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11-04-2013 PRCEMMINUTES Parks, Recreation & Community Education Advisory Board November 4, 2013 Members present were Elizabeth Hanninen, John Rodeberg, Troy Scotting, and Mary Christensen. Also present were Dolf Moon and Karen McKay. Guests present were John Arlt and Bruce Rosenow from the Hutch Huskies Board of Directors. The meeting was called to order at 5:15 pm. A motion was made by John Rodeberg and seconded by Troy Scotting to approve the minutes dated October 7, 2013. The board unanimously agreed. OLD BUSINESS Fall Programs Numbers - The board reviewed an updated handout showing the fall programs registration numbers. Facilities Improvements - The re- roofing of six park shelters this fall has been completed. Approval has been obtained from the City for repairs to the Park Garage including repairing the roof and rewrapping the siding for a cost of $60,000. The siding may be done this year but the roof will be done in the spring. The parking lot will be addressed next year. The Facilities Improvements committee is still working to prioritize city projects for 2014. Included in the list for Parks and Recreation are replacement of backstops at Roberts Park, replacement of backstops and dugouts at VMF Park, repairs to the bandstand in Library Square, and replacement of two restrooms at the boat landing in West River Park. NEW BUSINESS Hutch Huskies Presentation - John Arlt and Bruce Rosenow of the Hutch Huskies presented a slide show about Veterans Memorial Field showing the upgrades that have occurred in the past and improvements that are needed. Hutchinson has been awarded, along with Dassel, the 2016 State Amateur Baseball Tournament. The Huskies will be asking for a waiver of the 15% concession fee that the city currently receives. Middle Level Basketball Structure - The school is paying for three coaches for 7th and 81h grade basketball. This includes two head coaches and the third coach pay will be split among two assistant coaches provided by the Hutchinson Youth Basketball Association. Communitv Education Report - Community Education provides programing for Pre -K to adult. There is less money coming in as compared to 1979. The participation numbers are strong. PRCE Advisory Board November 4, 2013 Page two Scheduling Software - The school district's Activities Department is implementing a new software system to schedule fields and facilities for the various sporting events. Currently, they are receiving training on this system. This program may be considered in the future for city facilities and fields scheduling. BOARD MEMBER ITEMS Mary Christensen stated that the helicopter mounted in Veterans Memorial Park is a great addition to the park. Elizabeth Hanninen reported that a group of individuals had expressed to her a desire to have a broomball league. Dolf Moon stated that in the past this was done outdoors to save on the cost of indoor rental. He also inquired if they would need officials to referee the games. Elizabeth did not have any more information to offer at this time. ADJOURNMENT The meeting was adjourned at 6:17 pm on a motion by John Rodeberg and seconded by Mary Christensen.