and 107a effort and mucn sacrifice they built the demacratie Country we have today "the beet in the world ". In our problemc today we have a tenderfoot attitude 1-n our leaders and people cunvort of an elected rovern- lent that con on pyomisec of cle n-JrL up orr po''iticc and unnecessary Co er n^ert fundinS Arogre "s that have powerful "me too" and pusgKoot nevrc and politico? suppoit and are doing nothing to support food old T:oz nie be3cauvo any action they take might step or the tovc of local friends that feel that their profit comes first before loyalty to their Country. I feel that when informed people refuse to help our elected government of the people because of sel fi fh profit that their neighbors have to help pny for is a little off color.. bike good old Rip perhaps our people will awake and enjoy a giaoorous new society in our Country.2haniz you for reading these comments thzt I hone will be taken in an attitude of good faith by the writer* i l / date /,Utz � i,'�l %\ ►,� �, G �i3P 3A- 1234S 4 s �% �� �� X98 `cv° CEViJ � n, N By �+,�__� �