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cp12-22-1981 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 22, 1981 Call Meeting to Order - 7:30 P.M. Invocation - Reverend Peter Ramstad VS. Consideration of Minutes --Regular Meeting of December 8, 1981 and Special Meetings of November 19, 1981, December 8, 1981, and December 18, 1981 Action - Motion to approve - Motion to approve as amended 4. Public Hearin; - 8:00 P.M. ,/(a) Hearing on Improvement Projects 82 -03 through 82 -42 Action - Motion to close hearing V/5. Communications, Requests. and Petitions :None 6. Resolutions and Ordinances 4a) Ordinance No. 28/81 - An Ordinance Authorizing Conversion of Certain City Property to Public Parking, Acceptance of Donation and Granting of Limited Property Rights Action - Motion to reject — Motion to waive second reading and adopt A) Resolution No. 7045 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt /c) Resolution No. 7046 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt ✓(d) Resolution No. 7047 - Resolution Authorizing Release of Securities to First State Federal Savings & Loan Association of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt J(e) Resolution No. 7049 - Transferring Interest Earned from Water /Sewer Fund to General Fund Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA DECEMBER 22, 1981 Reports of Officers, Boards and Commissions 4a) Monthly Financial Report - November 1981 / Action - Order by Mayor received for filing V(b) Minutes of Park and Recreation Board dated November 4, 1981 Action - Order by Mayor received for filing f(c) Minutes of Planning Commission dated November 17, 1981 Action - Order by Mayor received for filing J(d) Minutes of Nursing Home Board dated November 19, 1981 Action - Order by Mayor received for filing ,(e) Minutes of Library Board dated December 8, 1981 Action - Order by Mayor received for filing J(f) Minutes of Hospital Board dated November 17, 1981 Action - Order by Mayor received for filing 8. Unfinished Business (a) Consideration n(�of^}�Architectural Firm for Activity Center (DEFERRED 12- 11 -81) Action -�J' ,„I/(b) Consideration of Sewer /Water 1982 Budget (Rate Study) Action - vl(c) Consideration of New Fire Truck (DEFERRED DECEMBER 8, 1981) Action - Motion to reject - Motion to award bid 9. New Business �(a) Presentation by Jim McClure on Proposed Re- Development of S &L Building Action - -2- • r COUNCIL AGENDA DECEMBER 22, 1981 /(b) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuance of service /(c) Consideration of Establishing City Council Organizational Meeting Date of January 4, 1982 Action - ✓(d) Consideration of Authorizing Funds to Establish Community Development Corporation and Necessary Staff Time Action - Motion to reject - Motion to waive reading and adopt Resolution ,/(e) Consideration of 1982 Salary Adjustment Action - ✓(f) Consideration of Application for Snow Removal Permit: 1. Don Glas 2. Dick Ewert, Jr. Action - Motion to reject - Motion to approve and issue permit ✓(g) Consideration of request for Conditional Use Permit submitted by Stearnswood with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution /h) Consideration of Applications for Cigarette Licenses for 1982 Action - Motion to reject - Motion to approve and issue licenses Vi) Consideration of 1982 Officers for Hutchinson Fire Department Action - Motion to reject - Motion to approve officers J(j) Consideration of Amending Zoning Ordinance No. 464, Section 4, Definitions with favorable recommendation of Planning Commission Action - Motion to reject - Motion to waive first reading and set second reading for January 12, 1982 -3- COUNCIL AGENDA DECEMBER 22, 1981 J(k) Consideration of Parking on Lewis Avenue between Dale Street and Lake Street Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading for January 12, 1982 (1) Review of Joint �Dueev,,elopment Agreement with Ken Lever ,�J� Action - � ✓� "�" "- 10. Miscellaneous ✓(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments ✓(a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment A2. Adjournment -4- 0 C AGENDA ADDITION REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 22, 1981 6._ Resolutions and Ordinances /f) Resolution No. 7052 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 9. New Business J(m) Consideration of Traffic Count on Municipal State Aid Streets for Minnesota Department of Transportation Action - Motion to reject - Motion to approve count - Motion to waive reading and adopt Resolution v/(n) Consideration of 1982 Tree Planting Policy Action - Motion to reject - Motion to approve policy J(o) Consideration of Exercising Options to Purchase Property: 1. Mary E. Goede (146 First Avenue S.W.) 2. Clara M. Slama (115 Glen Street S.) 3. M. H. Tesch (136 First Avenue S.W.) Action - 0 • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, NOVEMBER 19, 1981 The special meeting was called to order by Mayor Westlund at 9:00 A.M., with the following present: Aldermen Carls, Lueneburg, Gruenhagen and Beatty in addition to Mayor Westlund. Also, present:.City Administrator Plotz. Mayor Westlund opened the meeting by commenting on the bid received from Citizens Bank & Trust for the Old Armory and stated the Old Armory building had not been sold as so many people seemed to think. He further stated that in 1976 the City Council decided to have a Comprehensive Plan prepared for the City, which took in seven dif- ferent areas of planning. The former Mayor, D. J. Black, appointed 10 -11 people to work on the various studies, and the TKDA study resulted. This is the guide that the Council has been following. The Mayor reported the Old Armory was purchased from the National Guard in 1972 or 1973. Following City ownership, the senior citizens used the basement for their ac- tivities. The building has also been used by the Motor Vehicle Department, City Rec- reation Department, as well as a thrift shop operated by the Hutchinson Community Hos- pital. The senior citizens will soon have a permanent location in the Senior Center of the Evergreen Apartments. Mayor Westlund commented there has been opposition ex- pressed to the sale of the Armory building. Mayor -Elect DeMeyer addressed the subject of the Old Armory and mentioned the con- troversy over the sale of it. He stated the Council was looking at a building with the value of $800,000 and replacement of it at another value. There is a need to look at other aspects of the building. Other buildings are updated from time to time to serve better. The building belongs to the community, and it is the money of the citizens to replace the structure. They do not want it sold or removed. Nell Gehrke She stated she was involved in volleyball in the Old Armory. They would be forced out of the Armory because there are other groups that want to use the building. She felt that cost effectiveness must be considered, and it would be a great expense to replace the building. She would like to use the Old Armory for many, many years. Rita Tasche She stated she had worked in the basement of the Old Armory for one and one -half years. When a building is removed, it is for the reason that the building has no more use; but this is not the situation with the Old Armory. There is still usefulness'in the building, and she would hate to see it torn down. Pat Mikulecky He requested information from Mr. Burich regarding his plans for the building in the future. 0 COUNCIL MINUTES NOVEMBER 19, 1981 Unidentified He asked if any grants would be coming for this new Man building. The only inside facility for young people is the Old Armory so he felt the building should be kept until it is known what the replacement will be. Mayor Westlund The Mayor answered there were no grants at the present time, but they were looking at revenue sharing dollars for the next two years. He expressed concern about the new Police Station and relocating the Motor Vehicle De- partment. Tom Stibal Mr. Stibal stated he had joined the National Guard 1A 1928 and was a member of Old Guard Company G. At that time the Old Armory was a new building. He wondered why the City was talking about taking down a building th,#t was only around 50 years old. He further commented can a remark made by the Mayor that it was too costly to,heat the Armory and the boiler was bad. He pointed out the boiler is too big for the building, but it operates. There is a boiler inspection made periodically. Mr. Stibal pointed out it wasn't only the Senior Citizens Club that used the building, but other groups also meet in the Old Armory. The Senior Citizens Activity Center in the Armory was funded from grant monies and not from City funds. He stated he was against the sale of the; Armory. Mayor Westlund The Mayor stated he had never made a comment about the boiler, but he had said the maintenance of the building was expensive. He further pointed out the meeting facili- ties for the Senior Citizens Club and other groups would be at the new apartment building, Evergreen Apartments. Dick Nahlovsky He stated the building is being used from early in the morning until late at night. The volleyball team he is on could not play until 11:00 P.M. Gayle Wick Mr. Wick asked for a response from the entire Council. He stated so far only the Mayor had been making the re- marks on the issue. Unidentified Lady She had one question regarding the amount of floor space that would be given to the senior citizens in the new building. City Admin. Plotz Mr. Plotz answered 4,500 square feet was available. -2- COUNCIL MINUTES NOVEMBER 19, 1981 Helga Nielsen She commented the Nutrition Center will be moved to the new location, and she wondered how it would be possible to provide facilities for all the activities in the Sen- ior Center. City Admin. Plotz Mr. Plotz stated the nutrition program plans to -rent the facilities for a certain time of the day. Helga Nielsen Ms. Nielsen wanted to know where the other groups would meet during the time the nutrition program was in progress. She further inquired who had been contacted regarding the area needed for the nutrition center. The nutrition pro- gram must provide for other activities as well. She point- ed out the City had given no support or funding to the nutrition program in the past. In 1965 when the Older American Act was passed, the law required all buildings be made accessible to all people. Revenue sharing funds became effective in 1968, and 25% were to be put aside for senior citizens. This was not done in Hutchinson. She stated it would have been cheaper to have done it back then. This is not the time to do a lot of building. Hazel Sitz She responded to the hours the nutrition program would be Personnel Coord. in operation. She further explained the Senior Center was multi - purpose and was laid out with many facility uses. The large kitchen and dining area would accommodate 100 people, or more if necessary. Adjacent to it was another kitchenette with an area that could be closed off for an- other meeting. A separate lounge area could also be closed off for a third group meeting. City Admin. Plotz Mr. Plotz reported a public hearing is held each year re- garding revenue sharing dollars. He stated he was not aware of any law, but there is a local option. Helga Nielsen Ms. Nielsen agreed that it was true the City did not have to set aside funds; it was only the first year the City was obligated to set aside 25 %. Cities put pressure on the Legislature, and they changed the law so that only public hearings were held. In Hutchinson it was decided that whatever revenue sharing funds were used for was al- so good for the senior citizens. Mayor Westlund Mayor Westlund responded that up until this year the rev- enue sharing funds have gone into the City's general fund. -3- COUNCIL MINUTES NOVEMBER 19, 1981 MaryAnn Arndt She asked where the City would build a building to re- place the Old Armory. Mayor Westlund The Mayor answered that the City had been working with the School District for the past six months on a joint project. The proposed location was east of the elemen- tary school, and the property owners had been contacted. MaryAnn Arndt She stated this would mean removing more houses. She asked if this would be reasonable. Some people did not know about the fire station location who lived in the area. She asked if the residents in the area of the_, elementary school wanted the building there. Everyone in town should know where the building will be located before it is built. Lenard Schuft Mr. Schuft stated he was speaking for the elderly as'"'; Vice- Chairman of the Seniors Club and Board of the der - ly. 1hey wanted to see one landmark remain in the City. Irvin Burich Mr. Burich stated he had no qualms with what had been said. (Citizens Bank) The Bank submitted a bid on the Old Armory in July on be- half of the Downtown Council. The bid related to the land price and the City's parking fund. Prior to that ti;ge, the Armory and Wigen Building had both been appraise,#,,, He pointed out it would be "stupid" for a bank to submit a bid on a building, but it was done to assist the City with a parking program. He further stated he disagreed with Mr. DeMeyer's figure of $800,000 for value of the Old Armory. - Mayor Westlund The Mayor asked if the Bank were to buy the Old Armory, what would be the use of the lot. Irvin Burich Mr. Burich responded the lot would be used for public parking, to provide adequate parking downtown. The prop- erty would be owned by the Bank but open to the public to help resolve parking problems for employees and cus- tomers. Mayor Westlund Mayor Westlund asked what cost the Bank would be willing to pay for the building. Irvin Burich Mr. Burich answered some items would have to be negotiated. The First Avenue project had been abandoned inasmuch as the Bank had requested more of a mall effect on that street. • COUNCIL MINUTES NOVEMBER 19, 19 81 i Mayor Westlund He stated that in the bid the Bank mentioned $135,000 for purchase of the property and $65,000 as a contribu- tion. Irvin Burich He replied the contribution was contingent on the City building_ a -new structure to replace the Old Armory. Mayor Westlund The Mayor inquired about possession of the location. Irvin Burich He responded this matter would be negotiable. The Bank had no plan to tear down the building immediately. This would allow the new Council time to get their plans to- gether and establish a time frame for construction of the new building. Mayor Westlund He remarked on former visits between Mr. Burich, City Administrator Plotz and himself regarding the Old Armory. There would be a four or five year time period before possession would be turned over to the Bank if they were sold the Old Armory. Irvin Burich He stated the Bank was looking at a time period of Jan- uary 1, 1984. The City was talking about 1986 or 1987 before anything would be completed. He reiterated that there was inadequate parking downtown, and locations for customer parking are not easy to find._ He stated the Bank gave up the Wigen Building for employee parking to help the downtown parking program. There was a large amount of money being considered and the maintaining of property. Mayor Westlund The Mayor commented on the maintenance and cost of the Old Armory for the next five years. He pointed out noth- ing has been done for improvements in the last five years, although some dollars have been spent on general mainten- ance. The City had requested the City Engineer and Build- ing Inspector to inspect the Old Armory building and give a report of expenses to upgrade it to code. Homer Pittman The Building Inspector reported the estimated total fig - Bldg. Inspector ure to upgrade the Old Armory would be $171,000, with an additional $30,000 for air conditioning of the upper level. He further stated that all public buildings must meet the fire regulations and fire codes as well as requirements for the handicapped. Neither the Old Armory nor City Hall meet these requirements. Rita Tasche She stated she had worked in the basement of the Old Armory, and they didn't need air conditioning down there. Also, the handicapped didn't have to go upstairs. She didn't think the balcony was used for anything. -5- COUNCIL MINUTES NOVEMBER 19, 1981 Homer Pittman Inspector Pittman responded that two -story buildings must have access to.the upper story for the handicapped either by ramp or elevator. If the facility is there, it must meet building and fire codes irregardless of whether or not it is used. Unidentified Man He asked if air conditioning was a requirement. He wanted to know what has to be done, not what could be done. Gayle Wick He pointed out City Hall is not up -to -date. He then asked Mr. Burich what he thought about upgrading the Armory. Irvin Burich r ", He did not feel the Armory was a landmark but rather`° "only an old building. He didn't think it would be worth the money to update it. The Citizens Bank was built in 1886, on a choice location, and it was remodeled since it is difficult to relocate a bank. Gayle Wick Mr. Wick stated that if the City is thinking about the future, they should consider City Hall. He felt the Old Armory site was a No.. 1 location. He couldn't understand the reason for the Bank selling the Wigen Building to the City and exchanging properties, ie. Old Armory site. Mayor Westlund The Mayor stated the City had on file a $204,680 appraisal on the Armory building. The bid received from the Bank was for $135,000 and a $65,000 contribution fora total of $200,000. Gayle Wick He stated there was a differential between the bid sale - price and the appraisal. The Old Armory was being sold below appraised value, but the City paid the Bank full appraised value for the Wigen Building. Irvin Burich Mr. Burich pointed out the reason for a contribution in- stead of offering the full sale price. There would be a tax deduction on the land. If the Bank takes the build - ing down, it would not be depreciable. Gayle Wick He stated he wasn't sure the City should be involved in IRS dealings. Irvin Burich Mr. Burich commented that the Bank would be taking a loss on the building, but it didn't make any difference how the City paid for the Wigen property. He would like to see the City build another building for the people who are now being accommodated in the Armory. Im COUNCIL MINUTES NOVEMBER 19, 1981 Gayle Wick Mr. Wick reported the School District had paid an archi- tect to prepare a drawing at a time when school funds are short. He stated most of the citizens want to keep the Old Armory, and there are other buildings available that can be purchased. He also commented on the tax increment districts shifting the tax burden to everyone else. Jim DeMeyer Mr. DeMeyer asked the Building Inspector what it would cost to replace the Old Armory building updated of like kind in the like location. He thought they were looking at $1 million or more if the bid was for a community con- tractor with the land inclusive. Mayor Westlund The Mayor stated Mr. DeMeyer was putting the Building In- spector on the spot because he did not know the land cost, and they weren't looking at like kind. Alderman Gruenhagen When the Council first started talking about selling the Armory or keeping it, they tried to decide which was the better way to go. If the Old Armory is sold, it has to be replaced with another building. So far the only thing done is research into the matter. The School District and the City both had a need so a committee was formed to in- vestigate the feasibility of a joint project, but it never materialized. The Council has discussed replacing the Arm- ory with another building located on city -owned property by the Arena. Replacement of the Armory would cost about $150,000 without air conditioning. Alderman Gruenhagen stated he didn't care where the money came from, but the actual dollars on the table are what's important. Alderman Carls He could see a. definite need for additional space for the program conducted in the Old Armory building, and it would make sense to build another building. A hard decision will have to be made in the near future of what to build, where and what it will cost. There are also other buildings that are not adequate, ie the Police Department and Library. The question could be placed before the voters, and hope- fully they would approve it for progress in the community. Alderman Carls was not favorable to selling the Armory un- til such time as the Council knew where it was going in, this project. Alderman Breatty The sale of the Old Armory was proposed by the joint city/ school committee. If the business community is to be kept viable, it must move ahead with parking in the downtown. Alderman Beatty said that unless he knew what would replace the building, he would not favor selling the Old Armory. -7- COUNCIL MINUTES NOVEMBER 19, 1981 Jim DeMeyer He pointed out that the people of Hutchinson are not con- demning anyone, but they want the Old Armory building to remain theirs. The Armory belongs to the people. Alderman Gruenhagen He stated he didn't know if it appeared he was favorable of selling the Old Armory, where actually nothing has been sold or built. He would like to see the issue brought to a referendum, which costs money. The Council has to look at matters to see if they are feasible; and at times they have to take a stand, even if it is opposed. He would like to see more research done. Mayor Westlund The Mayor stated the City Charter requires two readings on an Ordinance to sell City property. There are onli 12 people present today to represent the City. Irvin Burich Mr. Burich remarked that this issue has been running since July when the bid from the Bank was received by the 6411ty. This situation cannot continue indefinitely. Soemone must make up their mind, and the offer should either be accepted or rejected. Pat Mikulecky He commented that in the future the public should be.jaade known of any dealings for the sale of the Old Armory and announced in advance of the meeting so the public is .;aware of it. Mayor Westlund The Mayor responded this matter will be placed on the.,Coun- cil agenda for the November 24, 1981 meeting. George Field Fire Marshal Field reported he had prepared a report for the Council, and he felt it should be addressed within the next six months. Realtor Tom Savage appeared before the Council and requested the City consider pur- chasing the property of the Emma Becker estate in the amount of $15,000. The parcel is'located on Third Avenue by Ty's Metal and Hutchinson Manufacturing, and there is a city street on the property that was never designated for said purpose. It was the consensus of the Council that the City would have no use for this property, but suggested that Mr. Savage contact Bud Daggett regarding purchase. The motion was made by Alderman Beatty to refer the street question to the City At- torney for a report within two weeks. Seconded by Alderman Gruenhagen, the motion unanimously carried. • 0 COUNCIL MINUTES NOVEMBER 19, 1981 City Administrator Plotz reported a letter had been sent to the property owners along the river. Realtor Tom Savage had contacted them and determined most of the property owners would be willing to sell to the City. Appraisals are being done by Van Orden Realty, and it will probably be spring before the purchases can be made. Mayor Westlund stated the June 18, 1981 Council minutes contained the agreement be- tween the City and Tom Savage for his work. Mr. Savage will submit a statement to the City for the projects he worked on in accordance with the agreement. Mention was made that the tree dedication in honor of former Mayor, D. J. Black, would be held November 28, 1981. The dates and times for several up- coming meetings were established. It was suggested by Alderman Carls to establish a Task Force of progressive people who could put together a priority rating of the community and a strategy for reach- ing those goals. A referendum could then include all the items, rather than only the Library, with a separate question for each issue. There being no further business, the meeting adjourned at 11:05 A.M. we 1. CALL TO ORDER • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 8, 1981 The meeting was called to order by Mayor Westlund at 7:30 P.M., with the follow- ing present: Aldermen Carls, Lueneburg, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: None. Also present: City Administrator Plotz, City En- gineer Priebe, and Assistant City Attorney Schaefer. 2. INVOCATION In the absence of the pastor, there was a time of silent prayer. 3. MINUTES The minutes of the Regular Meeting of November 24, 1981 were amended and the Minutes of the Special Meetings of November 30--1981 and December 1, 1981 were ap- proved as read upon motion by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried. City Administrator Plotz pointed out the minutes of the Downtown Development Ad- visory-Board dated November 24, 1981 would also have to be amended regarding the legal description for the Old Armory: Lots 9 and 10, Block 12, South Half City. It was moved by Alderman Lueneburg to amend the Downtown Development Advisory Board minutes. Seconded by Alderman Beatty, the motion carried unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF STATUS REVIEW OF DRIVEWAY PANELS IN SHADY RIDGE AND CONNECTICUT STREET AREA Attorney Schaefer reported that 11 people appealed the driveway panel in- stallation in Shady Ridge Road and Connecticut Street area. The appeal was based on the price charged and the fact that the notice was not properly given. The first notice to the property owner stated improvement for curb and gutter, while the second notice said assessment hearing for curb, gutter, and appurtenances. The Judge of District Court determined driveway panels are not a part of curb and gutter, and it is not within the City's power to install them as a special assessment. This portion will have to be removed from the assessment COUNCIL MINUTES DECEMBER 8, 1981 rolls, and the City will stand the cost of the driveway panels in the amount of $6,000.00. The Assistant City Attorney did not recommend the City appeal the case, but rather discontinue installing driveway panels as part of the improvement project for curb and gutter. City Engineer Priebe stated the driveway panels have been installed with the projects since 1969, but they will be dropped in the future. (b) DISCUSSION OF REFUSE COMPLAINT FROM GORDON HEDLUND (COUNTRY CLUB TERRACE MOBILE HOME PARK) Mr. Gordon Hedlund, owner of the Country Club Terrace Mobile Home Park, ap- peared before the Council with an objection to the refuse charges made by Junker Sanitation. He requested permission from the Council to hire a pri *ate hauler. Mayor Westlund stated the City has a contract with one hauler for refuse within the City limits. He then instructed Mr. Hedlund to submit his com- plaints and request in writing to the City Council, and they will reach a decision. 6. RESOLUTIONS AND ORDINANCES None 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - NOVEMBER 1981 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HOSPITAL BOARD DATED OCTOBER 20, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF DOWNTOWN DEVELOPMENT ADVISORY BOARD DATED NOVEMBER 11, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF TWO PROPOSALS FOR S &L /MASONIC TEMPLE SITE -2- COUNCIL MINUTES DECEMBER 8, 1981 Two proposals were submitted to the City Council for development of an of- fice building /restaurant on First Avenue South and Main Street by Richard Smith and Ken Lever. It was the consensus of the Council to select Mr. Lever's proposal. The motion was made by Alderman Beatty to proceed toward a development agree- ment with Mr. Ken Lever, Hutchinson Redevelopment, for the S &L /Masonic Tem- ple site. Seconded by Alderman Carls, the motion carried unanimously. Jim and Dick McClure informed the Council they had an interest in purchas- ing the old S &L building and turning it into a retail store on the first floor and office space above. They wondered if the Council would consider issuing a revenue bond for their project. They stated they would have a presentation ready for the December 22, 1981 Council meeting. (b) CONSIDERATION OF AWARDING BID FOR IMPROVEMENT PROJECT 82 -01 (DEFERRED DECEMBER 1, 1981) City Engineer Priebe reported one bid was received for Project 82 -01 from Juul Contracting Company with a base bid and alternate bid. It was his recom- mendation to accept the alternate bid in the amount of $42,105.00. Alderman Beatty moved to accept the bid and award the contract to Juul Con - tracting Company for $42,105.00. The motion was seconded by Alderman Luene- burg and unanimously carried. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 7044 entitled Resolu- tion Accepting Bid and Awarding Contract. (c) CONSIDERATION OF SELECTION OF SENIOR CENTER COORDINATOR It was reported -that five candidates were interviewed for the position of Senior Center Coordinator. The interviewing committee recommended Barb Haugen for the position. Alderman Lueneburg moved that on the recommendation of the interviewers to approve Barb Haugen as Senior Center Coordinator. The motion was seconded by Alderman Beatty and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL BY A. J. BRETZKE FOR THE PRAIRIE HOUSE (HIGHWAY 15 SOUTH) Following discussion, the motion was made by Alderman Lueneburg and seconded by Alderman Gruenhagen to approve and issue a cigarette license to The Prai- rie House. Motion unanimously carried. 1XII COUNCIL MINUTES DECEMBER 8, 1981 (b) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT: 1. JOE DOOLEY 2. H. H. LEPEL (7 -EAST REALTY) 3. TOM DAHL After discussion, it was moved by Alderman Carls to approve the applications and issue snow removal permits to the above - named. The motion was seconded by Alderman Lueneburg and unanimously carried. (c) CONSIDERATION OF APPLICATION FOR CHRISTMAS TREE SALES PERMIT: 1. JERRY BROWN (BROWN'S GREENHOUSE) 2. CHARLES PULKRABEK Following discussion, Alderman Gruenhagen made the motion to approve an-4-is- sue christmas tree sales permits to the two above -named individuals. S4c'- onded by Alderman Beatty, the motion carried unanimously. (d) CONSIDERATION OF APPROPRIATIONS FOR FUTURE CHRISTMAS DECORATIONS REPLACEMENT City Administrator Plotz reported that each year $2,500.00 is set aside for Christmas decoration replacement. The reserve fund requires Council author- ization. " After discussion, the motion was made by Alderman Lueneb urg, seconded by Alderman Beatty, to approve the appropriations for Christmas decorations replacement. Motion unanimously carried. - (e) CONSIDERATION OF PAID -IN -FULL SPECIAL ASSESSMENT BOND FUNDS City Administrator Plotz reported that state statute allows the transfer of monies from one-bond fund to a similar fund. Therefore, it was requested to transfer the balances from the Bonds of 1968, 1969, 1969 Storm Sewer and 1970 to the Special Assessment Bonds of 1976, effective December 31, 1981. Following discussion, Alderman Beatty moved to approve transferring the out- standing balances and to waive reading and adopt Resolution No. 7043 entitled Resolution Clearing and Closing the Special Assessment Bond Funds of 1968, 1969, 1969 Storm Sewer and 1970 and Transferring Any Balance to the Special Assessment Bond Fund of 1976. The motion was seconded by Alderman Carls and carried unanimously. (f) CONSIDERATION OF ORDINANCE CONCERNING TRANSACTION ON OLD ARMORY Discussion was given to an Ordinance which would authorize the conversion of the Old Armory site to a public parking lot. Also contained within the -4- • COUNCIL MINUTES DECEMBER 8, 1981 Ordinance was acceptance of the $200,000.00 donation by Citizens Bank and granting of certain limited property rights. Two .changes were recommended for the .proposed Ordinance. The fair market value was changed from $200,000.00 to $204,680.00, which was the actual ap- praised value. Also, the title of the Ordinance was changed to read: An Or- dinance Authorizing Conversion of Certain City Property to Public Parking, Acceptance of Donation and Granting of Limited Property Rights. After discussion, it was moved by Alderman Lueneburg to waive the first reading of Ordinance No. 28/81 entitled An Ordinance Authorizing Conversion of Certain City Property to Public Parking, Acceptance of Donation and Grant- ing of Limited Property Rights, with the change of title and change of ap- praised amount, and set the second reading for December 22, 1981. The mo- tion was seconded by Alderman Carls and carried, with Aldermen Carls, Luene- burg and Beatty and the Mayor voting aye, and Alderman Gruenhagen voting nay. (g) CONSIDERATION OF LIQUOR STORE 1982 BUDGET A presentation of the liquor store 1982 budget was made by .City Accountant Merrill and Chuck Nelson, Liquor Store Manager. Following discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Gruenhagen, to adopt the Liquor Store 1982 - Budget. The motion unanimously carried. (h) CONSIDERATION OF SEWER /WATER 1982 BUDGET City Accountant Merrill presented the Sewer /Water 1982 Budget to the Council. After discussion, Alderman Lueneburg moved to adopt the Sewer /Water 1982 Bud- get. The motion was seconded by Alderman Beatty. The motion was withdrawn for a rate study to be prepared. It was moved by Alderman Lueneb-urg to defer this item to the next meeting for a rate study report. Seconded by Alderman Beatty, the motion carried unanimously. (i) CONSIDERATION OF 1981 ELM TREE SUBSIDY In 1980 and 1981 the City received 100% state and federal subsidy for tree removal. This year, however, there has been a cut -back in funds. There- fore, the Tree Board has recommended three alternatives for billing back the cost to the homeowner. Following discussion, it was moved by Alderman Gruenhagen to accept the recommendation of the Tree Board to bill the homeowner $63 /tree removed. The motion was seconded by Alderman Beatty and unanimously carried. COUNCIL MINUTES DECEMBER 8, 1981 The motion was amended by Alderman Gruenhagen to include a 1 -1 /2% per month (18% annual) finance charge if not paid within 30 days of billing. Seconded by Alderman Beatty, the motion carried unanimously. (j) CONSIDERATION OF PURCHASE OF 32 -YARD BODY FLAT BED TRUCK FOR STREET DEPARTMENT Maintenance Operations Director Neumann reported the insert snowbody fits inside the flatbed truck, which the City already owns. He requested per- mission to purchase two of the 32 -yard units at a price of $3,765.00 each. After discussion, it was moved by Alderman Lueneburg to approve the purchase. Seconded by Alderman Beatty, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that he, Marlow Priebe, and Don Erickson would be attending a planning conference on Thursday and Friday of this week. Interviews with architects for the athletic facility are scheduled for Fri- day, December 11, starting at 3:30 P.M. TKDA requested to present a wrij ten proposal instead of a formal presentation. It was requested that a meeting with the DNR be held at 3:30 P.M. to dis- cuss the problem with the gate on the dam,during the allotted time for TKDA on Friday. (b) COMMUNICATIONS FROM THE MAYOR Mayor Westlund re- appointed Rolland Jensen and Kathy McGraw to the Park and Recreation Board and asked for Council ratification. It was moved by Alderman Beatty, seconded by Alderman Carls, to ratify the appointment. Motion unanimously carried. Mr. Paul Ackland was re- appointed to the HRA by Mayor Westlund, upon Council ratification. It was moved by Alderman Carls to ratify the appointment of Paul Ackland. Seconded by Alderman Beatty, the motion carried unanimously. Mayor Westlund reported that Kathy McGraw's term on the Crow River Regional Library Board had expired, and Albert Linde will replace her as a regional representative. W-M COUNCIL MINUTES DECEMBER 8, 1981 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and car- ried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:55 P.M. upon motion by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously. -7- MINUTES BID OPENING TUESDAY, DECEMBER 8, 1981 The bid opening was called to order by Vice -Mayor Gruenhagen at 1:00 P.M. Present were: Vice -Mayor Gruenhagen, City Accountant Merrill and Fire Chief Schlueter. Publication No. 2838, Advertisement for Bid for New Fire Truck, was read by Vice - Mayor Gruenhagen. The following bids were then opened and read: General Safety Equipment Corp. North Branch, Minnesota Grumman Emergency Products, Inc. Roanoke, Virginia JACO Industries, Inc. Mobile, Alabama ,Mack Trucks, Inc. St. Paul, Minnesota Truck Power & Equipment Co. Orlando, Florida Alternate 1 - $ 87,961.00 2 - 94,251.00 3 - 104,843.00 4 - 111,268.00 5 - 23,954.00 Addendum: Alternate 1 -a 95,366.00 1 -b 92,961.00 5 3,355.00 Alternate 1 - $101,697.00 2 - 111,200.00 3 - 112,747.00 4 - 118,070.00 5 - 27,960.00 Addendum: Alternate 1 & 2 - $170.00--Increase 5 - $3,311.00 Increase No Bid Submitted Alternate 1 - No Bid 2 - No Bid 3 - $106,608.00 4 - 111,282.00 5 - No Bid Alternate 1 - $ 74,500.00 2 - 77,500.00 3 - No Bid 4 - No Bid 5 -No Bid BID OPENING DECEMBER 8, 1981 Mid- Central Fire Inc. Edina, Minnesota American LaFrance Elmira, New York Alternate 1 - $119,926.00 2 - 127,281.00 3 - 133,030.00 or 136,424.00 4 - 138,500.00 or 142,112.00 5 - 24,141.00 Bid On Chassis Only: Alternate 1 - $ 38,685.00 2 - 46,040.00 3 - 51,789.00 or 55,183.00 4 - 57,259.00 or 60,871.00 5 - 24,141.00 Alternate 1 - No Bid 2 - No Bid 3 - $103,974.00 4 - 107,600.00 5 - 29,905.00 Alternate 4 - $110,466.00 The bids were referred to the Fire Department for review and recommendation to the City Council. There being no further business, the meeting adjourned at 1:17 P.M. to • • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, DECEMBER 18, 1981 The special meeting of the Hutchinson City Council was called to order by Mayor Westlund at 7:10 A.M., with the following present: Aldermen Carls, Lueneb urg, Gruen - hagen and Beatty, in addition to Mayor Westlund. Absent: None. Also present: City Administrator Plotz, Fire Chief Schlueter, Fireman Jim Brodd and other Fire Depart- ment representatives. Fire Chief Schlueter and Jim Brodd presented two change orders for the new fire sta- tion prepared by Rorngiebel Architects. After discussion, Alderman Beatty moved, seconded by Alderman Gruenhagen, to ac- cept the recommendation of the Fire Department to add suspended ceilings and a sink and related plumbing for the new fire station, with the total cost for the change orders being $3,266.00. Motion unanimously approved. The City Council continued their discussion on January cost of living adjustment and decided to meet at 4:00 P.M. today for further discussion. There being no- further business, -the meeting adjourned., - IN 0 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL DECEMBER 18, 1981 The special meeting of the City Council was called to order at 5:15 p.m. by Mayor Westlund, with the following present: Aldermen Carls, Gruenhagen and Beatty in addition to Mayor Westlund. Absent: Alderman Lueneburg. The cost of living adjustment for employees for 1982 was discussed. The following motion was made by Alderman Beatty: 1) establish a cap of $36,000 as the designated top salary 2) grant the Chief of Police and City Administrator an 8% increase 3) grant employees in Grades IV and V and most salaried employees a 9.5% increase 4) grant employees in Grades I, IT and III an 11% increase 5) grant several employees a 4 step to z step increase in addition to the percentage increase so that no full time employee will receive less than $1370 6) make the cost of living increase effective January 3, 1982. The motion was seconded by Alderman Gruenhagen and carried unanimously. There being no further business, the meeting was adjourned at 5:25 p.m. Q PROJECT 82 -40 � MA, W � G -- M- ---------------- f �- 4A- I. Lb t, PUBLICATION NO. 2879 NOTICE OF HEARING ON IMPROVEMENT PROJECT: 82 -40 TO WHOM IT MAY CONCERN: ����,516171g�3cG o DEC 1981 W cc) RECEIVED Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on Tuesday, December 22nd, 1981, to consider the making of an improvement of: Monroe St. from Second Ave. S.E. to Fair Ave. by: construction of bituminous surfacing and appurtenances; pursuant to Minnesota Statutes, Section 429.011 to 429.111. The area proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $ 175.500.00 . Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: November 25, 1981 G4dy D. PiZtz City Administrator PLEASE NOTE: .IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, DECEMBER 4TH, 1981, AND ON FRIDAY, DECEMBER 11TH, 1981. ORDINANCE NO. 28/81 AN ORDINANCE AUTHORIZING CONVERSION OF CERTAIN CITY PROPERTY TO PUBLIC PARKING, ACCEPTANCE OF DONATION AND GRANTING OF LIMITED PROPERTY RIGHTS WHEREAS, the Hutchinson Downtown Development Advisory Board and the Hutchinson Parking Committee have conducted detailed studies determining the needs of the Hutch- inson community for additional public parking, and WHEREAS, the Hutchinson Downtown Development Advisory Board and the Hutchinson Parking Committee have held public meetings concerning the conversion of that piece of municipal property commonly known as the "Old Armory," and WHEREAS, the Hutchinson Downtown Development Advisory Board and the Hutchinson Parking Committee on November 24, 1981 did unanimously recommend to the Hutchinson City Council a proposal for the conversion of said municipal property to public park- ing with replacement of facilities to be lost by said conversion, and WHEREAS, said proposal was discussed by the Hutchinson City Council as part of the agenda of the regularly scheduled Council meeting held November 24, 1981; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: SECTION ONE (a) The municipally owned property commonly known as the "Old Armory" and legally described as: Lots 9 and 10, Block 12, South Half of the City of Hutchinson is hereby designated for the purpose of public parking. (b) The City of Hutchinson shall cause the removal or demolition of any structure currently located upon said municipal property and is authorized to enter into any contracts necessary to effectuate said removal or demolition. (c) The city of Hutchinson shall prepare, fill, and compact the subsurface of said property, and shall grade and surface the: urface of said property, to an extent sufficient to make the property compatible with its designated use of public parking and is authorized to enter into any contracts necessary to effectuate said preparation, filling, compacting, grading, or surfacing. (d) The City of Hutchinson is hereby authorized to transfer from the Hutchinson Municipal Parking Fund to the Hutchinson General Fund the sum of $204,680, said sum being the fair market value of the municipal property converted to public parking. _- -- - 4 - J , (e) Any removal or demolition authorized by Section One (b) of this Ordinance shall not commence until such time as the City of Hutchinson has completed construc- tion of a new community building and athletic facility to serve as a replace- ment building or structure for the facilities presently offered by the 'Old Armory" and such replacement building or structure is open to public occupancy or use. SECTION TWO (a) The City of Hutchinson hereby accepts from the Citizens Bank and Trust Co. a donation in the amount of $200,000.00 to be applied toward the construction of a new community building and athletic facility to replace the facilities present- ly offered by the "Old Armory", said sum to be immediately deposited in an in- terest bearing account. (b) The City of Hutchinson shall be entitled to draw upon said account only in to event construction is begun upon a new community building and athletic facility, and any withdrawals so made shall be considered construction progress payments. (c) In the event the City of Hutchinson determines not to construct a new community building and athletic facility the Citizens Bank and Trust Co. shall be entitled to revoke said donation and shall be entitled to the return of said donation and any interest accrued thereon. SECTION THREE (a) The Hutchinson hereby grants to the Citizens Bank and Trust Co. the right to erect a building over that portion of the property legally described as: Lots 9 and 10, Block 12, South Half of City of Hutchinson lying at and above a horizontal plane 11' 6" above the surface of said property, said building to rest upon cylinders projecting vertically downward from said horizontal plane, providing, however, that such cylinders shall not encompass more than one per cent (1%) of the surface area of said property.- Any altera- tions in the surface of said property, its soil or subsoil, necessary to the construction of any building or structure erected under the provisions of this section shall be made by the Citizens Bank and Trust Co. at no expense to the City of Hutchinson. (b) The City of Hutchinson shall not exercise its right to alter the use of said municipal property from that of public parking without first obtaining the con- sent of the Citizens Bank and Trust Co. to the proposed alternative use. Adopted by the City Council this 22nd day of December, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk Fund. 9 10 RESOLUTION NO. 7045 TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000.00 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 22nd day of December, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk • 1 1 • RESOLUTION NO. 7046 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: Ind. School Dist. #742 St. Cloud Due 1 -1 -82 $10,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 22nd day of December, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 6 -e, A RESOLUTION NO. 7047 6 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA WHEREAS, the First State Federal Savings & Loan Association of Hutchinson, a duly designated depository of the City, has requested the release of the follow- ing securities: FSF LOAN NUMBER DESCRIPTION BALANCE 118 -11032 Mortgage $270,000.00 118 -11034 Mortgage 250,000.00 118 -11036 Mortgage 234,000.00 $754,000.00 Fed. Home Loan Mortgage Corp. - Guaranteed Mortgage Certificate $479,984.00 Fed. Home Loan Mortgage Corp. - Cert. No. 160000010052056 80,212.00 No. 160000010052057 78,101.00 No. 160000010052060 78,101.00 No. 160000010052061 78,101.00 No. 160000010080327 503,688.00 No. 160000010080328 50,688.00 No. 160000010080329 50,688.00 No. 160000010080330 50,688.00 No. 160000010080331 50,688.00 No. 160000010102264 211,033.00 No. 170000000011298 221,613.00 $1,480,585.00 which have heretofore been pledged as collateral security for the account of the City with such depository, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First State Federal Savings & Loan Asso- ciation of Hutchinson, Minnesota. Adopted by the City Council this 22nd day of December, 1981. Gary D. Plotz, City Clerk Ralph D. Westlund, Mayor (612) 587 -5151 CITY OF HUTCHIAISON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M ------ - - - --- DATE: December 22, 1981 TO: Mayor and City Council ---------------=----------------- FROM: Kenneth B. Merrill, City Accountant SUBJECT: Interest Earned by Water /Sewer Fund -------------------------------- Resolution No. 7049 transfers the interest earned by the fund of the water/ sewer operation to the general fund. This has been discussed during our budget- ing process and has been the action taken for the past two years (1979 and 1980). In those years we have transferred $60,184.00 and $67,928.00 respectively. The actual amount of dollars transferred will not be known until December 31, 1981. It is anticipated, however, the dollar amount should be in the same gen- eral area or higher due to higher interest rates this year. /ms —_42-.10 0 : 0 RESOLUTION NO. 7049 TRANSFERRING INTEREST EARNED FROM WATER /SEWER FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT all interest earned by the Water /Sewer cash balance is hereby trans- ferred by the Water /Sewer Fund to the General Fund for the year 1981. Adopted by the City Council this 22nd day of December, 1981. Ralph D. Westlund Mayor ATTEST: Gary D. Plotz City Clerk 0 RESOLUTION NO. 7052 0 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Upper Belts for Press (2 $1,405 each Replacement Belt on Carte Press Sewer Yes Michel Sales Co. The following items were authorized due to an emergency need: ITEM Date Approved: Motion made by: Seconded by: COST PURPOSE I DEPT. IBUDGET I VENDOR Resolution submitted fo��r� Council action �, -t, REVENUE REPORT Description GENERAL FUND TAXES LICENSES PERMITS & FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE. FOR OTHER AGENCIES CEMETERY PERPETUAL CARE FUND WATER & SEWER FUND WATER & SEWER UTILITIES CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVEMBER, 1981 Current Adopted Year to Month Budget Date Amount $0,000,000.00 $0,000,000.00. $0,000,000.00 000 687,595.00 5.00 12,010.00 2,131.57 33,700.00 35,815.74 976,647.00 14,215.68 294,845.00 2,932.25 25,000.00 14,389.78 147,880.00 20,000.00 361,500.00 107.24 500.00 250.00 000 $ 89,847.26 $2,539,677.00 74,157.19 $ 783,600.00 68,595.00 .10,256.00 43,243.44 730,078.70 179,305.72 •44,000.00 182,185.66 345,447.00 763.44 3,700.00 ,850,,558.61 Remaining Balance $0,000,000.00 376,629.50 1,754.00 (9,543.44) 246,568.30 115,539.28 (19,613.15) (34,305.66) 16,053.00 (263.44) (3,700.00) 688,618.39 810,444.54 (26,844.54) Percentage Used 45.2% 85.4% 128.3% 74.8% 60.8% 178.5% 123.2% 95.6% 72.9% 103.4% CITY OF HUTCHINSON r FINANCIAL REPORT FOR NOVEMBER 1981 EXPENSE REPORT Description M-MERAL FUND DIAYOR 6 COUNCIL ADM I N I S'I'RA'1'OR/ CI,ERK /TREASURER I&ECrIONS FINANCI MOTOR VEHICLE ASSESSING LEGAL PLANNING CITY HALL OLD ARV.0RY IFLICE DEPT. FIRE DEPT. COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MAUHALL ENGINEERING Current Month $0,000,000.00 Adopted Budget $0,000,000.00 Year To Date Amount $0,000,000.00 Remaining Balance $0,000,000.00 Percentage Used 2,729.54 27,567.00 30,786.27 (3,219.27) 111.7% 8,807.40 85,916.00 90,721.24 (4,805.24) 105.6% 105.05 7,715.00 5,487.42 2,227.58 71.1% 11,686.38 133,712..00 114,255.91 19,456.09 85.4% 4,518.31 39,551.00 38,741.36 809.64 98.0% 0000 15,150.00 7,600.00 7,549.50 50.2% 6,596.48 21,526..00 26,411.29 (4,885.29) 122.7% 38.81 1,825.00 1,406.50. 418.50 77.1% 3,374.64 34,440..00 32,872.37 1,567.63 95.4% 2,395.05 25,420..00 21,202.25 4,217.75 83.4% 65,168.44 469,366 .00 469,927.29 (561.29) 100.1% 2,415.50 80,650.00 77,587.61 3,062.39 96.2% 1,942.30 20,509.00 17,894.30 2,614.70 87.3% 3,846.96 59,166.00 35,145.76 24,020.24 59.4% 000 950.00 45.25 904.75 4.8% 150.00 250.00 150.00 100.00 60.0% 3,169.90 29,259,00 26,809.87 2,449.13 91.6% 14,535.06 129,882.00 128,004.94 1,877.06 98.6% EXf ItJSI: REPORT CONTINUED Du:;cr ipt ion STREPTS & ALLEYS MAINTENANCE•' ACCOUNT CUNSERVATION OF HEALTH LIBRARY PAIZK $ RECREATION ADMINISTRATION RE'CRE'A'T'ION CIVIC AItL•'NA PARK DEPARTMENT CI'E•ELi'E'E1(y DOWNTOWN DEVELOPMENT LAWCON DEBT SERVICE AIRPORT TRANSIT U14ALLOCATED GENERAL EXPENSE 11 RA WATER & SE14ER FUND WATER & SEWER OPERATIONS - ADM. WATER PLANT OPERATIONS :iHULR PLANT OPERATIONS current Month $0,000,000.00 30,424.22 10,463.44 300.00 1,097.22 5,496.34 2,627.01 11,567.83 19,560.57 2,638.80 38.28 15,854.98 000 792.86 5,029.80 6,953.46 3,353.67 247,678.28 34,501.24 14,517.53 57,671.15 106,689.92 Adopted Budget $0,000,000.00 313,102.00 75,900.00 300.00 49,280.00 43,659.00 73,360.00 78,086.00 247,639:00 30,541.00 300.00 85,512.00 46,783.00 49,775.00 66,, 865.00 195,721.00 000 $2,539,67.7.00 765.1319-00 603,900.00 1,490,919.00 $2,860,138.00 Year To Date Amount $0,000,000.00 283,124.75 72,086.33 300.00 47,351.85 40,192.48 56,072.51 101,672.73 264,495.12 26,737.44 1,658.16 136,650.80 51,481.66 49,499.41 112,114.73 87,990.01 28,083.45 2,492,289.86 553,700.90 124,328.97 1 796,426.56 1,474,456.43 Remaining Balance $0,000,000.00 29,977.25 3,813.67 000 1,928.15 3,466.52 17,287.49 (23,586.73) (16,856.12) 3,803.56 (1,358.16) (51,138.80) (4,658.66) 275.59 (45,249.73) 107,730.99 Percentage Used 90.4% 95.0% 100.0% 96.1% 92.1% 76.40 130.2% 106.8% 87.5% 552.7 % 159.8 %. 110.0% 99.4% 167.7% 45.0% (28,083.45) 999.9% 47,387.14 98.1% 211,618.10 479,571.03 694,492.44 1,385,681.57 72.3% 20.6% 53.4% 51.6% 0 'r MINUTES The Park & Recreation Board Meeting 12 Noon, November 4th, 1981 The Park & Recreation Board met with Rolland Jensen, Ward Haugen, Kathy McGraw, Don Falconer, and Mike Carls present. Also present was Bruce Ericson, Park and Recreation Director, Cliff Paulsen, Parks, John McRaith, Recreation Super- visor, Mary Haugen, Civic Arena Coordinator, Mark Schnobrich, Forestry, and Julie Haag from the Leader and Grace Sanstead, Secretary. Dick Lennes visited the meeting. The minutes of the October meeting were read and approved by Rolland Jensen, Mike Carls making the motion, seconded by Kathy McGraw. A letter was sent out to various towns in the past month by John McRaith to find out what pro- cedure is used in charging for their recreational programs. The questions were brief, so an answer would be forth coming for this meeting. A user fee schedule based on the people participating the past year was used. This schedule could possibly replace the $35 per team which has been used. Bruce wished to discuss this with the Board at this meeting and vote on it at the next meeting, subject to the approval of the City Council. The two activi- ties here now are volleyball and softball. John McRaith said basketball has dropped in popularity with adults, replaced with volleyball. Most places have just one volleyball team. All players playing met with the approval of the board, encouraging the poorer players from playing at all. Bruce reported revenue is brought in three different ways, adult fees, youth fees and spon- sors, soto raise revenue one of these revenues must be adjusted so if the user fee was charged to adults it would maintain the $7,000. The $3,000 cut in the budget could be raised by using a $4 user fee for 1982. There are now two ice rinks and a hockey at Tartan Park and one at North Jaycee. Kathy McGraw would like to see one from Tartan moved to the Elemen- tary School. Ward Haugen said he would attend the next hockey meeting and see how they felt about which rinks would be used and where. Last winter being as it was, was no indication.of their use. Cliff Paulsen stated all unheated parks are now closed, and fill hauled to Fred Roberts Park received from contractors. A snow fence will be put around the lagoon at the Park. They have also been helping the Forester plant trees. Mark Schnobrich reported 623 elm trees killed by elm diseases compared with 509 last year. Mary Haugen reported the-University hockey team nor the ice show did not do as well as expected and the time now is rented to the Mound, Watertown and Hutchinson hockey teams. Tree trimming will now start, trees were planted at Burns Manor and at the airport. Rolland Jensen adjourned the meeting at 1:30 p.m., the next meeting to be held at City Hall on December 9th at 12 Noon. Respectfully submitted, Grace Sanstead, Secretary 7_1-. y r 1. CALL TO ORDER MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, NOVEMBER 17, 1981 The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:31 P.M. with the following members being present: Bill Backen, Roland Ebent, Larry Romo, Clint Tracy and Elsa Young in addition to Chr. Erickson. Absent: Ted Beatty. Also attending were City Administrator Gary Plotz, Director of Engineer- ing Marlow Priebe, Building Official Homer Pittman, Fire Marshal George Field and Assistant City Attorney Jim Schaefer. 2. MINUTES The minutes of the regular meeting dated October 20, 1981 and the special meeting of October 28, 1981 were unanimously approved on motion by Bill Backen and seconded by Larry Romo. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY LOWELL BAUMETZ The hearing was opened at 7:33 P.M. by Chr. Erickson with the read - ing of publication #2836 as published in the Hutch.Leader on Fri - day November 6, 1981 and Wednesday, November 11, 1981. It was pointed out that the property is located in a IC -1 zone which requires a conditional use permit when any change of use or remodeling is done. Also the building has been vacant for a period of over six months. Marlow Priebe explained the building met all of the requirements of the Zoning Ordinance. There were no comments from the audience. The hearing was closed at 7:35 P.M. on motion by Roland Ebent and seconded by Elsa Young. The motion carried unanimously. Elsa Young then made a motion to recommend approval to the City Council of the requested conditional use permit. Seconded by Clint Tracy, the motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY JOHN MILLER Chairman Erickson opened the hearing at 7:36 P.M. with the reading of publication #2837 as published in the Hutch Leader on Friday, November 6, 1981. 'J -C. Hutchinson Planning Commission Tuesday, November 17, 1981 Page 2 Discussion followed and Mr. Gary Miller answered questions from the staff and Planning Commission. Mr. Miller stated the rec- ommendation made by staff was acceptable to him. On motion by Clint Tracy, the hearing was closed at 7:39 P.M. Seconded by Elsa Young, the motion carried unanimously. Mr. Bill Backen then made a motion to recommend approval to the City Council for the requested conditional use permit contingent upon staffs recommendation that the landscaping be complete by June 1, 1982 and hard surfaced parking lot be complete by July 1, 1982. 4. OLD BUSINESS (a) DISCUSSION ON VARIANCE ISSUED TO ANGELA AMUNDSON A copy of a letter sent by City Engineer Marlow Priebe to Angela Amundson dated November 9, 1981 was distributed to the Planning Commission members. Mr. Priebe stated he had received a call from Miss Amundson stating she would move the retaining wall when she could possib- ly afford it. She requested permission to delay it until Spring. After discussion, it was decided it could wait until Spring but that a deadline date should be determined. Also the City should request a sketch plan or drawing from them indicating their plan. Mr. Clint Tracy then made -a motion to allow the moving of the retaining wall to be delayed until spring with a completion date of June 1, 198 and that they furnish the City with a drawing of their plans. Seconded by Roland Ebent, the motion carried unani- mously. (b) DISCUSSION ON CONDITIONAL USE PERMIT ISSUED -TO LARRY SORENSEN Chairman Erickson stated that he had talked with Mr. Sorensen and he seemed very willing to work-with. the City. He did mention the property was for sale and that he planned to move to some property he had purchased -which is located outside of the city limits. Mr. Sorensen did talk to Mr. Jerry Brown of Brown's Greenhouse about what would be a fast growing hedge which would grow to at least six feet and Mr. Brown suggested Russion Olives. • 0 Hutchinson Planning Commission Tuesday, November 17, 1981 Page 3 After discussion, the Commission came to the decision it was too late in the year to do anything at the present time. Larry Romo then made a motion that a decision be made by May 1, 1982 after the property has been: viewed. Seconded by Bill Backen, the motion unanimously carried. 5. NEW BUSINESS (a) REVIEW OF SKETCH PLAN FOR FRANK WRIGHT, SECTIONS 2 & 3 OF LYNN TOWNSHIP City Engineer Marlow Priebe, stated this property is located just a few hundred feet south of the Prieve property approved last month. His recommendations are basically the same as for the previous one. He also mentioned that he didn't feel this would be a part of the city for many years because of the lake. Mr. Larry Romo made a motion to recommend approval to the City Council as per the recommendation of Marlow Priebe's memo. Seconded by Clint Tracy, the motion carried unanimously. (b) REVIEW & DISCUSSION OF AMENDMENT TO SECTION 4 DEFINITIONS OF'ZON- ING ORDINANCE # 464 Staff recommended a definition be added to the zoning ordinance for moving permits whereby certain smaller buildings would be exempt from moving permits but shall still require a building permit. This would eliminate hearings for some smaller utility buildings which are built on one location and then transported to another. A motion was made by Elsa Young to have a public hearing on this matter on December 15, 1981 at the regular meeting of the Planning Commission. Seconded by Clint Tracy, the motion carried unanimous- ly. (c) DISCUSSION ON POSSIBLE CONDITIONAL USE PERMIT REQUESTED BY ROGER STEARNS Mr. Stearns explained they wanted to make an addition to their plant where they would heat the plant with waste wood chips. He distributed a letter explaining the type of construction to be used. He also mentioned their fire insurance underwriter has given the project its approval without any increase in their premium. He came to the Planning Commission to ask them their feelings on the matter since it's so late in the year and they wanted to pour cement before a hearing could be held. • 0 Hutchinson Planning Commission Tuesday, November 17, 1981 Page 4 He was told by the Commission that they did not see any problems with the request provided he comply with all the building codes so he should go ahead and pursue the project. However, he was told if he went ahead and poured the cement it would be at his own risk. Bob Stearns then mentioned they had recently purchased Great Plains and had intentions to do some remodeling. He inquired if a conditional use permit was necessary and he was told it would be necessary because of IC -1 zoning so he should apply for one. 6. ADJOURNMENT There being no further business to come before the Commission, the meeting adjourned at 8:10 P.M. on motion by Bill Backen. Seconded by Larry Romo, the motion unanimously carried. BURNS MANOR MUNICIPAL NURSING HOME Minutes - November 1981 The Board of Directors for Burns Ifanor Ifunicipal Nursing home met Thursday November 19, 1981 at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present. - The minutes of the previous meeting were approved as presented. A motion to approve the minutes was made by Keith Duehn, seconded by Gloria Dansereau and carried. A motion by Larry Graf, seconded by Eldred Miller, and carried to approve the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. A motion by Keith Duehn, seconded by Larry Graf that Holiday meals, Thanksgiving Day, Christmas Day and New Years Day, are free to employees that are scheduled to work on the holiday. Motion carried. The final check from the Burns Trust was received, $37,534.06. A motion by Keith Duehn, seconded by Larry Graf to purchase a Treasury bill in the amount of $37,043.50. Motion carried. A motion by Eldred Miller, seconded by Esther Kuehl, to offer the•job of financial advisor to David Jensen. Salary $450.00 per month - $50.00 per month increase in 3 months. Motion carried. • Wallace Kurth, financial advisor, died November 13, 1981. Rate increase: A motion by Eldred Miller, seconded by Esther Kuehl, to increase per diem rate by 101116 for all patients, January 1, 1982. Skilled - $42.629 I.C.F. - $37.12. Motion carried. . Page 2 November Minutes 1981 Salary increase: A salary increase of 9i,' per schedule attached to the minutes, plus a 3.30 per hour merit increase for one employee. Starting salaries for employees per schedule attached to the minutes. A motion by Keith Duehn, seconded by Mike Carls to adopt salary schedule of 9Sd, plus merit increase for one employee. Salary increase effective December 21, 1981. Motion carried. .There being no further business, a motion by Gloria Dansereau, seconded by Esther Kuehl, meeting adjourned. Motion carried. Burns Manor Board of Directors will meet Thursday, December 17, 1981 at noon. Respectfully submitted, Mavis J. Geie , Secretary ATTEST: Leslie Linder, President i V December 8, 1981 The library board met on December 8, 1981, with the following members present: Ralph Bergstrom, Kathy McGraw, Sally Cone, Gena Iverson, Albert Linde, Elaine Clay. The minutes of the previous meeting were read and approved. The board is waiting for a ruling from the Attorney General as to whether or not plans for the new building can proceed. A representative to serve on the Regional Library Board is needed to take Kathy McGraw's place. Elaine Clay moved that Albert Linde be recommended by the board for this position. Seconded by Gena Iverson. Motion carried. Elaine Clay moved that Kathy McGraw, Gena Iverson and Albert Linde be recommended to the City Council for re- appointment to the board. Seconded by Elaine Clay. Motion carried. Kathy McGraw moved that Fritz Schmeling be awarded the oil contract for 1982. Seconded by Elaine Clay. Motion carried. Meeting was adjourned at 5:25. Secretary NUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING November 17, 1981 5:40 PM - Small Conference Room Present: Rolly Balke, President; Joan Ewald, Vice - President; Norah Mullan, Secretary; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Buell Fogg, Trustee; Dr. H. Cris Remucal, Chief of Staff Absent: Dave Doelger, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Frank Seivert, Accountant The meeting was called to order by President Balke at 5:40 PM. Minutes of Past Meetings. Motion was made by Ewald to accept the regular meeting minutes of October 20, 1981. Motion was seconded by Goebel. All were in favor. Motion passed. Medical Staff Meeting Minutes. Medical Staff Meeting Minutes were presented by Dr. Remucal. Some concerns regarding pathology coverage were discussed. Dr. Remucal reported that the main item of concern was turn- around time on surgical specimens. Graves reported that the pathologist is attempting to work with a courier service in order to shorten transportation time for these surgical specimens to the metropolitan area. Old Business. a. Medical Student Reimbursement. The medical student reimbursement issue that was tabled the previous month was once again discussed. Graves reported that all active staff physicians have been contacted regarding their interest in participating in the program. Unfavorable responses were received from Billman, Fluegel, and Huebert. The Board of Directors then debated the issue of which physicians will be drxpected to participate in the operating cost for the students. Following discussion: Motion was made by Gruenhagen to require all primary care physicians on.the active medical staff to pay their equal share for use of the fourth -year medical student. Effective December 1, 1981, operating costs for the medical students will be assessed as follows: Malpractice Insurance: Hospital: 50% of malpractice insurance Each Physician: Malpractice insurance will be prorated until June 1, 1982, based on effective date of the 0 policy. Future insurance premiums will be due and payable on June 1st of each year thereafter. 7 �U) Student Reimbursement: Hospital: Room and Board Each Physician: One tenth of direct student salary payable monthly. The estimated cost of the program (in addition to malpractice insurance) is to be approximately $22.50 each weekend for each physician. When additional physicians are added to the staff, they will be assessed their proportionate share of the weekend program. Motioniwas seconded by Fogg. All were in favor. Motion passed. New Business: a. Mental Health Issue. Graves reported on a preliminary negotiation meeting with Dr. Mehmel of West Central Community Services Center, Inc. Also discussed was a letter submitted by West Central that terminates the contract between the Center and the Hospital. West Central has requested that a board member and administrator from each organization meet on a regular basis until a satisfactory agreement has been reached between both parties. The major issue at this time is how West Central plans on deploying the Hutchinson -based psychiatrist. b. Budget. A detailed explanation of the budget was presented by Graves, Rosenow, and Seivert. The overall percentage of price increase to patients next year will be approximately 13 %. The operational budget will be approximately $5,225,000. Action on acceptance of the budget will be deferred until the December meeting. c. Bylaws Amendment. An amendment to the Medical Staff Bylaws regarding ambulance service was presented. Following discussion: Motion was made by Goebel. to accept the bylaws amendment as presented. Motion was seconded by Ewald. All were in favor. Motion passed. d. Operational Objectives. The third quarter progress report was presented on the 1981 operational objectives. Following discussion: Motion was made by Fogg to accept the administrator's report as presented. Motion was seconded by Goebel. All were in favor. Motion passed. e. Role and Program Study. Graves presented a brief summary of the activities that have transpired to date regarding the hospital's role and program study. The study reveals that some remodeling will have to take place within the organization because of space problems that many departments are encountering. A copy of the role and program study will be submitted to the board members for critique. The item will be placed on the agenda in December for farther discussion. E - / t E Computer File Extension. A request was made to expansion for the inventory control program in processing department. Following discussion: C� J provide file space the hospital data Motion was made by Goebel to authorize administration to purchase one .5340 upgrade from 48K processor, 27 MB disk to 64K processor, 64 MB disk in the amount of $9,500. Motion was seconded by Gruenhagen. All were in favor. Motion passed. g. Cathode Ray Tube Purchases A request was made to purchase two CRT`s for the hospital in order to accomodate additional input demand. Following discussion: Motion was made by Mullan to purchase two machine -type 5251 Model 11 display stations with data entry keyboards. Motion was seconded by Ewald. All were in favor. Motion passed. Statistical Report. Statistical report was presented. Admissions were approximately the same as the previous month. Percentage of occupancy was slightly below what it was last year at this time. The primary reason for this was the decrease in the mental health unit census. Accounts Payable. Motion was made by Gruenhagen to approve and authorize for payment the attached listing of accounts payable and cash disbursements join the amount of $445,107.68. Motion was seconded by Mullan. All were in favor. Motion passed. Financial Statements. Financial statements were presented by Graves and Rosenow. Budget to actual comparisons show a favorable position. 'Comments were made regarding the year -to -date actual to budget "bottom line" comparisons. Graves reported that the Gemini machine computer board approval to purchase in the amount of $2,000 last month was overstated. The equip- ment was purchased for approximately $800. _Director of Nursing-Report. The education programs that have been ongoing since the loss of Cindy Thompson, Education Coordinator, were discussed. No other dnusual comments were made. Director of Mental Health Unit Report. The report was-presented. No unusual comments were made. Auxiliary Meeting Minutes. The report was presented. No unusual comments were made. Grievances. Grievances were presented. No unusual comments were made. Capsule. Capsule report was presented. No unusual comments were made. Other. JAdministrator's Report. a. patients in hallway. Graves reported about the difficulty in implementing the policy adapted by the Governing Board to acknowledge the patients' inconvenience for being admitted to the hallway. Some patients have been (j) admitted for approximately one hour, whereas others have been admitted to a hallway bed for several hours. The difficulty comes with knowing when to implement the policy of providing the patient with a personal visit and a plant. Graves will explore this further with staff members and report at the next Board of Directors Meeting. b. Subacute DeTox Program. Graves reported on recent meetings with the McLeod County Welfare Director regarding their desire to contract for the hospital's subacute detox services. The county has advised us that West Central desires no longer to provide subacute detox services and has recommended that they contract directly with the hospital. Following discussion: It was the consensus of opinion to authorize the hospital administrator to negotiate a satisfactory arrangement for providing subacute detox services to McLeod County. The administrator is further djrected to submit the final agreement to the Board for approval. Adjournment. Motion was made by Fogg to adjourn the meeting. Motion was seconded by Mullan. Meeting adjourned at 9:45 PM. The educational program scheduled for the evening will be deferred until the next meeting. Respectfully submitted, Philip G. JGrave's Norah Mullan Administrator Secretary PGG:lkz (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ December 18, 1981 TO: Mayor and City Council FROM: _Gary D._Plotz, City Administrator _ _ _ _ _ _ _ _ T _ _ _ _ _ SUBJECT: Lund Associates _Checking References _ _ _ _ _ _ _ _ _ _ COMMENTS 1. Mayor Art LaCroix Well established firm. Worked on many city Rapid City, S. D. and school district buildings. Personally (Population: 50,000) worked with Wayne Lund on many projects. Rates his performance as excellent. 2. Mr. William Waeckerle Stated he personally worked with -Wayne Lucid Administrator for Building on renovating a gymnasium, including installa and Grounds tion -of a new - tartan floor, heating and ven- Rapid City Area Schools. tilation system for the building. Personally performed all final inspections for the school district and found the architectural firm to be exceptional. - - >-He noted that the.electrical and mechanical drawings were sub - contracted to Dunham Architects of Rapid City /Minneapolis. 3. Mr:_William Craig Stated that he worked with the city /county City Engineer public safety building and specifically worked Rapid City, S.D. with Wayne Lund: Found his performance to be excellent, meeting all time schedules. He noted that his projects were very close to the estimated budget for the building. He was also aware that the school district was very satis- fied with the firm's work. He noted that Dun- ham Associates performed the mechanical and electrical work for their projects and noted that the firm was one of the top 20 in the Midwest with over 85 employees. -OVER- 4. Mr. Harold Buckingham Stated that the architectural firm has worked Chairman of Board on a total over $20 million over the past 30 National College years. As Chairman of the Board, he had per - Rapid City, S.D. sonally worked with Wayne Lund and believes they are the top architectural firm in South Dakota. He highly recommends him. /ms 11 0 December 17, 1981 Mayor Westlund and City Council City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 • 102 MAIN STREET HUTCHINSON, MINNESOTA 55350 612 - 587 -2483 or 612 -879 -4101 RE: Recreation Building Honorable Mayor and City Council: We are pleased to remain in contention for the design of the proposed recreation building for the City, and offer the fol- lowing additional information and suggestions in support of our proposal. 1. Korngiebel Architects /Rieke Carroll Muller Associates, Engineers A. Team Members — Project Architect — John W. Korngiebel Project Engineer — Paul Kading Architects — James Haugen — Todd Schnobrich Mechanical Engineer — Paul Martinson — Rieke Carroll Muller Assoc. Electrical Engineer — Paul Kading — Rieke Carroll Muller Assoc. Structural Engineer — Bob Sprengeler — Bakke Kopp Ballou & McFarlin B. We feel that this team will provide you superior service for a number of reasons: 1. Proximity to the Site will allow daily observation and coor- dination of the project. 2. Experience Korngiebel Architects established in Hutchinson in 1961 has a full time staff of four Architects. Rieke Carroll Muller Associates, Inc, established in 1962 with a staff of 160. Providing engineering services to the City of Hutchinson. Rieke Carroll Muller Associates /Korngiebel Architects Have established a good working relationship with each other and the City staff on the Hutchinson Fire Station. C. Time Requirements We are in a position to begin work immediately and have the project ready for early spring bidding in 6 weeks after ap- proval of preliminarys. D. Budget Requirements Lie are confident that we can meet budgets as we have proven on our past projects. Attached is a preliminary budget with options. FEES _ Our fee of 5% as previously quoted includes full project observation and coordination of services of separate contracts for General, Mechanical and Electrical construction, which will x normally result in a savings of 10% of the Mechanical and Elec- trical construction costs. We do not feel that it would benefit the project to delete any of these services from our proposal. .' Thank you for your consideration of our firms for this project. Sincerely, John W. Kor giebe AIA Korngiebel rchit cts /Rieke Carroll Muller Associates, Inc. JWK/jp 0 • December 1711 1981 PRELIMINARY CONSTRUCTION BUDGET HUTCHINSON RECREATION BUILDING Preliminary Proposal (110' X 110' Building) Gym 9900 square feet — at $30.00 = 297,000 Lockers, Offices & disc. = 4400 square foot @ $35.00 154,000 TOTAL 451.000 44,500 Special Flooring at $4.50 Dividers (80 X 24) 139500 Curtain Type 359420 Fetal Panel Type 519840 Sound Reduction Type Additional Items Gym equipment, lockers, surveys, soil engineering, demolition, fees and contingencies. Possible Cost Savin s The City could provide topographic survey, tree removal, curb, gutters and bituminous Work, and waver of build- ing permit fees to further reduce project cost. Alternates — We propose taking alternate bids on special flooring, dividers and equipment to allow these additions.of these items as bids permit. 10 (612) 587 -5151 H�rcH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MILAN. 5535D M E M O R A N D U M DATE: — December 22, 1981 _ — — — — TO: Mayor and City Council-------------- - - - - -- FROM: _ Kenneth B. Merrill, City Accountant SUBJECT: —Water/Sewer Budget — — — — — — — — — — — — — — — -- — - — Adoption of the budget at the last meeting was deferred pending a rate review for 1982. As pointed out, the rate in effect would generate a profit from both water and sewer if the 1982 year operated as the proposed budget is pre- pared. We would be showing the budget with revenue of $917,300.00 and total expenditures by line item, of $2,263,209.00. It is anticipated the depreciation (non -cash flow item in the income statement) is enough to off -set the principal payment due in 1982. Capital for filter plant expansion would be coming from a bond sale for this project estimated cost $1,200,000.00 - $1,500,000.00. /ms P --e: CUSTOM FIRE APPARATUS BIDS American LaFrance $107,600.00 American LaFrance (House Car) $110,466.00 General Safety $111,268.00 Mack Trucks $111,282.00 Mid Central $117,971.00 Grumman Safety $118,070.00 American LaFrance (House Car) $110,466.00 Delivery'& Misc.-Equipment $ 4,642.00 TOTAL $115,108.00 For the additional $2,866.00 differance between the American LaFrance bids, we are recieving $11,740.00 of additional equipment on the House Car. This additional equipment is listed below. Larger Engine 671 T - 8V92 TAC $4337.00 Larger Transmission MT644 - HT740 $2206.00 - Larger Pump 1250 G.P.M. - 1500 G.P.M. $1061.00 Extra 2 "1/2" Discharge $ 723.00 Gauges for Crosslays $ 226.00 Lanyard Control for Air Horns $ 46.00 Stainless Steel Booster Tank $1145.00 Larger Front Axel 13,5000 - 12,0000 $ 686.00 Stainless Steel Pump Panels $ 457.00 Common Bezel Front Warning Lights $ 217.00 14 Ply Radials - 12 Ply Radials 4 186.00 9 -c, I Pressurmatic Water Governor $ 450.00 TOTAL $11,740.00 American LaFrance will finance the Truck & the Misc. Equipment at 11% simple intrest. Cost of Fire Truck Alt. #5 Misc. Equipment TOTAL Minus Down Payment On Truck Acceptance DIFFERANCE $115,108.00 $ 27,900.00 $143,008.00 $ 46,900.00_ $ 96,108.00 5 Annual Payments of $26,004.90 Beginning in 1983. It is the recommendation of the Fire Dept. and the Truck Committee that we purchcase the American LaFrance House Car ($110,466.00) with delivery and misc. equipment ($4642.00) and the Alt. #5 bid ($27,900.00). Committee Chairman 0 • I PROPOSED DEVELOPMENT OF 1ST AVE SE AND MAIN ST. 1. Building A. Complete renovation of former S & L Building 1. New cement aggregate finish and opaque glass exterior. 2. Complete fire, safety and handicapped updating — of interior 3. Mall area with two story atrium to have natural lighting from exterior. B. Total Area of 17,250 square feet to be divided as follows: 1. Office Rental 4,600 sq.ft. 2. Retail or professional office 8,500 sq.ft. 3. Common Area & Mall 4,150 sq.ft. C. Rental Cost of $5.50 to $7.00 per sq.ft. per year depending on the following: 1 . Size of rental 2. Location within the center 3. Terms of lease D. Construction to begin within 60 days . Completion by Mid - Summer of 1982. 2. Project Cost and Financing A. Total project cost (including interm financing, cost of industrial bonds, Architect & Engineering) would be ;550,000.00. B. Industrial Revenue Bond Financing of $500,000 with developer contribution of $50,000 1. Local financial interests have expressed a strong interest in private placement within Hutchinson. C. We have continued our negotiation with the Owner of the property and at this time are very close to agreement but at this time wP feel it. is pre - mature to enter into any written agreement until the City makes.a decision on which developer they will sanction. -1 - f �� D. At this time we are not considering using tax increment financing but we don't want to completely close the door on this method but rather along with City staff look at possible partial use of this type of finance. 3. Impact on the City of Hutchinson A. This project has a rental schedule that is within reasonable guidelines of other properties in Hutchinson. 1. This will maintain a healthy rental elimate. a. High rents could cause present to go much higher and eliminate the affordability of some businesses. b. Lower rents or an over - abundance of rental property could cause present rates to stagnate, therefore eliminating the property owners incentive to improve or maintain his present property. B. The building is such that it conforms in size and appearance with present property in the area. 1. A building too large or greatly different in appearance could cause: a. An over - abundance of rental space for present needs could cause higher vacancy in the new building and existing buildings in the area or a "Rent Price War" bringing the rental rates of all buildings down. b. A building that is ultra modern or over dominating in appearance could make the surrounding property to look older o$ more out of date then it really is, therefore, bringing there property values down. c. A project with a high cost could give other property owners the feeling: "I can't afford to tear my building down and rebuild to look and compete with that so why improve at all until. I can afford to completely rebuild" 2. We feel our project answers the above questions as follows: a. Rental Rates -- Our rental schedule- is such that rates are a little higher then downtown average and a little lower the fringe area centers. This should help en- courage business to stay or move downtown but not so much higher that it puts other rents out of balance or cause a vacancy problem. t the same time not put the benefits of improvement t of the sight of present property owners hecause of unobtainable rents. b. krea Acceptance 1. we feel with the updated conveniences of an inside mall, two story atrium, elevator and abundance of glass on the interior, coupled with retaining the existing structure and giving it a "face lift" on the exterior, that it is not out of size, shape or appearance with the existing properties. The will encourage other property owners to feel they don't have to start from scratch but rather what they have is still good and with some careful planning, can be improved into a very important part of downtown. 2. We also feel by working with the existing structure, the total cost will be such that it shows other property owners that they can indeed afford to modernize and improve their property. C. Financing 1. The types and amount of financial help we have outlined are well within acceptable standards and are available with council approval but at the same time are being used in moderation, therefore, reducing any repercussions to the Citizens of Hutchinson. 4. Request to the City Council A. At this time we. require City Council support in the financial help we have outlined so this project may move on to completion. 1'2 S %9 -231, 37 WASHINGTON AVENUE VVEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — December 21,_j981 — — — — TO: — MaXpr- wid.Qouncil — ----- — — — — — — — — — — — — — — — — FROM: — Tdat�erBijljpS aepartRLent — — — — — — — — — — — — — — — — — — SUBJECT: — pejiageept Water Accounts.— — — — — — — — — — — — —•— — — — 01- 0110 -2 -00 Sleepy Hollow Waterbed *25 Main St. N. 1195 Plaza 15 $52.11 WATER OFF 04- 0220 -1 -00 Gerald Elliott 590 Monroe St. S. $55.60 04- 0240 -0 -00 Lynette Miller 566 Monroe St. S. $19.63 Promised to Pay 12 -31 -81 04- 0290 -0 -00 Roger Voss 510 Monroe St. S. $50.98 Promised to Pay 12 -24 -81 04- 0370 -2 -00 Wilton Soderberg 206 Monroe St. S. $47.24 04- 0625 -3 -00 Richard Sturges 425'Third Ave. S.E. $54.72 04- 0675 -0 -00 Bondex, Inc. 115 Erie St. S. $17.75 REFUSE ONLY 04- 0860 -3 -00 Tim Stevens 535 Fourth Ave. S.E. $55.68 Promised to pay 01 -13 -82 12- 0170 -0 -00 Jerry Carrigan 15 Fifth Ave. N.E. $95.32 12- 0750 -8 -00 Denise Retzlaff 99 McLeod Ave. $42.60 12- 1037 -0 -00 Arctic Refrigeration 173 Fifth Ave. N.E. $34.50 REFUSE ONLY. 15- 0172 -1 -00 Charles Ress 409 Connecticut St. $60.28 , Promised to Pay 01 -14 -82 �'- I -I DELINQUENT ACCOUNTS CONTINUED 15- 0188 -0 -00 Gary Aanderude 420 Connecticut St. $54.69 15- 0197 -0 -00 Michael Stewart 400 Commicut St. $53.79 Promised to Pay 16- 0540 -9 -00 Michael Fusaro 1104 Maple St. $78.00 Promised to Pay *Service Address 17- 0115 -0 -00 Vince Jahner 712 Hilltop Drive $17.75 REFUSE ONLY Promised to Pay 12 -23 -81 41- 0030 -0 -00 G.M.W. Incorporated 12 -31 -81 Second Ave. S.E. & Michigan St. $71.32 12 -24 -81 Recommend that water service be discontinued at 12:00 Noon, Tuesday, December 29, 1981 unless otherwise noted. 0 6 • 0 RESOLUTION NO. 7043 RESOLUTION AUTHORIZING CERTAIN CITY EMPLOYEES TO ASSIST IN THE PLANNING, CREATION, AND MANAGE- MENT OF A HUTCHINSON COMMUNITY DEVELOPMENT CORP- ORATION AND AUTHORIZING EXPENDITURES OF CITY FUNDS TO AID IN THE INCORPORATION OF ANON- PROFIT HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION. WHEREAS, the City Council of the City of Hutchinson is desirous of furthering the economic development of Hutchinson and vicinity, and WHEREAS, the City Council of the City of Hutchinson has determined that the creation of a non - profit Hutchinson Community Development Corporation would aid, assist, and promote the growth expansion, and development of business concerns within the Hutchinson community; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The Council hereby authorizes City Administrator, Gary Plotz, City Engineer Marlow Priebe, and City Personnel Dir - ector Hazel itz to assist in the planning, creation, and manage- ment of a Hutchinson Community Development Corporation, and that such assistance may be given during said employees normal' working hours, provided, however, that said employees shall make to the council periodic reports of such assistance given and the amount of time expended thereon. 2. The council hereby authorizes the expenditure of not more than six hundred dollars ($600.00) of City Funds to assist in defraying the costs of incorporation a non - profit Hutch- inson Community Development Corporation. Adopted by the Council this 22nd day of DecemhP,- q-1t .1 0 ATTEST: Mayor Gary D. Plotz, City Administrator • CITY OFF !7 EJ t C1- rhrJSON 37 WASHINGTON AVENUE tVEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DAZE: December 17, 1981 T: — — — Hutchinson City Council FROM: - -- Planning Commission ------------------- SUBJECT: — — — Conditional Use Permit submitted by Stearnswood — ------------------ - - - - -- Pursuant to Section 6.07, C.5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for a conditional use permit. HISTORY On December 1, 1981 an application for a conditional use permit was sub- mitted by Roger Stearns to allow the addition of a wood burning plant to the manufacturing building as well as major remodeling to the- interior. The present use of retail lumber will also be changed to manufacturing. This being in a IC -1 zone a conditional use permit is necessary. A pub- lic hearing was held on December 15, 1981 at the regularly scheduled meeting of the Planning Commission. No one was present voicing any ob- jection to this request. FINDINGS OF FACT - - 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Friday, December 4, 1981. 3. Since the property is zoned IC -1, a conditional use permit is necessary. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Air. Don Erickson, Chairman Hutchinson Planning Commission s •, RESOLUTION NO. 7051 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 FOR ALLOWING ADDITION OF WOOD BURNING PLANT TO MANUFACTURING BUILDING AND MAJOR REMODELING TO INTERIOR BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Stearnswood, Inc. of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 for the purpose of allowing the addition of a wood burning plant to the manufactur- ing building as well as major remodeling to the interior; also, change of present use of retail lumber to manufacturing. Said property being located in a IC -1 zone, with the following legal description: All of Lots 1 -3 and part of Lots 4, 5, and 6, North of the railroad right -of -way and the West 1/2 of vacated Greenleaf Street and vacated alley, Block 26, North 1/2 City of Hutchinson. All of Lots 1 -5 and part of Lots 6 -10 North of railroad right -of -way and East 1/2 of vacated Greenleaf Street and vacated alley, Block 27, North 1/2 City of Hutchinson. Common Description: 270 through 320 Third Avenue Northwest 2. The City Council has considered the recommendation of the Planning Commis- sion and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONGLiTS ION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 22nd day of December, 1981. Gary D. Plotz Ralph D. Westlund City Clerk Mayor C E CIGARETTE LICENSES: $12.00 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 3 7.. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. Theodore Beatty Daniel Blauser, Manager Charles Boettcher John A. Buytaert Luz Campa, Jr. City of Hutchinson Michael J. Commerford Michael J. Commerford Nathan Cook, Manager Jean C. Davison Larry DeWall, Manager Thomas Dolder Randy Dostal, Manager Jim Foley Carol Fransen Edward Harper Ward Haugen Rodney Horrmann Dean Huber Leonard Jahnke Eric Johnson Walter L. Kelley Ralph Kerr Clarence Kurth Ruth Ann Lade Orville V. Lambert Brad Larson /Larry Stenmark Dick Lenz Dick Lenz William C. Leung Milton Lueneburg Charles Nelson Leonard Odegaard Botolf E. Petersen Jake Plowman Brian L. Reckow, Manager Emil C. Rix Gary Schubring, Manager Michael Stark R. H. Teuber Bill valek Bruce Vogt Neil Wegner Joe Wesley Dale Wiederholt, Manager Myron E. Wigen, Jr. Darol D. Wylie [] 1982 Hutchinson Snyder Drug Store K Mart Corporation The Big C J's Pizza Garten La Casa de Campa City Hall Mike's Mobil Service Southtown Mobil Pizza Hut Davison North Side Grocery Tom Thumb Food Market T. L. Scalawags Happy Chef Restaurant Country Kitchen Carol's Cafe West Side Grocery GTC Auto Parts C & R Grocery Hutchinson Warehouse Grocery Jahnke's Red Owl Johnson's Super Valu Hutch Cafe V.F.W. Post #906 Mister Buster's 7 -West Wash & Dry Lambert's Standard Service Hutch Bowl, Inc. Prairie House, Inc. Prairie House, Inc. Gold Coin Chinese Restaurant Family Rexall Drug Store Hutch. Municipal Liquor Store Christy' s 3M Magnetic Audio /Video Prod. Plowman's Crow River Country Club Downtown Standard Shopko National Food Store 3M Tape Plant Downtown Cenex Elks Lodge No. 2427 American Legion Post 96 Wesley's Pharmacy Pamida Wigen Chevrolet Erickson Oil Products 228 Main Street South 1090 Hwy. 15 South 204 Fourth Avenue N.W. 16 Main Street N. Hwy. 7 & 22 West 37 Washington Avenue W. 105 Main Street N. 903 Hwy. 15 South 964 Lynn Road 578 Prospect 1115 Hwy. 7 West Highway 7 West Highway 7 West Highway 7 East 40 Main Street N. 502 Harrington Street 31 First Avenue N.E. 37 Main Street N. Highway 7 West 242 Main Street S. 1105 Plaza 15 122 Main Street S. 247 First Avenue S.E. 135 Washington Avenue E. Highway 7 West Main St. N. & Fourth Ave. N Highway 7 West Highway 15 South Hwy. 7 & 22 West - Box 572 45 Main Street N. 2 Main Street S. 117 Main Street N. 18 Main Street S. Highway 22 South Highway 7 West BOX 9 104 Main Street N. 1235 Plaza 15 South 140 First Avenue SE Highway 22 South 205 Main Street S. 225 Washington Avenue E. 35 Second Avenue S. 24 .Main Street S. 1000 Highway 15 South Highway 7 East 11 Fourth Avenue NE q- 0 L M E M O R A N D U M DATE: - December 16, 1981- - - - - TO: Hutchinson City Council -------------------------------- FROM: Lloyd Schlueter, Fire Chief -------------------------------- SUBJECT: New Officers for 1982 The Hutchinson Fire Department recently held its annual election, and the fol- lowing were elected: Chief Lloyd Schlueter Assistant Chief Orlin Henke Clint Gruett Secretary Randy Redman Treasurer Gary Henke Rescue Captain John Reynolds Rescue Lt. Tim Schloeder Company Captains:- Jim Brodd, Dar Zieman, Gary Hotovec, Shannon Beem, Lee Grams, Brad Emans, and Wes Greve Company Lts. Loren Rannow, Bruce Precht, Conrad Helgemo, Gary Hotovec and Lee Grams With the Councils approval, these people will be the officers for the year 1982. q_,,, i (6;2)57 -5757 RHUTCHINSON, 1' OF F`�' ;1-k EfV`S0 ' Or SHINGTON AVE":UE WEST MINN. 55350 M E M O R A N D U M DATE: December 17, 1981 TO: _ _ Hutchinson City Council FROM: ! ` _Plannin& Commission SUBJECT: Amendment to Zoning Ordinance No. 464 submitted by.City Staff $ _ _ Pl — ^anning Commission — — — r — — — Pursuant to Section 6.06 C.1, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request. . HISTORY City Staff set a public hearing for December 15, 1981 for the consideration of amending a portion of Zoning .Ordinance No. 464 with the addition of the following sentence to all zoning districts listed in Section 8 under condi- tional permitted uses: Any structure, including accessory structures, for which a moving permit is requested except any building not exceeding eight (8) feet in width or twelve (12) feet in length and not being over ten (10) feet in height which will be exempt from moving permits but shall require a building - -- permit . FINDINGS OF FACT 1. All procedural requirements for amendments to the zoning ordinance have been complied with. 2. Notice was published .in the Hutchinson Leader on Friday, December 4, 1981. 3. The proposal was deemed to be appropriate and that it would save having many public hearings for small storage buildings not being built on site. RECOMN)ENDATION It is the recommendation of the Planning Commission that the amendment to the Zoning Ordinance be approved. Respectfully submitted, Mr. Don Erickson, Chr. ORDINANCE NO. 30/81 AMENDMENT OF HUTCHINSON ZONING ORDINANCE NO. 464 AND ORDINANCE NO. 621 SECTION 8: ZONING DISTRICTS AND ZONING MAP CONDITIONAL PERMITTED USES A portion of Zoning Ordinance No. 464 shall be amended with the addition of the following sentence to all zoning districts listed in Section 8 under Conditional Permitted Uses: Any structure, including accessory structures, for which a moving permit is requested except any building not exceeding eight (8) feet in width or twelve (12) feet in length and not being over ten (10) feet in height which will be exempt from moving permits but shall require a building permit. Adopted by the City Council this day of , 1982. Mayor ATTEST: City Clerk 9 -� POLICE DEPARTMENT MEMORANDUM T0: Chief Dea Bors FROM: Patrolman David Erlandson 0 -- SUBJECT• Parking on Lewis Ave. between Dale St. and Lake St. Lewis Avenue between the two above streets is a very narrow block and there are no parking regulations on it. With vehicles parked on both sides of the street it is very difficult for one vehicle to pass and impossible for two to meet. This is a residential area with several small hills and I have observed vehicles parked on both sides of the street quite often. I would recommend limiting the parking to the north side of the street only to help alleviate the problem. �OF p0\ S U cor4 Et.ITS Np ,TY David Erlandson #210 & rA;ftk fs` -m9A YASL- PUBLICATICN NO. ORDINANCE NO. 29/81 ORDINANCE AMENDING SECTION 715.20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "No Parking Areas." THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 715.20 of the 1974 Ordinance Code of the City of Hutchinson, entitled "No Parking Areas" is hereby amended by the addition of the following: Subd. 4. It shall be unlawful for any firm, person, or corporation to at any time part a motor vehicle in the City of Hutchinson on the south side of Lewis Avenue between Dale Street and Lake Street. Section 2_. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of 19 Mayor ATTEST: Gary D. Plotz, City Administrator 9 Is JOINT DEVELOPMENT AGREELMM4T This agreement is 19 son, Minnesota ( "City ") and a Minnesota' limited partner dated as of the day of and is between the City of Hutchin Hutchinson Redevelopment Limited, !;hip ('Redeveloper"). -RECITAIS--) 4. :The City-.wishes :,to encourage Ahp.xq4jivelopnent and revitalization of .its central business -Aistrict,., -,E-,TO. _this__644�- -been .,wqr*oq, with-Redeveloper. to idhmt tify analyze I for Arlyacq "qyelqmt d andImethods 9�f linancing­the Cityll.,fs pfFt_::,iRf;_ --effort. . Much:- _A��_-_ - 3"-- 0 _thisjani lysis,havI4nq,:"en,,,qom �plet44# City f3�e ready to move.,to the f tX .:�ge o ddqv*J respect ,C! 0, aatc- its Plar, Z. Dollar - 9ther �able.onsJde;a#on - qiyqn: by,�Oach jtO; the yu ,tilt ,,partio i -kkqtqr ato the followipqtt, ,or oval be-for'--i a, r,^. f^ deta e' as.re1z:w*az, nt AGREEMENT Into. he 1. BASIC AGREEMENT. City and Redeveloper agree to C:i n- proceed jointly with thi redevelopment of the property - described 4 ot ..... �V 'n r, 'I ?- a­4 o_ in t A acc rdince 4itfi the _t'_eim_s`of this agreement. 20 TERM. This agreement shall run for a period of &�11­2,)'i"si% "from the date hereof or until it is replaced Vy;4 more detailed--c-oin's-truction agreement. if reasonable progress toward" iiiia completion of this pro ject is made,­­ this - agreement . May be extended by mutual consent of both parties. 30 SUBSEQUENT DOCUMENTATION. The parties recognize that thii agreement i$ an intermediate step in a continuing pro- cess Of n4g&tiaii0n, mutual accommodation and approval. The next levels of -documekntatiLcixi'..-aiid-'hgteevibnt--include the following: a. Submittal# review and approval of site 'plans, elevations and outline construction plans and speci- fications for the building and parking areas. N6jotiation and -exedutioh -"of '&'constrdc'tidn'`, 'td agriiineit �b6tween V respect- ifii J. -4 r® eve t d lopment' .� c.* -*ubmittali re'vie*-and -approval of!buildirig- plans and specifica'tions-'necessary i6 meet ;City --buildin9''- and permit requireii6ntz. 4. PRIMARY 'RESPONSIBILITY OP REDEVELOPER: '"Rgideveloper shall be responsible for deNmloPtng* a threeii-s- t6ij of fid 4k, irid restaurant building of approximately -20,000- square-feet on the,- lih• described in Exhibit A­4." To this -end Redevai6per wi-11 identffj O`f fic- ii tenant9­"ind:,Eh4i resiaur-a nit -o-p- eir aitioi-r-i- "!'cause the 11- _Z building ,to - be designed gni'd ':to - me'e-t'ihei reasonable nei4da'a f the-"6f= f,L6,iland restaurant users, obtain estimates of construction cost,, and identify soxii6ei& -df- f -regard - andO66oidia6d Its diii in&iii4 of fis! ',­'progress ihii�- forfji�*i�2�ais'ura a-ooid!na-4tid-;-ae-V­'61:d iiia- an-iAi�'t;h4C1t­y_#*ff' ef ab ea. -46de'""id"pe'r-likilf i%i�t-f1jiit1'41-E4 if :ford U'_* 7�all paril i --' -1 _' - "'deter lei 66fisteictiori"''ri'' hi 'Is* entered pidvil Sif6i"', note ag ement nz;" :iAt6, Rtideivel6pek w- ill _fb4i`-r_e siti&ibibi "' e fdi- the purchase of 1'the, -in Exhibit"A- "frord' thir-Ciij 4fieV_thi`de'-2: fiindtd6scrified: n 0 ve approved and - f6r `t6i -' a- osiE: " _0 .f coati iiutit ow �df =''all ~ia kovements on i th,6: prd­peirty deiC_riS_ed`_"!Ei&fb1t sh"ill be responsible'-for-any soilteiii "-Aichl City -or ' j6diViloper-die m- - - - necessary- for -th*­consiiicii6n 'any4IM vement--on- ifii property described' i in- rifii,61t i-4. "deie'_ 1600i ki s saili - Be --responsf fife"-&r- Z_ any fuiire'p'arkih' 6863 of"ihe fdrmas--adtipied--"l'o"k--6xiistirigI -ais-6"be ji.spons-ible 'for 'any future "assessmentslevied pursuant�to` the provisions,"'o"jl*-"i.Mi=esota *Statutes Chapter 429." TRIMA XY --AESPONSIBIL-ITY:OP CITY.- Cftj - will- -be -res- ponsible for acquiring an option to purchase the property des- cribed in Exhibit A,, removing all man-made structures from that -2- property and filling all basements or excavations with compacted fill sufficient -to allow construction of the structures contem- plated by this agreement, selling the property described in Sx- . hibit A -1 to Redeveloper free and clear of all liens, current special assessments, and encumbrances, for $10,000.00, and pro- viding public utilities to be supplied to the development on Exhibit A -1 sufficient to service the needs of the improvements contemplated by this project. City-shall cooperate with Rede- veloper to facilitate prompt review and approval of all develop- ment plans. City will negotiate for the acquisition of the property described in Exhibit A so._that within ninety _.(90)...days. of this agreement it can be assured of a price and date of pos- session. 6. FINANCIAL FEASIBILITY. Each party recognizes that financial feasibility of this project for both parties is a condition precedent to proceeding to a more detailed construc- tion agreement. The City intends to finance its obligation by the issuance of tax increment bonds._ The amount of money that can be so raised depends upon the market conditions at the time of issuance, the size of Redeveloper's building and other new construction that exists or can be expected in the tax increscent district and other factors that cannot be - quantified until the site and outline construction plans are more complete. The amount of debt and equity financing the Redeveloper can raise depends on the rent tenants are willing to pay, the cost of actual construction, the interest rates at the time of construc- tion, and taxes and other charges that the project will be ex- pected to bear. Both parties agree to use their best efforts to develop a financially feasible project but neither - is -com- mitted to proceed with a more detailed construction agreement if, in the opinion of either, the project is not feasible for it. -3- To witness their agreement, the parties have executed this agreement as of the date first above stated. CITY OF HUTCHINSON By -MI-p-H D. es , Mayor Hy Gary D. P ota, City clerk HUTCHINSON REDEVELOPMENT LIMITED By Kennet Lever, Partner -4- 0 0 0 • 6 7�(612) 587 -5151 CITE` OF MUTCHOINSOI61 37 WASHINGTON AVENUE IVVEST HUTCHINSON, MINN. 55350 M E M O DATE: December 21, 1981 TO: Mayor and City Council FROM: City Engineer RE: Traffic Counts The Minnesota Department of Transportation requires that the City provide traffic counts on its Municipal State Aid System every five (5) years. They do have the equipment available,to- -make said counts and I recommend that the City request same by the attached resolution. The estimated cost for said service is $828.00. MVP /pv attachment 0 Sincerely, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering 6 0 RESOLUTION NO. AUTHORIZATION REQUEST AND OBTAIN FROM MINNESOTA DEPARTMENT OF TRANSPORTATION NEEDED TRAFFIC COUNTS ON CITY MSA STREETS BE IT RESOLVED, that pursuant to statutory authority, the City Engineer for and on behalf of the City of Hutchinson is hereby authorized to request and obtain from the Minnesota Department of Transportation, the needed 69 traffic counts on the City's Municipal State Aid Street System; for which payment will be made by the City of Hutchinson upon receipt of verified claims from the Commissioner of the Department of Transportation. Adopted by the City Council this 22nd day of December, 1981. Ralph D. Westlund Mayor Attest: Gary D. Plotz City Administrator 0 C� (612) 587 -5151 CITY OF HUTCHINS® %! 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor and City Council FROM: Mark C. Schnobrich and Bruce Ericso n . RE: 1982 Tree Planting Policy DATE: December 18, 1982 At the November 18, 1981 Tree Board Meeting the members present, Ivan Larson, Roy Johnsen, Mike Carls, and Jerry Brown unaminously recomended to the City Council the following concept in regards to planting in 1982. 1. The city will purchase $2,000.00 worth of trees, species"to be selected at .a later date in 1982. 2. Of this ,$2100.00 worth of trees, those that are to be planted on residential boulevards will-be planted by the homeowners and the homeowner will be charged a fee of $5.00, per tree. 3. Species selection will be determined by the Tree Board. Any homeowner wishing to plant a tree which deviates from the selected specie list, must present his /her request to the Tree Board. 4. The city will, at no charge.to the homeowner, replace any tree which dies within one year of.the time of planting. The decision to charge homeowners for boulevard trees was based on the continued budget cuts the city is undertaking. It is hoped, that by charging a minimal fee for boulevard trees, the city can continue to plant the same, or a greater quantity of trees, as in the past. cc: Ken Merrill Gary Plotz ?-1w, OPTION CONTRA -One Dollar - For and in consideration of the sum of_________ _____ __________________________________ ___________________ ___________- ____________Dollars -l. 00- _. ---------- to me in hand paid, the receipt whereof is hereby acknowledged, I hereby grant unto City of Hutchinson -------------------------------------------------------------------------- an------------------------------------ - - - - -- Option for ------- -- -180-. - -- __days from the -------------------------- J_irrt .---- .---------- - - - - -- -day of._.__._.__August ---------- ------ 19_J!!__ to purchase, for the two Five Hundred aum of__ -Forty /Thousand /and no /100ths- ___________DOLLRRS ( ;.42,5 00.09 - - -- - _.__ -- --- - - - - -- the following described lands_.- _______.- ..____. - ._.__.... -.. - ..situated in the Count o McLeod Minnesota County f._.__._ .._ ____.___- _._._____------- - - ---- -and State of---- ____.__._._.._.w.... _._..M..__..M.to -u►it: West 60 feet excepting South 38 feet of Lot 9, and West 60 feet of Lot 10, South Half of City of Hutchinson. (146 1st Avenue SW; Hutchinson, Minnesota) upon the following terms and conditions, to -wit: Immediate possession by the City of Hutchinson upon full payment of $42,800.00 to the undersigned owner and receipt of warranty deed to the City of Hutchinson. Said of Hutchinson - shall signify his intention to take said property by due notice in writing, and shall perform the con- ditions and comply with the terms of this Option, all within the time above specified; and a failure to give such notice, and comply with the terms and perform the conditions hereof (except as herein- after provided), within the time specified, shall terminate this Option, and all rights thereunder without further act or notice whatsoever, time being the essence of this agreement. In case said notice shall be given in due time, but transaction is not completed, then.._ ED-- iay-s days shall be given in which to examine titles, make conveyances and close the transaction. In Presence of Mary E,1. Goede ._._...._._ �1?1`) ___.._.. . I,_..._. City_ of Hutchinson hereby accept said Option and agree to each and all of its terms. In Presence of ) nCity Admin. WAIVER OF RELOCATION BENEFITS The undersigned owner - occupant being first duly sworn does state as follows: 1. That prior to any action by the City of Hutchinson does hereby state that they are willing to sell certain real estate and requests.that the property be acquired through negotiations with the said City. 2. That they do voluntarily waive any relocation assistance, services, payments and benefits for which they are eligible. 3. State that they understand that they are eligible for relocation benefits of up to $15,000.00. 4. Further state that they have voluntarily signed this agreement and have not been threatened by eminent domain proceedings by the City of Hutchinson. Dated this day of 19 Subscribed and sworn to before me this 28th day of July, 1981. Notary Public, McLeod County, MMinnesota My Commission Expires: 11 13A2%-OPTION GONFRAUl- ODWALD •U■LI /MIND CO.. NEW ULM. MINN. 0 OPTION CONTRARf -One Dollar- - --- --------- --- ------ (d__ _L.-O0 --) to me in hand paid, the receipt whereof is hereby acknowledged, I hereby grant unto City of Hutchinson Option for- __. - - - - -- 180 ---- days from the - -.- _.__ First --- ____ ---- -day of August __19_ 81 to purchase, for the sum of �= Forty- Thousand -and no /100ths__ _ ______DOLL.IRS (a X40, 000.Q0- the following described lands__ ___ __ ___ _situated in the McLeod Minnesota County of- -_ - _.— ._.and State of--- --to-wit: South 38 feet of West 60 feet of Lot 9, Block 11, South Half of City of Hutchinson -. (115 Glen Street South; Hutchinson, Minnesota) upon the following terms and conditions, -to- wit: Immediate possession _ by -the -City of Hutchinson upon full payment of $40,000.00 to the undersigned owner and receipt of warranty deed to the City of Hutchinson. Said 9ity of Hutchinson shall sifnify his intention to take said property by due notice in writing, and shall perform the con- ditions and comply -with the terms of this Option, all within the time above specified; and a failure to give such notice, and comply with the terms and perform the conditions hereof (except as herein- after provided), within the time specified, shall terminate this Option, and all rifhts thereunder without further act or notice whatsoever, time being the essence of this agreement. In case said notice shall be given in due time, but transaction is not completed, then 6 0 days days shall be given in which to examine titles, make conveyances and close the transaction. .�,.•- ....• -,� �,r. � .zee- In Presence of Clara M. Slama I, City of Hutchinson hereby accept said Option and agree to each and all of its terms. CITY OF HUTCHINSON In Presence of -RIP .a�.2�. Is,, in Xe L / r By Mayor B City Admin. y -a WAIVER OF RELOCATION BENEFITS The undersigned owner - occupant being first duly sworn does state as follows: 1. That prior to any action by the City of Hutchinson does hereby state that they are willing to sell certain real estate and requests that the property be acquired through negotiations.with the said City. 2. That they do voluntarily waive any relocation assistance, services,, payments and benefits for which they-are eligible. 3. State that they understand.that they are eligible for relocation benefits of up; to $15,000.00. 4. Further state that they have voluntarily signed this agreement and have not been threatened: by- eminent_ domain proceedings___.__ by the City of Hutchinson. Dated this 30th day of July 19 81 Clara M. -Slama Subscribed and sworn to before me this 30th day of July, 1981. Notary Public, McLeod County, Minnesota i O OPTION CONTRAOT -One Dollar- ___Dollars For and in consideration of the sum of ........ ....---------- ..___ ----------------- _ ----- ----- - - - - -. ---------­-------- - - -------- -1.00- to me in hand paid, the receipt whereof is hereby acknowledged, I hereby rant unto — ------- __ C ity --- Qf UUt.QhiXl_ 50 D------- _------------ ___— ._�________ _ - -- Option for---.-- 180- -----------------------------------------•--------------------- an--------------- •---------- - - - - -- -- - - - - -- ____._ days First August 81 from the---------------------------------------------------- - - - - -- -day of_.__— ___ -_. ------------ 19__ —_ to purchase, for the sum of_.__..- F_0rty._- eiyht ... Thousand_.and .no1100ths� __. __.____DOLL.IiZS(`;4$t000._00�- the following described lands— _..... __._..___— .____.__ _ ____.r.- _situated in the County _____.__ -_anti State of __M Hne .$otA to -uIt: East 72-feet of Lots 9 and 10, South Half of City of Hutchinson. Block 11 (136 1st Avenue SW; Hutchinson, Minnesota) upon the following terms and conditions, to -wit: Immediate possession by the City of Hutchinson upon full payment of $48,000.00 to the undersigned owner and receipt of warranty deed to the City of Hutchinson. City of Hutchinson Said shall signify his intention to take said property by due notice in writing, and shall perform the con- ditions and comply with the terms of this Option, all within the time above specified; and a failure to give such notice, and comply with the terms and perform the conditions hereof (except as herein- after provided), within the time specified, shall terminate this Option, and all rights thereunder without further act or notice whatsoever, time being the essence of this agreement. In case said notice shall be given in due time, but transaction is not completed, then 60 dates days shall be given in which to examine titles, make conveyances and close the transaction. In Presence of 1 M. 7f7-Ye—s-ch -- I, City of Hutchinson hereby accept said Option and agree to each and all of its terms. CITY OF HUTCHINSON In Presence of By • Mayor Je 4LMA B city Admin. WAIVER OF RELOCATION BENEFITS The undersigned owner - occupant being first duly sworn does state as follows: 1. That prior to any action by the City of Hutchinson does hereby state that they are willing to sell certain real estate and requests that the property be acquired through negotiations with the said City. 2. That they do voluntarily waive any relocation assistance, services, payments and benefits for which they are eligible. 3. State that they understand,that they are eligible for relocation benefits of up to $15,000.00. 4. Further state that they have voluntarily signed this agreement and have not been _._... threatened by'eminent domain proceedings by the City of Hutchinson. Dated this 3 -Oth day of July 19 81 July, 1981. M. H. Tench Subscribed and sworn to before me this 30th day of Notary Public, McLeod County, Minnesota t - 0 0 0 REGULAR COUNCIL MEETING WATER $ SEWER FUND *State Treasurer NW National Bank of Mpls. Fischer $ Porter Co. Curtin Matheson Scientific Feed Rite Controls Inc. Hutch Utilities Power Process Equipment RCM U.S. Postal Service Van Waters & Rogers Water Products Co. Madsen Insurance Agency Central Garage GENERAL FUND *U.S. Postmaster *Laura B. Jensen *State Treasurer *United - Parcel Service Barb Haugen Kris Pellinen Sue Reid Judy Thunstrom Jack Bonniwell Floyd Groehler Doug Meier Roberta Tabberson Allen Precision Central Auto Sales Korngiebel Architects Modern Farm Equipment OLSEN Chain $ Cable Saunders Thalden & Associates State of Minnesota Water & Sewer Fund Water $ Sewer Fund Jefferson Chamber of Commerce Mn. Clerks $ Finance Assn. Buell Fogg Paul Linder Mark Mortensen Mary Haugen John McRaith Daves Repair Liepkes Auto Repair County Recorder Bonds of 1981 Water & Sewer Fund Central Garage Central Garage DECEMBER 22, 1981 PERA interest & service fee repairs repairs chemicals etc. elec. $ gas certifications repairs prof. fees 1982 annual mailing fee chemicals parts insurance audit repairs and parts postage for meter contract payment PERA return freight chgs. skating instructor skating instructor skating instructor skating instructor skating refund %safety shoes safety prescription glasses Logis meeting supplies sand blast activity center services pressure gauge cables pre. fees - McDonald Park chart of accts manual cementry note payment water meter - McDonald Park bus advertising 1982 dues- G.Plotz 1982 dues- G.Plotz broomball referee basketball referee basketball referee last qtr. mileage for 1981 last qtr. mileage for 1981 repairs repairs recording fee. assessment payments rental of jet vaccuum repairs and parts permanent transfer per council $ 303.09 10,190.00 369.17 26.03 265.13 2319.10 394.73 2217.19 40.00 533.69 31.48 2346.00 4098.79 $23,134.40 $ 1450.00 4320.00 3386.16 26.05 120.00 16.00 16.00 16.00 8.00 10.00 80.00 28.98 46.15 75.00 500.00 29.06 53.70 2108.58 10.00 2140.00 243.00 311.90 31.50 15.00 72.00 40.00 30.00 100.00 100.00 22.14 27.60 5.50 7668.06 5000.00 88,055.72 5,000.00 E -2- is Brandon Tire tires 165.12 Copy Systems Inc. copy machine supplies 30.70 Central Mn. Comm. repairs 66.95 Coast to Coast supplies 90.02 Coca Cola Bottling supplies 192.25 Copy Equipment Inc. supplies 36.93 Co. Treasurer dl fees for county 50.50 Co. Treasurer bal. of assessing chgs. 7600.50 Division of Boiler Inspection 3 license renewals 20.00 Erickson & Templin snow plowing 896.25 Bruce Ericson last qtr mileage for 1981 200.00 Fire Ext. Sales repairs 10.00 Gambles supplies 32.71 Pamida 2 pr. tennis shoes 11.98 Gopher Sign Co. signs 865.70 George Field IAAI meeting 16.45 HAVTI repairs 72.41 Hutchinson Ins. Agency bond for G. Plotz 375.00 Hutchinson Utilities refund on ins. audit 5944.73 Jerabek Machine repairs 220.00 Johnson Super Value supplies 17.25 Kustom Mechanical repairs 102.45 Logis computer chgs. 1615.25 Madsen Insurance Agency insurance audit 20,446.00 Mankato Mobile Radio repairs 310.07 Meeker Washed Sand $ Gravel 10 ton sand 13.50 Kenneth Merrill mileage 119.98 Wards supplies & repairs 272.02 Marilyn Swanson coffee 5.79 Gary Plotzz planning seminar 67.68 Raske Bldg Systems door repair 475.00 Sorensen Farm Supply heating oil 467.60 U of Mn. reg. fees for seminar 40.00 Xerox maintenance contract - 217.48 Wesleys Pharmacy film $ pictures 28.18 $ 153,075.84 1981 Fire Hall Bonds Twin City Testing Inc. excavation observation 243.25 1981 Parking Improvement Bonds Erickson $ Templin demolish 2 bldgs. 5944.00 Gopher Sign Co. signs 762.20 Bennie Carlson contract payment 669.30 1980 Bonds 1st National Bank of Mpls. interest & service fee 25,899.30 1976 Bonds NW National Bank of Mpls. interest & service fee 20,499.15 Bonds of 1969 General Fund reclassification of homestead cr. 5285.34 1980 Tax Increment Bonds Kraus Anderson of St. Paul Est. #3 Evergreen Apts. 11,252.80 Debt Service Fund 1st National Bank of St. Paul interest $ service fee - Hospital 34,594.00 Am. National Bank principa3,interest & fee - Nursing Home bonds 67.259.00 MUNICIPAL LIQUOR STORE Grigg, Cooper & Co wine & beer 2,330.71 Midwest Wine Co wine $ beer 406.34 Ed Phillips $ Son wine & beer 2,256.41 Twin City Wine Co wine $ beer 2,622.14 Old Peoria Co wine & beer 2,388.52 Hutchinson Shippers Guide adv of 11/24 120.00__ Sprengeler Trucking Oct $ Nov freight 746.02 $10,870.14 9 (612) 587 -5151 � CITY OF HUTCHIAISOk' 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 9, 1981 Mr. Gary Plotz City Clerk City Hall Hutchinson, MN 55350 Dear Gary: FOR YOUR INFORMATION Enclosed please find a letter I received from the Scott Law Offices concerning property owned by Rev. Raymond and Rosemary Crouse. I have prepared a response and am providing you with a copy thereof. I feel that since the City has sold the property by Quit Claim Deed the City is no longer a party to any property line dispute. Our sale by Quit Claim Deed did_not warrant that we had good and sufficient title to the property but only that we were con- veying the title that we held in whatever condition we held it. If you-have any questions concerning this please feel free to contact me. Sincerely yours, James H. Schaefer Assistant City Attorney JHS:ka Enclosures np ST flt c:r.E P''o[ usB PIPc510NE. MINNESOTA 56164 5 December, 1981 James Schaeffer Assist City Attorney Hutchinson, MN 55350 RE: REV. RAYMOND AND ROSEMARY CROUSE Dear Jim: WILLIAM P SCOTT MARK CARRIGAN PARK PLAZA OFFICES • 717 SIXSM STREET. 5. E. 507/825 -5496 In our last conversation you indicated that the City of Hutchinson, was in the process of erecting a fence in accordance with a Stipulated agreement with a certain individual which required the erection of that fence. You also indicated that the property was surveyed however, I have _ learned that the property has been staked and by such staking it appears that there maybe some infringement upon the property rights of my clients. This infringement would be based upon my client's assertion that they have gained title to certain portions of that property by viture of the doctrine of Adverse Possession. It seems that the fence that the City is in the process of erecting will infringe anywhere from two to four feet upon the property of my client. Our claim to adverse possession is based upon the fact that an "old fence" had been or is located on the property which establishes a different property line and which has been in existence for perhaps as long as 40 years. I hope that you can revie w is not erected improperly problem before it becomes Thanks for your attention. Sincerely, SC Ma MA this matter carefully so that the fence and so that we can take care of this more serious. 2) 587 -5151 -Y OF HUTCHINSON SHINGTON AVENUE WEST NSON. MINN. 55350 Mr. Mark Carrigan SCOTT LAW OFFICES P.O. Box 689 Pipestone, MN 56164 December 9, 1981 RE: Rev. Raymond and Rosemary Crouse Dear Mark: I am in receipt of your letter dated December 5, 1981. In 1978 the City of Hutchinson was involved in litigation with Mr. Lowell D. Otto. As a result of the Judgment in that action the City was awarded property legally described as follows: The North 75 feet of the North 200 feet of the West Half of Lot 9; and the-North 75 feet of the North 200 feet of Lot 8, except the West _ 66 feet thereof,.-all in Block 3, Townsite of Hutchinson; North Half, according to the map or plat thereof on file and of record in the office of the Register-of Deeds-in--and for McLeod- - County, Minnesota. In addition to the award of land the City of Hutchinson was also directed to "erect a fence not to exceed 5 feet in height on the south line of the property acquired by the City which would border the north line of the property remaining in the ownership of Lowell- Otto." The property as legally described was conveyed to the City by the entry and recording of the.Judg- ment. The City subsequently divested itself of its interest in the property through sale accomplished by Quit Claim Deed. The City installed the fence mentioned in the Judgment by placing it along the property line as described in the Judgment. At no time, was the City aware any claim of adverse posmssion by any surrounding property owners. It is the City's position that it is bound by the terms of the Judgment and must act in accordance with its decree. Since the City no longer has any interest in the property we feel that the claim of adverse possession is between your clients. Mr. Otto, and the current owners of the legally described property. December 9, 1981 mir. . i ark Carrigan Pace 2 If you are to contact them directly, perhaps some amicable solution. to your claim may be worked out. If you have any questions concerning this matter or the City's position please feel free to contact me directly. JHS:ka cc: Mr. Gary Plotz City Hall Hutchinson, MN • 55350 Sincerely, James H. Schaefer Assistant City Attorney 0 } U Mr. Gary Plotz City Hall Hutchinson, MN 55350 Dear Gary: t 7 8 913�,�� CD I;tFr k 92s��Z£222�20�� R #3 - Koglin Road Hutchinson, MN 55350 December 7, 1981 FOR YOUR INFORMATION I have now contacted everyone regarding the City's land acquisition for the park. Earl B. Danielson still does not want to sell. Warren C. Haugen has asked $80,000 for his property. However, I am sure he understands that is above it's actual value. Hulda Schultz's niece, Mrs. Norman (LaDonna) Brinkman of R #1, Glencoe, I -DI 55336, is the person to contact regarding the Schultz property. They have set a price of $40,000, which is also negotiable. Mary Lou & Darlene Fuchs do not want to sell; but if forced to sell, have set a price of $80,000, which is also an unrealistic figure. Karen Kozel, who owns a parcel of the property listed as Stanley Kozel, would like $10,000 for her share, with her mother's request for $32,500, brings this property to $42,500 which I am sure is negotiable. I believe this completes the park acquisition on my part, however if you have anything further I am to do, please let me know. If not, I would anticipate the City's response to my statement prior to January, 1982. Thank you. Very truly yours, Thomas J. Savage league of minnesota cities �1�151617 >��9 �°3 December 17, 1981 ,n, co TO: Mayors, Managers and Clerks FROM: Donald Slater, Executive Director Peggy Flicker, Legislative Counsel FOR YOUR INFORMATION ACTION NEEDED NOW TO SOLVE BUDGET CRISIS The DFL majorities in both houses of the Legislature are in the process of passing a tax bill to send to the Governor. The conference committee is expected to begin meeting Friday. The DFL currently plans to pass an omnibus bill which would include provisions for local government tax increases, property tax increases in the form of homestead credit reductions (Senate only), spending and aid cuts, and a solution to the state's cash flow problem. The aid cuts currently contained in the DFL bills are less than those recommended by the Governor: $20 million in the Senate, $22.8 million in the House, com- pared with the Governor's recommended $56 million cut. (Since the cut comes in 1982 aids, the Gover- nor's proposal would result in a 20.7% cut in 1982 LGA.) Neither the Governor, the Senate, or the House recommendation would allow cities to recertify their 1982 levies. The Governor has indicated that he will veto any bill which modifies income tax indexing. Thus, if the bill passed by the Legislature is construed by the Governor to tamper with indexing, the entire package could be vetoed. If that happens, the Governor may call another special legislative session before the end of the year. Regardless of the outcome of the political wrangling on indexing, it is essential that city officials contact their legislators immediately (by telephone - they will be available over the weekend) and urge them to: 1. Guarantee the payment of the delayed November and December, 1981 aid and credit payments. If such legislation is passed before December 31, cities would be able to treat these payments as receiv- able, and thus balance their 1981 budgets, and to borrow against the aids if necessary. If it is not passed, Minnesota cities' bond ratings and financial standing would be greatly damaged. (H.F. 1 and S.F. 12 would solve this problem, whether passed separately or incorporated into an omnibus bill.) 2. Solve the state's cash flow problem. (A guarantee of payment of '81 aids is meaningless unless the cash flow problem is solved, so that the promise can be fulfilled.) This requires increased short-term bor- rowing authority for the state, and repeal of the law which prohibits the Governor from cutting or delaying school aid payments. (Comment. The DFL has made a strategic decision to package their solution in one omnibus bill - in- cluding cuts in appropriations, state tax increases, and items 1 and 2 above. However, a veto is highly likely since it now appears that the Legislature's bill will include indexing modifications. Therefore, you (OVER) 300 hanover building, 480 cedar street, saint paul, minnesota 55101 (6 123 222 -21361 -2- should insist that the Legislature and Governor must at least act on items 1 and 2 before December 31. The financial standing of all Minnesota cities would be greatly damaged if these issues are lost as part of the politics of the broader issues of cuts and tax increases.) Cities should also urge legislators to: 3. Oppose any local government aid cut of more than $20 million. 4. Support a state tax increase to solve part of the state's deficit. (In order for aids to be cut no more than $20 million, increased state revenues are needed.) 5. Insist on authority for cities to recertify their 1982 levies to make up some or all of the aid cuts. Explain any hardships lack of levy authority would cause. DS:PF:rmm 0 0 FOR YOUR INFORMATION M E M O R A N D U M DATE: December 17, 1981 TO: — Mayor and City Council FROM: — L12yd Schlueter, —Fire Chief — ---- — — — — — — — — — — — — — — — SUBJECT: — 1982 Chaylain for Fire Department — — — The Chaplain for the Fire Department during 1982 will be the Reverend J. P. Lauer from Peace Lutheran Church. This is on a voluntary basis and will change from year to year. /ms 0 0 FOR YOUR 6NFORN Ai {ON V'r II[i''MIP'SOIT SAp81 'p tlt?UTMIL The 'Hutchinson Safety Covncil met Hove Ober 30, 1981. 'flie•re were 12 menbarr present. Presieteat Myron Johnson opened the _ eet.ill- with a silent prnyar. ih,s October minutes were ±pj;taeErt cis read. Joyce ?i:t preo ^rated a ".02 poata; a MAI end it was approved for payp+.ent. David Erla"denn from the olice Jepartne t ms introemced. Ralph rewmann :reported he we.rit to It tchficld ent? liked their cr_o svrelk sijn.s but did not kno:r, if our pole, would hold that much addled The aided yield sign can colln -ge bT11 will. be pA:;.n.ted nn the otr-eet next spr -iftg, as Per the hi "."I'mnr dept. A discussion. was held on s�nveral ti's.ffic situationo aml thiE!re is nothing ievy on t%e a -rei.t South or F'15 ane the sliepping, r_evters, as per the 'State 111.ghway Dept, No furlds, are allocated at this time, Joyce Rix reported t1te Pospital t' r",11'1."?r'y tv ; sold song baby Crir sf rrs. They sell. For $45.00. It vas stnted the: trees on 2nd Ave 3.% were re.- moved. Georg;! 'Field, mire Ttar.,;bzntl, reported the.t aftcr the first of the year school pQrsonnel will be instruc nd. mi fire extinguishers, Also he vill be on KDUZ radio with irforr.ation regarding; vorrl burning stover. George stated that re��A.a7.1;'�,t'ag rtat e that there: cannot ba eleetf:ic lights on real `hristnas trees in piblic pUcas, -- can r<rtifieial trees it is O.K. Rega.rdin- cirds runntag f-?.-on the hcuse to car plug -ins the home oerrier is respoasible and can '6a sued if some one trips over them and is hart. The nimu-or. of tbe. Executive Board vier e, accepted. by !.'w ' ion. A discussion follcmad and it :gas agreed ths-, i s we clnal.d us,2 the. mall for �YYY�d41�°; out safety inforI.':::.zioa'a vas a good Idea. The p- resident appointed tie following for a nor3-lr.<°- tzars; corimi_ttee: Lct-s3 Ini".t:h, Orvis.P ; uiken ntid Larry Ladet. 1'hay w-111 report the: slate of off -icars r'r. the Decovi"ber meeting. The DeceTTGer reset r..gy v ll be can ; be ',Gth. R, ^1ph N unann suggested the po'I.ice armouncse a`t,at the Ic+e or. trhe river is net svafe yat for snmr mobilec or nl<klt:ing. LX}. ry LadcT re potted Zbe sch ^ol patrol lic^s been hctrere d by i. glt sn-he l students ehroving rr!a>wballs vmd tiara ^sec? while on duty. _hit 1s very to them and Larry wcntlercd ij. the jyc `.cE., could ch,!ck tble frort t-Ine te,-) timo. It wis mr.olunt�ec, thst the aecrc�tary sene. r, syrrp;-thy card to ere.. rrank 1'3roderius, or. be'l-talf of the Saftey Council on Frimhl s 6eazh. The meting was adjourned. by notion. Subin.-itted by: llyron .toter -con, Presidant Loretta F. Pts'l-mey, Seer.Trax's. Treas,irer's Report: Balance ,m hnnd Nava.Woer 1, 1981 - $39.90 Deposits*. 'none Dis'mirsements - Joyce Rix-pon-tat-e 5.02 Aala"Ce on hk%nd TTOVP-Mber 30, 1981 $34. 78 r k I HUTCHIN *N INDUSTRIAL COP,POP,ATIO ^.I 40 West Highland Park Hutchinson. Minnesota 55350 Telephone (6121 587 -3797 December 14, 1981 FOR YOUR INFORMATION Mr. Gary Plotz Hutchinson City Hall 31 Washington Avenue Hutchinson, MN 55350 Dear Mr. Plotz, Enclosed are two copies of the engineering report on Hutchinson Industrial Corporation's chemical dumpsite. Please take some time to read over the report briefly. We would encourage the other council members and the city engineer to read the report also. The Minnesota Pollution Control Agency (MPCA) is reviewing the engineering report at this time. We are hoping to meet with them sometime in January after they have completed their study of the report. As I stated during our phone conversation last week, Mr. Jon Geiss, Chief Executive Officer of Hutchinson Industrial Corporation, and myself would report to the Hutchinson City Council in person to make a brief statement, and to answer any of your questions. Rather than•try to make the City Council Meeting on Tuesday, December 22, 1981, I feel we could make a more complete presentation if we waited until after our company representatives have met with the MPCA officials. I will, therefore, be calling you again in January to update you on our progress and to set up a date with the City Council to discuss these matters. Very sincerely yours, Jerilyn K. Popp Process Chemist JP /sf cc: Jon Geiss Rick Solum CRC',a -;RIVER RSr- IC2dAL LIBRARY S_U _ `6ve'fnber 9, 1981 FOR YOUR INFORMATION The Crow River Regional Library board met at the Litchfield Public Library on ." e -b-.r 9, 1931. Present: Dorothy Hinseth, Sunburg Representing: Kandiyohi County Jean 3tranberg, Ati•,,ater " Kandivohi County Wayne riebrink, :?enville " Kandiyohi County George Jepson, Winsted " McLeod County Lilah Buhr, Stewart " McLeod County Harriet Berg, Dassel " Meeker County Ellen Moench, Eden Valley " Meeker County Pauline Reigstad, Bird Island ° Bird Island Lionsl Barker, Glencoe " Glencoe John Hor=ocks, Hutchinson " Hutchinson Kathy McCraw, Hutchinson " Hutchinson Delores Condon, Litchfield " Litchfield Judy Johnson, Litchfield " _Litchfield Dennis Ulrich, Renville " Renville LeRoy Sanders, Willmar " Willmar John Esbjornson, 11illmar " Willmar Burton L. Sundberg, Director, CRP1, Absent: Orlynn Mankell, New London* Representing: Kandiyohi County Earl :Mathews, Glencoe " McLeod County .Jeanne Lundstrom, Cosmos- It Meeker County Iiarcia Kleberg, Willmar* " Willmar Excused absence Vice - President. George Jepson called the meeting to order.­. Harriet Berg moved, second by Delores Condon, that the minutes of the October meeting be approved. Carried. Motion by LeRoy Sanders, second by Elle4ioench, to approve the October treasurer's report. Carried. Copies of the 1981 expenditure budget report for the Crow River Regional Library were handed out and discussed. This report includes expenditures to dats, the percent of the budget spent, and the budgeted amount for these: personal services, materials, maintenance, other expenses, capital outlay, special grants, and.total' library expenses. It is estimated that the expenditures for the year, including those for December, will be 101%% or less. Copies of the fail bookmobile schedules were handed out - -one alphabetical the other one listing stops ;with the day of week, time, and dates. A four -day week has been suggested. Copies of the van schedule were handed out also. The van is used by the staff and for delivering boxes of books to branch libraries and to nursing homes. Report of the library director: a. The October reports from the branch libraries give a good view of library services. b. The fall issue of "Nuggets from Crow giver ", a publication the Crow River Regional library issues, was distributed. Data base searching will begin January 1, 1982, on an experimental basis fcr-six months. This service involves the use of the library's computer terminal to retrieve on --line bibliographic information from the Lockheed Dialog service in California. This service is funded by SAi•21i`I . c. News items covered by clippings included the 25th annivarsary of the Atwater Public Library and of Miss Betty Anderson, story hour at the Will-mar Library, display of art at headquarters, and the building program at Hutchinson. Wayne Hebrink moved, second by Kathy McGraw, that the bills be paid. Carried. Committee reports: a. The final report of the automated catalog study committee is not yet available. The catalog will be on microfiche, one microfiche containing about 20 inches of catalog cards. (A card catalog drawer contains 14 to 16 inches of cards). Mr. Sundberg demonstrated the use of the COM reader and-micro-riche. `*'here will be two CO'--' catalogs issued a year if the system is adopted. Each branch will have at leas, one reader. The reader and the COM catalogs will be introduced to branch staff members by the end of the year. COM means computer output microfiche. b. SANT111E. update: Nancy .Al op, the coordinator, should have a list of committees and projects available soon. This should help to clarify the purposes and the accomplishments of S4'VIE to date. c. The trustee register was updated. Kathy McGraw and Marcia K.1--berg are completing two full terms in December, 1931• They woh1'' be eligible for reappointment U.N't1933. Communications: a. The Public Library Newsletter was distributed. b. The secretary read a thank -you note from Betty Anderson of Atwater. c. Kathy Matson will attend a seminar on the training of new employees. This will be #ad in Minneapolis this month. Unfinished business: The tally count of Friday evening usage at the Willmar Public Library, suggested by Kathy McGraw in October, showed good patronage. Friday evening closings would not have much effect on the budget. If expenses continue as they are, we can keep the library open (at least for this year) on Friday evenings and still have a total of about 101% of the budget. New business: - Reports on the proposed C0.14 catalog are not completed so discussion is deferred until December. Two catalogers will put only new titles in the COi catalog now, +hen j 'ara titles already cataloged® It *rill take � to 5 years to complete this CU catalog. Both a card catalog and a COM catalog will be used during that time. Mileage reports were filed. The meeting was•p4journed. Lilah Buhr, Secretary i � C® ?e-frC�CG�r V G) 0 0ROW RIVER REGIONAL LIBRARY November 1981 Treasurer's Report *Roy Sanders, Treasurer INCO.iE THIS MONTH YEAR TO DATE BiTDGEI' Balance 5(15,301.55) $ (51776.31) $ Receipts: 737:36 4-9.16% 1,500•.00 State /Federal Aid 32,000.00 115,96o.00 106,485.00 Special Grant /1980 205.00 205.00 Special Grant /1981 - - 335."00 55.83 %� -0- Kandiyohi County :4,826:00 67,133.32 67,133.35 Meeker County 10,_814:30 31,008.12 46,512.18 McLeod County '9400"00 189449.72 50,994.29 Willmar :2,475.00 54,927.30 54,927.30 Litchfield 39,050.6 28,507.46 28,507.46 Hutchinson 40,729.20 40,729.21 Glencoe :3,2.3.5 :9D_ 18,653.76 181653.76 Bird Island - :DO 5,644.01 5,644.02 Renville :2,096.92 6,201.80 69201.79 Petty Cast. 1,688.55 21,907.87 202000.00 Gifts 180.00 -0- Other 13,414.18 101000.00 Total Receipts: 5 339688.55 $4229921.74 $455,993.36 From 1980 Budget & Grants 6,199.00 TOTAL RECEIPTS & BALANCE: 5 18,387.00 5417,145.43 54629192.36 f __ __ —A _ MTD YTD _ Y OF EXP BUDGETED_ FUHD ORG CCOUNT E�•l+c:nd'�+rr. EXPENDITURE TO BUD AMOUNT . LinRARY LIBRARY PERSONAL SERVICES SALARIES _ _ 2.7.2,.620.33 96.985 281p111'•0a HOSPITAL KED'. INSURANCE 13,567.78 '104.375 13PUB9603 PERA AND SOCIAL SECURITY 24,367.15. 110:76% 22,'dOC.7a TOTAL PERSONAL SERVICES 310,555:26 98:245 ! .'16�11T.00 MATERIALS BOOKS- ADULT_ 32,138932_ : 64i022 '50,197.36 BOOKS- CHILDREN 11,799 :86 73.75% - 16,0'00'.30 PERIODICALS :6,057.97 &6:54% 70'3"00'.00 PAMPHLETS 15^8.63 99.32% -Z007.03 — - -- AUDIO VISUAL - - - -l— - -- 4,075.84 81 &52` PAINTINGS 53:00 26:50% 700'.00 BINDING _ 45.6'04 76.012 = MICROFORKS 15.5 :a0 519675 _600'.0]_ 300'003 TOTAL rATERIALS 54,_934:66 _93466 6 -9 :102 790497.36 rAINTENANCE CUSTODIAL SUPPLI.ES AND. SER-V. TELEPHOVE _ COMPUTER TERMIyAL VEHICLE OPERATION -'INCL INS TOTAL MAINTENANCE 591..82 ; 67.255 " 888090 :3, 830.11 11 -9.69% - 3,700`.A3 T 1, 55 4. 07 128: 38 <•- ` 9,0'30'.98- 15, 976:00 1051;94' 1 1520`806-30 OTHER SUPPLIES _ _ _ 699.23 10, 9 7.275 1, 8 10'0.03_ PROMOTIVG AND PROGRAMMING 737:36 4-9.16% 1,500•.00 PCSTAGE :4,.620.16 113.*502 4,0,017033 MILEAGE AND MEETINGS -- _ - MEMBERSHIPS - - - - 335."00 55.83 %� — 600003 : INSURANCE :4,826:00 92.81% 5,70000a __ELUIPMENT RENTAL 10,_814:30 90..121 IZ,808.0a AUDITING SERVICES— '9400"00 ^104.44% _ _ 9'00'993 BOOKKEEPING SERVICES :2,475.00 51.67% . 2,700.Oa TOTAL OTHER 39,050.6 91003% .42.9908.00 CAPITAL OUTLAY EVUIPMENT _ :3,2.3.5 :9D_ 92.45%_ 3,537903 _ 'BRANCH AMCRTIZATION FUND - :DO - :OOY 700'093 VEHICLE AMORTIZATION FUND :2,096.92 = 69:90% 390'Ou013 TOTAL CAPITAL OU TLAY :5, 332..82 74.07% 7,Z08.Oa -SPECIAL GRAKTS __ :STATE ARTS GRANT, 1.980 LSCA - ILLITERACY, 1980 TO TA L SP EC I AL 'GR AN TS TOTAL LIBRARY 38.99 //, Investments redeemed Investments purchased Ending cash balance $ 38,500.00 32,000.00 (14,107.44) Savings Pass Book: 514,900.77 as of November 30, 1981 __'388033__11-7o68% 638.66 59.472 1,.0 2 6.95 730151 .426, 875.99 92.36% $326,010.00 330,386.88 (14,107.44) 330'.9 3 r,074.00 1,40+,.93 462,192.36