cp02-11-2014No Workshop
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 11, 2014
CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Bethlehem United Methodist
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JANUARY 28, 2014
Action — Motion to approve as presented
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14240 — A RESOLUTION IN SUPPORT OF MCLEOD COUNTY
SINGLE SORT RECYCLING PROGRAM
2. ORDINANCE NO. 14 -720 - AN ORDINANCE AMENDING SECTION 2.04 OF
HUTCHINSON CITY CHARTER — FORM OF GOVERNMENT — ELECTIVE OFFICERS
(SECOND READING AND ADOPTION)
(b) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR THE CITY ADMINISTRATOR
PERFORMANCE APPRAISAL SESSION HELD ON JANUARY 28, 2014
(c) APPOINTMENT OF BECKY FELLING AS CITY REPRESENTATIVE TO HUTCHINSON
HEALTH BOARD TO DECEMBER 2015 (FILLING UNEXPIRED TERM OF ERIC YOST)
(d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
30 min. (a) ORDINANCE NO. 14 -721 -AN ORDINANCE ALLOWING THE HARBORING OF CHICKENS
WITHIN CITY LIMITS (FIRST READING, SET SECOND READING AND ADOPTION FOR
FEBRUARY 25, 2014)
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS, REOUESTS AND PETITIONS (Purpose: to provide Council with information
CITY COUNCIL AGENDA FEBR UARY 11, 2014
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10 min. (a) DISCUSSION ON USING FUTURE ADDITIONAL LOCAL GOVERNMENT AID
APPROPRIATIONS IN THE GENERAL FUND
Action -
10. UNFINISHED BUSINESS
11. NEW BUSINESS
10 min. (a) CONSIDERATION FOR APPROVAL OF ESTABLISHMENT OF PART -TIME
RECREATION FACILITY MAINTENANCE TECHNICIAN POSITION AND
ELIMINATION OF ARENA/REC CENTER MAINTENANCE SPECIALIST POSITION
Action — Motion to reject — Motion to approve
5 min. (b) CONSIDERATION FOR APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT TO
PRE- DESIGN /DESIGN A NEW REFRIGERATION SYSTEM FOR THE CIVIC ARENAS
Action — Motion to reject — Motion to approve
5 min. (c) CONSIDERATION FOR APPROVAL OF ENDS STATEMENTS
Action — Motion to reject — Motion to approve
1 min. (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP TO DISCUSS
CODE OF ETHICS POLICY
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items)
(a) HUTCHINSON EDA BOARD MINUTES FROM NOVEMBER 27, 2013 AND DECEMBER 19,
2013
(b) HUTCHINSON UTILITIES COMMISSION BOARD MINUTES FROM JANUARY 2, 2014
(c) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM DECEMBER 23, 2013
(d) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM NOVEMBER
4, 2013
(e) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR
DECEMBER 2013
13. MISCELLANEOUS
14. ADJOURN
2
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 28, 2014
1. CALL TO Oho) — 5:30 P.M.
Mayor Steve �'oo called the meeting to order. Members present were Mary Christensen, Bill Arndt,
Gary Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
2. INVOCATION — Pastor Howard Anderson, Hunter's Ridge Community Church, delivered the
invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JANUARY 14, 2014
Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14235 - RESOLUTION ESTABLISHING NO PARKING
RESTRICTIONS (JEFFERSON STREET SE — OAKLAND TO CENTURY)
2. RESOLUTION NO. 14236 - RESOLUTION ESTABLISHING NO PARKING
RESTRICTIONS (WASHINGTON TO CLINTON)
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO AMEND THE PLANNED
DEVELOPMENT DISTRICT TO ALLOW DRIVEWAY SETBACK TO BE ZERO FEET
FROM THE SIDE PROPERTY LINE ON LOTS 2, 3, 4 AND 5 IN FAIRWAY ESTATES
THIRD ADDITION WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 14234)
(c) CONSIDERATION FOR APPROVAL OF THE 2014 CITY OF HUTCHINSON PAY EQUITY
REPORT
(d) CONSIDERATION FOR APPROVAL OF SNOW REMOVAL SERVICES AGREEMENT WITH
HASSAN VALLEY TOWNSHIP
(e) CONSIDERATION FOR APPROVAL OF MOVE MINNESOTA CAMPAIGN SUPPORT FORM
CITY COUNCIL MINUTES JANUARY28, 2014
(f) CONSIDERATION FOR APPROVAL OF CHANGES TO VERIZON WIRELESS FRANCHISE
AND LEASE AGREEMENT
(g) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSES
- MCLEOD COUNTY PHEASANTS FOREVER ON MARCH 22, 2014
- MINNESOTA DEER HUNTERS ASSOCIATION ON APRIL 5, 2014
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Items 7(a) 1, 7(a)2, and 7(i) were pulled for separate discussion.
Motion by Arndt, second by Forcier, to approve consent agenda with the exception of the items
noted above. Motion carried unanimously.
Items 7(a)1 and 7(a)2 had further discussion. Kent Exner, City Engineer, noted that the Resolution
in Item 7(a)1 had a typographical error in the approval date and should be changed from February
11, 2014, to January 28, 2014.
Motion by Christensen, second by Forcier, to approve Item 7(a)1 with the correction noted. Motion
carried unanimously.
Item 7(a)2 had two typographical errors — the approval date as well as the restriction is on the west
side as opposed to the east side.
Motion by Arndt, second by Christensen, to approve Item 7(a)2 with the corrections noted. Motion
carried unanimously.
Item 7(i) had further discussion. Council Member Forcier noted he will be abstaining from voting
on this item.
Motion by Arndt, second by Czmowski, with Forcier abstaining, to approve Item 7(i). Motion
carried unanimously.
Item 7(d) had further discussion. Kent Exner, City Engineer, explained that with the construction of
the new roundabout on Hwy 15 South/CSAH 18, a new entrance point was created to a service road
that serves approximately 12 homes along Hwy 15 South. A cooperative agreement was entered into
pertaining to snow removal for this stretch of roadway.
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) UPDATE ON MCLEOD COUNTY'S PROGRESS TOWARDS TRANSITIONING TO SINGLE
SORT RECYCLING
McLeod County Board Chair Paul Wright presented before the Council. Commissioner Wright
provided an update to the Council on the County's progress towards a single sort recycling program.
Commissioner Wright provided an overview of the various recycling services provided and who is
served along with the recycling rate. Commissioner Wright explained that not only does the facility
support McLeod County it also serves a regional purpose stretching out to surrounding counties.
2
CITY COUNCIL MINUTES JANUARY28, 2014
Commissioner Wright reviewed the recycling facility operating expenses. The facility is offered and
operated as a quality service and not operated as a for -profit business. Commissioner Wright
reviewed the 2013 operating expenses and revenues as well as a history of the financials back to
2009. A review was provided of the tons received in to the facility which was over 6000 tons in
2013. The projection is to collect over 10,000 tons upon implementation of a single sort system.
Sarah Young, Solid Waste Coordinator, explained what the abatement fund is. Ms. Young
explained
that the abatement fund is similar to a host fee that the State allows the facility to collect. There is
no cost to McLeod County residents for the operation of the facility.
Commissioner Wright introduced each staff member of the facility and their function.
Commissioner Wright also noted that the facility uses many volunteers from WCI Industries, ATHC
and sentence to service workers.
Commissioner Wright explained that March 4, 2014, is scheduled for the county board to consider
The single sort program. This will mean constructing an addition to the facility and perhaps some
additional pieces of equipment and employees. Commissioner Wright spoke of the consultant being
used for the design of the program and construction of the addition to the facility. No levy dollars
are being used, but rather abatement funds only will be utilized for the additions.
It was clarified that when this program is implemented, all the material is intended to be housed
indoors. Discussion was held on odor issues with a higher capacity. The Council will consider a
formal Resolution of support for the single sort program.
(b) FACILITIES COMMITTEE UPDATE
Dan Jochum, Facilities Committee Representative, presented before the Council. Mr. Jochum
provided an overview of the schedule of projects in various city facilities and the priorities of them.
Mr. Jochum explained the process used when evaluating various facility projects and the criteria
used when priority lists are established. Mr. Jochum provided an overview of the projects
completed/approved in 2013. Mr. Jochum then reviewed the projects scheduled for 2014, 2015,
2016, 2017 and 2018. A very lame project in 2014 includes a $2 million project at the civic arena.
Mr. Jochum stressed that the scoring system determines the project needs and it is not determined on
a department by department need or rotation.
Jeremy Carter, City Administrator, reviewed the funding plan for the capital projects facilities plan.
Mr. Carter reviewed a five year plan that has been established for facility projects. Mr. Carter
reviewed a facility plan and a non - facility plan. Discussion was held on how these plans were put
together and the use of LGA funding. The funding sources are working well. It was noted that a
funding source has not been identified before for capital projects and the excess LGA funds have
benefitted this program.
Mr. Jochum reviewed some of the major projects completed/to be completed which include the
Parks garage, historic band shell renovation, civic arena improvements, VMF ballpark, and Rec
Center basketball backboards. Mr. Jochum reviewed how projects are implemented using
quotes/bids dependent on the project cost.
John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that
the City had applied for a grant in Summer 2013 for a solar energy project. Last week, he and Mr.
Carter attended a State Public Utilities Commission hearing at which the Commission authorized
allocating grant dollars to the City for a solar energy project.
10. UNFINISHED BUSINESS
(a) REVIEW OF CHICKEN ORDINANCE (FIRST READING, SET PUBLIC HEARING AND
SECOND READING AND ADOPTION FOR FEBRUARY 11, 2014)
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter reviewed a draft
CITY COUNCIL MINUTES JANUARY28, 2014
ordinance which allows for the harboring of chickens within city limits. Mr. Carter explained that
he
and City Attorney Marc Sebora met with John Dietel and other interested parties to review the draft
ordinance and heard their feedback pertaining to the ordinance.
Marc Sebora, City Attorney, reviewed the draft ordinance as provided in the Council packet. Key
points of the ordinance include the necessity of a license. In addition, license requirements would
include such items as properties in R -1 zones only, coops, fencing, maximum of four chickens, 20
foot setback/no front yards, neighbor approval and impounding. The ordinance also spells out
licensing procedures and appeal hearing procedures should a license be revoked.
General discussion was held on coops and setbacks.
John Dietel presented before the Council and spoke about the size of coops and the necessity of the
size for housing chickens. He suggested perhaps a 20 foot setback is excessive when a permanent
structure only requires a five foot setback.
Attorney Sebora explained that this ordinance is a big departure from its animal ordinance and the
goal is to minimize nuisance conditions and neighbor complaints.
Mayor Cook commented that perhaps a public hearing wouldn't be necessary as part of the licensing
process if the abutting neighbors sign off on approval. Council Members Czmowski and
Christensen suggested striking language from the draft ordinance requiring a public hearing as part
of the licensing process, however keeping language that the abutting property owners sign off on
approval.
Council Member Arndt commented that perhaps an ordinance isn't required at all. The City allows
Gopher Campfire to have thousands of geese and turkeys and there are no issues.
Mayor Cook noted that the intention is to protect chicken owners and chicken neighbors and an
ordinance needs to be put in place to regulate both sides.
Discussion was held that perhaps the neighbors only sign off upon the initial application, but not
annually.
Attorney Sebora explained that some of the feedback received with interested parties was having a
an overall license fee and not a fee per animal. The interested parties also suggested that chickens
be
allowed in areas zoned other than R -1. Other discussion items included fencing, the maximum
number allowed, coop size, reduced setback requirements, and impounding issues.
The Council will hold a public hearing on this matter at the next Council meeting.
The following keypoints were noted that the Council would like addressed with the chicken
ordinance: require abutting neighbor approval; no public hearing required as part of license process;
10 foot setback instead of 20 foot setback; chickens allowed in backyards only; coop height
requirements; chicken coop structure enclosed year round required; little larger than 10 sq ft for each
chicken (such as 15 sq ft per bird); perhaps lan guage such as "no crowing birds" in addition to or
instead of "no roosters "; rescue operations could be considered instead of or as part of impounding;
language noting that chickens are contained in chicken runs only, therefore no need to address
fencing requirements; maximum number of six chickens instead of four.
The revised ordinance will be considered a first reading at the next meeting and a public hearing
hearing will be held.
Motion by Forcier, second by Christensen, to set first reading and public hearing of Ordinance No.
14 -721 for February 11, 2014. Motion carried unanimously.
F1
CITY COUNCIL MINUTES JANUARY28, 2014
(b) REVIEW OF ORDINANCE AMENDING SECTION 2.04 OF HUTCHINSON CITY CHARTER —
FORM OF GOVERNMENT — ELECTIVE OFFICERS (FIRST READING, SET SECOND
READING AND ADOPTION)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that over the last
couple of months the mayor along with the Charter Commission and City Council have discussed
increasing the mayoral terms from two years to four years. Before the Council tonight is a proposed
ordinance for the Council to consider amending the Charter language increasing the term to four
years. A revised ordinance has been distributed clarifying that the proposed change would not take
place until the 2016 mayor's term.
Motion by Czmowski, second by Forcier, to set second reading and adoption of Ordinance No. 14-
720 for February 11, 2014. Christensen — aye; Arndt — nay; Forcier — aye; Czmowski — aye; Cook —
aye. Motion carried 4 to 1.
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF TRANSPORTATION ALTERNATIVES PROGRAM
GRANT APPLICATION (SCHOOL ROAD SW MULTI -USE PATHWAY)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff is in the
process of preparing a final grant application for the potential construction of a multi -use pathway
along School Road from the bridge to Roberts Road. MnDOT is distributing funds that would be
allocated in 2017 or 2018. Mr. Exner distributed a final draft of the grant application.
The project scope will include an off - street trail facility beginning at the south side of the bridge that
will carry along the west side to Roberts Road. This trail will fill a gap that is open in the trail
system. Several trees will need to be removed within the project, however they will be replaced
where they can be.
Mr. Exner explained that the 2017 estimated construction cost of the project is $487,704.83.
Approximately $147,000 would be eligible from these grant dollars to go towards the project. The
City would be required to match 20% of the grant dollars, or $29,387.00.
Motion by Arndt, second by Christensen, to approve transportation alternatives program grant
application, which includes adopting Resolution Nos. 14238 and 14239 and approving the 20%
funding match in the amount of $29,387.00. Motion carried unanimously.
Council Member Arndt asked if a hangar could be constructed along the bridge itself. Mr. Exner
noted that options could be considered.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the
organization and Council and manage the logistics of the Council. May include monitoring reports, policy
development and governance
process items)
(a) CITY SNOW REMOVAL REPORT FOR NOVEMBER AND DECEMBER 2013
(b) SIDEWALK SNOW REMOVAL MONTHLY REPORT FOR DECEMBER 2013
(c) PUBLIC ARTS COMMISSION MINUTES FROM DECEMBER 12, 2013
(d) PLANNING COMMISSION MINUTES FROM DECEMBER 3, 2013
(e) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
DECEMBER 17, 2013
CITY COUNCIL MINUTES JANUARY28, 2014
13. MISCELLANEOUS
Bill Arndt — Council Member Arndt commented that a WinterFest event is being held this Saturday
at the McLeod County Fairgrounds.
Gary Forcier — Council Member Forcier commented that he would like staff to work with vets on
assisting with licensing dogs and cats.
Kent Exner — Mr. Exner mentioned that staff is putting together a grant application for Safe Routes
to School in conjunction with the School District.
Mayor Cook — Mayor Cook noted that a code of conduct discussion should be held. He suggested
scheduling a workshop to review /establish a code of conduct policy. The Ends statements were
updated at the last workshop and they should be formally adopted at the next Council meeting.
Council Member Arndt also suggested having a meeting with the state legislators before the session
starts. Mayor Cook noted that it has been suggested for a universal meeting to be held with all
entities within the county and area legislators to review common themes amongst local jurisdictions.
Jeremy Carter noted that he is working with the Silver Lake City Administrator on contacting other
cities in the county and putting together a list of the top items to be discussed with the legislators.
The hope is to have the meeting in mid - February.
14. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 8:40 p.m. Motion carried unanimously.
71
HUTCHINSON CITY COUNCIL oka�
Request for Board Action 79 4w,,7
Agenda Item: Resolution No. 14240 - Supporting McLeod County Single Sort Recycling
Department: Administration
LICENSE SECTION
Meeting Date: 2/11/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
As a follow up to the last Council meeting, attached is a Resolution in support of the McLeod County Single Sort
Recycling Program. As you will recall, McLeod County Board Chair Paul Wright provided the Council a presentation
on the County's plan to transition to a single sort recycling program. Based on the presentation and the information
provided, the Council expressed their support of the program and noted that they would consider a formal Resolution
showing their support.
BOARD ACTION REQUESTED:
Approve Resolution No. 14240 - Supporting McLeod County Single Sort Recycling Program
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 14240
A Resolution In Support of McLeod County Single Sort Recycling Program
Whereas, the City of Hutchinson prides itself on being environmentally conscious; and,
Whereas, the City believes in the value of recycling as shown by its early adoption of
household organic and composting programs; and,
Whereas, the City worked with the State of Minnesota and McLeod County to establish
Creekside Soils to utilize the household organics and compost products in a productive and
sustainable manner; and,
Whereas, the City enthusiastically supported McLeod County's source- separated
recycling program for its environmental, economic and community benefits; and,
Whereas, single sort recycling programs have been shown to significantly increase
participation because of its ease and convenience,
Now, therefore, be it resolved that the City Council of the City of Hutchinson supports
McLeod County's efforts to investigate the feasibility of moving to a single sort recycling
program and will participate in the program if the McLeod County Commissioners determine
that such a move continues to provide environmental, economic and community benefits for
county residents and businesses.
Adopted by the City Council this 11th day of February, 2014.
Steven W. Cook, Mayor
ATTEST:
Jeremy J. Carter, City Administrator
HUTCHINSON CITY COUNCIL ci =W-f 0"'N
Request for Board Action 79
Agenda Item: Consideration of Charter Commission Amendments - Ordinance No. 14 -720
Department: Administration
LICENSE SECTION
Meeting Date: 1/28/2014
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
At the last City Council meeting, the Council held its first reading of Ordinance No. 14 -720 which amends Section 2.04
of the Hutchinson City Charter changing the mayoral term length from four years to two years. Before the Council is
Ordinance No. 14 -720 for consideration of its second reading and adoption. The ordinance includes language noting
that if the amendments are approved by the voters at the 2014 election, the new term length would take effect with the
2016 mayor's term.
As a reminder, upon adoption of these amendments, they will be forwarded to the Charter Commission for their
review. The Charter Commission then has between 60 -150 days to review the amendments and provide feedback to
the Council. The Charter Commission may revise the amendments or approve or disapprove of them. The Council
may then decide if they wish to put before the voters the original proposed amendments as they had recommended or
a revised version of the Charter Commission. Following that decision, ballot language will be provided to the McLeod
County Audtior- Treasurer for the Charter amendment question to be placed on the ballot.
BOARD ACTION REQUESTED:
Approve second reading and adoption of Ordinance No. 14 -720, amending Section 2.04 of the Hutchinson City
Charter.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 14 -720
Publication No.
AN ORDINANCE ADOPTING REVISIONS TO SECTION 2.04 OF HUTCHINSON
CITY CHARTER — FORM OF GOVERNMENT
The City Council hereby ordains:
WHEREAS, the Hutchinson City Council met on January 14, 2014, and discussed
amending the Hutchinson City Charter to allow for four -year mayoral terms; and,
WHEREAS, as part of the discussion, the Hutchinson City Council determined that they
would like the proposed amendment to be put forth on the 2014 municipal election ballot; and,
WHEREAS, Minnesota Statute 410.12, Subd. 5 allows for Charter amendments to be put
forth to voters by the City Council by first adopting an ordinance and forwarding to the
Hutchinson Charter Commission for review and recommendation; and,
WHEREAS, the proposed amendment is attached to this ordinance,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT
The proposed amendment to Hutchinson City Charter Section 2.04 attached hereto as
Exhibit A allowing for four -year mayoral terms be adopted by ordinance and forwarded to the
Hutchinson Charter Commission for review and recommendation. Upon receiving a
recommendation from the Charter Commission, the proposed amendment will be placed on the
2014 municipal election ballot. Any Charter amendment approved increasing the mayoral term
to four years shall not take effect until the election for the office of mayor in the year 2016.
Adopted by the City Council this day of , 2014.
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
HUTCHINSON CITY COUNCIL
SUMMARY OF CLOSED MEETING PROCEEDINGS
CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW SESSION
January 28, 2014
On January 28, 2014, the Hutchinson City Council closed its meeting at 4:06 p.m. to conduct the
annual performance review for the City Administrator, Jeremy Carter. Individuals present
included Hutchinson Mayor Steve Cook, City Council members Mary Christensen, Chad
Czmowski, and Gary Forcier, City Administrator Jeremy Carter, City Attorney Marc Sebora, and
Human Resources Director Brenda Ewing. Mr. Carter exercised his right to close the
proceedings to the public.
Motion by Christensen, second by Czmowski, to close the meeting at 4:06 p.m. The motion
passed unanimously. The Council then proceeded into a closed session.
Council member Arndt joined the closed session at 4:17 p.m.
The Council reviewed with Mr. Carter his performance for the period of January 1 through
December 31, 2013. Mr. Carter's performance in the following categories was reviewed by the
Council: Organizational Management, Fiscal /Business Management, Program Development,
Relationship & Communication with the Council, Long -Range Planning, and Relationship with
Public & Outside Organizations.
The appraisal system allows an individual to be rated on the scale of ratings range including
Unsatisfactory (1), Needs Improvement (2), Meets Job Requirements (3), Exceeds Job
Requirements (4), and Outstanding (5). The consensus of the Council is that Mr. Carter's
cumulative performance for the review period was found to be exceeding job requirements on
the ratings scale.
The City Administrator communicated the following initiatives he has established for 2014:
• Finalize City Policy review of Sections 2 & 3 of the City Policy document
• Organizational structure & review
o Discussions to keep organization effective and moving in the direction of the
Council.
• Communication with the Community
• Communication Channels
• Directors to City Administrator
• Communications to all employees
• City Administrator to Council (council update /newsletter)
• Finalize Performance Measurement Initiative
• Street lights and other miscellaneous projects
• Payment is Lieu of Taxes (PILOT) Discussion — Hutchinson Utilities Commission
(HUC) Board Meeting Communication
• Review City Rental Property program as the function is transferred to the
Planning /Building Department
• Solar Project
• City Facility Issues — pool, civic arena, etc. Consider partnering opportunities with the
school district or other entities.
The Council established the following addition initiatives for the City administrator for 2014:
• Linden Park issues
• Automated Metering
Motion by Mr. Czmowski, second by Forcier to establish a performance appraisal score of 4.10.
Motion passed unanimously.
Motion by Arndt, second by Christensen, to open the closed proceedings at 5:23 p.m. The
motion passed unanimously.
Motion by Arndt, second by Christensen to grant a 2% performance increase for Mr. Carter
effective March 2, 2014. Motion passed unanimously.
Motion by Czmowski, second by Arndt to adjourn the meeting at 5:24 p.m. The motion passed
unanimously.
February 5, 2014
Dear City Council Members,
As you know Eric Yost has been the City appointed representative on the Hutchinson Health Board.
However, since Eric no longer lives in the city I felt it would be best to replace him with someone local.
After talking to Eric and considering several candidates I would like to appoint Becky Felling to the
position. Becky has a Masters degree in nursing, served as the Director of the Health Department in
McLeod County for fifteen years, was an agency supervisor for ten years prior to that and was a
recipient of the Commissioner of Health's Award for Distinguished Service in 2008.
During her tenure as Public Health Director, Prime West Health Systems was created. Prime West is a
County -Based Purchasing (CBP) health plan operated and governed by 13 rural Minnesota counties. As
part of that process the Public Health Directors were instrumental in developing the case management
model used by Prime West. With her experience Becky has a good background in health care as well as
budgeting, reimbursement issues, and grant writing.
Becky has also been involved in the community. She is a graduate of Hutchinson's first Blandin
Community Leadership class, served on the Hutchinson Housing and Redevelopment Authority (three
years as chairperson), Hutchinson Rotary Club, Prince of Peace Retirement Board Vice - Chair, is currently
the Chair of the Heart of Hutch Connect Committee and is involved in a number of other organizations.
The Hutchinson Health Board and CEO Steve Mulder also agree that Becky would be a good addition to
the board. I ask for your approval.
Sincerely,
Mayor Steve Cook
CITY OF HUTCHINSON
Council Check Register 1
Check Issue Dates: 1/29/2014 - 2/11/2014
2/6/2014
Check Number
Check Issue Date
Amount Vendor
Account Description
179375
1/29/2014
31,401.68 MERKINS CONSTRUCTION LLC
Buildings & Structures
179380
2/11/2014
255.00 ACE HARDWARE
Repair & Maintenance Supplies
179381
2/11/2014
200.00 AMBO
Dues & Subscriptions
179382
2/11/2014
172.16 AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
179383
2/11/2014
183.00 AMERICAN WATER WORKS ASSN
Dues & Subscriptions
179384
2/11/2014
77.78 AMERIPRIDE SERVICES
Contractual R &M
179385
2/11/2014
142.12 ARCTIC GLACIER PREMIUM ICE INC.
Cost of Sales - Miscellaneous
179386
2/11/2014
363.72 ARROW TERMINAL LLC
Shop Supplies
179387
2/11/2014
425.16 ARTISAN BEER COMPANY
Cost of Sales - Beer
179388
2/11/2014
419.54 AUTO VALUE - GLENCOE
Shop Supplies
179389
2/11/2014
2,000.00 AUTOMATIC SYSTEMS CO
Other Professional Services
179390
2/11/2014
222.25 B & C PLUMBING & HEATING INC
Contractual R &M
179391
2/11/2014
168.50 BERNICK'S
Cost of Sales - Miscellaneous
179392
2/11/2014
11,100.00 BIOBAG AMERICAS INC
Compost Bags
179393
2/11/2014
7,856.50 BOLTON & MENK INC.
Other Professional Services
179394
2/11/2014
580.40 BRANDON TIRE CO
Automotive R &M
179395
2/11/2014
1,319.67 BUSHMAN, RAQUEL
Concession Supplies
179396
2/11/2014
2,514.03 BUSINESSWARE SOLUTIONS
Printer Costs
179397
2/11/2014
30,032.80 C & L DISTRIBUTING
Cost of Sales - Beer
179398
2/11/2014
378.00 CANNON RIVER WINERY
Cost of Sales - Wine
179399
2/11/2014
349.99 CARS ON PATROL SHOP LLC
Repair & Maintenance Supplies
179400
2/11/2014
16.80 CARTER, JEREMY
Travel /Conference Expense
179401
2/11/2014
501.73 CENTRAL HYDRAULICS
Contractual R &M
179402
2/11/2014
102.00 CENTRAL SELF STORAGE
Operating Supplies
179403
2/11/2014
9,475.53 CIVIC SYSTEMS LLC
Machinery & Equipment
179404
2/11/2014
1,260.00 COUNTRYSIDE FLAGPOLE
Repair & Maintenance Supplies
179405
2/11/2014
123.25 CROW RIVER AUTO & TRUCK REPAIR
Automotive R &M
179406
2/11/2014
300.00 CROW RIVER GOLF CLUB
Grapevine
179407
2/11/2014
1,560.00 CROW RIVER OFFICIALS ASSN
Other Professional Services
179408
2/11/2014
199.65 CROW RIVER PRESS INC
Operating Supplies
179409
2/11/2014
316.98 CROW RIVER WINERY
Travel /Conference Expense
179410
2/11/2014
1,216.77 CUMMINS NPOWER LLC
Contractual R &M
179411
2/11/2014
3,418.90 DAY DISTRIBUTING
Cost of Sales - Beer
179412
2/11/2014
8,650.00 DIGITAL ALLY INC
Small Tools & Minor Equipment
179413
2/11/2014
1,253.98 DPC INDUSTRIES INC
Chemicals & Chemical Products
179414
2/11/2014
11.95 DROP -N -GO SHIPPING INC
Postage
179415
2/11/2014
150.00 DUENOW, TYLER
Uniforms & Personal Equip
179416
2/11/2014
6.00 DVS RENEWAL
Vehicle License
179417
2/11/2014
1,535.42 E2 ELECTRICAL SERVICES INC
Repair & Maintenance Supplies
179418
2/11/2014
196.12 ECOLAB PEST ELIMINATION
Contractual R &M
179419
2/11/2014
192.00 ELECTRO WATCHMAN
Operating Supplies
179420
2/11/2014
400.00 ELITE PROTECTIVE SERVICES
Travel /Conference Expense
179421
2/11/2014
1,282.08 FARM -RITE EQUIPMENT
Automotive R &M
179422
2/11/2014
1,504.54 FASTENAL COMPANY
Equipment Parts
179423
2/11/2014
125.00 FENSKE, BRUCE
Uniforms & Personal Equip
179424
2/11/2014
268.50 FIRE SAFETY USA INC
Safety Supplies
179425
2/11/2014
421.00 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS
Office Supplies
179426
2/11/2014
360.09 FISHER SCIENTIFIC
Operating Supplies
179427
2/11/2014
3,134.46 FORCE AMERICA
Automotive R &M
179428
2/11/2014
281.67 G & K SERVICES
Operating Supplies
179429
2/11/2014
5,163.02 GARTNER REFRIGERATION & MFG INC
Contractual R &M
179430
2/11/2014
180.00 GIFFERSON, LYNN
Refund
179431
2/11/2014
117.24 GLACIAL RIDGE WINERY
Cost of Sales - Wine
179432
2/11/2014
225.00 GMRPT COALITION
Dues & Subscriptions
179433
2/11/2014
265.00 GOVERNMENT TRAINING SERVICES (GTS)
Travel /Conference Expense
179434
2/11/2014
1,628.19 GRAINGER
Repair & Maintenance Supplies
179435
2/11/2014
1,392.21 GURSTEL STALOCK & CHARGO PA
Garnishments
179436
2/11/2014
1,548.82 H &L MESABI
Shop Supplies
179437
2/11/2014
881.90 HACH COMPANY
Chemicals & Chemical Products
179438
2/11/2014
897.00 HANSEN GRAVEL
Contracted Snow Removal
179439
2/11/2014
897.00 HANSON & VASEK CONSTRUCTION
Contracted Snow Removal
179440
2/11/2014
12,824.57 HCVN -TV
Cable TV Franchise Fees
179441
2/11/2014
184.23 HENRY'S WATERWORKS INC
Repair & Maintenance Supplies
179442
2/11/2014
1,131.00 HJERPE CONTRACTING
Contracted Snow Removal
179443
2/11/2014
67.07 HOLT MOTORS INC
Automotive R &M
179444
2/11/2014
2,246.79 HUTCH AUTO BODY
Insurance Deductible
179445
2/11/2014
3,040.00 HUTCHINSON AREA CHAMBER OF COMMERCE
Annual Membership
179446
2/11/2014
1,682.00 HUTCHINSON AREA HEALTH CARE
Common Area Maintenance
179447
2/11/2014
3,732.80 HUTCHINSON CONVENTION & VISITORS BUREAU
Lodging Tax Reimb
179448
2/11/2014
1,339.00 HUTCHINSON HEALTH
Other Professional Services
179449
2/11/2014
526.00 HUTCHINSON LEADER
Advertising
179450
2/11/2014
274.11 HUTCHINSON WHOLESALE
Operating Supplies
179451
2/11/2014
4,470.25 HUTCHINSON, CITY OF
Utilities
179452
2/11/2014
4,000.00 HUTCHINSON, CITY OF
Miscellaneous Expense
179453
2/11/2014
412.88 I.M.S. SHARPENING SERVICE
Shop Supplies
179454
2/11/2014
120.00 IACP
Dues & Subscriptions
179455
2/11/2014
14,248.02 IFCO SYSTEMS NA INC.
Inventory - Process Material
179456
2/11/2014
204.78 INDUSTRIAL PNEUMATIC SYSTEMS
Equipment Parts
179457
2/11/2014
802.68 INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Shop Supplies
179458
2/11/2014
244.00 INTOXIMETERS INC
Operating Supplies
179459
2/11/2014
869.89 JACK'S UNIFORMS & EQUIPMENT
Safety Supplies
179460
2/11/2014
550.01 JEFF MEEHAN SALES INC.
Accrued Payable - Commissions
179461
2/11/2014
668.65 JJ TAYLOR DIST OF MN
Cost of Sales - Wine
179462
2/11/2014
110.50 JLR GARAGE DOOR SERVICE
Building Repair Supplies
179463
2/11/2014
27,380.00 JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Beer
179464
2/11/2014
1,131.00 JUUL CONTRACTING CO
Contracted Snow Removal
179465
2/11/2014
8.42 KLOSS, TOM
Travel /Conference Expense
179466
2/11/2014
93.93 KOBOW, BECKY
Travel /Conference Expense
179467
2/11/2014
897.00 KOSEK, JEFF
Contracted Snow Removal
179468
2/11/2014
3,917.19 KRIS ENGINEERING
Shop Supplies
179469
2/11/2014
38.42 L & P SUPPLY CO
Equipment Parts
179470
2/11/2014
1,131.00 LEAGUE OF MN CITIES -INS TRUST
General Liability Insur
179471
2/11/2014
285.00 LEE'S SHOP
Contractual R &M
179472
2/11/2014
143.00 LEXISNEXIS
Other Professional Services
179473
2/11/2014
17,637.55 LOCHER BROTHERS INC
Cost of Sales - Beer
179474
2/11/2014
14.09 MATHESON TRI -GAS INC
Equipment Rental
179475
2/11/2014
1,575.00 MBFTE
Travel /Conference Expense
179476
2/11/2014
69.95 MCGRAW -HILL CONSTRUCTION
Dues & Subscriptions
179477
2/11/2014
1,600.00 MCLEOD COOP POWER ASSN
Electric Territory Reimbursement
179478
2/11/2014
500.00 MCLEOD COUNTY COURT ADMINISTRATOR
Bail Money
179479
2/11/2014
1,406.85 MENARDS HUTCHINSON
Cleaning Supplies
179480
2/11/2014
3,006.33 MERKINS CONSTRUCTION LLC
Buildings & Structures
179481
2/11/2014
68.40 MINNEAPOLIS, CITY OF
Other Professional Services
179482
2/11/2014
1,280.00 MINNESOTA DEPT OF MOTOR VEHICLE
Miscellaneous Expense
179483
2/11/2014
615.00 MINNESOTA POLLUTION CONTROL AGENCY
Travel /Conference Expense
179484
2/11/2014
105.00 MINNESOTA RURAL WATER ASSN
Travel /Conference Expense
179485
2/11/2014
696.60 MINNESOTA VALLEY TESTING LAB
Other Professional Services
179486
2/11/2014
1,643.97 MMC
Contractual R &M
179487
2/11/2014
3,550.00 MN DEPT OF NATURAL RESOURCES
Other Professional Services
179488
2/11/2014
70.00 MN SECTION CSWEA
Travel /Conference Expense
179489
2/11/2014
60.00 MOORE, ERIC
Travel /Conference Expense
179490
2/11/2014
526.31 NASH FINCH COMPANY
Contractual R &M
179491
2/11/2014
1,127.50 NEOPOST GREAT PLAINS
Contractual R &M
179492
2/11/2014
268.39 NEOPOST USA INC
Contractual R &M
179493
2/11/2014
3,095.50 NEW FRANCE WINE
Cost of Sales - Wine
179494
2/11/2014
784.72 NOBLE INDUSTRIAL SUPPLY CORP
Chemicals & Chemical Products
179495
2/11/2014
4,423.33 NU- TELECOM
Phone Services
179496
2/11/2014
111.40 OFFICE DEPOT
Office Supplies
179497
2/11/2014
532.96 O'REILLY AUTO PARTS
Automotive R &M
179498
2/11/2014
60.00 PAULSON, DEB
Travel /Conference Expense
179499
2/11/2014
301.98 PAUSTIS & SONS WINE CO
Cost of Sales - Wine
179500
2/11/2014
30,700.46 PHILLIPS WINE & SPIRITS
Cost of Sales - Wine
179501
2/11/2014
1,500.00 POSTMASTER
Postage
179502
2/11/2014
1,512.28 PRO CARE SERVICES INC
Contractual R &M
179503
2/11/2014
13,369.00 QUALITY FLOW SYSTEMS
Contractual R &M
179505
2/11/2014
824.95 QUAST GEORGE &,VIKING SIGNS
Sign Grant
179506
2/11/2014
6,027.00 RAMAKER & ASSOCIATES, INC
Machinery & Equipment
179507
2/11/2014
797.94 REFLECTIVE APPAREL FACTORY INC
Safety Supplies
179508
2/11/2014
961.95 RIDDELL ALL AMERICAN SPORTS CORP
Operating Supplies
179509
2/11/2014
1,648.00 RJ THOMAS MFG CO INC
Repair & Maintenance Supplies
179510
2/11/2014
880.00 RUNNING'S SUPPLY
Equipment Parts
179511
2/11/2014
25.25 S ROBERTS CO
Freight
179512
2/11/2014
7,650.00 SAFEASSURE CONSULTANTS INC
Safety Training
179513
2/11/2014
1,603.28 SAM'S CLUB
Concession Supplies
179514
2/11/2014
28,600.55 SCHMELING OIL CO
Motor Fuels & Lubricants
179515
2/11/2014
2,969.25 SEH
Other Professional Services
179516
2/11/2014
575.50 SENTRY FIRE PROTECTION INC
Contractual R &M
179517
2/11/2014
29.53 SHELLENBARGER, VIRGENE
Operating Supplies
179518
2/11/2014
45.00 SIBLEY COUNTY SHERIFF'S OFFICE
Other Professional Services
179519
2/11/2014
7.00 SORENSEN'S SALES & RENTALS
Automotive R &M
179520
2/11/2014
11,785.51 SOUTHERN WINE & SPIRITS OF MN
Cost of Sales - Wine
179521
2/11/2014
100.00 SOUTHWEST MN CHAPTER OF ICC
Dues & Subscriptions
179522
2/11/2014
6,100.30 SPARTAN STAFFING
Other Professional Services
179523
2/11/2014
1,164.77 STAPLES ADVANTAGE
Office Supplies
179524
2/11/2014
6,657.25 STEVENS ENGINEERS INC
Buildings & Structures
179525
2/11/2014
3,413.42 STREICH TRUCKING
Freight -in
179526
2/11/2014
96.71 TASC
Admin Fees - HSA /Flex
179527
2/11/2014
65,200.09 TEK MECHANICAL
Contractual R &M
179528
2/11/2014
37.40 THE FLOWER MILL DESIGN & GIFTS, LLC
Employee Flowers
179529
2/11/2014
384.29 TITAN MACHINERY
Automotive R &M
179531
2/11/2014
25,607.59 TREBELHORN & ASSOC
Motor Fuels & Lubricants
179532
2/11/2014
128.75 TWIN CITY GARAGE DOOR CO
Safety Supplies
179533
2/11/2014
553.22 TWO WAY COMMUNICATIONS INC
Radio Repair
179534
2/11/2014
1,012.50 U.S. WATER SERVICES
Chemicals & Chemical Products
179535
2/11/2014
35.43 ULINE
Operating Supplies
179536
2/11/2014
40.61 UNCLE CHARLIE'S FLOWERS II
Employee Flowers
179537
2/11/2014
385.50 UNIFORMS UNLIMITED
Uniforms & Personal Equip
179538
2/11/2014
170.00 UNIVERSITY OF MINNESOTA
Travel /Conference Expense
179539
2/11/2014
409.62 US BANK EQUIPMENT FINANCE
Copy Machine
179540
2/11/2014
341.79 USA BLUE BOOK
Equipment Parts
179541
2/11/2014
1,108.24 USPS - HASLER
Postage
179542
2/11/2014
2,402.02 VERIZON WIRELESS
Phone Services
179543
2/11/2014
69.95 VERTECH SOLUTIONS & SERVICES
Contractual R &M
179544
2/11/2014
17,932.02 VIKING BEER
Cost of Sales - Beer
179545
2/11/2014
602.25 VIKING COCA COLA
Concession Supplies
179546
2/11/2014
705.00 VIKING SIGN & GRAPHICS INC
179547
2/11/2014
118.44 WAL -MART COMMUNITY
179548
2/11/2014
1,601.12 WASTE MANAGEMENT OF WI -MN
179549
2/11/2014
1,100.00 WASTEQUIP
179550
2/11/2014
11,700.00 WEBB PALLET
179551
2/11/2014
3,500.00 WESTAFER ENTERPRISES
179552
2/11/2014
16,373.90 WILKENS INDUSTRIES
179553
2/11/2014
230.30 WINE COMPANY, THE
179554
2/11/2014
704.00 WINE MERCHANTS INC
179555
2/11/2014
19,041.77 WIRTZ BEVERAGE MINNESOTA
Grand Totals:
576,067.82
Sign Repair Materials
Operating Supplies
Refuse - Recycling
Small Tools & Minor Equipment
Inventory - Process Material
Other Professional Services
Contractual R &M
Cost of Sales - Wine
Cost of Sales - Wine
Cost of Sales - Liquor
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 1/19/2014 - 2/1/2014 Feb 05, 2014 11:58AM
Report Criteria:
Transmittal checks included
Pay Period
Journal
Check
Check
Date
Code
Issue Date
Number
Payee
Amount
02/01/2014
CDPT
02/05/2014
179376
AFLAC
90.85-
02/01/2014
CDPT
02/05/2014
179377
HART
567.90-
02/01/2014
CDPT
02/05/2014
179378
MN Department of Revenue
70.00-
02/01/2014
CDPT
02/05/2014
179379
NCPERS Minnesota
368.00-
02/01/2014
CDPT
02/05/2014
2071401
EFTPS
15,677.05-
02/01/2014
CDPT
02/05/2014
2071401
EFTPS
15,677.05-
02/01/2014
CDPT
02/05/2014
2071401
EFTPS
4,702.03-
02/01/2014
CDPT
02/05/2014
2071401
EFTPS
4,702.03-
02/01/2014
CDPT
02/05/2014
2071401
EFTPS
42,059.91-
02/01/2014
CDPT
02/05/2014
2071402
ICMA
1,310.00-
02/01/2014
CDPT
02/05/2014
2071403
ING
15,002.96-
02/01/2014
CDPT
02/05/2014
2071404
Minnesota Dept. of Revenue
14,962.83-
02/01/2014
CDPT
02/05/2014
2071405
MN Child Support System
541.24-
02/01/2014
CDPT
02/05/2014
2071406
MNDCP
250.00-
02/01/2014
CDPT
02/05/2014
2071407
MSRS Health Savings Plan
219,920.25-
02/01/2014
CDPT
02/05/2014
2071408
PERA
10,105.81-
02/01/2014
CDPT
02/05/2014
2071408
PERA
10,105.81-
02/01/2014
CDPT
02/05/2014
2071408
PERA
4,118.52-
02/01/2014
CDPT
02/05/2014
2071408
PERA
6,177.75-
02/01/2014
CDPT
02/05/2014
2071408
PERA
36.16-
02/01/2014
CDPT
02/05/2014
2071408
PERA
36.16-
02/01/2014
CDPT
02/05/2014
2071408
PERA
20.02-
02/01/2014
CDPT
02/05/2014
2071408
PERA
1,596.86-
02/01/2014
CDPT
02/05/2014
2071409
TASC -Flex
200.00-
02/01/2014
CDPT
02/05/2014
2071409
TASC -Flex
1,514.55-
02/01/2014
CDPT
02/05/2014
2071410
TASC -HSA
4,354.94-
02/01/2014
CDPT
02/05/2014
2071410
TASC -HSA
3,338.08-
02/01/2014
CDPT
02/05/2014
2071410
TASC -HSA
1,039.44-
02/01/2014
CDPT
02/05/2014
2071410
TASC -HSA
592.24-
02/01/2014
CDPT
02/05/2014
2071410
TASC -HSA
849.22 -
Grand
Totals:
30
379,987.66-
Check Number Check Issue Date
179530 2/11/2014
179504 2/11/2014
CITY OF HUTCHINSON
Council Check Register 2
Check Issue Dates: 1/29/2014- 2/11/2014
Amount Vendor Account Description
897.00 TONY FORCIER TRUCKING Contracted Snow Removal
615.00 QUAST GEORGE &, CROW RIVER SIGNS Sign Grant
1,512.00
HUTCHINSON CITY COUNCIL ci =W-f 0"'N
Request for Board Action 79
Agenda Item: Ordinance No. 14 -0721 Allowing the Harboring of Chickens within the City
Department: Administration
LICENSE SECTION
Meeting Date: 2/11/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: J Carter /M Sebora
Reviewed by Staff ✓❑
Public Hearing
Time Requested (Minutes): 30
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Attached is a proposed chicken ordinance for the first reading to be reviewed and discussed at the public hearing.
Based on feedback provided at the last Council meeting, some changes have been made to the original ordinance
that was before the council for discussion purposes. These changes include no fencing requirements, changing
maximum number of chickens allowed from four to six, not allowing crowing birds versus roosters, changing the size
of the coop and run area, decreasing setback to 10 feet, removing language pertaining to impounding, not requiring a
public hearing before a license is granted and adding a section on fostering chickens.
Comments will be received from interested parties at the public hearing regarding the ordinance. Feedback will then
be received from Council to staff and a second reading and adoption of the ordinance is proposed for February 25,
2014.
BOARD ACTION REQUESTED:
Approve the first reading of the ordinance and set second reading and adoption for February 25, 2014.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 14 -0721
Publication No.
AN ORDINANCE ADOPTING SECTION 93.415 OF THE HUTCHINSON CITY CODE -
CHICKENS
93.415 Chickens
Preamble:
Due to the community concerns regarding noise, odor, waste accumulation and other nuisances,
chickens are allowed within city limits only under certain circumstances and licensing
requirements.
Subdivision 1. License Required
A. It is unlawful for any person to keep or harbor chickens in the city limits of Hutchinson
without first having obtained an annual license therefore from the City.
B. An application for a renewal license shall be filed with the City 30 days prior to the
expiration of the current license.
C. The fee for a license will be established yearly by the City Council.
Subdivision 2. Licensing Requirements.
A. Annual licenses will be granted for property in the R -1 residential zone only.
B. There is a maximum of six chickens allowed per parcel, none of which will be crowing
birds.
C. All chickens will be kept in a coop which will sufficiently protect the chickens from the
elements. The coop shall provide a minimum of two (2) square feet of space with a
maximum of ten (10) square feet for each chicken.
D. Incorporated with the coop area there shall be an enclosed chicken run area of at least 15
square feet for each bird kept on the licensed premises.
E. No chicken coop shall be located in the front yard of any home and shall not be closer than
10 feet from any property line.
F. Licensees shall provide chickens with sufficient food and water.
G. Licensees shall permit city personnel on the licensed premises to ensure compliance with
this ordinance.
H. The annual license application must be consented to by all owners and occupants of the
abutting properties.
L Chickens shall be kept in sanitary conditions such that odors are not detectable outside of the
confines of the property lines of the licensed premises.
J. Chickens shall not be audible outside of the confines of the licensed premises.
Subdivision 3. Licensing Procedures.
Initial licenses to harbor chickens within city limits may be granted only by Hutchinson City
Council. Before any license is to be considered by the City Council, an application for a license
shall be submitted to the city which contains, among other things, the following:
A. A diagram or picture of the coop and its location.
B. A detailed plan of how the applicant will comply with requirements of this ordinance.
C. The license fee as required by the city.
D. All owners and occupants of property abutting the proposed licensed location shall
consent to the application in writing
Subsequent annual licenses may be issued by the City Administrator or their designee.
Subdivision 4. Fostering
With the written consent of the animal control officer of Hutchinson Police Services a license
holder may exceed the maximum number of chickens allowed under this ordinance for a period
of time not exceeding 30 days if that license holder is acting as a bona fide shelter for stray or
abandoned chickens located within city limits. The total number of chickens allowed under this
subdivision shall never exceed 12.
Subdivision 5. License Revocation.
A license granted under this chapter may be revoked for violating the provisions of this chapter
or for being convicted of any nuisance offense under the Hutchinson city code or Minnesota state
law.
1St violation and conviction will include a warning of license revocation
2" d violation and conviction will result in a revocation of license
Subdivision 6. Hearing
Upon service of a notice of license revocation by the City Administrator or his designee, a
license holder under this chapter may request a hearing before the City Administrator or his
designee. Request for a hearing by a license holder shall be made within 7 days of service of the
notice of license revocation and the hearing itself shall occur within 10 days of the license
holder's hearing request. A license holder whose license is revoked for violations of this chapter
or other nuisance ordinances or law shall be required to remove all chickens from the property
within 14 days of the upheld revocation and be ineligible to reapply for a license under this
chapter for a period of two years from the date of revocation.
Subdivision 7. Criminal penalty
Violations of this chapter constitute a misdemeanor crime.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT
Section 93.415 as described above is hereby adopted to be part of the Hutchinson City
Code.
Adopted by the City Council this day of
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
HUTCHINSON CITY COUNCIL
City, of
Request for Board Action
7AL =-w-7
Agenda Item: Discussion of Using Future Additional Local Government
Aid Appropriations
Department: Administration
LICENSE SECTION
Meeting Date: 2/11/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ✓❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
As we begin planning for the 2015 budgeting phase, the purpose of this discussion
will center around the Council's
position on using additional LGA dollars outside of the facilities program and for the general fund budget if needed.
BOARD ACTION REQUESTED:
No formal action needed.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci =qf 0"'N
Request for Board Action 79
Agenda Item: Establish PT Grade 2 Recreation Facility Maintenance Technician
Department: Administration
LICENSE SECTION
Meeting Date: 2/11/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Effective January 1,2014, the Park and Recreation department has a vacant position as a result of the 2013
Retirement Incentive Program. The position vacated was the Grade 3, full time Arena /Rec Center Maintenance
Specialist.
To address the on -going custodial and maintenance needs at the Civic Arena facility and the Recreation Center
facility, director Dolf Moon, recommended the following reorganization to City Administration for consideration:
1. Establish a Grade 2, 32 hours per week, custodial maintenance position to address these needs at the Civic
Arenas and Rec Center that reports to the Recreation Facilities Operations Manager. During the winter season,
this position will generally be scheduled to cover weekend hours of operation, the busier public hours at the
Arenas and the Rec Center due to the high school hockey contests, the hockey association contests and
tournaments, and the basketball and volleyball associations contests and tournaments. The title of this proposed
position is PT Recreation Facility Maintenance Technician.
2. Redirect a portion of the duties of the Grade 5 Parks Maintenance Specialist position to include some oversight
of this part time position and to assist in addressing the higher level maintenance needs of the facilities. The
winter season is the busier period for the Arenas and the Rec Center, whereas the summer season is the busier
period for the outdoor park properties and facilities.
3. Redirect a portion of the manual turf maintenance duties of the Maintenance Specialist to the Grade 3 position of
Parks Maintenance Equipment Operator that generally occur from spring to fall at the park properties and for the
Hutchinson school district properties for which the City provides such services. Designate additional hours of
Operator manpower per week to the Arenas and Recreation Center.
The new position is a full benefit earning position (insurance, vacation and sick leave, holiday pay, etc.) due to the
scheduled hours.
BOARD ACTION REQUESTED:
Approval of establishing a grade 2 Park and Recreation part time position (32 hours /week) of Recreation Facility
Maintenance Technician and elimination of the Grade 3 Arena /Civic Center Maintenance Position.
Fiscal Impact: Funding Source: 2014 General Fund Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
TITLE
DEPARTMENT
SUPERVISED BY
LOCATION
6111 1► /!1:�li
'1
Part Time Recreation Facility Maintenance Technician
Parks and Recreation
Recreation Facilities Operations Manager
QIJ011
Recreation Center /Outdoor Pool and Burich Arenas and other
locations as needed and as assigned
Responsible for care and maintenance of Recreation
Center /Outdoor Pool and Burich Arenas
DUTIES AND RESPONSIBILITIES
1 Greets the public and answers questions using good customer service skills and a
professional presence at all times.
2 Performs opening and closing of the facilities. Collects admission and secures all collected
monies. Supervises building and grounds during public usage.
3 Performs the following custodial and maintenance tasks:
a. Performs custodial duties, including but not limited to: Sweeps, mops, washes
and vacuums floors. Dusts, polishes, arranges and moves furniture and
equipment. Empties wastebaskets and trash receptacles.
b Works with other staff with minor repairs on plumbing and furnishings.
c Washes windows, walls, doors and trim. Cleans restrooms and replenishes
supplies.
d Removes snow from building entrances and sidewalks.
4 Assists with the maintenance of the rink surfaces and the installation and removal of the
hockey rink boards /glass. Resurfaces the ice rinks in both the East and West arenas using
the ice resurfacing equipment.
5 Maintains decorative areas such as flower beds, shrubs and other landscaping. Performs
turf maintenance including mowing and weeding of Arena /Recreation Center grounds.
6 Prevents accidents and allows for the enjoyment of all patrons through fair and consistent
enforcement of policies, rules, and regulations governing the conduct of individuals using
the facilities.
7 Uses and operates equipment but not limited to telephone, ice resurfacer, ice edger, floor
scrubber, and personal computer, printer, and other general office equipment. Operates
City vehicles as required.
8 Completes any necessary paperwork including accident /incident reports, season pass forms,
and time records.
9 Sets up and takes down athletic equipment for recreation contests and events. Assists with
set up and clean up of facility, including proper storage of supplies.
10 Oversees lost and found items receptacle.
11 Participates in PRCE work teams as needed and assigned.
12 Follows all city policies and procedures, including exceptional safety standards. Attends all
required safety trainings.
13 Other duties as assigned.
EQUIPMENT Custodial /maintenance equipment, ice resurfacing equipment, ice edger, floor
scrubber, telephone, basic office equipment, and City vehicles.
REQUIRED QUALIFICATIONS Must be 18 years of age, required for operation and maintenance
of the ice resurfacing equipment. Must possess strong customer service and communication
skills. Basic math skills along with experience working in a monetary operations system. Valid
driver's license to operate City vehicles.
DESIRABLE QUALIFICATIONS Previous ice arena work experience. Ice resurfacing equipment
operation experience, knowledge and experience with refrigeration systems. Knowledge of
cleaning materials, equipment and methods. Knowledge or experience with building and turf
maintenance. Previous customer service experience. Ability to understand and carry out oral
and written directions; communicate effectively with program participants, community
members and staff; be versatile, flexible, friendly and cooperative. Able to independently
initiate and complete work activities. Must perform duties to the safety standards set by the
city.
WORKING CONDITIONS Considerable contact with the public. Generally inside work in
temperatures required for ice arena, outdoor pool, indoor gymnasium and may occasionally be
required to work in all types of weather conditions, and all types of noise levels. This position is
generally scheduled for an annual average of 32 hours per week. Scheduled hours will vary to
cover facility events. Evening and weekend work is typical.
Pay Grade: 2
Minimum Starting Pay Rate: $16.611/Hour
CITY OF HUTCHINSON
ADDENDUM TO JOB DESCRIPTIONS 1995
TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA)
FOR POSITIONS: Building Custodian, Liquor Store Clerk, Laboratory Technician, Building /
Recreation Facility Maintenance Specialist, Recreation Facility Maintenance Technician
aMM0- -1rGYAN :IL /_V1&
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to reach with hands
and arms. The employee frequently is required to stand, walk and use hands to finger, handle,
feel or operate objects, tools or controls. The employee is occasionally required to sit, climb or
balance, stoop, kneel, crouch or crawl, and talk or hear, and smell.
The employee must frequently lift and /or move 25 to 50 pounds and occasionally lift and /or
move up to 100 pounds. Specific vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving
mechanical parts. The employee occasionally works in high, precarious places and is
occasionally exposed to wet /or humid conditions, fumes or airborne particles, toxic or caustic
chemicals, and vibration.
The noise level in the work environment is usually moderate.
The duties listed in job descriptions are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is
subject to change by the employer as the needs of the employer and requirements of the job change.
City of Hutchinson
Amended Position Classification Table
janua Februant 2014
Grade Position Title
PT Office Specialist (Event Center)
PT Compost Scale Operator
PT Custodian (Fire Station /Library/Event Center)
PT Permit Technician
PT Human Resources Administrative Technician
PT Liquor Sales Clerk
PT Licensing Clerk
PT Meter Technician
PT Senior Office Specialist (PRCE & W /WW)
PT Recreation Facility Maintenance Technician
Administrative Secretary (Engineering)
Administrative Secretary (Public Works)
.PeRai120 GelpterK13intercriseSppeGialis
Compost Equipment Operator
General Maintenance Worker (City Center /Event Center)
General Maintenance Worker (HATS)
Heavy Equipment Operator
Hospital Security Guard (FT /PT)
Police Records Specialist
Police Supplemental Services Specialist
Parks Maintenance Equipment Operator
Water Maintenance Technician
Senior Liquor Sales Clerk
Wastewater Services Operator
Senior Accounting Specialist
Utility Billing Specialist (FT /PT )
Accountant
Compost Operations Specialist
Emergency Dispatcher (FT /PT)
Engineering Specialist
Equipment Mechanic
Lab Technician /WW Operator
Lead Compost Equipment Operator
Payroll /Benefits Specialist
Planning and Building Specialist
Police Investigations Specialist
Plant Equipment Mechanic II
Senior Public Works Maintenance Specialist
Water Plant Operator
Grade Position Title
5 Event Center Coordinator
Executive Assistant/Paralegal
GIS Specialist (position to remain vacant for 2014)
Information Technology Specialist
Parks Maintenance Specialist
Police Officer (FT /PT)
Maintenance Lead Operator /Supervisor
Sales & Marketing Specialist
Senior Engineering Specialist
Senior Wastewater Operator
Server /Network Technician
Natural Resources Specialist
Environmental Specialist
Recreation Services Coordinator
Building Official
Motor Vehicle Deputy Registrar
Parks Supervisor
Police Sergeant
Recreation Facilities Operations Manager
10 Police Lieutenant
Fire Chief
11 Compost Manager
Controller
Public Works Manager
Water /Wastewater Superintendent
12 Economic Development Director
Human Resources Director
IT Director
Liquor Sales Manager
Planning Director
14 Police Chief /Emergency Management Director
PRCE Director
16 City Attorney
Public Works Director /City Engineer
19 City Administrator
HUTCHINSON CITY COUNCIL ci =W-f 0"'N
Request for Board Action 79
Agenda Item: Stevens Engineers, Inc. Professional Engineering Services Agreement
Department: Parks
LICENSE SECTION
Meeting Date: 2/11/2014
Application Complete N/A
Contact: John Paulson /Mary Hauga
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
The facilities committee had identified a variety of capital projects at the Civic (Burich) Arena as some of the priority
projects when the facilities committee began doing assessments and project prioritization over two years ago. The
variety of projects, and the specialized nature of many of them, required that the City have a technical assessment
completed by an outside entity with the appropriate qualifications. Facility Committee and Parks Department staff met
with three qualified consultants in late 2012 regarding the Civic Arena assessment. Stevens Engineers, Inc. was
selected at that time to complete the site assessment and provide project estimates and different options for replacing
outdated facility components and failing equipment.
Stevens Engineers, Inc. was selected to complete the assessment because of both lower cost and long track record
of highly visible successful projects. The City received the report in December 2013 and has incorporated the
recommendations and project phasing into the Facilities Plan over the next 4 years.
In 2013 there were major Ice System mechanical failures and system problems that were not only expensive but also
were significant risks to losing sheets of ice. The significance of these failures, and ongoing system alarms, are the
precipice for implementing the system replacements sooner than later.
City staff and Stevens Engineers, Inc. have prepared an Agreement for Professional Engineering Services to create
plans and specifications for the first phase of Civic Arena improvements as outlined in the assessment. The project
includes replacement of the R -22 refrigeration system (R -22 will no longer be produced by 2020) with an ammonia
system. Refrigeration room improvements, ventilation, plumbing, electrical, mold remediation, and waste heat
recovery enhancements are also included in the first project phase design.
The facilities committee and Parks Department staff recommend the City Council approve the not -to- excced amount
of $115,960 from Stevens Engineers, Inc., of Hudson, WI, to prepare project plans, specifications, and bid documents.
City staff is available to answer any questions that you may have.
BOARD ACTION REQUESTED:
Approval of Agreement for Professional Engineering Services with Stevens Engineers, Inc.
Fiscal Impact: $ 115,960.00 Funding Source: Facilities /Capital Projects
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 115,960.00
Total City Cost: $ 115,960.00 Funding Source: Facilities Funding /Capital Projects
Remaining Cost: $ 0.00 Funding Source:
AGREEMENT
FOR
PROFESSIONAL ENGINEERING SERVICES
THIS IS AN AGREEMENT made between the CITY OF HUTCHINSON,
a municipal corporation in the County of McLeod, State of Minnesota, hereinafter called the
"OWNER ", and Stevens Engineers, Inc., hereinafter called the "ENGINEER ". OWNER
intends to secure professional ENGINEERING services, subject to and according to the
terms of this Agreement.
OWNER intends to secure professional consulting engineering and architectural
services in connection with the Burich Arena Renovation Project ( "Project "), as set forth in
Exhibit A, subject to and according to the terms of this agreement.
SECTION 1. BASIC SERVICES OF ENGINEER
1.1. GENERAL
1.1.1. ENGINEER shall provide for OWNER professional engineering services in
all phases of the Project to which this Agreement applies as hereinafter provided. These
services will include serving as OWNER'S professional engineering representative for the
Project, providing engineering consultation and advice and furnishing customary general
municipal engineering and architectural services thereto. ENGINEER is an independent
provider of professional engineering, responsible for means and methods used in
performing ENGINEER'S services pursuant to this Agreement.
1.2. DESIGN DEVELOPMENT PHASE
After written authorization to proceed, ENGINEER shall:
1.2.1. Consult with OWNER to clarify and define OWNER'S requirements for the
Project, review available data as included in the ENGINEER'S feasibility study.
1.3. PRELIMINARY DESIGN PHASE
ENGINEER shall:
1.3.1. Prepare Preliminary Design documents consisting of final design criteria,
preliminary drawings, and outline specifications.
1
1.3.2. Advise OWNER if additional data or services of the types described in
paragraph 3.4 are necessary and assist OWNER in obtaining such data and services.
1.3.3. Based on the information contained in the Preliminary Design documents,
submit a revised opinion of probable Total Project Costs.
1.3.4. Furnish three (3) copies of the above Preliminary Report documents and
present and review them in person with OWNER.
1.3.5 The City may choose not to proceed with the Final Design Phase after
reviewing the completed Preliminary Design Phase documents. At the end of the
Preliminary Design Phase, the City will pay the Engineer as stipulated in Section 5.2.1.
If the project is re- started for any reason, the contract will be re- initiated to complete the
proj ect.
1.4. FINAL DESIGN PHASE
After authorization to proceed with the Final Design Phase, ENGINEER shall:
1.4.1. On the basis of the accepted Preliminary Report documents and the revised
opinion of probable Total Project Costs prepare for incorporation in the Bidding
Documents final drawings to show the general scope, extent and character of the work to
be furnished and performed by Contractor(s) (hereinafter called "Plans ") and
Specifications.
1.4.2. Provide technical criteria, written descriptions and design data for use in
filing applications for permits with or obtaining approvals of such governmental
authorities as have jurisdiction to approve the design of the Project, and assist OWNER
in consultations with appropriate authorities. The ENGINEER shall submit all
applications to the appropriate agencies and submit copies to the OWNER.
1.4.3. Advise OWNER of any adjustments to the latest opinion of probable Total
Project Costs caused by changes in general scope, extent or character or design
requirements of the Project or Construction Costs. Furnish to OWNER a revised opinion
of probable Total Project Costs based on the Plans and Specifications.
1.4.4. Prepare for review and approval by OWNER, its legal counsel and other
advisors contract agreement forms, general conditions and supplementary conditions, and
(where appropriate) bid forms, invitations to bid and instructions to bidders, and assist in
the preparation of other related documents.
1.4.5. Attend necessary meetings and be available for general consultation.
2
1.4.6. Furnish three (3) copies of the above documents and of the Plans and
Specifications and present and review them in person with OWNER.
1.4.7. The ENGINEER shall furnish one copy of all design calculations as
requested by OWNER.
1.5. BIDDING OR NEGOTIATING PHASE
1.5.1. The ENGINEER shall prepare and forward the Advertisement for Bids to
the designated publications, official newspaper and the OWNER. The ENGINEER shall
supply and distribute final Plans and Specifications for use in obtaining bids and
submitting for general review. The ENGINEER shall maintain a record of prospective
bidders to whom Bidding Documents have been issued, attend pre -bid meetings and
receive and process deposits for Bidding Documents.
1.5.2. Issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents.
1.5.3. Consult with and advise OWNER as to the acceptability of subcontractors,
suppliers, and other persons and organizations proposed by the prime contractor(s)
(herein called "Contractor(s) ") for the portions of the work where acceptability is
required by the Bidding Documents.
1.5.4. Consult with and advise OWNER concerning and determining the
acceptability of substitute materials and equipment proposed by Contractor(s) when
substitution prior to the award of contracts is allowed by the Bidding Documents.
1.5.5. Attend the bid opening, prepare bid tabulation sheets and assist OWNER in
evaluating bids or proposals and in assembling and awarding contracts for construction,
materials, equipment and services.
SECTION 2. ADDITIONAL SERVICES OF ENGINEER
2.1. SERVICES REQUIRING AUTHORIZATION IN ADVANCE
If authorized in writing by OWNER, ENGINEER shall furnish or obtain from others
Additional Services of the types listed in paragraphs 2. 1.1 through 2.1.10, inclusive. These
services are not included as part of Basic Services except to the extent provided otherwise
by attached Supplemental Agreement or Work Order and will be paid for by OWNER as
indicated in Section 5.
2.1.1. Preparation of applications and supporting documents (in addition to those
furnished under Basic Services) for private or governmental grants, loans or advances in
3
connection with the Project; preparation or review of environmental assessments and impact
statements; review and evaluation of the effect on the design requirements of the Project of
any such statements and documents prepared by others; and assistance in obtaining
approvals of authorities having jurisdiction over the anticipated environmental impact of the
Project.
2.1.2. Field Services to make measured drawings of or to investigate existing
conditions or facilities, or to verify the accuracy of drawings or other information furnished
to OWNER by others.
2.1.3. Services resulting from significant changes in the general scope, extent or
character of the Project or its design including, but not limited to, changes in size,
complexity, OWNER'S schedule, character of construction or method of financing; and
revising previously accepted studies, reports, design documents or Contract Documents
when such revisions are required by changes in laws, rules, regulations, ordinances, codes or
orders enacted subsequent to the preparation of such studies, reports or documents, or are
due to any other causes beyond ENGINEER'S control.
2.1.4. Providing renderings or models for OWNER'S use.
2.1.5. Investigations and studies involving, but not limited to, detailed consideration
of operations, maintenance and overhead expenses; providing value engineering during the
course of design; the preparation of feasibility studies, cash flow and economic evaluations,
rate schedules and appraisals; assistance in obtaining financing for the Project; evaluating
processes available for licensing; assisting OWNER in obtaining process licensing; detailed
quantity surveys of material, equipment and labor; and audits or inventories required in
connection with construction performed by OWNER.
2.1.6. Furnishing services of independent professional associates and consultants for
other than Basic Services (which include, but are not limited to, customary civil, structural,
mechanical and electrical engineering and customary architectural design incidental
thereto); and providing data or services of the types described in paragraph 3.4 when
OWNER employs ENGINEER to provide such data or services in lieu of furnishing the
same in accordance with paragraph 3.4.
2.1.7. Services during out -of -town travel required of ENGINEER other than visits
to the site or OWNER'S office as required by Section 1.
2.1.8. Assistance in connection with bid protests, rebidding or renegotiating
contracts for construction, materials, equipment or services, except when such assistance is
required to complete services called for in paragraph 6.2.2.5.
4
2.1.9. Preparing to serve or serving as a consultant or witness for OWNER in any
litigation, arbitration or other legal or administrative proceeding involving the Project unless
the ENGINEER is a defendant (except for assistance in consultations which is included as
part of Basic Services under paragraphs 1.2.3 and 1.4.2).
2.1.10.Additional services in connection with the Project, including services which
are to be furnished by OWNER in accordance with Article 3, and services not otherwise
provided for in this Agreement.
SECTION 3. OWNER'S RESPONSIBILITIES
OWNER shall do the following in a timely manner so as not to delay the services of
ENGINEER:
3.1. Designate in writing a person to act as OWNER'S representative with respect to the
services to be rendered under this Agreement, such person shall have complete authority to
transmit instructions, receive information, interpret and define OWNER'S policies and
decisions with respect to ENGINEER'S services for the Project.
3.2. Provide criteria and information as to OWNER'S requirements for the Project,
including design objectives and constraints, space, capacity and performance requirements,
flexibility and expandability, and any budgetary limitations; and furnish copies of design
and construction standards OWNER will require to be included in the Plans and
Specifications.
3.3. Assist ENGINEER by placing at ENGINEER'S disposal all available information
pertinent to the Project including previous reports and any other data relative to design or
construction of the Project.
3.4. Furnish to ENGINEER as required for performance of ENGINEER'S Basic Services
except to the extent provided otherwise by attached amendment, the following:
3.4.1. Data prepared by or services of others, including without limitation, borings,
probings and subsurface explorations, hydrographic surveys, laboratory tests and
inspections of samples, materials and equipment;
3.4.2. Appropriate professional interpretations of all the foregoing;
3.4.3. Environmental assessment and impact statements;
3.4.4. Property, boundary, easement, right -of -way, topographic and utility surveys;
3.4.5. Property descriptions;
5
3.4.6. Zoning, deed and other land use restrictions; and
3.4.7. Other special data or consultations not covered in Section 2;
all of which ENGINEER may use and rely upon in performing services under this
Agreement.
3.5. Provide engineering surveys or authorize ENGINEER to establish reference points
for construction to enable Contractor(s) to proceed with the layout of the work.
3.6. Arrange for access to and make all provisions for ENGINEER to enter upon public
and private property as required for ENGINEER to perform services under this Agreement.
3.7. Examine all studies, reports, sketches, Drawings, Specifications, proposals and other
documents presented by ENGINEER. Obtain advice of an attorney, insurance counselor and
other consultants as OWNER deems appropriate for such examination and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services of
ENGINEER.
3.8. Furnish approvals and permits from all governmental authorities having jurisdiction
over the Project and such approvals and consents from others as may be necessary for
completion of the Project.
3.9. Provide such accounting, independent cost estimating and insurance counseling
services as may be required for the Project, such legal services as OWNER may require or
ENGINEER may reasonably request with regard to legal issues pertaining to the Project
including any that may be raised by Contractor(s), such auditing service as OWNER may
require to ascertain how or for what purpose any Contractor has used the monies paid under
the construction contract, and such inspection services as OWNER may require to ascertain
that Contractor(s) are complying with any law, rule, regulations, ordinance, code or order
applicable to their furnishing and performing the work.
3.10. If OWNER designates a person or persons to represent OWNER at the site who is
not ENGINEER or ENGINEER'S agent or employee, the duties, responsibilities and
limitations of authority of such other person and the affect thereof on the duties and
responsibilities of ENGINEER and the Resident Project Representative (and any assistants)
will be set forth in an exhibit that is to be identified, attached to and made a part of this
Agreement before such services begin.
3.11. If more than one prime contract is to be awarded for construction, materials,
equipment and services for the entire Project, designate a person or organization to have
0
authority and responsibility for coordinating the activities among the various prime
contractors.
3.12. Furnish to ENGINEER data or estimated figures as to OWNER'S anticipated costs
for services to be provided by others for OWNER (such as services pursuant to paragraphs
3.7 through 3.11, inclusive, and other costs) so that ENGINEER may make the necessary
findings to support opinions of probable Total Project Costs.
3.13. Attend the pre -bid meeting, bid opening, pre - construction meetings, construction
progress and other job related meetings and substantial completion inspections and final
payment inspections.
3.14. Give prompt written notice to ENGINEER whenever OWNER observes or
otherwise becomes aware of any development that affects the scope of timing of
ENGINEER'S services, or any defect or nonconformance in the work of any Contractor.
3.15. Furnish, or direct ENGINEER to provide, Additional Services as stipulated in
paragraph 2.1 of this Agreement or other services as required.
3.16. Bear all costs incident to compliance with the requirements of this Section 3.
SECTION 4. PERIODS OF SERVICE
4.1. The provisions of Section 4 and the various rates of compensation for ENGINEER'S
services provided for elsewhere in this Agreement have been agreed to in anticipation of the
orderly and continuous progress of the Project through completion of the Construction
Phase. ENGINEER'S obligation to render services hereunder will extend for a period which
may reasonably be required for the design, award of contracts, construction and initial
operation of the Project including extra work and required extensions thereto.
4.2. The services called for in the Design Development Phase will be completed and the
Report submitted within the agreed period after written authorization to proceed with that
phase of services which will be given by OWNER.
4.3. ENGINEER'S services under the Design Development Phase, shall be considered
complete at the earlier of (1) the date when the submissions for that phase have been
accepted by OWNER, or (2) thirty (30) days after the date when such submissions are
delivered to OWNER for final acceptance, plus in each case such additional time as may be
considered reasonable for obtaining approval of governmental authorities having
jurisdiction to approve the design of the Project.
4.4. If OWNER has request for significant modifications or changes in the general scope,
extent or character of the Project, the time of performance of ENGINEER'S services shall
be adjusted equitably.
SECTION 5. PAYMENTS TO ENGINEER
5.1. METHODS OF PAYMENT FOR SERVICES AND EXPENSES OF
ENGINEER
5.1.1. For Basic Services. OWNER shall pay ENGINEER for Basic Services
rendered under Section 1 by one of the following methods, or as specified by Supplemental
Agreement or Work Order for each project:
5.1.1.1. The fee for all Basic Services (except services of ENGINEER'S
Resident Project Representative and assistants furnished under
paragraph 1.6.2.1) shall mean a fee based upon Schedule "A ".
5.1.2. For Additional Services. OWNER shall pay ENGINEER for
Additional Services rendered under Section 2 as follows:
5.1.2.1. General. For Additional Services of ENGINEER'S principals and
employees engaged directly on the Project and rendered pursuant to
paragraph 2.1 or 2.2 on the basis of ENGINEER'S Hourly Costs in
accordance with Schedule A.
5.1.2.2. Professional Associates and Consultants. For services and
Reimbursable Expenses of independent professional associates and
consultants employed by ENGINEER to render Additional Services
pursuant to paragraph 2.1 or 2.2, the amount billed to ENGINEER
therefor times a factor of 1.0, unless otherwise specified in the
Supplemental Agreement.
5.1.3. For Reimbursable Expenses. In addition to payments provided for in
paragraphs 5.1.1 and 5.1.2, OWNER shall pay ENGINEER the actual costs of all
Reimbursable Expenses incurred in connection with all Basic and Additional Services.
5.1.4. As used in this paragraph 5.1, the terms "Hourly Costs" and "Reimbursable
Expenses" have the meanings assigned to them in paragraph 5.4, and the term "Construction
Cost" has the meaning assigned to it in paragraph 6.1.
No deduction is to be made from Construction Costs on account of any penalty, liquidated
damages, or other amounts withheld from payments to Contractor(s).
0
5.2. TIMES OF PAYMENTS
5.2.1. ENGINEER shall submit monthly statements for Basic and Additional
Services rendered and for Reimbursable Expenses incurred. The statements will be based
upon ENGINEER'S total services actually completed at the time of billing. OWNER shall
make prompt monthly payments in response to ENGINEER'S monthly statements.
5.3. OTHER PROVISIONS CONCERNING PAYMENTS
5.3.1. If OWNER fails to make any payment due ENGINEER for services and
expenses within thirty -five (35) days after receipt of ENGINEER'S statement therefore, the
amounts due ENGINEER will be increased at the rate of one -half percent (1/2 %) per month
from said thirtieth day, and in addition, ENGINEER may, after giving seven (7) days'
written notice to OWNER, suspend services under this Agreement until ENGINEER has
been paid in full all amounts due for services, expenses and charges.
5.3.2. In the event of termination by OWNER under paragraph 7.1 upon the
completion of any phase of the Basic Services, progress payments due ENGINEER for
services rendered through such phase shall constitute total payment for such services. In the
event of such termination by OWNER during any phase of the Basic Services, ENGINEER
will be paid for services actually and necessarily rendered during that phase by
ENGINEER'S principals and employees engaged directly on the Project, on the basis of
ENGINEER'S Hourly Costs on Schedule A to date of termination.
In the event of any such termination, ENGINEER also will be
reimbursed for the reasonable charges of independent
professional associates and consultants employed by
ENGINEER to render Basic Services, and paid for all unpaid
Additional Services and unpaid reimbursables.
5.3.3. Records of ENGINEER'S Hourly Costs pertinent to ENGINEER'S
compensation under this Agreement will be kept in accordance with generally accepted
accounting principles. Copies will be made available to OWNER at cost on request prior to
final payment for ENGINEER'S services and shall be submitted with each monthly
statement as referred to in the section.
5.3.4. Whenever a factor is applied to Hourly Costs in determining compensation
payable to ENGINEER that factor will be adjusted periodically and equitably to reflect
changes in the various elements that comprise such factor. All such adjustments will be in
accordance with generally accepted accounting practices as applied on a consistent basis by
ENGINEER and consistent with ENGINEER'S overall compensation practices and
procedures.
D
5.4. DEFINITIONS
5.4.1. The Hourly Costs used as a basis for payment mean salaries and wages paid
to all ENGINEER'S personnel engaged directly on the Project, including, but not limited to,
engineers, architects, surveyors, designers, draftsmen, specification writers, estimators,
other technical and business personnel; plus the cost of customary and statutory benefits
including, but not limited to, social security contributions, unemployment, excise and
payroll taxes, workers' compensation, health and retirement benefits, sick leave, vacation
and holiday and other group benefits. For the purposes of this Agreement, the principals of
ENGINEER and their Hourly Costs are as shown on Schedule A.
5.4.2. Reimbursable Expenses means the actual reasonable expenses incurred by
ENGINEER or ENGINEER'S independent professional associates or consultants, directly
or indirectly in connection with the Project, such as expenses for: transportation and
subsistence incidental thereto; obtaining bids or proposals from Contractor(s); providing and
maintaining field office facilities including furnishings and utilities; subsistence and
transportation of Resident Project Representatives and their assistants; toll telephone calls
and telegrams; reproduction of reports, Drawings, Specifications, Bidding Documents, and
similar Project- related items in addition to those required under Section 1; and, if authorized
in advance by OWNER, overtime work requiring higher than regular rates.
SECTION 6. CONSTRUCTION COST AND OPINIONS OF COST
6.1. CONSTRUCTION COST
The construction cost of the entire Project (herein referred to as "Construction Cost ") means
the total cost to OWNER of those portions of the entire Project designed and specified by
ENGINEER, but it will not include indirect costs such as ENGINEER'S compensation and
expenses, the cost of land, rights -of -way, or compensation for or damages to, properties
unless this Agreement so specifies, nor will it include OWNER'S legal, accounting,
insurance counseling or auditing services, or interest and financing charges incurred in
connection with the Project or the cost of other services to be provided by others to
OWNER pursuant to paragraphs 3.7 through 3.11, inclusive. (Construction Cost is one of
the items comprising Total Project Cost which is defined in paragraph 1.2.6).
6.2. OPINIONS OF COST
6.2.1. Since ENGINEER has no control over the cost of labor, materials, equipment
or services furnished by others, or over the Contractor(s) methods of determining prices, or
over competitive bidding or market conditions, ENGINEER'S opinions of probable Total
Project Costs and Construction Cost provided for herein are to be made on the basis of
ENGINEER'S experience and qualifications and represent ENGINEER'S best judgment as
an experienced and qualified professional engineer, familiar with the construction industry;
10
but ENGINEER cannot and does not guarantee that proposals, bids or actual Total Project
or Construction Costs will not vary from opinions of probable cost prepared by
ENGINEER. If prior to the Bidding or Negotiating Phase OWNER wishes greater
assurance as to Total Project or Construction Costs, OWNER shall employ an independent
cost estimator as provided in paragraph 3.9.
6.2.2. If a Construction Cost limit is established by a written agreement between
OWNER and ENGINEER and specifically set forth in this Agreement as a condition
thereto, the following will apply:
6.2.2.1. The acceptance by OWNER at any time during the Basic
Services /Additional Services of a revised opinion of probable Total
Project or Construction Costs in excess of the then established cost
limit will constitute a corresponding revision in the Construction Cost
limit to the extent indicated in such revised opinion.
6.2.2.2. Any Construction Cost so established will include a contingency of ten
percent (10 %) unless another amount is agreed upon in writing.
6.2.2.3. ENGINEER will be permitted to determine what types of materials,
equipment and component systems are to be included in the Plans and
Specifications and to make reasonable adjustments in the general
scope, extent and character of the Project to bring it within the cost
limit.
6.2.2.4. If the Bidding or Negotiating Phase has not commenced within six (6)
months after completion of the Final Design Phase, the established
Construction Cost limit will not be binding on ENGINEER, and
OWNER shall consent to an adjustment in such cost limit
commensurate with an applicable change in the general level of prices
in the construction industry between the date of completion of the
Final Design Phase and the date on which proposals or bids are sought.
6.2.2.5. If the lowest bona fide proposal or bid exceeds the established
Construction Cost limit, OWNER shall (1) give written approval to
increase cost limit, (2) authorize negotiating or rebidding the Project
within a reasonable time, or (3) cooperate in revising the Project's
general scope, extent or character to the extent consistent with the
Project's requirements and with sound engineering practices. In the
case of (3), ENGINEER shall modify the Contract Documents as
necessary to bring the Construction Cost within the cost limits. In lieu
of other compensation for services in making such modifications,
OWNER shall pay ENGINEER, ENGINEER'S cost of such services,
11
all overhead expenses reasonably related thereto and Reimbursable
Expenses, in accordance with Exhibit A, to ENGINEER on account of
such services. The providing of such service will be the limit of
ENGINEER'S responsibility in this regard and, having done so,
ENGINEER shall be entitled to payment for services in accordance
with this Agreement and will not otherwise be liable for damages
attributable to the lowest bona fide proposal or bid exceeding the
established Construction Cost.
SECTION 7. GENERAL CONSIDERATION
7.1. TERMINATION
The obligation to provide further services under this Agreement may be terminated by either
party upon written notice in the event of a material breach of this agreement. However, the
breaching party shall have a period of 10 days to cure the breach to the satisfaction of the
non - breaching party.
7.2. REUSE OF DOCUMENTS
All documents including Plans and Specifications prepared or furnished by ENGINEER
(and ENGINEER'S independent professional associates and consultants) pursuant to this
Agreement are instruments of service in respect of the Project and the OWNER will be
provided with original record drawing copies for information and reference in connection
with the use and occupancy of the Project by OWNER and others; however, such
documents are not intended or represented to be suitable for reuse by OWNER or others on
extensions of the Project or on any other project. Any reuse by either party without written
permission of the other party is prohibited. Reuse of the engineer's documents is at the
OWNER'S sole risk and without liability or legal exposure to ENGINEER, or to
ENGINEER'S independent professional associates or consultants, and OWNER shall
indemnify and hold harmless ENGINEER and ENGINEER'S independent professional
associates and consultants from all claims, damages, losses and expenses including
attorney's fees arising out of or resulting therefrom. Any such verification or adaptation will
entitle ENGINEER to further compensation at rates to be agreed upon by OWNER and
ENGINEER.
7.3. INSURANCE
7.3.1. ENGINEER shall secure and maintain such insurance as will protect
ENGINEER from claims under the Worker's Compensation Acts and from claims for
bodily injury, death, or property damage which may arise from the performance of services
under this Agreement.
12
7.3.2. Professional Liability Insurance. The ENGINEER shall secure and maintain
a professional liability insurance policy. Said policy shall insure payment of damages for
legal liability arising out of the performance of professional services for the OWNER, in the
insured's capacity as ENGINEER, if such legal liability is caused by a negligent error,
omission, or negligent act of the insured or any person or organization for whom the insured
is legally liable. Said policy shall provide minimum limits of $1,500,000 per claim and
$1,500,000 aggregate; A certificate of insurance shall be provided that shall state that such
insurance cannot be cancelled until thirty (30) days after the OWNER has received written
notice (upon request) of the insurer's intention to cancel this insurance. The OWNER shall
be named as an additional insured on the policy.
7.3.3. Before commencing work the ENGINEER shall provide the OWNER a
certificate of insurance evidencing the required insurance coverage in a form acceptable to
OWNER.
7.4. INDEMNIFICATION
The ENGINEER agrees, to the fullest extent permitted by law, to indemnify and hold
OWNER harmless from any damage, liability, or cost (including reasonable attorney's fees
and costs of defense) to the extent caused by ENGINEER's negligent acts, errors, or
omissions in the performance of professional services under this Agreement and those of his
or her subcontractors or anyone for whom the ENGINEER is liable.
7.5. CONTROLLING LAW
This Agreement is to be governed by the laws of the State of Minnesota.
7.6. SUCCESSORS AND ASSIGNS
7.6.1. OWNER and ENGINEER each is hereby bound and the partners, successors,
executors, administrators and legal representatives of OWNER and ENGINEER (and to the
extent permitted by paragraph 7.6.2, the assigns of OWNER and ENGINEER) are hereby
bound to the other party, to this Agreement and to the partners, successors, executors,
administrators and legal representatives (and said assigns) of such other party, in respect of
all covenants, agreements, and obligations of this Agreement.
7.6.2. Neither OWNER nor ENGINEER shall assign, sublet or transfer any rights
under or interest in (including, but without limitation, monies that may become due or
monies that are due) this Agreement without the written consent of the other, except to the
extent that any assignment, subletting or transfer is mandated by law or the effect of this
limitation may be restricted by law. Unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor from any
duty or responsibility under this Agreement. Nothing contained in this paragraph shall
13
prevent ENGINEER from employing such independent professional associates and
consultants as ENGINEER may deem appropriate to assist in the performance of services
hereunder.
7.6.3. Nothing under this Agreement shall be construed to give any rights or
benefits in this Agreement to anyone other than OWNER and ENGINEER, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of the OWNER and ENGINEER and not for the benefit of any other party.
7.7. COPYRIGHT
7.7.1. Copyright or Patent Infringement. ENGINEER shall defend actions or claims
charging infringement of any copyright or patent by reason of the use or adoption of any
designs, Drawings or Specifications supplied by it, and it shall hold harmless the OWNER
from loss or damage resulting therefrom.
7.8. MEDIATION /ARBITRATION
7.8.1. In an effort to resolve any conflicts that arise during the design phase of the
project or following the completion of the design phase, the OWNER and ENGINEER
agree that all disputes between them arising out of or relating to this Agreement shall be
submitted to nonbinding mediation unless the parties agree otherwise. The OWNER and
ENGINEER further agree to consider including a similar mediation provision in all
agreements with independent contractors and consultants retained for the project and to
require all independent contractors and consultants also to include a similar provision in all
agreements with subcontractors, subconsultants, suppliers, or fabricators so retained.
SECTION 8. SPECIAL PROVISIONS, EXHIBITS AND SCHEDULES
8.1. The following exhibits are attached to and made a part of this Agreement:
8.1.1. Schedule A "Fee Schedule for Basic Services and Per Diem Hourly Rate
Schedule for Additional Services"
8.2. This Agreement together with the Appendix and Schedules identified above
constitute the entire agreement between OWNER and ENGINEER and supersede all prior
written or oral understandings. This Agreement, Appendix and Schedules may only be
amended, supplemented, modified or cancelled by a duly executed written instrument.
14
IN WITNESS WHEREOF, the parties hereto have made and executed this
Agreement as of the day and year first above written.
OWNER:
CITY OF HUTCHINSON
BY:
Steve Cook
Its Mayor
AND
Jeremy Carter
Its Administrator
ADDRESS FOR GIVING NOTICES:
Hutchinson City Center
111 Hassan Street
Hutchinson, Mimnesota 55350
15
ENGINEER:
Steven Engineers, Inc.
mm
AND
Scott Ward
Its Vice - President
Its
ADDRESS FOR GIVING NOTICES:
Stevens Engineers, Inc.
2211 O'Neil Road.
Hudson, WI. 54016
SCHEDULE A
FEE SCHEDULE FOR BASIC SERVICES & PER DIEM HOURLY RATE
SCHEDULE FOR ADDITIONAL SERVICES
A. Compensation for Basic Services - Standard Hourly Rate Method of Payment with a
Not -To- Exceed amount + expenses.
Owner shall pay Engineer for Basic Services as set forth in this agreement. Standard
Hourly Rates Method of Payment with a Not -To- Exceed amount of $115,960 +
expenses.
1. An amount equal to the cumulative hours charged to the Project by each
class of Engineer's personnel times Standard Hourly Rates for each
applicable billing class for all services performed on the Project, plus
Reimbursable Expenses, if any.
2. Engineer's Reimbursable Expenses Schedule and Standard Hourly Rates are
attached below.
B. Hourly Rate Schedule
16
Prelim. Design
Final Design
Bid Phase
(45 %)
(50 %)
(5%)
Totals
Firm &
Hourly
Total
Role
Staff
Rate
Hrs
Total
Hrs
Total
Hrs
Total
Hrs
Total Fee
292
Principal Architect
$135
13
$1,755
15
$2,025
2
$270
30
$4,050
292
Technician
$75
45
$3,375
50
$3,750
5
$375
100
$7,500
Principal Mechanical
NRA
Engineer
$175
13
$2,275
15
$2,625
2
$350
30
$5,250
NRA
Project Electrical Engineer
$130
30
$3,900
32
$4,160
3
$390
65
$8,450
NRA
Project Mechanical Engineer
$100
17
$1,700
18
$1,800
2
$200
37
$3,700
NRA
Mechanical Designer
$80
34
$2,720
37
$2,960
4
$320
75
$6,000
NRA
Electrical Designer
$80
22
$1,760
25
$2,000
3
$240
50
$4,000
Stevens
Principal Engineer /Project
Mgr /Specialists
$185
80
$14,800
88
$16,280
8
$1,480
176
$32,560
Stevens
Graduate Engineer
$85
87
$7,395
98
$8,330
10
$850
195
$16,575
Stevens
Technician
$88
123
$10,824
138
$12,144
14
$1,232
275
$24,200
Stevens
Administrative
$49
34
$1,666
37
$1,813
4
$196
75
$3,675
TOTALS
$52,170
$57,887
$5,903
1,108
$115,960
16
C. Reimbursable expenses for services performed on the date of the Agreement are:
Reimbursable expenses for services performed on the date of the Agreement are:
8 "x11" B/W Copies $0.13 /pane
81/2x 14" B/W Copies $0.15 /pane
11" x 17" B/W Copies
8 "x11" Color Copies
81/2x 14" Color Copies
11 "x17" Color Copies
22 "x34" B/W prints
24" x 36" B/W prints
28" x 42" or larger B/W prints
22 "x34" Color prints
24" x 36" Color prints
28" x 42" or larger Color prints
Binding plan sets (per set larger than 11x17)
Specification and Report Assembly (Binder, Cover)
Laminated Report Covers with Binder
Mileage (auto)
Mileage (Field Truck)
Materials to assemble reports
Other similar direct project related expenditures
Meals and Lodging
Other similar direct project related expenditures
10% will be added to all reimbursable expenses.
17
$0.20 /pane
$0.80 /pane
$0.90 /pane
$1.50 /pane
$2.60 /pane
$2.85 /pane
$4.20 /pane
$5.00 /pane
$5.50 /pane
$6.00 /pane
$5.00 each
$8.00 each
$17.00 each
IRS Allowable Rate
IRS Allowable Rate +
$0.15
at cost
at cost
per diem or at cost
at cost
HUTCHINSON CITY COUNCIL
09-f
Request for Board Action
104a�
7AL
Agenda Item: Approval of Revised Ends Statements
Department: Administration
LICENSE SECTION
Meeting Date: 2/11/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
As a follow up from the January 14, 2014, Council workshop, attached are the revised Ends Statements.
BOARD ACTION REQUESTED:
Approve revised Ends Statements.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ends 01 -01 -10 /Revised 2 -11 -14
Global Statement:
The City of Hutchinson exists so that residents, businesses, property owners, and visitors are provided with
quality services and programs that support a safe, healthy, sustainable and business - friendly community with a
small town atmosphere for a cost of government that is similar to, or less than, comparable out -state Minnesota
cities.
A. Basic Ends (on -eoine /day to day):
(Public Safety — police /fire /inspections)
1. Residents and visitors of all ages feel safe and are confident that their property is adequately protected.
1.1 Dependable emergency and follow -up services are delivered in a responsive, effective, cost efficient
manner.
1.1.1 Responsive and effective emergency services are provided and maintained.
1.1.2 Appropriate planning assures suitable response to local disasters & other emergency situations.
1.1.3 Response to social crimes (drugs, gang activity, domestic violence, etc.) is effective and
proactive.
1.1.4 Prosecution of offenders is reasonably attained.
1.1.5 The public is adequately protected from dangerous animals.
1.1.6 Neighborhoods are provided with support consistent with their unique safety needs.
1.1.7 Vandalism, graffiti, and other property damage are dealt with quickly and effectively.
1.2 Delivery of services is focused on successfully mitigating and preventing un -safe situations and conditions.
1.2.1 Services, codes and regulations provide suitable protection of people and property.
1.2.2 Prevention -based programs and services enhance public safety and minimize severity of actual
events.
1.2.3 Housing and work environments are safe and healthy.
1.2.4 Effective protection programs ensure safety for children and other vulnerable populations.
(Health and Recreation)
2. City services and programs contribute to a healthy quality of life for residents and visitors.
2.1 Quality public utilities and services are provided and maintained in a safe, cost effective and responsible
manner.
2.1.1 Suitable supply of clean, safe, good tasting water is provided.
2.1.2 Appropriate wastewater services protect health and property.
2.1.3 Citizens are protected from waste, hazardous materials, environmental, and other health risks.
2.1.4 Reasonable protection from disease carrying insects, rodents, and other pests is provided.
2.2 People of all ages use and enjoy a variety of cultural, recreational, educational, and social opportunities.
2.2.1 Various seasonal recreational, cultural and social opportunities enrich lifestyles for all ages, both
indoors and outdoors.
2.2.2 Emphasis on participation maximizes the health benefits to the community.
2.2.3 Hutchinson is recognized as a senior friendly community.
2.2.4 Hutchinson has the amenities, programs and services that attract families to move to the
community.
2.2.5 Hutchinson values its history and the City is a partner in historic preservation efforts.
Ends 01 -01 -10 /Revised 2 -11 -14
2.3 Community & City partnerships assist residents' desire for healthy, balanced lives and provide mutual
benefits to each party.
2.3.1 Cooperation with local program providers facilitates availability and quality of programs while
minimizing direct city involvement when appropriate.
2.3.2 City government supports Hutchinson Health efforts to provide and maintain a healthy
community.
2.3.3 City government supports local education providers in their efforts to provide and maintain
quality education opportunities.
2.3.4 Partnerships with community organizations, volunteers and local social service providers
contribute to a healthy and desirable community.
2.4 Hutchinson embraces diversity in residents, cultures, and employees.
(Transportation and Mobility)
3. Citizens, visitors and commerce move easily and safely throughout the city and region.
3.1 Roadways, pedestrian paths and trails provide safe, efficient mobility within the city.
3.1.1 Roadways
3.1.2 Pedestrian paths
3.1.3 Trails
3.2 Roadways, pedestrian paths, and trails are maintained to a high level in a cost effective manner.
3.2.1 Roadways
3.2.2 Pedestrian paths
3.2.3 Trails
3.3 Regional transportation systems provide safe and timely travel for commuters and commercial users.
3.3.1 Regularly updated local and regional transportation plans are in place and effectively help guide
future planning and development.
3.3.2 Air traffic moves in and out of Hutchinson safely and efficiently.
3.3.3 Local and regional rail line corridors are preserved for continued and /or possible future use.
3.4 Alternative modes of transportation are encouraged and facilitated.
(Economic Development)
4. A diverse local economy provides economic stability, expanding job growth and employment
opportunities, an average household income meeting or exceeding the state average, and an increasing local
tax base.
4.1 City programs and services support businesses in their efforts to be successful.
4.1.1 Local utilities provide quality, highly reliable and competitively priced products and services.
4.1.2 Planning and zoning guides planned growth and assists business and industrial expansion.
4.1.3 Effective support programs are in place to assist new and existing businesses succeed and grow.
4.1.4 Adequate property and infrastructure is available for industrial and commercial growth.
4.1.5 Quality, affordable housing is available for the local workforce.
4.1.6 On -going partnerships are established with area colleges and universities that assist with local
economic development.
4.2 Clean industrial, engineering /science technology and "green" jobs are economic development priorities.
Ends 01 -01 -10 /Revised 2 -11 -14
4.3 Downtown Hutchinson is a vibrant and vital part of the community.
4.4 Hutchinson supports existing City enterprises and the development of new enterprises that provide
economic benefit to the city, limit taxes, and reduces dependence on state aid.
4.5 Public art is recognized and supported for its community and economic benefits.
4.6 Industrial and commercial building vacancies are minimal and short - lived.
(Environment)
S. Residents and visitors enjoy a clean, environmentally healthy, beautiful city.
5.1 Sustainable, environmentally friendly practices are embraced and utilized whenever possible.
5.1.1 The watershed and the environment are adequately protected.
5.1.2 Air quality is adequately protected.
5.1.3 Resources are conserved in a manner that provides environmental and economic benefit.
5.1.4 City -wide recycling & composting programs reduce material going to local landfills and provide
economic benefits to the community.
5.1.5 Use of alternative fuels and renewable energy is utilized where feasible and a reasonable
payback period is provided.
5.1.6 A well- maintained urban forest provides environmental benefits and contributes to community
aesthetics.
5.1.7 Green spaces are maintained in an attractive, cost effective manner.
5.2 Appropriate planning and processes are in place to effectively manage city growth.
5.2.1 Community growth is managed in a controlled and efficient manner.
5.2.2 Reasonable maintenance and appearance of public and private property is assured through
planning, codes and regulations.
5.3 The Crow River and its corridor are protected, maintained, and enhanced for public and private use.
5.4 Parks and a variety of park amenities are available throughout the community to assure adequate citizen
accessibility, utilization, and year -round enjoyment.
(Good Government)
6. Citizens believe that the City is progressive and innovative, delivering quality services at a reasonable price
and that there is visionary planning for the future taking place.
6.1 Effective long range planning with community participation is actively done and followed.
6.1.1 Community members and stakeholders feel they are engaged and can be part of the process.
6.1.2 Community members and stakeholders see a connection between basic and long term ends.
6.2 Performance reporting is in place that is tied to council goals and ends. This includes appropriate
measurements, key indicators, and trends compared to targets and benchmarks that are shared with the
community.
6.3 City enterprises are recognized as running efficiently and providing optimal benefit to residents.
Ends 01 -01 -10 /Revised 2 -11 -14
6.4 Citizens recognize that effective partnerships and positive relationships with private and other public
entities are in place and provide mutual benefit.
6.5 Citizens believe that elected officials, appointed boards and commissions, and city employees set examples
of good conduct, ethics and integrity.
6.6 Citizens recognize that the City is working effectively with volunteers for the betterment of the community.
6.7 The City of Hutchinson will be active in advocating for and in the promotion of regional and statewide issues
that benefit the city.
B. Lone Term Ends (2012 base):
On -going
1. Advocate that Cub Foods and Office Max stores are filled /Understand options for Cub Foods &
Office Max stores including alternative uses. ( #4 -ED)
2. Hutchinson's city tax rate is comparable to other outstate regional centers. ( #6 -GG)
3. Advocate that school facility needs are satisfactorily addressed. ( #2 -HR
4. Advocate that Luce Line Trail from Hutchinson to Winsted is paved. ( #2 -HR)
5. Implement energy conservation programs that provide reasonable payback. ( #5 -EV)
6. City will have direct involvement in renewable energy sources where economically feasible. ( #5-
EV)
7. Advocate for a County EDA ( #4 -ED)
8. Institute automated meter reader system ( #5 -EV)
9. Opportunities to diversify tree species are identified and implemented. ( #5 -EV)
10. Advocate with legislature for lower commercial and business property taxes. ( #4 -ED)
11. Use other efforts to mitigate rates of water and wastewater. ( #4 -ED)
12. Have a local business incubator building and /or program operating. ( #4 -ED)
1 -2 Years
1. A values based ethics policy is adopted for elected officials and city employees. ( #6 -GG)
2. Additional recreation opportunities — downtown dock, bike path, downtown /community bike
racks, Fishing Pier, Canoe Racks, summer watercraft rental program ( #2 -HR)
3. Work with the County, Winsted, Silver Lake and the DNR to complete paving of the Luce Line
State Trail. ( #4 -ED & #2 -HR)
4. Work with County to develop plans to pave the Dakota Trail in McLeod County ( #4 -ED & #2 -HR)
5. Develop funding plan for miscellaneous infrastructure maintenance such as sidewalks, trails and
street lighting. ( #6 -GG)
6. Install historic street signs for original Hutchinson town site streets. ( #2 -HR)
3- 5 Years
1. Orderly annexation agreements are in place with surrounding townships ( #6 -GG)
2. Office Max and Cub Food stores have new tenants. ( #4 -ED)
3. A regional transportation plan is adopted for county and other local governments. ( #5 -TM)
4. The outdoor pool is upgraded to a water park facility ( #2 -HR)
Ends 01 -01 -10 /Revised 2 -11 -14
5. Hutchinson attains GFOA Distinguished Budget Presentation Award for results based budget
( #6 -GG)
6. A community horticultural /botanical garden along river is planted. ( #2 -HR)
6 -10 Years
1. Advocate and cooperate with school district to facilitate a new or improved high school facility
being built ( #6 -GG)
2. The City reduces its fossil fuel - energy usage by half from its 2006 level by 2017. ( #5 -EV)
3. The City eliminates its dependence on LGA in the general fund. ( #6 -GG)
4. Hutchinson attains the Malcolm Baldridge Quality Award for Local Governments. ( #6 -GG)
5. Advocate for development of Greenleaf State Recreation Area ( #2 -HR)
6. Advocate for development of the Dakota Trail with links to the Luce Line Trail. ( #2 -HR)
7. An additional athletic field complex is built ( #2 -HR)
8. Les Kouba Parkway reconstruction is completed ( #3 -TM)
11 -15 YEARS
1. Hwy 22 connection to Hwy 212 is complete. ( #3 -TM)
2. Hutchinson has a local court (virtual or physical). ( #6 -GG)
3. New Industrial park is filled and expansion continues ( #4 -ED)
4. Hutchinson's industrial base is more diverse and not as dependent on a few major employers.
( #4 -ED)
16 -20 YEARS
1. Hutchinson is a recognized as an economic center. ( #4 -ED)
2. Advocate that a bike trail from Luce Line to Greenleaf Park is paved. ( #2 -HR)
3. Hutchinson is an eco- municipality (fossil fuel free energy, zero waste). ( #5 -EV)
4. Hutchinson and Glencoe area share a regional airport. ( #3 -TM)
5. A combined public safety facility is built ( #1 -PS)
6. The Crow River becomes a regional recreational attraction. ( #2 -HR)
20 plus
1. Light rail comes to Hutchinson. ( #3 -TM)
2. A new public safety training center is located away from residential areas. ( #1 -PS)
3. Northeast ring road is complete ( #3 -TM)
Completed
End Statement
Posted
Time
Completion
Removal
Date
Frame
Date
Date
Industrial Park expansion and
1 -1 -10
1 -5 years
September
N/A
infrastructure in place
2011
Pass a local sales tax to mitigate
1 -1 -10
1 -5 years
6 -1 -11
N/A
rates of water & wastewater.
Local civil defense system is added
1 -1 -10
1 -5 years
2010
N/A
to and upgraded as necessary.
Ends 01 -01 -10 /Revised 2 -11 -14
Hutchinson is a partner in a
1 -1 -10
1 -5 years
May 2012
7 -24 -12
regional emergency
communication center (virtual
consolidation with county instead)
A youth board is formed for
1 -1 -10
1 -5 years
Dolf working with
7 -24 -12
acquiring ongoing youth input in
student council and
programming and planning.
update in PR Board
Minutes
Hutch recognized as model of
1 -1 -10
1 -5 years
No process in place
7 -24 -12
superior government processes
to measure. Use
bond rating and
rating calls as
indicators
Environment /sustainability Board
1 -1 -10
1 -5 years
With changes to the
7 -24 -12
forestry program use
tree board for now.
Community Facility Marketing
1 -1 -10
1 -5 years
Continue current
7 -24 -12
Committee is formed
efforts of
cooperative efforts
Updated Comprehensive Plan
1 -1 -10
1 -5 years
12 -10 -13
2 -11 -14
Community Visioning Plan
1 -1 -10
1 -5 years
4 -9 -13
2 -11 -14
(Downtown Plan)
State Mandated Emergency
1 -1 -10
1 -5 years
7 -1 -12
2 -11 -14
Communication Equipment and
800 MHZ system Implemented
Train Depot is cleaned up and
1 -1 -10
1 -5 years
11 -1 -13
2 -11 -14
redeveloped
Tree Board is reactivated
7 -24 -12
1 -2 years
1 -29 -13
2 -11 -14
Others: Community Assets: Hutchinson Health is a strong regional health care provider; Ridgewater
College grows in programs, students, and amenities, Hutchinson public schools are recognized for their
quality of education.
#1- Public Safety #2 - Health & Recreation
#3 -Transportation & Mobility #4 - Economic Development
#5 - Environment #6 — Good Government
Residents and visitors of all ages feel
safe and are confident that their
property is adequately protected.
Residents and visitors enjoy a
clean, environmentally healthy,
beautiful city. The City of Hutchinson exists so that
residents, businesses, property
owners and visitors are provided with
quality services and programs that
support a safe, healthy, sustainable and
Long Term Ends business - friendly community with a small
town atmosphere for a cost of
government similar to, or less than,
comparable out -state Minnesota cities.
City services and programs
contribute to a healthy quality
of life for residents and visitors.
Citizens, visitors and
commerce move easily and
safely throughout the city and
region.
Citizens believe that the City is A diverse local economy
progressive and innovative, delivering provides expanding job growth and
quality services at a reasonable price and employment opportunities, an average
that visionary planning for the future taking household income meeting or
exceeding the state average, and an
place. increasing local tax base.
HUTCHINSON CITY COUNCIL ci =W-f 0"'N
Request for Board Action 79
Agenda Item: Set Council Workshop to Discuss Code of Ethics Policy
Department: Administration
LICENSE SECTION
Meeting Date: 2/11/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Over the last couple of months, the Council has discussed having a workshop to review materials related to a Code of
Ethics policy. At the last Council meeting, it was mentioned that a workshop should be set for this discussion. It is
suggested that the Council set this workshop prior to one of the next upcoming Council meetings.
BOARD ACTION REQUESTED:
Set Council workshop to discuss Code of Ethics policy.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
EDA Board Meeting
Main Conference Room — City Center
11:30 AM Wednesday, November 27th, 2013
Members present in bold.
MEETING MINUTES
Members
Tim Ulrich Steve Jansick
Mary Christensen Mike McGraw
Staff
Lee Miller, EDA Director
Nate Keller, EDA Assistant
Andy Reid, City Controller
Daron Vanderheiden
Jonny Block
Liaison
Mary Hodson, Chamber President
Call to order- The meeting was called to order at 11:34 a.m.
II. Approve Agenda — No Action
III. Review Meeting Minutes
A. October 16th Finance Team
Chad Czmowski
M /S /P: Jansick, Czmowski to approve the October 16th Finance Team minutes as presented;
passed unanimously.
B. October 23rd Board of Directors
M /S /P: Czmowski, Block to approve the October 23rd Board of Directors minutes as
presented; passed unanimously.
IV. Review October EDA Financial Statements — Andy Reid
• Cash available in operations is $134,269.
• $56,736 is reserved (proceeds from Warrior land sale) and $73,003 is unreserved.
• The Economic Development Loan fund has $1,126,884 in cash available.
• $100,000 is reserved (Luce Line Trail contribution) and $13,911 for Depot/ farmers
market costs. $1,012,974 is unreserved.
• Loan payments for the month were $9,233.
• Downtown revolving loan fund has $183,784 in cash available; $171,218 is unreserved,
loans totaling $759,821 and $201,329 in capital assets (Cenex & Wright property).
• Loan repayments totaled $9,848 for the month.
• MIF Loan fund has $233,238 in cash available and loans receivable of $301,333
(NuCrane).
• Loan payments for the month were $11,281.
M /S /P: Block, Christensen to approve the financials as presented; passed unanimously.
V. Director's Report
A. Depot Marketplace Redevelopment: Pavilion was completed last week. Soda - blasting
has been completed on the western half of the building.
B. MN Angel Network: Staff and representatives from the Finance Team attended a
meeting with Minnesota Angel Network representatives talked about the discussions that
took place. Staff will continue to look at ways to remain engaged with MNAN.
C. Business Incubator: Staff is continuing to evaluate the project and alternatives.
D. Land Write Down Program: Staff informed the Board about federal regulations that
could hinder the utilization of a Land Write Down Program.
E. SBDC: Staff informed the Board that the SBDC will be operating a satellite office in
Hutchinson with regular office hours.
VI. Grant and Loan Applications
<NONE>
VII. Chamber Update
VIII. Other Business
IX. Set Next meeting — December 19th, 2013 11:30 AM
X. Adjourn -
With no further business to attend to, the meeting was adjourned at 12:32 PM
Respectfully Submitted,
Nate Keller
EDA Intern
EDA Board Meeting
Main Conference Room — City Center
11:30 AM Thursday, December 19th, 2013
Members present in bold.
MEETING MINUTES
Members
Tim Ulrich Steve Jansick
Mary Christensen Mike McGraw
Staff
Lee Miller, EDA Director
Nate Keller, EDA Assistant
Andy Reid, City Controller
Brandon Sobotta, EDA Assistant
Daron Vanderheiden
Jonny Block
Liaison
Mary Hodson, Chamber President
Call to order- The meeting was called to order at 11:31 a.m.
II. Approve Agenda — No Action
III. Review Meeting Minutes
A. November 20th Finance Team
Chad Czmowski
M /S /P: Ulrich, Vanderheiden to approve the November 20th Finance Team minutes as
presented; passed unanimously.
B. November 27th Board of Directors
M /S /P: Block, Christenson to approve the November 27th Board of Directors minutes as
presented; passed unanimously.
IV. Review November EDA Financial Statements — Andy Reid
• Cash available in operations is $124,930.
• $56,736 is reserved (proceeds from Warrior land sale) and $64,432 is unreserved.
• The Economic Development Loan fund has $1,136,117 in cash available.
• $100,000 is reserved (Luce Line Trail contribution). $1,021,117 is unreserved.
• Loan payments for the month were $9,233.
• Downtown revolving loan fund has $197,523 in cash available; $185,523 is unreserved,
loans totaling $747,040 and $201,329 in capital assets (Cenex & Wright property).
• Loan repayments totaled $14,305 for the month.
• MIF Loan fund has $238,878 in cash available and loans receivable of $296,194
(NuCrane).
• Loan payments for the month were $5,640.
M /S /P: Block, Vanderheiden to approve the financials as presented; passed unanimously.
V. Director's Report
A. Depot Marketplace Redevelopment: Soda blasting is complete. Staff to seek quotes on
replacing fire damaged wood. Once the charred wood is removed insulation will be put in
western half of building.
B. MN Angel Network: Staff is continuing to utilize the network for potential opportunities.
C. Business Incubator: Staff is continuing to evaluate the project and potential alternatives.
D. Land Write Down Program: Staff still researching possibilities for utilizing a Land Write
Down Program. Staff needs input from Federal EDA as it relates to the infrastructure
grant that was utilized to develop the industrial park.
E. Update on business prospects: Staff continuing to champion a business expansion
project and relocation project.
F. Positively Minnesota Marketing Partnership: Staff informed the Board of the upcoming
membership renewal and calendar of events for 2014.
M /S /P: Jansick, Christensen to approve $600 to continue membership for 2014; passed
unanimously.
VI. Grant and Loan Applications
Sion and Awning Grant
Farm Bureau Financial Services (Ryan Elbert) $1,655.98
114 Main St N
M /S /P: Czmowski, Vanderheiden to approve grant as presented; passed unanimously.
VII. Chamber Update - Annual banquet is January 24th
VIII. Other Business
IX. Set Next meeting — January 28th, 2013 11:30 AM
X. Adjourn -
With no further business to attend to, the meeting was adjourned at 12:42p.m.
Respectfully Submitted,
Nate Keller
EDA Intern
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Thursday, January 2, 2014 (December Regular Meeting)
Call to order — 3:01 p.m.
President Bordson called the meeting to order. Members present: President Dwight
Bordson, Vice President Anthony Hanson; Secretary Monty Morrow; General Manager
Michael Kumm; Attorney Marc Sebora.
Members absent: Commissioner Mark Girard
1. Swearing in of New Commissioner — Donna Luhring
Attorney Marc Sebora swore in the newly elected commissioner, Donna Luhring.
2. Approve Minutes of November 27, 2013 Regular and December 18, 2013
Special Meetings
The minutes of the November 27, 2013 regular and December 18, 2013 regular
meetings were reviewed. A correction was made to the November 27, 2013 regular
meeting minutes, section Approve Bad Debt Write -Off, adding $4,316.12 as the
total charge -offs for 2013. After discussion, a motion was made by Vice President
Hanson, seconded by Secretary Morrow to approve the November 27, 2013
regular meeting minutes as amended and the December 18, 2013 special meeting
minutes. Motion was unanimously carried.
3. Ratify Payment of Bills for November 2013
The November 2013 payables were discussed. A motion was made by Secretary
Morrow, seconded by Vice President Hanson to ratify the payment of bills in the
amount of $4,005,204.36 (detailed listing in payables book). Motion was
unanimously carried.
4. Approve Financial Statements /Budget Year to Date
Jared Martig presented the November 2013 financial statements /budget year -to-
date. After discussion, a motion was made by Secretary Morrow, seconded by Vice
President Hanson to approve the financial statements /budget year -to -date. Motion
was unanimously carried.
5. Presentation on 2013 Conservation Improvement Program
Nick Nelson, HUC Energy Conservation Administrator, gave a presentation on the
2013 Conservation Improvement Program. Information was based on the 2011
financial report. Future program plans include partnering with Missouri River
Energy Services (MRES) at no charge to HUC as it is a benefit of being a member
of MRES. (Presentation attached.)
1
6. Review Policies and Requirements Booklet
GM Kumm presented the policies and requirements booklet, sections:
• Landlord Acknowledgement
• Inserts with Utility Bills
• Inaccessible Utility Equipment /Meters
• Identity Theft — "Red Flag Program"
Discussion held regarding possible changes to the Landlord Acknowledgement if
HUC considers implementing certification of outstanding accounts in the future.
No changes were recommended.
7. Approve Changes to Exempt and Non - Exempt Handbooks
GM Kumm presented changes to the exempt and non - exempt handbooks,
sections:
• Wage and Salary Information - Pay Period, Paydays
• Payroll Deductions
• Overtime
Changes made to section Payroll Deductions were for clean -up purposes.
No changes were recommended for sections, Wage and Salary Information — Pay
Period, Paydays; and Overtime.
A motion was made by Vice President Hanson, seconded by Commissioner
Luhring to approve the changes to the exempt and non - exempt handbooks. Motion
was unanimously carried. (Changes attached.)
8. Approve Changes to Parallel Generation Policy
GM Kumm presented changes to the Parallel Generation Policy. The Board
suggested adding alternative language on page 11, item #10 and page 5,
item #10(c). After discussion, this policy was tabled until the January regular
commission meeting.
9. Approve Changes to Policy on Payments of Hutchinson Utilities Commission
Payables
Jared Martig presented changes to the Policy on Payments of Hutchinson Utilities
Commission Payables. The date was changed from 2013 to 2014 in the second to
last paragraph. This is a part of HUC annual review of policies. A motion was made
by Secretary Morrow, seconded by Commissioner Luhring to approve the changes
to the Policy on Payments of Hutchinson Utilities Commission payables. Motion
was unanimously carried. (Policy attached.)
10. Approve 3M Transportation Agreement
John Webster presented the 3M Transportation Agreement explaining it is the
same contract as last year. A motion was made by Vice President Hanson,
seconded by Secretary Morrow to approve the 3M Transportation Agreement.
(Agreement attached.)
2
11. Approve BP Operational Agency Agreement
John Webster presented the BP Operational Agency Agreement explaining there
was a decrease in the amount charged for swing gas and a reduced rate when
purchasing from a third party. Also, a two year deal was negotiated versus a one
year deal in the past. HUC should realize a savings of $3,000 - $5,000 annually. A
motion was made by Vice President Hanson, seconded by Commissioner Luhring
to approve the BP Operational Agency Agreement. (Agreement attached.)
12. Approve Changes to the Commercial /Industrial Deposit Requirement
Vice President Hanson presented the changes to the Commercial /Industrial
Deposit Requirement.
Previous changes were made to the Residential and Commercial Deposit
Requirements policy. Due to feedback from customers regarding those deposit
requirement changes, the Board recommended Jan Sifferath research other
alternatives. The alternative changes allow HUC to take into consideration a
repurposed building to determine a deposit amount. Also, additional verbiage was
added which allows HUC to accept an irrevocable letter of credit from an FDIC
insured financial institution.
After discussion, a motion was made by Secretary Morrow, seconded by Vice
President Hanson to approve the changes to the Commercial /Industrial Deposit
Requirement. (Changes attached.)
13. Discuss Industrial CIP Rebate
Nick Nelson presented three rebate options for 3M and HTI:
1. Continue with existing $40,000 of CIP dollars allocated to 3M and HTI based on
their prorated share of energy savings.
2. Consider providing HTI with their full dollar amount based on the $300 /KW saved
and 3M with a fair amount based on projects done and the projected savings,
which would result in additional rebate amounts beyond the 2013 budget.
3. Rebate on a first come, first served basis. No changes.
Nick recommended HUC request each industrial customer submit rebate
applications as each project is completed.
After discussion regarding the three options, the Board tabled this agenda item
until January's regular commission meeting.
President Bordson abstained from discussion due to conflict of interest.
14. Approve Requisition #5680 for Purchase of Vehicles
Steve Lancaster presented requisition #5680 for purchase of vehicles through a
state bid which was budgeted for in 2014. After discussion, the Board tabled until
the January regular commission meeting.
3
15. Discuss Joint Meeting with City
Discussion held regarding the scheduling of the yearly joint meeting with City.
President Bordson will contact Mayor Cook to discuss potential dates and agenda
items.
16. Communication from the City Administrator
City Administrator Carter was absent.
Division Reports
Electric — Steve Lancaster
• Unit 1 General Electric portion complete.
Finance — Jared Martig
• Sent City of Brownton invoices of approximately $250,000.
• Sales tax audit complete. HUC owes $25,600 reduced from the original amount
of approximately $45,000.
• HUC's sales tax refund will be $125,000.
Business — Jan Sifferath
• Working with Nick Nelson in setting up the CIP program with MRES.
• Working on pay equity report due at the end of the month.
Natural Gas — John Webster
• Knife River Concrete is requesting natural gas next year.
• KDUZ is interested in natural gas service.
• Hutchinson Manufacturing will receive additional natural gas service for their
preheat process.
• Working with City of Brownton regarding natural gas issues with United
Farmers Coop. United Farmers Coop has mentioned they may be interested in
selling their pipeline.
• Last night, HUC heater froze off in Brownton. It switched over to the second run
so there was no loss of service to the customers.
17. Legal Update
Nothing to report.
Unfinished Business
• Discuss Separate Business Unit for Wholesale Business
Mike Kumm and Jared Martig are working on this.
• Discuss Pre -Pay for Natural Gas
Nothing to report
New Business
None
11
There being no further business, a motion was made by Vice President Hanson,
seconded by Commissioner Luhring to adjourn the meeting at 4:32 p.m. Motion was
unanimously carried.
ATTEST:
Dwight Bordson, President
5
Monty Morrow, Secretary
Hutchinson Public Library Board Minutes
Monday, December 23, 2013 4:30 pm
Present: Roger Vacek, Mary Christensen, Steve Bailey, Dianne Wanzek, Jon Ross, Julie Lofdahl and Pam Dille,
Ex- Officio.
Absent: Stacey Nass
Roger Vacek called the meeting to order. The minutes from the November meeting were reviewed. Steve
Bailey motioned to approve the minutes. Jon Ross seconded the motion. Motion passed.
PLS Update - Roger Vacek
The full board agenda was planned and discussed appointment of members to various committees. Roger
Vacek nominated as Treasurer. Reviewed new employees to the Pioneerland Library System.
Old Business:
1. One Book, One Community Events Update -Pam Dille
The Orphan Train, a Novel — author Christina Baker Kline
Events have been planned for the months prior to the author visit:
➢ 1/26/14 2:00 to 4:00 Video to be shown at the McLeod County Historical Society
➢ 2/23/14 2:00 to 4:00 Renee Wedinger, leader of the orphan train descendants group
and author of Newsboy will lead panel at the McLeod County Historical Society
➢ 3/30/14 2:00 to 4:00 Community Book Read - town players to read
➢ 4/27/14 2:00 to 4:00 Author, Christina Baker Kline to speak at the Civic Center
More information at heartofhutch.com. Thank you to John Hassinger for work on obtaining a grant to
help pay for speaker fees.
Adult Winter Book Reading program runs from January 6, 2014 thru March 14, 2014. Dede Hard to
prepare the desert buffet for those who read 12 books. Library staff to take care of this event. Past
years about 200 have participated. Not all read 12 books.
3. Periodical Update: Budget is $5,000 per year. USA Today is $300 /year. There is an online publication,
Newsbank, linked from the Hutchinson Library website that contains many newspapers, including the
Hutchinson Leader and other Minnesota local and regional newspapers . Kris Jones and Kurt Dahlquist
are working on updating the library website, blog and Facebook page.
New Business:
Project Book Shelf Update - Pam Dille
Same donations as last year, $470 ($300 from Friends of the Library). Volunteers from the library
distributed boxes to local schools to collect the books, including St. Anastasia, Park Elementary and
Northwoods Elementary. Volunteers from Kiwanis took donated books to the social service offices in
Glencoe to be distributed to families in need.
The audio book display area has been updated. The new titles (2012 -2013) were moved to a carousel on
top of the book case and the rest of the audio books have been moved to the top two shelves of the
book cases.
Talked about what our library is now and what services will be in 5 - 10 years:
a. What do we need to do to be proactive — more computers, printers, wireless.
b. All computers in PLS will be updated at about $1,000 per computer. Could we put an article in
the newspaper for a fund drive for 2014 -2015.
c. Old microfiche does not print — readers loosing Heritage
d. E- reader circulation down in PLS. Expensive to purchase. Some have to be repurchased after so
many downloads.
e. On Strategic Plan staff training will be added after first year.
f. Share with community. How can we do this?
g. PLS does have state contract to get a volume discount for purchasing technology equipment.
Next Meeting date is January 27th at 4:30 pm.
Roger Vacek adjourned the meeting at 5:30 pm.
Notes submitted by Julie Lofdahl
MINUTES
Parks, Recreation & Community Education Advisory Board
November 4, 2013
Members present were Elizabeth Hanninen, John Rodeberg, Troy Scotting, and Mary
Christensen. Also present were Dolf Moon and Karen McKay.
Guests present were John Arlt and Bruce Rosenow from the Hutch Huskies Board of Directors.
The meeting was called to order at 5:15 pm.
A motion was made by John Rodeberg and seconded by Troy Scotting to approve the minutes
dated October 7, 2013. The board unanimously agreed.
OLD BUSINESS
Fall Programs Numbers - The board reviewed an updated handout showing the fall programs
registration numbers.
Facilities Improvements -
• The re- roofing of six park shelters this fall has been completed.
• Approval has been obtained from the City for repairs to the Park Garage including
repairing the roof and rewrapping the siding for a cost of $60,000. The siding may be
done this year but the roof will be done in the spring. The parking lot will be addressed
next year.
• The Facilities Improvements committee is still working to prioritize city projects for
2014. Included in the list for Parks and Recreation are replacement of backstops at
Roberts Park, replacement of backstops and dugouts at VMF Park, repairs to the
bandstand in Library Square, and replacement of two restrooms at the boat landing in
West River Park.
NEW BUSINESS
Hutch Huskies Presentation - John Arlt and Bruce Rosenow of the Hutch Huskies presented a
slide show about Veterans Memorial Field showing the upgrades that have occurred in the past
and improvements that are needed. Hutchinson has been awarded, along with Dassel, the 2016
State Amateur Baseball Tournament. The Huskies will be asking for a waiver of the 15%
concession fee that the city currently receives.
Middle Level Basketball Structure - The school is paying for three coaches for 71n and Stn grade
basketball. This includes two head coaches and the third coach pay will be split among two
assistant coaches provided by the Hutchinson Youth Basketball Association.
Communitv Education Report - Community Education provides programing for Pre -K to adult.
There is less money coming in as compared to 1979. The participation numbers are strong.
PRCE Advisory Board
November 4, 2013
Page two
Scheduling Software - The school district's Activities Department is implementing a new
software system to schedule fields and facilities for the various sporting events. Currently, they
are receiving training on this system. This program may be considered in the future for city
facilities and fields scheduling.
BOARD MEMBER ITEMS
Mary Christensen stated that the helicopter mounted in Veterans Memorial Park is a great
addition to the park.
Elizabeth Hanninen reported that a group of individuals had expressed to her a desire to
have a broomball league. Dolf Moon stated that in the past this was done outdoors to
save on the cost of indoor rental. He also inquired if they would need officials to referee
the games. Elizabeth did not have any more information to offer at this time.
ADJOURNMENT
The meeting was adjourned at 6:17 pm on a motion by John Rodeberg and seconded by Mary
Christensen.
HUTCHINSON CITY COUNCIL ci =W-f 0"'N
Request for Board Action 79
Agenda Item: December 2013 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 2/11/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
For Council review, attached are the Preliminary Financial Reports for the general fund and enterprise funds. Also
attached is the December Investment Report.
The financial statements are fairly complete at this point but there may be additional operating expenses over the next
month as final invoices are turned into Finance by the various departments. Additional audit entries will be recorded
over the next two months and a thorough review of each fund needs to be performed.
The Compost Fund is not included this month due to the complexity of the software conversion related to the
manufacturing operations. We believe we have made the final fixes within the system and the next few weeks will be
spent getting things in order for reporting purposes. To give you some background on the issue, the software
company basically developed an entirely new product to meet our needs for the Creekside operations, integrating with
the Creekside scale software as well as the core reporting system.
Any questions can be directed to Andy Reid. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUES:
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Miscellaneous Revenues
Transfers -In
Capital Contributions
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Comments
Expenditures:
Wages & Benefits
Summary Income Statement - PRELIMINARY
General Fund
December 31, 2013
Month of
YTD Actual
Motor Vehicle
2013 Budget
Information Technology
YTD Actual
Fire
66,638.59
December 2013
December 2013
2013 Budget
Balance
% Used
December 2012
2012 Budget
% Used
2,212,884.00
4,493,739.16
4,491,446.00
2,293.16
100.1%
4,518,186.37
4,491,446.00
100.6%
(1,741.92)
136,534.32
140,000.00
(3,465.68)
97.5%
163,671.35
130,000.00
125.9%
21,082.62
317,308.78
222,775.00
94,533.78
142.4%
241,113.89
212,800.00
113.3%
26,469.87
1,147,966.25
1,099,265.00
48,701.25
104.4%
1,247,304.12
1,157,897.00
107.7%
692,818.42
2,079,470.15
2,056,731.00
22,739.15
101.1%
1,997,095.88
2,049,241.00
97.5%
3,520.14
56,370.78
45,000.00
11,370.78
125.3%
60,497.80
45,000.00
134.4%
177,008.50
475,660.31
325,625.00
150,035.31
146.1%
450,366.94
282,625.00
159.4%
990,976.31
2,167,013.32
2,108,846.00
58,167.32
102.8%
2,103,655.07
2,034,876.00
103.4%
-
6,250.00
(6,250.00)
0.0%
10,000.00
0.0
4,123,017.94
10,874,063.07
10,495,938.00
378,125.07
103.6%
10,781,891.42
10,413,885.00
103.5%
1,071,175.97
7,132,390.28
6,778,616.00
(353,774.28)
105.2%
6,622,995.14
6,633,597.00
99.8%
94,665.91
730,454.04
783,840.00
53,385.96
93.2%
778,690.08
790,835.00
98.5%
178,668.05
2,262,021.75
2,393,441.00
131,419.25
94.5%
2,330,645.45
2,418,991.00
96.3%
32,311.19
484,588.26
446,805.00
(37,783.26)
108.5%
513,174.22
479,962.00
106.9%
-
93,236.00
93,236.00
100.0%
276,366.19
90,500.00
305.4%
8,002.10
-
(8,002.10)
100.0%
-
-
0.0
1,376,821.12
10,710,692.43
10,495,938.00
(214,754.43)
102.0%
10,521,871.08
10,413,885.00
101.0%
2,746,196.82
163,370.64
163,370.64
260,020.34
Severance related to the eight general fund employees who accepted the early retirement incentive was accrued
in December and paid out in February. The departmental breakdown of the severance is as follows:
Finance
$ 52,695.69
Motor Vehicle
40,087.39
Information Technology
49,077.79
Fire
66,638.59
Building Inspections
35,674.40
Engineering
55,340.19
Civic Arena
50,715.43
Event Center
42,341.53
Total - General Fund
$ 392,571.01
Water Fund
$ 48,593.02
General Fund Expenditures by Department
Department
Month of
YTD Actual
2013 Budget
YTD Actual
December 2013
December 2013
2013 Budget
Balance
% Used
December 2012
2012 Budget
% Used
Mayor & City Council
4,745.88
45,336.09
52,016.00
6,679.91
872%
44,145.19
53,814.00
82.0%
City Administrator
41,044.11
398,526.92
387,401.00
(11,125.92)
102.9%
375,593.11
380,851.00
986%
Elections
49.51
5,297.60
10,000.00
4,702.40
53.0%
18,939.28
16,000.00
118.4%
Finance Department
92,902.17
413,768.00
371,863.00
(41,905.00)
111.3%
363,546.38
364,529.00
99.7%
Motor Vehicle
65,469.96
338,708.90
275,413.00
(63,295.90)
123.0%
285,282.76
271,910.00
104.9%
Assessing
-
61,005.00
61,911.00
906.00
98.5%
61,079.00
61,911.00
98.7%
Legal
13,05127
199,678.83
252,067.00
52,388.17
792%
230,871.73
233,181.00
99.0%
Planning
12,18429
139,474.75
123,210.00
(16,264.75)
113.2%
109,548.40
117,320.00
93.4%
Information Services
107,115.31
554,074.48
499,332.00
(54,742.48)
111.0%
424,336.65
452,687.00
93.7%
City Hall Building
7,760.36
85,826.60
121,096.00
35,269.40
70.9%
115,425.32
121,698.00
94.8%
Police Department
371,441.52
2,871,853.75
2,889,291.00
17,43725
99.4%
2,996,985.10
2,989,966.00
100.2%
Emergency Management
101.54
17,545.54
13,000.00
(4,545.54)
135.0%
12,706.09
13,025.00
97.6%
Safety Committee
-
8,568.51
13,450.00
4,881.49
63.7%
7,734.19
13,450.00
57.5%
Fire Department
63,241.69
343,981.50
309,187.00
(34,794.50)
111.3%
286,352.48
296,805.00
96.5%
Protective Inspections
64,529.17
233,939.52
208,350.00
(25,589.52)
112.3%
213,147.73
206,188.00
103.4%
Engineering
101,043.47
563,287.27
465,756.00
(97,531.27)
120.9%
457,807.47
457,614.00
100.0%
Streets & Alleys
113,115.08
1,322,522.51
1,369,738.00
47,215.49
96.6%
1,356,435.03
1,308,421.00
103.7%
Park/Recreation Administration
19,819.92
217,332.52
213,127.00
(4,205.52)
102.0%
205,796.17
215,295.00
95.6%
Recreation
17,319.01
203,347.41
217,610.00
14,262.59
93.4%
211,612.45
217,894.00
97.1%
Senior Citizen Center
7,055.82
83,732.68
69,749.00
(13,983.68)
120.0%
63,433.72
67,635.00
93.8%
Civic Arena
94,876.71
391,451.61
331,469.00
(59,982.61)
118.1%
321,414.83
326,765.00
984%
Park Department
59,332.04
755,662.70
757,260.00
1,597.30
99.8%
741,219.70
721,981.00
102.7%
Recreation Building & Pool
13,528.87
176,146.90
185,885.00
9,738.10
94.8%
194,268.63
187,760.00
103.5%
Events Center
59,465.72
233,642.71
213,650.00
(19,992.71)
109.4%
184,733.54
231,225.00
79.9%
Evergreen Building
1,243.89
14,798.80
11,880.00
(2,918.80)
124.6%
11,277.58
12,305.00
91.7%
Library
2,451.89
191,999.34
190,937.00
(1,062.34)
100.6%
183,466.18
183,970.00
99.7%
Cemetery
16,908.95
95,203.35
109,104.00
13,900.65
87.3%
89,979.60
108,400.00
83.0%
Airport
11,956.93
93,488.49
99,700.00
6,211.51
93.8%
89,365.51
100,235.00
892%
Revenue Department
-
-
-
-
0.0%
186,716.19
50,000.00
373.4%
Unallocated General Expense
15,066.04
650,490.15
672,486.00
21,995.85
96.7%
678,651.07
631,050.00
107.5%
TOTAL EXPENDITURES
1,376,821.12
10,710,692.43
10,495,938.00
(214,754.43)
102.0%
10,521,871.08
10,413,885.00
101.0%
REVENUES:
Sales - Liquor
Sales - Wine
Sales - Beer
Sales - Other
Other Revenues
TOTAL REVENUES
Gross Margin
EXPENDITURES:
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Comments
REVENUES:
Sales
Liquor
Wine
Beer
Other
Total Sales
YTD Customer Count
Average Sale per Customer
Summary Income Statement - PRELIMINARY
Liquor Fund
December 31, 2013
Month of YTD Actual
December 2013 December 2013
223, 933.58 1,806,978.11
140,367.68 932,432.03
234,714.11 2,640,791.91
91.16 4,242.41
1,397.14 6,248.63
600,503.67 5,390,693.09
24.9% 24.8%
449,866.80 4,049,417.41
52,157.50 485,895.82
998.30 16,360.58
19,057.47 186,823.29
- 4,889.21
70,940.00 70,940.00
(14,098.05) -
35,969.42 35,969.42
435,000.00 435,000.00
2013 Budget
1,803,150.00
898,430.00
2,709,500.00
14,470.00
3,000.00
5,428,550.00
24.1
4,115,697.00
488,190.00
16,600.00
196,750.00
3,650.00
70,940.00
31, 000.00
128,295.00
435,000.00
1,049,891.44 5,285,295.73 5,486,122.00
(449,387.77) 105,397.36 (57,572.00)
2013 Budget
Year to Date Sales
YTD Actual
Monthly Sales
Balance
% Used
December 2012
2012 Budget
% Used
3,828.11
100.2%
1,779,304.68
1,705,453.00
104.3%
34,002.03
103.8%
886,507.44
852,364.00
104.0%
(68,708.09)
97.5%
2,645,850.21
2,601,267.00
101.7%
(10,227.59)
29.3%
13,642.29
21,142.00
64.5%
3,248.63
208.3%
7,242.76
3,000.00
241.4
(37,856.91)
99.3%
5,332,547.38
5,183,226.00
102.9%
624,304
-4.0%
24.5%
24.1
-1.1%
66,279.59
98.4%
4,020,072.43
3,932,068.00
102.2%
2,294.18
99.5%
470,910.42
436,850.00
107.8
239.42
98.6%
14,499.56
16,600.00
87.3
9,926.71
95.0%
185,530.30
186,500.00
99.5
(1,239.21)
134.0%
13,143.47
3,650.00
360.1%
-
100.0%
71,699.04
77,671.00
92.3
31,000.00
0.0%
-
-
0.0%
92,325.58
28.0%
39,723.35
128,035.00
31.0
-
100.0%
420,000.00
420,000.00
100.0
200,826.27
96.3%
5,235,578.57
5,201,374.00
100.7
162,969.36
96,968.81
(18,148.00)
Year to Date Sales
Monthly Sales
2013
2012
Change
2013
2012
Change
1,806,978
1,779,305
1.6%
223,934
224,792
-0.4%
932,432
886,507
5.2%
140,368
144,098
-2.6
2,640,792
2,645,850
-0.2%
234,714
243,841
-3.7%
4,242
13,642
-68.9%
91
11,574
-99.2
5,384,444
5,325,305
1.1%
599,107
624,304
-4.0%
222,591
225,068
-1.1%
21,542
22,109
-2.6%
$24.19
$23.66
2.2%
$27.81
$28.24
-1.5
REVENUES:
Refuse Sales
Intergovernmental
Investment Earnings
Reimbursements
Transfers -In
Fund Balance
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement - PRELIMINARY
Refuse Fund
December 31, 2013
Month of
YTD Actual
YTD Actual
December 2013
December 2013
2013 Budget
94, 931.40
1,145,452.79
1,145,150.00
2,740.00
12, 230.51
12, 500.00
4,000.00
4,909.43
2,500.00
101, 671.40 1,162, 592.73 1,160,150.00
14, 209.38 170,417.65 172, 065.00
4,909.90 62,969.60 61,700.00
107,620.33 672,771.01 687,625.00
- 876.59 -
132, 510.00 132, 510.00 132, 510.00
(38,952.34) - 31,930.00
2,187.00 3,995.80 24,261.00
55,000.00 55,000.00 55,000.00
277,484.27 1, 098, 540.65 1,165, 091.00
(175,812.87) 64,052.08 (4,941.00)
2013 Budget
YTD Actual
Balance
% Used
December 2012
2012 Budget
% Used
302.79
100.0%
1,135,883.76
1,143,100.00
99.4%
(269.49)
97.8%
25,121.25
26,000.00
96.6%
2,409.43
196.4%
6,207.29
-
100.0
-
0.0%
-
0.0
0.0%
14,040.46
100.0
-
0.0%
-
0.0
2,442.73
100.2%
1,181,252.76
1,169,100.00
101.0%
1,647.35
99.0%
178,507.30
148,420.00
120.3
(1,269.60)
102.1%
35,428.15
68,700.00
51.6%
14,853.99
97.8%
665,328.21
678,417.00
98.1%
(876.59)
100.0%
1,476.48
-
100.0
-
100.0%
171,189.03
163,073.00
105.0%
31,930.00
0.0%
-
-
0.0%
20,265.20
16.5%
2,483.00
-
100.0
-
100.0%
55,000.00
55,000.00
100.0
66,550.35
94.3%
1,109,412.17
1,113,610.00
99.6%
68,993.08
71,840.59
55,490.00
Summary Income Statement - PRELIMINARY
Water Fund
December 31, 2013
Comments
Expenditures:
Wages & Benefits Severance related to the one water fund employee who accepted the early retirement incentive was accrued
in December and paid out in February, $48,593.02.
Month of
YTD Actual
2013 Budget
YTD Actual
December 2013
December 2013
2013 Budget
Balance
% Used
December 2012
2012 Budget
% Used
REVENUES:
Local Sales Tax
141,290.04
569,856.42
420,000.00
149,856.42
135.7%
546,385.34
252,000.00
216.8%
Water Sales
168,404.97
2,432,938.73
2,347,500.00
85,438.73
103.6%
2,516,353.95
2,347,500.00
107.2%
Intergovernmental Revenue
-
-
-
-
0.0%
9,270.54
-
100.0%
Charges for Services
1,961.89
55,173.42
41,000.00
14,173.42
134.6%
45,704.88
32,000.00
142.8%
Investment Earnings
27,984.71
30,912.86
20,000.00
10,912.86
154.6%
37,122.48
20,000.00
185.6%
Reimbursements
4,718.00
9,159.75
64,148.00
(54,988.25)
14.3%
29,737.85
64,017.00
46.5%
Other Financing Sources
11,325.80
11,325.80
-
11,325.80
100.0%
-
-
0.0%
Fund Balance
-
-
-
0.0%
584,631.24
100.0%
TOTAL REVENUES
355,685.41
3,109,366.98
2,892,648.00
216,718.98
107.5%
3,769,206.28
2,715,517.00
138.8%
EXPENDITURES:
Wages & Benefits
89,820.85
478,368.89
465,623.00
(12,745.89)
102.7%
406,350.68
443,330.00
91.7%
Supplies
16,405.15
114,479.12
128,825.00
14,345.88
88.9%
103,753.81
143,975.00
72.1%
Services & Charges
39,107.56
422,329.52
440,470.00
18,140.48
95.9%
411,169.41
455,550.00
90.3%
Miscellaneous Expenses
61.77
9,346.06
15,850.00
6,503.94
59.0%
11,855.43
15,850.00
74.8%
Depreciation Expense
1,057,860.00
1,057,860.00
1,057,860.00
-
100.0%
1,047,600.26
1,020,000.00
102.7%
Capital Outlay
(292,950.00)
-
250,000.00
250,000.00
0.0%
-
250,000.00
0.0%
Debt Service
(570,029.00)
467,042.68
1,218,848.00
751,805.32
38.3%
517,941.22
1,218,884.00
42.5%
Transfers -Out
120,359.00
120,359.00
43,145.00
(77,214.00)
279.0%
328,361.00
43,145.00
761.1
TOTAL EXPENDITURES
460,635.33
2,669,785.27
3,620,621.00
950,835.73
73.7%
2,827,031.81
3,590,734.00
78.7%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(104,949.92)
439,581.71
(727,973.00)
1,167,554.71
942,174.47
(875,217.00)
Comments
Expenditures:
Wages & Benefits Severance related to the one water fund employee who accepted the early retirement incentive was accrued
in December and paid out in February, $48,593.02.
Summary Income Statement - PRELIMINARY
Sewer Fund
December 31, 2013
Month of
YTD Actual
2013 Budget
YTD Actual
December 2013
December 2013
2013 Budget
Balance
% Used
December 2012
2012 Budget
% Used
REVENUES:
Local Sales Tax
195,116.73
786,793.69
580,000.00
206,793.69
135.7%
754,528.28
348,000.00
216.8%
Sewer Sales
284,467.06
3,355,239.13
3,190,000.00
165,239.13
105.2%
3,336,057.00
3,190,000.00
104.6%
Permits
-
6,977.81
7,000.00
(22.19)
99.7%
6,996.34
7,000.00
99.9%
Charges for Services
466.76
2,608.06
7,000.00
(4,391.94)
37.3%
13,905.75
7,000.00
198.7%
Investment Earnings
32,984.71
37,009.78
20,000.00
17,009.78
185.0%
44,713.90
20,000.00
223.6%
Reimbursements
5,882.44
25,412.76
64,148.00
(38,735.24)
39.6%
56,094.69
64,017.00
87.6%
Other Financing Sources
11,410.00
11,410.00
-
11,410.00
100.0%
1,000.00
-
100.0%
Fund Balance
-
-
-
0.0%
75,793.90
100.0%
TOTAL REVENUES
530,327.70
4,225,451.23
3,868,148.00
357,303.23
109.2%
4,289,089.86
3,636,017.00
118.0%
EXPENDITURES:
Wages & Benefits
54,427.70
577,827.52
653,623.00
75,795.48
88.4%
617,503.84
623,725.00
99.0%
Supplies
27,861.22
207,553.74
254,700.00
47,146.26
81.5%
224,398.43
405,500.00
55.3%
Services & Charges
51,746.41
672,450.82
837,960.00
165,509.18
80.2%
738,583.82
867,300.00
85.2%
Miscellaneous Expenses
87,318.00
103,757.50
27,000.00
(76,757.50)
384.3%
19,835.65
27,000.00
73.5%
Depreciation Expense
1,647,960.00
1,647,960.00
1,647,960.00
-
100.0%
1,625,644.10
1,620,000.00
100.3%
Capital Outlay
(68,199.57)
-
350,000.00
350,000.00
0.0%
-
350,000.00
0.0%
Debt Service
(923,664.00)
431,096.01
1,528,394.00
1,097,297.99
28.2%
484,439.01
1,527,212.00
31.7%
Transfers -Out
368,191.00
368,191.00
43,145.00
(325,046.00)
853.4%
271,922.00
43,145.00
630.3%
TOTAL EXPENDITURES
1,245,640.76
4,008,836.59
5,342,782.00
1,333,945.41
75.0%
3,982,326.85
5,463,882.00
72.9%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(715,313.06)
216,614.64
(1,474,634.00)
1,691,248.64
306,763.01
(1,827,865.00)
Summary Income Statement - PRELIMINARY
Stormwater Fund
December 31, 2013
EXPENDITURES
Wages & Benefits
Month of
YTD Actual
211,877.00
2013 Budget
60.8%
YTD Actual
205,610.00
95.0%
Supplies
December 2013
December 2013
2013 Budget
Balance
% Used
December 2012
2012 Budget
% Used
REVENUES:
5,246.96
81,908.02
144,300.00
62,391.98
56.8%
142,163.23
142,250.00
99.9%
Storm Water Sales
56,478.08
671,081.96
664,350.00
6,731.96
101.0%
627,220.14
613,250.00
102.3
Licenses & Permits
35.00
2,915.00
-
2,915.00
100.0%
1,740.00
-
100.0
Charges for Services
-
-
1,000.00
(1,000.00)
0.0%
472.51
1,000.00
47.3%
Investment Earnings
4,000.00
4,549.68
1,000.00
3,549.68
455.0%
6,292.56
1,000.00
629.3%
Reimbursements
-
3,641.14
-
3,641.14
100.0%
8,420.36
-
100.0
Fund Balance
-
-
-
-
0.0%
246,717.49
-
100.0
TOTAL REVENUES
60,513.08
682,187.78
666,350.00
15,837.78
102.4%
890,863.06
615,250.00
144.8%
EXPENDITURES
Wages & Benefits
10,385.31
128,869.28
211,877.00
83,007.72
60.8%
195,229.38
205,610.00
95.0%
Supplies
-
16,620.79
29,100.00
12,479.21
57.1%
23,804.25
33,100.00
71.9%
Services & Charges
5,246.96
81,908.02
144,300.00
62,391.98
56.8%
142,163.23
142,250.00
99.9%
Miscellaneous Expenses
-
8,244.47
2,200.00
(6,044.47)
374.7%
923.03
2,200.00
42.0%
Depreciation Expense
113,060.00
113,060.00
113,060.00
-
100.0%
107,276.77
90,000.00
119.2%
Capital Outlay
(57,823.55)
-
120,000.00
120,000.00
0.0%
-
157,000.00
0.0%
Debt Service
(106,547.00)
42,262.30
198,857.00
156,594.70
21.3%
49,268.08
165,340.00
29.8%
Transfers -Out
150,468.00
150,468.00
-
(150,468.00)
100.0%
74,528.00
-
100.0
TOTAL EXPENDITURES
114,789.72
541,432.86
819,394.00
277,961.14
66.1%
593,192.74
795,500.00
74.6
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
(54,276.64)
140,754.92
(153,044.00)
293,798.92
297,670.32
(180,250.00)
REVENUES:
Intergovernmental
Charges for Services
Investment Earnings
Reimbursements
Transfers -In
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
Summary Income Statement - PRELIMINARY
HATS Fund
December 31, 2013
Month of
YTD Actual
2013 Budget
YTD Actual
December 2013
December 2013
2013 Budget
Balance
% Used
December 2012
2012 Budget
% Used
5,689.67
136,396.04
136,396.00
0.04
100.0%
131,150.00
131,150.00
100.0%
86,957.63
538,321.02
535,000.00
3,321.02
100.6%
471,678.00
480,000.00
98.3%
500.00
642.67
1,000.00
(357.33)
64.3%
1,099.56
1,000.00
110.0%
2,255.23
20,890.85
2,000.00
18,890.85
1044.5%
4,985.78
2,000.00
249.3%
-
93,236.00
93,236.00
-
100.0%
89,650.00
89,650.00
100.0
95,402.53
789,486.58
767,632.00
21,854.58
102.8%
698,563.34
703,800.00
99.3%
9,577.88
76,646.28
52,665.00
(23,981.28)
145.5%
52,617.28
55,375.00
95.0%
84,149.07
561,525.16
535,000.00
(26,525.16)
105.0%
488,069.09
492,900.00
99.0%
14,315.08
152,443.50
150,080.00
(2,363.50)
101.6%
135,479.17
150,455.00
90.0%
5,000.00
5,060.00
5,077.00
17.00
99.7%
5,903.50
5,070.00
116.4%
-
-
-
-
0.0%
-
-
0.0%
20,500.00
20,500.00
0.0%
0.0%
-
-
0.0%
0.0
-
0.0%
-
-
0.0%
113,042.03
795,674.94
763,322.00
(32,352.94)
104.2%
682,069.04
703,800.00
96.9
(17,639.50)
(6,188.36)
4,310.00
(10,498.36)
16,494.30
Goa
Executive summary
as of December 31, 2013
Asset allocation summary
Value on % of
12/31/2013 ($) portfolio
A Cash
3,291,935.96
24.55
Cash
3,291,935.96
24.55
B Fixed Income
10,117,968.03
75.45
us
10,117,968.03
75.45
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non - Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
$13,409,903.99
100%
Balanced mutual funds are allocated
in the 'Other' category
15
Equity sector analysis
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
53
44
35
27
OA
18
9
B 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2014 2014
Taxable income
Total expected cash flow: $136,143.59
Cash flows displayed account for known events such as maturities and mandatory puts.
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Credit quality of bond holdings
Report created on: January 02, 2014 Page 1 of 3
Value on
% of
Effective credit ratinq
Issues
12/31/2013 ($)
port.
A Aaa /AAA/AAA
5
4,281,435.48
4231
B Aa/AA/AA
2
1,953,120.00
1934 F
C A/A/A
1
513,250.00
4.97 A
D Baa/BBB /BBB
0
0.00
0.00
E Non - investment grade
0
0.00
0.00 C
F Certificate of deposit
15
3,370,162.56
3339 B
G Not rated
0
0.00
0.00
Total
23
$10,117,968.03
100%
Report created on: January 02, 2014 Page 1 of 3
Goa
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass Through, Perpetual Preferred, and Foreign securities.
as of December 31, 2013
Bond overview
Total quantity
Total market value
Total accrued interest
Total market value plus accrued interest
Total estimated annual bond interest
Average coupon
Average current yield
Average yield to maturity
Average yield to worst
Average effective maturity
Credit quality of bond holdings
Report created on: January 02, 2014 Page 1 of 2
Investment type allocation
Value on
% of
Effective credit ratinq
Issues
12/31/2013 ($)
port.
A Aaa /AAA/AAA
5
4,281,435.48
4231
B Aa/AA/AA
2
1,953,120.00
1934
C A/A/A
1
513,250.00
4.97
D Baa/BBB /BBB
0
0.00
0.00
E Non - investment grade
0
0.00
0.00
F Certificate of deposit
15
3,370,162.56
3339
G Not rated
0
0.00
0.00
Total
23
$10,117,968.03
100%
Report created on: January 02, 2014 Page 1 of 2
Investment type allocation
10,234,000
$10,069,274.38
% of
$48,693.65
Tax - exempt /
bond
$10,117,968.03
Investment type Taxable ($) deferred ($)
Total ($)
port.
$149,484.25
Certificates of deposit 3,370,162.56 0.00
3,370,162.56
3331
1.49%
Municipals 1,022,195.00 0.00
1,022,195.00
10.10
1.48%
0.97%
U.S. federal agencies 5,725,610.48 0.00
5,725,610.48
56.59
0.97%
Total $10,117,968.04 $0.00
$10,117,968.04
100%
5.66
Bond maturity schedule
$ Millions
3.5
F
3.0 29.4sc
A
25
�
2.0
15.9%
1.5
B
9.9%
1.0
0.5
0.0%
t.4%
0.0% 0.0% 0.0%
o.o% o.o% 0.0%
0.0
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 20242024+ Other
E Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: January 02, 2014 Page 1 of 2
Goa
as of December 31, 2013
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Est. annual
Current
Yield to
Yield to
Adjusted
Unrealized
Year
Issues
Quantity
income ($)
yield ( %) maturity
( %)
worst ( %)
cost basis ($)
gain /loss ($)
Mkt. value ($) % of bond portfolio maturing
2013
0
0
NA
NA
2014
3
998,000
29,986.00
3.00%
0.80%
0.80%
998,037.93
1,391.33
1,012,840.26 -9.93%
2015
8
1,853,000
17,897.00
0.96%
0.53%
0.53%
1,853,000
10,747.95
1,868,766.78 -1851%
2016
1
145,000
1,812.50
1.24%
1.03%
1.03%
145,000
806.20
146,521.2710 1.45%
2017
5
1,548,000
42,048.75
2.62%
1.44%
1.44%
1,598,032.45
8,622.22
1,624,356.811- 15.96%
2018
1
240,000
3,240.00
1.39%
2.05%
2.05%
240,000
- 7,627.20
232,612.47IN231%
2019
0
0
NA
NA
2020
0
0
NA
NA
2021
0
0
NA
NA
2022
2
2,450,000
24,500.00
1.04%
NA
NA
2,450,000
- 94,016.50
2,358,562.67 -23.4%
2023
3
3,000,000
30,000.00
1.05%
NA
NA
3,000,000
- 134,720.00
2,874,307.78 2846%
2024
0
0
NA
NA
1
2025
0
0
NA
NA
1
2026
0
0
NA
NA
1
2027
0
0
NA
NA
1
2028
0
0
NA
NA
1
2029
0
0
NA
NA
1
2030
0
0
NA
NA
1
2031
0
0
NA
NA
2032
0
0
NA
NA
2033
0
0
NA
NA
2034
0
0
NA
NA
2035
0
0
NA
NA
2036
0
0
NA
NA
2037
0
0
NA
NA
2038
0
0
NA
NA
2039
0
0
NA
NA
2040
0
0
NA
NA
2041
0
0
NA
NA
2042
0
0
NA
NA
2042+
0
0
NA
NA
Other
0
0
NA
NA
Total
23
10,234,000
$149,484.25
1.48%
0.97%
0.97%
$10,284,070.38
$- 214,796.00
$10,117,968.03
Report created on: January 02, 2014 Page 1 of 6
T T�
Prepared for City Hutchinson
U
RP 38446 •City of Hutchinson
•Business
Service Account
f?�
Risk profile: Conservative
Return Objective: Current
Income
Bond holdings - as of December 31, 2013 (continued)
Details of bond holdings
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM MY
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW ( %)
Unreal. gA ($)
price ($)
Accr. interest ($)
port.
10,234,000
1.49%
08127/2019 NA
$149,484.25
0.97%
$10,284,070.38
NA
$10,069,274.38
100%
Total Bond Portfolio
1.48%
0.97%
$- 214,796.00
$48,693.65
$10,117,968.03
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM MY
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
Y1W ( %)
Unreal. aA ($)
price ($)
Accr. interest ($)
port.
Maturing 2014
CHICAGO IF PROJ &TAX 20068
A3 /A - /A+
500,000
5.30%
011012014
26,500.00
131%
500,037.93
100.000
500,000.00
4.97%
OID99.702BE/R/ 5.300 010114
A3 /A - /A+ D
5.30%
1.31%
-37.93
13,250.00
DTD 032906 /IL
BANK OF CHINA NY US RT
CD
249,000
0.60%
06/13/2014
1,494.00
0.19%
249,000.00
100.185
249,460.65
248
00.6000% MAT 06/13/14 FIXED
0.60%
019%
460.65
73.68
RATE CD /NY
HUNTINGTON NATL BK OH US RT
CD
249,000
0.80%
12/15/2014
1,992.00
039%
249,000.00
100.389
249,968.61
248
00.8000% MAT 12/15/14 FIXED
0.80%
0.39%
968.61
87.32
RATE CD /OH
Total 2014
998,000
3.00%
05109/2014
$29,986.00
0.80%
$998,037.93
$999,429.26
9.93%
3.00%
0.80%
$1,391.33
$13,411.00
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM MY
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
Y1W ( %)
Unreal. M ($)
price ($)
Accr. interest ($)
port.
Maturing 2015
ALLY BANK UT US RT 00.9500%
CD
248,000
0.95%
02/09/2015
2,356.00
032%
248,000.00
100.696
249,726.08
248
MAT 02/09/15 FIXED RATE CD
0.94%
0.32%
1,726.08
935.95
/UT
GOLDMAN SACHS BANK NY US
CD
248,000
1.05%
02/09/2015
2,604.00
0.73%
248,000.00
100.357
248,885.36
2.47%
RT 01.0500% MAT 02/09/15
1.05%
0.73%
885.36
1,034.47
FIXED RATE CD /NY
DORAL BANK PR RT 00.9500%
CD
248,000
0.95%
02/10/2015
2,356.00
032%
248,000.00
100.697
249,728.56
2.48
MAT 02/10/15 FIXED RATE CD
0.94%
032%
1,728.56
923.04
/PR
GE CAP BK UT US RT 01.1000%
CD
115,000
1.10%
06/08/2015
1,265.00
0.79%
115,000.00
100.440
115,506.00
1.15%
MAT 06/08/15 FIXED RATE CD
1.10%
0.79%
506.00
72.78
/UT
Report created on: January 02, 2014 Page 2 of 6
O
I UBS
Bond holdings - as of December 31, 2013 (continued)
Maturing 2015
BANK LEUMI NY US RT
00.8000% MAT 06/15/15 FIXED
RATE CD /NY
DISCOVER BANK DE US RT
01.0500% MAT 06/15/15 FIXED
RATE CD /DE
SALLIE MAE BANK UT US RT
01.1000% MAT 08/10/15 FIXED
RATE CD /UT
SAFRA NATL BK NY US RT
00.8000% MAT 08/17/15 FIXED
RATE CD /NY
Total 2015
Maturing 2016
AMERICAN EXPRESS C NY US RT
01.2500% MAT 08/09/16 FIXED
RATE CD /NY
Total 2016
Maturing 2017
MASSACHUSETTS DEPT TRANS
TAX SR B RV BUR/ 2.408
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
DUE 011717 DTD 010907 VC
07172007
GE CAP BK UT US RT 01.7500
MAT 08/03/17 FIXED RATE CD
/UT
Effective rating/
Of
cost basis ($)/
Market
Est. annual
price ($)
Underlying rating
100.601
1,496.49
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield (%)
YTW ( %)
CD
249,000
0.80%
06/15/2015
1,992.00
039%
18.51%
$10,747.95
Adjusted
0.80%
039%
CD
248,000
1.05%
06/15/2015
2,604.00
0.64%
$145,000.00
1.45%
$806.20
1.04%
0.64%
CD
248,000
1.10%
08/10/2015
2,728.00
0.74%
100.585
- 12,883.92
465,223.53
1.09%
0.74%
CD
249,000
0.80%
08/17/2015
1,992.00
0.43%
0.80%
0.43
1,853,000
0.97%
05/11/2015
$17,897.00
0.53%
0.96%
0.53%
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
CD
145,000
1.25%
08/09/2016
1,812.50
1.03%
1.24%
1.03%
145,000
1.25%
08/09/2016
$1,812.50
1.03%
1.24%
1.03%
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
Aa3 /AA -/NR
500,000
2.41%
011012017
12,040.00
221
NR/NR/NR
2.39%
221%
Aaa/AAA/AA+
431,000
4.88%
011172017
21,011.25
0.84%
NR/NR/NR
4.35%
0.84%
CD
130,000
1.75%
08/03/2017
2,275.00
1.58%
1.74%
1.58%
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Adjusted
Of
cost basis ($)/
Market
Unreal. aA ($)
price ($)
249,000.00
100.601
1,496.49
248,000.00
100.599
1,485.52
248,000.00
100.581
1,440.88
249,000.00
100.594
1,479.06
$1,853,000.00
18.51%
$10,747.95
Adjusted
Of
cost basis ($)/
Market
Unreal. aA ($)
price ($)
145,000.00
100.556
806.20
$145,000.00
1.45%
$806.20
Adjusted
cost basis ($)/
Market
Unreal. aA ($)
price ($)
515,808.92
100.585
- 12,883.92
465,223.53
112.104
17,944.71
130,000.00
100.599
778.70
Report created on: January 02, 2014 Page 3 of 6
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
250,496.49
2.49%
87.32
249,485.52
248
128.42
249,440.88
248
1,083.73
250,479.06
2.49%
753.14
$1,863,747.95
18.51%
$5,018.83
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
145,806.20
1.45
715.07
$145,806.20
1.45%
$715.07
Report created on: January 02, 2014 Page 3 of 6
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
502,925.00
4.99%
6,020.00
483,168.24
4.80
9,571.79
130,778.70
130
168.29
Report created on: January 02, 2014 Page 3 of 6
O
1 UBS
Bond holdings - as of December 31, 2013 (continued)
Maturing 2017
GE CAP RETAIL BK UT US RT
01.7500% MAT 08/03/17 FIXED
RATE CD /UT
SUN NATL BK NJ US RT
01.0000% MAT 10/03/17 FIXED
RATE CD /NJ
Total 2017
Maturing 2018
ENERBANK UT US RT 01.3500%
MAT 10/04/18 FIXED RATE CD
/UT
Total 2018
Maturing 2022
FHLB STEP UP CALL BOND 01 000
DUE 092822 DTD 092812 VC
03282013
FHLB STEP UP CALL BOND 01 000
DUE 122822 DTD 122812 VC
06282013
Tota12022
Maturing 2023
FHLB STEP UP CALL BOND 01 000
DUE 013023 DTD 013013 VC
07302013
Effective rating/
11/23/2022 $24,500.00
NA
Market
Est. annual
NA
Underlying rating
Est. annual
1,479.53
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield (%)
YTW ( %)
CD
247,000
1.75%
08/03/2017
4,322.50
1.58%
price ($)
240,000.00
96.822
- 7,627.20
1.74%
1.58%
CD
240,000
1.00%
101032017
2,400.00
0.85%
Market
Unreal. a4 ($)
price ($)
950,000.00
0.99%
0.85
1,548,000
2.78%
04108/2017
$42,048.75
1.44%
2.62%
1.44
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
CD
240,000
1.35%
10/04/2018
3,240.00
2.05%
1.39%
2.05%
240,000
1.35%
10/04/2018
$3,240.00
2.05%
1.39%
2.05%
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
Aaa/NR/AA+
950,000
1.00%
09/28/2022 03/28/2014
9,500.00
NA
NR/NR/NR
100.00
1.04%
NA
NR/NR/AA+
1,500,000
1.00%
121282022 03282014
15,000.00
NA
NR/NR/NR
100.00
1.04%
NA
2,450,000 1.00%
11/23/2022 $24,500.00
NA
Market
1.04%
NA
Effective rating/
Est. annual
1,479.53
Underlying rating
Effective Call date/ income ($)/
YTM MY
(Mdy /Fitch/S &P) Quantity Coupon
maturity Call price ($) Curr. yield ( %)
YTW ( %)
Aaa/NR/AA+ 1,000,000 1.00%
01/30/2023 01/30/2014 10,000.00
NA
NR/NR/NR
100.00 1.04%
NA
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Adjusted
Of
cost basis ($)/
Market
Unreal. a4 ($)
price ($)
247,000.00
100.599
1,479.53
965,070.00
240,000.00
100.543
1,303.20
$1,598,032.45
15.96%
$8,622.22
Adjusted
Of
cost basis ($)/
Market
Unreal. a4 ($)
price ($)
240,000.00
96.822
- 7,627.20
$240,000.00
2.31
$-7,627.20
Adjusted
cost basis ($)/
Market
Unreal. a4 ($)
price ($)
950,000.00
95.993
- 38,066.50
1,500,000.00
96.270
- 55,950.00
$2,450,000.00
$- 94,016.50
Adjusted
cost basis ($)/ Market
Unreal. a4 ($) price ($)
1,000,000.00 96.507
- 34,930.00
$2,355,983.50 23.40
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
248,479.53
2.47
1,764.53
965,070.00
241,303.20
2.40%
177.53
$1,606,654.67
15.96%
$17,702.14
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
232,372.80
231
239.67
$232,372.80
2.31
$239.67
$2,355,983.50 23.40
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
911,933.50
9.06%
2,454.17
965,070.00
1,444,050.00
1434
125.00
$2,355,983.50 23.40
$2,579.17
Of
Mkt. value ($)/
bond
Accr. interest ($)
port.
965,070.00
9.58%
4,166.67
Report created on: January 02, 2014 Page 4 of 6
Bond holdings - as of December 31, 2013 (continued)
Maturing 2023
FHLB STEP UP CALL BOND 01.000
DUE 013023 DTD 013013 EC
07302013
FHLB BOND STEP -UP 01.000
DUE 060623 DTD 060613 VC
12062013
Total 2023
Total Bond Portfolio
Effective rating/
% of
Est. annual
Market
Underlying rating
bond
Unreal. a4 ($)
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW ( %)
Aaa/NR/AA+
1,000,000
1.00%
01/30/2023 01/30/2014
10,000.00
NA
NR/NR/NR
694.44
100.00
1.05%
NA
Aaa/NR/AA+
1,000,000
1.00%
06/06/2023 03/06/2014
10,000.00
NA
NR/NR/NR
100.00
1.05%
NA
Mkt. value ($)/
3,000,000
1.00%
03114/2023
$30,000.00
NA
$10,284,070.38
NA
$10,069,274.38
100%
1.05%
NA
Effective rating/
Est. annual
Underlying rating
Effective Call date/
income ($)/
YTM MY
(Mdy /Fitch/S &P)
Quantity
Coupon
maturity Call price ($)
Curr. yield ( %)
YTW ( %)
10,234,000
1.49%
08/27/2019 NA
$149,484.25
0.97%
1.48%
0.97%
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Adjusted
% of
cost basis ($)/
Market
Mkt. value ($)/
bond
Unreal. a4 ($)
price ($)
Accr. interest ($)
port.
1,000,000.00
94.842
948,420.00
9.42%
-51,580.00
4,166.67
1,000,000.00
95.179
951,790.00
9.45%
- 48,210.00
694.44
$3,000,000.00
$2,865,280.00
28.46%
$- 134,720.00
$9,027.78
Adjusted
% of
cost basis ($)/
Market
Mkt. value ($)/
bond
Unreal. g/l ($)
price ($)
Accr. interest ($)
port.
$10,284,070.38
NA
$10,069,274.38
100%
$- 214,796.00
$48,693.65
$10,117,968.03
Report created on: January 02, 2014 Page 5 of 6