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cp01-04-1982 c cAGENDA SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JANUARY 4, 1982 A. Call meeting to order - 4:00 P.M. VInstallation of Newly Elected Mayor and Aldermen 3. RESOLUTIONS AND ORDINANCES .ka) Resolution No. 7054 - Designation of Depositories of City Funds In Commercial Banks Action - Motion to reject - Motion to waive reading and adopt '/(b) Resolution No. 7055 - Designation of Depository of City Funds - Federal Savings and Loan Associations Action - Motion to reject - Motion to waive reading and adopt ✓(c) Resolution No. 7056 - Designating Official Newspaper Action - Motion to reject - Motion to waive reading and adopt ,�d) Resolution No. 7057 - Appointing City Officers for 1982 Action - Motion to reject - Motion to waive reading and adopt ✓(e) Resolution No. 7058 - Appointing Legal Counsel / Action - Motion to reject - Motion to waive reading and adopt V(f) Resolution No. 7059 - Entering Agreement with Crow River Regional Library for Calendar Year 1982 Action - Motion to reject - Motion to waive reading and adopt /(g) Resolution No. 7060 - Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson, Minnesota Action - Motion to reject — Motion to waive reading and adopt X/h) Resolution No. 7061 - Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission Action Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA JANUARY 4, 1982 ✓(i) Resolution No. 7062 - Resolution Approving Securities for Collateral from First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt - �o/(j) Resolution No. 7063 - Resolution Approving Securities for Collateral from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt ✓(k) Resolution No. 7064 - Resolution of the City of Hutchinson Granting A Leave of Absence to Milton D. Schantzen Action - Motion to reject - Motion to waive reading and adopt 4. OLD BUSINESS ✓(a) Consideration of Project 82 -40, Monroe Street Action - Motion to reject - Motion to waive reading(s) and adopt Resolution(s) 5. A�NEW BUSINESS o/(a) Selection of Council's Vice - President - Kenneth Gruenhagen Action - Motion to elect ✓(b) Designation of Superintendent of Police and General Welfare - Jim DeMeyer Action - Motion to appoint /c) Designation of Superintendent of Accounts, Finances, Health and Sanitation - Kenneth Gruenhagen Action - Motion to appoint ✓(d) Designation of Superintendent of Public Buildings and Fire Protection - Ted Beatty Action - Motion to appoint .4e) Designation of Superintendent of Waterworks and Sewers - John Mlinar Action - Motion to appoint /(f) Designation of Superintendent of Streets and Alleys - Mike Carls Action - Motion to appoint -2- COUNCIL AGENDA JANUARY 4, 1982 C d(g) Designation of Council's Representative to Burns Manor Nursing Home Board - Mike Carls Action - Motion to ratify Mayor's appointment V(h) Designation of Council's Representative to Hospital Board - Kenneth Gruenhagen Action - Motion to ratify Mayor's appointment vv i) Designation of Council's Representative to Planning Commission - Ted Beatty Action - Motion to ratify Mayor's appointment ✓(j) Designation of Council's Representative to Park and Recreation Board - Mike Carls / Action - Motion to ratify Mayor's appointment V(k) Designation of Council's Representative to Transportation Board - Kenneth Gruenhagen Action - Motion to ratify Mayor's appointment /(I) Designation of Council's Representative to Airport Commission - Ted Beatty Action - Motion to ratify Mayor's appointment ✓(m) Designation of Council's Representative to Library Board - John Mlinar Action - Motion to ratify Mayor's appointment ,,�n) Designation of Council's Representative to Safety Council - Kenneth Gruenhagen Action - Motion to ratify Mayor's appointment V(o) Designation of Council's Representative to Problem Solving Committee - Jim DeMeyer Action - Motion to ratify Mayor's appointment V/(p) Designation of Council's Representative to Downtown Development District Advisory Board - John Mlinar Action - Motion to ratify Mayor's appointment �(q) Designation of Council's Representative to Hutch. Housing, Inc. - John Mlinar Action - Motion to ratify Mayor's appointment -3- COUNCIL AGENDA JANUARY 4, 1982 V%(r) Designation of Council's Representative to Public Participation Advisory Committee - John Mlinar Action - Motion to ratify Mayor's appointment ►ifs) Designation of Council's Representative for Liquor Store - Ted Beatty Action - Motion to ratify Mayor's appointment VI(t) Designation of Council's Representative for Junker Sanitation - Kenneth Gruenhagen Action - Motion to ratify Mayor's appointment ✓(u) Designation of Council's Representative for Parking - John Mlinar Action - Motion to ratify Mayor's appointment ✓(v) Consideration of Applications for Cigarette Licenses 1.) Jerry Elliott - Kentucky Fried Chicken 2.) R. C. Hornick - The Gas Hutch 3.) Robert Rozmarynowski - Wash Tub Action - Motion to reject - Motion to approve and issue licenses �w) Consideration of Application for Snow Removal Permit by Lloyd Christensen Action - Motion to reject - Motion to approve and issue permit 6. ADJOURNMENT -4- r 1 0 RESOLUTION N0. 7054 DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following named banks, which are authorized to do a banking business in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 4, 1982 for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF HUTCHINSON, HUTCHINSON, MINNESOTA THE FIRST NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA NORTHWESTERN NATIONAL BANK OF MINNEAPOLIS, MINNEAPOLIS, MINNESOTA upon terms and conditions following, to wit: THAT this designation is subject to the right of said City of Hutchinson, Minnesota, to modify, vacate, or revoke the same according to law, and also subject to any depository agreement executed pursuant to Section 118.01, Minnesota Statutes of 1945 and Section 427.01, Minnesota Statutes of 1957, and that said depositories shall pay on demand all deposits therein subject to payment on demand, and BE IT FURTHER RESOLVED: THAT the City Clerk of the City of Hutchinson is hereby authorized and directed to deposit in said banks in special funds to be known as "City of Hutchinson" all monies that may come into his hands. BE IT FURTHER RESOLVED: THAT a copy of this resolution be filed with the City Clerk and each of the banks so designated. Adopted by the City Council this 4th day of January, 1982. ATTEST: Gary D. Plotz City Clerk Jim DeMeyer Mayor J--d" r i RESOLUTION NO. 7055 DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT First State Federal Savings and Loan Association, Hutchinson, Minnesota, and Midwest Federal Savings and Loan, Minneapolis, Minnesota, are hereby designated as an official depository of and for funds of the City of Hutchinson up to the maximum designated by law. Adopted by the City Council this 4th day of January, 1982. Jim DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk 4� -'A- • 1 0 RESOLUTION NO. 7056 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, The Hutchinson Leader be designated the official newspaper during the calendar year of 1982 for the City of Hutchinson. Adopted by the City Council this 4th day of January, 1982. ATTEST: Gary D. Plotz City Clerk 0 Jim DeMey_er Mayor —C—i 0 0 RESCi L II - ::0. 7057 POINIING CITY OFFICERS FOR 1982 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following appointments to the indicated executive offices of the Citv of Hutchinson are made for the period of one year.* Compensation shall be continued as agreed upon by separate Council action: City Clerk /Treasurer /City Administrator Assistant City Clerk /City Accountant Police Chief Fire Chief Assistant Fire Chief Assistant Fire Chief Assessor Health Officer Director of Fire Inspection Director of Engineering Director of Maintenance Operations Assistant Director of Maintenance Operations Director of Parks & Recreation Assistant Director of Parks & Recreation Liquor Store Manager Assistant Liquor Store Manager Building Official Acting Director of Building Department Chief Water. Plant Operator Assistant Water Plant Operator Chief Wastewater Plant Operator Assistant Wastewater Plant Operator Civic Arena Coordinator City Forester Personnel /Transit Coordinator *City Attorney (Six -month appointment) *Assistant City Attorney (Six -month appointment) Gary D. Plotz Kenneth B. Merrill Dean O'Borsky Lloyd Schlueter Clinton Gruett Orlin Henke Tony Victorian Dr. George Smith George Field Marlow V. Priebe Ralph Neumann Doug Meier Bruce Ericson John McRaith Charles Nelson Don Broten Elden Willard Homer Pittman Dick Nagy Dick Ebert Finley Mix Randy DeVries - Marvin Haugen Mark .Schnobrich Hazel Sitz James Schaefer John Keefe Adopted by the City Council this 4th day of January, 1982. ATTEST: Gary D. Plotz City Clerk Jim DeMeyer Mayor 0 705Q APPOINTING LEGAL COUNSEL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT James Schaefer be appointed as City Attorney at a retainer fee for a six -month period, with reviewal and determination of an additional six -month ap- pointment. Services to be included within the retainer fee are: prosecution of Police Department cases; attendance at City Council, Planning Commission, and Downtown Development Board meetings; preparation of Resolutions and Ordinances; negotiating property acquisition and counseling property owners on relocation law and benefits; legal services for all bond issues, except legal services for indus- trial revenue bond issues; and other customary legal services in the normal cause of City business. Matters such as appearance in county, state district, or federal district court will be billed separately, with an annual ceiling for such legal expendi- tures as determined by the City Council. State Supreme Court Appeals will be billed as extra legal services outside of the retainer fee and aforementioned ceiling. Adopted by the City Council this 4th day of January, 1982. Jim DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk 7059 ENTERING AGREEI1E: :: V ITH CRO;•I RIFER REGIONAL LIBRARY FOR CALENDAR YEAR 1982 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, t:INNESOTA: THAT the City of Hutchinson will enter into agreement with the Crow River Regional Library for a period of one year beginning January 1, 1982. Adopted by the City Council this 4th day of January, 1982. Jim DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk RE SOLITIO:� COLIy=.TERAL FR 0`1 CITIZE S E__.... _ _.._'ST CO. 0 HtTCHINSON, :•ANNE SCTA WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City Depository, has presented as collateral $1,500,000.00 as follows: PLEDGE DESCRIPTION RATE DUE A40U:T 3762 Minnetonka, MN G.O. 4.90 02/01/86 $ 50,000.00 3762 Illinois State 5.25 03/01/86 50,000.00 3989 Federal Home Loan Banks 11.00 05/25/84 100,000.00 3989 Federal Home Loan Banks 12.80 07/25/85 300,000.00 3989 Federal Home Credit Banks 10.00 12/01/86 200,000.00 5822 Cottage Grove So. Wash. Co., MN 5.20 02/01/90 50,000.00 5822 Lakeville, MN ISD 5.20 03/01/90 50,000.00 5822 MN St. Hsg. Fin. Agency 5.45 02/01/90 50,000.00 5822 S. Dakota Hsg. Dev. Auth. 6.15 05/01/90 50,000.00 7080 Federal Home Loan Banks 9.50 11/25/83 200,000.00 7080 Federal Nat'l Mtg. Assn. 7.95 07/10/86 200,000.00 7080 Moorhead, MN 5.20 01/01/91 50,000.00 7080 Mound, MN 5.60 01/01/91 50,000.00 7080 Underwood, N.D. 6.20 02/01/91 100,000.00 TOTAL _ $1,500,000.00 BE IT. RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 4th day of January, 1982. ATTEST: Gary D. Plotz City Clerk Jim DeMeyer Mayor f � J RESOLI-TIO:; APP 0 I:;G SECI;RITIES FOR COLLATERAL FRO`: CITIZEN'S B!-N -: A::O TRUST CO. OF H=CHI'NSON AS SRO_:SORING AG -::Cl OF THE HUTCHINSON UTILITIES CO ^IMISSION WHEREAS, the Citizens Bank and Trust Co. of Hutchinson, a City Depository, has presented as collateral $900,000.00 for the City of Hutchinson as sponsoring agency of the Utilities Commission as follows: PLEDGE DESCRIPTION RATE DUE AMOUNT Federal Home Loan Bank 11.75 02/27/84 $200,000.00 Federal Home Loan Bank 16.00 08/27/84 200,000.00 1413 Federal Nat'l Mtg. Assoc. 9.90 01/10/85 200,000.00 5892 Federal Nat'l Mtg. Assoc. 7.90 09/10/86 300,000.00 TOTAL $900,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 4th day of January, 1982. Jim DeMeyer Mayor ATTEST Gary D. Plotz City Clerk 0 RESOLUTION NO. 7062 RESOLUTION APPROVING SECURITIES FOR COLLATERAL. FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a City Depository, has presented as collateral $1,737,000.00 as follows: RECEIPT NUMBER DESCRIPTION RATE DUE AMOUNT Glencoe, MN G.O. 10 -01 -82 $ 15,000.00 U.S. Treasury Notes 9.25 05 -15 -82 200,000.00 City of Philadelphia, PA Ser. K Bd. 7.40 07 -01 -82 50,000.00 City of Antioch, GA Impr. Bd. 7.00 07 -02 -82 18,000.00 U.S. Treasury Notes 8.125 08 -15-82 200,000.00 City of Brooklyn Park, MN Bond of 1972 - 6 @ $5,000 5.10 12 -01 -82 30,000.00 LeCenter, MN ISD #392 01 -01 -83 5,000.00 - Kandiyohi County, MN Drainage Bd 5/1/70 6.00 02 -01 -83 10,000.00 ISD #628 Plummer Sch. Bldg. Bd. 4.80 02 -01 -83 10,000.00 ISD #271 Bloomington, MN Sch. Bldg. Bd. 5.75 02 -01 -83 15,000.00 ISD #441 Marshall Co. MN (Newfolden) Sch. Bldg. Bd. 5.80 02 -01 -83 15,000.00 ISD #741 Paynesville, MN Sch. Bldg. Bond 4.60 02 -01 -83 25,000.00 ISD #748 Sartell Sch. Bldg. Bd. _- (1968) 4.80 03 -01 -83 10,000.00 ISD #196 Rosemont Sch. Bldg. & Ref. Bd. 1968 4.70 03 -01 -83 - 10,000.00 City of Grand Forks, ND Imp. Bond of 1974 5.60 05 -01 -83 100,000.00 ISD #595 E. Grand Forks, Polk Co. MN Vic. Sch. 4.75 07 -01 -83 25,000.00 Bldg. Bond of 1972, 5 @ $5,000 S. Tahoe Publ. Utility Dist. CA 6.00 07 -02 -83 20,000.00 Village of Eden Prairie, SW Van. Sew. Bd. 6.00 10 -01 -83 10,000.00 ISD #482 Little Falls, Morrison & Crow Wing Co., MN Bldg. Bd. 10 @ $5,000 5.10 01 -01 -84 50,000.00 Kandiyohi Co., MN Drainage Bond 5/1/70 6.00 02 -01 -84 10,000.00 ISD #881 Wright Co. Sch. Bldg. Bd. 1967 4:40 02 -01 -84 10,000.00 RESOLUTION NO. 7062 PAGE 2 RECEIPT 0 NUMBER DESCRIPTION RATE DUE AMOUNT ISD #748 Stearns & Benton Co., Sch. Bleg. Bd. '69 6.20 02 -01 -84 15,000.00 City of Mpls. MN Cusp 603748E65 Ind. Devel. Rev. Bd. Ser. 1974 6.00 04 -01 -84 100,000.00 Clara City, MN G.O. 09 -01 -84 5,000.00 Ramsey Co. MN Red. Fac. Bd. of 1970 dated 6/1/70 6.50 12 -01 -84 30,000.00 Kandiyohi Co. MN Drainage Bd. 5/1/70 6.30 02 -01 -85 10,000.00 City of Fairmont, MN Imp. Bds. 4.10 02 -01 -85 5,000.00 ISD #194 Lakeville, MN 5.50 03 -01 -85 15,000.00 So. Tahoa, CA Utilities 7.00 07 -02 -85 28,000.00 Salt River Project Rev. Bd. Ser. B 7.60 01 -01 -86 100,000.00 ISD Little Falls, MN 6.40 02 -01 -86 5,000.00 Kandiyohi.Co., MN Drainage Bd. 5/1/70 6.30 02 -01 -86 10,000.00 Fairmont, MN G.O. 02 -01 -86 5,000.00 ISD 425 Lake Havasu Ser. A Bond of 1971, Mohave Co, AZ 7.00 07 -01 -86 25,000.00 ISD #831 Forest Lake, MN Sch. Bldg. Bd. dated 7/1/70 6.90 01 -01 -87 10,000.00 ISD #281 Robbinsdale, MN 4.70 02 -01 -87 25,000.00 City of Fairmont, MN Imp. Bd. 8/1/67 4.10 02 -01 -87 5,00.00 City of Breckenridge, MN Corp. Bond 4.40 02 -01 -87 15,000.00 City of Fairmont, MN Imp. Bond 8/1/67 4.10 02 -01 -87 5,000.00 MN State Hsg. Fin. Agcy. 5.00 07 -01 -87 100,000.00 ISD #482 Little.Falls, MN 6.60 02 -01 -88 5,000.00 ISD #833 St. Paul Newport, Wash. Co. MN Sch. Bldg. Bd. 6.70 03 -01 -88 20,000.00 MN State Armory, Hutch. 11 -01 -88 6,000.00 Ramsey Co. Rec. Fac. Bd. '71 5.50 12 -01 -88 25,000.00 MN State Higher Ed. Bond 6.30 04 -01 -89 100,000.00 Western Lake Sup. San. Dist. MN 6.60 10 -01 -90 100,000.00 MN State Armory Bldg. 6.80 11 -01 -96 9,000.00 MN State Armory Bldg. 6.80 11 -01 -97 10,000.00 MN State Armory Bldg. 6.80 11 -01 -98 11,000.00 Federal Deposit Ins. Corp. 100,000.00 TOTAL - $1,737,000.00 RESOLtiTI0N NO. 7062 PAGE 3 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safe- keeping. Adopted by the City Council this 4th day of January, 1982. Jim DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk 0 RESOLUTION NO. 7063 RESOLUTION APPROVING SECURITIES FOR COLLATER=AL FRU:l FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the First National Bank of Hutchinson,a City Depository, has presented as collateral $1,400,000.00 as follows: TOTAL $1,400,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 4th day of January, 1982. ATTEST: Gary D. Plotz City Clerk Jim DeMeyer Mayor DESCRIPTION RATE DUE AMOUNT U.S. Treasury Note 13.875 02/28/82 $ 200,000.00 U.S. Treasury Note 15.125 12/31/82 500,000.00 U.S. Treasury Note 9.25 03/31/83 200,000.00 U.S. Treasury Note 9.25 08/15/83 200,000.00 U.S. Treasury Note 14.25 03/31/84 200,000.00 FDIC Insurance 100,000.00 TOTAL $1,400,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited with the Ninth Federal Reserve Bank for safekeeping. Adopted by the City Council this 4th day of January, 1982. ATTEST: Gary D. Plotz City Clerk Jim DeMeyer Mayor W r M E M O R A N D U M DATE: January 4, 1982 TO: 1,XaX r and City Council FROM: ,Qay_D_ Plotz,_City Administrator _ _ _ _ SUBJECT: public Employees Retirement Association - Milton D. Schantzen It is our understanding that Jim Schaefer will be appointed as City Attorney effective January 1, 1982. In view of this anticipated change, Milton Schant- zen has requested a "leave of absence" to qualify him to receive 10 years of invested employment with the City of Hutchinson for PERA benefits. Milton Schantzen has agreed to be responsible for any payments towards PERA along with all payments for all City insurances and social security. At the time Jim Schaefer is appointed January 1, 1982 the City will be respon- sible for his insurances and PERA. This Resolution only clarifies the status of Milton Schantzen for PERA pur- poses. There is no financial cost to the City for approving the Resolution. /ms cc: Hazel Sitz, Personnel Coord. .6-AP 6 1 0 RESOLUTION NO. 7064 RESOLUTION OF THE CITY OF HUTCHINSON GRANTING A LEAVE OF ABSENCE TO MILTON D. SCHANTZEN WHEREAS, the City of Hutchinson will grant a leave of absence to Milton D. Schantzen. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City of Hutchinson does hereby grant a leave of absence effective January 1, 1982 for one (1) year, to Milton D. Schantzen as City Attorney. Adopted by the City Council this 4th day of January, 1982. Jim DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk c _ itt tatttt`F.rLw. I lh' JTCH,NSON, A,17/ NN. 55350 M E M O DATE: January 4, 1981 TO: Mayor and City Council FROM: Director of Engineering RE: Project 82 -40 Monroe Street Due to improper notice, it will be necessary to hold another public hearing before any further action on this project. The improvement being considered is curb and gutter, bituminous surfacing and appurtenances. The estimated cost benefit is $36.00 per front foot. Most lots have a 66 foot frontage and the cost benefit per lot would be $2,376.00 An alternate proposal would be to consider the improvement in two projects. One being curb and gutter and the other being surfacing. Should this proposal be acceptable the curb and gutter project is estimated at $15.60 per front foot or $27.65 per front foot. The lower cost would be curb and gutter only, with minor grading of street surface to conform to gutter grade, gravel and oil as needed on graded portion of surface and topsoil. The higher cost would be curb and gutter with full roadway graded, gravel base, temporary oil surface and topsoil. The surfacing project would consist of a bituminous base course and a bituminous wearing course for an estimated cost of $14.16 per front foot. The surfacing project could only be completed with the higher cost curb and gutter project. However, if the surfacing project is approved, the curb and gutter project would reduce in cost. If these proposals are acceptable, a hearing could be held on January 26, 1982. Marlow V. Priebe Director of Engineering MVP /pv —a Fr f- r tir Ai r� I °, /` ,; " 37 ',',!ASHIrJGTO ✓�NVL ST HUTCHINSON, MINN'. 55350 ENGINEER'S REPORT DATE: January 4, 1982 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Curb and Gutter and Appurtenances Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on January 26th, 1982 Project 82 -43 Curb and Gutter and Appurtenances on Monroe Street from Second Avenue S.E. to Fair Avenue Construction Cost $ 65,100.00 Engineering $ 5,600.00 Fiscal and Miscellaneous $ 5,600.00 Land Acquisition $ -0- Capitalized Interest $ 5,700.00 TOTAL ------------------------------------------- $ 82,000.00 Assessable Cost $ 62,000.00 Deferred Assessable Cost $ -0- City Cost $ 20,000.00 TOTAL ------------------------------------------- $ 821000.00 Respectfully submitted, i311,dO-td il' jPzx, /`f Marlow V. Priebe Director of Engineering MVP /pv :I RESOLUTION NO. RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT 82 -43 WHEREAS, it is proposed to improve Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of curb and gutter and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this day of Mayor Clerk 1982. RESOLUTION NO. RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT 82 -43 WHEREAS, pursuant to resolution of the council adopted January 4th, 1982, a report has been prepared by Marlow V. Priebe, with reference to the improvement of: Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of curb and gutter and appurtenances; and this report was received by the council on January 4th, 1982, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of-abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $82,000.00. 2. A public hearing shall be held on such proposed improvement on the 26th day of January, 1982, in the council chambers of the city hall at 8;00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 4th day of January , 1982. - Mayor Clerk PUBLICATION NO. NOTICE OF HEARING ON IMPROVEMENT PROJECT 82 -43 TO WHOM IT MAY COCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on Tuesday, January 26th, 1982, to consider the making of an improvement of: Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of curb and gutter and appurtenances; pursuant to Minnesota Statutes, Section 429.011 to 429.111. The areas proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $82,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 4th, 1982. Gary D. P1otz, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, JANUARY 15TH, 1982, AND ON FRIDAY, JANUARY 22ND, 1982. I� �t rtr� l _: y nr.r r,. r.. r t(• P�.� r v}* � 37 n A c, �.. T i E7 V'I cT Lt�- ,,,rll�G�O�� ,._, U E�, HUTCHINSON, MINN. 55350 ENGINEER'S REPORT DATE: January 4, 1982 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Curb and Gutter, Grading,'-Base and Appurtenances Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, ,I recommend a hearing be held on January 26th, 1982 Project 82 -44 Curb and Gutter, Grading, Base and Appurtenances on Monroe Street from Second Avenue S.E. to Fair Avenue Construction Cost $ 110,000.00 Engineering $ 10,000.00 Fiscal and Miscellaneous $ 10,000.00 Land Acquisition $ -0- Capitalized Interest $ 10,000.00 TOTAL----------------------- -------------------- $ 140,000.00 Assessable Cost $ 111,000.00 Deferred Assessable Cost S -0- City Cost TOTAL----------- - - - - -- MVP /pv $ 29,000.00 ---- - - - - -$ 140,000.00 Respectfully submitted, Marlow V. Priebe Director of Engineering 0 RESOLUTION NO. RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT 82 -44 WHEREAS, it is proposed to improve Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of curb and gutter, grading, base and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this day of , 1982. Mayor Clerk RESOLUTION NO. i RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT 82 -44 WHEREAS, pursuant to resolution of the council adopted January 4th, 1982, a report has been prepared by Marlow V. Priebe, with reference to the improvement of: Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of curb and gutter, grading, base and appurtenances; and this report was received by the council on January 4th, 1982, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $140,000.00. 2. A public hearing shall be held on such proposed improvement on the 26th day of January, 1982, in the council chambers of the city hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 4th day of January 1982. Mayor - Clerk e PUBLICATION NO. NOTICE OF HEARING ON IMPROVEMENT PROJECT 82 -44 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on Tuesday, January 26th, 1982, to consider the making of an improvement of: Monroe Street from Second Avenud S.E. to Fair Avenue by the construction of curb and gutter, grading, base and appurtenances; pursuant to Minnesota Statutes, Section 429.011 to 429,111. The area proposed to be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is $140,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: January 4th, 1982. Gary D. Plotz, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER _. INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, JANUARY 15TH, 1982, AND ON FRIDAY, JANUARY 22ND, 1982. ' ' A,�� ' �TONAVE,%UE@EST HUTCH/"",SD�'kV1/!\JN.5535O ENGINEER'S REPORT [Q\TE; January 4 1982 TD; Mayor and City Council Faom; Director of Engineering SUBJECT: Bituminous Base, Surfacing and Appurtenances Improvement Project I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a bearing be held on January 26th, 1982 . Project 82-45 Bituminous Base, Surfacing and Appurtenances on Monroe Street from Second Avenue S.E. to Fair Avenue Construction Coat , Engineering 5 Fiscal and Miscellaneous Iazu% Acquisition Capitalized Interest TOTAL--- -----------------___-_-___-____-________ � Assessable Cost S � Deferred Assessable Coot City Coot � TOTAL------------------------------------------- Respectfully submitted, ' Marlow V. Priebe Director of Engineering MVP/pn RESOLUTION NO. RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT 82 -45 WHEREAS, it is proposed to improve Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of bituminous base, surfacing and appurtenances, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this day of , 1982. Mayor Clerk RESOLUTION NO. RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT 82 -45 WHEREAS, pursuant to resolution of the council adopted January 4th, 1982, a report -has been prepared by Marlow V. Priebe, with reference to the improvement of: Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of bituminous base, surfacing and appurtenances; _ and this report was received by the council on January 4th, 1982, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the.improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $67,600.00. 2. A public hearing shall be held on such proposed improvement on the 26th day of January, 1982, in the council chambers of the city hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 4th day of January , 1982. Mayor Clerk PUBLICATION NO. NOTICE OF HEARING ON IMPROVEMENT PROJECT 82 -45 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on Tuesday, January 26th, 1982, to consider the making of an improvement of: Monroe Street from Second Avenue S.E. to Fair Avenue by the construction of bituminous base, surfacing and appurtenances; -u° pursuant to Minnesota Statutes, Section 429.011 to 429.111. The area proposed t be assessed for such improvement is the property abutting on such street. The estimated cost of such improvement is .$67,600.00. Such persons as desire to be - heard with reference to the proposed improvement will be heard at this meeting. Dated: January 4th, 1982. Gary D. Plotz, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON FRIDAY, JANUARY 15TH, 1982, AND ON FRIDAY, JANUARY 22ND, 1982. s 0 1 FOR YOUR INFORMATION M E M 0 DATE: December 30, 1981 TO: Mayor Ralph Westlund & City Council FROM: John W. Korngiebel /Korngiebel Architects RE: Hutchinson Fire Station In accordance with our discussion regarding the duct work revisions, we are proceeding as follows due to project schedule requirements. Chief Schlueter has arranged to have the mechanical contractor install the main duct above the suspended ceiling. The Fire Department Personnel will then be required to extend branch ducts of the. same number and capacity, install appropriate ceiling air supply and exhaust grilles adequate to heat, cool and exhaust the spaces. We have been informed by Chief Schlueter that there will be n*o additional cost to the City for this change. We should point out that the ceiling in the meeting room will- now be lower than desireable for the size of -the room and that the heating, cooling, ventilating may not perform as originally designed. Please contact our office if this does not meet your approval. CC: Marlin Torgerson Lloyd Schlueter FOR YOUR INFORMATION M E M 0 DATE: December 30, 1981 TO: Mayor Ralph Westlund & City Council FROM: John W. Korngiebel /Korngiebel Architects RE: Hutchinson Fire Station We wish to inform you of a option that could be added to the Fire Station if you so wish. There is a possibility that by increasing the number of sprinkler heads in the barn area, a lower insurance rate could be obtained. The cost proposal for this change is approximately $2700.00. We have discussed this possibility with your insurance carrier and our engineers and have submitted plans to the insurance rating office for a rate decision. When this , information is received we will be able to establish if the pay back will justify the additional cost. CC: Marlin_.Torgerson Lloyd Schlueter