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cp04-08-2014No Workshop AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, APRIL 8, 2014 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Seventh Day Adventist Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF MARCH 25, 2014 Action — Motion to approve as presented — Motion to amend 5 min.7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14251 — RESOLUTION TO SELL AT AUCTION POLICE DEPARTMENT SURPLUS PROPERTY (SQUAD CARS) 2. ORDINANCE NO. 14 -723 —AN ORDINANCE AMENDING THE I -1 ZONING DISTRICT (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON — MCLEOD COUNTY EQUIPMENT TRANSACTION (c) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY CONSUMPTION AND DISPLAY PERMITS TO HUTCHINSON CENTER FOR THE ARTS ON APRIL 17, 2014, AND SEPTEMBER 4, 2014 (d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO SATURDAY NIGHT CRUISERS ON AUGUST 31, 2014, AT HUTCHINSON MALL (e) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO CHRIS ULMER OF TNT FIREWORKS TO HOLD TENT SALE IN WALMART PARKING LOT (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Action — Motion to approve consent agenda 8. PUBLIC HEARINGS — 6:00 P.M. CITY COUNCIL AGENDA APRIL 8, 2014 5 min. (a) CONSIDERATION FOR APPROVAL OF ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO AZTEC MEXICAN RESTAURANT LLC Action — Motion to reject — Motion to approve 20 min. (b) ASSESSMENT HEARING AND PROJECT AWARD FOR LYNN ROAD SW IMPROVEMENTS PROJECT (LETTING NO. 1, PROJECT NO. 14 -02) — CONSIDERATION FOR APPROVAL OF ADOPTING ASSESSMENT, ACCEPTING BID AND AWARDING CONTRACT Action — Motion to reject — Motion to approve 10 min. (c) 2014 STREET SEALCOATING PROJECT (LETTING NO. 4, PROJECT NO. 14 -04) — CONSIDERATION FOR APPROVAL OF ORDERING IMPROVEMENT, APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Action — Motion to reject — Motion to approve 9. COMMUNICATIONS REOJJ STS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise poNy. Always looking toward the future, not monitoring past) 15 min. (a) REVIEW OF POTENTIAL MUNICIPAL STATE AID STREET SYSTEM REVISIONS Action — 15 min. (b) REVIEW OF POLICE DEPARTMENT 2013 ANNUAL REPORT Action - 10. UNFINISHED BUSINESS 11. NEW BUSINESS 10 min. (a) CONSIDERATION FOR APPROVAL OF ENTERING INTO MEMORANDUM OF UNDERSTANDING WITH HUTCHINSON HEALTH TO SUPPORT 340B PRESCRIPTION DRUG PROGRAM Action — Motion to reject — Motion to approve 10 min. (b) CONSIDERATION FOR APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR CIVIC ARENA REFRIGERATION PROJECT Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items) (a) EDA BOARD MINUTES FROM FEBRUARY 26, 2014 (b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM FEBRUARY 26, 2014 (c) PUBLIC LIBRARY BOARD MINUTES FROM MARCH 24, 2014 13. MISCELLANEOUS 2 CITY COUNCIL AGENDA APRIL 8, 2014 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 25, 2014 I . CALL TO O�Do Z — 5:30 P.M. Mayor Steve ��oo called the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Father Jerry Maidl, St. Anastasia Catholic Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF MARCH 11, 2014 Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES (b) PLANNING COMMISSION ITEM 1. CONSIDERATION OF CONDITIONAL USE PERMIT AND SITE PLAN TO EXPAND SHALOM BAPTIST CHURCH LOCATED AT 1215 ROBERTS ROAD SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14246) (c) CONSIDERATION FOR APPROVALS AND PERMITS FOR THE 72nd ANNUAL HUTCHINSON JAYCEE WATER CARNIVAL FOR JUNE 9 — 15, 2014 (d) CONSIDERATION FOR APPROVAL OF STREET DANCE TO BE HOSTED BY HUTCHINSON JAYCEE WATER CARNIVAL/MAIN STREET SPORTS BAR ON JUNE 14, 2014 (e) CONSIDERATION FOR APPROVAL OF AUTHORIZING CROW RIVER WINERY TO DISPENSE WINE SAMPLES AT BRING IT HOME EXPO AT MCLEOD COUNTY FAIRGROUNDS ON APRIL 12, 2014 (f) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO LIQUOR HUTCH TO DISPENSE WINE SAMPLES AT BRING IT HOME EXPO AT MCLEOD COUNTY FAIRGROUNDS ON APRIL 12, 2014 CITY COUNCIL MINUTES MARCH 25, 2014 (g) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON JAYCEES ON APRIL 26, 2014, AT MCLEOD COUNTY FAIRGROUNDS (h) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2014 STREET SEALCOATING PROJECT (LETTING NO. 4, PROJECT NO. 14 -04) — ORDERING PREPARATION OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT (i) CONSIDERATION FOR APPROVAL OF ITEMS FOR JEFFERSON STREET SE RECONSTRUCTION PHASE 2 PROJECT (LETTING NO. 1, PROJECT NO. 14 -01) — ORDERING PREPARATION OF PROPOSED ASSESSMENT AND NOTICE OF HEARING ON PROPOSED ASSESSMENT (j) CONSIDERATION OF BOARD REAPPOINTMENTS - JIM FAHEY TO PLANNING COMMISSION TO MARCH 2019 - DIANNE WANZEK AND JON ROSS TO PUBLIC LIBRARY BOARD TO APRIL 2017 - NATHAN WINTER AND JULI NEUBARTH TO CREEKSIDE ADVISORY BOARD TO OCTOBER 2016 (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (1) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Items 7(b)1, 7(c), 7(d), 7(g), 7(i) and 7(1) were pulled for separate discussion Motion by Czmowski, second by Forcier, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(b) I had further discussion. Council Member Czmowski noted that he had received several questions regarding drainage concerns in this area. Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that at the Planning Commission meeting drainage issues had been discussed. Mr. Exner noted that the drainage pond proposed on the site has been relocated and resized to address drainage issues in the neighborhood from what was originally proposed. A surface drain is located in the northwest corner of the property which drains into the storm drainage line on School Road. The applicant is putting in a storm sewer system to accommodate the additional drainage with the expansion. 2.67 acres that used to drain to the north will now drain to the storm sewer piping that is being put in with the remaining drainage area going to the pond. There is .21 acres that will migrate to the property lines either on the east side or the north side. Mr. Exner believes that the applicant is doing what they can to mitigate drainage issues by building the stormwater pond. The pond is adequate to accommodate normal rainfalls. Council Member Czmowski asked about parking requirements. Council Member Czmowski asked if the parking agreement with the school district should terminate, he inquired if there was enough space on site to accommodate parking requirements. Dan Jochum, Planning Director, explained that to the east of the current parking lot the applicant owns property that could be converted to parking spaces if needed, which would be an additional 60+ parking stalls. With the current parking and the additional space, these spaces would meet parking lot requirements. If the parking agreement with the school district was nulled, the applicant would be in violation of their CUP unless additional parking was installed. Mayor Cook asked if there is room between the trees and the property line to construct a berm to direct the water flow. Mr. Jochum noted that there is a natural rise of land to the north of the trees which should help direct water flow. The construction of a berm would not necessarily alleviate a majority of the flow. 2 CITY COUNCIL MINUTES MARCH 25, 2014 Motion by Arndt, second by Forcier, to approve Item 7(b)l. Motion carried unanimously. Items 7(c) and 7(d) had further discussion. Council Member Czmowski noted he will be abstaining from voting as he is a member of the Jaycee Water Carnival Committee. Motion by Forcier, second by Cook, with Czmowski abstaining, to approve Items 7(c) and 7(d). Motion carried unanimously. Item 7(g) had further discussion. Council Member Czmowski noted he will be abstaining from voting as he is a member of the Hutchinson Jaycees.. Motion by Arndt, second by Forcier, with Czmowski abstaining, to approve Item 7(g). Motion carried unanimously. Item 7(i) had further discussion. Kent Exner, City Engineer, explained that a revised Resolution had been distributed that includes the bid amount due to the bid opening behind held yesterday. The bid amount came in at $1,325,837.48 with R &R Excavating as the low bidder. A holding pond will be constructed as part of the project. Mr. Exner noted that there are capacity issues with the trunk line in the area. Motion by Czmowski, second by Christensen, to approve Item 7(i). Motion carried unanimously. Item 7(1) had further discussion. Council Member Forcier noted he will be abstaining from voting on this item. Motion by Arndt, second by Czmowski, with Forcier abstaining, to approve Item 7(1). Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. 10 min. (a) STORM WATER POLLUTION PREVENTION PLAN ANNUAL SUBMITTAL John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that due to the City having and maintaining a Municipal Separate Storm Sewer System, the City must hold a public hearing and consider comments prior to submitting its Storm Water Pollution Prevention Plan annual report. Mr. Paulson reviewed the MS4 Annual Report for 2013 which included the minimum control measures, impaired waters review and additional SWPPP issues. Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Christensen, second by Forcier, to approve Storm Water Pollution Prevention Plan annual report. Motion carried unanimously. 9. COMMUNICATIONS REOJJ STS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise poky. Always looking toward the future, not monitoring past) 10 min. (a) REVIEW OF HRA 2013 ANNUAL REPORT Jean Ward, HRA Director, presented before the Council. Ms. Ward reviewed a summary of the HRA's operations for 2013. Ms. Ward explained the values housing brings to a community. Ms. Ward reviewed homeownership information, owner - occupied rehabilitation projects, foreclosure remediation initiatives, rental housing and Park Towers apartments. Lastly, Ms. Ward reviewed the HRA's priorities for 2014. 10 min. (b) DISCUSSION OF 2013 CITY ENERGY USAGE AND CONSERVATION EFFORTS John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson reviewed the 2013 energy conservation improvements as well as ongoing energy conservation efforts. Mr. Paulson provided data statistics on city -wide electric use, city -wide natural gas usage, as well as the CITY COUNCIL MINUTES MARCH 25, 2014 annual usage of both, along with energy usage baseline comparisons amongst city departments. Mr. Paulson spoke to the monetary savings related to the energy usage conservation efforts. Mr. Paulson updated the Council on the solar project at the wastewater treatment plant. The electric usage equates to $267,137.46 in costs in 2013. With a solar power project at the plant, the plant would see a savings of $43,000 or 16% in costs offset by a solar project. 15 min. (c) DISCUSSION OF PUBLIC ALLEY TRAFFIC RECONFIGURATION ADJACENT TO MIDCOUNTRY BANK Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a potential private property redevelopment plan has been reviewed by City staff. MidCountry Bank has submitted a plan to acquire a portion of the City parking lot immediately east of their building to construct a customer drive -thru facility. This would impact the available public parking and the traffic flow configuration within the alley. Staff did administer a neighborhood meeting with owners /representatives of properties abutting the alley to review the proposed concept. Feedback from the meeting noted that parking is already limited within the adjacent City lot, whether City parking stalls could be designated or timed, concern over snow removal being better addressed to accommodate truck movements and hard- surfacing of existing medians. At this point, staff is looking to gather Council's feedback and input regarding the traffic flow and parking lot impacts associated with the redevelopment plan. A site plan will be before the Planning Commission at its meeting next month. General discussion was held regarding parking capacities. Council Member Czmowski suggested having a bank of slots in the lot designated for 15 minutes of time. Concerns were raised with the islands and bump outs in the proposed plan. Greg Schwarzrock, business owner, noted that they have a dumpster and a utility box in the area proposed for a turn out of the alley. Feedback provided was perhaps the post office mailboxes on the south end of the alley could be placed on the east side of the alley as opposed to the west side as they are now. Perhaps it could be right turn only from the drive thru lane onto Hassan Street out of the parking lot. Perhaps the drive thru vestibules could be moved further east to allow more stack - up area. Dan Jochum, Planning Director, noted that if the Council is having major concerns with the traffic control and parking issues, the preference would be that the process cease and no more site plan work done on the project. Council Member Arndt feels that the plan can work and the City should assist the bank with redeveloping their area for a drive thru. It was noted that the bank is closing their drive thru station on the south end of town. Council Member Czmowski suggested having the Planning Commission discuss this item without a formal site plan review at this time. Discussion with the owner's of Benny's Meat Market was held regarding parking requirements. Ben Schwarzrock of Benny's Meat Market requested that time - limited parking is his main request so his customers have parking available to them. Parking configuration, traffic flow through alley, time - limited parking are all issues that can be addressed. More current traffic counts should be held of the parking lot as well, as well as counts from the bank on projected drive -thru numbers. The plan will proceed through site plan via the Planning Commission and the feedback provided by Council will be considered. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 10 min. (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 14 -723 - AN ORDINANCE AMENDING THE I -1 ZONING DISTRICT (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 8, 2014) CITY COUNCIL MINUTES MARCH 25, 2014 Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that that the City had been approached by a business, a trucking firm, to locate their corporate headquarters, warehouse and maintenance area to the city. Current ordinance defines truck terminals and allows them only in I -2 Districts. Staff is recommending that truck terminals be allowed in I -1 Districts with a CUP. I -1 includes the industrial park. The amendment to the ordinance seems to be sensible due to the industrial park area and the amount of trucking used in Hutchinson and this district. A CUP process would mitigate any potential issues related to a truck terminal business. The proposed amendment is to simply add the term "truck terminals" to the ordinance. There were no concerns raised by the Planning Commission with the proposed ordinance amendment. Motion by Czmowski, second by Forcier, to approve first reading and set second reading and adoption. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items) (a) HUTCHINSON EDA BOARD MINUTES FROM JANUARY 2014 (b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 24, 2014 (c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM MARCH 6, 2014 (d) PUBLIC ARTS COMMISSION MINUTES FROM FEBRUARY 13, 2014 (e) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM FEBRUARY 18, 2014 (f) PLANNING COMMISSION MINUTES FROM FEBRUARY 18, 2014 (g) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR FEBRUARY 2014 (h) 2013 LOCAL OPTION SALES TAX REVENUE REPORT 13. NHSCELLANEOUS Jeremy Carter —Mr. Carter requested workshops be scheduled to discuss the solar project as well as the upgrades to the Civic Arena. Motion by Arndt, second by Christensen, to set workshop to discuss solar project for May 13, 2014, at 4:00 p.m. Motion carried unanimously. The purpose of the workshop on the Civic Arena updates is to review the overall plan and concept prior to the Council considering going out for bids, which will be on the April 8, 2014, City Council agenda. Motion by Forcier, second by Cook, to set workshop for April 1, 2014, at 5:00 p.m. to review Civic Arena project. Motion carried unanimously. Mr. Carter explained that first round interviews for the Fire Chief position were held last week and two candidates have been selected for second round interviews. Those interviews will most likely be held the week of April 7t'. 5 CITY COUNCIL MINUTES MARCH 25, 2014 Motion by Czmowski, second by Christensen, to set March 28, 2014, at 10:00 a.m. at the City Center as public meeting for Bicycle Friendly Alliance update. Motion carried unanimously. 14. ADJOURN Motion by Arndt, second by Czmowski, to adjourn at 8:20 p.m. Motion carried unanimously. rel HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 =-W Agenda Item: Resolution to sell City Property Department: Police LICENSE SECTION Meeting Date: 9/10/2013 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: RESOLUTION TO SELL AT AUCTION A 2010 Ford Crown Victoria Police Interceptor— VIN# 2FABP7BV1AX125698 A 2010 Ford Crown Victoria Police Interceptor - VIN# 2FABP7BV3AX125699 Vehicle to be sold at State Auction in Arden Hills. BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution to sell at auction Fiscal Impact: $ 8,000.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: 0 Remaining Cost: $ 0.00 Funding Source: 0 RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 14251 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA THE SALE AT AUCTION OF THE FOLLOWING SURPLUS VEHICLES: 2010 Ford Crown Victoria — VIN /2FABP7BV1AX125698 2010 Ford Crown Victoria — VIN /2FABP7BV3AX125699 Both vehicles to be sold at auction in Arden Hills on April 12, 2014 Adopted by the City Council this 8th day of April, 2014. Mayor City Administrator HUTCHINSON CITY COUNCIL aiyof. Request for Board Action 7AL Agenda Item: Planning Commission Items - Second Reading 1 -1 Zoning District Amendment Department: Planning Contact: Dan Jochum Presenter: Dan Jochum Time Requested (Minutes): 5 LICENSE SECTION Meeting Date: 4/8/2014 Application Complete N/A Agenda Item Type: Reviewed by Staff Consent Agenda License Contingency Attachments: No BACKGROUND /EXPLANATION OFAGENDA ITEM: Second Reading. 1 -1 ZONING DISTRICT ORDINANCE AMENDMENTS Language has been added o the 1 -1 Zoning District of the City Code to add Truck Terminals to the Conditional Uses. There is a potential new business moving to Hutchinson that would fit this category and staff felt the use would be appropriate as a Conditional Use in the 1 -1 District. There are already other similar uses in the community which seem to work well. The following is the definition of truck terminal: TRUCK TERMINAL. A warehouse and distribution business specializing in the shipment of goods or materials and which generates significant numbers of semi - trailer trucks. BOARD ACTION REQUESTED: Approval of 1 -1 Zoning Ordinance Amendment Fiscal Impact: FTE Impact: Included in current budget: PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: Funding Source: Budget Change: Funding Source: $ 0.00 Funding Source: No PUBLICATION NO. 8038 ORDINANCE NO. 14 -0723 AN ORDINANCE AMENDING SECTION 154.067, REGARDING THE I -1 ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.067 regarding the I -1 Zoning district as follows: § 154.067 I -1, LIGHT INDUSTRIAL DISTRICT. (C) Conditional uses. (1) Motor vehicle body shops; (2) Dog kennels; (3) Bulk storage of liquid; (4) Athletic clubs; (5) Restaurants; (6) Recyclable material collection center; (7) Grain elevators; (8) Tattoo establishments and sexually- oriented businesses; (9) Storage units; (10) Schools; and (11) Towing company buildings with fenced impound lots, subject to providing a completely fenced and screened enclosure to 100% opacity. Fences must be a minimum of six feet high and constructed of wood or equivalent materials. (12) Truck Terminals EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 8th day of April, 2014. Attest Jeremy J. Carter Steven W. Cook City Administrator Mayor First reading of the Ordinance: March 25, 2014 Second reading of the Ordinance: April 8, 2014 HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: City of Hutchinson - f Department: PW /Eng Contact: John Olson /Kent Exner Presenter: John Olson /Kent Exner Time Requested (Minutes): 0 JcLeod County Equipment Tra LICENSE SECTION Application Complete N/A Reviewed by Staff ❑ License Contingency N/A BACKGROUND /EXPLANATION OFAGENDA ITEM: nsaction Meeting Date: 4/8/2014 Agenda Item Type: Consent Agenda Attachments: Yes City staff has negotiated a potential equipment transaction with McLeod County representatives as described within the attached memorandum. Please note that the proposed transactions was recently approved by the McLeod County Board of Commissioners. City staff recommends that the City Council approve this equipment transactions and associated stipulations. BOARD ACTION REQUESTED: Approval of Equipment Transaction /Stipulations Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: -$6,000.00 Total City Cost: -$6,000.00 Funding Source: McLeod County to pay the City Remaining Cost: $ 0.00 Funding Source: C March 25, 2014 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager CC: John Brunkhorst, County Engineer Kent Exner, DPW /City Engineer Ken Wictherman, Equipment Mechanic Subject: 1981 Blanchet snow blower & Pneumatic roller City staff recommends entering into a mutually beneficial equipment transaction between McLeod County and the City of Hutchinson. The proposed transaction includes City of Hutchinson selling the Blanchet snow blower to McLeod County and acquiring the pneumatic roller owned by the County. McLeod County would sell the pneumatic roller and would acquire the Blanchet snow blower. The mutual benefit is that each entity will reduce equipment inventory by one piece of equipment that has relatively little utilization while acquiring a piece of equipment that is more important to the entity's operations, all without either party expending significant funds. For example, McLeod County borrowed a snow blower from the City of Hutchinson over the winter months to address drifting throughout the County. The City of Hutchinson has used the pneumatic roller for about 5 years for alley maintenance and spray injection asphalt patching operations. The future intent is to continue to sell the City's oldest snow blower to McLeod County, which will allow them ready access to a snow blower (they currently do not own a high - volume snow blower), at the same time providing the City with a snow blower for backup operations in case the City's primary snow blower breaks down. Backup operations using a blower owned by McLeod County is feasible considering the primary use of the snow blower by the City would be between 2:00 a.m. and 10:00 a.m., while use by the County employees would be later in any given day after snow routes are completed. Based on in -house appraisals conducted by County and City staff, the following values have been assigned to the equipment: Blanchet snow blower: City $12,000 Pneumatic roller: County $ 6,000 Net: $ 6,000 In addition to the financial transaction, two additional stipulations are tied to this transaction: 1) The Blanchet blower must be made available to the City of Hutchinson as a backup snow blower for snow removal operations conducted in the City. 2) The County may not sell the blower without the permission of the City and after coordination with the City, as this blower must be available as a backup snow blower for snow removal operations conducted in the City. Upon approval from both the McLeod County board and the City of Hutchinson City Council, the transaction can be completed by McLeod County paying $6,000 to the City of Hutchinson. HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: �,N��ea�y Consumption & Display Permits - Hutchinson Center for the Arts Department: A_' 'r.i ..'►' _ Contact: Jeremy Carter Presenter: Jeremy Carter Time Requested (Minutes): LICENSE SECTION Meeting Date: 418/2014 Agenda Item Type: Consent Agenda Attachments: Yes Application Complete Yes Reviewed by Staff ❑ License Contingency NIA BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Center for the Arts has submitted t,.,o a pV(.u&,{ins for temporary consumption & display for events they are hosting on April 17, 2014, and :x t/i .dLi, 4, 2014. The temporary vv-its a. wuld allow for patrons to bring in their own liquor k--vents. According to state law and city ordinance, a nonprofit organization is eligible for a temporary consumption and display permit. Upon Council approval, the application will to the State Alcohol and Gambling Enforcement Division for tl o1jNi%jticrl. BOARD ACTION RE'QUESTE'D: Appi'oue ts,w +�,y ��,., N.� any ...Fr%n & display permits to Hutchinson Center for the Arts on April 17, 2014, and September 4, 2014. Fiscal Impact: FTE Impact: Included in current budget: PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: No Funding Source: Budget Change: No Funding Source: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651 -201 -7500 Fax 651 - 297 -5259 TTY 651 -282 -6555 Alcohol & Gambling Eaiiorce;nent APPLICATION AND PERMIT FOR A 1 DAY TEMPORARY CONSUMPTION AND DISPLAY PERMIT (City or county may not issue more than iD permits in any ane year) Name of organization Date organized Tax exempt number Address _ -_ „ - City I State Zip Code I l✓ti 4� y �, `� j - `L.L.�;1 Minnesota � I �� t. -f' Name of of person making application Business phone Home phone } of vent ] _ Type of organization �Y�'l�C.�' I _� _•� [] Club D Charitable Religious Other non -profit Organization _offic }er''s name � City State Zip X �°"� �n I1n 11MInnesota S� Add New Officer — Location where permit will be used. If an outdoor area, describe. APPROVAL APPLICATION MUST BE APPROVES} BY CrrY OR COUNTY BEFORE SUE MITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /county Date Approved City Fee Amount Permit Date Date Fee Paid Signature City Clerk or County &fficial Approved Director Alcohol and Gambling Enforcement r� IT: Submit Ch1 s form To uhk t uy or rour"iLy 30 i,E;3i s prior Lo evt'r.''. Forward bove. If dhe aophcation Is apprcvtd the Alcohol and Gambling Fnforcp_fnett ulivi.,( I! ;;��,i'�. �� ?�;li:_- �t1t ?il tL7 be Used as aerr'rWt For The eVe rrt. Sheet oft Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 722, St. Paul, MN SS1 01 651-201-7500 Fax 651-297-5259 TTY 651 -282 -65 55 APPLICATION AND PERMIT FOR A 1 DAY TEMPORARY CONSUMPTION AND DISPLAY PERMIT tCity or county may not issue more than 10 permits in any one year) Name of organization Address Narrje of person making application Date(s) of event Organization officer's name X L Add New Officer Location where permit will be used. if an outdoor area, describe. - Date organized Tax exempt number Al City State Zip Code - iso " i I Minnesota Business phone Horne phone Type of organization ❑ Club ❑ Charitable ❑ Religious Other non -profit City _ State Zip �— IlMinnesota - -iI S 3g- 0 I r- APPROVAL APPUCATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT – Gty /County. Date Approved City Fee Amount J Permit Date Date Fee Paid' – Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement Sheet 1 of i HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Short -Term Gamblinc Department: Administration Contact: Jeremy Carter Presenter: Jeremy Carter Time Requested (Minutes): 0 j License - Saturday Night Crul LICENSE SECTION Application Complete vPs Reviewed by Staff License Contingency sers Car Club Meeting Date: 4/8/2014 Agenda Item Type: Consent Agenda Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The Saturday Night Cruisers Car Club has submitted a short -term gambling license application into administration for review and processing. The application is for raffle drawings the organization will be holding between June 1, 2014, and August 30, 2014. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short -term gambling license to Saturday Night Cruisers Car Club from June 1, 2014, to August 30, 2014. Fiscal Impact: FTE Impact: Included in current budget: PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: W Funding Source: Budget Change: No Funding Source: $ 0.00 Funding Source: I 1 i I138san Street southeast FtutGltinson, Mid 55350 (320) 587 -5151 Fa\: (320) 34 -4240 City of Hutchinson APPLICATION FOR CAMBLINC DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered r Application —Type.— 5hon Perm Date(s) ^; LJ j 1 y �y Fee: $30.00 M Manchu] Year — Month! av Organization_ Information _ C- u1� r 3�+a -a ` fume 1 Phone Number Address where regular meeting are held City State Zip Day and time of meetings? tltrS L Cty t + �� C1Flnvjt�n _ Is this organization organized under the laws of the State of Minnesota? '%ies Q no Haw long has the organization been in existence? i�,�rs Haw may members in the organization? G) What is the purpose of the organization? (t cy In whose custody will organization records be kept? Name Phone Number Address City _ State Zip ' Duly Authorized Officer of the Or antp� ,aati°n Information �.C�t4vioC_r =71x1. — - -�1 '?1 - — True Name Phone Number Residence Address v Croy State Zip Date of Birth; (D bj i U `I i y ` ) Place of Birth: 1yv,,( "Or AA 0 Monfhldmn -year Cio? Scare Have you ever been convicted of any crime other than a traffic Offense? © yes *0 If yes, explain: C lv of'Hwchmswn fpphcallorllnl'(krmbirng Devices bc'e +ue Page ? oy 3 Designated Gambling Manager (Qualified under Minnesota Statute X329) _ True Name 1 Phone Niember 1 12 �J�c'tL►�,��t�c_f I�,r . 5�.�� -t�) L�1r��+� . {,c�� [ lip' cjr-_) Residence Address C'ih State Zip Date of Birth: 22— 1 5& Place of Birth: Mvnihlda)13' 'ear C i1y State Have you ever been convicted of any crime other than a traffic offense'? ❑ yes No Q, If yes, explain: Y�Y How long have you been a member of the organization? Game Inforntatton Location #1 i J` +.. Name of location where game will be played address of location where game will be played Phone Number City State Zip Dat4s) and/or day {s} gambling devices will be used: [ + (� `� through X3 y 11 1 Alv� AM Hours of the day gambling devices will be used: From } - C' T .To a'- 0 L) /-�M. Maximum number of player: i (.C' Will prizes be paid in money or merchandise? $ -money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes If Yes, will a char2e be made for such refreshments? 0-yes _ no Game Information I location #? Name of location rvheFe garire will be played gi Phone Number ,4ddress of'locatiun where game will be played City State Zip Date(s) and/or dav(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM_ To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charce be made for such refreshments? Dyes ❑ no ( + - uj lfurctxnsurx - Ippfivaiva for Gwi+bhng Devices Liamse rage 3 ui'3 Officers of the Orunization f if•necessrarv. list additional names on separate sheet) Title hesiderrce : lciclress City Stare Zip - - Name Title Residence,4ddress City Slate Zip Name Title Residence Address City State Officers or Other Persons Paid for Services Information (i(necessarv, last additional names on s k rate Name Title Residence Address Name 4 Residence Address f - - Naze Resicletare,Jdd qs City State Title Ci4, State Title G 3t7-o zip Zip Zip City State - Zip , Have you (Gambling Manager and Authorized Officer) read, acid do you thoroughly understand the provisions of all iavvs, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 314 )? Gambling Manager yes ❑ no Authorized Officer yes ❑ no Initial Initial 1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114-20 relating to gambling and i will familiarize myself with the contents thereof j'rgnaltrre of axrthoriied officer of organi.-ation Dole Sig ure - fgarnbling manager of organization lntarnal Use Ong Citw Council ❑ approved 0 denied Notes•. ale HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Transient Merchant License - Chris Ulmer - TNT Fireworks Department: Administration Contact: Jeremy Carter Presenter: Jeremy Carter Time Requested (Minutes): 0 LICENSE SECTION Meeting Date: 4/8/2014 Application Complete vPS Agenda Item Type: Reviewed by Staff Consent Agenda License Contingency Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Chris Ulmer of TNT Fireworks has submitted a transient merchant license application to hold a fireworks tent sale in the Walmart parking lot from June 17, 2014, to July 8, 2014. Walmart has submitted correspondence indicating that they have no object to this tent sale on their property. BOARD ACTION REQUESTED: Approve issuing transient merchant license to Chris Ulmer of TNT Fireworks from June 17, 2014, to July 8, 2014, in Walmart parking lot. Fiscal Impact: FTE Impact: Included in current budget: PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: Funding Source: Budget Change: No Funding Source: $ 0.00 Funding Source: errs of I I 1 Hassan Street Southeast Nutcttinaort MN 55350 (320) 587- 5151IFax: [320) 2344240 City of Uutehinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Application Type (choose one) Solicitor Transient Merchant Peddler UParade Peddler Applicant Wormation 2" X 2" Picture Required _ -LC/ $ I25.00 Date of Application r1 i $125.00 n,.L $125.00 •ik S 1�'r�� $30.04 00-7/^f 14 14 - N nne. Christopher Jon Ulmer Height: 75" Weight: 200 Eye Color: brown Driver's License Number: State: ND Permanent Address: 2109 59th Avenue South Fargo N❑ 5$104 City stae Zip Permanent Telephone: 701-526 -2450 Temporary Address: Walmart parking lot - 1300 Hwy 15 South Hutchinson MN 55350 _ City Rxe Zip Temporary Telephone Access: 701-400 -7661 Have you been convicte�y crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? D yes J o If yes, state the nature of offense and punishment or penalty assessed therefore: cay of ilur6unson Applicarionfor Peddlers, Solicirors, andTronsienr Merchmts Page 2 of 4 Location Information Walmart parking lot - - — Location Name 1300 Highway 15 South Hutchinson MN 55350 E— Locrtiian Rdrtress - City - — Slate zip Business Information Describe relationship between applicant and employer: Regional Manager Describe nature of business and describe item(s) offered: Retail sale of Minnesota State - approved fireworks I Describe method of delivery: by truck Describe source of supply: American Promotional Events -- Supplier Nanw 4511 Helton Drive Supplier Adb-ess Supplier Name Supplier Addrear Supplier Name 800 -243 -1189 Suppler Phone Number Florence AL 35630 City State Tap Suppler Phone h'umbcr City State Zip Suppler Phone Number Sunnlier Atli(. '- City State Zio Reference Information Provide two (2) property owners (preferably in McLeod County) for character references: Walmart Stores, tnc. 479- 273 -4219 Property Owner Name Properly Owner Phone Number 1300 Trunk Highway 15 South Hutchinson MN 55350 PrgPwr+y Owner Adibress City Stone Zip Pamida 320 - 864 -6005 Property Owner Name Propertyy Owner Phone Number 3225 Tenth Street East Glencoe MN 55336 Prover N Owrwr Address City S faze 7aa City of Rwchinson Applkcuion for Peddlers. Sol news, and ?iwwienl Mercharus Page 3 of 4 Reference Information fcontinursil List last {up to three 0)) previous city (ies) where you carries! Albert Lea MN state Baxter MN fairy State Worthington MN `P ry state on same activity: 6120111 to 715111 DRWs] of Activity 6120111 to 715111 Dates) of Anvity 6120111 to 715111 Dates) of An vity Checklist The following items need to be completed and/or attached in order for the application to be processed: ApplicationAnvestigation fee paid in full (check or money order): Zes © no Application completed in full and signed: J es 0 no 1 hereby certify t have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and `transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. February. e2014 n1 's Sinure. Dare Internal Use Only Police 13 approved © denied Notes: City Council ❑ approved ❑ denied Notes: H :R:pxnWRppktrauw�IPKWa. Sakiawr, Tmu mt da Toy Walmart Management Team — Select Stores From: Anthony Hylton Walmart Services Sr. Director, Store Channel Operations and Execution Date: 12/1112013 Re: Fireworks programs on Walmart Parkinq lots 702 S4V aih Street Dentom ille. AR 72776 Phone 47 '� 277 0442 Fax 4'9.273.86 '6 This letter serves as authorization for American Promotional Events, Inc. dba TNT Fireworks to conduct fireworks promotion at your store during the time frame June 17`h through and including July 81"`, 2014. They are an approved supplier to conduct fireworks sales on our stores' parking lots where this type of promotion is legal. TNT@ Fireworks is responsible for obtaining all necessary permits and/or licenses and must display such permits and/or licenses at each location. Walmart grants permission for all patrons of the sale to utilize the restroom facilities at each participating store. If there are any concerns, please do not hesitate to contact me. Store Action: • The Store Manager to approve the store's participation and placement on the parking lot by stamping the Pre -Sale Survey with a store stamp that has the store number and address imprinted on it. The stamp will provide an acknowledgement that TNT® Fireworks has received approval to conduct the event in the parking lot. • TNT@ Fireworks Customer Support Hotline at 1- 800 - 243 -1189 We appreciate your support! Should you have any questions, please feel free to contact our team —we're here to help. Best Regards, Anthony Hylton Sr. Director, Store Channel Operations and Execution Walmart Services. Phone 479.204.2581 Anthony. Hvlton(dkwal- mart.com Check Nurr Check Issue Date 180196 3/26/2014 180200 4/8/2014 180201 4/8/2014 180202 4/8/2014 180203 180204 180205 180206 180207 180208 180209 180210 180211 180212 180213 180214 180215 180216 180217 180218 180219 180220 180221 180222 180223 180224 180225 180226 180227 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 4/8/2014 CITY OF HUTCHI N9JN Check Register 1 Check Issue Dates: 3/26 - 4/8/2014 Amount - •• tit = ' • = = = = 1,219.92 7 HI BUDGEF MOTEL 545.00 AARP 500.63 ACE HARDWARE 121.44 AM ERICAN BOTTLINGCO 1,799.50 ERICAN U33AL. RJBLJ-cfll ••' +' 76. 00 AM ERI CAN WATER. WORKS A99q 10.00 ANDEIR93N, 227.96 AR A•ER 41.05 ARROW 1 7 ARTI S�N BEER COM PANY 150. 11 ATOM I CTARP LLC 370.30 • •• 2,808.50 AUTOMA-I-ICSYSTEMSOD 206.16 BACKYARD REFI= ONS 155.00 B8�EIRTECHI, PAUL 16 BARNUM GATESERVICESINC 885.00 BELLBOYCORIP 617.89 ::' 209.80 ::R • 331.08 BEST WESTERN 0.00 131 SFODEAU, R 979.61 BRANDON'TIREOD 862.75 BRAUN I NTERTEE •O 386.49 BRI TZ SFORE -• = 4,879.40 BU,9NESSNARE93UJ-nONS 4/2/2014 Account Description Employee Life Insurance Lodging Tax Refund Other Professional Sarvices Repair & Maintenance SApplies Contractual R&M Cost of gales- Miscellaneous Other Professional Sarvices Dues& %bscriptions Contractual R&M Animal License Refunds Cost of Sales- Miscellaneous Slop ,applies Cost of Sal es - Beer Snall Tools& Minor Equipment Shop ,applies Other Professional Sarvices Refund Overpayment Dues& SAbscriptions Contractual R&M Cost of Sales- Miscellaneous Repair & Maintenance SApplies Cost of Sales- Miscellaneous Travel/ Conference Expense Animal License Refunds Buildings& Sructures Automotive R&M Other Professional Sarvices 9-nall Tools& Minor Equipment Printer Services 180228 4/8/2014 52,235.30 C & L DI STRI BUTT NG Cost of Sal es - Beer 180229 4/8/2014 551.50 C&CMACHINEINC Machinery& Equipment 180230 4/8/2014 478.80 CALIFORNIA CIONTRACTORS9JPPU ES Safety Sippl i es 180231 4/8/2014 240.00 CARLOSCR86(WI NERY Cost of Sal es - Wi ne 180232 4/8/2014 147.61 CARROT -TOP I NDUSTRI ES I NC Landscaping Materials 180233 4/8/2014 389.28 CENTRAL HYDRAUUCS Equipment Parts 180234 4/8/2014 322.43 CENTRAL M OGOWAN Repai r & M ai ntenance 9appl i es 180235 4/8/2014 4, 529.97 CHBVIISDLVCOW Chemicals& Chemical Products 180236 4/8/2014 1,962.58 CROW RIVBR AUTO & TRUCK REPAIR Automotive R&M 180237 4/8/2014 49.70 CROW RI VBR FLORAL & GI FTS Rowers for Em pl oyee 180239 4/8/2014 300.00 CROW RI VBR GOLF CLUB Wi ne Tast i ng Event 180240 4/8/2014 25.00 CSI, RANDY Licenses& Permits 180241 4/8/2014 5,120.65 DAY DI STRI BUTT NG Cost of Sal es - Beer 180242 4/8/2014 81.97 DOMINCISPIZZA Creeksi de M eet i ng 180243 4/8/2014 12.00 DRIVER& VBNICLES9R/ICES License Renewal 180244 4/8/2014 14.50 DVSRENEWAL License Renewal 180245 4/8/2014 153.38 DYNA SYSTEMS Repair & Maintenance 9applies 180246 4/8/2014 3, 243.09 E2 B.ECTRI CAL SERVIC6INC Contractual R&M 180247 4/8/2014 1,193.75 BVIBRGENCYAPPARATUSMAINT Automotive R&M 180248 4/8/2014 304.98 ENCAGETECHNOLOGIESINC Operating Sipplies 180249 4/8/2014 855.80 ER C PRODUCTS I NC Cost of Sal es - Miscellaneous 180250 4/8/2014 170.94 EXTREM E BEVERAGE LLC Cost of Sal es - M i scel I aneous 180251 4/8/2014 1, 800.00 FAR.-EY, ,SNNI FER Other Professional cervices 180252 4/8/2014 1,997.00 FARM- RTEEQUIFMENT Automotive R&M 180253 4/8/2014 413.82 FASTHNALOOMPANY -chop 9applies 180254 4/8/2014 31.50 FEDEX Repair & Maintenance 9applies 180255 4/8/2014 150.00 FEN9KF, BRUCE Licenses& Permits 180256 4/8/2014 40.00 RBA, AMY Refund 180257 4/8/2014 951.35 RRESAFETY USA INC S-nall Tools& Minor Equipment 180258 4/8/2014 332.40 FOREST ®GE WI NBRY Cost of S'al es - VVi ne 180259 4/8/2014 268.90 FORKUFTSOFMINNE93TAINC Contractual R&M 180260 4/8/2014 71.60 FS3INC Operating Sipplies 180261 4/8/2014 82.16 G& K9S:?0CES Operating Sipplies 180262 4/8/2014 536.16 GLAaAL R DGE WI NBRY Cost of S'al es - VVi ne 180263 4/8/ 2014 340.00 GOVB :NM ENT RNANCEOFRCB;SAS33ClA -n (Dues &Subscriptions 180264 4/8/2014 1,000.00 GREATERMINNESDTAPARTNERS-IIP Other Professional cervices 180265 4/8/2014 3, 110.71 HAWbNSINC Chemicals& Chemical Products 180266 4/8/2014 3,160.44 HE4RTLANDCONSIRUCTION EQUIPMENT Machinery& Equipment 180267 4/8/2014 70.00 HENNEPIN OCUNTYS-IERIFFSOFRCE Other Professional Services 180268 4/8/2014 1,129.69 HEWLETT- PACKARDCO Computer Equiplment 180269 4/8/2014 1,799.70 HILLYARD/ HUTCHINSON Repair & Maintenance Supplies 180270 4/8/2014 2,686.00 HJ3:PEOONTRACTING Contractual R&M 180271 4/8/2014 635.34 HOLT M OTORS I NC Automotive R&M 180272 4/8/2014 1,608.00 HOTWIREE LB7RIC Contractual R&M 180273 4/8/2014 1,413.32 HU9<YSPRING Automotive R&M 180274 4/8/2014 1,512.28 HUTCHRELD-SER/ICESINC Contractual R&M 180275 4/8/2014 600.00 HUTCHI NEON AREA CHAM BE R OF OOM M E RCE Dues & Subscriptions 180276 4/8/2014 1,682.00 HUTCHINSJN AREA HEALTHCARE Common Area Maintenance 180277 4/8/2014 1,457.51 HUTCHINSON RGURES4Al1NGA= Other Professional Services 180278 4/8/2014 100.00 HUTCHINSON HUNEBBASEPALL Advertising 180279 4/8/2014 100.00 HUTCHI NSJN JAYCEES Advertising 180280 4/8/2014 3,395.71 HUTCHINSON LEADER Printing& Publishing 180281 4/8/2014 5,750.00 HUTCHINSON UNITEDSJCCERASBV. Recreation Activity Fees 180282 4/8/2014 1,645.32 HUTCHINSON WHOLESALE Repair & Maintenance Supplies 180283 4/8/2014 4,000.00 HUTCHINSJN, aTYOF ATM Reimbursement 180284 4/8/2014 249.60 INDIAN (SAND WINffZY Cost of Sales- Wine 180285 4/8/2014 55.95 INTERSTATEBATTERYSYSI -EM MINNEAPOLIS -chop Supplies 180286 4/8/2014 17,663.08 JAYMALDNEMOTORS Machinery & Equipment 180287 4/8/2014 91.40 J3- TM®- IANSALFSINC AccruedPayable - Commissions 180288 4/8/2014 525.25 ,U TAYLOR DI ST OF M N Cost of Sal es - Wi ne 180289 4/8/2014 26,143.25 JOHN93N BROTHE F S LI QUOR 00. Cost of Sal es - Wi ne 180290 4/8/2014 10.00 JOHNSJN, JM Animal License Refunds 180291 4/8/2014 200.00 JORDAHL, JM Operating Supplies 180292 4/8/2014 2,270.18 KENNEDY �'ALESINC Operating Supplies 180293 4/8/2014 5,616.77 L& PSJPPLYCO Operating Supplies 180294 4/8/2014 227.63 LAND54APINGS Refund Overpayment 180295 4/8/2014 223.96 LANOEQUIPMENTOFNORWOOD Shop Supplies 180296 4/8/2014 120.00 LEAGUEOFMN a-nEB Travel/ Conference Expense 180297 4/8/2014 1,857.66 LEAGJEOFMN Cll1ESINSTRUST 180298 4/8/2014 143.00 LEXISNEXIS 180299 4/8/2014 89.60 LIEN, MIKE 180300 4/8/2014 226.86 LOCATORS & SJ PPU ES 180301 4/8/2014 21,197.20 LOCHER BROTHERS I NC 180302 4/8/2014 19,278.88 LOGS 180303 4/8/2014 2,551.22 LYN DE & M CLEOD I NC 180304 4/8/2014 3,278. 00 M ACTE< SYSTEM S I NC 180305 4/8/2014 75.00 M BFTE 180306 4/8/2014 278.40 M CKAY, JTF 180307 4/8/2014 300.00 M CLEOD COUNTYCOURT ADM I NISTRATOR 180308 4/8/2014 463.90 M CRAITH, JOHN 180309 4/8/2014 1, 710.00 M ® COM PASS 180310 4/8/2014 79, 854.39 M EDI CA 180311 4/8/2014 106.76 MEHR, BRIAN 180312 4/8/2014 114.55 M ENARDS HUTCHI NEON 180313 4/8/2014 1, 396.00 M ES- M I DAM 180314 4/8/2014 415.20 M ETRO S,M M -SHOP 180315 4/8/2014 550.00 M I DCOU NTRY BAN K 180316 4/8/2014 43.78 M I DWEST MACHI NERY00 180317 4/8/2014 654.75 M I LLNER HERTAGEM NEYARD & WINERY 180318 4/8/2014 43.50 M I NNE90TA CLE 180319 4/8/2014 138.60 M I N N ETA DEPT OF HEALTH 180320 4/8/2014 1,563.00 M I N N ETA VALLEY TESII NG LAB 180321 4/8/2014 2,169.20 M M C 180322 4/8/2014 125.00 M N BCA -CJTE 180323 4/8/2014 25.00 M OORE, ER C 180324 4/8/2014 47.88 M ORAN USA LLC 180325 4/8/2014 10.00 NA-S$ R-VA 180326 4/8/2014 1, 733.26 NORTH CENTRAL LABORATORI ES 180327 4/8/2014 445.00 NORTH STAR DENTAL SERM CES 180328 4/8/2014 4,570.00 NORTHERN INSJLATION PRODUCTS 180329 4/8/2014 108.05 NORTHERN STATESSJPPLYINC 180330 4/8/2014 4,338.34 NU- TELB30M Insurance Deductible Other Professional Services Travel / Conference Expense Safety Sipplies Cost of Sales- Liquor Software & Licensing Cost of Sales- Bulk Product Contractual R&M Travel/ Conference Expense Travel/ Conference Expense Bail Money Concession Sipplies Travel/ Conference Expense Employee Insurance Licenses & Permits Operating Sipplies Snall Tools& Minor Equipment Operating Sipplies Refunds& Reimbursements Equipment Parts Cost of Sales- Wine Other Professional Services Concession Sipplies Other Professional Services Contractual R&M Travel/ Conference Expense Licenses& Permits Cost of Sales- Miscellaneous Refund Chemicals & Chemical Products Contractual R&M Buildings& Structures Shop Sipplies Phone Services 180331 4/8/2014 236.46 OENOPHIUA Cost of Sales- Miscellaneous 180332 4/8/2014 99.26 OFFICE OF M N IT SEFU CES Phone Services 180333 4/8/2014 1,200.00 OIJcB\I CHAI N & CABLE CO. Contractual R&M 180334 4/8/2014 71.36 OLSON'SLOCKEM ITH Repair & Maintenance Sapplies 180335 4/8/2014 79.97 ONDRACEK IgRK Travel/ Conference Expense 180336 4/8/2014 158.66 CYRHLLYAUTOPARTS Automotive R&M 180337 4/8/2014 325.00 PATRICK, DARYL Other Professional Services 180338 4/8/2014 55.00 PAULSON, DEB Licenses& Permits 180339 4/8/2014 5,304.08 PAUSTIS& SDNSWINEOO Cost of Sales - Wine 180340 4/8/ 2014 360.00 PIELLINEN LANDSJRVEMNG Other Professional Services 180341 4/8/2014 15,485.06 PHIWPSWINE& MRITS Cost of Sales - Wine 180342 4/8/2014 324.75 RONEERMANUFACRJRINGOO Sgn Repair Materials 180343 4/8/2014 1,600.00 POSTMASTER Postage 180344 4/8/2014 10.00 QUASI, BENITA Animal License Refunds 180345 4/8/2014 33.39 QUILLCOW Cleaning Sipplies 180346 4/8/2014 600.00 R& S I NSPECTIONS I NC Lead Inspection HRA 180347 4/8/2014 2,969.02 RH NER ENTERPRI-EES I NC Freight - Bagged 180348 4/8/2014 862.60 ROYAL TIRE Automotive R&M 180349 4/8/2014 1, 053.37 RUNNINGSSJPPLY Equipment Parts 180350 4/8/2014 216.96 SALTMAN LLC Repair & Maintenance Sapplies 180351 4/8/2014 108.56 SAM'SCLUB Concession Sipplies 180352 4/8/2014 121.37 SCHULTE JOSH Travel / Conference Expense 180353 4/8/ 2014 64.13 SDOTTSWINDOW CLEANING SEFUCE Contractual R&M 180354 4/8/2014 85.37 FORA, MARC Travel/ Conference Expense 180355 4/8/2014 6,927.50 -cEi Other Professional Services 180356 4/8/2014 26.91 -cELEcf PORTFOLJOawClNGINC Water Bill Refund 180357 4/8/ 2014 44.80 SIRED- ITUSAINGMINNEAPOLIS Contractual R&M 180358 4/8/2014 20.00 SFFERATH, AN Animal License Refunds 180359 4/8/2014 14.53 3MON93N LUMBER00 Repair & Maintenance Sapplies 180360 4/8/2014 38.14 SDBOTTA, BRANDON Travel / Conference Expense 180361 4/8/2014 120.00 SDUTH CENTRAL COLLEGE Travel / Conference Expense 180362 4/8/2014 18, 369.32 SDUTHERN WINE& MRITSOFMN Cost of Sales - Wine 180363 4/8/2014 240.00 SDUTHWEST CHAPTER M EPE Travel/ Conference Expense 180364 4/8/2014 1,918.00 EPARTAN STAFFI NG Other Professional Services 180365 4/8/2014 10.00 S°BSJP, BRANDON Animal License Refunds 180366 4/8/2014 19.75 STANDARD PRI NTING Office S.Applies 180367 4/8/2014 1,566.46 SFAPLESADVANTAGE Office applies 180368 4/8/ 2014 86.45 SFARTRIBUNE Printing& Publishing 180369 4/8/2014 185.00 STEARNS OOU NTY OOU RT ADM I N I STPATOR Bail Money 180370 4/8/2014 14, 852.75 SFR/ENSENGINEH;SINC Other Professional cervices 180371 4/8/ 2014 848.57 STRATEGICEOUIPMENT Operating SApplies 180372 4/8/2014 205.00 T.I.P. INC Repair & Maintenance SApplies 180373 4/8/2014 208.39 TAS:HE, PAM RA Water Bill Refund 180374 4/8/2014 1,499.78 TITAN MACHINERY Automotive R&M 180375 4/8/2014 49.00 TOTAL RREH-uiLi. iiON Safety SApplies 180376 4/8/2014 197.63 TOWN & OOUNTRYGLASS Contractual R&M 180377 4/8/2014 269.40 TRAVIS JOHN Travel/ Conference Expense 180378 4/8/2014 22,900.50 UNITED PACKAGING& DE3GN Inventory - Process Material 180379 4/8/2014 1,832.20 URBAN OOMMUNICATIONSLLC Equipment Rental 180380 4/8/2014 419.33 USBANKEOUIPM ENT RNANCE Copy Machine 180381 4/8/2014 1,037.23 USDSHAS-ER Postage 180382 4/8/2014 35.01 V6..4'9DOINC Equipment Parts 180383 4/8/2014 8,968.20 VI I4NGBEER Cost of Sales- Miscellaneous 180384 4/8/2014 1, 023.65 VI I4NG COCA COLA Concession Sipplies 180385 4/8/2014 1,462.83 VI NOOOPIA INC Cost of Sal es - Wi ne 180386 4/8/2014 151.18 WAL- MARTCOMMUNITY S�nall Tools& Minor Equipment 180387 4/8/2014 2,362.12 WINEOOMPANY, THE Cost of Sales - Wine 180388 4/8/2014 1,365.25 WI NE M ERCHANI S I NC Cost of Sal es - Wi ne 180389 4/8/2014 1, 526.00 WI NSTON COM PANY Inventory - Process Material 180390 4/8/2014 23, 067.53 WI RTZ BEVERAGE M I N NE93TA Cost of Sal es - Liquor 180391 4/8/2014 20.00 WRASPIR, S30TT Animal License Refunds 180392 4/8/2014 4, 670.97 ZHIERSTUDIO Other Professional cervices 180393 4/8/2014 65.00 ZWI W NG, TROY Licenses & Permits Gran( 498, 779.84 CITY OF HUTCHINSON Check Register- Council Check Register Page: 1 Report Dates: 3/16/2014 - 3/29/2014 Apr 02, 2014 09:55AM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 03/29/2014 CDPT 03/29/2014 179178 Life Insurance Co. of America 660.48 03/29/2014 CDPT 03/29/2014 179558 Life Insurance Co. of America 660.48 03/29/2014 CDPT 04/02/2014 180197 AFLAC 111.31- 03/29/2014 CDPT 04/02/2014 180198 HART 585.17- 03/29/2014 CDPT 04/02/2014 180199 NCPERS Minnesota 352.00- 03/29/2014 CDPT 04/02/2014 4021401 EFTPS 12,009.44- 03/29/2014 CDPT 04/02/2014 4021401 EFTPS 12,009.44- 03/29/2014 CDPT 04/02/2014 4021401 EFTPS 3,492.52- 03/29/2014 CDPT 04/02/2014 4021401 EFTPS 3,492.52- 03/29/2014 CDPT 04/02/2014 4021401 EFTPS 24,030.18- 03/29/2014 CDPT 04/02/2014 4021402 ICMA 1,310.00- 03/29/2014 CDPT 04/02/2014 4021403 ING 975.00- 03/29/2014 CDPT 04/02/2014 4021404 Minnesota Dept. of Revenue 10,479.85- 03/29/2014 CDPT 04/02/2014 4021405 MN Child Support System 818.43- 03/29/2014 CDPT 04/02/2014 4021406 MN Department of Revenue 50.00- 03/29/2014 CDPT 04/02/2014 4021407 MNDCP 250.00- 03/29/2014 CDPT 04/02/2014 4021408 PERA 11,792.94- 03/29/2014 CDPT 04/02/2014 4021408 PERA 11,792.94- 03/29/2014 CDPT 04/02/2014 4021408 PERA 5,132.00- 03/29/2014 CDPT 04/02/2014 4021408 PERA 7,698.00- 03/29/2014 CDPT 04/02/2014 4021408 PERA 36.16- 03/29/2014 CDPT 04/02/2014 4021408 PERA 36.16- 03/29/2014 CDPT 04/02/2014 4021408 PERA 21.02- 03/29/2014 CDPT 04/02/2014 4021408 PERA 1,865.82- 03/29/2014 CDPT 04/02/2014 4021409 TASC -Flex 225.00- 03/29/2014 CDPT 04/02/2014 4021409 TASC -Flex 1,514.55- 03/29/2014 CDPT 04/02/2014 4021410 TASC -HSA 4,314.94- 03/29/2014 CDPT 04/02/2014 4021410 TASC -HSA 3,338.08- 03/29/2014 CDPT 04/02/2014 4021410 TASC -HSA 1,039.44- 03/29/2014 CDPT 04/02/2014 4021410 TASC -HSA 592.24- 03/29/2014 CDPT 04/02/2014 4021410 TASC -HSA 849.22 - Grand Totals: 31 118,893.41- Nurr C�edc \ i�2p�4 C�ec Ag0238 aandlOta\ TH\ \ a �NN 2pA4 ecdc�1�26 4181 C�edc \slue pates. vendor v��p,S� wount 3 CRON Po 235 23573 on wuot D301\30 �M C.Owaotua\ 412j2p14 HUTCHINSON CITY COUNCIL Request for Board Action 'r Vvi'li- f , Agenda Item: Aztec Mexican Bar & Grill LLC - On -Sale I, (cQAh_dkg Liquor License Department: Administration Contact: Jeremy Carter Presenter: Jeremy Carter Time Requested (Minutes): 5 LICENSE SECTION Meeting pate: 41$12014 Agenda Item Type: Public Hearing Attachments: Yes Application Complete Yes Reviewed by Staff 0 License Contingency NIA BACKGROUND /EKPLANAT1ON OF AGENDA ITEM: Cecilia M. Bartel of Aztec Mexican Bar & Grill LLC has submitted an on -sale liquor license application to provide liquor at a restaurant she is opening at 101 Park Place. Ms. Bartel :,ca ii (,,,,,,,ed adm'.,.la6a1;v„ that at the time the application was submitted, the intended name of the restaurant was to be Azteca Mexican Grill, however after filing with the S"—ot -1 vI State's Office, the name of the restaurant is now Aztec Mexican Bar & Grill, as noted on their restaurant license. A background investigation ►,," .,,,,rL,jcted on Cecilia M. Bartel for the purpose of obtaining an on -sale liquor license in the City of Hutchinson. According to the police department's investigation, there is nothing contained in Ms. Bartel's criminal history that woulu pree4vi it her from being approved for this liquor license and their recommendation is to approve issuing a license, Ms. Bartel has provided to administration all docur.dL;4&u ".u;1 W required with the application process. BOARD ACTION REQUESTED: Approve issuing on -sale 1,h�, /4 , ting liquor license to Aztec Mexican Bar & Grill LLC located at 101 Park Place in Hutchinson, Minnesota. Fiscal Impact: $ O.00 FTE Impact: 0.00 Included in current budget: PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: fib Funding Source: 0 Budget Change: No $ 0.00 $ 0.00 Funding Source: $ 0.00 Funding Source: bHG Realty 111 Hassan St Southeast Hutchinson, MN 55350 (320) 587- 5151IFax {320} 234 -4240 320 - 234 -3523 p .5 Investigation Fee: $375.00 Annual License Fee: S37M.00 Application for On -Sale Intoxicating/Wine Liquor License In provision of the City of Hutchinson Municipal Code Chapter 112 This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant the Minnesota Statutes, 1976, Section 340.13. for purposes of background investigation_ It does not supersede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. Trade Marne Dale of Applicatton �. — Yerx6/I f l�lcen[ in d 3- Type of Application: i NEW ❑ RENEWAL 0 TRANSFER 4. Type of License: �,INTDxICATING 'K WINE 5. Lf W NE. wUl this establishment be selling Strong Beer? AYES ❑ NQ (If YES, a 3.2 Malt Liquor A Ii ti must be filled out as well.) Cc, C Name of Applicanr Phone 7. �S 1� %ja -. �'�Ct fLI#j Home Address S. Q S 9. � - �Cu.�� Citizenship Place of Birth ML l0(/ State Zip Code 10. �/I -'�/ . 1 1]9 2, Date of itt:h 0 wv\ 5'Ue'-J r-, , , <S5 '50 Street Address of Establishment 12. Does the establishment include a patio area? 0 YES *NG (if yes, please attach a schematic of patio area) 13. Will this establishment be selling on Sunday? YES © NO BHG ReaAy 14. List Owners of building or premises to be licensed: - Jztr -�D�evi-) T � U�1111 - 320 -234 -3523 p.6 15. List all partners, officers or directors, shareholders (ar:d number of shares each member holds), if corporation: Name Address Date of Birth 16. Prior experience in this type of business: ub-c ll{?m 0C Z vw-�) an6 be CWYte mlv"v--. 17. Present ownership in any other liquor establishment: 1C) 18. Present ownership in any other restaurant or food business: _ no 19. Three Business References: tA 2.mc��'(dlo CO(OL04i Nlckff-,,c--� e- 20. 2I. BHG Realty Corporate or Partnership Title Corporate or .Partnership Address 320 - 234.3523 p.7 22. If this is a transfer aprAH -cat f an give name, address, of permn(s), partnership or corporation holding license for the past year: Na ne Address 23. Who awns the barltav em fixtures? 70 S � � � (A (� W' 24. Are you a Minnesota resident? 'YES Q NO From To 25- Residential Address for the past five S) nears: ` 7 / 26: Three personal references: Narn0 r C- 2. C 3.�JV Address Phone S ° "6uft �p V LaG.t<0 (v2: z4 t 1006 IM Vb 27_ Empleyment for the past five Years: _;Name of Em lu -o-er Phone ox- Skaff, 3. 28. Any convictions rather than minor traffic: AYES Q NO (if yes, please explain in detail) ZOffense: , C ` Conviction Date: C 4 C Ofense: Conviction Date: Offense: onviction Date: BHG Realty 320- 234 -3523 t5.8 29. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of paymient for business, Fxtures and inventory. 30. This application must be accompanied by State of Minnesota Restaurant License. 31. This application must be accompanied by a certificate of insurance providing for liquor Iiability coverage_ 32. Applicant, and his associates in this application, will strictly comply vh,-ith alt the laws of the State of 'Minnesota governing the taxation and the sale of intoxicating liquor, rules and re;ulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that 1 have read the foregoing questions and that the answers to said questions are true of my own knowledge- I further understand that an investigation fee not to exceed$500.00 shall be charged an application by the city or county if the investigation is required outside the state. I furtber understand the ordimmees of the City of Hutchinson regarding the operation of on -sate liquor licenses and agree to abide by them. �A 5ignatecre of Applicant -- — Sub cribed arzd sworn to before me this _v2 day of vA� --, 20 ty Notary Public MY Commission expires: 0 i � 0 1 -2�p`t_ Date 18Ross I WAl1EN NOTARY QUBUC -1 14NE50TR - MY CO1�IOSION CyWIRES 01131j18 POST MINNESOTA DEPARTMENT of HEALTH CONSPICUOUSLY 625 Robert Street North, P.O. Bon 64975 Environmental Health Division St. Paul, Minnesota 55164 -0975 (651) 201 -4505 LICENSE NO. FBL -5861 -39750 FOR THE OPERATION OF' License Categories: Alcohol Bar Service License, Base Fee - FBL, Hospitality Fee, Medium Establishment LICENSE PERIOD: March 14, 2014 THRU December 31, 2014 ISSUED TO: Aztec Mexican Bar & Grill 101 Main Street South Suite 100 Hutchinson, Minnesota 55350 NOT TRANSFERABLE AS TO PERSON; OR PLACE Fee Paid: 5722 50 399 ESTABLISHMENT NAME: Aztec Mexican Bar & Grill 101 Main Street South Suite 100 Hutchinson, Minnesota 55350 County: McLeod License Types: Restaurant/Place of Refreshment -- .. - . =1 Mar.27.2014 D1:38 PM PAGE. 2/ 2 e. I DATE 1MN110MYYYYI CERTIFICATE OF LIABILITY INSURANCE 03YZ712'�1 d THIS CERTIFICATE 13 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE. DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HQUDFR. IMPORTANT: It the certificate holder Is an ADDITIONAL INSURED, the PoNeY;fesj must be endorsed, If SUBROGATION IS WAIVED, subject to the lorms and condhions of the policy, certain policies may roqulre an endor9ement A statement on thla cartlflcate does not confer rlghls to the carl III cate holder In hou of such endorsamentlsl PRODUCER ❑NTACT _N°ASMr.HE .E - . 'A Jimmy Cem One -La es I 1311352 i 612. 0234833 'CC.tiol — _ -- -- --. 3249 Nleollet Ave S MAPIL fA mn anwl nr w+ J +�% }8rmersaaeni_com IMSU RER191 APF PH a ING COVERAGE I Mlnneapolls_ MN 55408 - 449_3 _ aysugER A. Truck Insurance Exchange •• 21705 NSURED Nsuaeas . Farmare Insurance EKehange 21852 AZTEC MEXICAN BAR & GRILL LLC INauRER a Mid Cen_tl_,ry Insurance Company 21607 101 MAIN ST SOUTH SUITE N100 INSURER E -- _ " - - -•_ •y - HUTCHISON hAN "1911 INSURER _• COVERAGES CERTIFICATE NUIL?#3ER: REVISION NI,IMSER: THIS IS TD CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO wHiCH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, 7t1E INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REOUCEU BY PAIL? CLAIMS _ INSR ' -- - " - -• - - ME Will K - - PQS�LI YEFF FOIL 10V EXP ' LIMI7e LTR TYPE OF IMO UAAHCE p POLICY NU Me ER IMAiJ NVYYYI! I1*M1001YYYVf OENERAL LIABILITY FACN OCCURRENCE S 500.009 V Fl COMMERCIAL GENERAL LIA91liTY DAfhAI,L. Iu HON I eU PREMISES Ieh O 254,000 miuranrpf : S J-LAIMS•MADE OCCUR MED9XP(Anyonaa4rronl t 5.000 B "- -__- $05818170 0410112014 Q4) 0112 01 5 MRbaNAtA. AOVINruRY IS 540.060 GP_ N ERAL AoO RE OA rE �S 1,U06.000 GENL AGGR EGrATE LIMIT APP LEjS PER. 00, ICY I VFi T LOC AUTOMOMI -P LIAOILITY ANY AV IU ALL OVrNCD SCHCOVL'r0 AVTOa •AUTOS 1 nION.OSNNE O HIq EO AUinS AUTOS I ^II I UMOR@LLA LIAO E>IGECV 3 LIAC f` � UIMS•MAOE i I hEn 1 RFTFNTIMI,% U 11 WORKERS COMPENSATION ANDRMOLOYE Fill' LIA8ILITY Y+u I ANY PR1]FRIETpRrPARTNERrExECUT Vf W- FI"WME weal: EKL;L UO En's ❑, N 1 A IMarAilory in NMI II yea. na�..h. „InM I DES CRI P TION OF OPERA 7I4Vf. a •.Imrr PRU]UCTS COMPIOP ACQ C;gMRPNV0 RINICLC LIMIT e! R6tlgNtl BCIDILV INP.IRY IP. vorw) BOalLY INJIIRY IF na aoi, 1''FOPkC RTY,yAMAat �EaCN OCCURRENCE i AGGREGATE � +rvC STA7V• cTH- 119MY6IMIr5. ER t 1,000,DDO E S S S } S S _ _ s El EACH ACCIDf YT `i CA DISEASE - EA EMPLOYES+ S OISEASE • POLICY LIMIT ; s DEBCRW rION Oi pPiKAT3OHSILDCATIDNE I YeHIC LEE IAnpoh ACDRD i01, AggIllo�pl RomFrk. ecn.Auli, If ingra apaaa+% NQUI eat 10' MAIN ST SOUTH SUITE 9100, HUTCH180N, MN 55350 A00itional Insured' City Of Hulchleors CERTIFICATE HOLDER MINNESOTA LIQUOR CONTROL DIVISION 444 CEDAR STREET SUITE 133 ST PAUL MN 55101 r.AHr:FI LATICIN SHOULD ANY OF THE ABOVE DC9CRt9Ed POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL eE DELIYERED IN ACCORDANCE WITH THE POLICY PROV131ONS. A IJTHOR IIED AE PRE BEN7A TIVE Jimmy Carnpa+1a-Lopez I ACORID 25 (2Q10j05) df 1903.2010 ACDRD CORPORATION. All rights yasalved The ACORT3 name and Ingo are registered marks of ACDRD HUTCHINSON CITY COUNCIL aiyof. Request for Board Action 7AL Agenda Item: Assessment Hearing & Project Award for Lynn Rd. Improvements (L2/P14 -02) Department: PW /Eng Contact: Kent Exner Presenter: Kent Exner Time Requested (Minutes): 20 LICENSE SECTION Meeting Date: 4/8/2014 Application Complete N/A Agenda Item Type: Reviewed by Staff ❑ Public Hearing License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The City received bids (see attached Bid Tabulation) for the Lynn Road SW Improvements project letting on Wednesday, March 5th. The apparent low bidder is of Wm. Mueller & Sons Inc. of Hamburg, Minnesota, with a bid of $565,973.79 (approximately 3% higher than the Engineer's Estimate of $550,000). City staff will provide a brief overview of the project scope, bids and associated special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. Also, the inclusion of this project's final costs /funding within the 2014 Infrastructure Improvement Program has been reviewed by the Resource Allocation Committee. The final Assessment Roll and necessary Resolutions (bid amounts noted) to award this project are attached to this memorandum. We recommend approving the attached Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 727,829.00 Total City Cost: $ 589,036.00 Funding Source: Bonding, State Aid, Utility Funds Remaining Cost: $ 138,793.00 Funding Source: Special Assessments RESOLUTION NO. 14252 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5108 LETTING NO. 2 1PROJECT NO. 14 -02 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Lynn Road SW from Clinton Ave SW to Washington Ave W; roadway mill /overlay by construction of curb and gutter, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2015 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2014, until the 31st day of December 2015. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 17th day of November, 2014; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 8th day of April 2014. Mayor City Administrator COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5108 COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN LETTING NO. 2 /PROJECT NO. 14 -02 $25.12 STREET COST /FF CHECKED BY: K EXNER Lynn Road SW from Clinton Avenue SW to Washington Avenue West 1ST HEARING 12110/2013 NUMBER OF YEARS 10 Roadway overlay by construction of curb and gutter, bituminous /concrete surfacing, stormwater drainage, 2ND HEARING 04 /0812014 INTEREST RATE: water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances 2014 BOND FUND ADOPTED: 04 /0812014 FIN ACCT# UO CITY PID NO. 4 COUNTY PID NO. PROPERTY ADDRESS OWNERNAME OWNERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FEET STREET ASSESSMENT TOTAL ASSESSMENT 1 0111630 010020 23 1080020 515 Lincoln Ave SW Marilyn W & Laurel A Bacon 515 Lincoln Ave SW Hutchinson MN 55350 S 1/2 of Lot 1, Riverview Subdivision of Lot 1, Lynn Addition 48 0 48 $1,205.76 $1,205.76 E72' of N81.24' of Lot 7, Rlvervlew Subdivision of Lot 1, Lynn 2,01 116 30 010150 23 108 0160 24 Lynn Rd SW Donald J & Jodi L DeMeyer 24 Lynn Rd SW Hutchinson MN 55350 Addition 72.00 72.00 0.00 $0.00 $0.00 E100' of S60' of Lot 7, Rlvervlew Subdivision of Lot 1, Lynn 3 01 116 30 010160 23 108 0140 32 Lynn Rd SW James L Weckman Jr 13195 230th St Hutchinson MN 55350 Addition 60.00 0.00 60.00 $1,507.20 $1,507.20 4 01 116 30 010270 23 112 0120 505 Harmony Ln SW Aaron C & Victoria R Duhoux 505 Harmony Ln SW Hutchinson MN 55350 S66' of E110' of Lot 7, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 5 01 116 30 010280 23 112 0130 42 Lynn RdSW Nell & Kathryn Whalen 42 Lynn Rd SW Hutchinson MN 55350 N66' of E110' of Lot 7, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 6 01 116 30 010290 23 112 0150 116 Lynn Rd SW Arturo Diaz- Valentin & Eileen H Diaz 116 Lynn Rd SW Hutchinson MN 55350 S 4 Rods of Lot 8, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 7 01 116 30 010300 23 112 0160 104 Lynn Rd SW Leroy D & Christine M Lofgren 104 Lynn Rd SW Hutchinson MN 55350 Lot 8 EX S 4 Rods, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 8 01 116 30 010480 23 112 0300 126 Lynn RdSW Randall T Wilson 126 Lynn Rd SW Hutchinson MN 55350 N57' of Lot 17, Lynn Addition 58.00 0.00 58.00 $1,456.96 $1,456.96 9 01 116 30 010490 23 112 0310 136 Lynn Rd SW Rachel M Shaw 136 Lynn Rd SW Hutchinson MN 55350 S58' of N115' of Lot 17, Lynn Addition 58.00 58.00 $1,456.96 $1,456.96 10 01 116 30 010500 23 112 0320 505 2nd Ave SW James L Weckman Jr 13195 230th St Hutchinson MN 55350 Lot 17 EX N115'& EX S155' of W60% Lynn Addition 121.90 121.90 0.00 $0.00 $0.00 11 01 116 30 010680 23 118 0010 500 2nd Ave SW Matthew & Kristine Householder 500 2nd Ave SW Hutchinson MN 55350 Lot 1, Auditor's Plat of Subdivision of Lot 40, Lynn Addition 134.00 134.00 0.00 $0.00 $0.00 12 01 116 30 010800 23 118 0140 230 Lynn Rd SW Nicole L Sitz 230 Lynn Rd SW Hutchinson MN 55350 Lot 17, Auditor's Plat of Subdivision of Lot 40, Lynn Addition 64.00 0.00 64.00 $1,607.68 $1,607.68 13 01116 30 010810 23118 0130 220 Lynn Rd SW Martin & JIII Mooney Revocable Trust 17272 Co Rd 37 NW South Haven MN 55382 Lot 16, Auditor's Plat of Subdivision of Lot 40, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 Lot 18 & S16' of E128' of Lot 22, Auditor's Plat of Subdivision of 14 01 116 30 08 0010 23 118 0150 240 Lynn Rd SW Ronald & Shirley Hahn 240 Lynn Rd SW Hutchinson MN 55350 Lot 40, Lynn Addition 84.00 0.00 84.00 $2,110.08 $2,110.08 15 01 116 30 08 0290 23 112 0840 300 Lynn Rd SW Katherine M Condon 300 Lynn Rd SW Hutchinson MN 55350 N57.75' of Lot 41, Lynn Addition 57.75 57.75 $1,450.68 $1,450.68 16 01 116 30 08 0300 23 112 0850 310 Lynn Rd SW James R Condon 310 Lynn Rd SW Hutchinson MN 55350 S63.9' of Lot 41, Lynn Addition 63.90 63.90 $1,605.17 $1,605.17 17 01 116 30 08 0310 23 112 0860 505 4th Ave SW Andrew Schofield & Pauline Becker 505 4th Ave SW Hutchinson MN 55350 Lot 42, Lynn Addition 132.00 132.00 0.00 $0.00 $0.00 18 01 116 30 08 0540 23 112 1270 400 Lynn Rd SW Daniel C McKay 400 Lynn Rd SW Hutchinson MN 55350 Lot 64, Lynn Addition 82.50 0.00 82.50 $2,072.40 $2,072.40 19 01 116 30 08 0550 23 112 1280 410 Lynn Rd SW Bernard M MCRalth 600 Tyler St SW Hutchinson MN 55350 Lot 65 EX S66% Lynn Addition 99.00 0.00 99.00 $2,486.88 $2,486.88 20 01 116 30 08 0560 23 112 1290 420 Lynn Rd SW William D & Tara J Erickson 420 Lynn Rd SW Hutchinson MN 55350 S66' of Lot 65, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 E 1/2 of Lots 1 & 2, Block 1, Juul's Oak Park Subdivision of Lot 72 21 01 116 30 08 0570 23 169 0010 430 Lynn Rd SW Roger Leung & Julia Leung 430 Lynn Rd SW Hutchinson MN 55350 Lynn Addition 135.10 132.00 3.10 $77.87 $77.87 Lot 1 EX S6', Block 2, Juul's Oak Park Subdivision of Lot 72, Lynn 22 01 1163008 1050 23 169 0100 506 Juergens Rd SW Maxine Engwall 506 Juergens Rd SW Hutchinson MN 55350 Addition 60.00 0.00 60.00 $1,507.20 $1,507.20 S6' of Lot 1 and All of Lot 2, Block 2, Juul's Oak Park Subdivision of 23 01 1163008 1060 23 169 0110 506 Lynn Rd SW Deborah K Brewer & Michael Brewer 805 Maple St NE Hutchinson MN 55350 Lot 72, Lynn Addition 72.00 0.00 72.00 $1,808.64 $1,808.64 Lot 3, Block 2, Juul's Oak Park Subdivision of Lot 72, Lynn 24 01 116 30 08 1070 23 169 0120 512 Lynn Rd SW Lyle M Nybakke & Michelle L Rost 512 Lynn Rd SW Hutchinson MN 55350 Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 Lot 4, Block 2, Juul's Oak Park Subdivision of Lot 72, Lynn 25 01 1163008 1080 23 169 0130 509 Juul Rd SW Jerry & Kay Hayden 509 Juul Rd SW Hutchinson MN 55350 Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 E 1/2 of Lots 1 & 2, Block 3, Juul's Oak Park Subdivision of Lot 72 26 01 1163008 1230 23 169 0290 506 Juul Rd SW Hannah A Streeter 506 Juul Rd SW Hutchinson MN 55350 Lynn Addition 132.00 132.00 0.00 $0.00 $0.00 27 01 116 30 09 0010 23 112 1660 556 Lynn Rd SW Richard & Janice Nybakke 556 Lynn Rd SW Hutchinson MN 55350 66'x 132' in NE Corner of Lot 78, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 28 01 116 30 09 0020 23 112 1630 564 Lynn Rd SW Julie M Otto 564 Lynn Rd SW Hutchinson MN 55350 66'x 100' of Lot 78, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 Nellie Gehrke 29 01 116 30 09 0190 23 167 0430 570 Lynn Rd SW David & Nellie Gehrke Trust 570 Lynn Rd SW Hutchinson MN 55350 Lot 12, Block 6, Dascher's Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 30 01 116 30 09 0310 23 112 1710 612 Lynn Rd SW Leonard A Walquist & G F Walquist 612 Lynn Rd SW Hutchinson MN 55350 E159.34' of Lot 82, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 31 01 116 30 09 0330 23 112 1700 600 Lynn Rd SW Dwight & Joann Freitag 600 Lynn Rd SW Hutchinson MN 55350 Lot 81, Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 Lot 80 Excepting therefrom the West 130 feet of the North 66 32 01 116 30 09 0340 23 112 1670 590 Lynn Rd SW David & Carmen Wegscheid 590 Lynn Rd SW Hutchinson MN 55350 feet thereof, Lynn Addition 132.00 0.00 132.00 $3,315.84 $3,315.84 33 01 116 30 09 0640 23 112 1730 616 Lynn Rd SW Edwin E & Susan M Homan 616 Lynn Rd SW Hutchinson MN 55350 N 1/2 of Lot 83 EX W140% Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 34 01116 30 09 0650 23112 1750 626 Lynn Rd SW Danny J Nikolaisen 626 Lynn Rd SW Hutchinson MN 55350 S 1/2 of Lot 83 EX W110% Lynn Addition 66.00 0.00 66.00 $1,657.92 $1,657.92 35 01 116 30 09 0660 23 112 1760 628 Lynn Rd SW Donna Mae Boettcher 628 Lynn Rd SW Hutchinson MN 55350 Lot 84, Lynn Addition & E187' of Lot 20, Merrill's Subdivision 102.90 0.00 102.90 $2,584.85 $2,584.85 36 01 116 30 09 0740 23 130 0020 706 Lynn Rd SW Dora R Passe 706 Lynn Rd SW Hutchinson MN 55350 E95' of Lot 1, Merrill's Subdivision 66.00 66.00 $1,657.92 $1,657.92 37 01 116 30 09 0750 23 130 0030 712 Lynn Rd SW Turn Key Investments LLC 61100 270th St Litchfield MN 55355 Lot 2, Merrill's Subdivision 66.00 0.00 66.00 $1,657.92 $1,657.92 38 01 116 30 09 0760 23 130 0040 726 Lynn Rd SW Leroy & Rebecca Albrecht 726 Lynn Rd SW Hutchinson MN 55350 Lot 3, Merrill's Subdivision 66.00 0.00 66.00 $1,657.92 $1,657.92 39 01 116 30 09 0770 23 130 0050 738 Lynn Rd SW Nathan M Bode & Lynn M Schmeling 738 Lynn Rd SW Hutchinson MN 55350 Lot 4, Merrill's Subdivision 66.00 0.00 66.00 $1,657.92 $1,657.92 40 01 116 30 09 0780 23 130 0060 750 Lynn Rd SW Rick W & Penny K Heidecker 750 Lynn Rd SW Hutchinson MN 55350 Lot 5, Merrill's Subdivision 66.00 0.00 66.00 $1,657.92 $1,657.92 41 01 116 30 09 0790 23 130 0070 764 Lynn Rd SW Arturo Solis 764 Lynn Rd SW Hutchinson MN 55350 Lot 6, Merrill's Subdivision 66.00 0.00 66.00 $1,657.92 $1,657.92 42,01 116 30 09 0801 23 130 0090 509 Linden Ave SW Gail V Plaisance & Jennifer L Barrick 509 Linden Ave SW Hutchinson MN 55350 E97' of Lot 7, Merrill's Subdivision 66.00 0.00 66.00 $1,657.92 $1,657.92 43 01 116 30 16 0060 23 162 0060 830 Lynn Rd SW Jeremy & Rebecca Stark 830 Lynn Rd SW Hutchinson MN 55350 Lot 7, Hanson's Addition 90.00 0.00 90.00 $2,260.80 $2,260.80 44 01 116 30 16 0070 23 162 0070 840 Lynn Rd SW Tyler J Quast 840 Lynn Rd SW Hutchinson MN 55350 Lot 8, Hanson's Addition 85.00 0.00 85.00 $2,135.20 $2,135.20 45 01 116 30 16 0080 23 162 0080 850 Lynn Rd SW Douglas & Sharon Starrett 850 Lynn Rd SW Hutchinson MN 55350 Lot 9, Hanson's Addition 90.00 0.00 90.00 $2,260.80 $2,260.80 46 01 116 30 16 0200 23 162 0200 870 Lynn Rd SW Kyle Schroeder & Laurie Amundson 870 Lynn Rd SW Hutchinson MN 55350 Lot 21, Hanson's Addition 95.00 0.00 95.00 $2,386.40 $2,386.40 47 01 116 30 16 0210 23 162 0210 880 Lynn Rd SW Randy W & Nancy L Schwanke 16184 Co Rd 7 Hutchinson MN 55350 Lot 22, Hanson's Addition 85.00 0.00 85.00 $2,135.20 $2,135.20 48 01116 3016 0220 23163 0010 894 Lynn Rd SW Warren & Darlene Sytsma 894 Lynn Rd SW Hutchinson MN 55350 Lot 1, Block 1, Hanson's 2nd Addition 105.00 0.00 105.00 $2,637.60 $2,637.60 49 01116 3016 0280 23164 0020 904 Hwy 15 South Fahey Sales Agency Inc 2910 9th St E Glencoe MN 55336 Lot 2, Block 1, Hanson's Third Addition 292.10 132.00 160.10 $4,021.71 $4,021.71 G \ASSESSMENT ROLLS \ROLLS \2014 \SA -5108 - L2P14 -02 - Lynn Rd SW\C -23- ASSESSMENT ROLL AR -5108 L2P14 -02 xlex- Page 1 of 3 COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN CHECKED BY: K EXNER NUMBER OF YEARS 10 INTEREST RATE: ADO-TED: 04 /08/2014 uO CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS 50 06 116 29 04 0140 23 050 0830 6 Grove St SW 51 06 116 29 04 0150 23 050 0840 16 Grove St SW 52,06 116 29 04 0160 23 050 0850 26 Grove St SW 53 06 116 29 04 0170 23 050 0860 36 Grove St SW 54 06 116 29 04 0180 23 050 0870 46 Grove St SW 55 06 116 29 04 0190 23 050 0880 56 Grove St SW 56 06 116 29 04 0200 23 050 0890 108 Grove St SW 57 06 116 29 04 0210 23 050 0900 120 Grove St SW 58 06 116 29 04 0230 23 050 0940 140 Grove St SW 59 06 116 29 04 0240 23 050 0930 135 Lynn Rd SW 60 06 116 29 04 0250 23 050 0920 133 Lynn Rd SW 61 06 116 29 04 0490 23 050 2420 410 2nd Ave SW 62 06 116 29 04 0510 23 050 2440 214 Grove St SW 63 06 116 29 04 0520 23 050 2450 218 Grove St SW 64 06 116 29 04 0540 23 050 2460 293 Lynn Rd SW 65 06 116 29 05 0070 23 050 2580 419 4th Ave SW 66 06 116 29 05 0080 23 050 2550 325 Lynn Rd SW 67 06 116 29 05 0090 23 050 2530 319 Lynn Rd SW 68 06 116 29 05 0100 23 050 2490 313 Lynn Rd SW 69 06 116 29 05 0110 23 050 2480 303 Lynn Rd SW 70 06 116 29 05 0470 23 050 4280 430 4th Ave SW 71 06 116 29 05 0480 23 050 4290 415 Lynn Rd SW 72 06 116 29 05 0490 23 050 4300 420 Grove St SW 73 06 116 29 05 0500 23 050 4310 430 Grove St SW 74 06 116 29 05 0510 23 050 4320 440 Grove St SW 75 06 116 29 05 0520 23 050 4330 440 5th Ave SW OWNER NAME Jason K Burley Bridget A & Jon Block Greg &Mary Fallen Lucy K Clouse Michael & Nan Crary Dwight & Donna Bordsen Arthur Benjamin Gregory & S McCormick Sharon J Schwa - Chris J & Kristen K Hansen Darlys J Bauer Sharon Rolander Graydon & Sharon Rostberg ElmerA Bonde Lori L Vos Alan D Ronngren Christopher R Yoch CarrieJ Woods Kenneth L & Phyllis Geisler Bradley & Anita Hoese Robert & Sharon Conklin Larry C Sanders James M & Sandra K Haugen Bridget L Burch Daniel & Betty Werth Grace Evangelical Lutheran Church ASSESSMENT ROLL NO. 5108 LETTING NO. 2 /PROJECT NO. 14 -02 Lynn Road SW from Clinton Avenue SW to Washington Avenue West Roadway overlay by construction of curb and gutter, bituminous /concrete surfacing, stormwater drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances 6 Grove St SW 16 Grove St SW 26 Grove St SW 36 Grove St SW 46 Grove St SW 56 Grove St SW 108 Grove St SW 120 Grove St SW 140 Grove St SW 180 11th Ave N 133 Lynn Rd SW 410 2nd Ave SW 214 Grove StSW 21573 586th Ave 293 Lynn Rd SW P O Box 305 1070 Sherwood St SE 319 Lynn Rd SW 313 Lynn Rd SW 22908 Co Rd 9 430 4th Ave SW 701 S Illinois St, #102 420 Grove St SW 430 Grove St SW 105 Douglas Dr 440 5th Ave SW 76 06 116 29 05 0530 230504340 530 Grove St sW Grace Evangelical Lutheran Church 4405th Ave SW 77 06 116 29 05 0550 23 050 4370 545 Lynn Rd SW Abby S. Dahlquist 545 Lynn Rd SW 78 06 116 29 05 0560 23 050 4360 535 Lynn Rd SW Michael A & Lisa A Long 535 Lynn Rd SW 79 06 116 29 05 0570 23 050 4350 525 Lynn Rd SW Taylor & Valerie R Mackenthun 525 Lynn Rd SW 80 06 116 2912 0380 23143 0500 595 Lynn Rd SW Nathan D Carroll 595 Lynn Rd SW 81 06 116 29 12 0390 23 143 0470 585 Lynn Rd SW Robert A Stone 585 Lynn Rd SW 82,06 116 29 12 0400 23 143 0450 567 Lynn Rd SW Darell S Lange 567 Lynn Rd SW 83 06 116 29 12 0410 23 143 0440 557 Lynn Rd SW Mark & Karla Binder 557 Lynn Rd SW 84 06 116 29 12 0470 23 144 0060 643 Lynn Rd SW Reid C Olson 643 Lynn Rd SW G \ASSESSMENT R0LLS \R0LLS\ 2014 \SA - 5108 - L2P14 -02 - Lynn Rd SW \C- 23- ASSESSMENT ROLL AR -5108 L2P14 -02.1 - Page 2.f 3 0.00 OWNERADDRESS $25.12 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Brownton MN 55312 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Litchfield MN 55355 Hutchinson MN 55350 Brownton MN 55312 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Wins[ed MN 55395 Hutchinson MN 55350 Conrad MT 59425 Hutchinson MN 55350 Hutchinson MN 55350 Glencoe MN 55336 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350 COST PER FRONT FOOT: $25.12 STREET COST /FF LEGAL DESCRIPTION 12110/2013 C TOTAL ADDITION OR SUBDIVISION $0.00 FEET N 1/2 of Lot 1, Block 10, Townsite of Hutchinson, South Half 66.00 66.00 0.00 S 1/2 of Lot 1, Block 10, Townsite of Hutchinson, South Half 66.00 66.00 0.00 N 1/2 of Lot 2, Block 10, Townsite of Hutchinson, South Half 66.00 66.00 0.00 S 1/2 of Lot 2, Block 10, Townsite of Hutchinson, South Half 66.00 66.00 0.00 N 1/2 of Lot 3, Block 10, Townsite of Hutchinson, South Half 66.00 66.00 0.00 S 1/2 of Lot 3, Block 10, Townsite of Hutchinson, South Half 66.00 66.00 0.00 N74' of Lot 4, Block 10, Townsite of Hutchinson, South Half 74.00 74.00 0.00 S58' of Lot 4 & N33' of Lot 5, Block 10, Townsite of Hutchinson, $1,657.92 $1,657.92 $1,657.92 South Half 91.00 91.00 0.00 Lot 6, Block 10, Townsite of Hutchinson, South Half 82.50 82.50 0.00 S49.5' of W80' of Lot 5, Block 10, Townsite of Hutchinson, South Half 49.50 0.00 49.50 N49.5' of S99' of W80' of Lot 5, Block 10, Townsite of Hutchinson, South Half 49.50 0.00 49.50 Lot 1 EX E 5 Rods, Block 30, Townsite of Hutchinson, South Half 82.50 82.50 0.00 N 1/2 of Lot 2, Block 30, Townsite of Hutchinson, South Half 66.00 66.00 0.00 S 1/2 of Lot 2 & N12' of Lot 3, Block 30, Townsite of Hutchinson, South Half 78.00 78.00 0.00 W70' of S120' of Lot 3, Block 30, Townsite of Hutchinson, South Half 70.00 0.00 70.00 Lot 6 EX E115', Block 30, Townsite of Hutchinson, South Half 132.00 132.00 0.00 W 1/2 of S 1/2 of Lot 5, Block 30, Townsite of Hutchinson, South Half 66.00 0.00 66.00 W 1/2 of N 1/2 of Lot 5, Block 30, Townsite of Hutchinson, South Half 66.00 0.00 66.00 S66' of W80' of Lot 4, Block 30, Townsite of Hutchinson, South Half 66.00 0.00 66.00 N66' of W80' of Lot 4, Block 30, Townsite of Hutchinson, South Half 66.00 0.00 66.00 N 1/2 of W100' of Lot 1, Block 54, Townsite of Hutchinson, South Half 66.00 0.00 66.00 The S 1/2 of W100' of Lot 1, Block 54, Townsite of Hutchinson, South Half 66.00 0.00 66.00 Lot 2 EX S3 Rods & EX 7', Block 54, Townsite of Hutchinson, South Half 75.50 75.50 0.00 S 3 Rods & 7' of Lot 2, Block 54, Townsite of Hutchinson, South Half 56.50 56.50 0.00 The N 1/2 of Lot 3, Block 54, Townsite of Hutchinson, South Half 66.00 66.00 0.00 Lot 4 EX S 1/2 S 1/2, Block 54, Townsite of Hutchinson, South Half 99.00 99.00 0.00 S 1/2 S 1/2 of Lot 4 & N 1/2 of E 1/2 of Lot 6 & E 1/2 of Lot 5 EX W10' of S50' of N75', Block 54, Townsite of Hutchinson, South Half 33.00 33.00 0.00 W 1/2 of Lot 6 EX N66', Block 54, Townsite of Hutchinson, South Half 66.00 0.00 66.00 S14' of W 1/2 Lot 5 & N66' of W 1/2 Lot 6, Block 54, Townsite of Hutchinson, South Half 80.00 0.00 80.00 W10' of S50' of N75' of E 1/2 of Lot 5 & W 1/2 of Lot 5 EX S14', Block 54, Townsite of Hutchinson, South Half 118.00 0.00 118.00 W 1/2 of Lots 6 & 7, Block 5, Bonniwell's Addition 79.07 0.00 79.07 W109' of Lot 5, Block 5, Bonniwell's Addition 66.00 0.00 66.00 Lot 3 & All of N Adjacent Alley, Block 5, Bonniwell's Addition 82.00 0.00 82.00 Lot 2, Block 5, Bonniwell's Addition 86.89 0.00 86.89 Lot 6, Block 6, Resubdivision of Block Six, Bonniwell's Second Addition 82.50 0.00 82.50 COST PER FRONT FOOT: $25.12 STREET COST /FF 1ST HEARING 12110/2013 2ND HEARING 04 /08/2014 2014 BOND FUND $0.00 FIN ACCT# $0.00 ASSESSMENT TOTAL ASSESSMENT $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,243.44 $1,243.44 $1,243.44 $1,243.44 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,758.40 $1,758.40 $0.00 $0.00 $1,657.92 $1,657.92 $1,657.92 $1,657.92 $1,657.92 $1,657.92 $1,657.92 $1,657.92 $1,657.92 $1,657.92 $1,657.92 $1,657.92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,657.92 $1,657.92 $2,009.60 $2,009.60 $2,964.16 $2,964.16 $1,986.30 $1,986.30 $1,657.92 $1,657.92 $2,059.84 $2,059.84 $2,182.68 $2,182.68 $2,072.40 $2,072.40 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5108 COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN LETTING NO. 2 /PROJECT NO. 14 -02 $25.12 STREET COST /FF CHECKED BY: K EXNER Lynn Road SW from Clinton Avenue SW to Washington Avenue West 1ST HEARING 12110/2013 NUMBER OF YEARS 10 Roadway overlay by construction of curb and gutter, bituminous /concrete surfacing, stormwater drainage, 2ND HEARING 04 /0812014 INTEREST RATE: water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances 2014 BOND FUND =I CITY PID NO. I CO- PID NO.I PROPERTY ADDRESS I OWNERNAME I OWNERADDRESS 85 06 116 2912 0480 23144 0070 631 Lynn Rd SW Carol L Nemitz Trust 631 Lynn Rd SW Hutchinson MN 55350 86 06 116 29 12 0490 23 144 0080 619 Lynn Rd SW Arnold _Jr & Jodi L Boich 619 Lynn Rd SW Hutchinson MN 55350 87 06 116 2912 0500 23144 0090 605 Lynn Rd SW ChristopherA Miller 605 Lynn Rd SW Hutchinson MN 55350 88 06 1162912 1140 23145 0740 705 Lynn Rd SW Michele Marie Monahan -Reno 705 Lynn Rd SW Hutchinson MN 55350 89 06 116 29 12 1150 23 145 0760 735 Lynn Rd SW Corey & Ann Petersen 735 Lynn Rd SW Hutchinson MN 55350 90 06 116 2912 1160 23145 0750 437 Linden Ave SW Megan M Wolff 437 Linden Ave SW Hutchinson MN 55350 91 06 116 2913 0351 23155 0015 815 Lynn Rd SW Juanita Estrada 815 Lynn Rd SW Hutchinson MN 55350 92 06 116 2913 0352 23155 0017 805 Lynn Rd SW Ruth Obritsch Trust 805 Lynn Rd SW Hutchinson MN 55350 93 06 116 2913 0420 23155 0090 897 Lynn Rd SW Leora Pittman 897 Lynn Rd SW Hutchinson MN 55350 94 06 116 2913 0430 23155 0080 895 Lynn Rd SW Kenneth G & Ruth Terlinden 895 Lynn Rd SW Hutchinson MN 55350 95 06 116 2913 0440 23155 0100 885 Lynn Rd SW Willard J & Lillian Ratike 885 Lynn Rd SW Hutchinson MN 55350 96 06 116 2913 0450 23155 0110 875 Lynn Rd SW Ray & Marilyn Otte 875 Lynn Rd SW Hutchinson MN 55350 97 06 116 2913 0460 23155 0120 865 Lynn Rd SW Alex S & Sara A Brown 865 Lynn Rd SW Hutchinson MN 55350 98 06 116 2913 0470 23155 0130 855 Lynn Rd SW Sara I M Fennell 855 Lynn Rd SW Hutchinson MN 55350 99 06 116 2913 0480 23155 0140 845 Lynn Rd SW Daniel R Stowe 845 Lynn Rd SW Hutchinson MN 55350 100 06 116 2913 0490 23155 0150 835 Lynn Rd SW Bruce W Rannow 835 Lynn Rd SW Hutchinson MN 55350 101 06 116 2913 0500 23155 0160 825 Lynn Rd SW Ronald & Sandra Walters 825 Lynn Rd SW Hutchinson MN 55350 TOTAL ASSESSMENT ROLL NO. 5108 (UP14 -02) G \ASSESSMEM ROLLS \ROLLS\ 2014 \SA - 5108- L2P14 -02 -Lynn Rd SW \C- 23- ASSESSMEM ROLL AR -5108 L2P14- 02xlsx -Page 3of3 LEGAL DESCRIPTION ADDITION OR SUBDIVISION Lot 7, Block 6, Resubdivision of Block Six, Bon niwell's Seconc Addition Lot 8 EX N6', Block 6, Resu bd ivision of Block Six, Bonniwel l's Second Addition Lot 9 & N6' of Lot 8, Block 6, Resubdivision of Block Six, Bonniwell's Second Addition Lot 4, Block 15, Bonniwell's Second Addition N54' of Lots 5 & 6 & S8' of Vacated Alley Adjacent, Block 15, Bonniwell's Second Addition S111' of Lot 5, Block 15, Bonniwell's Second Addition Lot 19, Block 1, Anderson's Subdivision Lot 20, Block 1, Anderson's Subdivision Lot 11, Block 1, Anderson's Subdivision Lot 10, Block 1, Anderson's Subdivision Lot 12, Block 1, Anderson's Subdivision Lot 13, Block 1, Anderson's Subdivision Lot 14, Block 1, Anderson's Subdivision Lot 15, Block 1, Anderson's Subdivision Lot 16, Block 1, Anderson's Subdivision Lot 17, Block 1, Anderson's Subdivision Lot 18. Block 1. Anderson's Subdivision FF I CREDIT I TOTAL I ASSESS EM 82.50 0.00 82.50 $2,072.40 76.50 0.00 76.50 $1,921.68 88.50 0.00 88.50 $2,223.12 165.00 132.00 33.00 $828.96 62.00 0.00 62.00 $1,557.44 111.00 111.00 0.00 $0.00 75.00 0.00 75.00 $1,884.00 75.00 0.00 75.00 $1,884.00 0.00 0.00 0.00 $0.00 75.00 0.00 75.00 $1,884.00 75.00 0.00 75.00 $1,884.00 75.00 0.00 75.00 $1,884.00 75.00 0.00 75.00 $1,884.00 75.00 0.00 75.00 $1,884.00 75.00 0.00 75.00 $1,884.00 75.00 0.00 75.00 $1,884.00 75.00 0.00 75.00 $1,884.00 956.11251 2430.901 5525.211 $138,793.34 TOTAL ASSESSMENT .68 .12 $0.00 $138,793.34 RESOLUTION NO. 14253 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 2 /PROJECT NO. 14 -02 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Lynn Road SW from Clinton Ave SW to Washington Ave W; roadway mill /overlay by construction of curb and gutter, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Wm Mueller & Sons Inc of Hamburg MN $565,973.79 Duininck Inc of Prinsburg MN $635025.96 Knife River Corp of Sauk Rapids MN $638,468.12 and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller & Sons Inc of Hamburg MN in the amount of $565,973.79 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 8th day of April 2014. Mayor City Administrator CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2 /PROJECT NO. 14 -02 LYNN RD SW FROM WASHINGTON AVE W TO CLINTON AVE SW BID OPENING: 03/05/2014 AT 10:30 AM ENGINEER'S ESTIMATE $550,000.00 COMPLETION DATE: 08/29/2014 Ci W ITEM DESCRIPTION ? a a r � � 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 2101.502 CLEARING 2101.507 GRUBBING 2104.501 REMOVE WATERMAIN 2104.501 REMOVE CURB & GUTTER 2104.503 REMOVE CONCRETE SIDEWALK 2104.505 REMOVE BITUMINOUS PAVEMENT 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENTS 2104.509 REMOVE HYDRANT 2104.509 REMOVE GATE VALVE 2104.509 REMOVE CATCH BASIN GRATE CASTING 2104.511 SAWING CONCRETE (FULL DEPTH) 2104.513 SAWING BITUMINOUS JFULL DEPTH 2105.522 SELECT GRANULAR BORROW (CV) ) 2105.525 TOPSOIL BORROW LV) 2105.604 GEOTEXTILE FABRIC TYPE 5 2211.503 AGGREGATE BASE CLASS 5 -) C 2232.501 MILL BITUMINOUS SURFACE ( �" 2331.603 JOINTADHESIVE 2331.604 ASPHALT INTERLAYER REINFORCEMENT SYSTEM 2357.502 BITUMINOUS MATERIAL FOR TACK COAT 2360.503 TYPE SPWEA240C LEVELING COURSE MIXTURE - STREET ") 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE - STREET 2" 2502.541 4" PVC SDR 35 PIPE TOP HALF PERF. {INCL. SOCK & BEND 2502.573 4" DRAIN TILE SERVICE (INCL. PIPE, FITTINGS, REBAR, GRATE, & CURB TUNNELING 2503.602 CONNECT DRAIN TILE TO EXISTING STRUCTURE 2504.602 CONNCT TO EXISTING WATER SERVICE 2504.602 CONNECT TO EXISTING WATERMAIN 2504.602 6" HYDRANT - 7.0' BURY 2504.602 6" HYDRANT - 7.5' BURY 2504.602 6" HYDRANT - 8.0' BURY 2504.602 1" CURB STOP AND BOX 2504.602 6" GATE VALVE 2504.603 6" DIP WATERMAIN 2504.608 DUCTILE IRON FITTINGS (COMPACT 153) 2506.503 RECONSTRUCT DRAINAGE STRUCTURE 2506.516 CASTING ASSEMBLY 2521.501 4" CONCRETE SIDEWALK 2521.501 6" CONCRETE SIDEWALK 2531.507 6 "OCONCRETE DRIVEWAY�TrEf2D�SfN B618 2531.618 6" PEDESTRIAN CURB RAMP (�{{ ((�ffTT 2531.618 TRUNCATED DOMES 2545.501 INSTALL ELECTRICAL LIGHTING SYSTEM (STANDARD POLE) 2563.601 TRAFFIC CONTROL 2573.530 IN� TPf2QTE�X 2575.501 S b G, R SEED 2582.502 4" BROKEN LINE YELLOW PAINT - ACRYLIC COPOLYMER TOTAL LETTING NO. 2 /PROJECT NO. 14 -02 Pagel of 1 EA EA LF LF SF SY SY EA EA EA LF LF CY CY SY CY SY LF SY GAL SY SY LF EA EA EA EA EA EA EA EA EA LF LB EA EA SF SF LF SY SF SF LS LS EA SY LF J 1 1 33 2210 2693 112 86 4 1 1 310.9 130.5 56 166 112 38 16805 8309 16805 2189 16805 17029 25 1 1 8 8 1 2 3 8 7 59 300 3 1 260 260 2210 86 1915 200 1 1 42 1466 840 Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 coryh @wmmueller.com 320 - 978 -6011 952 -467 -2720 fax 7 -3RQd BIDPRICEI BID TOTAL $565.973.79 $550.00 $550.00 $550.00 $550.00 $5.00 $165.00 $4.05 $8,950.50 $0.70 $1,885.10 $5.00 $560.00 $8.00 $688.00 $565.00 $2,260.00 $180.00 $180.00 $75.00 $75.00 $5.25 $1,632.23 $2.50 $326.25 $22.05 $1,234.80 $24.00 $3,984.00 $1.95 $218.40 $42.00 $1,596.00 $1.05 $17,645.25 $0.54 $4,486.86 $7.35 $123,516.75 $4.10 $8,974.90 $4.15 $69,740.75 $7.95 $135,380.55 $12.00 $300.00 $385.00 $385.00 $215.00 $215.00 $240.00 $1,920.00 $980.00 $7,840.00 $4,495.00 $4,495.00 $4,550.00 $9,100.00 $4,600.00 $13,800.00 $675.00 $5,400.00 $1,250.00 $8,750.00 $53.00 $3,127.00 $9.95 $2,985.00 $370.00 $1,110.00 $1,100.00 $1,100.00 $5.25 $1,365.00 $5.75 $1,495.00 $16.70 $36,907.00 $48.75 $4,192.50 $5.75 $11,011.25 $43.00 $8,600.00 $42,000.00 $42,000.00 $7,700.00 $7,700.00 $85.00 $3,570.00 $1.85 $2,712.10 $1.54 $1,293.60 $565,973.79 Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 estimator @duininck.com 320 - 978 -6011 f 7R BIDPRICEI BID TOTAL $635.025.96 $500.00 $500.00 $500.00 $500.00 $5.00 $165.00 $2.60 $5,746.00 $0.85 $2,289.05 $2.80 $313.60 $8.85 $761.10 $565.00 $2,260.00 $180.00 $180.00 $75.00 $75.00 $4.65 $1,445.69 $2.75 $358.88 $22.05 $1,234.80 $24.00 $3,984.00 $1.95 $218.40 $40.00 $1,520.00 $2.50 $42,012.50 $0.54 $4,486.86 $6.00 $100,830.00 $2.75 $6,019.75 $6.08 $102,174.40 $10.56 $179,826.24 $12.00 $300.00 $385.00 $385.00 $215.00 $215.00 $240.00 $1,920.00 $980.00 $7,840.00 $4,495.00 $4,495.00 $4,550.00 $9,100.00 $4,600.00 $13,800.00 $675.00 $5,400.00 $1,250.00 $8,750.00 $53.00 $3,127.00 $9.95 $2,985.00 $370.00 $1,110.00 $1,100.00 $1,100.00 $4.25 $1,105.00 $4.75 $1,235.00 $16.20 $35,802.00 $42.75 $3,676.50 $4.90 $9,383.50 $43.00 $8,600.00 $40,640.00 $40,640.00 $10,000.00 $10,000.00 $75.00 $3,150.00 $1.85 $2,712.10 $1.54 $1,293.60 $635,025.96 Knife River Corporation 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 KRCMN.SUBQUOTES @KNIFERIV ER.COM 320 - 258 -2943 far . 90- 95R_9Qdn BID PRICE BID TOTAL $638,468.12 $3,000.00 $3,000.00 $1,000.00 $1,000.00 $5.00 $165.00 $2.60 $5,746.00 $0.85 $2,289.05 $2.80 $313.60 $8.85 $761.10 $565.00 $2,260.00 $180.00 $180.00 $75.00 $75.00 $4.65 $1,445.69 $2.75 $358.88 $22.05 $1,234.80 $24.00 $3,984.00 $1.95 $218.40 $50.00 $1,900.00 $2.60 $43,693.00 $0.60 $4,985.40 $5.60 $94,108.00 $2.50 $5,472.50 $6.00 $100,830.00 $11.00 $187,319.00 $12.00 $300.00 $385.00 $385.00 $215.00 $215.00 $240.00 $1,920.00 $980.00 $7,840.00 $4,495.00 $4,495.00 $4,550.00 $9,100.00 $4,600.00 $13,800.00 $675.00 $5,400.00 $1,250.00 $8,750.00 $53.00 $3,127.00 $9.95 $2,985.00 $370.00 $1,110.00 $1,100.00 $1,100.00 $4.25 $1,105.00 $4.75 $1,235.00 $16.20 $35,802.00 $42.75 $3,676.50 $4.90 $9,383.50 $43.00 $8,600.00 $41,640.00 $41,640.00 $7,500.00 $7,500.00 $75.00 $3,150.00 $1.85 $2,712.10 $2.14 $1,797.60 $638,468.12 HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Public Hearing for 2014 Street Sealcoating Project (1_4/P14 -04) Department: PW /Eng Contact: Kent Exner Presenter: Kent Exner Time Requested (Minutes): 10 LICENSE SECTION Meeting Date: 4/8/2014 Application Complete N/A Agenda Item Type: Reviewed by Staff ❑ Public Hearing License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: City staff has identified the need for a street sealcoating project within the 2014 Infrastructure Improvement Program (this type of project typically administered on even - numbered years) and reviewed the associated costs /funding with the Resource Allocation Committee. Please see attached project area map for locations of roadways anticipated to be addressed. At this point, the total project cost is estimated to be $314,580 with it being funded through 'other City funding" (not bonding, assessments, general fund budgets, etc.) as determined by the Finance Dept., Resource Allocation Committee and City Council. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans /specifications and future advertisement for bids. The scheduled bid opening date is Wednesday, May 7th (11:00 AM). Following the City Council meeting, City staff plans to mail a letter to adjacent property owners to provide notice and information regarding the details and anticipated timing of this work. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 314,580.00 Total City Cost: $ 314,580.00 Funding Source: Other City Funding Remaining Cost: $ 0.00 Funding Source: Special Assessments RESOLUTION NO. 14254 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 4 /PROJECT NO. 14 -04 WHEREAS, a resolution of the City Council adopted the 25th day of March, 2014, fixed a date for a Council Hearing on the following improvements: 2014 Street Sealcoating; application of bituminous material and crushed aggregate, clean- up and appurtenances within specified sections of 5th Ave SE, Hwy 15 Service Rd, Oakland Ave SE, 4th Ave SE, 7th Ave NW, 8th Ave NW, 9th Ave SW, Carolina Pkwy NW, Louisiana St NW, Mahogany Ct SW, Maryland St NW, Minnesota St NW, Minnesota St Alley, Otter St SW, Shiloh St NW, Texas Ave NW, Willow Dr SW, Campbell Ct NW, Campbell Ln NW, Carolina Ave NW, Colorado Cir, NW, Colorado Ct NW, Colorado St NW, Connecticut St NW, Golf View Ct NW, Rolling Oaks Ln NW, Westwood Rd NW, Goebel St SW, Graham St SW, Hayden Ave SW, Hidden Cir SW, Lake St SW, Larson St SW, Lewis Ave SW, Osgood Ave SW, Thomas Ave SW, Wagner St SW. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 25th day of March 2014. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 8th day of April 2014. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter RESOLUTION NO. 14255 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 4 /PROJECT NO. 14 -04 WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications forthe following described improvement: 2014 Street Sealcoating; application of bituminous material and crushed aggregate, clean- up and appurtenances within specified sections of 5th Ave SE, Hwy 15 Service Rd, Oakland Ave SE, 4th Ave SE, 7th Ave NW, 8th Ave NW, 9th Ave SW, Carolina Pkwy NW, Louisiana St NW, Mahogany Ct SW, Maryland St NW, Minnesota St NW, Minnesota St Alley, Otter St SW, Shiloh St NW, Texas Ave NW, Willow Dr SW, Campbell Ct NW, Campbell Ln NW, Carolina Ave NW, Colorado Cir, NW, Colorado Ct NW, Colorado St NW, Connecticut St NW, Golf View Ct NW, Rolling Oaks Ln NW, Westwood Rd NW, Goebel St SW, Graham St SW, Hayden Ave SW, Hidden Cir SW, Lake St SW, Larson St SW, Lewis Ave SW, Osgood Ave SW, Thomas Ave SW, Wagner St SW. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering /Public Works until 11:00 am on Wednesday, May 7th, 2014, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered bythe Council at 6:00 pm on Tuesday, May 13th, 2014 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 8th day of April 2014. Mayor: Steven W Cook City Administrator: Jeremy J. Carter m o� I SEAL COAT PROJECT I CITY OF HUTCHINSON 2014 11 HUTCHINSON CITY COUNCIL � Request for Board Action Agenda Item: Review of Potential Municipal State Aid Street System Revisions Department: PWIEng LICENSE SECTION Meeting Date: 418!2014 Application Complete NIA Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff 0 Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: As recently reviewed by the Resource Allocation Committee, City staff has been examining the possibility of revising the City's Municipal State Aid (MSA) street system des'e, d:i., «. This effort has been deemed necessary and r,�j,el,tiairy very beneficial as the updated methodology to determine each respective city's annual MSA allocation is implemented during their upcoming 2015 determinations. Please note that the new MSA program will be more traffic- based, so removing existing low- traffic routes with more well- traveled ilidwia is the City's primary objective. At this point, we have developed a list of existing MSA- designated streets that would be kza„wucJ from the system and their potential replacements. Prior to the upcoming City Council meeting, this information will be formatted in a manner that it can be easily communicated to and considered by MnDOT staff tl,im�i c1dwifii-diel m the MSA system. Thus, information relative to this item will be provided to the City Council immediately prior to their meeting. City staff hopes to receive the City Council's feedback regarding the proposed approach to the City's MSA system designations. BOARD ACTION REQUESTED: City Council Feedback Fiscal Impact: Funding Source: FTE impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 8.00 Total City Cost: $ Q_q0 Funding Source: Remaining Cost: $ 0.00 Funding Source: C TO: Mel Odens, MnDOT District 8 State Aid Engineer FROM: Kent Exner, Director of Public Works /City Engineer RE: Proposed Municipal State Aid (MSA) Street System Revisions DATE: April 9, 2014 The City of Hutchinson is currently examining potential revisions to our current MSA street designations as described below. At this point, City staff has reviewed the proposed approach with the City's Resource Allocation Committee and the full City Council. At the upcoming City Council meeting on Tuesday, April 22 "d, we anticipate approving the necessary resolutions to formally request that these proposed revisions be administered by MnDOT State Aid prior to the 2015 MSA allocation determinations. The specifics of the proposed MSA street system revisions are as follows: • Removal of current MSA designation of Non - Existing Segments • Century Avenue SW — School Road SW to Dale Street SW (0.27 mi.) • Edmonton Avenue SW — Airport Road SW to Dead End SW (0.19 mi.) Removal of current MSA designation of Existing Segments • 3`d Avenue NW — Highway 7 W to Main Street N (0.62 mi.) • I' Avenue NE — Main Street N to Hassan Street NE (0.07 mi.) • Hassan Street NE — Washington Avenue E to I' Avenue (0.08 mi.) • Hassan Street SE — 5d' Avenue SE to Washington Avenue E (0.39 mi.) • 5d' Avenue SW — Lynn Road SW to Main Street S (0.31 mi.) • Juul Road SW — Dale Street SW to Lynn Road SW (0.35 mi.) • Linden Avenue SW — Lynn Road SW to Main Street S (0.32 mi.) • Edmonton Avenue SW — Dead End to Highway 15 S (0.17 mi.) • Addition of new MSA designation of Existing Segments • Dale Street SW — South Grade Road SW. to Roberts Road SW (0.56 mi.) • South Grade Road SW — Dale Street SW to Highway 15 S (0.61 mi.) • Century Avenue SW — Dale Street SW to Highway 15 S (0.76 mi.) • Denver Avenue SE — Highway 15 S to Montreal Street SE (0.10 mi.) • Montreal Street SE — Airport Road to Denver Avenue SE (0.53 mi.) • Addition of new MSA designation of CSAH Turnback o South Grade Road SW — Underwood Avenue to School Road SW (1.27 mi.) In anticipation of adding certain roadway segments to the City's MSA system, staff worked with a consultant to administer traffic counts on the respective streets during the fall of 2013. Hopefully, the attached memorandum prepared by SRF Consulting Group will be useful in determining ADT values for the new MSA segments. Please see the attached drawing graphically showing the described revisions. Also attached is a draft 2014 Annual Certification of Mileage form that accounts for the above system revisions. Feel free to forward any questions or comments to me. Thank you. cc: Jeremy Carter, City Administrator 9�) Proposed 2014 ANNUAL CERTIFICATION OF MILEAGE SEE INSTRUCTIONS INCLUDED ON WEB SITE RECORD REVISIONS ON BACK OF FORM SUBMIT TO YOUR DSAE BY JANUARY 15, 2014 1. Trunk Highways 2. Trunk Highways Turnbacks (Designated as MSAS - mileage above 20 %) 3. County State Aid Highways (Exclude mileage designated as MSAS) 4. County State Aid Highway Turnbacks (Designated as MSAS - mileage above 20 %) 5. Total Mileage of Line 1 Thru 4 6. Municipal State Aid Streets (Exclude Trunk and County Highway Turnbacks and Mileage Partly Outside the City Limits in a non MSAS city) 7. County Road Turnbacks (Designated as MSAS) 8. County Roads (Exclude mileage designated as MSAS) 9. Other Local Roads And Streets - not designated (Include T.H. & CSAH frontage roads) 10. Total Improved Basic Mileage (lines 6 + 7 + 8 + 9) 11. Percentage Limitation Allowed by Statute 0.00 Previous = 14.50 14.50 3.03 3.03 0.00 56.92 56.92 74.45 ( +or - Adjustment = 12. MAXIMUM MILEAGE ALLOWED FOR M.S.A.S. DESIGNATIONS (Col XI, Line 10 Times Line 11). 13. Total Municipal State Aid Street Designated (Colum XII, Line 2 + 4 + 6 + 7). 14. Total Miles of T.H. & County Highway Turnbacks designated as MSAS Above 20% (Col. XII Line 2 + 4 + 7). 15. Mileage designated MSAS - not including T.H. and C.R. Turnback mileage (Line 13 minus Line 14). 16. MSAS Mileage Partly Outside the City Limits in a non MSAS city 17. Municipal State Aid Street Mileage Over /Under Maximum Allowed. (Line 12 minus line 15 minus Line 16). I hereby certify that the total Improved Mileage (CoI.XI. Line 5 + 10) in the Municipality of as of December 31, 2013 is Signed Title N WSASICERTIFICAT ION OF MI LEAGECERT FORMS (BLANK) WITH FORM ULASQ0132 CERTIFICATION OF MILEAGE FORM %LS 0 H XII 6.73 0.21 6.39 1.73 14.50 14.50 3.03 3.03 0.00 56.92 56.92 Current = 74.45 X 0.20 14.89 19.47 ( -) 4.97 () 14.50 (-) 0.39 Miles. Date Municipal Mileage Revisions During Municipal Mileage as of Dec. 31, 2012 Current Year (+ or -) as of Dec. 31, 2013 CD > o o o S a > c Q > 0 c a > 0 . 0 CL Mo a o o o X c a o x c E 0 x c E E Z W H Z w � H Z W Z) I II III IV V VI VII VIII IX X XI MILEAGE NOT CONSIDERED IN THE COMPUTATION OF BASIC MILEAGE 6.73 6.73 6.73 0.21 0.21 0.21 6.39 6.39 6.39 1.73 1.73 1.73 (+ or - Previous = 15.06 Adjustment = Current = 15.06 BASIC MILEAGE: MILEAGE CONSIDERED IN THE COMPUTATION OF ALLOWABLE MILEAGE 0.00 Previous = 14.50 14.50 3.03 3.03 0.00 56.92 56.92 74.45 ( +or - Adjustment = 12. MAXIMUM MILEAGE ALLOWED FOR M.S.A.S. DESIGNATIONS (Col XI, Line 10 Times Line 11). 13. Total Municipal State Aid Street Designated (Colum XII, Line 2 + 4 + 6 + 7). 14. Total Miles of T.H. & County Highway Turnbacks designated as MSAS Above 20% (Col. XII Line 2 + 4 + 7). 15. Mileage designated MSAS - not including T.H. and C.R. Turnback mileage (Line 13 minus Line 14). 16. MSAS Mileage Partly Outside the City Limits in a non MSAS city 17. Municipal State Aid Street Mileage Over /Under Maximum Allowed. (Line 12 minus line 15 minus Line 16). I hereby certify that the total Improved Mileage (CoI.XI. Line 5 + 10) in the Municipality of as of December 31, 2013 is Signed Title N WSASICERTIFICAT ION OF MI LEAGECERT FORMS (BLANK) WITH FORM ULASQ0132 CERTIFICATION OF MILEAGE FORM %LS 0 H XII 6.73 0.21 6.39 1.73 14.50 14.50 3.03 3.03 0.00 56.92 56.92 Current = 74.45 X 0.20 14.89 19.47 ( -) 4.97 () 14.50 (-) 0.39 Miles. Date . E N G I N E E R S P LAN N [It S D E S I G N E R S Draft Memorandum Consulting Group, Inc. SRF No. 0138244.01 To: Kent Exner, P.E., Director of Public Works /City Engineer City of Hutchinson From: Matthew Pacyna, P.E., Associate Jeff Bednar, TOPS, Senior Traffic Engineering Specialist Date: October 31, 2013 Subject: Hutchinson ADT Counts — Selected Locations Introduction As requested, SRF has completed Average Daily Traffic (ADT) counts at seven locations within the City of Hutchinson. The seven locations identified by City staff are shown on the attached map (see Figure 1). The main objective of this project is to collect automated machine (i.e. road tube) traffic counts at the locations identified for a minimum of a 48 -hour period Tuesday through Thursday. Traffic Counts The following information summarizes the results of the traffic counts conducted: Automated machine Average Daily Traffic (ADT) counts were collected at the seven locations identified beginning Tuesday, October 22 and continuing through Thursday, October 24, 2013. 2. The ADT volumes at the seven locations were identified from the raw counts following standard traffic data collection procedures. 3. The 48 -hour raw traffic counts were factored using the following formula to identify the Annualized Average Daily Traffic (AADT) volumes, which are summarized in Table 1. 48 -Hour Seasonal Raw 48 -Hour 24 -hour Adjustment Traffic X = Adjusted / 2 = AADT Factor Count (SAF) Count Count 4. The Seasonal Adjustment Factors (SAF) account for differences between weekday and weekend traffic as well as fluctuations in traffic volumes from month -to- month. The complete set of factors is listed in the attached AADT Adiustment Factors for Short Duration Traffic Volume Counts document. 5. The resultant AADT volumes are illustrated in Figure 1. H.• \Pmjuu \8244 \TS\DataCo&tion \RTC\AD7 SA\ 131031_HatchinsonADTCount..docx ONE CARLSON PARKWAY, SUITE 150 1 MINNEAPOLIS, MN 55447 1 763.475.0010 1 WWW.SRFCONSULTING.COM IkIl I ems - ;dW m1w ,06, NEW. =%wr 6 .Am !SAFA Table 1- City of Hutchinson - Selected AADT Counts SAF* = Seasonal Adjustment Factor - based on MnDOT 2011 AADT Adjustment Factors for Short Duration Weekday Traff ic Volume Counts Statewide Table, July, 2012 AADT ** = 48 -hour adjusted volume divided by 2 Volumes Location 48 -hour 48 -hour SAF * AADT ** Raw Adjusted Century Avenue (west of Market Street) 9,301 1.04 9,673 4,837 Dale Street (north of Linden Avenue) 7,404 1.04 7,700 3,850 Denver Avenue (west of TH 15) 9,690 1.04 10,078 5,039 Montana Street (north of TH 7) 2,765 1.04 2,876 1,438 Montreal Street (south of Edmonton Avenue) 8,851 1.04 9,205 4,603 Oakland Avenue (east of Echo Drive) 6,893 1.04 7,169 3,584 South Grade Road (west of TH 15) 18,329 1.04 19,062 9,531 Counted: October 22 through 24, 2013 SAF* = Seasonal Adjustment Factor - based on MnDOT 2011 AADT Adjustment Factors for Short Duration Weekday Traff ic Volume Counts Statewide Table, July, 2012 AADT ** = 48 -hour adjusted volume divided by 2 AADT Adjustment Factors for Short Duration Weekday Traffic Volume Counts Statewide Table Based Upon 2011 and Historic Continuous Traffic Volume Data Produced by the Office of Transportation Data and Analysis Minnesota Department of Transportation July 5, 2012 NOTE: Some short count locations that are relatively near continuous counting locations (ATRs) use specific ATR factors for adjustment. Weekend is defined as Friday Noon through Monday Noon. Location specific, axle correction factors are also required to adjust counts on Interstate, U.S. and State highways. All factors are applied to the 24 hour average for the count period. i "Starting in 2011 ATRs in Cluster Group 3 were "absorbed" into Cluster Group 17. For convenience the factors from Cluster Group 17 have been listed under the Cluster Group 3 heading. I Traffic Characteristics at Count Location Middle High High Higher Similar Moderately High Month Day of the Weekends, Weekends, Weekdays Weekdays Weekends, 48 Hour Moderately High and Moderately High Period High Summer Summer Weekends Summer (3) (4) (9) (11) (17) April Tuesday 1.13 1.23 0.94 0.97 1.13 Wednesday 1.12 1.21 0.93 0.96 1.12 Thursday 1.06 1.16 0.91 0.94 1.06 May Tuesday 1.07 1.08 0.90 0.94 1.07 Wednesday 1.04 1.04 0.88 0.92 1.04 Thursday 0.99 0.99 0.87 0.90 0.99 June Tuesday 1.00 0.88 0.88 0.92 1.00 Wednesday 0.97 0.87 0.87 0.90 0.97 Thursday 0.91 0.82 0.85 0.89 0.91 July Tuesday 0.96 0.80 0.88 0.92 0.96 Wednesday 0.94 0.78 0.87 0.90 0.94 Thursday 0.88 0.73 0.86 0.89 0.88 August Tuesday 0.96 0.83 0.89 0.92 0.96 Wednesday 0.94 0.81 0.87 0.90 0.94 Thursday 0.87 0.75 0.86 0.88 0.87 September Tuesday 1.05 0.99 0.89 0.95 1.05 Wednesday 1.02 0.96 0.88 0.93 1.02 Thursday 0.97 0.92 0.87 0.92 0.97 October Tuesday 1.07 1.12 0.93 0.97 1.07 Wednesday 1.04 1.10 0.91 0.95 1.04 Thursday 0.97 1.04 0.90 0.92 0.97 November Tuesday 1.14 1.25 0.96 1.01 1.14 Wednesday 1.10 1.18 0.93 0.98 1.10 Thursday 1.03 1.10 0.92 0.95 1.03 NOTE: Some short count locations that are relatively near continuous counting locations (ATRs) use specific ATR factors for adjustment. Weekend is defined as Friday Noon through Monday Noon. Location specific, axle correction factors are also required to adjust counts on Interstate, U.S. and State highways. All factors are applied to the 24 hour average for the count period. i "Starting in 2011 ATRs in Cluster Group 3 were "absorbed" into Cluster Group 17. For convenience the factors from Cluster Group 17 have been listed under the Cluster Group 3 heading. I �r S Mileage Certification_2014_Updates Proposed -- - From CR to MSA -127 Miles From Local Road to MSA -2 56 Miles From MSA to Local Roads -2 43 Miles ------ Rem from Non Existing Local Roads, do not report °--- Rem from Non Existing MSA, do not report HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Approve Entering into a MOU with Hutchinson Health Department: Administration Contact: Jeremy Carter Presenter: Jeremy Carter Time Requested (Minutes): 10 LICENSE SECTION Meeting Date: 4/8/2014 Application Complete N/A Agenda Item Type: Reviewed by Staff ❑ New Business License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Hutchinson Health has become eligible to take part in the 340B Drug Pricing Program which was established in 1992 to provide qualifying patients an affordable drug pricing program. In order, to be eligible for this program certain program eligibility program requirements must be met. Included in the packet is a brief summary of the program guidelines. In order to participate in the 340B program, Hutchinson Health must enter into an agreement with a unit of government pursuant to section 340B of the Public Heath Service Act. Any questions on this topic please contact myself or Dr. Steve Mulder. Thanks BOARD ACTION REQUESTED: Approve the MOU between the City of Hutchinson and Hutchinson Health. Fiscal Impact: $ 0.00 FTE Impact: Included in current budget: PROJECT SECTION: Funding Source: Budget Change: No Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: What is 340B Drug Pricing Program What is 340h 3Qb Drug Pricing Overview of the 340B Drug Pricing Program Overview Public Interest The 34013 Drug Pricing Program was established in 1992 Benefits to provide qualifying patients with affordable Importance prescription drugs. The program is available to several Support types of safety net health providers. and it allows these Eligibility providers to stretch the limited federal resources available to them and to offer a comprehensive set of 3448 Prime Vendor services. 344B Patient Eligibility Protecting the Public Interest Page 1 of 2 344E Hospital The 3406 program was first enacted as a measure to regulate pharmaceutical prices for the public. In Eligibility 1990, the Medicaid Drug Rebate Program was established, but market watchdogs soon observed that it 3403 Drug Pricing had a significant yet unintended consequente. Under this program, the manufacturers of pharmaceutical drugs we re forced to give the US. Department of Health and Human Services (HHS) Disproportionate Share rebates on medications to be used for state Medicaid programs. However, the rebates were based on Hospital's the best prices of drugs in non - Medicaid markets. This caused drug companies to stop offering discounts or otherwise lowering the prices of their products for the public. The 34013 program was established two years later so that affordable medications could be made available to providers working with patients who are ineligible for Medicaid but have a need for low - cost healthcare. Under the 340E program, drug manufacturers taking part in the Medicaid Drug Rebate Program are obligated to provide a discount on drugs for patients who receive medical services from approved safety net healthcare providers. The discount for approved 3408 providers is the same as that for state Medicaid providers. Benefits of the 34OB Program According to research commissioned by the National Association of Community Health Centers {NACHC), qualifying providers can save from 15 to 60 percent on the costs of prescription drugs through the 3446 program. The exact savings of each provider is dependent on the types of drugs and the amount of drugs prescribed to patients. In addition, providers may use the savings not only to offer reduced prices for low - income patients but to offer services to an expanded group of patients and to offer an expanded set of services. An important benefit of the 340E program is the prime vendor program (PVP). The PVP is contractually managed byApexus, and it offers three primary benefits: 1. The PVP negotiates with drug companies on behalf of providers for sub -3408 pricing. 2. The PVP establishes efficient distribution networks to increase the availability of drugs. 3. The PVP provides additional value - added. seMces and products. Although healthcare providers in the 3406 program may use discounted drugs for all of their patients, they must comply with federal regulations, which state that patients with income over 200 percent of the federal poverty level must pay full price. The minimum price 1s reserved for patients with income under 100 percent of the poverty level. The amount paid by providers for drugs under the program is based on the average manufacturer price (AMP) minus one or more discounts. The standard discount for generic drugs is 13 percent, and the discount for branded drugs is 23.1 percent. The AMP is recalculated every quarter to account for price changes and inflation. http: / /www.whatis340b.com/ 4/1/2014 What is 340B Drug Pricing Program Administration and Support Administration of the 3408 Drug Pricing Program is the duty of the Office of Pharmacy Affairs (ORA ), which is a division of the Health Resou rces and Services Administration {HRSA }.In addition to administering the program, 0 P is charged with devoloping new models of pharmaceutical delivery, providing technical assistance to healthcare providers and consulting the federal government on pharmacy issues. Page 2 of 2 The American Pharmacists Association is contracted to assist OPA in administering the Pharmacy Services Support Center (PSSC). The primary services provided by PSSC are to help providers determine whether they are eligible for the 3446 program and to help them apply if eligible. Once accepted, PSSC provides additional support to help providers use the program effectively. One of the major drawbacks of the 3446 program is that it Is difficuit to implement and navigate. Healthcare providers often have trouble getting into the program and working with it after having been accepted. 340B Program Eligibility Although drug manufacturers taking part in the Medicaid Drug Rebate Program are required to provide MOB program discounts, the program is strictly voluntary. Providers must meet the eligibility requirements, and they must voluntarily apply for adMission into the program. As of July 2010, 94 percent of eligible providers had enrolled in the program. Eligible providers include the following: Federally qualified health centers • Family planning projects receiving federal grants Health centers receiving grants under Title XXVI of the Public Health Service Act Native American and Native Hawaiian health centers receiving federal funds • Disproportionate share haspitals • Children's hospitals • Cancer and critical access hospitals • Rural referral centers and sole community hospitals Once accepted into the program, it is up to each provider to notify drug manufacturers and distributors that it is participating. After acceptance is verified by the drug companies, discounted pricing must be made available immediately- http://www.whatis340b.com/ 4/1/2014 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HUTCHINSON, MIN AND HUTCHINSON HEALTH THIS MEMORANDUM OF UNDERSTANDING (MOU) is made this 8th day of April, 2014, by and between the undersigned representatives of the City of Hutchinson, Minnesota ( "CITY "), and Hutchinson Health ( "HH "), located at 1095 highway 15 South, Hutchinson MN 55350, a Minnesota non - profit corporation. RECITALS: WHEREAS, HH is a Minnesota Sole Community, not - for - profit hospital which provides healthcare services to the Medicare and Medicaid population in addition to supporting programs that benefit the indigent, uninsured or underinsured population in the region in and adjacent to Hutchinson, Minnesota; WHEREAS, HH desires to participate in the drug discount program established under Section 340B of the Public Health Service Act (the "34013 Program "); WHEREAS, in order to participate in the 340B Program, HH must enter into an agreement with a unit of local government pursuant to which HH commits to provide healthcare services to low income individuals who are not entitled to Medicare or Medicaid benefits; WHEREAS, HH desires to make such a formal commitment to the CITY; and WHEREAS, the CITY agrees to accept such commitments on behalf of the citizens of Hutchinson, Minnesota. NOW, THEREFORE, in consideration of the mutual agreements and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which hereby are acknowledged, it is mutually agreed and covenanted, under seal, by and between the parties to this Agreement, as follows: 1. Commitment of HH to Provide Indigent Care. During the term of this MOU, HH agrees to continue its historical commitment to the provision of healthcare to indigent, uninsured and underinsured residents of Hutchinson, Minnesota and the surrounding communities. HH provides healthcare services and programs which are needed to meet the healthcare needs of a community, but which do not generate revenue. For example, HH provides support of 24 -hour emergency rooms, a variety of education programs, and hosting nursing, medical and other students. HH also provides uncompensated care to patients earning at or below 200% of the Federal Poverty Level and substantially discounted care to uninsured and underinsured patients. In 2013, HH provided approximately $3.9 million of uncompensated care and discounted care to indigent, uninsured, and underinsured patients. HH will continue to provide this care, and will ensure that all patients will receive necessary care, as required by law, in its Emergency Department, regardless of ability to pay. Pagel of 3 Acceptance and Acknowledgments of the CITY OF HUTCHINSON. a) The CITY accepts the commitment of HH set forth above; b) The CITY hereby acknowledges that the healthcare services provided by HH hereunder are in the public interest and are being provided to individuals who are not entitled to benefits under Title VIII or eligible for assistance under any State plan pursuant to Title XIX of the Social Security Act; and c) The CITY acknowledges that HH is providing a significant volume of uncompensated and discounted healthcare services to indigent, uninsured, and underinsured patients. Term and Termination. The term of this MOU shall commence on the date first above written and shall continue until terminated by either party upon not less than sixty (60) days prior written notice to the other. 4. Notice. All notices required or permitted to be given under this MOU shall be deemed given when delivered by hand or sent by registered or certified mail, return receipt requested, addressed as follows: Sent to HH: CEO Hutchinson Health 1095 Highway 15 S Hutchinson, MN 55350 Sent to the CITY: Mayor City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Page 2 of 3 5. Governing Law. This MOU shall be governed by and construed in accordance with the laws of the State of Minnesota (excepting any conflict of laws provisions which would serve to defeat application of Minnesota substantive law). IN WITNESS WHEREOF, HH and the CITY have executed this Agreement as of the day and year first written above by their duly authorized representatives. WITNESS: Hutchinson Health BY: Name: Title: WITNESS: City of Hutchinson BY: Name: Title: Page 3 of 3 EDA Board Meeting Main Conference Room — City Center 11:30 AM Wednesday, February 26th, 2014 Members present in bold. MEETING MINUTES Members Tim Ulrich Steve Jansick Mary Christensen Mike McGraw Staff Lee Miller, EDA Director Andy Reid, City Controller Brandon Sobotta, EDA Assistant Daron Vanderheiden Chad Czmowski Jonny Block Call to order - EDA President Tim Ulrich called the meeting to order at 11:31 AM II. Approve Agenda — Approved III. Review Meeting Minutes A. January 15th Finance Team Meeting M /S /P: Jansick, Vanderheiden to approve the January 15th Finance Team minutes as presented; passed unanimously. B. January 28th Board of Directors M /S /P: Czmowski, Block to approve the January 28th Board of Directors minutes as presented; passed unanimously. C. February 10th Board of Directors M /S /P: McGraw, Christensen to approve the February 10th Board of Directors minutes as presented; passed unanimously IV. Review January EDA Financial Statements — Andy Reid ■ Cash available in operations is $175,833. ■ $56,736 is reserved (proceeds from Warrior land sale) and $119,097 is unreserved. ■ The Economic Development Loan fund has $1,136,772 in cash available. ■ $100,000 is reserved (Luce Line Trail contribution). $1,036,772 is unreserved. ■ Loan repayments for the month were $14,495 ■ Downtown revolving loan fund has $214,316 in cash available; $204,364 is unreserved, loans receivable total $729,420 and $201,329 in capital assets (Cenex & Wright property). ■ Loan repayments totaled $10,551 for the month. ■ MIF Loan fund has $250,159 in cash available and loans receivable of $285,892 (NuCrane). ■ Loan repayments for the month were $5,640. MIS/P: Block, McGraw to approve the January Financials as presented; passed unanimously. V. Director's Report A. Depot Marketplace Redevelopment: Staff informed the Board that the Depot is tentatively to be finished by April 15th 2014, and that plans for the farmers market are already moving forward. A grand opening for the farmers' market at the Depot site will be scheduled for some time in June. B. 2014 Jumpstart Downtown Competition: The EDA held the Jump Start Downtown Kick Off meeting on February 20th. Most sponsorship returned from last year with the addition of Crow River Signs and the Hutchinson Downtown Association. C. Greater Minnesota Econ. Dev. Partnership: Staff presented materials from The Greater Minnesota Economic Development Partnership ( GMNEDP). The GMNEDP is a lobbying and advocacy group for economic development efforts in greater Minnesota. The Board feels waiting until next year will give them a better idea on the benefits of joining this organization. D. Land Write Down Program: Staff is working with the Federal EDA to gain approval on pursuing the land write down program to aid in development of the industrial park. E. Update on Business Prospects: Staff is continuing discussion with several prospective companies regarding space needs. VI. Grant and Loan Applications Sian & Awnina Grant Request Amazing Grace Boutique $1,567 11 Main St. N M /S /P: Jansick, McGraw to approve the grant request as presented. Block abstained from the vote citing conflict of interest; passed unanimously. VII. Other Business — None VIII. Adjourn - With no further business to attend to, the meeting adjourned at 12:30 PM Respectfully Submitted, Brandon Sobotta EDA Assistant MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, February 26, 2014 Call to order — 3:02 p.m. President Hanson called the meeting to order. Members present: President Anthony Hanson; Vice President Monty Morrow; Commissioner Bordson; Interim General Manager John Webster. Members absent: Secretary Mark Girard; Commissioner Donna Luhring; Attorney Marc Sebora. Guests: City Administrator Jeremy Carter and City Human Resource Manager Brenda Ewing. 1. Approve Minutes of the January 17, 2014 Special and January 29, 2014 Regular Meetings The minutes of the January 17, 2014 special and January 29, 2014 regular meetings were reviewed. A motion was made by Commissioner Bordson, seconded by Vice President Morrow to approve the minutes. Motion was unanimously carried. 2. Ratify Payment of Bills for January 2014 The January 2014 payables were discussed. After discussion, a motion was made by Commissioner Bordson, seconded by Vice President Morrow to ratify the payment of bills in the amount of $3,576,262.09. (detailed listing in payables book). Motion was unanimously carried. 3. Approve Financial Statements /Budget Year to Date Jared Martig presented the January 2014 financial statements /budget year -to -date. After discussion, a motion was made by Vice President Morrow, seconded by Commissioner Bordson to approve the financial statements /budget year -to -date. Motion was unanimously carried. 4. Approve Changes to Policies and Requirements Booklet Interim GM Webster presented changes to the policies and requirements booklet, sections: • Electric Meter Requirements • Electric Meter Placement • Sealing of Meters - Electric There were no changes to sections Electric Meter Requirements and Electric Meter Placement. The recommended change to the section Sealing of Meters — Electric was tc delete the last sentence of the first paragraph as it is what HUC currently practices. 1 A motion was made by Commissioner Bordson, seconded by Vice President Morrow to approve the changes to the policies and requirements booklet. Motion was unanimously carried. (Changes attached.) 5. Approve Changes to Exempt and Non - Exempt Handbooks Jan Sifferath presented changes to the exempt and non - exempt handbooks, sections: • Life Insurance • Health /Dental Insurance • Disability Insurance (Exempt Only) There were no changes to section Life Insurance. Jan explained HUC changed from CIGNA to Met Life Insurance in 2014 due to cost. The Met Life policy is portable which benefits the employees. Cost for Met Life is approximately $775 per month for all employees. HUC does offer voluntary life, however, employees pay the premium for this. Life insurance is one time the annual employee salary up to maximum of $50,000. The recommended changes to section Health /Dental Insurance was to add, "but is eligible for the high deductible health plan" to the last sentence of the fifth paragraph of the exempt booklet only. This is what HUC currently practices. Changes to the Disability Insurance section was listed on the agenda as exempt only; however, we are deleting the word `staff' and adding this section to the non- exempt handbook as this is what HUC currently has practiced since July 2013. After discussion, a motion was made by Commissioner Bordson, seconded by Vice President Morrow to approve the changes to the exempt and non - exempt handbooks. Motion was unanimously carried. (Changes attached.) 6. Approve Changes to Parallel Generation Policy (Tabled at the January 2, 2014 & January 29 Regular Meetings) Interim GM Webster mentioned this policy is tabled again until the March regular commission meeting. At this time, Donna Luhring arrived at the meeting: 3:23 p.m. 7. Approve Requisition #5725 for Forklift (Budgeted for 2014) Dave Hunstad presented requisition #5725 for purchase of a forklift which was budgeted for 2014. A motion was made by Commissioner Bordson, seconded by Vice President Morrow to approve requisition #5725 for purchase of a forklift from Toyota Lift of Minnesota for $60,004.97. Motion was unanimously carried. (Requisition attached.) 8. Approve Bid Tabulation for Horizontal Directional Drilling Machine Dave Hunstad presented the bid tabulation for a horizontal directional drilling machine which was budgeted for 2014. After analysis and discussion ensued about the purchase of the drilling machine, the Board tabled this agenda item to consider purchase of used equipment and further analysis. 2 9. Discuss Succession Plan — Director Electric Division Steve Lancaster's recommendation is to leave the position open until HUC hires the new general manager. This will allow the general manager to be involved in the hiring process for Steve's replacement. Steve reported he has started the transition of his job responsibilities to the managers. 10. Updates: a. Industrial Rate Subcommittee (President Hanson & Vice President Morrow) Vice President Morrow reported that 3M requested to meet again on March 18 to continue discussions. No additional conversations have taken place with 3M since last meeting. Commissioner Bordson abstained from this discussion due to conflict of interest. b. Compensation Subcommittee (Commissioner Luhring & Secretary Girard) Commissioner Luhring reported they met with HUC management. They are waiting for Wayne Brede to complete his report. Commissioner Luhring expressed the need for changes to the policy to keep commissioners involved with salary increases. Commissioner Bordson asked Jared Martig if HUC is auditing limits of vacation accrual. Jared reported this feature is built into HUC's JD Edwards software. c. Joint Meeting Date with City (Commissioner Bordson) Commissioner Bordson reported there were no updates. He has not received a response from Mayor Cook. d. Hiring of New General Manager (Brenda Ewing) City of Hutchinson Human Resource Manager Brenda Ewing reported to date, HUC has received seven applications for the general manager position and discussed the hiring process for this position. Commissioner Bordson asked if HUC has a policy to cover travel and related expenses for out -of -state candidates who are interviewed. Brenda explained past practice has been to determine what a reasonable reimbursement for the travel related expenses is and then reimbursed candidates. Brenda stated all applicant information is private until someone is considered as a finalist. Finalist information is considered public. After discussion, a motion was made by Commissioner Bordson, seconded by Vice President Morrow to approve giving Brenda Ewing the authority to approve the reimbursement of up to $5,000 for travel and out -of- pocket expenses for a candidate's travel to interview for the general manager position. Motion was unanimously carried. 11. Communication from the City Administrator City Administrator Carter presented an update on what's going on at the City. 9 Commissioner Bordson requested to plan on discussing the City's solar project at the joint meeting and how it may impact HUC. 12. Division Reports Business — Jan Sifferath • Working with the Compensation Subcommittee and hoping to get preliminary report from Wayne Brede next week. Will meet again to discuss outcome of the report. • Met with outgoing Union representative and incoming Union representative as well as the Union stewards, Jared Martig, and John Webster regarding HUC's insurance costs. The Union representatives say unless HUC leaves the plan status quo, HUC will have to open the Union contract. There has to be an agreement from the Union to open it. It's premature to know where HUC's premiums will be in 2015. The Union contract goes through June 30, 2016. Interim GM Webster mentioned the subcommittee will research a couple ideas the Union representatives suggested that other utilities practice. Finance — Jared Martig • Auditor may be presenting their report in the March meeting. • Started tiling project in the crew rooms as old flooring needed replacement. Electric — Steve Lancaster • Steve Lancaster handed out and discussed the HUC yearly reliability report which shows outage statistics. The Board commended HUC on the quality of projects and reliability. Natural Gas — John Webster • John Webster discussed daily natural gas prices in February comparing this year's prices to last year's prices. Today's gas price was $20. John commended HUC system control in keeping prices down for our customers. The average price for natural gas yesterday for HUC customers was $7. • Purchased natural gas for generation for the months of January, June July & August at a pricing of $4.21 for 2015. The price was $3.96 for 2016. • Prince of Peace has requested HUC relocate the natural gas main which goes down that alley. HUC will be discussing the cost involved with Prince of Peace. • With favorable natural gas prices, HUC's risk management model was slated to purchase natural gas the first part of March for the next 9 years at the mid -$4 range. • The Minnesota Office of Pipeline Safety will audit Brownton's distribution integrity program on March 13, 2014. • Communicating daily with 3M regarding natural gas prices. Both 3M and HTI transport through HUC's pipeline. Vice President Morrow asked City Administrator Carter if it would be valuable to have Interim GM Webster present at a City Council meeting to help businesses and community understand how HUC provides low cost natural gas through the 0 risk management model HUC has in place. It was agreed this would be valuable. 13. Legal Update Attorney Sebora was absent. Unfinished Business • Discuss Separate Business Unit for Wholesale Business o John Webster discussed setting a date to meet with Jared Martig and President Hanson. New Business • Discuss HUC Services — Reading Water and Electric Meters for City of Brownton Interim GM Webster discussed the possibility of HUC installing AMI electric and water meters and then reading them for the City of Brownton. The Board agreed to have Interim GM Webster start discussions with the City of Brownton regarding HUC reading their water and electric meters. • Discuss City of Hanska Interim GM Webster discussed the City of Hanska requested the Commission consider HUC provide natural gas service to them due to the higher propane costs and fuel oil. The City of Hanska is located about 10 miles south of New Ulm where the HUC pipeline is located about three miles west of there. Asked Board permission to start discussions to be natural gas transporter and may elect to buy commodity from HUC as well. • Jared Martig confirmed the Board would like to honor the Water Carnival donation request again this year. There being no further business, a motion was made by Commissioner Bordson, seconded by Commissioner Luhring to adjourn the meeting at 4:45 p.m. Motion was unanimously carried. ATTEST: Anthony Hanson, President 5 Mark Girard, Secretary Hutchinson Public Library Board Minutes Monday, March 24, 2014 4:30 pm Present: Steve Bailey, Julie Lofdahl, Dianne Wanzek, Jon Ross, Roger Vacek, Stacey Nass, Mary Christensen and Pam Dille, Ex- Officio Guest: Liz Marcus Roger called the meeting to order at 4:30. Minutes from the previous 2 meeting were reviewed. Minor corrections made. Jon Ross moved to approved the minutes. Mary Christensen seconded the motion. Motion passed. PLS Update - Roaer Vacek Roger reviewed the minutes from the March 20th PLS Executive Committee meeting. Old Business: 1. One Book, One Community - The Orphan Train - Community Read at library Sunday, March 30 at 2:00pm. Rehearsal 3/24. May need volunteers to moderate the groups. Need a couple pans of bars. Stacey, Mary and Dianne bringing bars. Chairs and tables need to be set up prior to the event. Anyone who can help should be at the library at 1:00 on Sunday. - Christina Baker Kline at Hutchinson Event Center on April. 27 at 2:00 pm. Cash Wise will cater this event. 2. Winter reading program. Numbers were up for this program. 273 registered. 162 completed. 115 coming to the desert buffet. The Orphan Train was the most popular book. 3. Teen Tech Week Update. Chris is working on this program. Scappenger Hunt - internet scavenger hunt. Facebook and Twitter accounts are being updated by Chris as well. 4. Chair Modification Complete. All chairs upstairs were fixed. Cost of materials was about $10. Work was donated by Newt Potter. Board will send a thank you to Newt next month. 5. Liz is offering one on one computer help to library patrons. The response to this help has been positive. New Business: 1. Director term lengths and officer elections in April. Terms are 3 years and board members can serve two consecutive terms. After being off the board for a term a member can return. Jon and Dianne's terms are up. Both have agreed to serve another term. Stacey and Roger will complete their second term next April. Officer elections are scheduled for April. 2. DVD Storage cabinet. Non -book items. DVD selection is evolving and growing. DVDs were previously stored in plastic containers. William Scherer and his son built a storage cabinet for the DVDs that gives better storage and room for future growth. The cost of the cabinet was about $2000. The storage system also helps with better work flow. The board will send a thank you card to them next month. 3. Summer Reading Theme 2014 iRead: "Paws for Reading ". Pam shared the information that will go into the community ed brochure. Sherry and Chris are working on preparations for the summer reading programs, children and teens and will share more details at a future meeting. 4. 2014 Summer Sunday Chautauqua series. Pam would like to expand programming at the library that will draw in different groups of people from the community. There will be three educational programs on Sunday afternoons at 4:00. It will be low budget with a cost of approximately $100 per event. June 22: Craig Bishop will speak on his book Billy Sunday. The Baseball Evangelist. July 20: Marty Bergland, Master Gardener emeritus, will give a program on heritage gardening /seed saving. August 10: Dale Swanson will speak on this Dakota Conflict historical novel: The 39th Man. 5. Other. Mary is working with folks from the city to better decorate library square at Christmas /Holiday season. Better lighting, etc. Next meeting Monday, April 28, 2014 at 4:30 pm Roger Vacek adjourned the meeting at 5:30 pm. Minutes submitted by Stacey Nass 03/24/14.