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10-17-2013 APM+HUTCHINSON AIRPORT COMMISSION October 17, 2013 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Doug McGraw, Dick Freeman, Joel Schwarze, Steve Cook (Council Representative) Members absent: Juli Neuharth, Ross Peterson Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Kevin Carlson, Bolton & Menk; Tom Ashenfelter & Ken Fishbach, ASI Jet Meeting called to order at 5:31 p.m. There was a quorum of members present. 1. Approve September 26.2013 Airport Commission Minutes Motion made by Cook, second by McGraw to approve minutes. Unanimous approval 2. Airport Commission Doug McGraw- (to 09/14, second full -term) Joel Schwarze (to 09/15, first full -term) Ross Peterson (to 09/16, first full -term) Dick Freeman (to 09/17, second full -term) Juli Neubarth (to 09/18, second full -tens) Steve Cook (Council representative) For meeting schedules & interest forms for serving on the Airport Conuiussion, see www.ci.hutchinson.mn.us 3. Haniars There were no changes in hangars since the last meeting 4. Operational Issues (Open Proiects) a) Airport Financials — August 31, 2013. Due to financial software changeover, September's financial statements have not yet been distributed. b) 2013 AIP — Report on status of project. a. Obstruction removal trees marked. Staff now has clear direction from FAA regarding pricing quotations for the work. City staff is working with property owner to get a final quantity so solid price quotations from vendors to complete the work. Because initial quotes were quite vague with regard to the work, it is expected that future quotes will be much better. b. MPAG kickoff meeting was held yesterday. c. Airport Surveys — City staff is collating and stuffing mailers for airport surveys. Any help from Commissioners, tenants and friends of the airport to identify additional potentials survey participants should be shared with Olson. These surveys will play a key role in the master plan process. c) 2014 AIP — Bolton & Menk to report a. Kevin Carlson of Bolton & Menk reported to the Airport Commission that Mn/DOT had recently completed pavement condition assessment. The pavement inspections were held this past July. The rating of the pavement was such that it will be likely that a significant rehabilitation project will be needed in the not too distant future. Bolton & Menk and City staff have done additional reviewing of runway and taxiway conditions. It would be beneficial to consider a crack repair and pavement sealing project, which would extend the life of the pavement until such time as a more significant project could be planned and undertaken. b. Based on the recommendation, Bolton & Menk is reviewing the potential for pavement management project in 2014. This would be an interim maintenance project. Pavement rehabilitation will be included in the master plan update. The plan will provide guidance for future pavement rehabilitation projects, including funding for those projects. 5. Other Discussions & New Business a) Hangar 1720 roof leak —Olson reported that F &W Roofing had completed repairs. When checking the hangar after the work was completed, there were no indications of leaks. F &W Roofing recommended to staff that additional work should be done to check screws on upper portions of the roof and siding. b) Airport services discussion. Airport Commissioners reviewed the airport services matrix worksheet. The focus was the "What' of services, rather than the "How" of providing services. ii. Kevin Carlson provided updates based on the most recent information from Willmar and Owatonna airports. Commissioners identified "Must- Have" services and some services which would be "Optional." iii. The list of must -have services included: 40 -hour week Aircraft engine, accessory repair. Fuel, oil & lubricants sales. Flight training Rental aircraft Operate City fuel facility Inspect City fuel facility daily Notify City of airport maintenance needs SWPPP duties Janitor, mow & snow for building areas. Added must -have service = Monitor Unicom, assisting pilots as necessary and update and issue NOTAMS related to field conditions as necessary. Optional service = May operate a fuel truck or other remote fueling equipment. Service providers will be encouraged to supply additional services. The additional services will be a consideration by the Airport Commnission in entering into a service provider agreement. iv. Following discussion about the services, the schedule of activities relating to selection of service provider(s) was reviewed. Prior to the November meeting, the list of services will be sent to Airport Commissioners. At the November meeting, the final list will be completed. A member of MCOA will be invited to the meeting to serve as an additional resource regarding the list of services and to inform the Airport Commission of general terns relating to the "How" of providing services. c) Internet service at the airport. Based on recommendations from NU- Telecom and City of Hutchinson IT, the best alternative would be to upgrade the current NU- Telecom service to their new platform. This should provide better service to the airport. ii. Because of demand, it was recommended that the Civil Air Patrol keep their line separate from the terminal building's line. It appears feasible to share the terminal's line with ASI Jet, but if there are performance issues, it may be necessary to have a separate line to ASI, as well. iii. ASI has agreed to pay for half of the new service ( +/- $70 /month). If the upgraded service doesn't work well for both the terminal and ASI, the recommendation was for the City to revert back to the current service and have ASI install whatever service would best suit their operations. A motion was made by Schwarze, second by Freeman to upgrade the internet service at the airport with NU- Telecom and split the billing with ASI Jet. Unanimous approval. d) Other items Hangar 1710 — ASI reported the boots for HVAC penetrations in the hangar are leaking. City staff will look into this. Also, the NE door of the hangar leaks. It may be beneficial to consider a canopy over that door for rain, snow, and ice. ii. Site of former Life Link III office /quarters. The utilities have been decommissioned and the foundation pillars have been removed. There will be gravel placed and graded. There are no immediate plans for the site, so it will remain graded gravel until further decisions are made. City staff was directed not to plow the area, but to keep only the paved driveway south of Hangar 1720 open this winter. iii. Mayor Cook indicated he had talked to the City Administrator about having Airport Commission meetings done where a City staff person would be responsible for taking the minutes. Provided the meetings were held at City Center, that would be possible. Other advantages of having the meetings at City Center would be the access to computer files and the ability to do presentations using technologies available there. Mayor Cook asked that Airport Commissioners consider moving the meetings to City Center. At 7:07, a motion to adjourn was made by Freeman, second by Cook. Unanimous approval. NEXT MEETING: Regularly scheduled meeting: 11/21/2013.