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02-20-2014 APM+HUTCHINSON AIRPORT COMMISSION February 20, 2014 5:30 p.m. Airport Arrival /Departure Building Minutes Members present: Doug McGraw, Dick Freeman, Juli Neubarth, Steve Cook (Council Representative) Members absent: Ross Peterson, Joel Schwarze, Others Present: John Olson, City of Hutchinson Meeting called to order at 5:43 p.m. There was a quorum of members present. 1. Approve December 5, 2013 Airport Commission Minutes Copies of the draft December 5, 2013 meeting minutes were not available, so approval of those minutes will be deferred mntil the next meeting. There was no quor in at the January 23, 2014 meeting, so meeting notes were provided to the Airport Commission. 2. Airport Commission Doug McGraw (to 09/14, second frill -term) Joel Schwarze (to 09/15, first frill -term) Ross Peterson (to 09/16, first frill -term) Dick Freeman (to 09/17, second frill -term) Juli Neubarth (to 09/18, second frill -term) Steve Cook (Council representative) For meeting schedules R interest forms for serving on the Airport Commission, see www.ci.lnrtchinson.nm.us 3. Hangars No changes in hangars since the last meeting. 4. Operational Issues (Oren Proiects) a) 2013 AIP — Report on status of project. a. Chapters 1 -3 are in draft. The draft chapters have been sent out to all Airport Commissioners, who are encouraged to review them and return any continents to staff. Of particular note is the anticipated growth rate of approximately 1.3% per year for the next 20 years. This figure is in line with this area of Minnesota and also is reasonable when compared to both Federal and State forecasts. b) 2014/2015 AIP — Pavement management a. City staff and Bolton & Menk continue to work with MnDOT & FAA on a proposed pavement reclamation project for construction 2015. The documentation for the project has been submitted for an engineering grant in 2014 and a construction grant in 2015. c) Airport services discussion. a. Draft Agreement i. Olson presented the draft agreement with ASI Jet AG, LLC. This agreement was drafted following negotiations held on February 20 with ASI Jet AG, LLC, City Administrator and Public Works Manager. Also in attendance at that meeting was the Public Works Secretary, who had conducted the reference checks. ii. Discussion was held regarding the agreement and many questions came up. The financial provisions of the draft agreement were an increase in rent to $1,200 per month, and ftlel flowage fees of $0.08 (for 1- 25,000 gal.): $0.085 (for 25,001- 50,000 gal.): and, $0.10 (for 50,001+ gal.). Many other provisions were discussed, and there were questions about some of them. iii. To allow for an appropriate amount of time for Commissioners to review and make any continents concerning the draft agreement or make recommendations to change the agreement, the Airport Commission determined that it would be in the best interest to provide a copy to all Airport Commissioners, allowing them the opportunity to ask any questions and provide any continents to City staff. The continents can be collated and available for the March 20 Airport Commission meeting. 5. Other Discussions & New Business a. Minnesota Airports Conference will be held at Bemidji Airport on April 16, 17 & 18. If Commissioners are interested in attending, they should notify City staff as soon as possible. City staff was directed to send out an email invitation to all Commissioners. At 6:55, a motion to adjounn was made by Freeman, second by Cook. Unanimous approval. NEXT MEETING: Regularly scheduled meeting: 03/20/2014.