10-08-2013 CCMMINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 8, 2013
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Gary
Forcier and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer
and Marc Sebora, City Attorney.
2. INVOCATION — Rev. Gerhard Bode, Peace Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Arndt acknowledged September Jacobsen and the Event Center staff on bringing in a
fun 1950's music event held last weekend.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 24, 2013
Mayor Cook mentioned a correction to be made to the Center for Arts presentation and their
participation in the ArtsLab program.
Motion by Christensen, second by Arndt, to approve the minutes as corrected. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14197 — A RESOLUTION AMENDING ATTACHMENT D OF THE CITY
OF HUTCHINSON EMPLOYEE HANDBOOK — PERSONNEL POLICY ALLOWING A
HEALTH CARE SAVINGS PLAN
2. ORDINANCE NO. 13 -0719 — AN ORDINANCE VACATING DRAINAGE AND UTILITY
EASEMENTS LOCATED IN SUMMERSET SECOND ADDITION (SECOND READING
AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 3, LETTING NO. 8B/PROJECT
NO. 13 -08B — RAILROAD DEPOT SITE IMPROVEMENTS
(c) CONSIDERATION OF ITEMS FOR JEFFERSON STREET SE RECONSTRUCTION PHASE 2
PROJECT — LETTING NO. 1, PROJECT NO. 14 -01
(d) CONSIDERATION FOR APPROVAL OF ACTIVATION OF SPECIAL ASSESSMENT — 5087A —
CITY COUNCIL MINUTES— OCTOBER 8, 2013
NORTHEAST TRUNK STORM SEWER
(e) CONSIDERATION FOR APPROVAL OF 2013 SPOOKY SPRINT EVENT
(f) CONSIDERATION FOR APPROVAL OF ESTABLISHMENT OF IMAGINE HUTCHINSON
SUBCOMMITTEES
(g) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON CENTER FOR THE ARTS ON NOVEMBER 19, 2013
(h) CONSIDERATION FOR APPROVAL OF STATE OF MINNESOTA JOINT POWERS
AGREEMENT FOR PROFESSIONAL /TECHNICAL SERVICES (TRAFFIC ORIGIN -
DESTINATION STUDY)
(i) CONSIDERATION FOR APPROVAL OF BOARD REAPPOINTMENTS
0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 7(a)2 and 7(g) were pulled for separate discussion.
Motion by Czmowski, second by Forcier, to approve consent agenda with the exception of the items
noted above. Motion carried unanimously.
Item 7(a)2 had further discussion. Dan Jochum, Planning Director, noted that the applicant had
withdrawn his application for the vacation of easements for the Summerset addition parcel.
Therefore, this item does not need to be approved.
Motion by Forcier, second by Czmowski, to deny Item 7(a) 2. Motion carried unanimously.
Item 7(g) had further discussion. Mayor Cook noted that the applicant for the liquor license indicated
that it was still negotiating on the liquor provider. With these types of license applications, a proper
certificate of insurance must be provided and since the provider hadn't been selected yet, Mayor Cook
recommended that the license be approved contingent on the selection of the liquor provider and a
proper certificate of insurance being submitted.
Motion by Forcier, second by Czmowski, to approve Item 7(g) contingent on the applicant submitting
a proper certificate of insurance for liquor liability. Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF COMMENCING QUIET TITLE ACTION
CONCERNING PROPERTY LEGALLY DESCRIBED AS: THAT PART OF LOT 12,
AUDITOR'S PLAT OF THE SOUTH HALF OF SECTION 30 AND THE NORTH HALF OF
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CITY COUNCIL MINUTES— OCTOBER 8, 2013
SECTION 31, TOWNSHIP 117 NORTH, RANGE 29 WEST, ACCORDING TO THE PLAT
THEREOF ON FILE AND OF RECORD IN THE OFFICE OF THE COUNTY RECORDER,
MCLEOD COUNTY, MINNESOTA, DESCRIBED AS FOLLOWS: COMMENCING AT THE
SOUTHEAST CORNER OF SAID LOT 12; THENCE WESTERLY, ALONG THE SOUTH LINE
OF SAID LOT 12 A DISTANCE OF 1138.40 FEET; THENCE NORTHERLY, DEFLECTING TO
THE RIGHT 90 DEGREES 00 MINUTES 00 SECONDS 293.00 FEET TO THE POINT OF
BEGINNING OF THE LAND TO BE DESCRIBED; THENCE CONTINUING NORTHERLY,
ALONG THE LAST DESCRIBED COURSE TO THE NORTH LINE OF SAID LOT 12; THENCE
EASTERLY, ALONG SAID NORTH LINE TO THE NORTHEAST CORNER OF SAID LOT 12;
THENCE SOUTHERLY, ALONG THE EAST LINE OF SAID LOT 12 TO THE SOUTHEAST
CORNER OF SAID LOT 12; THENCE WESTERLY, ALONG THE SOUTH LINE OF SAID LOT
12 TO A POINT A DISTANT 667.50 FEET EAST OF THE SOUTHWEST CORNER OF SAID
LOT 12; THENCE NORTHERLY, DEFLECTING TO THE RIGHT 90 DEGREES 00 MINUTES
00 SECONDS 293.00 FEET; THENCE WESTERLY, PARALLEL WITH THE SOUTH LINE OF
SAID LOT 12 TO THE POINT OF BEGINNING (FORMER BURNS MANOR PROPERTY)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that as part of the
property transaction for the sale of the Burns Manor property, the City is obligated to provide clean
title to the property. As part of that, property owners had been requested to sign quit claim deeds
claiming no interest in the Burns Manor parcel. One particular property owner had not signed such a
deed at the time the packet was published, however just today the property owner indicated that a
quit claim deed would be signed. Therefore, the Council does not need to authorize commencing a
quiet title action against this property owner.
No action required.
(b) CONSIDERATION FOR APPROVAL OF SETTING ENTERPRISE FUND COUNCIL
WORKSHOPS
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that as is
customary, enterprise fund budget workshops are set to review final budgets. Mr. Carter suggested
setting October 22, 2013, at 4:00 p.m. to review the Creekside and liquor store budgets and
November 12, 2013, at 4:00 p.m. to review the water, sewer and stormwater budgets.
Motion by Czmowski, second by Christensen, to set enterprise fund budget workshops for 4:00 p.m.
on October 22, 2013, and November 12, 2013. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) HUTCHINSON UTILITIES COMMISSION MINUTES FROM AUGUST 28,2013
(b) FIRE DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2013
(c) WEED NOTICES MONTHLY REPORT FOR SEPTEMBER 2013
13. MISCELLANEOUS
Kent Exner — Mr. Exner mentioned that the South Grade Road bridge is open. The Jefferson Street
project is on schedule. The origin- destination study will be administered next week dependent on
the weather. MnDOT Commissioner Zelle will be holding an open house on November 1, 2013, at
9:00 a.m. at the Event Center.
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CITY COUNCIL MINUTES— OCTOBER 8, 2013
Motion by Christensen, second by Cook, to set public meeting for November 1, 2013, at 9:00 a.m. at
Event Center to meet with MnDOT Commissioner Zelle. Motion carried unanimously.
Mayor Cook — Mayor Cook reminded residents that the leaf pickup program will begin October 15,
2013. Mayor Cook asked if a follow -up meeting will be held on the pool discussion. Jeremy Carter,
City Administrator, noted that a survey intends to go out to residents /pool users to gain feedback on
the type of facility is desired. After the results of the survey are in, a follow -up meeting will be held.
Mayor Cook also asked the Council if they are open to the City making a donation towards the
police memorial. The Council felt it would appropriate to make a donation to the memorial and be
an active participant in the project and recognize police officers as city employees.
14. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 5:55 p.m. Motion carried unanimously.
ATTEST:
Steven W. Cook Jeremy J. Carter
Mayor City Administrator
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