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cp03-25-2014Council Workshop Code of Ethics Policy 4: 00 p.m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 25, 2014 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — St. Anastasia Catholic Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF MARCH 11, 2014 Action — Motion to approve as presented — Motion to amend 10 min.7. CQNSElYT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise hhave been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES (b) PLANNING COMMISSION ITEM 1. CONSIDERATION OF CONDITIONAL USE PERMIT AND SITE PLAN TO EXPAND SHALOM BAPTIST CHURCH LOCATED AT 1215 ROBERTS ROAD SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14246) (c) CONSIDERATION FOR APPROVALS AND PERMITS FOR THE 72nd ANNUAL HUTCHINSON JAYCEE WATER CARNIVAL FOR JUNE 9 — 15, 2014 (d) CONSIDERATION FOR APPROVAL OF STREET DANCE TO BE HOSTED BY HUTCHINSON JAYCEE WATER CARNIVAL/MAIN STREET SPORTS BAR ON JUNE 14, 2014 (e) CONSIDERATION FOR APPROVAL OF AUTHORIZING CROW RIVER WINERY TO DISPENSE WINE SAMPLES AT BRING IT HOME EXPO AT MCLEOD COUNTY FAIRGROUNDS ON APRIL 12, 2014 (f) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO LIQUOR HUTCH TO DISPENSE WINE SAMPLES AT BRING IT HOME EXPO AT MCLEOD COUNTY FAIRGROUNDS ON APRIL 12, 2014 (g) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON JAYCEES ON APRIL 26, 2014, AT MCLEOD COUNTY FAIRGROUNDS CITY COUNCIL AGENDA MARCH 25, 2014 (h) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2014 STREET SEALCOATING PROJECT (LETTING NO. 4, PROJECT NO. 14 -04) — ORDERING PREPARATION OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT (i) CONSIDERATION FOR APPROVAL OF ITEMS FOR JEFFERSON STREET SE RECONSTRUCTION PHASE 2 PROJECT (LETTING NO. 1, PROJECT NO. 14 -01) — ORDERING PREPARATION OF PROPOSED ASSESSMENT AND NOTICE OF HEARING ON PROPOSED ASSESSMENT (j) CONSIDERATION OF BOARD REAPPOINTMENTS - JIM FAHEY TO PLANNING COMMISSION TO MARCH 2019 - DIANNE WANZEK AND JON ROSS TO PUBLIC LIBRARY BOARD TO APRIL 2017 - NATHAN WINTER AND JULI NEUBARTH TO CREEKSIDE ADVISORY BOARD TO OCTOBER 2016 (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (1) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Action — Motion to approve consent agenda 8. PUBLIC HEARINGS — 6:00 P.M. 10 min. (a) STORM WATER POLLUTION PREVENTION PLAN ANNUAL SUBMITTAL Action — Motion to reject — Motion to approve 9. COMMUNICATIONS�REOUESTS AND PE'JTIONS (Purpose: to provide Council with information necessary to craft wise po acy. Always looking towar the future, not monitoring past) 10 min. (a) REVIEW OF BRA 2013 ANNUAL REPORT Action - 10 min. (b) DISCUSSION OF 2013 CITY ENERGY USAGE AND CONSERVATION EFFORTS Action — 15 min. (c) DISCUSSION OF PUBLIC ALLEY TRAFFIC RECONFIGURATION ADJACENT TO MIDCOUNTRY BANK Action — 10. UNFINISHED BUSINESS 11. NEW BUSINESS 10 min. (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 14 -723 -AN ORDINANCE AMENDING THE I -1 ZONING DISTRICT (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 8, 2014) Action — Motion to reject — Motion to approve 2 CITY COUNCIL AGENDA MARCH 25, 2014 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) HUTCHINSON EDA BOARD MINUTES FROM JANUARY 2014 (b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 24, 2014 (c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM MARCH 6, 2014 (d) PUBLIC ARTS COMMISSION MINUTES FROM FEBRUARY 13, 2014 (e) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM FEBRUARY 18, 2014 (f) PLANNING COMMISSION MINUTES FROM FEBRUARY 18, 2014 (g) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR FEBRUARY 2014 (h) 2013 LOCAL OPTION SALES TAX REVENUE REPORT 13. MISCELLANEOUS 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 11, 2014 1. CALL TO O�DE�2 — 5:30 P.M. Mayor Steve r oo called the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Father Jerry Meidl, St. Anastasia Catholic Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS Jeanette Krommenhoek — 544 Madson Ave SW, had frozen water lines on March 6th after hours. She was able to get Eric from Water Dept. on call and had a contractor come out. They were unsuccessful at thawing the line possibly due to a different material used in the street repair. She was told to connect a garden hose to the neighbor's house until her lines broke loose. Juul Contracting was able to come out the next day and break loose the freeze. She wants the public to know what they should be doing to prevent this and what their responsibilities are for repair. Kent Exner, City Engineer, read the city ordinance regarding frozen water lines and sewer lines which states that it is the property owner's responsibility from the house to the main. Council Member Christensen inquired about the reason the pipe was a different material and would not conduct heat to thaw the line. Mr. Exner explained that different materials can be used and it is no fault to anyone. There was discussion about letting the water "trickle" to keep the pipes from freezing. Mrs. Krommenhoek stated she was unaware of the precautions she should be taking. City Administrator, Jeremy Carter, mentioned that there was an article in the paper about frozen lines and the precautions one can take. They talked about taking the temperature of the water and letting the water "trickle" if needed. There is a Trickle Credit the city is offering to residents if they are experiencing problems and residents should call the Utility Billing Department. John Olson, Public Works Manager, stated that is about an extra $45 a month to let the water trickle. 52 degrees F is a good temperature of water, low 40's is when you may want to start precautionary measures. Mrs. Krommenhoek mentioned it may be a wood idea to contract with an outside company for problems like this. Mayor Cook said they could possibly put a list of contractors on the city web site. Mr. Olson had a list of contractors in the area that work on water or sewer lines or both. Mr. Olson also mentioned that the frost in some areas is about 7 feet deep and that this is the lowest the frost has been in McLeod County for 20 years. 6. MINUTES (a) REGULAR MEETING OF FEBRUARY 25, 2014 Motion by Christensen, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 7. CQNSEIYT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14243 -RESOLUTION AMENDING RESOLUTION NO. 13 853 DATED CITY COUNCIL AGENDA MARCH 11, 2014 FEBRUARY 22, 2011 RENAMING THE EMERALD ASH BORER FUND TO THE TREE DISEASE /INFESTATION MITIGATION FUND IN THE CITY OF HUTCHINSON 2. ORDINANCE NO. 14 -722 - ORDINANCE AMENDING CITY CODE CHAPTER 53, SECTION 53.070 INDUSTRIAL WASTEWATER: PRETREATMENT (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ITEMS FOR LYNN ROAD SW IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 14 -02) — DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON PROPOSED ASSESSMENT (c) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Item 7(d) was pulled for separate action. Motion by Arndt, second by Cook, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve Item 7(d). Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS�REOUESTS AND PE'JTIONS (Purpose: to provide Council with information necessary to craft wise po acy. Always looking towar the future, not monitoring past) (a) FORESTRY UPDATE — MIKE BABE, NATURAL RESOURCE SPECIALIST Mike Bahe, Natural Resources Specialist, presented before the Council. Mr. Bahe provided an overview of the forestry program from 2013. Some of the highlights include an Arbor Day at Park Elementary and New Discovery Schools. Planting trees and identifying trees with the students. Planting trees at 3M and doing some memorial tree planting. There was specialist from Iowa State University who came out and helped with Burr Oak Blight and we have a Green Core intern this year helping with a project identifying the 14,000 city trees. Last year 467 trees were planted, 85 were removed. 278 trees are estimated to be planted in 2014. Expensed seem to be way down from 2007 and are expected to stay down. The Energy Tree program will be in affect again in 2014. 207 trees were planted last year from this program donated by Hutchinson Utilities Commission. We are starting to see a good effect of the trees planting in the late 90's, so this program is working well. In 2014, an Arbor Day celebration is in the works for June 16th. Mike will also be offering the same public outreach as he had in 2013 as well as applying for another Green Core intern. There was discussion about protecting the new trees that are planted in town with a plastic protector at the base to help the tree to be safe from weed whipping. There was also discussion about knowing where out trees come from and making sure they are togged or have certificates (even in the retail stores) to help with diseases. Mike informed us that we do not grow any of your trees from seed, only helping along the bare -root trees purchased in bulk. There are no fertilizers added to the trees after planting, they seem to do well in the rich soil. (b) REVIEW OF 2013/2014 WINTER ROADWAY OPERATIONS John Olson, Public Works Manager, presented before the Council and gave an overview of the winter roadway operations. Due to weather conditions so far they are ahead of schedule in man 2 CITY COUNCIL AGENDA MARCH 11, 2014 hours and fuel used. They have not used as much sand and salt this far into the season and foresee the use to remain as scheduled. We have had 57 days below 0 (the average is 28) and snow fall is 4" above average. The department believes they have all the frozen water and sewer lines cleared. They had some trouble with equipment on some of the new roads this winter so the already "narrowed" streets got a bit tight, but will be better next year. The department is also getting ready to start repairing pot holes and encourages the public to report problem areas wither by phone call or on the city web site. Mr. Exner and Mr. Olson will be in contact with MNDOT to make sure highway pot holes are fixed. 10. UNFINISHED BUSINESS (a) REVIEW OF ITEMS RELATED TO 2ND AVENUE SE BRIDGE FEASIBILITY STUDY Kent Exner, City Engineer, presented again before the Council. There was a resource allocation meeting on March 6th. They are looking at either going with option 1 of a "Band -Aid" fix to the bridge, or option 4 of a full replacement with a bike /walking trail. Mr. Exner did explain that option 1 would give the city about 10 years until option 4 would need to happen. Mayor Cook expressed his concern that option 4 could be more costly in 10 years and we may be better to go ahead with it now. Council Member Forcier questioned if we should also include pricing and information on option 3 when receiving bids. Mr. Exner explained that we could do this and ask the bid not to exceed $60,000. Mr. Exner also explained that we are looking at grant money and will know before the project if the city will receive the funding. Anew bridge should last about 50 years. There was discussion of flood relief at the bridge and if the bridge would need to be raised. Motion by Forcier, second by Cook, to receive bids for both options 3 and 4. Motion carried unanimously. 11. NEW BUSINESS 12. GOV�,RNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JANUARY 29, 2013 (b) SIDEWALK SNOW REMOVAL MONTHLY REPORT FOR FEBRUARY 2014 (c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2014 13. MISCELLANEOUS Jeremy Carter — Mr. Carter mentioned there is an Ethics Council Workshop on March 25, 2014. Also there will be more discussion about the Civic Arena repairs and he will address the council when he learns more about the topic. Kent Exner — Mr. Exner brought up the Origin Destination Study the engineering department sent out last year. They have compiled results and are working with MNDOT. The joint power agreement had expired the end of February and therefore staff will be requesting an extension until June 27, 2014. Motion by Forcier, second by Arndt, to approve the extension. Motion carried unanimously. Mr. Exner also brought up the School Road South and Roberts Road trail project. There was grant approval of $200,000 for the project. CITY COUNCIL AGENDA MARCH 11, 2014 Council Member Arndt had more questions about the property owner's responsibility with frozen water lines. Mr. Olson explained the ordinance and showed a diagram of who is responsible in the cast of frozen line vs. a leak. Mr. Olson explained why the "insurance policy" was put in place for leaks to help the property owner and said the policy is working well. Steve Cook — Mayor Cook mentioned the opportunities to volunteer. 14. ADJOURN Motion by Arndt, second by Cook, to adjourn at 7:30 p.m. Motion carried unanimously. 11 HUTMI NEON CITY ©OUNCI L "13 Request for Board Action 79 - =-m,7 Agenda Item: Planning Commission Items - Shalom Site Plan and CUP Department: Planning LICENSESECTION Meeting Date: 3/25/2014 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes a4a0Ri0UND /DXPLANA710N OFAGBVDA ITEM: Shalom Baptist Church is requesting a Conditional Use Permit and Site Plan Review to expand the existing Church facility to the north, adding a new lobby, expanded administration office, and new multi - purpose worship facility. Please see the following City Council Memo and Staff Report explaining this application further. BOAR AC710N REQUESTED: Approval of Conditional Use Permit and Site Plan review. Fiscal Impact: Funding Source: FTE I mpact : Budget Change: No Induded in current budget: No PROLECT SECT70N: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MEMORANDUM DATE: March 19, 2014, for the March 25, 2014, City Council Meeting TO: Hutchinson City Council FROM: Dan Jochum, Planning Director SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT AND SITE PLAN TO EXPAND SHALOM BAPTIST CHURCH LOCATED AT 1215 ROBERTS RD SW Background: Shalom Baptist Church is requesting a Conditional Use Permit and Site Plan Review to expand the existing Church facility to the north, adding a new lobby, expanded administration office, and new multi - purpose worship facility. The addition is approximately 13,400 square feet. Planning Commission Meeting: The Planning Commission considered the request at their March 18, 2014 meeting. Mr. Jochum explained the request for a Conditional Use Permit, which is required for a church in the R -1 zoning district and site plan approval. Mr. Jochum explained the site plan and indicated parking is shared with Hutchinson High School under an agreement. Stormwater management was also discussed and there is a proposed pond that will handle new impervious coverage, as well as a portion of the existing impervious surface. Staff recommended approval of the requests subject to the listed conditions. The applicants were in attendance and answered some general questions about parking and stormwater management, as well as the design of the building. Two residents from the public spoke about concerning regarding localized flooding that occurs in this area after large rain events. Kevin Heikes who lives at 367 School Rd. NW spoke about concerns of worsened flooding, as did Julie Olson who lives at 404 Boulder St. NW. Ms. Olson was concerned that additional impervious coverage would make flooding worse in the area. Recommendation: The Planning Commission unanimously recommended approval of the Site Plan and Conditional Use Permit. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Casey Stotts, Dan Hatten, Dave Hunstad, Brian Mehr, Dolf Moon, Jean Ward, Jeremy Carter, John Olson, John Paulson, John Webster, Judy Flemming, Kent Exner, Lee Miller, EDA Intern, Lenny Rutledge, Marc Sebora, Mike Babe, Steve Landcaster Dan Jochum and Andrea Schwartz (Persons in attendance at Planning Staff Meeting (in bold) Date: March 10, 2014, for March 18, 2014, Planning Commission Meeting Application: Consideration of a Conditional Use Permit and Site Plan Approval Applicant: Shalom Baptist Church Site Plan and Conditional Use Permit Shalom Baptist Church is requesting a Conditional Use Permit and Site Plan Review to expand the existing Church facility to the north, adding a new lobby, expanded administration office, and new multi - purpose worship facility. C.U.P — Site Plan 1215 Roberts Rd SW Planning Commission — 03/18/14 Page 2 GENERAL INFORMATION Existing Zoning: R -1 (Single Family Residential) Property Location: Lot I. Block 1, Stoney Point 2nd Addition Lot Size: 3 acres Existing Land Use: Church Adjacent Land Use And Zoning: R -1 (Single Family Residential) Comprehensive Land Use Plan: Public /Institutional Zoning History: Property was originally zoned R -1 Applicable Regulations: Section 154.056; Section 154.170; Section 154.169 Building: The proposed expansion is 13,416 sq. ft. Site Plan: The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well - planned, stable urban conditions. The following is an overview of site plan considerations. Setbacks: The proposed building setbacks and requirements for the R -1 (Single Family Residential) are identified below. The plans would meet the building setbacks as follows: Principal Accessory Are Structure Building Setbacks Setback Setback Met? Front Setback 30 feet 30 feet Yes Interior Side 8 feet 6 feet Yes Corner Side 30 feet 30 feet Yes Rear Yard 30 feet; 15 6 feet; 25 feet on feet on corner double frontage lots lots C.U.P — Site Plan 1215 Roberts Rd SW Planning Commission — 03/18/14 Page 3 Landscaping: Appears to meet City standards. The City Arborist will review the landscape plan and make comments prior to a building permit being issued. Parking: 125 Parking Spaces are required for this use. There are 69 stalls being proposed on- site, including five handicap parking stalls. In addition, through a mutual agreement with Hutchinson High School there are another 402 stalls that can be used at the high school across the street. Parking will be adequate as long as the agreement with Hutchinson High School remains in place. Lighting and Signage: The parking lot lighting is not proposed to be changed at this point. The existing sign will remain in place on site and a new sign is proposed on the side of the church. These signs appear to meet ordinance requirements and will be verified at the time a sign permit is applied for. Stormwater Management: Following the final construction plan submittal and City review, address City Environmental Specialist's SWPP comments and approval. In addition, a pond will be required to handle the additional impervious surface created by the building addition. City staff will review the pond design and calculations and approve it prior to issuing a building permit. Conditional Use Permit: The Conditional Use Permit (CUP) is required for a Church in the R -1 Zoning District. The Church use should be adequately screened from the residential uses surrounding it. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the conditional use permit and site plan with the following recommendations: C.U.P — Site Plan 1215 Roberts Rd SW Planning Commission — 03/18/14 Page 4 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the R -1 district and the Zoning Ordinance. 3. The exterior of the addition shall have an appearance that fits the character of a residential neighborhood and shall not have unfinished pre -cast concrete on the outside. 4. The parking agreement must remain in place with Hutchinson Schools in order to meet the minimum parking requirements for the use. 5. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. 6. Exterior lighting must be indirect and shall not cause glare to adjacent properties. 7. Final landscape plan information must be provided to the City Arborist for final review. One tree is required for each 800 square feet of green space. 8. The pond should be moved further south to use the existing trees as a buffering. 9. The sprinkler system in the addition must meet all requirements. 10. Any signage for the use will require a sign permit. 11. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 12. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. _ o y, NEW SAF�PLAY - -- -� TIE E E PATIL{� F. D �i EXIST SIGN s i T ExACT SmE w, CiVis sT i / ® �\ a _ � 69 TO AL STALLS T wus WOSnusa e �eo —,moo a a anrvo VOSSEVanu cou � ,oss a g B 1 \F \ ,z. S TAT I O N PPALY AREA \� NINETEEN Amhftw s - eocur uraW �F -1 LITIA-SITI M�rv�EEPCTIS NURP POND -SEE CIVIL \i"x Fry 26 23 'aaJ \e n°x (e,2 e2_112 MINNESOTA _ NOT FOR CONSTRUCTION � DATwrvOVTOrvrvD�OTa s,�,� TaSHALCM BAPTIST /- CHURCH rvEwe Do ,m„ 00 HUTCHINSON, ST'INNE STALLS 11 MINNESOTA � m Ie m er Nu A ® €N @RAL SITE DEMO NOT ES AN NN PNrvs T��a P�rvs V CTJNT� RTa AUff TOTR —C RCyaN ZR aunNC PorvsD���mOTTaTOT�D�,�Ory ous will a Daa EXISTING / GARAGE / / OScale PLAN u OWNIS SITE SUMMARY SITE AREA 156,950 SF EXIXISTING BUILDING FOOTPRINT 15,430 SF ESTING GARAGE 586 SF NEW ADDITION FOOTPRINT 13,416 SF TOTAL BUILDING AREA 29,432 SF TOTAL PAVING AREA 31.256S IMPERVIOUS SITE COVERAGE 60,688 SF (39 % OF SITE) REO'D PARKING 500 SEATS /4 125 STALLS HC STALLS REO'D 5 HC STALLS EXISTING PARKING 78 STALLS PROPOSED PARKING 69 STALLS PARKING AT SCHOOL ! eYA -E-Ervn 402 STALLS TOTAL PARKING AVAILABLE 471 STALLS ® CITY SUBMISSION o„ ex SITE PLAN A1.1 CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14246 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT AND SITE PLAN TO ALLOW EXPANSION TO SHALOM BAPTIST CHURCH TO THE NORTH OF THE BUILDING LOCATED AT 1215 ROBERTS RD SW FACTS Shalom Baptist Church, is the owner of a parcel of land located at 1215 Roberts Rd SW, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 1, Block 1, Stoney Point 2nd Addition 3. Shalom Baptist Church, has applied to the City for a conditional use permit to allow expansion to Shalom Baptist Church to the North located at 1215 Roberts Rd SW, Hutchinson MN. 4. The Planning Commission met on March 18, 2014, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R -1 district and the Zoning Ordinance. C. The exterior of the addition shall have an appearance that fits the character of a residential neighborhood and shall not have unfinished pre -cast concrete on the outside. d. The parking agreement must remain in place with Hutchinson Schools in order to meet the minimum parking requirements for the use. e. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. f. Exterior lighting must be indirect and shall not cause glare to adjacent properties. g. Final landscape plan information must be provided to the City Arborist for final review. One tree is required for each 800 square feet of green space. h. The pond should be moved further south to use the existing trees as a buffering. i. The sprinkler system in the addition must meet all requirements. j . Any signage for the use will require a sign permit. k. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 1. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. Findings of Fact — Resolution # 14246 Shalom Baptist CUP /Site Plan Approval Page 2 If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. M. Any utility work that involves cutting into either School Road or Roberts Road will not be able to be completed until school is out of session for this year (approximately June 10, 2014). n. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. o. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. p. Applicant is to work with City Engineer to increase the capacity of the stormwater pond to account for more of the existing site runoff. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on March 25, 2014, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R -1 district and the Zoning Ordinance. C. The exterior of the addition shall have an appearance that fits the character of a residential neighborhood and shall not have unfinished pre -cast concrete on the outside. d. The parking agreement must remain in place with Hutchinson Schools in order to meet the minimum parking requirements for the use. e. There must be emergency service access around the building. Fire hydrants must be located no farther than 400 feet from the building. f. Exterior lighting must be indirect and shall not cause glare to adjacent properties. g. Final landscape plan information must be provided to the City Arborist for final review. One tree is required for each 800 square feet of green space. h. The pond should be moved further south to use the existing trees as a buffering. i. The sprinkler system in the addition must meet all requirements. j. Any signage for the use will require a sign permit. k. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 1. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice /assess the property owner for all associated costs. M. Any utility work that involves cutting into either School Road or Roberts Road will not be able to be completed until school is out of session for this year (approximately June 10, 2014). n. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. Findings of Fact — Resolution # 14246 Shalom Baptist CUP /Site Plan Approval Page 3 o. If the proposed use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. p. Applicant is to work with City Engineer to increase the capacity of the stormwater pond to account for more of the existing site runoff. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow expansion to Shalom Baptist Church located at 1215 Roberts Rd SW, Hutchinson MN is approved. Adopted by the City Council this 25th day of March, 2014. ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 M-W Agenda Item: Hutchinson Jaycee Water Carnival Department: Police LICENSE SECTION Meeting Date: 3/25/2014 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 5 License Contingency No Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: I am in receipt of a letter from Steve Kropp and the Water Carnival Committee in reference to the 2014 Water Carnival Celebration. My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee. As in the past the Water Carnival Committee as assured us that they have been in contact with the other city department mentioned in the attached request. The Police Department looks forward to working those departments and the Hutchinson Jaycees to insure another safe and successful Water Carnival Celebration. BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 8,000.00 Funding Source: Police FTE Impact: 31.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: chinson Jaycee Water Carnival. February 20, 2014 Jeremy Carter, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Jeremy, The 72st Annual Hutchinson Jaycee Water Carnival will be held from June 91h — 15th this year, and the entire committee is working hard to prepare for it. We are requesting that approvals and permits be issued for the 2014 Water Carnival as follows: Close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday, June 15th, from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same as last year's. MN Dot has granted approval for the same route as last year. Again this year we request there would be no parking on 1 st Ave SE from Main Street to Hassan St., 2nd Ave NW/ Franklin St. to Washington Ave., and no parking allowed in the parking lot behind Dunn Brothers Coffee due to space needed for parade units. 2. Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday, June 15th, from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as determined by Hutchinson PD. 3. Issue a permit for a fireworks display on Sunday, June 15th beginning at approximately 10:00 PM to be displayed over the Crow River. Fireworks will be launched from either AFS Park or Oddfellows Park. The Fire Dept Chief will be notified concerning the display of fireworks. The Water Carnival committee will arrange to have Sheriff Department, Fire Department and Ambulance support on hand. No parking will be allowed on School Rd from Hwy 7 W to Lewis Ave. 4. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day Parade route, Parade staging area, Carnival and Concessions area, and at Masonic /West River Park for the Kickball Tournament. 5. Request permit to close 1St Ave SE between Main St. and Hassen St. NE beginning at approximately 7:00 A.M. to 5:00 P.M. Saturday, June 14th. This will be used for kids games, rides, and vendors as part of Water Carnival Kid Day. 6. Request permit for Street Dance located behind Main Street Sports Bar Saturday, June 14th. See separate request with details. Gt ycee rival.. 7. Request a temporary suspension of the noise ordinance to allow the concert on Saturday, June 14th, referenced above in No. 6, to go until 12:00 P.M. 8. The Boat Parade on Thursday, June 12th will require the use of the north half of the Roberts Park parking lot. The Hutchinson Police Department has agreed to provide assistance for this event to minimize parking congestion. 9. The Kiddy Day parade will be held Saturday, June 14th at Library Square in downtown Hutchinson and the Hutchinson Police Department has been contacted and agrees to be present to monitor traffic flow. 10. We would like to have all spectators of the Boat parade, Teddy Bear Band and Fireworks to be able to park throughout parking spots in Masonic/West River Park. (no carnival this year) 11. The Hutchinson Jaycee Water Carnival sporting events and water events chairs will coordinate traffic flow and control with the Hutchinson Police department for the events including Motor Cycle ride, 8K - 5K — Family Fun runs, Bike Ride, Kick Ball, and Canoe Races. The Water Carnival is a non - profit event, and the Jaycees would appreciate the waiver of any fees or rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance received from the City of Hutchinson and its staff, and we could not have a community celebration without this support. If you should have any questions or concerns, or would like additional information, please contact me at the numbers shown below. Thank you, s&W z Steve Kropp cc: Steve Cook, Mayor Commodore, 2014 Hutchinson Jaycee Water Carnival Dan Hatten, Chief, HPD (320) 234 -7051 (home) Jim McKay, Ambulance Services Acting Hutchinson Fire Chief (320) 583 -2220 (mobile) Dolf Moon, PRCE Director steve@skropp.com HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 M-W Agenda Item: Hutchinson Jaycee Water Carnival Street Dance Department: Police LICENSE SECTION Meeting Date: 3/25/2014 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 5 License Contingency No Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: I am in receipt of a letter from Joe Mayland, owner of Main Street Sports Bar, and Steve Kropp, Water Carnival Commodore, in reference to the 2014 Water Carnival Street Dance. My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee. As in the past the Water Carnival Committee as assured us that they have been in contact with the other city department mentioned in the attached request. The Police Department looks forward to working those departments and the Hutchinson Jaycees to insure another safe and successful Water Carnival Celebration. BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 0.00 Funding Source: Main Street Sports Bar FTE Impact: 4.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: chinson Jaycee Water Carnival. 2 -12 -2014 Sgt. Joe Nagel Hutchinson Police Department 10 Franklin St. SW Hutchinson, MN 55350 Re: Water Carnival/MSSB Street Dance Sgt. Nagel, Per our discussion, the 2014 Hutchinson Jaycee Water Carnival. in cooperation with Main Street Sports Bar (MSSB) would life to hold a street dance the evening of Saturday. JLine 14'x', 2014. We would like to hold the street dance in the public parking lot located behind MSSB beginning at 6:00 pm and concluding at 12:00 am. We've been in contact with Andy Austin and Josh Keehr (The Wench Band) about performing. This would be a 21+ event. MSSB would supply 5 qualified "bouncers" and we'd hire a minimum 4 officers from the Hutchinson Police Department to provide the necessary staffing for an event this size. We request permission to block the public alley between MSSB and the parking lot with orange fencing. This fencing would continue into the parking lot and create an enclosed space. The fence would attach to the rear wood fencing of MSSB using large zip ties. Within the space we would have a flatbed of some sort to provide an elevated space for the musicians, a beer/liquor sales area (using MSSB's liquor license). a dance floor/viewing area. 4 port -a- patties. and possibly some sort of tables in the rear. Please see the attached diagram. We would have two approved entry points. one at the alley and one thru the back door of MSSB. Both entry points would have a bouncer checking 1I) "s and providing wristbands to dance customers. We would need to secure this space Saturday morning_ .tune 14`x'. Clean up /take down would be Sunday. June 15`t'. Written notification will be distributed to the surrounding one block of residence and businesses the week before the event. This would be a iun event to provide the city ol' Hutchinson and an additional income source for the Water Carnival. Please contact us with questions regarding this event. Sincerely. Steve Kropp. Commodore 2014 Hutchinson Jaycee Water Carnival 320 -583 -2220 cel l Joe Mayland Main Street Sports Bar P.O. Box 624 • Hutchinson, MN 5535a • www.watercarnival.org HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 M-W Agenda Item: Consideration of Crow River Winery Dispensing Wine at Bring It Home Expo Department: Administration LICENSE SECTION Meeting Date: 3/25/2014 Contact: Jeremy Carter Application Complete N/A Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: The Crow River Winery has requested to dispense wine at the Bring It Home Expo being held at the McLeod County Fairgrounds on April 12, 2014. Crow River Winery is requesting to dispense wine for samplings and tastings. Hutchinson City Code, and state statute, allow for a liquor license holder from an adjacent municipality to dispense liquor at a municipally -owned facility as long as the governing board authorizes the activity. Crow River Winery has submitted a certificate of insurance naming the City of Hutchinson as an additional insured. Crow River Winery was authorized by the Council to conduct the same type of activity at last year's Bring it Home Expo. BOARD ACTION REQUESTED: Authorize Crow River Winery to dispense wine at Bring it Home Expo on April 12, 2014, at McLeod County Fairgrounds Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C,r0W)Zivar 4 ' 4 A e r sf March 19, 2014 City of Hutchinson 1 1 1 Hassan Street SE Hutchinson, MN 55350 Re: Bring It Home Expo Dear Hutchinson City Council Members: Crow River Winery would like to request permission from the City to offer wine sampling and Castings at the Bring It Home Expo at the McLeod County Fairgrounds on Saturday, April 12. Crow River Winery is a locally- owned, operated and licensed Minnesota Farm Winery. Type Code: FWN Winery License Number: 6302011 Permit Number: 80780 TTB Registry Number: BWN- MN 15039 We were approved last year by the Council and it worked out very well. Please feel free to contact me with questions. Sincerely, Chelsey Schrupp Event Specialist Crow River Winery 14848 Highway 7 E. Hutchinson, MN 55350 320 - 587 -2922 cschruppCcrowriverwinery.com ACORO© DATE MIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 1 3/118/208 /2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Jennv Savlor Ahmann Martin PHONE ,No. Extr952- 947 -9700 (Arc, No):952- 947 -9793 7555 Market Place Drive ADDRESS :isavlor(d)ahmannmartin.com Eden Prairie MN 55344 _ _ _ INSURER(S) AFFORDING COVERAGE NAIC# INSURERA:United Fire & Casualty Company 13021 INSURED BOXEL -1 INSURERB:SFM Mutual Insurance Co 11347 Boxelder Farm LLC INSURERC:Torus National Ins Comoanv_ Crow River Winery LLC INSURER D: Prieve Farms, LLC 20855 Kensington Blvd INSURER E: Lakeville MN 55044 -7486 INSURER F: COVERAGES CERTIFICATE NUMBER: 1115199871 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AUUL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER iMM1DDIYYYYI fMMIDDIyYYYS A GENERAL LIABILITY 50434327 6!3012013 5/30/2014 EACH OCCURRENCE $1 000 000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE KI OCCUR X Liquor Liability CG71 08 10/06 GEN'L AGGREGATE LIMIT APPLIES PER —1 POLICY F_1 PE n LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON-OWNED HI PEE) AUTO S AUTOS C X UMBRELLA LIAB OCCUR 73862H130ALI 9/28/2013 5/30/2014 EXCESS LAB CLAIMS -MADE DED X I RETENTION $ 10,000 B WORKERS COMPENSATION 053625.202 6!3012013 5/30/2014 AND EMPLOYERS' LIABILITY YIN ANY PRO PRIETORfPARTNERfEXECUTIVE ❑ OFFICERfMEMBEREXCLUDED? NIA (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below DAMAGE TO RENTED PREMISES [Ea occurrence] $100,000 MED EXP (Any one person) $5,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 PRODUCTS - COMP /OP AGO $2,000,000 UUiwduNCU auv��c uivii (Ea accident) g BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ f Per accident! EACH OCCURRENCE $5,000,000 AGGREGATE $5,000,000 X I TORY LIMITS OER E L. EACH ACCIDENT $1,000,000 E. L. DISEASE - EA EMPLOYEE $1,000,000 EL DISEASE - POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) FOLLOWING ENDORSEMENTS APPLY TO THE PROJECTS AND NAMES LISTED BELOW ONLY IF REQUIRED BY WRITTEN CONTRACT OR AGREEMENT: GENERAL LIABILITY: Additional Insured - Vendors, Lessor of Leased Equipment, Managers or Lessors of Premises CG7174 07111. Additional Insured - State or Governmental Agency or Subdivision or Political Subdivision - Permits or Authorization Relating to Premises CG2013 05109. The City of Hutchinson is included as additional insureds for General Liability per form CG2013 05109 listed above. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Hutchinson ACCORDANCE WITH THE POLICY PROVISIONS. 111 Hassan ST SE Hutchinson MN 55350 AUTHORIZED REPRESENTATIVE © 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL Request for Board Action Agenda item: Tempuiwy Liquor License - Liquor Hutch Department: 4 ' V „. t)n LICENSE SECTION Contact: Jeremy Carter Application Complete Presenter: Jeremy Carter Reviewed by Staff Time Requested (Minutes): License Contingency Meeting Date: 3/25/2014 Yes Agenda Item Type: 0 Consent Agenda NIA Attachments: Yes BA CKGROUND /EXPLANA TION OF AGENDA ITEM: The Liquor Hutch has been invited to dispense wine su, do part of tha Bring it Horne Expo being held on April 12, 2014, at the McLeod County Fc.iy,tJU,,.�,. According to state law, liquor stores are allowed to dispense samples on -site of their store, however because the Bring it Home Expo is not at the site of the liquor store, and the liquor store i does not hold an on -sale liquor license, they are ,tHu1,cu to obtain a temporary liquor license to dispense samples. The State of NiiiiitavLa Alcohol Enforcement Division considers the Liquor Hutch a nonprofit arganization and therefore they are eligible to obtain a temporary liquor license for this event. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Liquor Hutch on April 12, 2014. Fiscal Impact: FTE Impact: Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: $ 0.00 Funding Source: Budget Change: No Funding Source: Funding Source: Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 222, St. Paul MN 55101 (651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 W W W -DPS. STATE.MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION STREET ADDRESS 2 ,4 s 0a5�-i,+,,h A� NAME OF PERSON MAKING APPLICATION DATES LIQUOR WILL BE SOLD vla#1 ORGANIZATION OFFICER'S NAME OWGANIZATIO�LDFFICER `NAME A s LC,t 1 f '�._TC O NIZATI OFFIC R'S NAME Location license will be used. If an outdoor area, describe �yV, L'KzQ s �J DATE ORGANIZED ' l ag ' -2> CITY STATE Lk� K_SVY� Ma BUSINESS PHONE (32-) 5b 7 - Z-7 (. 2-- TAX EXEMPT NUMBER o0 b6o a ZIP ! CODE 5 S 35t.) HOMEPHONE (34) .59; — T5'ck 3 TYPE OF ORGANIZATION QTTF f'HARiTAFtT,F RFLYTt1TTS ADDRESS f]T A DRE �Iqe7 LLB t ADDRESS ` Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. Alb Will the applicant carry liquor liability insurance? If so, pleas provide the carrier's name and amount of coverage. Yei Ley -�, __ a 7 A�&00 APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY +Vul*�Y) 50 IN DATE APPROVED CITY FEE AMOUNT ')5 , T,-r—N LICENSE DATES DATE FEE PAID .3 ,4A - 4 Lj SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS -09074 (05M) HUTCHINSON CITY COUNCIL r�o Request for Board Action Agenda Item: Temporary Liquor License - Hutchinson Jaycees Department: Administration LICENSE SECTION Meeting Date: 3/25/2014 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff [v] Consent Agenda Time Requested (Minutes): License Contingency NIA Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor at an event they are holding at the McLeod County Fairgrounds on April 26, 2014. The Hutchinson Jaycees are a nonprofit ory�.,����1;��� and meet the requirements for a temporary liquor license. I I BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Jaycees on April 26, 2014. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Kai Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION ,.4 444 Cedar Street Suite 222, St. Paul MN 55101 (65 1) 201 -7507 Fax (65 1) 297 -5259 TTY (651) 282- 6555 WWW.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER STREET ADDRESS/ CITY l STATE ZIP CODE o l7 , 1, a)L� �t7 n �'u�C Ni �j 5s;- o NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE Me,- { Z�),� 4, 1 o'v ) 5-g 7 -'2 y? r; ( VO 44;? 0 - tai DATES LIQUOR WILL BE ORGANIZATION OFFICER'S NAME ORGANIZATION OFFICER'S NAME A � z" J .\4 ORGANIZATION OFFICER'S NAME Location license will be used. If an outdoor area, describe ICleod 60 FCj;11�"00-A S TYPE OF ORGANIZATION (71.11111 HARITARI.F. )RFI.TCIOiIS OTHER NONPROFIT ADDRESS H. )Is CA ADDRESS ;'oiacy rt��� i5 S t-f v i-c i•t r rt Ste' •^ . 1� ti � � -3'.r �' ADDRESS y /5 —tlza,x<s A ac si,,r AAINJ c Amqx e -e- P, e, Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. Will the applicant catty liquor liability insurance? If so, lease provide the carrier's name and amount of coverage. Yes . lPI,eg`s APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY DATE APPROVED CITY FEE AMOUNT 0 Ce f+645V LICENSE DATES DATE FEE PAID 31 r ► IX- 1 SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE- Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforeement Division will return this application to be used as the License for the event PS -09079 (05105) A °R°> CERTIFICATE OF LIABILITY INSURANCE 3iioi oDiY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER I NAME: CT Julie Quiring Insurance By Design, LLC PHONE F.rl {g52y 80B -7002 fAXC NoI; (952 } BOB -7909 'Mir 14041 Burnhaven Drive ADD ulie @insurancedesi n.net ADDRESS! 4 g Suite 100 INSURER(S) AFFORDING COVERAGE I NMC# Burnsville MN 55337 INS URERA:FirSt Svecialty Insurance Corp INSURED INSURER B Minnesota Jaycees, Inc INSURER C! Affiliated Local Chapters INSURER D: 2101 West Highway 13 INSURER E: I Burnsville NN 55337 INSURER r COVERAGES CERTIFICATE NUMBER_CL1392301574 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIRCATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 'AODL-SUOR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE lap wren PnI1rY NI IMRF.P IMMIDOfYYYYI fMMIDDIYYYYI LIMITS X COMMERCIAL GENERAL LIABILITY A = CLAIM"ADE X❑ OCCUR x IRC2000235 02 GE;N'L AGGREGATE LIMIT APPLIES PER- X1 POLICY I� PFe0. I I LOC AUTOMOBILE LIABILITY _ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS UMBRELLA LIAR HCLAIMS-M OCCUR EXCESS LIAR _ ADE I OED I RETENTIONS WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERPEXECtUTWS OFFICERIMEMBER EXCLUDED? NIA (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below A Liquor Liability IRG2000235 02 EACH OCCURRENCE $ 1,000,000 1 DAMAGE TO RENTED PREMISES (Ea occurrence} 50 da0 $ , 9/22/2013 9/22/2014 ME D EXP (Any one person) $ 5,000 PERSONAL& ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMPIOP AGG $ 2r000,000 S COMBINED SINGLE LIMIT (Ea aCadentl S BODILY INJURY (Per person) S BODILY INJURY (Per eecid enl) $ PROPERTY DAMAGE $ (Per accident) $ ERCH OCCURRENCE $ AGGREGATE $ VVC IM T,9 _ I P -rnRY I R E.L. EACH ACCIDENT 5 E.L. DISEASE - EA EMPLOYEE S E.L. DISEASE - POLICY LIMIT $ 9Y22/2013 9/22/2014 Each Common Cause $1,000,000 Annual Aggregate $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Provides evidence of insurance for the Hutchinson Jaycees as respects the Bags & Bands event to be held 4126/14. The City of Hutchinson is listed as Additional Insured under the general liability policy. CERTIFICATE HOLDER CANCELLATION 5HOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Hutchinson ACCORDANCE WITH THE POLICY PROVISIONS. 111 Hassan St: SE Hutchinson, 14N 55350 A UTHORIZE D R EPR ESE NTATIVE LuAnn Paulet/JAQ ACORD 25 (2010105) © 1988 -2010 ACORD CORPORATION. All rights reserved. INSn25r?nim,int 71,0 r,f ernRn HUTCHINSON CITY COUNCIL aiyof. Request for Board Action 7AL Ls Agenda Item: Items for 2014 Street Sealcoating Project (L4/P14 -04) Department: PW /Eng LICENSE SECTION Meeting Date: 3/25/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project at their April 8th meeting. Please see attached project related resolutions, report/estimate and area map. Due to no special assessments being administered for this project, City staff has not administered a neighborhood meeting with adjacent property owners. However, City staff typically notifies property owners with a mailed informational sheet prior to the work start date. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 314,600.00 Total City Cost: $ 314,600.00 Funding Source: Other City Funding (no bonding /assessments) Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14247 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 4 /PROJECT NO. 14 -04 WHEREAS, it is proposed to improve: 2014 Street Sealcoating; application of bituminous material and crushed aggregate, clean- up and appurtenances within specified sections of 5th Ave SE, Hwy 15 Service Rd, Oakland Ave SE, 4th Ave SE, 7th Ave NW, 8th Ave NW, 9th Ave SW, Carolina Pkwy NW, Louisiana St NW, Mahogany Ct SW, Maryland St NW, Minnesota St NW, Minnesota St Alley, Otter St SW, Shiloh St NW, Texas Ave NW, Willow Dr SW, Campbell Ct NW, Campbell Ln NW, Carolina Ave NW, Colorado Cir, NW, Colorado Ct NW, Colorado St NW, Connecticut St NW, Golf View Ct NW, Rolling Oaks Ln NW, Westwood Rd NW, Goebel St SW, Graham St SW, Hayden Ave SW, Hidden Cir SW, Lake St SW, Larson St SW, Lewis Ave SW, Osgood Ave SW, Thomas Ave SW, Wagner St SW; and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The proposed improvement be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible; whether it should best be made as proposed or in connection with some other improvement and the estimated cost of the improvement as recommended. Adopted by the Council this 25th day of March 2014. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter HUTCHINSON PUBLIC WORKS /ENGINEERING DEPARTMENT Hutchinson City Center /111 Hassan St SE /Hutchinson MN 55350 - 2522/320 - 234 - 4209 /FAX 320 - 234 -4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer DATE: March 25, 2014 SUBJECT: Letting No. 4 /Project No. 14 -04 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L4/P14 -04 2014 Street Sealcoating; application of bituminous material and crushed aggregate, clean -up and appurtenances within specified sections of 5th Ave SE, Hwy 15 Service Rd, Oakland Ave SE, 4th Ave SE, 7th Ave NW, 8th Ave NW, 9th Ave SW, Carolina Pkwy NW, Louisiana St NW, Mahogany Ct SW, Maryland St NW, Minnesota St NW, Minnesota St Alley, Otter St SW, Shiloh St NW, Texas Ave NW, Willow Dr SW, Campbell Ct NW, Campbell Ln NW, Carolina Ave NW, Colorado Cir, NW, Colorado Ct NW, Colorado St NW, Connecticut St NW, Golf View Ct NW, Rolling Oaks Ln NW, Westwood Rd NW, Goebel St SW, Graham St SW, Hayden Ave SW, Hidden Cir SW, Lake St SW, Larson St SW, Lewis Ave SW, Osgood Ave SW, Thomas Ave SW, Wagner St SW ESTIMATED COST TOTAL Construction Cost $294,000 Engineering $14,700 Administration $5,900 ESTIMATED TOTAL $314,600 ESTIMATED FUNDING TOTAL Assessable Costs $0 State Aid $0 City - Bonding $0 City - Other Funding $314,600 ESTIMATED TOTAL $314,600 RESOLUTION NO. 14248 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 4 /PROJECT NO. 14 -04 WHEREAS, pursuant to a resolution of the Council adopted March 25th, 2014, a report has been prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed improvements: 2014 Street Sealcoating; application of bituminous material and crushed aggregate, clean- up and appurtenances within specified sections of 5th Ave SE, Hwy 15 Service Rd, Oakland Ave SE, 4th Ave SE, 7th Ave NW, 8th Ave NW, 9th Ave SW, Carolina Pkwy NW, Louisiana St NW, Mahogany Ct SW, Maryland St NW, Minnesota St NW, Minnesota St Alley, Otter St SW, Shiloh St NW, Texas Ave NW, Willow Dr SW, Campbell Ct NW, Campbell Ln NW, Carolina Ave NW, Colorado Cir, NW, Colorado Ct NW, Colorado St NW, Connecticut St NW, Golf View Ct NW, Rolling Oaks Ln NW, Westwood Rd NW, Goebel St SW, Graham St SW, Hayden Ave SW, Hidden Cir SW, Lake St SW, Larson St SW, Lewis Ave SW, Osgood Ave SW, Thomas Ave SW, Wagner St SW; and said report was received by the Council on March 25th, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement of such street(s)s in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $314,600.00. 2. A public hearing shall be held on such proposed improvements on the 8th day of April, 2014, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 25th day of March 2013. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter PUBLICATION NO. 8041 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 4 PROJECT NO. 14 -04 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 8th day of April, 2014, to consider the making of an improvement of Letting No. 4 /Project No. 14 -04, an improvement of: 2014 Street Sealcoating; application of bituminous material and crushed aggregate, clean- up and appurtenances within specified sections of 5th Ave SE, Hwy 15 Service Rd, Oakland Ave SE, 4th Ave SE, 7th Ave NW, 8th Ave NW, 9th Ave SW, Carolina Pkwy NW, Louisiana St NW, Mahogany Ct SW, Maryland St NW, Minnesota St NW, Minnesota St Alley, Otter St SW, Shiloh St NW, Texas Ave NW, Willow Dr SW, Campbell Ct NW, Campbell Ln NW, Carolina Ave NW, Colorado Cir, NW, Colorado Ct NW, Colorado St NW, Connecticut St NW, Golf View Ct NW, Rolling Oaks Ln NW, Westwood Rd NW, Goebel St SW, Graham St SW, Hayden Ave SW, Hidden Cir SW, Lake St SW, Larson St SW, Lewis Ave SW, Osgood Ave SW, Thomas Ave SW, Wagner St SW pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City cost of said improvement is $314,000.00 with an estimated Assessable cost of $0.00, for the total estimated cost of $314,600.00. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 03/25/2014 Jeremy J. Carter, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, MARCH 26TH, 2014 AND ON WEDNESDAY, APRIL 2ND, 2014. m o� I SEAL COAT PROJECT I CITY OF HUTCHINSON 2014 -J 11 HUTCHINSON CITY COUNCIL aiyof. Request for Board Action 7AL Ls Agenda Item: Items for Jefferson St SE Reconstruction Phase 2 Project (L1/P14 -01 - SA5109) Department: PW /Eng LICENSE SECTION Meeting Date: 3/25/2014 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and potential Project Award for the above referenced letting at their April 22nd meeting. Construction bids will be received on Monday, March 24th. Thus, due to time constraints and Council packet submittal deadlines, the final drafts of the necessary Resolutions and associated documents reflecting the apparent low bid amount will be distributed immediately prior to the upcoming City Council meeting. Please note that the current project approval time frame will allow for City staff to review the construction bidding results and proposed project funding with the Resource Allocation Committee prior to the City Council's final consideration to award the project their April 22nd meeting. City staff has had ongoing communications with adjacent property owners in regards to the proposed project improvements and estimated special assessment amounts throughout the project development process. We recommend that the attached Resolutions be approved. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,819,400.00 Total City Cost: $ 1,439,329.00 Funding Source: Bonding, Utility Funds, State Aid Remaining Cost: $ 380,071.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14249 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 6109 LETTING NOA /PROJECT NO. 14 -01 WHEREAS, cost has been determined for the improvement of: Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by construction of curb and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances; and the construction cost for such improvement is $1,325,837.48. With expenses incurred or to be incurred in the making of such improvement in the amount of $278,425.87, the total cost of the improvement is $1,604,263.35. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $1,224,192.31 and the portion of the cost to be assessed against benefited property owners is declared to be $380,071.04.. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2015 and shall bear interest at the rate of percent per annum from November 1, 2014. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 25th day of March 2014. Mayor City Administrator RESOLUTION NO. 14249 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5109 LETTING NO.1 /PROJECT NO. 14 -01 WHEREAS, cost has been determined for the improvement of: Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by construction of curb and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances; and the construction cost for such improvement is $ . With expenses incurred or to be incurred in the making of such improvement in the amount of $ the total cost of the improvement is $ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ and the portion of the cost to be assessed against benefited property owners is declared to be $380,071.04.. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2015 and shall bear interest at the rate of percent per annum from November 1, 2014. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 25th day of March 2014 Mayor City Administrator COMPILED BY: P VANDER VEEN ^OST COMPUTED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5109 $68.00 STREET COST /FF CHECKED BY: KEXNER LETTING NO.1 /PROJECT NO. 14 -01 $1,250.00 1 "WATERSERVICE NUMBER OF YEARS 10 $1,500.00 1 -1/2" - 2" WATER SERVICE INTEREST RATE: Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by construction of $2,000.00 6" WATER SERVICE ADOPTED: curb and gutter, draintile installation, bituminous /concrete surfacing, storm water /drainage, water distribution, $1,250.00 6" SEWER SERVICE 2014 BOND FUND: sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances 1ST HEARING: 11/26/2013 FINANCE ACCT #: CITY PID NO COUNTY PID NO PROPERTY ADDRESS OWNERNAME LEGAL DESCRIPTION OWNERADDRESS FF CREDIT TOTAL STREET 1 -ATER 2ND HEARING: 1.1 -.2.. 6 WATER WATER 4/22/2014 3 "SEWER TOTAL 1 06 116 29 15 0050 23 205 0010 945 Jefferson St SE Am ands L Bielke & Brandon G Burdi, ADDITION OR SUBDIVISION 945 Jefferson St SE Hutchinson MN 55350 Lot 1 Excepting therefrom the South 90' thereof, Lot G Subdivision 172 FF 40 FEET 132 ASSESSMENT $8,976.00 SERVICE $1,250.00 SERVICE SERVICE SERVICE $1,250.00 ASSESSMENT $11,476.00 2, 06 116 29 15 0060 23 205 0020 955 Jefferson St SE Michael J Olson 16959 100th St Brownton MN 55312 The South Ninety (90) feet of Lot 1, Lot G Subdivision 90 0 90 $6,120.00 $1,250.00 $1,250.00 $8,620.00 3 06 116 29 15 0070 23 205 0030 965 Jefferson St SE Michael J Olson 16959 100th St Brownton MN 55312 Lot 2, Lot G Subdivision 85 0 85 $5,780.00 $1,500.00 $1,250.00 $8,530.00 4 06 116 29 15 0080 23 205 0040 975 Jefferson St SE Michael J Olson 16959 100th St Brownton MN 55312 Lot 3, Lot G Subdivision 85 0 85 $5,780.00 $1,500.00 $1,250.00 $8,530.00 5 06 116 29 15 0090 23 205 0050 985 Jefferson St SE David W & Cynthia E Schweiss 985 Jefferson St SE Hutchinson MN 55350 Lot 4, Lot G Subdivision 120 0 120 $8,160.00 $1,250.00 $1,250.00 $10,660.00 6 06 116 29 15 0095 23 205 0055 989 Jefferson St SE David Seifert 615 Glen St SW Hutchinson MN 55350 Lot 5, Lot G Subdivision 80 0 80 $5,440.00 $1,250.00 $1,250.00 $7,940.00 7 06 116 29 15 0100 23 205 0060 995 Jefferson St SE Sue M Alexander 995 Jefferson St SE Hutchinson MN 55350 Lot 6, Lot G Subdivision 75 0 75 $5,100.00 $1,250.00 $1,250.00 $7,600.00 8 06 116 29 15 0110 23 205 0070 1015 Jefferson St SE Shirley Viesselman 1015 Jefferson St SE Hutchinson MN 55350 Lot 7, Lot G Subdivision 75 0 75 $5,100.00 $1,250.00 $1,250.00 $7,600.00 Lot 2, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 Section 06 9 06 116 29 15 0190 23 216 0010 906 Jefferson St SE June Fisher 906 Jefferson St SE Hutchinson MN 55350 116 -29 66 0 66 $4,488.00 $1,250.00 $1,250.00 $6,988.00 Lot 3, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 Section 06 10, 06 116 29 15 0200 232160020 916 Jefferson St SE Michael &Tammera Paulson 916 Jefferson St SE Hutchinson MN 55350116 -29 66 0 66 $4,488.00 $1,250.00 $1,250.00 $6,988.00 Lot 4, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 Section 06 11 06 116 29 15 0210 23 216 0030 926 Jefferson St SE Kristine Reinert 926 Jefferson St SE Hutchinson MN 55350 116 -29 66 0 66 $4,488.00 $1,250.00 $1,250.00 $6,988.00 Lots 5 & 6, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 12 06 116 29 15 0220 23 216 0040 940 Jefferson St SE Marlin Scott Lawrence 940 Jefferson St SE Hutchinson MN 55350 Section 06- 11629 132 0 132 $8,976.00 $1,250.00 $1,250.00 $11,476.00 Lot 7 & 1/2 (N30')of Lot 8, Auditors Plat of Lots 1, 7 & 8, Auditors 13 06 116 29 15 0230 23 216 0050 960 Jefferson St SE Richard A Klitzke 960 Jefferson St SE Hutchinson MN 55350 Plat S 1/2 Section 06 -11629 99 0 99 $6,732.00 $1,250.00 $1,250.00 $9,232.00 Sly 1/2 (19.5') of Lot 8, Auditors Plat of Lots 1, 7 & 8, Auditors Plat 14 06 116 29 15 0240 23 216 0060 964 Jefferson St SE Steven B & Debra Barton 30 Main St S Hutchinson MN 55350 S 1/2 Section 06 -11629 19.5 0 19.5 $1,326.00 $1,326.00 Lots 9 & 10, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 15 06 116 29 15 0250 23 216 0070 970 Jefferson St SE Steven B & Debra Barton 30 Main St S Hutchinson MN 55350 Section 06 -11629 132 0 132 $8,976.00 $1,250.00 $1,250.00 $11,476.00 Lot 11, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 Section 06- le 06 116 29 15 0260 232160100 976 Jefferson St SE Sidney& Geraldine Grams 645 Waller Dr NE Hutchinson MN 55350116 -29 70 0 70 $4,760.00 $1,250.00 $1,250.00 $7,260.00 Lot 12, Auditors Plat of Lots 1, 7 & 8, Auditors Plat S 1/2 Section 06- 17 06 116 29 15 0270 23 216 0110 978 Jefferson St SE John & Sharon Dorival 978 Jefferson St SE Hutchinson MN 55350 116 -29 66 0 66 $4,488.00 $1,250.00 $1,250.00 $6,988.00 06 116 29 15 0280 23 154 0010 982 Jefferson St SE Curtis & Tressa Hughes 982 Jefferson St SE Hutchinson MN 55350 Lot 1, Block 1, Selchow- Jorgenson Subdivision 80 0 80 $5,440.00 $1,250.00 $1,250.00 $7,940.00 9 06 116 29 15 0290 23 154 0020 988 Jefferson St SE Timothy K & Ramona D Hanson 988 Jefferson St SE Hutchinson MN 55350 Lot 2, Block 1, Selchow- Jorgenson Subdivision 75 0 75 $5,100.00 $1,250.00 $1,250.00 $7,600.00 06 116 29 15 0300 23 154 0030 992 Jefferson St SE Ronald D Petersen 992 Jefferson St SE Hutchinson MN 55350 Lot 3, Block 1, Selchow- Jorgenson Subdivision 75 0 75 $5,100.00 $1,250.00 $1,250.00 $7,600.00 1 06 116 29 15 0310 23 154 0040 998 Jefferson St SE Stephen & Corinne P Olcott 998 Jefferson St SE Hutchinson MN 55350 Lot 4, Block 1, Selchow- Jorgenson Subdivision 100 100 0 $0.00 $1,250.00 $1,250.00 $2,500.00 22 06 116 29 15 0480 23 154 0050 1018 Jefferson St SE Debra M McKittrick 815 Lakewood Dr SW Hutchinson MN 55350 Lot 8, Block 4, Selchow- Jorgenson Subdivision 100 100 0 $0.00 $1,250.00 $1,250.00 $2,500.00 2�'y 06 116 29 15 0120 23 205 0080 1025 Jefferson St SE Robert E & Lorrie J Link 1025 Jefferson St SE Hutchinson MN 55350 Lot 8, Lot G Subdivision 75 0 75 $5,100.00 $1,250.00 $1,250.00 $7,600.00 24 O6 116 29 15 0130 23 205 0090 1035 Jefferson St SE David & Dawn Vanden Berg 1035 Jefferson St SE Hutchinson MN 55350 Lot 9, Lot G Subdivision 70 0 70 $4,760.00 $1,250.00 $1,250.00 $7,260.00 2s 06 116 29 15 0140 23 205 0100 1045 Jefferson St SE Dennis & Jeanette Larson 1045 Jefferson St SE Hutchinson MN 55350 Lot 10, Lot G Subdivision 75 0 75 $5,100.00 $1,250.00 $1,250.00 $7,600.00 6 116 29 15 0150 23 205 0110 1055 Jefferson St SE Stix & Brix Inc 307 N Holcombe Ave Litchfield MN 55355 Lot 11, Lot G Subdivision 79.27 0 79.27 $5,390.36 $1,250.00 $1,250.00 $7,890.36 06 116 29 15 0490 23 154 0590 1028 Jefferson St SE Jeremy & Janel Timm 1028 Jefferson St SE Hutchinson MN 55350 Lot 9 EX Wly 47', Block 4, Selchow- Jorgenson Subdivision 75 0 75 $5,100.00 $1,250.00 $1,250.00 $7,600.00 28 06 116 29 15 0500 23 154 0600 1038 Jefferson St SE Vicki M Kachelmeier 1038 Jefferson St SE Hutchinson MN 55350 Lot 10, Block 4, Selchow- Jorgenson Subdivision 91.8 0 91.8 $6,242.40 $1,250.00 $1,250.00 $8,742.40 Lot 16, Auditors Plat of Lots 1, 7 & 8, Auditor's Plat S 1/2 Section 06 29 06 116 29 15 0510 23 216 0120 1048 Jefferson St SE Michael J & Katie J Reinke 1048 Jefferson St SE Hutchinson MN 55350 116 -29 93.1 0 93.1 $6,330.80 $1,250.00 $1,250.00 $8,830.80 240'x 253'x 159.46'x 265.61' of N 1/2 Lot 3, Auditors Plat of 30 07 116 29 02 0020 23 230 0050 1065 Jefferson St SE Jay C & Cynthia A Hoffman 61830 193rd St Litchfield MN 55355 Section 07 -11629 199.73 0 199.73 $13,581.64 $2,000.00 $1,250.00 $16,831.64 31 07 116 29 02 0030 23 230 0055 1095 Jefferson St SE Mayberry Property Mgmt LLC 817 Buffalo Hills St Buffalo MN 55313 S350' x 220' of N603' of Lot 3, Auditors Plat of Section 07- 116 -29 350 0 350 $23,800.00 $1,500.00 $0.00 $25,300.00 1 10' x 253' & Tract 110' x 400' x 260'x 180' of Lot 3, Auditors Plat 32 07 116 29 02 0040 23 230 0040 1115 Jefferson St SE Seyed M Yarand 1115 Jefferson St SE Hutchinson MN 55350 of Section 07 -11629 110 0 110 $7,480.00 $1,250.00 $1,250.00 $9,980.00 33 07 116 29 02 0060 23 230 0110 1125 Jefferson St SE Rem South Central 6600 France Ave S #5Q Edina MN 55435 1 00' x 253' of Lot 3, Auditors Plat of Section 07 -11629 100 100 $6,800.00 $1,250.00 $0.00 $8,050.00 Approximately 3.04 Acres of Lot 3, Auditors Plat of Section 07 -116- 34 07 116 29 02 0070 23 230 0090 1135 Jefferson St SE Steven D & Jennifer L Dobie 1135 Jefferson St SE Hutchinson MN 55350 29 188 78 110 $7,480.00 $1,250.00 $0.00 $8,730.00 35 07 116 29 02 0090 23 230 0120 1205 Jefferson St SE Danielle M & Cody A Suess 1205 Jefferson St SE Hutchinson MN 55350 Part of Lot 3, Auditor's Plat of Section 07- 116 -29 172 77.7 94.3 $6,412.40 $0.00 $0.00 $6,412.40 East 200' of Lot 4, Auditor's Plat of Lot 15 of Auditor's Plat Section 36 07 116 29 02 0120 23 224 0010 1058 Jefferson St SE Tom & Cheryl L Moore 1058 Jefferson St SE Hutchinson MN 55350 07- 116 -29 122 0 122 $8,296.00 $1,250.00 $1,250.00 $10,796.00 E 142.5' of Lot 5, Auditors Plat of Lot 15 of Auditors Plat Section 07- 37 07 116 29 02 0130 232240030 1068 Jefferson St SE Harald & Judith Paetow 1068 Jefferson St SE Hutchinson MN 55350116 -29 117 0 117 $7,956.00 $1,250.00 $1,250.00 $10,456.00 Angela K & Matthew Schmidt & Lot 6 EX W200% Auditor's Plat of Lot 15 of Auditor's Plat Section 07- 38 07116 29 02 0140 232240050 1078 Jefferson St SE Lynn W & Lucinda L Nelson 1078 Jefferson St SE Hutchinson MN 55350 116 -29 111 0 111 $7,548.00 $1,250.00 $1,250.00 $10,048.00 Part of Lot 7, Auditors Plat of Lot 15 of Auditors Plat Section 07 -116 39 07116 29 02 0150 232240070 1088 Jefferson St SE Joseph J Wendolek & Erin L Muetzel 1088 Jefferson St SE Hutchinson MN 55350 29 55 0 55 $3,740.00 $1,250.00 $1,250.00 $6,240.00 Part of Lots 7 & 8, Auditor's Plat of Lot 15 of Auditors Plat Section 40, 07116 29 02 0160 232240080 1098 Jefferson St SE Clifford & Shirley DeBlock 1098 Jefferson St SE Hutchinson MN 55350 07- 116 -29 139.16 0 139.16 $9,462.88 $1,250.00 $1,250.00 $11,962.88 S100' of Lot 8, Auditors Plat of Lot 15 of Auditors Plat Section 07- 41 07 116 29 02 0170 232240110 1108 Jefferson St SE Robert Hedin 1108 Jefferson St SE Hutchinson MN 55350116 -29 100 0 100 $6,800.00 $1,250.00 $1,250.00 $9,300.00 42 07 116 29 02 0190 23 224 0120 1118 Jefferson St SE Sheldon & Jean Nies 1118 Jefferson St SE Hutchinson MN 55350 Lot 9, Auditors Plat of Lot 15 of Auditors Plat Section 07 -11629 205.8 0 205.8 $13,994.40 $1,250.00 $1,250.00 $16,494.40 43 07 116 29 02 0250 23 159 0010 1148 Jefferson St SE Steven C Lancaster 1148 Jefferson St SE Hutchinson MN 55350 Lot 1, Oak Park Addition 222.12 132 90.12 $6,128.16 $0.00 $0.00 $6,128.16 TOTAL ASSESSMENT ROLL NO. 5109 (L1P14 -01) 46734800 52770 415178 $282,321.04 $45,000.00 $4,500.00 $2,000.00 $46,250.00 $380,071.04 RESOLUTION NO. 14250 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5109 LETTING NO. 1 /PROJECT NO. 14 -01 WHEREAS, by a resolution passed by the Council on the 25th day of March 2014, the City Engineer was directed to prepare a proposed assessment of the cost of improving: Jefferson Street SE from Oakland Ave SE to Century Ave SE; roadway reconstruction by construction of curb and gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, restoration and appurtenances. WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 22nd day of April, 2014, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 17th, 2014. He may at anytime thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 25th day of March 2014. Mayor City Administrator HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 M-W Agenda Item: Reappointments to City Boards /Commissions Department: Administration LICENSE SECTION Meeting Date: 3/25/2014 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OF AGENDA ITEM: The following individuals have shown interest in being reappointed to the followings boards and Mayor Cook recommends reappointing them as follows: - JIM FAHEY TO PLANNING COMMISSION TO MARCH 2019 - DIANNE WANZEK AND JON ROSS TO PUBLIC LIBRARY BOARD TO APRIL 2017 - NATHAN WINTER AND JULI NEUBARTH TO CREEKSIDE ADVISORY BOARD TO OCTOBER 2016 BOARD ACTION REQUESTED: Ratify reappointments as indicated above. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITYOF HUTCHI N9DN Council Check Register 1 Check Issue Dates: 3/12 - 3/25/14 3/19/14 Check Number Check Issue Date Amount Vendor Account Description 179981 3/25/2014 561.96 ACE HARDWARE Operating 9appl i es 179982 3/25/2014 3.00 AGSYSI -EMS Equipment Parts 179983 3/25/2014 10.00 AHLBRECHT, LAUREL Refunds& Reimbursements 179984 3/25/2014 927.00 ALEXAI RAPPARATUS I NC Contractual R&M 179985 3/25/2014 53.44 ALPHA WIRELESS Phone Services 179986 3/25/2014 176.08 AM ERI CAN BOTI-L] NG 00 Cost of Sales- Miscellaneous 179987 3/25/2014 12.04 AMERICAN WADING& GAS Automotive R&M 179988 3/25/2014 77.78 AM ERI PRI DE SERA CES Contractual R&M 179989 3/25/2014 139.74 ARCTICGLACI ER USA INC. Cost of Sales- Miscellaneous 179990 3/25/2014 647.62 ARNEJDN DISTRI BUT NG 00 Cost of Sales - Beer 179991 3/25/2014 3, 218.00 ARTHURJGALLAG1--IERRI9< General Liability Insur 179992 3/25/2014 446.00 ARTISAN BEER COM PANY Cost of Sales - Beer 179993 3/25/2014 1,329.00 AST COM PRES9DRS Contractual R&M 179994 3/25/2014 50.00 ATOM ICTARP LLC Contractual R&M 179995 3/25/2014 1,383.19 AUTOVALUE- GLENCOE -chop 9applies 179996 3/25/2014 79.07 B& B9aORTS Repair & Maintenance 9applies 179997 3/25/2014 97.08 B& C PLUM BING& HEAl1NGINC Contractual R&M 179998 3/25/2014 1,292.94 B. W. WADING Machinery& Equipment 179999 3/25/2014 244.68 BELLBOYCORP Cost of Sales- Miscellaneous 180000 3/25/2014 261.20 BERNICKS Cost of Sales- Miscellaneous 180001 3/25/2014 1,887.03 BETTER HALF EMBROIDERY Uniforms& Personal Equip 180002 3/25/2014 11,100.00 BI OBAG AM ER CAS I NC Compost Bags 180003 3/25/2014 10.00 BISTODEAU, TRISTA Refunds & Reimbursements 180004 3/25/2014 12,946.00 BOLTON & MENKINC. Other Professional Services 180005 3/25/2014 81.24 BRANDON TI RE 00 Automotive R&M 180006 3/25/2014 1,166.75 BRAUN INTERTECCORP Other Professional Services 180007 3/25/2014 856.78 BROWNTON, CITYOF Safe & SDber Reimbursement 180008 3/25/2014 89.00 BUJNEE&NARE9DLU -nONS Office Sipplies 180009 3/25/2014 22,519.25 C& L DISTRI BU-n NG Cost of Sales - Beer 180010 3/25/2014 60.00 CARSON PATROL -SHOP LLC 180011 3/25/2014 19.40 CENTRAL HYDRAULICS 180012 3/25/2014 220.25 CENTRAL M COOWAN 180013 3/25/2014 8,986.85 CHEM ISDLV CORD 180014 3/25/2014 100.00 CLABO, TROY 180015 3/25/2014 65.00 COALITION OF GREATER M N aTI ES 180016 3/25/2014 222.30 COLD SPRI NG GRANITE 00 180017 3/25/2014 299.48 OOM DATA CORPORATI ON 180018 3/25/2014 374.33 COM PION, KYLE 180019 3/25/2014 150.36 CROW RI VER AUTO & TRUCK REPAI R 180020 3/25/2014 49.70 CROW RIVER FLORAL & GI FTS 180021 3/25/2014 300.00 CROW RIVER GOLF CW B 180022 3/25/2014 968.71 CROW RIVER PRESS I NC 180024 3/25/2014 636.00 CROW RI VER WI NERY 180025 3/25/2014 5,697.60 DAY DI STRI BUT NG 180026 3/25/2014 2,465.35 DLT SOWTI ONS 180027 3/25/2014 241.25 DOM I NCY S PIZZA 180028 3/25/2014 1,660.65 DROP -N -GO 9-II PR NG INC 180029 3/25/2014 6.00 DVS RE BNAL 180030 3/25/2014 419.66 DYNA SYSTRA S 180031 3/25/2014 4,184.16 E2 EJS✓TRI CAL SERM CES I NC 180032 3/25/2014 125.00 ECM PU BU S-i ERS I NC 180033 3/25/2014 196.12 ECOLAB PEST BJ M I NAZI ON 180034 3/25/2014 122.63 DQN ER, KENT 180035 3/25/2014 4,888.24 FARM -RITE BDUI PM ENT 180036 3/25/2014 1,016.80 FASTENAL COM PANY 180037 3/25/2014 1,825.00 FENS<ESSTUMPREVIOVAL 180038 3/25/2014 484.00 R NANCE & COMM ERCE 180039 3/25/2014 630.00 R RE SAFETY USA I NC 180040 3/25/2014 59.00 R RST ADVANTAGE LNSOCC HEALTH SOLUTIONS 180041 3/25/2014 367.05 G& K SER/I CE5 180042 3/25/2014 82.00 GARAGE DOOR STORE 180043 3/25/2014 2,242.49 GARTNER RE=RI GERATI ON & MFG INC 180044 3/25/2014 3, 200.00 GAVINWINTERSTMSSTHIEVIANN &LONGLTD Other Professional Services Repair & Maintenance Sapplies Automotive R&M Chemicals & Chemical Products Uniforms& Personal Equip Travel/ Conference Expense Improv other than Buildings Operating Sipplies Travel/ Conference Expense Automotive R&M Employee Rowers Liquor Event Printing & Publishing Cost of Sales- Wine Cost Sales - Beer Software & Licensing M iscel Ianeous Expense Printing & Publishing License Renewal Snall Tools& Minor Equipment Contractual R&M Advertising Contractual R&M Travel / Conference Expense Contractual R&M Repair & Maintenance Sapplies Contractual R&M Advertising Snall Tools& Minor Equipment Drug Testing Operating Sipplies Equipment Parts Contractual R&M Other Professional Services 180045 3/25/2014 532.80 GEB BJB7RICAL I NC Contractual R&M 180046 3/25/2014 1,536.70 GEB30 Machinery& Equipment 180047 3/25/2014 94.37 GLENODEPOLICE DEPT Safe& Saber Reimbursement 180048 3/25/2014 195.15 GOODI N COM PANY Fepai r & M ai ntenance Sappl i es 180049 3/25/2014 766.08 GRAINGBR Safety Sipplies 180050 3/25/2014 30.00 GROBE, NICOLE Refund 180051 3/25/2014 1,770.22 H &LMESABI 9hop Sipplies 180052 3/25/2014 2,410.00 HACH COM PANY Software & Li censi ng 180053 3/25/2014 162.00 HAN93V DB A OUTION LANDFILL Refuse - Fecyd i ng 180054 3/25/2014 2, 053.75 HAN93V GRAVB- Contracted Scow Removal 180055 3/25/2014 47.03 HAN93V TRUCKSER/ICE Contractual R&M 180056 3/25/2014 10.00 HAN93V, MARC ELLA Refund 180057 3/25/2014 20.00 HAFT, ,SAN Refund 180058 3/25/2014 1, 874.99 HAWbNSINC Chemicals& Chemical Products 180059 3/25/2014 1,956.07 HD SJPPLY WATBRWOR4S LTD Meters & Meter Parts 180060 3/25/2014 331.96 HEATMORINC Repair & Maintenance Sapplies 180061 3/25/2014 140.00 HENDRICK93N & 93NSPWMBINGLLC Contractual R&M 180062 3/25/2014 78.00 HENNEPI N COUNTY COURT ADM I N Bail Money 180063 3/25/2014 669.06 HEWLETT- PACKARD 00 Computer Equipment 180064 3/25/2014 1,285.00 HILDI INC Other Professional Services 180065 3/25/2014 4,516.92 HILLYARD/ HUTCHIN93N Repair & Maintenance Sapplies 180066 3/25/2014 6, 011.00 HJERPEOONTRACfING Contractual R&M 180067 3/25/2014 6,743.87 HOLT M OTORS I NC -chop Sipplies 180068 3/25/2014 10.00 HORROCK$ JTFREYJAM E5 Refund 180069 3/25/2014 2,600.00 HRA Admin /Loan Fees 180070 3/25/2014 63.00 HUTCH CAFE Operating Sipplies 180071 3/25/2014 25.00 HUTCHIN93N CENTER FORTHEARTS Other Revenues 180072 3/25/2014 3,910.30 HUTCHINSON OONVEN -nO 1 & M9TORSBUREAU Lodging Tax Feimb 180073 3/25/2014 5,338.59 HUTCHIN9ON 0O-OP -chop Sipplies 180074 3/25/2014 4,830.84 HUTCHIN9ON LEADER Advertising 180075 3/25/2014 7,099.00 HUTCHI N9ON UTI UTI ES PERA kid 180076 3/25/2014 134,315.31 HUTCHIN9ON UTILITIES Utilities 180077 3/25/2014 416.97 HUTCHIN9ON WHOLESALE Automotive R&M 180078 3/25/2014 10.00 HUTCHIN93N, aTYOF Miscellaneous Expense 180079 3/25/2014 4,744.35 HUTCHIN90N, CITYOF Utilities 180080 3/25/2014 8.35 1NDEPEN DENT 8\4B;GENCYSER/ICES Equipment Rental 180081 3/25/2014 450.70 INTERSTATEBATTERYSYSrEM MINNEAPOLIS 9hop Sipplies 180082 3/25/2014 268.94 JACKSUNIFORMS& EK)UIFMENT Uniforms& Personal Equip 180083 3/25/2014 10.92 JAYMALONEMOTORS Automotive R&M 180084 3/25/2014 469.20 JJ TAYLOR DI ST OF M N Cost of Sales - Wine 180085 3/25/2014 18, 021.08 JOHNSON BROTHB;S U QUOR OO. Cost of Sales - Wine 180086 3/ 25/ 2014 36.14 KAJ-IUBA, ROBIN Operating Sipplies 180087 3/25/2014 228.25 KDUZKARPRADIO Other Professional Services 180088 3/25/2014 57,639.12 KEYGOVB:NM ENT FINANCE I NC Equipment Lease 180089 3/25/2014 138.50 KLC F$ TOM Snall Tools& Minor Equipment 180090 3/25/2014 100.00 KOBOW, BBDKY Advertising 180091 3/25/2014 7, 935.51 KRISENGNBEING 9hop Sipplies 180092 3/25/2014 355.26 L& PSJPPLYOO Automotive R&M 180093 3/25/2014 815.95 LAND'SENDBUJNESSOUTFITTBR Uniforms& Personal Equip 180094 3/25/2014 223.96 LANOBDUIPM ENT INC -':bop Sipplies 180095 3/ 25/ 2014 96, 166.75 LEAGUEOFMN CIl1ESINSTRUST General Liability Insur 180096 3/25/2014 1,349.78 UTTLEFALLSMACHINEINC Automotive R&M 180097 3/25/2014 17,495.95 LOCHBR BROTHIEFS 1 NC Cost of Sales - Beer 180098 3/25/2014 7,889.30 LOG S Other Professional Services 180099 3/25/2014 2,281.60 LYN DE & M CLEOD I NC Cost of Sales - Bulk Product 180100 3/25/2014 211.86 M AMU 83N BDUIPINC Automotive R&M 180101 3/25/2014 25.00 MADDEN GALANTBRHANEEN LLP Other Professional Services 180102 3/25/2014 125.00 MAGNUS30N, BRIAN Uniforms & Personal Equip 180103 3/25/2014 48.86 MAIN S'fFEET3DORTSBAR Operating Sipplies 180104 3/25/2014 12.72 MATH®ONTRI- GASINC Equipment Rental 180105 3/25/2014 150.00 MBFTE Travel/ Conference Expense 180106 3/25/2014 1,133.47 MCLBDDCOUNTYJ-IBRFPSOFRCE Safe& Saber Reimbursement 180107 3/25/2014 65.00 M CLEOD COUNTY90CIAL9ER/I CES Refund 180108 3/25/2014 1,146.50 MBB<ERCOUNTYJ-IBRFPSOFRCE Safe & Saber Reimbursement 180109 3/25/2014 6,861.10 MBBKERWA9-IEJ SAND & GRAVE_ Cost of Sales- Bulk Product 180110 3/25/2014 1,381.75 MENARDSHUTCHIN93N Repair & Maintenance Sapplies 180111 3/25/2014 30.00 MEBSNGEMEJIA Phone Services 180112 3/25/2014 63.90 MINNEAPOLIS CITYOF Other Professional Services 180113 3/25/2014 59.90 MINN®OTACHIEFSOFFOLJCE 180114 3/25/2014 7,364.00 M I N N ®OTA DEPT OF HEALTH 180115 3/25/2014 2,335.26 M I NN®OTA DE'T OF TRAN3DORTAII ON 180116 3/25/2014 100.00 M I N N ®OTA R RE SERVI CE CE7TI F BOARD 180117 3/25/2014 170.00 MINNE9OTAJUVENILEOFRCE;SA99N 180118 3/25/2014 62.50 MINN®OTA POLLUTION OONTROLAGENCY 180119 3/25/2014 220.00 MINN ®OTASFATEOOMMUNITY &TECHNICALOO 180120 3/25/2014 1,903.80 MINNE90TAVALLEYTESIINGLAB 180121 3/25/2014 36.00 M N STATE PATROL 180122 3/25/2014 130.00 M OORE 9N ERRON DA 180123 3/25/2014 164.88 M ORGAN CFEB<VI NEYARDS 180124 3/25/2014 70.66 M OTI ON I NDUSTRI ES I NC 180125 3/25/2014 866.80 NOBLE I NDUSTRIAL SJPPLYCORP 180126 3/25/2014 385.26 NORTH CENTRAL LABORATORI ES 180127 3/25/2014 284.66 NORTHERN BU9 NESS PRODUCTS 180128 3/25/2014 397.80 NORTHERN GREEN EXPO 180129 3/25/2014 4,740.00 NORTHERN IN9JLATION PRODUCTS 180130 3/25/2014 74.50 NORTHERN SFATE59J PPLY INC 180131 3/25/2014 60.00 OIJ93N'SLOCI49VI ITH 180132 3/25/2014 605.36 C1 RE LLYAUTO PARTS 180133 3/25/2014 10.00 PAULEON, DEB 180134 3/25/2014 17,823.48 PHIWPSVVINE& MRITS 180135 3/25/2014 12.50 RONEERMANUFACTURINGOO 180136 3/25/2014 39,261.50 RONEERLAND U BRARYSYSTEVI 180137 3/25/2014 147.00 FOSTM ASTIR 180138 3/25/2014 116.02 PRO AUTO M N I NC 180139 3/25/2014 153.46 PROMAXXTRUCK PARTS 180140 3/25/2014 78.50 R& R 9'ElALTI ES I NC 180141 3/25/2014 900.00 R& S I N9'ECTIONS I NC 180142 3/25/2014 1,078.25 Rd l- TRANS 180143 3/25/2014 943.88 RED POWER DI E33- SERI CE 180144 3/25/2014 60.00 RENVI LLECOUNTY 9NERI FF DEPT 180145 3/25/2014 772.86 RI CI®RT DCCAVATI NG 180146 3/25/2014 324.44 RI PPE PRI NT COM M UNICATI ONS Printing & Publishing Water -State Testing Fee Machinery& Equipment Travel/ Conference Expense Travel/ Conference Expense Other Professional Services Travel/ Conference Expense Other Professional Services Automotive R&M Refund Cost of Sales- Wine Equipment Parts Operating Sipplies Chemicals & Chemical Products Operating 9applies Advertising Buildings &Structures Shop 9applies Other Professional Services Automotive R&M Travel /Conference Expense Cost of Sales- Wine 9gn Repair Materials Other Professional Services Postage Automotive R&M Shop 9applies Operating 9applies HRA Rehab Frei ght Automotive R&M Other Professional Services Refunds& Reimbursements Advertising 180147 3/25/2014 267.30 ROYAL TIRE Shop Sipplies 180148 3/25/2014 603.99 RUNNINGSSJPPLY Operating Sipplies 180149 3/25/2014 6,500.00 ECHIMMELOONSTRUCTION LLC HRA Rehab 180150 3/25/2014 4,546.93 ECHM ELI NG 0 L 00 -chop Sipplies 180151 3/25/2014 1,270.45 SCHOOLDIST #423 Activity Fees 180152 3/25/2014 143.40 SRBORA, MARC Travel/ Conference Expense 180153 3/25/2014 175.00 S-AW, KAREN Other Professional Services 180154 3/25/2014 77.00 S1ELLENBARG_4ER VIRGBVE Operating Sipplies 180155 3/25/2014 33, 969.10 S-II I NTERNAII ONAL CORD Software & Li censi ng 180156 3/25/2014 89.20 SIRED- ITUS4INGMINNEAPOUS Refuse - Recycl ing 180157 3/25/2014 270.00 9CNATUREAQUA -nCS Travel/ Conference Expense 180158 3/25/2014 1,169.26 9MON93N WMBER00 Building Repair Sipplies 180159 3/25/2014 7, 590.05 SOUTHEI:N WINE& MRITSOFMN Cost of Sales- Wine 180160 3/25/2014 6,058.89 EPARTAN STAFFING Other Professional Services 180161 3/25/2014 116.00 EFSOOMM SCE Dues & Sibscriptions 180162 3/25/2014 4,457.02 _SR ADVIS3WBOARD Senior Tours 180163 3/25/2014 429.94 STANDARD PRINTING Printing & Publishing 180164 3/25/2014 382.74 STAPLESADVANTAGE Office Sipplies 180165 3/25/2014 27.93 STORESJPPLYWAREHOUg Operating Sipplies 180166 3/25/2014 17.59 STRATEGICBDUIPMENT Operating Sipplies 180167 3/25/2014 7,901.88 STREICHTRUCbNG Freight -in 180168 3/25/2014 30.00 TAGUE, HBDI Refund 180169 3/25/2014 96.71 TASC Admin Fees- HSV Rex 180170 3/25/2014 1, 395.84 THOMSON RHJTERSWEST Other Professional Services 180171 3/25/2014 1,410.02 TITAN MACHINERY Automotive R&M 180172 3/25/2014 379.16 TOWN & COUNTRYGLASS Automotive R&M 180173 3/25/2014 211.68 TOWN & COUNTRYTIRE Automotive R&M 180174 3/25/2014 27,304.61 TREBELHORN & AS9OC Motor Fuels& Lubricants 180175 3/25/2014 119.30 TRI COUNTY WATER Operating Sipplies 180176 3/25/2014 37.96 TRUE FABRICATIONS Cost of Sales- Miscellaneous 180177 3/25/2014 20.00 TWOWAYOOMMUNICAIIONSINC Contractual R&M 180178 3/25/2014 36.00 UECKEP, RYAN Refund 180179 3/25/2014 2,585.57 VERIZON WIRELESS Fhone Services 180180 3/25/2014 9,489.05 VI b NG BEER Cost of Sales - Beer 180181 3/25/2014 302.90 VI b NG COCA COLA 180182 3/25/2014 213.75 VI b NG 9 GN & GRAPHI CS I NC 180183 3/25/2014 733.00 VI K S LAND93API NG & LAWN CARE 180184 3/25/2014 1,153.06 WASTE MANAGEM ENT OF WI -M N 180185 3/25/2014 48,463.44 WASTEMANAGEM ENT OF WI -M N 180186 3/25/2014 2,340.00 WEBB PALLET 180187 3/25/2014 60.00 WB_COM E NB GHBOR 180188 3/25/2014 4,980.51 WELLS FARGO 180189 3/25/2014 354.50 W6T CENTRAL STEEL I NC 180190 3/25/2014 527.07 WI NECOM PANY, THE 180191 3/25/2014 591.37 WI NST® POLICE DEPARTM ENT 180192 3/25/2014 18, 556.35 WI RTZ BB/ERAGE M I N N E9OTA 180193 3/25/2014 55.00 WRIGHT COUNTY9NERI FFSOFFICE 180194 3/25/2014 1,270.66 ZEP SALESAN D SEIWI CE 180195 3/25/2014 41.44 ZWI W NG, TROY Grand Total: 804,305.89 Cost of Sales- Miscellaneous Operating 9applies Other Professional Services Refuse- Fbcyding Refuse - Services Inventory - Process Material Advertising Operating 9applies Repair & Maintenance 9applies Cost of Sales - Wine Safe & fiber Reimbursement Cost of Sales- Liquor Other Professional Services Shop 9applies Travel/ Conference Expense ELECTRONIC FUNDS TRANSFERS 3/25/2014 TAX FUND PAYABLE TO FUEL HATS MN DEPT OF REV SALES TAX LIQUOR MN DEPT OF REV SALES TAX PRCE CIVIC ARENA MN DEPT OF REV SOLID WASTE TAX REFUSE MN DEPT OF REV SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV AMOUNT $2,706.65 $34,858.00 $635.00 $10,592.80 $11,185.00 $59,977.45 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 3/2/2014 - 3/15/2014 Mar 19, 2014 11:28AM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 03/15/2014 CDPT 03/19/2014 179977 AFLAC 111.31- 03/15/2014 CDPT 03/19/2014 179978 Assurant Employees Benefits 1,066.65- 03/15/2014 CDPT 03/19/2014 179979 HART 583.70- 03/15/2014 CDPT 03/19/2014 179980 MNPEA 468.00- 03/15/2014 CDPT 03/19/2014 3211401 EFTPS 11,898.08- 03/15/2014 CDPT 03/19/2014 3211401 EFTPS 11,898.08- 03/15/2014 CDPT 03/19/2014 3211401 EFTPS 3,461.39- 03/15/2014 CDPT 03/19/2014 3211401 EFTPS 3,461.39- 03/15/2014 CDPT 03/19/2014 3211401 EFTPS 23,830.46- 03/15/2014 CDPT 03/19/2014 3211402 ICMA 1,310.00- 03/15/2014 CDPT 03/19/2014 3211403 ING 975.00- 03/15/2014 CDPT 03/19/2014 3211404 Minnesota Dept. of Revenue 10,437.74- 03/15/2014 CDPT 03/19/2014 3211405 MN Child Support System 858.79- 03/15/2014 CDPT 03/19/2014 3211406 MN Department of Revenue 50.00- 03/15/2014 CDPT 03/19/2014 3211407 MNDCP 250.00- 03/15/2014 CDPT 03/19/2014 3211408 PERA 11,755.01- 03/15/2014 CDPT 03/19/2014 3211408 PERA 11,755.01- 03/15/2014 CDPT 03/19/2014 3211408 PERA 4,966.28- 03/15/2014 CDPT 03/19/2014 3211408 PERA 7,449.46- 03/15/2014 CDPT 03/19/2014 3211408 PERA 87.16- 03/15/2014 CDPT 03/19/2014 3211408 PERA 87.16- 03/15/2014 CDPT 03/19/2014 3211408 PERA 21.02- 03/15/2014 CDPT 03/19/2014 3211408 PERA 1,859.79- 03/15/2014 CDPT 03/19/2014 3211409 TASC -Flex 200.00- 03/15/2014 CDPT 03/19/2014 3211409 TASC -Flex 1,514.55- 03/15/2014 CDPT 03/19/2014 3211410 TASC -HSA 4,314.94- 03/15/2014 CDPT 03/19/2014 3211410 TASC -HSA 3,338.08- 03/15/2014 CDPT 03/19/2014 3211410 TASC -HSA 1,039.44- 03/15/2014 CDPT 03/19/2014 3211410 TASC -HSA 592.24- 03/15/2014 CDPT 03/19/2014 3211410 TASC -HSA 849.22 - Grand Totals: 30 120,489.95- DdL umber q�edc �ss3u12512�14 � N e 18OO23 wand- Total. O- HU1��N� Cif' inter 2 � 3125114 �unc�i � 3112 ()i ecV, issue Dates. ve�� �gC�s cunt FA Am 15�p 00 A,500.00 option N count lies pperatin9�pp 3119114 HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 =-W Agenda Item: Public Hearing for Storm Water Pollution Prevention Plan (SWPPP) Submittal Department: Public Works LICENSE SECTION Meeting Date: 3/25/2014 Contact: Kent Exner /John Paulson Application Complete N/A Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Per requirements of the MPCA whom administer the National Pollution Discharge Elimination System (NPDES) Phase II permit, the City must have a Public Hearing and consider comments prior to submitting the Storm Water Pollution Prevention Plan (SWPPP) Annual Report for 2013. This regulation applies to all cities that are determined to have and maintain a Municipal Separate Storm Sewer System (MS4). Public comment and testimony will be received at this hearing. BOARD ACTION REQUESTED: Approval of Draft SWPPP Annual Report for 2013 Fiscal Impact: FTE Impact: Included in current budget: No Funding Source: Budget Change: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Pollution MS4 Annual Report for 2013 Control Agency Control Separate Storm Sewer Systems (MS4s) 52 Paul, MN 55155-4194 Lafayette Road oad North orth Reporting period January 1, 2013 to December 31, 2013 Due June 30, 2014 Doc Type: Permitting Annual Report Instructions: By completing this mandatory MS4 Annual Report form, you are providing the Minnesota Pollution Control Agency (MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your identified best management practices (BMPs) and progress towards achieving your identified measurable goals for each of the minimum control measures as required by the MS4 Permit (permit). If a permittee determines that program status or compliance with the permit can not be adequately reflected within the structure of this form additional explanation and /or information may be referenced in an attachment. This form has limitations and provides only a snap shot of your compliance with the conditions in the permit. After reviewing the information, MPCA staff may need to contact the permittee to clarify or seek additional information. Submittal: This MS4 Annual Report must be submitted electronically to the MPCA using the submit button at the end of the form, from the person that is duly authorized to certify this form. All questions with an asterisk ( *) are required fields (these fields also have a red border), and must be completed before the form will send. A manual confirmation e-mail will be sent in response to electronic submissions. If you do not receive an e-mail confirmation within two business days, please contact the program staff below. (If the submit button does work for you, you can save a copy of the form to a location on your computer where you will easily be able to retrieve it. You will then have to attach the form separately to an e-mail once you are within your Internet mail.) If you have further questions, please contact one of these MPCA staff members (toll -free 800 - 657 - 3864): • Scott Fox 651 - 757 -2368 • Claudia Hochstein 651- 757 -2881 • Cole Landgraf 651- 757 -2880 • Dan Miller 651- 757 -2246 • Rachel Stangl 651 - 757 -2879 General Contact Information ( *Required fields) *Name of MS4: Dim pal vLdi lot po *Mailing address: 222 1 bt t bo TuTF *City: I vuii iot po *Phone (including area code): 431/345/5323 scott.fox(d)state. mn . us cl a ud i a. hochste i n (d)state. mn. us cole. la n da raf(d)state. mn. us daniel.miIler(d)state.mn.us rachel.stanal(d)state.mn.us *Contact name: Lf ouFvof s *State: N O *Zip code: 66461 *E -mail: I f vof s4 dl /i vuii lot po /n o /vt Minimum Control Measure 1: Public Education and Outreach [V.G.1 ] ( *Required fields) A. The permit requires each permittee to implement a public education program to distribute educational materials to the community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and steps that the public can take to reduce pollutants in stormwater runoff. [Part V.G.1.a] Note: Indicate which of the following distribution methods you used. Indicate the number distributed in the spaces provided (enter "0" if the method was not used or "NA" if the data does not exist): Media type Example: Brochures: Brochures: Newsletter: Posters: Newspaper articles: Utility bill inserts: Radio ads: Television ads: Number of media 3 different brochures 4 ejgj sf oucspdi vsf t 3 FTD of x t rhuf st 2 qh to QSDF cspdi vsf 2 cjmjot f sa Cable Access Channel: Other: TLpsi Esbjo N bd f st 2 Other: Q3 H ppe I pvt f I f f qjoh 4 Other: FTD i boepvd Lp cvjref st 2 www.pca.state.mn.us 651 - 296 -6300 800 - 657 -3864 wq- strm4 -06 • 12119113 Circulation/ Number of times published Audience published 5 times about 10,000 2 211 2 f bdi 51 2 6111 2 5411 2 31 2 71 2 48 • TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats Page 1 of 5 B. *Do you use a website as a tool to distribute stormwater educational materials? ❑x Yes ❑ No What is the URL: i uq;®c x x /dj /i vLdi jot po /n o /vt Q rpsn x brf sli ul m C. If you answered yes in question B. above, do you track hits to the site? 0 Yes ❑ No How many hits were to the stormwater page ?: 243 D. *Did you hold stormwater related events, presentations to schools or other such activities? ❑ Yes ❑ No If yes, describe: Ui f Dju' gbsydjgbLf t jo 4N (t Fof srz Cbjsf bdi zf bsboe ejt u4cvLf t f evdbypobnn bLf 1brh boe i bt b tjho vq g)spvsboovbnmbjo cbssf m t brh/ Trpsi x bLf st rbg)brhp bt t jt ux jd u f Dju'(t Obd t of gban f ourp i pt u3 Bs;ps Ebz boe u# f grboyoh f of od buuc p t di pprt✓ E. *Have specific messages been developed and distributed during this reporting year for Minimum Control Measure (MCM): MCM 1: ® Yes ❑ No MCM 4: Yes ❑ No MCM 2: 0 Yes ❑ No MCM 5: 0 Yes []No MCM 3: ® Yes ❑ No MCM 6: 0 Yes []No F. *Have you developed partnerships with other MS4s, watershed districts, local or state 0 Yes ❑ No governments, educational institutions, etc., to assist you in fulfilling the requirements for MCM 1? G. List those entities with which you have partnered to meet the requirements of this MCM and describe the nature of the agreement(s). Attach a separate sheet if necessary: Ui f djrz i bt op g)ar brrbhsf f n f od x jd pu f sf oyyf t rp grrgmpvsgf sn jusf r vjsf n f od / X f bdywf rn x pd x jd u f D /S /P /X /- pu f s N T5 djyf t t vdi bt u f djyf t pgH rfiodpf - Of x Vm - N bol brp- X bt f db- Px brpoob- TU Qf U s- Cbjar poi+ N DTD- Tpvd Gpd DEpx Sjd s P Ehboj{ bypo pgX brf srp bje pof bopu f sx jd f gpat / Ui f sf dvssf oun jt b hEpvq pgN T5 dpn n vojyf t jo t pvu f so N O u bun f f d rp ejt dvt t x i bux pd t boe pct rbdrht u bux f i bd f odpvoLf sf e jo pvsgEphEbn t/ H. *Have you developed methods to assess the effectiveness of your public education /outreach ❑ Yes ❑ No program? If yes, describe: Ui f gEphEbn jt f vrbrvibrf e u Epvhi f f ecbdl sf df jd e gpn o f gvco u Epvhi pvuu f zf bs( X f bsf bcrfi rp f vrbrvibrf x i f u f su f n f t t bhf jt cf joh sf df jd e boe i px jujt cf joh jn grfin f oaf e cz u f sf tjef oU (bvtjof t t f t mjrz of gban f od / Fy/ of n boe g)sCN O(t t vdi bt Ebjo cbssf rh i bt jodsf bt f e/ I jd po u f t Lpsn x brf sx f c qbhf bsf brhp bo joejdbrpspgt vddf t t/ Minimum Control Measure 2: Public Participation /Involvement [V.G.2] ( *Required fields) A. The permit requires you to hold at least one public meeting per year addressing the Stormwater Pollution Prevention Program. You must hold the public meeting prior to submittal to the Commissioner of the annual report. [Part V.G.1.e.] B. *Did you hold a public meeting to present accomplishments and to discuss your Stormwater 0 Yes ❑ No Pollution Prevention Program ( SWPPP)? If no, explain: C. *What was the date of the public meeting: 14CB6CB125 D. *How many citizens attended specifically for stormwater (excluding board /council members and staff /hired consultants)? 1 E. *Was the public meeting a stand -alone meeting for stormwater or was it combined with some ❑ Stand -alone other function (City Council meeting, other public event, etc.)? 0 Combined F. *Each permittee must solicit and consider input from the public prior to submittal of the annual ❑ Yes 0 No report. Did you receive written and /or oral input on your SWPPP? [Part V.G.2.b.1 -3] G. *Have you revised your SWPPP in response to written or oral comments received from the ❑ Yes 0 No public since the last annual reporting cycle? [Part V.G.2.c] If yes, describe. Attach a separate sheet if necessary: www.pea.state.mn.us 651- 296 -6300 800- 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats wq- strm4 -06 • 12119113 Page 2 of 5 Minimum Control Measure 3: Illicit Discharge Detection and Elimination [V.G.3] ( *Required fields) The permit requires permittees to develop, implement, and enforce a program to detect and eliminate illicit discharges as defined in 40 CFR 122.26(b)(2). You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. A. *Did you update your storm sewer system map? x❑ Yes ❑ No If yes, please explain which components (ponds, pipes, outfalls, waterbodies, etc.) were updated /added: Bmdpn qpof od bsf sf vqf x f e boovbrm g)sbeejypot boe sf n p\Abrti gpn u f n bq/ Bt dpn gpof od bsf jot of dLf a boe u f t zt Lf n jog)si bypo jt vgebLf e u f t zt Lf n n bq jt di bohf a Lp sf gfiduu f t f vgebLf t / Note: The storm sewer system map was to be completed by June 30, 2008. [Part V.G.3.a] B. *Have you modified the format in which the map is available? C. If yes, indicate the new format: ❑ Hardcopy only ❑ GIS system ❑ CAD ❑ Other system: D. *Did you inspect for illicit discharges during the reporting year? E. If you answered yes in question D. above, did you identify any illicit discharges? F. If you answered yes in question E. above, how many illicit discharges were detected during the reporting period? G. If you answered yes in question E. above, did the illicit discharge result in an enforcement action? If yes, what type of enforcement action(s) was taken (check all that apply): ❑ Verbal warning ❑x Notice of violation ❑x Fines ❑x Criminal action ❑ Civil penalties ❑ Other (describe): ❑ Yes ❑x No ❑x Yes ❑ No Q Yes [-]No 2 ❑x Yes [-]No Minimum Control Measure 4: Construction Site Stormwater Runoff [V.G.4] ( *Required fields) The permit requires that each permittee develop, implement, and enforce a program to reduce pollutants in any stormwater runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of equal to or greater than one acre, including the disturbance of less than one acre of total land area that is part of a larger common plan of development or sale if the larger common plan will ultimately disturb one or more acres. [Part V.G.4] A. The permit requires an erosion and sediment control ordinance or regulatory mechanism that must include sanctions to ensure compliance and contains enforcement mechanisms [Part V.G.4.a]. Indicate which of the following enforcement mechanisms are contained in your ordinance or regulatory mechanism and the number of actions taken for each mechanism used during the reporting period (enter "0" if the method was not used or "NA" if the data does not exist). Check all that apply. Enforcement mechanism Number of actions x❑ Verbal warnings # 3 Q Notice of violation # 2 ® Administrative orders # OB ❑ Stop -work orders # 1 ❑ Fines # OB Forfeit of security of bond money # OB ❑ Withholding of certificate of occupancy # 1 ❑ Criminal actions # 2 ❑ Civil penalties # 2 ❑ Other: # B. *Have you developed written procedures for site inspections? ❑X Yes []No C. *Have you developed written procedures for site enforcement? ❑x Yes [--]No www.pca.state.mn.us 651 - 296 -6300 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 Available in alternative formats wq- strm4 -06 • 12119113 Page 3 of 5 D. *Identify the number of active construction sites greater than an acre in your jurisdiction during the 2013 calendar year: 21 E. *On average, how frequently are construction sites inspected (e.g., weekly, monthly, etc.)? n pod m F. *How many inspectors, at any time, did you have available to verify erosion and sediment control compliance at construction sites during the reporting period? 2 Minimum Control Measure 5: Post - construction Stormwater Management in New Development and Redevelopment [V.G.5] ( *Required fields) The permit requires each permittee to develop, implement, and enforce a program to address stormwater runoff from new development and redevelopment projects within your jurisdiction that disturb an area greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Your program must ensure that controls are in place that would prevent or reduce water quality impacts. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. Note: The MS4 permit requirements associated with this minimum control measure were required to be fully developed and implemented by June 30, 2008. A. *Have you established design standards for stormwater treatment BMPs installed as a result of post- construction requirements? B. *Have you developed procedures for site plan review which incorporate consideration of water quality impacts? C. *How many projects have you reviewed during the reporting period to ensure adequate long- term operation and maintenance of permanent stormwater treatment BMPs installed as a result of post- construction requirements? [Part V.G.5.b.and Part V.G.5.c]. D. *Do plan reviewers use a checklist when reviewing plans? E. *How are you funding the long -term operation and maintenance of your stormwater management system? (Check all that apply) ❑ Grants ❑X Stormwater utility fee ❑ Taxes ❑ Other: ❑X Yes ❑ No Z Yes ❑ No El Yes []No Minimum Control Measure 6: Pollution Prevention /Good Housekeeping for Municipal Operations [V.G.6] ( *Required fields) The permit requires each permittee to develop and implement an operation and maintenance program that includes a training component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Your program must include employee training to prevent and reduce stormwater pollution from activities, such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance. A. *The permit requires each permittee to inspect annually all structural pollution control devices, such as trap manholes, grit chambers, sumps, floatable skimmers and traps, separators, and other small settling or filtering devices [Part V.G.6.b.2)] B. *Did you inspect all structural pollution control devices during the reporting period? ❑x Yes ❑ No C. *Have you developed an alternate inspection frequency for any structural pollution control ❑ Yes Q No devices? [V.G.6.b.7)] *Indicate the total number of structural pollution control devices for which you have developed and alternative inspection frequency: 1 D. *Indicate the total number of structural pollution control devices (for example -grit chambers, sumps, floatable skimmers, etc.) within your MS4, the total number that were inspected during the reporting period, and calculate the percent inspected. Enter "0" if your MS4 does not contain structural pollution control devices or none were inspected. Enter "NA" if the data does not exist: *Total number *Number inspected *Percentage *Structural pollution control devices: 6 6 211 E. *Did you repair, replace, or maintain any structural pollution control devices? ❑X Yes ❑ No www.pca.state.mn.us 651 - 296 -6300 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats wq- strm4 -06 • 12119113 Page 4 of 5 F. *For each BMP below, indicate the total number within your MS4, how many of each BMP type were inspected and the percent inspected during the reporting period. Enter "0" if your MS4 does not contain BMPs or none were inspected. Enter "NA" if the data does not exist: Structure /Facility type *Outfalls to receiving waters: *Sediment basins /ponds: *Total number *Number inspected *Percentage 87 29 35 5: *Total 236 9 27 37 32 G. Of the BMPs inspected in F.. above, did you include any privately owned BMPs in that number? ❑ Yes o❑ No H. If yes in G.. above, how many: Section 7: Impaired Waters Review ( *Required fields) The permit requires any permittee whose MS4 discharges to a Water of the State, which appears on the current U. S. Environmental Protection Agency (EPA) approved list of impaired waters under Section 303(d) of the Clean Water Act, review whether changes to the SWPPP may be warranted to reduce the impact of your discharge [Part IV.D]. A. *Does your MS4 discharge to any waters listed as impaired on the state 303 (d) list? ❑x Yes ❑ No B. *Have you modified your SWPPP in response to an approved Total Maximum Daily Load (TMDL)? ❑ Yes ❑X No If yes, indicate for which TMDL: Section 8: Additional SWPPP Issues ( *Required fields) A. *Did you make a change to any BMPs or measurable goals in your SWPPP since your last ❑ Yes ❑X No report? [Part VI.D.3] B. If yes, briefly list the BMPs or any measurable goals using their unique SWPPP identification numbers that were modified in your SWPPP, and why they were modified: (Attach a separate sheet if necessary) C. *Did you rely on any other entities (MS4 permittees, consultants, or contractors) to implement ❑ Yes 0 No any portion of your SWPPP? [Part VI.D.4] If yes, please identify them and list activities they assisted with: Owner or Operator Certification ( *Required fields) The person with overall administrative responsibility for SWPPP implementation and permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). Q *Yes - l certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). l am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). *Name of certifying official: Lf ouFyof s *Title: Ejsf dLps pgQvcmd X pd t *Date: (mm/dd/yyyy) www.pca.state.mn.us 651 - 296 -6300 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats wq- strm4 -06 • 12119113 Page 5 of 5 HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 M-W Agenda Item: 2013 HRA Year End Report Department: HRA LICENSE SECTION Meeting Date: 3/25/2013 Application Complete N/A Contact: Jean Ward Agenda Item Type: Presenter: Jean Ward Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: 2013 HRA Year End Report Synopsis BOARD ACTION REQUESTED: For Information and City Council Feedback/Input Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PARK TOWERS AM { 1` _� � p r •I f RA Hutchinson Housing & Redevelopment Authority 111 Hassan Street SE Hutchinson, MN 55350 (320) 234 -4251 Fax (320) 234 -4240 NMLSR# 396789 www. h utch in son h ra. com Owner Occupied Rehab Loans Foreclosure Remediation: School Construction Program 734 Southview Drive 2013 Hutchinson HRA Summary 2013 Federal & State Funds Brought In Park Towers: Federal Operating Funds $132,624.00 Federal Capital Funds $80,876.67 State GO Bond Funds $79,000.00 Homeowner Rehab: DEED/SCDP Lead Hazard GMHF MHFA: RLP CFUF CRV Rental Rehab: MHFA, HOME Foreclosure Rcmcdiation: CRV Value Gap Total Housing Fund Loan Balances: HRA Entry Cost Assistance Loan Receivables City Revolving SCDP Rehab Loan Balance Available City Revolving New Construction Loan Balance Available City New Construction SCDP Loan Receivables Total Balance of City SCDP Loans Receivable 2013 Budgets Park Towers City Center Total HRA Budget $59,302.54 SCDP City Revolving Funds $5,846.00 $10,592.00 $55,948.00 $42,197.38 $3,530.00 $19,638.10 $5,316.29 $494,870.98 $114,445.56 $68,797.85 2013 Additional Local Funds Administered $78,992.47 $61,505.00 * For purchase of BRA owned properties $362,450.00 $929,929.07 $609,581.00 $397,658.00 $1,006,796.00 2013 HRA Pcrsonncl 4.0 Total FTE Executive Director HRA City Center Program Coordinator Park Towers Public Housing Specialist Park Towers Maintenance $573,863.45 Homeownership The median sales price rose in 2013, reflecting a housing market recovery in Hutchinson and is helping decrease the number of homeowners underwater with their mortgages. Foreclosures also declined slightly in 2013. Low interest rates and an affordable median sales price provides opportunities for buyers who have good credit and are mortgage ready. The current interest rate for a first time homebuyer X1HFA Start Up loan for an RD or FHANA loan is 4.00 %. HOME RESALES CITY OF HUTCHINSON 2004 throueh 2013 Year 2013 2012 2011 2010 2009 2005 Pei— 11—e Nn" Prt" Nn" PCL Nn" PCL Nn" PCL Nn" PCL Nn" Under $50,000 $50,000 to $74,999 29 35 10 2 12 3 44 33 15 3 115 30 31 12 4 12 8 24 ill 9 42 16' 111111111,_ 12 5 6 11 $75,000 to $99,999 $100,000 to $124,999 36 49 12 7 173 62 52 216 18 1 46 48 19 0 19 8 32 148 38_7 6 36 16 7 41=1 8 23 43 $125,000 to $149,999 $150,000 to $174,999 59 29 20 8 10 2 _ 41 16 143 5 6 33 22 13 6 9 1 38 176 23 =0 6 46 213 2= 9 3 34 51 $175,000 to $199,999 16 $200,00 �l 5 6 13 45 9 3 7 lr IIIIIIIII MOM M5 12 _ 5 6 173 15 3 12 5 6 Irk 8 8 22 JL36 1Total 284 100 0 287 100 0 242 100 0 216 100 0 216 100 0 226 Median $121,000 $101,400 $109,950 $121,600 $117,750 $146,750 $157,900 $155,000 $152,000 $135,000 �* 2004 resale breakdown numbers includes some sales not included in median calc I I Sources Peterson- Paulsen Associates Inc Real ,Maxfield Research Inc McLeod County Ass es sor's Office -,!Cdtt1' --A °IMP 9 && 9� & 9�5& 9c5& 99& 9 && cs& 9& & a Q s' ur' / of ■dA■r, I j L6fam Comird 'rS / DJ ■(z ■ a 1'[sor / of ■d 944 —1 - /y 11 11 A 9 +6' 9 & &� 9 & &'� 9 &9& 9 &99 9 &99 9 -6 9cS Owner Occupied Rehabilitation — Administered 6 Different Rehab/Home Improvement Loan Programs Nine owner occupied properties were rehabbed in 2013; however various loans from the 6 different rehab programs may have been needed to fund the total rehab project for each property. Before In Progress SCDP $24,903+ CFUF $10,673 = $35,576 Roof, Siding, Windows /doors, & Electric 2007 2006 2005 2004 P CL Nn- PCt_ Nn- PCt_ Nn- PCt_ Nn- PCt_ 27 49 5 6 18 6 21- 10 16 26 2 8 05 21 1 9 03 30 102 190 15 0 17 39 63 61 22 141 56 22 6 67 58 148 177 28 56 86 73 147 22 6 25 50 88 83 167 29 3 22 6 97 159 100 0 59 36 54 279 211 - 88 129 45 191 85 100 0 379 23 2 119 224 100 0 83 46 -Ji 381 218 121 189 100 0 50 28 ih9 300 16 7 93 163 100 0 Median $121,000 $101,400 $109,950 $121,600 $117,750 $146,750 $157,900 $155,000 $152,000 $135,000 �* 2004 resale breakdown numbers includes some sales not included in median calc I I Sources Peterson- Paulsen Associates Inc Real ,Maxfield Research Inc McLeod County Ass es sor's Office -,!Cdtt1' --A °IMP 9 && 9� & 9�5& 9c5& 99& 9 && cs& 9& & a Q s' ur' / of ■dA■r, I j L6fam Comird 'rS / DJ ■(z ■ a 1'[sor / of ■d 944 —1 - /y 11 11 A 9 +6' 9 & &� 9 & &'� 9 &9& 9 &99 9 &99 9 -6 9cS Owner Occupied Rehabilitation — Administered 6 Different Rehab/Home Improvement Loan Programs Nine owner occupied properties were rehabbed in 2013; however various loans from the 6 different rehab programs may have been needed to fund the total rehab project for each property. Before In Progress SCDP $24,903+ CFUF $10,673 = $35,576 Roof, Siding, Windows /doors, & Electric 2013 HRA Foreclosure Remediation Initiative 734 Southview Drive SW Acquisition/Rehab Partner- School Construction Program and MHFA Impact Program. The house was completed and sold in June 2013. 907 Lewis Avenue Acquisition/Demolition/New Construction Partner — School Construction Program and MHFA Impact Program Demolition occurred during the summer of 2013 and construction began in the fall of 2013. The house is scheduled for completion in June of 2014. These houses are rehabbed or newly constructed with value gap funds from Minnesota Housing Impact Fund. The Impact Fund requires rehab or new construction according to Green Criteria, providing an end product that is more energy efficient. For example, the HRA first new construction house built according to Green Criteria, 400 Lynn Road, had a HERS rating of 55 which should translate into 45% lower utility bills than standard construction practices. This program requires a large commitment of staff time to acquire the properties, rehab or demolish according to EPA guidelines and adhere to the requirements of the Impact Program 907 Lewis Avenue SW 2 Bedroom 2 Bath Rambler 0 - m Cm'nt W ssa -{vl (T `�~• of 0 �s rrww caw Haan Hu Rey �nimm� xuulni B �ewo�inua,��nr �4sa ��4sissy49 Rental Housing Market Rate General Occupancv Rental The market rate general occupancy rate in the fall of 2013 was 4.08 %. This vacancy rate is very close to the 5.0% vacancy rate considered a healthy vacancy rate to allow for turnover and consumer choice. A vacancy rate of greater than 5.0% indicates a soft demand or mismatch between supply and demand. Since 1999, the rental vacancy rate has fluctuated from 1.00% to a high of 14.9% in 2009 due to area layoffs. The Maxfield Housing Study recommends that no additional market rate general occupancy units be built until 2014 + or until the economy and unemployment rate in Hutchinson improves. Demand should increase to a level sufficient enough to support the development without adversely affecting the existing rental market. Market Rate General Occupancy Vacancy Rate 9j$$ U 991 & U 9$1$$ LI '.1$$ LI 9Lo& LI J- &' LI $1$$— — _ _ Park Towers Apartments: 9$$$ 9$$9 9$$9 9$$S 9$$<s 9$$L.i 9$$cs 9$$� 9$$O 9$9$ 9$99 9$99 9$9C9 Property improvements and energy conservation remains a priority Administered $80,873.67 Federal Capital Program Funds and $132,624.00 in Federal Operating Funds - purchased energy star refrigerators, installed LED lights in apartment bathrooms, renovated 7th floor library to Wi -Fi room and upgraded to T8 lighting, purchased energy efficient front load washer for laundry room. Administered $79,000 in Public Housing State Bond Funds from Minnesota Housing with deferred loan terms of 0 %, no payment, forgiven after twenty years - Replaced 2nd large boiler. Hutchinson HRA Priorities for 2014: • Research developing a Cooperative Housing Plan in 2014. • Continue to offer affordability gap funding targeted to income eligible home buyers of homes sold by the HRA for the HRA foreclosure /abandoned house initiative- currently 907 Lewis Ave. • Continue to administer SCDP funding awarded in 2013 to rehab eleven owner occupied homes in the northeast and downtown - southwest area. Survey interest in a new owner occupied target area and rental rehab target area. If there is sufficient interest, contract with SW MN Housing Partnership to submit application to DEED in the fall of 2014. • Continue to administer the Minnesota Housing Fix Up Loan Program. If application to Minnesota Housing is approved for Community Fix Up Loan, offer discount loan program (4% interest rate) targeted to the SCDP neighborhoods, houses cited not in compliance with nuisance ordinance, or identified specific rehab need of roof replacement. • The HRA and school construction class is scheduled to complete the acquisition /demolition /new construction of a blighted property at 907 Lewis Avenue in June 2014. The HRA has also received foreclosure recovery funding from MHFA and the Greater Minnesota Housing Fund for the acquisition /demolition /new construction of 445 Adams Street, a donated foreclosed property. • Continue to request free radon test kits from the Minnesota Department of Health for distribution in Hutchinson. Over 1000 free radon test kits have been picked up by residents of Hutchinson at City Center. Hutchinson is in a high radon area and the three houses out of six tested and receiving 2012 SCDP funding had radon levels above 4.Opc/L, the action level for radon mitigation. • With a general occupancy vacancy rate of 4.08% no general occupancy rental projects are recommended for 2014. • Develop a 2014 Capital Fund Plan for Park Towers based on completion of the Green Physical Needs Assessment and Energy Audit. Looking at installing apartment programmable thermostats and zone valves. Other • Evaluate new software for City Center housing loan management. • Evaluate new computer hardware and software for Park Towers management office. HUTCHINSON CITY COUNCIL aiyof. Request for Board Action 7AL Ls Agenda Item: Discussion of 2013 City Energy Usage and Conservation Efforts Department: Public Works LICENSE SECTION Meeting Date: 3/25/2013 Application Complete N/A Contact: Kent Exner /John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: City staff will provide a brief overview of the recently compiled 2013 energy usage data relative to specific City departments and ongoing energy conservation efforts. Please see the attached information. BOARD ACTION REQUESTED: N/A Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 2013 to Baseline Comparisons Energy Usage Comparisons Wastewater Baseline 2013 Baseline -2013 %city Dept -City Electric Usage(kWh) 4904259 3610646 - 26.38% 40.38% - 11.87% Gas Usage(ft) 7415550 7596310 2.44% 26.85% 0.68% Water Baseline 2013 Baseline -2013 %City Dept -City ElectricUsage(kM) 2599339 2136310 - 17.81% 23.89% - 4.25% Gas Usage(ft) 2267509 1563317 - 31.06% 5.53% - 2.63% Public Works Baseline 2013 Baseline -2013 %City Dept -City Electric Usage(kWh) 713959 696284 - 2.48% 7.79% - 0.16% Gas Usage(ft) 3436790 4442907 29.27% 15.71% 3.76% Emergency Services Baseline06 2013 Baseline -2013 %city Dept -City Electric Usage(kWh) 291510 227075 - 22.10% 2.54% - 0.59% Gas Usage(ft) 1597809 1184009 - 25.90% 4.19% - 1.55% Parks Baseline06 2013 Baseline -2013 %City Dept -City Electric Usage(kWh) 1291361 1344788 4.14% 15.04% 0.49% Gas Usage(ft) 6237224 7742436 24.13% 27.37% 5.63% Building Baseline06 2013 Baseline -2013 %City Dept -City Electric Usage(kWh) 526883 430009 - 18.39% 4.81% - 0.89% GasUsage(ft ) 1992234 2350655 17.99% 8.31% 1.34% Compost Baseline06 2013 Baseline -2013 %City Dept -City Electric Usage(kWh) 252890 245750 - 2.82% 2.75% - 0.07% Gas Usage(ft) 3164564 2752360 - 13.03% 9.73% - 1.54% Liquor Hutch Baseline 2013 Baseline -2013 %City I Dept -City Electric Usage(kWh) 317371 251572 - 20.73% Gas Usage(ft ) 647120 656249 1.41%1 2.81% - 0.60% 2.32% 0.03% Total Dept. Usage Baseline 2013 Baseline -2013 Electric Usage(kWh) 10897572 26758800 8942434 28288243 - 5.72% Usage(ft) Example: - 5.90% is a reduction in 2007 from 2006 Baseline years are calculated using primarily 2006 data with the exception of WW, Water, and PWs Wastewater Baseline: 2006 data for all meters except the main plant which is using 2008 as the first full year of operation and 2009 gas usage for MBR Water Baseline: 2006 data for all meters except main plant which is using 2008 data as the first full year of operation PW Baseline: 2006 data for all meters except for HATSand the Cold Storage Building which are using 2008 data for the first full year of operation Liquor Baseline: 2007 data for all meters because of the expansion in 2006. City Wide Bectric Use 1200000 WWTF M BR New Water Addition 7/08 1100000 Rant 4/07 500000 A—\—IS City Wide Lighting WW VFD's RD HVAC 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec City Wide NG Usage 6000000 March 2011 Highest 5000000 4000000 z 3000000 ZI 0 2000000 1000000 [s7 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Base 2006 2007 2008 2009 2010 -- — 2011 --91-.-2012 2013 ••. Base 2006 2007 2008 2009 2010 2011 --U--2012 2013 1000000 ♦♦ 900000 ♦ 800000 o ♦♦ ••; r - ♦�. 700000 500000 A—\—IS City Wide Lighting WW VFD's RD HVAC 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec City Wide NG Usage 6000000 March 2011 Highest 5000000 4000000 z 3000000 ZI 0 2000000 1000000 [s7 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Base 2006 2007 2008 2009 2010 -- — 2011 --91-.-2012 2013 ••. Base 2006 2007 2008 2009 2010 2011 --U--2012 2013 City Wide Annual NG Usage 30,000,000 25,000,000 - — — — — — -- — — — — — — r— 20,000,000 WWI rF M BR New Water Addition 7/08 I pD HVAC Rant 4/07 15,000,000 z 10,000,000 5,000,000 0 10,000,000 Y i � 8,000,000 New Water 2006 2007 2008 2009 2010 2011 2012 2013 - Annual Total 19,913,377 21,914,642 26,093,989 25,928,889 22,935,752 25,797,816 19,764,476 28288243 — — Baseline 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 25,598,420 HDD 7110 7768 8610 8174 8369 8031 6903 8870 CDD 340 334 215 179 132 303 342 268 City Wide Annual Bectric Usage 12,000,000 MOM 0 10,000,000 Y i � 8,000,000 New Water Rant 4/07 PD HVAC 2008 I WWTF M BR I 2011 6,000,000 Addition 7/08 atyWide m 8,787,517 Lighting / d� 4,000,000 V\AA/ VFD' g MOM 0 2006 2007 2008 2009 2010 2011 2012 2013 1--s— Annual Total 8,787,517 9,648,813 10,833,90 9,822,223 9,879,411 9,218,524 8,871,155 8,942,434 - -- Baseline 10,876,72 10,876,72 10,876,72 10,876,72 10,876,72 10,876,72 10,876,72 10,876,72 HDD 7110 7768 8610 8174 8369 8031 6903 8870 CDD 340 334 215 179 132 303 342 268 HUTCHINSON CITY COUNCIL aiyof. Request for Board Action 7AL Ls Agenda Item: Discussion of Public Alley Traffic Reconfiguration Adjacent to MidCountry Bank Department: PW /Eng LICENSE SECTION Meeting Date: 3/25/2014 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: City staff has been reviewing a potential private property redevelopment plan adjacent to the current downtown MidCountry Bank location. This plan primarily consists of the bank acquiring a portion of the City parking lot immediately east of their building and constructing a customer drive -thru facility (see attached conceptual drawings). The property owner's current plans would impact the available public parking (see attached information) and the traffic flow configuration within the alley. However, City staff has reviewed their preliminary plans and determined that the proposed alley /parking reconfiguration could be feasible from a traffic flow standpoint if appropriate signage and pavement markings are implemented. At the City Council meeting, City staff will provide a detailed review of the proposed alley and parking lot reconfigurations. On Tuesday, March 18th, City staff did administer a Neighborhood Meeting (see attached notice) with owners /representatives (approximately 10 attendees) of properties abutting the alley to review the proposed concept. Feedback that was received included the thought that parking is already limited within the adjacent City lot, the question of whether City parking stalls could be designated or timed, the concern that snow removal needs to be better addressed to accommodate truck movements, and if existing medians could be hard - surfaced. At this point, City staff would like to gather the City Council's feedback and input regarding the traffic flow and parking lot impacts associated with this redevelopment plan. Please note that several items (traffic control resolution, site plan approval, property transaction, cost identification /allocation, developer's agreement, etc.) still need to be addressed prior to any site work occurring. BOARD ACTION REQUESTED: City Council Feedback /Input Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: LpC[SMap Ovlpui Page Page I of I hnp:// gin. login. orgILOG13_ ArdMSlimy7 Swvi" Namc= hu_ iOGISMap_OVSDE&C1iemVersiorr4.Q &Form =Tn &Encode =False 7I23l2013 Lot 2nd Ave Hassan 5t fay /� 52 Total 9 Total 7 Total �S 28 Thursday 9AM 7 Thursday 9AM 6 Thursday 9AM 23 Thursday 1PM 5 Thursday IPM 2 Thursday IPM 24 Friday 9AM 6 Friday 9AM 6 Friday 9AM 21 Friday IPM 7 Friday 1PN[ 3 Friday IPM hnp:// gin. login. orgILOG13_ ArdMSlimy7 Swvi" Namc= hu_ iOGISMap_OVSDE&C1iemVersiorr4.Q &Form =Tn &Encode =False 7I23l2013 rd Proiect Neighborhood Meeting Notice 2nd - 3rd Ave SE Alley & City Parking Lot Reconfiguration Tuesday, March 18th ♦ 7:00 8:00 PM Hutchinson City Center (111 Hassan St. SE) ♦ Council Chambers PROPOSED IMPROVEMENTS A local business has approached the City with a proposed redevelopment plan that would impact the existing public alley (between 2nd Ave and 3rd Ave SE) and an adjacent municipal parking lot near your property. At this point, City staff would like to review the potential reconfiguration of this area (see attached preliminary drawing) and the foreseeable impacts, positive and negative, to the utilization of your private property. Thus, the above described meeting has been scheduled to hopefully gather as much information /feedback as possible prior to this plan being considered by the City Council and Planning Commission. ASSESSMENTS Currently, City staff does not anticipate the use of special improvement assessments to fund any portion of these improvements. However, the City Council reserves the right to assess benefitting properties for specific improvements if it is deemed appropriate and/or necessary. CITY APPROVAL PROCESS This Neighborhood Meeting is the first step in the project approval process and, as noted previously, is scheduled to occur Tuesday, March 18th. This meeting will be an informal discussion regarding the preliminary details pertaining to this potential project with City staff. This gathering will also allow individual questions /comments to be heard, accounted for and hopefully addressed prior to the City Council considering these improvements. The first official project review meeting is currently scheduled to occur during the City Council meeting on March 25, 2014, at 5:30 PM. This meeting will be televised and will include a formal presentation of the proposed project improvements to the City Council. Public input time will be included and project feedback is certainly welcomed. Final approval of the proposed alley and parking lot reconfiguration will most likely not occur at this meeting. It is anticipated that this will be the point at which the City Council will provide input /direction to City staff prior to the start of the site planning process relative to this redevelopment plan. The second official project review meeting is tentatively scheduled to occur during the City Planning Commission meeting on April 15, 2014, at 5:30 PM. This meeting will address the consideration of the developer's site plan and the associated preliminary plat. Finally, the Planning Commission's potential actions will be considered by the City Council at their meeting on April 22, 2014, at 5:30 PM. SCHEDULE & CONSTRUCTION ITEMS The exact timeframes for the construction of construction of these improvements is not known at this time, but may occur as early as the summer /fall of 2014. The project should be completed within one construction season (weather dependent). GENERAL INFORMATION Please feel free to contact Dan Jochum/Planning Director at 234 -4258 or diochum(aci.hutchinson.mn.us if you have any questions or comments you would like addressed. We look forward to reviewing the proposed project improvements with you. Please note that if you are unable to attend, City staff is definitely willing to meet in person to review this project relative to your property. Thank you for your time and consideration! Blk 27, S)uth Half City (MidODuntry Bank) Neighborhood Meeting Notice 03/18/2014 -Mailed 03/05/2014 RD CTY PID Property_Mdress Name Address1 Address2 Oty Sate Zip Legal Lots 1 & 2& N18' of Lot 3, Block 27, Townsiteof 06-116-29 -03- 1040 23- 050 -2140 210 Hassan a SE Otyof Hutchinson -PI 111 Hassan a SE Hutchinson MN 55350 Hutchinson, S)uth Half S49 of Lot 3, Block 27, Townsiteof Hutchinson, 06- 116 - 29-03- 1060 23- 050 -2150 220 Hassan a SE Hutchinson American Legion 96 35 3rd 3 SE Hutchinson MN 55350 South Half Lot 4 & W42.8' of Lot 5, Block 27, Townsite of 06- 116 - 29-03- 1070 23- 050 - 2160 35 3rd Ave SE American Legion Fbst #96 35 3rd Ave SE Hutchinson MN 55350 Hutchinson, S)uth Half EB9.2' of Lot 5, Block 27, Townsite of Hutchinson, 06- 116 - 29-03- 1080 23- 050 -2170 45 3rd Ave SE F H & Judith Neufeld 19726 Soux Hills Pd P O Box 626 Hutchinson M N 55350 South Half 06- 116 - 29-03- 1090 23- 050 -2180 245 Main a S U SFbst Office 245 Main a S Hutchinson MN 55350 Half S2/3 of Lot 8, Block 27, Townsiteof Hutchinson, 06- 116 - 29-03- 1100 23- 050 - 2190 227 Main a S BonnleJWestmlller, Trustee 16547 -170th a Hutchinson MN 55350 South Half N 1/3 of Lot 8, Block 27, Townsiteof Hutchinson, 06- 116 - 29-03- 1110 23- 050 - 2200 225 Main a S Hutch. Ftofessional Bldg 540 Monterey Trail Dakota Dunes SD 57049 South Half S1/2 of Lot 9, Block 27, Townsiteof Hutchinson, 06- 116 - 29-03- 1120 23- 050 -2210 221 Main a S Schwarzrock FtopertiesLLC 19408220th a Hutchinson MN 55350 South Half Lot 10& N 1/2 of Lot 9, Block 27, Townsiteof 06- 116 - 29-03- 1130 23- 050 - 2220 201 Main a S MidCountry Bank 201 Main a S Hutchinson MN 55350 Hutchinson, S)uth Half 221 Main a S Benny's Meat Market 221 Main a S Hutchinson MN 55350 225 Main a S Crow Fiver Eye Care Center 225 Main a S Hutchinson MN 55350 City of PROJECT: LOCATION: G�•C� r 1 �G aA Lf�o d G4e 2 Lt.,\ 3 y 4��fh�s 7 re t, a� 10 fie.. 7r �- f'` s a-- W 12 13 14 15 16 17 18 1S 20 21 22 MEETING ATTENDANCE RECORD MEETING: �� � H4/'►'YI rn� � � Saar lY �� �. 0;w I .'n s r.s" 01 tkJ-r-.h FILE: DATE: 37//957/mod IME: �G •U� 3�o- S�4`3�r,+� ��n�� ?Arsay��YJ�aFrlla�iC��.�d.►y -�� -,5'� -�5 � sc• ��� � h w.i t►� t�(� ►mac 3 �� 5��r •`i�aS3 cr+Rt,� q l�cr►i: �� �•�r+���7�i,.,�. Al- p jL/A 39.* "Avf 'qgg;- r�i� 1Wa a-?o I Yin W K 5t . S. tin . eo rhserpy:. %_. c , ��'�� � it.]P.L� �,r t � -4z.�. 3 7�a -5`g Z- 7 � �� Sg � �tse r 3535 � �'�: t •cam 6 t:1FORMS1MEETIHG ATTENDANCE RECORD - Portrait Style With e-mail W V I W A Z (U DRADN BY: CY I N0. BY DATE DESIGNED '—/K, APPROVED DY: NE I I I I1 I; I� I. U 2 w EXISTING PARKING PROPOSED PARKING CITY LOT 52 42 HASSAN ST. S.E. LE 7 STREET , ,O LEGION 7 10 TOTAL 75 A�BnI z IIIY s � Ln I M ONE WAY a D li W SCALE ` FEET I a . - - C, I I N I # 0i oti s F1 I 1 WAR CERTIFY THAT MIS PLAN VAS PREPARED HY W OR LNDER MY DIRECT SLRERVISION AND THAT 1 AN A WILY LICENSED PROPOSED ALLEY do PARKING LOT RECONFIGURATION 2ND AVE SE TO 3R0 AVE SE PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF HINNESDTA )Q� SIGNATLREi DATFj FMTED HAMEI LIC. Na W V J W ly- Q A M ET 1 or 1 m JLJFU I V,E T PLEOTON (EAST EILEVAION SIMILAR) ELEVATION fSFC­ —NUE I to 0 WE I SITE PLAN I.— I JILE HAUGEN ARCHrrECTUPY, INC- CIEJO ❑ F_ MidCounry Bank ]Drive-Up Facility Hutchinson, Minnesota ❑ E: El ❑ ------- HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 M-W Agenda Item: Planning Commission Items - 1 -1 Zoning District Amendment Department: Planning LICENSE SECTION Meeting Date: 3/25/2014 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OF AGENDA ITEM: 1 -1 ZONING DISTRICT ORDINANCE AMENDMENTS Language has been added o the 1 -1 Zoning District of the City Code to add Truck Terminals to the Conditional Uses. There is a potential new business moving to Hutchinson that would fit this category and staff felt the use would be appropriate as a Conditional Use in the 1 -1 District. There are already other similar uses in the community which seem to work well. The following is the definition of truck terminal: TRUCK TERMINAL. A warehouse and distribution business specializing in the shipment of goods or materials and which generates significant numbers of semi - trailer trucks. Please see the following Staff Report for more information. BOARD ACTION REQUESTED: Approval of 1 -1 Zoning Ordinance Amendment Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MEMORANDUM DATE: March 19, 2014, for the March 25, 2014, City Council Meeting TO: Hutchinson City Council FROM: Dan Jochum, Planning Director SUBJECT: CONSIDERATION TO AMEND THE 1 -1 ZONING DISTRICT Background: Language has been added o the 1 -1 Zoning District of the City Code to add Truck Terminals to the Conditional Uses. There is a potential new business moving to Hutchinson that would fit this category and staff felt the use would be appropriate as a Conditional Use in the 1 -1 District. There are already other similar uses in the community which seem to work well. Planning Commission Meeting: The Planning Commission considered the request at their March 18, 2014 meeting. Mr. Jochum explained the possibility of amending the 1 -1 zoning district after learning about a potential business looking to locate to Hutchinson. Recommendation: The Planning Commission unanimously recommended approval of the 1 -1 District Zoning Ordinance Amendment to allow Truck Terminals by Conditional Use Permit in the 1 -1 Zoning District. .............. ... ... ... .......... ... ... ., DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Casey Stotts, Dan Hatten, Dave Hunstad, Brian Mehr, Dolf Moon, Jean Ward, Jeremy Carter, John Olson, John Paulson, John Webster, Judy Flemming, Kent Exner, Lee Miller, EDA Intern, Lenny Rutledge, Marc Sebora, Mike Babe, Steve Landcaster Dan Jochum and Andrea Schwartz (Persons in attendance at Planning Staff Meeting (in bold) Date: March 11, 2014, for March 18, 2014, Planning Commission Meeting RE: Consideration of Amendment to City Code Chapter 154.067 — I -1 Zoning District I -1 ZONING DISTRICT ORDINANCE AMENDMENTS Language has been added o the I -1 Zoning District of the City Code to add Truck Terminals to the Conditional Uses. There is a potential new business moving to Hutchinson that would fit this category and staff felt the use would be appropriate as a Conditional Use in the I -1 District. There are already other similar uses in the community which seem to work well. The following is the definition of truck terminal: TRUCK TERMINAL. A warehouse and distribution business specializing in the shipment of goods or materials and which generates significant numbers of semi - trailer trucks. The following is a list of the conditional uses in the I -1 District with Truck Terminal included. Conditional uses. (1) Motor vehicle body shops; (2) Dog kennels; (3) Bulk storage of liquid; (4) Athletic clubs; (5) Restaurants; (6) Recyclable material collection center; (7) Grain elevators; (8) Tattoo establishments and sexually- oriented businesses; (9) Storage units; (10) Schools; and (11) Towing company buildings with fenced impound lots, subject to providing a completely fenced and screened enclosure to 100% opacity. Fences must be a minimum of six feet high and constructed of wood or equivalent materials. (12) Truck Terminals Recommendation: Staff reviewed the proposed ordinance amendment at the March 10, 2014, planning staff meeting. Staff is supportive of the proposed ordinance amendment and recommends approval. The Planning Commission should provide feedback on the ordinance and consider public hearing comments in their recommendation to the City Council. PUBLICATION NO. 8038 ORDINANCE NO. 14 -0723 AN ORDINANCE AMENDING SECTION 154.067, REGARDING THE I -1 ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.067 regarding the I -1 Zoning district as follows: § 154.067 I -1, LIGHT INDUSTRIAL DISTRICT. (C) Conditional uses. (1) Motor vehicle body shops; (2) Dog kennels; (3) Bulk storage of liquid; (4) Athletic clubs; (5) Restaurants; (6) Recyclable material collection center; (7) Grain elevators; (8) Tattoo establishments and sexually- oriented businesses; (9) Storage units; (10) Schools; and (11) Towing company buildings with fenced impound lots, subject to providing a completely fenced and screened enclosure to 100% opacity. Fences must be a minimum of six feet high and constructed of wood or equivalent materials. (12) Truck Terminals EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 8th day of April, 2014. Attest Jeremy J. Carter Steven W. Cook City Administrator Mayor First reading of the Ordinance: March 25, 2014 Second reading of the Ordinance: April 8, 2014 EDA Board Meeting Main Conference Room — City Center 11:30 AM Tuesday, January 28, 2014 Members present in bold. MEETING MINUTES Members Tim Ulrich Steve Jansick Mary Christensen Mike McGraw Staff Lee Miller, EDA Director Andy Reid, City Controller Brandon Sobotta, EDA Assistant Daron Vanderheiden Chad Czmowski Jonny Block Call to order: EDA Vice - President McGraw called the meeting to order at 11:33 AM II. Approve Agenda — Approved III. Election of 2014 EDA Officers President 1- yearterm Tim Ulrich Vice - President 1- yearterm Mike McGraw Treasurer 1- yearterm Steve Jansick Secretary* 1- yearterm EDA Intern Assistant Treasurer* 1 -year term Andy Reid *Can be non - Commissioner M /S /P: Block, Vanderheiden to re -elect the current slate of officers for a new term, with the exception of replacing City Administrator Carter with City Controller Reid as Assistant Treasurer; passed unanimously. IV. Review Meeting Minutes A. November 20th Finance Team Meeting M /S /P: Czmowski, Christensen to approve the November 20th Finance Team minutes as presented; passed unanimously. B. December 19th Board of Directors M /S /P: Block, Vanderheiden to approve the December 19thth Board of Directors minutes as presented; passed unanimously. V. Review December EDA Financial Statements — Andy Reid ■ Cash available in operations is $184,761. ■ $56,736 is reserved (proceeds from Warrior land sale) and $128,025 is unreserved. ■ The Economic Development Loan fund has $1,135,391 in cash available. ■ $100,000 is reserved (Luce Line Trail contribution) and $13,911 for Depot/farmers market costs. $1,135,391 is unreserved. ■ Loan repayments for the month were $11,337 ■ Downtown revolving loan fund has $203,813 in cash available; $193,813 is unreserved, loans receivable total $738,157 and $201,329 in capital assets (Cenex & Wright property). • Loan repayments totaled $9,945 for the month. • MIF Loan fund has $244,519 in cash available and loans receivable of $291,048 (NuCrane). • Loan payments for the month were $5,640. M /S /P: Block, Christianson to approve the December Financials as presented; passed unanimously. VI. Director's Report A. Depot Marketplace Redevelopment: Staff informed the board that the depot soda blasting is complete. Staff established a completion date of April 15, 2014. B. 2014 Jumpstart Downtown Competition: Rollout announcement at Chamber meeting later this month. Staff informed the Board that several inquiries have been received regarding the 2014 competition. C. Business Incubator: Staff continues to explore alternatives. D. Land Write Down Program: Staff is waiting for clarification on the proposed Land Write Down. E. Update on Business Prospects: Staff is continuing discussions with several prospective companies regarding space needs. F. Job Creation Fund: Staff updated the EDA Board on the new Job Creation Fund. The program is being billed as a replacement to JOBZ. VII. Grant and Loan Applications Storefront Revitalization Matching Grant Amazing Grace Boutique $4,680 Grant request tabled until final quote obtained. Sian and Awning Grant The Paint Factory $1,439.95 M /S /P: Block, Christiansen to approve grant request as presented; passed unanimously. VIII. Other Business - None IX. Set Next meeting — February 26th, 2014 X. Adjourn — There being no further business to attend to, the meeting adjourned at 12:45 PM Respectfully Submitted, Brandon Sobotta EDA Assistant Hutchinson Public Library Board Minutes Monday, February 24, 2014 4:30 pm Present: Fbger Vacek„ Jon Foss, Julie Lofdahl and Pam Dille, Ex- Officio. Absent: Elacey Nass, Mary Christensen, Eleve Bailey, Dianne Wanzek Fbger Vacek called the meeting to order. The minutes from the February 3rd meeting were reviewed. Time of adjournment to be corrected to 5:30 pm. 9noe there was not a quorum, approval of minutes tabled until the March meeting. PLS Update - Eloper Vaoek The PLS February meeting was done via phone because of the weather. Anew telecommunication contract with Warner Connect was approved. The bandwidth will be doubled. It is a 3 -year contract for $700,000. Otherswill be using and paying back to PLSfor their usage. They should be starting with the new contract soon. Fbger gave usa list of the new officers and committeesfor the PLSSjstem Board. Old Business: 1. The reading by author R-,nee Wendinger was February 23 and had a standing crowd only. The count was 150 to 160 people. Talk was very successful. 9be spoke at a great pace and had wonderful photos. 2. The Community Fad at the library will be March 30 at 2:00 pm. There will be five community members reading passages from the book. The audience will be divided into sections to discuss parts of the readings. There will be people thereto help the audience members locate a Book Club if they are wanting to join one. R-,freshmentswill be from Cashwise and the Library Board members are being asked to come early to help set -up chairs. 3. Winter Fading Program dessert buffet will be March 28 that 7:00 pm. At this date, 277 people have signed up for the program and 71 have completed the required 12 books to come to the buffet. 4. srrategic Ran Update -Pam passed around a worksheet to document progress on the 2014 112016 PLS strategic plan. Librarians will be using a Google document to track their progress on the strategic plan. New Business: 1. Chair Modification: Newt Potter will be modifying rolling chairs upstairsso that they do not roll. A couple of people have fallen because of the chairs moving. 2. Teen Tech Week - A flyer was passed around for the event. The program will be a passive programming outreach through an internet scavenger hunt on -line. Prizes will be gift cards. Friends of the Library have donated $500 and SAM.M.I.Ehas given $100 to help with promotion and to purchase prizes. 3. Library Legislative Day is March 4t" & 51". Pam was wondering if any board members would like to go. Fbger may go and Pam will get more information to him. 4. Liz Marcus will be teaching basic computer skills from 5 to 6 on Monday nights. Next meeting Monday, March 24, 2014 at 4:30 pm Meeting adjourned at 5:14 pm M i nutes submitted by Julie Lofdahl Notes submitted byJilie Lofdahl Resource Allocation Committee March 6, 2014 3:00 PM Hutchinson City Center Attendees: Steve Cook, Gary Forcier, Kent Exner (Committee Members) Dolf Moon, Dan Jochum Lee Miller (Contributing Participants) Meeting Minutes 1. 2014 Infrastructure Improvement Program —review project costs /funding worksheet Kent E. provided a review of the recently updated 2014 Infrastructure Improvement Program project costs /funding worksheet. At this point, project costs appear to be aligning with typical funding sources /amounts. Due to the recently received favorable Lynn Road construction bid and the final Jefferson Street project estimated construction cost, the potential for bonding funds being available to address a Pavement Management Program project seems to exist. Thus, City staff will be monitoring street surfacing conditions as the frost comes out this spring to determine if a project to address street repairs is necessary or if a project could be administered on previously identified roadways. Also, RAC members discussed the Jefferson Street project design situation that could result in a relatively steep bank adjacent to the proposed trail facility and determined that the installation of a railing should be examined by City staff. 2 2nd Avenue SE Bridge — review alternatives to replacing bridge and potential engineering services - Following up on the City Council's recent discussion regarding the potential 2nd Avenue SE bridge replacement, RAC members discussed the feasibility of only doing the spot repair approach. At this point, RAC members agreed that both projects, limited repair or full replacement, could be justifiable and acceptable. This topic will be further discussed by the City Council during their upcoming meeting. 3. TH 15/Main St Reconstruction Study — review potential roadway geometrics /utilities approach - Kent E. briefly reviewed the recently received draft of the TH 15/Main Street Reconstruction Feasibility Study. Specifically, RAC members discussed the potential of narrowing the existing roadway to accommodate additional sidewalk area along the west side of the street and decided that this approach could be desirable if approved by MnDOT. Also, the existing situation relative to the current water and sanitary sewer services within this corridor was reviewed, and the possibility of surveying property owners in regards to their utility service conditions /needs was discussed. 4. Other Discussion MINUTES HUTCHINSON PUBLIC ARTS COMMISSION Thursday, February 13th, 2014 Main Conference Room CALL TO ORDER 3:35 P.M. The meeting was called to order by Ms Christensen at 3:35 p.m. with the following members present: Audrey Hollatz, Barbara Bowman, Jon Otteson, Mary Christensen, Dan Jochum, Dolf Moon, Lena Mowlem and Tinea Graham. Also Present: Brandon Sobotta. Conference Call: Chairman Schroeder 2. CONSENT AGENDA a) Agenda was amended to include website in old business b) Consideration of Minutes dated January 9th, 2014 Ms. Bowman made a motion to approve the minutes from January 91h, 2014. Seconded by Mr. Otteson, the motion carried unanimously. 3. NEW BUSINESS None 4. OLD BUSINESS a) Call to Artists — Ms. Mowlem wanted to finalize the date of the reception and installation. May 29th was the date the committee decided work best. Ms. Mowlem said she will be sending out "Call for Entries" on February 171h.The committee decided on a March 31 st deadline for the applications due date, and a th decision of who would be in by April 18 There was a motion by Ms. Graham that the wording in the "Call for Entries" should be updated as discussed. Second by Ms. Hollatz the motion carried unanimously. b) Size Requirement of Pieces The committee decided that there should be no certain size requirement, but submissions should have the dimensions listed. Also it should be noted that the appropriate scale for the pads are as follows: the pads have a 5 feet diameter in an outdoor setting. c) SMAHC Grant Update Ms. Mowlem updated the committee that we have won the grant, not sure on the exact amount — possibly around $4900. Mr. Reid should be receiving check soon. With this grant Ms. Mowlem informed the committee, the PAC now has the obligation to put the SMAHC logo on all future advertisements and publications. The committee asked about pursuing larger grants such as legacy grants from SMAHC, Ms. Mowlem explained that such grants would require the PAC to send some representatives to a meeting to become eligible for said grant. Ms. Mowlem said she would look further into it. d) Sponsorship Discussion Discussion took place on the possibility of sustaining the PAC in to the future through sponsorship. The committee decided that a fund raising subcommittee would be necessary. Various members volunteered for the position, including Ms. Bowman, Ms. Graham and Mr. Otteson. Mr. Moon offered to be a staff member present at the subcommittee meetings. e) Conditions of existing pads for sculptures The pads are in place and should be in good condition. Discussion took place on possibly moving one of the pads to the Depot, wondering if the HDA would possibly sponsor it. The committee discussed increasing the amount of pads up to seven, but the idea was tabled due to the lack of recognition of the event currently. f) Website Barbara said she has everything she needs to work on website. 5. Other Discussion a) Baby Sculpture — Audrey is going to talk to Mr. Olson about the baby sculpture. Ms. Hollatz will be talking to Chairman Schroeder about the baby sculpture 6. ADJOURNMENT There being no further business the meeting adjourned at 4:31 p.m. RA Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, February 18, 2014, 7:00 AM Minutes CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, Steve Jensen and Joel Kraft. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 21, 2014 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Joel Kraft moved to approve the City Center General Fund payments of $17,611.42 for checks 8399 to 8410, the City Center January 31, 2014 financial reports, and the City Center Year End December 31, 2013 financial reports. LouAnn Holmquist seconded and the motion carried unanimously. b. Steve Jensen moved to approve the Park Towers operating account payments of $47,096.96 for checks 12696 to 12724 and the December 2013 Year End Financial Statements. LouAnn Holmquist seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Jean reviewed the bed bug protocols, procedures and resident checklists with the Board. Steve Jensen moved to approve Resolution #2014 -1 to approve adding $75.00 to Park Towers Schedule of Charges if apartment is not ready for bedbug treatment amended to include: "tenants will be given one week notice to prepare their apartment for inspection or treatment" and "this charge may be recurrent if apartment is not prepared for follow -up inspections and treatments ", LouAnn Holmquist seconded and the motion carried unanimously. b. Jean reviewed the Draft Energy Audit Recommendations and Benchmarking Tool with the Board, The one recommendation is to install setback thermostats in each apartment and to maintain settings of 68 ° -75° heating. One other area Jean is looking at is the payback of solar panels to reduce electrical costs. 5. CITY CENTER OPERATIONS a. School Construction Program - Review Memorandum of Understanding Jean emailed Donna Luhring, Director of Business & Finance of School District, to see if the school is interested in continuing the memorandum of understanding for another year. They have until June I" to decide according to the current memorandum of understanding. 6. CONSIDERATION OF 2013 HUTCHINSON HRA YEAR END REPORT Steve Jensen moved to approve the 2013 Hutchinson HRA Year End Report. Joel Kraft seconded and the motion carried unanimously. 7. COMMUNICATIONS • Jean is watching the E -Gigs regulations to see how it will affect Park Towers' Smoke Free status. Currently at Park Towers, smoking E -Cigs is allowed in the residents' apartments but not in the commons areas. February 18, 2014 Minutes Page 1 oft 8. ADJOURNMENT There being no other business, Chairman LaVonne Hansen declared the meeting adjourned. Recorded by .lean Ward, HRA F.xecutive Director Gary Forcier, Secretary /Treasurer February 18, 2014 Minutes Page 2 of 2 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 18, 2014 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. Chair Christie Hantge called the meeting to order at 5:30 p.m. Members present: Jim Fahey, Bill Arndt, Dean Kirchoff, John Lofdahl and Raymond Norton. Member absent: Dave Johnston. Also present were Dan Jochum, Planning Director and Marc Sebora, City Attorney. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED January 21, 2014 Motion by Norton, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. 4. PUBLIC HEARINGS A. CONSIDERATION OF AMENDMENTS TO CITY CODE CHAPTER 152 — SHORELAND MANAGEMENT Chair Hantge opened the public hearing at 5:31 p.m. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum recommended that this item be tabled or continued to a later date. Mr. Jochum explained that he spoke with a representative from the DNR late last week and they had questions regarding the proposed amendments. Motion by Arndt, second by Kirchoff, to continue the public hearing to March 17, 2014. Motion carried unanimously. 5. NEW BUSINESS A. CONSIDERATION OF A LOT SPLIT SUBMITTED BY MENARD, INC TO SPLIT THE SOUTH 153.71 FT FROM LOT 1, BLOCK 2, MENARD ADDITION (1450 MONTREAL ST SE) Dan Jochum, Planning Director, presented before the Commission. Mr. Jochum reviewed the subject property and the location of the lot split. The lot area is 1.075 acres and the remaining lot will be approximately 2.8 Minutes Hutchinson Planning Commission February 18, 2014 Page 2 acres in size. A six foot utility and drainage easement must be added along both sides of the new property line that is created by the lot split. B. CONSIDERATION OF A SITE PLAN REVIEW REQUESTED BY AAP HUTCHINSON LLC FOR AN ADVANCED AUTO PARTS STORE AT 1450 MONTREAL ST SE Mr. Jochum reviewed the site plan with the Commission. The property is located to the south of the current Culver's property. A trail facility to the east of the location is located in a drainage and utility easement area and therefore a trail easement will need to be granted. Mr. Jochum also reviewed the landscaping plan for the property. A tree may need to be moved from the plan due to site issues but that will be worked out with the applicant. Commissioner Arndt asked if there was room along Hwy 15 for the planting of trees. Mr. Jochum responded that there is some room for trees, however typically businesses do not want trees to block their signage. Commissioner Fahey asked if there is any concern with future curb cuts as development moves northward. Mr. Jochum responded that the area is planned for development which includes the intention of curb cuts. This is acceptable /typical due to the types of use that will be developed. Staff has reviewed the trail easement language and it is acceptable to staff. The easement will be placed on the February 25, 2014, City Council meeting for consideration. Motion by Kirchoff, second by Lofdahl, to approve Resolution No. 14241, approving lot split including conditions 1 -8. Motion carried unanimously. Motion by Arndt, second by Kitchoff, to approve Resolution No. 14242, approving Site Plan review application including conditions 1 -8. Motion carried unanimously. 6. OLD BUSINESS Dan Jochum reported that staff will be working with the DNR on feedback for the shoreland ordinance amendments. 7. COMMUNICATION FROM STAFF A. Upcoming Meetings Mr. Jochum reported that it is likely that multiple applications will be before the Commission at the March 17, 2014, meeting. Minutes Hutchinson Planning Commission February 18, 2014 Page 3 Mr. Jochum also noted that he is considering sending out Planning Commission packets electronically. The Commission responded favorably to this plan. Commissioners will email Mr. Jochum and he will begin sending the packet out electronically. 8. ADJOURNMENT Motion by Norton, second by Lofdahl, to adjourn at 5:50 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 M-W Agenda Item: February 2014 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 3/25/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: For Council review, attached are the February Financial Reports for the general fund and enterprise funds. Also attached is the February Investment Report. Any questions can be directed to Andy Reid. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Summary Income Statement General Fund February 28, 2014 Comments REVENUES: Miscellaneous Revenues This revenue category is reflecting an increase over last year due to the billing of security services to the hospital of approximately $25K per month EXPENSES: Wages & Benefits This expense category is substantially less than last year due mainly to the retirement of eight general fund employees at 12/31/2013 Also contributing is the change in accounting for accrued payroll as mentioned last month We are no longer accruing the payroll expense for the final few days in each month that are paid in the following month Month of YTD Actual 2014 Budget YTD Actual February 2014 February 2014 2014 Budget Balance % Used February 2013 2013 Budget % Used REVENUES: Taxes - - 4,491,446 00 (4,491,446 00) 00% - 4,491,446 00 00% Other Taxes 5,25902 9,18828 245,000 00 (235,811 72) 38% 10,328 23 140,000 00 74% Licenses & Permits 7,84956 17,779 61 240,000 00 (222,220 39) 74% 19,515 78 222,775 00 88% Intergovernmental Revenue 13,680 00 13,680 00 1,094,270 00 (1,080,590 00) 1 3% 28,814 37 1,099,265 00 26% Charges for Services 110,725 92 220,287 74 2,045,923 00 (1,825,635 26) 108% 248,223 79 2,056,731 00 12 1 Fines & Forfeitures 7,02043 7,02043 50,000 00 (42,979 57) 140% 6,38649 45,000 00 142% Miscellaneous Revenues 50,814 49 81,206 88 646,500 00 (565,293 12) 126% 23,725 01 325,625 00 73% Transfers -In - - 2,177,32100 (2,177,32100) 00% - 2,108,84600 00% Capital Contributions - - - 00% - 6,25000 00% TOTAL REVENUES 195,349.42 349,162.94 10,990,460.00 (10,641,297.06) 3.2% 336,993.67 10,495,938.00 3.2% EXPENDITURES: Wages & Benefits 479,073 22 854,562 17 7,316,969 00 6,462,406 83 117% 1,073,849 20 6,778,616 00 158% Supplies 42,241 13 123,964 67 781,887 00 657,922 33 159% 90,309 96 783,840 00 115% Services & Charges 110,752 94 226,707 49 2,262,536 00 2,035,828 51 100% 297,122 74 2,393,441 00 124% Miscellaneous Expenses 11,595 76 57,353 87 533,068 00 475,714 13 108% 41,141 87 446,805 00 92% Transfers -Out - - 96,000 00 96,000 00 00% - 93,236 00 00% Capital Outlay 22230 22230 - (222 30) 1000% - 00% TOTAL EXPENDITURES 643,885.35 1,262,810.50 10,990,460.00 9,727,649.50 11.5% 1,502,423.77 10,495,938.00 14.3% TOTAL REVENUE OVER (UNDER) EXPENDITURES (448,535.93) (913,647.56) - (913,647.56) (1,165,430.10) Comments REVENUES: Miscellaneous Revenues This revenue category is reflecting an increase over last year due to the billing of security services to the hospital of approximately $25K per month EXPENSES: Wages & Benefits This expense category is substantially less than last year due mainly to the retirement of eight general fund employees at 12/31/2013 Also contributing is the change in accounting for accrued payroll as mentioned last month We are no longer accruing the payroll expense for the final few days in each month that are paid in the following month General Fund Expenditures by Department Department Month of YTD Actual 2014 Budget YTD Actual February 2014 February 2014 2014 Budget Balance % Used February 2013 2013 Budget % Used Mayor & City Council 2,89654 14,478 02 48,823 00 34,344 98 297% 6,38350 52,016 00 123% City Administrator 31,276 42 57,284 21 412,884 00 355,599 79 139% 67,291 49 387,401 00 174% Elections - - 15,962 00 15,962 00 00% - 10,000 00 00% Finance Department 12,705 52 23,922 89 340,329 00 316,406 11 70% 55,727 99 371,863 00 150% Motor Vehicle 25,542 57 42,732 75 288,345 00 245,612 25 148% 50,046 56 275,413 00 182% Assessing - - 60,963 00 60,963 00 00% - 61,911 00 00% Legal 27562 5,02928 256,142 00 251,112 72 20% 34,586 96 252,067 00 137% Planning 7,04459 12,541 79 167,399 00 154,857 21 75% 23,414 33 123,210 00 190% Information Services 42,621 30 75,196 24 462,007 00 386,810 76 163% 70,258 21 499,332 00 141% City Hall Building 8,21084 11,749 33 83,494 00 71,744 67 141% 18,407 83 121,096 00 152% Police Department 212,174 21 391,371 56 3,197,339 00 2,805,967 44 122% 445,111 47 2,889,291 00 154% Emergency Management 10016 1,31693 14,839 00 13,522 07 89% 49041 13,000 00 38% Safety Committee - 7,65000 13,276 00 5,62600 576% 7,65000 13,450 00 569% Fire Department 9,32821 30,251 88 315,762 00 285,510 12 96% 40,063 61 309,187 00 130% Protective Inspections 12,617 47 21,959 26 178,407 00 156,447 74 123% 31,514 03 208,350 00 15 1% Engineering 28,803 36 53,415 51 468,720 00 415,304 49 11 4% 86,704 24 465,756 00 186% Streets & Alleys 78,324 53 161,819 82 1,374,733 00 1,212,913 18 11 8% 147,364 37 1,369,738 00 108% Park/Recreation Administration 14,190 61 28,251 43 218,929 00 190,677 57 129% 35,661 57 213,127 00 167% Recreation 17,430 76 31,919 45 218,072 00 186,152 55 146% 37,632 74 217,610 00 173% Senior Citizen Center 5,06841 9,23501 68,620 00 59,384 99 135% 10,434 57 69,749 00 150% Civic Arena 39,235 62 56,387 59 352,492 00 296,104 41 160% 94,399 22 331,469 00 285% Park Department 43,831 00 81,090 49 794,003 00 712,912 51 102% 98,643 18 757,260 00 130% Recreation Building & Pool 13,809 75 18,597 50 190,756 00 172,158 50 97% 20,121 44 185,885 00 108% Events Center 17,018 29 24,766 76 251,675 00 226,908 24 98% 35,511 15 213,650 00 166% Evergreen Building 1,32877 1,43382 17,393 00 15,959 18 82% 3,17510 11,880 00 267% Library 2,80508 4,48843 190,606 00 186,117 57 24% 7,13525 190,937 00 37% Cemetery 4,69728 8,18453 107,072 00 98,887 47 76% 8,00444 109,104 00 73% Airport 8,67258 12,670 03 99,776 00 87,105 97 127% 12,750 99 99,700 00 128% Revenue Department - - - - 00% - - 00% Unallocated General Expense 3,87586 75,065 99 781,642 00 706,576 01 96% 53,939 12 672,486 00 80% TOTAL EXPENDITURES 643,885.35 1,262,810.50 10,990,460.00 9,727,649.50 11.5% 1,502,423.77 10,495,938.00 14.3% Summary Income Statement Liquor Fund February 28, 2014 Month of YTD Actual 2014 Budget YTD Actual February 2014 February 2014 2014 Budget Balance % Used February 2013 2013 Budget % Used REVENUES: Sales - Liquor 131,347 97 266,253 65 1,811,000 00 (1,544,746 35) 147% 245,635 53 1,803,150 00 136% Sales - Wine 65,008 80 127,330 00 951,000 00 (823,670 00) 134% 121,030 68 898,430 00 135% Sales - Beer 159,306 40 329,900 89 2,631,000 00 (2,301,099 11) 125% 317,136 89 2,709,500 00 117% Sales - Other 76699 1,42596 2,00000 (574 04) 713% 1,153 17 14,470 00 80% Other Revenues 61712 71663 3,00000 (2,283 37) 239% 62699 3,00000 209% TOTAL REVENUES 357,047.28 725,627.13 5,398,000.00 (4,672,372.87) 13.4% 685,583.26 5,428,550.00 12.6% Gross Margin % 25.1% 24.8% 25.0% 24.1% 24.1 EXPENDITURES: Cost of Sales 267,057 06 545,353 55 4,045,650 00 3,500,296 45 135% 519,944 98 4,115,697 00 126% Wages & Benefits 38,110 62 66,030 08 502,400 00 436,369 92 131% 78,688 53 488,190 00 161% Supplies 92872 1,488 13 15,600 00 14,111 87 95% 1,710 12 16,600 00 103% Services & Charges 9,42252 21,047 09 186,264 00 165,216 91 113% 36,105 74 196,750 00 184% Miscellaneous Expenses 5700 25700 5,50000 5,24300 47% 27700 3,65000 76% Depreciation Expense - - 73,600 00 73,600 00 00% - 70,940 00 00% Capital Outlay 7,78300 7,78300 27,000 00 19,217 00 288% 31,000 00 00% Debt Service - - 128,385 00 128,385 00 00% 128,295 00 00% Transfers -Out - - 450,000 00 450,000 00 00% 435,000 00 00% TOTAL EXPENDITURES 323,358.92 641,958.85 5,434,399.00 4,792,440.15 11.8% 636,726.37 5,486,122.00 11.6% TOTAL REVENUE OVER (UNDER) EXPENDITURES 33,688.36 83,668.28 (36,399.00) 120,067.28 48,856.89 (57,572.00) Comments REVENUES: Sales Revenue Year to Date Sales Monthly Sales 2014 2013 Chan a 2014 2013 Chan e Liquor 266,254 245,636 1 4% 131,348 127,630 9% Wine 127,330 121,031 52% 65,009 64,636 06% Beer 329,901 317,137 40% 159,306 162,095 -17% Other 1,426 1,153 237% 767 (4) - 200218% Total Sales 724,911 684,956 58% 356,430 354,357 06% YTD Customer Count 30,693 30,108 19% 15,033 15,121 -06% Average Sale per Customer $2362 $2275 38% $2371 $2343 12% EXPENSES: Capital Outlay One of the store's three rooftop units was replaced in February after a mechanical failure, $7,783 The previous RTU was over twenty years old and required more maintenance costs each year when compared to the other two RTU's The latest failure would have required repairs totaling $2,600 Considering the age and the cost to repair, replacement of the RTU was the logical choice One of the remaining RTU's is the same age as the one replaced but is functioning adequately We'll monitor the older RTU with replacement possibly occurring in the near future The third RTU was installed during the store's expansion eight years ago and is performing well Summary Income Statement Water Fund February 28, 2014 EXPENDITURES Wages & Benefits Month of YTD Actual 458,104 00 2014 Budget 96% YTD Actual 465,623 00 146% Supplies February 2014 February 2014 2014 Budget Balance % Used February 2013 2013 Budget % Used REVENUES: 21,236 28 29,054 56 409,618 00 380,563 44 71% 59,780 67 440,470 00 136% Local Sales Tax 67000 67000 650,000 00 (649,330 00) 01% 1,075 20 420,000 00 03% Water Sales 190,067 79 370,014 64 2,381,500 00 (2,011,485 36) 155% 346,825 60 2,347,500 00 148% Intergovernmental Revenue - - - 250,000 00 00% - - 00% Charges for Services 1,961 89 3,92378 42,500 00 (38,576 22) 92% 28,616 26 41,000 00 698% Investment Earnings - - 20,000 00 (20,000 00) 00% (5,921 68) 20,000 00 -296% Reimbursements 5000 32000 64,192 00 (63,872 00) 05% - 64,148 00 00% Other Financing Sources - - - 00% - 00% Fund Balance - - (484,341.00) 569,967.61 00% - (727,973.00) 00% TOTAL REVENUES 192,749.68 374,928.42 3,158,192.00 (2,783,263.58) 11.9% 370,595.38 2,892,648.00 12.8 EXPENDITURES Wages & Benefits 23,815 54 44,131 70 458,104 00 413,972 30 96% 67,895 60 465,623 00 146% Supplies 4,30968 10,553 56 124,250 00 113,696 44 85% 10,290 30 128,825 00 80% Services & Charges 21,236 28 29,054 56 409,618 00 380,563 44 71% 59,780 67 440,470 00 136% Miscellaneous Expenses 7,59979 7,771 79 22,000 00 14,228 21 353% 7,81265 15,850 00 493% Depreciation Expense - - 1,105,50000 1,105,50000 00% - 1,057,86000 00% Capital Outlay - - 250,000 00 250,000 00 00% - 250,000 00 00% Debt Service 150,973 70 197,790 20 1,229,916 00 1,032,125 80 16 1% 189,910 34 1,218,848 00 156% Transfers -Out - - 43,14500 43,14500 00% - 43,14500 00% TOTAL EXPENDITURES 207,934.99 289,301.81 3,642,533.00 3,353,231.19 7.9% 335,689.56 3,620,621.00 9.3 TOTAL REVENUE OVER (UNDER) EXPENDITURES (15,185.31) 85,626.61 (484,341.00) 569,967.61 34,905.82 (727,973.00) Comments EXPENSES: Wages & Benefits This expense category is substantially less than last year due mainly to the retirement of the Water Plant Manager on 12/31/2013 The Sewer Plant Manager is now performing duties at the Water Plant so his wages are being split 50/50 between Water and Sewer funds Summary Income Statement Sewer Fund February 28, 2014 EXPENDITURES Wages & Benefits Month of YTD Actual 608,184 00 2014 Budget 123% YTD Actual 653,623 00 138% Supplies February2014 February2014 2014 Budget Balance % Used February 2013 2013 Budget % Used REVENUES: 51,014 45 84,299 20 743,765 00 659,465 80 11 3% 140,819 51 837,960 00 168% Local Sales Tax 67000 67000 650,000 00 (649,330 00) 01% 1,484 80 580,000 00 03% Sewer Sales 272,826 91 534,180 62 3,132,000 00 (2,597,819 38) 171% 611,091 64 3,190,000 00 192% Permits - 6,70000 7,00000 (300 00) 957% 6,80000 7,00000 97 1 Charges for Services 114,003 75 - 7,00000 (7,000 00) 00% - 7,00000 00% Investment Earnings - - - - 00% - - 00% Reimbursements 2,892 16 3,29776 5,200,570.00 3,29776 1000% 3,51896 5,342,782.00 1000% Other Financing Sources - - 00% - 00% Fund Balance - - (1,404,570.00) 1,313,722.35 00% - (1,558,782.00) 00% TOTAL REVENUES 276,389.07 544,848.38 3,796,000.00 (3,251,151.62) 14.4% 622,895.40 3,784,000.00 16.5 EXPENDITURES Wages & Benefits 44,275 04 74,696 35 608,184 00 533,487 65 123% 89,960 84 653,623 00 138% Supplies 7,14664 24,192 60 249,810 00 225,617 40 97% 21,456 35 254,700 00 84% Services & Charges 51,014 45 84,299 20 743,765 00 659,465 80 11 3% 140,819 51 837,960 00 168% Miscellaneous Expenses 16,150 00 17,092 00 26,100 00 9,00800 655% 14,686 49 27,000 00 544% Depreciation Expense - - 1,589,300 00 1,589,300 00 00% - 1,647,960 00 00% Capital Outlay - - 350,000 00 350,000 00 00% - 350,000 00 00% Debt Service 114,003 75 435,415 88 1,590,266 00 1,154,850 12 274% 428,822 38 1,528,394 00 28 1 Transfers -Out - - 43,14500 43,14500 00% - 43,14500 00% TOTAL EXPENDITURES 232,589.88 635,696.03 5,200,570.00 4,564,873.97 12.2% 695,745.57 5,342,782.00 13.0 TOTAL REVENUE OVER (UNDER) EXPENDITURES 43,799.19 (90,847.65) (1,404,570.00) 1,313,722.35 (72,850.17) (1,558,782.00) Comments EXPENSES: Wages & Benefits The Sewer Plant Manager is now performing duties at the Water Plant so his wages are being split 50/50 between Water and Sewer funds The 2014 budget reflects this change but it does cause a variance when comparing to the prior year REVENUES: Storm Water Sales Licenses & Permits Charges for Services Investment Earnings Reimbursements Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Summary Income Statement Stormwater Fund February 28, 2014 Month of YTD Actual 2014 Budget YTD Actual February 2014 February 2014 2014 Budget Balance % Used February 2013 2013 Budget % Used 60,994 60 117,551 89 719,500 00 (601,948 11) 163% 109,379 24 664,350 00 165% - 3500 - 3500 1000% 10000 - 1000% - 1,00000 (1,00000) 00% - 1,00000 00% - - 1,00000 (1,000 00) 00% (2,349 96) 1,00000 -2350% 15000 45000 25000 20000 1800% 7500 - 1000% - - - - 00% - - 00% 61,144.60 118,036.89 721,750.00 (603,713.11) 16.4% 107,204.28 666,350.00 16.1% 4,832 10 9,564 15 208,737 00 199,172 85 46% 16,008 65 211,877 00 76% 5248 5248 33,150 00 33,097 52 02% 76 76 29,100 00 03% 62866 2,65536 146,450 00 143,794 64 18% 2,21071 144,300 00 15% 5000 31440 8,05000 7,73560 39% 27754 2,200 00 126% - - 111,20000 111,20000 00% - 113,06000 00% - 128,000 00 128,000 00 00% - 120,000 00 00% 125,239 50 193,932 00 68,692 50 646% 129,666 80 198,857 00 652% - - - 00% - - 00% 5,563.24 137,825.89 829,519.00 691,693.11 16.6% 148,240.46 819,394.00 18.1% 55,581.36 119,789.001 1107,769.001 87,980.00 141,036.181 1153,044.001 REVENUES: Refuse Sales Intergovernmental Investment Earnings Reimbursements Transfers-In Fund Balance TOTAL REVENUES EXPENDITURES: Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Depreciation Expense Capital Outlay Debt Service Transfers -Out TOTAL EXPENDITURES TOTAL REVENUE OVER (UNDER) EXPENDITURES Summary Income Statement Refuse Fund February 28, 2014 Month of YTD Actual 2014 Budget YTD Actual February 2014 February 2014 2014 Budget Balance % Used February 2013 2013 Budget % Used 93,785 80 188,484 42 1,138,287 00 (949,802 58) 166% 188,485 67 1,145,150 00 165% - - 12,500 00 (12,500 00) 00% - 12,500 00 00% 2,50000 (2,500 00) 00% (2,180 44) 2,50000 -872% - 00% - 00% 00% 00% - - 00% - 00% 93,785.80 188,484.42 1,153,287.00 (964,802.58) 16.3% 186,305.23 1,160,150.00 16.1% 10,718 13 19,136 65 153,350 00 (134,213 35) 125% 28,551 94 172,065 00 166% 69910 2,205 47 68,500 00 (66,294 53) 32% 2,71747 61,700 00 44% 5,45982 56,112 93 720,873 00 (664,760 07) 78% 100,354 76 687,625 00 146% - 3200 1,25000 (1,21800) 26% - - 00% - 116,10000 (116,10000) 00% - 132,51000 00% - 110,000 00 (110,000 00) 00% 38,952 34 31,930 00 1220% (2,187 00) 24,260 00 (26,447 00) -90% (2,483 00) 24,261 00 -102% - - 55,000 00 (55,000 00) 00% - 55,000 00 00% 16,877.05 75,300.05 1,249,333.00 (1,174,032.95) 6.0% 168,093.51 1,165,091.00 14.4% 76,908.75 113,184.37 (96,046.00) 209,230.37 18,211.72 (4,941.00) Comments EXPENSES: Services & Charges This expense category is below last year due to the timing of paying the February refuse hauling invoice Debt Service The negative expense is due to an accrual reversal from a 2013 audit entry We make annual debt payments on the wheel loader each May, so at each year -end we need to accrue the liability for the year's interest paid in the following year The negative expense will be offset by the May debt service payment Summary Income Statement Compost Fund February 28, 2014 Comments EXPENSES: Capital Outlay The capital outlay for 2014 consists of budgeted improvements to the grinder Month of YTD Actual 2014 Budget YTD Actual February 2014 February 2014 2014 Budget Balance % Used February 2013 2013 Budget % Used REVENUES: Sales - Bagged Product 82,432 90 147,987 79 2,288,300 00 (2,140,312 21) 65% 155,974 04 1,982,500 00 79% Sales - Bulk Product - 8544 175,000 00 (174,914 56) 00% 13077 200,000 00 01% Sales - Other 2,62798 2,99804 45,550 00 (42,551 96) 66% (691 68) 52,250 00 -1 3% Charges for Services (137 28) (1,870 82) 133,500 00 (135,370 82) -1 4% 7,38000 129,000 00 57% Investment Earnings - - 5,00000 (5,000 00) 00% (2,355 81) 2,50000 -942% Reimbursements (0 02) (0 02) 1,00000 (1,000 02) 00% 1,000 00 00% Other Revenues - - - 00% - - 00% TOTAL REVENUES 84,923.58 149,200.43 2,648,350.00 (2,499,149.57) 5.6% 160,437.32 2,367,250.00 6.8% EXPENDITURES: Cost of Sales 60,717 62 128,217 62 1,947,380 00 1,819,162 38 66% 133,159 06 1,467,050 00 91% Wages & Benefits 30,087 58 41,219 35 55,681 00 14,461 65 740% 36,863 46 401,035 00 92% Supplies 3,72606 2,15736 37900 (1,778 36) 5692% (12,852 20) 25,700 00 -500% Services & Charges 18,061 30 38,825 60 261,439 00 222,613 40 149% 34,810 04 229,100 00 152% Freight - - 90,000 00 90,000 00 00% (2,721 26) 85,000 00 -32% Miscellaneous Expenses 1,59490 1,72290 13,000 00 11,277 10 133% 50060 14,340 00 35% Depreciation Expense (5,002 87) (10,002 87) 6,93800 16,940 87 -1442% (10,238 88) 56,680 00 -18 1 Capital Outlay 28,604 39 34,883 55 157,888 00 123,004 45 22 1% 10,833 00 00% Transfers -Out - - 102,847 00 102,847 00 00% 90,775 00 00% TOTAL EXPENDITURES 137,788.98 237,023.51 2,635,552.00 2,398,528.49 9.0% 179,520.82 2,380,513.00 7.5% TOTAL REVENUE OVER (UNDER) EXPENDITURES (52,865.40) (87,823.08) 12,798.00 (100,621.08) (19,083.50) (13,263.00) Comments EXPENSES: Capital Outlay The capital outlay for 2014 consists of budgeted improvements to the grinder Summary Income Statement HATS Fund February 28, 2014 Month of YTD Actual 2014 Budget YTD Actual February2014 February2014 2014 Budget Balance %Used February 2013 2013 Budget % Used REVENUES: Intergovernmental 6,02750 12,055 00 147,070 00 (135,015 00) 82% 11,379 34 136,396 00 83% Charges for Services 58,644 81 129,012 89 535,000 00 (405,987 11) 24 1% 82,744 55 535,000 00 155% Investment Earnings - - 1,10000 (1,100 00) 00% (368 28) 1,00000 -368% Reimbursements 2,50000 (2,500 00) 00% - 2,00000 00% Transfers -In - - 94,030 00 (94,030 00) 00% - 93,236 00 00% TOTAL REVENUES 64,672.31 141,067.89 779,700.00 (638,632.11) 18.1% 93,755.61 767,632.00 12.2% EXPENDITURES: Wages & Benefits 6,59540 11,173 02 52,235 00 41,061 98 214% 12,618 59 52,665 00 240% Supplies 56,646 46 114,194 82 536,825 00 422,630 18 213% 86,745 08 535,000 00 162% Services & Charges 16,992 24 19,586 31 147,500 00 127,913 69 133% 38,586 70 150,080 00 257% Miscellaneous Expenses - - 5,10000 5,10000 00% 3500 5,07700 07% Depreciation Expense - - 00% - - 00% Capital Outlay 37,960 00 37,960 00 00% 20,500 00 00% Debt Service - - 00% - 00% Transfers -Out - - 00% - 00% TOTAL EXPENDITURES 80,234.10 144,954.15 779,620.00 634,665.85 18.6% 137,985.37 763,322.00 18.1% TOTAL REVENUE OVER (UNDER) EXPENDITURES (15,561.79) (3,886.26) 80.00 (3,966.26) (44,229.76) 4,310.00 Comments REVENUES: Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments EXPENSES: Supplies This expense category consists of the fuel purchased for use by various governmental entities and City departments E Fyf & y \Af !t v n n bsz as of February 28, 2014 Asset allocation summary Value on % of 0212812014($) portfolio A Cash 3,843,093.62 28.33 Cash 3,843,093 62 28 33 B Fixed Income 9,722,468.97 71.67 US 9,722,468 97 71 67 C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non - Traditional 0.00 0.00 F Other 0.00 0.00 Total Portfolio $13,565,562.59 100% Balanced mutual funds are allocated in the 'Other category Equity sector analysis Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile Conservative Return Objective Current Income Expected cash flow Is Thousands 36 30 24 18 — —A 12 E 0 Mar Apr May Jun Jul Aug Sep Oct Nov Dec ]an Feb 2014 2015 2015 Taxable income Total expected cash flow: $123,017.41 Cash flows displayed account for known events such as maturities and mandatory puts Portfolio does not contain applicable holdings - exhibit intentionally left blank. Credit quality of bond holdings Value on % of Effective credit rating Issues 0212812014 ($) port A Aaa1AAA1AAA 5 4,352,67307 4475 B Aa1AA1AA 2 2,000,146 33 20 57 F C AIAIA 0 000 000 A D Baa1BBB1BBB 0 000 000 E Non - investment grade 0 000 000 a F Certificate of deposit 15 3,369,649 57 3469 G Not rated 0 000 000 22 $9,722,468.97 _ Report created on March 03, 2014 Pagel of 3 E Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile Conservative Return Objective Current Income IV n n bs7z Includes all fixed -rate securities in the selected porfolio Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities as of February 28, 2014 Bond overview Total quantity Total market value Total accrued interest Total market value plus accrued interest Total estimated annual bond interest Average coupon Average current yield Average yield to maturity Average yield to worst Average effective maturity Credit quality of bond holdings Investment type allocation 9,734,000 $9,704,299 11 % of $18,16986 Tax exempt I bond $9,722,468 97 Investment type Taxable ($) deferred ($) Total ($) port $122,98425 Certificates of deposit 3,369,649 57 000 3,369,649 57 3466 1 29% Municipals 522,726 33 000 522,726 33 5 38 1 27% U S federal agencies 5,830,093 07 000 5,830,093 07 5997 070% 0 70 % $9,722,468.97 $0.00 $9,722,468.97 100 5 82 Bond maturity schedule $ Millions 35 F 30 30.1 4 2 5 24.7 20 16.7 B 5 10 s.1 05 00 IM- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 20252025 +Other E Effective maturity schedule Cash, mutual funds and some preferred securities are not included Report created on March 03, 2014 Pagel of 2 Value on % of Effective credit rating Issues 0 212 8/2014 ($) port A Aaa1AAA/AAA 5 4,352,67307 4475 B Aa1AA/AA 2 2,000,146 33 20 57 C A/A/A 0 000 000 D Baa1BBVBBB 0 000 000 E Non - investment grade 0 0 00 000 F Certificate of deposit 15 3,369,649 57 3469 G Not rated 0 000 000 Total 22 $9,722,468.97 100 Investment type allocation 9,734,000 $9,704,299 11 % of $18,16986 Tax exempt I bond $9,722,468 97 Investment type Taxable ($) deferred ($) Total ($) port $122,98425 Certificates of deposit 3,369,649 57 000 3,369,649 57 3466 1 29% Municipals 522,726 33 000 522,726 33 5 38 1 27% U S federal agencies 5,830,093 07 000 5,830,093 07 5997 070% 0 70 % $9,722,468.97 $0.00 $9,722,468.97 100 5 82 Bond maturity schedule $ Millions 35 F 30 30.1 4 2 5 24.7 20 16.7 B 5 10 s.1 05 00 IM- 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 20252025 +Other E Effective maturity schedule Cash, mutual funds and some preferred securities are not included Report created on March 03, 2014 Pagel of 2 T T� Prepared for City tc Hutchinson RP 38446 • City of Hutchinson •Business Service Account U Risk profile Conservative Return Objective Current Income Jt Includes all fixed -rate securities in the selected porfolio Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities as of February 28, 2014 Summary of bond holdings Maturity Est annual Current Yield to Yield to Adjusted Unrealized Year Issues Quantity income ($) yield ( %) maturity ( %) worst ( %) cost basis ($) gain /loss ($) Mkt value ($) % of bond portfolio maturing 2014 2 498,000 3,48600 0 70 % 019 % 0 19 % 498,000 1,38444 500,108 931 s is./. 2015 8 1,853,000 17,897 00 0 96 % 044% 044% 1,853,000 11,452 40 1,866,296 7111921% 2016 1 145,000 1,812 50 1 24% 092 % 092 % 145,000 1,13825 146,232 6010 1 519% 2017 5 1,548,000 42,048 75 2 59% 097 % 097 % 1,595,441 8 30,002 42 1,630,335 1211625% 2018 1 240,000 3,24000 1 39% 1 97 % 1 97 % 240,000 -6,49920 233,713 841■ 2 41 % 2019 0 0 NA NA 2020 0 0 NA NA 2021 0 0 NA NA 2022 2 2,450,000 24,500 00 1 02% NA NA 2,450,000 - 44,061 00 2,412,397 331 2479% 2023 3 3,000,000 30,000 00 1 02% NA NA 3,000,000 -70,56000 2,933,384 441 3019 2024 0 0 NA NA 1 2025 0 0 NA NA 1 2026 0 0 NA NA 1 2027 0 0 NA NA 1 2028 0 0 NA NA 1 2029 0 0 NA NA 1 2030 0 0 NA NA 1 2031 0 0 NA NA 2032 0 0 NA NA 2033 0 0 NA NA 2034 0 0 NA NA 2035 0 0 NA NA 2036 0 0 NA NA 2037 0 0 NA NA 2038 0 0 NA NA 2039 0 0 NA NA 2040 0 0 NA NA 2041 0 0 NA NA 2042 0 0 NA NA 2043 0 0 NA NA 2043+ 0 0 NA NA Other 0 0 NA NA Total 22 9,734,000 $122,984.25 1.27% 0.70 % 0.70 % $9,781,441.80 $- 77,142.69 $9,722,468.97 Report created on March 03, 2014 Pagel of 6 � UBS Bond holdings - as of February 28, 2014 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile Conservative Return Objective Current Income Adjusted Effective rating/ % of cost basis ($)I Est annual Mkt value ($)I bond Underlying rating pnce($) Accr interest ($) Effective Call date/ income ($)/ YTM ( %)/ $9,704,299.11 (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr geld ( %) YTW ( %) $9,722,468.97 9,734,000 1.29% 12/24/2019 NA $122,984.25 0.70 Total Bond Portfolio Marker Mkr value ($)I bond Unreal a/IL$) 1.27% 0.70 port Effective rating/ 100 140 249,348 60 2 57 Est annual 315 17 Underlying rating 249,000 00 100 416 Effective Call date/ income ($)/ YTM ( %)/ (Mdy Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Maturing 2014 $724.49 Adjusted BANK OF CHINA NY US RT CD 249,000 0 60% 06/13/2014 1,49400 011% 00 6000% MAT 06/13/14 FIXED port 248,000 00 100 677 249,678 96 060% 011% RATE CD /NY 129 10 248,000 00 100 388 248,962 24 2 57 HUNTINGTON NATLBK OH US RT 249,000 0 80% 12/15/2014 1,992 00 028% 00 8000% MAT 12/15/14 FIXED 0 11619 080% 028% RATE CD /OH 1 19% 56925 277 26 249,000 00 Total 2014 250,593 60 498,000 0.70% 09/14/2014 $3,486.00 0.19 0.70% 0.19 Effective rating/ Est annual Underlying rating Effective Call date/ income ($)/ YTM ( %)/ (Mdy/Fitdh /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Maturing 2015 ALLY BANK UT US RT 00 9500% CD 248,000 095% 02/09/2015 2,35600 023% MAT 02/09/15 FIXED RATE CD 094% 023% /UT GOLDMAN SACHS BANK NY US IR 248,000 1 05% 02/09/2015 2,60400 064% RT 01 0500% MAT 02/09/15 1 05% 064% FIXED RATE CD /NY DORAL BANK PR RT 00 9500% CD 248,000 095% 02/10/2015 2,35600 024% MAT 02/10/15 FIXED RATE CD 094% 024% /PR GE CAP BK UT US RT 01 1000% 1 10 % 15 06/082015 1,265 00 071% MAT 06/08/15 FIXED RATE CD 1 09% 071% /UT BANK LEUMI NY US RT CD 249,000 0 80% 06/15/2015 1,992 00 030% 00 8000% MAT 06/15/15 FIXED 079% 030% RATE CD /NY Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile Conservative Return Objective Current Income Adjusted % of cost basis ($)I Marker Mkt value ($)I bond Unreal g/I ($) pnce($) Accr interest ($) port $9,781,441.80 NA $9,704,299.11 100 $- 77,142.69 $18,169.86 $9,722,468.97 Adjusted % of cost basis ($)/ Marker Mkr value ($)I bond Unreal a/IL$) pnce($) Accr interest ($) port 249,000 00 100 140 249,348 60 2 57 34860 315 17 249,000 00 100 416 250,035 84 2 58% 1,03584 409 32 $498,000.00 $499,384.44 5.15 $1,384.44 $724.49 Adjusted % of cost basis ($)/ Marker Mkr value ($)I bond Unreal a /I($( pnce($) Accr interest ($) port 248,000 00 100 677 249,678 96 2 57 1,67896 129 10 248,000 00 100 388 248,962 24 2 57 962 24 142 68 248,000 00 100 678 249,681 44 2 57 1,681 44 11619 115,000 00 100 495 115,569 25 1 19% 56925 277 26 249,000 00 100 640 250,593 60 2 58% 1,59360 409 32 Report created on March 03, 2014 Page 2 of 6 � UBS Bond holdings - as of February 28, 2014 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Seance Account Risk profile Conservative Return Objective Current Income Adjusted Effective rating/ % of cost basis ($)/ Est annual Mkt value ($)I bond Underlying rating pace($) Accr interest ($) Effective Call date/ income ($)/ YTM ( %B (Mdy Fitdr /S &P) Quantity Coupon maturity Call pace ($) Curr yield ( %) YTW Maturing 2015 248,000 00 100 671 249,664 08 2 57 1,66408 DI DISCOVER BANK DE US RT 248,000 1 05% 0611 5/20152,604 00 0 55% 01 0500% MAT 06/15/15 FIXED 7095 $1,853,000.00 104% 0 55% RATE CD /DE $11,452.40 $1,844.31 Adjusted SALLIE MAE BANK UT US RT CD 248,000 1 10% 08/10/2015 2,72800 063% 01 1000% MAT 08/10/15 FIXED Accr interest ($) port 145,000 00 100 785 1 09% 063% RATE CD WT 9435 $145,000.00 $146,138.25 SAFRA NATL BK NY US RT CD 249,000 080% 08/17/2015 1,992 00 0 33% 00 8000% MAT 08/17/15 FIXED % of cost basis ($)/ Marker Mkr value ($)I 0 79 % 0 33 RATE CD /NY Accr interest ($) port 514,97478 104164 520,82000 537% Total 2015 1,853,000 0.97% 05/11/2015 $17,897.00 0.44 497% 18,451 32 2,392 95 0.96% 0.44 Effective rating/ 130,000 00 100 924 131,201 20 Est annual 1,201 20 Underlying rating 247,000 00 Effective Call date/ income ($)/ YTM ( %B 2,282 28 (Mdy/Fitdr /S &P) Quantity Coupon maturity Call pace ($) Curr yield ( %) YTW ( %) Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1 25% 08/09/2016 1,812 50 092% 01 2500% MAT 08/09/16 FIXED 1 24% 092% RATE CD /NY Total 2016 145,000 1.25% 08/09/2016 $1,812.50 0.92 1.24% 0.92 Effective rating/ Est annual Underlying rating Effective Call date/ income ($)/ YTM ( %B (Mdy/Fitdr /S &P) Quantity Coupon maturity Call pace ($) Curr yield ( %) YTW ( %) Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3 /AA4NR 500,000 2 41% 01/01/2017 12,040 00 092% TAX SRBRV BE/R/ 2408 NWNWNR 231% 092% 010117 OLD 113011 /MA FED FARM CREDIT BANK 04875 Aaa/AAA/AA+ 431,000 488% 01/17/2017 21,01125 073% DUE 011717 OLD 010907 FC NWNWNR 436% 073% 07172007 GE CAP BK UT US RT 01 7500% CD 130,000 175% 08/03/2017 2,275 00 1 47% MAT 08/03/17 FIXED RATE CD 173% 1 47% /UT GE CAP RETAIL BK UT US RT CD 247,000 175% 08/03/2017 4,322 50 1 47% 01 7500% MAT 08/03/17 FIXED 173% 1 47% RATE CD WT Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Seance Account Risk profile Conservative Return Objective Current Income Adjusted % of cost basis ($)/ Marker Mkt value ($)I bond Unreal a /I($( pace($) Accr interest ($) port 248,000 00 100 638 249,582 24 2 57% 1,582 24 ][ 549 34 248,000 00 100 671 249,664 08 2 57 1,66408 14948 249,000 00 100 691 250,720 59 2 58% 1,720 59 7095 $1,853,000.00 $1,864,452.40 19.21 $11,452.40 $1,844.31 Adjusted % of cost basis ($)/ Marker Mkr value ($)I bond Unreal a /I($( pace($) Accr interest ($) port 145,000 00 100 785 146,138 25 151% 1,13825 9435 $145,000.00 $146,138.25 1.51 $1,138.25 $94.35 Adjusted % of cost basis ($)/ Marker Mkr value ($)I bond Unreal a /I($( pace($) Accr interest ($) port 514,97478 104164 520,82000 537% 5,845 22 1,906 33 463,46702 111 814 481,91834 497% 18,451 32 2,392 95 1 E 130,000 00 100 924 131,201 20 1 35 1,201 20 149 59 247,000 00 100 924 249,282 28 2 57 2,282 28 28422 Report created on March 03, 2014 Page 3 of 6 � UBS Bond holdings - as of February 28, 2014 (continued) Maturing 2017 SUN NATL BK NJ US RT 01 0000 % MAT 10/03/17 FIXED RATE CD /NJ Total 2017 Maturing 2018 ENERBANK UT US RT 01 3500 MAT 10/04/18 FIXED RATE CD /UT Total 2018 Maturing 2022 FHLB STEP UP CALL BOND 01 000 DUE 092822 OLD 092812 FC 03282013 FHLB STEP UP CALL BOND 01 000 DUE 122822 OLD 122812 FC 06282013 Total 2022 Maturing 2023 FHLB STEP UP CALL BOND 01 000 DUE 013023 OLD 013013 FC 07302013 FHLB STEP UP CALL BOND 01 000 DUE 013023 OLD 013013 FC 07302013 Effective rating/ cost basis ($)/ Market Est annual price ($) Underlying rating 100 926 2,222 40 Effective Call date/ income ($)/ YTM ( %B (Mdy /Rtdr /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) CD 240,000 1 00% 10/032017 2,40000 074% $240,000.00 $- 6,499.20 099% 074% cost basis ($)/ 1,548,000 2.78% 04/07/2017 $42,048.75 0.97 - 18,981 00 1,500,000 00 98 328 2.59% 0.97 Effective rating/ $- 44,061.00 Est annual Underlying rating Market Unreal all($) Effective Call date/ income ($)/ YTM ( %B (Mdy /Rtdr /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) CD 240,000 1 35% 10/042018 3,24000 1 97 1 39% 1 97 240,000 1.35% 10/04/2018 $3,240.00 1.97 1.39% 1.97% Effective rating/ Est annual Underlying rating Effective Call date/ income ($)/ YTM ( %B (Mdy /Rtdr /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Aaa /NWAA+ 950,000 1 00% 09/28/2022 03/28/2014 9,50000 NA NWNWNR 10000 1 02% NA NWNWAA+ 1,500,000 1 00% 12/2812022 03/28/2014 15,00000 NA NWNWNR 10000 1 02% NA 2,450,000 1.00% 11/23/2022 $24,500.00 NA 1.02% NA Effective rating/ Est annual Underlying rating Effective Call date/ income ($)/ YTM ( %B (Mdy /Rtdr /S &P) Quantity Coupon maturity Call price ($) Curr geld ( %) YTW ( %) Aaa /NWAA+ 1,000,000 1 00% 01/30/2023 04/30/2014 10,00000 NA NWNWNR 10000 1 02% NA Aaa /NWAA+ 1,000,000 1 00% 01/30/2023 04/30/2014 10,00000 NA NWNWNR 10000 1 03% NA Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile Conservative Return Objective Current Income Adjusted cost basis ($)/ Market Unreal all($) price ($) 240,000 00 100 926 2,222 40 $1,595,441.80 $30,002.42 Adjusted cost basis ($)/ Market Unreal all($) price ($) 240,000 00 97 292 -6,49920 $240,000.00 $- 6,499.20 Adjusted cost basis ($)/ Market Unreal all($) price ($) 950,000 00 98 002 - 18,981 00 1,500,000 00 98 328 -25,08000 $2,450,000.00 $- 44,061.00 Adjusted cost basis ($)/ Market Unreal all($) price ($) 1,000,000 00 98 499 -15,01000 1,000,000 00 97 012 -29,88000 of Mkr value ($)/ bond Accr interest ($) port 242,222 40 2 50 157 81 $1,625,444.22 16.75 $4,890.90 of Mkr value ($)I bond Accr interest ($) port 233, 500 80 2 41 213 04 $233,500.80 2.41 $213.04 of Mkr value ($)I bond Accr interest ($) port 931,01900 959% 3,958 33 1,474,920 00 15 20 2,50000 $2,405,939.00 24.79 $6,458.33 of Mkr value ($)/ bond Accr interest ($) port 984,990 00 10 15% 833 33 970,120 00 10 00 833 33 Report created on March 03, 2014 Page 4 of 6 E Bond holdings - as of February 28, 2014 (continued) Effective rating/ Est annual Underlying rating Effective Call date/ income ($)/ YTM ( %)/ (Mdy/Frtdr/S &P) Quantity Coupon maturity Call price ($) Cur- yield ( %) YTW ( %) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Seance Account Risk profile Conservative Return Objective Current Income Adjusted % of cost basis ($)/ Market Oct value ($)/ bond Unreal a /I($( pace($) Accr interest ($) port Maturing 2023 FHLB BOND STEP -UP 01 000 % Aaa /NAAA+ 1,000,000 1 00% 06/06/2023 03/06/2014 10,000 00 NA 1,000,000 00 97 433 974,330 00 1004% DUE 060623 DTD 060613 PC NR/NANR 10000 1 03% NA -25,67000 2,277 78 12062013 Total 2023 3,000,000 1.00% 03/14/2023 $30,000.00 NA $3,000,000.00 $2,929,440.00 30.19 1.02% NA $- 70,560.00 $3,944.44 Effective rating/ Est annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Oct value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr yield ( %) YTW ( %) Unreal g/I ($) price ($) Accr interest ($) port 9,734,000 1.29% 12/24/2019 NA $122,984.25 0.70% $9,781,441.80 NA $9,704,299.11 100 Total Bond Portfolio 1.27% 0.70% $- 77,142.69 $18,169.86 $9,722,468.97 Report created on March 03, 2014 Page 5 of 6 HUTCHINSON CITY COUNCIL ci=y-f� Request for Board Action 79 M-W Agenda Item: Final 2013 Local Option Sales Tax Revenue Department: Finance LICENSE SECTION Meeting Date: 3/25/2014 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Attached is the final 2013 Local Option Sales Tax revenue. The 2013 revenue of $1,363,828 increased $62,918 over the prior year, or a 4.8% increase. Net revenue from the State increased $59,618 (4.7 %) while revenue from local car sales, or excise tax, increased $3,300 (12 %). While I was expecting to surpass the $1.41VI mark, this did not occur as the final three months of 2013 came in under last year's revenues. You will notice substantial differences when comparing specific months between the two years and in some cases the differences are caused by Capital Equipment Claims, or refunds of sales tax, for local companies. In some cases when companies purchase large capital items, sales tax is paid and the company then applies to the State for a refund. Other differences I believe are in the timing of companies reporting their local sales tax to the State, however I cannot get the State to respond to my inquiries to confirm. As you know, the local option sales tax revenue and local excise tax revenue is dedicated to paying the debt service in the Water and Sewer funds. The revenue is allocated between those two funds based on the percentages of outstanding debt at the beginning of each year. For 2012 & 2013, the Water fund received 42% of the revenue while the Sewer fund received 58 %. For 2014 the split will be 50 -50 as debt balances in the two funds have changed. Feel free to contact me with any questions. Andy Reid BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Hutchinson Local Option Sales Tax Receipts - 2013 2012 Totals Change % Change $ 1,273,410 $ 27,500 $ 1,300,910 $ 59,618 $ 3,300 $ 62,918 4.7% 12.0% 4.8% 2013 BUDGET: (Water & Wastewater) $ 1,000,000 Budget Variance: $ 363,828 $170,000 , $160,000 $150,000 $140,000 $130,000 $120,000 $110,000 $100,000 $90,000 $80,000 $70,000 $60,000 mat l Jat'A far Fe�� 2013 Local Sales Tax Revenue ,i $ 260,741,200 1,375 $ 10,396,400 165 4.0% 12.0% �e�be� O`�obet �e�be� Sep �o 2013 Local Sales Tax Revenue 12012 Local Sales Tax Revenue 'De ber cep` e TOTAL TOTAL Estimated % of % of Sales State State Net State Excise REVENUE REVENUE Taxable Total Vehicles Total Month Receipts Adm Fees Receipts Tax 2013 2012 Local Sales Sales Sold Vehicles January $ 102,505 $ (1,857) $ 100,648 $ 2,560 $ 103,208 $ 74,813 $ 20,501,000 7.6% 128 8.3% February 98,466 (1,919) 96,547 2,400 98,947 $ 96,438 19,693,200 7.3% 120 7.8% March 112,479 (1,910) 110,569 2,460 113,029 $ 111,809 22,495,800 8.3% 123 8.0% April 111,864 (1,865) 109,999 3,120 113,119 $ 105,518 22,372,800 8.3% 156 10.1% May 122,590 (1,857) 120,733 3,160 123,893 $ 101,979 24,518,000 9.0% 158 10.3% June 64,517 (1,757) 62,760 2,260 65,020 $ 100,258 12,903,400 4.8% 113 7.3% July 164,860 (1,981) 162,879 2,360 165,239 $ 138,290 32,972,000 12.2% 118 7.7% August 121,530 (1,913) 119,617 3,360 122,977 $ 92,645 24,306,000 9.0% 168 10.9% September 119,808 (1,901) 117,907 2,360 120,267 $ 103,967 23,961,600 8.8% 118 7.7% October 87,389 (1,816) 85,573 2,340 87,913 $ 121,360 17,477,800 6.4% 117 7.6% November 120,745 (1,950) 118,795 2,260 121,055 $ 122,190 24,149,000 8.9% 113 7.3% December 128,935 (1,934) 127,001 2,160 129,161 $ 131,643 25,787,000 9.5% 108 7.0% TOTAL $ 1,355,688 $ (22,660) $ 1,333,028 $ 30,800 $ 1,363,828 $ 1,300,910 $ 271,137,600 100.0% 1,540 100.0% 1.7% 2012 Totals Change % Change $ 1,273,410 $ 27,500 $ 1,300,910 $ 59,618 $ 3,300 $ 62,918 4.7% 12.0% 4.8% 2013 BUDGET: (Water & Wastewater) $ 1,000,000 Budget Variance: $ 363,828 $170,000 , $160,000 $150,000 $140,000 $130,000 $120,000 $110,000 $100,000 $90,000 $80,000 $70,000 $60,000 mat l Jat'A far Fe�� 2013 Local Sales Tax Revenue ,i $ 260,741,200 1,375 $ 10,396,400 165 4.0% 12.0% �e�be� O`�obet �e�be� Sep �o 2013 Local Sales Tax Revenue 12012 Local Sales Tax Revenue 'De ber cep` e