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10-22-2013 CCMMINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 22, 2013 1. C_ Ai I TO ORDFR — .5.30 P.M. Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Gerhard Bode, Peace Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Christensen thanked all involved on the installation of the mural that was placed on the building at Main Street /Franklin Street. A dedication will be held this Friday at 4:00 p.m. Council Member Arndt mentioned that a former long -time employee, Randy DeVries passed away. Council Member Arndt acknowledged the years of service DeVries gave to the City. 5. PUBLIC COMMENTS David Allen, 12552 200th Street, presented before the Council. Mr. Allen urged the Council to delay implementation of the Comprehensive Plan to provide more opportunity for public input. Mr. Allen feels that the plan has changed since originally presented. One of the changes is including the Imagine Hutchinson report being part of the Comprehensive Plan, which was not originally included. William Christensen, Hutchinson Township Supervisor, presented before the Council. Mr. Christensen noted that Hutchinson Township has concerns with the plan and annexation issues. Mr. Christensen raised concerns that no communication was given to Hutchinson Township. Mayor Cook commented that all township supervisors were provided communication about the comprehensive plan throughout the process. Mayor Cook spoke that the intention of the City is not to annex, but rather to redevelop areas within the city limits. Jim Bobier, 20926 Skyview Avenue, Acoma Township Board. Mr. Bobier commented that Acoma Township was not communicated this information and he wished more information and meetings would have been held. Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop noted that a group he belongs to put together 18 pages of comments related to the comprehensive plan and concerns they have. The group would like a meeting with the City to address these issues. Mayor Cook commented that the Imagine Hutchinson plan was already adopted by the City. A lot of items in the Imagine Hutchinson plan and the comprehensive plan are opportunity -based and is a plan to capture ideas — not necessarily that all of them will happen. Spending issues are always an item of discussion and taken into consideration when plans are implemented. There is much opportunity to discuss things when projects are actually implemented, if they are. CITY COUNCIL MINUTES OCTOBER 22, 2013 Anthony Will, owner Broadband Corp located on Hwy 7 West, presented before the Council. Mr. Will clarified that the Imagine Hutchinson plan has been adopted already by the city. Mr. Will did note that meetings have been held to review the comprehensive plan, however he requested of the City Council that an additional meeting or public hearing be held to allow the townships involved to voice their concerns. 6. MINUTES (a) REGULAR MEETING OF OCTOBER 8, 2013 Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (PuJpose: only for items requiring Council approval by external entities that would other -vise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14201 —RESOLUTION CERTIFYING SPECIAL ASSESSMENTS TO MCLEOD COUNTY 2. RESOLUTION NO. 14202 — RESOLUTION APPROVING CITY OF HUTCHINSON BURNS MANOR REAL ESTATE DECLARATION (b) CONSIDERATION FOR APPROVAL OF ALLOWING TEMPORARY PARKING ON SHERWOOD STREET SE ON OCTOBER 31 AND NOVEMBER 2, 2013 (c) CONSIDERATION FOR APPROVAL OF APPOINTMENTS TO PUBLIC ARTS COMMISSION (d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 7(a)2 and 7(d) were pulled for separate discussion. Motion by Czmowski, second by Forcier, to approve the consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(a)2 had further discussion. Marc Sebora, City Attorney, explained that the legal description in the document had an error and has been corrected. Therefore, a new copy was distributed. Motion by Arndt, second by Christensen, to approve Item 7(a)2 as corrected. Motion carried unanimously. Item 7(d) had further discussion. Jeremy Carter, City Administrator, explained that a revised check register had been distributed due to additional payments needing to be made related to the Fire Relief Association. Motion by Arndt, second by Czmowski, with Forcier abstaining, to approve Item 7(d). Motion carried unanimously. 2 CITY COUNCIL MINUTES OCTOBER 22, 2013 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS. REOIJESTS AND PETITIONS (Puipose: to provide Council with information necessrny to craft wise policy. Always looking toward the fixture, not monitoring past) (a) ANNUAL UPDATE BY THE SOUTHWEST INITIATIVE FOUNDATION — CHERYL GLAESER Cheryl Glaeser, Southwest Initiative Foundation (SWIF), presented before the Council. Ms. Glaeser provided an overview of the Foundation and its recent work. SWIF is a regional community foundation serving 18 counties of southwest Minnesota. SWIF was formed in 1986 in partnership with The McKnight Foundation. Ms. Glaeser reviewed SWIF's budget and the revenue sources to support the budget. Some of the programs SWIF accomplished in 2013 include awarding $462,000 in grants; disbursing $1,021,450 in loans; "Keep it Growing" Farmland Program; and distributing 10,000 books to children in Early Childhood. Ms. Glaeser reviewed examples of grants benefiting the Hutchinson area and programs /assistance related to business finance and entrepeneurship. Ms. Glaeser reviewed programs in Early Childhood and Thrive and community and designated fund partnerships. Ms. Glaeser spoke of the Transfer of Wealth which is from baby boomers to their heirs. A study completed shows that the Transfer of Wealth for the 18 counties of southwest Minnesota through 2030 is $4.5 billion. Ms. Glaeser reviewed the "Keep it Growing" farmland retention program. This program allows SWIF to accept gifts of farmland and retain the land as an asset, allowing it to continue to be farmed. There is currently more than 1500 acres of farmland in the program. Lastly, Ms. Glaeser reviewed a breakdown of giving to SWIF. Mayor Cook noted that the City is proud to be a host to the SWIF corporate office. (b) UPDATE ON 2013 COMPREHENSIVE PLAN PROCESS Dan Jochum, Planning Director, presented before the Council. Mayor Cook noted that the last public hearing was held at the Planning Commission on this topic and the Planning Commission recommended that typographical errors and other corrections be made to the plan and then forwarded to the Council for their consideration. Mayor Cook noted that the Council has not had an opportunity to fully review the plan and expressed that perhaps the Council be given a copy of all of the comments submitted regarding the plan and make their own suggestions to any changes to the plan. Then only one edit of the plan would need to be done by the consultant and not more than one which would be a cost savings to the City. Mr. Jochum noted that all of the comments received at the three public hearings are being catalogued and will be forwarded to the Council. Mr. Jochum clarified that there is a Hutchinson Joint Planning Board and the City has one representative on the Board. All recommendations from the Joint Planning Board are then forwarded to the McLeod County Board of Commissioners. The Joint Planning Board or McLeod County could develop a comprehensive plan if they wish. The City's comprehensive plan itself does not have any specific plans for annexation. Annexation is mentioned related to orderly annexation. If this is an issue in the plan, it can be removed and it will not affect the city. The Imagine Hutchinson plan has been mentioned, however the comprehensive plan references it as an appendix and it is not the same plan or incorporated in to the comprehensive plan. Council Member Forcier suggested perhaps holding another public hearing due to the interest by constituents. 3 CITY C'OUNC'IL MINUTES OCTOBER 22, 2013 Mayor Cook, Council Member Christensen and Czmowski noted that they would like to review the comments before another public hearing is held. Council Member Arndt noted that if there are major concerns with others, another meeting could be held to discuss concerns related to the plan. Council Member Arndt commented that the City, in his tenure on the Council and joint planning boards, has never taken land away through annexation. This item will be discussed at the November 12, 2013, City Council meeting. This meeting will provide the Council an opportunity to ask questions and have clarification on items. The Council will then decide if any future meetings will need to be held. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 12. GOVERNANCE (PuJpose: to assesspast organizationalpeiformance, developpolicy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items. (a) HUTCHINSON LIBRARY BOARD MINUTES FROM SEPTEMBER 23, 2013 (b) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 5, 2013 (c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM SEPTEMBER 17, 2013 (d) CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2013 13. MISCELLANEOUS Mary Christensen — Council Member Christensen noted that the depot site is coming along very well. Bill Arndt — Council Member Arndt commented that the veterans' helicopter dedication will be held on November 2nd at 3:30 p.m. at VMF Park. Mayor Cook mentioned that Attorney Marc Sebora had sent a letter to Colin Clark, who has retained the name Imagine Hutchinson on a web site he hosts. The City had initiated the name Imagine Hutchinson as part of the downtown plan and created a web site for the Imagine Hutchinson Plan. Mr. Sebora noted that Colin Clark has created a corporation called Imagine Hutchinson and created a web site with the same name that has no affiliation with the City. This has caused confusion amongst residents. Mayor Cook commented that the main confusion is that there is an Imagine Hutchinson Downtown Plan survey on other sites that is to link to a former Imagine Hutchinson web site, but links to the Imagine Hutchinson web site as it is now — not a City web site. The mayor and Mr. Sebora have asked Mr. Clark to cease using Imagine Hutchinson as his own to lessen confusion amongst residents. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 6:50 p.m. Motion carried unanimously. 11 CITY COUNCIL MINUTES OCTOBER 22, 2013 Steven W. Cook Mayor ATTEST: Jeremy J. Carter City Administrator