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cp12-08-1981 cSUNDAY -6- HUTCH INSON CITY CALENDAR WEEK OF December 6 TO December 12 9 X1981, WEDNESDAY -9- THURSDAY -10- 2 :30 P.M. - Meeting with Archi- tectural Students 3:00 P.M. - First Meeting of at Chamber of Senior Advisory Commerce Office Board at City Hall MONDAY -7- TUESDAY -8- 1:00 P.M. - Open Bids for New Fire Truck at City Hall 8:00 P.M. - Fire Department Mee - ing at City Hall 7:30 P.M. - City Council Meetin) at City Hall j FRIDAY SATURDAY -11- -12- ' I CONFERENCES: MARLOW PRIEBE AND GARY PLOTZ: Attending Annual Planning In- stitute in Bloomington on De- :30 P.M. - City Council Meetinj cember 10 -11 to Interview Archi- tects for Activity GEORGE FIELD: December 9 & 10 Center at City Hall attending conferences in Twin Cities I � • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 8, 1981 1. Call Meeting to Order - 7:30 P.M. 2. Invocation - Reverend Peter Ramstad i/3. Consideration of Minutes - Regular Meeting of November 24, 1981 and Special Meetings of November 30, 1981 and December 1, 1981 /4. Public Hearing None Communications, Requests and Petitions None 6. Resolutions and Ordinances None 7. Reports of Officers, Boards and Commissions Aa) Building Official's Monthly Report - November 1981 Action - Order by Mayor received for filing ✓(b) Minutes of Hospital Board dated October 20, 1981 Action - Order by Mayor received for filing - Ac) Minutes of Downtown Development Advisory Board dated November 11, 1981 Action - Order by Mayor received for filing 8. Unfinished Business V(a) Consideration of Two Proposals for S &L /Masonic Temple Site Action - J) Consideration of Awarding Bid for Improvement Project 82 -01 (DEFERRED DECEMBER 1, 1981) Action - Motion to reject - Motion to award bid COUNCIL AGENDA DECEMBER 8, 1981 /c) Consideration of Selection of Senior Center Coordinator Action - Motion to reject - Motion to approve recommendation 9. New Business ✓(a) Consideration of Application for License to Sell Cigarettes at Retail by A. J. Bretzke for The Prairie House (Highway 15 South) Action - Motion to reject - Motion to approve and issue license ,/�b) Consideration of Application for Snow Removal Permit: 1. Joe Dooley 2. H. H. Lepel (7 -East Realty) 3. Tom Dahl Action - Motion to reject - Motion to approve and issue permit Aw Consideration of Application for Christmas Tree Sales Permit: 1. Jerry Brown (Brown's Greenhouse) 2. Charles Pulkrabek Action - Motion to reject - Motion to approve and issue permit /(d) Consideration of Appropriations for Future Christmas Decorations Replacement Action - Motion to reject - Motion to approve appropriations /(e) Consideration of Paid -In -Full Special Assessment Bond Funds Action - Motion to reject - Motion to authorize transfer of outstanding balances - Motion to waive reading and adopt Resolution �f) Consideration of Ordinance Concerning Transaction on Old Armory Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for December 22, 1981 10. Miscellaneous ^/(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments ,,Xa) Verified Claims Action - Motion to reject - Motion to approve and authorize payment 12. Ad j o urnmen t -2- s • AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 8, 1981 5. Communications, Requests and Petitions ✓(a) Consideration of Status Review of Driveway Panels In Shady Ridge and Connecticut Street Area Action - /b) Discussion of Refuse Complaint from Gordon Hedlund (Country Club Terrace Mobile Home Park) Action - 9. New Business ,V(g) Consideration of Liquor Store 1982 Budget Action - V�h) Consideration of Sewer /Water 1982 Budget Action - v/(i) Consideration of 1981 Elm Tree Subsidy Action - Motion to reject - Motion to approve alternative for amount of subsidy /(j) Consideration of Purchase of 32 -Yard Body Flat Bed Truck for Street Department Action - Motion to reject - Motion to approve purchase I MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 24, 1981 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 7:30 P.M. with the follow- ing present: Aldermen Carls, Lueneburg, Gruenhagen and Beatty, in addition to Mayor Westlund. Also present: City Administrator Plotz, City Engineer Priebe, and Assistant Citv Attorney Schaefer. 2. INVOCATION The invocation was given by the Reverend Richard H. Coston from the Seventh Day Adventist Church. 3. MINUTES The minutes of the Regular Meeting of November 10, 1981 and Special Meeting of November 19, 1981 were approved as read upon motion by Alderman Lueneburg, sec - onded by Alderman Beatty and carried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF REVENUE SHARING FUNDS The public hearing was called to order by Mayor Westlund at 9:00 P.M. with the reading of Publication No. 2839, Hearing on Proposed Use of Revenue Sharing. City Administrator Plotz reported it is a requirement of the federal govern- ment to hold a public hearing regarding the use of revenue sharing funds. He then stated the following funds are available or expected to be received: Amount of Unappropriated Revenue Sharing Funds in the Local Trust Fund $ 15,039 Amount of Revenue Sharing Funds Received 1980/81 Entitlement Period 12 102,300 Amount of Revenue Sharing Funds Expected to be Received During the Upcoming Fiscal Year 100,985 Mayor -Elect DeMeyer commented he had been contacted by the handicapped with complaints regarding parking arrangements for handicapped individuals. He would like to have this area considered. Mayor Westlund responded the City is waiting to receive signs which will be placed on corners designated for the handicapped. - 19- i COUNCIL MINUTES NOVEMBER 24, 1981 The motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to close the hearing at 9:05 P.M. Motion unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHT AT CORNER OF ASH STREET AND NORTHWOODS AVENUE Following discussion, Alderman Beatty moved to refer the request for street lighting to the Hutchinson Utilities. Seconded by Alderman Carls, the mo- tion carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7027 - RESOLUTION TO ENTER INTO CONTRACT WITH MINNESOTA DEPARTMENT OF TRANSPORTATION FOR SUPPLEMENTAL AGREEMENT NO. 1, INCLUDING SECTION 18 FUNDS. City Administrator Plotz reported the grant application with the Depart- ment of Transportation was in the 1981 budget, and the City will be re- ceiving more funding than in the original grant. After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Beatty and unanimously carried, to waive reading and adopt Resolution No. 7027 entitled Resolution to Enter Into Contract with Minnesota Depart- ment of Transportation for Supplemental Agreement No. 1, including Section 18 Funds. (b) RESOLUTION NO. 6987 - NO. 7026 - RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECTS 82 -03 - 82 -42 City Engineer Priebe reported on several of the improvement projects and how they would be funded. Following discussion, the motion was made by Alderman Carls to -et a public hearing for December 22, 1981 at 8:00 P.M. for the improvement projects 82 -03 through 82 -42. The motion was seconded by Alderman Gruenhagen and carried unanimously. Alderman Carls made the motion to waive reading and adopt Resolutions No. 6987 through No. 7026 entitled Resolution Receiving Report and Calling Hear- ing on Improvement Projects 82 -03 through 82 -42. Seconded by Alderman Gruenhagen, the motion unanimously carried. (c) RESOLUTION NO. 7030 - RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTIS$MENT FOR BIDS, PROJECT 82 -01 -2- COUNCIL MINUTES NOVEMBER 24, 1981 • After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to advertise for bids on December 1, 1981 at 2:00 P.M., contingent upon approval by the congregation of Our Savior's Lutheran Church to proceed with the project. Motion carried unanimously. It was moved by Alderman Beatty, seconded-.by Alderman Lueneburg and -unani- mously carried, to waive reading and adopt Resolution No. 7030 entitled Reso- lution Approving Plans and Specifications and Ordering Advertisement for Bids, Project 82 -01. It was pointed out that Project 82 -01 would have the following cost break - down: $32,100 assessed, $4,400 deferred, and $6,400 City cost. (d) RESOLUTION NO. 7032 - RESOLUTION FOR PURCHASE Fire Chief Schlueter reported that the money to cover the cost of the office equipment for the new fire station would come from the fire station bond fund. Following discussion, Alderman Beatty moved to waive reading and adopt Reso- luti_on_ No. 7032 entitled_ Resolution for Purchase. Alderman Gruenhagen sec - onded the motion and it carried unanimously. (e) RESOLUTION NO. 7033 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, the motion was made by Alderman Carls, seconded by Alder- man Beatty and unanimously carried, to waive reading and adopt Resolution No. 7033 entitled Transferring $20,000 from Liquor Store to General Fund. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - OCTOBER 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF NURSING HOME BOARD DATED OCTOBER 20, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF TRANSPORTATION BOARD DATED AUGUST 12, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TREE BOARD DATED OCTOBER 28, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -3- COUNCIL MINUTES NOVEMBER 24, 1981 (e) MINUTES OF HOSPITAL BOARD DATED OCTOBER 20, 1981 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (f) MINUTES OF PLANNING COMMISSION DATED OCTOBER 20, 1981 AND OCTOBER 28, 1981 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF BID FOR OLD ARMORY 1) RECOMMENDATION FROM DOWNTOWN DEVELOPMENT ADVISORY BOARD TO ACCEPT PROPOSAL FROM CITIZENS BANK & TRUST CO. FOR A $200,000 DONATION TOWARD CONSTRUCTION OF A NEW COMMUNITY BUILDING AND ATHLETIC FACILE 2) RECOMMENDATION FROM DOWNTOWN DEVELOPMENT ADVISORY BOARD THAT THE PARK- ING FUND BE USED TO PURCHASE LOTS 9 AND 10, BLOCK 11, SOUTH 1/2 OF CITY (EAST OF ELEMENTARY SCHOOL) Mayor Westlund commented that about one year ago the Ordinance pertaining to off - street parking and the downtown area was changed. Now they are look- ing at the Armory site itself. The Citizens Bank has talked about buying the building and tearing it down for parking space. It is the City's in- tent to have off - street parking in each block starting from the river (Third Avenue to the south). The City Council has several matters to consider: 1) if the Old Armory were retained, what would be the cost of bringing the building up to fire code requirements; 2) sell the building to the Bank and the lot be used for off - street public parking; 3) proposal that has surfaced since the last meeting whereby the Bank would donate $200,000 to the City for construction of a new facility. This facility would be located directly east of the elementary school, using two lots. The Bank would have air rights above the first story of the parking lot. The Armory site would be for off- street parking, funded from the parking fund, and the money would go for the new facility. The question is: Should the City have a new fa- cility or should it spend approximately $200,000 in the old building and forego the new one. Fire Marshal Field referred to his memorandum addressed to the Council and the fire code improvements to be considered for the Old Armory building. He pointed out that if the Armory is sold and its use is continued for several more years, certain items would have to be updated to code. All the listed items would be required to bring the building up to code if it is not sold. Building Inspector Pittman commented on the various costs involved to im- prove the Old Armory building and stated the total cost to upgrade the -4- 0 i 0 COUNCIL MINUTES NOVEMBER 24, 1981 building would be $171,200. Alderman Beatty reported on today's noon meeting of the Downtown Develop- ment Advisory Board. The Board heard a presentation from the Citizens Bank that the Bank would donate $200,000 for construction of a new facility. Al- so a recommendation was made regarding parking fund monies. It was the rec- ommendation of the Downtown Board to accept the proposal. Four members of the Parking Committee were present at the meeting. It was felt that this location could be used as part of the downtown parking plan. It was Mr. Beatty's opinion that if the facility could not be replaced, the Armory should stay; but if the plan is implemented, parking spaces could be pro- vided and replace the gym. He felt the City should move forward with the plan and that the Old Armory is not a historic landmark. Alderman Gruenhagen asked the City Attorney if there were any problems in accepting a gift from the Bank that had conditions. Attorney Schaefer re- sponded "no." The gift would be made contingent on the conditions. If the conditions were not fulfilled, the money would be returned to the owner. He then referred to Burns Manor Nursing Home and the conditions for it be- ing built. If the City chooses to accept a gift under those conditions, it can do so. No sale of property is involved since the City already owns the property. There would be a transfer of City funds from the parking fund to the general fund in the amount of $200,000. The two funds would become balanced. Alderman Carls inquired if the Bank would pay taxes if they built over the public parking lot at the Old Armory site. The answer was "yes, subject to property taxes." Alderman Gruenhagen wanted to know how a pedestal -type building would be handled. Attorney Schaefer answered the Bank would have an easement over the air rights. They could put on a pedestal -type building and the ease- ment would be exclusive, to the Bank. Gayle Wick stated a gift is not contingent on anything. Here you have a consideration with air rights involved. Attorney Schaefer clarified the proper term was a "donation," and there can be a contingency. Alderman Gruenhagen expressed concern of the Bank having air rights to build over the parking lot and wondered if there should be some limits. The sen- ior citizens space will be replaced by space in the Evergreen Apartments. With the donation from the Bank and money from the parking fund, there would be $400,000 toward a new facility, with the building costing around $450 -000 to $600,000. He had some reservations about the conditions of the gift but favored it. -5- COUNCIL MINUTES NOVEMBER 24, 1981 Alderman Lueneburg commented that in 1975 the Council decided to purchase property to be abandoned by the State. At that time it was not the intent of the Council to consider it as a landmark but to make it a location for senior citizens and for recreation until something else could be provided. Consultants were hired to do long -range plans for the City. Their recommen- dations were approved by both the past and present Councils. He thought the $200,000 donation should be considered and would "lean in the direction" of approving the donation. Alderman Carls felt any replacement of the Armory should be contingent on funds available to provide another facility. The tax payer in the community would not be hurt by the plan and there would be no increase in taxes off. mill rate. He thought it was a good idea and looked positively on it. City Administrator Plotz reported on revenue sharing funds available for 1982. The total revenue sources available would be in excess of $200,090. Mayor Westlund commented that revenue sharing funds have been received since 1972 from the federal government. During the summer options were taken on the two parcels of property across from the elementary school, which amounted to about $450,000. Skip Quade, Chairman of the Downtown Development Advisory Board, stated,the Board had recommended the Bank's proposal be forwarded to the City Counrpil for positive movement towards completion. The needs of the seniors so far have been met with the new facility at Evergreen Apartments. There is a. new kitchen facility there which was lacking in the Old Armory. Now they are trying to find better solutions for the athletic program. The new loca- tion would provide two gyms to accommodate the needs of various groups. The Bank is giving the City $200,000 toward building a structure in return for the City - providing one of the needs in the community, that of off - street park- ing in the downtown. The Bank is trying to foresee its needs in'the future by asking for air space rights. He felt all the potential problems had been met. An unidentified lady asked if there was any guarantee that another building would be built and the people would not be left "high and dry." The Mayor stated a new facility would be there first before the Old armory was torn down. Director Bruce Ericson of the Parks and Recreation Department commented that during the school year the kids come in around 3:00 P.M. and the gym is in use until 11:00 P.M. The 3M plant sometimes uses the gym during the early morning hours. There are 80 -90 teams making use of the gym facilities. Skip Quade assured the audience there was no way that particular building would be razed until a new structure was operational. 0 COUNCIL MINUTES NOVEMBER 24, 1981 Tom Stibal remarked that it sounded like a reversal of Council opinion. At the previous meeting, the Council had said they would not vote in favor of taking down the Armory building. Alderman Carls stated he had not favored the sale of the building before when there were no funds to pay for a new facility. Alderman Lueneburg commented that the proposal last Thursday was for a $200,000 purchase of property, but now they were talking about $400,000 to replace the building. Alderman Gruenhagen said that he had a problem last week with the offer which was split into two parts. He was more comfortable with the gift from the Bank and $200,000 for parking lot. There would be more money to work with for a new building. At the other meeting he had not indicated which way he was going. Alderman Beatty remarked that he had voted "no" on the sale since the build- ing could not be replaced. He did not favor tearing down-the Armory if an- other facility would not replace it. He had not changed his viewpoint. Gayle Wick asked about bonds and who handles the obligation on them. Also, if they were G.O. bonds. City Administrator Plotz reported they were G.O. bonds. Throughout Minnesota that is how they are marketed. Revenue to pay off the bonds is 100% financed through assessment of merchants and the other $500,000 through tax increment financing. Gayle Wick stated the tax increment financing is from the new shopping cen- ter, and this is the tax- - payers dollars. It is just a little shift. Rev. Richard Coston said he hadn't heard anyone say anything about spending money to repair an old building. Gayle Wick stated expenses..are improvements. He then commented on the Bank being remodeled 10 years ago.' Jo Gilhousen referred to the fire hall referendum, upcoming vote on the Library addition and on buildings costing up in the thousands of dollars. She asked why people weren't given a chance to vote on these things. The Mayor stated this issue will not be a referendum because it is not go- ing to be a bond. It would be donation money and revenue sharing funds. A referendum pertains to G.O. bonds to be sold. An unidentified lady said she had no sentimental value for the Armory but would have concern about sports. She did not want a parking lot to take -7- COUNCIL MINUTES NOVEMBER 24, 1981 over the facility, but she would support a community building. She then asked how a gym could be built for $400,000. It was further noted that the Library does not meet the handicapped needs. She also wanted to know if there were other,:homes to be purchased by the City to build the proposed facility. Mayor Westlund answered three homes would be purchased, and the City had options on them. The cost of a new facility with two full -size basketball courts plus offices for the recreation program and voting would be around $600- 620,000. George Quast noted there were two groups of people speaking on this matter. He then inquired if anyone was present from the Bank and how soon they wanted an answer. Lee Ashfeld from Citizens Bank commented he could not speak on behalf o, the Rank, but the Bank would not take possession or raze the building uil the facility was replaced. The Bank is concerned about long -range grow and development of the downtown community. One of the priorities to keep it alive is to add more parking space. George Quast wondered if the matter could be put off until the seniors are moved over to their new location. He asked if there would be a vote taken by the Council this evening and if it could be postponed. Alderman Lueneburg stated the Armory's Senior Center would be closed once the Evergreen Apartments Center opens. All the codes will be met there. Skip Quade asked if the opposition was saying the Armory would better serve the seniors than the new facility. He said he was confused with talk about the fire hall being an addition to taxes and also the library being an ad- dition to taxes. In this case, no one is asking for or promoting taxes but rather providing a new facility. Pat Mikulecky commented that the move towards this new facility was a posi- tive step. He asked if there were any plans or specifications and estimated cost of the facility. He also wanted to know if there was a guarantee that it would be built. Alderman Carls reported that last June the School District and City had discussed a joint gym. The 1,100 square foot masonry and steel structure would cost approximately $38/square foot or $447,000. The gym would be 9,900 square feet with.a center divider. A plan had been drawn up by Korn- giebel Architects. Pat Mikulecky asked where the money would come from if the money does not go back into the fund from assessments. - 8- COUNCIL MINUTES NOVEMBER 24, 1981 City Administrator Plotz stated that with any bond issue there is an appeal process. Over the past years bonds have been sold for improvement projects, and the public hearings are held after the project was completed. Pat Mikulecky asked if bonds have been sold and was told "yes." He then inquired when the assessments would be levied against the people to be assessed. Mr. Plotz answered in the summer of 1982. Mr. Mikulecky commented that $750,000 would be assessed to the downtown. Through an appeal process some of the dollars may not be assessable; there- fore, there may be more bonds to.pay than money available. Attorney Schaefer remarked that the original project was designed with the agreement of the downtown merchants and City Council. They are assuming the number of appeals should be very small. This does not mean that someone cannot appeal the assessments. By the time the assessments are levied, the City will not have spent the total amount of the bond. City Administrator Plotz stated that two properties have been purchased from the funds, namely the Wigen Building and another building located by Tri- County Water Conditioning. There is still about $1 million left in the fund. Mr. Mikulecky remarked it is possible that the dollars to be collected down- town may not be totally assessed, and there may be.dollars to be picked up by the people. Alderman Beatty pointed out the Parking Committee is watching what monies are in the fund, and it will keep a control on it. The project will be cut short rather than go beyond the spending limit. He stated there was opposi- tion to the project. Mr. Beatty assured the public that the Armory would not be removed until there is a replacement facility and operating. The City will still own the land, but it will be used for public parking. Helga Nielsen stated that apparently the Council had decided the Armory was going to go. There are people who want say on whether or not the building is to be destroyed. It is..not a question, the people want a referendum. She said she would go with the majority. Lowell Gilhousen said it sounded just like the hockey rink issue. If the City had all that money, why did it put out bonds and not pay for the fire hall. Mayor Westlund stated the City did not have $200,000 donation from the Bank. Why should people donate money for a fire hall? Attorney Schaefer remarked that the only way money from the parking fund can be transferred to the general fund is if the land is used for parking. If some other purpose is put to the land, the money would not be available. The money could not be used for other buildings. -9- COUNCIL MINUTES NOVEMBER 24, 1981 Gayle Wick commented on the questions Skip Quade had raised. He wondered why the people wanted to keep the Armory. The fire hall could be built with tax increment money. He pointed out that Mr. Quade did not live within the city limits of Hutchinson, but his business is in a tax increment district. He further commented on the S &L building and wondered why it wasn't made into a parking lot. There are good footings on the Old Armory, but there are other buildings that should come down. An unidentified man stated that in 1937 he was not living in Hutchinson, but the parking meters were voted on. On the ballot the money from the parking meters was to be used for street purposes only. He thought the money had not been used for that purpose. Alderman Beatty moved to accept the recommendation of the Downtown Develop- ment Advisory Board to accept the proposal from Citizens Bank & Trust Co. for a donation of $200,000 for construction of a facility to be built ifa funds are available, with the Armory to be taken down after completion of the new building. Motion was seconded by Alderman Carls and carried unani- mously. Alderman Beatty moved to accept the Downtown Development Advisory Board recommendation to designate Parking Funds to be used to purchase Lots 9 & 10, Block 11, South 1/2 City. Seconded by Alderman Lueneburg, the motion car- ried unanimously. �F_: (b) CONSIDERATION OF ESTABLISHING DATE FOR INTERVIEW WITH TWO DEVELOPERS FOR, PROPOSAL ON S &L /MASONIC TEMPLE SITE City Administrator Plotz reported that Mr. Ken Lever would be able to meet with the Council on November 30 at 3:30 P.M. to present his proposal on the S &L /Masonic Temple site project. A development agreement had been received from Mr. Lever and Dan Wilson. Mr. Plotz still had to contact Mr. Richard Smith to see if he would be available on this date. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL BY WARD HAUGEN AT GTC AUTO PARTS Following discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty, to approve the application and issue a cigarette license to Ward Haugen for GTC Auto Parts. Motion unanimously carried. -10- i f * COUNCIL MINUTES NOVEMBER 24, 1981 (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter mailed to all delinquent account holders. He then inquired if there was anyone present wishing to be heard regarding his /her account. No one responded. Alderman Lueneburg made the motion to accept the staff recommendation to discontinue service at 12:00 noon on November 30, 1981, unless otherwise noted, for the following accounts: Account No. 04- 1015 -1 -00, 08- 0370 -1 -00, 09- 0920 -0 -00, 10- 0240 -2 -00, 10- 1045 -0 -00, 10- 1090 -0 -003, 20- 0065 -0 -00, 26- 0215 -0 -00, and 26- 0220 -0 -00. Seconded by Alderman Beatty, the motion carried unanimously. (c) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT: r 1. ROGER SIEMSEN 2. LESLIE R. JOHNSON 3. KEN GRUENHAGEN 4. EDWIN KARG 5. FLORIAN THODE..... _ Following discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty, to approve the applications and issue snow removal per- mits. Motion unanimously carried. (d) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT: 1. MRS. GLEN VARLAND 2. LEONARD RIEMANN After discussion, Alderman Beatty moved to approve the applications and issue christmas tree sales permits for the above named. Seconded by Alderman Carls, the motion carried unanimously. (e) CONSIDERATION OF ESTABLISHMENT OF HUTCHINSON COUNTY COURT DIVISION City Administrator Plotz stated it was at the request of the City Council that a County Court Division be established in Hutchinson. Attorney Schaefer reported the old County Court system had probate and muni- cipal court meet in Hutchinson. When the old system was done away with, they continued to hold court in Hutchinson. Now the Clerk of Court wants to terminate the sessions held here. In order to establish a County Court Di- vision in Hutchinson, it will be necessary to petition the McLeod County Board of Commissioners. It would then be up to the Commissioners to act on the Resolution and petition. Following discussion, it was moved by Alderman Beatty, seconded by Alderman -11- COUNCIL MINUTES NOVEMBER 24, 1981 Lueneburg and unanimously carried, to waive reading and adopt Resolution No. 6986 entitled Resolution of the City of Hutchinson Petitioning the McLeod County Board of Commissioners for Establishment of a Hutchinson County Court Division. (f) CONSIDERATION OF DISSOLVING JOINT AIRPORT ZONING BOARD City Administrator Plotz reported there is in existence a City /County Air- port Zoning Board. However, it will be necessary to dissolve the Board and create a new Board with representation from the Townships involved, namely Lynn and Hassan Valley. Eight people would comprise the new Board, with the ninth member chosen by the Board as Chairperson. The County Commissioners and affected Townships have been notified, and there is a time limit of 60 days in which to adopt the Resolution. After discussion, it was moved by Alderman Beatty to waive reading and adopt Resolution No. 7028 entitled Resolution Rescinding Resolution No. 6130 for Dissolution of Airport Zoning Board. The motion was seconded by Alderman Lueneburg and carried unanimously. (g) CONSIDERATION OF CREATION OF A NEW JOINT AIRPORT ZONING BOARD Following discussion, Alderman Gruenhagen moved to appoint Milton Lueneburg and Doug Hedin as City representatives on the Joint Airport Zoning Board. Seconded by Alderman Carls, the motion unanimously carried. It was moved by :.Alderman Gruenhagen, seconded by Alderman Carls and unani- mously carried, to waive reading and adopt Resolution No. 7029 entitled City of Hutchinson Authorizing the Creation of A Joint Airport Zoning Board. (h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JOHN MILLER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES It was reported that John Miller had requested to move a house from 336 Main Street South to 453 California Street. The Planning Commission approved the request, with the contingencies that the landscaping be completed by June 1, 1982 and the hard surfaced parking lot be completed by July 1, 1982. After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Lueneburg, to waive reading and adopt Resolution No. 7034 entitled Reso- lution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow..Moving A House, with contingencies. Motion car- ried unanimously. (i) CONSIDERATION OF SKETCH PLAN FOR FRANK WRIGHT, SECTIONS 2 & 3 OF LYNN TOWNSHIP WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The Planning Commission approved the sketch plan of Frank Wright, with the three recommendations of the City Engineer to be submitted to the County. ._ -12 f r COUNCIL MINUTES NOVEMBER 24, 1981 Following discussion, Alderman Beatty moved to approve the sketch plan for Frank Wright, with the three recommendations of the City Engineer. The mo- tion was seconded by Alderman Lueneburg and unanimously carried. (j) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY LOWELL BAUMETZ WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Lowell Baumetz requested a Conditional Use Permit to allow remodeling a building located in a IC -1 zone which had been vacant for a period ex- ceeding six months and to allow the building to be used for retail sales. After discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 7035 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Remodeling Building Located In IC -1 Zone. (k) CONSIDERATION OF REIMBURSEMENT OF TAX INCREMENT DOLLARS FROM AREA NO. 4 IF REFERENDUM APPROVED FOR SCHOOL BOND ISSUE City Administrator Plotz commented on the impact of the tax increment dis- trict with regard to the school referendum, and he stated the impact from Areas 1,2,3, & 4 would be about 1 /10 of a mill. All four areas had accrued an assessor value of $669,044, and area 4 contributed an increase. This amount will change in 1982. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7031 entitled Authorizing the City of Hutchinson to Return to Affected Taxing Jurisdictions Certain Tax Increments. The motion carried, with Aldermen Lueneburg, Gruen - hagen, and Beatty and Mayor Westlund voting aye, and Alderman Carls abstain- ing from voting. (1) CONSIDERATION OF ISSUING RESOLUTIONS OF APPRECIATION TO MEMBERS OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD Mayor Westlund commented that the "Seniors Activity Center" Advisory Board would hold its last meeting in December. A new Senior Advisory Board was created for the Senior Center in the Evergreen Apartments building. It was moved by Alderman Lueneburg, seconded by Alderman Beatty, to waive reading and adopt Resolutions of Appreciation No. 7036 through No. 7042 for the members of the "Seniors Activity Center" Advisory Board. Motion unanimously carried. -13- COUNCIL MINUTES NOVEMBER 24, 1981 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on the tax increment district and the tax increment bond. An update report on the LAWCON park land was presented, stating which prop- erty owners were willing to sell and at what selling price. Mr. Plotz stated that several architect students from the U of M are doing a review of Hutchinson's downtown, and they will be presenting some ideas for beautification of the area. Skip Quade will be raising funds to fi=g" nance the project. PN Mention was made that at 12:00 Noon on Saturday, November 28, the dedica= tion of two trees honoring D. J. Black and his father will be held in the" park. (b) COMMUNICATIONS FROM MAYOR Mayor Westlund commented that a new Senior Advisory Board was created by Ordinance, and the following individuals are hereby appointed to serve on it: Carol Haukos, Chairperson Hazel Sitz Joan Phillips Rev. John Longley Jean Peterson Roy Clabo -- Lenard Schuft Emma Lake (Ex- Officio) 2 year term 2 year term 1 year 1 year 2 year 1 year 2 year 1 year term term term term term term It was moved by Alderman Beatty to ratify the above -named appointments to the Senior Advisory Board. Seconded by Alderman Lueneburg, the motion car- ried unanimously. Mayor Westlund instructed the City Administrator to contact several archi- tectural firms regarding fees for an activity center. This method was used fnr the initial nlannine of the new fire station. (c) COMMUNICATIONS FROM MAYOR -ELECT DEMEYER Mayor -Elect DeMeyer stated he had been contacted regarding the position of Senior Center Coordinator. Some of the senior citizens wanted to retain JoAnn Gehlen for this position, and there was concern as to who this person would be. Since she has access to senior citizen programs and the elderly people are accustomed to working with her, Mrs. Gehlen should be considered for the position if she has the right qualifications. 0 -14- 10 0 6 COUNCIL MINUTES NOVEMBER 24, 1981 Mr. DeMeyer presented to the Council a petition signed by citizens who do not want the Old Armory demolished. He stated it had been handed to him during the discussion of this topic earlier in the evening. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:26 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried. -15- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, NOVEMBER 30, 1981 The special meeting was called to order by Mayor Westlund at 3:35 P.M. Those in attendance were: Aldermen Carls and Beatty, in addition to Mayor Westlund. Also present were: City Administrator Plotz and City Attorney Schaefer. Personnel Coordinator Sitz inquired about the procedure for interviewing and select- ing the Coordinator for the Senior Center. She stated there were five applicants to be interviewed for the position. Mayor Westlund appointed Aldermen Beatty and Lueneburg as Council representatives, Gary Plotz and Hazel Sitz as City staff, Carol Haukos and Paul Ackland from HRA to form the committee for interviewing the applicants on Thursday, December 3, 1981 at 8:00 A.M. It was moved by Alderman Carls to appoint the above - named committee for interviewing and selecting the Senior Center Coordinator. Seconded by Alderman Beatty, the motion unanimously carried. Mayor Westlund commented that Developer Ken Lever had made a presentation of his pro- posal to the Downtown Development Advisory Board and to the Council. The recommenda- tion of the Board was to enter into an agreement with Lever. Subsequently, another developer, Richard Smith, presented a proposal for the same location in addition to the area near the Red Owl store and First National Bank. The Downtown Board also put their "stamp of approval" on his proposal. Today the Council will hear presentations by both developers. Proposal of Ken Lever Mr. Ken Lever presented drawings of his proposed three - story, 20,000 square foot masonry structure. The exterior of the building would have a mirror finish using brick and glass, with bronze -type glass for the windows. There would be an enclosed glass ele- vator, with the possibility of an outside fountain in the future. It was reported the building would meet or exceed current codes on energy conservation. The primary entrance to the building would be -located off the parking lot, with an- other entrance on Main Street. The first floor would be a dining room, lounge, and tobacco /newspaper stand, with the restaurant facing toward the park. The second and third floors would contain office space. Mr. Lever stated he had started his research and study about a year ago. He foresees the long -range plan for the downtown as being a financial district. In the future, Mr. Lever hopes to do a housing project in the downtown area. The time schedule on the project would call for groundbreaking in the spring of 1982. The contract agreement was put together contingent on leasing activity. Rent for space 0 COUNCIL MINUTES NOVEMBER 30, 1981 in the building would be $10 a square foot per year plus utilities. Mr. Lever fur- ther stated.he would need one -third to one -half occupancy commitments for leases to make the project feasible. City Attorney Schaefer commented on the agreement drawn up by Mr. Lever and made ref - erence to paragraph 5 which referred to the public alley to be vacated. He stated the City could begin proceedings to vacate the alley, but there was no guarantee on it. There could be public opposition. City Administrator Plotz remarked on the purchase of the land and resale to the de- veloper. He stated the financing of the project had not been mentioned, but both developers intend for the purchase price,of the land to be equivalent to the sell- ing price per acre of land on the fringe area of town, which is approximately $10,000 an acre. Discussion was given to the cost of the building, cost to the City, and revenue gen- erated per year. City Attorney Schaefer inquired about the time table for acquisition of property by the City. Mr. Lever stated it was 90 days as given in the agreement. Alderman Carls asked about the City owning the land on which the building would be constructed. Mr. Lever was not favorable to this type of arrangement. He felt the City would recoup all of its funds, plus more. City Administrator Plotz suggested that if the tax increments were not high enough to cover the cost of the S &L building and Masonic Temple, perhaps the City through its parking assessment formula could finance the parking lot out of the parking fund. Mr. Lever responded that he would consider the possibility, but he would have to do some calculating first. _ Proposal of Richard Smith Mr. Richard Smith stated his proposal would include the one -block area where Red Owl, Woolworth's, Sny der's and Brock's are located, as well as the S &L /Masonic Temple site. An old gas station was converted into an office building; however, in order to create 40 more parking spaces, this building would need to be removed. It was his intent to have the tenants relocate into the new facility and expand the Red Owl store, which is in need of additional space. Negotiations had been made with First National Bank in conjunction with its remodeling plans. Mr. Smith stated he owns the two lots be- hind the Bank. It was further pointed out the road between the office building and First National Bank has been vacated. The proposed 24,000 square foot, energy efficient building on the S &L site would have a turn of the century theme with red bricks and limestone on the exterior. The cost of the building would be approximately $750,000. Plans called for a proposed walkway -2- COUNCIL MINUTES NOVEMBER 30, 1981 over Main Street to Citizens Bank. The main entry of the building would be off the alley where the parking lot would be located, with another entry on Main Street. A full - service restaurant, serving liquor, would be located on the first floor. An additional floor or one -half floor could be added to the building, if necessary. Rent for space would be $8 a square foot. The basement would have meeting rooms. Mr. Smith stated he had met with Masonic Temple representatives, and it was their thought to hold meetings in the basement of the proposed building and rent a small office for operational purposes. A development agreement had been prepared, with the help of Consultant Clarence Simon - owicz, and attention was called to page 5 which listed 8 items of requests from the City. It was Mr. Smith's intent to buy from the City the square footage needed for the building and propose the City use the remaining space for public parking. City Administrator Plotz stated the City could acquire the Masonic Temple site as part of the parking program. Developer Smith would purchase only the land where the S &L building is located at $1.00 per square foot or $42,000 an acre. Mr. Plotz then asked if there were any conditions attached for the City. Mr. Smith responded the City would remove the S &L building, the Masonic Temple and the office building located by the Red Owl store. The City would purchase the 5,000 square foot office building to be razed for $40 per square foot or $200,000 for additional off - street public parking. Mayor Westlund inquired about the agreement for Red Owl and if Mr. Smith would be willing to work with Mr. Lever on the S &L project. Mr. Smith responded that something would be done for the Red Owl store regardless of whether or not the S &L project went through. However, he felt the tenants in the office building to be removed should be provided other office space. He was - open to considering working with Mr. Lever. Mayor Westlund commented that the City has to look at the office building as a vacant lot, and as such it does not have a $200,000 value. Mr. Smith stated his financing for the proposed project(s) is not locked in. Tax exempt is planned for this project, with 75% of the cost coming from revenue bonds ($750,000) and the remaining 25% from conventional mortgage (soft cash). The addi- tion to the Red Owl store would cost about $200- 250,000. Mr. Smith commented that his background expertise included 25 large land developments in and around the Twin Cities, construction of a condominium in Prescott, and several other projects. His banking firm is Northwestern Bank. Mayor Westlund concluded the meeting by stating the Council would hold a meeting to further review the two proposals and reach a decision at the December 8, 1981 City Council meeting. The meeting adjourned at 5:00 P.M. -3- MINUTES BID OPENING TUESDAY, DECEMBER 1, 1981 • The bid opening was called to order by City Engineer Priebe at 2 :00 P.M. Present were the City Engineer and Alderman Lueneburg, who arrived late. Publication No. 2841, Invitation for Bids, Project 82 -01, was read by the City Engineer. The one bid received was then read. Juul Contracting Co. $38,386.00 Hutchinson, MN Alternate Bid for Flight Lift Station: $15,900.00 $42,105.00 - Total Bid with Alternate Starting Date for Project: April 15, 1982 Therebeing no further business, the meeting adjourned at 2:05 P.M. NE � -4 (612) 587 -5151 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: December 4, 1981 TO: City Council FROM: Building Official RE: November 1981 Building Report Attached is the November 1981 Report of Building Permits Issued and Local Public Construction. There were 2 Mobile Home Installation Permits issued, 1 Sign Permit issued, and 12 Building Permits issued for a total Construction Cost Evaluation of $192,490.00. There were 12 Plumbing Permits issued during the month. HP /pv attachment Sincerely, CITY OF HUTCHINSON Homer Pittman Building Official 1 Z Q Form App roved: O.M.S. No. 41 -R2025 M ' FORM C-404 Naw Permits issued 10 -1-791 i in o -` NOVEI•'3ER 19EI J.S. L E =;- R T M E t. OF R C E i —'--- -- — B _;=ZEAU of - "= cE 's` i PLEAS E t: ?t lL C. ti' OR BEFORE THE 4TH DAY OF THE MONTH REPORT OF BUILDING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION PLEASE Bureau of the Census RETURN WHITE 1201 East Tenth Street COPY TO > Jeffersonville, Ind. 47132 N no permits were Issued this month r_1 enter "X" In box and return form. r;e_s_ _ , a ^., error in name and addiess fnclLicing ZiP care 6103503 41 9 9999 085 8 81 26 0 2730 HOMER PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTCHINSON MN 55350 d Section I — HOUSEKEEPING PRIVATELY OWNED Number Construction cost RESIDENTIAL BUILDINGS, Item Build- ild (omit Hun EXCLUDING ADDITIONS No cents) AND ALTERATIONS 011 I units 012 i (a) (b) (c) (d) One- family houses; semidetached, 0 row, and townhouses 001 $ Z ..3 Two- family buildings 002 1 2 87,135 m Three- andfour- family buildings 003 co w Z Five -or -more family buildings 004 TOTAL (001 -004) 094 1 2 87,135 Moved or relocated buildings Dos Mobile homes 300 2 2 - - - - -- Conversion of nonresidential building to residential housekeeping building 301 1 Section 11 — NEW NONHOUSEKEEPING PRIVATELY OWNED RESIDENTIAL BUILDINGS Item No. Number Construction cost Bldgs. Rooms (Omit cents) (a) (b) (c) (d) Transient hotels, motels, and cabins Other shelter Section III — DEMOLITION AND RAZING OF BUILDINGS One- family houses, semidetached, J row, and townhouses Q H ZZ Two - family buildings W G pJ Three - and four -fam i ly bu Id ings W m ce Five -or -more family buildings All ether buildings a.. st- .;cures Section IV — NEW NONRESIDENTIAL BUILDINGS Amusernent anc recreat,c-..i _�_iidmgs �h; rC .E_ 2nd Gthe er b_ ^gs inCU5' rare, - I e� e -= --- " -- — 006 $ 007 PRIVATELY OWNED Item Number No. Buildings Housing units (a) (b) (c) 231 232 233 234 2a0 i Item No. ia) PPIVATELY OWNED Number of b_ Icings ib' Construction cos: (Omit centsi t I (I C 008 ; S 009 1 010 I 011 I 012 i 1 2,400 i - cin?s 014 , I OI5 020 PUBLICLY OWNED Number Construction cost Build- Housing (O.rnit cents) ings units (e) (f) (9) S PUBLICLY OWNED Number Construction cost Bldgs. Rooms (Omit cents) (e) (t> (g) T_ S PUBLICLY OWNED Number Buildings Housing units (d) (e) PUBLICLY OWNED Number of Construction cost buildings (Omit cents) (d) (e; S I r-- t S i Aw Section V — ADDITIONS AN ALTERATIONS Item PRIVATELY OWNED PUBLICLY OWNED Number of Construction cost Number of Construction cost TYPE OF BUILDINGS _ No. permits (Om1t cents) permits (Omit cents) (a) (b) (c) Id) (e) Housekeeping residential buildings 021 12 ., $ 48,055 S . All other buildihit'-and strucwres `022 52,250 - Section V. — INDIVIDUAL PERMITS - $500,000 OR MORE - List below permits issued for new buildings and for new additions and alterations with a construction cost of $500.000 or more. ` Also list all`permits for buildings` omitted from sections I, 11, IV, and V because you could not classify them; •. enter a dash under item number in column (a). r Item Name and address of Ownership Cost of Number of Number No. Description owner or builder Mark (X) construction housing of - > ; ore (Omit cents) u nits St on es (a) (b) K Y - t (c) :" (d) (e) ff) (g) Kind of building — — — — — — — — ----- - - - - -- ❑Private Site address _ _ _ Public s Kind of building - rf 3.. x — — — — — — — — — — Private Site address ---- - - - - -= ------- - -` - -- ❑Public Kind of building -- - - - - - =— --- - - - - -- E] Private Site address - - — — — — — — — ----- = — " - -- ❑ Public Kind of building ; x E _ a _ - r - - -- Private Site address 'ff 0 Public - _ ,r Kind of building p t .•i -S 4Tx..,.. -7;*' _ — — -- — - - - - - -- E] Private 1a Site address s -,r�.r — — — - - -- a Public Kind of building - - = -------=----=-- - - - - -- E] Private -- - - - - -- — — — — --- -- Site address "" ------------------ - " - - -- Public Kind of building E - ------------------------ " _ e --- - - - - -- — — — — — — — — — — Site address - - - - -- ----------- - - - - -- ❑ Public ' t Kind of building ----------------- - - - - -- Private ---------------------- Site address ----------------- - - - - -- ❑ Public Kind of building i ------------------ --- - -- Private Site address _ __ ____ _____ _ _ _ ___ _ 0Public Kind of building 1 ------------------ - - - - -- � Private -------------------- Site address E] Public -- Comments 020 r Driveway $1,000; hence $300; Fence $300; Canopy $700; and Sidewalk $350. u (gip Name of person to contact regarding t'r,is report Telephone Area code Number Extension t Hoffer Pittman Title Building Official 612 5875151 210 Has there been any change in geographic coverage ; of your permit system during this period? .... ` ........... . .... . .4... -0 Yes - "Explain In comments NO nC . _ ^. C -4G4 110 -1 -i t r t HUTCHINSON COMMUNITY HOSPITAL BOARD OF DIRECTORS MEETING MINUTES October 20, 1981 5:15 PM - Small Conference Room Present: Joan Ewald, Vice - President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee; Dr. H. Cris Remucal, Chief of Staff Absent: Rolly Balke, President; Dave Doelger, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator Dr. P.V. Mehmel, Ms. Helen Reardon, Mr. Willard Wood, and Dr. W.W. White were present as representatives of West Central Community Services Center, Inc., of Willmar to update the hospital board on recent contract negotiations with McLeod County. Also present were various other members of the West Central Community Services Center, Inc., staff. Dr. Mehmel opened the presentation with background and an overview of the mental health structure and program philosophy of community mental health centers. Much discussion concerning McLeod County's recent change to another mental health provider (Harley Nelson and Associates of Minneapolis) followed. Concerns were expressed by members of the hospital board regarding the inability of West Central and County to come to an agreement on the contract. Differences in program philosophy between what the Center was willing to provide and what the county was willing to accept were discussed in great detail.. Several concerns were also expressed regarding the Center's involvement in Hutchinson and in specific, Hutchinson Community Hospital. Dr. Mehmel emphasized that a special planning committee is holding meetings in all county sites in the Center's catchment area to determine what the Center's involvement should be with non - participating counties. The Center did reaffirm their interest irr maintaining the working relationship with Hutchinson Community Hospital. Dr. Mehmel concluded his remarks by emphasizing that the hospital would be kept appraised of any changes that the Center desires to make in their relationship with the hospital. The presentation and discussion regarding mental health ended at approximately 7:30 PM. The regular meeting was called to order at 7:30 PM by Vice- President Ewald. Minutes of Past Meetings. Motion was made by Goebel to accept the regular meeting minutes of September 15, 1981. Motion was seconded by Fogg. All were in favor. Motion passed. Statistical Report. The statistical report was presented. The short length of stay for the year -to -date was discussed. The short length of-stay contributes to less patient days. Accounts Payable. Motion was made by Fogg to approve and authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $363,042.25. Motion was seconded by Mullan. All were in favor. Motion passed. Financial Statements. Financial statements were presented by Graves and Rosenow. The budget to actual comparisons show a favorable position. The financial statements demonstrate that we are extremely close to budget through the first nine months of fiscal year 1981. The mental health unit loss of $17,000 (year -to -date) was discussed. Medical Staff Meeting Minutes. The Medical Staff Meeting minutes were presented. No unusual comments were made. Director of Nursing Services Report. The report was presented. The recent donation by the Hospital Auxiliary for the purchase of cardiac monitors was discussed. Director of Mental Health Unit Report. The report was presented. In lieu of the presentation at the beginning of the meeting, no other unusual comments were made. Auxiliary Meeting Minutes. No unusual comments were made. Old Business. 1. Joint Meeting with Glencoe. A special meeting with Glencoe was.set for 6:30 PM with Glencoe Hospital on October 29, 1981. Board members will meet at 6:00 PM in the hospital parking lot. 2. Medical Student Reimbursement. Medical student reimbursement issue was presented. The administrator's directive was to contact all physicians of the active Medical Staff and solicit their interest in participating in the Weekend Medical Student Program. Dr. Cris Remucal was excused from the meeting, because of other time committments, and consequently was not able to express the Medical Staff viewpoint. Following discussion: Motion was made by Gruenhagen to table the medical student _ reimbursement issue until the next meeting when the Chief of Staff would be present to express the Medical Staff viewpoint. Motion was seconded by Mullan. All were in favor. Motion passed. New Business. 1. Capital Expenditures. a. Television Sets. A proposal request was submitted by the Chief Engineer for the purpose of replacing television sets. Following discussion: Motion was made by Mullan to purchase the 10 remaining Sylvania color television sets at a cost of approximately $3,500. Motion was seconded by Goebel. All were in favor. Motion passed. b. Chemistry Machine Update. A request was presented by the department head of the laboratory to purchase an expanded memory computer board for the Gemini Analyzer. Following discussion: t Motion was made by Goebel to authorize the hospital administrator to purchase the additional memory for the Gemini Analyzer at a cost of approximately $2,500. Motion was seconded by Gruenhagen. All were in favor. Motion passed. c. Respiratory Therapy Equipment. A proposal was submitted by the respiratory therapy department head for the purchase of a pediatric tent with a compressor. Following discussion: Motion was made by Fogg to authorize the purchase of an Ohio pediatric tent with a compressor at a cost of approximately $2,335. Motion was seconded by Gruenhagen. All were in favor. Motion passed. 2. Application of Dr. Michael Fillman, Dentist. An application to occupy space in the Medical Office Building was received by the hospital board for consideration. Following discussion: Motion was made by Fogg to rent space to Dr. Michael Fillman in the Medical Office Building. Motion was seconded by Goebel. Motion was defeated. More discussion followed regarding the hospital's obligation to rent the space in the Medical Office Building to those tenants who would have regular use of the hospital premises. After further discussion: A concensus of opinion was reached to request the administrator to refer Dr. Fillman to Dr. Russell Thompson in order to consider. -_ an opportunity for subleasing Dr. Thompson's suite in the Medical Office Building. 3. Cardiac Monitor from the Hospital Auxiliary. The cardiac monitor donation from the Hospital Auxiliary was received with a great deal of appreciation. Following discussion: Motion was made by Fogg.to direct the Secretary of the Governing Board to send a letter of appreciation to the Hospital Auxiliary for their generous donation. Motion was seconded by Goebel. All were in favor. Motion passed. 4. Energy Bid. Energy air - handling unit modification bids were reviewed by the hospital board. Following discussion: Motion was made by Goebel to request authority from the City Council to accept the low bid of R &E Nelson Plumbing and Heating in the amount of $35,225.00 for energy conservation measures at Hutchinson Community Hospital. Motion was seconded by Mullan. All were in favor. Motion passed. 5. Gasoline Reimbursement. A proposal was submitted to raise the gasoline reimbursement for the hospital from 19C to 23C per mile. Following discussion: Motion was made by Fogg to increase automobile reimbursement to 23C per mile for a personal use vehicle effective January 1, 1982. Motion was seconded by Gruenhagen. All were in favor. Motion passed. 6. Salary Budget. A salary survey and salary adjustments were presented for consideration. Following discussion: Motion was made by Goebel to authorize a salary adjustment of 10%, plus step increase, for eligible employees effective January, 1982. Motion was seconded by Gruenhagen. All were in favor. Motion passed. 7. Stability Pay Policy. A modification to the present stability pay policy was presented. The proposed policy would lower the eligibility level to eight years. Following discussion: Motion was made by Goebel to adopt the proposed policy which lowers the eligibility level to eight years. Motion was seconded by Gruenhagen. All were in favor. Motion passed. 8. Proposed Sick Leave Policy. A modification to the existing sick leave policy would allow for accrued sick leave in excess of 520 hours to be converted to vacation time was considered. Following discussion: Motion was made by Fogg to adopt the proposed sick leave conversion policy as follows: Full -time and part -time employees who have accrued the maximum sick leave benefits of 520 hours will have the opportunity of converting sick leave into vacation time based on the following: Annually, at the beginning of the hospital's fiscal year, employees who have accrued sick leave benefits in excess of 520 hours from the previous year will receive vacation based on one - third of sick leave hours exceeding 520 hours. Motion was seconded by Goebel. All were in favor. Motion passed. 9. Overtime Hours Policy. A change in the overtime hours policy was presented. Following discussion: Motion was made by Mullan to treat vacation, sick days, and other authorized benefit days as hours worked for computation of overtime. Motion was seconded by Gruenhagen. All were in favor. Motion passed. 10. Pharmacy Policy. A proposal was submitted to the hospital board which would allow hospital employees to purchase pharmaceuticals from the hospital pharmacy. Following discussion: Motion was made by Gruenhagen to adopt the following pharmacy policy: Prescription service for full -time and part -time employees and their immediate families shall be made available. The service will be available for first -fill prescriptions only and not refills. Only those drugs listed in the hospital formulary will be made available. The employee cost will be acquisition cost plus 15 %, the maximum charge of $2.25. The motion was seconded by Fogg. All were in favor. Motion passed. L� • 11. 1982 Goals and Objectives. The 1982 Goals and Objectives were presented These Goals and Objectives will be used for an implementation plan for operating the hospital for 1982. Following discussion: Motion was made by Fogg to adopt the 1982 objectives as presented. Motion was seconded by Goebel. All were in favor. Motion passed. 12. Patient Grievances. Patient grievances were discussed. No unusual comments were made. Adjournment. Motion was made by Fogg to adjourn the meeting. Motion was seconded by Goebel. Meeting adjourned at 10:12 PM. Respectfully submitted, Philip Graves Administrator PGG:lkz Norah Mullan Secretary I-;, MINUTES DOWNTOWN DEVELOPMENT ADVISORY BOARD WEDNESDAY, NOVEMBER 11, 1981 The joint meeting of the Downtown Development Advisory Board and the City Council was called to order by Vice - Chairman Bob Stearns at 7:00 A.M. with the following members being present: Don Abbott, Jay Alrick, Don Glas, Tom O'Connell, Don Erick- son, Tom Savage, Marlin Torgerson, Floyd Torgrimson, Alderman Ted Beatty, Mayor Ralph D. Westlund, and Clarice Coston, in addition to Vice - Chairman Stearns. Also attending were: Alderman Mike Carls, Alderman Milt Lueneburg, City Attorney Schaefer, City Administrator Plotz, and City Engineer Priebe. Vice - Chairman Stearns stated that since the October 28, 1981 meeting with Ken Lever, at which time he gave a presentation, there has been another proposal presented by Dick Smith of Famith Properties. Mr. Smith and Jeff Pilling, architect from Miller Construction in St. Cloud, are present to give their proposal for an office building and restaurant at the S &L building and Masonic Temple site as well as revisions in the area south of Red Owl store and Brock's furniture. Mr. Smith reported he owns property in Hutchinson at Stoney Point as well as in the n dowtown area. It was his proposal to remove the office building located south of Brock's furniture and the Red Owl store for additional parking space. An additional 5,000 square feet would be added onto the Red Owl store. -Aiso,-the proposal would be in conjunction with the building program planned by First National Bank. The second phase of the proposal by Mr. Smith pertained to the S &L building and Ma- sonic Temple site. It was proposed to erect a three -story structure on the corner of Main and First Avenue Southeast, using the Masonic Temple location for a parking area. There would be a full basement under the building for meeting rooms and ban- quet area, with the entrance on Main Street and a secondary entrance from the side street where the parking would be located. The first floor would hold a restaurant and gift shops, while the second and -third floors would contain office space for lease. The 6,000 square foot building (60' R 100') would have masonary construction with brick veneer. Alderman Beatty questioned what the total cost would be for the project and how it would be financed. Mr. Smith responded the building would cost about $800,000.00, but he would have the figures on the total project by Friday of this week. He was hoping to use Industrial Revenue Development Bonds for financing. It was further proposed that a skyway would connect the building with Citizens Bank & Trust Co. on the other side of Main Street. Mention was made that the street be- tween First National Bank and the existing office building south of Brock's furniture has already been vacated. When asked by Alderman Beatty if Mr. Smith would consider working with Ken Lever on the project,.-Mr. Smith answered he would look for another location to build a replace- ment small office building if Mr. Lever proceeds with the office building /restaurant. 7- c. DOWNTOWN DEVELOPMENT MINUTES NOVEMBER 11, 1981 Vice-Chairman Stearns commented that two weeks ago the Advisory Board had referred the previous proposal by Ken Lever to the City Council for consideration. The Coun- cil deferred action at its meeting on November 10 to allow both proposals to be pre- sented. It was recommended by the Mayor that both proposals be given further review and an interview held with the two developers. Following a decision by the Council, an agreement will be entered into by the City with one developer, or possibly both in two different areas. The motion was made by Tom O'Connell, seconded by Alderman Beatty, to recommend Mr. Smith's proposal to the City Council for a decision and to start working toward -pan agreement. Motion unanimously carried. There being no further business, the meeting adjourned at 7:40 A.M. -2- AOL (612) 587 -5151 HUlIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: December 4, 1981 TO: City Council FROM: Director of Engineering RE: Project 82 -01 On December 1, 1981, one (1) bid from Juul Contracting Company was received. The base bid was $38,386.00. However, a bid of $42,105.00 was submitted with a Flygt Lift Station as an alternate. I would recommend the alternate bid of $42,105.00 be accepted. It is my opinion that the Flygt Lift Station will provide better service with less maintenance and repair. The project cost based on the bids is as follows: A. Base Bid 1. Cost Construction Cost - $ 38,386.00 City Expense - 10,938.72 Total-------- - - - - -- $.49,324.72 2. Assessment Our Saviors - Watermain - - $ 7,767.20 6" Water Service - 1,625.00 3/4" Water Service - 762.00 Sanitary Sewer 26,083.32 Total Our Saviors----------- - - - - -- $ 36,237.52 Deferred Assessment - Watermain - $ 4,468.80 City Cost - Non - benefited Deferred Watermain - 6,916.00 City Cost - Credits - 1,702.40 Total Project--------------- - - - - -- $ 49,324.72 M011 December 4, 1981 City Council Project 82 -01 Page 2 B. Alternate Bid 1. Cost Construction Cost - $ 42,105.00 City Expense - 11,623.80 Total-------- - - - - -- $ 53,728.80 2. Assessment Our Saviors - Watermain - $ 7,767.20 6" Water Service - 1,625.00 3/4" Water Service - 762.00 Sanitary Sewer - 30,487.40 Total Our Saviors----------- - - - - -- $ 40,641.60 Deferred Assessment - Watermain - $ 4,468.80 City Cost - Non - benefited Deferred Watermain - 6,916.00 City Cost - Credits - 1,702.40 Total Project--------------- - - - - -- $ 53,728.80 ; � K I &JO. (! 5 a 4 4 Marlow V. Priebe Director of Engineering MVP /pv RESOLUTION NO. 7044 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT PROJECT 82 -01 WHEREAS, pursuant to an Advertisement for Bids for the improvement of: Bluff Street from 200' to 1,200' North of Waller's Drive, by the construction of watermain, sanitary sewer, sewer lift station and appurtenances; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Company Hwy. 22 So. Hutchinson, MN 55350 Base Bid $ 38,386.00 Alternate Bid for Flygt Lift Station $ 42,105.00 AND WHEREAS, it appears that Juul Contracting Company is the lowest responsible bidder with an alternate bid of $42,105.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Company of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement of Bluff Street from 200' to 1,200' North of Waller's Drive, by the construction of watermain, sanitary sewer, sewer lift station and appurtenances, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 8th day of December , 1981. Mayor City Clerk if-iff-I (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 3, 1981 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: SELECTION OF SENIOR CENTER COORDINATOR Five candidates for the position of Senior Center Coordinator were interviewed on December 3. The interview panel consisted of 2 representatives from the City Council, the HRA Director and Board Chairman, and the City Personnel Coordinator. It is the unanimous recommendation of the interview panel that the City Council name Barb Haugen, Route 1, Hutchinson, as Senior Center Coordinator. She is a 1979 graduate of Moorhead State University and has been involved with community education, senior activity center programs, recreation supervision and education of handicapped children. This appointment would be on a contract basis for the year "1982, approximately half time. F- (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 3, 1981 TO: Mayor and City Council ------------------ FROM: Kenneth B. Merrill, City Accountant - -- - - -- - ----------------- SUgJECT: Christmas Decorations .--------- 7 -------------------- - - -- In the budget of 1982, we have appropriated $2,500 for Christmas decorations. The money is to be set aside for Christmas decoration replacement. To enable us to do this we.must have authorization to reserve the $2,500 for future replacement. I believe a motion to authorize the setting aside of $2,500 for Christmas decorations will enable us to reserve this money. 9- 61e- A, (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: December 3, 1981 TO: Mayor and City Council — — — — — FROM: Kenneth B. Merrill, City Accountant — — — SUBJECT: Paid in Full Special Assessment Bond Funds --------- r-- - - - - -- — — — — — — — - -- — — During the budget review, we discussed the closing of certain assessment bond funds. The special assessment bonds of 1968, 1969, 1969 storm sewer and 1970 have all been paid in full. It is requested to have authorization to transfer outstanding - balances now or delinquent amounts collected in the future to another bond fund. Resolution No. 7043 authorizes the above_names_ funds to be transferred to bonds-of 1976. The monies must be transferred to similiar funds per state statute requirement. RESOLUTION NO. 7043 RESOLUTION CLEARING AND CLOSING THE SPECIAL ASSESSMENT BOND FUNDS OF 1968, 1969, 1969 STORM SEWER AND 1970 AND TRANSFERRING ANY BALANCE TO THE SPECIAL ASSESSMENT BOND FUND OF 1976 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the balances from the Bonds of 1968, 1969, 1969 Storm Sewer and 1979 is hereby transferred to the Special Assessment Bonds of 1976 effective December 31, 1981. Adopted by the City Council this 8th day of December, 1981. Ralph D. Westlund, Mayor ATTEST: Gary D. Plotz, City Administrator ORDINANCE NO. 28/81 AN ORDINANCE AUTHORIZING CONVERSION OF CERTAIN CITY PROPERTY TO PUBLIC PARKING WHEREAS, the Hutchinson Downtown Development Advisory Board and the Hutchinson Parking Committee have conducted detailed studies determining the needs of the Hutch- inson community for additional public parking, and WHEREAS, the Hutchinson Downtown Development Advisory Board and the Hutchinson Parking Committee have held public meetings concerning the conversion of that piece of municipal property commonly known as the "Old Armory," and WHEREAS, the Hutchinson Downtown Development Advisory Board and the Hutchinson Parking Committee on November 24, 1981 did unanimously recommend to the Hutchinson City Council a proposal for the conversion of said municipal property to public park- ing with replacement of facilities to be lost by said conversion, and WHEREAS, said proposal was discussed by the Hutchinson City Council as part of -the agenda of the regularly scheduled Council meeting held November 24, 1981; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: SECTION ONE (a) The municipally owned property commonly known as the "Old Armory" and legally described as: Lots 9 and 10, Block 12, South Half of the City of Hutchinson is hereby designated for the purpose of public parking. (b) The City of Hutchinson shall cause the removal or demolition of any structure currently located upon said municipal property and is authorized to enter into any contracts necessary to effectuate said removal or demolition. (c) The city of Hutchinson shall prepare, fill, and compact the subsurface of said property, and shall grade and surface the surface of said property, to an extent sufficient to make the property compatible with its designated use of public parking and is authorized to enter into any contracts necessary to effectuate said preparation, filling, compacting, grading, or surfacing. (d) The City, of Hutchinson is hereby authorized to transfer from the Hutchinson Municipal Parking Fund to the Hutchinson General Fund the sum of $200,000, said sum being the fair market value of the municipal property converted to public parking. (e) Any removal or demolition authorized by Section One (b) of this Ordinance shall not commence until such time as the City of Hutchinson has completed construc- tion of a new community building and athletic facility to serve as a replace- ment building or structure for the facilities presently offered by the "Old Armory" and such replacement building or structure is open to public occupancy or use. SECTION TWO (a) The City of Hutchinson hereby accepts from the Citizens Bank and Trust Co. a donation in the amount of $200,000.00 to be applied toward the construction of a new community building and athletic facility to replace the facilities present - ly offered by the "Old Armory ", said sum to be immediately deposited in an in- terest bearing account. (b) The City of Hutchinson shall be entitled to draw upon said account only in the event construction is begun upon a new community building and athletic facility, and any withdrawals so made shall be considered construction progress payments. (c) In the event the City of Hutchinson determines not to construct a new community building and athletic facility the Citizens Bank and Trust Co. shall be entitled to revoke said donation and shall be entitled to the return of said donation and any interest accrued thereon. SECTION THREE (a) The City of Hutchinson hereby grants to the Citizens Bank and Trust Co. the right to erect a building over that portion of the property legally described as: Lots 9 and 10, Block 12, South Half of City of Hutchinson lying at and above a horizontal plane 11' 6" above the surface of said property, said building to rest upon cylinders projecting vertically downward from said horizontal plane, providing, however, that such cylinders shall not encompass more than one per cent (1%) of the surface area of said property. Any altera- tions in the surface of said property, its soil or subsoil, necessary to the construction of any building or structure erected under the provisions of this section shall be made by the Citizens Bank and Trust Co. at no expense to the City of Hutchinson. (b) The City of Hutchinson shall not exercise its right to alter the use of said municipal property from that of public parking without first obtaining the con- sent of the Citizens Bank and Trust Co. to the proposed alternative use. Adopted by the City Council this 22nd day of December, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 7, 1981 TO: Hutchinson City Council RE: Old Armory FOR YOUR INFORMATION During 1981 the City of Hutchinson asked for bids for the pur- chase of a piece of City property commonly described as the "Old Armory ". The value of the old armory had been appraised at approximately $204,000.00. The power to sell City property is given the Council by Section 12.04 of the City Charter, which states in part: "Sale of Real Property. No real property of the City shall be disposed of except by ordinance ". Citizens Bank, the only bidder on the property, offered to purchase the site and building for $135,000.00. In addition to the $135,000.00 offer to purchase, Citizens Bank indicated that if their bid were accepted they would contribute $65,000.00 toward the construction of a replacement structure. The offered purchase price and con- tribution totaled $200,000.00, substantially the appraised value of the property. In my opinion the City could accept such an offer of a combined bid /donation since the amount received by the combination bid /donation would be approximately the fair market value of the property. It would be necessary in the ac- ceptance of such a bid to explicitly point out that the City was basing the sale on the total of the bid and donation and made no assertion that the fair market value of the property was in fact $135,000.00. To date this bid /donation has not been accepted. The City Council, by motion made at the November 24, 1981 council meeting, approved in principle a new proposal for the conversion of the old armory to public parking. This proposal may for sake of analysis be divided into several parts. First, the City of Hutchinson would remove the old armory building and replace it with public parking. Since the old armory was not acquired for any specifically dedicated purpose, it is within the Council's power to convert its use to any public purpose consistent with the general welfare of the community. An automobile parking facility is considered a local improvement by M.S.A. 459.14, Subd. 7, and conversion of land to public parking therefore fulfills a public purpose. Subd. 1 of that statute provides that a city "may de- vote any property already owned by the municipality and devoted to other purposes to be used as a parking lane or area and may construct or otherwise provide, equip, maintain and operate parking facilities and may expend municipal funds for these pur- poses". It seems clear then that the City may legally convert the old armory to public parking. 0 0 4W 4 Hutchinson City Council December 7, 1981 Page 2 Second, the proposal calls for the transfer of $200,000.00 from the City Parking Fund to the General Fund. The parking fund was established through the sale of municipal bonds and is to be used to provide, equip, maintain and operate public parking facilities. The repayment of the bonds is to be made through the use of tax increment financing and special assess- ments levied against merchants within the Downtown Parking District. The conversion of the old armory to public parking effectively removes that property from the general assets of the City and would provide benefit to the Downtown Parking District. It is, therefore, appropriate that the Parking Fund, ultimately drawn from those who directly benefit from downtown parking, compensate the general public through a transfer to the General Fund of an amount equal to the fair market value of the converted property. It should be stressed that this is not a "sale" of City property since the City would retain owner - ship of the property. It is rather a bookkeeping method whereby a special fund responsible for certain expenses compensates a second fund for such expenditures. This transfer could be ear- marked for use in obtaining a replacement facility. A third segment of the proposal calls for a donation of $200,000.00 from Citizens Bank to the City of Hutchinson for use in the construction of a building to replace the old armory. This donation would be contingent upon the following: 1) The City of Hutchinson removing the old armory building and converting the property to public parking; 2) The City of Hutchinson agreeing that it would not con - vert the property to any use other than public parking without the Citizens Bank first consenting to such con- version; and 3) Granting to Citizens Bank air rights over the property sufficient to allow Citizens Bank to construct an edi- fice over the property, providing however, that such structure meet all State and City building codes and would not seriously hamper the properties use for ground level public parking. M.S.A. 465.03 provides,. "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor ". The term "personal property" has been interpreted to include monetary donation. McQuillan's Municipal Corporations, Section 28:16 states, "As a general rule, a municipality is authorized to accept a grant subject to reasonable restrictions and conditions, by which it is bound when the grant is accepted ". Cited as il- lustrative of this principle is a Pennsylvania case, Gladwyne Hutchinson City Council December 7, 1981 Page 3 Colony vs. Lower Marion, 187 A2d 549, in which the Pennsylvania Supreme Court affirmed a city's acceptance of a donation of park land in return for an agreement to install sewers and roads around other property. Since the City has the power to divest itself of all right, title and interest to the property through a direct sale, it may divest itself of a portion of those rights as a condition precedent to the receipt of a gift or donation. By saying that the City may accept the proposal and conditions outlined by the Citizens Bank, I am making no comments concerning the tax consequences of such a transaction for the donor. It may well be that for tax purposes the donor may have to deduct the value of any condition precedent received by the donor from the total value of the donation. A fourth aspect of the proposal is the designation of certain Federal Revenue Sharing Funds for use in the construction of a replacement structure. Such a designation would mean that the funds would not be available for other projects which may have to be foregone or delayed. The question has been raised concerning the appropriate method of enacting such a proposal. Any action that can be accomplished by resolution may also be accomplished by ordinance. The primary difference between an ordinance and a resolution is the publica- tion of the ordinance. Section 3.04 of the City Charter requires all legislation to be by ordinance. If this action is legislative in nature, its passage must be by ordinance. If it is administra- tive, passage by ordinance would not make it subject to initiative and referendum since the Minnesota Supreme Court has held that only those ordinances which are legislative in character may by refer- endum or initiative be submitted to a vote of the electorate. In order to be legislative in character, the proposed ordinance must be general-in nature; it must lay down some permanent and uniform rule of law; and, it must .enact a law, and not administer a law already made. If the proposed ordinance administers an existing law, if the matter involved in the proposed ordinance is one that calls for investigation and the exercise of discretion and busi- ness judgment, then the electors are not entitled to have the or- dinance submitted to a vote of the people. In short, if the pro- posal is the type that is subject to initiative and referendum, the charter requires it to be enacted by ordinance. If it'is not the type of council action that is subject to initiative and refer- endum, its enactment as an ordinance will not make it so. I, therefore, recommend that any action on this matter be by ordinance. Respectfully submitted, James H. Schaefer` Assistant City Attorney JHS:11 Liquor Wine Beer & Misc. CITY OF HUTCHINSON LIQUOR STORE SALES 1979 1980 ACTUAL ACTUAL $399,281 $424,720 94,376 108,586 418,289 493,051 $911,946 $1,026,357 1981 1982 ADOPTED PROPOSED $447,925 $476,100 106,600 121,900 470,475 552,000 $1,025,000 $1,150,000 9 -G • 1981 CITY IF HUTCNIASON (OPTION 421 OIVI£ION -- BUDGET WORKSHEET -BV OBJECT R 41 LICUCR STCRE DIV 9' OPERAITCUS CBJECT CESCRIPTION 1981 1982 197' 1981 1981 Y -T -D EST DEPT ACTUAL ACTUAL APPROP 06 -3: -81 ACTUAL REQUEST 410C WAGES- REG. EMPLOYE E 63793 62083 65633 33694 1 69759 I — - - --- 4112 - --- -- ------------------------- 0 T REG EMPLITEES - - 87 - --- - - -- 1133 --------- - - - --- 960 619 ------------------------------ - - --- I -- - - ---- 143C I — ---------------------------------------------- 412^_ -- WAGES- TEMPORARY ER 8195 ----- --- 10676 - - ---- -- '- 12263 5RO2 - - - --- -- - I - - - - 12688 -- I ----------------------- 4121 _------ OVERTIME WAGE -TEMP __-- __-- 39 ---------- 71 ---- I I ------- 4131 -------------------------- VACATION PAY ----- ----------------- 3655 2268 - -_--_ 619 I I t--------------------------------- — ------------------ -- ------ --- -------------------------- 4132 HOLIDAY PAT 2647 2736 I584 I I ( --------------------------------------------------------------------------------------------- 4133 SICK PAT --- 596 1256 _-_—_--- 167 I I 4140 _------ _- PER- TBASICI _- _----- -_ —_ -- e _--------- _�--- ---------- - - - -I. ------------------------------ 4141 PERA 9COOROINATEDI --- ------- 4354 ---- ------------- 4337 4284 -------------------- 2194 I --- ----- 4535 I 4144 FICA - CITY PORTIO 4853 _----- - 4827 --- -- ---_••----------------------------- 5180 2593 I 5524 I i'- ---------------------------------------------------------------"----------------------------- 415C [NFL FEALTF i INS 6363 5955 5249 3007 I 8605 I -- --------- - ---- ----- ------------ - ----- ---- --- - - - --- ------------------------------------ 4154 WORKMENS CCKP. INS 328 1440 loos I 1800 I -------------- 4155 ---- --------- - - UNEMFLOYMEAT INSUR - - -- - - -- ---------------------------------- 113 -- 49 I I ------------------------------ -4 -- T07AL PERS SERVICES ---- -------------- 94984 --- 96773 -- - - - - -- 95366 ------------------------------- 504&4 I 103911 I 4209 ------------------- OFFICE SUPPLIES ----- ----- - - 145 - - -- ----- 132 - - - - -- 200 ------------------------------- 13 I 203 ---- - - - I - -- ---------------------------------------------------------------------------------- 4210 OPERATING SUPPLIES 3379 2794 3000 833 - - I - -__ 3200 I ---- 4213 -- ---- --- --- _- __- ----- __ CLCTIING L FERS.EO -_ -- — - --- ---- 393 — ------- 156 _-- __ - - -- 200 — _--- __--- ---------- I 300 - - -- I ------------ 4220 ------ -- -- ----- REPAIR 9 MAINT.SUP - - - - -- ------------ 185 -- - - -- 286 ----------------- 400 225 I - -�_�_ - - -- 400 _-- -_ - I - -. — -------------------------- - - -- TOTAL SUFPLIESvREP,MAI*T ----- -------- - 4102 --- -_ _�---- 3368 _--�_— 3800 _-------- 1071 I - - - - -I 4100 - -- I 4309 OT —R CONTRACT- -L -- --- - - - - - -- - - 425- - - - --------- 2T! ----- 800 -------- - 500 I i------------------------------------------------------------------------------------------- 4310 COMRUNICATICYS 358 425 495 222 I 600 I ------ 4320 — -------- ----------------- TRAVEL SCHCCL CCNF _ ----------- 120 r --- ----------- 4C8 — 150 -- — ------------------------- I 253 I 4330 ADVERTISING— 435 541 500 138 I 700 I --------------------------------------------------------"----------------------------- 4340 PRILTIkG t PUBLISH 16 28 100 - I -------- 100 1 -• ( ---------------------------------------- 4351 GENL LIAB.- INSURAN - - 7979 - - -- ---------- 10 ^54 -_..- 13500 ------------ I - - - l000r - I 41 LIOUCR STORE DY 90 OPERATIONS • 0 1981 CITY nF HUTCHIN;,ON 9CPTTON C21 D DIVISTCN -- BUDGET WORKSHELET -UT OBJECT 41 LIOUCF S STCRE DIV 9 97 OPERATIONS PBJECT D DESCRIPTION 1 1981 1 1982 1979 1 198^ 1 19 "1 T T -T -D E ESi D DEPT ACTUAL A ACTUAL A APPROP 5 56 -3. -81 A ACTUAL R REQUEST 4360 U UTILITIES 5 5846 5 5691 7 7000 3 3012 _ _ -_1 7 756L I ---------------------------- - --- --- - -------- - - - - --- ----- - - - - - - -- - --896_ - - -I -- 1 1296 3 - ------------------------------------------------------------- -- - --- --- --- - - -- -1206 2 - ------- - - - 4266 I I 2 21006 I -- --------------------------------------------- - OURS t SUBSCRIPTIO 2 245 3 -- ----- - --------- - 362 I I 4 49: 1 ------------ - --- -- --- ----------- --- - -- --- ----- - - -- - -- - 32j0 _ - - - - 5410 1 ----------------------------- — —_ - -- ---- -- ------ - - - - - - -- ------ — — -------------- _ I 2 260 1 ----- - -- --- ------------ -- -- --- - - - --- ' ' - -- - 3650 4 473 I I 6 6000 I ' - --- ---- ----- --------------------- _ 3600 - ..--------------- - ------------------------------------ — 10750 1 15210 I I 1 1 TOTAL- CAPITAL- O UTLAT----- r__— _ -_ - - -- 1 14350 ---------15210 - ------------1 - ----------- _ -- - -- T ___- _- _- _ __- - 0 0 1981 CITY OF PUTCHINSON / /CPTION 021 D DIVISION -- BUDGET WORKSHEET — —BT OBJECT 41 LIGUCR STCRE D DIV 9" OPERATIONS OBJECT DESCRIPTION 1 1901 1982 1979 1 198: 1 1981 1 1 —T -0 E EST DEPT ACTUAL A ACTUAL A APPROP 0 06 -31 -81 A ACTUAL REOUCSI TOTAL AMOUNTS THIS DIVISION 8 815708 9 917017 3 3022270 4 419133 I I 1,14:,177, ----------------------------------------------------- - 85510P 9 917G17 1 1022070 4 479133 I t logo 41 LIOUCR STCRE t OW 90 CPERATICNS i CITY OF HUTCHINSON ANNUAL BUDGET FUND DEPARTMENT. DIVISION CCOUNT NUMBER Liquor Store operations 90 REGULAR PERSONAL SERVICES AND CAPITAL OUTLAY EXPENDITURES Number of 1981 Employees Salary Revised 1982 Classification Grade Budget 1981 1982 Proposed Regular Employees Manager 1 1 18,595 19,050 Sales Clerk 4 4 II 47,038 50,709 65,633 69,759 Capital Outlay Machinery $ Equipment Cash Register (2) 10,750 Printer 10.750 s 0 CITY OF HUTCHINSON MUNICIPAL LIQUOR DISPENSARY FUND Year Ended Pro -forma December 31, 1980 1982 Sales and Cost of Sales Sales Liquor Off Sale $ 424,720 $ 476,100 Wine Off Sale 108,586 121,900 Beer and Miscellaneous 0£f Sale 493,051 552,000 Total Sales 1,026,357 $1,150,000 Cost of Sales 788,241 888,950 Gross Profit 238,116 261,050 Operating Expenses Salaries - Selling 80,239 93,347 Employee Benefits 16,552 18,664 Operating Supplies 2,794 3,200 Office Supplies 132 200 Clothing and Personal Equipment 156 300 Maintenance - Repairs and Supplies 2,772 2,196 Depreciation - Note 7 3,185 5,400 Telephone 425 600 Utilities 5,691 7,560 Printing and Publishing 28 100 General Liability Insurance 10,054 10,000 Travel, Conferences and School 408 250 Advertising 541 700 Dues and Subscriptions 320 400 Miscellaneous 201 200 Total Operating Expenses 123,498 143,117 Operating Income 114,618 117,933 Other Revenues (Expenses) Interest (5,305) (5,110) Quantity Discounts (5,398) Other Revenues (Expenses) - Net (10,703) (5,110) Net Income 103,915 112,823 Transfer to General Fund (90,000) $ (110,000) Retained Earnings - January 1 Retained Earnings - December 31 134,099 $ 148,014 4 CITY OF HUPCHINSON WATER /SEWER /TRASH REVENUE 1979 1980 1981 1982 ACTUAL ACTUAL ACTUAL PROPOSED Water $241,531 $300,370 $310,400 $332,000 Sewer 240,104 282,773 285,400 372,300 Refuse 129,058 148,397 179,600 202,000 Meter Sales & Misc. 3,156 5,560 4,000 4,000 Interest 63,199 72,957 3,000 3,000 Misc. 4,336 5,209 1,200 4,000 $681,384 $815,266 $783,600 $917,300 • 1 • 1981 CITt Oi HUTCNIN,ON •OPTION 021 DIVISION -- BUDGET WttkKSHEET -uT OBJECT A 42 PATER L SCYCR UTILITIES OIV 81 CPERA71C%S ORJECT OESCkIPT13N 1981 1982 1979 1989 1981 T-T -O EST DEPT ACTUAL ACTUAL APPROP 06 -35 -81 ACTUAL REQUEST 4100 WAGES- REG.EMPLOYEE 63758 70429 101681 --' -- 47781 ------------------------------ 1 IC2275 I ---- 4112 -- ----------------------- 0 T REG EMPLOYEES --- --------------------- 8923 9885 - - 100.0 - - --- 5.91 --- -------------------------- I 10000 I --------------------------------- 412! PACES- TEkPLPART EM ------------ 2137 ---------- 1759 - 5000 6- 1 52 :6 1 i --------------------------------------------------------------------------------------------- 4131 VACATION PAT 5129 219, - ----- 223E ------------------------------- I I - --- 4132 --- - ----- --------- -- ---- HOIIDAT PAT ------ ------ -- 2556 ----- --- 27 '.E -- 2604 I I ------------------ 4133 -------------- SICK PAT -------------- 1860 ------- 1435 - - - - -- ------------------------------ 2594 I --- ----- - - 2 - -- ( - ------ 414C ------ --- ---- --- --------- PERA IBASICI --- -------- 1932 ---- ------- 2116 ----------- ----- ----- 2004 --- ------------ 1024 --- - ------------ I ------ 2307 - -- - - I - -- - - ----- 4141 ----- ---- ---------- PERA (COORDINATED) - ----- -- ------- 3460 3522 3810 - - - - -- 2272 ----------------------------- 1 4574 1 ----------------'------------- 4144 FICA - CITT PORTIO -- -------- -- 4012 --------- 3974 --- 4655 2942 1 5572 I -----------------------------------------_----------------------------------------------- 4150 £MPL HEALTH L INS 4910 5179 5104 ------------- 3563 - - - --- I - 9991 - 1 - -- -------------- 4154 ------- ------- WORKFENS CORP. INS -- - -- ------------------ 174 2673 4 .106 274^ 1 35U0 I --------------------------------------------------------------------------------------------- 4155 UNERFLOTPEKT INSUR 345 530 I 590 I -------------------------------------- •..• TOTAL PERS SERVICES - 96848 - - - -- -------------------------------------------- 106206 136704 ------------------------------------- 72123 I 143419 I ---------------------------------------- 420 ^. OFFICE SUPPLIES ------- 743 -- - 612 - -- 650 234 ----------------------------- I 65C I -'--'------------------------- 4210 OPERATING SUPPLIES ------------------------- 25 326 - - - - -- lOC - 55_ - -- -----------------_---^--- I lea I ----- 4211 --------- -__- _-------- MOTOR FUELS L LUBR - - - - -- ------------ 3625 _---- 6094 r_-- - - 5180 3819 - - - - -- I - - - -- 600. - - -- I ---------------- 4212 ------ ----- CLEANING SUPPLIES- - - -__— - -_- - - - - -- ------------------- 100 I 390 I ---------------'-----------------------------^------------------------------------------- 4213 CLCTPTN6 L PERS.EQ 924 11V4 1000 707 ----- -------- I - - - - -I 1300 - - - --I I i . 4215 --------------------------------------------_--"----------------------------------- -- -- - - - - CHEMICALS L PR -- ----------------------- --------- --- -- - - - -- 4216 SAFETY SUPPLIES 176 20 75 52 I 100 I -------------------------------------------------- ----------- -- -------- ---- - - - - -- --- - - - - -- 4220 REPAIR L MAINT.SUP 867 278 480 16 I 400 - - - 1 - - 4221 ------------------------ EQUIPMENT PARTS -------- ----- - - - - -- ---- ---- ----- 619 ---- -- ---- 500 -- --------- -------------------- -- ----- ---- I - ---------------- 500 -- I ---------------- 4222 ----- TIRES 256 _ I 1 4226 SIGNS L STRIPING M 2234 I I ( ------------------------------------------------------------------------------------------- 4228 ------------ METERS L METER PAR - 6132 5874 - ------ 12300 - --- 3444 ------------------------------ I 12000 I ---- ---------------------------- -- - 42 WATER L SEVER UTILITIES DV 81 OPERATICNS 0 1981 CIIT OF NUTCHINSON TOPTTON 021 DIVISION -- BUDGET MOPKSHEET —BY OBJECT 42 WATER 9 SEWER UTILITIES DIV 81 OPERATIONS OBJECT CESCRIPIION 1961 1982 1979 198: 1981 T—T —D EST DEPT • ACTUAL ACTUAL APPRCP J6 -3: —R1 ACTUAL REOUCS 4230 SMALL TOOLS 67 ----------- 100 35 -- --- ------------------------ I 100 ---------------------------------- • -•• TOTAL SUPPLIESrREPoMAINT - -------- 14793 --- - -- 15183 --- ------- -- 20125 -- ---- 8357 --------------_--___---_---- 1 21250 ----------------------------- 4300 PROFESSIONAL SERVI ------------ 24 5354 154CC 2192 1 15009 ----- 43 ^9 ---- --- -- --- -------- ----------------------- OTHER CCNTRACTUAL 127978 - - - - 15564: -- - - - --- 175060 ---------------------------- 91:04 I 213100 �1 ----------------------------------------------------------------------------------------- 4319 COPMUNICATICNS 618 847 820 1949 I 820 ---------- - - - - -- ----- --- --------- ------ - - - - -- ----- - - - - -- ----------------------------- 4311 POSTAGE 238C 2561 4320 lOJC I 4020 ( ------------ 4320 --- ---------- ---- TRAVEL SCHOCL CONF --- - ------- 1372 -- -- ------ 1070 ---------------------------------- 1000 793 I 1530 -------------------------- 4340 -- PRINTING 8 PUBLISH ---- ---------- 34 ----- ---- 167 ------ 150 --------------------------- 63 I 150 ----------- - - - - -- -------------- - --- -- ---- ---- ----- -- ------ - - ------------ ------------- 4351 GENL LIAB.— INSURAN 6356 10117 13000 7436 I 10000 - -- 4370 ------ ----- - - - - -- -------------------------------------------------------------- CONTRACT REPAIR 8 1202 82 500 I 500 ------------------------------------------------- 4380 RENTALS 253 144 ----- ----- 308 ---- --- --------------- 84 ---------- I - - - --- ----- 300 - - -- . ----------------------------------------- 4385 DATA PROC- ECUIP.RE ----- 4642 5126 - -- ----------------------------------------- ----------- 6000 2515 I 6000 ----------------------------------------- •••• - TOTAL OTH SERV AND CHARGE 144859 -- 181108 215750 107036 I 241350 ----------------------------------------------------------------------------------------- 44G1 DUES 9 SUBSCRIPTIO 103 168 152 85 I 150 ----------------------------------------------------------------------------------------- 4405 DEPRECIATION 168461 172346 -- 170000 -- - - - - -- ----- ---- --------- I - - 180,140 - --- --. ------------------------------- 4409 MISCELLANEOUS --- -------- ------ 786 ---- 27— 125 ---- -- 166 _— ------------------------ I 150 — -------------------------------- •••• TOTAL MISCELLANEOUS — ------- 169356 --- --- --- 172487 ------------------------------------------- — 176275 251 I 180.290 ------------------ 4530 ----------- MACHINERY i EOUIPM ----------- - - - - - 3-762 ----------- --- --------------------------- I - - - •••• - -- ------------------------- TOTAL CAPITAL OUTLAY --- ---- — --- 3762 ----- --- - - - --- -- -- - --- I - - ------------------------------- 4600 PRINCIPAL -------------- 93323 --- ---- --- ---- 142000 ------ 122004 ------ ----------- I ---------- 145000 r _ ------- 4610 --- - - - - -- ---------------------- INTEREST ---- 87553 ---- ---------------- 82115 42353 -- ---- - ----- I — 76075 — ----------------------------------------- 4620 PAYING AGENT FEES ---- ------------ 246 --- -- ---- — ------------------ 237 200 130 ---- ---------- I ------------- 250 — ----------- �••• T07AL DEBT SERVICE 93569 87790 222315 162483 I 221325 ( — ----------- -- -- ------------------------- ---- ----- — ------ --- ------- --- ----- --- - --- - -. 4700 PERPANANT TRANSFERS 60184 67928 1 -------- —. ( — --------------------------- •••• TOTAL TRANSFER -------------------- 60184 ---- 67928 ---- --- ------------- 1 ( 42 WATER I SEVT_P UTILITIES DV 81 OPERATIONS 1981 CITY OF HUICMIaSON (OPTION 621 DIVISION-- BUDGET WORKSHEET -8T OBJECT 42 WATER 9 SEWER UTILITIES DIV 81 OPERATIONS ORJECT DESCRIPTION 1961 1982 1979 19If. 1981 I -T -D EST DEPT ACTUAL ACTUAL APPROP 06 -3♦ -1!1 ACTUAL REQUEST 498"0 REFUNDS t PEIMRURS ------------------------------------------------------------------------------------------- 1817 250 I 250 1 4995 COAIIhGENCV 1 11400 1 ( ------------------------------------------------------------------------------------------- •••• TOTAL OTHER - 1817 250 I 1165: 1 ------------------------------- TOTAL AMOUNTS THIS DIVISION ------- - - - --- - - ------------------------------------------- 583426 634464 765319 350850 T 819.431 1 t ( r c . 42 WATER A SEWER UTILITIES DV 61 OPERATIONS r 1981 rITT OF HUTCHINSON AOPTION C21 DIVISION -- BUDGET WORKShEET —BT OBJECT 42 MATER a SEVER UTILITIES DIY 82 WATER OBJECT CESCRIPTION 1981 1952 1979 19R' 1981 T —T —O EST DEPT ACTUAL ACTUAL APPROP 06 -3 —81 ACTUAL REOUES 4210 OPERATING SLPPLTES 4708 6881 - - -- --------------•.------_-------------------- X60 2817 I 707C ---------------- -- ----------------------- 4220 REPAIR A MAIVT.SUP - - 537 934 1500 1888 I 2000 ----------------------------------------------------------------------------------------- 4228 PETERS i METER PAR ------------- --- -- ------- -- ---- I - --- ----- -- -- -- ----------------------------------------- 423J SMALL TCCLT 40 137 100 -------- 45 -- --- I — _ ------ 122 - - - - -- ------------------------------------------ ... • TOTAL SUPPLIESiREPIMAINT ------- 5285 ---- 7952 ------ 8600 474' I 910^ 430C PRCFESSIONAL SERYI 300 ------ 306 ------ 300 --- ------------ 544 -- ------ ------------- I — --- ------- 8C0 - -- f ----------------------------------------- 4309 CTHER CCNTRaCTURL ---- 693 ---------- --- ----- 2153 -- -- ---- ------- 2.00 --- ----- 184 -- ------ I ----------- 2000 ------------------------------------ 436C UTILITIES 34536 38816 52300 — 20616 - - -- - - - - - -- I ------ 52000 - - - - -- -------------------------------"---- 4370 CONTRACT REPAIR i y--- --- 2396 ---- ------ 34386 ----- 5'00 ------ 5'53 ---- - - - - - -- ----------------- I 6000 — ------ --------------------- - - - - -- ------------ •••• TOTAL 0TH S_RV AND CHARGE 55925 -- -- 75661 -- 59300 26397 I 60200 ------------------------------------------------------------------------------------------ 4510 RUILOINSS 50000C -------------------------- 1 1200000 ---------------------------------------------- 4521. IMPFOY.CTHER THAN --------------- 25000 ---------------------------------- 4165 I 35000. - — -------------------------------- 453^ MACHINERY i EOUIPM — ------------ ----- — 120C - - - - -- -- ------------------------- I 925 ----------- - - - - -- ----------- •••• TOTAL CAPITAL CUTLAY - - - - -- ---- -------------- 536000 4865 1 1235925 ------------------------------------------------------------------------------------------ TOTAL AMOUNTS THIS DIVISION 61210 23613 603900 36002 I 1305825 f. c.. c 42 WATER i SEWER UTILITIES DV 82 WATER 1981 CITY OF M1TCrilkSIN TOPTION 021 DIVISION -- BUDGET WORKSHEET —NY OBJECT 42 WATEP L SEbEF UTILITIES DIY 83 SEWER OBJECT OESCklP11JN 1981 1982 1979 198: 7981 1 -1-0 EST DEPT ACTUAL ACTUAL APPROP 06 -3: -81 ACTUAL REOUES 4210 OPERATING SUPPLIES 19855 28191 2CL00 12621 ---- ------------------------ I 25230 "'1 — ---- ----- -- ---- ----------- ---- 4216 SAFETY SUPPLIES -- --------- -- ------------- 26 1 50 r — ---------------------------------------------------------------------------------------- 422T REPAIR I MA:4T.SUP 9715 15199 15000 -- 12255 -- - ---- ------- I ------ 20000 - --- --- --- ------ ---- --------- ---- 4221 EOLIPPENI FARTS --- ----- ------ 213 - ------ ------ --- --- ----- ---- ----- ----- I ------- — - -- ------------------------ -- -- -- 423: SMALL TCCL: ----- ----------- 273 -- 198 200 64 1 20C — -------------------------------- -- ---- ------- ----- -- ------ --- ------------------------- . --• TOTAL SUPPLIESsREPgMAINT 3CO56 43588 35200. 24972 I 45250 ( ------------------------------------------------------------------------------------- 4300 PROFESSIONAL SERVI 16935 ___--- 1290 ___-- --- 5430 - - ------ 1242 --------------------------- I 5096 ----------------'----_---___ 4309 OTHER CONTRACTUAL �__— ____— 16670 13494 BOLO 2471 ---------------------------- I 8000 t — --------------- ----------- 436C UTILITIES ----- ______--- 66123 ----- --- 48832 — ---- -- 6GC00 31937 I 60000 ---------------------------------- 4370 CONTRACT REPAIR 9 ------ -------- 10606 -- - - 1314^ -- ------------------------------------ 8090 4735 - - - --- I - - - - -- 8900 - -- ----------------------------------------------------------------- - --- TOTAL 0TH SEP.V AND CHARGE 112334 76756 81000. - - -- 40355 ---------------------------- 1 81000 r --------------------------------- 4530 P.ACFIAERT•A EOUIPA ------------ ------- -- - - 5500 27 1 9500 -- ----------------------------------------- • - -- TOTAL CAPITAL OUTLAY --- --_--------Y----------------------------- 550. 1 9500 'I i ------------------------------------------------------------------------------------------ TOTAL AMOUNTS TEIS DIVISION 142390 120344 121700 ------ 65354 ---------------------------- I 135753 ------------------------------------------- TOTAL AMOUNTS ThIS FUND ----------------------------------------------------------------------------------------- 787026 ---- ----- 638421 -- 1494919 452236 I2,261,009 r l 42 WATER 9 SEWER UTILITIES DV 83 SEWER CITY OF HUTCHINSON ANNUAL BUDGET FUND DEPARTMENT DIVISION CCOUNT NU MBER Water /Sewer Operations 81 REGULAR PERSONAL SERVICES AND CAPITAL OUTLAY EXPENDITURES Number of 1981 1982 Classification Employees Salary Revised Grade 1981 1982 Budget Proposed Regular Employees Director of Maintenance Operations Chief Waste Water Operator Chief Water Plant Operator Waste Plant Operator Utility Worker Billing Clerk Captial Outlay Water Dept. Machinery & Equip. File Cabinet Portable Radio Weed Trimmer Metal Locator Tool Box - Pick up Water Dept. Improv. other than Bldg. Tower Maintenance Pump Repair Building Filter Plant Expansion s 1 1 1 2 1 1 1 1 2 1 IV IV III III III 12,800 19,088 15,702 16,550 25,332 12,332 01,681 125 700 175 30,000 5,000 35,000 500,000 2,800 9,115 6,500 7,325 3,555 2,980 02,275 625 300 925 20,000 15,000 11,200,000 C C� CITY OF HUTCHINSON ANNUAL BUDGET FUND DEPARTMENT DIVISION CCOU`7 NUMBER Water /Sewer Operations 81 REGULAR PERSONAL SERVICES AND CAPITAL OUTLAY EXPENDITURES 'umber of 1981 1982 Employees Salary Revised Classification I Grade Budget 1981 4 1982 , Proposed Cont. Sewer Dept. Machinery & Equip. Meter Monitor Composite Flow Sampling. Air Conditioner D/0 Meter Pump - (portable) Blower Lab Equipment 3,000 2,000 ' 500 600 1,500 7,000 400 9,500 CITY OF HUTCHINSON WATER /SEWER /REFUSE 1982 PRO - -FORMA Note - Filter plant expansion would be funded with th-- issuance of a bond issue. WATER SEWER REFUSE TOTAL Sales - Service $332,000 $372,300 $202,000 $906,300 Meter Sales 4,000 4,000 Total Sales 336,000 $372,300 202,000 $910,300 Operating Expense Light power 52,000 60,000 112,000 Maintenance 8,000 28,000 36,000 Supplies 10,700 28,750 39,450 Insurance 4,800 5,200 10,000 Communication 400 400 800 Refuse charges 203,100 203,100 Purchase of material 12,000 12,000 Rental 75 75 150 Small tools 150 250 400 Travel 750 750 1,500 Misc. 200 200 400 Depreciation Tank & Towers 21,000 21,000 Water Plant 4,000 4,000 Sewer Plant 5,400 5,400 Sewer Plant 30,900 30,900 Furniture 40 40 Machinery $ Auto 11,000 11,000 22,000 Other Improvements 50,400 46,400 96,800 -Other Expenses Salaries 60,145 68,530 128,675 Pensions 5,626 6,527 12,153 Insurance - Employee 6,478 7,513 13,991 Professional Services 6,800 24,000 30,800 Printing, office $ supplies 6,350 6,350 12,700 Interest 40,100 36,225 76,325 Total Expense 301,014 $366,470 $203,100 $870,584 Net Income 34,986 5,830 1,100 41,916 Other Expense (Income) Interest (1,500) (1,500) (3,000) Misc. (2,000) (2,000) (4,000) Total other income (3,500) (3,500) (7,000) Net Profit $ 38,486 $ 9,330 $ 1,100 $ 48,916 Note - Filter plant expansion would be funded with th-- issuance of a bond issue. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — December 8, 1981 — — — — — TO: Mayor and City Council FROM: Mark Schnobrich, Forester and Kenneth B. Merrill, City Accountant ---------------------------------- SUBOECT: Shade Tree Reimbursement ------------------- The program for shade tree is now completed for the year 1981. The City lost a total of 624 trees during the year. Of the trees, 433 were removed by our con- tractor, 59 by City crew, and 132 by others. We have now arrived at the time for reimbursement. The past two years this rate was at 100 %, due to the state and federal programs which the City was a participant. In 1981 the state program (which was not anticipated when the budget was put to- gether in September of 1980) first said a reimbursement rate of 25% was possible. A memo has been sent reducing this to 15 -17 %, with final results not known until February 1982. In addition, 1982 will be at an estimated 8% rate or less reim- bursement rate from the state. With this background the amount which we are to bill back to the homeowner should be set before year end. The Tree Board has recommended that an average be taken with the dollars available in other contractual and state reimbursement. We have an amount arrived at of $63 /tree removal based upon this method. In our review on Friday we had two other alternatives.which the Council wished to place for review. A 50/50 cost share of City /homeowner would result in the City picking up 35% and the state 15 %. Cost to homeowner using the average cost method would be $41.00. The other alternative would be a City match of the state 15% or a total of 30% average cost would be $58.00. The City budget appears to be able to handle any of the alternatives. For review the alternatives are: 1. Tree Board recommended bill homeowner $63 /tree removed 2. 50/50 (City 35% - State 15 %) $41 /tree removed 3. 15 %/15% $58 /tree removed It would also be asked to include a 1 -1/2% per month (18% annual) finance charge if not paid within 30 days of billing to aid in our collection process. 4 _ Insert Snowbody Fits Inside Any Gravel Body or Flatbed Endgate opens automatically as box begins to raise City of Montevideo, MN says: �y 'a "We estimate we may save about $20.00 per hour on each unit. We were so satisfied with our first unit that we bought a second one." City of Mount Pleasant, MI says: "We save better than having another re- gular truck with side boards as the unit hauls twice as much and dumps four to five times faster." z Frr±�C Notice how easily snow slides out of snow body even before box is completely raised High rise endgate allows load to slide out freely t Several Sizes - Available for Single or Tandem -Axle Trucks `Patent No. 3895842 City of Norfolk, NE says: "We feel that we had a 50% increase in total yardage." City of Helena, MT says: "We are hauling as much snow now, with two snowboxes and two five yard dumps with side boards, (four trucks) as we were with seven trucks before. So we are saving the cost of using three trucks with drivers. This savings would amount to approxi- mately $36.00 per hour." �- AND ._ Snow does not stick to snow body as it does in this gravel dump box REGULAR COUNCIL MEETING DECEMBER 8, 1981 WATER & SEWER FUND *State Treasurer PERA $ 318.09 American Payment Center 3 mos. rental 42.00 Am. Water Works Assn. membership dues 43.00 Ag. Systems Inc. parts 49.55 Com. of Revenue Nov. sales tax 219.00 Crown Life INs. Co. dec. dental ins. 102.20 Equitable Life Assn. Soc. dec. disability ins. S4.42 Family Rexall Drug supplies 5.60 Farm & Home supplies 25.84 GTC Auto Parts supplies 3.41 Gross Industrial uniform rental 80.50 Hutch Telephone Co. telephone 166.30 Hutch Utilities electricity $ gas 10,957.86 Heikes HardwareHank supplies 28.46 School Dist. 423 gasoline 520.83 Junker Sanitation nov. refuse chgs. 16,923.20 Juul Contracting water leak at PO 1240.50 Juul contracting hydrant ext. & rings 183.90 Mn. Mutual Life Inc. dec. life ins. 36.48 Mn. Valley Testing testing 438.40 Plaza OK Hardware calculator 69.88 Quades supplies 41.84 RCM water treatment plant fees 8692.03 Rutz Plbg $ Htg. repairs 66.45 Zins Machining repairs 78.00 Water Products meters $ parts 642.89 Water Pollution Control Fed. membership dues 55.00 Lillian Michaels mileage 26.88 $ 41,112.51 GENERAL FUND PERA $ 3387.84 *State Treasurer *Hennepin Technical Centers registration fee - 50.00 *Hennepin Technical Centers registration fee 50.00 11,603.64 *Wigen Chevrolet Inc. 1982 Chev. 1 ton truck 100.00 Dr. Wm. G. Miskoff police comm. secretary Dr. George Smith health officer compensation 300.00 Buzz Rumrill Glen L. Lindberg umpires prof. fees on library site 208.00 943.20 Burns Manor insurance refund 2281.00 Citizens Ins. Agency notary bond - Eileen Torrey 35.20 County Recorder recording fees 10.50 60.00 Mn. Dept. of Transportation permit fee 30.00 Mn. Chief of Police Assn. 1982 dues 48.75 New Ulm Journal 1 yr. subscription 150.00 Safety Council transfer per budget 21.00 Treas. State of Mn. license for 1982 180.00 Barb Haugen skating instructor 32.00 Kris Pellinen skating instructor 32.00 Sue Reid skating instructor Judy Thunstrom skating instructor 40.00 86.71 John McRaith MRPA seminar land acquustion appraisals 6150.00 Thomas Savage 181.500 Crysteel Dist. Co. parts /!et I • -2- Litchfield Shoppers Guide Mn. Co. Attys. Assn. A $ B Electric Allen Office Products Am. Linen Supply Atkinson Blacktop Service Allen Precision Am. Public Works Assn. Big Bear Gene Birk Carr Flowers Chapin Pub Co. Crow River Vet Clinic Copy Equipment Inc Co. Treasurer Crown Life Ins. Co. Culligan Equitable Life Assn. Soc. GTC Auto Parts Gambles Pamida Great Plains Supply Gross Industrial Home Bakery Hutch Landscaping Hutch Utilities Hutch Wholesale Supply Heikes Hdware Hank Hardees School Dist. 423 Ink Spots Inc. Jahnkes Red Owl Keefe,.Schantzen $ Schaefer L $ P Supply Lamberts Standard Lloyd Schlueter Marco Bus. Products Meca.Sportswear Inc._ Marilyn Swanson McGarvey Coffee Mn. Mutual Life Ins. Co. McLeod Coop Power Assn. Natl Fire Prot. Assn. PLAZA Ok Hardware Gary Plotz Plowmans Inc. Marlow Priebe THe Patco Co. Rannow Electric Rockite Silo Co. Ruffridge Johnson Equipment St. Paul Book $ Stationery Schmeling Oil Co. Sears Shopko Simonson Lbr.Co. • arena advertising registration fee arena scoreboard office supplies laundry service street materials supplies membership dues supplies snow hauling Erickson service fire truck ads boarding dogs office supplies dl fees for county dec. dental ins. monthly chg dec. disability ins. supplies supplies coffee maker supplies uniform rental meeting expenses tree removal elec. & gas supplies supplies meeting expenses gasoline printing and paper supplies prof. fees re: city law suits supplies car maintenance dec. car allowance 1 yr, maintenance agreement emblems coffee coffee - police dec. life ins. electricity 1982 dues supplies dec. car allowance & mileage repairs fall seminar repairs stairway fixture supplies parts supplies fuel oil, oil & grease fencing supplies supplies 15.04 25.00 195.00 9.20 36.28 2979.34 46.15 85.00 13.02 1750.00 15.00 46.80 63.50 165.33 51.00 1364.42 33.60 574.03 497.80 19.83 30.38 148.48 412.39 15.84 50.00 13,696.61 94.45 14.46 38.28 4655.54 49.00 2.09 4215.70 62.84 9.00 30.00 45.00 199.92 5.99 86.40 474.62 299.85 60.00 24.86 130.80 51.69 267.05 130.00 52.32 58.11 70.41 12.93 2842.80 367.83 18.70 26.65 • -3- Sorensen Farm Supply State Treasurer Swanke Motors Tri County Water Uniforms Unlimited Xerox Corp. Zahl Equipment Co. Warren Gorham & Lamont Inc. Wigen Chev. Co. Wm. Mueller &Sons Ralph Westlund Brandon Tire Co. Brinkman Studio Crow Chemical Com. of Revenue Condon Supply Div. of Boiler Inspection St. Paul Dispatch Bruce Ericson Family Rexall Drug Farm $ Home Floor Care Supply Henrys Candy Co. Hutch Comm. Hospital Hutch Leader Hutch Telephone Co. Quades L� heating oil- library Soc. Sec. parts salt clothing contract payment parts criminal law digest parts street materials dec. office expenses & mileage repairs films etc. chemicals arena nov. sales tax arena supplies 3rd class license newspaper sub. MRPA seminar supplies supplies cleaning supplies arena supplies blood tests, laundry,supplies legals etc. phone service repairs etc. 467.60 4915.44 55.17 12.20 68.35 146.56 11.51 39.80 853.39 383.90 465.67 89.89 54.55 40.00 170.00 50.95 6.00 22.10 98.05 135.38 177.59 28.00 466.80 105.54 346.22 2103.62 687.19 $74,719.14 1981 BOND FUND Progressive Contractors est. #3 47,565.45 MUNICIPAL LIQUOR STORE est. #5 4,483.12 Ed Phillips 4 Sons beer & wine $ 2,492.90 Griggs, Cooper $ Co beer & wine 2,324.70 Old Peoria Co beer $ wine 2,129.65 Twin City Wine Co beer & wine 971.75 Dept of Revenue -MN July sales tax 548.94 Dept of Revenue -MN Oct sales tax 4,465.42 City of Hutchinson Oct qtr w/s 43.73 Dept of Public Safety -liq Cont. div Liquor purchase card 5.00 City Of Hutchinson - General Fund council action Aug to Nov ins. 21,497.24 American Linen Supply Co towel service 15.60 Hutchinson Telephone Co Nov. services 54.49 Hammer's Milk House Tom & Jerry mix 30.60 Locher Bros. Dist. Nov. inv 8,580.60 Friendly Beverage Inc. Nov inv. 1,566.25 Lenneman Beverage Inc. Nov inv. 10,034.35 Triple G Nov. inv 10,428.65 Diamond Clear Ice Co Nov ice 80.30 Coca -Cola Bottling Co Nov inv. 242.20 KDUZ Nov adv 176.00 Junker Sanitation Service Nov service 93.00 Twin City Pricing $ Label Inc labels & gum 120.70 Electro Watchman alarm system 84.00 Hutchinson Utilities Commission Nov service 502.58 Hutchinson Leader help wanted 16.52 Allen Office Supply tape $ sharpners 16.04 Twin City Wine Co invoices 3,546.89 Griggs, Cooper $ Co invoices 3,790.50 Ed Phillips $ Sons invoices 3,577.17 Old Peoria Co invoices 2,941.69 Northland Beverage Co beer & wine 199.90 $ 80,577.36 OFF STREET PARKING Sewing Basket alterations $ 8.00 1980 TAX INCREMENT FUND Atkinson Blacktop Evergreen apts. $ 1255.63 1981 BOND FUND Progressive Contractors est. #3 47,565.45 J.W. Hanson Contractor est. #5 4,483.12 Juul Contracting est. #5 21,087.49 Wm.Mueller & Sons est. #4 2,821.50 $75,957.56 1981 FIRE HALL CONST. BONDS Saxton Plbg. & Htg. est. #m -2 13,949.60 Gopher STate Contractors est. #3 84,313.80 Juul Contracting remove hydrant 40.50 $ 98,303.90 TKDA ANDA KING. TES.IN.ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS ARCHITECTS PLANNERS 2500 AMERICAN NATIONAL BANK BUILDING SAINT PAUL, MINNESOTA 55101 612/292 -4400 December 4, 1981 Mr. Gary Plotz Administrative Assistant City of Hutchinson Hutchinson, Minnesota 55350 Dec sal, M Q1 a) V OD 92S bC £Z 22`2�2�0 Re: Proposal for Architectural /Engineering ServicesFOR YOUR INFORMATION Downtown Activities Building Dear Mr. Plotz- We appreciate the opportunity to submit our proposal for providing architectural/ engineering (A /E) services in connection with the Downtown Activities Building. Based on your description of the site and the preliminary plans for the pro- posed building, we understand that the design is complete and has been approved, and would serve as the basis for working drawings. We further understand that your Budget of $470,000 includes A/E fees and the construction of the 14,300 sq. ft. structure. We are willing to negotiate an agreement to provide the necessary A/E services through the construction phase, for a fee of 4.8% of the total project construc- tion cost. The proposed fee is based on the City of Hutchinson retaining a firm without going through a formal interview process, which is costly and time consuming,- A/E services for federal projects are often secured in this manner- Toltz, King, Duvall, Anderson and Associates, Inc. (TKDA), with a staff of 170 persons- including 65 registered architects and engineers, has had extensive experience in the design of multiple -use recreational facilities ranging in size and complexity from a single basketball court to a complete recreational/ athletic complex. Recently we were selected through an architectural compe- tition to design the new Health, Physical Education and Athletic Complex for Gustavus Adolphus College. We realize the importance of personal attention and the need to have primary accountability.assigned to one individual. If our firm were selected for this assignment, I would serve as the project manager responsible for the direction of our Project Team and the accomplishment of the project. Being familiar with the community, the downtown area and the site, I believe I could work effectively with you and other city staff to meet the city's goals. Mr. Gary Plotz December 4, 1981 Page Two We are sincerely interested in working on this project and could begin immediately. Please call if you have any questions regarding our proposal. Sincerely, TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Westly J. ri kson, AIA, ICP Associate WAH /eao cc: Wayne A. Olson DuWayne R. Kasma i NOVB;41M 19, 1981 BuAs MANOR MUNICIPAL NURSING HOME North High Drive Hutchinson, Minnesota 55350 Phone (612) 587 -4919 FOR YOUR INFORMATIO The Board of Directors of Burns Manor Municipal Nursing Home voted today to increase the daily rate, JANUARY 1, 1982, from $38.75 to $42.62. The rate of inflation has affected food costs, utility rates, and fuel. Social Security Tax increases and general increase in all products has necessitated the increase in daily rates. The BOARD OF DIRECTORS is pleased that the daily rate at Burns Manor is one of the lowest in the area. A private room will remain at $1.00 extra per day. MAIZ J. GEIEI,- ADWISTRATOR 3O 3 i 12 LO Rl �cEtvF -D N .Y k-400 �.. 6--�7 CH 0 0 ; CIE I' OF f-9 ui ch"I SON 37 L'ASHII:GTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATE December 8. 1981 NAME AND ADDRESS Joseph Vostinar JOB TITLE Park Maintenance Worker SUPERVISED BY Bruce Ericson --Cliff Paulsen EMPLOYMENT STATUS New Employee X Other: Probation completed X Full Time Part Time or Seasonal PAY RATE to III -6 COMMENTS Has satisfactorily completed six months employment. Normal probationary increase, effective after December 15. The above personnel action conforms to adopted personnel policy and to the council approved selection process. D a Personnel Cooncrinator City AdminisLr_ator 3 -81 h TCne CPP V -11, OF [: U i CK1A1s QTV 37 4ASHI:.'GTO1; AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATE December 8, 1981 NAME AND ADDRESS John McRaith JOB TITLE Recreation Supervisor SUPERVISED BY Bruce Ericson EMPLOYMENT STATUS New Employee X Full Time PAY RATE Salaried X Other: Probation completed Part Time or Seasonal COMMENTS He has completed six months employment as recreation supervisor and is doing an excellent job. Normal 5% probationary increase, effective after December 3. The above personnel action conforms to adopted personnel policy and to the council approved selection process. D m a Personnel Coor nator City Admini- ctr_ator 3 -81 h i o' 2_, I If OF E (l i Ch: "1r JSQIL .t 37 L'ASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL NAME AND ADDRESS Kevin Newell, Hutchinson JOB TITLE Part Time Liquor Store Clerk (612) 587 -5151 DATE December 8, 1981 SUPERVISED BY Chuck Nelson EMPLOYMENT STATUS X New Employee Other: Full Time X Part Time or Seasonal PAY RATE $4 /hr-. to begin work 12 -11 -81 COMMENTS Will work about 15 hours per week. A HAVTI student. The above personnel action conforms to adopted personnel policy and to the council approved selection process. d I 'ZC�4'/ Department liead Personnel Coordinator City Adminisir_ator 3 -81 h