Loading...
05-27-2014 CCMMINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MAY 27, 2014 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Gary Forcier, Bill Arndt and Chad Czmowski. Others present were Marc Sebora, Interim City Administrator, Kent Exner, City Engineer and Jody Winters, Associate City Attorney. 2. INVOCATION — Pastor Laura Aaase, River of Hope, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt recognized the Memorial Day service put on by the VFW and the American Legion. Mayor Cook mentioned that the National Commander of the VFW was in town for a visit and tour today. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF MAY 13, 2014 (b) SPECIAL MEETING MINUTES OF MAY 19, 2014 Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14287 - RESOLUTION AMENDING FEE SCHEDULE TO REMOVE PARADE PERMIT FEES 2. RESOLUTION NO. 14282 —RESOLUTION FOR TRAFFIC CONTROL DEVICE ON MAIN STREET SOUTH 3. ORDINANCE NO. 14 -0726 — AN ORDINANCE GRANTING A FRANCHISE TO HUTCHINSON CHAMBER OF COMMERCE AND CONVENTION & VISITORS BUREAU TO PLACE EVENT - SPECIFIC BANNERS AT LIBRARY SQUARE (SECOND READING AND ADOPTION) 4. ORDINANCE NO. 14 -0727 — AN ORDINANCE GRANTING A FRANCHISE TO HUTCHINSON CHAMBER OF COMMERCE AND CONVENTION & VISITORS BUREAU TO PLACE BANNERS ON CITY -OWNED STREET LIGHT POLES (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 14 -0728 - AN ORDINANCE REPEALING ORDINANCE NO. 14 -0720 — CITY CO UNCIL MINUTES MAY 27, 2014 AMENDING CITY CHARTER TO INCREASE MAYORAL TERMS (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR JUNE 10, 2014) (b) PLANNING COMMISSION ITEMS CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT A BUILDING FOR DISABLED AMERICAN VETERANS OPERATIONS AT 167 AND 177 3RD AVENUE NW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 1428 1) 2. CONSIDERATION OF CONDITIONAL USE PERMIT TO REDUCE THE SETBACKS FROM 30 FEET TO 20 FEET ON LOTS 1 & 8, BLOCK 1, FAIRWAY ESTATES THIRD ADDITION WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14283) (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO VOITURE LOCAL NO. 414 ON NOVEMBER 5, 2014, AT AMERICAN LEGION (d) CONSIDERATION FOR APPROVAL OF ISSUING PREMISES PERMIT APPLICATION TO AMERICAN LEGION POST 96 TO OPERATE GAMBLING DEVICES AT 101 MAIN STREET SOUTH (e) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO PHILLIP WESTBY OF THE COUNTRY STOP (f) CONSIDERATION FOR APPROVAL OF ITEMS FOR BICYCLE FRIENDLY ROUTE IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 14 -10) (g) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS AND SUPPLEMENTAL AGREEMENTS FOR LETTING NO. 1/PROJECT NO. 14 -01 AND LETTING NO. 4/PROJECT NO. 14 -04 (h) CONSIDERATION FOR APPROVAL OF EMERGENCY REPAIRS TO WATER TREATMENT PLANT WELL NO. 7 (i) CONSIDERATION FOR APPROVAL OF ALLOWING MIDCOUNTRY BANK TO TEMPORARILY PLACE TABLES AND CHAIRS ON SIDWALK LOCATED AT 201 MAIN STREET SOUTH (j) CONSIDERATION FOR APPROVAL OF JAYCEE WATER CARNIVAL BEAN BAG TOURNAMENT LOCATED AT LAMPLIGHTER BAR & GRILL (k) CONSIDERATION FOR APPROVAL OF ISSUING FOOD VENDOR LICENSE TO HUTCHINSON DOWNTOWN ASSOCIATION (1) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — CHECK REGISTER A 2 CITY CO UNCIL MINUTES MAY 27, 2014 (m) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — CHECK REGISTER B Items 7(b)2, 7(f), 7(h), 7(1), and 7(m) were pulled for separate action. Motion by Arndt, second by Forcier, to approve consent agenda with the exception ofthe items noted above. Motion carried unanimously. Item 7(b)2 had further discussion. Mayor Cook asked if the title of Resolution 14283 can be revised to clarify that only the side yard setback is being reduced and not the front yard setback. Motion by Christensen, second by Arndt, to approve Resolution No. 14283 including the revised title. Motion carried unanimously. Item 7(f) had further discussion. Mayor Cook noted that this item came out of discussions with the Bicycle Alliance. Mayor Cook questioned that perhaps the funding source be reviewed and not use bonding funds for the project. Mayor Cook suggested tabling the item until the most appropriate funding source can be identified. Kent Exner, City Engineer, noted that tabling the item would be acceptable, however, he noted that this item being considered is solely to begin the bonding hearing process and does not require the City to utilize bonding dollars for the project, but rather to have it as an option. Mr. Exner noted that public hearings are often held on projects whether bonding is used or not. Motion by Arndt, second by Cook, to table Item 7(f) to June 10, 2014. Motion carried unanimously. Item 7(h) had further discussion. Council Member Christensen asked if only one well was compared to the well that needed repairs or if other wells were compared as well. Kent Exner explained that routine maintenance work was being done on Well No. 4 at the time and therefore was good timing to conduct a comparison. The comparison showed that Well No. 7 is in dire need of repairs. Motion by Christensen, second by Cook, to approve Item 7(h). Motion carried unanimously. Items 7(1) and 7(m) had further discussion. Council Member Forcier noted he will be abstaining from these items. Motion by Czmowski, second by Arndt, to approve Items 7(1) and 7(m) with Forcier abstaining. Motion carried unanimously. Dan Hatten, Police Chief, presented before the Council. Chief Hatten noted that the annual Dairy Days event is being held June 6, 2014. As part of the event, a request has been made to close 1 t Avenue for a portion of the day. Motion by Arndt, second by Forcier, to approve closing lgt Avenue for Dairy Days Celebration on June 6, 2014. Motion carried unanimously. Mayor Cook commented that the River Overlay District should be reviewed and perhaps updated. Dan Jochum, Planning Director, noted that the Planning Commission has had indepth discussions on the requirements of the river overlay district and standards. Staff has recommended that the river overlay district ordinance be reviewed to perhaps tighten the boundaries of the district or have a tiered approach. 8. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION OF ORDINANCE NO. 14 -724 - AN ORDINANCE APPROVING REVISIONS TO SECTIONS 5.02 AND 5.03 OF HUTCHINSON CITY CHARTER AS RECOMMENDED BY THE CHARTER COMMISSION (SET SECOND READING AND CITY CO UNCIL MINUTES MAY 27, 2014 ADOPTION FOR JUNE 10, 2014) Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained that in early in 2014 the Charter Commission had met and voted on a couple of revisions to the City Charter. These changes include revising Section 5.02 and Section 5.03. The revision to 5.02 was to require petition signatures to be of registered voters rather than those who voted in the last election. The revision to Section 5.03 included adding some language from Ordinance No. 13 -716 which prohibits individuals who sign or circulate petitions from being paid. The statutory requirements in amending the City Charter include a public hearing and adoption of an ordinance. Craig Johnson, 851 Dale Street SW, presented before the Council. Mr. Johnson asked if this item could be explained in more detail. Interim City Administrator Sebora provided an explanation on how Charter changes are instigated. More detail was given on signature requirements for petitions. Motion by Czmowski, second by Forcier, to close public hearing. Motion carried unanimously. Motion by Forcier, second by Christensen, to set second reading and adoption of Ordinance No. 14- 724 for June 10, 2014. Motion carried unanimously. 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a) PARKS, RECREATION, COMMUNITY EDUCATION 2013 ANNUAL REPORT — DOLF MOON Dolf Moon, PRCE Director, presented before the Council. Mr. Moon noted some 2013 highlights of the PRCE Department, which included a 20 -year anniversary of the partnership with the school district's community education program. Mr. Moon also spoke of the number of volunteer hours put into youth coaching, number of teams participating in tournaments, tree plantings, swimming lessons, participants in recreational programs, middle school activities, ice arena activities, adult education programs, and event center activities. Mr. Moon also spoke of the vast amount of partnerships that his department has in lace. Mr. Moon also spoke of the revived canoe /kayak rental program that will be starting June 9 along the river. Mr. Moon also spoke of the activities at the senior center. (b) UPDATE FROM HUTCHINSON CENTER FOR THE ARTS Tom Wirt, Hutchinson Center for the Arts, presented before the Council. Mr. Wirt provided an update on the Center for the Arts activities for the past six months. Along with the activities described, one of the main goals of the Center is to continue to build an arts industry in the City of Hutchinson. Mr. Wirt spoke about grants received and other funding sources that the CFA has. The CFA will also be working with a fundraising coach. Cindy Ludewig, Executive Director of CFA, presented before the Council. Ms. Ludwig spoke about the CFA's budget, projects and exposure to the community. LuAnn Drazkowski, President of CFA, presented before the Council. Ms. Drazkowski spoke of the vast amount of art- interested individuals that are in Hutchinson and the surrounding area. Ms. Drazkowski spoke of the detail of the building capacity grant that the CFA received and the three phases of the building capacity project. Ms. Drazkowski stressed that the Center for the Arts is a true return on investment to those who support them; that they are determined to build capacity for growth, and that the CFA is a "hub" and single point of contact for many groups and organizations. (c) UPDATE ON 2014 MOSQUITO CONTROL OPERATIONS — JOHN OLSON John Olson, Public Works Director, presented before the Council. Mr. Olson informed the Council of the planned activities for mosquito control in 2014. Mr. Olson spoke of the tools available for 11 CITY CO UNCIL MINUTES MAY 27, 2014 mosquito abatement, which include habitat management, larvacide, adulticide and barriers. In 2014, larvacide was completed by May 13th and adulticide applications will begin June 1 and end July 14 with a special barrier application being applied for River Song. Other dates will be considered as needed based on trap counts. No sales tax will be charged on these services, which is new for 2014 and is a savings of approximately $1400. The annual cost for the program is approximately $20,000. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14284 — RESOLUTION REGARDING THE SUPPORT OF A JOB CREATION FUND APPLICATION IN CONNECTION WITH REYNOLDS TRANSPORT, INC. Lee Miller, EDA Director, presented before the Council. Mr. Miller explained that the EDA has been working with a company that would like to relocate into Hutchinson with a company expansion. As part of that, the company, Reynolds Transport, Inc., is seeking completing a job creation fund application through the State of Minnesota. As part of the application process, the City must support the project. Reynolds Transport is considering building a 50,000 sq. ft. warehouse which would create 10 -15 permanent full -time jobs. Motion by Czmowski, second by Christensen, to approve Resolution No. 14284. Mayor Cook noted that a revised Resolution was distributed with some minor language changes. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF ISSUING OFF -SALE 3.2 MALT LIQUOR LICENSE AND TOBACCO LICENSE TO VIKING OIL CORP. INC. LOCATED AT 640 HWY 7 EAST Marc Sebora, Interim City Administrator, presented before the Council. Mr. Sebora explained that Viking Oil Corp. Inc. has submitted applications for an off -sale 3.2 malt liquor license and tobacco license to sell products at a new SuperAmerica that is opening on Hwy 7 East. Motion by Czmowski, second by Forcier, to approve issuing off -sale 3.2 malt liquor license and tobacco license to Viking Oil Corp. Inc. Motion carried unanimously. (c) CONSIDERATION OF ORDINANCE NO. 14 -0729 — AN ORDINANCE AMENDING SECTIONS 154.085 THROUGH 154.099 OF THE HUTCHINSON CITY CODE — FLOOD PLAIN ORDINANCE (FIRST READING, SET SECOND READING AND ADOPTION) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that this item is simply to adopt the new FEMA flood plain mapping that will go into effect July 7, 2014. The requirement of cities is for these guidelines to be adopted in order for flood insurance to be made available to residents. Mr. Jochum explained that the language being considered in the ordinance is ultimately required by the DNR. CITY CO UNCIL MINUTES MAY 27, 2014 Motion by Arndt, second by Czmowski, to waive first reading and set second reading and adoption for June 10, 2014. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF APPOINTMENT OF ANDY REID TO THE POSITION OF INTERIM FINANCE DIRECTOR Marc Sebora, Interim City Administrator, spoke before the Council. Mr. Sebora explained that as part of the resignation of Jeremy Carter, the City's City Administrator/Finance Director, the Finance Director's duties must be addressed. It is proposed to appoint Andy Reid, Controller, to Interim Finance Director, with an interim pay of an additional $400 per month. Motion by Czmowski, second by Arndt, to approve appointment of Andy Reid to Interim Finance Director. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM APRIL 15, 2014 (b) PLANNING COMMISSION MINUTES FROM APRIL 15, 2014 (c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR APRIL 2014 (d) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR APRIL 2014 13. MISCELLANEOUS Bill Arndt — Council Member Arndt announced he will not be seeking re- election Gary Forcier — Council Member Forcier commented that a resident had approached him who lives on Grove Street and informed him that some of the overlay is coming up on the streets that were reclaimed last year. John Olson, Public Works Manager, noted that some failure of the crack repair has been seen and the contractor will be back in the areas to take care of those issues. The soy - based product that was used as an overlay takes 2 -3 weeks to take effect and sink into the roadway. Marc Sebora — Mr. Sebora explained that last week a pre - construction meeting was held with the contractor who will be working on the Burich Arena improvements which is scheduled to begin next week. Mr. Sebora also reminded everyone that filing is open for Council Member seats and the Mayor seat. Filings remain open until 5:00 p.m. on June 3 . Mr. Sebora informed the Council that no formal proposals have been received to date on recruiting services for the City Administrator position, however he has been informed that four agencies have expressed that they will be submitting proposals by the June 6th deadline. Kent Exner — Mr. Exner provided an update on the Jefferson Street project. Steve Cook — Mayor Cook reminded the Council that a workshop is scheduled for Monday June 2nd to review the City's emergency plan. The workshop is scheduled from 7:00 — 11:00 a.m. at the Emergency Operations Center. 14. ADJOURN I CITY CO UNCIL MINUTES MAY 27, 2014 Motion by Arndt, second by Christensen, to adjourn at 7:10 p.m. Motion carried unanimously. Steven W. Cook Mayor 7 ATTEST: Marc A. Sebora Interim City Administrator