05-13-2014 CCAWorkshop —Solar Project — 4: 00 p. m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MAY 13, 2014
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — River of Hope
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
• ARBOR DAY PROCLAMATION
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF APRIL 22, 2014
Action — Motion to approve as presented — Motion to amend
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14274 — A RESOLUTION TO SELL BICYCLES AT AUCTION
(b) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE
TO CROW RIVER CUTTERS ON AUGUST 12, 2014, AT MCLEOD COUNTY
FAIRGROUNDS
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE
TO MINNESOTA HOLSTEIN - FRIESIAN BREEDER'S ASSOCIATIONON NOVEMBER 22,
2014, AT MCLEOD COUNTY FAIRGROUNDS
(d) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO J &N
SCHLAGEL ENTERPRISES II LTD ON MAY 31, 2014, AT HUTCHINSON EVENT
CENTER
(e) CONSIDERATION FOR APPROVAL OF ISSUING CARNIVAL PERMIT TO J &K
AMUSEMENTS FROM MAY 29 — JUNE 1, 2014 AT HUTCHINSON MALL
(f) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO AMERICAN
LEGION FOR MEMORIAL DAY PARADE ON MAY 26, 2014
(g) CONSIDERATION FOR APPROVAL OF ISSUING SHORT TERM 3.2 MALT LIQUOR
CITY COUNCIL AGENDA MAY 13, ?014
LICENSE TO KNIGHTS OF COLUMBUS ON JUNE 6-7,2014, AT MCLEOD COUNTY
FAIRGROUNDS
(h) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
SUSTAINABLE FARMING ASSOCIATION OF MINNESOTA FOR MINNESOTA GARLIC
FESTIVAL ON AUGUST 9, 2014
(i) CONSIDERATION FOR APPROVAL OF AMENDMENTS TO THE JOINT POWERS
AGREEMENT GOVERNING THE SOUTH CENTRAL MINNESOTA REGIONAL RADIO
(j) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2014 PAVEMENT MANAGEMENT
PROGRAM PROJECT (LETTING NO. 3, PROJECT NO. 14 -03)
(k) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER —
SUPPLEMENTAL AGREEMENT NO. 3 — LETTING NO. 1, PROJECT NO. 13 -01
(JEFFERSON STREET SE RECONSTRUCTION PHASE 1)
(1) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — CHECK REGISTER A
(m) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — CHECK REGISTER B
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
5 min. (a) CONSIDERATION OF ORDINANCE NO. 14 -0726 — AN ORDINANCE GRANTING A
FRANCHISE TO HUTCHINSON CHAMBER OF COMMERCE AND CONVENTION &
VISITORS BUREAU TO PLACE EVENT SPECIFIC BANNERS ON CITY -OWNED
PROPERTY LOCATED IN LIBRARY SQUARE (FIRST READING, SET SECOND READING
AND ADOPTION FOR MAY 27, 2014)
Action — Motion to reject — Motion to approve
5 min. (b) CONSIDERATION OF ORDINANCE NO. 14 -0727 — AN ORDINANCE GRANTING A
FRANCHISE TO HUTCHINSON CHAMBER OF COMMERCE AND CONVENTION &
VISITORS BUREAU TO PLACE BANNERS ON CITY -OWNED STREET LIGHT POLES
(FIRST READING, SET SECOND READING AND ADOPTION FOR MAY 27, 2014)
Action — Motion to reject — Motion to approve
15 min. (c) SOUTH GRADE ROAD TRAIL AND PARKING LOT IMPROVEMENTS PROJECT (LETTING
NO. 9, PROJECT NO. 14 -09)
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Pznpose: to provide Council with information
necessary to craft wise policy. Always looking toward the fzzture, not monitoring past)
10 min. (a) PARKS, RECREATION, COMMUNITY EDUCATION 2013 ANNUAL REPORT — DOLF MOON
No action.
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CITY COUNCIL AGENDA MAY 13, ?014
15 min. (b) REVIEW OF DRAFT TRUNK HWY 15/1\4AIN STREET IMPROVEMENT PROJECT
FEASIBILITY STUDY
No action.
5 min. (c) REVIEW OF CHARTER COMMISSION RECOMMENDATION PERTAINING TO
ORDINANCE NO. 14 -720 — AN ORDINANCE ADOPTING REVISIONS TO SECTION 2.04
OF HUTCHINSON CITY CHARTER — FORM OF GOVERNMENT (MAYORAL TERMS)
No action.
15 min. (d) DISCUSSION OF AMENDMENTS TO FOOD CART ORDINANCE
Action —
10 min. (e) DISCUSSION OF PARADE PERMIT FEES
No action.
10 min. (f) DISCUSSION OF APPOINTMENT OF INTERIM CITY ADMINISTRATOR
Action -
10 min. (g) DISCUSSION OF RECRUITMENT PROCESS FOR CITY ADMINISTRATOR POSITION
Action -
10. UNFINISHED BUSINESS
11. NEW BUSINESS
5 min. (a) CONSIDERATION FOR APPROVAL OF SUPPORT FOR THE RIVERSONG FESTIVAL
BEING HELD JULY 18 & 19, 2014, AT MASONIC WEST RIVER PARK
Action — Motion to reject — Motion to approve
15 min. (b) CONSIDERATION OF REQUEST BY SCOTT EXSTED TO DETACH 42 ACRES FROM
HUTCHINSON CITY LIMITS LOCATED ALON HWY 7 EAST — ADOPT RESOLUTION
NO. 14278
Action — Motion to reject — Motion to approve
10 min. (c) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR 2014 STREET
SEALCOATING PROJECT — LETTING NO. 4, PROJECT NO. 14 -04
Action — Motion to reject — Motion to approve
10 min. (d) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR CIVIC ARENA
PROJECT
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CITY COUNCIL AGENDA MAY 13, ?014
Action — Motion to reject — Motion to approve
10 min. (e) CONSIDERATION FOR APPROVAL OF CONSTRUCTION MANAGEMENT
AGREEMENT WITH STEVENS
Action — Motion to reject — Motion to approve
10 min. (f) DISCUSSION OF ORDINANCE NO. 14 -720 — AN ORDINANCE ADOPTING REVISIONS
TO SECTION 2.04 OF HUTCHINSON CITY CHARTER — FORM OF GOVERNMENT
(MAYORAL TERMS)
Action —
5 min. (g) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORK SESSION TO
REVIEW CITY LOCAL EMERGENCY /DISASTER PLAN
Action — Motion to reject — Motion to approve
5 min. (h) CONSIDERATION FOR APPROVAL OF SETTING SPECIAL MEETING FOR MAY 19,
2014, AT 9:00 A.M. AT THE HUTCHINSON CITY CENTER TO DISCUSS HUTCHINSON
UTILITIES COMMISSION ELECTRIC INDUSTRIAL RATE CHANGES
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. Mai, include monitoring reports, policy
development and governance
process items.)
(a) EDA BOARD MINUTES FROM MARCH 26, 2014
(b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM MARCH 26,2014; APRIL 7,2014;
AND APRIL 11, 2014
(c) LIQUOR HUTCH QUARTERLY REPORT FOR JANUARY — APRIL 2014
(d) REPORT OF SNOW REMOVAL /ICE CONTROL ACTIVITIES (2013/2014 SEASON)
13. MISCELLANEOUS
14. ADJOURN
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