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cp01-12-1982 c cHUTCH INSON CITY CALENDAR 40 WEEK OF January 10� TO January 16 2 WEDNESDAY -13- ri 2 :00 P.M. - Sr. Center Board Meeting at City Hall SUNDAY MONDAY -10- -11- 7:00 A.M. = Special Meeting of City Council at City Hall THURSDAY -14- FRIDAY -15- CONFERENCE: MARLOW PRIEBE will be attending the City Engineers' Annual Con- vention at Alexandria from Noon January 11 - January 13 TUESDAY -12- 7:30 P.M. - Regular Meeting of City Council at City Hall SATURDAY -16- �o rY PA T= E-43, JANUARY 12, 1982 CITY OF HUTCHINSON ISSUE NO. 36 NEWSLETTER - RESTARTED I am again initiating a newsletter called "Administrative Update" with Issue No. 36. The purpose of the newsletter is to inform the City Council members of the current status of projects that the City staff is working on. Also, there will be miscellaneous information and any additional meetings. REVIEW OF OLD ARMORY PETITION Pursuant to the City Charter, I have determined that the petition has met and exceeded the 15% requirement of voters casting ballots in the last City General Election. The verifica- tion of names of registered voters was done at the County Court House over a two -day period. ST FOR LOCATING INFORMATION ON A CITY FRANCHISE FOR HUTCHINSON TELEPHONE COMPANY I have been requested to provide a copy of the franchise that allows the telephone company to utilize City streets, boulevards and right -of -way for the purpose of carrying on the ac- tivities of the telephone company. I have reviewed the City Charter and City records on old Ordinances, and determine that to the best of my knowledge a franchise was not awarded to the telephone company. After further research with Walt Clay, Hutchinson Telephone Company, it was determined that the Minnesota Public- Utilities Commission reserves all exclusive rights to grant the -in- stallation of telephone facilities in all municipalities- -This is--provided- for:-in- _ State Statutes. -City Attorney Jim Schaefer has advised me that the State Statutes super- sede the City Charter in _this area. - Therefore, I advised Pat Mikulecky of these findings.---, STATUS OF-THE "BASS POND LAND-EXCHANGE" _ Today we received the attached correspondence informing the City that the Minnesota Land Exchange Board no longer has authority on the bass pond property. This was determined after research was performed by the Land Exchange Board. The Land Exchange Board is now recommending to the City that we again contact the Department of Natural Resources, Fisheries Section, for further review and suggestions on how to pro- ceed. APPRAISALS OF PROPOSED PARK PROPERTY ADJACENT TO "BASS POND" The former City Council directed me to proceed with appraisals on property associated with the East River Park Extension. This includes 10 parcels of land south of the bass pond. The individuals working on the appraisals are Doug VanOrden, Larry Thulin and Richard J. Peterson. s FILING CLOSE -OUT OF EAST RIVER PARK GRANT I have prepared and submitted the final documentation and close -out papers for the six par- cels of land we had acquired adjacent to the east of the Main Street bridge. The project included itemization of all expenditures, copies of all vouchers, and forwarding several hundred pages of associated documents for the review. HUTCHINSON COMMUNITY DEVELOPMENT CORPORATION As a follow -up to the City Council Resolution authorizing the funds to incorporate the Hutch - inson Community Development Corporation, I report that the five incorporators have met in late December to execute the necessary papers to incorporate. The five incorporators are: Don Glas, Arnold Witte, Iry Burich, Ron McGraw, and Chadd Piehl. These five incorporators will now be implementing the Articles of Incorporation and By -Laws by appointing 25 members to the corporation sometime in January. Jim Schaefer has been assisting the group to im- plement the Articles of Incorporation, and Hazel Sitz has been attending the meetings for any assistance requested. REVIEW OF 1982 BUDGET SHOULD BE ANTICIPATED Minnesota State Legislature has considered reduction in local government aids to municipal- ities. Yesterday the Governor received an adopted bill from the State Legislature that 'in part reduces state aids to local municipalities for calendar year 1982. He will be taking a full three days to determine whether or not to veto this bill. Once we can determine the size-of the reductions, it will be necessary to have a special meeting to discuss- the__status;of the £ity budget and-available alternatives.= - WORKSHOP ON EXISTING`-1982- BUDGET WITH MAYOR AND NEW COUNCIL MEMBERS We would -like to- schedule, a workshop on- ;the _ existing- . City-- budget toAnake new. Council= members feel more familiar with the preparation of the budget for =1982_ Ken - Merrill-will. =be in-con--_ tact with the Mayor and John Mlinar,and all interested, to establish a meeting time. COALITION OF OUTSTATE CITIES MEETING The Coalition of Outstate Cities will be meeting at 10:00 A.M. through the afternoon of Thursday, January 21, 1982, at Capp Towers Best Western, 77 East Ninth Street, St. Paul. The focus of the meeting will be the legislative policies for the 1982 session. Marilyn Swanson has distributed these policies to you on January 4. Additional copies are available. Please notify Marilyn Swanson by January 18, 1982 for your reservation at this meeting. 4 ` STATE OF vim: s IL 1 \j H rE DEPARTMENT 0 OF NATURAL RESOURCES BUREAU OF LAND, ACQUISITION & EXCHANGE SECTION 444 LAFAYETTE RD. • ST. PAUL, MINNESOTA 55101 • PHONE 296 -7945 • 296 -7949 January 11, 1982 Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Land Transfer 5L Hutchinson "Bass Pond" Dear Mr. Plotz: 11�1 ?1 c RECF;X This letter will acknowledge receipt of your Land Transfer proposal with respect to state ownership to wit: Lots 1,2,3 of Block 3, SI-2 City, that part of Block 17, N2 City lying South of right of way of Minnesota Western Railway Co; that part of Block 18, NZ City lying South of right of way of Minnesota Western Railway Co. for lands owned by the City of Hutchinson as described on the attached list. _Based on title information in our files, the Department of Natural Resources acquired an easement interest only through condemnation actions in 1931. As these interests are not full fee title, they do not fall under the review of the Minnesota Land Exchange Board and we, therefore, cannot proceed with a transfer of title. -- By means of this letter, we are also advising the Section of -Fisheries of this situation and suggesting that someone from their Section contact you relative to the future use of the state lands involved. Si ncerelyl- Merton V. Christian, Supervisor Acquisiti n and Exchang /0" By: G. Dale McClain Land Specialist MVC: jr cc: Jerry Kuehn Guy Oklobzija AN EQUAL OPPORTUNITY EMPLOYER E }J]IBIT A V� DPSC'RTPTTnN- That part of Lot 14 of Auditor's Plat of the South Half of Section 8, Township 116 North, Range 29 West, McLeod County, Minnesota, according to the plat on file in the office of the Register of Deeds described as follows: Beginning at the intersection of the East line of said Lot 14 and the North Bank of the Crow River; thence North along said East line, a distance of 380 feet; thence deflect to the left 90 degrees 00 minutes, a distance of 960 feet; thence deflect to the left to a point on the North Bank of the CYow River; thence Southeasterly along the Northerly and Easterly bank of 'the Crow River to the South line of Section 8; thence East along said South line to Westerly bank of the Crow River; thence Northerly and Easterly along the Westerly and Northerly bank of the Crow River to the point of beginning and containing 14 acres more or less. Together with the following described tract: All that part of the Northwest Quarter of the Northeast Quarter of Section_ 17, Township 116 North, Range 29 West of the 5th P.M., lying North of the Crow River and more particularily described as follows: Commencing at a point where the North line of the Northeast Quarter of said Section 17 crosses the North bank of the Crow River; thence West along said line to a point 406 feet West of the point of beginning; thence Southerly, Easterly and Northerly along the North bank of Crow River to the point of beginning and containing one acre more or less. Both tracts containing a total of 15 acres more or less. a 1982 SCHEDULE JANUARY Directors (3 :30 P.M.) . . . . . . . Department Heads (4:00 P.m.) . Tuesday, January 19, 1982 . . . Planning Comm. & City Staff (4:30 P.M.). . Tuesday, Tuesday, January January 19, 1982 19, 1982 Water - Sewer, Eng. & Transit (4:00 P.M.). Tuesday, January 26, 1982 February 16, 1982 Planning Comm. & City Staff (4:30 P.M.). FEBRUARY City Council Workshop (4 :00 P.M.). . . . . Tuesday, February 9, 1982 Directors (3:30 P.M.) . . . . . . . . . Tuesday, February 16, 1982 Department Heads (4:00 P. M . ) . . . . . Tuesday, February 16, 1982 Planning Comm. & City Staff (4:30 P.M.). . Tuesday, February 16, 1982 Street and Park (4 :00 P.M.) . . . . . . . . Tuesday, February 23, 1982 MARCH City Council Workshop (4 :00 P.M.)... . . . Tuesday, March 9, 1982 Directors (3:30 P.M.). . . . . . . . . Tuesday, March 16, 1982 Department Heads (4 :00 P.M.) . . . . . . . Tuesday, March 16, 1982 Planning Comm. & City Staff (4:30 P.M.). . Tuesday, March 16, 1982 ,. Clerical (4:00 P.M.) . . . . . . . . . . . Tuesday, March 23, 1982 APRIL City Council Workshop (4:00 P.M.). . . . . Tuesday, April 13, 1982 Directors (3:30 P.M.) . . . . . Tuesday, April 20, 1982 Department Heads (4 :00 P.M.) . . . . . . . Tuesday, April 20, 1982 Planning Comm. & City Staff (4:30 P.M.). . Tuesday, April 20, 1982 Liquor Store (4 :00 P.M.) . Tuesday, April -27, 1982 MAY City Council Workshop (4:D0- P.M.). . . . . Tuesday, May 11, 1982 - - Directors (3:30 P.M.) . . . . . Tuesday, May 18, 1982 Department Heads (4:00 P.M.) . . . . . . . Tuesday, May 18, 1982 Planning Comm. & City Staff (4:30 P.M.). . Tuesday, May 18, 1982 Water - Sewer, Eng. & Transit (4:00 P.M.). . Tuesday, May 25, 1982 0 0 JUNE City Council Workshop (4:00 P.M.). Tuesday, June 8, 1982 Directors (3:30 P.M.) . . . . . . . . . . . Tuesday, June 15, 1982 Department Heads (4 :00 P.M.) . . . . . . . Tuesday, June 15, 1982 Planning Comm. & City Staff (4:30 P.M.). . Tuesday, June 15, 1982 ,Street and Park (4:00 P.M.) . . . . . . . . Tuesday, June 22, 1982 RlOX4 City Council Workshop (4 :00 P.M.). Tuesday, July 13, 1982 Directors (3:30 P.M.). . . . . . . . . . . Tuesday, July 20, 1982 Department Heads (4:00 P.M.) . . . . . . . Tuesday, July 20, 1982 Planning Comm. & City Staff (4 :30 P.M.). . Tuesday, July 20, 1982 �. Clerical (4:00 P.M.) . . . . . . . . . . . Tuesday, July 27, 1982 AUGUST City Council Workshop (4:OO P.M.). . . . . Tuesday, August 10, 1982 Directors (3:30 P.M.) . . . . . . . . . . . Tuesday, August 17, 1982 Department Heads (4:00 P.M.) . . . . . . .Tuesday, August 17, 1982 Planning Comm. & City Staff (4:30 P.M.). . Tuesday, August 17, 1982 Liquor Store (4:00 P.M.) . . . . . . . . . Tuesday, August 24, 1982 SEPTEMBER City Council Workshop (4 :00 P.M.) . . . . . Tuesday, September 14, 1982 Directors (3:30 P.M.) . . . . . . . . . . . Tuesday, September 21, 1982 Department Heads (4:00 P.M.) . . . . . . . Tuesday, September 21, 1982 Planning Comm. ,& -City Staff (4:30 P.M.'). Tuesday,-September October 21, 1982 Water- Sewer, Eng. &Transit (4:00 P.M.). Tuesday, September 28, 1982 OCTOBER` City Council Workshop (4:00 P.M.) . . . . . Tuesday, October 12, 1982 Directors (3:30 P.M.) . . . . . . . . . . . Tuesday, October 19, 1982 Department Heads (4:00 P.M.) . . . . . . . Tuesday, October 19, 1982 Planning Comm. & City Staff (4:30 P.M.). . Tuesday, October 19, 1982 Street and Park (4:00 P.M.) . . . . . . . . Tuesday, October 26, 1982 NOVEMBER Is City Council Workshop (4:00 P.M.) . . . . . Tuesday, November 9, 1982 Directors (3:30 P.M.). . . . . . . . . . . Tuesday, November 16, 1982 Department Heads (4:00 P.M.) Tuesday, November 16, 1982 Planning Comm. & City Staff (4:30 P.M.). Tuesday, November 16, -1982 'Clerical (4:00 P.M.) . . . . . . . . . . . Tuesday, November 23, 1982 DECEMBER City Council Workshop (4:00 P.M.) . . . Tuesday, December 14, 1982 Directors (3:30 P.M.) . . . . . . . Tuesday, December 21, 1982 Department Heads (4:00 P.M.) . . . . . Tuesday, December 21, 1982 Planning Comm. & City Staff (4:30 P.M.). Tuesday, December 21, 1982 Liquor Store (4:00 P.M.) . . . . . . . . . Tuesday, December 28, 1982 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 12, 1982 4. Call Meeting to Order - 7:30 P.M. ✓2. Invocation - Reverend Robert Lounsb ury A. CONSIDERATION OF MINUTES - Regular Meeting of December 22, 1981 and Special Meetings of December 23, 1981 and December 31, 1981 Action - Motion to approve - Motion to approve as amended V/4. Public Hearing None 5. Communications, Requests and Petitions V(a) Consideration of Request by Lida Block for Reduced Trash and Refuse Charge Action - Motion to reject - Motion to approve 6. Resolutions and Ordinances ✓(a) Ordinance No. 29/81 - Ordinance Amending Section 715:20 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "No Parking Areas" Action - Motion to reject - Motion to waive second reading and adopt -✓(b) Ordinance No. 30/81 - Amendment of Hutchinson Zoning Ordinance No. 464 and Ordinance No. 621 Action - Motion to reject - Motion to waive second reading and adopt ,/(c) Resolution No. 7069 - Accepting $62,500 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions V,'(a) Monthly Report of Building Official - December 1981 Action - Order by Mayor received for filing ,b) Minutes of Tree Board dated November 18, 1981 Action - Order by Mayor received for filing COUNCIL AGENDA JANUARY 12, 1982 8. Unfinished Business /a) Consideration of Invoice for Joint Gymnasium Project / Action - Y/(b) Re- Consideration of Resolution No. 7058, Appointing Legal Counsel (Requested by Alderman Carls and Alderman Beatty) Action - �(c) Re- Consideration of Resolution No. 7057, Appointing City Officers for 1982 (Requested by Alderman Carls and Alderman Beatty) Action - 9. New Business Va) Review of Employment Status of Elden Willard, Building Official Action - ✓(b) Consideration of Snow Removal Policy Action Motion to approve - Motion to reject 5'Z L/�c) Consideration of Two Memos Dated December 30, 1981 from John Korngiebel Regarding Fire Station Action - ✓(d) Consideration of Establishing Policy on Deadlines for Council Agenda and Dropping Supplemental Agenda Action - /(e) Consideration of Rescinding Previous Action on Ordinance No. 28/81 Concerning Conversion of Certain City Property to Public Parking, Acceptance of Donation and Granting of Limited Property Rights Action - Motion to reject - Motion to rescind action on first and second reading of Ordinance J(f) Consideration of Authorizing A Brochure for Les Kouba Dedication of New Little Crow Statue Action - Motion to reject - Motion to approve -2- 40 COUNCIL AGENDA JANUARY 12, 1982 y/(g) Consideration of Conferences and Schools for Budget Year 1982 Action - Motion to reject - Motion to approve ^/J(h) Consideration of Application for Snow Removal Permit 1. Curtis Paulsen 2. Carl Christensen Action - Motion to reject - Motion to-approve and issue permit VI(i) Consideration of Snowmobile Patrol Action - Motion to approve - Motion to reject ✓(j) Consideration of Wine License for Gold Coin Chinese Restaurant Action - 10. Miscellaneous t/(a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments ,✓(a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment ,/12. Adjournment -3- 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 22, 1981 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following present: Aldermen Carls and Beatty, in addition to Mayor Westlund. Absent: Aldermen Lueneburg and Gruenhagen. Also present: City Administrator Plotz, City Engineer Priebe and Assistant City Attorney Schaefer. 2. INVOCATION The invocation was given by the Reverend Peter Ramstad of Vineyard United Metho- dist Church. 3. MINUTES The minutes of the Special Meeting of December 18, 1981 were amended and the minutes of the Regular Meeting of December 8, 1981 and Special Meetings of No- vember 19, 1981 and December 8, 1981 were approved as read upon motion by Alder- man Carls, seconded by Alderman Beatty and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) HEARING ON IMPROVEMENT PROJECTS 82 -03 THROUGH 82 -42 The Council meeting recessed at 8 :00 P.M. to meet upstairs in the Auditorium for the public hearing and reconvened at 8:05 P.M. Mayor Westlund made opening remarks on the 1982 improvement projects. He stated that in 1969 a 10 -year plan was established for all city streets to be permanent streets within that time frame. Although this has not been realized, it is still hoped that it can be accomplished. Each year the city issues bonds in the amount of $l million to $1.5 million to cover the cost of the improvement projects. Last year a new policy was used on the projects, and it is being continued this year. In March 1982 the City Engineer will prepare the specifications for the projects. City Administrator Plotz explained the procedure for the financing of the projects, and reported the second hearing would be held next year prior to the projects being done. City Engineer Priebe commented that in March 1981 a capital improvement policy was approved by the Council. This policy addressed improvements of all types throughout the City in addition to improvements in new subdivisions. The City will be using this guide in the future. 41 COUNCIL MINUTES DECEMBER 22, 1981 PROJECT 82 -03 Mayor Westlund read Publication No. 2842, Notice of Hearing on Improvement Project 82 -03, construction of 8" watermain and appurtenances for the fol- lowing area: Boston Street from Atlanta Avenue to Baltimore Avenue in Paden's First Addition. The estimated cost is $12,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -03 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. �r PROJECT 82 -04 Mayor Westlund read Publication No. 2843, Notice of Hearing on Improvement Project 82 -04, construction of 8" watermain and appurtenances for the fol- lowing area: Baltimore Avenue from Atlanta Avenue to T.H. 15 in Paden's First Addition. The estimated cost is $20,000.00 Mayor Westlund inquired if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -04 was then closed on motion by Alderman Carls seconded by Alderman Beatty and unanimously carried. PROJECT 82 -05 Mayor Westlund read Publication No. 2844, Notice of Hearing on Improvement Project 82 -05, construction of 12" watermain and appurtenances for the fol- lowing area: T.H. 15 from Atlanta Avenue to Baltimore Avenue in Paden's First Addition. The estimated cost is $14,000.00. Following the City Engineer's presentation, the Mayor asked if there was any- one present wishing to be heard. There was no response. The hearing on Project 82 -05 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -06 Mayor Westlund read Publication No. 2845, Notice of Hearing on Improvement Project 82 -06, construction of 8" watermain and appurtenances for the fol- lowing area: Bradford Street in Schmidtbauer's Second Addition. The estimated cost is $4,350.00. -2- COUNCIL MINUTES DECEMBER 22, 1981 Mayor Westlund inquired if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -06 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -07 Mayor Westlund read Publication No. 2846, Notice of Hearing on Improvement Project 82 -07, construction of 6" watermain and appurtenances for the fol- lowing area: Lindy Lane in Kimberly's Country Estates Subdivision. The es- timated cost is $8,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -07 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -08 Mayor Westlund read Publication No. 2847, Notice of Rearing on Improvement Project 82 -08, construction of 10" sanitary sewer and appurtenances for the following area: Boston Street from Atlanta Avenue to Baltimore Avenue in Paden's First Addition. The estimated cost is $12,000.00. Mayor Westlund inquired if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -08 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -09 Mayor Westlund read Publication No. 2848, Notice of Hearing on Improvement Project 82 -09, construction of 8" sanitary sewer and appurtenames for the following area: Baltimore Avenue from Boston Street to T.A. 15 in Paden's First Addition. The estimated cost is $15,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -09 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. -3- COUNCIL MINUTES DECEMBER 22, 1981 PROJECT 82 -10 Mayor Westlund read Publication No. 2849, Notice of Hearing on Improvement Project 82 -10, construction of 8" sanitary sewer and appurtenances for the following area: Bradford Street in Schmidtbauer's Second Addition. The esti- mated cost is $3,000.00. Mayor Westlund inquired if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -10 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -11 M Mayor Westlund read Publication No. 2850, Notice of Hearing on Improvement Project 82 -11, construction of 8" sanitary sewer and appurtenances for tie following area: Lindy Lane in Kimberly's Country Estates Subdivision. The estimated cost is $8,000.00. Following the City Engineer's presentation', Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -11 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -12 Mayor Westlund read Publication No. 2851, Notice of Hearing on Improvement Project 82 -12, construction of 15" trunk sanitary sewer and appurtenances for the following area: Second Avenue S.E. from N.W. Trunk to Huron Street. The estimated cost is $36,000.00. Mayor Westlund inquired if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -12 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -13 Mayor Westlund read Publication No. 2852, Notice of Hearing on Improvement Project 82 -13, construction of 15" trunk sanitary sewer and appurtenances -4- 0 • 0 COUNCIL MINUTES DECEMBER 22, 1981 0 for the following area: Huron Street from Second Avenue S.E. to First Ave- nue S.E. The estimated cost is $18,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -13 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -14 Mayor Westlund read Publication No. 2853, Notice of Hearing on Improvement Project 82 -14, construction of 8" sanitary sewer and appurtenances for the following area: Grove Street from Milwaukee Avenue to Miller Avenue. The estimated cost is $17,000.00. City Engineer Priebe reported there was a problem with the sanitary sewer on Miller Avenue, and the system will have to be replaced. The new line to be laid will go north instead of east. No public hearing notices were sent out inasmuch as this is a City project, and the cost will be 100% City ex- pense. The hearing on Project 82 -14 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -15 _ Mayor Westlund read Publication No. 2854, Notice of Hearing on Improvement Project 82 -15, construction of 18" storm sewer and appurtenances for the following area: Baltimore Avenue from Boston Street to T.H. 15 in Paden's First Addition. The estimated cost is $30,000.00. Mayor Westlund inquired if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -15 was then closed on motion by Alderm m:Zarls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -16 Mayor Westlund read Publication No. 2855, Notice of Hearing on Improvement Project 82 -16, construction of 15" storm sewer and appurtenances for the following area: Sherwood Street between S.chmidtbauer's First and Second Ad- dition. The estimated cost is $6,500.00.' -5- COUNCIL MINUTES DECEMBER 22, 1981 Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -16 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -17 Mayor Westlund read Publication No. 2856, Notice of Hearing on Improvement Project 82 -17, construction of 15" storm sewer and appurtenances for the following area: Bradford Street in Schmidtbauer's Second Addition. The_es- timated cost is $13,000.00. Mayor Westlund inquired if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -17 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -18 Mayor Westlund read Publication No. 2857, Notice of Hearing on Improvement Project,82 -18, construction of 12" storm sewer and appurtenances for the following area: Extension North of Miller Avenue in Block 7 of Bonniwell's Second Addition. The estimated cost is $7,500.00. City Engineer Priebe stated this is another City project, with the Cityzbear- ing the total expense. The hearing on Project 82 -18 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -19 Mayor Westlund read Publication No. 2858, Notice of Hearing on Improvement Project 82 -19, construction of grading and appurtenances for the following area: Grading of Baltimore Avenue from Boston Street to T.H. 15 in Paden's First Addition. The estimated cost is $24,500.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -19 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. -6- 0 COUNCIL MINUTES DECEMBER 22, 1981 PROJECT 82 -20 Mayor Westlund read Publication No. 2859, Notice of Hearing on Improvement Project 82 -20, construction of grading and appurtenances for the following area: Sherwood Street between Schmidtbauer's First and Second Addition. The estimated cost is $2,000.00. Mayor Westlund inquired if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -20 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -21 Mayor Westlund read Publication No. 2860, Notice of Hearing on Improvement Project 82 -21, construction of grading and appurtenances for the following area: Bradford Street in Schmidtbauer's Second Addition. The estimated cost is $4,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there. was anyone present wishing to be heard. There was no response. The hearing on Project 82 -21 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -22 Mayor Westlund read Publication No. 2861, Notive of Hearing on Improvement Project 82 -22, construction of grading and appurtenances for the following area: Lindy Lane in Kimberly's Country Estates Subdivision. The estimated cost is $6,500.00. Mayor Westlund inquired if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -22 was then closed on motion by Alderman :Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -23 Mayor Westlund read Publication No. 2862, Notice of Hearing on Improvement Project 82 -23, construction of grading and appurtenances for the following area: Hilltop Drive from Michigan Street to Paul's Road in Santelman's Addi- tion. The estimated cost is $11,000.00. ' M21 COUNCIL MINUTES DECEMBER 22, 1981 City Engineer Priebe reported this project had been deferred. The grad- ing and graveling were separated into two projects to eliminate another hearing. The hearing on Project 82 -23 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -24 Mayor Westlund read Publication No. 2863, Notice of Hearing on Improvement Project 82 -24, construction of gravel base and appurtenances for the fol lowing.area: Baltimore Avenue from Boston Street to T.H. 15 in Paden's Rrst Addition. The estimated cost is $10,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -24 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -25 Mayor Westlund read Publication No. 2864, Notice of Hearing on Improvement Project 82 -25, construction of gravel base and appurtenances for the follow- ing area: Boston Street from Atlanta Avenue to Baltimore Avenue in Padenl s First Addition. The estimated cost is $7,000.00. Mayor Westlund inquired if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -25 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -26 Mayor Westlund read Publication No. 2865, Notice of Hearing on Improvement Project 82 -26, construction of gravel base and appurtenances for the follow- ing area: Sherwood Street between Schmidtbauer's First and Second Addition. The estimated cost is $2,500.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -26 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. - 8- COUNCIL MINUTES DECEMBER 22, 1981 PROJECT 82 -27 Mayor Westlund read Publication No. 2866, Notice of Hearing on Improvement Project 82 -27, construction of gravel base and appurtenances for the follow- ing area: Bradford Street in Schmidtbauer's Second Addition. The estimated cost is $5,000.00. Mayor Westlund inquired if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -27 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -28 Mayor Westlund read Publication No. 2867, Notice of Hearing on Improvement Project 82 -28, construction of gravel base and appurtenances for the follow- ing area: Lindy Lane in Kimberly's Country Estates Subdivision. The esti- mated cost is $6,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -28 was then closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -29 — Mayor Westlund read Publication No. 2868, Notice of Hearing on Improvement Project 82 -29, construction of gravel base and appurtenances for the follow- ing area: Hilltop Drive from Michigan Street to Paul's Road in Santelman's Addition. The estimated cost is $10,000.00. Mayor Westlund asked if there were any inquiries concerning this project. The following were present and made inquiries regarding Project 82 -29. Dave Bruzek One or two years ago this project was brought 111 Mark Drive up with the Clifton Heights annexation. It was mentioned then that this street would be 5 -10 years in the future, but now it is being proposed. Mr. Bruzek wanted to know what caused it to be pushed up in the time schedule and who would be financially responsible for the street. He asked who would be assessed for the project; would it be Ken Santelman, Rich- ard Larson or the residents. MIM COUNCIL MINUTES DECEMBER 22, 1981 City Engineer Priebe This project was put on for consideration to grade and gravel the street in 1982. Mr. Ken- neth Santelman is aware that the street could be opened up as an avenue of egress from Clif- ton Heights to Michigan. It is part of the Santelman subdivision so he would be assessed. Dave Bruzek At this time an additional road into the area would not only provide access to Clifton Heights but would also give people access to the Velvet Coach. He would be strongly op- posed to outside traffic coming through the area that would not need to do so. 1*:': The hearing on Project 82 -29 was closed on motion by Alderman Carls, second- ed by Alderman Beatty and carried unanimously. PROJECT 82 -30 Mayor Westlund read Publication No. 2869, Notice of Hearing on Improvement Project 82 -30, construction of gravel base and appurtenances for the follow- ing area: California Street from School Road to 2,000 feet South. The esti- mated cost is $25,000.00. Mayor Westlund inquired if there was anyone present wishing to be hear&. There was no response. The hearing on Project 82 -30 was closed on motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. PROJECT 82 -31 Mayor Westlund read Publication No. 2870, Notice of Hearing on Improvement Project 82-31, School Roadufrom SeventhvAvenue eN.W. appurtenances for follow- ing area: Theesti- mated cost is $27,500.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present who wished to be heard. There was no response. The hearing on Project 82 -31 was closed on motion by Alderman Carls, seconded by Alderman Beatty and carried unanimously. -10- COUNCIL MINUTES DECEMBER 22, 1981 PROJECT 82 -32 Mayor Westlund read Publication No. 28719 Notice of Hearing on Improvement Project 82 -32, construction of bituminous surfacing and appurtenances for the following area: Graham Street from Roberts Road to Milwaukee Avenue in Town and Country Estates. The estimated cost is $20,000.00. Mayor Westlund inquired if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -32 was closed on motion by Alderman Carls, sec- onded by Alderman Beatty and unanimously carried. PROJECT 82 -33 Mayor Westlund read Publication No. 2872, Notice of Hearing on Improvement Project 82 -33, construction of bituminous surfacing and appurtenances for the following area: Milwaukee Avenue in Town and Country Estates Subdivision. The estimated cost is $6,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present to be heard. There was no response. The hearing on Project 82 -33 was closed on motion by Alderman Carls, seconded by Alderman Beatty and carried unanimously. PROJECT 82 -34 Mayor Westlund read Publication No. 2873, Notice of Hearing on Improvement Project 82 -34, construction of bituminous surfacing and appurtenances for the following area: Linden Avenue from Lynn Road to Main Street. The esti- mated cost is $150,000.00. Mayor Westlund asked if there were any questions concerning this project. The following were present and made inquiries regarding Project 82 -34. Rev. Robert Lounsbury He stated he was objecting to the project on Bethany Baptist Church behalf of the Church Board, and they were op- posed to resurfacing the street. Mrs. Owen Rnacke Stated she was opposed to resurfacing the 805 Franklin S. street. Rose Meyer She pointed out this project involves 19 houses with big lots, and some houses are on corner lots. In 6 or 7 of the houses, the occupants -11- COUNCIL MINUTES DECEMBER 223, 1981 are employed while the others are retired people. She asked what would be done for the older property owners who cannot afford the project cost. She commented that last year gravel trucks used the road. She won- dered why the project cost was $150,000 and was higher than the other project. City Engineer Priebe One is a state aid project, and the differ- ence in cost is made up in state aid funds. According to the City policy, assessment is to be the same for the same amount of front - age. The cost is based on regular residen- tial street. More money is being spent but no more money is being assessed because bas- ically it is the same frontage. Mayor Westlund The older people could apply for deferred, assessment. Larry Ashwill Stated he never received a notice of the hear - 216 Linden ing. He came to the hearing last year and didn't recall any mention made of the street being a state aid street. He wanted to know why there was a difference of $100,000 to- $150,- 000 from one year to the next. City Engineer Priebe It was a state aid street last year also. The project was dropped early in the discussion so they never got into detail on the project. The hearing on Project 82 -34 was closed on motion by Alderman Carls, sec- onded by Alderman Beatty and unanimously carried. PROJECT 82 -35 Mayor Westlund read Publication No. 2874, Notice of Hearing on Improvement Project 82 -35, construction of bituminous surfacing and appurtenances for the following area: Miller Avenue from Lynn Road to Main Street. The esti- mated cost is $99,000.00. Mayor Westlund asked if there were any inquiries concerning this project. The following were present and inquired regarding Project 82 -35. Ralph Wagner Stated he owned a house at 646 Glen Street Route 4 and wanted to know the estimated cost per foot on the Miller project. City Engineer Priebe Responded the cost is estimated to be $26 /foot. -12- 16 0 COUNCIL MINUTES DECEMBER 22, 1981 George Quas t 406 Main S. s Inquired if this was a county road. Unidentified Man Stated he would like to see consideration given to the financial condition of the coun- try at the present time. Felt the project hh 55 should be held off for a little - while. ondede4ariRfdermanojectt82 3 caarr�e�Seddaoimuslon by Alderman Carls, sec- t y y• PROJECT 82 -36 Mayor Westlund read Publication No. 2875, Notice of Hearing on Improvement Project 82 -36, construction of bituminous surfacing and appurtenances for the following area: Milwaukee Avenue from Lynn Road to Main Street. The estimated cost is $99,000.00. Mayor Westlund asked if there were any questions concerning this project. The following were present and made inquiries regarding Project 82 -36. Unidentified Man Stated he lived on a corner lot and was against the project. Joe Kenney Commented on the money from the state and 605 Brown St. whether the City would receive it. Stated he owned the long side along the street and asked if he would only pay on 66 feet. Very few properties face Milwaukee Street. He wondered how the people could afford the project. City Engineer Priebe Explained what he had said earlier about cor- ner lots and assessment charges. Stated the City would give credit for payment on-the short side. Unidentified Man Asked what the project was going to cost. He didn't feel they needed the road that bad to pay that much for it. Lillian Clapp She commented that the road by Milwaukee and 595 Franklin Grove has never been a truck route, but it has been used this past year by trucks. If the street is in bad shape, it isn't the fault of the residents. Mary Arndt 580 Glen Street Said she objected to surfacing the street. The hearing on Project 82 -36 was closed on motion by Alderman Carls, sec- onded by Alderman Beatty and unanimously carried. -13- COUNCIL MINUTES DECEMBER 22, 1981 PROJECT 82 -37 Mayor Westlund read Publication No. 2876, Notice of Hearing on Improvement Project 82 -37, construction of bituminous surfacing and appurtenances for the following area: Atlanta Avenue from Boston Street to T.H. 15. The esti- mated cost is $40,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 82 -37 was closed on motion by Alderman Carls, sec- onded by Alderman Beatty and unanimously carried. PROJECT 82 -38 Mayor Westlund read Publication No. 2877, Notice of Hearing on Improvement Project 82 -38, construction of bituminous surfacing and appurtenances fob the following area: Boston Street from Century Avenue to Atlanta Avenue. The estimated cost is $20,000.00. Mayor Westlund inquired if there was anyone present wishing to be heard. There was no response.' The hearing on Project 82 -38 was closed on motion by Alderman Carls, sec - onded by Alderman Beatty and carried unanimously. PROJECT 82 -39 Mayor Westlund read Publication No. 2878, Notice of Hearing on Improvement Project 82 -39, construction of bituminous surfacing and appurtenances for the following area: Franklin Street from Fourth Avenue S.W. to T.H. 15. Estimated cost is $140,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. The following were present and inquired regarding Project 82 -39. George Skorpik Stated he owned a corner lot on Franklin and 746 S. Franklin the curbing was put in 8 years ago. Asked what would be done with the existing curbing. City Engineer Priebe Responded that only the street surfacing would be done at this time. He then explained the City policy for billing a corner lot. Glen Engebretson He said there was nothing wrong with the street 560 Franklin S. so why go through the work of putting in a new one. Would have to cut it down. Questioned why money should be spent at this time when money is tight. Asked if the City would put in streets if they were needed or not. Mayor Westlund The City Council and Planning Commission re- viewed the sites of the projects, and they felt this project should be considered. -14 • COUNCIL MINUTES DECEMBER 22, 1981 Vermont Riebe He felt that with the present economy, it 596 Franklin would be wise not to do anything to the street. Kenneth Harren There is no problem with the street; it doesn't 825 Franklin have any potholes, low spots or water gathering. There is no need to have it fixed. Grace Sanstead Stated she agreed with the previous statement. 425 Franklin S. Owen Knacke He didn't feel the street needed to be re- 805 Franklin placed.or repaired. Asked if this could be put to the vote of the property owners. Scott Plowman Commented he moved in four years ago. There 736 Franklin S. is no need for surfacing, but there is a prob- lem where Miller and Franklin intersect. Last spring there was a dip; and after the run -off and freeze, it backed up. He wondered if it could be taken . care of by the City. City Engineer Priebe No_grading_of, the xoadway- was_�ong .at time- of curb and gutter _ork. adj ustment of surface to con - form to curb. This was done as a stop -gap for five years, and we have gone past the five years. Curt Dahl Agreed with the others on the condition of 835 Franklin S. the road. It didn't need repair. Rita Bentz 826 Franklin S. Stated she agreed with the other previous comments made. Jon Lindekugel In the area marked for improvement, the streets 726 Franklin seem to be okay. What he considered bad roads was not included in the project. There are bad chuck holes. Unidentified Lady Objected to the proposed project. The hearing on Project 82 -39 was closed on motion by Alderman Carls, sec- onded by Alderman Beatty and unanimously carried. PROJECT 82 -40 Mayor Westlund read Publication No. 2879, Notice of Hearing on Improvement Project 82 -40, construction of bituminous surfacing and appurtenances for -15- COUNCIL MINUTES DECEMBER 22, 1981 the following area: Monroe Street from Second Avenue S.E. to Fair Avenue. The estimated cost is $175,500.00. Mayor Westlund asked if there were any inquiries concerning this project. The following were present and inquired regarding Project 82 -40. Mayor Westlund stated two letters had been received with objection to the project. Leslie Smith. He stated he was also representing Albina 346 Monroe St. Probst at 405 Monroe Street. Asked why the City was putting in surfacing before curb and gutter. Wanted to know what appurten- ances are. City Engineer Priebe- Stated the proposal was for curb, gutter and bituminous surfacing. Another hearing will be held, at which time curb and gutter will be considered. Ralph Bergstrom He read a letter from the Fair Board in which Rep. Fair Board a motion was made to go on record that the association is against Monroe improvement for 1982.for the following reasons: 1) condition of economy today; 2) without curb and gut't'er, no permanent street installed; and 3) would not increase in value. Floyd Anderson He had attended a meeting when curb and gutter 326 Monroe was considered, and the street was condemned in 1968. The City Engineer would not be aware of this since he was not here at that time. The Mayor said he wanted Monroe Street com- pletely done, but it was condemned and still has not been done. Second Avenue would have to be torn up to put in sanitary sewer from Second Avenue to Third Avenue. City Engineer Priebe The line from Third to Fifth was replaced, and Fifth South was replaced since they flow from the main on Fifth. He had never seen a report on Second to Third. If there is a problem, the City would want to take care of it. The policy is to complete all the under - ground work before putting a surface on it. Selmer Jessen Stated they could not afford the project fi- 542 Monroe nancially and did not feel they needed a new street. He had attended a meeting some time -16- . COUNCIL MINUTES DECEMBER 22, 1981 • • ago and understood it would be five years be- fore curb and gutter would be put in and 10 years before the street would be constructed. City Engineer Priebe There could have been a time schedule on the project, but he wasn't sure 10 years had been mentioned. Thought had been given to separat- ing curb and gutter from the surfacing projects. The hearing on Project 82 -40 was closed on motion by Alderman Carls, sec- onded by Alderman Beatty and carried unanimously. PROJECT 82 -41 Mayor Westlund read Publication No. 2880, Notice of Hearing on Improvement Project 82 -41, construction of bituminous overlay and appuretenances for the following area: Second Avenue S.W. from Franklin Street to Dale Street; and Dsle Street from Second Avenue S.W. to Fourth Avenue S.W.; and North High Drive from T.H.15 (Main Street) to Maple Street. The estimated cost is $200,000.00. Mayor Westl-und asked if there was anyone present wishing to be heard con - cerning this project. The following -were present and inquired regarding Project 82 -41. Jon Marshall Asked what the cost would be on lineal feet. 37 Fifth Ave. NW City Engineer Priebe Commented the county would be involved in the project. The project cost is based on the cost for material. The 1982 estimated cost is $5.50 front foot. Unidentified Man Asked about cars dragging on the street when they come out of the driveways. There is a 40 foot bituminous on the street now, but if it is raised any more the property owners will have trouble coming out of their drive- ways. Patricia Turnbull Asked if they were considering sewers or 52 Fifth Ave. NW anything else. Unidentified Man Asked if the property owner would have to pay separately for the approach. -17- COUNCIL MINUTES DECEMBER 22, 1981 City Engineer Priebe It would have to be worked out with the con- tractor direct. Rev. Manley Swarthout Asked if the City Administrator had said it McDonald's Trlr.Ct. would involve a public building, and the City would pick up the cost. The hearing on Project 82 -41 was closed on motion by Alderman Carls, sec- onded by Alderman Beatty and unanimously carried. PROJECT 82 -42 Mayor Westlund read Publication No. 2881, Notice of Hearing on Improveauent Project 82 -42, construction of sidewalk and appurtenances for the following area: Hassan Street -from Second Avenue N.E. to Sixth Avenue S.W.; and Frank- lin Street from First Avenue S.W. to Milwaukee Avenue; and Main Street -Trom Fourth Avenue S.E. to Milwaukee Avenue. The estimated cost is $100,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. The following were present and in- T_quired regarding Project 82 -42. Bob Rozmarynowski " "" Asked what was proposed for this project..:` 446 (,,re-ii-s. He owns commercial property in the area.- City Engineer Priebe This is a City project for sidewalk replace- ment. There would be no assessment for home - steaded property but commercial property would be assessed. The zoning in the area is com- mercial. The hearing on Project 82 -42 was closed on motion by Alderman Carls, sec- onded by Alderman Beatty and unanimously carried. John Mlinar Asked if any storm sewer was planned for area 704 Hilltop Drive east of Clifton Heights. City Engineer Priebe Responded that it was not at this time. Alderman Carls moved to close the public hearing at 9:23 P.M. Seconded by Alderman Beatty, the motion unanimously carried. The meeting recessed to adjourn to the Council Chambers to resume the Regular Council Meeting. -18- COUNCIL MINUTES DECEMBER 22, 1981 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES 0 (a) ORDINANCE-NO. 28/81 - AN ORDINANCE AUTHORIZING CONVERSION OF CERTAIN CITY PROPERTY TO PUBLIC PARKING, ACCEPTANCE OF DONATION AND GRANTING OF LIMITED PROPERTY RIGHTS Extensive discussion was given to Ordinance No. 28/81 and whether the ac- tion taken by the City Council regarding the Old Armory was administrative or legislative in nature. The Assistant City Attorney was awaiting an opin- ion from the State Attorney General's Office on this issue. Mayor Westlund reported this would be the second reading for the Ordinance. Since the first reading on December 8, 1981 a petition had been circulated to repeal the Ordinance and call for a referendum regarding demolition of the Old Armory. Mr. Jim DeMeyer pointed out that Citizens Bank is one of the City's deposi- tory banks. It was also successful bidder on bond monies. He felt there was a conflict of interest for Citizens Bank to have any involvement with the City in the purchase of the Old Armory building. Mr. Tom Stibal presented to the Council a petition of 940 signatures to repeal Ordinance No. 28/81 and hold a referendum on the Old Armory. A com- mittee of five people, namely Tom Stibal, Pat Mikulecky, Helga Nielsen, Nell Gehrke and John Reynolds initiated the petition. It was moved by Alderman Beatty, seconded by Mayor Westlund and unanimously carried, to waive the second reading of Ordinance No. 28/81 entitled An Ordi- nance Authorizing Conversion of Certain City Property to Public Parking, Acceptance of Donation and Granting of Limited Property Rights. -- Assistant City Attorney Schaefer pointed out the Ordinance takes effect at such time as it is published in the newspaper. Publication will be with- held at this time. (b) RESOLUTION NO. 7045 - TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND Following discussion, the motion was made by Alderman Carls to waive reading and adopt Resolution No. 7045 entitled Transferring $20,000 from Liquor Store to General Fund. The motion was seconded by Alderman Beatty and carried unan- imously. -19- COUNCIL MINUTES DECEMBER 22, 1981 (c) RESOLUTION NO. 7046 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, Alderman Beatty moved to waive reading and adopt Resolu- tion No. 7046 entitled Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. Seconded by Alderman Carls, the motion unanimously carried. (d) RESOLUTION NO. 7047 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA Following discussion, it was moved by Alderman Carls, seconded by Alde:ppan Beatty and carried unanimously, to waive reading and adopt Resolution No. 7047 entitled Resolution Authorizing Release of Securities to First State Federal Savings & Loan Association of Hutchinson, Minnesota. (e) RESOLUTION NO. 7049 - TRANSFERRING INTEREST EARNED FROM WATER /SEWER FUND TO GENERAL FUND After discussion, the motion was made by Alderman Beatty, seconded by Ald- erman Carls and carried unanimously, to waive reading and adopt Resolution No. 7049 entitled Transferring Interest Earned from Water /Sewer Fund to General Fund. (f) RESOLUTION NO. 7052 - RESOLUTION FOR PURCHASE Following discussion, Alderman Beatty made the motion to waive reading .and adopt Resolution No. 7052 entitled Resolution for Purchase. Seconded by Alderman Carls, the motion unanimously carried. - 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - NOVEMBER 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PARK AND RECREATION BOARD DATED NOVEMBER 4, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PLANNING COMMISSION DATED NOVEMBER 17, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -20- 0 • • COUNCIL MINUTES DECEMBER 22, 1981 (d) MINUTES OF NURSING HOME BOARD DATED NOVEMBER 19, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF LIBRARY BOARD DATED DECEMBER 8, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF HOSPITAL BOARD DATED NOVEMBER 17, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ARCHITECTURAL FIRM FOR ACTIVITY CENTER (DEFERRED 12- 11 -81) This item was deferred at this time. (b) CONSIDERATION OF SEWER/WATER 1982 BUDGET (RATE STUDY) Following discussion, the motion was made by Alderman Beatty to adopt the 1982 Water /Sewer Budget. Seconded by Alderman Carls, the motion carried unanimo us ly. . (c) CONSIDERATION OF NEW FIRE TRUCK (DEFERRED DECEMBER 8, 1981) Fire Chief Schlueter and Fireman Jim Brodd appeared before the Council re- garding the new fire truck for the Fire Department. About three years ago the department began setting aside funds for the new truck, and on Decem- ber 8, 1981 bids were received. It was the recommendation of the Fire De- partment to award the bid to American LaFrance for a total cost of $143,008.00. Alderman Beatty moved that based upon the recommendation of the, Fire Depart- ment to award the bid for a new fire truck to American LaFrance in the amount of $143,008.00. Seconded by Alderman Carls, the motion unanimously carried. 9. NEW BUSINESS (a) PRESENTATION BY JIM MCCLURE ON PROPOSED RE- DEVELOPMENT OF SQL BUILDING Mr. Jim McClure presented a drawing of the proposed plan for the SQL build- ing. He reported the old structure would be retained and the inside gutted to update and bring it up to code. A second story would be added on to the other half of the building and an elevator installed for the handicapped. -21- COUNCIL MINUTES DECEMBER 22, 1981 The interior would include a public lobby of 1,100 square feet and an open stairway to the second floor with skylighting. Only the old foundations and brick floor in the basement would be kept.in tact. It was his opinion that the present building conforms to the size and appearance of the other buildings in the area. The total area available would be approximately 17,250 square feet.-..Rental would be about $5.50 to.$7.00 per square foot a year. It was felt there was adequate parking on First Avenue, and they would not be looking at the Masonic Temple site. The total cost of the project would be $550,000.00 and financed with indps- trial revenue bonds through private placement within Hutchinson. The p6 ect is contingent upon receiving revenue bonds from the City. Once the Council has made a commitment, the property owner will enter into a purchase agree- ment with the McClures. The developers stated all the paperwork and final working drawings for the architect and purchase from owner could be accomplished within 60 days. (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter mailed to all delinquent account holders. He then inquired if there was anyone present wishing to be heard regarding his /her account. There was no response. Alderman Beatty made the motion to accept the staff recommendation to dis- continue service at 12:00 Noon on December 29, 1981, unless otherwise noted for the following accounts: Account No. 04- 0220 -1 -00, 04- 0240 -0 -00, 04 -0290- 0-00, 04- 0370 -2 -00, 04- 0625 -3 -00, 04- 0860 -3-00, 12- 0170 -0 -00, 12- 0750 -8 -00, 15- 0172 -1 -00, 15- 0188 -0 -00, 15- 0197 -0 -00, 16- 0540 -9 -00, and 41- 0030 -0 -00. Seconded by Alderman Carls, the motion carried unanimously. (c) CONSIDERATION OF ESTABLISHING CITY COUNCIL ORGANIZATIONAL MEETING DATE OF JANUARY 4, 1982 After discussion, the motion was made by Alderman Carls to establish Jan- uary 4, 1982 at 4:00 P.M. as the date for the organizational meeting'of the City Council. The motion was seconded by Alderman Beatty and unani- mously carried. (d) CONSIDERATION OF AUTHORIZING FUNDS TO ESTABLISH COMMUNITY DEVELOPMENT CORPORATION AND NECESSARY STAFF TIME Mayor Westlund stated the Community Development Corporation was being estab- lished for the purpose of bringing industry into the community. Five Direc- tors have been appointed to the Corporation, and they will be forming a -22- • COUNCIL MINUTES DECEMBER 22, 1981 corporation and establishing a charter. Adoption of Resolution No. 7048 will authorize City staff to spend time working with the Corporation. Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Carls and carried unanimously, to waive reading of Resolution No. 7048 entitled Resolution Authorizing Certain City Employees to Assist In the Planning, Creation, and Management of A Hutchinson Community Development Corporation and Authorizing Expenditures of City Funds to Aid In the In- corporation of A Non - Profit Hutchinson Community Development Corporation, with said Resolution authorizing the expenditure of not more than $600.00 of City funds for incorporation. (e) CONSIDERATION OF 1982 SALARY ADJUSTMENT This item was removed from the Council Agenda. (f) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT: 1. DON GLAS 2. DICK EWE RT, JR. After discussion, the motion was.made by Alderman Carls, seconded'by Alder- man Beatty and unanimously carried, to approve the applications and issue snow removal permits. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY STEARNSWOOD WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION - City Administrator Plotz reported that Stearnswood -requested a Conditional Use Permit for an addition to the factory to allow the burning of wood chips and to remodel a portion of the former lumber-yard. The Planning Commission held a public hearing with no objections and recommend approval. Following discussion, Alderman Beatty moved to waive reading and adopt Reso- lution No. 7051 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 for Allowing Addition of Wood turning Plant to Manufacturing Building and Major Remodeling to Interior. Seconded by Alderman Carls, the motion carried unanimously. (h) CONSIDERATION OF APPLICATIONS FOR CIGARETTE LICENSES FOR 1982 After discussion, it was moved by Alderman Carls, seconded by Mayor West - lund, to approve the applications and issue cigarette licenses. The motion carried, with Alderman Carls and Mayor Westlund voting aye and Alderman Beatty abstaining from voting. (i) CONSIDERATION OF 1982 OFFICERS FOR HUTCHINSON FIRE DEPARTMENT -23- COUNCIL MINUTES DECEMBER 22, 1981 Following discussion, the motion was made by Alderman Beatty to approve the 1982 officers for the Hutchinson Fire Department. The motion was sec- onded by Alderman Carls and carried unanimously. (j) CONSIDERATION OF AMENDING ZONING ORDINANCE NO. 464, SECTION 4, DEFINITIONS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz explained an addition had been made to the require- ments of all zoning districts listed in Section 8 under Conditional Per- mitted Uses. After discussion, Alderman Beatty moved to waive the first reading of 0 fi- nance No. 30/81 entitled Amendment of Hutchinson Zoning Ordinance No. 4. and Ordinance No. 621,and set the second reading for January 12, 1982. e motion was seconded by Alderman Carls and unanimously carried. (k) CONSIDERATION OF PARKING ON LEWIS AVENUE BETWEEN DALE STREET AND LAKE STREET City Administrator Plotz reported on the problem with parking on Lewis Ave- nue between Dale Street and Lake Street. It was the recommendation of the Police Department to limit parking to the north side of the street only. Following discussion, the motion was made by Alderman Carls, seconded by Alderman Beatty and carried unanimously, to waive the first reading of Or- dinance No. 29/81 entitled Ordinance Amending Section 715.20 of the 1974 Ordinance Code of the City of Hutchinson, Entitled No Parking Areas$ and set second reading for January 12, 1982. (1) REVIEW OF JOINT DEVELOPMENT AGREEMENT WITH KEN LEVER This item was deferred. (m) CONSIDERATION OF TRAFFIC COUNT ON- MUNICIPAL STATE AID STREETS FOR MINNESOTA DEPARTMENT OF TRANSPORTATION City Engineer Priebe reported that the City is required to provide traffic counts on its municipal state aid streets every five years to the Minnesota Department of Transportation. The State has the equipment available to do the traffic count for an estimated cost of $828.00. After discussion, Alderman Beatty made the motion to approve the traffic count by the Minnesota Department of Transportation and waive reading and adopt Resolution No. 7050 entitled Authorization Request and Obtain from Minnesota Department of Transportation Needed Traffic Counts on City MSA Streets. Seconded by Alderman Carls, the motion carried unanimously. (n) CONSIDERATION OF 1982 TREE PLANTING POLICY • -24- 0 r COUNCIL MINUTES DECEMBER 22, 1981 Alderman Carls reported on the action taken by the Tree Board regarding tree planting policy, which has four steps. Item No. 2 would be amended to read that the City would plant the trees on residential boulevards and the homeowner would be charged $5.00 per tree. Mr. Richard Schmidtbauer questioned whether this policy would apply-to sub- divisions also.. After discussion, Alderman Carls moved to table this item until the Tree Board meets again and makes a recommendation to the Council. Seconded by Alderman Beatty, the motion carried unanimously. (o) CONSIDERATION OF EXERCISING OPTIONS TO PURCHASE PROPERTY: I. MARY E. GOEDE (146 FIRST AVENUE S.W.) 2. CLARA M..SLAMA (115 GLEN STREET S.) 3. M. H. TESCH (136 FIRST AVENUE S.W.) This item was deferred. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on the Special Council Meeting scheduled for 6:30 A.M. on December 23, 1981. A decision would need to be made on transferring funds from the 1981 bond fund to the City general fund. (b) COMMUNICATIONS FROM ASSISTANT CITY ATTORNEY Assistant City Attorney Schaefer reported he had received an opinion from Mike Gallager of the Attorney General's Office regarding the Library addi- tion. It was his opinion that the City could proceed with a referendum and expansion at the present location. (c) COMMUNICATIONS FROM MAYOR WESTLUND Mayor Westlund stated the terms for Clarice Coston and Eric Johnson on the Transportation Board had expired, and he requested Council ratification to appoint both of them for another term. It was moved by Alderman Beatty, seconded by Alderman Carls and carried unanimously, to ratify the appointments of Clarice Coston and Eric Johnson to the Transportation Board. The Mayor further stated that Dennis Hukriede had recently resigned from -25- _ COUNCIL MINUTES DECEMBER 22, 1981 the Downtown Development Advisory Board. It was his recommendation to issue a Resolution of Appreciation for his service on the Board. It was moved by Alderman Carls to waive reading and adopt Resolution No. 7053 entitled Resolution of Appreciation to Dennis Hukriede. Seconded by Alderman Beatty, the motion carried unanimously. In closing, Mayor Westlund reminisced about the past 10 years he has spent on the Council as an Alderman and Mayor and of the changes that have taken place over the years. He also commented on the accomplishments made dur- ing those years. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Carls, seconded by Alderman Beatty and carried.._,., unanimously, to approve the verified claims and authorize payment from ; the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:50 P.M. upon motion by Alderman Beatty, seconded by Alderman Carls and unanimously carried. -26- is 0 • 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL WEDNESDAY, DECEMBER 23, 1981 Mayor Westlund called the special meeting to order at 6:30 A.M. with the fol- lowing present: Aldermen Carls, Lueneburg, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: None. Also present: City Administrator Plotz, City Engineer Priebe, City Accountant Merrill, Alderman -Elect Mlinar and Mayor -Elect DeMeyer. The City Council discussed the proposed transfer of funds from the 1981 bond fund to the City general fund for the purpose of reimbursement of engineering and administrative costs associated with the 1981 capital improvements. A motion was made by Alderman Beatty and seconded by Alderman Lueneburg to trans- fer a sum equal to 17% of the total construction cost for 1981 projects from the 1981 bond fund to the general fund of the City. Motion unanimously approved. It was the consensus of the Council that there should be a cost accounting for hours spent on capital improvement projects within the Engineering Department. This would be initiated for calendar year 1982. There being no further business, the meeting adjourned. =� I 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, DECEMBER 31, 1981 The special meeting of the City Council was called to order by Mayor Westlund at 7:50 A.M., with the following present: Aldermen Lueneburg, Carls, and Gruen - hagen, in addition to the Mayor. Absent: Alderman Beatty. Also present: City Engineer Priebe. The addition to the Hutchinson Public Library was discussed, as well as estab- lishing a date for a referendum. It was moved by Alderman Carls, seconded by Alderman Lueneburg, to establish the date of the first Tuesday in April, 1982 for a referendum for an addition to the Hutchinson Library, said date being April 6, 1982. The motion unanimously carried. There being no further business, the meeting adjourned at 7:51 A.M. C�' AFFIDAVIT I Y_406J 46_tl ( &�) OF AGE,. OR I AM ON DISABILITY AS DEFINI ADMINISTRATION, AND MY INCOME IS LESS T] THE STANDARD CHARGE OF $5.25 FOR SERVICE WOULD IMPOSE A FINANCIAL I THEREFORE ASR REDUCTION OF THE _ AM OVER 69 YEARS 71D BY THE SOCIAL SECURITY LAN $5,000 PER YEAR. TRASH AND REFUSE - HARDSHIP ON ME AND CHARGE TO $1.50 FOR OFFICE USE ONLY TO: WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL DATE Council Action: Approved Disapproved PUBLICATICN NO. ORDINANCE NO. 29/81 ORDINANCE AMENDING SECTION 715.20 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "No Parking Areas." THE CITY OF HUTCHINSON DOES ORDAIN: Section 1. Section 715.20 of the 1974 Ordinance Code of the City of Hutchinson, entitled "No Parking Areas" is hereby amended by the addition of the following: Subd. 4. It shall be unlawful for any firm, person, or corporation to at any time part a motor vehicle in the City of Hutchinson on the south side of Lewis Avenue between Dale Street and Lake Street. Section 2. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this day of 19 Mayor ATTEST: Gary D. Plotz, City Administrator t ORDINANCE NO. 30/81 AMENDMENT OF HUTCHINSON ZONING ORDINANCE NO. 464 AND ORDINANCE NO. 621 SECTION 8: ZONING DISTRICTS AND ZONING MAP CONDITIONAL PERMITTED USES A portion of Zoning Ordinance No. 464 shall be amended with the addition of the following sentence to all zoning districts listed in Section 8 under Conditional Permitted Uses: Any structure, including accessory structures, for which a moving permit is requested except any building not exceeding eight (8) feet in width or twelve (12) feet in length and not being over ten (10) feet in height which will be exempt from moving permits but shall require a building permit. Adopted by the City Council this day of , 1982. Mayor ATTEST: City Clerk 6 -jr-, 6 r RESOLUTION NO. 7069 ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 12th day of January, 1982. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor !`!lff�Gl�• ��A..r', �° rr✓ tw�pr t eFr Ff^aF R /; 37 L %'�'ASHINGTC ^�' l�a�'.�Uc l ^!SST HUTCHINSON, MINN. 55350 M E M O DATE: January 6, 1982 TO: Mayor and City Council FROM: Building Official RE: December 1982 Building Report Attached is the December 1981 Report of Building Permits Issued and Local Public Construction. There was 1 Mobile Home Installation Permit issued, 7 Sign Permits issued, and 13 Building Permits issued for a total Construction Cost Evaluation of $586,966. There were 5 Plumbing Permits issued during the month. Sincerely, CITY OF HUTCHINSON 1-11 �711 Homer Pittman Building Official HP /pv attachment 7-a, - ►f=-- Form Approved: O.M.B. No. 41 -R2025 BUiLUING PERMITS ISSUED eii J 0 , ji 1A 60 4 1 V it i y -i v c O tit LGC .- Pi�BLIC CCNSTRUCTIC: 26 2739 HOIKEF PITT!eAA BLDG OFF I CITY HALL 37 WASHINGTON AVE WEST PLEASE Bureau of the Census HUTCHIf�S0111 !RN 55359 RETURN 07o 1201 East Tenth Street Ec�rP COPY TO seffersanviile, Ind. 471 72 It no permits were issued this month enter "X" in box and return form. Section I — HOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS, Item Build- Housing Build- Housing EXCLUDING ADDITIONS No . (Omit cents) ;Orr,t cents AND ALTERATIONS ings units ings units (a) (b) (c) (d) (e) if) (g) One - family houses; semidetached, $ $ 0 row, and town houses 001 1 1 79,621 Z Two - family buildings 002 m Three- and four - family buildings 003 3 W Z Five -or -more family buildings 004 TOTAL (001 -004) 094 1 1 79,621 Moved or relocated buildings 005 Mobile homes 300 1 1 - - - - -- Conversion of nonresidential building to residential housekeeping building 301 Section II — NEW NONHOUSEKEEPING PRIVATELY OWNED PUBLICLY OWNED Number Construction cost Number Construction cost RESIDENTIAL BUILDINGS tom Bldgs. Rooms Bldgs. Rooms (Omit cents) (omit cents) (a) (b) (c) (d) (e) (t) (g) Transient hotels, motels, and cabins 006 1 1 29 $ 350,000 $ Other shelter 007 PRIVATELY OWNED PUBLICLY OWNED Section III — DEMOLITION AND Item Number Number RAZING OF BUILDINGS No. Buildings Housing units Buildings Housing units (a) (b) (c) (d) (e) One- family houses, semidetached, row, and town houses 231 ,,,i Q H ZZ Two - family buildings 232 W 0 p J N� Three. and four - family buildings 233 us m Five -or -more family buildings 234 All other buildings and structures 240 Section IV — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number of Construction cost Number of Construction cost BUILDINGS Item No. buildings (Omit cents) buildings (Omit cents) (a} (b) (c) (d) (e) Amusement and recreational buildings 008 $ $ Churches and other religious buildings 009 industria! buildings 010 Parking garages 011 Fesic =e .tial garages and carports 012 Service stations and repair garages 013 Hcsv:tals and other institutional buildings 014 Office, bans_ and professional buildings 015 Pubi c. 'works and utilities buildings o1.6 Schools and other educational buildings 017 Stores and other mercantile buildings 018 Other nonresidential buildings 019 ,�:•. r;ih�. � than bu,�� ^v:: ' " , 02�� ^ ^^ �.; (fence) A n r% i e) t, t iz i r , t 7 r S 1– —; E r, iTlflar n ---- --- — -- -------- All other buildings and structures 022 5 53,975 2 i 9g,oc)99,000 I _1 i--- Section VI - IND' , Vl L., U A L PER-, TS - c5010,060 OR MORE L st Leiu.,. I L;..;sldir,gs arc lio: ;Ic,,% ajoi*L,u:-,s a:,,,- cost of $500,000 or more. Also list all permits for buildings omitted from sec-lions 1, 11, IV, and V because you coj!d not classify them; enter F das` un c ,: number in co!ulnn, ia). lte7 ' -2rsr1V C, N,; C, IN No. ovmer or One units stories Kind of building - - - - - - - - - - - - - - - - - - - - - - - Private Site - �ddress - - - - - - - - - - - - - - - - - - - - - - - - Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - Private S - Tit e - address - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - Private -SF,t� --- - - - - - - - - - - - - - address - - - - - - - - - - - - - - - - - - - - - - - C:] Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - [-] Private Site address - - - - - - - - - - - - - - - - - - - - - - - - [Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - 0 Private ,ti address !� - - - - - - --------- - - - - -- - - OPublic Kind of building - - - - - - - - - - - - - - - - - - - - - - - - C) Private --------------- - - - -- Site address - - - - - - - - - - - - - - - - - - - - - - - - E) Public Kind of building - - - - - - - ----------- - - - - -- C] Private ---------------------- Site address - - - - - - - - -- 0 Public Kind of building - - - - - - - - - - - - - - - - - - - - - - - - C] Private ---------------------- Site address - - - - - - - - - - - - - - - - - - - - - -- - - ❑ Public Kind of building - - - - - Private - --------------- Site address - - - - - - - - - - - - - - - - - - - - - - - - El Public Kind of building I - - - - - - - - - - - - - - - - - - - - - Private - ---------------------1-- - - - - - - - - - - - - - - - - - - -- Site address - - - - - - - - - - - - - - -- - - - - - - - - - 7-1 Public Comments Name of person to contact regarding tril� Telephone Pit Area code E Number x7ensloR Title I210 Building official 612 587 -5151 Has there been any change in geographic coverage of your permit system during this period' . . . . . . . . . r7, Yes - Explain la fn in c onwn ents NO A . r, • The meeting was called t Larson, Roy Johnsen, Mike Mrs. Axel Jensen. • MINUTES Tree Board November 18, 1981 order at 7:30 p.m. Members present were Ivan Carls, and Jerry Brown. Member absent was A report was given on the firewood production with Schnobrich stating that due to difficulties in getting personnel organized to work and the limited amount of time the city has access to the DNR contributed wood splitter, that the program would be restructured. Wood that has been cut and split would now be sold to the public for $50 a cord. Wood in the form of debarked logs would be sold to the public at which time they could cut and haul away. Also available, depending on accessability to the DNR splitter, would be the option of providing the wood purchaser the chance to have his /her wood split for a charge of $10. The board agreed upon this concept unanimously. The Tree Board unaniomously approved the following concept for boulevard plantings in the planting year 1982: 1. The city will purchase $2,000 worth of trees, species to be selected at a later date in the year 1982. 2. Of these $2,000 worth of trees, those that are planted on residental boulevards will be planted by the homeowners and the homeowner will be charged a fee of approximately $5.00. 3. Species selection will be determined by the Tree Board. Any homeowner wishing to plant a tree which deviates from the selected specie list, must present his /her request to the Tree Board. 4. The city will, at no charge to the homeowner, replace any tree which dies within one year of the time of planting. Schnobrich gave a short, incomplete report on the 1981 Dutch elm disease program. A total cost of $44,000 was expended to the city tree contractor. These costs do not reflect any subsidies, the city will receive from state and federal grants. The Tree Board approved a special meeting on December 3, 1981 at 6:30 p.m. At this time Schnobrich will present to the board a more detailed cost analysis of the expenditures incurred in 1981. Fall planting for 1981 has been completed with 111 Green Ash and 45 Silver Maple being planted. The airport, burns manor, North Jaycee Park and Michigan Avenue being the areas of concentration for trees. Also five flowering crabs were planted by Brown's Greenhouse with Jerry Brown pro- viding his own trees. The 111 Green Ash and 45 Silver Maple were ;i inch to one inch in caliber and were transplants that Fred Roberts had obtained through the Department of Natural Resources eight to ten years ago, and - planted behind the cemetery. It was his intention that these be planted within the dity at a later date. The trees were root pruned in the fall of 1980 and the spring of 1981 in order to enhance their transplantability. 7_,k, Tree Board 1,11inutes Page two November 18, 1981 The board discussed and unanimously disapproved the concept of combining the now established Tree Board and the exsisting Parks and Recreation Board. It was the Tree Board's belief that the business affairs which are con- fronted by the board constitute enough of a demand to warrent a seperate board. And that by combining boards, not enough time could be distributed between the Parks, Recreation, Civic Arena and Forestry to allow for the proper administration in the Forestry division. It was futher agreed that the affairs of administrating street tree plantings be the sole board's function with review by the Parks and Recreation Board being sought when parks are being planned for reforestation or maintenance work. The board requested that Schnobrich continue to adopt the Tree Board agenda with the board members having the option of requesting additions to the agenda as they see fit. Mike Carls requested that Schnobrich report the time and location of all Tree Board meetings to the media (Hutchinson Leader and KDUZ Radio) along with minutes and agenda of the boards meetings. The board also agreed. Schnobrich briefly explained the status of the DNR Tree Inventory,completed in the winter of 1980- 81 by stating that the DNR will shortly release a print out and tape of the our cities tree population. At that time the city will be able to evaluate it's tree status and possibly adopt a master tree plan. Jerry Brown mentioned he had noticed the presence of curled leaves on num- erous Malus spp. trees throughout town and thought that it might be con- tributed to.the over wintering of aphids whereby a possible indication of a heavy outbreak next spring may be inevitable. The meeting was adjourned at 8:30 p.m. Respectfully submitted, Mrs. Axel Jensen /Mark Schnobrich Secretary R (612) 587 -5151 A'HTCHINSON, CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST U MINN. 55350 M E M O R A N D U M DATE: — — Januuy 8� 1982 TO: Mayor and City Council -------------^----- FROM: Gary D. Plotz, City Administrator ` — — — — — — — — — — — — — .-- ----- - SUBJECT Invoice on Joint Gymnasium Project - — — — — — — — — — - — — — — ------ r - - - - - - — On December 23, 1981 the City Council discussed the attached invoice. No action was taken as it was felt the entire Council should be present. I have again been requested to place this on the agenda. A copy of this correspondence and invoice has been forwarded to John Ball at his request. Attachment /ms HUTCHINSON PUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT NO. 423 HUTCHINSON, MINNESOTA 55350 November 19, 1981 Mr. Gary Plotz City Administrator City Hall Hutchinson, MN 55350 Dear Gary: �223 24 ?g`Y� <- NOV 1981 � VW RECF1' w �- o Please find attached 6 copies of invoices from Stegner - Hendrickson for services rendered on the joint elementary school gymnasium project. The total of these invoices is $9,840.60. It is my understanding th4t the city and school district agreed to split the total fees for services on this project (50 % -50$). Therefore, please combine these invoices with your invoices from Korngiebel and send us a check for your 50% less Korngiebel's invoices. If you have any questions, please contact Dale or I before December 1, 1981. BCB:lk attachment cc: E. Dale Birkeland Donn Hoffman Cary Henke CENTRAL DISTRICT SERVICES 30 Glen Street North Phone 16121587.2860 • SENIOR HIGH SCHOOL Roberts Road Phone 16121587 -2151 Sincerely yours, -&awl. V.- "^Aim Brian C. Buchmayer Director of Business Affairs AREA VOCATIONAL - TECHNICAL INSTITUTE, 200 Century Avenue Phone 16121587 -3636 CROW RIVER COOPERATIVE CENTER 980 2nd Avenue Southeast Phone 161215874910 EQUAL OPPORTUNITY EMPLOYER 10 JUNIOR HIGH SCHOOL Roberts Road Phone 16121587 -2851 ELEMENTARY SCHOOL 100 Glen Street Phone [6121587-2937 STEGINER HENDR I CKSON MCNf11'7' . Arc'hi tucts I:n�; i r�ecrs I i.. F.. Stegner W. C, Ilendrick!-r,rl McNutt February 28, 1981 _Brian Buchmayer, Director of Business Affairs Independent School District #423 30 Glen St. North Hutchinson, Minnesota, 55350 For Professional Services through 2/28/81 Re: Elementary School Gymnasium Addition Hutchinson, Minnesota Project #8105 BASIC SERVICES Direct Personnel Expense L. E. Stegner 57 hours .@ $18.00 = $1,026.00 Multiplieri 2.5 x $1,026.00 $2,365.00 TOTAL AMOUNT DUE THIS BILLING ............ $2,565.00 Route #11, P. O. Box I. Brainerd, Minnesota, 50401 Phone: (218) 829 -8765 i C _ STF.GNER HENDR I CKSO N AICNUTT Arch i Lucts I:nr i tigers .� L. K. Stegner W. C. Ile.9rick --are J. It. McNutt March 31, 1981 ( Brian Buchmayer, Director of Business Affairs Independent School District #423 30 Glen St. North Hutchinson, Minnesota, 55350 For Professional Services 3/1/81 through 3/29/81 Re: Elementary School Gymnasium Addition Hutchinson, Minnesota Project #8105 BASIC SERVICES Direct Personnel Expense L. E..Stegner 34 hours @- $18_00 = $ 612.00 M. J. Lopac 6 hours @ 8.95 = 53.70 $ 665.70 Multiplier: 2.5 x $665.70 ' $1.664.25 TOTAL AMOUNT DUE THIS BILLING ........... $1,664.25 C ow' ,`� . 6S (218) 821)-8765 ItOU to # 11, � O +r r4 HENDRiCKSON - MCNUTT zHITECTS ENGINEERS >ny 31, 1981 . .- L.E. STE[3NER AIA W.C. HENDRICKSON At^ PE S.N. McNUTT AIA Brian Buchmayer,.Director of Business Affairs Independent School District #423 30 Glen St. North Hutchinson, Minnesota, 55350 For Professional Services 3/30/81 through 5/31/81 Re: Elementary Gymnasium Addition Hutchinson, Minnesota Project #8105 BASIC SERVICES Direct Personnel Expense L. E. Stegner 16 hours @ $18.00 = $ 288.00' R. L. Meyer 3� hour @ 15.76 = 7.88✓ C. Elwell 1 hour' @ 4.66 = 4.66✓ $ 300.54/ Multiplier: 2.5 x $300.54 $ 7.51-35-/ TOTAL AMOUNT DUE THIS BILLING .......... $-753..3a 0 BRAINERD, MINNESOTA 56408 PHONE 829 -8765 - 829-8766 �� 5TEGNER - HENDRICKrC N - r "!-NIJT,r ARCHITECTS i NU INk: ERS June 30, 1781 L.C. `.T F:.Nf p A!A W.r.. 1t, 1:76S1rK%Q'4 AIA PE .1.t.. .. r AIA • . Brian Buchmayer, Director of Business Affairs Independent School District #423 30 Glen St. North Hutchinson, Minnesota, 55350 For Professional Services 6/1/81 through 6/30/81 Re: Elementary School Gymnasium .Hutchinson, Minnesota Project 48105 BASIC SERVICES Direct Personnel Expense L. E. Stegner 31� hours $18.00 = $567.00 Multiplier: 2.5.x $567.00 ii t: AlNr/!U. 1•tIN NEaOfA '. ti •1 UI $1,417.50 TOTAL AMOUNT DUE THIS BILLING ..............$1,417.5O -e L STEGNER - HENDRICKSON - M -NUTT ARCHITECTS ENGINEER-' -. July 31, 1981 L.E. STEGNER AIA W.C. 04EN0RICKSON AIA PE J.N. M.:NuTT AIA Brian Buchmayer, Director of Business Affairs Independent School District #423 30 Glen St. North Hutchinson, Minnesota, 55350 For Professional Services through 7/31/81 Re: Elementary School Gymnasium Hutchinson,.Minnesota Project #8105 BASIC SERVICES Direct Personnel Expense, L. E. Stegner 2412 hours @ $18.00 = .$441.00 Multiplier: 2.5 x $441.00 $1,102.50 TOTAL AMOUNT DUE THIS BILLING .............$1,102.50 GRAtNERD. MINNESOTA !sG -t DI - t•H DNt I& :-•t II7t.. • 612Y- 117e.1. r' STEGNER - HENDRICKSON ARCHITECTS ENGINEERS r, 4 L.E. STEGNER AIA W.C. ~HENDRIrKSON AIA - PE October 31, 1981 Brian Buchmayer, Director of Business Affairs Independent School District #423 30 Glen St. North Hutchinson, MN 55350 For Professional Services Re: Elementary School Gymnasium Hutchinson, MN Project #8105 BASIC SERVICES Direct Personnel Expense L. E. Stegner (September hours) 52 hours @ $18.00 = $936.00 Multiplier: 2.5 x $936.00 = $2,340.00 TOTAL AMOUNT DUE THIS BILLING ......... $2,34o.00 t p5 f - 9RAINERO, MINNESOTA 56401 PkIONE 829-976S - EJ29-8766 RESOLUTION NO. 7058 APPOINTING LEGAL COUNSEL 0 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT James Schaefer be appointed as City Attorney at a retainer fee for a six -month period, with reviewal and determination of an additional six -month ap- pointment. Services to be included within the retainer fee are: prosecution of Police Department cases; attendance at City Council, Planning Commission, and Downtown Development Board meetings; preparation of Resolutions and Ordinances; negotiating property acquisition and counseling property owners on relocation law and benefits; legal services for all bond issues, except legal services for indus- trial revenue bond issues; and other customary legal services in the normal cause of City business. Matters such as appearance in county, state district, or federal district court will be billed separately, with an annual ceiling for such legal expendi- tures as determined by the City Council. State Supreme Court Appeals will be billed as extra legal services outside of the retainer fee and aforementioned ceiling. Adopted by the City Council this 4th day of January, 1982. ATTEST: Gary D. P otz City Clerk F—A-6 RESOLUTION NO. 7057 APPOINTING CITY OFFICERS FOR 1982 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following appointments to the indicated executive offices of the City of.Hutchinson are made for the period of one year.* Compensation -Shall be continued as agreed upon by separate Council action: City Clerk /Treasurer /City Administrator Assistant City Clerk /City Accountant Police Chief Fire Chief Assistant Fire Chief Assistant Fire Chief Assessor Health Officer Director of Fire Inspection Director of Engineering Director of Maintenance Operations ,/Assistant Director -of Maintenance Operations Director, of Parks & Recreation ,,Assistant Director of Parks & Recreation Liquor Store Manager ✓Assistant Liquor Store Manager Building Official Acting Director of Building Department Chief Water Plant Operator Assistant Water Plant Operator Chief Wastewater Plant Operator /Assistant Wastewater Plant Operator Civic Arena Coordinator City Forester Personnel /Transit Coordinator *City Attorney (Six -month appointment) *Assistant City Attorney (Six -month appointment) Adopted by the City Council this 4th day of J ATTEST: Gary D Plotz City C erk Gary D. Plotz Kenneth B. Merrill Dean O'Borsky Lloyd Schlueter Clinton Gruett Orlin Henke Tony Victorian Dr. George Smith George Field Marlow V. Priebe Ralph Neumann Doug Meier Bruce- Ericson John McRaith Charles Nelson Don Broten Elden Willard Homer Pittman Dick Nagy Dick Ebert Finley Mix Randy DeVries Marvin Haugen Mark .Schnobrich Hazel Sitz James Schaefer John Keefe 9-(!% !., RESOLUTION NO. 6657 APPOINTING CITY OFFICERS FOR 1981 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following appointments to the indicated executive offices of the City of Hutchinson are made for the period of one year. Compensation shall be continued as agreed upon by separate Council action: City Clerk /Treasurer /City Administrator Assistant City Clerk Police Chief Fire Chief Assistant Fire Chief Assistant Fire Chief Assessor Health Officer Fire Marshall Director of Engineering /Prot. Insp. & Ping. Director of Maintenance Operations Assistant Director of Maintenance Operations Director of Parks & Recreation Liquor Store Manager Building Official Assistant Building /Plumbing Inspector Chief Water Plant Operator Chief Wastewater Plant Operator Civic Arena Coordinator City Accountant City Forester Personnel /Transit Coordinator Gary D. Plotz Kenneth B. Merrill Dean O'Borsky Lloyd Schlueter Clinton Gruett Orlin Henke Tony Victorian Dr. George Smith George Field Marlow V. Priebe Ralph Neumann Fred Roberts Bruce Ericson Charles Nelson Elden Willard Homer Pittman Dick Nagy Finley Mix Marvin Haugen Kenneth B. Merrill Mark Schnobrich Hazel Sitz Adopted by the City Council this 13th day of January, 1981. ATTEST: Gary D, lotz City Clerk Ralph D. Westlund Mayor (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 8, 1982 MEMORANDUM TO: MAYOR AND CITY COUNCIL Q FROM: PERSONNEL COORDINATOR '4v` p RE: STATUS OF BUILDING OFFICIAL AT THE REQUEST OF THE MAYOR, THIS REPORT CONCERNING THE STATUS OF THE BUILDING OFFICIAL IS PROVIDED. 1. ELDEN WILLARD, Building Official, was disabled by illness in August, 1980. He remains on long term disability status at this time, receiving disability benefits as provided by social security, PERA, and the City's long term disability insurance. His disabiiitant status will continue until he is certified by his doctor to be able to return to work or until he reaches age 65. If he remains disabled, his status would change to "retired" at Age 65 (May 1, 1984). For employment records,_Elden is considered an employee of the City on unpaid disability leave for the period of h:is disability. According to City personnel policy and as required by State law (M.S. 62A.148 1978) an employee on unpaid disability leave may continue group insurance coverage by paying the monthly premiums until eligible for Medicare. Elden will be eligible for Medicare after receiving 25 monthly social security checks (April, 1983). 2. HOMER PITTMAN held the position of Building /Plumbing Inspector at the time Elden was disabled. He had passed the required examination by the State and was a Certified Building Official at that time. He continued to sign permits and documents of the Building Department with. the title "Building Inspector." He was granted a salary adjustment in December, 1980, to compensate him for his added work load. In April, 1981, the City Council discussed changing Homer's title to "Building Official" and instructed Gary Plotz and Hazel Sitz to visit with Elden personally about this. Elden was agreeable to the change, which was made effective that month. 3. THE 1982 BUILDING DEPARTMENT BUDGET as adopted provides for a half time position in the department in case Elden Willard should be able to return to work. ATTACHED IS CORRESPONDENCE AND FILE INFORMATION'CONCERNING THE ABOVE. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 December 19, 1980 Mr. Elden Willard 24 - lOth.Ave NE Hutchinson, MN 55350 Dear Bud, I tried calling you at the hospital several times this week and was not able to reach you. Therefore, this letter to confirm with you some things which we discussed previously. The paycheck which you received on December 12 paid your final vacation and sick leave balance. According to the information we have at this time, your PERA disability should begin paying about $117 per month effective as of December 9. On February 23, 1981, the long -term disability insurance will go into effect to bring your earnings to 60% of your previous income. The City Council had agreed to see that your income would be maintained at the 60% level between now and February 23. We estimate that this will be a payment to you of $938 per month for 2k months, or a total of about $2345. Your first mogthly check will be issued to you before January 1, 1981. We realise you probably do not have complete information from PERA and Social Security at this time. When you have been informed by them of your status regarding the disability benefits, we will go over the above information again to see that it is correct. You can let us know when you're ready to do that. We all wish you continued progress in your recovery, Bud. Please let us know of any help we can be to you in any way. Greetings from your friends at city hall, and a blessed holiday season to you and your family. Sincerely, Hazel Sitz \ (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 30, 1981 Elden Willard 24 - 10th Ave NE Hutchinson, MN 55350 Dear Bud: We should review your insurance status at this time to clarify any question there might be. For employment records, you are considered an employee of the city on unpaid disability leave for the period of your disability. According to the personnel policy, an employee on unpaid leave may continue the group insurance coverage by paying the monthly premiums during the period of approved leave. It is our understanding that you would be eligible for Medicare insurance after receiving 25 monthly social security disability ,�. checks (about April 1, 1983). At that time, the city group insurance would be dropped. March, 1981, is the first full month in which you will not be \--),receiving compensation from the city, so we will consider March 1 to be the beginning date of your unpaid leave. You should 1U, 61,,, fill out the form at the bottom of this letter and return it to Joleen's attention so that she can take care of the insurance records. If you have any question about this, please call. Best to you, Bud, and we hope your period of disability will soon end! Sincerely, Ilal-lf-A Hazel Sitz Personnel Coordinator Beginning March, 1981: (Checks payable by the 10th of each month) I wish to continue health /major medical I wish to continue dental coverage at I I do not wish to continue my insurance. Signed coverage at $66.93/mo. 3.4_8 !0.44/mo. t�"' tjt'j- ses and the provision of usual and needed health care and medical services as the re- suit of an injury, sickness, disability or disease suffeby a group of employees, or any one hem, and the dependents of such employe S .b 4. "Employer" means any natural person, company, corporation, partner- ship, association or firm which employs any employee. Subd. 5. "Survivor" means any person who would be entitled to and be depen- dent upon economic support by an employee if that employee were alive; including any spouse and /or child or children as defined by the group insurance policy. [ 1973 c 339 s I] 141t—MN ST-AT V-T& S 62A.146 GROUP INSURANCE; CONTINUATION OF BENEFITS TO SURVI- VORS. Every employer providing a policy or plan of accident and health protection and benefits for his employees, or any of them, and the dependents of such employees shall not, except upon the written consent of the survivor or survivors of any de- ceased covered employee, terminate, suspend or otherwise restrict the participation in or the receipt of benefits otherwise payable under such policy or plan of group insur- ance to such survivor or survivors within one year of the covered employee's death. Provided, however, that any survivor or survivors, in order to have the coverage and benefits extended for such one year period, as herein provided, may be required to pay the entire cost of such protection. Failure of the survivor to make premium pay- ments in advance to the employer shall be a basis in itself for the termination of the coverage without the written consent heretofore required for such termination, but in event of termination by reason of the survivor's failure to make required premium payments, if any, written notice of such cancellation must be sent by the policyholder by mail to said survivor's last known address at least 15 days prior to such cancella- tion. [ 1973c339s2] ,-T� 62A.147 DISABLED EMPLOYEES' BENEFITS; DEFINITIONS. Subdivision 1. For the purposes of this section and section 62A.148, the terms defined in this section shall have the meanings here given them. Subd. 2. "Covered employee" means any person who, at the time he suffered an injury resulting in total disability or became totally disabled by reason of illness, was employed by and receiving a salary, commission, hourly wage, or other remuneration for his services by any employer providing, offering or contributing to group insur- ance coverage for that employee who was so enrolled for the coverage. Subd. 3. "Total disability" means (a) the inability of an injured or ill employee to engage in or perform the duties of his regular occupation or employment within the first two years of such disability and (b) after the first two years of such disability, the inability of the employee to engage in any paid employment or work for which he ay, by his education and training, including rehabilitative training, be or reasonably ecome qualifiedr ---- C Subd. 4., "Group insurance" eans any policy or contract of accident and heaIIJI rotection, regardless of -by- whom underwritten, which providesTenefits, including cash payments for reimbursement of expenses or the provision of usual needed health care and medical services as the result of any injury, sickness, disability or disease s`ti fired by a group of employees, or any one of them, and which protection is paid for or otherwise provided in full or in part by an employer. Subd. 5. "Employer" means any natural person, company, corporation, partner- ship, association, firm, or franchise which employs any employee. Subd. 6. "Insurer" means any person, company, corporation including a nonpro- fit corporation, partnership, association, firm or franchise which underwrites or is by contract or other agreement obligated to provide accident and health protection bene- fits to any group of employees of any employer. I v � - [ 1973 c 340 s 1 62A.148 GROUP INSURANCE; PROVISION OF BENEFITS FOR DISABLED EMPLOYEES. No employer or insurer of that employer shall terminate, suspend or otherwise restrict the partic pation ' or the receipt of benefits otherwise payable un- der any program or policyroup i surance to any covered employee who becomes totally disabled while employed employer solely on account of absence caused by such total disability. If the employee is required to pay all or any part of the pre- \62&11419 ACCIDENT AND HEALTH INSURANCE ' mium for the extension of coverage, payment shall be made to the employee. R [ 1973 c 340 s 2 J y/ a� ....� •rnAUAttfC AIVT1 .or' (612) 879 -2311 J AHUTCHINSON, Cl Y Y OF is u yer 0 u's ors! 37 WASHINGTON AVENUE WEST MINN. 55350 MEMORANDUM DATE: December 23, 1980 TO: HOMER PITTMAN, BUILDING INSPECTOR FROM: HAZEL SITZ, PERSONNEL COORDINATOR RE: SALARY ADJUSTMENT This is confirmation of the salary adjustment which was approved by the City Council on December 23, 1980. The adjustment is to compensate you for the additional responsibility which you have during the disability absence of Elden Willard. The period of time which it will cover is not known at this time. Bud's health and the needs of the department will be matters which need future discussion. Adjustment of $125 per month, effective December 1, 1980, was approved. r (612) 879 -2 ?' . 1 Cf t V 0!,- , j!'U)-c' .rji- yS4j'Lf 37 WASHINGTON AVENUE 41EST HUTCHINSON, l ✓,1 /J,'��. 5;,350 M E M O R A N D U M DATE: April 25, 1981 TO: HOMER PITTMAN FROM: PERSONNEL COORDINATOR.S„t� RE: JOB TITLE This memorandum will confirm the decision of the City Council that you should use the title of Building Official in the future in performing your duties and in signing correspondence or permits, etc. This title should be used during the disability of Elden Willard. In the event his disability status should change, the responsibilities of the staff in the building department will be reviewed again. copy: personnel file H. Pittman E. Millard (612) 587 -5151 H�rcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCH/NSON, MINN. 55350 M E M O R A N D U M DATE: _ ,January. 8,__j-,9 2 TO: Myour and City Council rROMs Gard D. Plotz, City Administrator _ _ _ _ _ T _ r _ _ _ _ _ SUBjr,CT: Snow Removal Policy It has been suggested that a written snow removal policy would be advantageous. The City Council members can more easily respond to citizens concerns and inquiries. Thereofre, I have requested Ralph Neumann to place the verbal policy in written form. (See attached) Attachment /ms 9 --8- 9 6- (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ _ _ _Jan. 5,L 1982 _ — _ — — TO: - -Gard Plotz — — — — — — — — — — — — — — — — — — — — — — — FROM: _ —il-ph Neumann _ _ -- — — — — — — — — — — — — — — — SUBJECT: __Snow Removal Policy --- ------------ -•__ -- In our discussion on our snow removal policy, I would like to expound on several aspects of this vital function of the City of Hutchinson. Every snowfall has to be considered seperatly since we have to consider many factors in determining priorities. Time of day snow is falling, weather forecast, amount of snow, wind velocity, wet or dry snow, ice -- conditions, weekend or work day, and traffic problems are some of the factors which must be considered. We have appt. 60 miles of streets, allys, dead end streets, and cul du sacs which everyone wants done right now. As a general rule, after a heavy snowfall (3 inches or more) we activate our 2 graders and '2 front -end loaders at 3 :00 A.M. and do the most heavily traveled area which is the downtown business district and Elementary School. The snow in this area is windrowed and eventually picked up by our snow blower and City trucks. The front -end loaders proceed to clear the downtown allys and city owned parking lotst pushing this snow into the windrows in the middle of the street. Our priority on picking up these windrows by ranking follows: Highway #7 East and West, Main Street, Grove Street for School buses, Franklin Street from 2nd. Ave. to Washington, 2nd. Ave. complete, 1st.Ave. from Main St. west to Franklin, Washington Ave. complete, 3rd. Ave. from Main St. to Hassan. The balance of the business district is then completed. At 4 :00 A.M. our 3 one -way plows commence clearing our emergency streets which consists of the following: Oakland, Freemont, Century, Washington, 2nd. Ave., 5th. Ave., Lynn Road, Roberts Road, School Road, Shady Ridge Road, 7th. Ave., South Grade Road, and Michigan. By having these streets cleaned early most residents living on feeder streets have access to a major throughfare. Also at 4 :00 A.M. our 1 ton truck with plow and sander begins cleaning all city allys to enable Junker Sanitation to move freely on garbage pick -up. Generally he has completed this task around 6:00 A.M. and is then free to begin sanding intersections with the sanding unit on his 1 ton truck. We have the City divided into districts so that each plow operator is familiar with certain hazards and road conditions in his assigned area. After the emergency roads are plowed, 1 one -way plow heads for Clifton Heights and begins to work towards the center of town, 1 one -way plow heads for Lakewood Drive and works in, 1 one -way plow heads for the Civic Arena area and proceeds to plow toward the center of town, 1 grader goes to the Jorgenson Additionand (612) 587 -5151 Hi1TlH" CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 works in, and 1 grader goes to Northwoods Ave. and works towards the center of town. The small pick -up with plow clears Ludtke Lane, Oakwood Lane, Delaware Street, Florida, Idaho and any odds and ends that he comes across. This Schedule is ideal and workable providing our equipment is operating at 100% and all employees are available to report for work. If not, we have to make adjustments in our scheduling. Except for a few odds and ends the City of Hutchinson can generally be cleaned in a 12 hour period. Normally we would go out the next day for any touch -ups that would be needed. Burns Manor, Hospital, and the Airport are plowed by Erickson and Templin on a hourly contract rate. 'T (612) 587 -5151 A(HUTCHINSON, CITY OF HUTCHINSON 7 WASHINGTON AVENUE WEST MINN. 55350 M E M O R A N D U M DATE: _ — January 7, 1982 TO: Mayor and City Council ---------------=-------------------- FROM: Gary D. Plotz, City Administrator ---------------------------------- SUBJECT: Hutchinson Fire Station - ---------------------------- - - - - -- On Monday, January 4, 1982, the attached memos were distributed to the City Council. I have been requested to place this on the agenda for review and consideration. Also, attached is 'a Letter of Transmittal and Application and Certificate for Payment on;-.the fire station. In regard to receiving invoices, the following procedure has been used: /ms 1. The contractor applies for payment of work performed. 2. The architect certifies to the owner that the work has been progressed to the point indicated and is in accordance with con- tract documents. Also a statement that the contractor is entitled to payment. 3. This information is received by our office and referred to the Fire Chief and Ken Merrill. Often this can include narrative informa- tion on the progress of the building. 4. Invoices included in the accounts payable listing for City Council approval. 9 -c. . M E M 0 DATE: December 30, 1981 TO: Mayor Ralph Westlund & City Council FROM: John W. Korngiebel / Korngiebel Architects RE: Hutchinson Fire Station In accordance with our discussion regarding the duct work revisions, we are proceeding as follows due to project schedule requirements. Chief Schlueter has arranged to have the mechanical contractor install the main duct above the suspended ceiling. The Fire Department Personnel will then be required to extend branch ducts of the same number and capacity, install appropriate ceiling air supply and exhaust grilles adequate to heat, cool and exhaust the spaces. We have been informed by Chief Schlueter that there will be no additional cost to the City for this change. We should point out that the ceiling in the meeting room will now be lower than desireable for the size of -the room and that the heating, cooling, ventilating may not perform as originally designed. Please contact our office if this does not meet your approval. CC: marlin Torgerson Lloyd Schlueter 0 ., M E M 0 • DATE: December 30, 1981 TO: Mayor Ralph Westlund & City Council FROM: John W. Korngiebel / Korngiebel Architects RE: Hutchinson Fire Station We wish to inform you of a option that could be added to the Fire Station if you so wish. There is a possibility that by increasing the number of sprinkler heads in the barn area, a lower insurance rate could be obtained. The cost proposal for this change is approximately $2700.00. We have discussed this possibility with your insurance carrier and our engineers and have submitted plans to the insurance rating office for a rate decision. When this information is received we will be able to establish if the pay back will justify the additional cost. CC: Marlin._Torgerson Lloyd Schlueter ti TO KORNGIEBEL ARCH1,-WhCTS 102 Main Street So! P. 0. Box 49 HUTCHINSON, MINNESOTA 55350 r (612) 587 -2483 LC UU62 OF URRMS[N h u w� DATE _ L7 - 4r - JOB NO ATTENTION f� below: ❑ �C �l � ~ C ` '� • t' C � CIE ❑ Resubmit copies for approval ❑ r ti n.1 ❑ Approved as noted ❑ Submit copies for distribution ❑ As requested WE ARE SENDING YOU ty Attached ❑ Under separate .cover via the following items: • Shop drawings ❑ Prints ❑ Plans Samples ❑ Specifications • Copy of letter ❑ Change order 8( 1 C� tir'� } I1�1'k�► COPIES DATE NO. DESCRIPTION f� below: ❑ �C �l � ~ C ` '� • t' C � CIE ❑ Resubmit copies for approval ❑ r ti n.1 ❑ Approved as noted ❑ Submit copies for distribution ❑ As requested ❑ Returned for corrections ❑ Return corrected prints ❑ �6� 8 910>>72 V fc— :� ❑ FOR BIDS DUE 19 ❑ PRINTS RETURNED AFTER LOAN TO US M v ^ T' j✓ V M O Se r `1 REMARKS — F —Rr COPY TO D: T�'�� SIGNE y 7*1 ®per Fyn 014s If enclosures are not as noted, kindly notify us at once. VG� THESE ARE TRANSMITTED as checked below: ❑ For approval ❑ Approved as submitted ❑ Resubmit copies for approval ❑ For your use ❑ Approved as noted ❑ Submit copies for distribution ❑ As requested ❑ Returned for corrections ❑ Return corrected prints ❑ For review and comment V fc— :� ❑ FOR BIDS DUE 19 ❑ PRINTS RETURNED AFTER LOAN TO US REMARKS — F —Rr COPY TO D: T�'�� SIGNE y 7*1 ®per Fyn 014s If enclosures are not as noted, kindly notify us at once. 0 0 APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT G702 PAGE ONE OF .2 PAGES TO (Owner): City of Hutchinson PROJECT: Hutchinson Fire Station APPLICATION NO: 4 Distribution to:' Hutchinson, MN ❑ OWNER PERIOD FROM: 12 -1 -81 TO: 12 -31 -81 ATTENTION: CONTRACT FOR: General CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Change Orders approved in previous months by Owner TOTAL ADDITIONS DEDUCTIONS Approved this Month 374.00 2,992.00 Number Date Approved 1 2 11 -2 -81, 12 -21 -81 TOTALS 3,366.00 _ Net change by Change Orders 3,366.00 The undersigned Contractor certifies that to the best of his knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu- ments, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments I from the Owner, and that current payment shown herein is nCONTRACTOR: Gopher State Contractors, gy; .iat.z�i�r Date: 12 ARCHITECT'S PROJECT NO: 8010 CONTRACT DATE: 8 -26 -81 [2 ARCHITECT PCO'NTRACTOR ❑ Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. The present status of the account for this Contract is as follows: > ORIGINAL CONTRACT SUM ....................... $ 288, 760.00 3,366.00 Net change by Change Orders ..................... $ CONTRACT SUM TO DATE ........................ $_292, 126.00 TOTAL COMPLETED & STORED TO DATE ........... $ 256,476.00 (Column G on G703) RETAINAGE 10 % ......................... $ 25.647.60 or total in Column I on G703 TOTAL EARNED LESS RETAINAGE .................. $ 230, 828.40 LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... $ 199,351.80 RITA I. SOBANIA'— �0 NOTARY PUBLIC - 15Wkt6dTA F STEARNS C6U;sF oed ; My Commission Expir" WWM RW71 ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site obser- vations and the data comprising the above application, the Architect certifies to the Owner that the Work has progressed to the point indicated; that to the best of his knowledge, information and belief, the quality of the Work is in accordance with the Contract Docu- ments; and that the Contractor is entitled to payment of the AMOUNT CERTIFIED. YMENT DUE ......................... $ 31 ,476.60 sworn to before me this on expires: County of :__ •... - day of '19 AMOUNT CERTIFIED ............................. $ d1 1 -1 1 IMF' W `r (Attach explanation if amount certified differs from the amount applied for.) ARCHI E Date: I �� This Certificate is not n gotiable. 4 AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and - acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 • APPLICATION AND CERTIFICATE FOR PAYMENT • APRIL 1978 EDITION • AIA® • ©1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G702 -1978 ri 1',- 46 CONTINUATION SHEET AIA DOCUMENT G703 PAGE 2 OF 2 PAGES AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing 'APPLICATION NUMBER: Contractor's signed Certification is attached. 4 APPLICATION DATE: In tabulations below, amounts are stated to the nearest dollar. 12 -31 -81 Use Column I on Contracts where variable retainage for line items may apply. PERIOD FROM: 12 -1 -81 TO:12 -31 -81 ARrHITFrT #c penlFrT Mn. A B —.... __. , .....,_....... ov IV H 1 C D E j F G ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED TOTAL COMPLETED Previous This Application No. VALUE AND STORED y, BALANCE TO FINISH RETAINAGE Work in Place Stored Materials (not in D or E) Applications TO DATE (D-FEtf) (GTC) (C —G) 1 General Requirements 16,239.00 16,239.00 $ 16,239.00 1009 -0- $ 1,623.90 2 Sitework 12,187.00 11,770.00 11,770.00 97% 417.00 1,177.00 3 Concrete 33,621.00 30,746.00 2,875.00 33,621.00 100% -0- 3,362.10 4 Masonry 77,469.00 73,338.00 4,131.00 77,469.00 100% -0- 7,746.90 5 Metals 33,483.00 33,483.00 33,483.00 100% -0- 3,348.30 6 Carpentry 7,702.00 2,902.00 4,300.00 7,202.00 94% 500.00 720.20 7 Moisture Protection 33,195.00 26,195.00 4,000.00 302195.00 91% 3,000.00 3,019.50 8 Doors, windows & glass 34,726.00 26,829.00 6,397.00 33,226.00 96% 1,500.00 3,322.60 9 FInishes 36,496.00 10,820.00 10,820.00 30% 25,676.00 11082.00 10 Specialities 2,898.00 2,451.00 2,451.00 85% 447.00 245.10 11 Residential Appliances 1,935.00 1,935.00 12 Furnishings 2,175.00 2,175.00 292,126.00 221,502.00 34,974..00 256,476.00 35,650.00 25,647.60 Ale r1n r11M FAIT 4-7A2 Jn¢l - nrrm jwa tU1 i(:)N - AIACP • ® 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 GM-1978 APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT 0702 PAGE ONE OF PAGES TO (Owner): City of Hutchinson Hutchinson, Minnesota ATTENTION: Korngiebel Architects 102 South Main Street Hutchinson, Minnesota 55350 PROJECT: Hutchins on Fire Hall Hutchinson, Minnesota CONTRACT FOR: Mechanical Work APPLICATION NO: M -3 PERIOD FROM: 30 Nov. 1981 TO:30 Dec.1981 ARCHITECT'S PROJECT NO: DistribWtion to: ` NOM' N E R ❑ ARCHITECT ❑ CONTRACTOR CONTRACT DATE: 26 August 1981 CONTRACTOR'S APPLICATION FOR PAYMENT Appl i ati i is made for ay umt, as G 03,v s below, in connection with the Contract. CHANGE ORDER SUMMARY Change Orders approved in previous months by Owner TOTAL ADDITIONS DEDUCTIONS Approved this Month Number Date Approved TOTALS Net change by Change Orders The undersigned Contractor certifies that to the best of his knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu- ments, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: Saxton Plumbing & Heating, Inc. 30 Dec. 1981 By : �=�-�L � � ; • d,L� {-Ta � ,,�/ _ -� Hate The present status of the account for this Contract is as follows: ORIGINAL CONTRACT SUM ....................... $ 66,000.00 Net change by Change Orders .....................$ CONTRACT SUM TO DATE ........................ $ 66.000.00 TOTAL COMPLETED & STORED TO DATE ........... $50,402.00 (Column G on G703) 5,040.20 RETAINAGE 10 % ......................... $ or total in Column I on G703 TOTAL EARNED LESS RETAINAGE .................. $ 45 361.80 LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... $ 26 409.60 CURRENT PAYMENT DUE ......................... $ 18, 952.20 State of: Minnesota County of: Pope SubscY bed and sworr�to ere m30t2� day f Dec. 1981 ll- Notar Public: WA` My Commission expires 13 October 1 ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED ............................. $ 1 r'Of! 1 r &v - W - - (Attach explanation if amount certified differs from the amount applied for.) In accordance with the Contract Documents, based on on -site obser- ARCHIT CT vations and the data comprising the above application, the Architect y' I certifies to the Owner that the Work has progressed to the point{...rr indicated; that to the best of his knowledge, information and belief, B ' Date: the quality of the Work is in accordance with the Contract Docu- This Certificate is not n otiable. he AMOUNT CERTIFIED is payable only to the Contractor ments; and that the Contractor is entitled to payment of the AMOUNT named herein. Issuance, payment and acceptance of payment are without prejudice to any CERTIFIED. rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 • APPLICATION AND CERTIFICATE FOR PAYMENT • APRIL 1978 EDITION • AIA® • © 1978 G702 -1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 CONTINUATION SHEET AIA DOCUMENT G703 PAGE OF PAGES AIA D ocument G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing APPLICATION NUMBER: Contractor's signed Certification is attached. APPLICATION DATE: In tabulations below, amounts are stated to the nearest dollar. PERIOD FROM: Use Column I on Contracts where variable retainage for line items may apply. TO: ARCHITECT'S PRCIIFCT Nn• A B C D E F G H I ITEM No. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED TOTAL COMPLETED AND STORED % BALANCE RETAINAGE This Application Previous Applications TO DATE (D (-EA (G =C) TO FINISH (C -G) Work in Place Stored Materials (not in D or E) 1. Bid Bond & Insurance 200.00 200.00 200.00 - 0 _ 2. Sewer & water services 3,324.00 3,324.00 3,324.00 - 0 - 3. Underground soil pipe 49475.00 4,475.00 4,475.00 - 0 - 4. Wastes & vents 1,650.00 1,020.00 630.00 1,650.00 _ 0 _ 5. 6. Water piping 8,833.00 3,170.00 2,460.00 5,630.00 3,203.00 Roof drainage system 3,827.00 3,405.00 422.00 3,827.00 - 0 - 7. Inflam.waste trap system 1,670.00 1,670.00 1,670.00 - 0 - 8. Water softener 887.00 887.00 887.00 _ p _ 9. Water heaters 650.00 650.00 650.00 - 0 - 10. Fixtures & trim 4,444.00 29990.00 2,990.00 1,454.00 11. Gas piping 1,868.00 924.00 944.00 1,868.00 - 0 - 12. Sprinkler system 6,900.00 756.00 756.00 6,144.00 13. Insulation 4,072.00 850.00 850.00 3,222.00 14• Furnaces, Air Cond. 2,900.00 2,000.00 900.00 2,900.00 - 0 - 15. Underground duct 2,500.00 2,500.00 2,500.00 - 0 - 16.. PRV's.SWV'sAuto Exhaust 3,500.00 3000.00 500.00 3,500.00 - 0 - 17. Infra -red heating 8,000.00 89000.00 81000.00 - 0 - 18. Grills,Reg. & Diffusers 700.00 700.00 19. Rd pipe, chimney breech 900.00 900.00 900.00 - 0 - 20. Test & balancing 675.00 675.00 21. Galv. iron ductwork 4,025.00 20000.00 1,825.00 39825.00 200.00 66,000 00 2044-00 20,171.00 887.00 50,402.00 15,598.00 AIA .,.,."! ulva - w � N i iNU ION SHEET • APRIL 1978 EDITION • AIA® • ® 1978 -- THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 G703 --1`8 0 11 - -- -._ r.7rrn 'tvw - KORNGIEBEL ARCHITS 102 Main Street Sou P. 0. Box 49 HUTCHINSON, MINNESOTA 55350 (612) 587 -2483 TO f i t of Hutchinson C/O Gary Plotz Hutchinson, Minnesota 55350 R-r-T-no Oo y Uis3 ummou=Ta[L DATE 1/08/82 JOB NO 8010 ATTENTION RE. 1 Hutchinson Fire Station Hutchinson Minnesota Application and Cgrtifirafe for Payment #I WE ARE SENDING YOU ❑ Attached ❑ Under separate cover via the following items: ❑ Shop drawings ❑ Prints ❑ Plans ❑ Samples ❑ Specifications ❑ Copy of letter ❑ Change order ❑ COPIES DATE NO. DESCRIPTION 1 1/08 Application and Cgrtifirafe for Payment #I THESE ARE TRANSMITTED as checked below: ❑ For approval ❑ Approved as submitted ® For your use ❑ Approved as noted ❑ As requested ❑ Returned for corrections ❑ For review and comment ❑ ❑ FOR BIDS DUE 19 REMARKS. • Resubmit copies for approval • Submit copies for distribution • Return corrected prints ❑ PRINTS RETURNED AFTER LOAN TO US COPY PRODUCT 210.2 � uc Gabe. 11W 01150 SIGNED: if enclosures are not as noted, kindly notify us at once. APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT 6702 PAGE ONE c)F PAGES TO (Owner): PROJECT: APPLICATION NO: 1 Dist • wEion to: City of Hutchinson Hutchinson Fire Station PERIOD FROM: OWNER [X ARCHITECT Hutchinson, Mn. 55350 , TO: ❑ CONTRACTOR I' Number i Date Aperoved ❑ ATTENTION: CONTRACT FOR: ARCHITECT'S Korngiebel Architects $460,00 PROJECT NO: #$OlO TOTALS 102 South Main Street Electrical Hutchinson, Minnesota t CONTRACT DATE: 8 -26 -$1 _ CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for Payment, as shown below, in connection with the Contract. { I Continuation Sheet, AIA Document G703, is attached. CHANGE ORDER SUMMARY _ _ Change Orders at:aruved ,ADDITIONS DEDUCTIONS to prey iour mor, :r,s b Owner Appro%ed this ,Month Number i Date Aperoved - -- T_ - -- E -1 $460,00 r TOTALS Net change by Change Orders The undersigned Contractor certifies that to the best of his knowledge, information and I)Ehef the Work covered by, this Application for iPayment has been completed in accordance with the Contract Docu- ments, that all amc..nts have been paid by hiri for Work for which previous Certificates for Payment were issued and payments received from the Owner, ar!! that curre t payment sho%yn herein is now due. CONTR CTOR: By: 'Date: The present status of the account for this Contract is as follows: ORIGINAL CONTRACT SUM ....................... S 22.900.00 Net change by Change Orders ......... E -1 460.00 CONTRACT SUM TO DATE ........................ 5 23.360.00 TOTAL COMPLETED & STORED TO DATE ........... 5 19.070.00 (Column G on G703) RETAINAGE 10 % .........................5 1.907.00 or total in Column I on G703 TOTAL EARNED LESS RETAINAGE .................. S 17 ,163.00 LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... $ 0 CURRENT PAYMENT DUE ......................... $ 17 16 1 Q Q__&_ State of: Subscribed and sworn to Notary Public: My Commission expires: is JEAy M, PIERCE � N ! NOTARY PUBLIC — MINNESOTA i My Co ml sion Expires luty 17, 1982 ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED ..x..+.>..M:�.s�...... ,. In accordance with he Contract Documents, based on on -site obser- (Attach explanation if amount t'ertified differs from the amount applied lor.) vations and the data comprising the above application, the Architect �RCHITE T hA7L certifies to the Owner that the \Vork has prot{ressed to the point , indicated; that to the best of his knowledge, information and belief, By. _ -.. Rafe: the, quality of the Work is in accordance svith� the Contract Docu- me nts; and that the Contractor is entitled d to payment vi th AMOUNT This Certificate is not neg tiabie. Tii A;�tOUNT CEI:I IfICC) i • p. )abl onit to the Contractor CERTIFIED. named herein. Issuance, payment a d acceptance of paymcnr are without prejudice ro any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G'02 • APPLICATION AND CERTIFICATE FOR PAYMENT • APRIL 1978 EDITION AIA'= • © 1978 —�- THE AMERICAN INSTITUTE OF ARCHITECIS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 I 4% r �, CONTINUATION SHEET AIA DOCUMENT G703 PACE of PAGES AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing APPLICATION NUMBER: 1 Contractor's signed Certification is attached. APPLICATION DATE: December 21 1981 In tabulations below, amounts are stated to the nearest dollar. PERIOD FROM: Use Column I on Contracts where variable retainage for line items may apply. TO: ARCHITECT'S PROJECT NO: #8010 A B C D E F G H ITE\1 DESCRIPTION OF WORK SCHEDULED WORK COMPLETED TOTAL COMPLETED AND STORED . , ,o BALANCE RETAINAGE This Application No. VALUE Previous Applications TO DATE (D+E -F) (G =C) TO FINISH (C—GI, Work in Place Stored Materials ! (not in D or E) Y Fixtures $9,500.00 0 $7,600,00 0 $7,600.00 80% $1,900.00 $ 760.00 Conduit $5,530,00 0 $4,147.50 0 $4,147,50 75% $1,382,50 $ 414.75 Wire, Misc. $3,530,00 0 $2,647,50 0 $2,647,50 75% $ 882,50 $ 264,75 j Switch Gear $2,500,00 0 $2,375,00 0 $2,375,00 95% $ 125,00 $ 237.50 Tax, Ins., Bond Utility Company 1 i $2,300,00 0 $2,300.00 0 $2,300.00 100% 0 $ 230.00 1$23,360.00 0 $19,070,00 0 $19,070,00 - $4,290,00 $1,901.00 AIA DOCUMENT G703 • CONTINUATION SHEET • APRIL 1978 EDITION • AIA' • C0 1978 THE AMIfRI('-\\ INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 4 G703 — 1978 P — 6--- (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — January-8, 1982— — — — — — TO: Mayor and City Council ---------------`--- FROM: Gary D. Plotz, City Administrator — — — - — — — gpgjECT: Policy on Agenda Items and Consideration of Deleting Supplemental Agenda The establishment of a City Council policy on the preparation of the Agenda would be helpful to both Marilyn Swanson and myself. The following outline would be.helpful if approved. 1. Open Agenda Policy - Any elected official or staff personnel may intro- duce on the Agenda an item with no restrictions. The individual introducing the Agenda item will be listed for informational purposes. 2. Deadlines for the Agenda items and all supporting memos and documenta- tion and copies thereof shall be provided to the Administrative Secretary by 12:00 Noon the Friday prior to the City Council meeting. Listing the items on the Agenda and later distributing the supporting in- formation and memos is not to be continued. Items that do not make the time deadline shall be held until the next regular meeting or special meeting. The material should be delivered to the City Council at least 24 hours prior to any special meeting. 3. The Supplemental Agenda will cease. No longer will Marilyn Swanson be requested to prepare a Supplemental Agenda for materials that do not meet the aforementioned deadlines. It is noted that Section 3.03, City Charter, Rules of Procedure and Quorom, provides the City Council shall determine its own rules and order of business. /ms q- di f � January '71982 TO: Mayor and City Council Hutchinson, MN The Commitee of electors legally formed for the purpose of apposing Ordinance # 28.81, regarding the demolition and removal of the Old Armory, want this issue to be resolved without litigation as soon as possible. WHEREAS there is no provision contrary to Chapter 10, Sections 10.1 and 10.2, dealing with Franchise and Terms. WHEREAS the Ordinance that was passed, failed to contain any legal language of Chapter 10, Sections 10.1 and 10.2. Therefore, we ask the City Council in their interest and that of the City of Hutchinson to: I. Direct the City Clerk not to publish the Ordinance II. To take such action that is necessary to terminate Ordinance # 28.81 as adopted. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 8, 1982 TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR RE: BROCHURE FOR LES KOUBA DONATION As requested, following is an estimate of cost for developing a brochure with information relative to Les Kouba's donation of the Little Crow statue to the City of Hutchinson. This rough estimate was provided by Standard Printing. 1,000 to 2,000 copies (minimum printing) of a 6 to 12 page brochure, approximately 6" X 9 ", including 4 or 5 black and white pictures 4 color cover (full color) prepare copy and set type TOTAL $350 to $500 Or deduct approximately $50 if the material is already typeset and copy ready Or deduct $50 or more if fewer than 4—colors are required (i.e., 1 or 2 colors on beige paper) �S_ r- / . (612J 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: - - _7AR ARY A$ -19&2 - - - - - TO: MAYOR $ COUNCIL FROM: KENNETH B. MERRILL - - - - -- - - - -- . - - --• - ---- - - - --T sUBJEcT: CONFERENCES AND SCHOOLS BUDGET 1982 In the past the Council at the beginning of each year gave approval for the year for conferences and schools. The Budgets were approved with a dollar amount specified. The people in the departments are expected to remain in this budget for the year. Attached are the schools and conferences requested by each department. This does not include intown mileage or 1 day meetings which are scheduled throughout the year and are also part of the travel budgets. q -G. 0 #4320 TRAVEL, CONFERENCES AND SCHOOLS STREET DEPARTMENT League of Mn. Cities (Ralph Neumann) Public Works Equipment Seminar (Doug Meier) Public Works Operators Seminar (Larry Karg) ENGINEERING DEPARTMENT Winter City & County Engineeers Conference Spring Minnesota Chapter Public Works Conference Spring State Planning Conference League of Mn. Cities /Summer City Engineers Conference Fall STate Planning Conference Fall Mn. Chapter Public Works Conference FIRE MARSHALL Spring $Fall Conference /Fire Instructors Assn. of Mn. Mn. State Fire School Mn. State Fire Chiefs Assn. Fire Prevention Seminar PARK & RECREATION ADMINISTRATION Mn. Parks & Recreation Spring Conference Mn. Parks $ Recreation Annual Conference League of Mn. Cities Conference International Arena Managers Conference Mn. Arena Managers Conference RECREATION Mn. Parks $ Recreation Annual Conference ^VXTV . •nT17A Mn. Arena Managers Annual Conference International Arena Managers Conference Ira PARKS $ FORESTRY Tree Inspectors Workshop (2 people) Horticulture Conference (2 people) Federal Demonstration Conference POLICE DEPARTMENT Criminal Justice Seminar (4 people). Chiefs Spring Seminar National Conference FBI Annual Refresher Juvenile Officers Institute FINANCE DEPARTMENT League of Mn. Cities Conference Finance Officers Convention (State) Finance Officers Convention (National) CITY ADMINISTRATOR International.City Managers Association League of Mn. Cities Conference State Managers /Adm. Conference PROTECTIVE INSPECTION DEPARTMENT Annual Bldg. Officials Meeting (State) i POLICE DEPARTMENT MEMORANDUM TO: Mayor and City Council FROM: Dean M. O'Borsky, Chief of Police SUBJECT: Snowmobile Patrol 0 DATE January 4, 1982 intend to form a snowmobile patrol comprised of the following members of the "Driftriders Snowmobile Club" of Hutchinson. These people will be unpaid volunteers and I will consider them to be reserve officers for purposes of snowmobile patrol only. As you know the Hutchinson Police Department currently owns a Yamaha snow - mobile which was donated to us by Wagner Cycle of Hutchinson, as well as an older model Artic Cat that is no longer serviceable because of lack of parts. When practicable I intend to have the snow patrol volunteers ride on police department machines. If the machines are not available, are being used by a supervising officer or more machines are necessary, I would then propose that the City provide reasonable amounts of gasoline and oil for the personal snowmobiles being used by the snow patrol members. In the past the Driftriders have been very helpful to us during snow emergencies and in blizzards for purposes such as carrying hospital personnel, delivering fire hose to the scene of fires which were inaccessible to fire — vehicles, as well as numerous other functions which were impossible to accomplish because of the amount of snow. In addition we would like to be more receptive to complaints in the community regarding snowmobile violations. By utilizing these volunteers we would be able to provide an effective patrol and would be able to identify violators more readily than we have in the past by�,having Police Officers in patrol cars or on foot try to apprehend persons on snowmobiles. Harvey Sustacek Route 1, Box 121A Hutchinson, MN 55350 Donald Krussow 106 5th Avenue NW Hutchinson, MN 55350 Percy Anderson 861 Dale St. S. Hutchinson, MN 55350 DMO:neb Gary Hoffman Route 3 Hutchinson, MN 55350 Wesley Wagner 774 Dale St. S. Hutchinson, MN 55350 Russell Berge 834 Merrill St. Hutchinson, MN 55350 William Arndt Route 4 Hutchinson, MN 55350 �_ .1&1 0 0 j y: C,o�C %cZ � iii✓ CfTi'Nt S� �' S /�.�.t' -�� /`� G .� �'�i '�� c:� %� . ;-1 S' �j;'� ��J - /(,�i: /,,/� l /x- V2-'- 177,1 w �/D fiti � 9 - — d. TO: FROM: SUBJECT: POLICE DEPARTMENT MEMORANDUM Honorable Mayor and City Council Chief of Police Dean M. O'Borsky On -Sale Wine License DATE January 8, 1982 have attached for your information the State Statute which refers to On -Sale Wine Licenses. As you can see the State Statute allows for the issuance of such a license without any further change in city ordinance or our current liquor laws. It also allows you to set the fee and the days of sale. If a license holder wished to also sell beer he would also have to have a non - intoxicating malt liquor license in addition to this license. I understand that Mr. William Leung, the owner of the Gold Coin Restaurant, is interested in obtaining such a license. I.have observed Mr. Leung's place of business and have discussed this matter with him, and in my opitn °ion there is no reason why such a license should not be issued to the Gold Coin Restaurant. DMO:neb is § 340.11 INTOXICATING LIQUORS Intoxlcating Ilquor ut retell In excess of the number now permitted by law ? ", i or: '14hali the city council In! allowed to Woe .............. "on -Hale" licenses for the Hale of Intoxicating Ilquor at retell In addition to the number now permitted by law?" If it majority of voters voting on the question at such election vote Jn the nfflrinative, the governing body may Issue "on- sale" Iti enses In such number as shall be determined by the referendum. Subd, 19. Relssuance of licenses, certain cities. The governing body of any city la which real property or the bnildlugs thereon have been taken for' a public purpoNe by uegotintinu or eminent domain proceedings, find such property wait actually and lnwfully used for the axle of IntOxicating liquors lauuedbttely prior to such taking, and lu which city there Is tiny territory In I which NltleH of Iotoxlutting liquot'N have been prohibited by city charter, or law of this Atnte, id hereby tutthorized and empowered, by It majority vote of 1 I the governing body therefor, la addltiou to the nunllwr of licenses Issued Jn t Hoch prohibited territory, to reissoe such lic.'e11Ne tit tiny locution, Including hotels, In Hold city, which location shall he snbJect to till ilmltationa, now pre - NerilHVl by any law of this matte. Provided further that tiny chnnge of locution 4 doe to it tulihig after July 1, 1072, lutist be necompllNhed by .1oly 1, 1976, but all IlcenseN issued, renewed, reissued, t'utisferred, relocated pursuant to thh4 suction or any other slutNar i►rovision of state hrn', may coutlnue to he renewed, reissued, transferred or relocated pursumlit to the terms thereof. Subd. 20. On -sale wine Ilcensea. (tin "On -mule wine lleenw%" shall mean licenses authorizing the sale of wine lint exceeding 14 pereent nlcohol by volume, for consumption till the licensed limmises only, In conjunction with y the rrule of food. (b) hit' purposes of this Nul)(110Nlon "restaurant" shall mean an estab- lishment, under the control of it single proprietor or manager, having appro- priate fnellltles for serving meals, wind where, In conaideratlon of payment therefor, moils ure regu►urly carved at htbies to the general public, and which employs tun udmitiate shift to pro5'Id�. the nmin) and sultable service. to Its guests. � (c) Any municipality which lmdutltins it munlelpal liquor store Or any It municipality or county uuthorl win to Issue "on -rule" Ilcensea for the sale of intoxicating liquor nuty INNIle on -solo wine licensed to tiny restaurant hav- { Ing facilities for Neatlag not fewer than 25 gnotits at will time. The llt,'enses Shall he ht addition to the Ittnwiwr of oft -wtle I1crnsus for the sale of Intoxi- catIng Ilquor nwthorized by the Intoxicating liquors uet l The feu for on -sale. wine licenses shall IN! Not by the INStdng, ,wthnrlty, but shall not exceed { one -half of the license fee chtirged by the INNUIng authority for tut on -tulle 4 Ilmnse, or '�,(IINI,'trhic!hever Is It-NS. Idcenses issued pursmtut to this sub- division Nhail not he effective until approved by the cctrnudsmioner. The liceutles Shull amthorize the Sale of wine as heroin provided tin till days of the week uitlesa the Wiling authority restricts the liel %uWti authorizatlon to the tittle of wino tin till days other than Sunday, Amended by Laws 1073, c. 123,,ort, 4, 11 1, 2, eff. Jan. 1, 1074; Taws 1078, c. 123, art, 6, 1 7; Tatws 1073, c, 171), 1 1 ; Lows 11)73, c. (1ff4, 14; haws 1974, c. 21W. If 1, 2; 11awn 1074, c. 263, 1 1 ; Lath 1075, c. IM4, 1 1 ; l.ttws 10711, C. 846, 11 1 to 4; Laws 1076, e. 5, 1 11 ; Laws 1077, e. W, 1 1; eff, Atuy 6, 1077; laws 1977, c. 81), 1 14, eft. May 17, 1077; Laws 1977, e, 217, 1 1 ; Laws 1977, . c. 230, 1 1, eff, May '_u, 11177: T,utt's 10714, e, (1117, 1 1, eff, March 20, 10711; Laws 10711, c. 742, 1 1 ; Lows 1070, e, Sufi, 13; l,aw4 1070, c, 8215, 1 1 ; latws 1980. c. 500, 1 (12; Lows 1080, cl 6141, 1 1, eff, April 17, 19$0. 127 U.S.C.A. 1 201 at seq. 1973 Amendments. Laws 1973, c.'123, ties having an area of more than 6,000 art. 4, 11 1, 2 dubstituled "Including square miles" Inserted "Including those those cities and boroughs whose acts of cities whose acts If incorporation are Incorporation are repented by Lawn repealed by lAwa 1973. Chapter 123, 1913, Chapter 123, Article V, Section Article V, Section five." and substl- 6" for "Not more than twelve 'on- tuted "statutory cities" for "villages" sale' licenses shall be Issued In any - in the first sentence and added the village of 10,000 to 20,000 population" second and third sentences of subd. B. In the second sentence, substituted Uniform code of municipal government, "statutory city" for " villuge" where see, note preceding chapter 41.2. anne,t�lnv tint' Y, f1),- seventh and taws 1973 e. 123, art. 5. 1 7, was a .. INTOXICATING LIQUORS § 340.11 oughts". Into the term "cities" or the substitution of the term "statutory cit- lea" for "villages" and /or "boronghs." Laws 1973, c. 179, added subd, -L re- lating to on -sale licenses for certain non - profit corporations, Laws 1973, c. 664, deleted the third, fourth, fifth and sixth sentences o[ the second paragraph of subd. 2. For prior text see main volume. 1974 Amendments. Laws 1974, e, 268, added oubde, 18 and 19. Section 4 provided that nothing in sections 1 and 3 of this act shall be con- strued to affect the status of any "on- sale" license already Issued In any city pursuant to law, Laws 1974, c, 281, added " or by an Institution of higher education for scien- tific, experimental or educational pur- poses only" at the and of subd. 1. 1975 Amendments. Laws 1975, e. 334, removed the general limit, in subd. 10, on number of county on -sale licenses. For prior law see main volume. Laws 1975, c. 345, added subde, 6a and 20, and modified citations within subdo. 7a and 18. 1976 Amendment. Changed references train the department of liquor control and the liquor control commissioner to the commissioner of public safety. 1977 Amendments. Laws 1977, c' 66 . added "other than a city of the first class" to subd. 16. Laws 1877, c, 89, substituted "the commission created in sections 471.561 to 473.695" for "jointly by more than one municipality, subd. Ila. Laws 1977, c. 89, 1 15, provided: "This act In effective In the counties of Anoka, Carver. Dakota, Hennepin, Ramsey, Scott, and Washington." Laws 1977, c, 217, added the sentence to subd. 15 relating to the sale of com- memorative bottles. Laws 1977, c. 239, added the second question to subd. 18. 1978 Amendments. Laws 1978, e. 607, added subd. 3a. Lawn 1978, c. 742, added subd. 10a. Laws 1978 c. 742 did not contain a1)- propriation items or a specific effective date. See 1 645.02 for method of deter- mining the effective date, 1979 Amendments. Laws 1979, c. 306, changed the date specified In subd. l lb, In two places, from January 1, 1962 to January 1, 1972, Laws 1979, c. 325 added "issued byy a municipality pursuant to this subdlvi- sion" and "unless the municipality data a higher amount" to the next to the last sentence of subd. 11. Lawn 1979 c. 325 did not contain ap- propriation (tens or a specific effective (late. See 1 645.02 for method of deter- mining the effective date. 1980 Amendments, Laws 1980, C. 509 was a Revisor's 11111 correcting erro- neous, ambiguous, omitted and obsolete references and text and eliminating cer. tain redundant, conflicting and au- peraeded provisions. Laws 1980, c. 681, revised the next to the last sentence of subd, It which formerly provided that the license fee would be $100 "unless the municipality sets a higher amount." Cross References ' Cities of first class, retention of sta- tus despite population decline, ace 1 410.01, Liquor Control functions of Public Safety Commissioner, see 11 299A.01 and 299A.02. Law Review Commentaries Lowering the age of majority, Robert T,.:;,,rz, rata. 1,..• !974, 42 Han- Supplementary lades to Motes Annexation 68.5 L Construction and application Liquor licensee cannot acquire a vest ed right to continue a business which 1 subject to regulation under the polic power. Federal Distillers, Ina. V. State 1975 229 N.W.2d 144, PIN peal Mentions- 96 §.Ct. 209, 210, 423 U.3. 908, 46 L.Ed 2d 137. Selling intoxicating liquors is a prlvl loge granted by the licensing authorit and is subject to the State's pollee pow or, Id. 9. - Discretion of licensing author) ty, issuance of license City council is vested with broad din cretion In determining whether to luau liquor license. Polman v. City of Royal ton, 1877, 311 Minn. 666, 249 N.W.2d 46! 11, "On sale" licenses In general A city which annexes a parcel and re nowe tits liquor license for a restaurar located on that parcel must coke It condo renewal towards Its all nem bar of authorized on -sale lice O: Atty.Gen., 218 1. Jul 14, 1976. An on -sale license lasued by a count board to redtaui ant located on Ian which Is annexed to municipality, whlc In renewed, does not constitute one that number of licensed which may Issued pursuant to 1 840.863 and therm fore continued renewal of t{►at partic, lar license is not to be counted In date, mining whether a municipality mu cease engaging In the municipal Ilqu. store business. Op.Atty.Gen„ 2188 -1 Feb. 82, 1974. An on -sale license issued by a coup; board to a restaurant located on jai which is annexed to the munlclpall remains In effect after annexation at may be renewed by the municipalit Id, 12. "Off sale" licenses In general City council has power to refuse 1 quor license or to limit number of i canoes to be granted when Inn judgme action. a ol welfare f Cityyy sot gRoyalt 1977, 311 Minn. 665, 249 N,W.2d 466, 16. - Census and population City of the first class would be - qulred to reduce number of 1 cat). Ilquor licenses that It m.ise. based on the reduction In itr bar Inhabitants as shown by the last W. census. Op,Atty.Gen., 218 -g -1, July _ 1871. 17. "On sale" licenses number The prohibition In 11 140.111 against 1 suance of more than one intoxicating quay license to any one Derain in a municipality applied also to Issuance on -sale wine licenses. Op.Atty.Go 218 -g, Appr11 29, 1877. The Mlnneupolle -St. Paul metropo tan airports cotnmisslon is authorls under this section to Issue more th one one -oale license for the sale of I toxicating liquors In hotels redtaurs. and on -sale liquor establishments sated within boundaries of Minneat lid -St. Paul International Airport, Atty.Gen., 218 -g -8, Feb, 18, 1972. 18. "Off sale" licenses, number Action of city council in denying o sale liquor license to otherwise quallf aptlicants on ground that the three =- lotng establishments with liquor Ilcei as fulfilled needs of community and ertaxed city's limited traffic and 1 enforcement facilities was reasonal Polman v. City of Royalton, I1477. Minn. 666, 249 N.W.2d 466. 0 • REGULAR COUNCIL MEETING January 12, 1982 1981 Expenses WATER & SEWER FUND *State Treasurer PERA $ 301.30 Commissioner of Revenue Dec. Salestax S24.19 Farm & HOme supplies 1.00 Floor Care Supply supplies 46.80 Gross Industrial uniform rental 86.25 Hutchinson Utilities computer chgs & elec. f, gas 11,263.87 Heikes Hdware Hank supplies 3.56 Ind. School Dist. #423 gasoline 700.26 Junker Sanitation Dec. refuse hauling 16,923.20 Juul Contracting replace hydrant 223.70 Mn. Valley Testing Lab. testing 415.20 Munitech Inc. parts 9.95 Plaza OK Hardware supplies 3.79 RCM prof. fees 17,940.95 Rutz Plbg & Htg. iron 7.15 RE Mooney & Associates parts 3,037.72 Water Products hydt. guard 15.9.00 W.D. Enterprises supplies 3.40 McLeod Co. Sanitary Landfill Dec. dumping charges 3.00 Lillian Michaels mileage 3.68 Mn. Wastewater Operators Assn. 5 dues 25.00 Johnson Super Valu - distilled water 47.40 Mn. Pollution Control Agency reg. fee -Merle Meece 40.00 State Treasurer exam fee -Merle Meece 15.00 Central Garage parts & labor for repairs 176.50 Hutch Telephone Co. phone service 178.61 *Stage Treasurer Soc. Sec. 1,885.63 GENERAL FUND $54,026.11 *State Treasurer PERA $ 3,405.21 *ICMA Retirement Corporation Gary Plotz fund 135.20 Charles Jones legal changes seminar 30.27 Harland Emans fire police mileage 4.50 Sheldon Nies fire police mileage 2.50 Dale Birkeland refund skating lessons 16.00 Brian Stark refereed basketball game 10.00 Steve Bruhn gymnastics refund_ 7.00 Reed Burgstahler partial refund volleyball 10.00 Mike Fogg refereed basketball games 20.00 Roger Denton refereed basketball game 10.00 Rod Gilbransen_ - refereed basketball game -- 10.00 Barb Haugen- skating instructor 132.00 James P. Egan humidifier 45.00 Bryan Equipment Inc. Fair snow box 3,175.00 Crowley Fence Inc. fence McDonald Park 2,998.92 Hennepin Cty Chief of Police stress management course 50.00 Hutch Hi School year book for police 12.00 Intl Conf. of Bldg. Officials code books 38.70 ?,235.22 Imperial Jefferson eei4r-aet- pa)Fmeat advertising 61.00 Kables TV Inc. repairs scoreboard 35.00 Liepkes Auto Repair parts 129.00 Mn Toro Inc. parts 242.75 Mn. State Fire Chiefs Assn. 1982 dues 50.00 // -, � �/? 01 -2- Anne Stoeckman, co. recorder Truck OutFitters Inc. Willmar AVTI Yardman Fence Co. Allen Office Products American Linen Supply Americgn�Welding Supplies Brinkman STudio Browns Floral Central Garage Fund Carr Flowers Crow River Veterinary Clinic Co. Treasurer Culligan Div. Boiler Inspection Family Rexall DRug Fire Extinguisher Sales GTC Auto Parts Gambles Pamida Gross Industrial Hager Jewelry Home Bakery Inc. Hutch Comm. Hospital Hutch Iron $ Metal Hutch Leader Hutch Utilities Heikes Hdware Hank Ind. School Dist. 423 Ink Spots Inc. Jahnkes Red Owl Jerabek Machine Shop Johnson Motors Co. Johnson Super Valu Junker Sanitation Juul Contracting Joes Sport Shop MacQueen Equipment McLeod Coop Power Assn, Miller Davis Co. Miller, Miller Mac Motorola Inc. -- Montgomery Wards Marilyn Swanson Mn. State Fire Dept. Assn. McGarvey Coffee Inc. Pitney Bowes Plaza OK Hardware Plowmans Inc. The Patco Co. Quades Inc. Rockite Silo Inc. Schmeling Oil Co. recording 12 memorials 6.00 parts 154.39 12 CIM refresher courses for police 300.00 mini backstop 150.00 office supplies 38.72 laundry service 34.54 supplies for welding 40.07 camera equipment & pictures 257.50 Ondracheck funeral 27.50 transfer per council 5,000.00 funeral services 47.00 boarding dogs etc. 110.00 dl fees for County 98.50 monthly service 18.00 expired license fee 2.00 supplies 41.79 re- charges 23.52 supplies 297.48 supplies 51.31 auto supplies 12.31 uniform rental 429.17 name plates 8.50 meeting 2.64 blood work & laundry 69.60 iron, tubing & rod 69.00 publication notices 686.15 elec. F gas 18,260.13 supplies 36.69 gasoline 5,865.82 printing 152.00 supplies 33.32 angle iron etc. 5.93 parts 23.30 supplies 88.32 refuse pickup 3 months 24.00 repairs $ McDonald Park -- 5,619.12 trophies 90.00 parts 17.11 airport electricity 351.75 election supplies 69.68 Concession bldg.- McDonald Park .6,818.15 console contract 227.25 supplies 247.42 coffee 4.19 1982 dues 90.00 police coffee 86.40 3 months meter rental 56.50 supplies 36.84 part 1.00 repair 52.64 McDonald Park & supplies 1,315.80 supplies 32.50 oil 2,590.54 AW -AV -3- 4858.87 *State Treasurer Simonsons Lbr Co. Soc. Sec. supplies 13.74 Sorenson Farm Supply heating oil, supplies etc. 562.50 State Treasurer bldg permit surcharges 881.84 Uniforms Unlimited patches 41.20 United Bldg. Center supplies 88.00 Xerox monthly payment 146.56 Wallys +Tire Center tires 1704.00 Wigen Chev. Co. repairs 197.57 26.43 Wesley Pharmacy film 4 pictures 12.00 Central Garage parts $ labor for repairs 6800.74 Coca Cola Bottling arena supplies 172.00 34.16 Condons Supply Co. arena supplies 3343.50 ERickson 4 Templin snow removal 2266.29 Family Rexall Drugg furniture - Evergreen Apts. 186.80 Farm $ Home supplies 119.65 Floor Care Supply supplies 49.35 Gambles supplies 31.00 Great Plains Supply supplies 620.70 Henrys Candy Co. arena supplies 62.07 Hutch Wholesale Supply Ind.School Dist. 423 supplies bldg. supervisor $ custodian - lifeguard 653.40 Mn. Finance Officers Assn. registration fees 185.00 164.00 Mikes Pro Shop arena supplies 72.50 R $ Specialties Inc. repairs 18.30 Tri County Water softener 150.40 Tombstone Pizza Corp. arena supplies 45.00 Viking Signs repairs 2041.49 Hutchinson Telephone phone service 44.62 Country Kitchen prisoner board 5.00 Sewing Basket sewing 5 patches 55.24 Genl Indicator Corp. supplies $ 86,444.06 MUNICIPAL LIQUOR STORE - 8064.95 Locher Bros. Dist. beer 10,609.35 Lenneman Beverages beer & mix 1582.30 Friendly Beverage Co. beer 11,602.40 Triple G Distributing beer 81.80 Hammers Milk House Tom $ Jerry mix 64.00 Diamond Ice Co_ dec. ice 15.50 Ink Spots Inc. printing 444.73 NATIOwide Papers supplies 53.77 Hutchinson Telephone Co. phone service 12.00 City of Hutch.General Fund cigarette license 719.10 City of Hutch,General Fund dec. insurance $ 33,249.90 OFF STREET PARKING Farm & Home Inc. supplies 3.50 Sewing Basket sewing patches -Bell 3.00 Rockite Silo Inc. supplies 680.00 Plaza Ok Hardware supplies 2.40 $ 688.90 HOSPITAL BONDS 1st National Bank of St. Paul principal, interest & service fee on Hospital Bonds of 1968 $ 106,183.50 BONDS OF 1973 1st National Bank of Mpls. interest & service fee 5,485.00 BONDS OF 1975 lst National Bank of Mpls. interest & service fee 10,143.00 BONDS OF 1978 1st National Bank of Mpls. interest $ service fee 27,943.65 BONDS OF 1979 LeRoy Schmandt refund driveway panel assessment 385.48 Patrick Mikulecky refund driveway panel assessment 85.29 Mike Stewart refund driveway panel assessment 91.49 Gary Aanderud refund driveway panel assessment 76.62 Dale Sturges refund driveway panel assessment 70.63 Ronald Putz refund driveway panel assessment 95.96 Mike Toovey refund driveway panel assessment 91.03 Ron Lueck refund driveway panel assessment 80.73 Wes Lohrenz refund driveway panel assessment 77.79 Dan Perrine refund driveway panel assessment 74.00 Wm. Backen refund driveway panel assessment 112.61 $ 1,241.63 BONDS OF 1981 Crossings Inc. Estimate #2 25,580.97 Progressive Contractors - final estimate 1,816.78 Juul Contracting- final estimate 843.23 City of Hutchinson,Genl Fund Eng. -& Adm. fees 153,865.92 $ 182,106.90 TAX INCREMENT BONDS -` 1st National Bank of Mpls. - interest & service fee _ $ 26,025.75 FIRE HALL BONDS OF 1981 11.05 Quades Inc. supplies Krasen Plbg & Htg. equipment 288.00 Wagner Electric estimate #1 17,163.00 Gopher State Contractors estimate #4 31,476.60 Saxton Plbg. & Htg. estimate #3 18,952.20 $ 67,890.85 • r612; 537 -5151 37 WASHI1JGTO.N AVENUE','VEST LlUTCHINSON, MINN. 55350 M E M 0 FOR YOUR INFORMATI03' DATE: January 7, 1982 TO: Mayor and City Council FROM: George F. Field, Fire Marshal RE: City Ordinance 1025 :10 1025:15 Dangerous or Substandard Property Owners of certain properties in Hutchinson that are affected by this ordinance have received legal notice from the City Attorney some time ago. As a follow -up, Jim Schaefer and I reviewed the notices and specifically toured the City to see the ones that are not yet in compliance and have made no noticeable effort to comply. Prior to legal action being started, Jim has suggested that you have the opportunity to see first hand the buildings in question. You may also wish to discuss this at the Council Meeting on January 12th. If I may set a tentative date of Wednesday, January 13th, at 4:00 P.M. for the tour. Respectfully, CITY OF HUTCHIN A��' G �Feld;5K Fire Marshal GFF /pv cc: Gary Plotz, City Administrator Jim Schaefer, Asst. City Atty. r� (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: January 5, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Report on Peterson.Building Adjacent to Fire Barn FOR YOUR INFORMATION DETAILS: 1. Building Size - 22' x 70' 2. Partial Basement in South end in poor condition with poor foundation wall. 3. Ceiling shows sign of roof leak in rear portion. 4. Roof joists are assumed to be wood and are of questionable use for any great length. 5. Rear wall need repair. 6. Front portion of ceiling is lay -in panels and rear portion of ceiling is tile stapled in place. 7. East and West walls do not appear to be common walls and are of block construction. IMPROVEMENT COSTS: 1. Repair and insulate roof. $ 5,000.00 2. New lay -in ceiling. $ 3,000.00 3. Repair foundation wall•in basement and rear wall and floor. $ 8,500.00 4. Plumbing -Two complete sets of restroom fixtures. $ 1,500.00 5. Mechanical- heating, air conditioning, ventilation & cooling.$ 4,500.00 6. Miscellaneous painting, decorating and trim. $ 3,500.00 TOTAL-------- - ---------------------------------------------- $26,000.00 Any remodeling for new use would be in addition *o the above costs. MVP/PV cc: Building Inspector El je , ib 4) FOR YOUR INFORMATION ;c ( J,,4 r, —„ � �! ii ... / .... t f i f `..;: t [. ♦ �._ -- t L C `t„c L k.r � e 6 d tc' cr - 4 � ST HUT- HI SO ", A111111NN. 55350 M E M O DATE: January 4, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Summary Report 1982 Improvement Project Hearings FOR YOUR INFORMATION PROJECT COMMENTS SUGGESTED PROCEDURE 82 -03 Phase III of Subdivision Development Advance Project in 1982 82 -04 Phase III of Subdivision Development Advance Project in 1982 82 -05 Phase III of Subdivision Development Advance Project in 1982 82 -06 Phase II of Subdivision Development Advance Project in 1982 82 -07 Phase II of Subdivision Development Advance Project in 1982 82 -08 Phase III of Subdivision Development Advance Project in 1982 82 -09 Phase III of Subdivision Development Advance Project in 1982 82 -10 Phase II of Subdivision Development Advance Project in 1982 82 -11 Phase II of Subdivision Development Advance Project in 1982 82 -12 Sanitary Sewer System Improvement Replaces section of deteriorated trunk. Advance Project in 1982 82 -13 Sanitary Sewer System Improvement Replaces section of deteriorated trunk. Advance Project in 1982 82 -14 Sanitary Sewer System Improvement Would resolve flow problem in area. Advance Project in 1982 82 -15 Phase III of Subdivision Development •Advance Project in 1982 82 -16 Phase II of Subdivision Development Advance Project in 1982 82 -17 Phase II of Subdivision Development Advance Project in 1982 82 -18 Storm Sewer Drainage Improvement Would provide drainage in a problem area. Advance Project in 1982 82 -19 Phase III of Subdivsion Development Advance Project in 1982 82 -20 Phase II of Subdivision Development Advance Project in 1982 82 -21 Phase II of Subdivision Development Advance Project in 1982 82 -22 Phase II of Subdivision Development Advance Project in 1982 f• Mayor and City Counc *provement Summary Report - 198 Project Hearings ' January 4, 1982 Page 2 PROJECT COMMENTS SUGGESTED PROCEDURE 82 -23 Clifton Heights residents concerned about traffic. Not cost effective to City at this time. Reject project. 82 -24 Phase III of Subdivision Development Advance Project in 1982 82 -25 Phase III of Subdivision Development Advance Project in 1982 82 -26 Phase II of Subdivision Development Advance Project in 1982 82 -27 Phase II of Subdivision Development Advance Project in 1982 82 -28 Phase II of Subdivision Development Advance Project in 1982 82 -29 Project tied with 82 -23. Reject project. 82 -30 Not cost effective to City at this time. Would permit another connection from Co. Rd. 12 to T.H. 7 West. Reject project. 82 -31 Not cost effective to City at this time. Would permit another connection from Co. Rd. 12 to T.H. 7 West. Reject project. 82 -32 Phase III of Subdivision Development Advance Project in 1982 82 -33 Phase III of Subdivision Development Advance Project in 1982 82 -34 Project is part of present Capitol Improvement Advance Project. If not Program. Some adverse comments received at a 1982 Project, re- program hearing. and notify property owners accordingly. 82 -35 Project is part of present Capitol Improvement Advance Project. If not a Program. Some adverse comments received at 1982 Project, re- program hearing. and notify property .owners accordingly. 82 -36 Project is part of a present Capitol Improvement-Program. Some adverse comments received at hearing. 82 -37 Phase III of Subdivsion Developement 82-38 Phase III of Subdivsion Development 82 -39 Project is part of present Capitol Improvement Program. Some adverse comments received at hearing. 82 -40 Improper Hearing Notice. Requires new hearing before further action. 82 -41 Joint City /County Project, no adverse comments. 82 -42 Project is part of a present Capitol Improvement Program. No adverse comments. Advance Project. If not a 1982 Project, re- program and notify property owners accordingly. Advance Project in 1982 Advance Project in 1982 Advance Project. If not a 1982 Project, re- program and notify property owners accordingly. on Jan. 4, 1982, re- hearing was approved for Jan. 26th. Advance Project in 1982 Advance Project in 1982 f Mayor and City Counc Summary Report - 198provement Project Hearings January 4, 1982 Page 3 Your action on January 4th, approving the three public hearings on Monroe Street, will complete the hearinc phase of project review for all projects under consideration at this tiMe. I would suggest that the next phase of project review, the approval of the 1982 improvements and ordering preparation of plans, be deferred until the next Regular Council Meeting on Janaury 26th. This will enable you to complete this phase of review of all projects at that time. i! %G cz lQt(J ` Marlow V. Priebe Director of Engineering MVP /pv c VIv, 0 r CITY Y OF HUTICHIRSORI 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612 )587 -5151 EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATEJanuary 4, 1982 NAME AND ADDRESS Darla Erickson, 731 Shady Ridge Road JOB TITLE Rink attendant SUPERVISED BY Bruce Ericson, John McRaith EMPLOYMENT STATUS X New Employee Other: Full Time X Part Time or Seasonal PAY RATE $3.35 COMMENTS Winter ice skating attendant - per budget The above personnel action conforms to adopted personnel policy and to the council approved selection process. X4)d'rtMW Head Personnel Coo0dinator 3 -81 h WS 13RI FS ----l.-.--------- a monthly newsletter published by the SIX EAST REGIONAL DEVELOPMENT COMMISSION Serving: Kandiyohi, McLeod, Meeker & Renville Counties Special Edition Telephone (612) 235 -8504 FYI January, 1982 COMMUNITIES WITH LOCAL DEVELOPMENT CORPORATIONS L% � .�? Twenty -two (22) of the forty (40) cities in Region Six East have nonprofit Local Develop- ment Corporations (LDC). A number of LDC's are general in scope and others have a specific purpose. Some are active and some are inactive. Some have substantial assets and some have none. All have the potential for being a moving force in local community and economic development in the 1980's. In 1982 the Six East RDC wants to work closely with all LDC's and assist their efforts in community and economic development. The commission cannot be of assistance unless it knows the identity of your LDC officers and directors and some of your specific community needs, problems and opportunities. Following is a list of identified nonprofit LDC's. Atwater Development Association Bird Island Industrial Development Corp. Brownton Area Development Corporation Buffalo Lake Area Housing, Inc. Cosmos Industries Dassel Development Corporation Eden Valley Development Corporation Fairfax Development Corporation Franklin Development Corporation Glencoe Development Association Grove City Community Homes, Inc. Hector Development Corporation URBAN DEVELOPMENT ACTION GRANTS (UDAG) Hutchinson Community Development Corp. Litchfield Industries, Inc. Morton Improvement Corporation New London Community Development Corp. Greater Olivia Development Corporation Renville Development Corporation Stewart Improvement Association Watkins Housing and Development Corp. Willmar Opportunities Center City, Inc. (Willmar) Winsted Civic and Commerce Association The November 1981 issue of NEVIS BRIEFS contained a listing of communities in Region Six East which are potentially eligible for the UDAG program. We have since received a revised eligibility listing from the U.S. Department of Housing and Urban Development. Below are the communities now eligible for the UDAG program; Five communities have been added to the list ( *) and one (Raymond) has been dropped. Atwater Bird Island Blomkest Brownton Buffalo Lake Cedar Mills *Darwin Dassel Eden Valley Fairfax Franklin . *Glencoe *Grove City *Hector Kingston Morton *Olivia Pennock Regal Renville Sacred Heart Silver Lake Sunburg Watkins A -95 RFVTFW The U.S. Office of Management and Budget (OMB) has designated the Six East Regional Develop- ment Commission as the area -wide clearinghouse for Kandiyohi, McLeod, Meeker and Renville Counties. The regulations for the review of state and federal grant and loan applications allow the clearinghouse 30 to 60 days to complete its review. In order fov the Six East Regional Development Commission to obtain the information needed to adequately perform the review, a deadline date for each month has been established. For 1982 the dates are as follows: Due in RDC Office Date Reviewed Due in RDC Office Date Reviewed January 4 January 27 July 5 July 28 February 1 February 24 August 2 August 25 March 1 March 24 August 30 September 22 April 5 April "28 October 4 October 27 May 3 May 26 November 1 November 24 May' 31 June 23 November 29 December 22 PRIVATE INDUSTRY COUNCIL LeRoy Scharmer of Buffalo Lake has been appointed to the Minnesota Balance of State Private Industry Council. Scharmer was nominated to serve on the Council by the Six East Rfgional Development Commission and will represent businesses in Kandiyohi, McLeod, Meeker and Renville Counties. - The Private Industry Council consists of business and community leaders who develop and finance programs for hiring and training the unemployed. The Council is financed by the federal Comprehensive Employment and Training Act (CETA). OLDER AMERICANS FUNDING Title III grant funds from the.Older Americans Act are available through the Six East Area Agency on Aging. The major purpose of Title III funding is to act as a Support system to older people. Funds are used to assist older individuals in maintaining their indepen- dence with a special effort being made to serve low- income and minority elderly. Priorities for funding are information and referrals, transportation, in -home services, legal services and multipurpose senior centers. Title III funds may be used to develop new programs or expand existing services to persons 60 years of age or older. Applications for projects will be accepted until January 22, 1982 with funding to begin April 1, 1982. For additional information, applications and /or assistance contact Kathleen McCormick at the Six East Office in Willmar. - MINNESOTA LEGISLATIVE MANUAL It takes an informed citizen in order to be effectively involved in the legislative process. The Minnesota Legislative Manual 1981 -82: Student Edition is now available from the Voter Information, Election and Legislative Manual Division, Office of the Secretary of State, 180 State Office Building, St. Paul, MK 55155; Telephone (612) 296 -2805. FOR INFORMATION CONTACT 612 235 -8504 H. Eugene Hippe Jerry Grinde Lee Larson ` - Kathleen McCormick Ione Nelson Bob Otto John Walsh Executive Director Economic Development Economic /Community Development Aging Director Aging, Nutrition Employment & Traini Developmental Disabilities Community Development A SUMMARY OF TECHNICAL ASSISTANCE IN REGION SIX EAST The Six East Regional Development Commission has, since its beginning in 1974, offered a variety of assistance to local units of government. Below is a listing of major technical assistance projects undertaken by the commission for local governments in Region Six East. PLANNING ASSISTANCE (Zoning, Subdivision and /or Comprehensive Plan) Kandiyohi County City of Atwater City of Kandiyohi City of Lake Lillian City of New London City of Raymond City of Spicer Meeker County City of Cosmos City of Grove City City of Watkins Meeker County TAX INCREMENT FINANCING City of Bird Island City of New London GRANT APPLICATION ASSISTANCE McLeod County City of Biscay City of Brownton City of Lester Prairie City of Plato Renvillle County City of Bird Island City of Franklin City of Hector City of Morton City of Olivia City of Renville City of Sacred Heart Community Development.- .Block Grants- -The program is_administered . by the U.S. Department of Housing and Urban Development and is designed to assist communities with housing, economic development and-public facility needs. Applications from Region Six East have been for water towers, water systems, street improvements, community buildings, housing rehabilitation, downtown improvements and industrial development. Atwater received funds for a water tower, Pennock for a community center and Renville County for housing rehabil- itation. Kandiyohi County: Twenty (20) applications from the cities of Atwater, Blomkest, Kandiyohi, Lake Lillian, Pennock, Sunburg and Raymond; and Kandiyohi County. McLeod County: Twenty -two (22) applications from the cities of Brownton, Glencoe, Hutchinson, Lester Prairie, Silver Lake, Stewart and Winsted; and McLeod County. Meeker County: Fifteen (15) applications from the cities of Cosmos, Eden Valley, Grove City, Litchfield and Watkins; and Meeker County. Renville County: Seventeen (17) applications from the cities of Buffalo Lake, Danube., Fairfax, Franklin, Hector, Olivia, Renville and Sacred Heart; and Renville County. LAWCON/LCMR Recreation Grants - -The Land and Water Conservation/Legislative Committee on Minnesota Resources LAWCON LCMR) grant program for parks and recreation facilities has provided many Region Six East communities with funding to improve recreation facilities. The cities of Atwater, Fairfax, Hutchinson, Watkins, Winsted and the counties of Kandiyohi, and McLeod have purchased park land through the program. The cities of Atwater, Fairfax, Grove City, Hutchinson, Renville, Watkins, Winsted and:the counties of Kandiyohi and McLeod have received funds to provide various types of improvements and facilities in their parks. The New London/Spicer recreation department and the city of Prinsburg received tennis court grants and Grove City received trail funding. LAWCON/LCMR Recreation Grants (Continued) Kandiyohi County: Twenty -nine (29) applications from the cities of Atwater, New London, Pennock, Prinsburg, Raymond, Spicer and Sunburg; and Kandiyohi County. McLeod County: Thirty (30) applications from the cities of Brownton, Glencoe, Hutchinson, Plato, Silver Lake, Stewart and Winsted; and McLeod County. Meeker County: Twenty -four (24) applications from the cities of Eden Valley, Grove City, Litchfield and Watkins; and Meeker County. Renville County: Twenty -four (24) applications from the cities of Danube, Fairfax, Franklin, Hector, Olivia, Renville and Sacred Heart; and Renville County. Other Grant Application Assistance Neighborhood Self -Help Program: Cities of Brownton, Dassel, Grove City and Winsted. Shared City Administrators: Cities of Pennock, Raymond, Kerkhoven and Murdock. Transit Studies and Applications: Cities of Hutchinson and Willmar. Energy Audits (Mini- Audits): Numerous Cities and Schools Shade Tree Program: Several Cities Rural Fire Grants: Many Fire Departments OTHER ASSISTANCE Small Cities Workshops on Economic Development A series of four (4) in January, 1981 (23 cities, 75 individuals) A series of two (2) in October, 1981 (12 cities, 37 individuals) Renville Agri- Energy Corporation (staff assistance plus $40,000 grant) Atwater Alcohol Plant (staff assistance plus $24,450 grant) Pilot Dental Care Program for the Elderly ($200,000) West Central Industries Recycling Program ($15,000 grant) AGING PROGRAM ASSISTANCE The Regional Development Commission as the Area Agency on Aging has the responsibility and authority to assist communities to develop programs for Senior Citizens as well as to award funds and monitor projects. Projects funded by the Regional Development Commission from March, 1978 to July, 1981 are as follows. Social Services: Transportation, homemaker /chore, day care, legal services and information and referral. Total Older American Funds awarded are $698,586. Commu- nities and organizations funded: Glencoe, Atwater, Spicer, Hutchinson Community Service Board for the Elderly, West Central Community Services Board for the Elderly, Central Minnesota Legal Services, Southern Minnesota Regional Legal Services, Meeker County Council on Aging, McLeod County. Senior Centers: Communities funded are Spicer, Litchfield, Franklin, Hector, Atwater, Lake Lillian, Stewart, Bird Island, Cosmos and Hutchinson. Total Older American Funds and McKnight Foundation Funds awarded were $172,462 and $23,068 respectively. Congregate and Home Delivered Meals: Nutrition services organization(s) funded: Six East Community Action Agency; total Older American funds, $435,172 and State funds, $55,466. 10 llEV E LOP, ENTA I SAB I Ik MCKNIGHT FOUNDATION GRANTS 0 .Th(E' Director of the McKnight Foundation has announced the establishment of a four -year $3.5 million grant program to support a wide range of activities designed to meet the needs of Minnesota residents who are mentally retarded and developmentally delayed. The McKnight Foundation considers the DD field as a focus of its interest in the human ser- vices and designed a funding program that is comprehensive and long term. The funding plan consists of the following elements: 1) Program grants totalling $2 million between 1982 and 1985 to develop more effective ways of meeting needs of clients who live in community based residences and those who are participating in day and employment programs. 2) Grants of $130,000 in 1982, $110,000 in 1983 and $100,000 in 1984 to Legal Advocacy for the Developmentally Disabled. 3) A grant of $322,324 annually in 1982, 1983 and 1984 to the Minnesota DD Planning Program to be used for management development, organizational development, staff training of community agencies, support of innovative regional ment of cooperative service models, start-up d projects, develop- ay ties for hard -to -place clients and citizen advocacy progrand residential facili- 4) The Directors also approved a grant of $50,000 annually in 1982, 1983 and 1984 to support the work of the Office of the Court Monitor in the Welsch vs. Noot Consent Decree of 1980. It is expected that Requests for Proposals and other program announcements will be made available early in 1982. An informational meeting will be scheduled to explore and dis- cuss possibilities which exist for Region Six East. TV AND RADIO PROGRAMS January 2 -KTCA -TV's "People and Causes" program which airs at 4:00 p.m. will have an appearance by several local ARC people discussing budget cutbacks. The show will be repeated January 5 at 3 :00 P.M. January 3 -WAYL Radio Community Close -Up will feature an interview with DARC President, Donita Soucek on Sunday morning January 3. The talk -show runs from 6:00 -7 :30 a.m. January 4 - "The Kid from Nowhere" features Special Olympics. NBC -TV January 7 -20120 on Channel 5 at 9:00 p.m. will feature a segment on mental retarda- tion done by Geraldo Rivera. Sometime in January NBC -TV's "Quincy" will have a program that focuses on the potential of mentally retarded people. POLICY ANALYSIS SERIES ON WELSCH VS. NOOT Two additional publications within the Policy Analysis Series on issues related to Welsch vs. Noot are now available. Publication Number 4, "Cost Function Analysis of Minnesota Intermediate Care Facilities for Mentally Retarded (ICF -MR) Per Diems ", emphasizes that there are many factors involved in the process of establishing and maintaining appropriate community residences. While costs are a real and necessary consideration, they should not overshadow individual needs of potential residents. Publication Number 5, "Admission/Readmission to State Hospitals: Th vices e Behavior Problem Issue ", points to the-need for greater availability of community respite care ser and the need for consistent, competent personnel to manage behavioral problems er community settings. in Contact Bob Otto at the Commission office in Willmar for copies of the policy analysis series. OS£SS NW 6uosut4o1nH I I Q H A Q uosu Vy�upD -noLd L0299 NW `JRW MM 8LV 'ON 41wa8d 0IVd a6e4sod 'S'n a4eb I Ln6 AGING SPEAKERS AND CONSULTANTS DIRECTORY „pa -4sanbad Uo L438J AOO ssaJPPV„ L039S NW `JRW MM 49aJIS 44XLS 4samg1noS £££ UOLSSLwwo0 4uawdOLaA90 LEUOL6ab IsE3 XLS The Minnesota Board on Aging and the Minnesota Gerontological Society published a directory entitled "Speakers, Trainers and Consultants on Aging: A Minnesota Inventory ". The directory includes an alphabetical listing by name of training persons as well as a cross referenced listing by subject area. If you are interested in obtaining a copy write: Minnesota Board on Aging, 204 Metro Square, 7th and Robert Streets, St. Paul, Minnesota 55101 or phone (612) 296 -2770. AGING RESOURCE GUIDE United Community Services of Metropolitan Detroit has recently published a Resource Guide for Gerontological Training of Health Care Personnel. A USC study found that there was a need for more training of health personnel and -this Resource Guide is intended to help find ways of gaining additional training for those serving the aged. The Resource Guide can be obtained by sending a check or money order made out to United Community Services for $1.00 per copy to Gerontological Training Guide, 51 West Warren, Detroit, Michigan 48201. LEISURE ACTIVITY GUIDE A recent publication written by Molly Bogen and issued by the Center for Studies on Aging focuses on developing and expanding leisure activities for older adults in community -based group settings. The manual, Leisure Programming for Older Adults: An Activities Guide, examines the benefits of leisure activities and how to overcome age - related barriers to participation and then presents various types of leisure activities programs. Information about the cost and how to order the manual are available from Peggy Kelly, Director of Publieations, The Center for Studies in Aging Resources, P.O. Box 13438, North Texas Sta- tion, Denton, Texas 76203. THE BRAIN AND AGING "The Brain and Aging: The Myths, The Facts" loss and related topics. It is available for '.Park Avenue South, New York, New York 10016. 0 is a 20 page booklet about senility, memory 50¢ from the Public Affairs Committee, 381 40 President Orlynn Mankell called the meeting to order and appointed Jeanne Lundstrom as secretary pro tem. Minutes of the November meeting were approved by motion of John Horrocks /John Esbjornson. Carried. Treasurer's report was approved by motion of Wayne Hebrink /Jean Stranberg. Carried. Update on total expenditures for 198-1 was presented by Sundberg. Motion by John Horrocks /Dennis Ulrich that statistical reports be handed out at meetings rather than mailed..This will save in size of envelopes and cost of mailing. Agenda, minutes, and financial reports will still be mailed. Carried. News clippings from area newspapers were passed around. on motion by Wayne Hebrink /Dennis Ulrich, the bills were approved. Carried. Project Reports: a. COM Catalog study reports were handed out. An "overhead" presentation comparing the present method of cataloging to the way -it will be done with the COM Catalog was shown by Mr. Sundberg. (COM = Computer Output Microform) The report concludes that costs will be pretty much the same: more people involved in present method; more equipment and vendor costs with COM. The report recommends that CRRL change to COM catalog using the OCLC Data Base as.its source of automated cataloging in- formation. They further recommend that CRRL continue to use cards for locator files and shelf lists. Eventually the COM Catalog will contain all holdings in the CRRL system including retrospective (prior to joining the CRRL system) . It may take up to five years to complete the retrospective cataloging so we will have both the COM Catalog and the card catalogs for that time. No action was taken by the CRRL Board but consideration of the recommendations will be on the January agenda. �1 CROW RIVER REGIONAL LIBRARY BOARD !� f ;�' FOR Y0UR li[�' O�'NiA T 10N December 14, 1981 The Crow River Regional Library Board met at the Litchfield Public Library on December 14, 1981. Present: Jean Stranberg, Atwater Representing: Kandiyohi County Orlynn Mankell, New London Kandiyohi County Wayne Hebrink, Renville " Kandiyohi County George Jepson, Winsted " McLeod County Harriet Berg, Dassel " Meeker County Ellen Moench, Eden Valley " -Meeker County Jeanne Lundstrom, Cosmos Meeker County Lionel Barker, Glencoe Glencoe John Horrocks, Hutchinson Hutchinson Kathy McGraw, Hutchinson ^ Hutchinson Delores Condon, Litchfield " Litchfield Dennis Ulrich, Renville " Renville John Esbjornson, Willmar " Willmar Marcia Kleberg, Willmar " Willmar Burton Sundberg, Director, CRRL Absent: Dorothy Hinseth, Sunburg * Representing: Kandiyohi County Lilah Buhr, Stewart * n McLeod County Earl Mathews, Glencoe * it McLeod County Pauline Reigstad, Bird Island If Bird Island Judy Johnson, Litchfield * " Litchfield LeRoy Sanders, Willmar * " Willmar *Excused absence President Orlynn Mankell called the meeting to order and appointed Jeanne Lundstrom as secretary pro tem. Minutes of the November meeting were approved by motion of John Horrocks /John Esbjornson. Carried. Treasurer's report was approved by motion of Wayne Hebrink /Jean Stranberg. Carried. Update on total expenditures for 198-1 was presented by Sundberg. Motion by John Horrocks /Dennis Ulrich that statistical reports be handed out at meetings rather than mailed..This will save in size of envelopes and cost of mailing. Agenda, minutes, and financial reports will still be mailed. Carried. News clippings from area newspapers were passed around. on motion by Wayne Hebrink /Dennis Ulrich, the bills were approved. Carried. Project Reports: a. COM Catalog study reports were handed out. An "overhead" presentation comparing the present method of cataloging to the way -it will be done with the COM Catalog was shown by Mr. Sundberg. (COM = Computer Output Microform) The report concludes that costs will be pretty much the same: more people involved in present method; more equipment and vendor costs with COM. The report recommends that CRRL change to COM catalog using the OCLC Data Base as.its source of automated cataloging in- formation. They further recommend that CRRL continue to use cards for locator files and shelf lists. Eventually the COM Catalog will contain all holdings in the CRRL system including retrospective (prior to joining the CRRL system) . It may take up to five years to complete the retrospective cataloging so we will have both the COM Catalog and the card catalogs for that time. No action was taken by the CRRL Board but consideration of the recommendations will be on the January agenda. b. The report on Data Base-Searching Service was delayed until the January meeting. Communications: a. The Public Library Newsletter was distributed. b. Mr. Sundberg received a letter from OPLIC warning about possible reductions in state aid and further suggesting that if various communities are having budget problems and consider cutting library costs, that he ask them to reconsider or to cut all government agencies equally and to be sure they are aware of the law in regards to state aid eligibility. Mr. Sandberg did suggest this to the mayor of Bird Island who had called voicing his concern about their budget. Grove City would like to cut library hours to save on their heat bill. After discussion, motion made by Mr. Barker /Mr. Jepson to urge Grove City to maintain current schedule of services. Motion passed. Unfinished Business: The implementation of the COM Catalog was tabled. Motion made by Mr. Esbjornson/Mr. Ulrich. New Business: Discussed purchasing Savin copier outright as this would result in considerable savings. Mr. Sandberg was asked to check with our auditor if the funds could be transferred from, and later repaid to, the amortization fund. Mr. Hebrink /Mr. Barker moved to table this until January meeting. Motion passed. Mileage reports were filed. Meeting adjourned. Jeanne Lundstrom and Marcia Kleberg Secretary pro tern f: L3 December 1981 (ANNUAL REPORT) Balance Receipts: State/Federal Aid Special Grant/1980 Special Grant/1981 Kandiyohi County Meeker County McLeod County Willmar Litchfield Hutchinson Glencoe Bird Island Renville Petty Cash Gifts Other Total Receipts: From 1980 Budget & Grants TOTAL RECEIPTS & BALANCE: Treasurer's Report INCOME THIS MONTH #(14,107.44) 3.5,5o4.06 26,903.97 2,516.72 359.95 354.26 8 45,638.96 8 31,531.52 TP-Roy Sanders, Treasurer YEAR TO DATE BUDGET 8 (5,776.31) 8 115,960.00 205.00 67,133.32 46,512.18 45,353.69 54,927.30 28,507.46 40,729.20 18,653.76 5,644.ol 6,201.80 24,424.59 539.95 13,768.44 lo6,485.00 205.00 -0- 67,133.35 46,512.18 50,994.29 54,927.30 28,507.46 40,729.21 18,653.76 5,644.02 6,201.79 20,000.00 -0- 10,000.00 8468,560.70 $455,993.36 6,199.00 $4629784.39 $462,192.36 MTD YTO T OF EXP._.___.BUDGEtEO_. _ FU'JD ORO ACCOUNT - EXpenditure._ - EXPENOITURE TO BUD Ar.PUNT LIBRARY - LIBRARY PERSONAL SERVICES SALARIES -- 29S2022e90 104.951 ___2819111.90 ` - HOSPITAL NED. INSURANC E 1ga908.25 114.687 139000.9) PERA AND SOCIAL SECURITY .26,361.52 119.831 229900.03 TOTAL PERSONAL SERVICES 336,292,67 '106.381 3169111.00 _ _ _ _ CETA, Stc.Pzn%URSW AMOUNT (11,511.52) (102.74%) HATER 1 t:LS BOOKS- ADULT 3g285R.i9 690447 50,197.36; BOOKS- CHILOREl1 13.090.50 _ 81.827E 10,009.43'. PERIODICALS 112613.62 165.91E 72900.aJ PAMPHLETS 198.63 99.321 - - 200.13` VISUA1 - - -- _ - -- _�_--- .Vs17!}.C4 SZ.ROS 53,900.03 Pl.I`tT114-.6 53.00 26.501. 2uE0 ]J 31':zItJG 576915 96.361 - -- 600.9) _. _... lJ 100F OR ?'-S 228.75 76.252 - 300 -•7J ' TOTAL NATERIALS 642790.88 81.907E 79sg97.36 Y.A 1'JTF!.1A?.Cz CUSTC•JIAL SUS ?LIES AND SERV. 670.33 76.145 310.03' TELEPH04E 4,79:1.95 145.727! �' 39200.14 -2 - - CO'tPUTE2 TERMItiiC - - -� -- .0fl •00$ 9.00.30 VEHICLE CPERATION - INCL INS 12,2g4.07 136.052- 9,700693 TOTAL NAIATENANCE_ 172705.05 117.411 152080.03' 07F-E2 1 SUPPLIES 122131.60 11:,.29% 119000 •03 - _ - PROt.CTING AND•PROGZATttING _ 737.36 g4.162 12500.09 POSTAGE 5,107.99 127.705 421100480 J:ILFAGF ANI) HEETINGS 32722.99 74.966 59009.93 - - - - - -... - YErrii+SH1PS - -�. 335.00 `.5t.83l 600.03 I::SURA.:CE -4s 826.30 52m.812 5,20000 SOUIPHENT RENTAL 11,865.55 _ 9F. 882 12_90004)1 -...__ ._. AU31TTtG _ERYICE-- S -' -- 540.00 104.442 500930 BOOKKEEPING SERVICES 2,700.00 100.002 22700'011 TOTAL OTHER 422366.49 - 98.765 q20900#22 CAPITAL CAPITAL OUTLAY EUVIFC.E4T 112.7gt - -+ 39500993_ _ -- -- BRA JCH At.4RT IZAT ION• FUND _3.29_45.87_ 630 .001 700.39 VEHICLE AKORTIZATION FUND 2 +096.52 65.902 39900.01 TOTAL CAPITAL OUTLAY - 6#042o79 83.932 7 1200 •DJ SPECIAL LRA;ITS STATE ARTS GRAHT2 1. 9790 117.685 _ 330.00 - ' _ �' -- LSCA - 1LL I7ERACY, 1580 __388.33 '638.66 _ 55.472 12074.90 TOTAL SPECIAL GRA37S 19026.99 73.157E 12404990 TOTAL L18RARY 41,348.88 - investments redeemed $ 28,700.00 'Investments purchased Eliding, cash balance 27,244.54 (8,361.9o) 4682224.87 101.312 $354,710.00 357,631.42 (8,361.90) Savings Pass Book: $13;445.31 as of December 319 1981 6, 486.20 Amortization hands until reassigned. $19,9,31-51 462.192.36 * . W. E. REYERSON ATTORNEY AT LAW Mayor James DeMeyer City Hall, 37 Washington Avenue West Hutchinson, Minnesota,55350 Dear Mr. DeMeyer:- 0 (612) 587 -2167 215 - 1st Ave. N. W. - P.O. Box 595 C7$9' HUTCHINSON, MINNESOTA 55350 Z. 7� C` .� Noll 9B?_ '? January 4, 1982 £Z ZZ 12. FOR YOUR INFORMA1103I Recently I was furnished with a copy of an opinion from the office of the Attorney - General of the State of Minnesota relative to the location and expansion of the library site in the public square. Frankly, it does not appear to me that the Attorney- General was given sufficient facts on which to make a decision, and, his decision was that " --the answer turns,igt part, upon issues of fact . ". I believe the following facts were available to be submitted to him, but were not done so. In 1902 or 1903 Andrew Carnegie made an offer of ---a donation of $10,000 to the Village of Hutchinson for a public library. This offer aroused a lot-of interest in the village, and the commercial club, the leading business -men's organization in the village, considered the matter. The first site proposed was a lot of Asa B. Hutchinson, but was found to be too small for the location of the library. Then it was proposed that it be located in the public squa-re. There was opposition expressed as to this site, in the commercial club meetings, on the ground "that the park would be inbred for park puposes ". I might say that the opposition to the site in -the public square, in the commercial club, included two of the leading members of the McLeod County Bar, C. G. Odquist and Sam G. Anderson. However, the commercial club, by vote approved the site, and then the matter was submitted to the voters of the Village at a special election: Acceptance of gift - for 201 against 54 Location, public square for 181 against 96 The foregoing will give the factual information that the public square was used for "park purposes" from 1859 to 1903, a matter of 44 years, and that was evidence of the intention of the townsite company in the dedication of that block as a "public square ". The History of McLeod County, published in 1917, at page 359 states: The city square or central park was reserved by the proprietors of the village for park purposes and is a large square block on the east side of Main street, planted with grass and trees and intersected by walks, a part of it being occupied by the library site. I am inclosing a memorandum of a few holdings of the Supreme Court on the subject, suffice to say, that it would appear the case of Headley v. City of Northfield controls, in which the Court says a "public square" is "an open tract (612) 587 -2167 W. E. REYERSON ATTORNEY AT LAW 215 -1 st Ave. N. W. - P.O. Box 595 HUTCHINSON, MINNESOTA 55350 Mayor James DeMeyer #2, 1/4/1982 of land for use for purposes of free passage, ....." In the attached memorandum I have set out a portion of M. S. A.505.14 covering vacation of streets, among other items, and I would suggest that you should write a letter to the Attorney General requesting an opinion as to whether or not Ordinances 419 and 423 of the City of Hutchinson are NULL AND VOID. The facts shod1d be clearly stated that at the time of the vacation those - streets, as set forth in the plat of the Townsite of Hutchinson, South Halt, had been used as streets, and were being used as streets by dozen or hundi ds of vehicles and persons daily, and certainly -no one could find them ` USELESS FOR THE PURPOSE FOR WHICH IT WAS LAID OUT, and required under the statute. I trust you will be able to convince the members of the City Council that the City of Hutchinson, a municipal corporation, has no proprietary interest whatsoever in the streets, parks, public square, or public grounds, BUT "shall be held in the corporate name thereof, IN TRUST,to, and for the useoand purposes set forth and expressed or intended," and that, until it can be found as a fact matter that a street is "useless=' for the purpose for which it was laid out" the City Council cannot vacate ft. Sincerely yours, W. E. Reyerson, Bo 595 Hutchinson, Mn. 55350 i - w . - N f' �i !I @340 -- i i� i� 0 HISTORY OF MCLEOD COUNTY, MINNESOTA. ,Editor -in -Chief Franklyn Curtiss -Wedge fAssisted by Return I. Holcombe ,and a Large corps of local contributors, IH C.Cooper J. & Co. C icago and Winona. Chaper XXIV Modern Hutchinson :Page 357. C� J Editors and Experienced Investigators. 1917. 359. The city square or central park was reserved by the proprietors of the village for park purposes and is a large square block on the east side of Main Street, planted with grass and trees and intersected by walks, a part of it being occupied by the library site. In May., 1903, the voters of the village voted to accept the gift of $10,000 from Mr! Carnegie for a public library building and also voted to place the building in the public square, the half lot formerly donated by Asa B. Hutchinson not being large enough for a site.The committee appointed to confer with Mr. Carnegie was as follows: E. J. Stearns, H. L. Merrill,Carlos Avery, frc the library board and Carl Schallinger from the village council. There is no record of when this conference took place, but it mast have been between September, 1902 and May, 1903. . . . . . . . . . . . . . . City of Zumbrota, Appellant vs. Strafford Western Emigration Co., etc.., et al, Respondents. City appealed from an order of the District Court, Goodhue County, Elmer J. Tomfohr, J., enjoining it from carrying out its plan to sell public square property. Affirmed.. 3. Dedication key 58. Use of property for purposes other than those for which it was dedicated cant be authorized by ordinance or even by statute. _ 2. Eminent domain, kep 2 (1.1). Statute authorizing city to sell public square property was unconstitutional because it authorized taking of pr&vate property without just compensation. Holding : that Headley v. City of Northfield, 227 Minn.458, 35 N.W.2d. 606, controls this decision. Public Square did not belong to the city but rather was "the property of the dedicator or hi.s__.successors in interest, in which the city, as trustee for the benefit of the public and not fans its own right as such, has such an interest ai Is necessary to enjoy the use thereof as a public square ". That a public square is commonly intended to be " an open tract of land for use for purposes of free passage or of ornamentation and improvement as grounds of please, amusement, recreation, or health" to which all 'Members of public have free access. Allen v. Villlage of Savage. 261 Minn. 334 @339: "To constitute a valid common -law dedication there must be an intention to dedicate and an act of dedication on the part of the land -owner and an acceptance on the part of the public. . "Long acquiescence in the use of the property by the public may establish rka ai intent to dedicate and an acceptance by the publis, as well as the use for which the property id dedicated." Re: Ordinances 419 and 423. MINNESOTA STATUTES ANNOTATED, Chapter 505 - PLATS �I 1 505.14 but streets or alleys connecting separate plats or lying between blocks or lots, shall not be vacated between such lots, blocks, or plate as are not also vacated, unless it appears that the street or alley or part thereof sought to be vacated is useless for the purpose for which it was laid o Same 63 N. W. 267 Same 65 N. W. 649. City of St. Paul v. Chicago, M. & St.P. Ry. Co., 68 N. W. 458 is I' @ 460. "It is aelementary and fundamental law that, if a grant is made for a !! specific, limited, and definite public use, the subject of the grant cannot 11 be used for another and different use. Its use must be restricted to that for which it was dedicated. Even the legislature itself has no power to destroy the trust, or to divert, or to authorize a municipality to divert, its subject �• to any other purpose, either public or private, inconsistent with the particular use to which it was granted. Neither the state nor the municipality within which �) the property is situated has any proprietary interest in it which either of them can sell or divert to any use inconsistent with the purpose-of the dedication or grant." I' (The act of a legislature or municipality diverting the lands in use would iss haxmsx be a mere nullity). �i �" y) I' (See the Quit -claim deed,of "City of Hutchinson to Hutchinson Housing, Inc. li Jan. 30,1973, -conveying Lots 6,7,8 and 9, Block 29, South One -Half Hutchinson, Minnesota, also that part of the East Half of vacated Glen Street lying adjacent ;j to said hots 6,7,8 and 9.) t 4 i - t • -i .,, Etzler v. Mondale, 266 Minn.353. Headnote #3 - Purchaser of lot within platted area dedicated as an addition to municipality may rely upon dedication of streets,-alleys, and parks or puhlic - grounds shown thereon and possesses right to use the same. Village Council of Golden Valley.adopted resolution: . .Whereas, said lands are deemed unfit for the purposes for which dedicated, etc.." Order vacating park affirmed.. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 j 27 28 29 30 31 32 33 34 DOUGLAS W.TMOMSOM LAW FMM 1. j STATE OF MINNESOTA I COUNTY OF MC LEOD I� LeRoy Christensen and { Esther Christensen, Plaintiffs, VS. City of Hutchinson and Hutchinson Utilities Commission, Defendants. is DISTRICT COURT FIRST JUDICIAL DISTRICT COMPLAINT Plaintiffs, as and for their cause of action against Defendants, and each of them, state and allege as follows: I. That this is an action for Declaratory Relief pursuant to Minn. Stat. § 555.01. II. That they reside on a farm near the City of Hutchinson, and they receive utility service from defendant Hutchinson Utilities Commission, which is owned and operated by Defendant City of Hutchinson. III. That a_small number of customers of Defendant Hutchinson Utility Commission, including Plaintiffs, are billed at a rate higher than the one family residential rate. IV. That but for the location of their home, Plaintiffs qualify for the residential rate, rather than the higher farm rate, as they conduct no farming activities. V. That the farm rate is considerably more costly than the residential rate when usage is above 1600 Kilowatt -hours per month. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 I 32 }} 33 I 34 , VI. That because of health problems, Plaintiff Esther Christensen is forced to use large amounts of electricity, frequently over 1600 Kilowatt- hours in conditioni . the air in Plaintiff's residence. VII. That as a result, Plaintiffs have incurred damages in the form of higher electric bills. WHEREFORE, Plaintiffs pray for the follo:iing relief: 1. Declaratory relief declaring Plaintiffs to be residential customers and ordering Defendants to convert Plaintiffs' billing to the residen- ��` tial rate. 2. For such other and further relief, including costs, disbursements and attorneys fees as the Court deems just and equitable in the premises. DOUGLAS «. THOMSON LAW FIt'2 4 Dated: December 23, 1981 PAUL C. ENQH By PAUL C. ENGH Suite 1530 55 East Fifth Street - Saint Paul, Minnesota 55101 (612)227 -0856 Counsel for Plaintiffs -2- DOUGLAS W. THOMSON UAW FIRM 0 •