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04-08-2014 CCMMINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, APRIL 8, 2014 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS Roger Olson, 16212 County Road 7 — representative of American Legion and VFW, presented before the Council. Mr. Olson spoke of upcoming Memorial Day. Mr. Olson explained that approximately 1350 flags are put out on Memorial Weekend by 25 -30 volunteers. This is in honor of veterans who have passed away. Mr. Olson spoke of a Veteran memorial that is placed at each grave site, but, ultimately are stolen by some throughout the community. Mr. Olson recommended that a US Veteran decal be placed on columbarians. Mr. Olson requested that the Council work with staff to develop a process in that these decals can be placed on columbarians. Mr. Olson noted that this is done in the Dassel cemetery. Mr. Olson suggested that an eagle scout take on this project if approved. Mr. Olson also noted that if the Veteran indicator is stolen from a gravestone, that a flag be put in its place. Mayor Cook noted that the cemetery gravestone ordinance was reviewed a while ago and it was noted that the gravestone and columbarians are private property. Doug Brown, 954 Church Street, asked if "veteran" could be engraved right into the stone. Olson noted that has not been researched. Mayor Cook noted that the City does have a veteran medallion available if the family requests that a medallion be placed on their loved ones grave site. Mr. Olson's concern is that all veterans are not recognized for this Memorial Day. Jeremy Carter, City Administrator, spoke to consistency that should be used throughout the cemetery. Mr. Olson asked for authorization to speak with cemetery staff on placing the decals on grave stones. Mayor Cook and the Council noted that they favored that a uniform medallion be placed on the gravestones to keep it consistent and aesthetically pleasing. Staff will work with Mr. Olson on acquiring the names of the families who have a veteran family member buried in the cemetery to see if they are interested in having them recognized with a veteran medallion. Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop asked about the 2" d Avenue Bridge project and what option the City is considering. The Council had determined to further research a full replacement project and also a full replacement with a trail crossing along with an alternate bid, or considering Options 4 and Option 5 that were presented at a March Council meeting.. Mr. Bishop asked what the estimated bicycle traffic projected on the bridge is. Mayor Cook noted that that estimate has not been determined but with the development of the Dakota Trail, it could bring more bicycle traffic. Mayor Cook noted that an additional $150,000 is estimated to widen the trial to accommodate bicycle and pedestrian traffic. Mr. Bishop referenced the Imagine Hutchinson Downtown Plan that has bicycle trails proposed and wayfinding signs. Mr. Bishop asked about the costs associated with these items. Mayor Cook noted that the costs have not been determined to date and those will develop as design work CITY COUNCIL MINUTES – APRIL 8, 2014 is created. Jim Bobier, 20926 Skyview Avenue, presented before the Council. Mr. Bobier commented on a Supreme Court ruling regarding the Luce Line Trail and asked if a legal ruling would be coming from the city. Marc Sebora, City Attorney, noted that the State or the League of Minnesota Cities would determine if a ruling would apply to the City’s portion of the Luce Line Trail system. Mr. Bobier spoke of the development of the Dakota Trail and the justification of both the Dakota Trail and the Luce Line Trail. Council Member Arndt spoke of a trail system developed in Des Moines that had 500,000 cyclists in one year. Mayor Cook commented on some web sites that could be utilized to research bicycle traffic information. Mr. Bobier asked what the economic impact is to the development of trails. Mayor Cook and Council Member Arndt spoke that it’s not just economic impacts that may improve, but the quality of life and transportation benefits. MINUTES 6. (a)REGULAR MEETING OF MARCH 25, 2014 Motion by Arndt, second by Forcier, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 7. (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a)RESOLUTIONS AND ORDINANCES 1.RESOLUTION NO. 14251 – RESOLUTION TO SELL AT AUCTION POLICE DEPARTMENT SURPLUS PROPERTY (SQUAD CARS) 2.ORDINANCE NO. 14-723 – AN ORDINANCE AMENDING THE I-1 ZONING DISTRICT (SECOND READING AND ADOPTION) (b)CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON – MCLEOD COUNTY EQUIPMENT TRANSACTION (c)CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION AND DISPLAY PERMITS TO HUTCHINSON CENTER FOR THE ARTS ON APRIL 17, 2014, AND SEPTEMBER 4, 2014 (d)CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE TO SATURDAY NIGHT CRUISERS ON AUGUST 31, 2014, AT HUTCHINSON MALL (e)CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO CHRIS ULMER OF TNT FIREWORKS TO HOLD TENT SALE IN WALMART PARKING LOT (f)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS – REGISTER A (g)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS – REGISTER B Item 7(g) was pulled for separate action. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of Item 2 CITY COUNCIL MINUTES – APRIL 8, 2014 7(g). Motion carried unanimously. Council Member Forcier noted he will be abstaining from Item 7(g). Motion by Arndt, second by Cook, with Forcier abstaining, to approve Item 7(g). Motion carried unanimously. PUBLIC HEARINGS – 6:00 P.M. 8. (a) CONSIDERATION FOR APPROVAL OF ISSUING ON-SALE INTOXICATING LIQUOR LICENSE TO AZTEC MEXICAN RESTAURANT LLC Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that the City has received an on-sale liquor license application from Cecilia Bartel of Aztec Mexican Restaurant Bar & Grill LLC. It was noted that Ms. Bartel does live in the City of Hutchinson at 42 Main Street. The liquor license will be good for the remainder of this year. Motion by Arndt, second by Cook, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Christensen, to approve issuing on-sale intoxicating liquor license to Aztec Mexican Restaurant LLC. Motion carried unanimously. (b) ASSESSMENT HEARING AND PROJECT AWARD FOR LYNN ROAD SW IMPROVEMENTS PROJECT (LETTING NO. 1, PROJECT NO. 14-02) – CONSIDERATION FOR APPROVAL OF ADOPTING ASSESSMENT, ACCEPTING BID AND AWARDING CONTRACT Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the low bid came in from Wm. Mueller & Sons with a bid of $565,973.79. The project runs along Lynn Road from Clinton Avenue to Washington Avenue. The project will consist of mill/overlay with construction of curb and gutter, surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances. The project is scheduled to begin July 7 and is scheduled to be completed by August 29. Once the contractor begins work on the roadway, the contract states it is to be paved within three weeks. Motion by Arndt, second by Forcier, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Christensen, to approve project award for Lynn Road SW improvements project. Motion carried unanimously. (c) 2014 STREET SEALCOATING PROJECT (LETTING NO. 4, PROJECT NO. 14-04) – CONSIDERATION FOR APPROVAL OF ORDERING IMPROVEMENT, APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the streets th proposed as part of this project include 5 Avenue SE, Hwy 15 Service Road, Oakland Avenue SE, thththth 4 Avenue SE, 7 Avenue NW, 8 Avenue NW, 9 Avenue SW, Carolina Parkway NW, Louisiana Street NW, Mahogany Court SW, Maryland Street NW, Minnesota Street NW, Minnesota Street Alley, Otter Street SW, Shiloh Street NW, Texas Avenue NW, Willow Drive SW, Campbell Court NW, Campbell Lane NW, Carolina Avenue NW, Colorado Circle NW, Colorado Court NW, Colorado Street NW, Connecticut Street SW, Hayden Avenue SW, Hidden Circle SW, Lake Street SW, Larson Street SW, Lewis Avenue SW, Osgood Avenue SW, Thomas Avenue SW and Wagner Street SW. A fog application will be used for this process and will be funded with other City funding, which would not include bonding, assessment, general fund budgets, etc. Bids for this project will be opened on May 7, 2014. Motion by Arndt, second by Forcier, to close public hearing. Motion carried unanimously. 3 CITY COUNCIL MINUTES – APRIL 8, 2014 Motion by Forcier, second by Cook, to approve plans and specifications and order advertisement for bids on 2014 street sealcoating project. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS 9. (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a) REVIEW OF POTENTIAL MUNICIPAL STATE AID STREET SYSTEM REVISIONS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City has a designated state-aid roadway system, which mainly includes the City’s collector streets. Mn/DOT uses the City’s municipal state aid street system to determine the amount of funding to be allocated to each city. Staff has been studying the possibility of revising the City’s Municipal State Aid street system designations. This effort could be very beneficial as the State is using an updated methodology to determine each respective city’s annual MSA allocation for the 2015 allocation determinations. The new program will be more traffic-based, so the primary objective of the City is to remove existing low-traffic routes with more well-traveled corridors. Staff has developed a list of existing MSA-designated streets that would be removed from the system and their potential replacements. Mr. Exner reviewed the list with the Council and viewers. At the next Council meeting, staff will present Resolutions to the Council for approval with the MSA street system revisions. Mr. Exner also provided a traffic count study for various street segments. (b) REVIEW OF POLICE DEPARTMENT 2013 ANNUAL REPORT Dan Hatten, Chief of Police, presented before the Council. Chief Hatten provided an overview of staffing within the department, which was 37 staff members in 2013. The department responded to 16,812 calls for service. Chief Hatten also provided an overview of the crimes committed within the community in 2013, with theft being the number one crime. Chief Hatten also reviewed cases involving the Southwest Metro Drug Task Force, which Hutchinson is a partner in. Chief Hatten reviewed highlighted accomplishments in 2013, which includes a partnership with Hutchinson Health to provide 24-hour security service to the hospital campus, continuing to upgrade the civil defense sirens to be compatible with the ARMER system and continuing to improve implementation of the prohibited public conduct and property condition nuisance ordinances. Chief Hatten also reviewed the goals of the department in 2014. UNFINISHED BUSINESS 10. NEW BUSINESS 11. (a) CONSIDERATION FOR APPROVAL OF ENTERING INTO MEMORANDUM OF UNDERSTANDING WITH HUTCHINSON HEALTH TO SUPPORT 340B PRESCRIPTION DRUG PROGRAM Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that Hutchinson Health has become eligible to take part in the 340B Drug Pricing Program to provide qualifying patients an affordable drug pricing program. In order to be eligible for this program, certain program eligibility program requirements must be met, which, among other things, includes entering into an agreement with a unit of government pursuant to section 340B of the Public Health Service Act. Another key eligibility requirement is that the health care facility provide a certain amount of uncompensated care and discounted care to indigent, uninsured and 4 CITY COUNCIL MINUTES – APRIL 8, 2014 underinsured patients. In 2013 Hutchinson Health provided approximately $3.9 million of uncompensated and discounted care. Dr. Steven Mulder presented before the Council and commented on the significant benefits of the program to patients. Motion by Christensen, second by Czmowski, to approve entering into Memorandum of Understanding with Hutchinson Health to support 340B prescription drug program. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR CIVIC ARENA REFRIGERATION PROJECT Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that a business plan was put together in 2012 by the Facilities Committee by prioritizing and evaluating the conditions of the City’s facilities, buildings and structures. Based on the facility condition index and other criteria, Burich Arena was identified top on the list of facilities that need to have improvement made over the next 3-4 year period. Mr. Carter explained that the Council held a workshop last week to review the improvements proposed to be made to the facility, how the improvements fit into the Facilities Master Plan and how the project would be delivered and managed throughout the first scope of the first phase of renovations. Staff is requesting the Council consider moving the first phase renovations forward and approve the preliminary plans and specifications and order advertisement for bids on this project. Bids are proposed to be opened on May 7, 2014, and the project considered for award on May 13, 2014. If awarded, the project would proceed and begin late Spring/early Summer and be complete for Fall ice in October. Mr. Carter explained that freeon is scheduled to be banned in the near future, forcing facilities to restructure their facilities. This is an issue for the facility, however the facility is in need of major updates and renovation as well. This is really a state-wide issue. The renovations to Burich Arena will include energy efficiency and heat recapture system upgrades. Motion by Forcier, second by Christensen, to approve plans and specifications and authorize advertisement for bids for Civic Arena refrigeration project. Motion carried unanimously. GOVERNANCE 12. (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a)EDA BOARD MINUTES FROM FEBRUARY 26, 2014 (b)HUTCHINSON UTILITIES COMMISSION MINUTES FROM FEBRUARY 26, 2014 (c)PUBLIC LIBRARY BOARD MINUTES FROM MARCH 24, 2014 MISCELLANEOUS 13. 5 CITY COUNCIL MINUTES – APRIL 8, 2014 Kent Exner – Mr. Exner distributed a Resolution for the Council to consider supporting a Minnesota Historical Society Legacy grant application for Hutchinson historic street signs. The grant available is in the amount of $10,000 for the installation of historic street signs around downtown Hutchinson. The grant application deadline is this Friday. Motion by Arndt, second by Christensen, to approve Resolution No. 14257. Motion carried unanimously. Mr. Exner also noted that MnDOT released their 2014 construction projects which include Hwy 7/Hwy 22 resurfacing and Hwy 22 from Glencoe to Hutchinson. Jeremy Carter reminded the Council of the Board of Equalization hearing next Wednesday, April th 16 at 5:30 p.m. Bill Arndt – Council Member Arndt commented that perhaps new types of signage should be placed on Main Street businesses such as those that hang out from the building that would aid passersby in locating businesses more easily by the eye. It was noted that a regulatory committee of the Imagine Hutchinson Downtown Plan recently met and discussed signage specifically. ADJOURN 14. Motion by Arndt, second by Forcier, to adjourn at 7:45 p.m. Motion carried unanimously. ATTEST: ____________________________________ ____________________________________ Steven W. Cook Jeremy J. Carter Mayor City Administrator 6