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cp12-10-2013No Workshop AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 10, 2013 1. C'AL.L. TO ORDER — 5.30 P.M., 2. INVOCATION — Hutchinson Evangelical Free Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY - PROCLAMATION DECLARING JANUARY AS "ONE BOOK, ONE COMMUNITY MONTH" 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF NOVEMBER 26, 2013 (b) TRUTH IN TAXATION HEARING MINUTES FROM DECEMBER 3, 2013 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) 5 min. (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14210 -RESOLUTION ACTIVATING DEFERRED ASSESSMENT (SA- 5087A) 2. RESOLUTION NO. 14222 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES (HIGH STREET NE) 3. RESOLUTION NO. 14225 - RESOLUTION ACCEPTING DONATION FROM HUTCHINSON HEALTH 4. RESOLUTION NO. 14227 - RESOLUTION TO PARTICIPATE IN MCLEOD COUNTY'S ALL HAZARD MITIGATION PLAN (b) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A CONDITIONAL USE PERMIT TO AMEND THE PLANNED DEVELOPMENT DISTRICT TO ALLOW CONSTRUCTION OF AN ADDITION AT 1193 OAKWOOD COURT NW WITH ZERO SETBACK TO THE REAR PROPERTY LINE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14209) (c) CONSIDERATION FOR APPROVAL OF 2014 LICENSE RENEWALS CITY COUNCIL AGENDA DECEMBER 10, 2013 (d) CONSIDERATION FOR APPROVAL OF GRANTING PERMANENT EASEMENT TO JAMES HANSON (e) CONSIDERATION FOR APPROVAL OF ISSUING TOBACCO LICENSE TO FAYEQ MASHAL AT 725 BALTIMORE STREET (CURRENTLY HUTCHINSON & TOBACCO AND CIGAR, INC.) (fl CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO HUTCHINSON YOUTH BASKETBALL ASSOCIATION ON FEBRUARY 22, 2014 (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS - REGISTER A (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS - REGISTER B Action - Motion to reject - Motion to approve consent agenda. Motion carried unanimously. 8. PUBLIC HEARINGS - 6:00 P.M. 20 min. (a) LYNN ROAD SW IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 14 -02) Action - Motion to reject - Motion to approve 9. COMMUNICATIONS. REOIJESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 10. UNFINISHED BISINESS 11. NEW BUSINESS, 10 min. (a) CONSIDERATION FOR APPROVAL OF ADOPTING COMPREHENSIVE PLAN Action - Motion to reject - Motion to approve 10 min. (b) CONSIDERATION FOR APPROVAL OF CREATING NEW POSITION OF PLANNING AND BUILDING SPECIALIST Action - Motion to reject - Motion to approve 5 min. (c) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14221 - A RESOLUTION ADOPTING THE 2014 COMPENSATION PLAN Action - Motion to reject - Motion to approve 1 min. (d) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14211 - A RESOLUTION ADOPTING 2014 CREEKSIDE FUND BUDGET Action - Motion to reject - Motion to approve 1 min. (e) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14212 - A RESOLUTION ADOPTING 2014 REFUSE FUND BUDGET Action - Motion to reject - Motion to approve 2 CITY COUNCIL AGENDA DECEMBER 10, 2013 1 min. (fl CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14213 — A RESOLUTION ADOPTING 2014 LIQUOR FUND BUDGET Action — Motion to reject — Motion to approve 1 min. (g) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14214 — A RESOLUTION ADOPTING 2014 WATER BUDGET Action — Motion to reject — Motion to approve 1 min. (h) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14215 — A RESOLUTION ADOPTING 2014 SEWER BUDGET Action — Motion to reject — Motion to approve 1 min. (i) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14216 — A RESOLUTION ADOPTING 2014 STORM WATER UTILITY BUDGET Action — Motion to reject — Motion to approve 1 min. (j) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14217 — A RESOLUTION SETTING 2014 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY Action — Motion to reject — Motion to approve 1 min. (k) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14218 — A RESOLUTION SETTING 2014 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY Action — Motion to reject — Motion to approve 1 min. (1) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14219 — A RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2014 Action — Motion to rej ect — Motion to approve 1 min. (m) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14220 — A RESOLUTION SETTING 2014 CITY OF HUTCHINSON TAX LEVY Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items. (a) AIRPORT COMMISSION MINUTES FROM OCTOBER 17, 2013 (b) EDA BOARD MEETING MINUTES FROM OCTOBER 23, 2013 (c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM OCTOBER 30, 2013 (d) PLANNING COMMISSION MINUTES FROM OCTOBER 15, 2013 (e) PLANNING /ZONINGBUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 3 CITY COUNCIL AGENDA DECEMBER 10, 2013 2013 13. MISCELLANEOUS 14. ADJOURN City 0! W Z =- PROCLAMATION Whereas, the City of Hutchinson believes connecting citizens as individuals in a common purpose is a powerful means of building a stronger community, and Whereas, the City of Hutchinson believes strong communities create a stable and supportive society, Whereas, the City of Hutchinson believes citizens of all ages who feel a sense of belonging tend to lead happier and healthier lives, Whereas, the City of Hutchinson recognizes that the "One Book, One Community" choice of Christina Baker Kline's Orphan Train will expand a sense of community through discussion of a part our region's heritage Now, Therefore, I, Steve Cook, Mayor of Hutchinson, Minnesota, do hereby proclaim the month of January 2014 as "One Book, One Community" Month IN WITNESS WHEREOF, I have hereunto set my hand this 10th day of December, 2013. Steven W. Cook, Mayor City of Hutchinson, Minnesota MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 26, 2013 1. CALL. TO ORDER — ..3 P.M., Mayor Steve Cook calle the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Matt Troyer, Shalom Baptist Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS Craig Bishop, 221 Freemont Avenue, presented before the Council. Mr. Bishop stated that he previously had questions about funding for the Public Arts Commission. Mr. Bishop asked how the percentage is decided on public projects and how taxes are allocated. Mr. Bishop read from a policies and procedures document for the PAC. Mayor Cook explained that when the PAC was created this document was put together as a list of ideas for funding. Since that time, the City Council has allocated a line item in the capital projects fund for Public Arts of $15,000. This year a project was completed and funded from the public sites fund. There are no taxes used for this fund. Capital projects fund is comprised of utilities funds and LGA funds. Public sites funds comes from new development fees and WDOT right of way fees among other things. The sculpture art funds were used from public sites funds. Approximately $20,000 was used for these sculptures. Mayor Cook noted that having these funds set aside helps to acquire grant dollars. 6_ MINUTES (a) REGULAR MEETING OF NOVEMBER 12, 2013 Motion by Czmowski, second by Forcier, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14206 - RESOLUTION SETTING 2014 FEE SCHEDULE 2. ORDINANCE NO. 13 -715 - AN ORDINANCE APPROVING AMENDMENTS TO HUTCHINSON CITY CHARTER (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING TOBACCO LICENSE TO WALGREEN CO. (c) CONSIDERATION FOR APPROVAL OF MPCA MS4 STORM WATER POLLUTION PREVENTION PLAN PERMIT RENEWAL APPLICATION CITY COUNCIL MINUTES— NOVEMBER 26, 2013 (d) CONSIDERATION FOR APPROVAL OF REPLACEMENT OF MASONIC WEST RIVER PARK BATHROOM FACILITY (e) CONSIDERATION FOR APPROVAL TO SELL AT AUCTION FIRE DEPARTMENT SCBA BOTTLES (f) APPOINTMENT OF DONNA LUHRING TO HUTCHINSON UTILITIES COMMISSION TO DECEMBER 2018 (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Items 7(a) 1, 7(c), 7(d), 7(f) and 7(h) were pulled for separate discussion. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(a)1 had further discussion. Mayor Cook noted that not many increases were made to the fee schedule for 2014. Jeremy Carter, City Administrator, noted that a few areas had increases, however overall few increases were made. Mr. Carter explained how user fees are derived at. The largest percentage increase was made to stormwater, however this is on a step increase system to get the fee at the midpoint range. Motion by Arndt, second by Forcier, to approve Item 7(a) 1. Motion carried unanimously. Item 7(c) had further discussion. Mayor Cook asked if a correction had to be made on page 12 of F(6) and change it from "no" to "yes ". John Paulson, Environmental Specialist, explained that at the time of the publication of the packet this item was not completed, however it has been as of today and the application has been changed to read "yes ". Paulson noted that this is the application only and is done in four phases. Mr. Paulson explained the application processes. Motion by Forcier, second by Christensen, to approve Item 7(c) with the change noted above. Motion carried unanimously. Item 7(d) had further discussion. Mayor Cook noted that this project is a good example of how funds from the capital projects fund are utilized. Jeremy Carter, City Administrator, explained how projects are prioritized with the facilities committee. Mr. Carter explained that this particular project is a prefab construction with more shower capacity and proper ventilation. Mr. Carter explained that the company being recommended for this structure is the same company that installed the shelters in three other parks throughout the city. Motion by Forcier, second by Arndt, to approve Item 7(d). Motion carried unanimously. Item 7(f) had further discussion. Mayor Cook introduced Donna Luhring. Mayor Cook is recommending that Donna Luhring be appointed to the Hutchinson Utilities Commission. Ms. Luhring introduced herself to the Council. Ms. Luhring has worked with the school district for over seven years and the school district is a large customer of HUC. Ms. Luhring spoke of the various 2 CITY COUNCIL MINUTES— NOVEMBER 26, 2013 professional boards /commissions she has served on, as well as the Kiwanis. Motion by Arndt, second by Christensen, to approve Item 7(f). Motion carried unanimously. Item 7(h) had further discussion. Council Member Forcier noted he would be abstaining. Motion by Czmowski, second by Cook, with Forcier abstaining, to approve Item 7(h). Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION OF ISSUING 3.2 MALT LIQUOR LICENSE TO TARA TEPLEY OF THE PAINT FACTORY LOCATED AT 137 MAIN STREET SOUTH Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Tara Tepley has applied for an on -sale 3.2 malt liquor license for a new business establishment she is opening at 137 Main Street South. Tara Tepley, applicant, presented before the Council. Ms. Tepley explained that her business is an art studio that provides painting lessons. The 3.2% malt liquor will simply be an added feature to the establishment. The grand opening is scheduled for December 20, 2013. Motion by Arndt, second by Cook, to close public hearing. Motion carried unanimously. Motion by Forcier, second by Arndt, to approve issuing on -sale 3.2 malt liquor license to Tara Tepley of The Paint Factory located at 137 Main Street South. Motion carried unanimously. (b) JEFFERSON STREET SE RECONSTRUCTION PHASE 2 PROJECT (LETTING NO. 1, PROJECT NO. 14 -01) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project is phase 2 of the Jefferson Street project. Mr. Exner noted that a neighborhood meeting was held on October 29, 2013, with property owners adjacent to the proposed project. Mr. Exner noted that this is a full reconstruction project, similar to phase 1 of the project. The full reconstruction, which runs from Oakland Avenue SE to Century Avenue SE, is proposed to include a trail with the narrowing of the roadway. The estimated total project cost is $2,339,000. Mr. Exner explained the proposed project improvements, the hearings process, assessments and the schedule and construction items. The estimated total assessment for a typical city lot is $6988.00. The project is scheduled to begin in the spring /summer of 2014 and will be fully complete in 2015. The assessment numbers are the same as phase 1. Mr. Exner noted that some of the properties along this project have fairly large frontages, therefore the assessments are fairly large. Some discussion was held at the neighborhood meeting if there would be a possibility of a 15 -year term for assessments as opposed to a 10 -year term. Mr. Exner explained the processes that need to be followed due to this being a state aid roadway. Jeremy Carter explained that bonds are typically issued for 15 years, however as soon as the bonds are issued, the City cash flows the entire project. The City wants to collect the assessment dollars during the life of the bond. However, even on 10 -year assessment terms, there may be several 3 CITY COUNCIL MINUTES— NOVEMBER 26, 2013 delinquent assessments that are collected past the 10 -year assessment term. Mr. Exner explained that this roadway was built in the 1960s and the infrastructure was installed in approximately 1959. Steve Dobie, 1135 Jefferson Street, presented before the Council. Mr. Dobie noted that his lot is approximately double the average lot size of 66'. Mr. Dobie noted his property has easements that run through it which he feels decreases the value of his property. Mr. Dobie has concerns of the sidewalk along his property which has a very steep hill next to it. Mr. Exner noted that the easements will be reviewed and the frontage may be adjusted accordingly. Mr. Exner felt that the easement area could possibly be deducted from Dobie's frontage. Mr. Dobie expressed that he is a property owner that would like to see a 15 -year assessment term due to the large assessment amount. Mr. Exner explained that the trail is proposed to run on the east side of Jefferson Street. Mr. Exner explained that a two -foot grass shoulder will be placed along the trail and properties along with a safer slope. Mr. Dobie also asked if the City could consider something other than grass along the slope, such as low- maintenance native plantings. A railing is not required on this project, however it could be revisited at a later date. Mr. Dobie asked questions about liability with the trail and the steep slope of his property abutting the trail. It was noted that this item could be discussed in more detail once the final design is complete. Vicky Kockelman, 1038 Jefferson Street, presented before the Council. Ms. Kockelman asked how the west side property owners will access their properties during construction when they have no alleyway. Mr. Exner explained that the phasing of the project will be the key factor in access issues. Ms. Kockelman asked about the older, larger trees and if they will need to be removed. Mr. Exner noted that if a property owner's tree will need to be removed, the property owner will be notified. Tree removal will be at the cost of the city. Steve Lancaster, 1148 Jefferson Street, presented before the Council. Mr. Lancaster noted that a year or so from now he believes Century Avenue is on the schedule for improvements. Mr. Lancaster raised concerns with assessment costs as he lives on the corner of Century and Jefferson. Mr. Exner explained the corner credit policy. Mayor Cook asked if the assessment policy could be amended to allow for 15 -year assessment terms for unusually large assessment amounts. Mr. Carter noted that could be accomplished, however he suggested that a 15 -year term be allowed for the entire project for ease of project tracking and collection issues. Mr. Exner noted that perhaps a 12 -year term could be considered as well. Vicky Kockelman presented before the Council. Ms. Kockelman asked how the estimated assessments came out to actual assessments on phase 1 of the project. Mr. Exner noted that in phase 1 the numbers came out very comparable. The water /sewer services are the numbers that could possibly fluctuate, however they will be relatively close to the estimates. Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Christensen, to approve final preparation of project plans /specifications and future advertisement for bids. Motion carried unanimously. 9. COMMUNICATIONS. REOIJESTS AND PETITIONS (Purpose: to provide Council with information CITY COUNCIL MINUTES— NOVEMBER 26, 2013 necessary to craft wise policy. Always looking toward the future, not monitoring past) (a) DISCUSSION OF CODE OF ETHICS Mayor Cook commented that establishing a code of ethics is included in the Council's one to two year short term goals and was also a part of Jeremy Carter's review process. The Council will be setting a workshop to review its ends statements as well as to conduct Mr. Carter's review. This topic could be discussed at either one of those workshops as well. Mayor Cook noted that the City does have a code of ethics within its City Code. Mayor Cook also distributed separate examples from the League of Minnesota Cities. Mr. Carter commented that he is obtaining examples from other cities, as well as the ICMA, on various codes of conduct. Perhaps the City could use those examples should it wish to establish a separate code of conduct. A draft will be distributed to the Council prior to a workshop being held. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ADOPTING 2014 -2018 CAPITAL IMPROVEMENT PLAN Jeremy Carter, City Administrator, presented before the Council_ Mr. Carter distributed a revised capital improvement plan, which includes revisions to Creekside's plan. Mr. Carter explained that state law requires the city to create a five -year capital improvement plan due to issuing bonds. Three major components make up this plan, which includes equipment, facility improvements and infrastructure. The plan is used as a tool to identify long -term goals and can be modified. Mayor Cook clarified that the art component is not part of the capital improvement plan. Mr. Carter explained that per item costs over $10,000 should be included in the capital improvement plan and items under $10,000 are identified by other funding sources. Motion by Czmowski, second by Forcier, to approve adoption of 2014 -2018 capital improvement plan. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF SETTING JANUARY 2014 COUNCIL WORKSHOPS TO REVIEW ENDS STATEMENTS AND CONDUCT CITY ADMINISTRATOR PERFORMANCE REVIEW Mayor Cook suggested setting the workshops for January 14 and January 28 at 4:00 p.m. The ends statements workshop would be held on January 14 and the city administrator review would be held January 28. Motion by Christensen, second by Forcier, to set Council workshops for January 14, 2014 and January 28, 2014, at 4:00 p.m. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items) 5 CITY COUNCIL MINUTES— NOVEMBER 26, 2013 (a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM NOVEMBER 6, 2013 (b) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR OCTOBER 2013 (c) PLANNING, ZONING, BUILDING REPORT FOR OCTOBER 2013 (d) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM OCTOBER 15, 2013 13. MISCELLANEOUS Kent Exner — Mr. Exner provided an update on the depot site work. Mr. Exner also noted that the Lynn Road neighborhood meeting will be held Monday, December 2, 2013, and over 100 properties are included on the project. Mr. Exner reminded the Council that the leaf vacuum project is complete and was very successful. Council Member Arndt suggested making the scoop on the vacuum wider to alleviate backing up and going forward and back. Mayor Cook — Mayor Cook reminded the group of the truth in taxation hearing December 3, 2013, at 6:00 p.m. in the Council Chambers. Mayor Cook also noted that the comprehensive plan is proposed to be placed on the December 10, 2013, Council meeting for consideration. Mayor Cook also commented that the Charter Commission held a meeting last week and one of the items of discussion was increasing mayoral terms from two years to four years. Mayor Cook distributed information on other cities' mayoral terms, with a vast majority having four year terms. Mayor Cook expressed that he feels that if the Council would have a desire to change the mayoral term, he feels it should be placed on a ballot at the general election for voters to decide. Mayor Cook asked the Council to think about this item and it can be considered/discussed at a future council meeting. Mayor Cook noted that the Hutchinson Leader ran an editorial on pet licensing. Mayor Cook asked if the veterinarian offices are issuing licenses yet. It was noted that that has not been implemented yet. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 7:30 p.m. Motion carried unanimously. 0 MINUTES CITY COUNCIL TRUTH IN TAXATION HEARING DECEMBER 3, 2013 1. CALL TO ORDER — 6:00 P.M. Members Present: Mayor Steve Cook, Bill Arndt, Mary Christensen, and Chad Czmowski. Member absent: Gary Forcier Others present: Jeremy Carter, City Administrator 2. TRUTH IN TAXATION HEARING Mayor Cook noted that this hearing is to review taxes for the City of Hutchinson and not the valuation of property. Those disputes are to be made at the board of equalization held in April of each year. The purpose of this hearing is to review the proposed budget and tax levy for 2014. Jeremy Carter, City Administrator, provided a presentation on the City's proposed 2014 tax levy. Mr. Carter reviewed the 2013 market values process. The process includes a City board of equalization hearing held in April of each year and a County board of equalization hearing held in June of each year. The final market valuation notices are then sent out in November of each year. Mr. Carter then explained the market value exclusion program and a market value history. Mr. Carter then reviewed the City's mission statement and reviewed the City's six core areas of focus which include public safety, health& recreation, transportation, economic development, environment and good government. Mr. Carter reviewed the budget process and the timeline followed by City staff and Council when establishing the proposed budget. Mr. Carter noted that the first workshop regarding the 2014 budget was held July 9, 2013, and the final tax levies will be set on December 10, 2013. Mr. Carter explained that the proposed 2014 general fund budget is just under $11 million. This is a 4.8% increase from 2013. Mr. Carter pointed out that a security guard program was implemented through the police department for security services at Hutchinson Health and a retirement incentive program was offered out this year, of which nine employees took advantage of. Mr. Carter explained that the budget expense categories include salary & benefits, sujpplies /repairs /maintenance, contracted services, services /charges, transfers and miscellaneous expenses. Over $7 million of the budget is in salary & benefits. Mayor Cook noted that some comments have been made in the past on the City's use of consultants. Mayor Cook noted that the use of consultants is very limited. Mr. Carter further explained that consulting is mainly used on infrastructure projects or specific engineering design work. Mr. Carter reiterated that consultants are rarely used. Mr. Carter then reviewed a general fund expenditures comparison from 2013 to 2014. These expenditures are broken down into public safety, streets & highways, general government, culture & recreation and the airport. Mr. Carter reviewed general fund percentage expenditures by department. Mr. Carter then reviewed the general fund budget revenues. 41% of revenues are collected in taxes, however other sources include charges for services, intergovernmental revenue, transfers and reimbursements. Mr. Carter provided a breakdown of the revenues within each of these categories. Mr. Carter provided information on City staffing levels which have remained somewhat static since 2011. Mr. Carter also provided information on a history of the past budgets. The budget has remained under $11 million since 2011. Mr. Carter also reviewed the various levy scenarios that have been discussed by the Council. These levies include various increases in the general fund levy and the debt levy. The Council adopted a preliminary level of 0% general fund levy increase and a 5% debt service levy increase. This means a $14 increase from 2013 to 2014 on an estimated average median value of a $119,900 home. Therefore, the proposed total final levy is $6,552,963 or an overall levy increase of 1.5 %. The general fund levy has remained flat since 2011. Mr. Carter provided a breakdown of a resident's tax bill. Approximately 39% is City tax, 34% is County taxes and 25% is School District taxes. Mr. Carter reviewed the City's debt management plan. Mr. Carter also reviewed a five -year budget out to the year 2019. With the retirement incentive program, the City will see a significant savings in 2015 and a much smaller budget gap in 2016 and 2017 then what was proposed earlier this year. Ongoing cost - containment initiatives include the following: volunteer program, wellness program, debt management plan, facilities improvement program, equipment /vehicle replacement program, service prioritization/service level discussions, additional revenue streams and additional expense reduction opportunities. Mayor Cook noted that the school district saw a good decrease in taxes due to state contributions, however that means the City portion will increase. Mayor Cook spoke of the efforts Council and staff have made to stabilize the tax levies. 3. ADJOURN Motion by Arndt to adjourn. General comments were made on the work that goes in to creating budgets and how reserves /cash balances are used, such as for major storms, snowfalls, street issues, etc. Second by Cook to adjourn at 7:25 p.m. Motion carried unanimously. ATTEST: Steven W. Cook Jeremy J. Carter Mayor City Administrator HUTCHINSON CITY COUNCIL 09-f 104a� Request for Board Action WZ 7AL =- Agenda Item: Res. No. 14210 Amending Res. 14198 - Activation of Def. Assess. - SA5087 Department: PW /Eng LICENSE SECTION Meeting Date: 12/10/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Assessment Roll No. SA5087 was adopted in 06/24/2008 and placed in a deferred status. The deferral conditions were as follows: 10 Year Assessment with First 5 years deferred with no interest accruing (2009 — 2013 and activation occurring in 2013 for certification to County for collection with taxes for 5 years (2014 — 2018). Resolution No. 14198 - Resolution Activating Deferred Assessment - Assessment Roll No. SA -5087A was adopted 10/08/2013. This resolution proposed to activate said assessment, with payments over a five (5) year period at the original interest rate. However, under item (2.) of said resolution, the term was entered as a period of ten (10) years. City staff request approval of the attached Resolution No. 14210 amending Resolution No. 14198 to rectify this issue. BOARD ACTION REQUESTED: Approve Resolution No. 14210 Amending Resolution No. 14198 Activating Deferred Assessment Roll No. SA -5087A Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14210 AMENDING RESOLUTION NO. 14198 RESOLUTION ACTIVATING DEFERRED ASSESSMENT ASSESSMENT ROLL NO. SA -5087A (Activation of Deferred Assessment on SA -5087) WHEREAS, the following properties have assessments in deferred status: Interest Original Accrued Activation SA Roll Citv PID County PID Rate Assess. Interest Amount SA -5087 31- 117 -29 -01 -0070 23.238.0014 5.5466% $82,134.13 $ 0.00 $82,134.13 AND WHEREAS, the deferral period will expire at the end of 2013, AND WHEREAS, the City proposes to activate said assessment, with payments over a five (5) year period at the original interest rate, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed activation of said assessments is hereby approved, and shall constitute a special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of five (5) years, the first of the installments to be payable on or before the first Monday in January, 2014 and shall bear interest at the per annum rate shown above as set down by the adoption of this resolution. To the first installment shall be added interest on the entire assessment from November 1, 2013, until the 31st day of December 2014. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2013; and owner may, at any time thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of December, 2013. Mayor, Steven W Cook City Administrator, Jeremy J Carter HUTCHINSON CITY COUNCIL 09-f 104a� Request for Board Action 7AL Agenda Item: Resolution Establishing Location for Traffic Control Devices Department: PW /Eng LICENSE SECTION Meeting Date: 12/10/2013 Application Complete N/A Contact: Kent Exner /John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: City staff has been working directly with management of the Parkview Terrace Apartments complex (400 High St. NE) to review vehicle parking needs /limitations that occur during their parking lot snow removal operations. Thus, please see the attached Resolution, letter and drawing that City staff has prepared in an effort to appropriately address this situation. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C November 26, 2013 Attn: Chris Koeppel Parkview Terrace Apartments 400 High St NE Hutchinson, MN 55350 Reference: Snow Removal Dear Mr. Koeppel: City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 High St NE is posted for No Parking. The intent of the no parking zone is to improve traffic safety near the apartments located in the area, particularly considering there is a steep grade on High St NE. The City realizes the no parking zone may cause some issues for apartment owners conducting parking lot snow removal activities. To allow for appropriate snow removal activities in your parking lot, the following procedure is established: 1. Tenants may park on High St NE for a period of no more than 24 hours after Management has provided notice to tenants that snow removal activities will take place for the apartment parking lot. 2. Management shall include in any notice provided to tenants a statement that includes instructions for tenants are to park in the apartment's parking lot as soon as possible after snow removal has been completed. 3. Management shall provide an email to the City of Hutchinson indicating the date and time when notice was made to tenants within 24 hours of posting the notice to tenants. Emails shall be sent to: iolson(a ci.hutchinson.mn.us and smuellerleile d( ci.hutchinson.mn.us. 4. Management may not post notice to tenants until High St NE has been plowed curb -to -curb. 5. Management may not post notice to tenants until any declared Snow Emergency has expired (please refer to the attached sheet for Snow Emergency information). Sincerely, John Olson, Public Works Manager CC: Dan Hatten, Police Chief Kent Exner, DPW /City Engineer C SNOW ElYIE R ENCY INFORMATION The City of Hutchinson implemented a snow emergency ordinance in 2010. A snow emergency may include significant snow fall, severe drifting and/or freezing rain. City officials will declare a snow emergency by 4:00 p.m. Notifications will be made to local media outlets (KDUZ /KARP, HCVN, Hutchinson Leader website) and will also be available as a telephone message. Residents can check to see if a snow emergency is in effect by calling 320 - 234 -5699. Snow emergencies begin at 12:00 midnight. There is no parking allowed on streets and alleyways between 12:00 midnight and 7:00 a.m. A follow -up snow emergency may be declared, depending on conditions, so be sure to check to see if snow emergencies are in effect on consecutive days. Existing, posted parldng restrictions remain in effect and will be enforced. During a snow emergency, police officers are authorized to have a motor vehicle parked in violation of the ordinance removed at the owner's expense. How can a person fmd out about a snow emergency? 1) Call 234 -5699 any time to see if a snow emergency is in effect. 2) Consult local media (KDUZ /KARP, Hutchinson Leader website, HCVN) 3) Sign up for everbridge® service by logging onto the City's website: www.ci.hutchinson.mn.us. and clicking on the red "Emergency Notification System" found on the lower left half of the page. Follow the instructions for signing up to receive notification of a snow emergency and other City services via telephone, email or mobile device. 4) If you are unsure, regularly park vehicles in locations other than on the street before and during snow events, until all streets are fully plowed. Thank you for your compliance with the snow emergency ordinance. Some families have been very creative in how they keep their cars off the streets during snow events. A decrease in the number of vehicles parked on City streets during snow removal operations results in less dangerous conditions and in improved road conditions for travelers. 04 7 Ilk, 30. A4 JL , 1Q, r 311 287 326 26 1- 16 rA ir 40 RESOLUTION NO. 14222 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision I of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be installed and enforced: 1. Allow parking on High St NE for a period of 24 hours to allow snow removal activities at apartment building parking lots, for apartment buildings located on High St NE between 4'b Ave NE and Highway 7 E. 2. Management shall include instructions to tenants to move cars back into parking lots as soon as snow has been cleared from parking lots. 3. Management shall provide notice to the City of Hutchinson indicating the date and time when notice was provided to tenants. 4. Management may not post notice to tenants until High St NE has been plowed curb -to -curb and also may not post notice to tenants until any declared Snow Emergency has expired. NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: Adopted by the City Council this 10th day of December, 2013. Steven Cook Mayor ATTEST: Jeremy Carter City Administrator HUTCHINSON CITY COUNCIL 09-f 104a� Request for Board Action 7AL Agenda Item: Resolution Accepting Donation from Hutchinson Health Department: PW /Eng LICENSE SECTION Meeting Date: 12/10/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Recognition of Gifts /Donations Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: A few months ago, City staff worked with Hutchinson Health and other organizations /stakeholders to prepare a grant application relative to community active living initiatives, implementations and projects (unfortunately this grant funding was not received) . One of the items identified during this activity was the potential installation of trail use counters. This equipment could be utilized to acquire data to examine trail usage patterns and determine future City investments in trail system maintenance, upgrades and /or expansions. Recently, Hutchinson Health volunteered resources for the City to acquire a trail use counter system. At that point, City staff researched and identified a product that includes three counters and necessary data recovery /compilation software (see attachment). This system was purchased by the City in the amount of $2,310.00 (see attachment) with a matching reimbursement from Hutchinson Health. Thus, the City would like to formally recognize Hutchinson Health's donation of this equipment. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14225 RESOLUTION APPROVING ACCEPTANCE OF DONATION OF TRAIL USE COUNTER SYSTEM FROM HUTCHINSON HEALTH WHEREAS, the City of Hutchinson is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational service pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, Hutchinson Health volunteered resources for the City to acquire a trail use counter system at the cost of $2,310.00. WHEREAS, the City Council hereby finds that it is appropriate to accept the property offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the City of Hutchinson hereby accepts the donation of the trail use counter system from Hutchinson Health and hereby recognizes Hutchinson Health for said donation. Adopted by the Hutchinson City Council this 10th day of December, 2013. Steven W. Cook, Mayor Jeremy J. Carter, City Administrator R ?cna rrn � r.i. Page 114 PAID INVOICE #130910JI 2013 -10 -21 To: ATTN: Kent Exner City of Hutchinson 111 Hassan Street SE Hutchinson, MN, 55350 UNITED STATES Item(s) Description TRAFx System ---3 Infra -red Trail Counters with weatherproof field Package cases (batteries not included) Notes: - -Prices in USD - - -1 TRAFx Dock (used for counter configuration, data download, etc.); dual mode: PC mode and Shuttle Mode; one field case for TRAFx Dock -- -Multi -user DataNet Subscription Plan (5 users; 5 years); DataNet is a comprehensive online software solution to view and manage TRAFx counter data ---2 Cables: one TRAFx Cable; one USI3 cable - -TRAFx User Manual and TRAFx CD From: TRAFx Research Ltd. 6A Riverstone Road Canmore, Alberta Canada, T1 W1 J5 Tel: 403-678-1802 Fax: 403 -451 -1561 Email: info @trafx.net TAX ID #: 871612719 TRAFx Order #130910J1 Qty_ Price Total 1 $2,245.00 $2,245.00 Subtotal $2,245.00 Shippinq (air courier /insurance /handling) $65.00 Grand Total ($USD) $2,310.00 Helpful information for US government entities: -- DUNS* 201195182; TRAFx is registered with CCR and ORCA; Because sale occurs in Canada, no withholdings required; W -9 or W -8 not necessary; approximately half of our customers are US -based government organizations -- - -IPP: TRAFx is exempt from the use of the Federal Treasury IPP system. IPP is only available to businesses with a presence in the United States PAID by Visa ch_2nL8lkDifoEZdo on 2013 -10-21 Our Tax ID number is 871612719. Your business is very much appreciated. 6A Riverstone Road - Canmore - Alberta - Canada - T1 W 1 J5 - www.trafx.net A1.1ZAr Page i of 2 Count on as! T"' Key Features INFRARED TRAIL COUNTER Generation III • Advanced Microelectronic Design • Detects and Counts Trail Traffic • High - Quality Infrared Scope • Small and Easy to Hide — Reduces Vandalism Risk • Quick to Install • Long Battery Life (approx. 3 years) • Large Memory Capacity (store > 400 million counts) • Optional Locking Steel Box • Field- Proven, Generation 1I1 Design (> 10 year history) d Scope 1�tta�e � 10.9c► 7cm (2.8in� i 1m (3.3ft) cable n 3 w _~ T , Plne R•8d �. Try the free Demo at www.trafx.net � 5.0 cm (2Ain) Connect the coun- ' r. ter to a PC with the TRAFx Dock to Compact, Unobtrusive Design configure it. The TRAFx Infrared Trail Counter is designed to count general traffic on trails and paths — hikers, joggers, fir, use the Dock as a a stand -alone "shuttle" horseback riders, snowmobiles, cyclists, etc. Unlike to download data in A most infrared trail counters, it does not require a the field. receiving unit or reflector to operate. This results in a pock [, very compact, easy -to -hide design, that reduces risk of vandalism. Using a small, high - quality infrared scope mounted on a tree and pointed towards the trail, the TRAFx Infrared Trail Your cmnaersfts Counter detects and counts the infrared signature associated with'•- warm, moving objects. Y _ Easy Installation,,,, , ;; A Camouflage "skins" superbly hide the unit and blend it in with the forest environment. In busy, open areas (e.g., urban areas), a low -cost locking steel box can be used. The TRAFx Infrared Trail Counter also works well in winter conditions on hiking, ski, snowshoe, or snowmobile trails. It is Use TRAFx DataNet to view and quick and easy to install, and uses three small "AA size" alkaline manage your data and produce batteries. professional reports in seconds. T , Plne R•8d �. Try the free Demo at www.trafx.net Installation Options POINT A (FEATURES` • Hourly or daily totals, or timestamps -14 000 hourly or daily totals = a 400 million counts -14 000 timestamps • Flexible installation options (see above) • User programmable modes/settings - Programmable settings include: "Real -time clock "Start date /time *Delay after event 'Site /counter name • Three colour -coded LEDs indicate status of operation -green light flashes upon detection • Digital readout of battery voltage level (e.g., 4.2V) • Automatic low battery warning In busy or open areas, use a locking box. We supply detailed instructions how to turn a low -cost electrical box into a locking box for the TRAFx counter. Page 2of2 INFRARED TRAIL COUNTER Generation III l Trail SPECIFICATIONS I CASE: 11 cm x 7cm x 3cm (4.3in x 2.8in x 1.2in); weatherproof TOTAL WEIGHT: 170g (6oz) (without batteries) CABLE: 1m (3.3ft) POWER: Three "AA size" alkaline batteries (e.g., Duracells) BATTERY LIFE: Approx. 3 years DIGITAL MEMORY DESIGN: Data and settings are retained even when batteries are removed or die TIME KEEPING: Quartz clock; 20ppm accuracy OPERATING TEMPERATURE: -40C (40F) to +50C (122F) SENSOR TYPE: Thermal infrared microsensor DETECTION RANGE: 6m (20ft) COMMUNICATIONS: RS232 serial; 115,000 baud DATA TYPE: ASCII; .TXT file type OTHER: Gold - plated PCB; silicon conformal protected electronics; electrostatic discharge protection; short circuit protection; RoHS (lead - free) WARRANTY: One year parts and labour. Learn more about the war- ranty at www.trafx.net/leaal ACCESSORIES /OPTIONS • LCD tally display • Extended 5 -year warranty TRAFx Research Ltd. 6A Riverstane Road, Canmore, Alberta, Canada T1W 1J5 T (403) 678 1802 F: (403) 451 -1561 E: info @trafx.net www.trafx.net _ A X HUTCHINSON CITY COUNCIL ci =qf 0"'N Request for Board Action 79 Agenda Item: Emergency Management Resolution Department: Emergency Management LICENSE SECTION Meeting Date: 12/9/2013 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OFAGENDA ITEM: This is a resolution to participate in McLeod County's All Hazard Mitigation Plan for the next 5 years. This resolution is a continuation of our existing resolution and partnership with McLeod County and all other Jurisdiction within the county. The previous resolution was agreed too and signed by City Council 5 years ago. FEMA requires this resolution be updated and signed every 5 years. The purpose of this MCA is to establish commitment from and a cooperative working relationship between all Participating Jurisdictions in the development and implementation of the McLeod County All Hazard Mitigation Plan 2014 - 2018. In addition, the intent of this MCA is to ensure that the multi - jurisdictional hazard mitigation plan is developed in accordance with Title 44 of the Federal Code of Regulations (CFR) Part 201.6; that the planning process is conducted in an open manner involving community stakeholders; that it is consistent with each participating jurisdiction's policies, programs and authorities; and it is an accurate reflection of the community's values. This MCA sets out the responsibilities of all parties. The MCA identifies the work to be performed by each participating jurisdiction. Planning tasks, schedules, and finished products are identified in the Work Program and Schedule. The plan created as a result of this MCA will be presented to the governing body each participating jurisdiction for adoption. BOARD ACTION REQUESTED: Approval Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14227 RESOLUTION TO PARTICIPATE IN MCLEOD COUNTY'S ALL HAZARD MITIGATION PLAN City of Hutchinson WHEREAS, McLeod County, under the Hazard Mitigation Act of 2000, created and adopted the McLeod County All Hazard Mitigation Plan in 2008; and WHEREAS, the purpose of the Act is "to reduce the loss of life and property, human suffering, economic disruption, and disaster assistance costs resulting from natural disasters;" and WHEREAS, the Act, as a part of the planning process, requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the updated Plan will include a Risk Assessment of Potential Hazards; a Review of Community Capabilities; and Develop Mitigation Strategies for the years 2014 -2018; and WHEREAS, a Memorandum of Agreement has been created to establish commitment and a cooperative working relationship between all Participating Jurisdictions in the development and implementation of the McLeod County All Hazard Mitigation Plan 2014 -2018; and WHEREAS, the Memorandum of Agreement outlines that each Participating Jurisdiction will assist in identifying cost effective actions for risk reduction; and NOW THEREFORE BE IT RESOLVED, the City of Hutchinson hereby agrees to participate in updating the McLeod County All Hazard Mitigation Plan and agrees to execute the McLeod County All Hazard Mitigation Plan 2014 -2018 Memorandum of Agreement. Adopted this 10th day of December 2013. Signed: Steven W. Cook, Mayor Attest: Jeremy J. Carter, City Administrator McLeod County All Hazard Mitigation Plan 2014 - 2018 Memorandum of Agreement I. Purpose - A Memorandum of Agreement (MOA) is hereby executed between the participating jurisdictions in the McLeod County All Hazard Mitigation Plan 2014 - 2018. "Participating jurisdictions" in this MOA are as follows: McLeod County — Lead Jurisdiction City of Biscay City of Brownton City of Glencoe City of Hutchinson City of Lester Prairie City of Plato City of Silver Lake City of Stewart City of Winsted The purpose of this MOA is to establish commitment from and a cooperative working relationship between all Participating Jurisdictions in the development and implementation of the McLeod County All Hazard Mitigation Plan 2014 - 2018. In addition, the intent of this MOA is to ensure that the multi jurisdictional hazard mitigation plan is developed in accordance with Title 44 of the Federal Code of Regulations (CFR) Part 201.6; that the planning process is conducted in an open manner involving community stakeholders; that it is consistent with each participating jurisdiction's policies, programs and authorities; and it is an accurate reflection of the community's values. This MOA sets out the responsibilities of all parties. The MOA identifies the work to be performed by each participating jurisdiction. Planning tasks, schedules, and finished products are identified in the Work Program and Schedule. The plan created as a result of this MOA will be presented to the governing body each participating jurisdiction for adoption. II. Background - Mitigation plans form the foundation for a community's long -term strategy to reduce disaster losses and break the cycle of disaster damage, reconstruction, and repeated damage. The Participating Jurisdictions in a mitigation planning process would benefit by: ✓ identifying cost effective actions for risk reduction; McLeod County All Hazard Mitigation Plan (2014 -2018) Appendix A - 1 ✓ directing resources on the greatest risks and vulnerabilities; ✓ building partnerships by involving people, organizations, and businesses; • increasing education and awareness of hazards and risk; • aligning risk reduction with other community objectives; and • providing eligibility to receive federal hazard mitigation grant funding. McLeod County has received a grant from the Federal Emergency Management Agency to prepare a multi jurisdictional hazard mitigation plan in accordance with 44 FEMA requirements at 44.C.F.R. 201.6. III. Planning Team Responsibilities — McLeod County will act as the lead jurisdiction, and will oversee the development of the McLeod County All Hazard Mitigation Plan. The Participating Jurisdictions authorize McLeod County to manage and facilitate the planning process in accordance with the Work Program and Schedule. The Participating Jurisdictions understand that representatives must engage in the following planning process, as more fully described in the Local Mitigation Planning Handbook (FEMA, 2012), including, but not limited to: ✓ Develop the Work Program and Schedule with the Planning Team ✓ Organize and attend regular meetings of the Planning Team. ✓ Assist the Planning Team with developing and conducting an outreach strategy to involve other planning team members, stakeholders, and the public, as appropriate to represent their Jurisdiction. ✓ Identify community resources available to support the planning effort, including meeting spaces, facilitators, and media outlets. ✓ Provide data and feedback to develop the risk assessment and mitigation strategy, including a specific mitigation action plan for their Jurisdiction. ✓ Submit the draft plan to their Jurisdiction for review. ✓ Work with the Planning Team to incorporate all their Jurisdiction's comments into the draft plan. ✓ Submit the draft plan to their respective governing body for consideration and adoption. ✓ After adoption, coordinate a process to monitor, evaluate, and work toward plan implementation. McLeod County All Hazard Mitigation Plan (2014 - 2018) Appendix A - 2 IV. Planning Team - The following points of contacts and alternatives are authorized on behalf of the governing bodies to participate as members of the Planning Team for the McLeod County All Hazard Mitigation Plan: Jurisdiction Planning Team Member Email City of Biscay Jana Kunkel — City Clerk biscavclerkCaN- mail.com City of Brownton Jake Binnebose — Emergency Manager ibinnebose @centurylink.net City of Glencoe Jim Raiter —Police Chief /Emergency Manager i[qier@ci.glencoe.mn.us City of Hutchinson Dan Hatten — Police Chief /Emergency Manager dhatten @ci.hutchinson.mn.us City of Lester Prairie Bob Carlson - Police Chief /Emergency Manager chief@lesterprairiemn.us City of Plato Geri Scott — City Clerk citvof0atoCa)embaramail.com City of Silver Lake Chris Wawrzyniak — Emergency Manager chriswaw @mchsi.com City of Stewart Ronda Huls —City Clerk Citvhall @mchsi.com City of Winsted Mike Henrich - Police Chief /Emergency Manager chief@winsted.mn.us V. MOA Implementation - This MOA will be in effect from the date of signature by all parties (see attached resolutions), will remain in effect through the duration of the planning process, and will terminate after adoption of the final FEMA - approved mitigation plan by all participating jurisdictions, or 5 years after FEMA approval, whichever is earlier. It may be terminated prior to that time for any Participating Jurisdiction by giving 60 days written notice. This MOA is to be implemented through the attached Work Program and Schedule, and any addendums that describe specific activities, programs, projects, and if necessary, funding by separate instrument. See Separate Resolutions to Participate from each Participating Jurisdiction Signature: Name: Kevin Mathews Date: Title: McLeod County Emergency Management Director VI. Attachments: 1. McLeod County All Hazard Mitigation Plan 2014 — 18: Work Program & Schedule 2. Participating Jurisdictions Participating Resolutions McLeod County All Hazard Mitigation Plan (2014 -2018) Appendix A - 3 McLeod County All Hazard Mitigation Plan 2014 -18 Work Program & Schedule Month July — November December Tasks October January February Mar /April May /June Task 1: Determine 4 > Planning Area Task 2: Build 4 Planning Team Task 3: Create Outreach Strategy Task 4: Review Community 4 > Capabilities Task 5: Conduct Risk 4 Assessment Task 6: Mitigation 4 Strategies Task 7: Review & 4 Adopt Plan Task 8: Keep the Plan Current Task 9: Create a Safe Community Meeting Schedule County X X X X X X X X X X X X Board/Staff Planning X X X X X X X Task Force Public/ X X X X Stakeholders McLeod County All Hazard Mitigation Plan (20-14 -2018) Appendix A - 4 HUTCHINSON CITY COUNCIL 09-f 104a� Request for Board Action 7AL Agenda Item: Consideration for a Conditional Use Permit 1193 Oakwood Ct. NW Department: Planning LICENSE SECTION Meeting Date: 12/10/2013 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Mr. Wacker is requesting a Conditional Use Permit to amend the planned development district to allow construction of a 4 season porch addition to the house located at 1193 Oakwood Ct NW with zero setback to rear property line. The porch would replace an existing smaller deck. The original plan for this neighborhood was developed and approved in 1999. Five foot setbacks were specified in the Planned Development District plan. Conformance to the site plan is required otherwise changes are processed through an amendment to the PDD (CUP process). The applicant is requesting to construct a 10 1/2'x 12'4 season porch addition to the back of the home which would go right up to the property line. There is an existing small deck in this area that will be replaced by the 4 season porch. The home owners association did not express any concerns with the request. Recommendation: Staff recommends approval of the request with the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the R -1 PD district and the Zoning Ordinance, as well as all other City regulations. 3. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. 4. All appropriate permits must be obtained prior to the start of construction. BOARD ACTION REQUESTED: Approval of Conditional Use Permit Request Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MEMORANDUM DATE: December 3, 2013, for the December 10, 2013, City Council meeting TO: Hutchinson City Council FROM: Dan Jochum, Planning Director SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO AMEND THE PLANNED DEVELOPMENT DISTRICT TO ALLOW CONSTRUCTION OF AN ADDITION AT 1193 OAKWOOD CT NW WITH ZERO SETBACKS TO THE REAR PROPERTY LINE Background: Mr. Wacker is requesting a Conditional Use Permit to amend the planned development district to allow construction of a 4 season porch addition to the house located at 1193 Oakwood Ct NW with zero setbacks to rear property line. The porch would replace an existing smaller deck. Planning Commission Meeting: The Planning Commission considered the request at their December 3rd meeting. Mr. Jochum explained the request is to amend the planning development district to allow construction of a 4- season porch addition to the house located at 1193 Oakwood Court NW with zero setbacks to the rear property line. The porch would replace an existing smaller deck. He reported the original plan for this neighborhood was developed and approved in 1999. Five foot setbacks were specified in the Planned Development District plan. Changes to the plan are processed through an amendment to the PDD by Conditional Use Permit. He commented this is a unique development with much of the land being association property. Mr. Jay Scheer found the property lines and measured 10.5 ft to rear property line. The addition will not encroach into the association property. Mr. Jochum commented on the architectural drawings that appear to conform to the association requirements. Mr. Richard Lennes, President of The Greens Association, 1175 Oakwood Court, reported that the association met with the Wacker's and there are no issues. He stated they would recommend approval of the Conditional Use Permit. Recommendation: The Planning Commission unanimously recommended approval of the Conditional Use Permit with the findings and conditions in the attached resolution. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, Planning Director Date: November 22, 2013, for December 3, 2013, Planning Commission Meeting Application: Consideration of a Conditional Use Permit Applicant: Tyrone Wacker, property owner CONDTIONAL USE PERMIT Mr. Wacker is requesting a Conditional Use Permit to amend the planned development district to allow construction of a 4 season porch addition to the house located at 1193 Oakwood Ct NW with zero setback to rear property line. The porch would replace an existing smaller deck. (�C d1 r, V �t ,257 1`1 N w-� E s Indicates property described in this Notice C) �\ k vv t•c a.`T o. . 1187 T -l' 1ti 1185 � .Y 1133 7� ti s 1192 1 ?3 1'4,1' Conditional Use Permit 1193 Oakwood Ct NW Planning Commission — 12/3/13 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: GENERAL INFORMATION R -1 PD (Single Family Planned Development District) 1193 Oakwood Ct NW 4,150 sq ft Single Family Home R -1 PD (Single Family Planned Development District) Traditional Residential Neighborhood Zoning History: The preliminary plat to be known as Fairway Estates 2nd Addition was approved in February, 1999. A Conditional Use Permit to allow single family building units was also approved, along with the Planned Unit Development and rezoning the property to R -1 and R -2 PDD. Applicable Regulations: Section 154.170 Analysis: The original plan for this neighborhood was developed and approved in 1999. Five foot setbacks were specified in the Planned Development District plan. Conformance to the site plan is required otherwise changes are processed through an amendment to the PDD (CUP process). The applicant is requesting to construct a 10 1 /2' x 12' 4 season porch addition to the back of the home which would go right up to the property line. There is an existing small deck in this area that will be replaced by the 4 season porch. The home owners association did not express any concerns with the request. Conditional Use Permit: The Conditional Use Permit (CUP) is needed to amend the Planned Development District to allow construction of an addition up to the rear property line. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; Conditional Use Permit 1193 Oakwood Ct NW Planning Commission — 12/3/13 Page 3 (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. In reviewing this request, staff considered the potential impacts to adjacent properties. Because of the way these homes are staggered it doesn't appear allowing a zero setback versus five feet will have a significant impact to any of the other properties in this development. It should also be noted that the homes at 1187 and 1189 Oakwood Court also have reduced front and rear setbacks to zero feet. Recommendation: Staff recommends approval of the request with the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the R -1 PD district and the Zoning Ordinance, as well as all other City regulations. 3. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. 4. All appropriate permits must be obtained prior to the start of construction. CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14209 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO AMEND THE PLANNED DEVELOPMENT DISTRICT TO ALLOW CONSTRUTION OF AN ADDITION AT 1193 OAKWOOD CT NW WITH ZERO SETBACK TO THE REAR PROPERTY LINE FACTS 1. Tyrone Wacker, is the owner of a parcel of land located at 1193 Oakwood Ct NW, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 7, Block 3, Fairway Estates 2nd Addition 3. Tyrone Wacker, has applied to the City for a conditional use permit to amend the planned development district to allow construction of an addition with a zero setback to the rear property line located at 1193 Oakwood Ct NW, Hutchinson MN. 4. The Planning Commission met on December 3, 2013, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R -1 PD district and the Zoning Ordinance, as well as all other City regulations. c. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. d. All appropriate permits must be obtained prior to the start of construction. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on December 10, 2013, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the R -1 PD district and the Zoning Ordinance, as well as all other City regulations. c. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. d. All appropriate permits must be obtained prior to the start of construction. Findings of Fact — Resolution # 14209 1193 Oakwood Ct NW Conditional Use Permit Page 2 APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Section 154.170 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to amend the planned development district to allow construction of an addition with zero setback to the rear property line located at 1193 Oakwood Ct NW, Hutchinson MN is approved. Adopted by the City Council this 10th day of December, 2013. ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor HUTCHINSON CITY COUNCIL 09-f Request for Board Action 104a� 7AL Agenda Item: 2014 License Renewals Department: Administration LICENSE SECTION Meeting Date: 12/10/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The establishments on the attached list have applied for 2014 license renewals. The appropriate paperwork has been submitted. BOARD ACTION REQUESTED: Approve issuing 2014 license renewals to those indicated on the attached list. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: To: Mayor and City Council From: Stephanie Nelson, Legal Technician Date: December 4, 2013 Subject: License Renewals for 2014 The following establishments have applied for 2014 license renewals. The appropriate paperwork has been submitted. Please approve the following licenses: On -Sale Intoxicating Sundav Liquor License Applebee's American Legion Post 96 Buffalo Wild Wings Applebee's El Loro II, Inc Buffalo Wild Wings Lamplighter Lounge II, Inc Coborn's Inc - Cash Wise Foods Little Crow Bowling Lanes Country Kitchen Main Street Sports Bar Crow River Golf Club Sonora's Mexican Restaurant EIks Lodge #2427 Zellas El Loro 11, Inc Erickson Oil Products, Inc - Freedom Wine /Strong Beer License Fraternal Order of Eagles Country Kitchen Hutchinson Huskies Baseball Tokyo Grill AA, Inc Kwik Trip Lamplighter Lounge 11, Inc Club On -Sale Intoxicating Little Crow Bowling Lanes American Legion Post 96 Main Street Sports Bar Crow River Golf Club Northern Tier Retail LLC - SuperAmerica Elks Lodge #2427 Tara Tepley - The Paint Factory Fraternal Order of Eagles Tokyo Grill AA, Inc V.F.W. Post 906 V.F.W. Post 906 Wal -Mart Stores Inc Tobacco Casey's Off -Sale 3.2 Malt Liquor Coborn's Inc - Cash Wise Foods Coborn's Inc - Cash Wise Foods Coborn's Inc - Holiday Station Erickson Oil Products, Inc - Freedom Crow River Golf Club Kwik Trip Erickson Oil Products, Inc — Freedom Northern Tier Retail - SuperAmerica Hutchinson Co -Op —Adams Wal -Mart Stores Inc Hutchinson Co -Op - Hwy 7 Hutchinson Outpost, Inc. Hutchinson Smokes4Less On -Sale 3.2 Malt Liauor Kwik Trip Hutchinson Huskies Baseball Lamplighter Lounge II, Inc Tara Tepley - The Paint Factory Main Street Sports Bar Murphy Oil Northern Tier Retail - SuperAmerica Wal -Mart Stores Inc r) 6 C-) Garbage/Hauling Licenses Renville Sibley Sanitation Waste Management West Central Sanitation, Inc Massage Services Balance Center LLC Catherine's Massage & Spa Services Genesis Salon & Enso Spa Hutchinson Therapeutic Massage Center Liz Lindemeier Red Clover Massage & Wellness Pawn Licenses Security Coin & Pawn Shop Inc Tattoo Licenses Douglas T. Moulton - Evolution Taxi Cab Quality Transportation Food Vendor Betty Jodzio - Red's Hot, LLC 5,A -) ec-) To: Mayor and City Council From: Stephanie Nelson, Legal Technician Date: December 4, 2013 Subject: License Renewals for 2014 The following establishments have applied for 2014 license renewals. The appropriate paperwork has been submitted. Please approve the following licenses: On -Sale Intoxicating Applebee's Buffalo Wild Wings El Loro II, Inc Lamplighter Lounge II, Inc Little Crow Bowling Lanes Main Street Sports Bar Sonora's Mexican Restaurant Zellas Wine /Strong Beer License Country Kitchen Tokyo Grill AA, Inc Club On -Sale Intoxicating American Legion Post 96 Crow River Golf Club Elks Lodge 92427 V.F.W. Post 906 Tobacco Casey's Coborn's Inc - Cash Wise Foods Coborn's Inc - Holiday Station Crow River Golf Club Erickson Oil Products, Inc — Freedom Hutchinson Co -Op —Adams Hutchinson Co -Op - Hwy 7 Hutchinson Outpost, Inc. Hutchinson Smokes4Less Kwik Trip Lamplighter Lounge II, Inc Main Street Sports Bar Murphy Oil Northern Tier Retail - SuperAmerica Wal -Mart Stores Inc Sundav Liquor License American Legion Post 96 Applebee's Buffalo Wild Wings Coborn's Inc - Cash Wise Foods Country Kitchen Crow River Golf Club Elks Lodge 92427 El Loro II, Inc Erickson Oil Products, Inc - Freedom Hutchinson Huskies Baseball Kwik Trip Lamplighter Lounge II, Inc Little Crow Bowling Lanes Main Street Sports Bar Northern Tier Retail LLC - SuperAmerica Tara Tepley - The Paint Factory Tokyo Grill AA, Inc V.F.W. Post 906 Wal -Mart Stores Inc Off -Sale 3.2 Malt Liquor Coborn's Inc - Cash Wise Foods Erickson Oil Products, Inc - Freedom Kwik Trip Northern Tier Retail - SuperAmerica Wal -Mart Stores Inc On -Sale 3.2 Malt Liquor Hutchinson Huskies Baseball Tara Tepley - The Paint Factory Garbaee/Haulina Licenses Renville Sibley Sanitation Waste Management West Central Sanitation, Inc Massage Services Balance Center LLC Catherine's Massage & Spa Services Hutchinson Therapeutic Massage Center Liz Lindemeier Red Clover Massage & Wellness Pawn Licenses Security Coin & Pawn Shop Inc Tattoo Licenses Douglas T. Moulton - Evolution Food Vendor Betty Jodzio - Red's Hot, LLC HUTCHINSON CITY COUNCIL city Of Aa_�' Request for Board Action 79L=4447 Agenda Item: Consideration of Granting Permanent Easement to James Hanson Department: Legal LICENSE SECTION Meeting Date: 12/10/2013 Contact: Marc Sebora Application Complete NIA Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff E-1 Consent Agenda Time Requested (Minutes): 0 License Contingency NIA Attachments: No BACKGROUND /EXPLANATION OFAGENDA ITEM: In 1997, the City Council granted an easement to James Hanson of Hanson and Vacek Construction for driveway purposes across City -owned property on Adams Street SE across from 31M. The easement was for a time period of 20 years only. A map showing the easement area is attached. Mr. Hanson is proposing to sell this parcel and the parties involved would like to make the easement, and thus the access, permanent. I have consulted with the City Engineer, Kent Exner, about this matter and we both agree that this request is reasonable. Therefore, I ..,. .. .Cnd that the City grant this permanent easement for driveway purposes to Mr. Hanson. BOARD ACTION REQUESTED: Grant permanent easement for driveway purposes to James Hanson. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $0.00 Funding Source: r 1 r. S {\ y 1 a 4 • a 1W � ry • ACCESS EASEMENT Easement granted this day of , 2013, by the City of Hutchinson, a Municipal Corporation under the laws of the State of Minnesota, its successors and assigns ( "Grantor ") and J. W. Hanson Construction Company, Inc., a Minnesota Corporation, its successors and assigns ( "Grantee "). WHEREAS, Grantor is the owner of Lot 17, Park Subdivision, City of Hutchinson, McLeod County, Minnesota (Parcel A); and WHEREAS, Grantee is the owner of certain real property described as follows: Lot 13, Lot "G" Subdivision, City of Hutchinson, County of McLeod, Minnesota, ( "Parcel B "); and WHEREAS, pursuant to a certain Easement of Right -of -Way dated May 8, 1984 and recorded in the office of the McLeod County Recorder January 6, 1986, as Document No. 209806, Grantor conveyed to Grantee for the purposes of ingress and egress an Easement of Right of Way across the Southerly thirty (30) feet of Lot 17, Park Subdivision to the City of Hutchinson as measured along the Northeasterly and Southerly lot lines; and WHEREAS, pursuant to an Amended Easement executed between Grantor and Grantee, dated March 11, 1997 and recorded in the office of the McLeod County Recorder April 9, 1997, as Document No. 278160. Changes were made to the Easement correcting the legal description and limiting the length of the Easement to a period of time 20 years from the date of a franchise granted by Grantor to Grantee; and WHEREAS, the legal descriptions used in both the original Easement of Right — of -Way dated May 8, 1984 and the Amended Easement dated March 11, 1997, incorrectly described Parcel B, but were intended to describe the land as described in Parcel B as stated above; and WHEREAS, Parcel B is landlocked without the ability of Grantee to access its property across the easement area described hereinafter; and WHEREAS, in order to avoid any confusion created by the Amended Easement referenced herein, it is the intention of the parties to grant a perpetual Easement for ingress and egress across the Southeasterly 30 feet of Grantor's parcel as described herein. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Grantor hereby grants and conveys to Grantee, its successors and assigns, a perpetual Easement for driveway purposes including the right, and obligation, 1 to maintain, replace or repair said driveway, all for the exclusive benefit of the appurtenant Parcel B. Said Easement to be over that portion of Parcel A upon the existing driveway as currently situated, specifically described as follows: The Southeasterly 30 feet of Lot 17, as measured perpendicular to the Southeast line of said Lot 17, Park Subdivision, City of Hutchinson, McLeod County, Minnesota. 2. Grantee shall be responsible for maintaining, repairing and replacing said driveway at its cost and expense. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year indicated above. (GRANTOR: CITY OF HUTCHINSON BY: ATTEST: City Administrator , Mayor GRANTEE: J. W. HANSON CONSTRUCTION COMPANY, INC. 1:91 2 James W. Hanson, President STATE OF MINNESOTA ) )SS.. COUNTY OF ) On this day of , 2013, before me, a Notary Public in and for said county, personally appeared and , to me personally known, who being duly sworn, did say that they are the and , respectively of the City of Hutchinson, a Municipal Corporation under the Laws of the State of Minnesota, the Corporation named in the foregoing instrument and that said instrument was signed on behalf of the City of Hutchinson by authority of the City Council and acknowledged said instrument to be the free act and deed of the City of Hutchinson. Notary Public STATE OF MINNESOTA ) )SS.. COUNTY OF ) On this day of , 2013, before me, a Notary Public in and for said county, personally appeared James W. Hanson, to me personally known, who being duly sworn, did say that he is the President of J.W. Hanson Construction Company, Inc., the Corporation named in the foregoing instrument and that said instrument was signed on behalf of said Corporation by authority of its Board of Directors and acknowledged said instrument to be the free act and deed of said Corporation. DRAFTED BY: Paul D. Dove ( #24028) Dove Fretland & Van Valkenburg, PLLP 5881 Cedar Lake Road Minneapolis, MN 55416 (952) 545 -9000 3 Notary Public HUTCHINSON CITY COUNCIL 09-f 104a� Request for Board Action 7AL Agenda Item: Tobacco License for Tobacco & Cigar Marketplace Department: Police LICENSE SECTION Meeting Date: 12/10/2013 Application Complete Yes Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: A background investigation was conducted on Fayeq Mashal in reference to him obtaining a tobacco license in the City of Hutchinson. Mr. Mashal appears to be a relative of Karim Mashal, who holds the current tobacco license at 725 Baltimore Avenue SW, Hutchinson Tobacco and Cigar, Inc. They also appear to be changing the name of the business. Fayeq Mashal does not have a criminal history and Hutchinson Police Services has not had contact with him. There is very limited information on Fayeq Mashal. In checking Lexis Nexis, an internet computerized record system, it appears that Mr. Mashal had a similar business in St. Paul, the Maryland Tobacco Marketplace, Inc. A search of Hutchinson Tobacco and Cigar was conducted through Hutchinson Police Services records and since the last licensing of January of 2011, there were three reports involving the business: it was mentioned in a fraud report, the business was the victim of a theft, and there was an alarm call at the business. It would be my recommendation to issue the license to Fayeq Mashal. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Ill Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -5151 Fax: (320)234-4240 City of Hutchinson Application for License to Sell Tobacco at Retail (Under Ordinance No. 113) Applicant Information License Fee: $175.00 Investigation Fee: —�- Operating Year: O0t7' f S Applicant Name (First, Middle & Last) Applicant Phone Number F� p tc 7 t R Wf e s /GIST Z i• `�� Stat J�,pl - L-.> Business Information f7 Business P one Number Business Name �y r City State Zip A dress Contact: V�'�" ,•f�,�i�, / - '(� I Corporate Information (if applicable) Corpo ame 7 �� : orp`o)1e R.dresss City CEO Checklist Corporate Phone um er State "Lip License Coordinator The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): Byes ❑ no Application completed in full and signed: ❑ yes ❑ no I hereby certify that I have completely filled out the entire above application and that the application is true, correct, and accurate. nature o Pplicant Da e 4Arl, Name Title NOTE. No application will be forwarded to the City Council unless received two weeks prior to the regular Council meeting, filled out in completion, and jee payment is attached Internal Use Only Police ❑ approved ❑ denied Notes: City Council ❑approved ❑ denied Notes: n: Licenses /Applications/robacco. doc HUTCHINSON CITY COUNCIL 09f 104a� Request for Board Action WZ 7AL =- Agenda Item: Short -Term Gambling License - Hutchinson Youth Basketball Association Department: Administration LICENSE SECTION Meeting Date: 12/10/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The Hutchinson Youth Basketball Association has submitted a short -term gambling license application into administration for review and processing. The application is for an event the association is holding on February 22, 2014. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short -term gambling license to Hutchinson Youth Basketball Association on February 22, 2014. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Gtity of (14aN 744�"-' 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -5151 Fax: (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type I Short Term Date(s) kb , 0"-D � t-i Fee: $30.00 _Ma_ nth/Daylrear - Month/Da YlYear Organization Information Name Phone Number Address where rejWar meeting are held 4Lci State zip Day and time of meetings? A\C1:1 C. J " A h M '-) - 3 Is this organization organized under the laws of the State of Minnesota? ❑ yes ❑ no i How long has the organization been in existence ? ,,,,\gA I IHow may members in the organization? Irp( What is the purpose of the organization? to n Jc.-�ir o-,i hn d ,+l In whose custody will organization records be kept? n r► r3 a 3 ` -) bci Name— Phone Number Address City State zip i` Duly Authorized Officer of the Organization Information h(c t,'lcaz Name Name Residence Address ,� Phone Number City State zip Date of Birth: 1 I `j I (7 Place of Birth: t t e _� .•'1 �;rw ___ Month day /year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ?'no If yes, explain: City of Hutchinson Application for Gambling Devices License Page 1 of 3 F Designated Gambling Manager (Qualified under Minnesota Statute §329) Trakr - 553 -1,3� lVame Phone Number �_ �7 �_ 0.0 it. c' 1, a• �VIl� ��S.�il7: Residence Address City State Zip Date of Birth: 5 1 j I Place of Birth: Month/daylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes no If yes, explain: i How long have you been a member of the organization ?y Game Information Location #I N1r 1 s.�.4 � �I.1 � Lf - t--1 '3 I Name of locatio� here ga will be played Phone Number Address of location w game will be played City State zip Date(s) and/or day(s) gambling devices will be used: ,� 2�-a I through L AM AM Hours of the day gambling devices will be used: From `� CD To ja.. f Maximum number of player: � Q Q (:�> Will prizes be paid in money or merchandise? /' money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? PQ yes ❑ no If yes, will a charge be made for such refreshments? Byes ❑ no Game Information r Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To ply Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization (iinecessaru, list additional names on separate sheet) Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) Name Title Residence Address City State "Lip Name Title Residence Address City State zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes O no _� : ~ Authorized Officer yes D noj ` Initial I Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the informatio submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance N�114.20 relat�g to gambling and I will familiarize myself with the contents thereof. Sig) ure of authorized officer of organization Date Ile Signaturr iz Lion Date Internal Use bWly City Council I] approved 13 denied Notes: Title v-V l Y-e _ Residence V \x 1 4t��ls.n 1�1 %I Address City State zip Name Title )--� 5 1 Ar ess1 city✓�'`��p State zip jR/'.e"sidence Nam Title //�� 1 C) C) Qrr' V� \Li /'F . - "A .?f S F— {\�'. -` -63rY-7) Residence Address City State zip Officers or Other Persons Paid for Services Information (if necessary, list additional names on separate sheet) Name Title Residence Address City State "Lip Name Title Residence Address City State zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes O no _� : ~ Authorized Officer yes D noj ` Initial I Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the informatio submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance N�114.20 relat�g to gambling and I will familiarize myself with the contents thereof. Sig) ure of authorized officer of organization Date Ile Signaturr iz Lion Date Internal Use bWly City Council I] approved 13 denied Notes: CITY OF HUTCHINSON Check Register - Council Check Register 1 Check Issue Dates: 11/27/2013 - 12/10/2013 12/4/2013 Check Number Check Issue Date Amount Vendor Account Description 178585 12/10/2013 476.56 ACE HARDWARE Repair & Maintenance Supplies 178586 12/10/2013 125.12 AMERICAN BOTTLING CO Cost of Sales - Miscellaneous 178587 12/10/2013 73.10 AMERIPRIDE SERVICES Contractual R &M 178588 12/10/2013 265.94 ARCTIC GLACIER PREMIUM ICE INC. Cost of Sales - Miscellaneous 178589 12/10/2013 399.00 ARNESON DISTRIBUTING CO Cost of Sales - Beer 178590 12/10/2013 299.00 ARTISAN BEER COMPANY Cost of Sales - Beer 178591 12/10/2013 283.02 AUTO VALUE - GLENCOE Shop Supplies 178592 12/10/2013 12,177.60 BARGEN INC Contractual R &M 178593 12/10/2013 600.00 BCA Travel /Conference Expense 178594 12/10/2013 29,916.00 BEAR PAW PROPERTIES LLC Improv other than Buildings 178595 12/10/2013 925.16 BELLBOY CORP Cost of Sales - Beer 178596 12/10/2013 300.00 BENCHMARK LEARNING Travel /Conference Expense 178597 12/10/2013 324.54 BENNETT MATERIAL HANDLING Equipment Parts 178598 12/10/2013 65.22 BENNY'S MEAT MARKET Firefighter Ceremony 178599 12/10/2013 1,790.96 BERGER PLUMBING HEATING AC Repair & Maintenance Supplies 178600 12/10/2013 116.13 BERNICK'S Cost of Sales - Miscellaneous 178601 12/10/2013 470.00 BIG COUNTRY 100.1 FM Advertising 178602 12/10/2013 9,172.00 BOLTON & MENK INC. Other Professional Services 178603 12/10/2013 10,291.25 BRAUN INTERTEC CORP Contractual R &M 178604 12/10/2013 51,366.07 C & L DISTRIBUTING Cost of Sales - Beer 178605 12/10/2013 280.08 CALIFORNIA CONTRACTORS SUPPLIES Operating Supplies 178606 12/10/2013 102.00 CANNON RIVER WINERY Cost of Sales - Wine 178607 12/10/2013 125.00 CARTER, RON Uniforms & Personal Equip 178608 12/10/2013 1,680.76 CENTRAL HYDRAULICS Automotive R &M 178609 12/10/2013 259.23 CENTRAL MCGOWAN Operating Supplies 178610 12/10/2013 76.10 COLLINS BROTHERS Cost of Sales - Miscellaneous 178611 12/10/2013 31.76 COMDATA CORPORATION Operating Supplies 178612 12/10/2013 986.75 COMMISSIONER OF TRANSPORTATION Other Professional Services 178613 12/10/2013 1,277.95 COOK, STEVE Mural Supplies 178614 12/10/2013 41.68 COUNTRYSIDE FLAGPOLE Operating Supplies 178615 12/10/2013 1,412.36 CREEKSIDE SOILS Operating Supplies 178616 12/10/2013 701.77 CROW RIVER AUTO & TRUCK REPAIR Automotive R &M 178617 12/10/2013 200.00 CROW RIVER GOLF CLUB Liquor License Refund 178618 12/10/2013 1,410.00 CROW RIVER OFFICIALS ASSN Other Professional Services 178620 12/10/2013 99.14 CRYSTEEL DISTRIBUTING Automotive R &M 178621 12/10/2013 7,371.35 DAY DISTRIBUTING Cost of Sales - Beer 178622 12/10/2013 7,671.55 DPC INDUSTRIES INC Chemicals & Chemical Products 178623 12/10/2013 358.75 E2 ELECTRICAL SERVICES INC Contractual R &M 178624 12/10/2013 150.72 EAST SIDE OIL COMPANIES Motor Fuels & Lubricants 178625 12/10/2013 100.00 EBERT, PAT Uniforms & Personal Equip 178626 12/10/2013 1,307.88 ELECTRO WATCHMAN Contractual R &M 178627 12/10/2013 1,987.49 FARM -RITE EQUIPMENT Automotive R &M 178628 12/10/2013 128.75 FASTENAL COMPANY Shop Supplies 178629 12/10/2013 299.60 FIRST CHOICE FOOD & BEVERAGE SOLUTION! Operating Supplies 178630 12/10/2013 338.20 FISHER SCIENTIFIC Chemicals & Chemical Products 178631 12/10/2013 157.24 G & K SERVICES Operating Supplies 178632 12/10/2013 2,789.08 GARICK CORPORATION Inventory - Process Material 178633 12/10/2013 14,731.80 GARTNER REFRIGERATION & MFG INC Contractual R &M 178634 12/10/2013 1,611.00 GEB ELECTRICAL INC Operating Supplies 178635 12/10/2013 111.11 GRAINGER Repair & Maintenance Supplies 178636 12/10/2013 1,311.70 HD SUPPLY WATERWORKS LTD Meters & Meter Parts 178637 12/10/2013 371.91 HENRY'S WATERWORKS INC Repair & Maintenance Supplies 178638 12/10/2013 500.00 HGFPA Compost Bags 178639 12/10/2013 80.73 HILLYARD / HUTCHINSON Operating Supplies 178640 12/10/2013 299.98 HOLT MOTORS INC Automotive R &M 178641 12/10/2013 5,650.00 HRA Admin /Loan Fees 178642 12/10/2013 40.00 HUTCHINSON AMBASSADORS Meetings In House 178643 12/10/2013 1,457.00 HUTCHINSON AREA HEALTH CARE Common Area Maintenance 178644 12/10/2013 382.81 HUTCHINSON CO -OP Automotive R &M 178645 12/10/2013 105.19 HUTCHINSON SENIOR ADVISORY BOARD Operating Supplies 178646 12/10/2013 168.16 HUTCHINSON WHOLESALE Equipment Parts 178647 12/10/2013 96.05 HUTCHINSON, CITY OF Licenses & Permits 178648 12/10/2013 152.08 HUTCHINSON, CITY OF Utilities 178649 12/10/2013 96.13 INTERSTATE BATTERY SYSTEM MINNEAPOLIS Shop Supplies 178650 12/10/2013 1,841.59 JEFF MEEHAN SALES INC. Accrued Payable - Commissions 178651 12/10/2013 275.02 JEFF'S ELECTRIC Contractual R &M 178652 12/10/2013 15,000.00 JEREMY JANSON CONSTRUCTION INC Buildings & Structures 178653 12/10/2013 1,577.85 A TAYLOR DIST OF MN Cost of Sales - Wine 178654 12/10/2013 11,680.60 JOHNSON BROTHERS LIQUOR CO. Cost of Sales - Wine 178655 12/10/2013 200.00 JORDAHL, JIM Other Professional Services 178656 12/10/2013 10,441.34 JUUL CONTRACTING CO Contractual R &M 178657 12/10/2013 183.09 KAPING, NANCY Rentals- Building 178658 12/10/2013 446.50 KDUZ KARP RADIO Advertising 178659 12/10/2013 4,255.18 KLF ENGINEERING CAMBRIDGE INC Equipment Parts 178660 12/10/2013 1,935.00 KOSEK, JOSH Equipment Rental 178661 12/10/2013 750.00 KRISTICO INC Freight - Bagged 178662 12/10/2013 323.28 L & P SUPPLY CO Equipment Parts 178663 12/10/2013 865.00 LEAGUE OF MN CITIES -INS TRUST Insurance Deductible 178664 12/10/2013 147.00 LEXISNEXIS Other Professional Services 178665 12/10/2013 2,012.54 LIFE INSURANCE COMPANY OF AMERICA Life Insurance 178666 12/10/2013 28,854.95 LOCHER BROTHERS INC Cost of Sales - Beer 178667 12/10/2013 2,863.78 LYNDE & MCLEOD INC Cost of Sales - Bulk Product 178668 12/10/2013 787.00 MACQUEEN EQUIP INC Shop Supplies 178669 12/10/2013 43.49 MAIN STREET SPORTS BAR Operating Supplies 178670 12/10/2013 16,105.00 MARK BETKER CONSTRUCTION LLC HRA Loan 178671 12/10/2013 40.00 MCLEOD COUNTY BAR ASSN Dues & Subscriptions 178672 12/10/2013 700.00 MCLEOD COUNTY COURT ADMINISTRATOR Bail Money 178673 12/10/2013 478.71 MENARDS HUTCHINSON Operating Supplies 178674 12/10/2013 12.48 MESSERLI & KRAMER Wage Garnishment 178675 12/10/2013 7,364.00 MINNESOTA DEPT OF HEALTH Water - State Testing Fee 178676 12/10/2013 422.00 MINNESOTA VALLEY TESTING LAB Other Professional Services 178677 12/10/2013 469.23 MN DRIVE RSMANUALS.COM Operating Supplies 178678 12/10/2013 570.00 MOON, PATTI Team Pictures 178679 12/10/2013 93.24 MORGAN CREEK VINEYARDS Cost of Sales - Wine 178680 12/10/2013 424.63 M -R SIGN Sign Repair Materials 178681 12/10/2013 143.30 NARTEC INC. Testing Supplies 178682 12/10/2013 292.54 NOBLE INDUSTRIAL SUPPLY CORP Ice Melt - Airport 178683 12/10/2013 440.41 NORTHERN SAFETY TECHNOLOGY Equipment Parts 178684 12/10/2013 135.42 NORTHERN STATES SUPPLY INC Shop Supplies 178685 12/10/2013 4,478.29 NU- TELECOM Phone Services 178686 12/10/2013 2,200.00 OBERG FENCE CO Contractual R &M 178687 12/10/2013 204.31 O'REILLY AUTO PARTS Shop Supplies 178688 12/10/2013 677.00 PAUSTIS & SONS WINE CO Cost of Sales - Wine 178689 12/10/2013 5,608.38 PHILLIPS WINE & SPIRITS Cost of Sales - Wine 178690 12/10/2013 344.69 PLUNKETS PEST CONTROL Pest Control 178691 12/10/2013 1,900.00 POSTMASTER Postage 178692 12/10/2013 119.51 PRO AUTO MN INC. Contractual R &M 178693 12/10/2013 1,512.28 PRO CARE SERVICES INC Contractual R &M 178694 12/10/2013 45.74 PRO -BUILD Repair & Maintenance Supplies 178695 12/10/2013 79,473.57 R & R EXCAVATING Improv other than Buildings 178696 12/10/2013 78.00 R & R SPECIALTIES INC Operating Supplies 178697 12/10/2013 150.00 R & S INSPECTIONS INC. HRA Loan 178698 12/10/2013 1,656.80 R.J.L. TRANSFER Freight 178699 12/10/2013 155.05 RAPIDS PROCESS EQUIPMENT INC Equipment Parts 178700 12/10/2013 37,652.00 REINER ENTERPRISES INC Freight - Bulk 178701 12/10/2013 322.23 RIPPE PRINT COMMUNICATIONS Advertising 178702 12/10/2013 120.00 ROTO ROOTER Contractual R &M 178703 12/10/2013 3,277.88 ROYAL TIRE Automotive R &M 178704 12/10/2013 105.18 RUNNING'S SUPPLY Equipment Parts 178705 12/10/2013 133.77 SCHIROO ELECTRICAL REBUILDING INC Automotive R &M 178706 12/10/2013 56.00 SCHMELING OIL CO Motor Fuels & Lubricants 178707 12/10/2013 2,114.02 SEH Other Professional Services 178708 12/10/2013 44.60 SHRED -IT USA INC- MINNEAPOLIS Contractual R &M 178709 12/10/2013 8,562.56 SIMPLE BENEFIT PLAN ADM LLC Admin Fees - Dental 178710 12/10/2013 6,547.64 SOUTHERN WINE & SPIRITS OF MN Cost of Sales - Wine 178711 12/10/2013 196.31 STANLEY ACCESS TECH LLC Contractual R &M 178712 12/10/2013 1,066.30 STAPLES ADVANTAGE Operating Supplies 178713 12/10/2013 759.73 STRATEGIC EQUIPMENT Operating Supplies 178714 12/10/2013 5,592.25 STREICH TRUCKING Contractual R &M 178715 12/10/2013 237.26 STREICHERS Operating Supplies 178716 12/10/2013 1,500.00 SUPERIOR HOME EXTERIORS HRA Loan 178717 12/10/2013 951.98 TOTAL FIRE PROTECTION Safety Supplies 178718 12/10/2013 70.58 TOWN &COUNTRY TIRE Automotive R &M 178719 12/10/2013 23,937.00 TREBELHORN & ASSOC Motor Fuels & Lubricants 178720 12/10/2013 88.12 TRI COUNTY WATER Operating Supplies 178721 12/10/2013 440.00 TRIMBO, DAVID Maintenance Services 178722 12/10/2013 101.48 TWO WAY COMMUNICATIONS INC Automotive R &M 178723 12/10/2013 173.25 US BANK EQUIPMENT FINANCE Copy Machine 178724 12/10/2013 932.44 USPS - HASLER Postage 178725 12/10/2013 39.96 VERIZON WIRELESS Phone Services 178726 12/10/2013 69.95 VERTECH SOLUTIONS & SERVICES Contractual R &M 178727 12/10/2013 8,193.25 VIKING BEER Cost of Sales - Beer 178728 12/10/2013 305.90 VIKING COCA COLA Cost of Sales - Miscellaneous 178729 12/10/2013 314.42 VINOCOPIA INC Cost of Sales - Wine 178730 12/10/2013 528.81 WASTE MANAGEMENT OF WI -MN Utilities 178731 12/10/2013 2,340.00 WEBB PALLET Pallets 178732 12/10/2013 56.00 WESTAFER ENTERPRISES Accrued Payable - Commissions 178733 12/10/2013 5,245.35 WINE COMPANY, THE Cost of Sales - Wine 178734 12/10/2013 7,475.33 WIRTZ BEVERAGE MINNESOTA Cost of Sales - Liquor 178735 12/10/2013 66,787.45 WM MUELLER & SONS Improv other than Buildings 178736 12/10/2013 5,245.64 WORK CONNECTION, THE Other Professional Services 178737 12/10/2013 76.54 YOST, ERIC Refund 178738 12/10/2013 500.00 ZABINSKI BUSINESS SERVICES INC Contractual R &M 178739 12/10/2013 300.00 ZELLAS Other Professional Services Grand Totals 581,186.48 CITY OF HUTCHINSON Check Register - Council Check Register Page: 1 Report Dates: 11/10/2013 - 11/23/2013 Dec 05, 2013 01:33PM Report Criteria: Transmittal checks included Pay Period Journal Check Check Date Code Issue Date Number Payee Amount 11/23/2013 CDPT 11/29/2013 178581 AFLAC 90.85- 11/23/2013 CDPT 11/29/2013 178582 HART 567.90- 11/23/2013 CDPT 11/29/2013 178583 MN Department of Revenue 34.00- 11/23/2013 CDPT 11/29/2013 178584 NCPERS Minnesota 16.00- 11/23/2013 CDPT 11/27/2013 1129130 EFTPS 13,030.23- 11/23/2013 CDPT 11/27/2013 1129130 EFTPS 13,030.23- 11/23/2013 CDPT 11/27/2013 1129130 EFTPS 3,773.65- 11/23/2013 CDPT 11/27/2013 1129130 EFTPS 3,773.65- 11/23/2013 CDPT 11/27/2013 1129130 EFTPS 26,840.90- 11/23/2013 CDPT 11/27/2013 1129130 ICMA 1,310.00- 11/23/2013 CDPT 11/27/2013 1129130 ING 1,340.00- 11/23/2013 CDPT 11/27/2013 1129130 Minnesota Dept. of Revenue 11,548.88- 11/23/2013 CDPT 11/29/2013 1129130 EFTPS 48.64- 11/23/2013 CDPT 11/29/2013 1129130 EFTPS 175.11- 11/23/2013 CDPT 11/27/2013 1129130 MN Child Support System 2,086.92- 11/23/2013 CDPT 11/29/2013 1129130 Minnesota Dept. of Revenue 74.50- 11/23/2013 CDPT 11/27/2013 1129130 MNDCP 525.00- 11/23/2013 CDPT 11/29/2013 1129130 PERA 402.58- 11/23/2013 CDPT 11/27/2013 1129130 PERA 12,233.77- 11/23/2013 CDPT 11/27/2013 1129130 PERA 12,233.77- 11/23/2013 CDPT 11/27/2013 1129130 PERA 179.20- 11/23/2013 CDPT 11/27/2013 1129130 PERA 4,738.50- 11/23/2013 CDPT 11/27/2013 1129130 PERA 268.80- 11/23/2013 CDPT 11/27/2013 1129130 PERA 7,107.78- 11/23/2013 CDPT 11/27/2013 1129130 PERA 144.16- 11/23/2013 CDPT 11/27/2013 1129130 PERA 144.16- 11/23/2013 CDPT 11/27/2013 1129130 PERA 20.02- 11/23/2013 CDPT 11/27/2013 1129130 PERA 1,908.75- 11/23/2013 CDPT 11/27/2013 1129130 TASC -Flex 330.76- 11/23/2013 CDPT 11/27/2013 1129130 TASC -Flex 1,633.56- 11/23/2013 CDPT 11/27/2013 1129130 TASC -HSA 4,585.77- 11/23/2013 CDPT 11/27/2013 1129130 TASC -HSA 3,391.92- 11/23/2013 CDPT 11/27/2013 1129130 TASC -HSA 1,205.54- 11/23/2013 CDPT 11/27/2013 1129130 TASC -HSA 646.08- 11/23/2013 CDPT 11/27/2013 1129130 TASC -HSA 975.38- 11/23/2013 CDPT 12/03/2013 1129131 PERA 21.42- 11/23/2013 CDPT 12/03/2013 1129131 PERA 7.14 - Grand Totals: 37 130,445.52- CITY OF HUTCHINSON Check Register - Council Check Register 2 Check Issue Dates: 11/27/2013 - 12/10/2013 Check Number Check Issue Date Amount Vendor Account Description 178619 12/10/2013 80.16 CROW RIVER SIGNS Placque 12/4/2013 HUTCHINSON CITY COUNCIL 09-f 104a� Request for Board Action 7AL Agenda Item: Public Hearing for Lynn Road SW Improvements Project (1-2/P14 -02) Department: PW /Eng LICENSE SECTION Meeting Date: 12/10/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: City staff administered a neighborhood meeting on Monday, December 2nd, with property owners adjacent to the proposed project referenced above. Please see the attached Neighborhood Meeting Notice (mailed to all property owners) and Neighborhood Meeting Information Sheet (provided to meeting attendees) documents. At this point, City staff is not aware of any major property owner concerns relative to this proposed project. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans /specifications and future advertisement for bids. The anticipated bid opening date is Wednesday, February 19th (10:30 AM). Following the City Council meeting, City staff plans to mail a letter to all of the adjacent property owners to provide an update regarding the status of this project and give them an estimated assessment amount. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 685,500.00 Total City Cost: $ 465,500.00 Funding Source: Bonding, State Aid & Water Funds Remaining Cost: $ 220,000.00 Funding Source: Special Assessments RESOLUTION NO. 14223 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 2 /PROJECT NO. 14 -02 WHEREAS, a resolution of the City Council adopted the 12th day of November, 2013, fixed a date for a Council Hearing on the following improvements: Lynn Road SW from Clinton Ave SW to Washington Ave W; roadway mill /overlay by construction of curb and gutter, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of November 2013. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 10th day of December 2013. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter RESOLUTION NO. 14224 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2 /PROJECT NO. 14 -02 WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications forthe following described improvement: Lynn Road SW from Clinton Ave SW to Washington Ave W; roadway mill /overlay by construction of curb and gutter, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street lighting, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering /Public Works until 10:30 am on Wednesday, February 19th, 2014, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, March 25, 2014 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 10th day of December 2013. Mayor: Steven W Cook City Administrator: Jeremy J. Carter December 2, 2014 ♦ 5 :30 — 7:00 PM ♦ City Council Chambers Proiect Scone STREET MILL & OVERLAY — Lynn Road SW (Washington to Clinton); roadway mill /overlay by construction of surface milling /removal, grading, water distribution system apparatus replacements, concrete curb and gutter, pedestrian curb ramps, sidewalk, bituminous base, glass grid fabric, bituminous surfacing, restoration and appurtenances. Estimated Proiect Costs & Financing Estimated Construction Cost $ 550,000 Estimated Project Expenses $ 135,500 Estimated Total Project Cost $ 685,500 City Bonding $ 125,500 Improvement Assessments $ 220,000 Municipal State Aid Funds $ 300,000 Water Fund $ 40,000 Stormwater Fund $ 0 Estimated Financing $ 685,500 Citv Pays For • Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs • Partial Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration costs • Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost • Mill & Overlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs • Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs • Sanitary Sewer & Water Main Improvements — 100% Property Owner Pays For • Residential/Commercial Streets — about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and Alley Recon costs • Water /Sanitary Sewer Services - in areas of new main construction ($750- 1250/1 '' /z" water, $1750- $2250/6" water (deferred), $1,500- 2000/6" sewer) • Total Proposed Assessment Rates • Street Rehabilitation $47.50/Frontage Foot • Partial Street Reconstruction $60.00/Frontage Foot • Full Street Reconstruction $80.00/Frontage Foot • Mill & Overlay $25.12/Frontage Foot (per 33.5' pavement width) • Alley Reconstruction $40.00/Frontage Foot • Estimated Total Assessment for Typical City Lot (66' width) o Mill & Overlay $1,657.92 • NOTES: 1. Methods and amounts of estimated assessments are subject to change. 2. Assessments allocated to properties over a 10 year term (interest rate estimated to be 4 to 6 %). Proiect NeiLhborhood MeetinL Notice Letting No. 2 /Project No. 14 -02 Lynn Road SW Improvements Project Monday, December 2nd ♦ 5:30 to 7:00 PM Hutchinson City Center (111 Hassan St. SE) ♦ Council Chambers PROPOSED STREET IMPROVEMENTS The City of Hutchinson is considering pavement rehabilitation measures on a section of Lynn Road SW (Washington Ave to Clinton Ave) this summer to address deficiencies in existing pavement conditions. This street has been identified as needing repair by the City's Pavement Management Program. Per City staff's review, this roadway is being selected for improvement during the 2014 construction season based on the current pavement condition and the timing of the most cost - effective improvement method. At this point, the proposed project area is only being considered and is subject to not being addressed (potentially in its entirety or portions of the identified segment) depending on City funding limitations and City Council action. The existing street surfacing is moderately deteriorated with sporadic cracking along some areas of the proposed improvements. However, the pavement surface seems to show that poor drainage below the roadway surface is not a significant factor in the current pavement failures. Due to these segments of roadway being in marginal condition, preventive maintenance measures are not as likely to adequately repair the current surface and are becoming less cost - effective. The proposed improvements to these roadways include administering a bituminous overlay method that would include milling/removing the existing pavement section, minimal concrete curb replacement, and new bituminous pavement wear surfacing. This proposed pavement mill and overlay method is proven to be an efficient construction approach and also has shown to be relatively cost - effective by extending roadway lifecycles approximately 10 to 20 years. ASSESSMENTS The proposed work is considered to be a maintenance project, thus a portion of the total cost of these improvements (approximately 50 %) will be assessed to the adjacent private properties on a street- frontage basis. Estimated assessment amounts will be provided at the Neighborhood Meeting. Also, please note that certain property owners may be eligible for deferral of an assessment depending on their age, a defined disability situation, and/or military service status as outlined within Minnesota Statutes and City Policy. Additional information regarding assessment deferral opportunities is available at the Finance Department office (City Center building). HEARINGS/PROCESS This Neighborhood Meeting is the first step in the process and, as noted previously, is scheduled to occur Monday, December 2" d. This meeting will be an informal discussion regarding the project with City staff, to get preliminary information regarding what the project is proposed to include and to receive a preliminary estimate of what project special assessments may be. Due to the project being in an early development stage, these estimates may be fairly broad. This informal discussion will also allow individual questions /comments to be heard and for a general review of the project to occur prior to the first official hearing required by special assessment procedures. The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on December 10, 2013, at 6:00 PM. This meeting will be televised and is the formal presentation of the proposed project to the City Council. Public input time is included and project feedback is certainly welcomed. Approval at this hearing does not mean that the project will be constructed. This will be the point at which a formal decision will be made by the City Council as to whether or not staff should move on to the next step of completing the plans and specifications and soliciting actual bids for completing the work. The second official hearing, the Assessment Hearing, would be called after receiving the bids (probably sometime in April or May). Staff would prepare actual proposed assessments for each property, and send them out in advance of the meeting. Property owners will then be given the opportunity to comment on the merits of both the project and the proposed amount of the assessments. Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City Council, and official action on whether or not to award the work for construction would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. SCHEDULE & CONSTRUCTION ITEMS As previously mentioned, construction is anticipated to start in the summer /fall of 2014. The project should be completed within one construction season (weather dependent). GENERAL INFORMATION Please feel free to contact Kent Exner /City Engineer at 234 -4209 or kexneraci.hutchinson.mn.us if you have any questions or comments you would like addressed. We look forward to reviewing the proposed project improvements with you. Thank you for your time and consideration! HUTCHINSON CITY COUNCIL 09-f 104a� Request for Board Action 7AL Agenda Item: Consideration for Adopting 2013 Hutchinson Comprehensive Plan Department: Planning LICENSE SECTION Meeting Date: 12/10/2013 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: As directed by Council at the November 12, 2013 City Council Meeting, staff has had revisions made to the Comprehensive Plan to address the changes the Council approved, as well as typographical errors. The revised Comprehensive Plan that is titled "Proposed Final Draft - Hutchinson Comprehensive Plan" can be found on the City website under hot topics or through this address: http: / /www.ci.hutchinson .mn.us /pdf /2013compplan.pdf Staff has attached resolution number 14226 if the Council wishes to formally adopt the 2013 Hutchinson Comprehensive Plan. Please let staff know if there are any questions regarding this item. BOARD ACTION REQUESTED: Approval and adoption of 2013 City of Hutchinson Comprehensive Plan Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14226 RESOLUTION APPROVING THE 2013 HUTCHINSON COMPREHENSIVE PLAN WHEREAS, the City of Hutchinson desires to provide sound land use planning for the future of the City; WHEREAS, the City of Hutchinson has developed detailed information to be included in the City's Comprehensive Plan; WHEREAS, the City of Hutchinson last updated its plan in 2002; WHEREAS, the State Statues 462.355 provides for the allowance for the City to adopt a Comprehensive Plan. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson hereby adopts the 2013 Hutchinson Comprehensive Plan. Adopted by the City Council this 10`'' day of December, 2013. ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor r�Q� k � 15z� RESOLUTION NO. 14226 RESOLUTION APPROVING THE 2013 HUTCHINSON COMPREHENSIVE PLAN WHEREAS, the City of Hutchinson desires provide sound land use planning for the future of the City; WHEREAS, the City of Hutchinson has developed detailed information to be included in the City's Comprehensive Plan; WHEREAS, the City of Hutchinson last updated its plan in 2002; WHEREAS, the State Statues 462.355 provides for the allowance for the City to adopt a Comprehensive Plan. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson hereby adopts the 2013 Hutchinson Comprehensive Plan. Adopted by the City Council this 10"' day of December, 2013. ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor HUTCHINSON CITY COUNCIL City, of Request for Board Action 7AL =-w-7 0 Agenda Item: Consideration of creating a new position - Planning & Building Specialist Department: Administration LICENSE SECTION Meeting Date: 12/10/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: At a budget workshop held on November 27th, 2013 the City Council reviewed the updated 2014 General Fund budget. As part of that workshop, I went through staffing recommendations on the positions being vacated by the early retirement incentive program as of 12/31/2013 and the 2014 General Fund budget impact. Through internal organizational analysis done surrounding the vacating positions I'm recommending to council changing the "Planning Coordinator" job title that currently exists on the position classification table to the newly named "Planning & Building Specialist" title. A revised job description is attached for reference. The newly renamed position and job description will more broadly encompass, not only the planning and zoning responsibilities and duties, but also address other areas of need in the building inspection side of the department. As part of this new job description, I will be moving the rental registration program into this area where greater knowledge and expertise resides as it pertains to the vast array of building & safety codes within the State of MN. I ask council to consider renaming this position to the Planning & Building Specialist position and adding it to the position classification table as part of adopting the 2014 compensation plan. If there are any follow -up questions on this position or the job duties that will be entailed within this position please let me know. Thanks BOARD ACTION REQUESTED: Council Approval creating a new position (renamed from Planning Coordinator) on the position classification table. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: , TITLE PLANNING AND BUILDING SPECIALIST jobdes10 2013 SUPERVISED BY DIRECTOR OF PLANNING /ZONING /BUILDING -35- SUMMARY THIS IS RESPONSIBLE WORK REGARDING PLANNING AND ZONING ACTIVITIES AND BUILDING INSPECTIONS DUTIES AND RESPONSIBILITIES 1. Performs duties related to the City Planning a. Receives and processes applications for conditional use permits, variances, rezoning, amendments to the Zoning Ordinance, vacations, annexations, and preliminary and final plats. b. Assists the Director of Planning /Zoning /Building Enforcement with the administration and enforcement of City ordinances, and with providing assistance and ordinance interpretation to contractors, developers and landowners to assure ordinance compliance. c. Coordinates planning staff meetings and assists director in making recommendations to the planning staff regarding zoning, subdivision, annexation , and other development issues d. Prepares agendas and packets for, and assists with staffing the Planning Commission Meetings. e. Coordinates "one stop shop" predevelopment meetings and assists in the follow -up of items to be addressed. Schedules and assists in the facilitation of informational meetings for planning issues. f. Completes documentation and processes annexation requests. g. Maintains planning files. h. Facilitates the Planning Commission, staff, and one - stop -shop meetings in the absence of the Director of Planning /Zoning /Building. i. Assists with updating zoning ordinances. j. Reviews building permits for zoning compliance. 2. Performs duties related to Joint Planning a. Assists the Director of Planning /Zoning /Building Enforcement with the facilitation of the Joint Planning Board meetings. b. Prepares agendas and packets for Board Meetings. c. Provides follow -up documentation to the McLeod County Board of Commissioners. 3. Perform duties related to Building Inspections a. Applies city ordinances and building codes as they relate to all types of construction, under the guidance and supervision of the director of planning /zoning /building enforcement and the building official. b. Reviews plans for all types of construction to ensure minimum building code and zoning compliance. c. Conducts on -site inspections of all types of construction for conformity with requirements. Reports needed corrections to the building official for issuance of corrective orders. d. Reviews and issues building permits and certificates of occupancy as determined by the building official. Determines value or valuation of buildings for permit fees in accordance with established codes and city policies. Assists office personnel in preparing related reports and documents. e. Advises and assists property owners and contractors as to local zoning ordinances and the State building code. Acts to resolve questions of affected parties. Meets with architects and developers to review code requirements for construction design and local zoning codes. Additional inspections conducted include: plumbing, mechanical, gas piping, handicap and flood plain regulations. Attends planning staff meetings when required. Works with other city departments as needed. Performs related duties as assigned by director and building official. 4. Manages City Rental Inspection program and completes rental inspections with assistance of Building Official and Fire Department as needed. 5. Performs related duties as required. EQUIPMENT Personal computer and related software (MS Word, Excel, Powerpoint, Building Permit software) printer /scanner, telephone, smart phone, copier, fax machine and calculator. City vehicles as needed for inspections. Inspection related equipment. DESIRABLE QUALIFICATIONS Minimum two years of post secondary education or specialized training in city planning, building inspections or related field. Minimum two years experience working in city planning and /or building inspections. Building Official Limited license. Also, knowledge of codes, regulations, and laws regarding municipal planning and /or building inspections and development. Familiarity with property information (legal descriptions, recording procedures, etc.) Excellent clerical skills; competency in computer applications including word processing, spreadsheets, presentations and databases. Accuracy and attention to detail. Ability to adhere to deadline requirements. Ability to deal effectively and courteously with the public, office staff and administration. Respect for confidentiality. WORKING CONDITIONS Office conditions, rental properties, and building construction sites. Some variation in hours for evening meetings. Agenda Item: Department: Contact: Presenter: HUTCHINSON CITY COUNCIL =9 -f 104a� Request for Board Action WZ 7AL =- Resolution No. 14221 - 2014 City Compensation Plan /Classification Table Administration Jeremy Carter Jeremy Carter Time Requested (Minutes): 5 LICENSE SECTION Application Complete N/A Reviewed by Staff ❑ License Contingency N/A BACKGROUND /EXPLANATION OFAGENDA ITEM: Meeting Date: 12/10/2013 Agenda Item Type: New Business Attachments: Yes Attached is Resolution No. 14221, the proposed 2014 Compensation Plan for the City of Hutchinson. Please note that this policy, proposed to be effective on January 1, 2014, will replace the 2013 Compensation Plan. The pay grid included in the policy reflects the 2.0% annual market adjustment that has been recommended and incorporated as part of the 2014 budgeting process. Please note that this market increase adjusts the pay grid but does not result in comprehensive across the board market increases for all regular employees. Market increases are only proposed for those employees whose pay would fall below the minimum of the grid when the adjustment is applied on January 1, as is indicated in Section I of the plan. This affects eight (8) regular full time employees and two (2) regular part time employees. Other changes in the proposed plan include the following: 1. Section I - remove reference to the Wage Committee regarding the 2014 budgeting process to recommend the market adjustment to the Pay Grid. 2. Section I - delete obsolete language regarding the market adjustment. The deleted language referenced the granting of a market adjustment for regular employees that has not been in place for several years, and language taken from the personnel policy addressing withholding an individual market increase because of disciplinary action. 3. Attachment A - Changes to the City's Position Classification Table, including the following: A. Reestablishment of the Grade 3 Hospital Security position B. Elimination of the Grade 3 position of Planning Coordinator C. Establish the Grade 4 position of Planning and Building Specialist D. Fire Chief - Administrative reclassification from a Grade 12 to a Grade 10 position E. Deletion of the separate Grade 10 positions of Water Superintendent and Wastewater Superintendent, and the establishment of the Grade 11 combined position of Water /Wastewater Superintendent. BOARD ACTION REQUESTED: Consideration and approval of Resolution No. 14221 City of Hutchinson 2014 Compensation Plan and Adoption of the Position Classification Table Fiscal Impact: Funding Source: General Fund and Enterprise Fund Budgets FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14221 CITY OF HUTCHINSON 2014 COMPENSATION PLAN RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2014 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Obiectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Stanton Point Factor System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80% and 115% of identified market for positions within the grade. (See Attachment B) Each numbered pay grade in the basic table consists of the following: 1. Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid - point: The middle of the salary range. (97.5% of market) 3. Market Rate: The market rate represents the competitive rate for an employee who is fully functional within their current position. (100 %) 4. Salary Maximum: The difference between the salary market rate and the salary maximum represents merit pay for employee performance above that expected of a particular job. No employee will be paid above the maximum of the salary range. (115% of market). C. Open Salary Ranae The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in -range salary administration since there are not defined or pre - calculated "steps ". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item H. [4]) D. Position Classification Assianment The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade (See Attachment A). The City Administrator and Human Resources Director may jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the specific reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought before the Council each January, and at other times of the year, as needed. To initiate such a reclassification request, the department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation Of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description- specification to be written for said position. F. Pav Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. 2. Non - Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases may be given annually on a standardized date established by the City. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 5 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site Monitor Positions The part -time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Apprenticeship Proqram The City has implemented an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures /demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. H. Performance Evaluations For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis and per city policy No. 3.08. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator /Human Resources Director. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, and quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. 3. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: Outstanding - Performance is exceptional in all areas and is recognizable as being far superior to others. Exceeds Job Requirements - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. Meets Job Requirements - Competent and dependable level of performance. Meets performance standards of the job. Needs Improvement - Performance is deficient in certain area(s). Improvement is necessary. Unsatisfactory - Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his /her salary per the following Merit Increase Guide: Merit Increase Guide for Open Salary Ranges Achievement Level *Compa -ratio refers to the location of the individual in the range relative to the market. Merit /performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2014, the effective date is Sunday, March 2, 2014. New employees are eligible for consideration for a merit /performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. I. Annual Market Adiustment Consideration As part of the budget preparation process, an annual market adjustment, expressed as a percentage increase, 4 is recommended to the City Council for review and consideration for approval. 0 to 1.1 to 2.0 to 2.76 to 3.51 to 4.26 to Compa- Ratio* 1.0 1.99 2.75 3.5 4.25 5.0 80.0-84.9 0% 0% 4% 5% 6% 7% 85.0-89.9 0% 0% 4% 5% 6% 7% 90.0-94.9 0% 0% 3% 4% 5% 6% 95.0-99.9 0% 0% 2% 3% 4% 5% 100.0 — 104.9 0% 0% 0% 2% 3% 4% 105.0 — 109.9 0% 0% 0% 1% 2% 3% 110.0 — 115.0 0% 0% 0% 0% 2% 3% *Compa -ratio refers to the location of the individual in the range relative to the market. Merit /performance increases for eligible regular full time and regular part time employees will be effective on the first date of the first full pay period commencing on or after March 1, except for newly hired employees. For 2014, the effective date is Sunday, March 2, 2014. New employees are eligible for consideration for a merit /performance increase after one year of continuous employment, generally, the first year anniversary date. In subsequent years, eligible employees will be eligible for consideration for the merit/performance increase as specified previously and at the discretion of the department director. Application of merit/performance increases for employees appointed to the position of full time police patrol officer is subject to collective bargaining. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases. I. Annual Market Adiustment Consideration As part of the budget preparation process, an annual market adjustment, expressed as a percentage increase, 4 is recommended to the City Council for review and consideration for approval. In determining a recommendation for an annual market adjustment, the wage GGRI tmittee sh -All r__ P-R.; or at least the following information shall be considered: 1. U.S., Midwest, and Minneapolis /St. Paul consumer price index changes (CPIU & CPIW) 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints Market pay adjustments te be applied te the wages ef all eligible regul-;4r fi.11 t 0 rnQ mar part time emnleyees fer all nazi grades will be made offontiV0 Jam.,ary-4-�'-et -C which a market adjustment 1n4-ac innli irlorl resr-,.nd the market adjystment and4)r te apply the market adjystment enly te the pay grid viithQ, -t 0A empleyee wages. Gempre-le-Rsive Market will Pet he g FaRted in 2_x,12 An approved market adiustment is applied only to the Citv Pav Grid„ and no individual market increases will be aranted in 2014. If an adjustment to the pay grid results in a regular employee's wages being below the minimum rate of the grid, the wages for the affected employee(s) will be increased to the newly established minimum rate effective January 15t .. 9 year, c/ibs9quent year - - J. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from any of the components of the Compensation Plan at its discretion and at any time. K. Review of the Plan As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Human Resources Director and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every three years. L. Filinq of the Plan Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Human Resources Director. City of Hutchinson Amended Position Classification Table January 2014 Grade Position Title PT Office Specialist (Event Center) PT Compost Scale Operator PT Custodian (Fire Station /Library /Event Center) 2 PT Permit Technician PT Human Resources Administrative Technician PT Liquor Sales Clerk PT Licensing Clerk PT Meter Technician PT Senior Office Specialist (PRCE & W /WW) 3 Administrative Secretary (Engineering) Administrative Secretary (Public Works) Arena /Civic Center Maintenance Specialist Compost Equipment Operator General Maintenance Worker (City Center /Event Center) General Maintenance Worker (HATS) Heavy Equipment Operator Hospital Security Guard (FT /PT) Police Records Specialist Police Supplemental Services Specialist Parks Maintenance Equipment Operator Water Maintenance Technician Senior Liquor Sales Clerk Wastewater Services Operator Senior Accounting Specialist Utility Billing Specialist (FT /PT ) 4 Accountant Compost Operations Specialist Emergency Dispatcher (FT /PT) Engineering Specialist Equipment Mechanic Lab Technician /WW Operator Lead Compost Equipment Operator Payroll /Benefits Specialist Planning and Building Specialist Police Investigations Specialist Plant Equipment Mechanic II Senior Public Works Maintenance Specialist Water Plant Operator 5 Event Center Coordinator Grade Position Title 5 Executive Assistant/ Paralegal GIS Specialist (position to remain vacant for 2014) Information Technology Specialist Parks Maintenance Specialist Police Officer (FT /PT) Maintenance Lead Operator /Supervisor Sales & Marketing Specialist Senior Engineering Specialist Senior Wastewater Operator Server /Network Technician Natural Resources Specialist 6 Environmental Specialist Recreation Services Coordinator 8 Building Official Motor Vehicle Deputy Registrar Parks Supervisor Police Sergeant Recreation Facilities Operations Manager 10 Police Lieutenant %N astev ater961peFi Rt@Rd@pt WateFSupeFi ieRvent Fire Chief 11 Compost Manager Controller Public Works Manager Water/Wastewater Superintendent 12 Economic Development Director Porp Chop Human Resources Director IT Director Liquor Sales Manager Planning Director 14 16 19 Attachment A Police Chief /Emergency Management Director PRCE Director City Attorney Public Works Director /City Engineer City Administrator Grade 19 18 17 16 15 14 13 12 11 10 9 8 7 6 5 4 3 2 1 80% $7,581 $7,305 $7,029 $6,751 $6,476 $6,199 $5,922 $5,646 $5,368 $5,092 $4,815 $4,538 $4,262 $3,986 $3,707 $3,434 $3,155 $2,879 $2,602 PT Custodian PT Liquor Store Clerk PT Compost Monitor Adopted by the City Council this ATTEST: City of Hutchinson 2014 Compensation Plan - Pay Grid (2% increase) 80% $43.736 $42.144 $40.552 $38.950 $37.362 $35.765 $34.168 $32.576 $30.970 $29.377 $27.781 $26.184 $24.587 $22.999 $21.388 $19.810 $18.203 $16.611 $15.014 $13.10 $9.93 $9.32 Mid -Pt. 97.5% $9,239 $8,903 $8,566 $8,228 $7,893 $7,555 $7,218 $6,882 $6,542 $6,206 $5,869 $5,531 $5,194 $4,858 $4,518 $4,185 $3,845 $3,509 $3,172 10th day of December Mid -Pt. Market Market 97.5% 100% 100% 115% $53.304 $9,476 $54.670 $10,897 $51.363 $9,131 $52.680 $10,501 $49.422 $8,786 $50.689 $10,104 $47.470 $8,439 $48.687 $9,705 $45.535 $8,095 $46.703 $9,309 $43.589 $7,749 $44.707 $8,911 $41.643 $7,403 $42.710 $8,513 $39.702 $7,058 $40.720 $8,117 $37.744 $6,710 $38.712 $7,717 $35.804 $6,365 $36.722 $7,320 $33.858 $6,019 $34.726 $6,922 $31.911 $5,673 $32.729 $6,524 $29.965 $5,327 $30.733 $6,126 $28.030 $4,983 $28.749 $5,730 $26.067 $4,634 $26.735 $5,329 $24.143 $4,292 $24.762 $4,936 $22.185 $3,944 $22.754 $4,536 $20.245 $3,599 $20.764 $4,139 $18.298 $3,253 $18.768 $3,741 $15.97 $16.38 $12.10 $12.41 $11.36 $11.65 , 2013. (This replaces Resolution No. 14069) Steven W. Cook, Mayor Jeremy J. Carter, City Administrator Attachment B 115% $62.871 $60.582 $58.293 $55.991 $53.708 $51.413 $49.117 $46.828 $44.519 $42.230 $39.935 $37.639 $35.343 $33.061 $30.745 $28.476 $26.167 $23.878 $21.583 $18.84 $14.27 $13.40 CITY OF HUTCHINSON RESOLUTION NO. 14211 ADOPTING 2014 CREEKSIDE FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Creekside Fund Budget for the City of Hutchinson for the fiscal year 2014, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Sales $ 2,463,300 Cash Discounts (54,450) Shipping Revenue 100,000 Other Charges & Fees 133,500 Other Revenues 6,000 TOTAL REVENUES $ 2,648,350 REQUIREMENT EXPENSES Cost of Goods Sold $ 1,947,380 Personnel Services 259,681 Supplies 379 Contractual /Professional Services 5,000 Other Services & Charges 52,439 Depreciation 6,938 Transfers Out 102,847 Freight -In 90,000 Miscellaneous 13,000 Capital Outlay 157,888 TOTAL EXPENSES $ 2,635,552 Adopted by the City Council this 10th day of December 2013. Steve W. Cook Mayor ATTESTED: Jeremy J. Carter City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14212 ADOPTING 2014 REFUSE FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Refuse Fund Budget for the City of Hutchinson for the fiscal year 2014, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Refuse Services $ 1,138,287 SCORE 12,500 Other Revenues 2,500 TOTAL REVENUES $ 1,153,287 REQUIREMENT EXPENSES Personnel Services $ 165,230 Supplies 68,500 Other Services & Charges 708,993 Depreciation 116,100 Debt Service 24,260 Transfers Out 55,000 Miscellaneous 1,250 Capital Outlay 110,000 TOTAL EXPENSES $ 1,249,333 Adopted by the City Council this 10th day of December 2013. Steve W. Cook Mayor ATTESTED: Jeremy J. Carter City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14213 ADOPTING 2014 LIQUOR FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal year 2014, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE $ 502,400 REVENUES 15,600 Liquor Sales $ 1,811,000 Wine Sales 951,000 Beer Sales 2,631,000 Miscellaneous Sales 100,000 Discounts on Sales (98,000) Interest Earnings 1,000 Other Revenues 2,000 TOTAL REVENUES $ 5,398,000 REQUIREMENT EXPENSES Personnel Services $ 502,400 Supplies 15,600 Other Services & Charges 186,264 Debt Service 128,385 Depreciation 73,600 Cost of Sales 4,045,650 Transfers 450,000 Miscellaneous 5,500 Captial Outlays 27,000 TOTAL EXPENSES $ 5,434,399 Adopted by the City Council this 10th day of December 2013. Steve W. Cook Mayor ATTESTED: Jeremy J. Carter City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14214 ADOPTING 2014 WATER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the Water Budget for the City of Hutchinson for the fiscal year 2014, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Water Revenues $ 2,381,500 Local Option Sales Tax Revenue 650,000 Charges for Services 42,500 Interest Earnings 20,000 Liquor Transfer 64,192 TOTAL REVENUES $ 3,158,192 REQUIREMENT EXPENSES Personnel Services $ 458,104 Supplies 124,250 Professional /Contractual Services 35,000 Other Services & Charges 374,618 Debt Service 1,229,916 Transfers Out 43,145 Miscellaneous 22,000 Depreciation 1,105,500 Capital Outlay 250,000 TOTAL EXPENSES $ 3,642,533 Adopted by the City Council this 10th day of December 2013. Steve W. Cook Mayor ATTESTED: Jeremy J. Carter City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14215 ADOPTING 2014 SEWER BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Sewer Fund Budget for the City of Hutchinson for the fiscal year 2014, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Sewer Revenues $ 3,132,000 Local Option Sales Tax Revenue 650,000 Charges for Services 7,000 Interest Earnings 20,000 Permits 7,000 Liquor Transfer 64,192 TOTAL REVENUES $ 3,880,192 REQUIREMENT EXPENSES Personnel Services $ 608,184 Supplies 249,810 Professional /Contractual Services 100,000 Other Services & Charges 643,765 Debt Service 1,590,266 Miscellaneous 26,100 Depreciation 1,589,300 Transfer Out 43,145 Capital Outlay 350,000 TOTAL EXPENSES $ 5,200,570 Adopted by the City Council this 10th day of December 2013. Steve W. Cook Mayor ATTESTED: Jeremy J. Carter City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14216 ADOPTING 2014 STORM WATER UTILITY BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal year 2014, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE REVENUES Storm Water Revenues $ 719,500 Interest Earnings 1,000 Other Revenues 1,250 TOTAL REVENUES $ 721,750 REQUIREMENT EXPENSES Personnel Services $ 208,737 Supplies 33,150 Professional /Contractual Services 20,100 Other Services & Charges 126,350 Debt Service 193,932 Miscellaneous 8,050 Depreciation 111,200 Capital Outlay 128,000 TOTAL EXPENSES $ 829,519 Adopted by the City Council this 10th day of December 2013. Steve W. Cook Mayor ATTESTED: Jeremy J. Carter City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14217 CITY OF HUTCHINSON, MINNESOTA SETTING 2014 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Stat. 469.033 WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of .000185 times estimated market value of the city. AND for 2014 the authorization yields :.0001815 x $829,840,600 = $153,521; the HRA Board requests for 2014 a levy of $153,521. THAT the City of Hutchinson hereby establishes a final tax levy for the above named special taxing district of: $153,521 Adopted by the City Council this 10th day of December 2013. Steve W. Cook Mayor ATTESTED: Jeremy J. Carter City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14218 CITY OF HUTCHINSON, MINNESOTA SETTING 2014 FINAL TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA WHEREAS the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA) and the financing of such district as authorized under Minn. Stat. 469.107 WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of .0001813 times estimated market value of the city. AND for 2014 the authorization yields - .0001813 x $829,840,600 = $150,450; the EDA Board requests for 2014 a levy of $150,450. THAT the City of Hutchinson hereby establishes a final tax levy for the above named special taxing district of: $150,450 Adopted by the City Council this 10th day of December 2013. Steve W. Cook Mayor ATTESTED: Jeremy J. Carter City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14219 RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2014 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2014 which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budget and the major division thereof being as follows: GENERALFUND REVENUES AVAILABLE CURRENT REVENUES Taxes $ 4,491,446 Licenses 58,500 Permits 181,150 Intergovernmental Revenue 1,214,605 Charges for Services 1,946,828 Fines & Forfeitures 50,000 Interest Earnings 50,000 Transfers from Other Funds 2,239,321 Refunds & Reimbursements 758,610 Fund Balance - TOTAL REVENUES $ 10,990,460 REQUIREMENT • •• -�•- III. Salaries & Benefits $ 7,316,969 Supplies & Maintenance 781,887 Professional & Contractual Services 465,359 Services & Charges 2,028,168 Transfers 98,250 Miscellaneous 299,827 TOTAL APPROPRIATIONS $ 10,990,460 Adopted by the City Council this 10th day of December 2013. Steven W. Cook ATTESTED: Mayor Jeremy J. Carter City Administrator CITY OF HUTCHINSON RESOLUTION NO. 14220 2014 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A NET tax levy for the City of Hutchinson for 2014 is hereby set in the amount of: $6,552,963. The detail for this levy is as follows: LEVY Amount General Fund $ 4,479,446 Improvement Bonds 2002 $ 41,200 2003 136,000 2004 495,608 2005 391,888 2006 236,801 2007 42,290 2008 126,491 2009 154,494 2010 76,739 2011 159,638 2012 138,061 2013 148,696 Levy Reduction (Debt Management Plan) (74,389) Total Improvement Bonds $ 2,073,517 TOTAL TAX LEVY $ 6,552,963 Adopted by the City Council this 10th day of December 2013. Steve W. Cook Mayor ATTESTED: Jeremy J. Carter City Administrator +HUTCHINSON AIRPORT COMMISSION October 17, 2013 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Doug McGraw, Dick Freeman, Joel Schwarze, Steve Cook (Council Representative) Members absent: Juli Neuharth, Ross Peterson Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Kevin Carlson, Bolton & Menk, Tom Ashenfelter & Ken Fishbach, ASI Jet Meeting called to order at 5:31 p.m. There was a quorum of members present. 1. ADDrove September 26.2013 Airport Commission Minutes Motion made by Cook, second by McGraw to approve minutes. Unanimous approval 2. Airport Commission Doug McGraw (to 09/14, second full -term) Joel Schwarze (to 09/15, fast full -teen) Ross Peterson (to 09/16, first full -term) Dick Freeman (to 09/17, second full -term) Juli Neuharth (to 09/18, second full -teen) Steve Cook (Council representative) For meeting schedules & interest forms for serving on the Airport Commission, see www.ci.hutchinson.mn.us 3. Hanizars There were no changes in hangars since the last meeting 4. Ooerational Issues (ODen Proiects) a) Airport Financials — August 31, 2013. Due to financial software changeover, September's financial statements have not yet been distributed. b) 2013 AIP —Report on status of project. a. Obstruction removal trees marked. Staff now has clear direction from FAA regarding pricing quotations for the work. City staff is working with property owner to get a final quantity so solid price quotations from vendors to complete the work. Because initial quotes were quite vague with regard to the work, it is expected that future quotes will be much better. b. MPAG kickoff meeting was held yesterday. c. Airport Surveys —City staff is collating and stuffing mailers for airport surveys. Any help from Commissioners, tenants and friends of the airport to identify additional potentials survey participants should be shared with Olson. These surveys will play a key role in the master plan process. c) 2014 AIP — Bolton & Menk to report a. Kevin Carlson of Bolton & Menk reported to the Airport Commission that Mn/DOT had recently completed pavement condition assessment. The pavement inspections were held this past July. The rating of the pavement was such that it will be likely that a significant rehabilitation project will be needed in the not too distant future. Bolton & Menk and City staff have done additional reviewing of runway and taxiway conditions. It would be beneficial to consider a crack repair and pavement sealing project, which would extend the life of the pavement until such time as a more significant project could be planned and undertaken. b. Based on the recommendation, Bolton & Menk is reviewing the potential for pavement management project in 2014. This would be an interim maintenance project. Pavement rehabilitation will be included in the master plan update. The plan will provide guidance for future pavement rehabilitation projects, including funding for those projects. 5. Other Discussions & New Business a) Hangar 1720 roof leak —Olson reported that F &W Roofing had completed repairs. When checking the hangar after the work was completed, there were no indications of leaks. F &W Roofing recommended to staff that additional work should be done to check screws on upper portions of the roof and siding. b) Airport services discussion. Airport Commissioners reviewed the airport services matrix worksheet. The focus was the "What" of services, rather than the "How" of providing services. ii. Kevin Carlson provided updates based on the most recent information from Willmar and Owatonna airports. Commissioners identified "Must- Have" services and some services which would be "Optional." iii. The list of must -have services included: 40 -hour week Aircraft engine, accessory repair. Fuel, oil & lubricants sales. Flight training Rental aircraft Operate City fuel facility Inspect City fuel facility daily Notify City of airport maintenance needs SWPPP duties Janitor, mow & snow for building areas. Added must -have service = Monitor Unicorn, assisting pilots as necessary and update and issue NOTAMS related to field conditions as necessary. Optional service = May operate a fuel truck or other remote fueling equipment. Service providers will be encouraged to supply additional services. The additional services will be a consideration by the Airport Commission in entering into a service provider agreement. iv. Following discussion about the services, the schedule of activities relating to selection of service provider(s) was reviewed. Prior to the November meeting, the list of services will be sent to Airport Commissioners. At the November meeting, the final list will be completed. A member of MCOA will be invited to the meeting to serve as an additional resource regarding the list of services and to inform the Airport Commission of general terms relating to the "How" of providing services. c) Internet service at the airport. Based on recommendations from NU- Telecom and City of Hutchinson IT, the best alternative would be to upgrade the current NU- Telecom service to their new platform. This should provide better service to the airport. ii. Because of demand, it was recommended that the Civil Air Patrol keep their line separate from the terminal building's line. It appears feasible to share the terminal's line with ASI Jet, but if there are performance issues, it may be necessary to have a separate line to ASI, as well. iii. ASI has agreed to pay for half of the new service ( +/- $70 /month). If the upgraded service doesn't work well for both the terminal and ASI, the recommendation was for the City to revert back to the current service and have ASI install whatever service would best suit their operations. A motion was made by Schwarze, second by Freeman to upgrade the internet service at the airport with NU- Telecom and split the billing with ASI Jet. Unanimous approval. d) Other items Hangar 1710 — ASI reported the boots for HVAC penetrations in the hangar are leaking. City staff will look into this. Also, the NE door of the hangar leaks. It may be beneficial to consider a canopy over that door for rain, snow, and ice. ii. Site of former Life Link III office /quarters. The utilities have been decommissioned and the foundation pillars have been removed. There will be gravel placed and graded. There are no immediate plans for the site, so it will remain graded gravel until further decisions are made. City staff was directed not to plow the area, but to keep only the paved driveway south of Hangar 1720 open this winter. iii. Mayor Cook indicated he had talked to the City Administrator about having Airport Commission meetings done where a City staff person would be responsible for taking the minutes. Provided the meetings were held at City Center, that would be possible. Other advantages of having the meetings at City Center would be the access to computer files and the ability to do presentations using technologies available there. Mayor Cook asked that Airport Commissioners consider moving the meetings to City Center. At 7:07, a motion to adjourn was made by Freeman, second by Cook. Unanimous approval. NEXT MEETING: Regularly scheduled meeting: 11/21/2013. EDA Board Meeting Main Conference Room — City Center 11:30 AM Wednesday, October 23rd, 2013 Members present in bold. MEETING MINUTES Members Tim Ulrich Steve Jansick Daron Vanderheiden Mary Christensen Mike McGraw Jonny Block Staff Liaison Lee Miller, EDA Director Mary Hodson, Chamber President Nate Keller, EDA Assistant Andy Reid, City Controller Call to order- The meeting was called to order at 11:34 a.m II. Approve Agenda — No Action III. Review Meeting Minutes A. September 25th Board of Directors Chad Czmowski MIS/P: Ulrich, McGraw to approve the minutes as written; passed unanimously. B. September 18th Finance Team MIS/P: Block, Czmowski to approve the minutes as written; passed unanimously. IV. Review September EDA Financial Statements — Andy Reid • Cash available in operations is $143,267. • $56,736 is reserved (proceeds from Warrior land sale) and $82,157 is unreserved. • The Economic Development Loan fund has $1,117,814 in cash available. • $100,000 is reserved (Luce Line Trail contribution) and $13,911 for Depot/ farmers market costs. $1,003,903 is unreserved. • Loan payments for the month were $9,759. • Downtown revolving loan fund has $173,936 in cash available; $171,936 is unreserved, loans totaling $768,281 and $201,329 in capital assets (Cenex & Wright property). * Loan repayments totaled $10,095 for the month. • MIF Loan fund has $221,957 in cash available and loans receivable of $311,583 (NuCrane). • Loan payments for the month were $0. MIS/P: McGraw, Christenson to approve the financials as presented; passed unanimously. V. Director's Report A. JUMPSTART DOWNTOWN: Bakery has opened. The Board discussed continuing the competition in 2014. M /S /P: Block, Czmowski to recommend approve an allocation of $10,000 from the downtown loan fund to continue the JUMP -START DOWNTOWN program for 2014; passed unanimously. B. Depot Marketplace Redevelopment: Pavilion is being erected. Depot work is progressing. C. Hwy 22: Staff referenced the importance of strengthening the connection of Hwy 22 and 212 as a key transportation artery. Staff informed the Board about a Origin and Destination study that was commissioned by the Engineering Dept. Staff also informed the Board that a letter of interest was submitted to MNDOT regarding the Corridors of Commerce Program. The letter was signed by representative of McLeod Co. and the cities of Glencoe and Hutchinson. D. 2014 Work Plan Discussion: Staff briefed the Board about the 2014 strategic plan including goals and project plans. E. Business Incubator: Staff is inquiring about different avenues to take with the incubator including the prospectus of leasing or buying an empty building for the incubator. F. Econofoods: Staff informed the Board about the impending closure of the store. Staff met with management of the store to discuss future plans and uses of the building. G. Land Write Down Program: Staff is researching the possibilities of resurrecting the Land Write Down Program. H. SBDC: The southwest SBDC, located in Marshall, has recently contacted staff about locating a satellite office in town. Staff to assist in finding a suitable location. VI. Grant and Loan Applications Sian and Awnina Grant Proaram Don Hartung $566.38 7t" Main Street North M /S /P: McGraw, Block to approve sign and awning grant request; passed unanimously. VII. Chamber Update — Chamber looking at making Crazy Days a bigger event for 2014. VIII, Other Business- none. IX. Set Next meeting — November 27th, 2013 11:30 AM X. Adjourn - With no further business to attend to, the meeting was adjourned at 12:47 PM Respectfully Submitted, Nate Keller EDA Intern MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, October 30, 2013 Call to order — 3:02 p.m. President Bordson called the meeting to order. Members present: President Dwight Bordson, Vice President Anthony Hanson; Commissioner Craig Lenz; Commissioner Mark Girard; General Manager Michael Kumm; Attorney Marc Sebora. Members absent: Secretary Monty Morrow. Guest: Jeremy Carter (City) 1. Approve Minutes of September 25, 2013 Regular Meeting The minutes of the September 25, 2013 regular meeting were reviewed. After discussion, a motion was made by Vice President Hanson, seconded by Commissioner Girard to approve the September 25, 2013 regular meeting minutes. Motion was unanimously carried. At this time, Secretary Morrow arrived: 3:05 pm. 2. Ratify Payment of Bills for September 2013 The September 2013 payables were discussed. A motion was made by Commissioner Lenz, seconded by Vice President Hanson to ratify the payment of bills in the amount of $2,587,499.63 (detailed listing in payables book). Motion was unanimously carried. 3. Approve Financial Statements /Budget Year to Date GM Kumm presented the September 2013 financial statements /budget year -to- date. After discussion, a motion was made by Commissioner Lenz, seconded by Vice President Hanson to approve the financial statements /budget year -to -date. Motion was unanimously carried. 4. Approve Changes to Policies and Requirements Booklet (Tabled at the September 25, 2013 Regular Commission Meeting) GM Kumm presented the changes to the policies and requirements booklet, sections: • Definition of Your Bill • Errors in Billing • Payment of Your Bill GM Kumm recommended to strike the verbiage "2.75% or $XX.XX of your payment is transferred to the City of Hutchinson for use in its General Fund." from section, Definition of Your Bill, as the Board does not have an exact calculation defined. No changes recommended for section Errors in Billing. 1 GM Kumm recommended tabling section Payment of Your Bill until the next regular commission meeting to research possible changes due to the new HUC online bill pay. After discussion, a motion was made by Vice President Hanson, seconded by Commissioner Lenz to approve the changes to the policies and requirements booklet. Motion was unanimously carried. (Changes attached.) 5. Approve Changes to Exempt and Non - Exempt Handbooks (Tabled at the September 25, 2013 Regular Commission Meeting) GM Kumm presented changes to the exempt and non - exempt handbooks, sections: • Hours & Conditions of Employment (Exempt Only) • Flextime Program (Exempt Only) • Rest Periods • Meal Periods No changes recommended for sections: Hours & Conditions of Employment, Rest Periods and Meal Periods. Staff recommended changes to Flextime Program (exempt only) replacing the verbiage with "HUC's flextime program allows exempt employees to vary their scheduled work hours to conform with the operations of the Utilities. Flextime is approved by the employee's Manager or Director." After discussion, a motion was made by Commissioner Lenz, seconded by Commissioner Girard to approve the changes to the exempt and non - exempt handbooks. Motion was unanimously carried. (Changes attached.) 6. Approve Assignment of General Manager Review Subcommittee The Board appointed President Bordson and Vice President Hanson to the General Manager Review Subcommittee to start working on the General Manager's contract and yearly performance review with Attorney Sebora's assistance. A motion was made by Commissioner Lenz, seconded by Secretary Morrow to appoint President Bordson and Vice President Hanson to the General Management Review Subcommittee. Motion was unanimously carried. 7. Power Supply Update (PowerPoint presentation) GM Kumm presented the power supply update. The HUC open house on October 8, 2013 had an attendance of about 410 people. This presentation covers some of the questions customers asked during the open house. Due to the power supply system being implemented, roughly a 10 to 15% increase on HUC's customer's bills has been avoided. (Presentation attached.) 8. 3M Generation Subcommittee Update Vice President Hanson and Secretary Morrow presented electric and natural gas rate comparison analysis by Dave Berg representing current pricing structure for HUC's two largest industrial customers. The Board recommended the 3M 2 Subcommittee move forward with the general approach on pages two and three of the analysis when meeting with the two industrial customers. President Bordson abstained from the discussion due to the conflict of interest. 9. Discuss Potential Candidates to Replace Commissioner Lenz The Board discussed the list of potential candidates with the desired skill sets to replace Craig Lenz as of January 1, 2014. President Bordson requested the Board submit the top one or two names to Kim Koski which will be prioritized and submitted as recommendations to the Mayor and City to present at the mid - November council meeting. 10. Communication from the City Administrator City Administrator Carter reported on the following: • Finishing up city neighborhood street projects. • Depot site project still in progress and will continue into Spring 2014. • Finalizing 2014 project list. • Commercial development on the south end of town is picking up. • Workshops held last Tuesday for CreekSide and City liquor store. • Discussions are being held on 2015 rate structures. • Still a gap in the general fund; offering an early retirement incentive program to fill gap and looking at re- prioritizing core services and re- aligning staffing. Division Reports Finance — Jared Martig • Randy Blake is working on boiler insurance quotes. • Roof replacement scheduled to be complete by November 7. • In middle of sales tax audit; recommendation is to review previous auditor's recommendations on the territory agreement. Natural Gas — John Webster • Visited Fairfax station with Mark Girard to watch the installation of the deep wells. • City of Brownton project is going well; read all but four meters through the AMI system this month. Electric — Steve Lancaster • Continuing to complete end -of -year work orders. • Working on replacement of control system for unit 1. • Currently 850 hours on unit 5; taking down for one day next month for 1,000 hour maintenance. 11. Legal Update Nothing to report. 3 Unfinished Business • Discuss Separate Business Unit for Wholesale Business GM Kumm explained HUC will generate separate financials each quarter for the separate business unit for wholesale business. • Discuss Pre -Pay for Natural Gas Nothing to report • Discuss Bylaws of Hutchinson Utilities Commission The Board requested GM Kumm to report back with verbiage changes to the bylaws for the last paragraph of section (D). GM Kumm presented his suggested changes. Discussion was held and Attorney Sebora recommended replacing section (D) of the bylaws to reflect transfers to the City be done pursuant to the City Charter. Attorney Sebora will present these changes for approval at the November regular commission meeting. New Business • The first draft of the proposed 2014 budget will be sent out in November. • December regular commission meeting date will be rescheduled as it's currently scheduled for December 25. There being no further business, a motion was made by Secretary Morrow, seconded by Commissioner Lenz to adjourn the meeting at 5:41 p.m. Motion was unanimously carried. ATTEST: Dwight Bordson, President 11 Monty Morrow, Secretary MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, October 15, 2013 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Christie Hantge at 5:30 p.m. with the following members present: Raymond Norton, Jim Fahey, Dave Johnston, Dean Kirchoff, John Lofdahl, Bill Arndt and Chairman Hantge Absent: None Also present: Dan Jochum, Planning Director, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated September 17, 2013. Mr. Fahey moved to approve the consent agenda as submitted. Seconded by Mr. Kirchoff, the consent agenda was approved unanimously 4. PUBLIC HEARINGS A. CONTINUATION OF SEPTEMBER DISCUSSION TO CONSIDER ADOPTING THE 2013 COMPREHENSIVE PLAN Chairman Hantge reopened the hearing at 5:31 p.m. Chairman Hantge noted Resolution 03 -2013 distributed by Hutchinson Township concerning the City of Hutchinson Comprehensive Plan. Attorney Sebora commented on the resolution by Hutchinson Township noting the City of Hutchinson is not subject to the provisions in MN Statute 462.3535. He pointed out to the Planning Commission that MN Statute 462.355 addresses the Community Based Planning concept. He noted the City Comprehensive Plan is an alternative for community based planning. Atty. Sebora explained Hutchinson is not interested in that type of plan. He stated the 30 day waiting period is not necessary because it doesn't apply to the City. Planning Director Dan Jochum commented on MN Statute 462.355 and clarified the adoption of the comp plan. Discussion followed on the Joint Powers Agreement between the City and Townships which is not the case for this Comprehensive Plan. Mr. Jochum commented on the several opportunities for public to comment on the plan over the past 2 years beginning with an open house. He stated the Townships were invited in 2012 to a meeting to discuss the plan. The townships were notified to comment to the City Council and Planning Commission. He noted there were numerous other meetings for the public to attend and comment. Diane Bobier, 20926 Skyview Circle, noted numerous typographical errors in the document. She noted there is a majority of the City Imagine Hutchinson in the plan along with the Downtown plan mentioned in the Comprehensive Plan. She commented on miss communication in the plan and on the tourism mentioned in the plan. Mr. Lofdahl explained the discussion of the comprehensive plan is as a guide for the City. He explained the vision of the Comprehensive Plan can be modified. Chairman Hantge stated the plan is a guide designed to be flexible. Ms. Bobier commented on the Community Improvement Program and how will the City be able to fund the expenses. It was explained the CIP is adopted by the City Council. Mr. Jochum Minutes Planning Commission — October 15, 2013 Page 2 explained the Imagine Hutchinson document has been adopted by the City Council. He explained this Comprehensive Plan is like the plans of most Cities. Mr. Lofdahl explained the Planning Commissioners look at items that don't always follow the plan which is a visioning plan. He noted the Planning Commission must follow ordinances. It was noted errors will be corrected before the City Council adopts the plan. Motion by Mr. Lofdahl to close the hearing, seconded by Mr. Kirchoff, the hearing closed at 5:48 p.m. Mr. Fahey commented on proceeding with Mr. Frasers concern with the change in density of the land. Mr. Jochum stated there are no issues with changing the density to medium density. Mr. Lofdahl commented on the comments from last month. Mr. Norton stated most comments were exploratory. Mr. Jochum explained errors will be corrected and typos or formatting mistakes will be edited all at once. Atty. Sebora stated the changes will be made prior to the City Council meeting and the township resolution has no merit for discussion at the City Council review. Mr. Fahey made a motion to approve with the exception to correct Mr. Fraser's concerns to change a portion of the map from low density residential to medium density residential and correct the errors. Chairman Hantge asked for further comments from the public. Hearing none, the motion was seconded by Mr. Norton to approve. The motion carried unanimously. This item will be placed on the City Council agenda at their meeting in November. Mr. Jochum explained the consultants will correct the errors. 5. NEW BUSINESS 6. OLD BUSINESS 7. COMMUNICATION FROM STAFF 8. ADJOURNMENT There being no further business the meeting adjourned at 5.56 p.m. Planning and Zoning Monthly Activities Month/Year: November, 2013 Activity Number Additional Info. Number of Planning Applications Reviewed and 1 Conditional use permit 1193 Oakwood Processed Crt NW Number of Joint Planning Board Applications 0 Reviewed and Processed Number of Planning Commission Meetings 1 Conditional use permit 1193 Oakwood Crt NW Number of Joint Planning Meetings 0 Number of Zoning Reviews for Building Permits 6 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 2 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 9 Number of Predevelopment /Pre Application 2 Church Remodel, Building Demo Meetings Number of Misc. Planning Meetings 19 Transportation Commissioner visit Woodstone Landscape plan Management Team - 2 License Application process Met with Bruce Rahn - painter Met with Todd Sudheimer - carpet Resource Allocation Luce Line Bonding Custodian Function Met with Tom Peterson City Council - 2 Employee recognition opportunity Public Arts Commission Hwy 212 meeting in Chaska Comp Plan revision meeting with SEH Met with Jim Haugen Met with TEK Mechanical Number of Zoning Enforcement Cases 3 Customer Elations letter Met with Sam Ulland - 2 Number of Walk -In Customers Served 250 Site Visits 4 430 Water Street - 4 Planning, Zoning and Building Dept. Monthly Report November 2013 Building Department Permit Activities 11/2012 Total Number Inspections 120 % of Inspections done within 24 HRS N/A Total Number Plan Reviews 19 % of Plan Reviews completed in 21 Days N/A Building Permits Issued by Type Number of Permits & Valuation Commercial (new) 1 $483,000.00 Commercial ( additions /remodels) 13 $279,600.00 Total Commercial 14 $762,600.00 Industrial (new) 0 $864,600.00 Industrial (additions /remodels) 0 $0.00 Total Industrial 0 $0.00 Fire Sprinkling 1 $6,130.00 New Residential 0 $0.00 Residential misc (additions /remodels) 6 $26,500.00 Set Fee permits (reside, reroof, window) 30 Total 1109 HRA Permits 0 $0.00 Subtotal Building Permits 51 $795,230.00 Mechanical 19 $1,500.00 HRA Mechanical 0 Plumbing 6 HRA Plumbing 0 Signs 4 $0.00 Total Valuation 80 $796,730.00 *Set fees not included in valuation 11/2013 101 100.0% 14 100% Number of Permits & Valuation 1 2 3 0 2 2 2 0 4 16 1 28 22 0 2 0 9 61 $1,901,273.00 $171,200.00 $2,072,473.00 $0.00 $315,000.00 $315,000.00 $9,800.00 $0.00 $16,100.00 $0.00 $2,413,373.00 $160,653.00 $0.00 $0.00 $2,574,026.00 2012 Year to Date 1181 N/A 48 N/A Year to Date Number Permits & Valuation 4 $494,900.00 88 $3,324,272.00 92 $3,819,172.00 0 $1,200,000.00 3 $864,600.00 3 $864,600.00 5 $7,730.00 5 $935,140.00 109 $746,064.00 553 11/1-11/2 61 16 $149,146.00 783 $6,521,852.00 168 $1,170,864.00 0 11/24 - 11/31 204 68 Total 1109 0 Total Meals served in November 2884 86 $188.00 1105 $7,692,904.00 2013 Year to Date 1585 99.81% 186 100% Year to Date Number Permits & Valuation 7 $5,932,673.00 78 $3,246,001.00 85 $9,178,674.00 1 $1,200,000.00 3 $335,000.00 4 $1,535,000.00 11 $110,935.00 10 $2,022,254.00 122 $671,270.00 501 11/1-11/2 61 7 $166,500.00 740 $13,684,633.00 162 $815,756.00 4 11/24 - 11/31 204 64 Total 1109 2 Total Meals served in November 2884 110 $1,314.00 1082 $14,501,703.00 A Commercial New 1025 Dale St SW (Woodstone Memory Care) B Commercial Remodel 25 Michigan St SE (Haugen Home Furnishing) reroof $170,000; 901 Hwy 15 S ( Aptartment Bldg) fence $1,200 C Industrial Remodel 720 Hwy 7 W (Hutch Manufacturing) remodel $15,000; 26 Michigan St SE (Hillyard) addition $300,000 Other Building Inspection Activities Lenny left on Oct 1 for medical leave, Kevin Piepenberg from Meeker County is filling in afternoons. Evergreen Meals served in November Park Week of Hutchinson Towers Silver Lake Glencoe Brownton Stewart 11/1-11/2 61 26 8 23 0 13 11/3 -11/9 342 155 55 134 37 68 11/10 - 11/11 243 150 52 131 43 77 11/17 - 11/2: 259 149 51 146 49 68 11/24 - 11/31 204 108 56 116 22 38 Total 1109 588 222 550 151 264 Total Meals served in November 2884 Dates Closed November 28th & 29th