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04-16-2013 PCMMINUTES HUTCHINSON PLANNING COMMISSION Tuesday, April 16, 2013 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Vice Chairman Dave Johnston at 5:30 p.m. with the following members present: Raymond Norton, Christie Hantge, Bill Arndt, Jim Fahey, Dave Johnston and Dean Kirchoff. Absent: Chairman Lofdahl Also present: Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2. PLEDGE OF ALLEGIANCE 3. SWEARING IN DEAN KIRCHOFF - Tabled 4. ELECTION OF OFFICERS Vice Chairman Johnston called for nominations to elect chairman and vice chairman. Mr. Fahey made a motion to elect Ms. Hantge for chairman. Mr. Arndt made a motion to elect Mr. Norton for chairman. Mr. Arndt moved nominations cease, seconded by Mr. Fahey, nominations ceased. Vice Chairman Johnston called for a vote. Mr. Kirchoff, Mr. Norton, Mr. Johnston and Mr. Fahey voted for Ms. Hantge. Mr. Arndt and Ms. Hantge voted for Mr. Norton. Ms. Hantge will be chairman. Mr. Arndt made a motion to elect Mr. Norton for vice chairman. Mr. Arndt moved nominations cease and cast a unanimous vote for Mr. Norton as Vice Chairman. Seconded by Mr. Kirchoff the motion carried unanimously for Mr. Norton as Vice Chairman. 5. CONSENT AGENDA a) Consideration of Minutes dated March 19, 2013. Mr. Arndt moved to approve the consent agenda as submitted. Seconded by Mr.Fahey. The consent agenda was approved unanimously. 6. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HABITAT FOR HUMANITY TO CONSTRUCT A HOME WITHOUT GARAGE ON PROPERTY LOCATED AT 714 MADSON AVE. S.W. Vice Chairman Johnston opened the hearing at 5:35 p.m. with the reading of publication #7980 as published in the Hutchinson Leader on April 3, 2013. Ms. Baumetz, Planning Coordinator, explained the request by Crow River Habitat for Humanity for a conditional use permit to allow construction of a house without a garage at 714 Madson Ave. S.W. She explained that Section 154.057 of the City Code requires at least a 400 sq. ft. garage with each new home construction. A conditional use permit is required if there is to be new construction without a garage. Ms. Baumetz explained the existing house will be demolished and a new 1,008 sq. ft. home will be construction on the property. There is an existing curb cut and gravel driveway on the property and the house will be placed on the lot to allow the homeowner to building a garage in the future and meet setbacks and size without Minutes Planning Commission —April 16, 2013 Page 2 needing a variance. The applicant states there will be a temporary shed on the property for storage of outdoor equipment. She commented on the following staff recommendations: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the R -2 district and the Zoning Ordinance, as well as all other City regulations. 3. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 4. If the proposed use (construction of new home) fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 5. No outside storage will be allowed on the property with the exception of licensed motor vehicles which should be parked on the street or in the driveway. All other items shall be stored indoors or inside of the proposed utility shed. 6. At which point a garage is built on the property the driveway must be upgraded from gravel to a paved surface. Ms. Laura Kvaas, 704 Juul Rd. SW, stated she is supportive of the project by Habitat for Humanity but is concerned with allowing a house on the lot without a garage. She feels it is a disservice to the homeowner not to have a garage. She agreed it is good to have a storage shed to keep outdoor storage items under cover. Ms. Kvaas again stated she is supportive of the project but with a garage. Discussion followed on the driveway. Ms. Baumetz stated there is presently a curb cut and gravel driveway on the property. There was further discussion on a previous request from Habitat for Humanity in 2006 to allow construction of a single family home without a garage on Hilltop Drive. In that case, Habitat for Humanity did build an attached garage with the house construction. Mr. Arndt agreed that new homes without garages do eventually look shabby with outdoor storage of things in the yard and asked if there was a funding problem why they couldn't build a garage right away. Mr. Kris Ingenthron, Crow River Habitat for Humanity Board Chairman, explained there is not enough funding to add a garage. He reported they are applying for grants to try and get the funding. Mr. Ingenthron was asked if Habitat for Humanity will stay involved with the property and add a garage if there becomes funding available. He stated the property owner will have to pay for adding a garage to the property. Motion by Mr. Arndt to close the hearing, seconded by Ms. Hantge, the hearing closed at 5:45 p.m. Mr. Norton made a motion to approve the request with staff recommendations. Seconded by Ms. Hantge to approve, the motion carried on a 5 - 1 roll call vote with Mr. Norton, Ms. Hantge, Mr. Arndt, Mr. Fahey and Vice Chairman Johnston voting aye and Mr. Kirchoff voting nay. This item will be placed on the City Council regular agenda at their meeting April 23, 2013. b) CONSIDERATION OF VACATION OF EASEMENTS LOCATED IN WALGREENS ADDITION Vice Chairman Johnston opened the hearing at 5:46 p.m. with the reading of publication #7980 as published in the Hutchinson Leader on April 3, 2013. Ms. Baumetz, explained there are two easements that need to be vacated. The first one is a 6 foot drainage and utility easement along the south lines of Lots 1, 2, and 3, Block 1 as dedicated on the plat South Side Terrace, according to the recorded Plat with McLeod County. In addition, Minutes Planning Commission —April 16, 2013 Page 3 the roadway and utility easement granted to the City of Hutchinson in an instrument dated August 8th, 2011 and filed for record on August 15, 2011. A new 6 foot drainage and utility easement on the south property line was part of the Walgreens Additions Plat, thus the one in place from the South Side Terrace Plat is not needed. The roadway and utility easement on the Walgreens lot is being vacated because it is no longer needed and it also encroaches on the parking lot area on the south side of the Walgreens lot. New easements are being developed right now that address the bank parcel access easement, City Parcel (Plaza 15) access easement, Bank parcel utility easement, City Parcel (Plaza 15) utility easement, and Lot 2 (rear Walgreens lot) access easement. All of these easement were required as part of the project approval for Walgreens from March of this year. Kent Exner, City Engineer, explained the easement placements. He stated the roadway easements were in place for right in and out of the old Runnings site. He reported the easement is not necessary for the Walgreens property. Mr. Exner explained that staff has worked on the intent of the roadway to the north. He stated the intent of the roadway between the hospital property and Walgreens property will be a one way alley only and not a thru street to Echo Drive. It was decided by the Commissioners to add "the release of easements is contingent on the project occurring." Mr. Oxborough, representing the developer, stated he has nothing to add and agrees with the recommendations of the Planning Commissioners. Motion by Mr. Fahey to close the hearing, seconded by Mr. Arndt, the hearing closed at 5:55 p.m. Mr. Kirchoff made a motion to approve the request adding "the release of easements is contingent on the project occurring ". Seconded by Mr. Norton to approve, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting April 23, 2013. 7. NEW BUSINESS None 8. OLD BUSINESS None 9. COMMUNICATION FROM STAFF ►= 10. ADJOURNMENT There being no further business the meeting adjourned at 6:00 p.m.