No preview available
cp07-14-1981 cH U TCH I NSON CITY CALENDAR 40 WEEK OF JULY 12 TO JULY 18 1-1981 1981 a WEDNESDAY -15- p.m..- HRA Board at Park Towers 7:30 p.m. - Tree Board Meets SUNDAY -12- THURSDAY -16- 7 a.m. - Joint Task Force mee at Central District Office Noon - Burns Manor Nursing Home Board meets MONDAY -13- 7 a.m. - Special City Council Meeting FRIDAY -17- VACATIONS Dean O'Borsky - Police Conf. in Salt Lake City, Utah July 13 - 20 Bruce Ericson - July 13 - 15 TUESDAY -14- 7 :30 p.m. - City Council Meetsj SATURDAY 3- George Field - Seminar July 14, 15 Marilyn Swanson.- July 13 - 2 s 1 r , AGENDA REGULAR MEETING - HUTCHINSON (CITY COUNCIL TUESDAY, JULY 14, 1981 1. Call Meeting to Order - 7:30 p.m. 2. Invocation - Reverent J. P. Lauer i 3. Consideration of Minutes'- Special Meeting of June 15, 1981, Regular Meeting of June 23, 1981, Special Meetings of iJune 30 and July 1, 1981 Action - Motion to approve - Motion to approve as amended 4. Public Hearing None 5. Communications, Requests and Petitions (a) ITEM DELETED (b) Consideration of Request by McLeod County Livestock Exhibitors Association for "On Sale" Non - Intoxicating Malt Liquor License for August 13, 1981 Action - Motion to Reject - Motion to Approve and Issue License (c) Consideration of Request for Permit to Distribute and Sell Journals Door -to -Door Action - Motion to Reject - Motion to Approve and Issue Permit_ (d) Considerationfof Request by Elks for "On -Sale" Non - Intoxicating Malt Liquor License for July 23, 1981 Action - Motion to Reject - Motion to Approve and Issue License 6. Resolutions and Ordinances (a) Resolution No. 6877 - Accepting $62,500 from the Hutchinson Utilities Comm. Action - Motion to Reject - Motion to Waive Reading and Adopt (b) Ordinance No. 11/81 - An Ordinance to Vacate An Alley In Block 52 of the South � of the City Action - Motion to Reject - Motion to Waive Second Reading and Adopt (c) Ordinance No. 9/81 - Ordinance Amending Section 520 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Building Permit Fees (DEFERRED JUNE 23, 1981) Action - Motion to Reject - Motion to Waive First Reading and Set Second Reading for July 28, 1981 0 0 COUNCIL AGENDA JULY 14, 1981 6 (d) Resolution No. 6878 - Transfer of General Revenue Sharing Funds for Support of Hutchinson General Fund Action - Motion to Reject - Motion to Waive Reading and Adopt (e) Ordinance No. 12/81 - Ordinance Amending Section 730:00 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Unreasonable Acceleration Action Motion to Reject - Motion to Waive Second Reading and Adopt (f) Ordinance No. 13/81 - Ordinance Amending Section 8 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Zoning Districts and Zoning Map G, Action,- Motion to Reject - Motion to Waive .Second Reading and Adopt 7.G iiReeMrrt3 of fficers, Boards and Commissions (a) Building Official's Monthly Report - June 1981 Action - Order by Mayor received for filing (b) Minutes - Park and Recreation Board dated June 3, 1981 Action - Order by Mayor received for filing (c) Minutes - Senior Activity Center Advisory Board dated June 2, 1981 Action - Order by Mayor received for filing (d) Minutes of Hospital Board dated May 19, 1981 Action - Order by Mayor received for filing (e) Minutes of Library Board dated 'June 25, 1981 8. Unfinished Business (a) Consideration. of Assessment Roll No. 92 (DEFERRED JUNE 30, 1981) Action — Motion to Reject - Motion to Waive Reading and Adopt Resolution No. 6843 9. New Business (a) Consideration of Purchase of Two New Trucks for Motor Pool Action - Motion to Reject - Motion to Authorize Advertisement for Bids COUNCIL MINUTES JULY 14, 1981 (b') Consideration of Purchasing.IBM Computer In Place at Hutchinson Community Hospital Action - Motion to Approve - Motion to Reject Purchase (c) Consideration of Hydrant and Curb Alighment on East Side of T. H. 15 North of 5th Ave NE Action - Motion to Reject - Motion to Approve Work (d) Consideration of Merit Increases for Employees Action - Motion to Approve - Motion to Reject (e) Consideration of Proposed Sign Changes Action - Motion to Reject - Motion to Waive First Reading of Ord nance and Set Second Reading for July 28, 1981 „ A 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Pa)gonts (a) Verified Claims Action - Motion to Approve and Authorize Payment from Appropriate Funds 12. Adjournment • AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 14, 1981 6. Resolutions and Ordinances (g) Resolution No. 6879 - Resolution for Purchase Action - Motion to Reject - Motion to Approve 9. New Business (f) Discussion of Joint Hutchinson - Litchfield Airport A 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 15, 1981 The special City Council meeting for a public hearing on 1981 Assessments was called to order by Mayor Westlund at 8:00 P.M. Those present were: Aldermen Peterson, Luene- burg, and Gruenhagen, in addition to Mayor Westlund. Alderman Beatty arrived at 9:00 P.M. Also present: City Administrator Plotz, City Engineer Priebe, City Account- ant Merrill, and City Attorney Schantzen. The Mayor prefaced the hearing with explanatory remarks on the procedure being used for the first time this year whereby the public hearing on the assessment rolls is held prior to the completion of the improvement projects. It was felt this new method enabled the property owners to gain a better idea of what the project cost would be, and also changes could be made prior to work completion. City Administrator Plotz commented on the procedure for adopting the assessment rolls and payment of the assessment costs. He stated the property owner has 30 days after adoption to.pay the total cost without interest or it will be certified to taxes with interest over a 10 year period. The property owner also has a new option provided by the State whereby anyone who has presented a written objection prior to or at-the hear- ing has 30 days after the date of the hearing to appeal to the City Clerk. Mr. Plotz further remarked that in previous years the interest rate has. been 7%, but the interest rate for the 1981 assessments will be determined following the sale of the 1981 bonds on June 30, 1981. City Engineer Priebe stated that a preliminary notice had been sent the property owners. After the hearing, they will receive a second notice which will be the actual assess- ment amount. If a second notice is not received, that particular project was dropped from the improvements. He further commented that new subdivisions require all assessments be paid by the development, ie. developer or property owner in the develop- ment. The amount is pro -rated on a per lot basis. Mr. Priebe explained the procedure for determining the cost for curb and gutter projects and stated no credits are given. He went on to say that storm sewers are assessed on square footage basis and explained the method for determining the cost. Attorney Bill Haas inquired about the drainage area and wanted to know if 1982 sche- matic drawings were available. Mr. Haas commented he was representing three individ- uals on Assessment Roll No. 92, and he had a general question. He then asked if what Marlow was saying, is the assessment based on the total cost and the square footage in relation to said cost. He saw no correlation between the particular costs and the special benefit received as far as the method was concerned. City Engineer Priebe responded it is figured on square footage and total cost. There is no relationship looked into at this time relative to the assessment and cost bene- fit to the property. DO COUNCIL MINUTES JUNE 15, 1981 City Attorney Schantzen stated that to hold the cost uniform, the City assesses on a per square footage. It was his opinion that the uniform costs across all property owner will equal the increased fair market value of each property owner's property. Attorney Haas asked what the opinion was based on and if it was fair market value. City Attorney Schantzen responded it was the opinion of the City staff. Mr. Haas then asked if anyone on City staff had the expertise as far as fair market value was involved. City Attorney Schantzen answered the court would have to determine that. Attorney Michael Gavin stated he was representing Henry Christon (Chris) Kadelback for Assessment Roll No. 99. He stated he understood the bids for these projects had not been awarded. He asked if the possibility still existed that if enough people were opposed to the dollar cost that the Council could determine not to award tl contracts. w Mayor Westlund responded that the bids had not been awarded, and a decision wou have to be made on the projects to be completed. City Engineer Priebe explained the assessment cost for water and sanitary sewer are based on per front footage cost. Curb and gutter are assessed on front foot basis in the same manner as sewer and water of interior lots and corner lots are assessed on both sides. Streets are figured in a different manner for corner lots only. If the short side is assessed first, then where an assessment is made on the long side the short side frontage credit is given. (a) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 87 Mayor Westlund read Publication No. 2738, Notice of Hearing on Proposed Assess - ment, Assessment Roll No. 87, Project 81 -07. He then asked if there was anyone present wishing to*be heard. There was no one present who wished to be heard. (b) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 88 - Mayor Westlund called the hearing on proposed Assessment Roll No. 88, Project 81 -09, with the reading of Publication No. 2739. There was no one present to be heard. (c) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 89 Mayor Westlund called the hearing on proposed Assessment Roll No. 89, Project 81 -31, with the reading of Publication No. 2740. There was no one present wishing to be heard. -2- 0 • • COUNCIL MINUTES JUNE 15, 1981 L (d) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 90 Mayor Westlund called the hearing on proposed Assessment Roll No. 90, Project 81 -10, with the reading of Publication No. 2741. Mrs. David Bruzek Raised questions relating to Projects 90, 111 Mark Drive 91 and 92 for Clifton Heights. Stated she would like to see the bids that were received; what the bids were, who bid on them, and how the costs were determined. Asked if any at- tempts were made to keep the costs down. City Engineer Priebe Responded there were eight bidders, and the award is based on lowest bidder. The letting was based on A, B and C as one total project. Stated it was not practical to have three con- tractors for one project. Commented the bids are available for inspection at any time. Lee Stritesky Asked if this is the half that the sewer main 709 Hilltop Drive will follow. City Engineer Priebe Pointed out the areas the main will follow, with the exception of one area. Lee Stritesky Asked what cut -offs the mains would be taking. City Engineer Priebe Responded he did not know at this time. He will be scheduling meetings with all the prop- erty owners on an individual basis to discuss their service line, where they want it, etc. It will be installed from the property line in- to their house at the least cost. Juul Con- - tracting has expertise and will be helpful to him. Similar to what was done in Shady Ridge Road area several years ago. Pointed out the project only goes from the main to the property line. Lee Stritesky Stated that on the right hand block of houses, most of the septic tanks are in the back yards. Asked if the hookups could be made in the back. City Engineer Priebe Remarked that if they go into the rear, the cost would triple. -3- COUNCIL MINUTES JUNE 15, 1981 Lee Stritesky City Engineer Priebe Lee Stritesky Felt consideration should be given to bring- ing the service to the back. Stated there are trees and shrubs in the front to consider. Some houses have front yard services. Commented there was a possibility that they might have to dig a hole in the basement floor. City Engineer Priebe Stated this was the reason for meeting with the property owners on an individual basis. Get an easement and not run into any prblems. (e) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 91 Mayor Westlund called the hearing on proposed Assessment Roll No. 91, Project 81 -10, with the reading of Publication No. 2742. There was no one present to be heard. (f) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 92 Mayor Westlund called the hearing on proposed Assessment Roll No. 92, Projet 81 -103, with the reading of Publication No. 2743. Atty. Bill Haas Asked for the schematic drawing of Roll,��To. 92. Stated he represented Harold Thompson (7 -Hi Motel), Arthur Saar, Jr. (Velvet Coach), and Roger Kable (gable Furniture, Inc.)... He wanted to know how these three property owners were going to benefit by the proposed lateral storm sewer. City Engineer.- Priebe The lateral trunk line collects the service water and carries it to a connection to put it into the trunk line. Atty. Bill Haas Asked if there would be a change in the direc- tion of drainage. Where does the drainage go from the ditch now? City Engineer Priebe Some of it remains there due to the existing grade of the ditch and excess over flows to the county ditch. Atty. Bill Haas It goes down into the county ditch? Is it fair to say that you are changing the drainage. Aftei the project is finished, will it no longer go to the county ditch? 0 -4- 0 • COUNCIL MINUTES JUNE 15, 1981 City Engineer Priebe • The highway ditch is an artificial ditch which has changed the drainage flow. Atty. Bill Haas Didn't the City have any input into the ditch? How was the project instigated? By petition or City Council action? Pointed out there was not a Council quorum present at the hearing. John Mlinar Raised-questions on the project, Drainage tracks 704 Hilltop Drive for the railroad tracks, have they been figured in? How about the Luce Line Trail? Will they be assessed? Also, the Industrial Park and Richard Larson's Addition? City Engineer Priebe Richard Larson will have to put his own lateral lines in to serve his area. John Mlinar Commented the area further to the east is not annexed at this time. Asked if when annexed, would the drainage come to the trunk line. City Engineer Priebe- Stated it was not planned that way; assume it will go into the county ditch. John Mlinar Asked about cost of trunk line. Does�the 11.9 include the trunk line. City Engineer Priebe No, just the lateral. John Mlinar Stated he was quoted cost of 12e,% per foot, in- cluding trunk line, at the annexation hearing. City Engineer Priebe There has been a change since that time, pri- marily due to inflation. Atty. Bill Haas The ground referred to as Larson's ground, are you saying the cost assessible to that has been subtracted from the overall cost and he will re- coup that later. The property owners pay 100% of cost? City Engineer Priebe Larson is paying for the trunk line. The lat- eral he will have to build for his own new system. Atty. Bill Haas Won't be a special assessment for him? Two pieces of property at top - first is an empty lot and second one is Kable Furniture store. Hook -up to lateral at their own expense? am COUNCIL MINUTES JUNE 15, 1981 City Engineer Priebe Put in drainage lines and pick it up. John Mlinar Asked if the east edge of the dark line on the map was Kable Furniture. Established area that would drain back into system. Picking up some of cost at a later date or are they bearing the cost of it? Complete drainage area could be served by the system being put in now. Ques- tion as to which way the water drains. City Engineer Priebe Elevations were taken. Atty. Bill Haas What is the core relation between the cmmty ditch and your assessment? Should they �e assessed for a county ditch and the City lat- eral? Assessed for county ditch because drain into it? Asked how many people have objected in writing. Requested that the people bew in- formed to appeal in writing before the meeting adjourned. (g) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 93 Mayor Westlund called the hearing on proposed Assessment Roll No. 93, Project 81 -12, with the reading of Publication No. 2744. X_: There was no one present wishing to be heard. (h) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 94 Mayor Westlund called the hearing on proposed Assessment Roll No. 94, Project 81 -13, Publication No. 2745. City Engineer Priebe reported a portion of the system is inadequate for the area. Some of the property owners received second notices while others received only one. The reason for this is that the line goes through a half block so that the amounts were reduced on some properties. Russell Meade He read a letter from Bertha Wyttenhove of Meade's 66 Station 130 Washington Avenue regarding her assess- ments for Roll No. 94. She expressed opposi- tion to the storm sewer and said it wasn't needed. Felt the project was for the high rise so let them pay for it. Inquired about the difference in assessment charges for the home owners on the east and west side of Jefferson between First Avenue and Washington Avenue. Commented the figures had changed in the second COUNCIL MINUTES JUNE 15, 1981 • 0 notice received. Also, she mentioned that someone from City Hall had been to see her on this matter, but the person couldn't answer her questions. Mayor Westlund Stated he had talked to Bertha Wyttenhove him - self and had requested the Assistant City En- gineer to visit with her to explain the project. Russell Meade Commented that every time the City Engineer looked at a problem he came up with a large project at a high cost. These people don't have money to take care of these assessments. City is going too fast and must take into ac- count the economic situation. City Council should consider the costs and realize there are people who don't have the money right now to pay for them. How can we postpone this and wait for awhile? Florence Tews Stated she works for Hands at a minimum wage. 126 S. Hassan St. Couldn't understand why they_, should pay for a project that involves the new high rise. When the City does Hassan Street, she will have to pay assessments again. Commented she had lived in her house for 54 years. Something that had bothered her for years was that years ago her mother received a letter from the City stating they had to put in a side- walk. The Masonic Temple never did put in a curb. Just for spite, she parks on their lawn. (i) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 95 Mayor Westlund called the hearing on proposed Assessment Roll No. 95, Project 81 -14, with the reading of Publication No. 2746. City Engineer Priebe reported the county plans to resurface the road. When the City did some emergency repair last year, it found problems with the lateral storm sewer. The present one will not last for 15 years. The project has been split into three different assessment rolls. Lucille Arlt Didn't believe they have any use of the storm 612 Second Ave. S.W. sewer. Stated water runs down to the river for natural drainage. People in the area tell her they don't,use the storm sewer. Said she was confused because she had been told otherwise. -7- COUNCIL MINUTES JUNE 15, 1981 Lenard Schuft 645 Third Ave. S.W. City Engineer Priebe Inquired where the storm sewer runs now. Want- ed to know what the real problem was. Responded that Assessment Roll No. 96 would answer his question. (j) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 96 Mayor Westlund called the hearing on proposed Assessment Roll No. 96, Project 81 -14, with the reading of Publication No. 2747. City Engineer Priebe showed on the map the line in question by Mr. Schuft and stated last year a section of the line collapsed. The City investigated th "line at that time.,. Lowell Gilhousen According to what was said, the Fourth Avenue 621 Fourth Ave. S.W. storm sewers will not work any more. City Engineer Priebe The City is proposing to go around the houses and reconnect at the corner of Dale and Sec- ond. When the line broke in 1980, the water backed up in the system. Lowell Gilhousen Asked if they had considered under the houses. City Engineer Priebe Stated they were replacing one portion.`` °South of the area it is still adequate and holding up. The City will have to do further repair work in the future. Since it will go in "the street, it is not feasible to do it at this time. Lowell Gilhousen Why should those south of Second Avenue be assessed for drainage north of Second Avenue? City Engineer Priebe The boundary line is north of Second. Only property involved at north of Second is being assessed. Lowell Gilhousen What about those.south of Second paying for north of Second? City Engineer Priebe There are two projects. One takes care of north side of Second and part of area south of Second. The other project is totally south of Second. • • COUNCIL MINUTES JUNE 15, 1981 (k) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 97 Mayor Westlund called the hearing on proposed Assessment Roll No. 97, Project 81 -14, with the reading of Publication No. 2748. City Engineer Priebe explained the reason the three projects were split. All in -place lines are in need of replacement and are going to collapse -at about the same time. Bernard Stolpman All the water runs down hill, and there is at 320 Dale Street least a 30' drop. The assessment is for drain- age line on the east side of Dale Street. The jest of appearance to make statement that he cannot see the necessity of a lateral line on the east side of Dale Street when water drops with no problems. There is a catch basin that handles it. Wanted an answer as to why he needs a storm sewer. Asked the Council to examine what he was talk - ing about. Suggested the Council take a look at the area. No need for two trunk lines, one on east and one on west. Garfield Krasen Asked where the trunk line comes from that goes 205 Lake Street by his place. Stated he had 2" of water in his basement. He would like to get his corner fixed up also. There are 3-8" tiles going in- to one catch basin in front of his house. When the water overflows the curb, it goes into his driveway. City Engineer Priebe Stated the City was aware of the problem and had it in a long -range plan. Don Dobratz Thought there was a funny job of engineering 200 Lake Street on that corner. The second recepticle was put in on a low side. Water still comes down and little hits the storm sewer. City Engineer Priebe Commented to Mr. Dobratz that if he would give an easement to the City through his existing ravine, the City could then build an outlet line and relandscape his area as part of the reconstruction of the system on Lake Street, Lewis, Hayden and Osgood Avenues at a saving to those property owners. 10 COUNCIL MINUTES JUNE 15, 1981 Francis Kalvoda Stated he was representing his mother, Helen Willmar, MN Kalvoda of 630 Fourth Avenue S.W. for Assess- ment Rolls No. 96 & 97. Asked why it was neces- sary to fix something that isn't broken. There is no problem with the storm sewer, other than cleaning. Asked the City Attorney to comment on Chapter 206 regarding deferred assessment inasmuch as his mother could not afford to pay for the project. Also asked if the property value would be included in the $15,000.00 fig- ure quoted. Mayor Westlund Stated the figure does include the value of the property. (1) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 98 Mayor Westlund called the hearing on proposed Assessment Roll No. 98, Profd t 81 -15, with the reading of Publication No. 2749. It was noted by the Mayor that a letter of appeal had been received from Leland Turner of 895 Dale Street and a petition from property owners in the area, with 16 signatures. Dee Wirak Stated she represented the Aveyron Home, and Aveyron Home they were opposed to the project. Cheryl Dooley Commented on the storm sewer project. Asked 750 Harmony Lane - if the county would come out on Dale StAet next year or if they were only going to Second Avenue next year. Inquired if that was the policy for all county roads and if it had al- ways been that way. Commented that when she first attended a meet- ing, the Council had considered possibly drop- ping the project. She requested that the Coun- cil do so. Wesley Wagner Asked what will happen on the south end of 774 Dale Street the project where there is a 6 -8' ditch and the road is higher than the land. How will curb and gutter be put in there? City Engineer Priebe Answered the curb is 11' from the property line so will have to fill in and will have to use a portion of the area beyond the right of way. -10- • • COUNCIL MINUTES JUNE 15, 1981 Wesley Wagner Thought it would be wise to do both the same year. Expressed concern that the curb fall further into the field. Stated he was not against the improvements, and the City has to keep right on improving. However, it was his personal feeling that he just finished paying off a storm sewer assessment, and he felt he could not stand any more costs at the present time. His business has not been profitable the last few years due to a lack of snow. Com- mented that in the last two or three years there has been an increase in many areas, and he didn't feel he could take another load on at this time. First we must get out of the economic situation that exists. DeForest Wagner Asked about fill on the south side and who 1716 Colfax Ave. S. would pay for it. Minneapolis, MN City Engineer Priebe Reported the fill was part of the construction job. The cost would go to the property owner, and the City cost would be $5,275.00. DeForest Wagner Asked if this would be added on to $30 per foot; also, if the old blacktop would be removed and the street resurfaced. City Engineer Priebe Replied the old surface is good so it will be added onto. DeForest Wagner Stated he didn't feel the people could-afford the project. Dale Annis Commented a petition was presented to the City 871 Dale Council prior to the hearing. Stated bids were taken on this project, but one Council member thought it was dropped from the list. There were no water problems, and they didn't need curb and gutter. Wesley Wagner Asked how many people signed the petition, and what were they opposing. Wanted to know how many people were involved in the project. City Engineer Priebe Answered there are 21 properties involved in the project. There were 16 signatures on the petition. -11- COUNCIL MINUTES ,NNE 15, 1981 (m) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 99 Mayor Westlund called the hearing on proposed Assessment Roll No. 99, Project 81 -17, with the reading of Publication No. 2750. Atty. Michael Gavin Stated he represented Henry Christon (Chris) Kadelback regarding Assessment Roll No. 99. His client has property in Hassan Valley Town- ship, and he received a notice of deferred as- sessment on Roll No. 99. Asked what type of curb is planned for the area - surmountable or non - surmountable. Asked if consideration: had been given to less expensive type. Atty. Gavin pointed out Mr. Kadelback's Oop- erty is outside the City limits so the City cannot levy an assessment against it. The Coun- cil has no power to levy assessment on him property, and it must await annexation and be in City limits. Stated there would be an ap- peal to the district court if the City pursues this action. Suggested consulting with legal counsel. Requested the City to issue a letter to Mr. Kadelback stating there would be no as- sessments at this time. Mayor Westlund Stated action by the Council would be take= ac- cordingly to the action they see necessary. (n) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 100 Mayor Westlund called the hearing on proposed Assessment Roll No. 100, Project 81 -19, with the reading of Publication No. 2751. City Engineer Priebe stated this project tied in with Project 81 -26. Wade Bryan Asked about curb and gutter and if it would be 450 Shady Ridge Road wide enough for his garage-or would he have to widen it himself. It is higher, so will it be lowered? What is going to cost him $530.40? City Engineer Priebe Commented on square footage of panel. If a double wide driveway, a 20' x 10' panel would be put in the driveway area. Wade Bryan Asked if his neighbor would get bituminous surfacing. -12- r • • COUNCIL MINUTES JUNE 15, 1981 0 (o) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 101 Mayor Westlund called the hearing on proposed Assessment Roll No. 101, Project 81 -26, with the reading of Publication No. 2752. There was no one present to be heard. (p) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 102 Mayor Westlund called the hearing on proposed Assessment Roll No. 102, Project 81 -27, with the reading of Publication No. 2753. There was no one present to be heard. (q) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 103 Mayor Westlund called the hearing on proposed Assessment Roll No. 103, Project 81 -283, with the reading of Publication No. 2754. There was no one present wishing to be heard. (r) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 104 ` Mayor Westlund called the hearing on proposed Assessment Roll No. 104, Project 81 -20, with the reading of Publication No. 2755. There was no one present who wanted to be heard. (s) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 105 Mayor Westlund called the hearing on proposed Assessment Roll No. 105, Project 81 -21, with the reading of Publication No. 2756. City Engineer Priebe reported the proposal was for Miller to Main Street, but one block has to be completed before the work can be done; therefore, the project was shortened up. Tom Harsdorff Asked how this falls under guidelines for 540 Miller Avenue resurfacing at this time. City Engineer Priebe Stated he had looked at completing the major part of the street, and Miller was one of the few east -west streets that wasn't completed. Tom Harsdorff Commented he was speaking for the neighbors. The street has no potholes or cracks. Where should the money be spent at this time? Said he was willing to help pay for the area to the east that was very broken up and needed to be repaired before theirs was done. EMy COUNCIL MINUTES JUNE 15, 1981 City Engineer Priebe Stated the area to the east was being consid- ered for next year. No hearing was held for that area. Design work was needed. Tom Harsdorff Felt the project was not necessary in their area at this time. Donna Boettcher Stated she had a corner lot on Lynn and Miller. 628 Lynn Road When Lynn was improved, she paid for 100.1' of improvement. Lot 20 is 3.9' running along the north side of Miller. She felt she should be given credit for the 100.1' already paid, and her assessment be reconsidered. Mayor Westlund Informed her the Council had discussed this matter earlier in the evening. If the project goes through, she would be given credit for what she had paid in the past. (t) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 106 Mayor Westlund called the hearing on proposed Assessment Roll No. 106, Project 81 -22, with the reading of Publication No. 2757. There was no one present wishing to be heard. (u) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 107 Mayor Westlund called the hearing on proposed Assessment Roll No. 107, Project 81 -23, with the reading of Publication No. 2758. City Engineer Priebe explained this project covers the other east -west street that does not have street surfacing. There was no one present to be heard. (v) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 108 This project was cancelled from the 1981 improvements. (w) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 109 Mayor Westlund called the hearing on proposed Assessment Roll No. 109, Project 81 -33, with the reading of Publication No. 2760. There was no one present to be heard. -14- • 0 0 • COUNCIL MINUTES JUNE 15, 1981 (x) CONSIDERATION OF PROPOSED ASSESSMENT ROLL NO. 110 Mayor Westlund called the hearing on proposed Assessment Roll No. 110, Project 81 -32, with the reading of Publication No. 2761. City Engineer Priebe reported this project location is by the Citizens-Bank be- tween Main Street and Franklin. There was no one present wishing to be heard. George Quast In summary, he asked the Council to take a 406 Main S. look at what they are dealing with and to re- view it. Several people had mentioned the economy. The Council should take a second look and see if they can't help some of these people out. Some consideration should be for those who own their own home, and the added assess- ment might be a problem. There were enough people here tonight who were concerned. DeForest Wagner Regarding the appeal on Dale Street (21 par- cels of land), he stated everyone except the Aveyrone Home had signed the petition. Some property owners own more than one parcel of land. Asked what they should do now that they have a petition. Stated no one wanted the project, and it was still bid. Dee Wirak Stated they were also opposed to the project Aveyron Home so she would sign the petition and make it unanimous. It was moved by Alderman Peterson to close the hearing. Upon a second motion by Alderman Beatty, it carried unanimously. City Engineer Priebe reported bids would be awarded before July 16, 1981 because of the time schedule involved. He would, therefore, like to have a decision made on the projects at the next Council meeting, if not before. Alderman Referson sought legal counsel from the City Attorney regarding the Clif- ton Heights county ditch. City Attorney Schantzen responded that the storm sewer would replace the county ditch. The City cannot break into it or disrupt it. Discussion was given to several possible projects to-be dropped from the 1981 -15- COUNCIL MINUTES JUNE 15, 1981 Improvement Projects. It was the consensus of the Council members that Assess- ment Rolls No. 94 and No. 98 should be deleted from the improvements for 1981. When consideration was given to deleting Assessment Roll No. 92, several property owners spoke up in favor of the project. Mr. Roman Haas of 113 Mark Drive (Clif- ton Heights) commented that the large problem was surface water. He made refer- ence to a cave -in by Velvet Coach and stated this problem did not exist before. At previous hearings mention was made that this problem would be solved when Clif- ton Heights was annexed into the City. John Mlinar of 704 Hilltop Drive stated some of the questions posed tonight were not opposing the project. He stated the proposed lines and sewers are needed to deal with the existing problem. The drainage to the east will be solved and taken care of by Richard Larson. Drainage will be taxed to the surrounding area,,,and the county tile in the back yards helps the problem. Mrs. David Bruzek of 111 Mark Drive asked the Council to do the storm sewer','pro- ject and drop something else, if necessary. Lengthy discussion was given to Assessment Roll No. 99 regarding the legality of a deferred assessment against Mr. Henry Christon (Chris) Kadelback. It was de- termined that a contingency on the Assessment Roll No. 99 would be for the defer- red assessment to be paid by the City until such time as the property comes into the City limits. r It was moved by Alderman Lueneburg to approve the 1981 Improvement Projectd with the exception of Assessment Roll No. 94 (Project No. 81 -13) and Assessment 'Roll No. 98 (Project 81 -15) to be deleted. Seconded by Alderman Beatty, the motion carried unanimously. 3. NEW BUSINESS (a) CONSIDERATION OF SELLING FRANK MOTT'S HOUSE AT 246 ADAMS SOUTH BY AUCTION City Administrator Plotz reported the City will take occupancy of the Frank Mott property on July 1, 1981. On June 27, 1981 Mr. Mott will hold an auc- tion of household goods, and the auctioneer had approached him about the City auctioning the house and garage at that time. The base fee would be $100.00 to cover advertising costs and 10% commission for the sale of prop- erty, if sold. There would be a 30 day removal agreement to have the house and garage off the property, with the City responsible for cleaning out the foundation. It was further pointed out that the tree(s) could be auc- tioned off , for wood, if other than elm. Following discussion, Alderman Gruenhagen made the motion to authorize put- ting the house, garage and tree(s) up for auction, with a $100.00 fee for advertising and 10% commission, and removal of house and garage within 30 days. Seconded by Alderman Beatty, the motion unanimously carried. -16- 0 � f COUNCIL MINUTES JUNE 15, 1981 (b) CONSIDERATION OF AUTHORIZING TOM SAVAGE FOR PROPERTY ACQUISITION Mayor Westlund commented on the properties the City will be purchasing for various purposes, ie. activity center and parking lots, etc. He and Gary Plotz had met with Realtor Tom Savage to discuss his working with the City for acquisition of property. A suggested wage for this work was 2% of the amount of the acquisition price or $50.00 per hour. After discussion, it was moved by Alderman Gruenhagen to authorize Realtor Tom Savage to be the negotiator for the City at a rate of 2% of the pur- chase price-of property purchased and be paid a maximum of $250.00 for 5 hours ($50 /hour) for any property option not purchased. There was no sec- ond, and the matter was deferred. (c) CONSIDERATION OF WITHDRAWAL FROM PERA BY GARY PLOTZ City Administrator Plotz reported that the League of Cities at the recent annual conference had presented information relating to exemption from PERA by City officials. He stated that one of the problems with his position was that when an administrator changed jobs, he lost the City's contribution paid into his retirement fund through PERA. If he were to withdraw from PERA, he requested the City to compromise by paying one -half of 5 -1/2% for the last 4 -1/2 years of service to the City, which would amount to $2,454.00 (1/2 of the contribution paid by the City). This money would be transferred to an ICMA fund.. Following discussion, this item was deferred for further discussion on June 18, 1981. 4. ADJOURNMENT Upon motion and second, the meeting adjourned at 11:17 P.M. -17- 9 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 23, 1981 1. CALL TO ORDER The meeting was called to order by Vice -Mayor Gruenhagen at 7:30 P.M., with the following members present: Aldermen Peterson, Lueneburg, and Beatty, in addition to Vice -Mayor Gruenhagen. Absent: Mayor Westlund. Also present: City Engineer Priebe and City Attorney Schantzen. (Note: Alderman Peterson left early at 9:25 P.M.) 2. INVOCATION The invocation was given by the Reverend John Longley of the First Congregational United Church of Christ. 3. MINUTES The minutes of the Regular Meeting of June 9, 1981 and Special Meetings of June 18, 1981 and June 22,_ 1981 were approved as read upon motion by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION REGARDING PAST IMPROVEMENT PROJECTS BY PAT MIKULECKY (DEFERRED JUNE 9, 1981) Mr. Pat Mikulecky did not appear. The motion was made by Alderman Peterson to table this item. Seconded by Alderman Beatty, the motion carried unani- mous ly. - (b) PRESENTATION BY REVEREND JOHN LONGLEY REGARDING SUPPORT FOR SERVICES OF THE ELDERLY (GRANT FROM REGION 6E) The Rev. John Longley spoke on behalf of the elderly regarding the need for support by the Council of the services being rendered to senior citizens. He informed the Council a three -year grant was received under the American Act, and the funds are now running out. Rev. Longley then pointed out the various services performed for the elderly and the need to continue them. It was hoped the local community would pick up the expenses and continue the programs already started. An application had been made to Region 6E for a one year extension, but they requested a show from the City that there is support of the program and some funds for the work. It was requested that 51 i 0 COUNCIL MINUTES JUNE 23, 1981 the City provide $200.00 a month from January 1982 to July 1982 in support of the program. A letter written by a senior citizen was read by Rev. Longley. Mrs. George Johnson of 506 Fifth Avenue stated she felt Rev. Longley had presented the requests of the people. If they lose their support, they will lose a lot. She was hopeful the Council would do their share to help them. Mrs. Leonard Miller of Arch Street summarized the num b er of senior citi- zens who had been served through this program. Alderman Lueneburg stated he was the Council representative to the seniW citizen group, and he was aware of the figures presented and the help gkven to the elderly. He felt the request was modest, and the Council would give it consideration at the time they work on the 1982 budget. (c) CONSIDERATION OF REQUEST FOR SUPPORT OF P.C.A. GRANT FOR RECYCLING PROGRAM IN HUTCHINSON Mr. Gary Nielsen of West Central In$ustries in Willmar appeared before the Council to request support for a P.C.A. Grant appliction for a recycling_ program in Hutchinson. He reported he had operated a recyling program for the past two years which had been successful, and he would like to start one in Hutchinson. Mr. Nielsen stated he would need a Resolution of Support from the City Council in order to make application for a P.C.A. Grant. He further stated he had talked to the County Commissioner and Mr. Junker regarding his operation. It was the consensus of the Council that an agreement should be worked out between Junker Sanitation and Mr. Nielsen prior to opening his business. Alderman Peterson moved to waive reading and adopt Resolution No. 6867 en- titled Resolution of Support for Source Separation Demonstration Grant Pro- gram, contingent on an agreement between the two parties involved. Seconded by Alderman Lueneburg, the motion unanimously carried. (d) CONSIDERATION OF APPOINTMENT OF DR. W. G. MISKOFF TO POLICE CIVIL SERVICE COMMISSION Vice -Mayor Gruenhagen requested ratification of the appointment of Dr. W. G. Miskoff to a three -year term on the Police Civil Service Commission. The motion was made by Alderman Beatty to ratify the appointment of Dr. W. G. Miskoff. Seconded by Alderman Lueneburg, the motion carried unanimously. -2- • COUNCIL MINUTES JUNE 23, 1981 0 (e) CONSIDERATION OF REQUEST FOR STREET LIGHT(S) ON CORNER OF HIGHWAY 15 NORTH AND WEST NORTH HIGH DRIVE AND /OR SOUTH END OF MICHAEL COURT City Engineer Priebe reported he had been contacted regarding street light- ing in this area, and he suggested the party write a letter of request to the City Council. The Police Department had inspected the area in question, and it was their recommendation to place a street light at Michael Court and West North High Drive. After discussion, Alderman Lueneburg moved to refer the request for street light(s) to the Hutchinson Utilities, with the recommendation of the Police Department. The motion was seconded by Alderman Beatty and carried unani- mously. (f) CONSIDERATION OF REQUEST FOR USE OF CITY SIDEWALKS FOR CRAZY DAYS ON JULY 22, 1981 AND FREE PARKING IN FRONT OF STORES The Hutchinson Downtown RetailAssociation requested permission to use the City sidewalks for their annual Crazy Days on July 22, 1981. In conjunction with this day, they also requested the merchants be able to cover the park- ing meters in front of their stores for free parking. Following discussion, it was moved by Alderman Lueneburg, seconded by Ald- erman Beatty, to approve both requests. Motion carried unanimously. (g) CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN RETAIL ASSOCIATION FOR USE OF CITY STREET FOR FARMERS MARKET The Hutchinson Downtown Retail Association requested permission to hold a Farmers Market on Saturdays, beginning July 11, 1981, from 7:00 A.M. to 11 :00 A.M. in the street area on First Avenue S.E. next to Library Square. A copy of the rules and regulations for the market was submitted. Concern was expressed as to who would be in charge and how the area would be left. Following discussion, it was moved by Alderman Beatty to approve the use of the City street for the Farmers Market. Seconded by Alderman Lueneburg, the motion carried unanimously. (h) DISCUSSION OF RESIDENTS REGARDING JOINT AIRPORT FACILITY The Council meeting adjourned from the Council Chambers to the upstairs auditorium and reconvened. Vice -Mayor Gruenhagen welcomed the group of Concerned Citizens Opposed to a Joint Airport and called on Alderman Lueneburg, representative to the joint airport .committee, for a review on the status of the project. -3- 0 COUNCIL MINUTES JUNE 23, 1981 Alderman Lueneburg reported that in.March 1981 Litchfield came to Hutchin- son with a proposal that the two communities build a joint airport. Hutch- inson recognized some of its airport problems, ie. a 3,200' runway which will accommodate limited aircraft and an inability to expand the runway due to the location of a church steeple. Therefore, a study committee was or- ganized to determine if the project would be feasible. The four member committee (two representatives from each city) has been studying the feasibility and possible sites for the proposed airport. Six sites were under consideration in April, with two eliminated. Alderman Luene- burg explained what makes a site feasible. He also pointed out that avia- tion funds come from the taxes paid on aviation fuel. In conclusion, Mr. Lueneburg stated the committee itself has no power to make a decision but only to give a recommendation to the respective Councils. Following the July 8, 1981 joint airport committee meeting, a recommendation will be'l- brought to the two Councils. Gary Hoff, spokesman for the group, reported a citizens committee had boen formed. He then proceeded to explain why they did not feel Hutchinson should go in with Litchfield on an airport. He pointed out the distance would be over 9 miles to the proposed airport versus 2 -1/2 miles to the present site. Also, fire and police protection has to be taken into consideration. The type of airport being studied is a jet oriented one, and this will require additional fire equipment. Another consideration is crop land and the -loss of it. He then made reference to a TV program on vanishing farm land. Over 80 acres of land would be taken out of production and paved. He stated "one - fourth of the price increase of food is due to the loss of farm land. In talking to pilots, they feel the ideal location for an airport would be by Darwin where VOR equipment is already installed. The main concern is whether the airport is being built for the people of the communities or for one com- pany, namely Johnson Brothers of Litchfield. Mr. Hoff presented to the Council a petition signed by the affected land owners and those who would be affected by the proposed zoning. Judy-Sladek of Litchfield stated she has been working on this project. She stated the wild life in the area would be' affected by an airport, and the farm animals are going to hurt if this "monster" comes in the area. John Thor of Litchfield asked if the land for the airport would be acquired by condemnation or if it would be purchased. Alderman Lueneburg responded the City has never used the power of condemna- tion. For his part, he had no intention to go out into the country to startl practicing it. -4- 0 COUNCIL MINUTES JUNE 23, 1981 Gary Hoff requested to be notified of any upcoming airport meetings. He also asked for considertion of the loss effect to the farmers in the area. Vice -Mayor Gruenhagen commented that Mr. Hoff would be notified of future meetings. He stated there were several reasons why the City Council felt another site or airport should be considered. There are some people in Hutch- inson who work for Johnson Brothers, and the company needs an airstrip. It cannot be built for just one company, but 3M also has large planes which would .use the airport. He pointed out that this type of airport can only be located 30 miles apart. Therefore, if Hutchinson does not enter into this joint ven- ture, they could not build one. This has to be taken into consideration and preliminary work done. He stated he was also opposed to condemnation pro- cedures. Alderman Lueneburg thanked the people for coming in and meeting with the Council on this matter. He stated it was important to have their presence and comments. The meeting adjourned to the Council Chambers and reconvened there. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE N0. 8/81 - AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE After discussion, it was moved by Alderman Beatty, seconded by Alderman Luene- burg, to waive second reading and adopt by reference Ordinance No. 622 entitled An Ordinance Adopting the Minnesota State Building Code. Motion carried unani- mously. (b) ORDINANCE NO. 9/81 - ORDINANCE AMENDING SECTION 520 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED BUILDING PERMIT FEES (DEFERRED JUNE 9, 1981) City Engineer Priebe reported the present building permit fee schedule was adopted in 1974, with one change made in 1977 when the amount that no fee is charged was increased from $100.00 to $250.00. Following discussion, Alderman Lueneburg moved to defer action until the .July 14, 1981 Council meeting. Seconded by Alderman Beatty, the motion car- ried unanimously. (c) ORDINANCE NO. 10/81 - ORDINANCE AMENDING SECTION 635:10 OF 1974 ORDINANCE CODE OF CITY OF HUTCHINSON, ENTITLED WEED ELIMINATION After discussion, the motion was made by Alderman Beatty to waive second read- ing and adopt Ordinance No. 623 entitled Ordinance Amending Section 635:10 of 1974 Ordinance Code of City of Hutchinson, Entitled Weed Elimination. Seconded by Alderman Lueneburg, the motion unanimously carried. -5- COUNCIL MINUTES JUNE 23, 1981 (d) RESOLUTION NO. 6837 - A RESOLUTION RELATING TO CITY PERSONNEL AND ESTABLISH- ING A BASIC PERSONNEL POLICY Personnel Coordinator Sitz reported on the City Personnel Policy and com- mented there was one change of holiday from Columbus Day to Thanksgiving Day Friday. After discussion, Alderman Lueneburg moved to waive reading and adopt Reso- lution No. 6837 entitled A Resolution Relating to City Personnel and Estab- lishing A Basic Personnel Policy. Seconded by Alderman Beatty, the motion unanimously carried. (e) RESOLUTION NO. 6859 - RESOLUTION FOR PURCHASE Maintenance Operations Director Neumann reported the price is being increased for polymer so by buying in quantity at this time, he can save the City mpney. Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Beatty and unanimously carried, to waive reading and adopt Resolution No. 6859 entitled Resolution for Purchase. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - MAY 1981 There being no discussion, the report was ordered by the Mayor to be re -. ceived for filing. (b) MINUTES OF PLANNING COMMISSION DATED MAY 19, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF TRANSPORTATION BOARD DATED APRIL 8, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF HOSPITAL BOARD DATED APRIL 21, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF NURSING HOME BOARD DATED MAY 21, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 0 0 COUNCIL MINUTES JUNE 23, 1981 (f) MINUTES OF TREE BOARD DATED MAY 20, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ALLEY VACATION BY PEACE LUTHERAN CHURCH (DEFERRED 2- 22 -77) City Engineer Priebe explained the delay for the vacation of the alley was due to a delay in the building program of Peace Lutheran Church. The first reading of Ordinance No. 4/77 was held on February 22, 1977. All the neces- sary arrangements have been worked out with the Hutchinson Utilities to re- move and relocate electric and gas utilities from the alley south of Fourth Avenue to Fifth Avenue between Glen and Franklin. The total cost of the re- location of utilities will be paid by the Church. It was suggested that cable TV work out their line relocation with the Church. The motion was made by Alderman Lueneburg to waive second reading and adopt Ordinance No. 4/77 entitled An Ordinance to Vacate An Alley In Block 52 of the S 1/2 of the City, with'the Peace Lutheran Church to work out an accept- able agreement with cable TV and the phone company. The motion was seconded by Alderman Beatty. During discussion, City Attorney Schantzen recommended issuing a new ordi- nance, with the first reading at this meeting. In the meantime, the church and Cable TV could work out an agreement between them. Alderman Beatty amended the motion to waive first reading of Ordinance No. 11/81 entitled An Ordinance to Vacate An Alley In Block 52 of the S 1/2 of City, and to set the second reading for July 14, 1981. The motion was sec- onded by Alderman Lueneburg and carried unanimously. - (b) CONSIDERATION OF AWARDING CONTRACTS FOR_1981 IMPROVEMENT PROJECTS Alderman Lueneburg stated that Christ the King Church has litigation against Buffalo Bituminous for the work done on.tb eir parking lot. He didn't think the City should make award to,low bidder, Buffalo Bituminous, for Letting No. 5. City Engineer Priebe commented the City had previous problems with this com- pany when they were awarded work. It was the recommendation of the City Engineer that the following be award- ed contracts for the 1981 improvement work: -7- 0 , COUNCIL MINUTES JUNE 23, 1981 Letting No. 1 - Projects 81 -03, 81 -07, 81 -09, & 81 -31 Progressive Contractors $119,792.45 Letting No. 2 - Project 81 -10, Sections A, B and C Juu1 Contracting Co. $164,183.95 Letting No. 3 - Projects 81 -12 & 81 -14 Juul Contracting Co. $ 80,073.40 Letting No. 4 - Projects 81 -17, 81 -19, 81 -26, 81 -27 & 81 -28 J. W. Hanson Construction Co. $217,457.00 Letting No. 5 - Projects 81 -20, 81 -21, 81 -22, 81 -23 & 81 -33 Wm. Mueller & Sons $174,213.00 Letting No. 6 - Project 81 -29 Already Awarded Letting No. 7 - Project 81 -32 Progressive Contractors $ 47,211.00 Alt. A Following discussion, the motion was made by Alderman Lueneburg to accept the bids and award contracts as recommended, with the exception of Letting No. 5 to be awarded to Wm. Mueller & Sons. Seconded by Alderman Beatty, the motion unanimously carried. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6860 entitled Resolu- tion Accepting.Bid and Awarding Contract, Projects 81 -03, 81 -07, 81 -09 & 81 -31. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6861 entitled Resolu- tion Accepting Bid and Akazling Contract, Project 81 -10, Section A, B and C. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6862 entitled Resolu- tion Accepting Bid and'Awarding Contract, Projects 81 -12 & 81 -14. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6863 entitled Resolu- tion Accepting Bid and Awarding Contract, Projects 81 -17, 81 -19, 81 -2o;. 81 -27 & 81 -28. -8- COUNCIL MINUTES JUNE 23, 1981 It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6864 entitled Resolu- tion Accepting Bid and Awarding Contract, Projects 81 -20, 81 -21, 81 -22, 81 -23 & 81 =33. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6865 entitled Resolu- tion Accepting Bid and Awarding Contract, Project 81 -32. (c) CONSIDERATION OF AWARDING BID(S) FOR PHASE I DEVELOPMENT OF MCDONALD'S PARR (DEFERRED MAY 29, 1981) Parks & Recreation Director Ericson reported on the bids received for Mc- Donald's Park. He commented that the grant allowed for two fields to have lighting, but the proposal from Quade's to do four fields was an excellent idea. The payment on the two fields could be delayed until 1982. The fol- lowing recommendations were made: A. Earth Work - not accept any bids B. Team Benches - not accept any bids C. Fencing - Combine C & D (backstops) - Crowly Fence Company in the amount of $19,932.00, which includes $14,740.00 for fencing and $5,192.00 for 4 backstops E. Sod & Seeding - No bids received F. Concession Building - Miller, Miller & Mac, Inc. in the amount of $39,685.00 (with adds and deducts) G. Lighting - Quade's in the amount of $46,922.00 for 4 fields, or alternate bid for 2 fields in the amount of $23,250.00 (with adds and deducts) H. Sanitary Sewer & Water System - Juul Contracting in the amount of $26,570.00 (with adds and deducts) I. Scoreboards - Quade's in the amount of $600.00 Following discussion, the motion was made by Alderman Beatty to award the bids as recommended, with the exception of lighting from Quade's which will be clarified at the July 14, 1981 Council meeting. Seconded by Alderman Lueneburg, the motion carried unanimously. (d) CONSIDERATION OF AWARDING BID FOR MAINTENANCE OF SOUTHEAST (VOCATIONAL SITE) WATER TOWER (DEFERRED JUNE 22, 1981) City Engineer Priebe reported it was the staff's recommendation to award the contract to Odland Contracting in the amount of $14,500.00. • COUNCIL MINUTES JUNE 23, 1981 0 After discussion, Alderman Lueneburg moved to award the contract to Odland Contracting, based on the Engineer's recommendation. Seconded by Alderman Beatty, the motion unanimously carried. (e) CONSIDERATION OF RELOCATION OF T.H. 22 (DEFERRED JUNE 9, 1981) City Engineer Priebe reported he had secured additional information for the Council regarding the relocation of State Highway No. 22. He then Qutlined the procedure to be followed to request the State to reroute the highway. The initial step would be for the Council to adopt a Resolution requesting the relocation of T.H. 22. Following discussion, the motion was made by Alderman Beatty to waive road - ing and adopt Resolution No. 6871 entitled Resolution Requesting Relocation of State Highway No. 22. Seconded by Alderman Lueneburg, the motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS A copy of the letter sent to all delinquent•account holders was read by Vice - Mayor Gruenhagen. He then inquired if anyone was present wishing to be heard regarding his /her account. No one was present. Alderman Lueneburg moved to discontinue service on July 6, 1981, unless`other- wise noted, for the following accounts: Account No. 03- 1150 -1 -00, 04 -01:0- 5-00, 04- 0290 -0 -00, 04- 0600 -1 -00, 04- 0850 -5 -00, 04- 0855 -7 -00, 04- 0955 -2 -00, 04 -1100 -4-00, 11- 1222 -3-00, 12- 0170 -0 -00, 12- 0415 -0 -00, 12- 0860 -1 -00, 12 -1165- 0-00, 15- 0097 -0 -00, 15- 0188 -0 -00, 16- 0435 -0 -00, 16- 0560 -1 -00, 27- 0150 -5 -00, 40- 0086 -0 -00, 41- 0052 -0 -00. The motion was seconded by Alderman Beatty and unanimously carried. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JAMES DEMEYER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Jim DeMeyer presented to the City Council the proposed project of Heri- tage Square condominiums. He stated the Planning Commission had approved the plan. City Engineer Priebe reported the Fire Marshall had requested a fire hydrant be placed in the center of the complex. After discussion, it was moved by Alderman Beatty that with the recommenda- tion of the Planning Commission to waive reading and adopt Resolution No. 6868 entitled Resolution Granting Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Multi- Family Housing In C -4 Zone. The motion was seconded by Alderman Peterson and carried, with Aldermen Pet- erson, Lueneburg and Beatty voting aye, and Vice -Mayor Gruenhagen abstained from voting. -10- COUNCIL MINUTES JUNE 23, 1981 9 (c) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED BY RICHARD LARSON FOR KIMBERLY'S COUNTRY ESTATES WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION Extensive discussion was given to the fact that no boulevard is planned for this subdivision and some of the problems that could incur as a result. John Mlinar of 704 Hilltop distributed copies of a document of vital con- cerns of the preliminary plat. He pointed out areas where the plat did not meet the requirements of the City Ordinance, Zoning Ordinance and Comprehen- sive Plan. He felt the City guidelines were being overlooked, and they should be followed. Roman Haas read a letter from Paul Ginkel in which he expressed his concerns of non - development of the plat. Elton Hess of 111 Mark Drive pointed out this area was designed prior to annexation so the streets are not standard. He commented that there was only one exit in and out of the subdivision. Following lengthy discussion, the motion was made by Alderman Peterson to reject the Preliminary Plat for Kimberly's Country Estates and refer it back to the developer Richard Larson for further work. Seconded by Alderman Luene- burg, the motion carried, with Aldermen Peterson, Gruenhagen and Lueneburg voting aye, and Alderman Beatty voting nay. (d) CONSIDERATION OF REQUEST FOR A VARIANCE SUBMITTED BY SAYLES WALDRADTH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Beatty moved to waive reading and adopt Resolu- tion No. 6869 entitled Resolution Granting Variance from Section 6.05, B.3 of Zoning Ordinance No. 464 for Reduction of Sideyard Setback to Allow Con- struction of Garage and Reduction of Front Yard Setback to Allow Replacement of Porch. Seconded by Alderman Lueneburg, the motion carried unanimously. (e) CONSIDERATION OF AMENDMENT TO (PUD) CONDITIONAL USE PERMIT FOR DELMAR PITTMAN'S SOUTHDALE APARTMENTS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe reported that at a public hearing held on April 17, 1979 by the Planning Commission, it was recommended to close the access on Neal Avenue to the Southdale Apartments. However, at the request of the Fire Chief to leave the access open for better fire protection, a hearing was held on June 17, 1980 to amend the PUD to allow the Neal Avenue access to remain. It was the recommendation of the Planning Commission to amend the PUD to have the access on Neal Avenue remain open with the following conditions: 1) Sign "Fire Lane" be erected, 2) Signs reading "Do Not Enter" and "Do Not Exit" be erected, and 3) Yellowing of curb along Neal Avenue as well as any other necessary restrictions such as speed bumps, if necessary. -11- COUNCIL MINUTES JUNE 23, 1981 Following discussion, it was moved by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Reso- lution No. 6870 entitled Resolution Amending Conditional Use Permit (PUD) Under Section 6.07, C.5 of Zoning Ordinance No. 464 Concerning Access on Neal Avenue for Southdale Apartments. (f) CONSIDERATION OF REQUEST SUBMITTED BY RICHARD SCHMIDTBAUER FOR PRELIMINARY PLAT FOR SCHMIDTBAUER'S SECOND ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Discussion was given to the lack of utilities on the preliminary plat. It was felt they should be provided at this point. The motion was made by Alderman Lueneburg to reject the preliminary plafzfor Schmidtb auer's Second Addition. Seconded by Alderman Beatty, the motion'v,-*car- ried unanimously. (g) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE N0. 464, SECTION 8, ZONI1+ DISTRICTS AND ZONING MAP WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe reported the amendment to the Ordinance would zone an- nexed property as R -2 Multiple Family district and would eliminate the nec- essary hearings for R -1. After discussion, the motion was made by Alderman Beatty to waive the fst reading of Ordinance No. 13/81 entitled Amending Section 8 of the 1974 Ordi- nance Code of the City of Hutchinson, Entitled Zoning Districts and Zoning Map, and set the second reading for July 14, 1981. Seconded by Aldermaii Lueneburg, the motion unanimously carried. Z (h) CONSIDERATION OF REQUEST BY CLARENCE FREITAG TO MOVE A GARAGE Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- __ man Beatty and carried unanimously, to approve the request by Clarence Frei- tag to move a double car garage. (i) CONSIDERATION OF AMENDING CITY ORDINANCE, SECTION 730:00, UNREASONABLE ACCELERATION The Chief of Police requested an amendment to Section 730:00 of the Ordi- nance to change the unreasonable acceleration to a petty misdemeanor. After discussion, Alderman Lueneburg moved to waive first reading of Ordi- nance No. 12/81 entitled Ordinance Amending Section 730:00 of the 1974 Ordi- nance Code of the City of Hutchinson, Entitled Unreasonable Acceleration, and set the second reading for July 14, 1981. Seconded by Alderman Beatty, the motion unanimously carried. -12- COUNCIL MINUTES JUNE 23, 1981 (j) CONSIDERATION OF ADVERTISING FOR GROUP HEALTH INSURANCE AND DENTAL INSURANCE It has been City policy to bid out insurance if the quote exceeds 20 %, and Blue Cross /Blue Shield has informed the City their rate will exceed 20 %. Therefore, it was requested to advertise for bids on group health and dental insurance to be received on July 28, 1981 at 2 :00 P.M. Following discussion, Alderman Beatty moved to authorize advertising for bids on group health and dental insurance. Seconded by Alderman Lueneburg, the motion carried unanimously. (k) CONSIDERATION OF INSURANCE COVERAGE FOR FOUR ENTITIES A premium proposal for the City's four entities was provided by Madsen In- surance Company, and it was the staff's recommendation to accept it. After discussion, it was moved by Alderman Lueneburg to approve the recom- mendation for insurance coverage of the four entities, with the exception of umbrella liability. Seconded by Alderman Beatty, the motion carried unanimously. 10. MISCELLANEOUS None 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 10:47 P.M. upon motion by Alderman Beatty, seconded by Alderman Lueneburg and unanimously carried. -13- 0 • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 30, 1981 The special meeting of the City Council was called to order at 2:00 P.M. by Mayor Westlund, with the following present: Aldermen Lueneburg and Gruenhagen, in addi- tion to the Mayor. Absent: Aldermen Peterson and Beatty. Also present: City Ac- countant Merrill, City Attorneys Schantzen and Schaefer, Recreation Director Ericson, and Bill Fahey of Ehlers & Associates, and City Engineer Priebe. Unfinished Business (a) CONSIDERATION OF AWARDING LIGHTING BID FOR PHASE I DEVELOPMENT OF MCDONALD'S PARK (DEFERRED JUNE 23, 1981) Recreation Director Ericson explained the bid and alternate bid received from Quade's for the field lighting at McDonald's Park. He further stated the City had applied for a Phase II grant which, if awarded, would include the lighting of two more fields in the park. Discussion followed on the lighting of two fields versus four fields at this time. The motion was made by Alderman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried, to accept the bid for lighting of two fields from Quade's in the amount of $23,250.00, with some adds and deducts to-the original contract. (b) OPENING OF BIDS FOR 1981 BOND ISSUES Mayor Westlund read the Notice of Bond Sale for $1,370,000 Improvement Bonds of 1981, $1,250,000 Parking Improvement Bonds, and $730,000 General Obligation Fire Hall Bonds, City of Hutchinson, Minnesota. The following bids were opened and read: PRICE First National Bank of Mpls. $3,295,026.50 Northern Trust Company 3,306,067.00 N E T INTEREST COST $2,972,378.50 2,896,715.50 NET INTEREST RATE 10.33870 10.07553 Mr. Bill Fahey of Ehlers & Associates stated the City of Hutchinson retains an "A" rating. The recent attempt to change the City's rating to "A -1" was unsuc- cessful, due in part to the unavailability of the income data from the 1980 cen- sus. He pointed out that many financial institutions would have bid on the bonds if the City had an "A -1" rating. He further recommended that the City review its Capital Improvement Program on an annual basis. It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 6872 entitled Resolution Relating to $1,370,000 1�1 COUNCIL MINUTES JUNE 30, 1981 Improvement Bonds of 1981, $1,250,000 Parking Improvement Bonds and $730,000 General Obligation Fire Hall Bonds; Awarding the Sale Thereof. The motion unan- imously carried. It was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 6873 entitled Resolution Relating to $730,000 General Obligation Fire Hall Bonds; Fixing the Form and Details, Providing for the Execution and Delivery Thereof and Levying Taxes for the Payment Thereof. Seconded by Alderman Lueneburg, the motion carried unanimously. It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen and unani- mously carried, to waive reading and adopt Resolution No. 6874 entitled Resolu- tion Relating to $1,370,000 Improvement Bonds of 1981; Fixing the Form and De- tails, Providing for the Execution and Delivery Thereof and the Security There- for and Levying Taxes for the Payment Thereof. It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen, to wai reading and adopt Resolution No. 6875 entitled Resolution Relating to $1,25';'000 Parking Improvement Bonds; Fixing the Form and Details, Providing for the Execu- tion and Delivery Thereof and the Security Therefor and Levying Taxes for the Payment Thereof. The motion carried unanimously. Mr. Fahey reported that Resolution No. 6637 adopted November 12, 1980 relating to General Obligation Tax Increment Bonds was being amended and modified to=it the conditions. He then presented Resolution No. 6876 for adoption. It was moved by Alderman Lueneburg to waive reading and adopt Resolution Noy: "6876 entitled Resolution Amending Section 4.04 of Resolution No. 6637; Authorizifig the Appropriation of Excess Tax Increment Revenue of Development District No. 4''for the Payment of the $1,250,000 Parking Improvement Bonds, Dated August 1, 1981 of the City. The motion was seconded by Alderman Gruenhagen and carried unanimously. (c) CONSIDERATION OF ADOPTION OF 1981 ASSESSMENT ROLLS (DEFERRED JUNE 15, 1981) City Accountant Merrill informed the Council that he and the City Administrator were recommending the interest rate on the special assessment to the property owner be approximately 1% over the average rate paid on City bonds. This would be used to cover administration and protection against future losses. The in- terest rate of 10.5% was recommended. City Engineer Priebe reported he had discussed Assessment Roll No. 92, storm sewer in Clifton Heights, with Attorney Jim Schaefer and City Accountant Merrill. Attorney Schaefer had been advised that the City would have a lawsuit by four property owners. Mr. Priebe stated he had reviewed the project, and the assess- ment roll could be adopted with the exception of certain properties. When the property owners requested the improvements, they could be added at a later time. He pointed out there was one catch basin going through a private line, and there could be a problem when it goes bad because of the higher elevation. 1. -2- COUNCIL MINUTES JUNE 30, 1981 0 Alderman Gruenhagen questioned the fairness of eliminating four properties from the project since they would also benefit from the storm sewer. He also ques- tioned what would be done with the additional money left from the bond sale. Attorney Schaefer stated that Attorney Bill Haas was questioning the method of cost benefit. The objection is to the cost compared to the benefit received. The property owners are paying for a county ditch so they object to a large as- sessment to the City. He then recommended deferring action until the City En- gineer had determined whether the water would flow into Clifton Heights. If it does flow in, the four properties would benefit without being connected and would, therefore, be assessed something. It was the consensus of the Council that Roll No. 92 should be deferred until the next meeting. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6838 entitled Adopting Assessment Roll No. 87, Project 81 -07. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6839 entitled Adopting Assessment Roll No. 88, Project 81 -09. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive " reading and adopt Resolution No. 6840 entitled Adopting Assessment Roll No. 89, Project 81-31. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6841 entitled Adopting Assessment Roll No. 90, Project 81 -10. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6842 entitled Adopting Assessment Roll No. 91, Project 81 -10. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6844 entitled Adopting Assessment Roll No. 93, Project 81 -12. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6845 entitled Adopting Assessment Roll No. 95, Project 81 -14. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6846 entitled Adopting Assessment Roll No. 96, Project 81 -14. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6847 entitled Adopting Assessment Roll No. 97, Project 81 -14. Motion carried unanimously. 159L' COUNCIL MINUTES JUNE 30, 1981 It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6848 entitled Adopting Assessment Roll No. 99, Project 81 -17. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6849 entitled Adopting Assessment Roll- -No. 100, Project 81 -19. Motion carried unanimously... It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6850 entitled Adopting Assessment Roll No. 101, Project 81 -26. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to was reading and adopt Resolution No. 6851 entitled Adopting Assessment Roll No X102, Project 81 -27. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to wafe reading and adopt Resolution No. 6852 entitled Adopting Assessment Roll No x`103, Project 81 -28. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6853 entitled Adopting Assessment Roll No. 104, Project 81 -20. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to wa1i�e reading and adopt Resolution No. 6854 entitled Adopting Assessment Roll No105, Project 81 -21. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6855 entitled Adopting Assessment Roll No. 106, Project 81 -22. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6856 entitled Adopting Assessment Roll No. 107, Project 81 -23. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6857 entitled Adopting Assessment Roll No. 109, Project 81 -33. Motion carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg, to waive reading and adopt Resolution No. 6858 entitled Adopting Assessment Roll No. 110, Project 81 -32. Motion carried unanimously. The motion was made by Alderman Lueneburg, seconded by Alderman Gruenhagen, to approve an interest rate of 10.5% for special assessments. The motion unani- mously carried. -4- COUNCIL MINUTES JUNE 30, 1981 �J New Business (a) CONSIDERATION OF ADVERTISING FOR GROUP LIFE INSURANCE Mayor Westlund stated more companies will bid on medical insurance if there is also life insurance, and few companies will bid just medical insurance. Following discussion, the motion was made by Alderman Gruenhagen to authorize advertising for group life insurance, with bids to be opened July 28, 1981 at 2:00 P.M. Seconded by Alderman Lueneburg, the motion unanimously carried. There being no further business, the meeting was adjourned at 3:13 P.M. -5- 0 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, JULY 1, 1981 Mayor Westlund called the special meeting to order at 12:10 P.M., with the follow- ing present: Aldermen Lueneburg, Gruenhagen and Beatty, in addition to the Mayor. Absent: Alderman Peterson. Also present: City Administrator Plotz. New Businesses Locating In Hutchinson City Administrator Plotz gave a synopsis of the new business contemplating location in the Industrial Park and available property. Mayor Westlund reported on an 11:00 A.M. meeting held today with a representative from a fuel alcohol company which is interested in coming to Hutchinson. Consider- ation was given to a location in the Industrial Park, but it was felt this operation should be located further out. The City promised the company three -year tax incre- ments as an incentive to locate in our community. They were asked to provide finan- cial information to the City prior to any letter of intent being submitted to them. The Mayor commented that indications are several companies may be relocating in Hutchinson in the next few years. Therefore, the City must be ready for them. Two new recent developments in the last month are a proposed motel adjacent to the Casa de Campa and a Thrifty Scot Motel across from the Prairie House. Activity Center Mayor Westlund commented on the joint school /city meeting held this morning regarding the proposed activity center. An architect is preparing information which will be submitted to the School Board and City Council. Discussion was then given to costs and site location(s). It was reported that Tom Savage had negotiated with property owners for a purchase option on possible sites, but he had been unsuccessful with owners on the north side of First Avenue. The first house was willing to sell so it could possibly be used for parking. The Mayor asked the Council for firm action on what should be done with the Old Armory building. It was pointed out that if the City knows it will build a new activity center, the Old Armory should be sold. The Citizens Bank would like a decision from the City on the sale of the building. Alderman Beatty stated a contingency should be that the new gym be built before the Armory is torn down. The Mayor and City Admin- istrator will continue to negotiate with the bank for firm action. The Council members were in agreement that the first priority would be for a joint activity center with the school, but if no decision has been reached by fall, the City will build on City -owned property by the Civic Arena. It was the consensus of the Council that by the date of January 1, 1983 a new activity center should be built, with or without the school. 51 0 RETAIL "ON SALE" $25.00 state of Sxl!tttte!�otar COQXTY OF......__....._._McLeod _ CitX _ -OF _ Hutchinson __ To the ............... city council.....................of the........ City . . .. . .. ........................ Qi.Hutchinso.................... .......State of Minnesota: McLeod County Livestock Exhibitors Association hereby applies for a licenaa for the term. of .. ...._one day from tha.____- .._...— ._13th - -- - - - l/ - -- -- - - _...._ —. -.- — to all ....... 8 At Retail Only, Non- Intoxicating Malt Liquors, as the same are defined by law, for consumption "OA " those certain premises in .- City Hutchinson duoribrd as foliaws, to-wit Second Annual Pork Chop Feed at McLeod County Fair Grounds at which pla-ee said applicant ..... .operate ...... the busiruas of, and to that end represent ...... and state.... -ns follows: That said applicant .........is.. a ........................... ............ci,ti:en.........of the United States; of food rrior•al character and repute; and ha.- s ....... attained the ape of 91 years; that ................. he-is ................ _ ................ PM;77- etor. .... _4 the establishment for which the license will be issued if this application is oranted. That no manufacturer of such non -intozicatinff malt liquors has any ownership, 1n whole or tin part, in said business of said applicant-...or any interest therein; That said applicant ...... vwJce ...... this application pursuant and subject to all the laws of the State of Afinruaota and the ordinances and re2*ula.tione of said .... . ..... ..- ..-- ._ -_ -- City applicable thereto, which are hereby made a part hereof, and hereby afree ...... to observe and obey the sane; _...- .. ..... - --- •- -------- - ....._..- - - - _...._.. - ......... --- ------ - ---- -- ---------- — ------- - -- -- (Ban Wta4 of hee��r r%QClr%menta 1f W. of local raznlatlo3a) Each applicant further states that he is not now the holder of, nor has he made applioa.tion for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of Ln-toxioa.tin j liquor. i Dated June 26 18 81 / \ dpp- P. O. dddr ." - 1 3So S� i 1 i MINNESOTA 4M W ayzata E-WW CONFERENCE TELEPHONE 16N/ 55343 NG DEPAMMEW July 9, i941 Hutchinson City Council Hutchinson, I-In. Hutchinson City Council, I am herby requesting a permit from'the City Council for r:elissa and Wendy Springer to distribute and sell journals entitled, Enlist in the War Against Drugs, Enlist in the ;Var Against Alcohol, and How to stop smoking__. The purpose of these journals are to help inform people of the effects of these drugs, how to relate to it with young people and how to prevent it. This will be done door to door in Hutchinson. This material is didtributed through the Home Health Education Service and is one of the services of the Seventh -d-y Adventist Church. Wendy and Yelissa Springer are rural residents of Hutchinson and attend the Hutchinson Seventh -day Adventist Church. Thank you for your consideration of this matter. Respectfuly yours, J;_U49 414_0� Mendell Springer Publishing Director J---(2 # i 1 d RETAIL "ON SALE" Mate of fir nne5ota, McLeod COUNTY OF ...... -- .._._....._._..— --------- -- — — — $25.00 City Hutchinson To the .............City Council....................... of e........ ,•• City.................... of.......Hutchinson............ ................................... ............................... ..........................State of Minnesota: Elks hereby applies for a license for the term of.._ ......... __ .... one day-- __­.... 23rd ----- - -riay of - -- — July-- - - - - -� _ - - -__, 1V 81 to sail from ti+. a------ .. ...._— ._.__. At Retail Only, Non- Intoxicating llialt Liquors, as the same are defined by law, for consumption "OJI ", those cartan premises in _City o Hutchinson. —_ ~ described as follows, to- wit :------- - - - - -- -- -- -- _._..— _.- -__ - -- -- - - - — Oak Ridge Boys Concert Civic Arena at which place said applicant ...... Operate ...... the business of. and to that end represent ...... and atate..._ns fol%ows: That said applicant ......................... is .... a ........................ cUlzen ......... of the United States; of rood moral character and repute; and has.......... attained the afa of f1 years; that ................. he ... is ................. _ ................ pr oprictor ..... _-.of the establishment for which tU license will be issued if this application is Qranted. That no manufacturer of such non- intoxicatinff malt liquors has any ownership, in whole or in part, in said business of said applicant ...... or any interest therein; That said applicant ------ makc ...... th.ia application pursuant and subject to all the laws of the State of Afinnesota and the ordinances and rejula.tions of said ... _. ....... _. ----- ___.�itY _- applicable thereto, which are hereby made a part hereof, and hereby ajree.._..to observe and obey the same; (Ban "L other nQnfra.zonta. U an7. of Ioel TTSM • U^^ ) j- ,11V'Qs /VCIof2 i�f �l�EE� jJ•f A'f= c'E�.. > / >/� �E _c; i'Z' �`= /�c'i.c_i hf �f �✓ C�'c� i !;f`= j // !Sl/ /t_ /d_� eJ {� Z L t 1C.'o 77 /StLf Cr't't -j� Each applicant further states that he is not now th.e holder of, nor has he made application, for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of latoxioatinj liquor. Dated July 9 , l8 81 X dppUaant- P. O. d ddreas - i i i 6 RESOLUTION NO. 6877 ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 14th day of July, 1981. Ralph D. Westlund Mayor ATTEST Gary D. Plotz City Clerk Vell, ) r: ORDINANCE NO. 11/81 AN ORDINANCE TO VACATE AN ALLEY IN BLOCK 52 OF THE S 1/2 OF THE CITY THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate said alley. SECTION 2. That certain alley in the City of Hutchinson located and described as follows: All that part of alley in Block 52 of the S 1/2 of the City as originally platted in Hutchinson, Minnesota, according to the recorded plat thereof. being located in the City of Hutchinson, be and the same is hereby vacated, provided, however, the City of Hutchinson reserves unto itself a perpetual easement and the right to enter upon said premises for the purposes of constuction and /or maintenance of public utilities. SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this day of , 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 0 r RESOLUTION NO. 6878 TRANSFER OF GENERAL REVENUE SHARING FUNDS FOR SUPPORT OF HUTCHINSON GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, from the General Revenue Sharing Fund the amount of $87,947 consisting of revenue sharing dollars and interest be transferred into the General Fund to help support general fund expenditure for Public Safety expenses per the 1981 adopted budget. Adopted by the City Council this 14th day of July, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. P1otz City Clerk -aL. 9 RESOLUTION NO. 6879 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Belts 671.00 Belts for Carter Press W/S Yes Menardi Southern plus ship. Corp. Poles (10) 6090.00 15' poles for lights LAWCON Yes St. Regis Paper Co The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. BUDGET I VENDOR Date Approved: Motion made by: Seconded by: Resolution submitted for Coun it action by: �' �i _ ��✓' Z F-6 , (612) 879 -2311 i�UrcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 1, 1981 TO: City Council FROM: Building Official RE: June 1981 Building Report Attached is the June 1981 Report of Building Permits Issued and Local Public Construction. There were 2 Mobile Home Installation Permits, 3 Moving Permits, 3 Demolition Permits, 6 Sign Permits, and 76 Building Permits, for a total of 90 permits issued during the month. The total Construction Cost was $844,451.00. Sincerely, CITY OF HUTCHINSON '�& -f-t 1 Homer Pittman Building Official HP /pv attachment w ! One -fame no-,s sec ce.acneo, i # I I Is (Omit cents; (c) 1 4 23 ?,0^8 008 - ... . _.. ..- .. - 1 2 60,223 G7 ?i^ l 010 C C: ty ui LL 37 i+lA'rS ING!Tnh AVE i:EST i PLEASE _ .� _ _ LW 4 012 1 5 32,376 It nc aer.Ti;s r c e Five -or -mare family .L;idmgs 004 013 enter „X.. z Hospitals and other institutional buildings J 6 .,,1 I — L"°_ PLICLY 1,1NED k Section I _ un _ _ i I ', i - _ cost 016 ,.. 017 I "nSs l re;s� �e w ! One -fame no-,s sec ce.acneo, i # I I Is (Omit cents; (c) - 4 23 ?,0^8 008 S Churches and other religious buildings 1 2 60,223 co I 010 m 3 [:T:h:re:e-ily i b uildings 003 all LW ( j 012 1 5 32,376 Five -or -mare family .L;idmgs 004 013 Hospitals and other institutional buildings J 6 .,,1 I — l 3 � l - - - - - - -- j i c CONTINUE ON REVERSE SIDE (a) (b) (Omit cents; (c) ou ;1am s (Omit cents (d) (e) Amusement and recreational buildings 008 S Churches and other religious buildings 008 Industrial buildings 010 Parking garages all Residential garages and carports 012 1 5 32,376 Service stations and repair garages 013 Hospitals and other institutional buildings 014 Office, bank, and professional buildings 015 Public works and utilities buildings 016 Schools and other educational buildings 017 Stores and other mercantile buildings 018 1 8,500 Other nonresidential buildings 014 1 400 la li use Structures other than buildings 020 11 9 140 CONTINUE ON REVERSE SIDE E Ec r.MV = DMONS AND ALTERATION'S ( - PRIVATELY OWNED - -,i —�P ELICLY OWNED t Nc. No e, 0f C n5'ruction cost Nurnber of Construction cost TYPE Of BUILDINGS per-nit mit cents) permits (Omit cents) d) (el H%sekeeping residential buildings 021 44 5 S 46,254 S AN 0.hcr b:it,�;ngs and structures 02: 15,281 Section V: - INDIVIDUAL PERMITS - 5500,000 OR MORE List below per.-rots issued for new buildings and for nevi add tons and alterations with a construction cost of 5500,000 or more. A o list all pe,mits for buiid;ngc orrittec fr- r cect;ons 1, 11, IV, and V because ycw cou .. nc: c!asssfy I)em: enter a das� - -der Stem ,urnber in ccl,;mn fa). Stem _ Name ro address of r,:vre75.;c• W Cost -of - Number of Number No. 1:escr p;i0n _ e�ner or builder a *r<. I ccast_ttion housing, - 01 . one iOmu cents) units stones ta) b( icf (dl fe) !ff (g) '! _d bt building _ _ ".... - _.- ------------- - - - - -- S to address -- - - - - - - - - - - - - - - - - - - - - - - Public S Kind o9buildmg. ------ ------------ - - - - -- GI Private --------------------- SiSe address -. - - - -- ------- ---------- - - - - -- r P_:' . Kind of building -- - - - - - - - - - - - - - - - - - - - - - - Private - ---- - - - - - - - - - - - - - - - - Site address - - - Public Kind of building ----------------------- Private Site address - -- _ - - _ - - ❑ Public Kind of building - -. - -- - -'ad ---- --- - - - - -- -- - - -- -- [� Private - S;teddress -. -. - _... - - . -- - - - - - - - - - - -- - - - - - - - ❑Public Kind of building - ------ --------- -- - --- Private. Site address - - --- ----------- -- - - — - -- ❑ Public - Kind of building - .. ------ ---- -- -------- ---- ------ ----- -- - - - - - -- ❑ Private Site address - - - Public - Kind of building — i - t- --- --- -- .------ -- - - - -- . ❑Pnvate -- ----= -------- - - - - -� Site address - - -- -------- ------- - -- - -- ❑Public Kind of building - - -------------------- -- Private ❑n Site address -- - - - -- ---- -- --- °-- --- -- - - -- El Public Kind of building ' 1 I ! - ---- ---- ------- - - --.- - - -- Private - Site address ) _ Public Com rents 020 - Antenna Tower - $350.00; Fence $200.00; Fence - $120.00; Curbs - $1,000.0 Fence - $50.00; Fence - $540.00; Slab for Garage - $2,500.00; Fence - $300.00; Fence - $1,280.00; Fence - $1,900.00; & Driveway - $900.00. Name of person to contact regarding this report Telephone Area code Number Extension Title lding Official 612 587 -5151 210 Has there been any change In geographic coverage : of your permit system during this period? ............ ... []Yes - Explain in conmonra XNO FORM C•404 (10.1.701 - y1�; _ MINUTES Park & Recreation Board Wednesday, June 3rd, 1981, 12 Noon The Park & Recreation Board met with Dr. Chernausek, Roy Johnsen, Rolland Jensen, Ward Haugen and Don Falconer present. Also present were Bruce Ericson, Park and Recreation Director, Cliff Paulsen, Parks, Mary Haugen, Civic Arena Coordinator, Mark Schnobrich, Forester, Fred Roberts, Assistant Director of Maintenance, John McRaith was introduced by Bruce Ericson as replacing Penny Klitzke in Recreation, Grace Sanstead, Secretary, and Sherry Crawford represented the Leader. The minutes of the May meeting were read and approved by Roy Johnsen, seconded by Don Falconer, and accepted by the board. A revised letter would be sent out to approximately 200 people on weed control, only one letter would be sent out on weeds and grasses over eight (8) inches, tall then the city would be sent out and cut them and charge the person on whose land it is located. A motion to this effect was made by Ward.Haugen, seconded by Roy Johnsen; an "aye" vote by all members. Ericson outlined a summer basketball camp to be held from July 27th to the 31st at a cost of $15 to be held at the Hutchinson High School. Each member to receive a T -shirt and prizes to winners of free throw contest and twenty one contest. June 19th is the dead line for bringing in the entry to the Parks and Recreation Department in the Old Armory. The 16 foot long score boards have been put in. Roy Johnsen made a motion seconded by Rollie Jensen to increase a proposal to in- crease the Park donation of 10% which has not been changed since 1978, and agreed to by the Board. Ward Haugen asked Ericson to find out from Mr. Priebe or Gary Plotz where the $10,000 received from the School Road bridge should go into what fund. Fred Roberts told the Board a new bronze Indian for the Joe Eheim Park was to be put up in September, by Les Kouba, it will not be ready for the Jaycee Water Carnival, but will be touched up with cement for the occasion. Cliff Paulsen gave his report, the softball fields are being maintained daily with Parks in full operation. Services were held at the Leg-ion Park on Memorial Day. One employee is cleaning rest rooms and collecting trash on a daily basis. Joe Getz retired. CETA has employed some youth for summer work. Mark Schnobrich gave his report. Tree planting has been completed for the spring of '81 with the help from the Park system. Two tree inspectors have been hired. More diseased elm trees are beginning to show up than expected. More aphids and canker worms are showing up. 278 new trees have been planted. The two cotton- wood trees that caused so much concern last year have been removed as they were both female trees. Mary Haugen reported two sessions of roller skating during the week now instead of two weekends since school is out. Most of the building has been repainted. There are 1,287 reserved seats in the arena. The schools will take care of the tennis courts. Twenty kids have prizes for candles. There being no further business, the meeting was adjourned at 1:15 p.m. The next meeting to be held July 1st at City Hall. Respectfully submitted, �7_ �/- Grace Sanstead, Secretary / MINUTES "Senior Activity Center" Advisory Board Tuesday, June 2, 1981 The "Senior Activity Center" Advisory Board met Tuesday, June 2, 1981 at 9:30 a.m. Present: Emma Lake Absent: Milt Lueneburg Norine Riesberg Tom Stibal Don Falconer Jo Ann Gehlen Ira Kenney Erna McKenzie Rita Tasche The minutes of the May meeting were read and approved. The treasurers report was read and approved showing a balance of $32.92. Bruce Ericson reported that $46 was received from free will offering at the May 29th Dance for Seniors at the American Legion. Therefore, he plans to charge $1 at the door. This was discussed and it was suggested to have someone in- atten- dance at the door. The next dance will be Friday, June 19, 1981 with Wally Pikal as guest musician. The trip for' Seniors to a Twins game was cancelled due to lack of interest. Joan Vacek has asked for use of the Activity Center for two weeks preceding Christmas for the use of welfare donations. The parade unit sponsored by the "Activity Center is arranged for. Barricks will furnish and drive a buggy and McLeod County Outstanding Seniors, Frieda Schraam and Rev. John Melchert, will ride. It was reported that the Health Screening for Seniors was successful. Because of the Dance and other Water Carnival activities the Bingo date will be changed to Friday, June 26th. The next meeting of the Board will be July 7, 1981 at 9:30 a.m. Respecfully submitted, Norine Riesberg Secretary 7'(f- • 1 0 ii'J 'Cn= :dSOi; � '. ":-!!;—Y F-GUT SR CcRr `^ n7?� ^�0?S MEETih'S - May _4, 298; J: 30 p.m. - Small -I C0 -'_ Ere -)CC P- resent: Rolle Balke, _residen-t; joaI Enal�, GoE]Del, Trustee; Ken Gruenharen, Trustee; Buell Fogg, Trustee; Dr. Cris rle- lucal, Cn1Ef of Staff. Absent: Nora' Mull-an, Secretary; Dave Doelger, Trustee. Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator. The meeting was called to order by President Balke at 5:36 p.m. Minutes of Past Meetings. Motion was made by Goebel to accept the regular Board of Directors meeting minutes of April 21, 1981. Motion was seconded by Fogg. All were in favor. Motion passed. Statistical Report. The statistical report was presented by Graves. Occupancy levels were slightly above what they were for the same month last year. Accounts Payable. Motion was made by Goebel to approve and authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $572,059.80. Motion was seconded by Fogg. All were in favor. Motion passed. Financial Statements. Graves presented the financial statements. Net income for the.month revealed a gain of $21,394.00. Natural expense categories, in total, once again demonstrate a very favorable variance. Medical Staff Meeting Minutes. Medical staff minutes were presented by Dr. Remucal. No unusual comments were made. Director and Assistant Director of Nursing Services Reports. The reports were presented. No unusual comments were made. Mental Health Unit Report. The report was presented and no unusual comments were made. Auxiliary Meeting Minutes. The report was presented and no unusual comments were made. Old Business: 1. Patient Satisfaction Survey. The revised patient satisfaction survey was presented. Following discussion: Motion was made by Fogg to adopt the patient satisfaction survey as revised. Motion was seconded by Goebel. All were in favor. ( Motion passed. 7 �. t negu- Board of ec _.,rs Mee :ing - May _ --96'- Page Two 2. Medical STudent Policy. The _E_ard was appraised T aT no new ^ :e:.ical students had Neer_ recruited as c-4:7 yeT for _9 21. A request was made by the physicians To Table this issue until medical students were brought on staff. Following discussion: Motion was made by Goebel To Table The reimbursement issue for medical students until such time that new medical students :.ave been recruited. Notion was seconded by Ewald. All were in favor. Motion passed. 3. Hallwav Patient Policy. Alternative methods of providing hallway bed space at a reduced rate were discussed. Following discussion: Motion was made by Fogg to adopt the following policy for hallway bed patients: All patients admitted to hallway beds shall have a visit within the first 24 hours of admission by the hospital administrative staff explaining the reason the patient is admitted to the hallway and explaining when the patient can expect to be transferred to a regular patient room. Also, that each patient shall receive a plant from the hospital as a means of recognizing their inconvenience. Motion was seconded by Ewald. All were in favor. Motion passed. New Business: 1. Leave of Absence Requests. Two leave of absence requests (Jean Elliot, LPN, and Sue Puschmann, LPN) were considered. Following discussion: Motion was made by Goebel to authorize a one -year leave of absence for Jean Elliot and Sue Puschmann in order that they can complete the Associate Degree Registered Nursing program at Willmar Community College. Motion was seconded by Gruenhagen. All were in favor. Motion passed. 11 a 2, Bylaws Revision. The Governing Board Bylaws were presented for amendment. Following discussion: Motion was made by Gruenhagen to adopt the Governing Board Bylaws as presented. Motion was seconded by Goebel. All were in favor. Motion passed. 3. Mental Health Unit Contract. A revision of the contract between West Central Community Service Center and Hutchinson Community Hospital was reviewed. Following discussion: Motion was made by Gruenhagen to adopt the contract as presented. Motion was seconded by Fogg. All were in favor. Motion passed. 4. Department of Health Survey. The results from a recent site survey from the state department of health regarding the hospital's grievance mechanism were discussed. The hospital was found to be in compliance with state regulation. 0 • ' ' T�ezlilar DGard G� Directors Meer_ ^5 - ! -'-=y _9, � 9C; (= :'d) J - 'arc -= ree 1Ye Diet' -t1ar: Graves announce` -::at a new diEti tint, Ms. .arc_ =ne Decker, was recently- h--'r-----2. Her Smear ink Gate w_?1 be JU E E. Long Rar.Fe Flan Summary. The windings of the Heal_h Svstems Agency regarding the Hutchinson Community Hospital's long ra=re :fans were discussed. Ewald recommended that the tong range planning subcommittee be sent a copy of the results of the review by the Health Systems Agency. 7. Joint Commission on Accreditation Visit. The-.time schedule for the Joint Commission site survey team was discussed. The Governing Board conferences would be scheduled at 12:00 noon. Summation conference would be at approximately 3:30 p.m. in the afternoon. 8. Capital Expenditure Request. A capital expenditure request was made for the purchase of cabinets at the main nursing station. A considerable amount of discussion ensued regarding the price for construction of these cabinets. Following discussion: Motion was made by Fogg to request the hospital administrator to obtain more bids on the projects and to authorize the hospital administrator to accept the lowest bidder. Motion was seconded by Gruenhagen. All were in favor. Motion passed. 9. Operating Policies. The following operating policies were presented for adoption: a) Capital Expenditures b) Plan for Unscheduled Interruption c) Disbursements and Accounts Payable d) Pricing Policy - General e) Pricing Policy - Pharmacy f) Pricing Policy - Medical Supplies g) Disposal of Assets h) Depreciation of Assets i) Capitalization of Assets j) Accounts Receivable, Credit, and Collection Following discussion: Motion was made by Fogg to approve the operating policies as presented on pages 59 -78 of the May Board of Directors report. Motion was seconded by Ewald. All were in favor. Motion passed. 10. Carpet Replacement Program. A request was submitted regarding the replacement of the orange carpeting in the patient wings and also the patient rooms in the medical nursing department. Following discussion: Motion was made by Goebel to request approval from the City Council to replace carpeting in the general nursing areas as f detailed on the capital expenditure request submitted on May 5, 1981, by the Chief Engineer. Motion was seconded by Ewald. All were in favor. Motion passed. Regular Board e; Directors Meeting - May 19, 981 1 (cont'd) i Page i'our 11. Medical Staff Bylaw Amen3.z,e ^.r-s. redical s:a`; bylaw a- endmen:s were presented. Following discussion: MO-,ion was made by Goebel to adopt, per recommieiivation Gf he medical staff, the a- r,endments to the bylaws, rules and regulations, as presented on page 81 of the May Governing Board report. Motion was seconded by Fogg. All were in favor. Motion passed. 12. Allied Health Staff Application. An allied health staff application was presented regarding the appointment of Dick :racy, social worker. Motion was made by Fogg to grant privileges on the allied health staff per recommendation of the executive committee of the medical staff for Mr. Dick Tracy. Motion was seconded by Goebel. All were in favor. Motion passed. 13. Auxiliary Bylaws. The revised Auxiliary Bylaws were presented. Following discussion: Motion was made by Goebel to adopt the Auxiliary Bylaws as presented.'` Motion was seconded by Ewald. All were in favor. Motion passed. 14. Tree Replacement. A capital expenditure request was submitted for the ., replacement of trees. Following discussion: / Motion was made by Ewald to accept the low bid of Hutchinson Landscaping Company of Hutchinson in the amount of $1,295.00 for additional trees around the hospital. Motion was seconded by Fogg. All were in favor. Motion passed. .15. Medical Audit. Two audits were presented by Jan Conner, Medical Records department head. Following discussion: Motion was made by Ewald to accept the audits as presented. Notion was seconded by Goebel. All were in favor. Motion passed. 16. Insurance Proposal. A presentation was made by North Star Insurance Company, Minneapolis, and St. Paul Fire and Marine (Paul Ackland of Hutchinson Insurance Company). The presentations detailed the differences in philosophy between the Minnesota Hospital Association owned company (North Star) and that of St. Paul Fire and Marine. This item will be on the Governing Board agenda for decision at the regular meeting of June 16, 1981. 17. Adjournment. Motion was made by Goebel to adjourn the meeting. The motion was seconded by Ewald. All were in favor. Motion passed. The meeting was adjourned at 10:00 p.m. Respectfully submi ted, Norah Mullan Philip Graves Secretary y �PGG:lh • U June 25, 1981 The library board met on June 25, 1981, with the following members present: Ralph Bergstrom, Albert Linde, Elaine Clay, John Horrocks, Kathy McGraw. The minutes of the previous meeting were read and approved. John Horrocks and Kathy McGraw had visited the Walker underground library. General discussion on pros and cons of underground addi- tion started. Barb Whittenberg handed out copies of a''Building Institute for Libraries" she had attended. Board agrees that it retain its position that the library remain as it has been the poast 80 years, and not a community center. Mr. Bergstrom will check with the mayor as to the possibility of selecting a library architect. Ita' agreed that 3,000 sq. ft. (1500 each level) was the mini- mum //nWE. 7,200 sq. ft. was said by Mr. Sundberg to be the tot hl needed (6/10 of a sq. ft. per person). Meeting adjourned at 5:40. i L-/�' 2n, ..,-- Secretary Pro Tem JUL 1 '/ (612) 4M2M 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 10, 1981 TO: Jim Schaefer, Asst. City Attorney FROM: Marlow V. Priebe, Director of Eng., Planning & Protective Insp. RE: Project 81 -10 Section C - Lateral Storm Sewer The above- referenced storm sewer project originally was being designed to serve the Clifton Heights area proper only. Subsequent to discussion with Roger Kable, the project was expanded to serve the area to the North. Said area is composed of Highway Right of Way, Garden Drive North of Lindy Lane and private property. Said private property being Kables Furniture &.Carpet of Hutch., Inc., Velvet Coach Supper Club and 7 Hi Motel. These private properties are now objecting to the assessment for the project. I, therefore, recommend the City reduce the project to serve only Clifton Heights for the present. - The area that would be eliminated from the assessment roll is a total of 401,513.91 square feet and the assessment cost is $47 780.16. The amount of construction cost that would be eliminated is $36,726.95, plus expenses of $11,018.08, for a total cost reduction of $47,745.03. The balance of the project will cost $35.13 more than the amount proposed to be assessed. Said $35.13 cost will have to be absorbed by the City. Inasmuch as, this action could eliminate a law suit, said action would be cost effective for the City. -- The private property referred to is shown in red on the attached drawing. Said area is presently served by a poor drainage system consisting of the highway ditch and a private tile system. I do not believe that this present system will over flow into the area that is going to be served. At some later date, when said present system does not function properly, the new system could be installed. If we do as recommended, Assessment Roll No. 92 could be adopted as presented, with the exception of the properties not to be served. I would hope that this problem could be addressed at the next Council Meeting on Tuesday, July 14th. Sincerely, CITY OF HUTCH Marlow V. Priebe Director of Engineering, Planning MVP/pv & Protective Inspections boy �3.9q �?Fy -�iy >.>' C��� �� i —� Y,I� ?'i� yy�, . ty rJ� • z 65 is�r G.>? ; ��...., .� 7�? 76,2 76:Z3 70,70 >-e a, >? _ 7 _ fir. _ 'Y •3 t. /y�= —�r.� �d.� T '�50 �� �rr7 �•/ 'S 346.5 7e, y/ i 7 73G /, �•�,� ji ' > 7�.9 lLL ; �',� 1 7 t'b •,. p�t•o 7, rry iy �:p 'ei ,YO z0 ' t, 9 i• ♦�i� • %its to 4.3 ` �,y 7t -._._ Ir` 'ig M >r•b i yY )j! %a; y �'r.G "Is.'J 7e ii, 0'r 7r.7 ��V o ►i. 7et 6g.4 7i.� 7i�/ /.8 10 ' r ie.7 7/r `c i.7 >..y sF 50 100 • bt.Y im it. ay QL y ���/ 7Z,/ 346.5 1 �� L Leo e.9 No, �' ?..y ',�, � Yfr Y. `� iy, y 7 f O. >�3 �3 6 6 r �t ��� 0 1 4 5 I 0 �QAT 40 '�' 11 41, t DES 0 ~ (, o to O 0 145 o _ w 1 4 5 1 0 :4 4 k ti «..•• rm 2 0 145 to 0 en o� zs (612) 879 -2311 W' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST JAI L HUTCHINSON, MINN. 55350 June 299 1981 TO: MAYOR AND CITY COUNCIL FROM: RALPH NEUMANN DIRECTOR OF MAINTENANCE AND OPERATIONS RE: PURCHASE OF NEW EQUIPMENT Permission is requested to prepare specifications and adveritse for bids on one pick -up truck and one 1 -ton truck. These are replacement vehicles and are budgeted items for the Motor Pool. ��lL, 0 0 hutchinson community hospital Century Avenue, Hutchinson, Minnesota 55350 Telephone 612/587 -2148 "An Equal Opportunity Employer" July 8, 1981 The Honorable Mayor Ralph Westlund and City Council Members City Hall - 37 Washington Avenue West Hutchinson, MN 55350 Honorable Mayor Westlund and City Council Members: The Board of Directors of Hutchinson Community Hospital, at its last meeting, considered a recommendation from staff to exercise a "buy -out" option for the purchase of our System 34 IBM computer. We have, for the past two years, been renting this computer from IBM for approximately $2,000 per month. Fifty percent of our rental payments have been earning us 'credits" to be applied toward the purchase of the equipment. IBM has recently notified us that the rental option can be continued at a cost of $2,000 per month but that "rental credits" would no longer be accrued toward purchasing the equipment. If we were to exercise our "buy -out" option at this time, the purchase price will be $22,491.00. This hardware has been working extremely well and does satisfy our current, as well as our projected, needs. It does appear that the most economical way at this time is to purchase the equipment because we would be paying for it with eleven month rental payments anyway- The Governing Board discussed the matter and submits the following recommendation for your consideration. Motion was made by Goebel to request approval from the City Council to purchase the IBM System 34 equipment in place at the hospital in the amount of $22,491.00. Motion was seconded by Fogg. All were in favor. Motion passed. Thank you, in advance, for your consideration of this matter. If you have further questions regarding the purchase, please do not hesitate to contact me. Sincerely, HUTCHINSON COM ITY OSPITAL Philip G. Graves Administr or PGG:lh UP • • / / / (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 9, 1981 TO: Mayor & City Council FROM: Director of Engineering, Planning & Protective Inspections RE: 5th Avenue N.E. & T.H. 15 (Main Street) On Monday, July 6th, Ralph Neumann and I met with representatives of the Dept. of Transportation relative to the concern of the north bound traffic flow and the present location of the hydrant and curb alignment on the east side of T.H. 15 (Main Street) immediately north of 5th Avenue N.E. The estimated cost is as follows: Remove 87 feet curb & gutter $ 174.00 Remove 15 square yards sidewalk 38.00 Remove 2 blvd. trees City Crew Install 81 feet curb & gutter 405.00 Install 100 square feet sidewalk 160.00 Relocate Hydrant 250.00 1,1L /.VU Ralph and I recommend approval of this work as a safety improvement project. If this is not done, we anticipate the hydrant will be hit and damaged, which would be costly to repair, as well as, causing possible injury to someone. Attached is a print of the plan. Respectfully, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering, Planning & Protective Inspections MVP /pv attachment _ cc: Ralph ' z Scale: 116-101 4-11 Existing Hydrant 0 0 Move Sign to 0 P4 j 0 $4 Relocated Hydrant Relocate-gign -FIFTH AVENUE NORTHEAST 0 0 (612) 879 -2311 CITY OF HUTCHINSON HUTCHINSON, MINN. 55350 WEST 5 360 MEMORANDUM DATE: July 14, 1981 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR Performance reviews and recommendations for July merit increases have been completed in all departments, in accordance with City Pay Plan guidelines. Most recommendations are for no change, 2 step, or one step increases. There are some exceptions which require Council approval. 1. Positions which were reclassified in the January 1981 Pay Plan. Department heads recommend a two -step increase at this time. a) Secretary, Parks and Recreation - to Grade II, Step 4. b) Secretary, Engineering and Inspections -to Grade II, Step 6. 2. Positions which department heads feel should be reclassified at this time, due to added responsibilities. One -step increases would be granted now. a) Finance Clerk - reclassify to Grade - -III, Step 3 -8 range. (Pay - Step 7.) b) Wastewater Plant Operator - reclassify to Grade IV, Step 3 -8 range. (Pay - Step 7.) After reviewing the recommended increases, the City Accountant confirms there are sufficient funds available to grant them. (See his memo.) It is recommended that the changes requested by the department heads be approved by the City Council. Respectfully, A040� XU Personnel Coordinator q,__,t,, ;7(612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: July 14, 1981 TO: MAYOR AND CITY COUNCIL FROM: KEN MERRILL RE: MERIT INCREASES 1 have reviewed the proposed increases with Hazel and find the estimated cost as follows: General Fund $12,398 Water & Sewer $ 1,492 Liquor Store $ 1,626 The General Fund has enough dollars to cover the request from the assigned amount of contingency. The enterprise funds (Water /Sewer and Liquor) should be able to handle the increases without any major problem. At this time, I have asked for a step adjustment for Roberta Tabberson, presently assigned to range III /1 -6. It would be my recommendation to adjust this position to range III /3 -8. The computer system and duties with new additions to the system I believe cause this position to be revised at this time. I have reviewed the matter with Gary and he has concurred on my findings. I m�. DATE „1_v 10 ]SRI TO: POLICE DEPARTMENT MEMORANDUM Mayor and City Council FROM:Chief of Police. Dean M. O'Borsk) SUBJECT: Proposed Sign Changes have been made aware of a potential-traffic problem at the inter - section of Fair Avenue SE and Adams Street. The problem occurs mostly during the shift change at 311 and during the time of the county fair. The problem occurs when the large number of vehicles are attempting to exit onto Adams Street from Fair'.Avenue and the vehicles attempting a left turn have to wait for crossing traffic: This seems to block up the entire street on Fair Avenue and causes a traffic hazard. To alleviate this problem I propose the council authorize the following I changes: that the curb on the north side of Fair Avenue between the alley and Adams Street be painted yellow, that the north side of Fair Avenue between the alley and Adams Street be signed No Parking and that the street be marked in what was formerly the parking lane with a right turn arrow. In my opinion doing so would alleviate a potential problem. HUTCHINS& INDUSTRIAL CORPORATION 40 West Highland Park Hutchinson. Minnesota 55350 Telephone (612) 587 -3797 PRESENTATION TO THE HUTCHINSON CITY COUNCIL JiILY 14, 1981 I am here to present information on the status of the chemical dumpsite used by Hutchinson Industrial Corporation in the early 1970's. I would also like your support and counsel as we resolve this situation. First, I would like to present the History. In the early 1970's when we were still operating in the building we call the chicken coop, we were faced with the problem of disposal of our waste chemicals. We contacted the Minnesota Pollution Control Agency for advice. The NPCA said that the standard industrial practice was to use the sanitary sewer or to find a satisfactory landfill site. Our waste chemicals would have upset the bacterial process at the sanitary treatment plant and could have gone through the plant untreated (ending up directly in the Craw River). We, therefore, decided that the most ecological way to handle the chemical wastes would be to find a satisfactory landfill site for disposal. We located a site two miles south of Hutchinson on County Read 25 and about 1i mile west of Highway 22. This had been an abandoned gravel pit and seemed to be ideal because of the neutralizing abilities of. the gravel and the clay soils. We contacted the land owner, Mr. Harold Molls, and made an agreement to use the site. This site was used from 1971 to 1974 for the disposal of approximately 13,000 gallons of chemical wastes. The chemicals were drained onto the ground and the affected area is approximately 30 feet in diameter on the surface. In 1974, technologies became available to recycle or incinerate our chemical wastes and we discontinued using the site. Today we are in • - 2 - • compliance with EPA and MPCA regulations for the disposal of our chemical wastes. We are also in the final stages of design of a pretreatment facility to assure that no hazardous chemicals are discharged into the City's sanitary treatment plant. Regarding the recent disclosure of the site: The location and the nature of the site was voluntarily disclosed to the MPCA on April 22nd of this year. We also retained a consulting engineering firm to conduct appropriate testing and to recommend cleanup procedures. We were in the process of setting up meetings with the local government officials when we were notified late Friday afternoon, June 26th, by the MPCA that they were making a formal press release and that we could expect to see media coverage the following day. I requested a few days.delay so we might properly brief you and other local officials. That request was denied. We are making arrangements with the new land owner, Mr. McCormick, to allow our consulting engineers to start testing the site early next week. We are requesting cooperation from land owners within a one -mile radius in providing us water samples for testing. It is the PCA's belief that no surface or drinking water appears to be affected but we are initiating the testing as a precaution. A letter to the editor was recently brought to my attention questioning the coopany's motives relating to this site. The Caapany takes responsibility for its actions and we believed that, at that time, we were proceeding in the safest and most ecological manner. Over the past few months, we have been working closely with the MPCA to correct this problem at the landfill site. • - 3 - • I will be happy to answer any of your questions and I will keep you posted on any new developments. Sincerely, INSON INDU TRIAL CORPORATION G Jon A. Geiss Chief Executive Officer JAG:cb • REGULAR COUNCIL MEETING WATER & SEWER FUND *State Treasurer Albrecht Oil Co. Central District Services Coast to Coast Commissioner of Revenue Crow River Press Inc. Electric Motor Co. Family Rexall Drug Farm $ Home Feed Rite Controls Inc. Forbes Auto Store GTC Auto Parts Gambles Gross Industrial Hutch Iron $ Metal Hutch Leader Hutch Telephone Hutch Utilities Hutch Wholesale Supply Heikes Hdware Hank Johnson Motors Junker Sanitation Juul Contracting Mn. Valley Testing Lab. Madsen Ins. Agency Plaza OK Hardware Plowmans Inc. RCM Associates Simoneon -Lbr. Co. Van Waters & Rogers Zep Mfg. Co. Walker Process Corp. Davies Water Equipment Co. State Treasurer St. Paul Life Ins. Co. Equitable Life Assurance Soc. GENERAL FUND *ICMA Retirement Corporation *Treasurer, STate of Mn. *State Treasurer *Dean O'Borsky *Minnesota Zoo Mink Tong Myron Johnson Bob Vieyra Harland Emans L.K.Thompson James Haasl July 14, 1981 PERA gasoline gasoline supplies June sales tax 10,000 envelopes motor $ repairs supplies supplies chemicals repairs parts keys & supplies uniform rental iron notice of hearing phone service electricity $ gas $ computer supplies supplies parts June refuse hauling san.sewer - watermain etc. testing insurance drill bits supples repair parts professional services supplies chemicals chemicals repairs meter parts water license july life ins. July disability ins. Deferred comp. plan -Plotz notarial commission fee PERA Intl Assn Police Chiefs tickets for 30 people %safety shoes State Fire Fonvention fire training fire police mileage state fire fighters weed cutting $ 294.19 31.70 696.25 14.52 415.09 234.40 84.30 1.47 103.88 471.74 81.34 152.96 17.53 103.50 12.30 23.36 149.19 9642.62 57.67 87.08 93.88 15,167.40 4937.50 511.00 10,176.00 22.00 497.92 1400.90 13.90 528.85 217.95 27.65 1451.59 15.00 59.16 67.91 $47,863.70 $ 2454.00 10.00 3478.83 450.00 47.00 20.00 282.20 75.00 6.00 282.00 227.50 //- a- . -2- Mark Schnobrich getting trees Mary Haugen 3 mos. intown mileage Lou Ann Dressan painting silhouette Mary Ann Cauchy painting silhouette Mrs. Bill Craig swimming refund Bill Valek midget baseball refund Gladys Lickfelt mini soccer refund Kay Hultgren swimming refund John McRaith june intown mileage Abbeon Cal Inc. dozen pens Allen Precision Equipment paint Babe Ruth Baseball state registration fees Berg $ Farnham Co. supplies Chronicle Advertiser circus ads Central Auto Sales painting vehicles Carols Cafe prisoner board Cameo Cleaners cleaning uniforms Com. of Transportation adv. sign permit Com. of Transportation survey manuel City of Litchfield joint airport planning study Dasco Inc. supplies Dales Automotive cord battery ends Hutch Schwinn Cyclery baskets $ repairs Intl Assn. Arson Investigators 1981 dues Independent Review circus ads Jefferson Lines Inc. advertising Kargs Kustom Kampers pickup unit Kustom Electronics Inc. repairs Lakeside Roller Rink roller skating % Mn. Planning Assn. dues for 6 Mikes Mobil Service gasoline Mini Biff portable units Natl Assn. for Human Dev. Sr. excercises Mn. Assn. Cem. Officials 1981 dues Radission St. Paul Hotel league meeting rooms Redman Real Estate refund on assessment paid Snyder Tree Service tree 8 stump removal Soil Exploration Co. subsurface exploration T.S.I.Co. tree tape - W.S. Darley &Co. dome,amplifier,speaker Allen Office Products office supplies Am. Welding Supplies cylinder rental Albrecht Oil Co. gasoline Big Bear supplies Brandon Tire Co. repairs Bullseye Reloading reloads Browns Greenhouse lawn seed Carr Flowers flowers- Meier $ Dascher Central District Services gasoline Chapin Pub. Co. legal notices Central Mn. Com. Inc. repairs Crow River Veterinary Clinic boarding fees etc. Coast to Coast supplies Coca Cola Bottling arena supplies Copy Equipment Inc. printing supplies 64.55 100.00 31.02 25.00 7.00 3.00 7.00 7.00 33.00 14.00 75.62 50.00 110.00 72.00 60.00 69.35 52.50 20.00 14.00 510.31 38.40 6.00 23.09 20.00 11.90 750.30 700.00 74.02 852.25 85.00 25.35 360.00 26.48 20.00 488.05 85.67 3138.55 1124.10 65.18 378.12 71.41 4.50 77.90 55.10 119.66 189.00 600.00 22.00 5695.43 55.12 77.00 171.00 58.63 180.00 59.61 -3- Co. Treasurer dl fees for county $ 143.50 C'& R. Grocery soap $ soda 2.49 Crow River Reg. Library quarterly payment 10,182.30 Culligan rock salt & monthly service 45.00 Condons SupplyCo. arena supplies 32.12 Crow River Press 20,000 envelopes 419.93 Dostal $ Oleson Oil Co. oil 61.50 Erickson & Templin scraper 2886.00 Bruce Erickson 3 mos. intown mileage 200.00 Family Rexall Drug supplies 217.58 Farm $ Home supplies & parts 174.36 Felskas repairs $ parts 172.90 Floor Care Supply supplies for cleaning 142.26 Forbes Auto Store auto repairs 1.99 Fire Extinguisher Sales fire boots 49.90 GTC Auto Parts parts 643.85 Gambles supplies 144.52 Pamida window shade $ brackets 4.08 Gopher Athletic youth tee shirts 1475.86 Guardian Pest Control pest control 32.50 Hager Jewelry engraving 10.19 Gross Industrial uniform rental 450.37 Henrys Candy Co. arena supplies 52.75 Hutch Comm. Hospital alcohol tests $ laundry 57.80 Hutch Synder Drug supplies 4.72 Hutch Iron $ Metal iron & spring .46.75 Hutch Leader hearing notices et-c 1098.34 Hutch Medical Center physicals 54.00 Hutch Telephone telephone 1984.50 Hutch Utilities elec. $ gas 5891.46 Hutch Wholesale Supply supplies 696.82 Heikes Hdware Hank supplies 35.59 Shoppers Guide circus ads 113.24 School Dist. 423 legacy book $ bldg. supervisor 23.00 Ink Spots Inc. printing 252.70 IBM machine service 62.60 Red Owl recreation supplies 14.13 Juul Contracting storm sewer $ grate $ drain cover 1134.00 Kustom Mechanical Service repairs 55.88 109.42 Krasen Plbg. repairs supplies 806.75 Key City Sports 45.84 L $ P Supply repairs 6.00 Lamberts Standard car maintenance League of Mn. Cities membership dues 2384.00 Lloyd Schlueter state fire conve. $ mileage 315.95 MacQueen Equipment supplies 31.25 17/,611.00 Madsen Ins. Agency insurance 306.24 Mankato Mobile Radio scanner antenna 40.00 MRpA membership McLeod Coop Power Assn. airport electricity 214.40 Kenneth B. Merrill mileage $ expenses 61.44 Wards supplies 141.84 McGarvey Coffee Co. coffee police 78.40 Sheldon Nies fire police mileage 2.75 Plaza Ok Hardware supplies 9.05 -4- Plowmans Inc. repairs $ 26.61 Patco Co. 1st aid kit $ repairs 117.40 Quades supplies $ repairs 178.74 Rockite Silo supplies 175.31 St. Paul Book & Stationery supplies 4.36 Schmel.ing Oil Co. grease $ oil 209.15 Simonson Lbr Co. supplies .55 Sorensen Farm Supply supplies 16.76 STate Treasurer 2nd qtr surcharges 893.68 Suzuki Sports Center repairs 8.92 Thorsen Campbell etal Prairie House proposal 75.00 Teply Equipment Inc. repair parts 220.51 Tombstone Pizza arena supplies 78.00 Uniforms Unlimited police supplies 88.45 Velvet Coach meeting expenses 41.07 Xerox contract payment 307.40 Wigen Chev. Co. repairs 135.89 Welders Supply Co. supplies 3.20 Ralph Westlund office exp.meetings,mileage 913.68 Wesleys Pharmacy supplies 14.42 American Linen Supply Co. laundry service 35.02 MRPA entry fees 1155.00 Schramm Implement repairs 149.83 Cash Drawer #4 cash for supplies 35.20 St. Paul Life Ins. Co. July life ins. 561.23 Forum Ins. Co. 1000.00 Equitable Life Assurance Society July disability ins. 590.00 $ A3 (-.737.89 OFF STREET PARKING POM INc. meter parts $ 19.79 BOND FUNDS Tax-Increment 1st National Bank of Mpls. interest $ service fee 39,028.90 Bonds of 1973 . lst National Bank of Mpls. principal,interest $ fee 82,306.50 Bonds of 1975 lst National Bank of Mpls. principal,interest & fee 82,056.10 Bonds of 1978 lst National Bank of Mpls. principal, interest & fee 161,236.55 Hospital Bonds lst National. Bank of St. Paul interest $ fee 16,150.00 -5- MUNICIPAL LIQUOR STORE Old Peoria Co. liquor $ wine $6236.54 Ed Phillips & Sons liquor $ wine 2085.26 Twin City Wine Co. liquor & wine 3825.15 Griggs Cooper & Co. liquor $ wine 4894.73 Friendly Beverage Co. beer 1936.15 Locher Bros beer 12,996.10 Triple G Dist. Co. beer 14,523.10 Lenneman Beverage Co. beer $ mix 12,442.40 Mn. MLS Assn. annual dues 125.00 Schlueters Refrigeration cooler installation 750.00 IRS retail dealerstax 54.00 Hutch Telephone Co. june phone 36.61 Junker Sanitation june service 90.00 Quades bulbs 8.76 Ink Spots Inc. pad printing 41.50 Nationalwide Papers supplies 187.39 Poly Tndustries stir stickes 9.50 City of Hutchinson,General Fund insurance 13,136.24 Diamond Clear Ice Co. june ice 404.50 Ed Phillips & Sons liquor $ wine 1373.92 Lenneman Beverage beer 3960.00 Coca Cola Bottling Co. mix 445.70 $ 79,562.55 Walter S. Johnson Kim R.Johnson Bruce R. Douglas 40OHNSON, JOHNSON & DOUGLAS ATTORNEYS AT LAW 116 North Central Avenue Buffalo, Minnesota 55313 Mr. Gary Westlund, Mayor City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 x July 7, 1981E,` K 11LO., I yza w�1 :�IM(�)� Re: Letting No. 5, Projects 81 -20, 81 -21, 81 -22, 81 -23, 81 -33 /Buffalo Bituminous, Inc. Dear Mr. Westlund: Telephone (612) 682 -1343 Metro 475 -2103 &567891p� o JUt. tg81 r ��^ J N v 1°°� 8y--- --____ `4) In regard to the above matter, it has been brought to my attention that the City Council at their meeting of June 23rd awarded the contracts on Projects 81 -20, 81 -21, 81 -22, 81 -23, 81 -33 to Wm. Mueller & Sons. S Based upon my examination. of the bid information set forth in the schedule provided by your City Engineer, it appears that the amount bid by Buffalo Bituminous was $174,175.00 and the amount bid by Wm. Mueller & Sons was $174,213.00 on all the total of the award projects and there- for Buffalo Bituminous should have been awarded the contract as the specifications provide that the City "will award to the lowest bidder of the total of the projects that are awarded." Buffalo Bituminous is very upset about this matter as in the past they have done projects for the City of Hutchinson when their bids were thousands of dollars lower than those of the competitive bidders, and now it appears that when the bids are substantially the same, the City may be playing favorites and violating the terms of its own specifications by not awarding the contract to the lowest bidder. We would suggest that perhaps this matter should be promptly reviewed with the City Council with the advice of the City Attorney in the hopes that it could be resolved without the necessity of litigation. Yours truly, JOHNSON, JOHNSON & DOUGLAS Kim John on KJ /ja cc: Marlow V. Priebe, City Engineer Milton Schantzen, City Attorney r x (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 July 6, 1981 Hutchinson Area United Way c/o Paul Ackland, President 218 North Main Hutchinson, MN 55350 Dear Mr. Ackland: • The City of Hutchinson gratefully acknowledges receipt of the United Fund check in the amount of $2,500, to be used towards furnishings in the new senior center, as specified in our grant request to United Way. The funds will be used specifically for items listed in the request. Completion of the senior center is scheduled for about December 31, 1981 United Way support will provide valuable assistance in furnishing the senior center for the use of all seniors in the community. Again, sincere appreciation for this gift. Very truly yours, CITY OF HUTCHINSON 4.0 k-� Hazel Sitz Personnel Coordinator copy: City Council �llq jj �N t . 0 Ao 9 y0 APPLICATION FOR UNITED FUND ASSISTANCE U"P141 IN FURNISHING A SENIOR CENTER 'i'F�/Q� MAY, 1981 9T/(� DESCRIPTION OF THE PROJECT As a result of efforts to establish a focal point for the location and coordination of services to the older- citizens of this area, the Hutchinson City Council has entered into an agreement with the owner - developer of a new low- income elderly housing project. In this agreement, the City of Hutchinson owns approximately one -half of the ground floor _space in the building, to be designated as the multipurpose senior center. Under the agreement,'the Hutchinson Housing and Redevelopment Authority will manage both the residential and senior center functions of the building. An advisory board will provide guidance to the Hutchinson HRA and its staff so that the senior center's development and use continues in the best interests of the entire senior population of the area. Construction on the project began in November, 1980. Completion of the Evergreen Apartments and the senior center is scheduled for about December 31, 1981. The City has been allocated grant assistance through the Federal Older Americans Act to aid in furnishing the senior center. Local funds will also be required for completion. These may come through City budget or donations. The completed senior center will allow for the following activities, as shown on the attached floor plan: A large kitchen and dining area capable of seating 100 or more participants in the nutrition program. Additional meals could be prepared in the kitchen for delivery to other nutrition sites. A crafts and kitchenette with adjacent meeting area to be used by other groups during the same period of the day that the nutrition program is using the kitchen. . 'A meeting lounge to be--furnished with lounge -type furnishings. Office space designated for use by the transit department. A dispatcher will be on duty five days a week. In addition to the transit "Hutchmobile" function, this dispatcher could provide basic information /referral duties as needed. A large office /conference room suitable for meetings, conferences or groups of 12 or fewer. Additional office space which would be utilized for private counseling, nutrition program recordkeeping or a variety of other services requiring a private or semi - private setting. 01 SENIOR CENTER FURNISHINGS WHICH MUST BE PROVIDED BY LOCAL FUN A o� ITEM � COST o'P, f�O 24' base cabinet with drawers and /or shelving and doors, Q formica top - south wall of lounge area @$100 /ft $2400.00 24' open shelving above base cabinet on south wall of lounge areaforlibrary /bookshelves /educational materials @$20 /ft 480.00 12' base cabinet with formica top - east wall of kitchenette @$100 /ft 1200.00 12' wall cabinets - east wall of kitchenette @$80 /ft 960.00 Optional Sliding glass doors for open shelving - portion of south wall of lounge 12' @$20 /ft 240.00 Speaker's podium for large meeting area 200.00 (OTHER FURNISHINGS SHOWN IN FLOOR PLAN WILL BE PROVIDED BY OLDER AMERICANS FUNDS) (Outside) 7.: D /) ( C I is a• 0 fice G nferen), V .e ® C ` ( Rdo�m R.F., e e Kitchen ; Multi- purpose area .. ° `• ( Dinin etc -, 'is 0r d ^ aL ring �{ u"ter 1IK• n r{ Vestibule b.kiy. R.f. Food Home�rr's\ ^ \\ ra a Rest room t om s Storage :Fr s I I —1 rpyj�lic entrance) U v v u tiurpose area (Fo1Hna�Ooors).��,q lounge fleeting, Oial 1 " Multi - purpose areaaz (occasional) ' � j�� IU Crafts/2 Dining, meeting U Kitchenette I (occasional) Q� 'I ef. St. ...t r,_r, f...tas�w� 4— fD_�-r -1 1nJ _ \MULTIPURPOSE CENTER v_s..�_ ,t!��t £ ` (Re s,de is ounge) I _ i�zD CITY OF HUTCHINSON. !41 t✓ g 1 �0 1981 � ' I a —I IT' rrprT Ayr � O) w • E C0% CODI C0% �D CITY OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATE July 14, 1981 NAME AND ADDRESS Elizabeth McRaith, R 3, Hutchinson JOB TITLE T Ball Coach SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS -X New Employee Other: Full Time _Part Time or Seasonal PAY RATE $3.70 COMMENTS Budgeted summer staff The above personnel action conforms to adopted personnel policy and to the council approved selection process. tme � 1 Personnel Codrdinator City Administrator 3 -81 h � r CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 FOR YOUR INFORMATION EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME AND ADDRESS JOB TITLE SUPERVISED BY DATE July 14, 1981 Kevin Carrigan, 15 - 5th Ave NE, Hutchinson Donovan Esping, 314 Larson Street, Hutchinson Street Maintenance Ralph Neumann EMPLOYMENT STATUS X New Employee PAY RATE $3.50 C014MENTS Full Time Other: X Part Time or Seasonal Budgeted summer staff - replacements The above personnel action conforms to adopted personnel policy and to the council approved selection process. Department ea 0 1L 44A AZX Personnel Coo0dinator City Administrator 3 -81 h TRANSIT SUMMARY RIDERSHIP -COST Di X80,376) (80,855) APRIL 1981 Bus 1 Bus 2 22 days (150 hrs serv;183 hrs sere) 2410 passengers (1317 + 1093) 3585 miles (1608 + 1977) 788 shuttle passengers - 33% 513 gal. gasoline revenues 799.02 cash 457.20 coupons 1256.22 total rev /mi $.35 rev /pass $.52 pass /mi .67 2 turndowns 24 no -shows (20 paid) (81,846) (82,523) MAY 1981 Bus 1 Bus 2 —'ZO days (134 hrs serv;174 hrs serv) 1961 passengers (1111 + 850) 3138 miles (1470 + 1668) 445 gal. gasoline 700 shuttle - 36% revenues 666.97 cash 396.65 coupons 1063.62 total rev /mi $.34 rev /pass $.54 pass /mi .62 8 turndowns 14 no -shows (13 paid) (83,292) (84,364) JUNE 1981 Bus 1 Bus 2 22 days (148 hrs serv;191 hrs serv) 2035 passengers (1175 + 860) 3286 miles (1445 + 1840) 737 shuttle passengers - 36% 440 gal. gasoline revenues 797.73 cash 352.40 coupons 1050.13 total rev /mi $.32 rev /pass $.51 pass /mi .62 2 turndowns 9 no -shows (7 paid) to kTA BY QUARTERS Page 3b .FOB rQ� R INFO RIyjAT�� N v�H CITY OF HUTCH /NSON .i'.. AS T`.'. AV !i JC Iii S� !.' .% 55350 SUMMARY OF MONTHLY PASSENGER TOTALS - HUTCHMOBILE- 1976 1977 1978 1979 1980 JANUARY - 2905 1805 2779 3247 FEBRUARY - 2244 2047 2542 2769 MARCH - 2230 2161 2791 2470 APRIL - 1916 1825 1991 2666 MAY - 1646 1718 1906 2420 JUNE - 1605 1458 1705 2295 JULY - 1414 1343 1898 2203 AUGUST - 1477 1456 1961 2244 SEPTEMBER - 1644 1363 1927 2321 OCTOBER 116 1485 1673 2382 2711 NOVEM3ER 1419 1586 1821 2446 •2103 DECEMBER 1983 1874 2175 2562 2555 YEAR 3518 22.026 20.845 26.890 30.004 TOTAL *fare increase went into effect 1981 2410 2473 2548 2410 1961 2035 �`- ROW RIVER REGIONAL LIBRARY BOAP June 9, 1981 FOR YOUR INFORMATION The Crow River regional Library Board met at the Meeker County Courthouse, Litchfield, on June 3, 1981. Present: Orlynn Mankell, New London Dorothy Hinseth, Sunburg Wayne Hebrink, Renville Jean Stranberg, Atwater Jeanne Lundstrom, Cosmos Ellen Moench, Eden Valley Earl Mathews, Glencoe George Jepson, Winsted Lilah Bahr, Stewart Lionel Barker, Glencoe Kathy McGraw, Hutchinson John Horrocks, Hutchinson Delores Condon, Litchfield Judy Johnson, Litchfield Dennis Ulrich, Renville John Esbjornson, Willmar LeRoy Sanders, Willmar Burton Sundberg, Director, CRRL Absent: Pauline Reigstad, Bird Island* Marcia Kleberg, Willmar Harriet Berg, Dassel* Kathy Matson, Asst. Dir., CRRL *Excused absence President Orlynn Mankell called the meeting to order. Representing: Kandiyohi County of Kandiyohi County to Kandiyohi County it Kandiyohi County " Meeker County " Meeker County " McLeod County IS McLeod County " McLeod County " Glencoe " Hutchinson " Hutchinson " Litchfield " Litchfield " Renville IS Will " Willmar Representing: Bird Island Willmar " Meeker County Motion by Ellen Moench, second by John Horrocks, to approve the minutes of the May meeting. Carried. LeRoy Sanders moved, second by John Esbjornson, that the May treasurer's report be approved. Carried. Report of the library director: Mr. Sundberg explained the registration statistics in the May library report. Bob Gasch, the storyteller, will be at Dassel on June 26 and at New London and Renville on June 29. The Red Cross, with the cooperation of the Willmar Library, celebrated the 100th anniversary of its founding with a cable TV presentation at the library. Wayne Hebrink moved, second by Earl Mathews, that the bills be paid. Carried. Committee and project reports update: The final report of the automated catalog study is due on July 1. Six regional library directors will meet at Detroit Lakes on July 15 to make any necessary revisions on the final draft. Communications: a. Public Library Newsletter: Money has been appropriated to continue the operation of SAMMIE. The state library department has a statewide contract with Baker and Taylor. Orders must total $2,000 or more to receive the state discount of 40.6 %. b. OPLIC memo: The FY1981 final state aid payment of $5,670 will not be paid until August 1. c. A workshop on "Handicapped Patrons and Public Libraries" will be held at the Hennepin County Library on July 13. Codes for remodeling and building will be on the agenda. 0 Unfinished Business: At present, no funds are available to fund the bi- folkal kits from the Title III Social Services project. Mr. Sundberg suggested that we apply for funding in the event that money is appropriated. The total cost of the project is $7,000. This includes a cash grant of $3,466 to cover such costs as promotional materials, staffing, and the a/v kits. Most of the balance would be in -kind contribu- tions such as volunteers, van delivery, staff involvement, meeting room use, etc. LeRoy Sanders moved, second by John Sorrocks, to apply for the grant. Carried. New Business: a. Mr. Sundberg discussed the materials selection policy. The presence of materials in a- library does not necessarily represent the views of the librarians. Only a small part of the materials collection is of a problematical nature. Patrons have the option of returning materials unread and they have the freedom to choose what they want to read. b. FY1982 budget: Discussion was held on the proposed 10% increase in revenues from county and local sources as compared with a 6% increase in state funds. LeRoy Sanders suggested that we request the 10% figure which is needed to meet our budget. John Esbjornson moved, second by Dennis Ulrich, to accept the proposed budget. Carried. c. No action was taken on the election of an alternate to the SAMMIE board. d. Applications for state and federal aid, PY1982: The fiscal year 1982 begins July 1, 1981. Lilah Buhr moved, second by Earl Mathews, to approve the application for $95,000 in state aid and $18,000 in federal aid. Carried. Mileage reports were completed. The meeting was adjourned. Lilah Buhr Secretary Ft I une 1981 Balance Receipts: State /Federal Aid Special Grant /1980 Special Grant /1981 Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Renville Petty Cash Gifts Other Total Receipts: From 1980 Budget & Grants TOTAL RECEIPTS & BALANCE: CROW RIVER REGIONAL LIBRARY 0 Treasurer's Report LeRoy Sanders, Treasurer INCOME THIS MONTH YEAR TO DATE BUDGET $(19,524.8o) $ (5,776.31) EXPENDITURE TO BUD 46,290.00 lo6,485.00 205.00 265.00 205.00 LIBRARY -0- 16,783.33 50,349.99 67,133.35 PERSONAL SERVICES 15,000.00 46,512.18 50,994.29 152,562.65 279463.66 54,927.30 HOSPITAL MED. INSURANCE 147253.74 28,507.46 13#0.00.00 20,364.6o 40,729.21 61.921 .9,326.88 18,653.76 173,165.19 2,822.01 59644.02 3,100.90 6,201.79 2,022.15 12,072.91 209000.00 10.00 180.00 -0- 775.23 10,581.23 10 000.00 # 19,795.71 $2129010.92 $455,993-36 6,199.00 $ 270.91 $206,234.61 $4629192.36 TOTAL LIBRARY Investments redeemed Investments purchased Ending cash balance Savings Pass Book: $ 25,200.00 17,464.o6 (24,108.69 $318. 75 as of June 30, 1981 240 .9sga.44 52.05% ' 462#192.36 $1719300.00 161,o94.86 (24,lo8.69) YTO 2_CF EXP BUDGETED _ FUND ORG ACCOUNT EXPENDITURE TO BUD AMOUNT _LIBRARY -` -- - - - LIBRARY - - PERSONAL SERVICES _SALARIES 152,562.65 54.271 281P111.00� HOSPITAL MED. INSURANCE :6;980.25 53.695 13#0.00.00 PERA AND SOCIAL SECURITY 131.622.09 61.921 2Zs00J•a0 TOTAL PERSONAL SERVICES 173,165.19 54.782 316s111.00 MATERIALS BOOKS- ADULT _ 19#_895.50 29.632 - 502197.36 - BOOKS CHILOREN :43783.98 29005 16#70~7.00 PERIODICALS :4,283.08 61.19. ..7 #000.00 i ---,PAMPHLETS _ _ 98.63 49.321 200.0#3 AUDIO VISUAL 3,875.71 27.515- _ 5#0OC.9J PAINTINGS .00 • :00% 200.00 BINDING _ 127.69 21.281 600 -603 MI CROFORMS . .03 0*001 300.03 TOTAL MATERIALS 33i06q•59 : 41.592 79#497.36 i - - MA INT£NAt:CE - CUSTODIAL SUPPLIES AhD SEAV• 809618 46.503 689807 _TELEPHONE_ _ :1977.66 . 61.801 38209600_ COMPUTER TERMINAL •00 •401 ZsoCc W30 VEHICLE OPERATION - INCL INS :6#948.57 71.652 92000.3#3 _TOTAL MAINTENANCE -_ 8.835.41 58.592 15j0'80.00 OTHER SUPPLIES _ 6.9205.32 56.412 11#000.00 PROMOTING AND PROGRAMMING 555.30 37.02% 12500.0.) POSTAGE :22431.00 60.78% 420'00.03 _ _MILEAGE AND MEETINGS 52400.03 MEMBERSHIPS 335.00 55.83% 607601 INSURANCE :3,404:00 65.46% '5#200.97 EQUIPMENT RENTAL . -_ .5 #470.51 45.59% 17s900 .CJ AUDITING SERVICES 940000 1046442 900003 BOOKKEEPING SERVICES :12350.00 50.002 2#700.03 TOTAL_ OTHER--- _ _.__ •____ _ 221701.35 52.92% .42 s900_&22_ CAPITAL OUTLAY EQUIPMENT :is965.q�- 56.152 3.500.0) BRANCH AMORTIZATION FUND 000 000°. 700.03 VEHICLE AMORTIZATION FUND 000 090% 3,004.00 _,TOTAL CAPITAL OUTLAY ------ _ _ 1.9 965.41_.__27.302 _ 72200.00__ SPECIAL GRANTS STATE ARTS GRANT2 1980 177.83 53.89$33000.3_ LSCA - ILLITERACY, 1984 638.66 59.472 1'#074.00 TOTAL SPECIAL GRANTS 816049 58.152 .10404800 TOTAL LIBRARY Investments redeemed Investments purchased Ending cash balance Savings Pass Book: $ 25,200.00 17,464.o6 (24,108.69 $318. 75 as of June 30, 1981 240 .9sga.44 52.05% ' 462#192.36 $1719300.00 161,o94.86 (24,lo8.69) (612) 879 -2311 ?HUTLbl' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: July 9, 1981 TO: Mayor and City Council FOR YOUR INFORMATION FROM: Director of Engineering, Planning & Protective Inspections RE: Building Inspection Department According to the City data furnished me, the income to the Building Inspection Department for 1980 Budget year was $43,845.96 and the expense was $51,831.91. Of the $43,845.96 permit fee income for 1980, the permit fees for the Hutchinson Mall and Evergreen Apartments (High Rise) was $11,535.65. These two projects were large in size and cost and the income equaled more than the total received from new single family housing. I anticipate that the fees will drop at least 10% in 1981, which will cause a larger deficit than in 1980. Sincerely, CITY OF HUTCHINSON ��v- c� Marlow V. Priebe Director of Engineering, Planning & Protective Inspections MVP /pv cc: Homer Pittman Ken Merrill 0 lica zz, rf 1p YOUR INFORMATION 9 ./)I L A- 41 � � � `� ;mac, , /�� J� ✓ , yv da 4t 0,, V Jim "I co co CIA, C\j 00 %P 16 12 oz FOR YOUR INFORMATION 01' C: IL is L A A V, AL C, "i v-e vo 4c L LC e C Lec 4,,/ e-e -ZV c- -e--z cv Zc- L L 14 ill 7, Z e e"-e- ell 7c -je, 4 c fi-�- ill_.. 4L it /mot. 4•- ti- '�1.. /� -+��t L. 'L iC ~" l 1 ► c- � � 1. �.._ L. � L - � LL l. C -_ _ /k -- f C Ij • 0 0 0 FOR YOUR INFORMATION Dear Office Staff at Hutchinson Leader; Wishing to continue the good fellowship of many years with the Leader Organ- ization I feel that a few comments are necessary in regard to what appeared to be a pussy -foot attitude in the Leader and Radio Station KDUZ not giving the Renville County Board fuel permit locations as waa done in the area that was being serviced by Region 6E Regional Development - - - -- Commission program. It would seem that our newspapers and our people should feel honored to support our elected democratic government in its effort to control and clean -up if necessary, the many ride -along drone programs of doubtful value in our Country instead of refusing to help like is being done in ' our support of a duplication of government like the Region 6E fuel permits.Certainly with undesirable advertising ruling our sources of information it would seem that our newspapers and radio news should be honest and fair with loyalty to their Country? Also,part of our newspapers and radio duties should be to help clean -up our racket politics get rid of.'- political stabdpatters and support the advice of President John Kennedy when he stated in 1961; Ask not what your Country can do for you;Ask what you can do for -your Country Thank you Sincerely and have a good day,today and every day. gate JUL 4 1981 copy to Hutchinson City Council it It Radio KDUZ �q,5678g���, M JU�tg81 � N C '� Y W N iZ Z2 Rail Rall.9 the now tax Is here The politicians are near There Is nothing to fear Sat out of town Everything free but the beer Our people pay postage Politicians go free Our Country has a great social need And not the politicians But the people to lead Our people do wonders And fight for the beat But our polltivians don t rest Till they feather their nest Now come we can be The Land of the free 1hen no one can see What the children s future will be money to spent Like water doin hill But the politicians need More money to please their VM Can our Country endure The trillions of debt For the people to pay Is every-ones bet Our people have loyalty and honor In their land of the free And will continue to support Our land of liberty Come what wingpome, what may our people will be there Vhen there is need In America For them to pay And you could bet your best hit On that and tbat*s that Printed in the interest of a little humor to keep our spirit up date 6/39.Z81 t4l 6 40 FOR YOUR INFORMATION �,l� •I,�• .I, ' I �. IN Immom I ■ I , lift �y}} IN I 1 2 3 1 S 7 e S 0 l 1 3 J 6 U e 9 !0 '1 '2 7 !1 !S 7 7 5 p II 12 U I{ IS tl 0 NIl��,��IIL I M Mal • I �I�ut�M1�l��®1�1,��1 � �SI i � II��' � �� � ■I i � gold I IN���m.� i � . N NIMM N NS ' '!1��I��IB ■ �IIB � �� � �I M � . Mill l ll0 I It , , I I ® ®� I low. i 11 l �aMIN I I �_er ■ ■i�® � �m i ' i N �NJ ' NJ I I N I� � �I i • � ' I , • •�i i8 . .I„ ' I� , I M MINI! W WFg.� 1 2 3 1 S 7 e S 0 l 1 3 J 6 U e 9 !0 '1 '2 7 !1 !S 7 7 5 p II 12 U I{ IS tl 0