cp01-14-2014Council Workshop — Review of Ends Statements — 4: 00 p.m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
THURSDAY, JANUARY 14, 2014
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Hunter's Ridge Community Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF DECEMBER 10, 2013
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14229 -DESIGNATING DEPOSITORIES OF CITY FUNDS IN COMMERCIAL
BANKS AND INSTITUTIONS
2. RESOLUTION NO. 14230 - APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS
BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA AND WELLS FARGO BANK, N.A.
3. RESOLUTION NO. 14231 -RESOLUTION TRANSFERRING FUNDS TO 2013 CONSTRUCTION
FUND AND GENERAL FUND
4. RESOLUTION NO. 14232 - APPOINTING JEREMY CARTER AS CITY ADMINISTRATOR FOR
2014
5. RESOLUTION NO. 14233 -DESIGNATING OFFICIAL NEWSPAPER AS HUTCHINSON LEADER
6. RESOLUTION NO. 14228 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES (OVERNIGHT PARKING AREA ON ARCH STREET NE)
(b) SELECTION OF COUNCIL'S VICE PRESIDENT — Bill Arndt
(c) DESIGNATION OF COUNCIL REPRESENTATIVES TO BOARDS & COMMISSIONS:
1. AIRPORT COMMISSION — Steve Cook
2. CREEKSIDE ADVISORY BOARD — Gary Forcier
CITY COUNCIL AGENDA JANUARY 14, 2014
3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) — Chad
Czmowski and Mary Christensen
4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary
Foricer
5. JOINT PLANNING BOARD — Bill Arndt
6. LIBRARY BOARD — Mary Christensen
7. MID - MINNESOTA COMMISSION — Bill Arndt
8. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Mary
Christensen
9. PLANNING COMMISSION — Bill Arndt
10. PUBLIC ARTS COMMISSION— Mary Christensen
11. TREE BOARD — Steve Cook
(d) DESIGNATION OF COUNCIL REPRESENTATIVES TO OTHER COMMITTEES:
1. HUTCHINSON DOWNTOWN ASSOCIATION — Chad Czmowski
2. FIRE RELIEF ASSOCIATION — Fire Chief TBD, City Administrator Jeremy Carter,
Mayor Steve Cook
3. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and Steve Cook
4. WAGE COMMITTEE — Chad Czmowski and Gary Forcier
5. CITY - SCHOOL DISTRICT JOINT PLANNING COMMITTEE — Chad Czmowski and
Steve Cook
6. RADIO BOARD — Steve Cook
7. SOLID WASTE COMMITTEE — Bill Arndt
(e) CONSIDERATION FOR APPROVAL OF 2014 CITY CALENDAR
(f) CONSIDERATION FOR APPROVAL OF ROAD CLOSURE ON JANUARY 16, 2014, FOR EVENT
OCCURRING AT HUTCHINSON EVENT CENTER
(g) BOARD /COMMISSION APPOINTMENTS /REAPPOINTMENTS
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
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CITY COUNCIL AGENDA JANUARY 14, 2014
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) UPDATE ON SNOW REMOVAL PROCEDURES
No action.
10. UNFINISHED BUSINESS
(a) DISCUSSION OF CHICKEN ORDINANCE
Action —
(b) DISCUSSION OF MAYORAL TERMS
Action -
11. NEW BUSINESS
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) AIRPORT COMMISSION MINUTES FROM NOVEMBER 21, 2013
(b) CREEKSIDE ADVISORY BOARD MINUTES FROM OCTOBER 16, 2013
(c) LIQUOR HUTCH QUARTERLY REPORT FOR OCTOBER — DECEMBER 2013
(d) HUTCHINSON UTILITIES COMMISSION MINUTES FROM NOVEMBER 27, 2013, AND
DECEMBER 18, 2013
(e) PUBLIC LIBRARY BOARD MINUTES FROM NOVEMBER 25, 2013
(fl PLANNING COMMISSION MINUTES FROM OCTOBER 15, 2013
(g) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
NOVEMBER 19, 2013
(h) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2013
(i) PUBLIC ARTS COMMISSION MINUTES FROM NOVEMBER 14, 2013
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 10, 2013
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary
Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer
and Marc Sebora, City Attorney.
2. INVOCATION — Pastor Todd Harris, Oak Heights Covenant Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
PROCLAMATION DECLARING JANUARY AS "ONE BOOK, ONE COMMUNITY MONTH"
Council Member Forcier thanked the Hutchinson firefighters for their work recently in the very cold
weather.
5. PUBLIC COMMENTS
Diane Robinson, 760 Hillcrest Road NE, requested that City Council meetings be put online for
viewing. Mayor Cook noted this will be considered as it has been discussed in the past.
6. MINUTES
(a) REGULAR MEETING OF NOVEMBER 26, 2013
(b) TRUTH IN TAXATION HEARING MINUTES FROM DECEMBER 3, 2013
Motion by Christensen, second by Arndt, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14210 -RESOLUTION ACTIVATING DEFERRED ASSESSMENT (SA-
5087A)
2. RESOLUTION NO. 14222 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES (HIGH STREET NE)
3. RESOLUTION NO. 14225 - RESOLUTION ACCEPTING DONATION FROM
HUTCHINSON HEALTH
4. RESOLUTION NO. 14227 - RESOLUTION TO PARTICIPATE IN MCLEOD COUNTY'S
ALL HAZARD MITIGATION PLAN
CITY COUNCIL MINUTES— DECEMBER 10, 2013
(b) PLANNING COMMISSION ITEMS
CONSIDERATION OF A CONDITIONAL USE PERMIT TO AMEND THE PLANNED
DEVELOPMENT DISTRICT TO ALLOW CONSTRUCTION OF AN ADDITION AT 1193
OAKWOOD COURT NW WITH ZERO SETBACK TO THE REAR PROPERTY LINE
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14209)
(c) CONSIDERATION FOR APPROVAL OF 2014 LICENSE RENEWALS
(d) CONSIDERATION FOR APPROVAL OF GRANTING PERMANENT EASEMENT TO JAMES
HANSON
(e) CONSIDERATION FOR APPROVAL OF ISSUING TOBACCO LICENSE TO FAYEQ
MASHAL AT 725 BALTIMORE STREET (CURRENTLY HUTCHINSON & TOBACCO AND
CIGAR, INC.)
(f) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
HUTCHINSON YOUTH BASKETBALL ASSOCIATION ON FEBRUARY 22, 2014
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
Items 7(a)3, 7(c), 7(e) and 7(h) were pulled for separate discussion.
Motion by Arndt, second by Forcier, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 7(a)3 had further discussion. Kent Exner, City Engineer, noted that Hutchinson Health and other
organizations prepared an active living grant. As part of the grant application process, one of the items
identified during this activity was the potential installation of trail use counters. This equipment could
be utilized to acquire data to examine trail usage patterns and determine future City investments in trail
system maintenance and upgrades. Mr. Exner introduced Candace Hoversten from Hutchinson Health
to recognize for the donation from Hutchinson Health. Hutchinson Health donated financial resources
for the acquisition of the trail use counter system. The value was $2310.
Motion by Arndt, second by Czmowski, to approve Item 7(a)3. Motion carried unanimously.
Item 7(c) had further discussion. Jeremy Carter, City Administrator, noted that additional license
holders have submitted documentation for their license renewals. They include the Fraternal Order of
Eagles for a club liquor license, Genesis Salon & Spa for a massage license and Quality Transportation
for a taxicab license. An updated license list was distributed to the Council.
Motion by Christensen, second by Cook, to approve Item 7(c) with the additional information. Motion
carried unanimously.
2
CITY COUNCIL MINUTES— DECEMBER 10, 2013
Item 7(e) had further discussion. Jeremy Carter, City Administrator, noted that the business name of
the license applicant is different than what was noted on the board action form. The actual new
business name is Hutchinson Tobacco & Accessories Plus, Inc. as opposed to Hutchinson Tobacco &
Cigar Marketplace as noted on the board action form. This was an inadvertent typographical error.
Motion by Czmowski, second by Forcier, to approve Item 7(e). Motion carried unanimously.
Item 7(h) had further discussion. Council Member Forcier will be abstaining from this item as the
payment is to his son's business.
Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Item 7(h). Motion carried
unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) LYNN ROAD SW IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 14 -02)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a neighborhood
meeting was held on December 2, 2013. The project runs from Washington Avenue to Clinton
Avenue. This area of roadway is being considered due to the entire stretch being built at the same
time with a 10 -12" thick road surface. The project entails an in depth mill and overlay procedure
which Mr. Exner described. The proposed method is proposed to extend the roadway lifecycle
approximately 10 to 20 years. The proposal this evening is to approve ordering improvement and
preparing plans and specifications and ordering advertisement for bids. Should the project move
forward, an assessment hearing will be held this Spring. The estimated project cost is $685,500 with
an estimated assessment for a typical city lot at $1657.92. If a property owner would like to have
their driveway addressed or widened as part of this project, the City will consider it, however if there
are additional costs, it will be incorporated into the property owner's assessments. The project is
proposed to begin approximately July 4t' and run through Labor Day weekend. Mr. Exner explained
the assessment process and policy.
Jill Moody, 220 Lynn Road, approached the Council. Ms. Moody stated that one of the handouts
addressed street lighting, however it wasn't identified on the project information. Mr. Exner
explained that street lighting hasn't typically been part of street projects unless a trail is being
installed. Ms. Moody stated that it is dark in some areas of Lynn Road and perhaps lighting could be
addressed. Mr. Exner noted that this will be reviewed to see if additional lighting can be installed as
part of the project.
Art Diaz, 116 Lynn Road, approached the Council. Mr. Diaz noted that he has no paved apron for
his driveway nor does his neighbor. Mr. Exner believes that this is due to the age of the home and
standards of the City at the time the home was constructed. Mr. Exner explained that the onus is on
the property owner to have a dust -free surface as the standards are laid out now. Discussion was
held as to how property owners could go about contacting the contractor to have an apron
constructed and costs assessed.
Art Benjamin, 108 Grove Street, presented before the Council. Mr. Benjamin expressed concerns
about his frontage being on Grove Street but his rear yard on Lynn Road. Mr. Benjamin noted that
he has already been assessed on the Grove Street side and doesn't feel it is right to be assessed on
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CITY COUNCIL MINUTES- DECEMBER 10, 2013
Lynn Road as well. Mr. Exner explained that credit will be given to all the properties whom have
rear yards on Lynn Road as assessments are applied to a property's frontage.
Motion by Arndt, second by Forcier, to close public hearing. Motion carried unanimously.
Mr. Exner noted that a prorated frontage foot will be utilized due to the decreased pavement with.
Mr. Exner clarified that a lower frontage foot rate was utilized on the repair of the side streets last
summer, but the projects are completely different and the Lynn Road mill and overlay is much more
in depth.
Motion by Czmowski, second by Forcier, to approve ordering improvement and preparing plans and
specifications and ordering advertisement for bids for Lynn Road SW improvements project.
Motion carried unanimously.
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ADOPTING COMPREHENSIVE PLAN
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that at the
first Council meeting in November, staff and Council reviewed comments received on the
Comprehensive Plan. Mr. Jochum explained that the comments discussed at that meeting have
been incorporated into the Plan document, along with other typographical errors. The final draft
of the Plan has been posted on the City's web site.
Motion by Czmowski, second by Christensen, to approve adoption of Comprehensive Plan.
Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF CREATING NEW POSITION OF PLANNING AND
BUILDING SPECIALIST
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that at the
last Council workshop, the 2014 general fund budget was reviewed, along with a review of the
positions of which retirements that will be occurring at the end of 2013. Mr. Carter noted that one of
the positions, the Planning Coordinator, has been reviewed and is being recommended to be revised
and reclassified as a Planning and Building Specialist. Mr. Carter reviewed the proposed job
description of the position, which includes moving the rental inspection program into the duties and
acquiring more building inspection duties. The new position will be classified as a Grade 4 position,
whereas the Planning Coordinator was a Grade 3 position.
Motion by Czmowski, second by Forcier, to approve creating new position of Planning and Building
Specialist. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14221 - A RESOLUTION ADOPTING
THE 2014 COMPENSATION PLAN
CITY COUNCIL MINUTES— DECEMBER 10, 2013
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that on an annual
basis the City's compensation plan is approved, which addresses the position classification table. Part of this
includes the adjustment of the pay grid upward by 2 %. The position classification table now includes the
newly created hospital security guard as a Grade 3 position, the just now created position of the Planning and
Building Specialist as a Grade 4 position, reclassifying the Fire Chief position from a Grade 12 to a Grade 10
position, and a reclassification and joinder of position of Water/Wastewater Superintendent from separate
Grade 10 positions to a combined Grade 11 position. In addition, language that no longer pertains to common
practice has been stricken from the document.
Motion by Christensen, second by Forcier, to approve Resolution No. 14221 — adopting 2014 compensation
plan. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14211 — A RESOLUTION ADOPTING
2014 CREEKSIDE FUND BUDGET
Andy Reid, Controller, presented before the Council. Mr. Reid noted that he will not be going into detail on
each fund due to them being covered in workshops this Fall and at the truth in taxation hearing last week.
The Creekside fund budget has total revenues of $2,648,350 and expenses of $2,635,552. One item to note is
that the Creekside transfer increased $12,000 from last year.
Motion by Czmowski, second by Arndt, to approve Resolution No. 14211 — adopting 2014 Creekside fund
budget. Motion carried unanimously.
(e) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14212 — A RESOLUTION ADOPTING
2014 REFUSE FUND BUDGET
The Refuse fund budget has total revenues of $1,153,287 and expenses of $1,249,333. The rates remain flat
for 2014, with the last increase being seen in 2008. Some discussion was held regarding the County's
research on going to a single -sort recycling program. Mr. Carter did not feel that an increase would be seen to
rates in 2014 if a single -sort program is adopted by the County, however he is researching what sort of costs,
if any, cities /townships throughout the county be expected to contribute if such a program is adopted. Mr.
Carter noted that one item that will need to be reviewed at some point is the $55,000 allocation for emerald
ash borer, such as will that need to be increased/decreased.
Motion by Arndt, second by Christensen, to approve Resolution No. 14212 — adopting 2014 Refuse fund
budget. Motion carried unanimously.
(fl CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14213 — A RESOLUTION ADOPTING
2014 LIQUOR FUND BUDGET
The Liquor fund budget has total revenues of $5,398,000 and expenses of $5,434,399. The transfer to the
general fund was increased by $15,000 from last year.
Motion by Arndt, second by Forcier, to approve Resolution No. 14213 — adopting 2014 Liquor fund budget.
Motion carried unanimously
(g) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14214 — A RESOLUTION ADOPTING
2014 WATER BUDGET
The Water fund budget has total revenues of $3,158,192 and expenses of $3,642,533. Revenues include
$650,000 from local option sales tax revenue. No water rate increases were seen. Last rate increase was in
2011.
5
CITY COUNCIL MINUTES— DECEMBER 10, 2013
Motion by Czmowski, second by Christensen, to approve Resolution No. 14214 — adopting 2014 Water fund
budget. Motion carried unanimously.
(h) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14215 — A RESOLUTION ADOPTING
2014 SEWER BUDGET
The Sewer fund budget has total revenues of $3,880,192 and expenses of $5,200,570. This budget also
includes $650,000 in revenue from the local option sales tax revenue. No sewer rate increases were seen.
Last rate increase was in 2011.
Motion by Arndt, second by Forcier, to approve Resolution No. 14215 — adopting 2014 Sewer fund budget.
Motion carried unanimously.
(i) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14216 — A RESOLUTION ADOPTING
2014 STORM WATER UTILITY BUDGET
The Storm Water Utility fund budget has total revenues of $721,750 and expenses of $829,519. The rates did
increase 8.3% as part of a tiered five -year plan.
Motion by Christensen, second by Arndt, to approve Resolution No. 14216 — adopting 2014 Storm Water
Utility fund budget. Motion carried unanimously
(j) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14217 — A RESOLUTION SETTING 2014
FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT
AUTHORITY
Mr. Reid explained that the HRA tax levy is proposed at $153,521 which is the maximum amount set by state
statute. This is an increase of about $3500 from 2013. The additional funds will be utilized for the school
construction program and more rehab loan funds.
Motion by Arndt, second by Christensen, to approve Resolution No. 14217 — setting 2014 final tax levy for
special taxing district Hutchinson Redevelopment Authority. Motion carried unanimously.
(k) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14218 — A RESOLUTION SETTING 2014
FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT
AUTHORITY
Mr. Reid explained that the EDA tax levy is proposed at $150,450 which is the maximum amount set by state
statute. This is an increase of $232 from last year.
Motion by Czmowski, second by Forcier, to approve Resolution No. 14218 — setting 2014 final tax levy for
special taxing district Hutchinson Economic Development Authority. Motion carried unanimously
(1) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14219 — A RESOLUTION ADOPTING
THE GENERAL FUND BUDGET FOR FISCAL YEAR 2014
The General Fund budget has total revenues of $10,990,460 and expenses of $10,990,460. Mr. Reid
explained that the new security guard hospital contract as well as the early retirement incentive program are
included in the budget. A one -time transfer from the self insurance fund, along with increased transfers from
Creekside and the liquor fund, helped balance the budget.
Motion by Christensen, second by Forcier, to approve Resolution No. 14219 — adopting the general fund for
fiscal year 2014. Motion carried unanimously.
(m) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14220 — A RESOLUTION SETTING 2014
0
CITY COUNCIL MINUTES— DECEMBER 10, 2013
CITY OF HUTCHINSON TAX LEVY
Mr. Reid explained that the general fund levy is proposed at $4,479,446, which is the same levy amount as
2013 and no increase since 2011. The debt service tax levy is proposed at $2,073,517 which is a 5% increase
from 2013 and is consistent with the debt management plan, which will see a goal of $2.2 million debt service
by 2016 which should be self - sustaining. The total tax levy is $6,552,963.
Motion by Czmowski, second by Cook, to approve Resolution No. 14220 — setting the 2014 City of
Hutchinson tax levy. Motion carried unanimously.
Mr. Reid provided an overview of the local option sales tax program. To date (through September 2013) the
city has received a total of $1,025,699 in local sales tax revenue. This is an 11% increase from 2012.
Discussion was held regarding allocation of funds between the water and wastewater funds.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) AIRPORT COMMISSION MINUTES FROM OCTOBER 17, 2013
(b) EDA BOARD MEETING MINUTES FROM OCTOBER 23, 2013
(c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM OCTOBER 30, 2013
(d) PLANNING COMMISSION MINUTES FROM OCTOBER 15, 2013
(e) PLANNING /ZONING /BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER
2013
13. MISCELLANEOUS
Mary Christensen — Council Member Christensen reminded everyone of the snow emergency
procedures.
Bill Arndt - Council Member Arndt commented on the icy roads and intersections and asked about sand
being applied. Kent Exner, City Engineer, responded that sand has been applied, however temperatures
and snow fall frequencies are factors. Mr. Exner commented that even sand in these low temperatures
provides minimal results. As the temperatures increase, more sand will be applied which should see
results to the base.
Chad Czmowski — Council Member Czmowski asked if a second meeting in December will be needed.
Jeremy Carter commented that the only item that would need to be brought forth to Council is approval
of the check registers. It was suggested that Mr. Carter be authorized to approve bills between
December 11th and January 14th. Those bills authorized by Mr. Carter will then be placed on the check
register of the January 14t Council agenda for final approval.
Motion by Czmowski, second by Forcier, to approve City Administrator to authorize check registers
between December 11, 2013, and January 13, 2014. Motion carried unanimously.
Jeremy Carter — Mr. Carter updated the Council on a questionnaire he completed for a Bicycle Friendly
7
CITY COUNCIL MINUTES— DECEMBER 10, 2013
community application.
14. ADJOURN
Motion by Christensen, second by Cook, to adjourn at 7:25 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL Z-vz
Agenda Item: Designation of Depositories of City Funds in Commercial Banks and Financial Institutions.
Department: Finance
LICENSE SECTION
Meeting Date: 1/14/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Each year we are required by State Statute to designate specific banking and financial institutions as depositories of
public funds for the City of Hutchinson. See attached resolution 14229 for a listing of the depositories.
BOARD ACTION REQUESTED:
Approve resolution 14229 designating depositories for City funds.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14229
DESIGNATION OF DEPOSITORIES OF CITY FUNDS
IN COMMERCIAL BANKS AND FINANCIAL INSTITUTIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the following named banks and institutions, which are authorized to do a banking
business and act as depositories in Minnesota, be and they hereby are designated depositories
of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the
City Council of said City, for the term commencing January 1, 2014 for one year:
CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN
FIRST MINNESOTA BANK, HUTCHINSON, MN
HOME STATE BANK, HUTCHINSON, MN
WELLS FARGO, HUTCHINSON, MN
4 M FUND - LEAGUE OF MINNESOTA CITIES
MORGAN STANLEY SMITH BARNEY - ST. PAUL, MN OFFICE
EDWARD JONES - HUTCHINSON OFFICES
WELLS FARGO ADVISORS - MINNEAPOLIS, MN OFFICE
UBS FINANCIAL SERVICES INC - WAYZATA, MN OFFICE
Upon terms and conditions following, to-wit-
THAT this designation is subject to the right of said City of Hutchinson, Minnesota
to modify, vacate or revoke the same according to law, and also subject to any depository
agreement executed pursuant to Minnesota Statutes, Section 118.01 and Section 475.66, and
THAT the City Administrator and City Controller are authorized to sign documents
authorizing transfer of City of Hutchinson funds.
BE IT FURTHER RESOLVED:
THAT the City Controller of the City of Hutchinson is hereby authorized and directed
to deposit in said banks and institutions in special funds to be known as "City of Hutchinson"
all monies that may come into his hands.
RESOLUTION NO. 14229
BE IT FURTHER RESOLVED:
page 2
THAT a copy of this resolution is to be filed by the City Controller with each of the
banks and institutions so designated.
Adopted by the City Council this 14th day of January 2014.
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL Z-vz
Agenda Item: Resolution 14230 Approving Securities for Collateral from Citizens Bank and Wells Fargo Bank
Department: Finance
LICENSE SECTION
Meeting Date: 1/14/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
State statute requires the city council to approve each year the securities pledged as collateral on the City's funds
deposited in banking institutions. Attached is resolution 14230 with a listing of the securities pledged as collateral
from Citizens Bank & Trust Co, and Wells Fargo Bank.
BOARD ACTION REQUESTED:
Approve listed securities as collateral for City deposits.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14230
RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA
AND COLLATERAL FROM WELLS FARGO BANK.
WHEREAS the Citizens Bank & Trust Co. of Hutchinson, a City Depository, and the
Wells Fargo Bank of Hutchinson, have presented collateral as follows for the City of Hutchinson.
SECURITY
MARKET VALUE
MATURITY
3138EKTL9
$
1,814,504
04/01/2027
3138EKW P6
1,890,306
06/01/2027
31418APL6
2,617,399
01/01/2028
31307AVT6
916,220
02/01/2028
3128P7ZN6
1,904,653
04/01/2033
3138EKXJ9
1,844,523
01/01/2034
3138ANNB5
1,848,788
07/01/2041
TOTAL - Citizens Bank
$
12,836,393
3138EGC77
$
9,139
04/01/2026
3138EHJF0
1,468,515
12/01/2026
3138E2EW 1
44,715
12/01/2026
3138AVF91
3,033,203
11/01/2041
3138LVEK5
1,780,339
06/01/2042
31417ETA9
9,447
01/01/2043
3138W 7GG3
57,809
03/01/2043
3138W9A34
560,289
07/01/2043
3138XOZA9
803,597
07/01/2043
31417G5A0
186,199
07/01/2043
3138W9A67
371,876
07/01/2043
3138W5HR2
49,481
08/01/2043
TOTAL - Wells Fargo
$
8,374,611
TOTAL COLLATERAL
$
21,211,004
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the
Treasurer be authorized to accept said securities as collateral and that said collateral be
deposited for safekeeping.
Adopted by the City Council this 14th day of January 2014.
ATTESTED:
Jeremy J. Carter
City Administrator
Steve W. Cook
Mayor
HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL Z-vz
Agenda Item: Resolution 14231 Transfer Funds to 2013 Construction Fund and General Fund
Department: Finance
LICENSE SECTION
Meeting Date: 1/14/2014
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
This resolution identifies transfers from various funds to the 2013 Construction Fund to finance project costs that
are not covered by assessments, bond proceeds or other aid dollars. Also identified are transfers from the 2013
Construction Fund to the General Fund to cover Engineering Fees and Administrative Fees. Lastly, a transfer from
the 2013 Construction Fund to the Capital Projects fund as the funding source for comprehensive planning and
topography mapping.
BOARD ACTION REQUESTED:
Approve fund transfers per Resolution 14231.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14231
TRANSFERRING FROM WATER, WASTEWATER, STORMWATER,
COMMUNITY IMPROVEMENT AND CAPITAL PROJECTS FUNDS
TO 2013 IMPROVEMENT BOND CONSTRUCTION FUND
AND
2013 IMPROVEMENT BOND CONSTRUCTION FUND
TO GENERAL FUND & CAPITAL PROJECTS FUND
FOR ENGINEERING AND ADMINISTRATION FEES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT, $77,214 is hereby transferred from the Water Fund to the 2013 Construction Fund.
THAT, $325,046 is hereby transferred from the Sewer Fund to the 2013 Construction Fund.
THAT, $150,468 is hereby transferred from the Storm Water Fund to the
2013 Construction Fund.
THAT, $454,334 is hereby transferred from the Community Improvement Fund to the
2013 Construction Fund.
THAT, $165,071 is hereby transferred from the Capital Projects Fund fund to the
2013 Construction Fund.
THAT, $409,036 is hereby transferred from the 2013 Construction Fund to the
General Fund for Engineering Fees.
THAT, $81,807 is hereby transferred from the 2013 Construction Fund to the
General Fund for Administration Fees.
THAT, $81,807 is hereby transferred from the 2013 Construction Fund to the Capital Projects
Fund for the purpose of Comprehensive Planning and Topography mapping.
THAT, said transfers are hereby effective and apply to the 2013 fiscal year.
Adopted by the City Council this 14th day of January 2014.
Steve W. Cook
Mayor
ATTESTED:
Jeremy J. Carter
City Administrator
HUTCHINSON CITY COUNCIL
ci =y�fAa�
Request for Board Action
7AL Z-vz
Agenda Item: Appointment of City Administrator
Department: Administration
LICENSE SECTION
Meeting Date: 1/14/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Chapter 6 of the Hutchinson City Charter states that the city administrator shall be
appointed by the City Council.
Please find attached Resolution No. 14232 appointing the city administrator for 2014.
BOARD ACTION REQUESTED:
Appoint City Administrator for 2014.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14232
APPOINTING CITY ADMINISTRATOR FOR 2014
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the following appointment to the indicated executive office of the City of
Hutchinson is made for the period of one year. Compensation shall be continued as agreed upon
by separate Council action:
City Administrator Jeremy Carter
Adopted by the City Council this 14th day of January, 2014.
Steven W. Cook, Mayor
ATTEST:
Jeremy Carter, City Administrator
HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL Z-vz
Agenda Item: Designate Official Newspaper
Department: Administration
LICENSE SECTION
Meeting Date: 1/14/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Minnesota law requires that a governing body appoint an official newspaper for publication of its public notices and
other City business. Please find attached Resolution No. 14233 designating the Hutchinson Leader as the City's
official newspaper.
BOARD ACTION REQUESTED:
Adopt Resolution No. 14233 designating the Hutchinson Leader as the City's official newspaper.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14233
DESIGNATING OFFICIAL NEWSPAPER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, The Hutchinson Leader be designated the official newspaper during the calendar
year of 2014 for the City of Hutchinson.
Adopted by the City Council this 14th day of January, 2014.
Steven W. Cook, Mayor
ATTEST:
Jeremy Carter, City Administrator
HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL Z-vz
Agenda Item: Resolution Establishing Location for Traffic Control Devices
Department: PW /Eng
LICENSE SECTION
Meeting Date: 1/14/2014
Application Complete N/A
Contact: Kent Exner /John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
To clarify historical parking in the area of High St NE, 4th Ave NE and Arch St NE intersections, City staff proposes
installing overnight parking signs. These signs would be managed just like any other overnight parking areas and
would be cleaned only when necessary.
Att: 1) Resolution 14228
2) Aerial photo
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 200.00
Total City Cost: $ 200.00 Funding Source: Streets & Roadways budget
Remaining Cost: $ 0.00 Funding Source:
r fir.
A) I C44
lw
287
326
lba-
IF.
•2ee m6c,,4�mir
eL
RESOLUTION NO. 14228
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas
have traffic control concerns which warrant traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic
control devices shall be erected, pursuant to Section 7.04, Subdivision I of the Hutchinson City Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be installed and enforced:
1. Overnight parking area. Located on the north side of Arch St NE, east of the intersection of
4th Ave NE and High St NE.
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
Adopted by the City Council this 14th day of January, 2014.
Steven Cook
Mayor
ATTEST:
Jeremy Carter
City Administrator
HUTCHINSON CITY COUNCIL
cfi�-f
Request for Board Action
7AL =-wp
Agenda Item: Approval of 2014 City Calendar
Department: Administration
LICENSE SECTION
Meeting Date: 1/14/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Attached is the City's 2014 calendar. The calendar includes the City Council meetings
as well as the standing board
and commission meetings. Any known changes to meeting dates /times will be made on the calendar and updated to
the City's web site.
BOARD ACTION REQUESTED:
Approve 2014 City calendar.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson, Minnesota Print City Government Calendar
CITY GOVERNMENT CALENDAR
Thu - Jan 02
January 2014
3.00 PM
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Thu - Jan 02
Hutchinson Utilities Commission Meeting
3.00 PM
HUG Board Room
Mon - Jan 06
Management Team Meeting
3.30 PM
City Center
Mon - Jan 06
PRCE Advisory Board
5:15 PM
City Center
Mon - Jan 06
Fire Department
8.00 PM
Fire Station
Tue - Jan 07
Resource Allocation Committee
4:00 PM
City Center
Thu - Jan 09
Public Arts Commission
3:30 PM
City Center
Mon - Jan 13
Management Team Meeting
3:30 PM
City Center
Tue - Jan 14
4:00 PM - 5:30 PM
Council Workshop - Ends Statements
Tue - Jan 14
5:30 PM
City Council Meeting
Wed - Jan 15
ESA Finance Team
11:30 AM
City Center
Wets - Jan 15
Joint Planning Board
5'30 PM
City Center
Thu - Jan 16
Airport Commission Meeting
5:30 PM
Hutchinson Municipal Airport
Mon - Jan 20
Management Team Meeting
3:30 PM
City Center
rue - Jan 21
HRA Board
7.00 AM
City Center
rue - Jan 21
Planning Commission
5:30 PM
City Center
Page I of 2
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City of Hutchinson, Minnesota Print City Government Calendar
Mon - Jan 27
Senior Advisory Board
10 :00 AM
Senior Center
Mon - Jan 27
Management Team Meeting
3:30 PM
City Center
Mon - Jan 27
Library Board
4:00 PM
Library
Mon - Jan 27
Tree Board
5:15 PM
City Center
Tue - Jan 28
8:30 AM
Employee Safety Committee
Tue - Jan 28
HCDCIEDA Board
11:30 AM
City Center
Tue - Jan 28
HATS Joint Powers Board
2;00 PM
HATS Facility
Tue - Jan 28
4.00 PM - 5:30 PM
Council Workshop - City Administrator Review
Tue - Jan 28
5.30 PM
City Council Meeting
Wed - Jan 29
Utilities Commission
3:00 PM
Utilities Office
City of Hutchinson ;el 7.008
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City of Hutchinson, Minnesota Print City Government Calendar
CITY GOVERNMENT CALENDAR
Mon - Feb 03
February 2014
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Management Team Meeting
3:30 PM
City Center
Mon - Feb 03
PRCE Advisory Board
5:15 PM
City Center
Mon - Feb 03
Fire Department
8:00 PM
Fire Station
Tue - Feb 04
Resource Allocation Committee
4:00 PM
City Center
Mon - Feb 10
Management Team Meeting
3:30 PM
City Center
Tue - Feb 11
5:30 PM
City Council Meeting
Thu - Feb 13
Public Arts Commission
3:30 PM
City Center
Mon - Feb 17
Management Team Meeting
3:30 PM
City Center
Tue - Feb 18
HRA Board
7:00 AM
City Center
Tue - Feb 18
Planning Commission
5:30 PM
City Center
Wed - Feb 19
EDA Finance Team
11'30 AM
City Center
Wed - Feb 19
Joint Planning Board
5:30 PM
City Center
Thu - Feb 20
Airport Commission Meeting
5:30 PM
Hutchinson Municipal Airport
Mon - Feb 24
Senior Advisory Board
10.00 AM
Senior Center
Mon - Feb 24
Management Team Meeting
3:30 PM
City Center
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City of Hutchinson, Minnesota Print City Government Calendar Page 2 of 2
Mon - Feb 24
Library Board
4:40 PM
Library
Tue - Feb 25
8'30 AM
Employee Safety Committee
Tue - Feb 25
5:30 PM
City Council Meeting
Wed - Feb 26
EDA Board
11:30 AM
City Center
Wed - Feb 26
Utilities Commission
3:00 PM
Utilities Office
City of Hutchinson ;c, 2008
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City of Hutchinson, Minnesota Print City Government Calendar
CITY GOVERNMENT CALENDAR
Mon - Mar 03
Management Team Meeting
March 2014
City Center
Mon - Mar 03
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Mon - Mar 03
Management Team Meeting
3 30 PM
City Center
Mon - Mar 03
PRCE Advisory Board
5:15 PM
City Center
Mon - Mar 03
Fire Department
8:00 PM
Fire Station
Tue - Mar 04
Resource Allocation Committee
4:00 PM
City Center
Mon - Mar 10
Management Team Meeting
3:30 PM
City Center
Tue - Mar 11
5.30 PM
City Council Meeting
Thu - Mar 13
Public Arts Commission
3:30 PM
City Center
Mon - Mar 17
Management Team Meeting
3:30 PM
City Center
Tue - Mar 18
HRA Board
7:00 AM
City Center
Tue - Mar 18
Planning Commission
5:30 PM
City Center
Wed - Mar 19
EDA Finance Team
11:30 AM
City Center
Wed - Mar 19
Joint Planning Board
5:30 PM
City Center
Thu - Mar 20
Airport Commission Meeting
5:30 PM
Hutchinson Municipal Airport
Mon - Mar 24
Senior Advisory Board
10.00 AM
Senior Center
Mon - Mar 24 Management Team Meeting
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3:30 PM
City Center
Mon - Mar 24
Library Board
4:00 PM
Library
Tue - Mar 25
8.30 AM
Employee Safety Committee
Tue - Mar 25
HATS Joint Powers Board
2:00 PM
HATS Facility
Tue - Mar 25
5:30 PM
City Council Meeting
Wed - Mar 26
EDA Board
11:30 AM
City Center
Wed - Mar 26
Utilities Commission
3:00 PM
Utilities Office
Mon - Mar 31
Management Team Meeting
3:30 PM
City Center
City of HutChinson :c: 2008
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CITY GOVERNMENT CALENDAR
Tue - Apr 01
Resource Allocation Committee
April 2014
City Center
Mon - Apr 07
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Resource Allocation Committee
4:00 PM
City Center
Mon - Apr 07
Management Team Meeting
3:30 PM
City Center
Mon - Apr 07
PRCE Advisory Board
5:15 PM
City Center
Mon - Apr 07
Fire Department
8:00 PM
Fire Station
Tue - Apr 08
5:30 PM
City Council Meeting
Thu - Apr 10
Public Arts Commission
3:30 PM
City Center
Mon - Apr 14
Management Team Meeting
3 30 PM
City Center
Tue - Apr 15
HRA Board
7:00 AM
City Center
Tue - Apr 15
Planning Commission
5:30 PM
City Center
Wed - Apr 16
EDA Finance Team
11.30 AM
City Center
Wed - Apr 16
Creekside Advisory Board
4 30 PM
City Center
Wed -Apr 16
Joint Planning Board
5:30 PM
City Center
Thu - Apr 17
Airport Commission Meeting
5.30 PM
Hutchinson Municipal Airport
Mon - Apr 21
Management Team Meeting
3:30 PM
City Center
Tue - Apr 22
5:30 PM
City Council Meeting
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Wed - Apr 23
EDA Board
11:34 AM
City Center
Mon - Apr 28
Senior Advisory Board
10:00 AM
Senior Center
Mon - Apr 28
Management Team Meeting
3:30 PM
City Center
Mon - Apr 28
Library Board
4:00 PM
Library
Mon - Apr 28
Tree Board
5:15 PM
City Center
Tue - Apr 28
8:30 AM
Employee Safety Committee
Wed - Apr 30
Utilities Commission
3:00 PM
Utilities Office
City of Hutchinson <<> 2008
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May 2014
S M T W T F S
27 28 29 30 1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Mon - May 05
Management Team Meeting
3:30 PM
City Center
Mon - May 05
PRCE Advisory Board
5115 PM
City Center
Mon - May 05
Fire Department
8:00 PM
Fire Station
Tue - May 06
Resource Allocation Committee
400 PM
City Center
Thu - May 08
Public Arts Commission
3.30 PM
City Center
Mon - May 12
Management Team Meeting
3:30 PM
City Center
Tue - May 13
5.30 PM
City Council Meeting
Thu - May 15
Airport Commission Meeting
5:30 PM
Hutchinson Municipal Airport
Mon - May 19
Management Team Meeting
3:30 PM
City Center
Tue - May 20
HRA Board
7:00 AM
City Center
Tue - May 20
Planning Commission
5:30 PM
City Center
Wed - May 21
EDA Finance Team
11:30 AM
City Center
Wed - May 21
Joint Planning Board
5:30 PM
City Center
Mon - May 26
Senior Advisory Board
10,00 AM
Senior Center
Mon - May 26
Management Team Meeting
3,30 PM
City Center
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Mon - May 26
Library Board
4:00 PM
ibrary
Tue - May 27
830 AM
Empfoyee Safety Committee
Tue - May 27
HATS Joint Powers Board
2:00 PM
HATS Facility
Tue - May 27
5:30 PM
City Council Meeting
Wed - May 28
EDA Board
1130 AM
City Center
Wed - May 28
Utilities Commission
3:00 PM
Utilities Office
City of Hutchinson (c; 2008
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CITY GOVERNMENT CALENDAR
Mon - Jun 02
Management Team Meeting
June 2014
City Center
Mon - Jun 02
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Mon - Jun 02
Management Team Meeting
3:30 PM
City Center
Mon - Jun 02
PRCE Advisory Board
5.15 PM
City Center
Mon - Jun 02
Fire Department
8:00 PM
Fire Station
Tue - Jun 03
Resource Allocation Committee
4:00 PM
City Center
Mon - Jun 09
Management Team Meeting
3:30 PM
City Center
Tue -Jun 10
5 :30 PM
City Council Meeting
Thu - Jun 12
Public Arts Commission
3:30 PM
City Center
Mon - Jun 16
Management Team Meeting
3:30 PM
City Center
Tue - Jun 17
HRA Board
7:00 AM
City Center
Tue - Jun 17
Planning Commission
5:30 PM
City Center
Wed -Jun 18
EDA Finance Team
11'.30 AM
City Center
Wed - Jun 18
Joint Planning Board
5:30 PM
City Center
Thu - Jun 19
Airport Commission Meeting
5:30 PM
Hutchinson Municipal Airport
Mon - Jun 23
Senior Advisory Board
10:00 AM
Senior Center
Mon - Jun 23
Management Team Meeting
3:30 PM
City Center
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City of Hutchinson, Minnesota Print City Government Calendar
Mon - Jun 23
Library Board
4'00 PM
Library
Tue - Jun 24
8:30 AM
Employee Safety Committee
Tue - Jun 24
5:30 PM
City Council Meeting
Wed - Jun 25
EDA Board
11:30 AM
City Center
Wed - Jun 25
Utilities Commission
3:00 PM
Utilities Office
Mon - Jun 30
Management Team Meeting
3:30 PM
City Center
City of Hutchinson Ccl 2008
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CITY GOVERNMENT CALENDAR
Tue - Jul 01
Resource Allocation Committee
July 2014
City Center
5
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5
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29 30 31 1
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Tue - Jul 01
Resource Allocation Committee
4:00 PM
City Center
Mon - Jul 07
Management Team Meeting
3:30 PM
City Center
Mon - Jul 07
PRCE Advisory Board
5 -15 PM
City Center
Mon - Jul 07
Fire Department
8:00 PM
Fire Station
Tue - Jul 08
5:30 PM
City Council Meeting
Thu -Jul 10
Public Arts Commission
3:30 PM
City Center
Mon - Jul 14
Management Team Meeting
3:30 PM
City Center
Tue - Jul 15
HRA Board
7:00 AM
City Center
Tue - Jul 15
Planning Commission
5:30 PM
City Center
Wed - Jul 16
ECA Finance Team
11:30 AM
City Center
Wed - Jul 16
Creekside Advisory Board
4:30 PM
City Center
Wed - Jul 16
Joint Planning Board
5:30 PM
City Center
Thu - Jul 17
Airport Commission Meeting
5:30 PM
Hutchinson Municipal Airport
Mon - Jul 21
Management Team Meeting
3:30 PM
City Center
Tue - Jul 22
HATS Joint Powers Board
2:00 PM
HATS Facility
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City of Hutchinson, Minnesota Print City Government Calendar
Tue - Jul 22
5130 PM
City Council Meeting
Wed - Jul 23
EDA Board
1 t .30 AM
City Center
Mon - Jul 28
Senior Advisory Board
10:00 AM
Senior Center
Mon - Jul 28
Management Team Meeting
3:30 PM
City Center
Mon - Jul 28
Library Board
4:00 PM
Library
Mon - Jul 28
Tree Board
5:15 PM
City Center
Tue - Jul 29
8:30 AM
Employee Safety Committee
Wed - Jul 30
Utilities Commission
3:00 PM
Utilities Office
City of Hutchinson ?c, 2008
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City of Hutchinson, Minnesota Print City Government Calendar
C 7TY GOVERNMENT CALENDAR
Mon - Aug 04
August 2014
3:30 PM
S
M T
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27
28 29
3D
31 1
2
3
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17
18 19
20
21 22
23
24
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31
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6
Mon - Aug 04
Management Team Meeting
3:30 PM
City Center
Mon - Aug 04
PRCE Advisory Board
515 PM
City Center
Mon -Aug 04
Fire Department
8:00 PM
Fire Station
Tue - Aug 05
Resource Allocation Committee
4:00 PM
City Center
Mon -Aug 11
Management Team Meeting
3.30 PM
City Center
Tue - Aug 12
5:30 PM
City Council Meeting
Thu -Aug 14
Public Arts Commission
3:30 PM
City Center
Mon -Aug 18
Management Team Meeting
3:30 Pht
City Center
Tue - Aug 19
HRA Board
7.00 AM
City Center
Tue -Aug 19
Planning Commission
5.30 PM
City Center
Wed - Aug 20
EDA Finance Team
11:30 AM
City Center
Wed - Aug 20
Joint Planning Board
5.30 PM
City Center
Thu - Aug 21
Airport Commission Meeting
5-30 PM
Hutchinson Municipal Airport
Mon - Aug 25
Senior Advisory Board
10:00 AM
Senior Center
Mon - Aug 25 Management Team Meeting
Page 1 of 2
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City of Hutchinson, Minnesota Print City Government Calendar
3:30 PM
City Center
Mon - Aug 25
Library Board
4 :00 PM
Library
Tue - Aug 26
8.30 AM
Employee Safety Committee
Tue - Aug 26
5:30 PM
City Council Meeting
Wed - Aug 27
EDA Board
11.30 AM
City Center
Wed - Aug 27
Utilities Commission
3:00 PM
Utilities Office
City of Hutchinson ,�) 2008
lnfomiation( a.N!tchinson.,mn. us
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City of Hutchinson, Minnesota Print City Government Calendar
CITY GOVERNMENT CALENDAR
cc •_- as
Mon - Sep 01
September 2014
S
M
T
W T F S
31
1
2
3 4 5 6
7
8
9
10 11 12 13
14
15
16
17 18 19 20
21
22
23
24 25 26 27
28
29
30
1 2 3 4
cc •_- as
Mon - Sep 01
Management Team Meeting
3:30 PM
City Center
Mon - Sep 01
PRCE Advisory Board
5:15 PM
City Center
Mon - Sep 01
Fire Department
8:00 PM
Fire Station
Tue - Sep 02
Resource Allocation Committee
4:00 PM
City Center
Mon - Sep 08
Management Team Meeting
3:30 PM
City Center
Tue - Sep 09
5:30 PM
City Council Meeting
Thu - Sep 11
Public Arts Commission
3:30 PM
City Center
Mon - Sep 15
Management Team Meeting
3:30 PM
City Center
Tue - Sep 16
HRA Board
7 00 AM
City Center
Tue - Sep 16
Planning Commission
5 :30 PM
City Center
Wed - Sep 17
EDA Finance Team
1130 AM
City Center
Wed - Sep 17
Joint Planning Board
5.30 PM
City Center
Thu - Sep 18
Airport Commission Meeting
5.30 PM
Hutchinson Municipal Airport
Mon - Sep 22
Senior Advisory Board
10:00 AM
Senior Center
Mon - Sep 22
Management Team Meeting
3:30 PM
City Center
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Mon - Sep 22
4:00 PM
Tue - Sep 23
2:00 PM
Tue - Sep 23
5:30 PM
Wed - Sep 24
11-30 AM
Wed - Sep 24
3:00 PM
Mon - Sep 29
3:30 PM
Tue - Sep 30
8:30 AM
City of Hutchinson rc,; 2008
Inform auon; cl.hutchln5on,nm,lls
Library Board
Library
HATS Joint Powers Board
HATS Facility
City Council Meeting
EDA Board
City Center
Utilities Commission
Utilities Office
Management Team Meeting
City Center
Employee Safety Committee
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City of Hutchinson, Minnesota Print City Government Calendar
L„
CITY GOVERNMENT CALENDAR
Mon - Oct 06
October 2014
3:30 PM
5
M
T
W
T
F
5
S
1S
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
Mon - Oct 06
Management Team Meeting
3:30 PM
City Center
Mon - Oct 06
PRCE Advisory Board
5:15 PM
City Center
Mon - Oct 06
Fire Department
8.00 PM
Fire Station
Tue - Oct 07
Resource Allocation Committee
4:00 PM
City Center
Thu - Oct 09
Public Arts Commission
3:30 PM
City Center
Mon - Oct 13
Management Team Meeting
3:30 PM
City Center
Tue - Oct 14
5:30 PM
City Council Meeting
Wed - Oct 15
EDA Finance Team
11:30 AM
City Center
Wed - Oct 15
Creekside Advisory Board
4:30 PM
City Center
Wed - Oct 15
Joint Planning Board
5:30 PM
City Center
Thu - Oct 16
Airport Commission Meeting
5.30 PM
Hutchinson Municipal Airport
Mon - Oct 20
Management Team Meeting
3:30 PM
City Center
Tue - Oct 21
HRA Board
7:00 AM
City Center
Tue - Oct 21
Planning Commission
5.30 PM
City Center
Wed - Oct 22
EDA Board
11:30 AM
City Center
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City of Hutchinson, Minnesota Print City Government Calendar
Mon - Oct 27
Senior Advisory Board
10:00 AM
Senior Center
Mon - Oct 27
Management Team Meeting
3:30 PM
City Center
Mon - Oct 27
Library Board
4:00 PM
Library
Mon - Oct 27
Tree Board
5:15 PM
City Center
Tue - Oct 28
8-30 AM
Employee Safety Committee
Tue Oct 28
530 PM
City Council Meeting
Wed - Oct 29
Utilities Commission
3:00 PM
Utilities Office
City of Hutchinson ,c) 2008
informatio; i(� )ci.hutchinson.mn. us
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City of Hutchinson, Minnesota Print City Government Calendar
CITY GOVERNMENT CALENDAR
Mon - Nov 03
November 2014
3:30 PM
S
M
T
W
T
F
5
26
27
28
29
30
31
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
1
l
Thu - Nov 20
1
S
6
Mon - Nov 03
Management Team Meeting
3:30 PM
City Center
Mon - Nov 03
PRCE Advisory Board
5:15 PM
City Center
Man - Nov 03
Fire Department
8:00 PM
Fire Station
Tue - Nov 04
Resource Allocation Committee
4:00 PM
City Center
Mon - Nov 10
Management Team Meeting
3:30 PM
City Center
Tue - Nov 11
5:30 PM
City Council Meeting
Thu - Nov 13
Public Arts Commission
3:30 PM
City Center
Mon - Nov 17
Management Team Meeting
3:30 PM
City Center
Tue - Nov 18
HRA Board
7:00 AM
City Center
Tue - Nov 18
Planning Commission
5.30 PM
City Center
Wed - Nov 19
EDA Finance Team
11:30 AM
City Center
Wed - Nov 19
Joint Planning Board
5:30 PM
City Center
Thu - Nov 20
Airport Commission Meeting
5:30 PM
Hutchinson Municipal Airport
Mon - Nov 24
Senior Advisory Board
10:00 AM
Senior Center
Mon - Nov 24 Management Team Meeting
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3:30 PM
City Center
Mon - Nov 24
Library Board
4:00 PM
Library
Tue - Nov 25
8:30 AM
Employee Safety Committee
Tue - Nov 25
HATS Joint Powers Board
2-00 PM
HATS Facility
Tue - Nov 25
5:30 PM
City Council Meeting
Wed - Nov 26
EDA Board
11,30 AM
City Center
Wed - Nov 26
Utilities Commission
3:00 PM
Utilities Office
City of Hutchinson Icp 2008
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City of Hutchinson, Minnesota Print City Government Calendar
CITY GOVERNMENT CALENDAR
Mon - Dec 01
December 2014
8:30 AM
5
M
T
W
T
F
5
30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1
?
Wed - Dec 17
Mon - Dec 01
Employee Safety Committee
8:30 AM
City Center
Mon - Dec 01
Management Team Meeting
3:30 PM
City Center
Mon - Dec 01
PRCE Advisory Board
5,15 PM
City Center
Mon - Dec 01
Fire Department
8-00 PM
Fire Station
Tue - Dec 02
Resource Allocation Committee
4.00 PM
City Center
Mon - Dec 08
Management Team Meeting
3.30 PM
City Center
Tue - Dec 09
5:30 PM
Clty Council Meeting
Thu - Dec 11
Public Arts Commission
3:30 PM
City Center
Mon - Dec 15
Management Team Meeting
3:30 PM
City Center
Tue - Dec 16
HRA Board
7:00 AM
City Center
Tue - Dec 16
Planning Commission
5:30 PM
City Center
Wed - Dec 17
EDA Finance Team
11:30 AM
City Center
Wed - Dec 17
Joint Planning Board
5:39 PM
City Center
Thu - Dec 18
Airport Commission Meeting
5:30 PM
Hutchinson Municipal Airport
Mon - Dec 22
Senior Advisory Board
1000 AM
Senior Center
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City of Hutchinson, Minnesota Print City Government Calendar
Mon - Dec 22
Management Team Meeting
3:30 PM
City Center
Mon - Dec 22
Library Board
4.00 PM
Library
Tue - Dec 23
5 -30 PM
City Council Meeting
Wed - Dec 24
EDA Board
11:30 AM
City Center
Mon - Dec 29
Management Team Meeting
3:30 PM
City Center
Tue - Dec 30
8.30 AM
Employee Safety Committee
Wed - Dec 31
Utilities Commission
3:00 PM
Utilities Office
City of Hutchinson ��) 2008
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HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL Z-vz
Agenda Item: Road Closure
Department: Police Department
LICENSE SECTION
Meeting Date: 8/13/2013
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
I am in receipt of a request from September Jacobson at the Hutchinson Event Center in reference to an event being
held on January 16, 2014. The request is to have a portion of the frontage road on the west side of the Event Center
parking lot blocked off for the January 16th event. They would like to have a semi parked on the west frontage road
from 5pm on January 15 until 5:00pm on January 16. The request to use the frontage road instead of the parking lot
is because they would like attendees to park in the parking lot, and they are anticipating a high attendance for the
event so parking space in the lot will be at a premium.
The Police Department will be able to safely block off this portion of the frontage road without any impact to motorists
or any of the businesses in the area. All access points to the hospital will remain open as well as into the parking lot.
The Police Department looks forward to working with Ms Jacobson and the Hutchinson Event Center to ensure a
successful and safe event.
BOARD ACTION REQUESTED:
Approve road closure for Event Center event on January 16, 2014.
Fiscal Impact: $ 0.00 Funding Source: n/a
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL Z-vz
Agenda Item: Appointments /Reappointments to City Boards /Commissions
Department: Administration
LICENSE SECTION
Meeting Date: 1/14/2013
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
The following individuals have shown interest in being appointed or reappointed to the followings boards and Mayor
Cook recommends appointing them as follows:
- REAPPOINTMENT OF HARRIET STURGES TO SENIOR ADVISORY BOARD TO JANUARY 2017
- CURTIS DAHL TO SENIOR ADVISORY BOARD TO JANUARY 2017
- DARLENE KENNING TO SENIOR ADVISORY BOARD TO JANUARY 2017
- COREY STEARNS TO TREE BOARD TO JANUARY 2015
- LAURA POSER TO TREE BOARD TO JANUARY 2015
- NEWTON POTTER TO TREE BOARD TO JANUARY 2017
- DALE REDETZKE TO TREE BOARD TO JANUARY 2016
BOARD ACTION REQUESTED:
Ratify appointments as indicated above.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 11/24/2013 - 12/7/2013 Dec 11, 2013 10:16AM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee
Amount
12/07/2013
CDPT
12/13/2013
178740
AFLAC
90.85-
12/07/2013
CDPT
12/13/2013
178741
HART
567.90-
12/07/2013
CDPT
12/13/2013
178742
MN Department of Revenue
34.00-
12/07/2013
CDPT
12/13/2013
178743
NCPERS Minnesota
432.00-
12/07/2013
CDPT
12/13/2013
1213130
EFTPS
12,870.24-
12/07/2013
CDPT
12/13/2013
1213130
EFTPS
12,870.24-
12/07/2013
CDPT
12/13/2013
1213130
EFTPS
4,254.88-
12/07/2013
CDPT
12/13/2013
1213130
EFTPS
4,254.88-
12/07/2013
CDPT
12/13/2013
1213130
EFTPS
30,387.68-
12/07/2013
CDPT
12/13/2013
1213130
ICMA
1,310.00-
12/07/2013
CDPT
12/13/2013
1213130
ING
1,340.00-
12/07/2013
CDPT
12/13/2013
1213130
Minnesota Dept. of Revenue
12,991.53-
12/07/2013
CDPT
12/13/2013
1213130
MN Child Support System
417.96-
12/07/2013
CDPT
12/13/2013
1213130
MNDCP
525.00-
12/07/2013
CDPT
12/13/2013
1213130
PERA
13,023.65-
12/07/2013
CDPT
12/13/2013
1213130
PERA
13,023.65-
12/07/2013
CDPT
12/13/2013
1213130
PERA
367.36-
12/07/2013
CDPT
12/13/2013
1213130
PERA
8,198.34-
12/07/2013
CDPT
12/13/2013
1213130
PERA
551.04-
12/07/2013
CDPT
12/13/2013
1213130
PERA
12,297.56-
12/07/2013
CDPT
12/13/2013
1213130
PERA
36.16-
12/07/2013
CDPT
12/13/2013
1213130
PERA
36.16-
12/07/2013
CDPT
12/13/2013
1213130
PERA
20.02-
12/07/2013
CDPT
12/13/2013
1213130
PERA
2,063.75-
12/07/2013
CDPT
12/13/2013
1213130
TASC -Flex
330.76-
12/07/2013
CDPT
12/13/2013
1213130
TASC -Flex
1,633.56-
12/07/2013
CDPT
12/13/2013
1213130
TASC -HSA
4,585.77-
12/07/2013
CDPT
12/13/2013
1213130
TASC -HSA
3,661.92-
12/07/2013
CDPT
12/13/2013
1213130
TASC -HSA
1,285.54-
12/07/2013
CDPT
12/13/2013
1213130
TASC -HSA
727.00-
12/07/2013
CDPT
12/13/2013
1213130
TASC -HSA
1,165.38 -
Grand
Totals:
31
145,354.78-
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 12/8/2013- 12/21/2013 Dec 24, 2013 09:45AM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee
Amount
12/21/2013
CDPT
12/24/2013
178962
AFLAC
90.85-
12/21/2013
CDPT
12/24/2013
178963
HART
570.85-
12/21/2013
CDPT
12/24/2013
178964
Life Insurance Co. of America
729.60-
12/21/2013
CDPT
12/24/2013
178965
MN Department of Revenue
34.00-
12/21/2013
CDPT
12/24/2013
178966
MNPEA
468.00-
12/21/2013
CDPT
12/24/2013
1227130
EFTPS
12,510.43-
12/21/2013
CDPT
12/24/2013
1227130
EFTPS
12,510.43-
12/21/2013
CDPT
12/24/2013
1227130
EFTPS
3,683.70-
12/21/2013
CDPT
12/24/2013
1227130
EFTPS
3,683.70-
12/21/2013
CDPT
12/24/2013
1227130
EFTPS
25,784.98-
12/21/2013
CDPT
12/24/2013
1227130
ICMA
1,310.00-
12/21/2013
CDPT
12/24/2013
1227130
ING
1,340.00-
12/21/2013
CDPT
12/24/2013
1227130
Minnesota Dept. of Revenue
11,087.28-
12/21/2013
CDPT
12/24/2013
1227130
MN Child Support System
417.96-
12/21/2013
CDPT
12/24/2013
1227130
MNDCP
525.00-
12/21/2013
CDPT
12/24/2013
1227130
PERA
12,343.31-
12/21/2013
CDPT
12/24/2013
1227130
PERA
12,343.31-
12/21/2013
CDPT
12/24/2013
1227130
PERA
179.20-
12/21/2013
CDPT
12/24/2013
1227130
PERA
5,123.54-
12/21/2013
CDPT
12/24/2013
1227130
PERA
268.80-
12/21/2013
CDPT
12/24/2013
1227130
PERA
7,685.36-
12/21/2013
CDPT
12/24/2013
1227130
PERA
36.16-
12/21/2013
CDPT
12/24/2013
1227130
PERA
36.16-
12/21/2013
CDPT
12/24/2013
1227130
PERA
20.02-
12/21/2013
CDPT
12/24/2013
1227130
PERA
1,954.83-
12/21/2013
CDPT
12/24/2013
1227130
TASC -Flex
330.76-
12/21/2013
CDPT
12/24/2013
1227130
TASC -Flex
1,633.56-
12/21/2013
CDPT
12/24/2013
1227130
TASC -HSA
4,260.77-
12/21/2013
CDPT
12/24/2013
1227130
TASC -HSA
3,239.52-
12/21/2013
CDPT
12/24/2013
1227130
TASC -HSA
1,125.54-
12/21/2013
CDPT
12/24/2013
1227130
TASC -HSA
620.36-
12/21/2013
CDPT
12/24/2013
1227130
TASC -HSA
785.38 -
Grand
Totals:
32
126,733.36-
CITY OF HUTCHINSON Check Register - Council Check Register Page: 1
Report Dates: 12/22/2013 - 1/4/2014 Jan 08, 2014 01:46PM
Report Criteria:
Transmittal checks included
Pay Period Journal Check Check
Date Code Issue Date Number Payee
Amount
01/04/2014
CDPT
01/08/2014
178968
AFLAC
90.85-
01/04/2014
CDPT
01/08/2014
178969
HART
583.61-
01/04/2014
CDPT
01/08/2014
178970
MN Department of Revenue
34.00-
01/04/2014
CDPT
01/08/2014
178971
NCPERS Minnesota
432.00-
01/04/2014
CDPT
01/08/2014
1101401
EFTPS
13,627.46-
01/04/2014
CDPT
01/08/2014
1101401
EFTPS
13,627.46-
01/04/2014
CDPT
01/08/2014
1101401
EFTPS
3,957.37-
01/04/2014
CDPT
01/08/2014
1101401
EFTPS
3,957.37-
01/04/2014
CDPT
01/08/2014
1101401
EFTPS
27,094.68-
01/04/2014
CDPT
01/08/2014
1101402
ICMA
1,310.00-
01/04/2014
CDPT
01/08/2014
1101403
ING
1,340.00-
01/04/2014
CDPT
01/08/2014
1101404
Minnesota Dept. of Revenue
11,764.83-
01/04/2014
CDPT
01/08/2014
1101405
MN Child Support System
1,685.21-
01/04/2014
CDPT
01/08/2014
1101406
MNDCP
525.00-
01/04/2014
CDPT
01/08/2014
1101407
PERA
12,409.61-
01/04/2014
CDPT
01/08/2014
1101407
PERA
12,409.61-
01/04/2014
CDPT
01/08/2014
1101407
PERA
214.20-
01/04/2014
CDPT
01/08/2014
1101407
PERA
5,525.69-
01/04/2014
CDPT
01/08/2014
1101407
PERA
321.30-
01/04/2014
CDPT
01/08/2014
1101407
PERA
8,288.54-
01/04/2014
CDPT
01/08/2014
1101407
PERA
36.16-
01/04/2014
CDPT
01/08/2014
1101407
PERA
36.16-
01/04/2014
CDPT
01/08/2014
1101407
PERA
20.02-
01/04/2014
CDPT
01/08/2014
1101407
PERA
1,965.48-
01/04/2014
CDPT
01/08/2014
1101408
TASC -Flex
200.00-
01/04/2014
CDPT
01/08/2014
1101408
TASC -Flex
1,514.55-
01/04/2014
CDPT
01/08/2014
1101409
TASC -HSA
4,354.94-
01/04/2014
CDPT
01/08/2014
1101409
TASC -HSA
3,338.08-
01/04/2014
CDPT
01/08/2014
1101409
TASC -HSA
1,039.44-
01/04/2014
CDPT
01/08/2014
1101409
TASC -HSA
592.24-
01/04/2014
CDPT
01/08/2014
1101409
TASC -HSA
849.22 -
Grand
Totals:
31
133,145.08-
CITY OF HUTCHINSON
Council Check Register
Check Issue Date: 12/23/13 12/23/2013
Check Number
Check Issue Date
Amount Vendor
Account Description
178744
12/23/2013
96.00 ABETECH
Software & Licensing
178745
12/23/2013
340.03 ACE HARDWARE
Repair & Maintenance Supplies
178746
12/23/2013
79.58 AEM MECHANICAL SERVICES INC
Shop Supplies
178747
12/23/2013
53.44 ALPHA WIRELESS
Phone Services
178748
12/23/2013
179.12 AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
178749
12/23/2013
350.00 AMERICAN LEGAL PUBLISHING CORP
Operating Supplies
178750
12/23/2013
11.70 AMERICAN WELDING & GAS
Automotive R &M
178751
12/23/2013
73.10 AMERIPRIDE SERVICES
Contractual R &M
178752
12/23/2013
1,456.77 ANDERSON CHEMICAL COMPANY
Chemicals & Chemical Products
178753
12/23/2013
821.41 ANIMAL MEDICAL CENTER ON CROW RIVER
Vet Services
178754
12/23/2013
159.38 ARCTIC GLACIER PREMIUM ICE INC.
Cost of Sales - Miscellaneous
178755
12/23/2013
620.00 ARNESON DISTRIBUTING CO
Cost of Sales - Beer
178756
12/23/2013
3,218.00 ARTHUR J GALLAGHER RISK
General Liability Insur
178757
12/23/2013
1,646.00 ARTISAN BEER COMPANY
Cost of Sales - Beer
178758
12/23/2013
387.09 AUTO VALUE - GLENCOE
Shop Supplies
178759
12/23/2013
2,000.00 AUTOMATIC SYSTEMS CO
Other Professional Services
178760
12/23/2013
81.25 B & C PLUMBING & HEATING INC
Repair & Maintenance Supplies
178761
12/23/2013
177.00 BERNICK'S
Cost of Sales - Miscellaneous
178762
12/23/2013
600.00 BJORGUM TRUCKING
Freight - Bagged
178763
12/23/2013
262.18 BLACK BOX CORPORATION
Small Tools & Minor Equipment
178764
12/23/2013
15,372.00 BOLTON & MENK INC.
Other Professional Services
178765
12/23/2013
95.00 BRADLEY SECURITY LLC
Other Professional Services
178766
12/23/2013
461.54 BRANDON TIRE CO
Automotive R &M
178767
12/23/2013
241.09 BUSHMAN, RAQUEL
Operating Supplies
178768
12/23/2013
1,654.86 BUSINESSWARE SOLUTIONS
Travel /Conference Expense
178769
12/23/2013
10,390.95 C & L DISTRIBUTING
Cost of Sales - Beer
178770
12/23/2013
315.75 CALIFORNIA CONTRACTORS SUPPLIES
Operating Supplies
178771
12/23/2013
61.98 CARTER, RON
Uniforms & Personal Equip
178772
12/23/2013
20.46 CASH DRAWER #4
Miscellaneous Expense
178773
12/23/2013
386.98 CENTRAL HYDRAULICS
Equipment Parts
178774
12/23/2013
188.50 CENTRAL LANDSCAPE SUPPLY
Advertising
178775
12/23/2013
285.83 CENTRAL MCGOWAN
Equipment Rental
178776
12/23/2013
301.85 CHAPPELL CENTRAL INC.
Contractual R &M
178777
12/23/2013
283.08 COMDATA CORPORATION
Operating Supplies
178778
12/23/2013
50.00 CROW RIVER FLORAL & GIFTS
Employee Flowers
178780
12/23/2013
300.00 CROW RIVER GOLF CLUB
Wine Tasting Holiday Event
178781
12/23/2013
253.66 CROW RIVER PRESS INC
Printing & Publishing
178782
12/23/2013
587.04 CROW RIVER WINERY
Cost of Sales - Wine
178783
12/23/2013
1,313.27 CRYSTEEL DISTRIBUTING
Automotive R &M
178784
12/23/2013
4,482.15 DAY DISTRIBUTING
Cost of Sales - Beer
178785
12/23/2013
25.00 DOSTAL ELECTRONIC'S CENTER
Operating Supplies
178786
12/23/2013
1,800.96 DROP -N -GO SHIPPING INC
Printing & Publishing
178787
12/23/2013
166.93 DYNA SYSTEMS
Repair & Maintenance Supplies
178788
12/23/2013
196.12 ECOLAB PEST ELIMINATION
Contractual R &M
178789
12/23/2013
2,000.00 ELENA VOLKOV & CROW RIVER SIGNS
EDA Sign Grant
178790
12/23/2013
962.58 EMERGENCY APPARATUS MAINT
Contractual R &M
178791
12/23/2013
986.00 EVENT SOFTWARE
Software & Licensing
178792
12/23/2013
404.83 EXTREME BEVERAGE LLC
Cost of Sales - Miscellaneous
178793
12/23/2013
5,913.87 FAIRCHILD EQUIPMENT
Automotive R &M
178794
12/23/2013
160.31 FARM -RITE EQUIPMENT
Operating Supplies
178795
12/23/2013
33.34 FASTENAL COMPANY
Equipment Parts
178796
12/23/2013
175.00 FIRESIDE CONSULTING
Other Professional Services
178797
12/23/2013
168.40 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS
Operating Supplies
178798
12/23/2013
50.17 FORCIER, PHILLIP E
Repair & Maintenance Supplies
178799
12/23/2013
65.54 FRANEK, CORY
Travel /Conference Expense
178800
12/23/2013
10.00 FRERICHS, LAURA
Refund
178801
12/23/2013
363.37 G & K SERVICES
Shop Supplies
178802
12/23/2013
3,997.70 GARTNER REFRIGERATION & MFG INC
Contractual R &M
178803
12/23/2013
3,200.00 GAVIN OLSON & WINTERS LTD
Other Professional Services
178804
12/23/2013
111.80 GEB ELECTRICAL INC
Operating Supplies
178805
12/23/2013
213.35 GRAINGER
Repair & Maintenance Supplies
178806
12/23/2013
3,233.32 GURSTEL, STALOCK & CHARGO PA
Garnishment
178807
12/23/2013
1,141.89 HACH COMPANY
Operating Supplies
178808
12/23/2013
150.00 HANNEMAN, MARK
Uniforms & Personal Equip
178809
12/23/2013
1,103.00 HANSEN GRAVEL
Contracted Snow Removal
178810
12/23/2013
1,103.00 HANSON & VASEK CONSTRUCTION
Contracted Snow Removal
178811
12/23/2013
172.63 HD SUPPLY WATERWORKS LTD
Meters & Meter Parts
178812
12/23/2013
204.85 HED, MARILYN
Travel Reimbursement
178813
12/23/2013
432.99 HENRY'S WATERWORKS INC
Cleaning Supplies
178814
12/23/2013
300.96 HEWLETT - PACKARD CO
Operating Supplies
178815
12/23/2013
411.77 HILLYARD / HUTCHINSON
Cleaning Supplies
178816
12/23/2013
1,333.00 HJERPE CONTRACTING
Contracted Snow Removal
178817
12/23/2013
1,783.35 HOLT MOTORS INC
Automotive R &M
178818
12/23/2013
75.00 HOME SWEET HOME QUILT & DESIGN
Uniforms & Personal Equip
178819
12/23/2013
213.40 HUBBELL /TYNER
Advertising
178820
12/23/2013
931.09 HUTCH CAFE
Operating Supplies
178821
12/23/2013
8,125.81 HUTCHINSON CONVENTION & VISITORS BUREAU
Lodging Tax Reimb
178822
12/23/2013
11,205.51 HUTCHINSON CO -OP
Operating Supplies
178823
12/23/2013
2,027.00 HUTCHINSON FIGURE SKATING ASSOC
Other Professional Services
178824
12/23/2013
815.00 HUTCHINSON HEALTH
Other Professional Services
178825
12/23/2013
4,067.78 HUTCHINSON LEADER
Advertising
178826
12/23/2013
99,409.49 HUTCHINSON UTILITIES
Utilities
178827
12/23/2013
466.83 HUTCHINSON WHOLESALE
Equipment Parts
178828
12/23/2013
5,418.46 HUTCHINSON, CITY OF
Utilities
178829
12/23/2013
4,000.00 HUTCHINSON, CITY OF
Replenish ATM
178830
12/23/2013
368.81 HUTCHINSON, CITY OF
Replenish HPS Petty Cash
178831
12/23/2013
97.00 ICE SKATING INSTITUTE
Operating Supplies
178832
12/23/2013
2,373.56 IFCO SYSTEMS NA INC.
Inventory - Process Material
178833
12/23/2013
9.17 INDEPENDENT EMERGENCY SERVICES
Equipment Rental
178834
12/23/2013
1,059.93 INDUSTRIAL PNEUMATIC SYSTEMS
Equipment Parts
178835
12/23/2013
1,434.53 INTEGRATED POWER SERVICES LLC
Other Professional Services
178836
12/23/2013
399.00 INTERNATIONAL CODE COUNCIL INC
Travel /Conference Expense
178837
12/23/2013
837.47 INTERSTATE POWER COMPANIES INC
Equipment Parts
178838
12/23/2013
588.13 INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Shop Supplies
178839
12/23/2013
3,584.31 JACK'S UNIFORMS & EQUIPMENT
Uniforms & Personal Equip
178840
12/23/2013
52.48 JAY MALONE MOTORS
Automotive R &M
178841
12/23/2013
587.14 JEFF'S ELECTRIC
Contractual R &M
178842
12/23/2013
10.00 JEPSON, APRIL
Refund
178843
12/23/2013
582.10 JJ TAYLOR DIST OF MN
Cost of Sales - Wine
178844
12/23/2013
34.46 JOCHUM, DANIEL
Miscellaneous Expense
178845
12/23/2013
39,476.55 JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Wine
178846
12/23/2013
11,992.60 JUUL CONTRACTING CO
Contractual R &M
178847
12/23/2013
190.50 KDUZ KARP RADIO
Advertising
178848
12/23/2013
1,500.00 KINNEY & LANGE
Other Professional Services
178849
12/23/2013
2,900.00 KLM ENGINEERING INC
Other Professional Services
178850
12/23/2013
98.75 KOBOW, BECKY
Office Supplies
178851
12/23/2013
815.00 KOHLS SWEEPING SERVICE
Contractual R &M
178852
12/23/2013
1,333.00 KOSEK, JEFF
Contracted Snow Removal
178853
12/23/2013
375.00 KRISTICO INC
Freight - Bagged
178854
12/23/2013
398.78 L & P SUPPLY CO
Repair & Maintenance Supplies
178855
12/23/2013
10.00 LAKOVIC, JULIE
Refund
178856
12/23/2013
161.56 LANO EQUIPMENT INC
Shop Supplies
178857
12/23/2013
540.00 LARAWAY ROOFING INC
Contractual R &M
178858
12/23/2013
98.95 LEVINE, ERIC
Travel /Conference Expense
178859
12/23/2013
143.00 LEXISNEXIS
Other Professional Services
178860
12/23/2013
1,285.60 LITIN PAPER COMPANY
Equipment Parts
178861
12/23/2013
21,627.33 LOCHER BROTHERS INC
Cost of Sales - Beer
178862
12/23/2013
18,151.70 LOGIS
November Service
178863
12/23/2013
707.57 LYNDE & MCLEOD INC
Cost of Sales - Bulk Product
178864
12/23/2013
120.00 MAGNUSSON, BRIAN
Uniforms & Personal Equip
178865
12/23/2013
10.00 MARINO, EMILY
Refund
178866
12/23/2013
13.63 MATHESON TRI -GAS INC
Equipment Rental
178867
12/23/2013
45.90 MAYTAG LAUNDRY & CAR WASH
Linen Services
178868
12/23/2013
540.00 MCKAY CONSTRUCTION
Machinery & Equipment
178869
12/23/2013
46.00 MCLEOD COUNTY RECORDER
Contractual R &M
178870
12/23/2013
111,587.09 MEDICA
Medical Insurance
178871
12/23/2013
7,414.81 MEEKER COUNTY
Other Professional Services
178872
12/23/2013
1,263.43 MEEKER WASHED SAND & GRAVEL
Cost of Sales - Bulk Product
178873
12/23/2013
36.16 MEHR, BRIAN
Travel /Conference Expense
178874
12/23/2013
195.93 MENARDS HUTCHINSON
Shop Supplies
178875
12/23/2013
30.00 MESSAGE MEDIA
Phone Services
178876
12/23/2013
224.44 METRO SALES
Contractual R &M
178877
12/23/2013
96.36 MEYER LABORATORY INC
Cleaning Supplies
178878
12/23/2013
225.00 MICHIGAN DEPARTMENT OF AGRICULTURE
Licenses & Permits
178879
12/23/2013
337.00 MID -STATE ROLL -OFF SERVICE
Small Tools & Minor Equipment
178880
12/23/2013
99.68 MINI BIFF
Equipment Rental
178881
12/23/2013
61.20 MINNEAPOLIS, CITY OF
Other Professional Services
178882
12/23/2013
110.00 MINNESOTA DEPT OF LABOR & IND
Dues & Subscriptions
178883
12/23/2013
3,163.00 MINNESOTA VALLEY TESTING LAB
Other Professional Services
178884
12/23/2013
100.00 MN DEPT OF LABOR & INDUSTRY /CODE
Contractual R &M
178885
12/23/2013
78.84 MORGAN CREEK VINEYARDS
Cost of Sales - Wine
178886
12/23/2013
20,139.61 MOTOROLA
Radios
178887
12/23/2013
229.56 M -R SIGN
Sign Repair Materials
178888
12/23/2013
226.30 NORTHERN BUSINESS PRODUCTS
Operating Supplies
178889
12/23/2013
114.53 NORTHERN STATES SUPPLY INC
Shop Supplies
178890
12/23/2013
239.72 OFFICE OF MN IT SERVICES
Phone Services
178891
12/23/2013
3,360.31 OLD DOMINION BRUSH
Shop Supplies
178892
12/23/2013
331.84 O'REILLY AUTO PARTS
Automotive R &M
178893
12/23/2013
160.71 PAULSON, JOHN
Travel /Conference Expense
178894
12/23/2013
2,260.14 PAUSTIS & SONS WINE CO
Cost of Sales - Wine
178895
12/23/2013
8,712.50 PEAT INC.
Inventory - Bulk Product
178896
12/23/2013
480.00 PELLINEN LAND SURVEYING
Other Professional Services
178897
12/23/2013
99.00 PENKE, JACKIE
Travel /Conference Expense
178898
12/23/2013
85.15 PHILIPS HEALTHCARE
Operating Supplies
178899
12/23/2013
39,846.59 PHILLIPS WINE & SPIRITS
Cost of Sales - Liquor
178900
12/23/2013
10.00 PICHA, JANET
Refund
178901
12/23/2013
2,090.16 PREMIER LIFT PRODUCTS LLC
Contractual R &M
178902
12/23/2013
1,784.74 QUADE ELECTRIC
Repair & Maintenance Supplies
178903
12/23/2013
860.00 R & R EXCAVATING
Contractual R &M
178904
12/23/2013
78.50 R & R SPECIALTIES INC
Equipment Parts
178905
12/23/2013
412.96 RAININ INSTRUMENT LLC
Operating Supplies
178906
12/23/2013
102.33 RAMY TURF PRODUCTS
Landscaping Materials
178907
12/23/2013
9,441.47 RAPIDS PROCESS EQUIPMENT INC
Equipment Parts
178908
12/23/2013
1,024.61 RBSCOTT EQUIPMENT
Equipment Parts
178909
12/23/2013
506.87 RDO EQUIPMENT CO.
Equipment Parts
178910
12/23/2013
186.67 RELIABLE OFFICE SUPPLIES
Office Supplies
178911
12/23/2013
2,863.75 RICKERT EXCAVATING
Improv other than Buildings
178912
12/23/2013
3,452.74 ROYALTIRE
Shop Supplies
178913
12/23/2013
782.14 RUNNING'S SUPPLY
Repair & Maintenance Supplies
178914
12/23/2013
1,655.98 RYAN ELBERT & VISUAL EFFECTS
EDA Sign Grant
178915
12/23/2013
123.98 SALTMAN LLC
Operating Supplies
178916
12/23/2013
23.15 SAM'S CLUB
Operating Supplies
178917
12/23/2013
212.50 SAM'S TIRE SERVICE
Contractual R &M
178918
12/23/2013
1,203.43 SCHMELING OIL CO
Motor Fuels & Lubricants
178919
12/23/2013
7,327.85 SCHOOL DIST # 423
November & December Activities
178920
12/23/2013
64.13 SCOTT'S WINDOW CLEANING SERVICE
Contractual R &M
178921
12/23/2013
206.29 SHELLENBARGER, VIRGENE
Cost of Sales - Miscellaneous
178922
12/23/2013
44.40 SHRED -IT USA INC- MINNEAPOLIS
Refuse - Recycling
178923
12/23/2013
79.20 SORENSEN'S SALES & RENTALS
Equipment Parts
178924
12/23/2013
143.53 SOUTH DAKOTA DEPT OF AGRICULTURE
Licenses & Permits
178925
12/23/2013
7,555.19 SOUTHERN WINE & SPIRITS OF MN
Cost of Sales - Liquor
178926
12/23/2013
126.85 SPS COMMERCE
Dues & Subscriptions
178927
12/23/2013
15,417.60 SRF CONSULTING GROUP
Other Professional Services
178928
12/23/2013
2,186.15 STAPLES ADVANTAGE
Office Supplies
178929
12/23/2013
379.57 STRATEGIC EQUIPMENT
Operating Supplies
178930
12/23/2013
1,199.51 STREICH TRUCKING
Contractual R &M
178931
12/23/2013
277.03 SUBWAY WEST
Operating Supplies
178932
12/23/2013
10,917.33 TASER INTERNATIONAL
Uniforms & Personal Equip
178933
12/23/2013
309.13 TEK MECHANICAL
Contractual R &M
178934
12/23/2013
1,346.10 THOMSON REUTERS -WEST
Other Professional Services
178935
12/23/2013
1,124.14 TITAN MACHINERY
Automotive R &M
178936
12/23/2013
324.30 TKO WINES
Cost of Sales - Wine
178938
12/23/2013
1,879.93 TOWMASTER INC.
Automotive R &M
178939
12/23/2013
25,064.18 TREBELHORN & ASSOC
Motor Fuels & Lubricants
178940
12/23/2013
79.34 TRI COUNTY WATER
Operating Supplies
178941
12/23/2013
119.19 TRUE FABRICATIONS
Cost of Sales - Miscellaneous
178942
12/23/2013
191.08 TWO WAY COMMUNICATIONS INC
Contractual R &M
178943
12/23/2013
54.85 VALLEY SALES OF HUTCHINSON
Automotive R &M
178944
12/23/2013
2,780.13 VERIZON WIRELESS
Phone Services
178945
12/23/2013
18,544.20 VIKING BEER
178946
12/23/2013
526.00 VIKING COCA COLA
178947
12/23/2013
144.28 VIKING SIGN & GRAPHICS INC
178948
12/23/2013
574.00 VINOCOPIA INC
178949
12/23/2013
1,056.77 WASTE MANAGEMENT OF WI -MN
178950
12/23/2013
49,754.92 WASTE MANAGEMENT OF WI -MN
178951
12/23/2013
442.20 WATER CONSERVATION SERVICE INC
178952
12/23/2013
60.00 WELCOME NEIGHBOR
178953
12/23/2013
378.64 WELLS FARGO
178954
12/23/2013
1,485.90 WINE COMPANY, THE
178955
12/23/2013
806.24 WINE MERCHANTS INC
178956
12/23/2013
452.45 WINSTED POLICE DEPARTMENT
178957
12/23/2013
25,288.74 WIRTZ BEVERAGE MINNESOTA
178958
12/23/2013
1,034.80 WM MUELLER & SONS
178959
12/23/2013
1,739.28 WORK CONNECTION, THE
178960
12/23/2013
444.60 ZARNOTH BRUSH WORKS INC
178961
12/23/2013
4,853.28 ZELLER STUDIO
Grand Totals
748,297.13
Cost of Sales - Beer
Cost of Sales - Miscellaneous
Contractual R &M
Cost of Sales - Wine
Refuse - Recycling
Refuse - Services
Contractual R &M
Advertising
November Expenses
Cost of Sales - Wine
Cost of Sales - Wine
Safe & Sober Reimbursement
Cost of Sales - Liquor
Contractual R &M
Other Professional Services
Automotive R &M
Police Memorial Project
CITY OF HUTCHINSON
Check Register - Council Check Register - 1
Check Issue Dates: 12/24/2013 - 1/14/2014 1/9/2014
Check Number
Check Issue Dat Amount Vendor
Account Description
178967
1/2/2014
51,119.75 LEAGUE OF MN CITIES -INS TRUST
General Liability Insurance
178972
1/14/2014
4,000.00 ABDO EICK & MEYERS
Auditing Services
178973
1/14/2014
773.80 ABETECH
Equipment Parts
178974
1/14/2014
255.92 ACE HARDWARE
Operating Supplies
178975
1/14/2014
53.44 ALPHA WIRELESS
Phone Services
178976
1/14/2014
168.96 AMERICAN BOTTLING CO
Cost of Sales - Miscellaneous
178977
1/14/2014
710.00 AMERICAN PUBLIC WORKS ASSN
Dues & Subscriptions
178978
1/14/2014
228.00 AMERICAN WATER WORKS ASSN
Dues & Subscriptions
178979
1/14/2014
150.88 AMERIPRIDE SERVICES
Contractual R &M
178980
1/14/2014
209.42 ARCTIC GLACIER PREMIUM ICE INC.
Cost of Sales - Miscellaneous
178981
1/14/2014
544.00 ARTISAN BEER COMPANY
Cost of Sales - Beer
178982
1/14/2014
170.84 AUTO VALUE - GLENCOE
Shop Supplies
178983
1/14/2014
236.80 B & C PLUMBING & HEATING INC
Other Professional Services
178984
1/14/2014
1,310.00 BARN YARD, THE
Inventory - Process Material
178985
1/14/2014
16,360.11 BEACON BANK
TIF Repayment
178986
1/14/2014
1,533.92 BECKER ARENA PRODUCTS
Operating Supplies
178987
1/14/2014
403.75 BELLBOY CORP
Cost of Sales - Liquor
178988
1/14/2014
351.00 BERNICK'S
Cost of Sales - Miscellaneous
178989
1/14/2014
3,150.00 BOND TRUST SERVICES CORPORATION
Fiscal Agents' Fees
178990
1/14/2014
223.37 BRANDON TIRE CO
Automotive R &M
178991
1/14/2014
2,470.00 BRAUN INTERTEC CORP
Other Professional Services
178992
1/14/2014
172.50 BROTHERS FIRE PROTECTION COMPANY
Contractual R &M
178993
1/14/2014
390.00 BUREAU OF CRIM APPREHENSION
Monthly Communication Service
178994
1/14/2014
1,371.64 BUSHMAN, RAQUEL
Operating Supplies
178995
1/14/2014
513.68 BUSINESSWARE SOLUTIONS
Other Professional Services
178996
1/14/2014
53,163.65 C & L DISTRIBUTING
Cost of Sales - Beer
178997
1/14/2014
132.00 CANNON RIVER WINERY
Cost of Sales - Wine
178998
1/14/2014
34.78 CARDIAC SCIENCE
Safety Supplies
178999
1/14/2014
2,009.74 CARS ON PATROL SHOP LLC
Repairs & Towing
179000
1/14/2014
32.83 CENTRAL HYDRAULICS
Operating Supplies
179001
1/14/2014
77.53 CENTRAL MCGOWAN
Equipment Rental
179002
1/14/2014
144.48 CES IMAGING
Office Supplies
179003
1/14/2014
26,118.00 CGMC
Dues & Subscriptions
179004
1/14/2014
100.00 CMK SERVICES LLC
Contracted Snow Removal
179005
1/14/2014
125.00 COMMISSIONER OF TRANSPORTATION
Travel /Conference Expense
179006
1/14/2014
189.17 COMPAR INC
Operating Supplies
179007
1/14/2014
1,192.00 COREY'S TRACTOR REPAIR
Equipment Parts
179009
1/14/2014
2,832.00 CROW RIVER OFFICIALS ASSN
Other Professional Services
179010
1/14/2014
195.68 CROW RIVER WINERY
Cost of Sales - Wine
179011
1/14/2014
4,641.20 DAY DISTRIBUTING
Cost of Sales - Beer
179012
1/14/2014
328.17 DOMINO'S PIZZA
Operating Supplies
179013
1/14/2014
5,095.90 DPC INDUSTRIES INC
Chemicals & Chemical Products
179014
1/14/2014
39.70 DROP -N -GO SHIPPING INC
Postage
179015
1/14/2014
356.16 DYNA SYSTEMS
Repair & Maintenance Supplies
179016
1/14/2014
744.70 E2 ELECTRICAL SERVICES INC
Equipment Parts
179017
1/14/2014
11,667.72 EARTHLY DELIGHTS, LTD.
TIF Repayment
179018
1/14/2014
192.00 ELECTRO WATCHMAN
Contractual R &M
179019
1/14/2014
511.51 FARM -RITE EQUIPMENT
Contractual R &M
179020
1/14/2014
187.04 FIRE SAFETY USA INC
Operating Supplies
179021
1/14/2014
252.60 FIRST CHOICE FOOD & BEVERAGE SOLUTIONS Office Supplies
179022
1/14/2014
29,060.11 FORKLIFTS OF MINNESOTA INC
Machinery & Equipment
179023
1/14/2014
142.21 G & K SERVICES
Operating Supplies
179024
1/14/2014
487.50 GAVIN WINTERS TWISS THIEMANN & LONG LlOther Professional Services
179025
1/14/2014
70.00 GEB ELECTRICAL INC
Contractual R &M
179026
1/14/2014
173.39 GRAINGER
Operating Supplies
179027
1/14/2014
472.86 HAGER JEWELRY & G & K AWNING & CANVAS Retiree Gifts
179028
1/14/2014
2,694.00 HANSEN GRAVEL
Contracted Snow Removal
179029
1/14/2014
351.00 HANSON & VASEK CONSTRUCTION
Contracted Snow Removal
179030
1/14/2014
3,954.00 HAWKINS INC
Chemicals & Chemical Products
179031
1/14/2014
1,527.83 HD SUPPLY WATERWORKS LTD
Meters & Meter Parts
179032
1/14/2014
326.19 HENRYS FOODS INC
Concession Supplies
179033
1/14/2014
371.62 HENRY'S WATERWORKS INC
Repair & Maintenance Supplies
179034
1/14/2014
740.06 HILLYARD / HUTCHINSON
Cleaning Supplies
179035
1/14/2014
15,052.67 HJERPE CONTRACTING
Contracted Snow Removal
179036
1/14/2014
82.41 HOTSY EQUIPMENT OF MINNESOTA
Repair & Maintenance Supplies
179037
1/14/2014
3,297.50 HRA
Admin /Loan Fees
179038
1/14/2014
442.00 HUTCH CAFE
Operating Supplies
179039
1/14/2014
62,700.78 HUTCHINSON CO -OP
Operating Supplies
179040
1/14/2014
200.00 HUTCHINSON DOWNTOWN ASSOC.
Dues & Subscriptions
179041
1/14/2014
4,348.25 HUTCHINSON LEADER
Advertising
179042
1/14/2014
888.25 HUTCHINSON PARK DEPT
Office Supplies
179043
1/14/2014
509.20 HUTCHINSON PLUMBING & HEATING CO
Contractual R &M
179044
1/14/2014
177,315.42 HUTCHINSON UTILITIES
Utilities
179045
1/14/2014
419.60 HUTCHINSON WHOLESALE
Operating Supplies
179046
1/14/2014
4,000.00 HUTCHINSON, CITY OF
ATM Replenishment
179047
1/14/2014
63.34 I.M.S. SHARPENING SERVICE
Small Tools & Minor Equipment
179048
1/14/2014
7,122.00 IFCO SYSTEMS NA INC.
Inventory - Process Material
179049
1/14/2014
8.35 INDEPENDENT EMERGENCY SERVICES
Equipment Rental
179050
1/14/2014
281.50 INTEGRATED FIRE & SECURITY
Dues & Subscriptions
179051
1/14/2014
267.08 INTERSTATE BATTERY SYSTEM MINNEAPOLIS
Shop Supplies
179052
1/14/2014
605.64 JACK'S UNIFORMS & EQUIPMENT
Uniforms & Personal Equip
179053
1/14/2014
886.30 JEFF MEEHAN SALES INC.
Commissions
179054
1/14/2014
360.66 JEFF'S ELECTRIC
Contractual R &M
179055
1/14/2014
7,340.50 JOHNSON BROTHERS LIQUOR CO.
Cost of Sales - Liquor
179056
1/14/2014
200.00 JORDAHL, JIM
Operating Supplies
179057
1/14/2014
5,649.50 JUUL CONTRACTING CO
Contractual R &M
179058
1/14/2014
637.00 KDUZ KARP RADIO
Advertising
179059
1/14/2014
897.00 KINNEY & LANGE
Other Professional Services
179060
1/14/2014
16.00 VOID
VOID
179061
1/14/2014
104.06 KLOSS, TOM
Communication Maintenance
179062
1/14/2014
34,115.13 KNIFE RIVER
Improv other than Buildings
179063
1/14/2014
198.00 KQIC -Q102
Advertising
179064
1/14/2014
225.00 LEAGUE OF MINNESOTA CITIES
Travel /Conference Expense
179065
1/14/2014
11,285.00 LEAGUE OF MN CITIES
Dues & Subscriptions
179066
1/14/2014
92.74 LEVINE, ERIC
Expense Reimbursement
179067
1/14/2014
844.42 LOCATORS & SUPPLIES
Repair & Maintenance Supplies
179068
1/14/2014
20,069.55 LOCHER BROTHERS INC
Cost of Sales - Beer
179069
1/14/2014
99.00 LOGIS
Network Service
179070
1/14/2014
4,675.00 LOWELL M CAMPBELL III PSYD LP
Other Professional Services
179071
1/14/2014
1,462.97 LYNDE & MCLEOD INC
Cost of Sales - Bulk Product
179072
1/14/2014
262.50 MADDEN GALANTER HANSEN LLP
Other Professional Services
179073
1/14/2014
57.98 MAIN STREET SPORTS BAR
Operating Supplies
179074
1/14/2014
21,053.00 MARK BETKER CONSTRUCTION LLC
HRA Loan
179075
1/14/2014
14.09 MATHESON TRI -GAS INC
Equipment Rental
179076
1/14/2014
1,000.00 MCLEOD COUNTY COURT ADMINISTRATOR
Bail Money
179077
1/14/2014
810.00 MCLEOD COUNTY FAIRGROUNDS
Facility Rental
179078
1/14/2014
83.25 MCLEOD PUBLISHING INC
Advertising
179079
1/14/2014
123.26 MCRAITH, JOHN
Operating Supplies
179080
1/14/2014
4,108.22 MEEKER WASHED SAND & GRAVEL
Cost of Sales - Bulk Product
179081
1/14/2014
425.49 MENARDS HUTCHINSON
Building Repair Supplies
179082
1/14/2014
30.00 MESSAGE MEDIA
Phone Services
179083
1/14/2014
30.00 MINNESOTA ASSN OF ASPHALT PAVING TECH Travel /Conference Expense
179084
1/14/2014
290.00 MINNESOTA CHIEFS OF POLICE
Dues & Subscriptions
179085
1/14/2014
1,006.76 MINNESOTA CHIEFS OF POLICE ASSN
Operating Supplies
179086
1/14/2014
150.00 MINNESOTA COUNCIL OF AIRPORTS
Dues & Subscriptions
179087
1/14/2014
40.71 MINNESOTA COUNTY ATTORNEY ASSN
Dues & Subscriptions
179088
1/14/2014
23.00 MINNESOTA DEPT OF HEALTH
License Renewal
179089
1/14/2014
2,684.03 MINNESOTA DEPT OF LABOR & INDUSTRY
Building Permit Surcharges
179090
1/14/2014
1,673.00 MINNESOTA RECREATION & PARK ASSN
Dues & Subscriptions
179091
1/14/2014
3,500.80 MINNESOTA VALLEY TESTING LAB
Other Professional Services
179092
1/14/2014
169.85 MORAN USA LLC
Cost of Sales - Miscellaneous
179093
1/14/2014
26.72 MOXIE MEDIA
Printing & Publishing
179094
1/14/2014
294.86 NORTHERN BUSINESS PRODUCTS
Operating Supplies
179095
1/14/2014
8,220.00 NORTHERN INSULATION PRODUCTS
Insulation Removal
179096
1/14/2014
536.25 NORTHERN SAFETY & INDUSTRIAL
Repair & Maintenance Supplies
179097
1/14/2014
205.46 NORTHERN STATES SUPPLY INC
Shop Supplies
179098
1/14/2014
4,469.28 NU- TELECOM
Phone Services
179099
1/14/2014
208.00 PAUSTIS & SONS WINE CO
Cost of Sales - Wine
179100
1/14/2014
4,510.00 PEAT INC.
Inventory - Bulk Product
179101
1/14/2014
545.00 PIONEER MANUFACTURING CO
Sign Repair Materials
179102
1/14/2014
3,325.00 PLAISTED COMPANIES
Inventory - Bulk Product
179103
1/14/2014
1,500.00 POSTMASTER
Postage
179104
1/14/2014
3,405.50 PRIMROSE OIL CO
Motor Fuels & Lubricants
179105
1/14/2014
12,607.00 PRINCE OF PEACE SENIOR APT INC
TIF Repayment
179106
1/14/2014
37.40 PRO AUTO MN INC.
Contractual R &M
179107
1/14/2014
1,512.28 PRO CARE SERVICES INC
Contractual R &M
179108
1/14/2014
5,369.00 PROFESSIONAL WATER TECHNOLOGIES INC
Chemicals & Chemical Products
179109
1/14/2014
128.25 PTM DOCUMENT SYSTEMS
Operating Supplies
179110
1/14/2014
112.50 QUADE ELECTRIC
Repair & Maintenance Supplies
179111
1/14/2014
273.34 QUILL CORP
Office Supplies
179112
1/14/2014
16,009.45 R & R EXCAVATING
Improv other than Buildings
179113
1/14/2014
9,315.58 R & R EXCAVATING
Improv other than Buildings
179114
1/14/2014
117.00 R & R SPECIALTIES INC
Contractual R &M
179115
1/14/2014
925.30 R.J.L. TRANSFER
Freight
179116
1/14/2014
664.51 RDO EQUIPMENT CO.
Equipment Parts
179117
1/14/2014
40.00 REGION VI CHIEFS ASSC
Dues & Subscriptions
179118
1/14/2014
18,610.00 REINER ENTERPRISES INC
Freight -in
179119
1/14/2014
4,110.83 RIDDELL ALL AMERICAN SPORTS CORP
Operating Supplies
179120
1/14/2014
662.20 RUNNING'S SUPPLY
Small Tools & Minor Equipment
179121
1/14/2014
10,186.25 RUNNING'S SUPPLY
Advertising
179122
1/14/2014
341.28 SAM'S CLUB
Concession Supplies
179123
1/14/2014
38.10 SCHMELING OIL CO
Motor Fuels & Lubricants
179124
1/14/2014
570.00 SCOTT COUNTY COURT ADMIN
Bail Money
179125
1/14/2014
1,256.25 SEH
Other Professional Services
179126
1/14/2014
44.40 SHRED -IT USA INC- MINNEAPOLIS
Contractual R &M
179127
1/14/2014
1,513.68 SIMONSON LUMBER CO
Repair & Maintenance Supplies
179128
1/14/2014
11,671.22 SKYVIEW DAIRY INC
Inventory - Bulk Product
179129
1/14/2014
9,335.46 SOUTHERN WINE & SPIRITS OF MN
Cost of Sales - Wine
179130
1/14/2014
10,522.23 SPARTAN STAFFING
Other Professional Services
179131
1/14/2014
89.00 SPS COMMERCE
Dues & Subscriptions
179132
1/14/2014
402.19 STAPLES ADVANTAGE
Operating Supplies
179133
1/14/2014
86.45 STAR TRIBUNE
Dues & Subscriptions
179134
1/14/2014
354.92 STATE OF MINNESOTA
Other Professional Services
179135
1/14/2014
2,899.34 STREICH TRUCKING
Freight -in
179136
1/14/2014
67.97 SUBWAY WEST
Meeting Expense
179137
1/14/2014
25.00 TAPS -LYLE SCHROEDER
Other Professional Services
179138
1/14/2014
396.71 TASC
Admin Fees - HSA /Flex
179139
1/14/2014
119.70 TECH SALES
Equipment Parts
179140
1/14/2014
3,299.11 TITAN MACHINERY
Equipment Parts
179142
1/14/2014
431.15 TOTAL FIRE PROTECTION
Safety Supplies
179143
1/14/2014
44.55 TRI COUNTY WATER
Operating Supplies
179144
1/14/2014
3,000.00 TWIN CITY GARAGE DOOR CO
Contractual R &M
179145
1/14/2014
204.09 TWO WAY COMMUNICATIONS INC
Operating Supplies
179146
1/14/2014
653.00 UNITED WAY OF MCLEOD COUNTY
United Way
179147
1/14/2014
310.00 UNIVERSITY OF MINNESOTA
Travel /Conference Expense
179148
1/14/2014
418.40 US BANK EQUIPMENT FINANCE
Copy Machine
179149
1/14/2014
163.17 USA BLUE BOOK
Uniforms & Personal Equip
179150
1/14/2014
1,306.37 USPS - HASLER
Postage
179151
1/14/2014
3,877.77 VERIZON WIRELESS
Phone Services
179152
1/14/2014
69.95 VERTECH SOLUTIONS & SERVICES
Contractual R &M
179153
1/14/2014
3,928.58 VESSCO INC
Equipment Parts
179154
1/14/2014
11,254.40 VIKING BEER
Cost of Sales - Beer
179155
1/14/2014
1,205.45 VIKING COCA COLA
Concession Supplies
179156
1/14/2014
3,528.08 VINOCOPIA INC
Cost of Sales - Liquor
179157
1/14/2014
94.35 WAL -MART COMMUNITY
Operating Supplies
179158
1/14/2014
11,570.00 WEBB PALLET
Inventory - Process Material
179159
1/14/2014
300.95 WELLS FARGO
December Purchases
179160
1/14/2014
7,060.00 WESTAFER ENTERPRISES
Other Professional Services
179161
1/14/2014
808.00 WINE COMPANY, THE
Cost of Sales - Wine
179162
1/14/2014
58,433.42 WIRTZ BEVERAGE MINNESOTA
Cost of Sales - Liquor
179163
1/14/2014
14,339.61 WM MUELLER & SONS - SEPARATE CK
Improv other than Buildings
179164
1/14/2014
214.55 ZELLAS
McLeod for Tomorrow
Grand Totals:
916,079.68
ELECTRONIC FUNDS TRANSFERS
12/23/2013
TAX
FUND
PAYABLE TO
AMOUNT
FUEL
HATS
MN DEPT OF REV
$1,334.37
SALES TAX
LIQUOR
MN DEPT OF REV
$46,618.00
SALES TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$396.00
SALES & USE TAX
WATER SEWER CREEKSIDE
MN DEPT OF REV
$16,466.00
$64,814.37
CITY OF HUTCHINSON
Council Check Register 2
Check Issue Date 12/23/13
178779 12/23/2013 318.93 CROW RIVER GLASS
178937 12/23/2013 1,103.00 TONY FORCIER TRUCKING
1,421.93
Contractual R &M
Contracted Snow Removal
CITY OF HUTCHINSON
Check Register - Council Check Register - 1
Check Issue Dates: 12/24/2013 - 1/14/2014
179008 1/14/2014 409.89 CROW RIVER GLASS
179141 1/14/2014 351.00 TONY FORCIER TRUCKING
760.89
Contractual R &M
Contracted Snow Removal
t
I
Tonight will be a brief summary of the City's snow and ice operations.
I ( 6)
Snow Removal / Ice Control
• Major areas:
• Street system (alleys, parking lots, airport, etc.)
• Public facilities (schools, parks, buildings... )
• Trails /Sidewalks
• Levels of service:
• No `bare pavement' policy
• Different levels of service based on traffic /need
• Salt Use — 2013/2014
There are 3 major areas of concern when it comes to snow removal. The first is the
City's street system (including alleys, parking lots, etc.). The next relates to public
facilities (such as schools, park facilities, and public buildings). Finally, there is the
sidewalk /trail network.
Levels of service are established based on traffic and need. There is not a bare
pavement policy in Hutchinson. For priority routes, operations generally continue
until most of the pavement in at least one of the wheel tracks is exposed. For most
streets and public facilities, operations continue until they are plowed curb -to -curb
and the intersections have been treated with sand /salt, as necessary. Trails &
sidewalks are plowed on a priority basis and are not treated with sand /salt.
Through the end of 2013, the City had used approximately 185 tons of salt. Between
McLeod County and the City of Hutchinson about 1,000 ton of salt has been used so
far this season. Last Saturday we learned that salt suppliers won't be able to provide
any salt beyond what has been contracted. Due to freezing rain events in southern
states this winter, the supply of salt is limited. Suppliers are managing inventory to
make sure they can fulfill contracts. It will only be possible to purchase between
400 -600 ton of salt for the County & City for the rest of the winter, unless conditions
change. Because of this, no more than 80% sand /20% salt mixtures will be applied
until we determine whether additional salt will be available. As the winter
progresses, will be monitoring suppliers to see if limitations on salt sales will be lifted.
Based on what we find out from suppliers and what the weather does, it may be
possible to increase salt use nearer the end of this winter.
q W 2
Snow Removal Operations
• Two things you can do
• 1) Move it out of the way
• 2) Let it melt
There are only two things you can do with snow. You can move it out of your way or you can
let it melt.
Moving it out of the way is about the only thing you can do in most cases. Of course when
weather conditions allow, melting occurs naturally. When the weather isn't warm enough,
we can add chemicals to suppress the freezing point of water, to keep snow and ice from
sticking to the road, which helps us move more of the snow off the road so natural melting
can occur faster. Pavement temperatures can exceed the freezing point even when air
temperatures are below freezing.
Basically, salt, or other chemicals, can be used to suppress the freezing point of snow and ice.
The most common and least expensive freeze point suppressant is sodium chloride (Salt).
Other chemicals that are generally used are also chloride- based. There are a few products on
the market based on high -sugar content agricultural products which can be used alone or in
combination with chloride -based products, but the cost of these products is typically
significantly more than salt.
We continue to focus on mechanical removal. The benefit of keeping as much snow as
possible off of streets is that we can: 1) allow natural melting when pavement temps. exceed
freezing; 2) mitigate some damage to asphalt that occurs during freeze -thaw cycles. Getting
snow & snowmelt off the street as soon as possible is the reason we work to open up the
curb lines and expose storm drains. It is also why we have increased the centerline crown
grade on new streets.
9 ta) 3
Purpose of the Snow /ice Policy
• City's goal is to provide reasonable
service that allows travel:
• Emergency
• Commercial
• Personal
The purpose of providing snow removal and ice control services is to facilitate traffic. The
City's policy recognizes that Emergency traffic is a life- safety issue, commercial traffic is an
economic issue, and personal travel is a quality of life issue.
q(P� 4
Policy Addresses:
• Responsibility
• Authority & Priorities
• Initiating &
Suspending
operations
• Staffing
• Service levels
• Priority routes
• Sand and salt use
• Sidewalk snow
removal
• Snow disposal sites
• Private snow removal
• Damage to property
• Other items
The snow /ice policy addresses a number of issues related to snow removal and ice control.
Every few years, the policy is reviewed and updated. Based on information received at a
recent American Public Works Association workshop, there are some changes to the current
policy that will be recommended later this year.
Lcz-)
Move it out of the way
PERSONNEL - up to 28 operators
Operations & Maint.
Full -time =10
Seasonal =1
Parks = 5
Creek Side =1
Engineering =1
Water/Wastewater = 2
Contract = up to 8
I am proud to work with the operators involved in snow removal. It is truly a team effort and
these operators are good at what they do. We all operate on the premise that no one is
done until everyone is done, so the level of cooperation is excellent.
Depending upon conditions, operations are scheduled that utilize the least number of
personnel and equipment to be effective.
a) Public Works Operations & Maintenance; b) Park Department; c) Creekside; d)
Engineering; e) Water /Wastewater
Operators from Creekside, Engineering & Water /Wastewater are assigned when necessary,
so they can remain available for work in their departments.
Up to 8 truck drivers are contracted for snow hauling. Most of the time only 6 are used for
snow removal. Snow haulers are available on -call and receive an hourly rate for their truck
and labor, along with an annual retainer fee.
Regarding overtime: The vast majority of snowplowing is done on regular time. Managers
make efforts to keep total worked hours at 40 hours per week. Overtime is earned under
two conditions: 1) On weekends (Friday after work until midnight Monday morning) or
holidays when worked hours exceed 40 hours in a week; or, 2) When operators are called in
without at least 5 hours of notice of a shift change (overtime rates apply from the time the
employee comes in until the beginning of their normal work schedule). As public employees,
operators have a choice of taking overtime pay or earning comp. hours. The majority of
operators choose to earn comp. hours.
9 ta-) 6
Snow Removal Equipment
6 Wheel Loaders 8 Snowplow Trucks
Operations are adjusted each year, depending upon equipment and staffing available.
Operations for 2013 -2014 were changed, based on changes in both equipment and staffing.
The City utilizes up to 6 wheel loaders. 4 from Public Works,1 from Parks and 1 from
Creekside. Usually one of the loaders is held as a backup unit. 3 wheel loaders are used to
clean streets, alleys and parking lots. 1 wheel loader is used at the schools and at PRCE
facilities. And, another loader is coupled to the large snow blower used to load trucks
downtown.
There are 5 primary routes of about 14 centerline miles (about 55 acres) each. One truck is
assigned to each route, with the 6th truck working in the downtown area. The 71h snowplow
truck is used by PRCE staff at schools and at park facilities. The 8th truck is a backup unit, but
it is used to help out when downtown snow removal isn't being done.
Seven trucks are equipped with sand /salt distributors. To make the sand /salt as effective as
possible, the 5 primary trucks also are equipped with salt brine distributors. Salt brine wets
the sand /salt so it sticks to the road and doesn't blow off as easily. Sand /salt is mixed at
about 15% to 20% salt to keep the sand from forming chunks. Salt brine is about 23% salt.
As weather conditions dictate, additional salt may be added to help improve road conditions.
9 L)
The 3 light trucks are an important part of the fleet, because they provide snow removal
services to alleys, cul -de -sacs, and to public facilities where it is unfeasible to use large
equipment.
We contract up to 8 other trucks to haul snow, depending on how much snow is hauled.
Snow removed from the downtown area is hauled to the National Guard Armory or the Bass
Pond. Snow is dumped at these sites and bulldozers push the piles up, as needed, to ensure
there is adequate snow storage for the season.
9 �-) 8
Snow Removal Equipment
4 Bobcats w/ snowplows & blowers
4 Tractors
We use 4 Bobcat skid steer loaders. Two skid steers clean sidewalks and facilities in the
downtown area. A third skid steer is assigned to schools on the west side of town. The
fourth one plows and blows snow at the Cemetery, as needed.
One tractor is used at the airport. Last year, this tractor replaced a tractor and a loader. One
tractor is used downtown. Another tractor /blower combination is used on trails & sidewalks.
The fourth tractor is used at public facilities or on trails /sidewalks.
D-I
Snow Removal Equipment
1 Loader - mounted snow blower
We have one primary and one backup loader- mounted snow blower used to load trucks
during downtown snow removal operations. The primary unit is 24 years old and the backup
unit is 34 years old. That is a testament to the level of care provided to City equipment by
operators and mechanics.
q4J 10
Initiating Operations
• Weather monitoring
• MnDOT Roadway Weather Information
System (RWIS)
• MnDOT Aeronautics weather information
• Websites (NOAA, AccuWeather, etc.)
• Television, radio and other media
• Look out the window O
City staff use a variety of weather monitoring systems. Current and predicted weather play a
key role in the decision- making process when or whether to initiate snow operations. There
are a host of tools used to monitor weather. MnDOT has weather tools that seem to be
reliable. We use other media to'check' what we're seeing on MnDOT's site. With all of
these high -tech tools, the most reliable system remains just getting up early in the morning
and looking out the window.
Once a decision has been made regarding a planned response operators are notified.
Whenever possible, operations are planned to avoid overtime situations. Once operators
have been notified, the Police Department is notified.
t) 11
Initiating Operations
• Options for Initiating Operations
• Full plowing & removal
• Full plowing
• Limited plowing
' Sanding operations
' Cleanup
• Other municipal properties
• TIMING IS EVERYTHING
Schools /PRCE facilities — Schedule is king.
Streets — Traffic is king.
There are options for deploying staff and equipment. With the number of operators we have,
it is critical to initiate snow removal based on timing. We don't have the resources to split
into two full shifts. Operations generally take 6 -9 hours to complete, but can extend to 12
hours or more during severe weather. For safety reasons, operators are generally not called
back to work after having plowed snow until they have had an opportunity to rest.
Sometimes we can plow snow and remove snow at the same time, but it is more common to
return downtown the following day to remove snow. When removal follows initial
operations, a judgment is made as to how many operators and what equipment is needed.
After light snow events, it's possible to cleanup downtown with as few as 4 -5 operators.
When timing isn't right or after light snowfalls, full plowing or limited plowing operations take
place. For full plowing, 14 -16 operators are used. Limited plowing uses 8 -11 operators. 7 of
the 8 trucks capable of sanding, but typically only 4 of them are used. Sanding operations
usually take 3 -5 hours.
After snow plowing, and snow removal is done, a host of other cleanup and maintenance
activities take place. 1 -5 operators are used to perform cleanup and maintenance for other
municipal properties.
Operations at school and park facilities depend upon scheduled events. It is necessary to
remain flexible to address needs based on the various facility schedules. For the street
system, the first choice is to work during early morning hours to avoid traffic. If necessary,
plowing is done during the day, but because of traffic, it is usually not as efficient. When
removing snow downtown, we make it a point to be off of Main Street before 5:00 a.m.,
when the traffic levels noticeably begin to build.
`� LO-) 12
Sidewalk Snow Removal
• Adjacent property owner
responsible
• City may, at its discretion, provide some
snow removal services on sidewalks &
trails on a priority basis.
• Sidewalks not cleaned may be cleaned
by City. Property owners are billed.
Sidewalk snow removal is the adjacent property owner's responsibility and most property
owners do a great job at keeping them clean. Not all sidewalks /trails are plowed by the City,
only some specifically identified sidewalks /trails are plowed by the City.
Identified sidewalk /trails are usually plowed by the Park Department. The sidewalks /trails
are split up into 3 priority levels. Once the top priority is completed, the second priority
routes are plowed, and finally the third. If it snows prior to completing all three priority
levels, service stops for the lower priorities until the top priority sidewalk /trails are done.
Like on City streets, there is not a bare pavement policy for sidewalks /trails. In addition, no
sand /salt is applied to sidewalks /trails.
In the downtown area, sidewalks are cleaned during the snow removal process. There may
be other times when operators are able to plow downtown sidewalks, but each property
owner is responsible for clearing their own sidewalks. Many times, it's possible to send an
operator to clean downtown sidewalks after lighter snow events, which helps for future snow
removal activities, but unless snow is being removed downtown, there is no guarantee that
downtown sidewalks will be plowed by the City.
The majority of sidewalks are maintained by private property. When there are issues related
to sidewalk snow removal, the City's Environmental Specialist inspects and provides notice to
the property owner if sidewalks are not cleared. If necessary, the work is contracted and the
property owner is billed for the cost, plus an administrative fee. Unpaid bills are certified to
property taxes.
q to 13
Snow Disposal Site
• Public site north of Armo
1200 Adams St SE
• Users responsible for
maintaining piles
• Other City sites may not be used by
private parties.
The snow dump just north of the National Guard Armory is available to both City and private
snow haulers. Private haulers are not allowed to use the Bass Pond site. A third snow dump
site is at the fairgrounds. When there are significant snow accumulations, other areas may
need to be designated for snow storage upon receipt of the property owner's consent.
9 Lam) 14
Parking
• Snow Emergency — No parking
Midnight to 7 am.
• Signed parking restrictions.
• Municipal Parking lots. R NS K PARKING PA L UNTIL SIGNS
REMOVED
NOPARKING PARKING PERMITT'
MIDNIGHT - 6.00 AM ELSEWHERE IN LO
NOVEMBER 1- MAY 1
Most of the winter, there are no restrictions on parking in the street. After a declared snow
emergency, vehicles cannot park on City streets between midnight and 7 a.m. Snow
emergencies are declared before 4 p.m. and are announced to local media, by a message on
the Snow Emergency Hotline (234- 5699), and electronically on Everbridge. Residents can
sign up to receive notifications using Everbridge by going to the City's website and following
the link under "Hot Topics" on the home page or using the Public Works /Engineering -- Snow
Emergency tab. Everbridge allows notifications to be sent via telephone, text, or email to any
device the resident chooses to enter into the system. Currently there are more than 650
residents who have signed up to receive notifications in this manner. We recommend this
service to everyone.
There are areas with signed parking restrictions throughout the City. Some restrictions apply
year- round., but there are some signed parking restrictions that apply to the winter season
(November through April). Motorists are encouraged to make sure they complying with
posted parking regulations.
Municipal lots. There is no parking in municipal parking lots between 2 a.m. and 6 a.m.. This
restriction is in place year- round. Many of the lots serving areas with residences have
designated overnight parking areas. Motorists are allowed to park in the overnight areas
unless those areas are posted No Parking for maintenance activities such as sweeping, snow
removal, or asphalt maintenance. City operators post the parking restriction signs right over
the top of the overnight signs. When motorists see this change, they are able to move to
another area in that same parking lot and park overnight to allow the maintenance activity to
take place. Once the maintenance activity is completed, the signs are removed and normal
parking arrangements are then in effect.
�L) 15
Snow Removal - Private Property
• Violation of statutes and ordinances for
private parties to move snow from
private property onto or across public
roadways.
• Violators subject to consequences of the
statutes /ordinances .
Occasionally, people push snow onto or across a public roadway. This is a violation of both
State Statute and City Ordinance. We will typically notify offenders by letter first, which
usually solves the problem. If necessary, Police may investigate and take appropriate action.
9 La.), 16
Private Snow Removal - Contractors
• Activities are considered as permitted
• Violations of statutes /ordinances may
result in privileges being suspended by
City Council.
Snow removal involves much more than just City, County and State employees. A whole host
of private parties also provide snow removal services. The City Code considers snow removal
service providers to be licensed. While there is no formal application, if service providers
violate statutes or ordinances their business privileges may be suspended.
9 0)- 17
Damage to Private Property
• Snow removal can cause damage, even
with the best care
• City is not responsible for damage to
vegetation & unpermitted property.
• City will repair /pay for damage caused by physical
contact with plows. Mailboxes are most common.
• First report to damage to Public Works /Parks. Any
Even when we operate in the most careful manner possible, there can be some property
damage done with snowplows.
The City generally does not repair vegetation in the boulevard with sod. We will clean up sod
damage, seed and add topsoil if necessary when damage is significant. We also do not repair
irrigation systems, landscaping or other personal property in the boulevard that is not
permitted to be there. We recommend that people clean up any material that accumulates
on their lawns, dispose of it properly, and thoroughly flush the area with water to reduce any
potential damage caused by anti -icing and deicing chemicals.
Regarding mailboxes, the most common item that gets damaged, the City will review to
determine if the mailbox was struck by the snowplow. If so, a temporary mailbox will be put
up and the City will repair the mailbox in the spring. The City's standard repair is a galvanized
u- channel post with a swing -away arm and a standard sized mailbox. If the property owner
chooses to put up something else, the City will reimburse the property owner for the cost of
installing a standard mailbox. Damage to mailboxes along County and State routes should be
referred to the appropriate agency.
Most damage is relatively minor so residents should first to report any damage directly to the
Public Works Department at 234 -4219. In any case, property owners may make a written
claim for damage. When there are questions about resolution of a claim, the City's insurance
company will get involved.
9 �) 18
r .
Services to Private Property
• Services to private property provided
when:
• When responding to an emergency services
call
• Property owner consents, and service directly
benefits other City operations
We do not provide snow removal services on private property, unless we are responding to a
call initiated by the Police, Fire or Utilities departments to address a specific emergency. We
have the option to provide snow removal on private property when the City's operations
would benefit, provided the property owner consents. In some cases, we will spread
sand /salt at other government -owned facilities on a fee basis.
_1 �) 19
Snow Removal - PARKING
• .ARoad Widths Map.pdf
As you can see from the map, the City of Hutchinson has several streets that are relatively
narrow. The streets identified in red are less than 30' wide. During a typical snow event, if
there are cars parked on both sides, it would be difficult for fire apparatus to access homes
along these streets. Fire apparatus requires open lanes of 20'. On a 28' street, for example,
that only leaves 8' for parking. 8' is traditionally enough for one parking lane, provided snow
can be removed up to the curb. This is one of the reasons parking is restricted during snow
emergencies. The period of time between midnight and 7 a.m. allows for streets to be fully
plowed from curb -to- curb.
Even on streets that are 30 -32' in width (streets in blue), the same issue can arise. Parking
lanes of 8' on both sides of a 32' street only leaves 16' of lane open. Typically, most vehicles
do not need the full 8' of width for parking, but as snow accumulates, vehicles can end up
parked away from the curb.
q t, 20
Requests for Service & Complaints
• Call the Street Department at:
(320) 234 -4219 during regular
business hours (8:00 am to 5:00 pm).
• Call the Park Department at:
(320) 234 -4479 during regular hours
• City Center at: (320) 587 -5151
• After hours contact Police dispatch at
(320) 587 -2242.
We generally receive requests for service during normal business hours. There is one
administrative staff member assigned during the day.
There are no operators assigned during the day after most operations, so if the issue cannot
be addressed, the administrative staff will inform me so I can assign an operator on a call -out
to deal with the situation. Please keep in mind that for safety reasons, we generally try to
make sure operators have adequate rest between shifts.
The best way to request services is to call directly to the Street Department at 234 -4219. For
after -hours emergencies related to snow removal issues, it is best to call the Police
dispatcher using the non - emergency number of 587 -2242. Generally, police dispatchers will
have information about when snow and ice operations will begin or will be able to contact
me to address specific issues.
q
21
November & December 2013
• ..\..\Council Agenda \2014 \01 -28-
2014 \Snow Removal Report NOV -DEC
2013.pdf
• Comparison.xisx
There was one light snow event in November. It did interrupt leaf removal operations for the
day, and it took the remainder of that week and the following the catch up with the leaf
removal routes.
December had about an inch of rain and almost 14" of snow. The problem was the timing.
The precipitation in December generally fell first as rain and then as snow. This was followed
immediately by a significant drop in temperature. There were 21 days in December below
freezing and 16 days with below zero temperatures. There were snow operations performed
on 22 days of the 31 days in December.
Pavement temperatures generally have to be 20 degrees or rising for salt to be effective.
Since there was significant compaction on the streets after precipitation events and the salt
was ineffective, most sand was either pushed into the compaction or off to the sides of the
streets, which also created slippery conditions.
_1 L) 22
HUTCHINSON CITY COUNCIL
ci =y�fAa�
Request for Board Action
7AL Z-vz
Agenda Item: Discussion of Mayoral Terms
Department: Administration
LICENSE SECTION
Meeting Date: 1/14/2014
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
As was previously mentioned at a Council meeting last year, Mayor Cook has suggested that the Council discuss the
possibility of the mayor's term changing from a two -year term to a four -year term. As part of the discussion, the
process to place a question on this topic on the November election ballot will be reviewed.
BOARD ACTION REQUESTED:
General discussion of changing mayoral term
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Comparisons of Regional Center Mayoral Terms
City
Election Year
Mayoral Term
Albert Lea
Even
2
Austin
Even
4 (New after 2012)
Bemidji
Even
2
Brainerd
Even
4
Cloquet
Even
4
Fairmont
Even
4
Fairbault
Even
4
Fergus Falls
Even
4
Hibbing
Even
4
Little Falls
Even
4
Mankato
Even
4
Marshall
Even
4
Moorhead
Odd
4
New Ulm
Even
4
Northfield
Even
4
Owatonna
Even
4
Red Wing
Even
4
Virginia
Even
4 (New in 2014)
Willmar
Even
4
Winona
Even
4
Worthington
Even
4
Hutchinson
Even
2
Glencoe — 4 year mayoral term
Litchfield —4 year mayoral term
Assembled by Mayor Steve Cook
+HUTCHINSON AIRPORT COMMISSION
November 21, 2013
5:30 p.m.
Airport Arrival/Departure Building
Minutes
Members present: Doug McGraw, Dick Freeman, Ross Peterson, Steve Cook (Council Representative)
Members absent: Joel Schwarze, Juli Neubarth
Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Jim Weckman, tenant; Tom
Ashenfelter & Ken Fischbach, ASI
Meeting called to order at 5:34 p.m. There was a quorum of members present.
1. Approve October 17, 2013 Airport Commission Minutes
Motion made by Cook, second by Freeman to approve minutes. Unanimous approval
2. Airport Commission
Doug McGraw (to 09/14, second full -term) Joel Schwarze (to 09/15, first full -term)
Ross Peterson (to 09/16, first full -term) Dick Freeman (to 09/17, second full -term)
Juli Neuharth (to 09/18, second full -term) Steve Cook (Council representative)
For meeting schedules & interest forms for serving on the Airport Commission, see www.ci.hutchinson.mn.us
It was noted to change Juli Neuharth to 09/2018, since she was appointed to her second term.
3. Hangars
No changes in hangars since the last meeting.
A discussion was held regarding the presence of an unregistered aircraft in Hangar 1 -9 (Buboltz).
Additional steps will be taken to identify the owner /operator of the aircraft.
4. Operational Issues (Open Proiects)
a) Airport Financials — September 30, 2013. As of September 30, there has been no use of general
property taxes to support airport operations. There are a few more repair /maintenance items that will
be included in 2013's numbers, but the Airport Aid and agricultural land rent should offset them. At
this point, it is expected there could be a slight surplus by year's end.
b) 2013 AIP —Report on status of project.
a. Obstruction removal trees marked. There has been a slight delay in working with the property
owner. Mrs. Renner, the property owner /resident, has had to be gone for medical reasons. Her
daughter, Mrs. Julie Shafer, is now representing her. Mrs. Shafer has been given a copy of the
easement document and a map of the area affected, relating to the necessary obstruction removal
work.
b. Airport Surveys — Staff continued to receive airport surveys, even after the due date. Bolton &
Menk will collate the surveys received over the internet and those received by mail.
c) 2014 AIP — Pavement management
a. Last month Kevin Carlson, Bolton & Menk, was here to report that a pavement management
project was being considered for 2014. The project would be interim maintenance until any future
pavement management project was identified in the Master Plan update.
b. After MnDOT & FAA staff had a chance to review the project, a conference call has held with
them, City staff and Bolton & Menk. MnDOT & FAA recommended holding off on any type
pavement management project. Both MnDOT & FAA have Hutchinson programmed for a
reclaim of the runway & taxiway in 2015. The City's share will be significant (roughly 10% of
the project, up to or more than $180,000). City staff has been made aware of the likelihood of this
project so plans can be made for ensuring City match is available.
d) Airport services discussion.
a. Review airport services matrix. The service matrix from the October meeting was reviewed. A
MCOA member had been invited to attend the meeting to serve as an additional resource, but was
unable to attend.
b. It was noted that "ramp services ", as identified in the Minimum Standards document was not
clearly identified on the service matrix. This change will be made. There were no other
comments on the list of services.
c. Olson introduced a memorandum to Commissioners outlining the three types of service providers
identified in the Minimum Standards document: 1) Single Service Operators; 2) Multiple Service
Operators; and, 3) Fixed Base Operators. An FBO is distinct from other operators in that the City
requires assurances of certain levels of service and the performance of specific duties.
i. The memo identified three broad options to make arrangements with service providers,
including:
City pays FBO for services. This is the most common agreement. FBO usually
gets reduced facility rent and/or is paid a fee fixed by agreement. City generally
retains fuel.
2. City provides concessions to FBO. This is less common. FBO generally gets
reduced facility rent and retains fueling operations. The City generally gets a
flowage fee from sale of the fuel.
3. Hybrid arrangements. Generally, hybrid arrangements are uncommon. They
combine some features of both of the other types, but are usually used at larger
airports with many different service providers.
ii. The memo further identified three options to address the current situation:
Requests for Qualifications (RFQ). The City always retains the right to offer
RFQ's for any service at the airport.
2. Direct Negotiations. The Minimum Standards document indicates the City
intends to offer RFQ's once every ten years. Since the last RFQ was issued in
2011, the City may enter into direct negotiations for airport services.
3. Hybrid arrangement. In any case, the City can offer RFQ's for specific services
and directly negotiate for others.
iii. Significant discussion was held regarding the type /classification of service provider
agreements that would be considered into the future. Of particular concern is that any
arrangement be crafted to maximize the City's future flexibility. Because some airport
revenue items are out of the City's direct control (e.g., Airport Aid, agricultural leases,
etc.), it is necessary to remain flexible with all potential revenue sources in order to
manage future operating budgets, including additional hangars, and maximizing ag. lease
revenues and fuel revenues. It is important to consider all types of arrangements with
service providers in an effort to maximize flexibility.
iv. Considering the relative time constraints of the current situation, it was decided that the
next meeting would be held on December 5, 2013 at 5:30. Subsequent to the December
meeting, City staff will respond to the Commission's recommendations. The January
meeting has already been scheduled for January 23, 2014. This will provide 6 weeks
between meetings to address any issues related to arrangements with potential service
providers. At the December 5 meeting, the Airport Commission will:
1. Confirm the services list, as amended by `ramp services' noted.
2. Decide whether to directly negotiate service agreements, offer RFQ's, or a
hybrid combination thereof.
e) LED lighting — Olson reported that outdoor wall pack lights on buildings will be replaced with LED
lights this winter. This project also is anticipated to receive up to a 16% rebate from Hutchinson
Utilities, which will lower the cost significantly to approximately $240 per unit. These lights will draw
significantly less power and the color of the lighting will enhance visibility around airport structures.
5. Other Discussions & New Business
a) Hangar 1710 leaking around utility penetrations — Laraway Roofing was retained to complete
these repairs.
b) Other items — Fischbach reported that the internet was working much better than it had in the past.
At this time, ASI does not expect to be getting a separate internet service, but performance of the
system will be monitored into the future.
At 7:50 pm, a motion to adjourn was made by Cook, second by Peterson. Unanimous approval.
NEXT MEETING: Regularly scheduled meeting: 12/05/2013.
CREEKSIDE RENEWABLES ADVISORY BOARD
MINUTES
City Center
October 16th, 2013 - 4:30 p.m.
Members Present: Marian Filk, Nathan Winter, Juli Neubarth, and Bob Anderson
Members Absent: Bob Peterson, Gary Forcier, Brandon Fraser
Others Present: Andy Reid, Andy Kosek, Jeremy Carter
The meeting was called to order at 4:30 p.m.
1. Approval of Minutes from April 17, 2013
Motion by Anderson, second by Filk, to approve the minutes as presented. Motion
carried unanimously.
2. Financials
Andy Reid, Controller, reviewed the compost fund income statement. There is a
substantial increase in sales from last year — approximately $2.5 million. Revenue
over expenditures is $334,896. A wheel loader and bagging line improvements are
included in capital outlay expenditures. Mr. Reid then reviewed the refuse fund
income statement. Total revenues are comparable to this time last year. The net
revenue over expenditures is $188,578. Additional expenses this year are due to the
grinder and compost bags and increases at Spruce Ridge.
3. 2013 Season Sales
a. Year to Year comparison
Andy Kosek and Andy Reid reviewed the 2013 season sales. The 2013 season was
recorded as the best year in Creekside's history with 2.2 million in bagged sales.
This is mainly due to a very large Menards contract. Bulk sales remain flat. One
adjustment made has been decreasing the cost per yard of bit -con due to the large
inventory of it. Bulk mulch sales will not be as strongly focused on moving
forward, but rather more focus will be placed on soil products.
4. 2014 Forecast
Andy Kosek and Andy Reid explained that the 2014 season forecast is the same as
2013's with the Menards and Home Depot contracts compiling 1.5 million bags.
Creekside staff has forecasted a total of 2 million bags being produced.
5. Operation/Production
a. Bagging- 2 Shifts
b. Grinding- County Yardwaste Program
Andy Kosek explained that the bagging operation is working two shifts which began
October 1 St. 16,000 bags a day will be processed until mid -late December. By then
the yard should be full of inventory. Mr. Kosek explained that there has been a
funding change in the county yardwaste program which may affect grinding
operations. It is proposed that Creekside would be reimbursed for truck/loader time
for operation/maintenance of grinding in other McLeod County cities. The County
has reduced the funding for this function by 50 %. All invoices need to be turned in
by December 31, 2013. Creekside began to grind all the brush in other McLeod
County cities in October and will go back in November to collect all leaves and
brush so that the invoices can be submitted by December 31 St and receive funding.
Other grinding jobs include material on site and grinding in St. Cloud (yard waste
material). Litchfield has agreed to allow Creekside to pick up material. Creekside
ground material for Litchfield at no charge earlier this Fall. Mr. Kosek spoke to
Creekside's relationship with S &S Tree Sales for wood/yard waste contracts.
Juli Neubarth asked if funding is being set aside to replace the grinder when
necessary. Mr. Kosek noted that Creekside is no concentrating as much on bulk
mulch sales and more on soil products. Jeremy Carter, City Administrator, noted
that he has had conversations with other county communities on partnering in the
funding of this piece of equipment. Replacement for the grinder is included on the
City's capital improvement plan for 2017.
6. United Hardware Generic Topsoil Inquiry
No discussion was held on this item. Andy Kosek explained that United Hardware
had an idea brought forward to Creekside, however the buyer was not interested so
the idea was pulled.
7. Product Procurement
a. Raw
b. Finished
Andy Kosek explained that raw material is coming from Ramsey County, Sherburne
County and St. Cloud, which includes grass and leaves. Finished material is coming
from smaller communities such as Olivia, Mayer, Willmar, a private company in
Maple Grove and Elk River Composting.
8. Creekside Bag Redesign
Andy Kosek distributed new designs of the Creekside bags. The intent is that the
new design will boost sales.
9. Equipment Back -up Alarms
Andy Kosek explained that staff has been working with the neighbors in the area on
alternatives to a full -blown back up alarm system used on payloaders. Mr. Kosek
explained that the three front end loaders will have back up cameras and strobe
lights that will be used after 6:30 p.m. A muffled alarm system will be used
between 7:00 a.m. — 6:30 p.m., which will be 20 decibels above normal ground
levels as required by OSHA. Mr. Kosek asked that Creekside have until November
15 to install the back up cameras, which will be used after 6:30 p.m. instead of the
audible alarms. Jeremy Carter, City Administrator, spoke to the OSHA compliance
and safety regulations that must be followed by Creekside.
Bob Anderson mentioned that families with young children have moved into the
neighborhood and perhaps the City may wish to consider fencing in the facility. It
was suggested to place signs around the perimeter as a precaution as well. Staff can
make contact with those residences that have young children as an additional
precaution/warning that the site has heavy equipment moving around.
IO.New Business
None
With no further business to discuss, the meeting was adjourned at 5:45 p.m.
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 01/02/2014
Re: Quarterly Report October - December 2013
2013
2012
Change
Year to Date Sales: $5,384,880
$5,327,886
1.1% increase
Liquor $1,791,458
$1,763,692
1.6% increase
Beer $2,604,507
$2,606,407
0.1 %decrease
Wine $ 890,727
$ 851,635
4.6% increase
Year to Date Gross Profit Dollars:
$1,369,408
$1,334,805
2.6% increase
Customer Count:
221,806
225,068
1.5% decrease (3,262)
Average Sale per Customer:
$24.28
$23.67
$0.61 increase
Gross Profit Percentage:
25.43%
25.05%
.38% increase
2013 Budget Comparisons: Budget Actual Difference
Sales $5,472,696 $5,384,880 short by ($87,816)
Gross Profits $1,323,517 $1,369,408 exceeds by $45,891
Fourth Quarter Store Activity Highlights:
• Annual Brewery Price Changes occur in October and all Liquor Hutch beer pricing reviewed
• Grape Vine Holiday Wine Tasting event resulted in sales of $2,273
• Fall Pub Club beer tasting event featuring Bell's Brewery attended by 87 members
• Participated with 4 tables and 6 vendors at the Chamber Taste of Holidays event
• All employees attended Beverage Alcohol Server Training and a store meeting to review store
policies and focus products for the Holiday season
• 201n store tasting events held featuring liquor, wine and import /specialty brews
• Thanksgiving, Christmas and New Year advertising done with local media
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, November 27, 2013
Call to order — 3:00 p.m.
President Bordson called the meeting to order. Members present: President Dwight
Bordson, Vice President Anthony Hanson; Secretary Monty Morrow; Commissioner
Craig Lenz; Commissioner Mark Girard; General Manager Michael Kumm; Attorney
Marc Sebora.
1. Approve Minutes of October 30, 2013 Regular Meeting
The minutes of the October 30, 2013 regular meeting were reviewed. After
discussion, a motion was made by Commissioner Lenz, seconded by Secretary
Morrow to approve the October 30, 2013 regular meeting minutes. Motion was
unanimously carried.
2. Recognition to Craig Lenz for Years of Service
On behalf of the Hutchinson Utilities Commission, President Bordson and GM
Kumm presented Commissioner Lenz with a meter lamp in appreciation for his
years of service to the Commission.
3. Ratify Payment of Bills for October 2013
The October 2013 payables were discussed. A motion was made by Vice
President Hanson, seconded by Commissioner Girard to ratify the payment of bills
in the amount of $2,365,780.52 (detailed listing in payables book). Motion was
unanimously carried.
4. Approve Financial Statements /Budget Year to Date
Jared Martig presented the October 2013 financial statements /budget year -to -date.
After discussion, a motion was made by Commissioner Lenz, seconded by Vice
President Hanson to approve the financial statements /budget year -to -date. Motion
was unanimously carried.
5. Approve Changes to Policies and Requirements Booklet
Jan Sifferath presented the changes to the policies and requirements booklet,
sections:
• Payment of Your Bill (Tabled at the October 30, 2013 Regular Commission
Meeting)
• Automatic Bill Payment Plan
• Budget Payment Plan
• Explanation of Billing Procedure
Payment of Your Bill was rewritten to incorporate HUC's new online payment
system and toll free phone payment system.
Automatic Bill Payment Plan was changed to incorporate HUC's new online
payment system and recurring payments via credit /debit card. Jan mentioned
1
approximately 25% of HUC's customers are signed up for automatic withdrawals or
recurring credit card payments.
No changes were recommended for sections, Budget Payment Plan and
Explanation of Billing Procedure.
After discussion, a motion was made by Vice President Hanson, seconded by
Secretary Morrow to approve the changes to the policies and requirements
booklet. Motion was unanimously carried. (Changes attached.)
6. Approve Changes to Exempt and Non - Exempt Handbooks
Jan Sifferath presented changes to the exempt and non - exempt handbooks,
sections:
• Attendance /Tardiness
• Time Clocks
• Inclement Weather
• Use of Telephone and E -mail
• Personal Visitors and U.S. Mail
Changes made to sections, Inclement Weather; Use of Telephone and E -mail; and
Personal Visitors and U.S. Mail were for clean -up and to reflect what HUC
currently practices.
No changes were recommended for sections, Attendance /Tardiness and Time
Clocks.
After discussion, a motion was made by Secretary Morrow, seconded by
Commissioner Girard to approve the changes to the exempt and non - exempt
handbooks. Motion was unanimously carried. (Changes attached.)
7. Approve General Manager's Contract
President Bordson presented the General Manager's Contract for approval. A
motion was made by Commissioner Girard, seconded by Commissioner Lenz to
approve General Manager's Contract. Motion was unanimously carried. (Contract
attached.)
8. Approve Bad Debt Write -Off
Jan Sifferath presented the 2013 accounts receivable charge -offs totaling
$4,316.12, which is one of the lowest due to the Revenue Recapture program.
After discussion, a motion was made by Vice President Hanson, seconded by
Commissioner Lenz to approve the 2013 accounts receivable charge -offs. Motion
was unanimously carried. (2013 Charge -Offs attached.)
9. Approve 2014 Insurance Renewals
Jan Sifferath presented a summary of 2014 insurance quotes received by the
broker, explaining due to very high claims Medica quoted a 24% increase, Blue
Cross Blue Shield quoted a 22% increase. Preferred One and Health Partners
chose not to quote due to high claim history.
2
After discussion, the Board recommended approving all insurance renewals except
the health insurance. The Board recommended Jan Sifferath research what the
City of Hutchinson's health insurance plan is along with identifying the cost per
employee and present the information at the December's special meeting.
A motion was made by Vice President Hanson, seconded by Secretary Morrow to
approve dental, basic life, voluntary life and long -term disability insurance renewals
for 2014. Motion was unanimously carried. (Insurance quotes attached.)
10. Approve Changes to the HUC Bylaws
Attorney Sebora presented the changes to the HUC bylaws which included
replacing section (D) of the bylaws to reflect transfers to the City be done pursuant
to the City Charter. A motion was made by Commissioner Lenz, seconded by Vice
President Hanson to approve the changes to the HUC bylaws. Motion was
unanimously carried. (Changes attached.)
11. Approve Rescheduling December 25, 2013 Regular Commission Meeting to
Thursday, January 2, 2014
Discussion was held on rescheduling December's regular meeting to Thursday,
January 2, 2014 at 3:00 p.m. A motion was made by Vice President Hanson,
seconded by Secretary Morrow to reschedule December's regular meeting to
Thursday, January 2, 2014 at 3:00 p.m. Motion was unanimously carried.
12. Overview of 2014 Budget
GM Kumm gave a summary overview presentation of the 2014 budget and invited
the Commissioners to contact him with questions or suggested changes before the
December special meeting. (Presentation attached.)
13. Set Date for Special Commission Meeting to Approve 2014 Budget
Discussion was held to schedule a special meeting for the 2014 budget approval
and discuss the 2014 health insurance renewal for Wednesday, December 18,
2013 at 3:00 p.m. A motion was made by Commissioner Lenz, seconded by Vice
President Hanson to schedule a special meeting for the 2014 budget approval and
discuss the 2014 health insurance renewal. Motion was unanimously carried.
14. Declare Recognition /Holiday Party on Friday, December 13, 2013 as an Open
Meeting
A motion was made by Commissioner Lenz, seconded by Commissioner Girard
to declare the Recognition /Holiday party on Friday, December 13, 2013 as an open
meeting. Motion was unanimously carried. (Invitation attached.)
15. Discuss Policy for Deposit Requirements (Residential and Commercial)
Vice President Hanson explained a few months ago there were changes made to
the residential and commercial deposit requirements policy. He has since heard
some concerns from customers regarding the deposit requirement changes. After
discussion, the Board recommended Jan Sifferath bring alternatives back to the
Board.
3
16. Communication from the City Administrator
City Administrator Carter was absent.
Division Reports
Finance — Jared Martig
• Getting quotes for boiler insurance; down to one quote as the other insurance
companies claimed they could not compete with Zurich.
Electric — Steve Lancaster
• Working on end of year work orders; largest one is for the control system.
Business — Jan Sifferath
• Working on health insurance and deposit policy follow -up.
17. Legal Update
Nothing to report.
Unfinished Business
• Discuss Separate Business Unit for Wholesale Business
Taking a harder look at this in the first quarter of 2014.
• Discuss Pre -Pay for Natural Gas
Nothing to report
New Business
There being no further business, a motion was made by Commissioner Lenz, seconded
by Secretary Morrow to adjourn the meeting at 4:39 p.m. Motion was unanimously
carried.
ATTEST:
Dwight Bordson, President
0
Monty Morrow, Secretary
MINUTES
Special Meeting — Hutchinson Utilities Commission
Wednesday, December 18, 2013
Called to order at 10:30 a.m.
Members present: President Dwight Bordson; Vice President Anthony Hanson;
Secretary Monty Morrow; Commissioner Craig Lenz; Commissioner Mark Girard;
Attorney Marc Sebora; General Manager Michael Kumm.
Guests: Donna Luhring
The Board discussed the 2014 budget. Vice President Hanson commented the budget
was well put together and very thorough. A motion was made by Commissioner Lenz,
seconded by Vice President Hanson to approve the 2014 budget. Motion was
unanimously carried. (Budget attached.)
Jared Martig presented the boiler and machinery insurance quotes. As HUC has had no
past claims with Zurich, they did not increase the rate from last year. Hartford and
Travelers did visit the power plants, however, chose not to quote due to Zurich's
competitive pricing. After discussion, a motion was made by Vice President Hanson,
seconded by Commissioner Lenz to approve the boiler and machinery insurance quote
of $66,903 by Zurich. Motion was unanimously carried. (Quotes attached.)
Jan Sifferath presented the 2014 health insurance analysis as requested by the Board
at the November 27 regular commission meeting. The analysis covered the differences
between HUC and City of Hutchinson medical plans for 2013/2014 along with plan
options for 2015 and beyond. The Medica quote is currently at a 22% increase. Jan
pointed out that over the last 6 years (including 2014 renewal), HUC averaged a 9.78%
increase compared to a trend of 10.71 % increase.
After further discussion, a motion was made by Commissioner Lenz, seconded by
Commissioner Girard to approve the 2014 health insurance. Motion was unanimously
carried. (Insurance analysis attached.)
President Bordson welcomed Donna Luhring as the future new commissioner being
sworn in at the January 2, 2014 commission meeting.
There being no further business, a motion was made by Commissioner Lenz, seconded
by Vice President Hanson to adjourn the meeting at 10:32 a.m. Motion was
unanimously carried.
ATTEST:
Dwight Bordson, President
Monty Morrow, Secretary
Hutchinson Public Library Board Minutes
Monday, November 25, 2013
Present: Roger Vacek, Mary Christensen, Steve Bailey, Dianne Wanzek, Jon Ross, Julie Lofdahl, Stacey
Nass and Pam Dille, Ex- Officio.
Absent: None
Roger Vacek called the meeting to order. The minutes from the October meeting were reviewed. Jon
Ross motioned to approve the minutes, Mary Christensen seconded the motion. Motion passed.
PLS Update:
Roger Vacek reviewed information from PLS Executive Committee and Financial Committee Meeting
from Thursday, November 21, 2013. (See document provided by Roger titled "Summary of Pioneerland
Library System ".)
Old Business:
1. One Book, One Community:
Pam spoke about this program. The committee for this program met Thursday, November 21. This
program will happen February, March and April of 2014. Publicity will begin in January. The program
will begin in February with a meeting /event at the Historical Society and will be centered around the
book "The Orphan Train ". During the month of March there will be an open book club at the library on a
Sunday afternoon. The date for the book club meeting has not yet been set but possibly on March 30tH
Patrons interested in this program will be able to either check the book out from the library or purchase
a copy. The public school will also participate. The finale for this program will take place on April 27th
with an author visit. Christina Baker Kline will speak about her book, possibly at the Seventh Day
Adventist campus. Pam is applying for a Legacy grant to pay the speaker's fee.
Julie Jensen was asked about speaking at the event but declined
The November author event has been postponed until fall of 2014.
New Business:
1. 2014 Winter Reading Program:
During this program, readers will track the number of books that they read. 12 books must be read to
complete the program and a review written on at least one book. Gifts /awards such as mugs and books
will be given base on the number of books read. Book markers will be given out to promote the
program.
2. New Hires:
Elizabeth Schmieg was hired to work approximately 8 hours /week. She has relevant experience as she
has been the assistant at the Dassel library.
Kristin Jones will work at the circulation desk on Wednesdays and will lead a book club for teens on the
2nd Tuesday of the month and will facilitate Teen Tech Week in March. She serves as youth librarian at
the Watertown library and will work approximately 12 -16 hours /week.
Shannon Lyons will work on Mondays and Fridays from 10:00 -2:00 and will doing the video cataloging.
She will work approximately 8 hours /week.
3. Other:
Discussion among the board members:
Services: Computers, buy used books, audio books, fiction, non - fiction, download books through
Overdrive, magazines.
Periodicals: some are paid for as gifts by library patrons. Cost of periodicals continues to increase.
About $1000 /year is spent on on -line subscriptions. These on -line subscriptions can be accessed while
at the library or from a home computer with a library barcode (Star Tribune, Hutchinson Leader, etc.).
The library website can be used to order books from other libraries in the PLS system.
Used periodicals can be donated to the library where they are then sold for $.25. They can also be
donated to Hutchinson Health for their various waiting areas.
Pam brought up the topic of library computers. Hutchinson library has a total of 9 computers available
to library patrons. Litchfield and Glencoe libraries each have 20 computers. It was agreed that the
Hutchinson library patrons would benefit from the library having more computers available but also
recognizing that there are space constraints in the Hutchinson library. Consideration would have to be
made as to where to put them.
Free Wifi is available at the library.
Meeting adjourned at 4:35.
Next Meeting date is Monday, December 23 at 4:30 pm.
Notes submitted by Stacey Nass 12/14/13.
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, October 15, 2013
Hutchinson City Council Chambers
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Christie Hantge at 5:30 p.m. with the following
members present: Raymond Norton, Jim Fahey, Dave Johnston, Dean Kirchoff, John Lofdahl, Bill
Arndt and Chairman Hantge Absent: None Also present: Dan Jochum, Planning Director, Marc
Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
a) Consideration of Minutes dated September 17, 2013.
Mr. Fahey moved to approve the consent agenda as submitted. Seconded by Mr. Kirchoff, the
consent agenda was approved unanimously
4. PUBLIC HEARINGS
A. CONTINUATION OF SEPTEMBER DISCUSSION TO CONSIDER ADOPTING THE 2013
COMPREHENSIVE PLAN
Chairman Hantge reopened the hearing at 5:31 p.m.
Chairman Hantge noted Resolution 03 -2013 distributed by Hutchinson Township concerning the
City of Hutchinson Comprehensive Plan. Attorney Sebora commented on the resolution by
Hutchinson Township noting the City of Hutchinson is not subject to the provisions in MN
Statute 462.3535. He pointed out to the Planning Commission that MN Statute 462.355
addresses the Community Based Planning concept. He noted the City Comprehensive Plan is
an alternative for community based planning. Atty. Sebora explained Hutchinson is not
interested in that type of plan. He stated the 30 day waiting period is not necessary because it
doesn't apply to the City. Planning Director Dan Jochum commented on MN Statute 462.355
and clarified the adoption of the comp plan. Discussion followed on the Joint Powers Agreement
between the City and Townships which is not the case for this Comprehensive Plan. Mr.
Jochum commented on the several opportunities for public to comment on the plan over the
past 2 years beginning with an open house. He stated the Townships were invited in 2012 to a
meeting to discuss the plan. The townships were notified to comment to the City Council and
Planning Commission. He noted there were numerous other meetings for the public to attend
and comment.
Diane Bobier, 20926 Skyview Circle, noted numerous typographical errors in the document. She
noted there is a majority of the City Imagine Hutchinson in the plan along with the Downtown
plan mentioned in the Comprehensive Plan. She commented on miss communication in the
plan and on the tourism mentioned in the plan. Mr. Lofdahl explained the discussion of the
comprehensive plan is as a guide for the City. He explained the vision of the Comprehensive
Plan can be modified. Chairman Hantge stated the plan is a guide designed to be flexible. Ms.
Bobier commented on the Community Improvement Program and how will the City be able to
fund the expenses. It was explained the CIP is adopted by the City Council. Mr. Jochum
Minutes
Planning Commission — October 15, 2013
Page 2
explained the Imagine Hutchinson document has been adopted by the City Council. He
explained this Comprehensive Plan is like the plans of most Cities. Mr. Lofdahl explained the
Planning Commissioners look at items that don't always follow the plan which is a visioning
plan. He noted the Planning Commission must follow ordinances. It was noted errors will be
corrected before the City Council adopts the plan.
Motion by Mr. Lofdahl to close the hearing, seconded by Mr. Kirchoff, the hearing closed at 5:48
p.m. Mr. Fahey commented on proceeding with Mr. Frasers concern with the change in density
of the land. Mr. Jochum stated there are no issues with changing the density to medium density.
Mr. Lofdahl commented on the comments from last month. Mr. Norton stated most comments
were exploratory. Mr. Jochum explained errors will be corrected and typos or formatting
mistakes will be edited all at once. Atty. Sebora stated the changes will be made prior to the City
Council meeting and the township resolution has no merit for discussion at the City Council
review. Mr. Fahey made a motion to approve with the exception to correct Mr. Fraser's
concerns to change a portion of the map from low density residential to medium density
residential and correct the errors. Chairman Hantge asked for further comments from the public.
Hearing none, the motion was seconded by Mr. Norton to approve. The motion carried
unanimously. This item will be placed on the City Council agenda at their meeting in November.
Mr. Jochum explained the consultants will correct the errors.
5. NEW BUSINESS
6. OLD BUSINESS
7. COMMUNICATION FROM STAFF
8. ADJOURNMENT
There being no further business the meeting adjourned at 5.56 p.m.
f RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, November 19, 2013, 7:00 AM
Minutes
CALL TO ORDER: Chairman LaVonne Hansen called the meeting to order. Members Present: Gary
Forcier, LouAnn Holmquist, Steve Jensen, and Joel Kraft. Staff Present: Jean Ward and Judy
Flemming,
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON OCTOBER 15, 2013
Joel Kraft moved to approve the Minutes of the regular board meeting as written. Steve Jensen
seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Joel Kraft moved to approve the City Center General Fund payments of $45,881.99 for checks
8353 to 8366 and the October 31, 2013 City Center Financial Statements. LouAnn Holmquist
seconded and the motion carried unanimously.
b. Steve Jensen moved to approve the Park Towers operating account payments of $48,948.62 for
checks 12570 to 12612 and consideration of Park Towers Security account payment of $593.08 for
check 1501 and consideration of September 2013 Financial Statements. LouAnn Holmquist
seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Joel Kraft moved to approve Resolution #2013 -15 to write off uncollectable accounts. LouAnn
Holmquist seconded and the motion carried unanimously.
b. Updates:
• Bedbug communication: Jean will be communicating with Ecolab's entomologist to determine
the protocol for treating the current infestation, monitoring for infestations and any other ideas
to help prevent future infestations.
• Update on Boiler Project: Jean is expecting to close on the loan/grant before the end of the
year.
• Update on Green PNA: The contract is signed and states the plan will be complete by April
2014.
• All of November Jean and Lorri will be working on the 101 rent recertifications.
• A mixture of vinegar, water and baking soda help to loosen carpet glue, so during carpet
replacement the original asbestos floor tiles are not being disturbed. This will save about
$2,000 per unit if the asbestos floor tiles were disturbed and had to be removed.
CONSIDERATION OF SUBORDINATION REQUEST
Steve Jensen moved to approve the Loan Review Committee approved, subordination request for the
Darlene Johnson, HHPOP Gap Loan. LouAnn Holmquist seconded and the motion carried
unanimously.
6. UPDATE ON 907 LEWIS AVE
a. Judy Flemming reviewed with the Board the progress and revised budget for 907 Lewis Avenue.
Because re -sale values have risen, and we have had some good quotes, it appears that we will be
within the $35,000 value gap available.
November 19, 2013 Minutes Page 1 of 2
• The roof is half shingled and should be done soon. City inspector passed the framing
inspection. The plan is to have the interior all framed in by Christmas break so that all the subs
can come in during the break.
b. The October 31, 2013 Hutchinson median sales price is $126,900.
7. MHFA IMPACT FUND AWARD FOR HUTCHINSON SINGLE FAMILY HOME DEMOLITION
PROJECT
a. The HRA application to the MHFA Impact Fund was awarded $147,500 for $100,000 interim
construction financing and $47,500 in value gap for demolition of 141 5th Ave NE or another
property if 141 5`h Ave NE is sold to a private party.
b. Outcome of tax forfeiture auction - 141 5`h Ave NE: a private party purchased the property, so
another property will need to be found for the funding.
FYI REVISED GENERAL OCCUPANCY RENTAL VACANCY RATE: 4.08%
9. LETTER TO DETERMINE INTEREST AND NEED FOR HUTCHINSON RENTAL
REHABILITATION SCDP APPLICATION
The Board agreed that the letter of interest in a SCDP Rental Rehab program will be sent out to rental
property owners in January 2014.
10. COMMUNICATIONS
Jean Ward gave a presentation of the Maxfield Housing Study Presentation on October 31, 2013 at the
Faith Lutheran Senior luncheon. Jean found out that the seniors at the presentation wanted to stay in
their homes as long as possible and plan to move at the time additional services are needed. If they did
move to an independent rental situation, they are interested in rents in the range of $600 - 700 /month.
11. ADJOURNMENT
LouAnn Holmquist moved to adjourn and Joel Kraft seconded. There being no other business,
Chairman LaVonne Hansen declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary �kcier, Secretary/Treasurer
November 19, 2013 Minutes Page 2 of 2
Planning and Zoning Monthly Activities Month/Year: December, 2013
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
1
Conditional use permit lots 2, 3, 4 and
Processed
5 Fairway Estates Third Addition
Number of Joint Planning Board Applications
0
Reviewed and Processed
Number of Planning Commission Meetings
1
Conditional use permit 1193 Oakwood
Crt NW
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building Permits
1
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
0
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
4
Number of Predevelopment /Pre Application
1
Disabled American Veterans - 3r
Meetings
Ave.
Number of Misc. Planning Meetings
13
Management Team - 5
Carpet Meeting
Public Arts Commission
Shoreland Ordinance - 2
Facilities Committee
Harrington Merrill Meeting
Civic Arena Project
Rental Inspection Discussion
Number of Zoning Enforcement Cases
1
Met with Sam Ulland
Number of Walk -In Customers Served
185
Site Visits
5
McDonald's, Maurices, Walgreens,
Senior Housing, 430 Water St.
Planning, Zoning and Building Dept. Monthly Report
December 2013
Building Department Permit Activities
A Commercial New
B Commercial Remodel
C New Residential
1370 Montreal (Maurices) tenant finish $100,000; 720 Hwy 7 W (Hutch Manufacturing)
replace garage doors $12,850
1431 Heritage Ave NW
Other Building Inspection Activities Lenny returned from Medical Leave
Evergreen Meals served in December
Week of
12/2012
12/2013
2012 Year to Date
2013 Year to Date
Total Number Inspections
319
113
1508
1698
% of Inspections done within 24 HRS
N/A
100.0%
N/A
99.83%
Total Number Plan Reviews
9
12
57
198
% of Plan Reviews completed in 21 Days
N/A
100%
N/A
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
0
$0.00
4
$494,900.00
7
$5,932,673.00
Commercial ( additions /remodels)
5
$123,300.00
4
$117,450.00 B
93
$3,447,572.00
82
$3,363,451.00
Total Commercial
5
$123,300.00
4
$117,450.00
97
$3,942,472.00
89
$9,296,124.00
Industrial (new)
0
0
$0.00
0
1
$1,200,000.00
Industrial (additions /remodels)
0
$0.00
0
$0.00
3
$864,600.00
3
$335,000.00
Total Industrial
0
$0.00
0
$0.00
3
$864,600.00
4
$1,535,000.00
Fire Sprinkling
0
$0.00
2
$84,280.00
5
$7,730.00
13
$195,215.00
New Residential
0
$0.00
1
$202,000.00
5
$935,140.00
11
$2,224,254.00
Residential misc (additions /remodels)
8
$25,000.00
6
$10,000.00
117
$771,064.00
128
$681,270.00
Set Fee permits (reside, reroof, window)
9
12
562
513
HRA Permits
2
$0.00
0
$0.00
18
$149,146.00
7
$166,500.00
Subtotal Building Permits
24
$148,300.00
25
$413,730.00
807
$6,670,152.00
765
$14,098,363.00
Mechanical
9
$12,850.00
23
$83,025.00
177
$1,183,714.00
185
$898,781.00
HRA Mechanical
0
1
$0.00
0
5
Plumbing
3
3
71
67
HRA Plumbing
0
1
0
3
Signs
5
$103.00
4
$0.00
91
$291.00
1141
$1,314.00
Total Valuation
141
1 $161,253.00
57
$496,755.00
1146
$7,854,157.00
1139
$14,998,458.00
*Set fees not included in valuation
A Commercial New
B Commercial Remodel
C New Residential
1370 Montreal (Maurices) tenant finish $100,000; 720 Hwy 7 W (Hutch Manufacturing)
replace garage doors $12,850
1431 Heritage Ave NW
Other Building Inspection Activities Lenny returned from Medical Leave
Evergreen Meals served in December
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
12/1 -12/7
233
174
62
144
41
62
12/8 -12/14
271
195
83
179
41
83
12/15 -12/2
236
178
84
159
54
75
12/22 - 12/21
135
j 110
j 38
1 96
29
44
12/29-12/3
51
32
1 9
1 32
0
13
Total
1 926
689
1 276
1 610
165
277
Total Meals served in November 2943
Dates Closed December 24 and 25
K
3
MINUTES
HUTCHINSON PUBLIC ARTS COMMISSION
Thursday, November 14, 2013
Main Conference Room
CALL TO ORDER 3:30 P.M.
The meeting was called to order by Chairman Christensen at 3:30 p.m. with the following members
present: Barbara Bowman, Tinea Graham, Jon Otteson, Joshua Schroeder and Chairman
Christensen. Absent: Lena Mowlem and Audrey Hollatz Also present: Dolf Moon and Dan Jochum
SWEARING IN OF NEW MEMBERS
New members Barbara Bowman, Tinea Graham and Jon Otteson were sworn in.
NEW BUSINESS
a) INTRODUCTION OF NEW MEMBERS
The new members introduced themselves with a brief description of their involvement with the
arts.
b) UPDATE ON WEB PAGE
Chairman Christensen commented on the web page and Mr. Schroeder explained he met with
Steve Gasser of Vivid Image regarding building and maintaining the site and possibly trading
services. It was suggested to invite Mr. Gasser to a meeting to discuss what should be placed
on the site. Ms. Bowman volunteered to work with Mr. Gasser to build a site map and discuss
what could be placed on the web page. She will also contact Terry Kempfert. There was further
discussion on what to place on the site.
c) FUNDRAISING FOR SCULPTURE STROLL 2014
Mr. Moon explained there will be initial seed money of $25,000 for the arts. He stated the first
sculpture stroll cost approximately $16,000. There was discussion on the possibility of pad
sponsors to help defray some of the costs. There was also discussion on getting grant monies.
It was suggested Ms. Mowlem has written grants and Mr. Moon will contact her. Chairman
Christensen opened discussion on organizing fund raising teams from this committee. There
was discussion on the approach to get sponsors and Mr. Moon will work on who to contact. Mr.
Jochum commented on obtaining interest from the artists before adding pads. Discussion
followed on the timeline for artists to submit applications and present sculptures to be removed.
It was suggested to have a People's Choice in April before the present sculptures are removed.
It was decided the artists are to be notified February 1St with applications due by March 1St
Artists will be chosen March 15th and the existing sculptures must be removed May 1St with new
installations May 29th
There was further discussion on raising funds and the size of donations. Mr. Jochum explained
there could be a 3 — 5 year commitment of $1,000 each year. Ms. Graham commented on
looking at project grants. Mr. Schroeder noted in -kind donations are helpful and it is always
good to get grants.
d) CALL FOR ARTISTS 2014
Minutes
Public Arts Commission
November 14, 2013
Page 2
It was decided to start the call in mid - February. Deb Zeller could be contacted as to the artists
to contact. The list from last year will be used and Mr. Jochum will contact Ms. Zeller regarding
a network to use for contacts. He will update the letter to the artists.
There was also discussion on the size for the sculptures to determine pad sizes. Smaller pieces
could be placed inside. There could be smaller pad locations to make smaller pieces work. Mr.
Schroeder mentioned there are several web sites to use that artists will look at.
Discussion followed on the Gala event and possibly an open house. Zella's could be
approached to furnish the food as their donation.
e) OTHER DISCUSSION
There was a brief discussion on the Police Memorial. Fund raising is going well. Officer Nagel
and Chief Hatten are spearheading the memorial committee.
4. OLD BUSINESS
a) Chairman Christensen reminded the group her term is up as chairman and nominated Mr.
Schroeder for chairman. The motion carried unanimously for Mr. Schroeder as chairman for the
coming year.
b) There was discussion on the type of sculpture for the baby area in the cemetery. Ms. Hollatz is
responsible for the cemetery sculpture and will work with City staff member John Olson on the
project.
5. ADJOURNMENT
There being no further business the meeting adjourned at 4:40 p.m.