cp08-27-2013Workshop Comprehensive Plan 4: 00 p.m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 27, 2013
1. CALL TO ORDER— 5:30 P.M.
2. INVOCATION — Riverside Assembly of God
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF AUGUST 13, 2013
Action — Motion to reject — Motion to approve
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14181 - RESOLUTION ACCEPTING DONATION FROM HUTCHINSON
CHAMBER OF COMMERCE
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF REZONING PROPERTY AT 1025 DALE STREET SW FROM R1 TO
R4 TO ALLOW FOR DEVELOPMENT OF A 30 -UNIT MEMORY CARE FACILITY WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING
AND ADOPTION)
2. CONSIDERATION OF CONDITIONAL USE PERMIT AND SITE PLAN FOR
DEVELOPMENT OF A 30 -UNIT MEMORY CARE FACILITY LOCATED AT 1025 DALE
STREET WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 14176)
(c) CONSIDERATION FOR APPROVAL OF APPOINTING MARK GIRARD TO THE
HUTCHINSON UTILITIES COMMISSION TO DECEMBER 2016 (UNEXPIRED TERM OF
LEON JOHNSON)
(d) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. X — LETTING NO. 10,
PROJECT NO. 13 -10 (2013 CITY PARKING LOT IMPROVEMENTS)
(e) CONSIDERATION FOR APPROVAL OF AIRPORT WORK ORDER 2 — OBSTRUCTION
REMOVAL
CITY COUNCIL AGENDA AUGUST 27, 2013
(f) CONSIDERATION FOR APPROVAL OF ANNUAL POLY BAG FILM PURCHASE FOR
BAGGING OPERATIONS AT CREEKSIDE
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — CHECK REGISTER A
(h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — CHECK REGISTER B
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — CHECK REGISTER C
Action — Motion to reject — Motion to approve
10 min. (a) UPDATE ON OWNER OCCUPIED REHAB SMALL CITIES DEVELOPMENT PROGRAM
GRANT CDAP -11- 0023 -0 -FY 12
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
15 min. (a) UPDATE BY COALITION OF GREATER MINNESOTA CITIES ON LEGISLATIVE SESSION
— AMANDA DUERR
No action.
15 min. (b) UPDATE FROM FACILITIES COMMITTEE
No action.
10. UNFINISHED BUSINESS
10 min. (a) CONSIDERATION FOR APPROVAL OF AIRPORT HANGAR LEASE
Action — Motion to reject — Motion to approve
10 min. (b) CONSIDERATION OF ORDINANCE NO. 13 -715 - AN ORDINANCE APPROVING
REVISIONS TO SECTIONS 5.02 AND 13.03 OF HUTCHINSON CITY CHARTER AS
RECOMMENDED BY THE CHARTER COMMISSION (FIRST READING, SET SECOND
READING)
Action — Motion to reject — Motion to approve
11. NEW BUSINESS
5 min (a) CONSIDERATION FOR APPROVAL OF 2013 ANNUAL RECOGNITION EVENT
Action — Motion to reject — Motion to approve
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CITY COUNCIL AGENDA AUGUST 27, 2013
10 min (b) CONSIDERATION OF ORDINANCE NO. 13 -0716 — AN ORDINANCE ADOPTING SECTION
30.16 — EXPENDITURES BY PETITIONERS (FIRST READING, SET SECOND READING)
Action — Motion to reject — Motion to approve
10 min (c) CONSIDERATION OF ORDINANCE NO. 13 -0717 — AN ORDINANCE AMENDING SECTION
112.121 — CONSUMPTION & DISPLAY — RESTRICTIONS AND REGULATIONS (FIRST
READING, SET SECOND READING)
Action — Motion to reject — Motion to approve
5 min (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR
SEPTEMBER 24, 2013, AT 4:00 P.M. TO DISCUSS SWIMMING POOL PROJECT
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM AUGUST 6, 2013
(b) CITY OF HUTCHINSON FINANCIAL REPORTS AND INVESTMENT REPORT FOR JULY
2013
(c) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM JULY 1, 2013
(d) TREE BOARD MEETING MINUTES FROM JULY 29, 2013
(e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2013
(fl HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
AUGUST 12, 2012, AND JULY 16, 2013
13. MISCELLANEOUS
14. ADJOURN
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MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 13, 2013
1. CALL TO ORDER — 5:30 P
Mayor Steve Cook called the meeting to order. Members present were Bill Arndt, Mary Christensen and Gary
Fortier. Member absent was Chad Czmowski. Others present were Kent Exner, City Engineer and Marc Sebora,
City Attorney.
2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen thanked the Chamber of Commerce for putting on Music in the Park over
the Summer.
Council Member Arndt thanked the Hutchinson Theatre Company for putting on this summer's musical.
Mayor Cook congratulated the VFW Post 906 baseball team on taking second place in the State
Tournament. Mayor Cook also commented on the successful Garlic Festival held this past weekend.
5. PUBLIC COMMENTS
John Dietel, 185 Arch Street SE, asked the status of the chicken ordinance. Marc Sebora, City Attorney,
explained that city staff has been working on the ordinance as directed by the city administrator. Staff
met as recently as a couple of weeks ago to begin drafting an ordinance and consider information
brought forward from stakeholders. The intention is to have an ordinance in place by the end of 2013.
Vern Showalter, 1055 Dale Street SW, presented before the Council. Mr. Showalter noted he has
concerns with the proposed memory care project that is being considered directly behind his property.
His wife is a shift worker and the Showalters have concerns with noise and other activity. Mr.
Showalter requested that a buffer or fencing be considered as part of the project.
Jim Pease, 1065 Dale Street, presented before the Council. Mr. Pease voiced concerns with the
proposed memory care facility considered to be built behind his property and requested that buffers or
fencing be included with the project. Mr. Pease expressed that he feels perhaps the value of his property
will decrease because of this additional project with there being no more single- family homes on his
block, but rather he is surrounded by elderly care facilities.
6. MINUTES
(a) REGULAR MEETING OF JULY 23, 2013
Motion by Christensen, second by Forcier, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed)
CITY COUNCIL MINUTES — A UG UST 13, 2013
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14177 — RESOLUTION TO SELL UNCLAIMED PROPERTY
(BICYCLES)
2. RESOLUTION NO. 14178 - RESOLUTION TO ESTABLISH SUPPORT FOR CITY
WASTEWATER DELEGATED PRETREATMENT PROGRAM
3. ORDINANCE NO. 13 -713 - ORDINANCE APPROVING FRANCHISE AGREEMENT WITH
MIDWEST WIRELESS COMMUNICATIONS, LLC (SECOND READING AND
ADOPTION)
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF
TWO POLE BUILDINGS FOR COLD STORAGE AT PRIDE SOLUTIONS LLC LOCATED
AT 120 EASTGATE DRIVE SE WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 14175)
2. CONSIDERATION OF REZONING PROPERTY AT 1025 DALE STREET SW FROM R1 TO
R4 TO ALLOW FOR DEVELOPMENT OF A 30 -UNIT MEMORY CARE FACILITY WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING
AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 13 -714 FOR
AUGUST 27, 2013)
(c) CONSIDERATION FOR APPROVAL OF EVENT CENTER SERVICE ROAD CLOSURE ON
SEPTEMBER 27, 2013
(d) CONSIDERATION FOR APPROVAL OF `BE l OF 100" RUN ON AUGUST 21, 2013
(e) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO.2 — LETTING NO. 8B/PROJECT NO. 13 -08B — DEPOT SITE
IMPROVEMENTS
- CHANGE ORDER NO. 3 — LETTING NO. UPROJECT NO. 12-01— 5T" AVENUE NW
IMPROVEMENTS
(f} CONSIDERATION FOR APPROVAL OF AIRPORT MAINTENANCE AND OPERATIONS
AGREEMENT
(g) CONSIDERATION FOR APPROVAL OF AIRPORT HANGAR LEASE
(h) CONSIDERATION FOR APPROVAL OF AIRPORT GRANT ASSURANCES
(i) CONSIDERATION FOR APPROVAL OF DEPOT RAIN GARDEN GRANT APPLICATION
(j) CONSIDERATION FOR APPROVAL OF OUTDOOR EVENTS ON SEPTEMBER 27 & 28, 2013,
AS REQUESTED BY LAMPLIGHTER II
(k) CONSIDERATION FOR APPROVAL OF SUPPORT OF 39TH ANNUAL CHAMBER OF
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CITY COUNCIL MINUTES — A UGUST 13, 2013
COMMERCE ARTS & CRAFTS FESTIVAL ON SEPTEMBER 13 & 14, 2013
(1) CONSIDERATION FOR APPROVAL OF AMENDING LIQUOR LICENSE CONSUMPTION
POLICY AT MCLEOD COUNTY FAIRGROUNDS DURING MCLEOD COUNTY FAIR FROM
AUGUST 14-18,2013
(m) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
CROW RIVER CUTTERS OF THE NATIONAL WILD TURKEY FEDERATION ON FEBRUARY
7 & 8, 2014, AT MCLEOD COUNTY FAIRGROUNDS
(n) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO ST.
ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 7 & 8, 2013
(o) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL WORKSHOP FOR
AUGUST 23, 2013, AT 4:00 P.M. TO REVIEW COMPREHENSIVE PLAN
(p) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(q) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
(r) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER C
Items 7(a)2, 7(b)l, 7(b)2, 7(g), 7(1), 7(o), and 7(q) were pulled for separate discussion.
Motion by Arndt, second by Forcier, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 7(a)2 had further discussion. Mayor Cook that fixrther explanation be given regarding the
pretreatment program. John Paulson, Environmental Specialist, presented before the Council. Mr.
Paulson explained that the MPCA has statutory delegation authority to delegate wastewater
pretreatment program administration to municipalities. This means that the City is being delegated
additional regulatory duties to go along with its current wastewater pretreatment program. This
authority recognizes the programs the City already has in place and also allows the removal of one
layer of regulation for industries, whereby the City can issue permits and other licenses to the
industries that the MPCA does now.
Motion by Arndt, second by Christensen, to approve Item 7(a)2. Motion carried unanimously.
Item 7(b)1 had further discussion. Dan Jochum, Planning Director, presented before the Council. Mr,
Jochum noted that the applicant has requested that construction of one building be permitted rather
than two buildings as approved by the Planning Commission. The applicant has determined that one
larger structure will work better for their plans versus the two buildings that were proposed to the
Planning Commission. Mr. Jochum explained that pole type constructed structures are allowed by
conditional use permit. Because the applicant is not amending anything material to the application, it
appears reasonable for the City Council to consider the amended request to go from two buildings to
one. Mayor Cook asked if approval of the City Engineer should be required due to the ponding
requirements in the area. This will be added to Item G on Resolution No. 14175.
Motion by Arndt, second Forcier, to approve Item 7(b)l. Motion carried unanimously.
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CITY COUNCIL MINUTES — A UGUST 13, 2013
Item 7(b)2 had further discussion. Mayor Cook noted that two members of the public spoke during the
public comments period of this meeting with concerns. Mayor Cook also mentioned some drainage
concerns in the area, however he reminded the Council that this evening's action is only to rezone the
area from R1 to R4. A rezoning requires an ordinance with two readings. Mr. Jochum explained that
at the next Council meeting, the site plan and conditional use permit will be considered along with the
second reading of the rezoning ordinance. Perhaps concerns of the neighbors could be addressed at
that time. Mr. Jochum mentioned that the traffic should not be as busy as perhaps the neighbors are
thinking it may be.
Mayor Cook mentioned that this memory care project falls very well within the comprehensive plan.
Motion by Arndt, second by Cook, to approve Item 7(b)2. Motion carried unanimously.
Item 7(g) had further discussion. Mayor Cook asked that this item be tabled to allow more time for the
city attorney and city administrator to review in more detail — such as the escalating rent price and
other items.
Motion by Arndt, second by Cook, to table Item 7(g) to August 27, 2013. Motion carried
unanimously.
Item 7(1) had further discussion. Council Member Arndt noted that the Fair Board discussed this item
last night and he asked the police chief to explain the new process of beer consumption at the McLeod
County Fair. Chief Hatten presented before the Council. Chief Hatten noted that beer has been
consumed at the Fair for decades. Historically, the area around the pavilion where the beer is sold and
where entertainment stages are contained has been fenced off and beer was only allowed to be
consumed in that area. The change being proposed this year is to allow beer consumption outside of
that perimeter within the entire area of the Fairgrounds. All beer consumers must wear a band
showing they are of legal age to consume alcohol. In addition, when the evening entertainment begins,
such as approximately 7:30 p.m., all beer will only be allowed to be consumed within that inner-
perimeter fence that surrounds the stages. This change will be reviewed after the Fair to address any
major issues.
Motion by Arndt, second by Forcier, to approve Item 7(1). Motion carried unanimously.
Item 7(0) had further discussion. Mayor Cook clarified that the workshop date to be considered is
August 27, 2013 (not August 23) prior to the Council meeting. August 27, 2013, at 4:00 p.m. works
for all Council Members present.
Motion by Christensen, second by Forcier, to set Council workshop for August 27, 2013, at 4:00 p.m.
to review the comprehensive plan. Motion carried unanimously.
Item 7(q) had further discussion. Council Member Forcier noted he will be abstaining from voting.
Motion by Arndt, second by Cook, with Forcier abstaining, to approve Item 7(q). Motion carried
unanimously.
8. PUBLIC HEARINGS,— 6:00 P.M.
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CITY COUNCIL MINUTES — AUGUST 13, 2013
(a) CONSIDERATION OF ORDINANCE NO. 13 -715 - AN ORDINANCE APPROVING
REVISIONS TO SECTIONS 5.02 AND 13.03 OF HUTCHINSON CITY CHARTER AS
RECOMMENDED BY THE CHARTER COMMISSION (SET SECOND READING AND
ADOPTION FOR AUGUST 27, 2013)
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that earlier this
year the Charter Commission began discussions regarding a couple of amendments to the City's
Charter. One of the revisions considered was to amend the petition requirement from 20% of those
who voted for mayor in the preceding election to 10% of total votes cast in the last regular election.
Mayor Cook added that when City elections were held in odd - numbered years, the petition
requirements were not as onerous. However, when the City changed to elections in even - numbered
years, voter turnout was higher and the petition requirements appeared to be more challenging.
Another amendment recommended by the Charter Commission was to change language in Section
13.03 to coincide with current practice related to official bonds. The amendment states that officers
of the City shall be covered by a surety bond from the City rather than the officials providing a
corporate bond to the City.
State law requires Charter changes to be made pursuant to a public hearing and ordinance change,
thus the process being followed this evening.
Mayor Cook also clarified that the petition signatures must be registered voters of the City and
therefore most often petition circulators must gain additional signatures beyond the requirement to
allow for any discrepancies.
Mr. Sebora also explained a typographical error on the ordinance proposed. The word "preceding"
shall be struck through and in its place "regular" will be inserted when describing the election.
Motion by Christensen, second by Arndt, to close public hearing. Motion carried unanimously.
Mayor Cook noted that, because he was asked to attend the Charter Commission meetings, he had
surveyed other cities to research their petition requirements, with 10% being an average number.
Mayor Cook also mentioned that when the Charter Commission was discussing the appropriate
petition requirements, the discussion mainly surrounded around initiatives and referendums, but not
recalls. Mayor Cook suggested perhaps a petition requirement for a recall be higher than 10 %. The
Charter amendments can be approved as presented, with the recall requirements to be considered at a
later date by the Charter Commission.
Marc Sebora noted that the statute requires Charter amendments to be approved by all Council
Members. Since Council Member Czmowski is absent, this item should be considered at the next
Council meeting.
Mayor Cook also noted that he had found that some cities have regulations on expenditures by
petitioners. The Council can adopt some sort of ordinance to address this issue. Mayor Cook asked
that a draft ordinance be prepared for the next Council meeting to consider this.
Motion by Arndt, second by Christensen, to table this item to August 27, 2013. Motion carried
unanimously.
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CITY COUNCIL MINUTES — A UG UST 13, 2013
9. COMMUNICATIONS_ REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AWARDING BOND SALE FOR GENERAL
OBLIGATION IMPROVEMENT BONDS, SERIES 2013A
Andy Reid, Controller, presented before the Council. Mr. Reid clarified that the Resolution
before the Council is Resolution No. 14180 and not 14181 as included in the Council packet.
Mr. Reid reviewed the projects included with this bond sale. These projects include
Jefferson Street Reconstruction Phase 1, 2013 Pavement Management Program, TH 15 &
CSAH 115 Roundabout, City School and Hospital Parking Lot Improvements and a
contingency fund with total project costs of $2,860,567 and value of $2,230,000 of bonds.
The debt payments for the bonds will be made over 15 years from the debt service fund using
assessments and tax levy as the sources of funds. Mr. Reid introduced Nick Anhut of Ehlers
& Associates.
Mr. Anhut distributed the bond sale report, with the report providing the City a rating of
"AA - ". Mr. Anhut explained that six bidders entertained a bid with the low bidder being
Baird out of Milwaukee, Wisconsin. The true interest cost is 2.6443 %. Due to a reoffering
premium, discount allowance and lower cost of issuance, the City will see $70,309 in net
proceeds. The closing date is set for September 5, 2013.
Motion by Arndt, second by Forcier, to approve awarding bond sale for GO Improvement
Bonds, Series 2013A, approving Resolution No. 14180. Motion carried unanimously.
Kent Exner noted that all projects have gone very well and are either completed or are on
schedule. General discussion was held regarding the South Grade Road bridge project.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 24, 2013
(b) FIRE DEPARTMENT MONTHLY REPORT FOR JULY 2013
(c) CITY OF HUTCHINSON WEED NOTICES REPORT FOR JULY 2013
Council Member Arndt noted that the weeds between the ponds at Harmony River are overrun and
need to be addressed.
Gary Forcier — Council Member Forcier asked about the spray application that was put down on 2 "d
Avenue east of Arch Street. Kent Exner, City Engineer, explained that the City is applying a soy -
based product that acts as an oil sealer that penetrates the blacktop about an inch and hardens the
surface of the payment allowing the oil to remain in the bituminous. This process has been used on
streets throughout the city and provides a great cost - benefit.
2
CITY COUNCIL MINUTES — AUGUST 13, 2013
Council Member Forcier also noted that he has been asked if the pool can stay open until school
starts. Mayor Cook asked that Marc Sebora look into this with staff.
Kent Exner — Mr. Exner noted trunk highway construction projects in the area: Hwy 15 South south
of the new roundabout is under construction. This project will be completed early September.
Trunk Hwy 5 near Norwood Young America is under construction until late September. Hwy 7 is
now detoured at County Road I 1 at Victoria.
Mr. Exner also noted that at the last Resource Allocation Committee meeting staff brought forth
three proposals to address studies to conduct an origin and destination study as identified in the
City's transportation plan. Amount of traffic, types of traffic and other dynamics would be part of
this study. Turning movements will also be reviewed, along with surveys of businesses. The
proposed cost of the study is $37,000 with funding available from planning dollars.
Another proposal was a feasibility study of improvements from 2nd Avenue North to 5'h Avenue
South along Hwy 15/Main Street. The study amount is not to exceed $39,000 to be funded with
planning dollars.
The third proposal was for a study of the 2nd Avenue SE bridge, mainly the structural steel of the
bridge. The bridge was built in the 1960s. The study is not to exceed $3800 again from planning
dollars.
Mr. Exner noted that the cost of each of these studies falls under the expenditure authorization of the
city administrator and therefore do not need approval of the Council, however they were brought
forth to the Council for the Council's awareness.
Council Member Forcier asked the newspaper to publish an educational piece on the proper use of
roundabouts now that the City has another new roundabout.
Mayor Cook noted that the Veterans group has informed him that they will be acquiring a helicopter
which will then be placed in Veterans Memorial Park near the end of September or early October.
Mayor Cook also asked that staff get in touch with the hospital in reference to the shrubs on the
north side of the Event Center which is now a major site line.
In addition, the annual recognition event will be scheduled at the next meeting
13. MISCELLANEOUS
14. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 7:15 p.m. Motion carried unanimously.
7
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Resolution Approving Donation of Real Property
Department: Administration
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
For several years the Chamber of Commerce and Hutchinson Ambassadors have been using a shed located behind
the Armory on Adams Street which is on city property near the Parks garage. The Chamber Board and Ambassadors
have determined that they no longer are in need of the storage shed. City Parks and Recreation staff have expressed
an interest in acquiring the shed for storage purposes for their department. The Chamber of Commerce is willing to
donate the shed to the City of Hutchinson at no cost if the City is willing to accept it. State law requires that all
donations are accepted by formal Resolution.
BOARD ACTION REQUESTED:
Approve Resolution No. 14181 - approving donation of real property.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 14181
RESOLUTION APPROVING DONATION OF REAL PROPERTY
WHEREAS, The City of Hutchinson is generally authorized to accept
contributions of real and personal property pursuant to Minnesota Statutes Section 465.03
for the benefit of its citizens and is specifically authorized to accept gifts and bequests for
the benefit of recreational service pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the Hutchinson Chamber of Commerce has offered to give real
property to the City of Hutchinson, specifically a shed located near the City's Parks
garage;
WHEREAS, The City Council hereby finds that it is appropriate to accept the
property offered,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
THAT, the property described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 27th day of August, 2013.
Steven W. Cook, Mayor
Jeremy J. Carter, City Administrator
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: 2nd Reading of Rezoning of 1025 Dale St SW from R1 to R4
Department: Planning and Zoning
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
CONSIDERATION OF REZONING PROPERTY AT 1025 DALE STREET SW FROM R1 TO
R4 TO ALLOW FOR DEVELOPMENT OF A 30 -UNIT MEMORY CARE FACILITY WITH
FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING
AND ADOPTION)
Matthew Tauer, Bear Paw Properties, LLC, is requesting to rezone property at 1025 Dale St. S.W. from R -1
(single - family residential) to R -4 (high density residential) to allow for the development of a 30 unit memory care
facility.
The Planning Commission acted on the rezoning, site plan review, and Conditional Use Permit Application at its
August 6, 2013 meeting. The only item being forwarded on for City Council action at this point is the rezoning. A
rezoning will take two readings at the City Council meeting since rezoning's are ordinances. The rezoning needs to
be acted upon prior to the CUP and site plan since the property needs to zoned R -4 prior to the conditional use permit
being approved. At the August 27, 2013 City Council meeting the second reading of the ordinance to rezone will be
acted upon and there will be a separate agenda item at that same meeting for the site plan approval and conditional
use permit.
If there are questions about this please contact me and I will be willing to clarify any of this information.
BOARD ACTION REQUESTED:
Approval of Rezoning
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO.
ORDINANCE NO. 13 -714
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT
1025 DALE STREET S.W. FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO R -4 (HIGH DENSITY
RESIDENTIAL) FOR DEVELOPMENT OF A MEMORY CARE FACILITY REQUESTED BY BEAR
PAW ENTERPRISES, LLC, PROPERTY OWNER
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear
to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R-
1 (Single Family Residential) to R -4 ( High Density Residential):
Section 2. That the property to be rezoned to R -4 ( High Density Residential) is described as follows:
Outlot B, Welcome To Our Home Addition
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 27th day of August, 2013.
ATTEST:
Jeremy Carter, City Administrator Steven W. Cook, Mayor
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Conditional Use Permit and Site Plan approval - 1025 Dale Street SW
Department: Planning and Zoning
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
CONSIDERATION OF CONDITIONAL USE PERMIT AND SITE PLAN FOR DEVELOPMENT OF A 30 -UNIT CARE
FACILITY LOCATED AT 1025 DALE STREET SW WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 14176).
Matthew Tauer, Bear Paw Properties, LLC, is requesting to rezone property at 1025 Dale St. S.W. from R -1
(single - family residential) to R -4 (high density residential) to allow for the development of a 30 unit memory care
facility. There are no permitted uses in the R -4 district, therefore a Conditional Use Permit is needed. Apartment
buildings designed and marketed for exclusive use by the elderly are allowed by Conditional Use Permit in R -4. All
proposed multiple family building developments require a site plan review. In addition, the developer is applying for a
site plan review.
Staff recommends adding one more condition to the CUP that clarifies that 20 units are for the purpose of memory
care and 10 units are high intensity care suites. The facility will be licensed as a Class F facility through the State of
Minnesota when it opens and will transition to a "Comprehensive License" as the State changes it licensing
terminology in the future.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit and Site Plan.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MEMORANDUM
DATE: August 7, 2013, for the August 13, 2013, City Council meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: Rezoning, Conditional Use Permit and Site Plan Review
*Note: The Planning Commission acted upon the rezoning, conditional use permit and site
plan review at its August 6, 2013 meeting. The City Council will only be acting on the
rezoning at the August 13, 2013 meeting. The second reading of the rezoning, the
conditional use permit and site plan review will be acted upon at the August 27, 2013 City
Council meeting. Please see the board action form preceding this page for more
information regarding this.
Background:
Matthew Tauer, Bear Paw Properties, LLC, is requesting to rezone property at 1025 Dale
St. S.W. from R -1 (single - family residential) to R -4 (high density residential) to allow for the
development of a 30 unit memory care facility. There are no permitted uses in the R -4
district, therefore a Conditional Use Permit is needed. Apartment buildings designed and
marketed for exclusive use by the elderly are allowed by Conditional Use Permit in R -4. All
proposed multiple family building developments require a site plan review. In addition, the
developer is applying for a site plan review.
Planning Commission Meeting:
The Planning Commission considered the request at their August 6t" meeting. Staff
reported the rezoning is consistent with the comprehensive plan. Staff presented the site
plan information and indicated the site plan meets the requirements of the zoning ordinance.
Staff noted that there have been drainage issues near the northeast corner of the lot and
that neighbors have said this was a concern. Staff also noted a condition was added
indicated that the proposed drainage of the area being built on could not impact surrounding
property drainage.
Joyce Krcil, who lives at 1120 Keith St SW, Hutchinson, commented to the Planning
Commission she and her husband and several neighbors have concerns regarding drainage
and don't want to the proposed facility to further negatively impact drainage. City Engineer
Exner addressed Ms. Krcil's concerns by noting that the proposed development has all of its
drainage going to the south through a drainage swale to a catch basin and that the
proposed development should not impact the already existing drainage problem on the lot.
The Planning Commission discussed the drainage issues at length and indicated that the
proposed development can't make the drainage issues worse in this area. Staff reiterated
to the Commission members that the drainage issues in this area are an existing condition
and will exist whether or not the Memory Care Facility is built or not. Staff also noted that
the proposed building and parking lot for the Memory Care Facility is going to drain to the
south and the plans submitted by a Professional Engineer indicate this as well.
After concluding discussion, the Commission unanimously recommended approval.
Recommendation:
The Planning Commission unanimously recommended approval of the rezoning, site plan
review and conditional use permits with the findings and conditions in the attached
resolution for the site plan approval and conditional use permit and an the attached
ordinance for the rezoning.
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Lee Miller, Nate Keller, Jean Ward,
Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John
Paulson, Mike Babe, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan
Jochum and Bonnie Baumetz (Persons in attendance at Planning Staff
Meeting (in bold)
Date: July 29, 2013, for August 6, 2013, Planning Commission Meeting
Application: Rezone from R -1 (Single Family Residential) to R -4 (High Density
Residential), Conditional Use Permit and Site Plan Review
Applicant: Bear Paw Properties, LLC
REZONE, CONDITIONAL USE PERMIT AND SITE PLAN REVIEW
Matthew Tauer, Bear Paw Properties, LLC, is requesting to rezone property at 1025 Dale St.
S.W. from R -1 (single - family residential) to R -4 (high density residential) to allow for the
development of a 30 unit memory care facility. There are no permitted uses in the R -4 district,
therefore a Conditional Use Permit is needed. Apartment buildings designed and marketed for
exclusive use by the elderly are allowed by Conditional Use Permit in R -4. All proposed
multiple family building developments require a site plan review. In addition, the developer is
applying for a site plan review.
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Rezone, Conditional Use Permit and
Site Plan Review
Memory Care Facility —1025 Dale St SW
Planning Commission — 8/6/13
Page 2
GENERAL INFORMATION
Existing Zoning: R -1 (Single Family Residential)
Property Location: 1025 Dale St SW
Lot Size: 5.5 Acres
Existing Land Use: Vacant Lot
Adjacent Land Use
And Zoning: R -4 (High Density Residential), R -3 (Medium -High
Residential) and R -2 (Medium Density Residential)
Comprehensive
Land Use Plan: Mixed Use District
Zoning History: Zoned R -1 when annexed into City limits.
Applicable
Regulations: Sections 154.168 (Land Rezoning), 154.169 (Site Plan Review)
and 154.170 (Conditional Use Permit)
Rezoning:
The Comprehensive Plan guides this area as Mixed Use Residential. According to the
Comprehensive Plan "the purpose of this category is to identify portions of Hutchinson that
contain higher density housing units. Mixed Use Residential is intended to accommodate
primarily manufactured home parks, town homes, apartments, duplexes, rooming houses and
other multi - family development. The overall density of these areas should generally be
maintained at between 5 -18+ units per acre. The proposed re- zoning is consistent with the
Comprehensive Plan.
The site was originally zoned R -1 (single - family residential) when the property was annexed into
the City. All land that is annexed into the City is zoned R -1 at the time of annexation.
The property abuts R -4 zoning to the South which has been developed as senior housing (Oaks
and Pines). R -4 zoning will allow for the development of a 30 unit facility for memory care as
proposed by the developer.
Site Plan Review:
Building:
The building is proposed to be an approximately 20,457 square foot one -story structure featuring
30 units of memory care. The building will be residential looking in character.
Rezone, Conditional Use Permit and
Site Plan Review
Memory Care Facility —1025 Dale St SW
Planning Commission — 8/6/13
Page 3
Sethacks-
The proposed building setbacks and requirements for the R -4 (high density residential) district
are identified below. The plans would meet the building setbacks as follows:
*The interior lot line on the west side isn't meeting the setback as required. Meeting the 35 foot
setback is a proposed condition of approval for the site plan.
Landscaping_
A landscape plan must be submitted for review. The ordinance states landscaping shall include
one tree per 800 square feet of landscaping area.
Parking:
The zoning ordinance requires .5 spaces per dwelling unit, which means 15 spaces are required
plus whatever parking needs staff of the facility have. There are 35 spaces on the site plan
which exceeds the requirement. It would be beneficial from a water quality /runoff and water
quality standpoint to eliminate parking stalls on -site.
Stormwater Management:
Following the final construction plan submittal and City review the City Environmental
Specialist will provide comments that need to be addressed prior to building permits being
issued.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for all uses in the R -4 District. The applicant is
applying for an "apartment building(s) designed and marketed exclusively for the elderly" as
found under section 154.059 (C) (3).
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
Principal
Proposed
Structure
Structure
Setback
Setback
Front Yard
35 feet
90 feet
Interior Lot Line —
35 feet
32 feet*
west side
Interior Lot Line —
35 feet
360 feet
east side
Rear Yard
35 feet
64 feet
*The interior lot line on the west side isn't meeting the setback as required. Meeting the 35 foot
setback is a proposed condition of approval for the site plan.
Landscaping_
A landscape plan must be submitted for review. The ordinance states landscaping shall include
one tree per 800 square feet of landscaping area.
Parking:
The zoning ordinance requires .5 spaces per dwelling unit, which means 15 spaces are required
plus whatever parking needs staff of the facility have. There are 35 spaces on the site plan
which exceeds the requirement. It would be beneficial from a water quality /runoff and water
quality standpoint to eliminate parking stalls on -site.
Stormwater Management:
Following the final construction plan submittal and City review the City Environmental
Specialist will provide comments that need to be addressed prior to building permits being
issued.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for all uses in the R -4 District. The applicant is
applying for an "apartment building(s) designed and marketed exclusively for the elderly" as
found under section 154.059 (C) (3).
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
Rezone, Conditional Use Permit and
Site Plan Review
Memory Care Facility —1025 Dale St SW
Planning Commission — 8/6/13
Page 4
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility
facilities and other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit
the development and use of neighboring property in accordance with the applicable
district regulations.
Analysis and
Recommendation:
Staff has reviewed the request and recommends approval of the Rezoning, Conditional Use
Permit, and Site Plan with the following recommendations:
1. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
2. The proposed building and site improvements shall comply with the standards of the R -4
district and the Zoning Ordinance, as well as all other City regulations.
3. The use must meet all applicable building and fire code regulations. Any remodeling
and/or additions must also meet applicable building and fire code regulations.
4. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use requires
approval of a new conditional use permit.
5. If the proposed use fails to start operation within one year of the conditional use permit
being granted, the conditional use permit shall be deemed null and void and a new
conditional use permit must be applied for.
6. Proposed drainage must not impact surrounding properties.
7. Provide sufficient turnaround for fire apparatus on site, including allowing an easement
of Cleveland Ave. SW for a cul -de -sac for the purposes of fire apparatus turn- around.
8. Water main must be looped through the property.
9. Parkland fees are $135.00 per unit and paid with building permit.
10. SAC and WAC fees will be calculated upon building plan submittal and due at the time
of building permit issuance.
11. All signage shall meet the requirements of the R -4 district. Sign permits are required
prior to installation of the signage.
12. Exterior lighting must be shielded and shall not cause glare to adjacent properties.
13. Developer must draft easement agreements for the gas lines going through the subject
property that go to the Oaks and Pines properties.
14. Developer must verify stormwater pond located on Oaks and Pines properties was
designed to handle stormwater runoff for the subject site. Developer must provide
drainage calculations to the City Engineer for review.
15. Developer must enter into a development agreement with the City of Hutchinson for the
infrastructure improvements to site, as well as any needed easements for fire apparatus
turn- around. .
16. The building must meet the 35 foot setbacks at time of building permit application. The
building corner on the southwest side is not meeting the setback as the site plan was
presented.
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14176
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF
CONDITIONAL USE PERMIT AND SITE PLAN REVIEW APPLICATIONS REQUESTED BY BEAR
PAW ENTERPRISES, LLC, TO ALLOW CONSTRUCTION OF A 30 UNIT CARE FACILITY ON
PROPERTY LOCATED AT 1025 DALE STREET S.W.
FACTS
1. Bear Paw Enterprises, LLC, is the owner of a parcel of land located at 1025 Dale Street S.W.,
Hutchinson Minnesota; and,
2. The subject property is legally described as:
Outlot B, Welcome To Our Home Addition
3. Bear Paw Enterprises, LLC, has applied to the City for a site plan review and conditional use permit to
allow development of a Memory Care facility at 1025 Dale Street S.W., Hutchinson MN.
4. The Planning Commission met on August 6, 2013, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the R -4 district
and the Zoning Ordinance, as well as all other City regulations.
C. The use must meet all applicable building and fire code regulations. Any remodeling and/or
additions must also meet applicable building and fire code regulations.
d. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use requires approval of
a new conditional use permit.
C. If the proposed use fails to start operation within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void and a new conditional use
permit must be applied for.
f Proposed drainage must not impact surrounding properties.
g. Provide sufficient turnaround for fire apparatus on site, including allowing an easement of
Cleveland Ave. SW for a cul -de -sac for the purposes of fire apparatus turn- around.
h. Water main must be looped through the property.
i. Parkland fees are $135.00 per unit and paid with building permit.
j. SAC and WAC fees will be calculated upon building plan submittal and due at the time of
building permit issuance.
k. All signage shall meet the requirements of the R -4 district. Sign permits are required prior to
installation of the signage.
1. Exterior lighting must be shielded and shall not cause glare to adjacent properties.
m. Developer must draft easement agreements for the gas lines going through the subject property
that go to the Oaks and Pines properties.
Findings of Fact — Resolution # 14176
Memory Care facility conditional use permit and site plan
1025 Dale Street S.W.
Page 2
n. Developer must verify stormwater pond located on Oaks and Pines properties was designed to
handle stormwater runoff for the subject site. Developer must provide drainage calculations to
the City Engineer for review. If ponding cannot be accommodated in stormwater pond on the
Oaks and Pines properties it must be accommodated onsite.
o. Developer must enter into a development agreement with the City of Hutchinson for the
infrastructure improvements to site, as well as any needed easements for fire apparatus turn-
around. .
p. The building must meet the 35 foot setbacks at time of building permit application. The building
corner on the southwest side is not meeting the setback as the site plan was presented.
q. The eastern portion of the property must be un- disturbed other than for utility construction. If
soil over - burden from the building site is placed on eastern portion of the property a drainage
system must be designed to ensure soil over - burden does worsen drainage issues for
neighboring properties.
5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its
meeting on August 13, 2013, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of the conditional use permit, subject to the
following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the conditions
stated.
b. The proposed building and site improvements shall comply with the standards of the R -4 district
and the Zoning Ordinance, as well as all other City regulations.
C. The use must meet all applicable building and fire code regulations. Any remodeling and /or
additions must also meet applicable building and fire code regulations.
d. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use requires approval of
a new conditional use permit.
C. If the proposed use fails to start operation within one year of the conditional use permit being
granted, the conditional use permit shall be deemed null and void and a new conditional use
permit must be applied for.
£ Proposed drainage must not impact surrounding properties.
g. Provide sufficient turnaround for fire apparatus on site, including allowing an easement of
Cleveland Ave. SW for a cul -de -sac for the purposes of fire apparatus turn- around.
h. Water main must be looped through the property.
i. Parkland fees are $135.00 per unit and paid with building permit.
j. SAC and WAC fees will be calculated upon building plan submittal and due at the time of
building permit issuance.
k. All signage shall meet the requirements of the R -4 district. Sign permits are required prior to
installation of the signage.
1. Exterior lighting must be shielded and shall not cause glare to adjacent properties.
m. Developer must draft easement agreements for the gas lines going through the subject property
that go to the Oaks and Pines properties.
n. Developer must verify stormwater pond located on Oaks and Pines properties was designed to
handle stormwater runoff for the subject site. Developer must provide drainage calculations to
the City Engineer for review. If ponding cannot be accommodated in stormwater pond on the
Oaks and Pines properties it must be accommodated onsite.
Findings of Fact — Resolution # 14176
Memory Care facility conditional use permit and site plan
1025 Dale Street S.W.
Page 3
o. Developer must enter into a development agreement with the City of Hutchinson for the
infrastructure improvements to site, as well as any needed easements for fire apparatus turn-
around.
p. The building must meet the 35 foot setbacks at time of building permit application. The building
corner on the southwest side is not meeting the setback as the site plan was presented.
q. The eastern portion of the property must be un- disturbed other than for utility construction. If
soil over - burden from the building site is placed on eastern portion of the property a drainage
system must be designed to ensure soil over - burden does worsen drainage issues for
neighboring properties.
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in Section 154.170 of
the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will
contribute to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit and site plan is consistent with the comprehensive plan.
8. The proposed use will not have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the
public health, safety and general welfare.
9. The proposed use will be designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the application to issue a conditional use permit and site plan to allow Bear Paw Enterprises, LLC, to
develop the existing site for a Memory Care facility at 1025 Dale Street S.W., Hutchinson MN, is approved.
Adopted by the City Council this 27th day of August, 2013.
ATTEST:
Findings of Fact — Resolution # 14176
Memory Care facility conditional use permit and site plan
1025 Dale Street S.W.
Page 4
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
Aug 20, 2013
Dear City Council Members,
Due to personal reasons, Leon Johnson has resigned from the Hutchinson Utilities Commission
effective September 15t. I would like to appoint Mark Girard to serve out the remainder of
Leon's term. Mark is a twelve year resident of Hutchinson. He is a mechanical engineer by
trade and is Vice - President and CTO of AKI, located on Hwy 7 West in Hutchinson.
Previously Mark has served on the board of the Crow River Golf Club, as well as the Finance
Committee and the Building Committee. In addition Mark served on the Parish Personnel
Committee at Christ the King Lutheran Church.
Currently Mark serves on the Boards of AKI, Mobius Innovations and Citizen's Bank. Mark
understands and appreciates the importance of Hutchinson Utilities to the community as a
utility provider, as well as a city enterprise. I believe Mark's technical background, logical
approach and small business ownership background will be an asset to the Utilities
Commission. I have spoken to Utilities Commission Chair Dwight Bordson and he also feels
Mark would be a good addition to the Commission.
I ask for your approval,
Mayor Steve Cook
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Consideration for Approval of Project Change Orders
Department: PW /Eng
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and /or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
are proposed as noted:
o Change Order No. 1 — Letting No. 10 /Project No. 13 -10 — 2013 City Parking Lot Improvements
This Change Order addresses the extension of the respective interim completion dates to 08/14/2013 and 08/28/2013
due to site and materials issues. This Change Order results in no increase to the contract amount.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
- HUTCHINSON CITY CENTER
ENGINEERING DEPARTMENT
111 HASSAN STREET SE, HUTCINSON MN 55350
PHONE: 320-234-4209 FAX: 320-234-4240
LETTING NO. 10 - PROJECT NO. 13 -10
Dated: 08121/2013 CHANGE ORDER NO. 1 Page 1 of 1
Project
Location:
2013 City Parking Lot Improvements: City Parking Lot B - Franklin St SW /1st Ave SW /Glen St SW across from Park Elem., City Parking Lot J -
125 Jefferson St SE - Evergreen Apartment, & Fire Dept. - 246 Adams St SE /205 3rd Ave SE , School District locations: Administration Bldg - 30
Glen St NW, High School - 1200 Roberts Rd SW, West Elementary - 825 School Rd SW & Hutchinson Health: West Parking Lot - 3 Century Ave
SW
CONTRACTOR: Knife River Corporation, 4787 Shadow Wood Dr NE, Sauk Rapids MN 56379
Contract
Amount:
$877,796.73
Interim Completion Dates: School District Lots 08/09/2013 & City & Hospital Lots 08/23/2013
Final Completion Date: 08/30/2013
Description
of Change:
This Change Order addresses the extension of the interim completion dates from 08/09/2013 and 08/23/2013 to 08/14/2013 and
08/28/2013. This revision does not extend the final completion date. The additional work does not result in an increase to the
contract.
Item No.
Spec. Ref.
Item Name 1F1Umt1
F Amount
INCREASE ITEMS
Extension of interim completion dates from 08/09/2013 and 08/23/2013
to 08/14/2013 and 08/28/2013.
$0.00
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
TOTAL INCREASE ITEMS
0.0
DECREASE ITEMS:
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
$0.0
TOTAL DECREASE ITEMS
$0.0
NETCHANGE --------------------------------------------------------------------------------------------------------------------- -------------------------------
$0.00
r accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $0.00 (add) /fdeduc4).
An extension of - -0 -- days shall be allowed for final completion.
ORIGINAL
CONTRACT AMOUNT
PREVIOUS ADDITIONS/DEDUCTIONS
THIS ADDITION /$E91 ICTIO 4
TOTAL
$877,796.73 $0.00
1 $0.00 $877,796.73
Approved: _
Contractor - Knife River Corporation
Dated:
Approved:
City of Hutchinson - Mayor: Steven W Cook
Dated: 08/27/2013
Approved: _
City of Hutchinson - City Engineer: Kent Exner
Dated:
Approved:
City of Hutchinson - City Administrator: Jeremy J Carter
Dated: 08/27/2013
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action WZ
7AL =-
Agenda Item: Consideration for Approval of Airport Work Order 2 - Obstruction Removal
Department: PW /Eng
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Work order #2 for the Obstruction Removal was drafted upon request to separate the obstruction removal efforts from
those related to the Airport Master Plan update and the Airport Layout Plan update.
FAA Form 5010, used to report findings of FAA inspections, noted potential obstructions at one location on the south
end of the runway and at one location on the west side of the runway.
To appropriately address these obstructions, they will need to be surveyed, identified and an action plan to address
any obstructions will need to be done. Once those items are complete, the work can be done to remove any
obstructions. When the work is completed, the Airport must certify the air space is clear of obstructions.
This work order covers:
Task 1 - Obstruction survey
Task 2 - Engineering assistance (action plan & certification of clear air space)
Task 3 - Funding administration (project documentation, grant documents, grant closeout, and related).
The lump sum cost of the work order is $9,150, of which $915 is the City's cost from the Airport Construction Capital
Project Fund.
Work estimates were prepared, but estimates for the work are conservative estimates, since the exact nature of the
obstructions, if any, cannot be determined without surveying. Estimates included in the grant request were
anticipated at $13,500, of which $1,350 would be the City's cost from the General Fund (Contract Repair &
Maintenance).
BOARD ACTION REQUESTED:
Approval of Airport Work Order 2 - Obstruction Removal
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: -$ 45,874.00
Total City Cost: -$ 45,874.00 Funding Source: REVENUE - Airport (General Fund) '14 &'15
Remaining Cost: $ 0.00 Funding Source:
BMI Job No. T51.107001
WORK ORDER NO.2
TO
PROFESSIONAL SERVICES CONTRACT
DESIGN REVIEW ASSISTANCE, SURVEY SERVICES AND GRANT CLOSEOUT
FOR AIRPORT OBSTRUCTION REMOVAL
BETWEEN: The City of Hutchinson,
A Minnesota municipal corporation (CLIENT)
AND: Bolton & Menk, Inc. (CONSULTANT)
EFFECTIVE July 31, 2013
DATE:
RECITALS
City owns and operates the Hutchinson Airport (Butler Field) located in Hutchinson, Minnesota.
2. This is Work Order No. 2 to the Professional Services Contract, between City and Bolton & Menk,
Inc. The Professional Services Contract effective May 8, 2012, is referred to herein as the
"Master Agreement ".
AGREEMENT
DESCRIPTION
The CONSULTANT agrees to provide Obstruction Review identification/verification, Engineering design
assistance, Survey Services and Grant Closeout Assistance all required for the Obstruction Removals at the
Hutchinson Municipal Airport (herein referred to as the Project).
I.A. BASIC SERVICES
For purposes of this Work Order, the Basic Services to be provided by the CONSULTANT are as follows:
Project Scope
It is understood that the City of Hutchinson has identified critical airspace obstructions to the airspace at
their Municipal Airport. FAA /ADO and Mn/DOT Aeronautics requires steps to be taken to remove
obstructions to maintain a safe airport. The following agreement for professional services assists the City
of Hutchinson in confirming/identifying airport airspace obstructions for removal. The project will include
assisting the cities current consultant under contract to complete the removal of obstructions deemed a
"Hazard to Navigation ".
TASK 1. AIRPORT OBSTRUCTION SURVEY
The overall scope is to verify /survey the identified airspace obstructions to current and near -term airspace
standards:
1. Project Formulation: CONSULTANT will assist the Hutchinson to develop next steps as a
result of the obstruction identification and removal. Tasks include review the identified
obstructions, one (1) on -site meeting with the CLIENT, and one (1) meeting each with
FAA and Mn /DOT Aeronautics. Two (2) site visits will be required to complete this task.
H:\HUTC\T51105897\7-Bidding-ContractLDocuments\E-Grant\Grant Request \HCD Work Order 2_OBS REM.doc Page 1
BMI Job No. T51.107001
TASK 2. ENGINEERING ASSISTANCE
This Task provides guidance and background standards for sponsor preforming work (force account)
utilizing Federal Entitlement Funding:
1. Project Documentation: CONSULTANT will assist the Hutchinson to develop next steps
as a result of the obstruction identification and removal. Tasks include review Sponsors
qualifications to perform force account work, provide current wages rates and review of
required federal requirements.
2. Surveyor's certification of clear airspace
TASK 3. FUNDING ADMINISTRATION
This Task provides completion of FAA required documentation of Grant Assurance requirements:
1. Project Documentation: Grant administration including FAA grant request, closeout, or
other related project programming paperwork.
Further work to accomplish any required environmental review, or additional work items not described
above that are determined after survey identification are not included in this agreement of the overall
project.
I.B. ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section I.B. shall not be considered part
of the Basic Services and may be authorized by the CLIENT as Additional Services. Additional Services
consist of those services, which are not generally considered to be Basic Services; or exceed the
requirements of the Basic Services; or are not definable prior to the commencement of the Project; or vary
depending on the technique, procedures or schedule of the Project. Additional services may consist of the
following:
1. Airport property boundary survey.
2. Additional ground surveying for possible obstruction replacements if required by property
owner(s).
3. All other services not specifically identified in Section I.A.
I.C. CONSIDERATION
The services described above in Section I.A. BASIC SERVICES shall be provided as follows:
Task 1: Obstruction Survey verification $ 3,900.00 Hourly Cost, plus
Task 2: Engineering Assistance
$ 2,000.00 Lump Sum
Task 3: Funding Administration $ 3,250.00 Lump Sum
TOTAL AUTHORIZED FEE $ 9,150.00
Funding splits= FAA (90%) $8,235.00, Local (10 %) 915.00
H:\HUTC\T51105897\7-Bidding-ContractDocuments\E_Grant\Grant Request \HCD Work Order 2_OBS REM.doc
Page 2
BMI Job No. T51.107001
Progress payments shall be inade in accordance with the Attached Fee Schedule and Section III of the
Master Agreement.
I.D. SCHEDULE
The Tasks authorized under Work Order No. 2 will be performed under the following schedule or as
authorized by the CLIENT as the I.A. BASIC SERVICES.
BASIC SERVICES SCHEDULE
TASK
SERVICE DESCRIPTION
DATE
1
Obstruction Survey
August- September 2013
2
Engineering Assistance
September 2013
3
Funding Administration
August - January 2014*
*Completion date is a goal - subject FAA meeting schedule
TOTAL AUTHORIZED FEE
I.E. AUTHORIZATION
City of Hutchinson, Minnesota
Steve Cook
Mayor
Jeremy Carter City Administrator
$ 9,150.00
Bolton & Menk, Inc.
Ron Id A. Roetzel, P.E. Principal
H:\HUTC\T51105897\7-Bidding-Contract-Documents\E-Grant\Grant Request \HCD Work Order 2_OBS REM.doc Page 3
HUTCHINSON CITY COUNCIL
Request for Board Action
mmeww' Ram
Agenda Item: Annual poly bag film purchase for Creekside
Department: Compost
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff [7]
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OF AGENDA ITEM:
Poly bag film for the Premier Tech automated bagging line that Creekside operates is ordered on a annual basis for
soil /mulch packaging needs. A two year supply is ordered at one given. The product lines in which are ordered
alternate from year to year, the Creekside product line predominantly makes up the order for 2013. Also note that
Creekside brand of products will have a new bag design.
In order to receive the best possible pricing, products are grouped together by brand, size and quantities. The RFQ
consists of the Creekside products totaling 355,000 bags. A total of six quotes were submitted.
Niaflex Corporation submitted very favorable pricing for the RFQ at a price of $74,414.75. The next best pricing for
this RFQ was EcoPlast at $89,516.00.
BOARD ACTION REQUESTED:
Approve the purchase of the poly bag film quote received from Niaflex Corporation as recommended by Creekside
staff and the City Administrator. Total cost is $74,414.75.
Fiscal Impact: $ 74,414.75 Funding Source: Compost Fund
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 74,414.75
Total City Cost: $ 74,414.75 Funding Source: Compost Fund
Remaining Cost: $ 0.00 Funding Source:
Top 2 Quotes Received
CreekSide
40 #Topsoil 145,000
40# Manure 30,000
40# Compost
30,000
1 cuft Peat
10,000
10# Potting Soil
15,000
20# Potting Soil
30,000
40# Potting Soil
80,000
2 cuft. Brown Mulch 15,000
Total 355,000
CreekSide 40#
Bags 295,000
6 colorl Over laquer 7 Ual
Alternate
2.75 mil
Nlaflex
Bob Edlund
Plate
Changes
Total with
Plates
Alternate
2.75 mil
EcoPlast
Josh Lefkowtiz
Plate Total with
Changes Plates
$250 per
$250 per
color
color
$0.17
$0.18
$26,560.95
$0.19
$0.21
$29,764.00
$0.17
$0.23
$6,88130
$0.23
$0.29
$8,698.00
$0.17
$0.23
$6,883.30
$0.23
$0.29
$8,698.00
$0.17
$0.35
$3,461.10
$0.33
$0.51
$5,062.00
$0.15
$0.27
$4,041.85
$0.23
$0.35
$5,188.00
$0.15
$0.20
$6,13100
$0.18
$0.23
$7,042.00
$0.17
$0.19
$15,438.80
$0.22
$0.24
$18,954.00
$0.25
$0.33
$5,012.45
$0.32
$0.41
$6,110.00
Avg. Price per bag on
$0.2008
Avg. Price per bag on
$0.2413
Plate
Plate
Charges
$13,500.00
Charges
$13,500.00
Avg Plate
Avg Plate
per bag
$0.0380
per bag
$0.0380
Total
$74,414.750
Total
$89,516.000
Summary of Quotes
Received 8.16.2013
Product Type
Quantity
Alternate 2.76 rnil
»9 Niafiex
Bob Edlund
Plate Chan es
Total with Plates
Alternate 2.75 mil
#2 EcoPlas€
Josh Lefkowtiz
Plate
Changes
Total with Plates
Alternate 2.75 mil
#3 TNT Plastics
Terry Triller
Plate
Chan es
Total with Plates
CgreekSide
$250 per color
Plate charge
$250 per color
$500 per color
Plate charge
listed separate
Topsoil 40#
145,000
$0.17
$0113
$26,560.95
$0.19
$0.21
$29,764.00
$0.21
$0.22
$32,388.50
40# Manure
30.000
$0.17
$023
$6,863.30
$023
$0.29
$8,698.00
$0.21
$0.27
$8,129.60
40# Compost
30,000
$017
$0.23
$6,683.30
$0.23
$0.29
$8,698.00
$0.21
$0.27
$9,129.60
1 tuft Peat
10,000
$0.17
$0.35
$3,461 10
$0.33
$0.51
$5,062.00
$0.21
$0.40
$3.955.60
10# Potting Soil
15,000
$0.15
$0.27
$4,04185
$0.23
$0.35
55,188.00
$0.22
$0.30
54,562.90
20# Potting Sod
30,000
$0.15
$0.20
$6,133.00
$0.18
$0.23
$7,042,00
$0.21
$0.26
57,892.80
40#PottingSoil
60,000
$0.17
$0 -19
$15,43880
$0.22
$024
$18,954.00
$021
$0.23
S18,56460
2 tuft. Brown Mulch
15,000
$0.25 $0.33
Avg. Price per bag on CS 40# bags
$5,012.45
$0.2008
$0.32 $0.41
Avg. Price per bag on CS 40# bags
$6,110.00
$0.2413
$0.31 $0.40
Avg. Price per bag on CS 40# bags
$6,071 25
$0.2412
Total 355.000
CreekSide 40# Bags
295,000
Plate Charges
$13,500.D0
Plate Charges
Plate Charges
$13,500.00
Plate Charges
Plate Charges
$13,873.10
e Wbr. o,e isyK•
e «+ar ow, ram,
71w
Avg Plate per bag
$0.0380
Avg Plate per bag
Avg Plate per bag
$0.0380
Avg Plate per bag
Avg Plate per bag
$0.0391
Total
Total
$74,414.750
Total
Total
$89,516.000
Total
Total
$89,694.850
Product Type
Quantity
Alternate 2.75 mil
44 Volm
Kurt Hintz
Plate Changes
Total with Plates
Ahemate 2.75 mil
#5 Direct Plastic
Glenn Weberoal
Plate
Chan ges
Total with Plates
Alternate 2.75 mil
#6 HubPaC
Plate
Changes
Total with Plates
CreekSide
$300 per color and slde
Plate charge
listed separate
$500 per color
Topsoil 40#
145,000
$0.22
$0.23
$33,710.00
$0.24
$6.27
$38,960.60
024
$026
$37,647.500
40# Manure
30,000
$0.25
$0.32
$9,450.00
$0.24
$0.36
$10,9D0.60
029
$041
$12,212.000
409 Compost
30,000
$0.25
$0.32
$9,450.00
$024
$0.36
$10,900.60
029
$041
$12,212.000
1 cult Peat
10,000
$0.31
$0.52
$5,20040
$0.24
$0.60
$6,020.60
0.41
$0.76
$7,600.000
10# Potting Soil
15,000
$0.18
$032
$4,815.00
$0.21
$0,45
$6,701.20
0.21
$0.45
$6,695.000
20# Potting Soil
30,000
$0.19
$0.26
$7,800.00
$021
$0.31
$9.346.00
0.30
$0.42
$12,500,000
409 Potting Soil
80,000
$0.23
$0.25
$20,260.00
$024
$0.29
$23,100.60
0.24
$0.28
$22,340.000
2 tuft. Brown Mulch
15,000
$0.30 $0.40
Avg. Price per bag on CS 400 bags
$5,985.00
$0.2646
$0.33 $0.45
Avg. Price per bag on CS 40# bags
$6,716.35
$0.3047
0.31 $0.48
Avg, Price per bag on CS 40# bags
$7,191.250
$0.3119
Total 355,000
CreekSide 4D# Bags
295,000
Plate Charges
$16,200.00
Plate Charges
$26,446.55
Plate Charges
$27,000 00
e Wbr. o,e isyK•
7 Imo
Avg Plate per bag
$0.0456
Avg Plate per bag
$0.0745
Avg Plate per bag
$0.0761
Total
$96,670.00
Total
$112,646.55
Total
$118,397.750
A. General instructions to bidders
The "City" or "purchaser" in this document refers to the City of Hutchinson, 111 Hassan St SE, Hutchinson, MN
55350.
Purchase documents consist of the following:
a) General instructions to bidders
b) Scope and purpose
c) Purchasing process
d) Detailed specifications
These specifications represent the minimum requirements. You may specify items that you feel would meet the requirements
identified in the Scope and Purpose section of this document. Naturally, you may specify any item that exceeds these
minimum specifications. Any deviations should be clearly noted.
Your bid and supporting documents must include a description of the bag film, detailed specifications, and the total price.
Any exceptions for missing components shall be duly noted in the written bid. The bid you provide must be
adequate so the City of Hutchinson may analyze the bag film for use.
The city understands that the bid does not require payment of sales tax, under Section 297A.25, Subdivision 28 of the
Minnesota Sales Tax and Use Law (Resource Recovery Facility Exemption Certificate). In the event it is determined sales
tax is to be paid, the payment will be the responsibility if the city.
The Hutchinson City Council reserves the right to reject all or parts of bids and to waive any informalities and irregularities.
No contract exists until authorized by action of the City Council. Copies of the specifications will be furnished upon
request by contacting CreekSide Soils. Remit bids by Noon on Friday August 9` ", 2013
Send your bid to:
CreekSide Soils Bag Film Proposal
City of Hutchinson
1500 Adams St. SE
Hutchinson, MN 55350
Or email to
akosek @creeksidesoils.com
All inquiries and other correspondence to this request for bids or these specifications, both prior to and subsequent to the
letting of the related contract are to be with and addressed to:
Andy Kosek
General Manager
CreekSide Soils
City of Hutchinson
1500 Adams St. SE
Hutchinson, MN 55350
Phone. {320) 587 -6762
akosek @creeksidesoils.com
B. Scope and Purpose
These specifications are intended to provide general description for the purchase of
Up to 145,000 impressions of bag film depicting the SplendorGro and WonderBlend product logo, a description of contents
and are of such durability to allow such soil products to be distributed and sold to a regional customer base.
C. Purchasing Process
1. Receiving requests for information from potential bidders. The City encourages questions from bidders. Bidders or
their representatives are invited to establish the contacts with City staff they feel are necessary to gain an understanding of
the Citys operation and packaging needs. The purpose of communication between bidders and the City is to provide
information necessary so bidders can present a proposal they feel will best suit the City's packaging needs.
2. Responding to bidder requests. Any questions that bidders may have regarding specifications, the purchasing
process, or the packaging needs will be answered as soon as possible after they are received. It is the City's intent to provide
open, honest communication with bidders regarding packaging needs and outcome expectations.
3. Bidders prepare their bids. Bidders prepare proposals they feel will best suit the City's packaging needs. Bidders
are encouraged to identify the unique features or characteristics of the packaging products they are proposing.
4. Analyzing the bid proposals. Once the City receives bids, City staff members will analyze each proposal. If
questions arise during the analysis, they will be noted and bidders will be contacted for answers. Analysis is the
most critical step for the City, so bidders are encouraged to include as complete a package of information as possible.
5. Scheduling pre - purchase inspections demonstrations and reference checks, if necessary. Based on its analysis, the City
may request bidders to offer an inspection, demonstration or have bidders prepare a list of references for similar
packaging products. The purpose of any inspection, demonstration, or reference check will be to determine if the
packaging product proposed is suitable for the City's packaging needs.
6. Production Plates. The bag film depictions of the SplendorGro and WonderBlend product logo and
associated artwork may be developed by the successful bidder, the city, or both entities. However, at
all times, the SplendorGro and WonderBlend trademark, associated artwork, and the production plates
depicting the trademark and artwork are and shall remain the property of the City of Hutchinson to be
surrendered to the City of Hutchinson upon request. The successful bidder shall be responsible for the
return of the production plates whether those plates are in the bidders possession or that of a third
party.
7. Presenting bids that meet minimum expectations to the City Council. Once all bids are analyzed, those that meet
minimum requirements will be presented to the City Council at one of their regularly scheduled meetings. The City Council has
the final authority to accept, reject, or request modifications to a bid. The City Council is the final purchasing authority.
No purchase agreement is valid until it is approved by the City Council.
8. Naming a successful bidder. City Staff will announce a successful bidder after their analysis.
In determining the successful bidder, the City may take into consideration not only the lowest price offered, but also the
actual capability of a bidder to perform the proposed contract. The City may exercise reasonable discretion in
determining who is the lowest responsible bidder. The City may consider, in addition to the proposal price, the quality,
suitability, and adaptability of the equipment for its intended use. The City may also consider, in addition to price, the
proximity of repair and service facilities. The Hutchinson City Council reserves the right to reject all or parts of bids and to
waive any informalities and irregularities.
The City must deem a bidder as being responsible. "Responsible" means that the bidder is capable of performing the
proposed contract, is financially responsible, and displays integrity, ability, skill, and the likelihood of providing faithful and
satisfactory service.
Once a successful bidder is named, City staff members will meet with the vendor to determine any final information
neccessary. At this time, matters specific to the bidder's proposal will be clarified.
9. Issuing of purchase order for the packaging products. Once the arrangements are made with the successful
bidder and a purchase agreement is signed, the City Administrator and /or the City Finance Director will issue a purchase
order for the entire amount stated in the contract, which is considered the full purchase price for the packaging products.
After purchase orders are issued, the packaging products can be delivered pursuant to terms of bid package. If there
are change orders to the packaging products authorized by the City during the process of procuring the packaging
products, the bidder will provide a detailed description of the changes, along with the associated deductions or
charges.
10. Receiving and inspecting the packaging products. Before accepting the packaging products, the City will
conduct inspections using private contractors or internal staff. These inspections are made to ensure that all
the packaging products ordered was received, is operable as designed; and that all approved specifications were
met. Any deficiencies will be noted and the bidder will have to correct them before the City accepts the packaging
products-
11 . Final acceptance of the packaging products. Once all deficiencies noted during any inspections are corrected,
the packaging products will be accepted-
1 . Bidder to submit invoice. Payment terms will be 90% of accepted packaging products at time of
invoicing by bidder and approval by city council. 10% will be withheld to insure the packaging products
operate in an acceptable manner with the packaging equipment utilized by the City of Hutchinson and
the impressions listed on pallets is accurate with the actual count by City of Hutchinson employees.
D. Detailed Specifications for soil packaging products.
Please see attached specifications.
RFQ-
General Conditions and Specifications
For
Soil Packaging Products
City of Hutchinson, Minnesota
July 39, 2013
SOIL PACKAGING BID
CITY OF HUTCHINSON
DBA AS CREEKSIDE SOILS
'Ihe City of Hutchinson DBA CreekSide Soils will entertain bids from all interested vendors for the purpose of fulfilling printed soil packaging (bag film) needs
from September 1, 2013 through June 1, 2015 with possible one year extension of contract,
CreekSide Soils employs a Premier -Tech model FFS 200 as its' packaging unit. Unit specifications are included in bid packet.
All bag counts are aggregates of total product lines. CreekSide Soils produces three product lines thereby requiring three different sets of packaging graphics.
All rolled stock of completed packaging product shall be tagged with product identification and number of impressions per roll. if placed on pallet with multiple
rolls, the pallet shall be tagged with total number of impressions on pallet (aggregate of roll impressions).
All rolls of packaging film must be rolled so that the rolled sides are even with no vacillating edging to the rolls.
CreekSide may desire to purchase miscellaneous, small quantities of specialized packaging film throughout the term of this contract.
All pricing will include delivery to CreekSide Soils in Hutchinson. MN.
Packaging film bid items:
1. 40# CreekSide Topsoil (printing one side) : 28.5" WEB X 18.25" RPT X 3 MIL /U Film/ 6 color process plus OL/ B -3 unwind/ core diameter 3"
minimum / roll diameter 24" maximum / white opaque film 1 UVI low slip /full gauage /anti static. *New Bag Design*
Alternate: 2.75 MIL
Quantity 2013: 145,000
2. 40# CreekSide Manure (printing one side) : 28.5" WEB X 18.25" RPT X 3 MIL/ U Fil n/6 color process plus OL / B -3 unwind / core diameter 3"
minimum / roil diameter 24" maximum / white opaque film 1 UVI low slip /full gauage /anti static. *New Bag Design*
Alternate: 2.75 MIL
Quantity 2013: 30,000
3. 40# CreekSide Premium Compost (printing one side) : 28.5" WEB X 18.25" RPT X 3 MIL/ U Film /6 color process plus OL. / B -3 unwind 1 core
diameter 3" minimum / roll diameter 24" maximum / white opaque film / UVI low slip /full gauage /anti static. *New Bag Design*
Alternate: 2.75 MIL
Quantity 2013: 30,000
4. 1 cu.ft CreekSide Organic Peat (printing one side) : 28.5" WEB X 18.25" RPT X 3 MIL/ U Film/6 color process plus OL / B -3 unwind / core
diameter 3" minimum / roll diameter 24" maximum ! white opaque film / UVI low slip /full gauage /anti static. *New Bag Design*
Alternate: 2.75 MIL
Quantity 2013: 10,000
5. 10# CreekSide Potting Soil (printing one side) : 20" WEB X 13.5" RPT X 3 MIL/ U Film/6 color process plus OL / B -3 unwind / core diameter 3"
minimum / roll diameter 24" maximum / white opaque film / UVI low slip /full gauage /anti static. *New Bag Design*
Alternate: 2.75 MIL
Quantity 2013: 15,000
6. #20 CreekSide Potting Soil (printing one side) : 23" WEB X 16.25" RPT X 3 MLL/ U Film/6 color process plus OL / B -3 unwind / core diameter 3"
minimum / roll diameter 24-maximum / white opaque film / UVI low slip /full gauage /anti static. *New Bag Design*
Alternate: 2.75 MIL
Quantity 2013: 30,000
7. #40 CreekSide Potting Soil (printing one side) : 28.5" WEB X 18.25" RPT X 3 MIl-/ U Film/6 color process plus OL / B -3 unwind / core diameter 3"
minimum / roll diameter 24" maximum / white opaque film / UVi low slip /full gauage /anti static. *New Bag Design*
Alternate: 2.75 MIL
Quantity 2013: 80,000
7. 2 cu.ft CreekSide Brown Mulch (printing one side) : 33.5' WEB X 22.00" RPT X 3 MIL/ U Film/4 color process plus OL / B -3 unwind /core
diameter 3" minimum 1 roll diameter 24" maximum / Clear film/UVI low slip /full gauage /anti static.
Alternate: 2,75 MIL
Quantity 2013: 15,000
I- I111;10VG
Description of Soil Packaging Product (size, thickness, color process, operationals attributes):
Product Type
Quantity
2013 Season Bid
2013 Season Bid
3 mil
Alternate 2.75 mil
CreekSide
40# Topsoil
145,000 bags
$
$
40# Manure
30,000 bags
$
$
40# Compost
30,000 bags
$
$
1 cuft Peat
10,000 bags
$
$
10# Potting Soil
15;000 bags
$
$
20# Potting Soil
30,000 bags
$
$
40# Potting Soil
80,000 bags
$
$
2 cult. Brown Mulch
15;000 bags
$
$
Product Graphics Development (set -up, film & plate)
Included
Yes
No If no, $
Storage/Warehousing Costs; if any: $ /6 mths $
Number of days for delivery, after bid is awarded:
5% bid bond or cashier's check enclosed: Yes No
Letter of bank credit in the amount of $10,000 enclosed: Yes No
*will be returned after full shipment
General Warranty: Yes No Duration
Bidder's Name and Address:
CreekSide Compost Facilities is a tax - exempt entity
/12 mths
Notes:
• If there are price break points on the film, please include them on the bid form.
• If your companies quotation form covers the information above this form doesn't need to be
complete. Please submit your companys form.
• If you have additional information that is not requested above and feel that it would be
beneficial, please include.
Fag 09 13 10:15a Robeit Edlund
N !7C)N Nial ]ex Corporation
CORt 7549 Brokerage Drive
Orlando, FL 32$09
PH: (407) 851 -6620 FX: (407) SSS -3910
Creekside Soil
city of liutcbinson
1500 Adams St. SE
Rutchinson MN 55360
Phone
rx.
Vuvtc MIcriptu,n:
Min imum
Quantity MOM Number . l7escriptian
300 28.5 -1 -3-7c White Opaque Centerfotd Sheeting, No Slip, UVI, Printed 8 Colors,
18.25' Repeat
300 28.5" (003) White Opaque Centerfold Sheeting, No Slip, UYI, Printed 8 COIt3rs,1$,25°
Repeat
Print subjects - 4" Crockside Topsoil. R4anure,Premfum Compost, Potting Soil,
aekslde Organic Compost
952- 888 -4750 p 2
Quote Number42721-725
Quote DateExpires
On•
FOB:
Page:
Sales Rep: Tony Vaccaro
Unit I Unit Prim.
15 20" (00275) White Opaque Centerfold Sheeting, No Slip,
Repeat UVI, Printed SColors, 13.5"
15 20" ((103) White Opaque Centerfold Sheeting, No Slip, UVI, Printed BColors, 13.5"
Repeat
Print su63.cts yat,a Creekside Potting Soil
� 5171.11
M alas,ss
M $152.79 -
M 316'!.46
30 23" (aazfW vrnne Opaque Gentarlold Sheeting, No Slip, UVI, Printed 8Calors, 16.25° �_._
Repeat M $146.10
30 23" (003) VYhita Opaque Centerfold Sheeting, No Slip, UVI, Printed SCelars, 16 25"
Repeat M 5157.67
Print su5)ects - 201-B Creekside Potting Soil
S0; _
Estimated Plates and Artwork Each $250.00
iwttnitnum total Urder (quantity:
Notes: Lead Time: 6 Weeks
Terms: No Terms
We gladly accept credit cards as a form of payment
['lease be advised that credit card fees will be added to your invoice if this is the form of payment
t3LSClalr114 r. "this quote is subject to the terms and C:ondilions I sttd on the following; pale
Aug 09 13 10:16a Robert Edlund
Sales Quote
w'
N 1408 f Niaflex Corporation
CORPORATION 7549 Brokerage Drive
Orlando, FL 32809
PH: (407) 851 -6620 FY: (407) 855 -3910
Customer:
Shi To:
Creekside Soil Same
City of Hutchinson
1500 Adams St. SE
Hutchinson MN 55360
Phone: Fax; Phone: Fax:
952 - 888 -4750 p.4
Quote Number 4
42726
Quote Date: 8
812113
Expires On: 9
912113
FOB: D
Delivered
Page-
(l.. nrr nwarr:nKn..�
be Rsn- TIInv Varearo
Minimum
Quantity Item Number - Description Unit Unit Pr[ee quote#
Z5 33.5" (003) Clear Cantariold Shooting, No Slip, UVL Printed 5 Colors, 2Z" Repeat M $265.96
Is 33.5" [00275) Clear Centerfold Sheeting, No Slip, UVI, Printed 5 Colors, 22" Repeat M $250.83 ti
Mu k
Estimated Artwork and Plates Eac h $250.00
1_
Estimated Plates and Artwork
Minimum "lotal order Quantity:
Notes: Lead Time: 6 Weeks
Terms: No Terms
We gladly accept credit cards as a form of payment
Please be advised that credit card fees will be added to your invoice if this is the form of payment
t:Ae_
Minimum "lotal order Quantity:
Notes: Lead Time: 6 Weeks
Terms: No Terms
We gladly accept credit cards as a form of payment
Please be advised that credit card fees will be added to your invoice if this is the form of payment
t:Ae_
Aqg 09 13 10:16a Robert Edlund 952 - 888 -4750 p.3
"a"I
108
CORPORA.70
Customer:
Creekside Soil
Cite of Hutchinson
1500 Adgm St. SE
Hutchinson MN 55360
IMij I t
Niaflex Corporation
7549 Brokerage Drive
Orlando, FL 32809
PH: (407) 851 -6620 FX: (407) 855-3910
Fax:
Quote Number
Quote Date:
Expires On:
FOB:
Page:
Ship To:
Same
Phone: Fa-y:
Quote Dovripl ;on: Sales Rep: 'forty Vaccaru
Resin Price 1oa:ea M
When resin prices inovcasc during lance of this purchase ordv, we reserve the regtit to it m ,din iel, incr se the price(,;) for all products
increase is regeti[ed. In the event that resin produoen institute a "Force Majetde" "cries, we re&cr ee the right to at(ju st listed prices med(m
shipuoera dates in accordance with our ability to purchase resin.
Priers are subject to chop witboat nofict-
Terars:
prepay_ (Unless other mutually atpeetl upon terms have been reached in writing)
P"thicdm Qvarl Utsdsr Rum:
Our production matff tmkes every e0m to rnaauGci, rc custom ua.nx egtuil to the amoart ofyour purdrese order. Hawever, ocaaviomAlvv
vagrionccs between yourpurckue order and actual prodncrim will occur. Custom iternu ordered under 7,000 Ibs will be rnumd:ntwcd and
accorded a +l- 20% variance Custdrn iletrc ordered in amoimta gcnter than >,DOU Ibs will be manufactured and arewded a it- 1Q°o valiance.
We reserve the right to ship and m-mce the final t(uarrtity manufactured subject to the over and trader allowma* listed above Should this
Oc=it will constitute complete Nfilimcul oftiie ceder.
Liability; Sol Remedy:
We make nu rcprescntuions Or warranties of arty kind, tither express Or unplicd, including, but not limited to, warraorics of morclwnrahibly or
tihtess for a pinUcubr purpose. In prevent wiU we he liable to you for awry indirect, incidental, special, a coma lucmiel damages ofary hind,
or toss of revenue or profits. loss of husincss_ err Oilier 6rvrmainl less oven ifwc have been adwsed of the same. 1'oa seta and exclntsive sarneciy
for non- confirming or defective product shall be tither the refunil of the purchase price for die non - conforming or defective product or
rulrtr -maent ofihe noneonforriing err defective product, as detamined by us: pro6dod [hers, you mast notify nu ofsm• such as nonxon fornimec
Taxes:
In addition to the purchase price for pirdua, yx�u wal be invoiced and rrsponsiblr for an npplieible talcs, use, and similar taus On occoont of
the sak of the product from us to you.
Indentaifi tiota;
You will defend, tedemaify, and hold as lwr+nkss 5om and against any and all claims, liability, and otperase {including reasonable attorneys
feavJ: (1) fur inituy nr death of any person, and (2 ) for darnage or loss of property !including the unvievrxrtattl, reltaing in my nay to your
possession, use, handling, slor.W. processing, disposal, resale, ormtransfer of product purchased brim us.
courtdeatiality:
You agree to keep dw scrum and corAfiz ons of ilds purchase order confrden".
General:
Our agrmmanf with you is sulgext ro change by us upon strikes, acts ofGod, material slmfinwig s or o>bcr delays that or mowtidable or beyond
mar e m"l. Churns involving quantity, quality, or damaged product must be made no later than 30 days aficr delivery_ Goods will not be
accepted for return without our written consent.
il m ter lbe event Icgai
ne.s arc neeecRary to collect an lnw =. cust er aeec& to py all leat fees and
collection chargm Ni purchase order weft be interpreted
and xo�etned aw- ording to the substantive laws of Florid& Venue for my lictud action arising out ofthis purchase order shah be cxckisitmly in
dnc VAtc or k4crai hurts in Orange County, Florida.
42721 -725
812113
912113
2of2
�r
manual Soluti m T%Mgh Printed Material
46193arr A1r 6rookly yNY 11224 ee111 a496.I xM1 fxs 718.265.5031 hfeaeeop6mcm
W512013
City of HuWhismn
dbe Creekside Soft
1500 Adams Street SE
Hutchinson, MN 55350
Attn: Andy Kossk! Mgr
Becky Kobow tat 320 - 234.5865 sales
Tel 320.234 -5680 Jbid for Needs from 911!2013 to 67172016
Fox: 320. 234.5649
akosok(15�creokaidesoils, �m
Dear Mr Kesek�
Thank you for a$owing us the opportunity io demominate our savings fa your company.
Phase review the quotation below.
QUOTATION
DEADLINE AUGUST 9TH
Product Graphics Development (set -up, film & plale)
IrwAuded If no, $ 250.00 per color
StorageANarehousing Costs, if any! E 16 mths $ 112 mths
store up to 2 months - after 2 months, fee will be $6.00 per skid.
Number of days for delivery, after bid is awarded: 4 wks
6% bpd bond or Cashier's check enclosed: Yea No
Letter of bank aedil in the amount of $10,000 enclosed: Yes No xx
'Will be returned after ful shipment
General Warranty: Yes xx No DuraHpn 12 months
Thanx you for akowing us me opportunity to demonstrate our savings for your corrlpany
Looking forward W serving you to the best of my ability.
Sincerely,
Josh Lefkovntz
Aa'� cupls,Ma-_
jp131131Tpn11
arMB3t131132Wp
S"
GAON
00WRISICES
UM'AW
CORE
ROLL
_
OTY
PFWW rM
20 b OWCxo Poni
23' wee s :5.75' is
2,75 me
7c Plop OL t,b
e3
3'
N"
W" - V Ian. UVI Law LP
95m
156.26
3.80 M
afro
166.76
1 cu R. W"& tine Oa',Ien Mla
2s 5 rwex 18 d0'ra
2.]5 mN
hP1. OL 24
N
3"
wlree uelu lkn7 Wl Lbwl fWil at
30m
268.80
3.01.11
San
281.20
32 Wr duiill.WC -W WMbf'ap
29.5' Wbz 18.50'_
2.75.11
7. A. OL 2.
as
3'
N-
whb case. u lent Wl laws rare -pat
91bn
268.80
3.p0 mil
30m
6289.20
q Qt Geeax To WI
385'wee'.r 18.25 ,e I
2.]5 mil
Bc Pkre OL 1K
03
T
•mete �efU fAn, L'Yl Law e' fanB�lY
145.
6193.20
300.1
145.
207.60
40E C,.k Mi-
28.5 webs 1825'_ I
2.15.11
Bc P"M 1,.
a3
3'
N'
•eTfe w•u1, „,l Wl -.1, iwhN
w.
231.60
y pp rap
30m
249.60
4O a Craakk to Nan CPm
26.5` w18 a 1825' _
2 75 mil
8c Para eL th
0
y
N'
wnee w f U ri n WI Lpa 1 : aM -alp
30m
6231.60
3-ao ne
Sam
249.60
1 N a. Creekske Pmt
28.5"wv0 N 18 26"
2151p
W Pus Cl 1,x
M
3`
MNe w U eM! uvl Low sit, aribsrs
tan
351.20
app ay
Torn
356.40
101b Geelw4 Patin spit
3O'wm x 13.5'_ al
2151rd
6, Pus OL 1!s
M
T
M'
Mile a e U films uv, Low Ui : e,a.euT
T5m
22920
300W
15m
$246 .40
101b Goalwaa PWAh sW
29'vwe n 1823' _ A
2]e mN
tk PINS OL 1+e
03
W
vti8e b e e i u Mm, UN law M : a
30m
176.40
3 00 me
San
190.80
iC b GM.rEe PaeP sal
255 vwe a 18.25' ro -
2.75.N
0c Hors M 11.
e3
3"
N"
e U Nm uvl Lvw eN : a WI
8Pn
6216.06
,.o2mN
2
4c %1NS ur '.s
83
Y
CLEAR t.I.M u 1Nm. a ar sit' ere -pae
ann
ISn
$232.30
324.06
-11 �faekr,ae aiann MWC,r
33.5'waa x 12'+e cal
3 mmll
.1
15rn
38.00
DEADLINE AUGUST 9TH
Product Graphics Development (set -up, film & plale)
IrwAuded If no, $ 250.00 per color
StorageANarehousing Costs, if any! E 16 mths $ 112 mths
store up to 2 months - after 2 months, fee will be $6.00 per skid.
Number of days for delivery, after bid is awarded: 4 wks
6% bpd bond or Cashier's check enclosed: Yea No
Letter of bank aedil in the amount of $10,000 enclosed: Yes No xx
'Will be returned after ful shipment
General Warranty: Yes xx No DuraHpn 12 months
Thanx you for akowing us me opportunity to demonstrate our savings for your corrlpany
Looking forward W serving you to the best of my ability.
Sincerely,
Josh Lefkovntz
Aa'� cupls,Ma-_
jp131131Tpn11
arMB3t131132Wp
CITY OF HUTCHINSON
R55CKREG LOG22001VO Council Check Register 1
Check Date 8/13/13 - 8/27/13
Check #
Ck Date
Amount Vendor/ Explanation
177177
8/13/2013
600.00 ALBERS, LANCE
177178
8/27/2013
829.00 A & K REPAIR
177179
8/27/2013
464.00 AARP
177180
8/27/2013
152.41 ACE HARDWARE
177181
8/27/2013
2,304.37 AEM MECHANICAL SERVICES, INC
177182
8/27/2013
121.92 AMERICAN BOTTLING CO
177183
8/27/2013
90.85 AMERICAN FAMILY INS CO.
177184
8/27/2013
73.10 AMERIPRIDE SERVICES
177185
8/27/2013
1,497.21 ANDERSON CRANE RUBBER COMPANY
177186
8/27/2013
777.09 ANIMAL MEDICAL CENTER ON CROW
177187
8/27/2013
684.88 ARCTIC GLACIER PREMIUM ICE INC
177188
8/27/2013
651.00 ARNESON DISTRIBUTING CO
177189
8/27/2013
658.16 AUTO VALUE - GLENCOE
177190
8/27/2013
49,740.00 BARGEN INC
177191
8/27/2013
1,402.00 BARN YARD, THE
177192
8/27/2013
787.06 BERGER PLUMBING HEATING AC
177193
8/27/2013
158.30 BERNICK'S
177194
8/27/2013
537.00 BINSFIELD TIREMAXX
177195
8/27/2013
694.04 BRANDON TIRE CO
177196
8/27/2013
9,614.00 BRAUN INTERTEC CORP
177197
8/27/2013
267.18 BREEZY POINT RESORT
177198
8/27/2013
50.00 BROWN, ALEX
177199
8/27/2013
1,471.88 BRYAN ROCK PRODUCTS
177200
8/27/2013
55.04 BUSINESSWARE SOLUTIONS
177201
8/27/2013
33,490.50 C & L DISTRIBUTING
177202
8/27/2013
530.56 CALIFORNIA CONTRACTORS SUPPLIE
177203
8/27/2013
10.00 CARVER COUNTY
177204
8/27/2013
609.60 CASH WISE
177205
8/27/2013
107.41 CENTRAL LANDSCAPE SUPPLY
8/21/2013
Account Description
PROFESSIONAL SERVICES
RECEIVED NOT VOUCHERED
PROFESSIONAL SERVICES
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
COST OF MIX & SOFT DRINKS
ACCRUED LIFE INSURANCE
CONTRACT REPAIR & MAINTENANCE
REPAIR & MAINTENANCE SUPPLIES
OTHER CONTRACTUAL
COST OF MIX & SOFT DRINKS
COST OF SALES -BEER
EQUIPMENT PARTS
STREET REPAIRS
PALLET REPAIR
CONTRACT REPAIR & MAINTENANCE
COST OF MIX & SOFT DRINKS
RECEIVED NOT VOUCHERED
AUTOMOTIVE REPAIR
PROFESSIONAL SERVICES
TRAVEL SCHOOL CONFERENCE
BUILDING PERMITS
CONTRACT REPAIR & MAINTENANCE
OPERATING SUPPLIES
COST OF SALES -BEER
SIGNS & STRIPPING MATERIALS
TRAVEL SCHOOL CONFERENCE
MEETINGS
REPAIR & MAINTENANCE SUPPLIES
177206
8/27/2013
78.08 CENTRAL MCGOWAN
RENTALS
177207
8/27/2013
883.03 CLAREY'S SAFETY EQUIP INC
CONTRACT REPAIR & MAINTENANCE
177208
8/27/2013
69.47 CLEAN CUT LAWN CARE
OTHER CONTRACTUAL
177209
8/27/2013
42.75 CMK SERVICES LLC
OTHER CONTRACTUAL
177210
8/27/2013
444.60 COLD SPRING GRANITE CO
IMPROV OTHER THAN BLDGS
177211
8/27/2013
11.00 CORRA GROUP
MISCELLANEOUS
177212
8/27/2013
213.09 CREATIVE DETAILS UPHOLSTERY
CENTRAL GARAGE REPAIR
177214
8/27/2013
265.36 CROW RIVER PRESS INC
PRINTING & PUBLISHING
177216
8/27/2013
399.60 CROW RIVER WINERY
COST OF SALES -WINE
177217
8/27/2013
602.30 CUMMINS NPOWER, LLC
CONTRACT REPAIR & MAINTENANCE
177218
8/27/2013
7,450.65 DAY DISTRIBUTING
COST OF SALES -BEER
177219
8/27/2013
121.68 DETROIT INDUSTRIAL TOOL
SAFETY SUPPLIES
177220
8/27/2013
6,181.62 DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
177221
8/27/2013
624.01 DROP -N -GO SHIPPING, INC
PRINTING & PUBLISHING
177222
8/27/2013
372.59 DYNA SYSTEMS
REPAIR & MAINTENANCE SUPPLIES
177223
8/27/2013
601.14 E2 ELECTRICAL SERVICES INC
CONTRACT REPAIR & MAINTENANCE
177224
8/27/2013
58.25 ECOLAB PEST ELIMINATION
CONTRACT REPAIR & MAINTENANCE
177225
8/27/2013
3,700.00 EHLERS & ASSOCIATES INC
PROFESSIONAL SERVICES
177226
8/27/2013
429.93 ELECTRO WATCHMAN
CONTRACT REPAIR & MAINTENANCE
177227
8/27/2013
75.00 EVERGREEN LOCKSMITHING
PROFESSIONAL SERVICES
177228
8/27/2013
34.00 EVERS, MATT
RECREATION ACTIVITY FEES
177229
8/27/2013
125.00 EWING, PETER
UNIFORMS & PERSONAL EQUIP
177230
8/27/2013
532.50 EXTREME BEVERAGE LLC
COST OF MIX & SOFT DRINKS
177231
8/27/2013
900.00 FACILITY DUDE
OTHER CONTRACTUAL
177232
8/27/2013
50.30 FASTENAL COMPANY
RECEIVED NOT VOUCHERED
177233
8/27/2013
101.33 FEDEX
SHIPPING
177234
8/27/2013
168.40 FIRST CHOICE FOOD & BEVERAGE S
OPERATING SUPPLIES
177235
8/27/2013
44.54 FISCHER, JAN
WATER BILL REFUND
177236
8/27/2013
122.60 G & K SERVICES
OPERATING SUPPLIES
177237
8/27/2013
10.42 GAPP, BRAD
WATER BILL REFUND
177238
8/27/2013
3,200.00 GAVIN, OLSON & WINTERS, LTD
PROFESSIONAL SERVICES
177239
8/27/2013
83.88 GLENCOE POLICE DEPT
SAFE & SOBER REIMBURSEMENT
177240
8/27/2013
1,044.90 GRAINGER
REPAIR & MAINTENANCE SUPPLIES
177241
8/27/2013
200.00 GREENMAN, DON
RENTS - BLDGS OTHER
177242
8/27/2013
567.90 H.A. R.T.
ACCRUED DEFERRED COMP
177243
8/27/2013
34.20 HAGER JEWELRY INC.
OPERATING SUPPLIES
177244
8/27/2013
1,006.00 HART'S AUTO SUPPLY
AUTOMOTIVE REPAIR
177245
8/27/2013
85.46 HAUG IMPLEMENT CO
RECEIVED NOT VOUCHERED
177246
8/27/2013
4,235.19 HAWKINS INC
CHEMICALS & PRODUCTS
177247
8/27/2013
470.00 HICKS BUS LINE INC
OTHER CONTRACTUAL
177248
8/27/2013
238.21 HILLYARD / HUTCHINSON
CLEANING SUPPLIES
177249
8/27/2013
129.29 HIRSHFIELD'S INC
REPAIR & MAINTENANCE SUPPLIES
177250
8/27/2013
560.00 HOLT PETERSON CHARTER BUS
OTHER CONTRACTUAL
177251
8/27/2013
21.37 HUTCH AUTO & TRUCK PARTS
CENTRAL GARAGE REPAIR
177252
8/27/2013
486.28 HUTCH CAFE
OPERATING SUPPLIES
177253
8/27/2013
1,457.00 HUTCHINSON AREA HEALTH CARE
COMMON AREA MAINTENANCE
177254
8/27/2013
3,531.50 HUTCHINSON CO -OP
LANDSCAPE MATERIALS
177255
8/27/2013
100.00 HUTCHINSON PHOTOGRAPHY CLUB
PROFESSIONAL SERVICES
177256
8/27/2013
1,367.40 HUTCHINSON SENIOR ADVISORY BOA
OTHER CONTRACTUAL
177257
8/27/2013
378.79 HUTCHINSON WHOLESALE
CENTRAL GARAGE REPAIR
177258
8/27/2013
4,680.47 HUTCHINSON, CITY OF
UTILITIES
177259
8/27/2013
4,000.00 HUTCHINSON, CITY OF
ATM REPLENISHMENT
177260
8/27/2013
9.17 INDEPENDENT EMERGENCY SERVICES
COMMUNICATIONS
177261
8/27/2013
326.88 INDIAN ISLAND WINERY
COST OF SALES -WINE
177262
8/27/2013
3,600.00 INFRATECH
CONTRACT REPAIR & MAINTENANCE
177263
8/27/2013
572.89 INTEGRATED POWER SERVICES LLC
EQUIPMENT PARTS
177264
8/27/2013
6,422.35 INTERSTATE POWER COMPANIES, I
EQUIPMENT REPAIR
177265
8/27/2013
162.18 INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
177266
8/27/2013
260.19 INTOXIMETERS INC
OPERATING SUPPLIES
177267
8/27/2013
425.64 JEFF'S ELECTRIC
EQUIPMENT PARTS
177268
8/27/2013
238.05 JJ TAYLOR DIST OF MN
COST OF SALES -BEER
177269
8/27/2013
353.75 JOES SPORT SHOP
OPERATING SUPPLIES
177270
8/27/2013
19,698.97 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES -WINE
177271
8/27/2013
170.00 JOHNSON, JEREMY
RENTS -BLDGS OTHER
177272
8/27/2013
893.50 JUUL CONTRACTING CO
CONTRACT REPAIR & MAINTENANCE
177273
8/27/2013
760.95 KAHNKE BROTHERS NURSERY
OPERATING SUPPLIES
177274
8/27/2013
51.44 KARG, DARLENE
WATER BILL REFUND
177275
8/27/2013
119.99 KERN, CONNOR
UNIFORMS & PERSONAL EQUIP
177276
8/27/2013
28.70 KOSEK, ANDREW
TRAVEL SCHOOL CONFERENCE
177277
8/27/2013
100.00 KOSEK, RICHARD
UNIFORMS & PERSONAL EQUIP
177278
8/27/2013
699.16 L & P SUPPLY CO
CENTRAL GARAGE REPAIR
177279
8/27/2013
896.26 LARAWAY ROOFING INC
CONTRACT REPAIR & MAINTENANCE
177280
8/27/2013
41.50 LEXISNEXIS OCC HEALTH SOLUTION
DRUG TESTING
177281
8/27/2013
1,215.71 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
177282
8/27/2013
809.86 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
177283
8/27/2013
766.58 LIFE INSURANCE COMPANY OF AMER
ACCRUED LIFE INSURANCE
177284
8/27/2013
25,779.46 LOCHER BROTHERS INC
COST OF SALES -BEER
177285
8/27/2013
18,009.09 LOGIS
OTHER CONTRACTUAL
177286
8/27/2013
20.00 LYNDE & MCLEOD INC
FREIGHT
177287
8/27/2013
170.00 MACKEDANZ, SHELLY
RENTS -BLDGS OTHER
177288
8/27/2013
10,368.56 MACQUEEN EQUIP INC
CENTRAL GARAGE REPAIR
177289
8/27/2013
749.24 MARION MIXERS, INC
RECEIVED NOT VOUCHERED
177290
8/27/2013
14.09 MATHESON TRI -GAS INC
RENTALS
177291
8/27/2013
289.36 MAYTAG LAUNDRY & CAR WASH
PROFESSIONAL SERVICES
177292
8/27/2013
38.63 MCKAY, KAREN
OFFICE SUPPLIES
177293
8/27/2013
92.00 MCLEOD COUNTY RECORDER
PROFESSIONAL SERVICES
177294
8/27/2013
1,237.90 MCLEOD COUNTY SHERIFF'S OFFICE
SAFE & SOBER REIMBURSEMENT
177295
8/27/2013
350.00 MCLEOD FOR TOMORROW
TRAVEL SCHOOL CONFERENCE
177296
8/27/2013
770.44 MCRAITH, JOHN
OPERATING SUPPLIES
177297
8/27/2013
20.00 MDRA
TRAVEL SCHOOL CONFERENCE
177298
8/27/2013
95,686.77 MEDICA
DUE TO EMPLOYEE INSURANCE
177299
8/27/2013
1,308.69 MEEKER COUNTY SHERIFF'S OFFICE
SAFE & SOBER REIMBURSEMENT
177300
8/27/2013
477.41 MENARDS HUTCHINSON
OPERATING SUPPLIES
177301
8/27/2013
385.65 MILLNER HERITAGE VINEYARD & WI
COST OF SALES -WINE
177302
8/27/2013
921.66 MINI BIFF
PROFESSIONAL SERVICES
177303
8/27/2013
79.20 MINNEAPOLIS, CITY OF
OTHER CONTRACTUAL
177304
8/27/2013
225.00 MINNESOTA ASSN OF CEMETERIES
TRAVEL SCHOOL CONFERENCE
177305
8/27/2013
130.00 MINNESOTA DEPT OF LABOR & IND
DUES & SUBSCRIPTIONS
177306
8/27/2013
43.00 MINNESOTA DEPT OF MOTOR VEHICL
VEHICLE REGISTRATION
177307
8/27/2013
12.75 MINNESOTA DEPT OF MOTOR VEHICL
MACHINERY & EQUIPMENT
177308
8/27/2013
559.39 MINNESOTA DEPT OF TRANSPORTATI
PROFESSIONAL SERVICES
177309
8/27/2013
507.00 MINNESOTA PUBLIC EMPLOYEES AS
ACCRUED UNION DUES
177310
8/27/2013
225.00 MINNESOTA RURAL WATER ASSN
DUES & SUBSCRIPTIONS
177311
8/27/2013
300.00 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
177312
8/27/2013
78.00 MINNESOTA WINEGROWERS COOPERAT
COST OF SALES -WINE
177313
8/27/2013
6,120.00 MMC
PROFESSIONAL SERVICES
177314
8/27/2013
281.51 MOORE, ERIC
TRAVEL SCHOOL CONFERENCE
177315
8/27/2013
158.31 MOTION INDUSTRIES INC
RECEIVED NOT VOUCHERED
177316
8/27/2013
62.50 MPCA
OTHER CONTRACTUAL
177317
8/27/2013
25.00 MWOA
DUES & SUBSCRIPTIONS
177318
8/27/2013
200.00 NOSBUSH, ADAM
RENTS -BLDGS OTHER
177319
8/27/2013
98.20 OFFICE OF ENTERPRISE TECHNOLOG
COMMUNICATIONS
177320
8/27/2013
62.50 OLSON'S LOCKSMITH
CONTRACT REPAIR & MAINTENANCE
177322
8/27/2013
482.25 PAUSTIS & SONS WINE CO
COST OF SALES -WINE
177323
8/27/2013
19,784.45 PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
177324
8/27/2013
80.95 PIONEER
SMALL TOOLS
177325
8/27/2013
138.00 POSTMASTER
POSTAGE
177326
8/27/2013
69.19 POWERS, SCOTT
WATER BILL REFUND
177327
8/27/2013
75.00 PRIEVE LANDSCAPING & LAWN CARE
CONTRACT REPAIR & MAINTENANCE
177328
8/27/2013
30.18 PRO -BUILD
REPAIR & MAINTENANCE SUPPLIES
177329
8/27/2013
143.49 QUADE ELECTRIC
REPAIR & MAINTENANCE SUPPLIES
177330
8/27/2013
59.00 R & R SPECIALTIES INC
CONTRACT REPAIR & MAINTENANCE
177331
8/27/2013
1,153.30 R.J.L. TRANSFER
FREIGHT
177332
8/27/2013
1,212.40 RANDY'S REPAIR SERVICE
RECEIVED NOT VOUCHERED
177333
8/27/2013
26,576.10 RANGER
MACHINERY & EQUIPMENT
177334
8/27/2013
60.35 RBSCOTT EQUIPMENT
RECEIVED NOT VOUCHERED
177335
8/27/2013
34.63 RECREONICS
FOOD PRODUCTS - CONCESSION
177336
8/27/2013
7,886.81 REINER ENTERPRISES, INC
FREIGHT - IN
177337
8/27/2013
53.80 REMAX TODAY'S REALTY
WATER BILL REFUND
177338
8/27/2013
358.60 REOTEMP INSTRUMENT CORP
RECEIVED NOT VOUCHERED
177339
8/27/2013
143.48 RIPPE PRINT COMMUNICATIONS
RECEIVED NOT VOUCHERED
177340
8/27/2013
140.00 ROSTBERG, HEIDI
OTHER CONTRACTUAL
177341
8/27/2013
246.87 SALTMAN LLC
REPAIR & MAINTENANCE SUPPLIES
177342
8/27/2013
130.00 SCHARN, PATRICK
DEMOLITION PERMITS
177343
8/27/2013
78.55 SCHIMMEL, JOSHUA
ACCOUNTS PAYABLE MANUAL
177344
8/27/2013
1,262.40 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
177345
8/27/2013
78.52 SCHRAMM, DEREK
WATER BILL REFUND
177346
8/27/2013
64.13 SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
177347
8/27/2013
2,754.00 SEH
PROFESSIONAL SERVICES
177348
8/27/2013
175.00 SHAW, KAREN
PROFESSIONAL SERVICES
177349
8/27/2013
1,561.18 SHI INTERNATIONAL CORP
DUE FROM UTILITIES
177350
8/27/2013
33.45 SHRED -IT USA INC- MINNEAPOLIS
CONTRACT REPAIR & MAINTENANCE
177351
8/27/2013
8,678.68 SIMPLE BENEFIT PLAN ADM LLC
CLAIMS - DENTAL
177352
8/27/2013
160.31 SIMPLEXGRINNELL LP
CONTRACT REPAIR & MAINTENANCE
177353
8/27/2013
9,802.33 SOUTHERN WINE & SPIRITS OF MN
COST OF SALES -WINE
177354
8/27/2013
2,016.73 SPRINT
COMMUNICATIONS
177355
8/27/2013
94.40 SPS COMMERCE
RECEIVED NOT VOUCHERED
177356
8/27/2013
909.15 STAPLES ADVANTAGE
REPAIR & MAINTENANCE SUPPLIES
177357
8/27/2013
1,838.90 STREICH TRUCKING
FREIGHT - IN
177358
8/27/2013
25.00 TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
177359
8/27/2013
2,842.06 THOMSON REUTERS -WEST
OPERATING SUPPLIES
177360
8/27/2013
500.00 TIGERSHARKS SWIM & DIVE
COMPOST BAGS
177361
8/27/2013
92.70 TRI COUNTY WATER
OPERATING SUPPLIES
177362
8/27/2013
924.00 TRUE AMERICAN LOGISTICS LLC
FREIGHT
177363
8/27/2013
700.00 VACTOR MANUFACTURING
TRAVEL SCHOOL CONFERENCE
177364
8/27/2013
39.99 VERIZON WIRELESS
COMMUNICATIONS
177365
8/27/2013
21,624.90 VIKING BEER
COST OF SALES -BEER
177366
8/27/2013
353.04 VIKING COCA COLA
COST OF MIX & SOFT DRINKS
177367
8/27/2013
1,167.25 VINOCOPIA INC
COST OF SALES - LIQUOR
177368
8/27/2013
1,588.41 WASTE MANAGEMENT OF WI -MN
REFUSE - RECYCLING
177369
8/27/2013
49,589.90 WASTE MANAGEMENT OF WI -MN
REFUSE - LANDFILL CHARGES
177370
8/27/2013
60.00 WELCOME NEIGHBOR
ADVERTISING
177371
8/27/2013
2,438.30 WESTAFER ENTERPRISES
ADVERTISING
177372
8/27/2013
1,875.74 WINE COMPANY, THE
COST OF SALES -WINE
177373
8/27/2013
996.98 WINE MERCHANTS INC
COST OF SALES -WINE
177374
8/27/2013
1,712.35 WINSTED POLICE DEPARTMENT
SAFE & SOBER REIMBURSEMENT
177375
8/27/2013
5,949.10 WIRTZ BEVERAGE MINNESOTA
COST OF SALES - LIQUOR
177376
8/27/2013
48.00 WITTE SOD FARMS INC
OPERATING SUPPLIES
177377
8/27/2013
445.62 WM MUELLER & SONS
STREET MAINT.MATERIALS
177378
8/27/2013
153.00 WOODLAND HILL VINEYARDS LLC
COST OF SALES -WINE
177379 8/27/2013 5,868.77 WORK CONNECTION, THE
177380 8/27/2013 182.00 ZACKRISON, BRENDA
177381 8/27/2013 219.04 ZELLAS
177382 8/27/2013 197.67 ZEP MANUFACTURING CO
553,460.07 Grand Total
Payment Instrument Totals
Check Total 553,871.06
Total Paymen 553,871.06
CONTRACT REPAIR & MAINTENANCE
NOTARY RENEWAL
OPERATING SUPPLIES
EQUIPMENT PARTS
ELECTRONIC FUNDS TRANSFERS
8/27/2013
TAX
FUND
PAYABLE TO
AMOUNT
FUEL
HATS
MN DEPT OF REV
$1,350.90
SALES TAX
LIQUOR
MN DEPT OF REV
$67,257.00
SALES TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$3,118.00
SALES & USE TAX
WATER SEWER CREEKSIDE
MN DEPT OF REV
$13,194.00
$84,919.90
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 08/09/2013
Period Ending Date: 08/03/2013
$62,656.10
IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$11,930.41
MN Department of Revenue
State Withholding Tax
$39,513.39
Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$2,098.93
TASC
Employee Flex Spending Deductions
$10,988.92
TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Heath Savings Account
$525.00
MNDCP
Employee Contributions - Deferred Comp
$1,340.00
ING
Employee Contributions - Deferred Comp
$1,310.00
ICMA Retirement Trust
Employee Contributions - Deferred Comp
$417.96
MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$130,780.71 Total Electronic Funds Transfer
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 08/23/2013
Period Ending Date: 08/17/2013
$61,999.90
IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$11,850.42
MN Department of Revenue
State Withholding Tax
$39,402.36
Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$2,098.93
TASC
Employee Flex Spending Deductions
$10,988.92
TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Heath Savings Account
$525.00
MNDCP
Employee Contributions - Deferred Comp
$1,340.00
ING
Employee Contributions - Deferred Comp
$1,310.00
ICMA Retirement Trust
Employee Contributions - Deferred Comp
$417.96
MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$129,933.49 Total Electronic Funds Transfer
CITY OF HUTCHINSON
R55CKREG LOG22001VO Council Check Register 2
Check Date 8/13/13 - 8/27/13
Check # Ck Date Amount Vendor/ Explanation
177213 8/27/2013 90.00 CROW RIVER GLASS
Account Description
CONTRACT REPAIR & MAINTENANCE
177215 8/27/2013 293.90 CROW RIVER SIGNS MACHINERY & EQUIPMENT
8/21/2013
CITY OF HUTCHINSON
R55CKREG LOG22001VO Council Check Register 3
Check Date 8/13/13 - 8/27/13
Check # Ck Date Amount Vendor / Explanation
177321 8/27/2013 27.09 OUTDOOR MOTION
Account Description
BIKE REPAIRS
8/21/2013
HUTCHINSON CITY COUNCIL
Ci =q�f��
Request for Board Action
7AL
Agenda Item: Public Hearing - Owner Occupied Rehab Program
Department: HRA
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Jean Ward
Agenda Item Type:
Presenter: Jean Ward
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
PUBLIC HEARING FOR THE OWNER OCCUPIED REHAB
SCDP PROGRAM
GRANT CDAP -11- 0023- 0 -FY12
A Public Hearing will be held on Tuesday, August 27th at 6:00 P.M. at the City Center City Council Chambers to
update the community regarding the status of the program. The grant budget, expenditures and goals will be
reviewed for the targeted NE and SW neighborhoods of Hutchinson.
BOARD ACTION REQUESTED:
No action
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Annual Update by the Coalition of Greater MN Cities
Department: Administration
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 15
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
The City of Hutchinson is a member of the Coalition of Greater Minnesota Cities. The purpose and focus of the
coalition is to promote initiatives that provide positive benefits to out -state cities. In addition, during the legislative
session the coalition lobby's on behalf of its membership, important issues that impact membership. Often times, laws
and legislative bills are reviewed and discussed at the legislature and input is given by coalition staff and coalition
board members so that amendments or changes being proposed or discussed have the viewpoints presented from
out -state cities.
On an annual basis, the Coalition of Greater Minnesota Cities tours the State providing updates to its members. At
Tuesday's meeting Amanda Duerr from the Coalition of Greater Minnesota Cities will provide a brief update on topics
covered during the legislature session and topics currently being worked on.
Any questions on this topic please contact me.
Thanks
BOARD ACTION REQUESTED:
Annual Update from the Coalition of Greater Minnesota Cities. I power point presentation will be reviewed.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
ci =y�fAa�
Request for Board Action
7AL =-vz
Agenda Item: UPDATE FROM FACILITIES COMMITTEE
Department: Planning and Zoning
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Dan Jochum /John Paulson
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
UPDATE FROM FACILITIES COMMITTEE
Dan Jochum will provide an update of recommended facilities improvement projects for 2013. Please see attached
list of facilities projects.
If you have questions please contact me.
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Project Name
Facility Name
Department
Cost
CIPP Score
Year
Parks Garage Overhaul
Parks Garage
Parks
$100,000
375
2013
Precast Restroom
West River Park
Parks
$80,000
360
2013
SD Parking Lot Replacement
Senior Dining
Planning Building Zoning
$47,153
340
2013
Bandshell Renovate
Library Band Shell
Parks
$20,000
320
2013
FD Ventilation
Fire Hall
Fire
$8,250
310
2013
FD Floor
Fire Hall
Fire
$25,000
300
2013
FD Door Openers
Fire Hall
Fire
$5,500
300
2013
RC exit doors
Recreation Center
Parks
$8,000
295
2013
SP Roof
South Park
Parks
$20,000
295
2013
OP Shelter Roof
Oddfellows Park
Parks
$5,000
280
2013
CC Front Doors
City Center
Planning Building Zoning
$10,000
270
2013
LP Roof
Legion Park
Parks
$5,000
270
2013
CC Carpet
City Center
Planning Building Zoning
$25,000
260
2013
RC Main Air Handler
Recreation Center
Parks
$42,600
255
2013
PD Windows
Police Department
Police
$10,000
215
2013
FD Parking Lot
Fire Hall
Fire
$42,917
195
2013
PD Attic Insulation
Police Department
Police
$5,000
165
2013
2013 Total l $459,420 1
RP Backstops fencing
Roberts Park
Parks
$125,000
365
2014
VMF Backstop /Dugouts
VMF
Parks
$115,000
305
2014
Parks Garage Electrical -HVAC
Parks Garage
Parks
$50,000
300
2014
2014 Total l $290,000
Dehumidification Units*
Civic Arena
Parks
$816,500
340
2015
East Rink Roof Replacement*
Civic Arena
Parks
$664,000
310
2015
Refrigeration units*
Civic Arena
Parks
$1,315,900
305
2015
East Rink Insulation Reface*
Civic Arena
Parks
$792,000
275
2015
CA East Dasher Boards*
Civic Arena
Parks
$230,500
240
2015
CA East Tough Flex Flooring*
Civic Arena
Parks
$49,400
240
2015
CA West Low Emissivity Ceiling*
Civic Arena
Parks
$88,300
*
2015
CA Restroom meeting ADA *
Civic Arena
Parks
$13,600
*
2015
CA Misc Room Improvements*
Civic Arena
Parks
$53,400
*
2015
CA Electrical System Upgrades*
Civic Arena
Parks
$228,000
*
2015
* See info from Stevens Report 1 2015 Total1 $4,251,600
RP Lighting
Roberts Park
Parks
$350,000
385
2016
NP Court Improvements
North Park
Parks
$100,000
335
2016
Northwoods Rink Impry
Northwoods Park
Parks
$20,000
265
2016
2016 Total l $470,000
RC Roof Replacement
Recreation Center
Parks
$250,000
290
2017
Hangar Replacements
Airport
Public Works
$400,000
240
2017
CA RC Parking Lot
Civic Arena
Parks
$640,000
230
2017
2017 Total $1,290,000
Enterprise Facilities
Creekside Outdoor Lighting
Creekside
Creekside
$15,000
350
Tipping Building Interior
Creekside
Creekside
$25,000
320
Creekside Air Handler
Creekside
Creekside
$50,000
300
WW Solids Building Boiler
Wastewater Plant
Public Works
$15,000
280
LH Roof Top Unit
Liquor Hutch
Liquor Hutch
$20,000
280
WW Wall Packs
Wastewater Plant
Public Works
$4,000
275
Controls Building Exterior
Creekside
Creekside
$2,500
260
WTP Garage Roof
Water Plant
Public Works
$10,000
225
Tip up joint replacement
HATS
Public Works
$10,000
190
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Consideration for Approval of Airport Hangar Lease
Department: PW /Eng
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson /Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
After 8 years of operations at Hutchinson Municipal Airport, Life Link III, a Helicopter Emergency Medical Service
(HEMS), has terminated their lease at the airport.
The last month of rental was for July, 2013. Subsequent to the vacation of the Life Link III hangar, the City was
contacted by ASI Jet Ag Division (ASI), the company currently doing aircraft maintenance at the airport. ASI has
experienced growth in their maintenance demand over the last 6 months and would like to utilize the hangar.
This agreement will be effective beginning August 1, 2013 and will be effective on a month -to -month bases. Rent for
the hangar will be at $915 per month, which meets the parameters set by the Airport Commission at their July
meeting.
Please note, the agreement includes a provision that no maintenance work (other than inspections, minor repairs to
fuselage systems, and electronics) may be done in the hangar without the City's consent. This provision is included to
ensure activities in the building comply with building codes.
The agreement should be signed by both the Mayor and City Administrator.
BOARD ACTION REQUESTED:
Approval of Airport Hangar Lease with ASI Jet Ag Division
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: -$ 10,980.00
Total City Cost: -$ 10,980.00 Funding Source: Annualized REVENUE -Airport
Remaining Cost: $ 0.00 Funding Source:
LEASE AGREEMENT BETWEEN CITY OF
HUTCHINSON AND ASI JETAG DIVISION
This agreement, made this 1st day of August, 2013, by and between the CITY OF HUTCHINSON (the
"City ") and ASI Jet Ag Division (the "tenant "), is for the purpose of outlining the rights and
responsibilities of the parties to this Agreement. The parties to this Agreement do agree as follows:
1. Lease of airport property: The tenant leases from the City an aircraft hangar located at 1720 Butler
Field Dr SW, Hutchinson, MN 55350. The hangar being further described on a map located at the City
Public Works Department office. The hangar is situated upon the Hutchinson Municipal Airport, Butler
Field, an airport owned by the City. The hangar is leased together with land and any improvements
associated with it. The hangar is accepted in as -is condition.
2. Use of the airport: The tenant has the privilege of using public portions of the airport in common with
other users. Use of the airport by the tenant is subject the rules and conditions as now exist or may be
enacted in the future by the Federal, State or City governments. The tenant is subject to customary
charges for such use as may be established from time to time by the Federal, State or City governments.
3. Term of this agreement: The terms of this agreement begin the date on which this agreement has
been signed and approved by the City Council and shall continue month to month, until the agreement
is modified by mutual consent, or until notice of termination is given in accordance with provisions
herein.
4. Lease payments: The tenant agrees to pay to the City:
A sum of $915 per month is payable no less than once per month. Lease payments shall include hangar
space and any improvements associated with it. Lease payments shall not be refundable.
The City reserves the right to negotiate or amend rates related to this lease. Revisions shall be
reasonable and uniform as compared with other fees and rents charged at the City's airport. The City
shall give lease rate revisions due regard to the value of the property leased, the improvements used,
and the expense to the City of the tenant's operations. Revisions to rates shall be adopted by the City
Council and be included in the City's fee schedule.
5. Municipal utilities:
The tenant is required to remain connected to on -site natural gas, electric, water, sewer, waste
treatment utilities and other municipal utilities. The tenant shall be responsible for paying the cost of
said municipal utilities.
r�reQ,&QA I ot�
6. Placement of improvements on leased property:
A) The tenant agrees that any improvements made by the tenant shall be placed and maintained at no
cost to the City. Permanent improvements shall only be made upon receipt of written permission from
the City. In the event improvements are moved or fall into disrepair or disuse during the terms of this
agreement, the City may terminate the lease without further obligation to the tenant.
B) Improvements placed upon leased property shall be placed and maintained in compliance with
applicable regulations. Improvements and any attachments and appurtenances thereto, excluding
those on publicly accessible apron, ramps, parking areas, and driveways up to and associated with the
improvement, shall be considered as being located entirely upon the premises.
C) Tenant shall ensure that improvements conform to design standards described by the City. These
design standards may include, but are not limited to, color, style, size, signs and placards, and other
aesthetic requirements; as well as engineering requirements including, placement of improvements
upon the lot, drainage considerations, apron or approach design standards, prescribed floor elevations,
placement of utility services, and firewalls. Construction and significant improvements may not begin
before receiving written authority from the City.
D) The tenant shall obtain the necessary regulatory authority and permits from the City for placement of
and modifications to the improvement.
E) The City reserves the right to enter all areas of the airport, including areas occupied by the tenant for
the purpose of inspections, to make repairs, to make improvements, or for any other reasonable
purpose. The City will endeavor to, but need not, provide twenty four (24) hours prior notice to the
tenant of such entry into space occupied by the tenant. The City shall maintain a master key for all
doors at the airport.
7. Use and maintenance of leased property:
A) The tenant, at the tenant's own cost and expense, shall take good care of the leased property and
any facilities placed thereon. The tenant shall keep and maintain the property in good order and repair
and in a clean and neat condition. Tenants shall not permit any waste or nuisance on the leased
property nor permit anything on the leased property to interfere with the rights of other tenants of the
City or users of the airport. In the event the property is not properly maintained, the City may, after
notifying the tenant, cause the property to be maintained. The costs of maintenance and an
administrative fee will be billed to the tenant and become their responsibility. Unpaid billings constitute
a default.
B) The tenant agrees that all aircraft mechanic work, other than inspections, minor repairs to the
fuselage systems or electronics of any aircraft, shall be completed in the maintenance hangar, unless
specific written approval is granted by the City.
C) The hangar shall be used primarily for the storage of aircraft and for related aviation and business
purposes. Approved uses of the hangar include aircraft, parts storage, and storage of aviation - related
appurtenances. In addition to aircraft, aircraft - related items and items for business purposes, the
tenant may store no more than three non - aircraft motorized vehicles in the hangar. Use of the hangar
for purposes other than those described herein shall be described in writing and be approved by the
City. Uses other than those described herein that are not approved by the City shall constitute a default
on the tenant's part. The tenant may not store any property outside, except for property commonly
stored outdoors, including but not limited to refuse containers, liquid petroleum tanks, etc., provided
such property is properly secured.
D) The cost for customary maintenance routinely performed by the City, related to areas affecting the
value or use of leased properties are included in the lease costs charged for the property, including snow
removal, grounds maintenance and maintenance of public apron areas.
E) The City performs snow removal throughout the City on a priority basis. The City reserves the right to
perform snow removal functions whenever, and in whatever manner, it deems necessary. The City
intends to provide service up to a reasonable and safe distance from the tenant's premises. In any case,
snow removal immediately adjacent to the tenant's premises is the tenant's responsibility. The City is
not required to perform any snow removal function on leased property, but may plow snow on or
adjacent to leased properties to expedite other snow removal operations at the airport.
F) Mowing and weed control immediately adjacent to the tenant's premises are the tenant's
responsibility. The City reserves the right to perform mowing and weed control functions whenever and
in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe
distance from the tenant's premises. The City may mow or perform weed control on or adjacent to
leased properties to expedite other maintenance operations.
G) The City shall establish the standards by which public apron, ramp areas, and other paved surfaces
are maintained. The City intends to provide service up to a reasonable and safe distance from the
tenant's premises. In any case, the tenant is responsible for maintaining ramp areas and other paved
surfaces immediately adjacent to the tenant's premises.
H) The tenant must allow the City to access the premises for the purpose of conducting maintenance
activities and inspections of the premises to determine whether the tenant is complying with the
provisions of this agreement. The occupant may be a party to any compliance inspection, and the City is
required to notify the occupant, under Section 16 of this agreement, and make reasonable
accommodation to the tenant before conducting compliance inspections.
8. Taxes, assessments, and other charges:
A) In addition to other charges identified in this agreement, the tenant shall pay any taxes, assessments,
licenses, fees, or other charges that may be levied or assessed upon the tenant's business, property or
premises, or as a result of any activity of the tenant. If the City incurs costs on the tenant's behalf, those
costs shall be billed to the tenant. Upon request by the City, the tenant shall provide proof of payment
of such additional charges.
41
�W\&Q-a 1 da�
B) The tenant shall establish their own accounts for utilities, and pay all rates and charges for any utility
used or consumed in connection with or in the leased property during the term of this agreement and
shall be subject to all city ordinances and policies regarding gas, water, wastewater, and electric service.
The tenant shall install appropriate utility meters and pay billings for utility service prepared by the City,
based upon rates paid to the utility service provider by the City. Upon request by the City, the tenant
shall provide proof of such payment.
C) In the event the tenant fails to pay the lease payments, taxes, assessments, fees, or other charges
due, the City shall notify the tenant of the default. If the tenant fails to cure such default, the City shall
have the right to terminate this lease in accordance with section 8 of this Agreement.
9. Termination provisions:
A) Either party may terminate this lease upon notice to the other party, as provided for in Section 16 of
this agreement. Termination of the lease shall take place no earlier than 30 days following the receipt of
notice.
B) At the termination of this lease the tenant has the privilege of removing property placed upon the
leased lot by the tenant, including any permanent improvements that were previously approved by the
City. The tenant shall obtain all required permits and regulatory authority. Tenant shall ensure site is
restored in to a satisfactory condition, normal wear and tear being considered. The tenant shall have a
period of ninety (90) days from the termination date to remove property. If the tenant does not remove
the property within ninety (90) days, the City may retain ownership of the building and property for any
municipal purpose or otherwise cause the property to be removed at the tenant's expense.
C) If the leased premises becomes deserted, abandoned or vacated, the City may terminate the lease. If
the tenant's interest in the property is taken by process of law, the City may terminate the lease. If the
leased premises are destroyed, the City or tenant shall have the right to terminate this agreement upon
giving written notice, with response, to the other party.
D) Should the tenant default in the performance of any terms, conditions or covenants of this
agreement not otherwise specified, and should the default continue for a period of more than thirty (30)
days after the City serves the tenant with written notice, the City may terminate the lease. Serving the
tenant with written notice includes reasonable attempts by the City to contact the tenant, and may
include use of certified mail with return receipt and /or personal service. This may be done with or
without terminating this agreement and without prejudice to any other remedy for lease payments or
breach of covenant. In any such event the City may terminate this agreement by giving written notice of
the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative,
and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any
other or different time of a different or inconsistent remedy. Penalties described in the current
approved version of Hutchinson Municipal Airport — Minimum Standards for Aeronautical Activity may
also be imposed as described.
E) Should the leased property be declared condemned, because the airport is closed to the public or the
property is needed for another municipal purpose, the City shall provide the tenant with at least ninety -
days (90 days) notice of such action.
4
30. Liability provisions:
A) The tenant agrees to defend, indemnify and hold harmless, including reasonable attorneys' fees, the
City and all its agents and employees from any and all claims, demands, actions or causes of action of
whatever nature or for loss of or damage to property or injury to persons occurring on or about the
above described premises arising out of or by reason of the execution or the performance of the
services provided in accordance with this agreement. The City shall not be liable to any extent for, nor
will the tenant make any claim against the City for nor on account of any injury, loss or damage resulting
from the tenant's property or use thereof, including any claims by third parties.
B) The tenant shall obtain and keep current a liability insurance policy with the City named as additional
insured and shall be in a form acceptable to the City. Inability to keep a minimum of $1 million of
insurance coverage shall be considered a default.
C) The tenant shall obtain, and provide upon request verification of, all licensure requirements of the
City of Hutchinson, County of McLeod, State of Minnesota and /or the United States Government to
legally conduct operations at Hutchinson Municipal Airport and to comply with this agreement.
11. Transferring, subletting, selling: The tenant shall not transfer, sublet or sell any interest in this
agreement or in the improvements located on leased property without first obtaining the written
consent of the City.
12. Amendments: This agreement as it relates to items other than rental rates and improvements made
by the City shall not be amended except by written document signed by all parties to this agreement.
13. Discrimination provision: The tenant, in the use of the Hutchinson Municipal Airport, shall not
discriminate or permit discrimination against any person or group of persons on the grounds of race,
color, or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the
United States Secretary of Transportation, and the tenant further agrees to comply with any
requirement made to enforce such regulation which may be demanded of the City by the United States
Government under authority of said Part 21.
14. Laws, rules and regulations: The tenant shall abide by and conform with all laws, rules, and
regulations, including future amendments thereto, controlling or in any manner affecting the tenant
relative to the use or occupancy of the tenant.
15. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and the venue
for any causes of action shall be McLeod County, Minnesota.
16. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is
responsible for notifying the City of mailing address changes.
If to the City: City of Hutchinson
Airport Manager
Hutchinson Municipal Airport — Butler Field
111 Hassan St SE
Hutchinson, MN 55350
If to the tenant:
Tim Ashenfelter, President
ASI Jet Ag Division
PO Box 44458
Eden Prairie, MN 55344
CITY OF HUTCHINSON:
By:
(Steven W. Cook, Mayor)
Attest:
(Jeremy J. Carter, City Administrator)
Dated:
TENANT: Dated: _
By: (Tenant)
Tim Ashenfelter, President
� WLQ-�
LEASE AGREEMENT BETWEEN CITY OF
HUTCHINSON AND ASI JET AG DIVISION
This agreement, made this 1st day of August, 2013, by and between the CITY OF HUTCHINSON (the
"City ") and ASI Jet Ag Division (the "tenant "), is for the purpose of outlining the rights and
responsibilities of the parties to this Agreement. The parties to this Agreement do agree as follows:
1. Lease of airport property: The tenant leases from the City an aircraft hangar located at 1720 Butler
Field Dr SW, Hutchinson, MN 55350. The hangar being further described on a map located at the City
Public Works Department office. The hangar is situated upon the Hutchinson Municipal Airport, Butler
Field, an airport owned by the City. The hangar is leased together with land and any improvements
associated with it. The hangar is accepted in as -is condition.
2. Use of the airport: The tenant has the privilege of using public portions of the airport in common with
other users. Use of the airport by the tenant is subject the rules and conditions as now exist or may be
enacted in the future by the Federal, State or City governments. The tenant is subject to customary
charges for such use as may be established from time to time by the Federal, State or City governments.
3. Term of this agreement: The terms of this agreement begin the date on which this agreement has
been signed and approved by the City Council and shall continue month to month, until the agreement
is modified by mutual consent, or until notice of termination is given in accordance with provisions
herein.
4. Lease payments: The tenant agrees to pay to the City:
A sum of $915 per month is payable no less than once per month. Lease payments shall include hangar
space and any improvements associated with it. Lease payments shall not be refundable.
The City reserves the right to negotiate or amend rates related to this lease. Revisions shall be
reasonable and uniform as compared with other fees and rents charged at the City's airport. The City
shall give lease rate revisions due regard to the value of the property leased, the improvements used,
and the expense to the City of the tenant's operations. Revisions to rates shall be adopted by the City
Council and be included in the City's fee schedule.
S. Municipal utilities:
The tenant is required to remain connected to on -site natural gas, electric, water, sewer, waste
treatment utilities and other municipal utilities. The tenant shall be responsible for paying the cost of
said municipal utilities.
6. Placement of improvements on leased property:
A) The tenant agrees that any improvements made by the tenant shall be placed and maintained at no
cost to the City. Permanent improvements shall only be made upon receipt of written permission from
the City. In the event improvements are moved or fall into disrepair or disuse during the terms of this
agreement, the City may terminate the lease without further obligation to the tenant.
B) Improvements placed upon leased property shall be placed and maintained in compliance with
applicable regulations. Improvements and any attachments and appurtenances thereto, excluding
those on publicly accessible apron, ramps, parking areas, and driveways up to and associated with the
improvement, shall be considered as being located entirely upon the premises.
C) Tenant shall ensure that improvements conform to design standards described by the City. These
design standards may include, but are not limited to, color, style, size, signs and placards, and other
aesthetic requirements; as well as engineering requirements including, placement of improvements
upon the lot, drainage considerations, apron or approach design standards, prescribed floor elevations,
placement of utility services, and firewalls. Construction and significant improvements may not begin
before receiving written authority from the City.
D) The tenant shall obtain the necessary regulatory authority and permits from the City for placement of
and modifications to the improvement.
E) The City reserves the right to enter all areas of the airport, including areas occupied by the tenant for
the purpose of inspections, to make repairs, to make improvements, or for any other reasonable
purpose. The City will endeavor to, but need not, provide twenty four (24) hours prior notice to the
tenant of such entry into space occupied by the tenant. The City shall maintain a master key for all
doors at the airport.
7. Use and maintenance of leased property:
A) The tenant, at the tenant's own cost and expense, shall take good care of the leased property and
any facilities placed thereon. The tenant shall keep and maintain the property in good order and repair
and in a clean and neat condition. Tenants shall not permit any waste or nuisance on the leased
property nor permit anything on the leased property to interfere with the rights of other tenants of the
City or users of the airport. In the event the property is not properly maintained, the City may, after
notifying the tenant, cause the property to be maintained. The costs of maintenance and an
administrative fee will be billed to the tenant and become their responsibility. Unpaid billings constitute
a default.
B) The tenant agrees that all aircraft mechanic work, other than inspections, minor repairs to the
fuselage systems or electronics of any aircraft, shall be completed in the maintenance hangar, unless
specific written approval is granted by the City.
C) The hangar shall be used primarily for the storage of aircraft and for related aviation and business
purposes. Approved uses of hangars include aircraft, parts storage, and storage of aviation - related
appurtenances. In addition to aircraft, aircraft - related items and items for business purposes, the
tenant may store no more than three non - aircraft motorized vehicles in hangars. Use of the hangar for
purposes other than those described herein shall be described in writing and be approved by the City.
Uses other than those described herein that are not approved by the City shall constitute a default on
the tenant's part. The tenant may not store any property outside, except for property commonly stored
outdoors, including but not limited to refuse containers, liquid petroleum tanks, etc., provided such
property is properly secured.
D) The cost for customary maintenance routinely performed by the City, related to areas affecting the
value or use of leased properties are included in the lease costs charged for the property, including snow
removal, grounds maintenance and maintenance of public apron areas.
E) The City performs snow removal throughout the City on a priority basis. The City reserves the right to
perform snow removal functions whenever, and in whatever manner, it deems necessary. The City
intends to provide service up to a reasonable and safe distance from the tenant's premises. In any case,
snow removal immediately adjacent to the tenant's premises is the tenant's responsibility. The City is
not required to perform any snow removal function on leased property, but may plow snow on or
adjacent to leased properties to expedite other snow removal operations at the airport.
F) Mowing and weed control immediately adjacent to the tenant's premises are the tenant's
responsibility. The City reserves the right to perform mowing and weed control functions whenever and
in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe
distance from the tenant's premises. The City may mow or perform weed control on or adjacent to
leased properties to expedite other maintenance operations.
G) The City shall establish the standards by which public apron, ramp areas, and other paved surfaces
are maintained. The City intends to provide service up to a reasonable and safe distance from the
tenant's premises. In any case, the tenant is responsible for maintaining ramp areas and other paved
surfaces immediately adjacent to the tenant's premises.
H) The tenant must allow the City to access the premises for the purpose of conducting maintenance
activities and inspections of the premises to determine whether the tenant is complying with the
provisions of this agreement. The occupant may be a party to any compliance inspection, and the City is
required to notify the occupant, under Section 16 of this agreement, and make reasonable
accommodation to the tenant before conducting compliance inspections.
8. Taxes, assessments, and other charges:
A) In addition to other charges identified in this agreement, the tenant shall pay any taxes, assessments,
licenses, fees, or other charges that may be levied or assessed upon the tenant's business, property or
premises, or as a result of any activity of the tenant. If the City incurs costs on the tenant's behalf, those
costs shall be billed to the tenant. Upon request by the City, the tenant shall provide proof of payment
of such additional charges.
B) The tenant shall establish their own accounts for utilities, and pay all rates and charges for any utility
used or consumed in connection with or in the leased property during the term of this agreement and
shall be subject to all city ordinances and policies regarding gas, water, wastewater, and electric service.
The tenant shall install appropriate utility meters and pay billings for utility service prepared by the City,
based upon rates paid to the utility service provider by the City. Upon request by the City, the tenant
shall provide proof of such payment.
C) In the event the tenant fails to pay the lease payments, taxes, assessments, fees, or other charges
due, the City shall notify the tenant of the default. If the tenant fails to cure such default, the City shall
have the right to terminate this lease in accordance with section 8 of this Agreement.
9. Termination provisions:
A) Either party may terminate this lease upon notice to the other party, as provided for in Section 16 of
this agreement. Termination of the lease shall take place no earlier than 30 days following the receipt of
notice.
B) At the termination of this lease the tenant has the privilege of removing property placed upon the
leased lot by the tenant, including any permanent improvements that were previously approved by the
City. The tenant shall obtain all required permits and regulatory authority. Tenant shall ensure site is
restored in to a satisfactory condition, normal wear and tear being considered. The tenant shall have a
period of ninety (90) days from the termination date to remove property. If the tenant does not remove
the property within ninety (90) days, the City may retain ownership of the building and property for any
municipal purpose or otherwise cause the property to be removed at the tenant's expense.
C) If the leased premises becomes deserted, abandoned or vacated, the City may terminate the lease. If
the tenant's interest in the property is taken by process of law, the City may terminate the lease. If the
leased premises are destroyed, the City or tenant shall have the right to terminate this agreement upon
giving written notice, with response, to the other party.
D) Should the tenant default in the performance of any terms, conditions or covenants of this
agreement not otherwise specified, and should the default continue for a period of more than thirty (30)
days after the City serves the tenant with written notice, the City may terminate the lease. Serving the
tenant with written notice includes reasonable attempts by the City to contact the tenant, and may
include use of certified mail with return receipt and /or personal service. This may be done with or
without terminating this agreement and without prejudice to any other remedy for lease payments or
breach of covenant. In any such event the City may terminate this agreement by giving written notice of
the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative,
and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any
other or different time of a different or inconsistent remedy. Penalties described in the current
approved version of Hutchinson Municipal Airport— Minimum Standards for Aeronautical Activity may
also be imposed as described.
E) Should the leased property be declared condemned, because the airport is closed to the public or the
property is needed for another municipal purpose, the City shall provide the tenant with at least ninety -
days (90 days) notice of such action.
W
10. Liability provisions:
A) The tenant agrees to defend, indemnify and hold harmless, including reasonable attorneys' fees, the
City and all its agents and employees from any and all claims, demands, actions or causes of action of
whatever nature or for loss of or damage to property or injury to persons occurring on or about the
above described premises arising out of or by reason of the execution or the performance of the
services provided in accordance with this agreement. The City shall not be liable to any extent for, nor
will the tenant make any claim against the City for nor on account of any injury, loss or damage resulting
from the tenant's property or use thereof, including any claims by third parties.
B) The tenant shall obtain and keep current a liability insurance policy with the City named as additional
insured and shall be in a form acceptable to the City. Inability to keep a minimum of $1 million of
insurance coverage shall be considered a default.
C) The tenant shall obtain, and provide upon request verification of, all licensure requirements of the
City of Hutchinson, County of McLeod, State of Minnesota and /or the United States Government to
legally conduct operations at Hutchinson Municipal Airport and to comply with this agreement.
11. Transferring, subletting, selling: The tenant shall not transfer, sublet or sell any interest in this
agreement or in the improvements located on leased property without first obtaining the written
consent of the City.
12. Amendments: This agreement as it relates to items other than rental rates and improvements made
by the City shall not be amended except by written document signed by all parties to this agreement.
13. Discrimination provision: The tenant, in the use of the Hutchinson Municipal Airport, shall not
discriminate or permit discrimination against any person or group of persons on the grounds of race,
color, or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the
United States Secretary of Transportation, and the tenant further agrees to comply with any
requirement made to enforce such regulation which may be demanded of the City by the United States
Government under authority of said Part 21.
14. Laws, rules and regulations: The tenant shall abide by and conform with all laws, rules, and
regulations, including future amendments thereto, controlling or in any manner affecting the tenant
relative to the use or occupancy of the tenant.
15. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and the venue
for any causes of action shall be McLeod County, Minnesota.
16. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is
responsible for notifying the City of mailing address changes.
If to the City: City of Hutchinson
Airport Manager
Hutchinson Municipal Airport— Butler Field
111 Hassan St SE
Hutchinson, MN 55350
If to the tenant:
Tim Ashenfelter, President
ASI Jet Ag Division
PO Box 44458
Eden Prairie, MN 55344
CITY OF HUTCHINSON:
Bv:
(Steven W. Cook, Mayor)
Attest:
(Jeremy J. Carter, City Administrator)
TENANT:
Bv:
Tim Ashenfelter, President
(Tenant)
Dated:
Dated:
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Consideration of Charter Commission Amendments
Department: Administration
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
The City Council reviewed and discussed this item at the last City Council meeting. State law requires that these
amendments be approved by all Council Members. Because Council Member Czmowski was absent, this item is
being considered at the August 27, 2013, City Council meeting. The changes reviewed pertain to Section 5.02 —
Petitions and Section 13.03 — Official Bonds.
First, with regard to Section 5.02 — Petitions. The current City Charter requires that in order for an initiative,
referendum or recall to be initiated, a petition signed by registered voters of the City equal in number to 20 percent of
those who voted for mayor in the last preceding city election must be obtained. Upon research and discussion of the
Charter Commission, the Commission unanimously voted to amend the petition requirement to be 10 percent of those
who voted in the last City election. The Commission expressed that this amount coincides with other similar size
communities' requirements. The Commission also expressed that 20 percent is a much higher percentage than other
petition requirements. Therefore, the Charter Commission hereby recommends that Section 5.02 of the Hutchinson
City Charter be amended to require signatures in the amount of 10% of total votes of the last regular City election be
required for initiatives, referendums or recalls. Section 5.02 is being recommended to be amended as shown on the
attachment.
Second, with regard to Section 13.03 — Official Bonds. Current City Charter requires that the mayor, city administrator
and other officers or employees of the city give a corporate surety bond to the City. The bond may be either individual
or blanket. The Charter Commission learned from the City Attorney that the City has blanket bond coverage through
its insurance trust and therefore does not require the mayor, city administrator or other employees or officers to
provide a corporate surety bond. The Charter Commission discussed that the Charter should be amended to reflect
current practice of the City. Therefore, the Charter Commission unanimously voted to amend language in Section
13.03 as shown on the attachment.
BOARD ACTION REQUESTED:
Accept recommendations of Charter Commission for City Charter amendments and set second reading and adoption
of Ordinance No. 13 -0715 for September 10, 2013.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 13 -715
Publication No.
AN ORDINANCE ADOPTING REVISIONS TO SECTIONS 5.02 AND 13.03 OF
HUTCHINSON CITY CHARTER
WHEREAS, the Hutchinson Charter Commission met on April 15, 2013, and June 24,
2013, to review sections of the City Charter for updating or amending; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 5.02 to decrease the petition requirement from 20% of those who voted for
mayor in the last preceding city election to 10% of total votes cast in the last regular city
election; and,
WHEREAS, the Hutchinson Charter Commission voted unanimously for revisions to be
made to Section 13.03 clarifying language that certain officers of the City be covered by a surety
bond from the City; and,
WHEREAS, Minnesota Statute 410.12, Subd. 7, allows Charter changes to be made by
ordinance,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT
Sections 5.02 and 13.03 of the Hutchinson City Charter as attached hereto are hereby
revised and these changes to the City Charter will take effect 90 days from adoption of this
ordinance.
Adopted by the City Council this 27th day of August, 2013.
Attest:
Jeremy J. Carter, City Administrator Steven W. Cook, Mayor
Section 5.02. PETITIONS. An initiative, referendum or recall, shall be initiated by a petition
signed by registered voters of the City equal in number to 2-0 10 percent of then„ W -he Veted f r
merye total votes cast in the last pfeeediiig regular city election. Each petition shall be
sponsored by a committee of five registered voters whose names and addresses shall appear on
the petition. A petition may consist of one or more papers, but each paper circulated separately
shall contain at its head or attached to it the statement required by Sections 5.06, 5.07 or 5.08, as
the case may be. The signature and street address of each signer shall appear on the petition.
Each separate page of the petition shall have appended to it a certificate, verified by oath, that
each signature is the genuine signature of the person whose name it purports to be. The person
making the certificate shall be a resident of the City. Any person whose name appears on a
petition may withdraw such name by a statement in writing filed with the city administrator
before the city administrator advises the council of the sufficiency of the petition.
Section 13.03. OFFICIAL BONDS. The mayor, city administrator, and such other officers or
employees of the city as may be specified by ordinance shall each, before entering upon the
duties of their respective offices or employment, be covered by a surety bond to
from the City in such form and amount as may be fixed by the council. Such bonds may be
either individual or blanket bonds in the discretion of the council. They shall be approved by the
city council, and approved as to form by the city attorney, and filed with the city administrator.
The provisions of state laws relating to official bonds not inconsistent with this charter shall be
complied with. The premiums on such bonds shall be paid by the city.
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action WZ
7AL =-
Agenda Item: Setting the Date for the Annual City Recognition Event /Set Public Meeting
Department: Administration
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Brenda Ewing
Agenda Item Type:
Presenter: Brenda Ewing
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of
Hutchinson. This event is normally held in the fall of the year at the Hutchinson Event Center.
The format for the event is a social time at 5:30 p.m. followed by a dinner and a short presentation /program at 6:30
p.m. to acknowledge and to thank the volunteers. Volunteers and adult guests attending are provided with a
complimentary meal and two beverage tickets.
The dates that are available for the event are as follows:
Thursday, September 19, 2013
Thursday, September 26, 2013
Thursday, October 3, 2013
Thursday October 24, 2013
BOARD ACTION REQUESTED:
Setting the date for the annual City Recognition Event and setting the event as a public meeting from 5:30 to 9:00
p.m. at the Hutchinson Event Center for the Council members to attend.
Fiscal Impact: $ 2,000.00 Funding Source: City Council Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: An ordinance pertaining to the payment of charter change petitioners
Department: Legal
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
At its August 13, 2013, meeting the City Council discussed the possibility of enacting an ordinance that would make it
illegal for people circulating a petition for charter and ordinance changes or for the recall of elected officials to accept
money for circulating the petition or to offer money to other people for circulating the petition.
As expressed at the August 13 meeting, the central idea behind this proposed ordinance is that charter or ordinance
changes by way of an initiative or referendum or a recall of a public official should be the result of grass -roots efforts
by concerned citizens of Hutchinson who are attempting to enact an ordinance change through a genuine concern for
the legislative change - not for monetary profit.
BOARD ACTION REQUESTED:
Approve the ordinance and set the second reading on for September10, 2013
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 13 -716
Publication No.
AN ORDINANCE ADOPTING SECTIONS 30.16 — EXPENDITURES BY PETITIONERS
The City Council hereby ordains:
30.16 EXPENDITURES BY PETITIONERS.
No member of any initiative, referendum, or recall committee, no person circulating a paper for
signatures, and no signer of any such paper, or any other person, can accept or offer any
pecuniary or other reward for service rendered in connection with the circulation. This does not
prevent the committee from paying for legal services and from incurring necessary expenses,
including, but not limited to, stationery, copying, printing, advertising, and notary fees. A
violation of this section is a misdemeanor.
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: An ordinance amending the City's consumption and display ordinance
Department: administration /legal
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
The city has been contacted by an individual with a unique business idea that wishes to start a business in the
downtown area of Hutchinson.
The business owner wishes to allow wine on the premises, but before making the investment for the provision of
meals on the premises which is required for the sale of wine, the business owner wishes to determine the viability of
their unique business idea.
Under state and local law, the holder of a 3.2% malt liquor license can also apply for a permit for the consumption
and display of alcohol ( sometimes known as a set- up permit) on the licensed premises.
Under our current consumption and display ordinance, a person is only entitled to a consumption and display
(set -up) permit if they had a consumption display permit or some other liquor license prior to January 1, 1985 - so
new businesses are not eligible for a consumption and display permit as the ordinance currently stands.
The owner of the proposed new business would like the consumption and display ordinance changed to eliminate the
date restriction so that the business would be eligible for a consumption and display permit and therefore wine would
be allowed to be consumed on the premises.
If the ordinance is changed, the business owner will be applying for a 3.2% malt liquor license which would then let
the business be eligible for the consumption and display (set — up) permit.
Attached for your consideration then is a proposed ordinance eliminating the date restriction for consumption and
display permits and listing those establishments that are eligible as currently listed under state law.
BOARD ACTION REQUESTED:
Approve first reading of the ordinance and set the 2nd reading and adoption on for September 10, 2013.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance No. 13 -717
Publication No.
AN ORDINANCE AMENDING HUTCHINSON CITY CODE SECTION 112.121 —
CONSUMPTION AND DISPLAY - RESTRICTIONS AND REGULATIONS
§ 112.121 RESTRICTIONS AND REGULATIONS.
(A) Eligible licensees. , heeiises may be isstied
jafmafy 1, . Consumption and displU permits may be issued only
(1) an applicant who has not, within five .prior to the application, been convicted of a
felony or of violating any provision of this chapter or rule adopted under this chapter;
(2) a restaurant,
3 a hotel,
(4) an establishment licensed for the sale of 3.2 percent malt liquor;
a resort as defined in section Minnesota Statute 157.15_
a club as defined in section Minnesota Statute 340A.101 _ subdivision 7. or an
unincorporated club otherwise meeting that definition, and
(7) a bed and breakfast facility as defined in section Minnesota Statute 340A.4011,
mnhclivisinn 1
(b) A consumption and display permit may not be issued to a club holding an on -sale
intoxicating liquor license.
If the license issued under this section is cancelled, suspended or revoked or allowed to lapse, for
whatever reason, no renewal or reissuance of the annual license under this section will be
permitted.
(B) Application. Application for a license under this section shall be made at least ten
days in advance of the effective date for the license, and the application shall be referred to the
Chief of Police, who will make an investigation to determine whether issuance of the license
would cause a nuisance to any adjoining property owners, or if the license should be denied for
any other reason.
(C) Unlawful act. It is unlawful to sell liquor on licensed premises.
(D) License expiration. In order to coordinate the expiration of a consumption and
display license with a state permit, all licenses shall expire on 3m3e 30 March 31 of each year.
(E) State permit required. Licenses shall be issued only to holders of a consumption
and display permit from the Commissioner.
(F) Lockers. A club to which a license is issued under this section may allow
members to bring and keep a personal supply of liquor in lockers on the club's premises. All
bottles kept on the premises must have attached labels signed by the member. No minor may
keep a supply of liquor on club premises.
(G) Hours and days. No licensee may permit a person to consume or display liquor,
and no person may consume or display liquor, between 1:00 a.m. and 10:00 a.m. on Sundays, or
between 1:00 a.m. and 8:00 a.m. on Monday through Saturday.
('89 Code, § 5.70) (Am. Ord. 97 -213, passed 11- 25 -97) Penalty, see § 10.99
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Consideration for approval setting council workshop on September 24th
Department: Administration
LICENSE SECTION
Meeting Date: 8/27/2013
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND /EXPLANATION OFAGENDA ITEM:
At the previous outdoor aquatic pool workshop held on March 26th, 2013 there was discussion about exploring the
cost and various lay -out designs of an outdoor pool that could fit the area adjacent to the Recreational Building and
currently the location of the existing pool.
Staff has had a feasibility study done by USAquatics a vendor that specializes in aquatic pool design and
construction. Part of the feasibility study encompassed four areas: 1) cost estimates to improve the current existing
pool, which entails making it compliant with existing regulations, 2) improving the existing pool facility and adding on
amenities, 3) removing the old pool facility and replacing it with a new pool facility and 4) reviewing and discussing
cost estimates to build a multi - facility complex that would house not only an indoor pool area but other amenities.
At the September 24th workshop staff would like to review a preliminary lay -out design, discuss operation and
construction cost estimates, funding options or alternatives, review various research and analysis collected and
determine the next course of action, time frames and the future process, which could include stakeholder meetings,
specific decision points and further funding scenarios.
Please consider setting September 24th as a council workshop to continue the conversation on improving or replacing
the outdoor pool.
If there are any questions please let me know.
Thanks
BOARD ACTION REQUESTED:
Approval setting a council workshop for Tuesday September 24th at 4pm.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resource Allocation
Committee
August 6, 2013
4:00 PM
Hutchinson City Center
Attendees: Steve Cook, Mary Christensen, Jeremy Carter, Andy Reid, Kent Exner (Committee Members)
Dolf Moon, Dan Jochum, Lee Miller (Contributing Participants)
Meeting Minutes
1. Historic Street Name Signs — review costs, scope and implementation
Kent E. reviewed the most recent cost estimates (approximately $22,000 - $26,000 depending on vendor) for the installation of historic
street name signs within the downtown area. RAC members discussed the potential phased implementation of the signs and possibly
increasing the current scope to include the entire area of the Hutchinson/Harmony plats. At this point, delivery/installation of the signs
prior to winter does not seem feasible, so City staff may order manufacturer prototypes, seek references /information from other cities and
determine if installation of all street name signs at an intersection is possible on one post. RAC members also discussed the possibility of
installing an informational kiosk that could show the original Hutchinson/Harmony plat street names in comparison to the existing street
naming convention.
2. City Origin- Destination Study — review proposal scope and associated cost
Kent E. reviewed a proposal from SRF Consulting Group to administer an origin- destination study to determine traffic patterns within and
immediately around Hutchinson. This study's data/conclusions will ultimately be used to analyze and consider transportation
improvements to areas /corridors such as TH 15 through downtown, the northeast ring road, TH 15 south, School Road south and others.
SIZE will completed this effort for the not -to- exceed fee amount of $37,000 (to be funded with annual planning project fees). Due to this
study generating information relative to their respective transportation networks, MnDOT and McLeod County have been asked by City
staff to make a financial contribution to this effort. RAC members approved of this study and suggested that this item be mentioned to the
City Council prior to the City Administrator's approval.
3. 2nd Avenue SE Bridge Feasibility Study — review proposal scope and associated cost
- Kent E. reviewed a proposal from Erickson Engineering Co. to administer a feasibility study to determine improvement/replacement
options for the 2nd Avenue SE bridge. This study's conclusions /recommendations will ultimately be used to analyze and consider a future
improvement project to address the City's needs /objectives for this bridge. Erickson will complete this effort for the not -to- exceed fee
amount of $3,500 (to be funded with annual planning project fees). RAC members approved of this study with input regarding potentially
providing further options and suggested that this item be mentioned to the City Council prior to the City Administrator's approval.
4. TH 15 — Downtown Area Feasibility Study — review proposal scope and associated cost
- Kent E. reviewed a proposal from Short Elliott Hendrickson Inc. (SEH) to administer a feasibility report to provide an overview of issues,
design recommendations and conclusions, and estimated costs for the complete reconstruction of TH 15/Main Street through the
downtown area (2nd Ave. N to 5th Ave. S). This study's data/conclusions will ultimately be used to analyze and consider transportation,
utility and streetscape improvements to within this potential project area. SEH will complete this effort for the not -to- exceed fee amount
of $39,000 (to be funded with annual planning project fees). RAC members approved of this effort and suggested that this item be
mentioned to the City Council prior to the City Administrator's approval.
5. Community Asset Directional Signage — review concept and potential scope /cost
- Kent E. reviewed a concept that Dan I has been researching that would entail the installation of uniform signage (primarily along major
roadwary corridors) to direct the traveling public to community related destinations. The City of Montevideo implemented this approach
a few years ago and have been contacted to determine what process was necessary to satisfy MnDOT's requirements. At this point, RAC
members were asked to provide locations that could potentially be identified by these signs.
6. Complete Streets Policy — review approach and associated effort/cost
- Kent E. reviewed the possibility of administering the development of a City complete streets policy. The necessary steps and approach to
adequately address this effort were outlined within the recent City Transportation Plan document. Following a brief discussion, RAC
members agreed that utilizing a third -party to complete this work would be appropriate and that the possibility of engaging the assistance
of the Mid - Minnesota Development Commission should be examined.
7. Other Discussion
CITY OF HUTCHINSON
Financial Report - GENERAL FUND
For the month of July, 2013
SUMMARY FINANCIAL STATEMENT:
Category
2013
Month of
July
2013 YTD
July
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
Jul y
2012
Approved
Budget
% Used
REVENUES:
4005
Taxes & Penalties
-
2,280,855
4,491,446
2,210,591
50.8%
2,301,076
4,491,446
51.2%
4050
Licenses
637
39,374
53,500
(14,126)
73.6%
51,748
53,500
96.7%
4070
Permits
35,636
110,654
168,925
(58,271)
65.5%
106,633
158,950
67.1%
4100
Intergovernmental
751,871
877,452
1,215,663
338,211
72.2%
922,676
1,269,711
72.7%
4250
Charges for Services
111,853
825,879
1,855,706
1,029,827
44.5%
881,296
1,852,400
47.6%
4400
Fines & Forfeitures
4,374
36,637
45,000
8,363
81.4%
32,681
45,000
72.6%
4620
Investment Earnings
15,335
4,316
50,000
(45,684)
8.6%
(16,922)
35,000
- 48.3%
4700
Reimbursements
62,706
350,673
438,752
88,079
79.9%
251,743
407,152
61.8%
4800
Transfers
336,961
782,072
2,170,346
1,388,274
36.0%
752,007
2,090,376
36.0%
4890
Surcharge
(179)
1,902
350
1,552
543.4%
4,054
350
1158.2%
4998
1 Fund Balance
-
-
6,250
6,250
0.0%
-
10,000
0.0%
TOTAL REVENUES
1,319,196
5,309,813
10,495,938
5,186,125
50.6%
5,286,993
10,413,885
50.8%
EXPENDITURES:
6105
Salaries & Fringe Benefits
674,392
3,885,403
6,778,616
2,893,213
57.3%
3,771,729
6,633,597
56.9%
6200
Supplies, Repairs, Maint.
63,095
426,598
783,840
357,242
54.4%
484,101
790,835
61.2%
6300
Contracted Services
31,590
219,196
462,233
243,037
47.4%
230,586
462,442
49.9%
6306
Services & Charges
240,531
1,119,372
2,162,199
1,042,827
51.8%
1,168,619
2,155,664
54.2%
6700
Transfers
-
48,618
95,486
46,868
50.9%
46,825
92,750
50.5%
6900
Misc. Expenses
21,416
161,201
213,564
52,363
75.5%
144,633
278,597
51.9%
7000
Capital Outlay
-
6,960
-
(6,960)
100.0%
1,420
-
100.0%
TOTAL EXPENDITURES
1,031,024
5 867 349
10,495,938
4,628,589
55.9%
5 847 911
10,413,885
56.2%
TOTAL REVENUE OVER
UNDER EXPENDITURES
288,172
(557,536)
(557,536)
100.0%
(560,919)
100.0%
COMMENTS:
REVENUES:
Intergovernmental We received the first half LGA payment in July, with $722,000 being allocated to the General Fund and the
remainder to the Capital Projects fund. YTD 2013 revenue is down from last year due to the one -time FEMA
reimbursement received in 2012 related to the July 2011 storm damage; $66,844.
Charges for Services This revenue category is down from last year due to a change in timing of the hockey association's
payments for ice time. In prior years we received a significant payment in the spring with final payment in
December /January. Starting in 2013, payments will be made in October and December each year, matching
up more closely with the hockey association's registration dates.
Reimbursements YTD 2013 revenue is higher than last year due to the timing of HUC's reimbursement for HR, Legal and IT
services.
EXPENDITURES: Total expenditures are tracking 2.4% below budget through July with only a slight increase over last year of
$19,437, or 0.3 %.
Services & Charges This expense category is down from last year primarily due the savings realized when the Police Department
went from LOGIS to the LETG system.
EXPENDITURES BY DEPARTMENT:
Department
2013
Month of
July
2013 YTD
July
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
Jul y
2012
Approved
Budget
% Used
Mayor & City Council
3,661
22,061
52,016
29,955
42.4%
20,196
53,814
37.5%
City Administrator
41,449
235,924
387,401
151,477
60.9%
214,735
380,851
56.4%
Elections
-
602
10,000
9,398
6.0%
3,982
16,000
24.9%
Finance Department
43,729
221,554
371,863
150,309
59.6%
224,475
364,529
61.6%
Motor Vehicle
30,980
180,447
275,413
94,966
65.5%
167,052
271,910
61.4%
Assessing
-
-
61,911
61,911
-
61,911
Legal
25,957
136,733
252,067
115,334
54.2%
126,454
233,181
54.2%
Planning
14,407
84,363
123,210
38,847
68.5%
85,141
117,320
72.6%
Information Services
37,018
291,626
499,332
207,706
58.4%
224,810
452,687
49.7%
Police Department
250,229
1,643,651
2,889,291
1,245,640
56.9%
1,707,824
2,989,966
57.1%
Emergency Management
4,217
15,812
13,000
(2,812)
121.6%
11,136
13,025
85.5%
Safety Committee
-
7,970
13,450
5,480
59.3%
7,726
13,450
57.4%
Fire Department
30,972
182,851
309,187
126,336
59.1%
184,961
296,805
62.3%
Protective Inspections
19,009
110,797
208,350
97,553
53.2%
90,773
206,188
44.0%
Engineering
51,158
300,933
465,756
164,823
64.6%
279,811
457,614
61.1%
Streets & Alleys
195,785
787,953
1,369,738
581,785
57.5%
828,335
1,308,421
63.3%
City Hall Building
9,393
55,126
121,096
65,970
45.5%
68,866
121,698
56.6%
Park/Recreation Administration
20,016
127,192
213,127
85,935
59.7%
119,779
215,295
55.6%
Recreation
23,493
149,447
217,610
68,163
68.7%
153,153
217,894
70.3%
Senior Citizen Center
3,198
43,832
69,749
25,917
62.8%
39,599
67,635
58.5%
Civic Arena
27,784
205,492
331,469
125,977
62.0%
182,623
326,765
55.9%
Park Department
103,711
471,231
757,260
286,029
62.2%
459,570
721,981
63.7%
Recreation Building & Pool
39,592
120,617
185,885
65,268
64.9%
131,938
187,760
70.3%
Events Center
16,023
114,613
213,650
99,037
53.6%
110,780
231,225
47.9%
Evergreen Building
1,743
10,398
11,880
1,482
87.5%
6,066
12,305
49.3%
Library
4,305
99,927
190,937
91,010
52.3%
95,218
183,970
51.8%
Cemetery
11,345
46,640
109,104
62,464
42.7%
55,133
108,400
50.9%
Airport
11,273
45,698
99,700
54,002
45.8%
49,765
100,235
49.6%
Revenue Department
-
-
-
-
-
50,000
Unallocated General Expense
10,578
153,858
672,486
518,628
22.9%
198,012
631,050
31.4%
TOTAL EXPENDITURES
1,031,024
5 867 349
10,495,938
41628,589
55.9%
5,847,911
10 413 885
56.2%
Fund:
Liquor
Category
2013
Month of
July
2013 YTD
July
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
July
2012
Approved
Budget
% Used
REVENUES:
Wine
493,016
452,614
8.9%
Beer
1,501,397
1,539,818
-2.5%
4450
Sales - Liquor
161,767
984,876
1,803,150
818 274
54.6%
979,423
1,705,453
57.4%
4450
Sales - Wine
93,976
493,016
898,430
(405,414)
54.9%
452,614
852,364
53.1%
4450
Sales - Beer
290,791
1,501,397
2 709 500
(1,208,103)
55.4%
1,539,818
2 601 267
59.2%
4450
Sales - Other
(7,684)
1 498
14,470
(12,972)
10.4%
13,372
21,142
63.2%
4620
Investment Earnings
106
645
1,000
355
64.5%
1,043
1,000
104.3%
4700
Reimbursements
21
3,025
2,000
1,025
151.2%
2,211
2,000
110.6%
4998
lFund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
538,977
2,984,458
5,428,550
2,444,092
55.0%
2,988,481
5,183,226
57.7%
Gross Margin
%
EXPENDITURES:
130,975
24.3%
731,205
24.5%
1,309,853
24.1%
(578,648)
55.8%
722,717
24.2%
1,248,158
24.1%
57.9%
6800
Cost of Sales
407,875
21249,583
4 115 697
1,866,114
54.7%
2,262,510
3 932 068
57.5%
6105
Salaries & Fringe Benefits
46,803
280,551
488,190
207,639
57.5%
272,158
436,850
62.3%
6200
Supplies, Repairs, Maint.
1,158
10,779
16,600
5,821
64.9%
7,109
16,600
42.8%
6306
Services & Charges
19,866
112,776
196,750
83,974
57.3%
101,824
186,500
54.6%
6600
Debt Service
-
-
128,295
128,295
0.0%
-
128,035
0.0%
6700
Transfers
-
-
435,000
435,000
0.0%
-
420,000
0.0%
6898
Depreciation
-
-
70,940
70,940
0.0%
-
77,671
0.0%
6900
JMisc. Expenses
-
4,869
3 650
(1,219)
133.4%
7,599
3,650
208.2%
7000
lCapital Outlay
-
14,098
31,000
16,902
45.5%
-
-
0.0%
TOTAL EXPENDITURES
475,703
2,672,656
5,486,122
2,8133466
48.7%
236513200
532013374
51.0%
TOTAL REVENUE OVER
UNDER EXPENDITURES
63,274,
311,801
(57,572)1
369,373
- 541.6%
337,281
(18,148)1
- 1858.5%
COMMENTS:
REVENUES:
Sales
(u) - - - - (u) -
Total 2013 sales are nearly flat from last year with beer sales lagging 2.5 %. The YTD customer count is down
nearly 3 %.
July
YTD
YTD
2013
Sales:
2013
2012
Change
Liquor
984,876
979,423
0.6%
Wine
493,016
452,614
8.9%
Beer
1,501,397
1,539,818
-2.5%
Other
1,498
13,372
-88.8%
Total Sales
2,980,788
2,985,226
-0.1%
YTD Customer Count
124,766
128,539
-2.9%
Average Sale per Customer $
23.89
$ 23.22
2.9%
July
July
2013
2012
Change
161,767
155,797
3.8%
93,976
76,725
22.5%
290,791
269,936
7.7%
(7,684)
(2,117)
263.0%
538,851
500,342
7.7%
21,291
20,506
3.8%
$ 25.31
$ 24.40
3.7%
EXPENDITURES:
Supplies, Repairs, Maint. YTD 2013 expense includes the scheduled replacement of 5 computers; $3,292.
Capital Outlay We spent $7,823 to replace the interior and exterior light fixtures with more efficient LED fixtures. The cooler
liqhtinq fixtures were also replaced at a cost of $6,275.
Fund:
Compost
Category
2013
Month of
July
2013 YTD
July
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
July
2012
Approved
Budget
% Used
REVENUES:
4250
Charges for Services
55,654
65,969
129,000
(63,031)
51.1%
112,223
132,000
85.0%
4450
Sales - Bulk Product
31,276
134,915
200,000
(65,085)
67.5%
140,801
145,000
97.1%
4450
Sales - Bagged Product
135,347
2,046,759
1 982 500
64,259
103.2%
1,715,440
1 759 629
97.5%
4450
Sales - Other
7,402
85 498
52,250
33 248
163.6%
67,664
66 000
102.5%
4620
Investment Earnings
2,118
238
2,500
2 738
-9.5%
(1,949)
-
100.0%
4700
Reimbursements
-
486
1,000
514
48.6%
852
1,000
85.2%
4998
lFund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
231,797
2,333,390
2,367,250
33,860
98.6%
2,035,031
2,103,629
96.7%
Gross Margin
%
EXPENDITURES:
(29,245)
-16.8%
502,785
22.2%
682,700
30.5%
(179,915)
73.6%
589,198
30.6%
769,686
39.1%
76.6%
6800
Cost of Sales
203,270
11764,388
1 552 050
(212,338)
113.7%
1,334,706
1 200 943
111.1%
6105
Salaries & Fringe Benefits
48,861
159,200
530,035
370 835
30.0%
292,279
523,605
55.8%
6200
Supplies, Repairs, Maint.
10,790
13,561
25,700
12,139
52.8%
(7,264)
24,350
-29.8%
6300
Contracted Services
-
1,213
5,000
3,788
24.3%
13,432
13,000
103.3%
6306
Services & Charges
18,391
48,574
95,100
46,526
51.1%
43,897
117,800
37.3%
6700
Transfers
-
-
90,775
90,775
0.0%
-
57 800
0.0%
6898
1 Depreciation
(7,500)
(66,918)
56,680,
123,598
- 118.1%
(54,429)
70,290
- 77.4%
6900
IMisc. Expenses
2,352
6 474
14,340
7 866
45.1%
11,917
8,500
140.2%
7000
lCapital Outlay
100,753
112,444
10,833
(101,611)
1038.0%
-
125,000
0.0%
TOTAL EXPENDITURES
376,918
2,038,935
2,380,513
341,578
85.7%
1,634,538
2,141,288
76.3%
TOTAL REVENUE OVER
UNDER EXPENDITURES
(145,121)1
294,455,
13 263
307,718
- 2220.1%
400,493,
37 659
- 1063.5%
COMMENTS:
REVENUES:
Charges for Services 2012 activity includes the sale of the debagger to St. Cloud; $45,000.
Sales After a slow start to the season, the months of May through July saw 480,000 more bags shipped than in
2012, bringing YTD 2013 shipped bags to a 27% increase over YTD 2012.
YTD YTD July July
Sales: 2013 2012 Change % 2013 2012 Change %
Bagged (# of bags) 1,886,589 1,484,130 402,459 27.1% 143,217 61,831 81,386 131.6%
Bulk (yards) 9,566 11,409 (1,843) - 16.2% 2,185 2,234 (49) -2.2%
EXPENDITURES:
Capital Outlay Payment was made in July for the new wheel loader approved by council on March 26th; $100,753. This was
an unplanned purchase due to a major mechanical failure on a 10 year old loader that was budgeted for
replacement in 2014. We also made improvements to the baooino line as budgeted: $11.691.
Fund:
Refuse
Category
2013
Month of
July
2013 YTD
July
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
July
2012
Approved
Budget
% Used
REVENUES:
4100
Intergovernmental
-
2,216
12,500
(10,284)
17.7%
-
26,000
0.0%
4250
Charges for Services
-
-
-
-
0.0%
-
-
0.0%
4450
Sales
95,119
659,983
1,145,150
485 167
57.6%
660,623
1,143,100
57.8%
4620
Investment Earnings
3,090
909
2,500
(1,591)
36.4%
(2,836)
-
100.0%
4700
Reimbursements
-
-
-
-
0.0%
-
-
0.0%
4998
Fund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
98,209
663 109
1,160,150
497 041
57.2%
657,787
1,169,100
56.3%
EXPENDITURES:
6800
Cost of Sales
-
-
-
-
0.0%
-
5,000
0.0%
6105
Salaries & Fringe Benefits
17,769
105,465
172,065
66,600
61.3%
102,833
148,420
69.3%
6200
Supplies, Repairs, Maint.
16,849
38,455
61,700
23,245
62.3%
12,032
68,700
17.5%
6300
Contracted Services
2,124
8,003
10,500
2,497
76.2%
5,817
15,000
38.8%
6306
Services & Charges
53,610
330,348
677,125
346,777
48.8%
370,283
658,417
56.2%
6600
Debt Service
-
1,809
24,261
22,452
7.5%
-
-
0.0%
6700
Transfers
-
-
55,000
55,000
0.0%
-
55,000
0.0%
6898
Depreciation
-
-
132,510
132,510
0.0%
-
163,073
0.0%
6900
Misc. Expenses
-
54
-
54
100.0%
111
-
100.0%
7000
Capital Outlay
-
38,952
31,930
(7,022)
122.0%
-
-
0.0%
TOTAL EXPENDITURES
90,353
523,086
1,165,091
642,005
44.9%
491,076
1,113,610
44.1%
TOTAL REVENUE OVER
UNDER EXPENDITURES
7,856
140,023
4 941
__L44,964
-2833.9%1
166,711
55,490
300.4%
COMMENTS:
REVENUES:
Intergovernmental YTD activity consists of the first quarter County reimbursement of the site monitor.
Sales YTD sales are tracking slightly under budget.
EXPENDITURES:
Supplies, Repairs, Maint. This expense category reflects an increase due to compost bags ordered in 2013; $24,693. We did not order
bags until September in 2012.
Contracted Services This expense category consists of temporary labor used in the source separating process.
Services & Charges YTD 2013 expense is lower than last year due to paying the August 2012 trash hauling invoice in July last
year; $37,942.
Capital Outlay This category consists of repairs and a motor rebuild on the grinder cost $38,952.
Fund:
Water
Category
2013
Month of
July
2013 YTD
July
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
July
2012
Approved
Budget
% Used
REVENUES:
(7,708,000)
-14.6%
Industrial
60,285,000
64,918,361
(4,633,361)
-7.1%
Total
4005
Taxes
53,449
230,574
420,000
(189,426)
54.9%
204,690
252,000
81.2%
4020
Special Assessments
-
-
-
-
0.0%
-
-
0.0%
4100
Intergovernmental
-
-
-
-
0.0%
9 271
-
100.0%
4250
Charges for Services
1,962
45,364
41,000
4,364
110.6%
29,697
32,000
92.8%
4450
Sales
198,886
11249,981
2 347 500
(1,097,519)
53.2%
1,335,922
2 347 500
56.9%
4620
Investment Earnings
8,850
2,928
20,000
(17,072)
14.6%
(7,257)1
20,000
-36.3%
4700
lReimbursements
5
1 545
64,148
(62,603)
2.4%
3,284
64,017
5.1%
4800
ITransfers
-
-
-
-
0.0%
60
-
100.0%
4998
Fund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
263,142
1,530,392
2,892,648
1,362,256
52.9%
1,575,667
2,715,517
58.0%
EXPENDITURES:
6105
Salaries & Fringe Benefits
40,582
252,184
465,623
213,439
54.2%
222,020
443,330
50.1%
6200
Supplies, Repairs, Maint.
11,522
56,419
128,825
72,406
43.8%
51,812
143,975
36.0%
6300
Contracted Services
2,623
18,143
40,000
21,857
45.4%
10,944
50,000
21.9%
6306
Services & Charges
58,537
245,678
400,470
154,792
61.3%
205,646
405,550
50.7%
6600
Debt Service
87,288
277,198
1 218 848
941 650
22.7%
274,657
11218,884
22.5%
6700
Transfers
-
-
43,145
43145
0.0%
-
43,145
0.0%
6898
1 Depreciation
-
-
1,057,860
1 057 860
0.0%
-
1,020,000
0.0%
6900
IMisc. Expenses
139
8,223
15,850
7,627
51.9%
7,824
15,850
49.4%
7000
lCapital Outlay
-
313,090
250,000
(63,090)
125.2%
-
250,000
0.0%
TOTAL EXPENDITURES
200,691
1,170,934
3,620,621
2,449,687
32.3%
772,902
3,590,734
21.5%
TOTAL REVENUE OVER
UNDER EXPENDITURES
62 451
35%458
727 973
1 087 431
-49.4%
802 765
875 217
-91.7%
COMMENTS:
REVENUES:
Taxes
Sales
This income category consists of the Local Option Sales Tax through May and Excise Tax on auto sales
through June. YTD sales tax revenue is 12.5% higher than last year at this time and we are forecasting the
annual revenue to exceed $1.45M compared to $1.3M in 2012.
Industrial consumption is down 7% from last year due mostly to 3M whose usage is down 13 %. Commercial
and residential consumption are down 14.6% and 7.6% respectively.
EXPENDITURES:
Services & Charges
YTD 2013 expense is up from last year due to water main and hydrant repairs.
Capital Outlay The 2013 activity consists of the replacement of the RO Membranes.
YTD 2013
WATER CONSUMPTION
YTD 2012 Change
%
Residential
145,962,000
157,892,000
(11,930,000)
-7.6%
Commercial
44,941,000
52,649,000
(7,708,000)
-14.6%
Industrial
60,285,000
64,918,361
(4,633,361)
-7.1%
Total
251,188,000
275,459,361
(24,271,361)
-8.8%
EXPENDITURES:
Services & Charges
YTD 2013 expense is up from last year due to water main and hydrant repairs.
Capital Outlay The 2013 activity consists of the replacement of the RO Membranes.
Fund:
Sewer
Category
2013
Month of
July
2013 YTD
July
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
July
2012
Approved
Budget
% Used
REVENUES:
$ 31,692
$ 14,956
$ 16,736
111.9%
HTI
68,021
57,920
10,101
4005
Taxes
73,810
318,259
580,000
(261,741)
54.9%
282,668
348,000
81.2%
4070
Permits
-
6,800
7,000
200
97.1%
6,700
7,000
95.7%
4250
Charges for Services
-
447
7,000
(6,553)
6.4%
3,320
7,000
47.4%
4450
Sales
262,495
1 985 719
3,190,000
1 204 281
62.2%
2,012,063
3 190 000
63.1%
4620
Investment Earnings
12,554
4 025
20,000
(15,975)
20.1%
(10,878)
20,000
-54.4%
4700
Reimbursements
1,443
13,854
64,148
(50,294)
21.6%
10,458
64,017
16.3%
4800
ITransfers
-
-
-
-
0.0%
-
-
0.0%
4998
lFund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
350,302
2 329 104
3,868,148
1 539 044
60.2%
2,304,330
3 636 017
63.4%
EXPENDITURES:
6105
Salaries & Fringe Benefits
60,594
337,909
653,623
315,714
51.7%
349,782
623,725
56.1%
6200
Supplies, Repairs, Maint.
16,254
110,194
254,700
144,506
43.3%
156,614
405,500
38.6%
6300
Contracted Services
16,227
70,158
120,000
49,842
58.5%
55,395
120,000
46.2%
6306
Services & Charges
85,595
382,039
717,960
335,921
53.2%
387,231
747,300
51.8%
6600
Debt Service
103,398
532,221
1 528 394
996,173
34.8%
524,561
11527,212
34.3%
6700
Transfers
-
-
43,145
43,145
0.0%
-
43,145
0.0%
6898
1 Depreciation
-
-
1,647,960
1 647 960
0.0%
-
1,620,000
0.0%
6900
JMisc. Expense
434
15,685
27,000
11,315
58.1%
16,903
27000
62.6%
7000
Ca ital Outlay
6,460
6 460
350,000
343,540
1.8%
-
350,000
0.0%
TOTAL EXPENDITURES
288,963
1,454,665
5,342,782
3,888,117
27.2%
1,490,486
5,463,882
27.3%
TOTAL REVENUE OVER
UNDER EXPENDITURES
61,339
874,439
(1,474,634)1
2,349,073
-59.3%
813,845,
1 827 865
-44.5%
COMMENTS:
REVENUES:
Taxes This income category consists of the Local Option Sales Tax through May and Excise Tax on auto sales
through June. YTD sales tax revenue is 12.5% higher than last year at this time and we are forecasting the
annual revenue to exceed $1.45M compared to $1.3M in 2012.
Sales Sewer sales for 2013 are tracking slightly overbudget due to Purified Renewable Energy hauling over
4,000,000 gallons of discharge water to the City's facility, resulting in additional revenue of $128,214. The City
has a pre - petition bankruptcy claim of $87,214 regarding Purified Renewable Energy. The company is
prepaying for post- bankruptcy service, however the pre - petition balance may be uncollectible.
Flow revenue is down for Industrial and Commercial users while Residential is up nearly 1 %. Surcharge
revenue is down substantially as Ohly addressed their issues in mid -2012.
Industrial Users:
YTD 2013
FLOW REVENUE
YTD 2012 Change
%
YTD 2013
LOAD SURCHARGES
YTD 2012 Change
%
3M
$ 93,994
$ 95,581
$ (1,588)
-1.7%
$ 31,692
$ 14,956
$ 16,736
111.9%
HTI
68,021
57,920
10,101
17.4%
194
-
194
0.0%
Ohly
109,237
136,762
(27,525)
-20.1%
148,712
296,673
(147,961)
-49.9%
Total
$ 271,252
$ 290,263
$ (19,011)
-6.5%
$ 180,599
$ 311,629
$ (131,030)
-42.0%
Residential $ 1,108,145 $ 1,098,333 $ 9,812 0.9%
Commercial 281,549 295,248 13,699 -4.6%
EXPENDITURES:
Salaries & Fringe Benefits Wages are down this year due to a turnover in personnel.
Fund:
Storm Water Utility
Category
2013
Month of
July
2013 YTD
July
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
July
2012
Approved
Budget
% Used
REVENUES:
4070
Permits
510
1,525
-
1,525
100.0%
805
-
100.0%
4100
Intergovernmental
-
-
-
-
0.0%
-
-
0.0%
4250
Charges for Services
337
587
1,000
413
58.7%
473
1,000
47.3%
4450
Sales
56,179
389,519
664,350
(274,831)
58.6%
364,050
613,250
59.4%
4620
Investment Earnings
2,900
550
1,000
450
55.0%
(3,712)
1,000
- 371.2%
4700
Reimbursements
251
1,919
-
1,919
100.0%
914
-
100.0%
4998
lFund Balance
-
-
-
-
0.0%
-
-
0.0%
TOTAL REVENUES
60,177
394,100
666,350
272,250
59.1%
362,529
615,250
58.9%
EXPENDITURES:
6105
Salaries & Fringe Benefits
12,152
65,146
211,877
146,731
30.7%
66,091
205,610
32.1%
6200
Supplies, Repairs, Maint.
1,153
3,497
29,100
25,603
12.0%
8,897
33,100
26.9%
6300
Contracted Services
476
807
20,000
19 193
4.0%
15,476
20,000
77.4%
6306
Services & Charges
6,481
38,934
124 300
85 366
31.3%
72,023
122,250
58.9%
6600
Debt Service
19,143
148,809
198 857
50,048
74.8%
147,255
165,340
89.1%
6898
Depreciation
-
-
113,060
113,060
0.0%
-
90,000
0.0%
6900
Mi7 Ex enses
60
3,309
2,200
(1,109)
150.4%
110
2,200
5.0%
7000
lCapital Outlay
100
100
120,000
119,900
0.1%
-
157,000
0.0%
TOTAL EXPENDITURES
39,565
260,603
819,394
558,791
31.8%
309,852
795,500
39.0%
TOTAL REVENUE OVER
UNDER EXPENDITURES
20,612
133,497,
(153,044)1
286,541
-87.2%1
52,677,
(180,250)1
- 29.2%
COMMENTS:
REVENUES:
Sales Stormwater fees reflect an 8.3% increase for 2013 and is tracking to budget.
EXPENDITURES:
Misc. Expenses YTD 2013 includes the first half payment of ditch assessments to the County related to impovements made to
ditch 18 northeast of town; $2,918.
Fund:
HATS
Category
2013
Month of
July
2013 YTD
July
2013
Budget
2013
Budget
Balance
% Used
2012 YTD
July
2012
Approved
Budget
% Used
REVENUES:
4100
Intergovernmental
5,690
73,888
136,396
(62,508)
54.2%
65,576
131,150
50.0%
4250
Charges for Services
44,289
308,863
535,000
(226,137)
57.7%
254,428
480,000
53.0%
4620
Investment Earnings
511
143
1,000
857
14.3%
399
1,000
-39.9%
4700
Reimbursements
220
18,636
2,000
16,636
931.8%
437
2,000
21.8%
4800
Transfers
-
46,618
93,236
(46,618)
50.0%
44,825
89,650
50.0%
TOTAL REVENUES
50,710
448,147
767,632
319,485
58.4%
364,867
703,800
51.8%
EXPENDITURES:
6105
Salaries & Fringe Benefits
6,231
40,100
52,665
12,565
76.1%
41,395
55,375
74.8%
6200
Supplies, Repairs, Maint.
55,970
314,028
535,000
220,972
58.7%
260,626
492,900
52.9%
6300
Contracted Services
-
-
1,105
1,105
0.0%
-
1,455
0.0%
6306
Services & Charges
13,921
95,569
153,975
58,406
62.1%
71,474
154,000
46.4%
6900
Misc. Expenses
-
35
77
42
45.5%
859
70
1226.4%
7000
Ca ital Outlay
-
-
20,500
20,500
0.0%
-
-
0.0%
TOTAL EXPENDITURES
76,122
449,732
763,322
313,590
58.9%
374,354
703,800
53.2%
TOTAL REVENUE OVER
UNDER EXPENDITURES
(25,412)1
4,310
(5,894)1
9 487
COMMENTS:
REVENUES:
Intergovernmental This income category consists of the funding from the State and County. The State is paying monthly and the
County is paying semi - annually in April and October.
Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments.
Transfers This income category consists of the funding from the City and is paid semi - annually in April and October.
EXPENDITURES:
Supplies, Repairs, Maint. This expense category consists of the fuel purchased for use by various governmental entities and City
departments.
Services & Charges YTD 2013 expense is up from 2012 due to repairs made to the brine mixer. The expenses were covered by
insurance with reimbursement reflected in the Reimbursement revenue line item. Utilities expense is also up
from last vear due to the colder weather this winter /spring compared to last vear.
Executive summary
as of July 31, 2013
Asset allocation summary
Value on % of
07/31/2013 ($) portfolio
A Cash
2,758,551.49
20.59
Cash
2,758,551.49
20.59
B Fixed Income
10,635,931.09
79.41
us
10,386,593.25
77.54
International
249,337.84
1.87
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non - Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
$13,394,482.58
100%
Balanced mutual funds are allocated in the
'Other' category
Equity sector analysis
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
53
44
35
27
0 A
18
9
B 0
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul
2013 2014 2014
Taxable income
Total expected cash flow: $138,564.42
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 07/31/2013 ($) port.
A Aaa /AAA/AAA 5 4,307,116.00 40.53
B Aa /AA/AA 2 1,951,573.33 18.37
C A/A/A 1 510,273.33 4.79
D Baa /BBB /BBB
0
0.00
0.00
E Non - investment grade
0
0.00
0.00
F Certificate of deposit
17
3,866,968.42
36.32
G Not rated
0
0.00
0.00
Total
25 $10,635,931.09 100%
F A
C
B
Report created on: August 01, 2013 Page 1 of 3
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities.
as of July 31, 2013
Bond overview
Total quantity
10,730,000
Total market value
$10,612,917.22
Total accrued interest
$23,013.87
Total market value plus accrued interest
$10,635,931.09
Total estimated annual bond interest
$151,964.25
Average coupon
1.45%
Average current yield
1.43%
Average yield to maturity
0.98%
Average yield to worst
0.98%
Average effective maturity
5.80
Credit quality of bond holdings
Value on
% of
Effective credit rating Issues 07/31/2013 ($)
port.
A Aaa/AAA/AAA 5 4,307,116.00
40.53
B Aa /AA/AA 2 1,951,573.33
18.37
C A/A/A 1 510,273.33 4.79
D Baa/BBB /BBB 0 0.00 0.00
E Non - investment grade 0 0.00 0.00
F Certificate of deposit 17 3,866,968.42 36.32
G Not rated 0 0.00 0.00
Total
25 $10,635,931.09 100%
Investment type allocation
% of
Tax - exempt / bond
Investment type Taxable ($) deferred ($) Total ($) port.
Certificates of deposit 3,866,968.42 0.00 3,866,968.42 36.36
Municipals 1,017,891.67 0.00 1,017,891.67 9.57
U.S. federal agencies 5,751,071.00 0.00 5,751,071.00 54.07
Total
$10,635,931.09
Bond maturity schedule
$ Millions
$0.00 $10,635,931.09 100%
3.5
3.0 27.2%
OB A 2.5 22.2
2.0 17.5
15.2%
1.5
1.0
4.6% 9.5
0.5 1.3
0.0% 0.0% 0.0% 10.0% 0.0% 0.0%
0.0
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2024 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: August 01, 2013 Page 1 of 2
rt i i S
as of July 31, 2013
Summary of Portfolio Holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
F Other 0.00 0.00 0.00 0.00% 0.00 0.00% 0.00%
Total Portfolio $13,616,094.32 $13,394,482.58
Balanced mutual funds are allocated in the 'Other' category
$- 221,611.74 - 1.63% $153,067.67 1.14% 100%
B
Report created on: August 01, 2013 Page 1 of 6
Value on
Unrealized
Unrealized
Est. annual
Current
% of
Cost basis ($)
07/31/2013 ($)
gain /loss ($)
gain /loss ( %)
income ($)
yield ( %)
portfolio
A Cash
2,758,551.49
2,758,551.49
0.00
0.00%
1,103.42
0.04%
20.59%
Cash
2,758,551.49
2,758,551.49
0.00
0.00%
1,103.42
0.04%
20.59%
B Fixed Income
10,857,542.83
10,635,931.09
- 221,611.74
- 2.04%
151,964.25
1.43%
79.41%
Us
10,609,542.83
10,386,593.25
- 222,949.58
-2.10%
150,600.25
1.45%
77.54%
International
248,000.00
249,337.84
1,337.84
0.54%
1,364.00
0.55%
1.87%
C Equity
0.00
0.00
0.00
0.00%
0.00
0.00%
0.00% �A
D Commodities
0.00
0.00
0.00
0.00%
0.00
0.00%
0.00%
E Non - Traditional
0.00
0.00
0.00
0.00%
0.00
0.00%
0.00%
F Other 0.00 0.00 0.00 0.00% 0.00 0.00% 0.00%
Total Portfolio $13,616,094.32 $13,394,482.58
Balanced mutual funds are allocated in the 'Other' category
$- 221,611.74 - 1.63% $153,067.67 1.14% 100%
B
Report created on: August 01, 2013 Page 1 of 6
o% UBS
Portfolio holdings - as of July 31, 2013 (continued)
Details of portfolio holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
% of
Unrealized Unrealized Est. annual Current asset % of
Cost basis ($) Market value ($) pain /loss ($) pain /loss M income ($) vield M class portfolio
Total Portfolio $13,616,094.32 $13,394,482.58 $- 221,611.74 - 1.63% $153,067.67 1.14% 100% 100%
Total Cash $2,758,551.49 $2,758,551.49 $0.00 0.00% $1,103.42 0.04% 100.00% 20.59%
Total Cash $2,758,551.49 $2,758,551.49 $0.00 0.00% $1,103.42 0.04% 100% 20.59%
Avg.
% of
purchase
Price on
Unrealized
Unrealized
Est. annual
Current
% of
% of
Cash
Quantity
price ($) 07/31/2013 ($)
Cost basis ($)
Market value ($)
gain /loss ($)
gain /loss ( %)
income ($)
yield ( %)
Cash
portfolio
Cash
UBS BANK USA DEPOSIT ACCOUNT
10,000.00
1.00
1.00
10,000.00
10,000.00
0.00
0.00%
0.00
0.00%
0.36%
0.07%
UBS SELECT PRIME INSTITUTIONAL
2,758,551.49
1.00
1.00
2,758,551.49
2,758,551.49
0.00
0.00%
1,103.42
0.04% 100.00%
20.59%
FUND
145,000.00
100.00
100.41
145,000.00
146,452.96
1,452.96
1.00%
1,812.50
1.24%
1.38%
1.09%
USD CASH
- 10,000.00
1.00
1.00
- 10,000.00
- 10,000.00
0.00
0.00%
0.00
0.00%
-0.36%
-0.07%
Total Cash $2,758,551.49 $2,758,551.49 $0.00 0.00% $1,103.42 0.04% 100.00% 20.59%
Total Cash $2,758,551.49 $2,758,551.49 $0.00 0.00% $1,103.42 0.04% 100% 20.59%
Report created on: August 01, 2013 Page 2 of 6
Avg.
% of
purchase
Price on
Unrealized
Unrealized
Est. annual
Current
Fixed
% of
Fixed Income
Quantity
price ($) 07/31/2013 ($)
Cost basis ($)
Market value ($)
gain /loss ($)
gain /loss ( %)
income ($)
yield ( %)
Income
portfolio
us
ALLY BANK UT US RT 00.9500% MAT
248,000.00
100.00
100.83
248,000.00
251,185.00
3,185.00
1.28%
2,356.00
0.94%
2.36%
1.88%
02/09/15 FIXED RATE CD
AMERICAN EXPRESS C NY US RT
145,000.00
100.00
100.41
145,000.00
146,452.96
1,452.96
1.00%
1,812.50
1.24%
1.38%
1.09%
01.2500% MAT 08/09/16 FIXED RATE
CD
BANK LEUMI NY US RT 00.8000%
249,000.00
100.00
100.62
249,000.00
250,797.34
1,797.34
0.72%
1,992.00
0.80%
2.36%
1.87%
MAT 06/15/15 FIXED RATE CD
BANK OF CHINA NY US RT 00.6000%
249,000.00
100.00
100.27
249,000.00
249,863.79
863.79
0.35%
1,494.00
0.60%
2.35%
1.87%
MAT 06/13/14 FIXED RATE CD
BEAL BNK LAS VEGAS NV US RT
248,000.00
100.00
100.00
248,000.00
249,091.54
1,091.54
0.44%
1,116.00
0.45%
2.34%
1.86%
00.4500% MAT 08/07/13 FIXED RATE
CD
CHICAGO IL PROJ & TAX 2006B
500,000.00
108.20
101.61
541,020.00
510,273.33
- 30,746.67
- 5.68%
26,500.00
5.22%
4.80%
3.81%
OID99.702BE/R/ 5.300 010114 DTD
Report created on: August 01, 2013 Page 2 of 6
o% UBS
Portfolio holdings - as of July 31, 2013 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Avg. % of
purchase Price on Unrealized Unrealized Est. annual Current Fixed % of
Fixed Income Quantity price ($) 07/31/2013 ($) Cost basis ($) Market value ($) gain /loss ($) gain /loss ( %) income ($) yield ( %) Income portfolio
us
100.62
032906
249,877.56
DISCOVER BANK DE US RT 01.0500%
248,000.00
MAT 06/15/15 FIXED RATE CD
1.04%
DORAL BANK PR RT 00.9500% MAT
248,000.00
02/10/15 FIXED RATE CD
100.84
ENERBANK UT US RT 01.3500% MAT
240,000.00
10/04/18 FIXED RATE CD
1.28%
FED FARM CREDIT BANK 04.875 %
431,000.00
DUE 011717 DTD 010907 FC
1.88%
07172007
96.12
FHLB BOND STEP -UP 01.000 % DUE
1,000,000.00
060623 DTD 060613 FC 12062013
-3.78%
FHLB STEP UP CALL BOND 01.000 %
1,000,000.00
DUE 013023 DTD 013013 FC
1.72%
07302013
113.69
FHLB STEP UP CALL BOND 01.000 %
1,000,000.00
DUE 013023 DTD 013013 FC
-0.45%
07302013
4.29%
FHLB STEP UP CALL BOND 01.000 %
950,000.00
DUE 092822 DTD 092812 FC
96.22
03282013
963,727.78
FHLB STEP UP CALL BOND 01.000 %
1,500,000.00
DUE 122822 DTD 122812 FC
1.04%
06282013
7.19%
GE CAP BK UT US RT 01.1000% MAT
115,000.00
06/08/15 FIXED RATE CD
971,710.00
GE CAP BK UT US RT 01.7500% MAT
130,000.00
08/03/17 FIXED RATE CD
1.03%
GE CAP RETAIL BK UT US RT
247,000.00
01.7500% MAT 08/03/17 FIXED RATE
96.24
CD
962,390.00
GOLDMAN SACHS BANK NY US RT
248,000.00
01.0500% MAT 02/09/15 FIXED RATE
1.04%
CD
7.18%
Report created on: August 01, 2013
100.00
100.62
248,000.00
249,877.56
1,877.56
0.76%
2,604.00
1.04%
2.35%
1.87%
100.00
100.84
248,000.00
251,174.57
3,174.57
1.28%
2,356.00
0.94%
2.36%
1.88%
100.00
96.12
240,000.00
230,925.27
- 9,074.73
-3.78%
3,240.00
1.40%
2.17%
1.72%
114.39
113.69
493,022.83
490,812.38
- 2,210.45
-0.45%
21,011.25
4.29%
4.61%
3.66%
100.00
96.22
1,000,000.00
963,727.78
- 36,272.22
-3.63%
10,000.00
1.04%
9.06%
7.19%
100.00
97.17
1,000,000.00
971,710.00
- 28,290.00
-2.83%
10,000.00
1.03%
9.14%
7.25%
100.00
96.24
1,000,000.00
962,390.00
- 37,610.00
-3.76%
10,000.00
1.04%
9.05%
7.18%
100.00
96.34
950,000.00
918,475.83
- 31,524.17
-3.32%
9,500.00
1.04%
8.64%
6.86%
100.00
96.17
1,500,000.00
1,443,955.00
- 56,045.00
-3.74%
15,000.00
1.04%
13.58%
10.78%
100.00
100.33
115,000.00
115,551.65
551.65
0.48%
1,265.00
1.10%
1.09%
0.86%
100.00
100.18
130,000.00
130,406.19
406.19
0.31%
2,275.00
1.75%
1.23%
0.97%
100.00
100.18
247,000.00
249,548.13
2,548.13
1.03%
4,322.50
1.75%
2.35%
1.86%
100.00
100.37
248,000.00
250,141.90
2,141.90
0.86%
2,604.00
1.05%
2.35%
1.87%
Page 3 of 6
o% UBS
Portfolio holdings - as of July 31, 2013 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Total Us $10,609,542.83 $10,386,593.25 $- 222,949.58 -2.10% $150,600.25 1.45% 97.66% 77.54%
International
BANK OF BARODA NY US RT 248,000.00 100.00 100.00 248,000.00 249,337.84 1,337.84 0.54% 1,364.00 0.55% 2.34% 1.86%
00.5500% MAT 08/07/13 FIXED RATE
CD
Total International $248,000.00 $249,337.84 $1,337.84 0.54% $1,364.00 0.55% 2.34% 1.87%
Total Fixed Income $10,857,542.83 $10,635,931.09 $- 221,611.74 -2.04% $151,964.25 1.43% 100% 79.41%
% of
Unrealized Unrealized Est. annual Current asset % of
Cost basis ($) Market value ($) gain /loss ($) gain /loss (%) income ($) yield ( %) class portfolio
Total Portfolio $13,616,094.32 $13,394,482.58 $- 221,611.74 -1.63 $153,067.67 1.14% 100% 100%
Total accrued interest (included in market values): $23,013.87
Report created on: August 01, 2013 Page 4 of 6
Avg.
% of
purchase
Price on
Unrealized
Unrealized
Est. annual
Current
Fixed
% of
Fixed Income
Quantity
price ($) 07/31/2013 ($)
Cost basis ($)
Market value ($)
gain /loss ($)
gain /loss ( %)
income ($) yield
( %)
Income
portfolio
Us
HUNTINGTON NATL BK OH US RT
249,000.00
100.00
100.44
249,000.00
250,349.14
1,349.14
0.54%
1,992.00
0.80%
2.35%
1.87%
00.8000% MAT 12/15/14 FIXED RATE
CD
MASSACHUSETTS DEPT TRANS TAX
500,000.00
104.90
101.32
524,500.00
507,618.33
- 16,881.67
-3.22%
12,040.00
2.38%
4.77%
3.79%
SR B RV BE/R/ 2.408 010117 DTD
113011
SAFRA NATL BK NY US RT 00.8000%
249,000.00
100.00
100.61
249,000.00
251,424.85
2,424.85
0.97%
1,992.00
0.80%
2.36%
1.88%
MAT 08/17/15 FIXED RATE CD
SALLIE MAE BANK UT US RT
248,000.00
100.00
100.60
248,000.00
250,773.56
2,773.56
1.12%
2,728.00
1.09%
2.36%
1.87%
01.1000% MAT 08/10/15 FIXED RATE
CD
SUN NATL BK NJ US RT 01.0000%
240,000.00
100.00
99.95
240,000.00
240,067.13
67.13
0.03%
2,400.00
1.00%
2.26%
1.79%
MAT 10/03/17 FIXED RATE CD
Total Us $10,609,542.83 $10,386,593.25 $- 222,949.58 -2.10% $150,600.25 1.45% 97.66% 77.54%
International
BANK OF BARODA NY US RT 248,000.00 100.00 100.00 248,000.00 249,337.84 1,337.84 0.54% 1,364.00 0.55% 2.34% 1.86%
00.5500% MAT 08/07/13 FIXED RATE
CD
Total International $248,000.00 $249,337.84 $1,337.84 0.54% $1,364.00 0.55% 2.34% 1.87%
Total Fixed Income $10,857,542.83 $10,635,931.09 $- 221,611.74 -2.04% $151,964.25 1.43% 100% 79.41%
% of
Unrealized Unrealized Est. annual Current asset % of
Cost basis ($) Market value ($) gain /loss ($) gain /loss (%) income ($) yield ( %) class portfolio
Total Portfolio $13,616,094.32 $13,394,482.58 $- 221,611.74 -1.63 $153,067.67 1.14% 100% 100%
Total accrued interest (included in market values): $23,013.87
Report created on: August 01, 2013 Page 4 of 6
MINUTES
Parks, Recreation & Community Education Advisory Board
July 1, 2013
Members present were Lori Hornick- Lindell, Matt Butler, Betsy Czmowski, Eric Opland,
Elizabeth Hanninen, John Rodeberg, Troy Scotting and Mary Christensen. Dolf Moon was also
present.
The meeting was called to order at 5:15 pm.
A motion was made by John Rodeberg and seconded by Troy Scotting to approve the minutes
dated April 1, 2013. The board unanimously agreed.
OLD BUSINESS
Imagine Hutchinson Project — The sub group has been identified. They will be meeting at least
quarterly.
Arena Study — There has been 4.9 million in projects identified in the arena study.
Aquatic Center — There will be a study completed and a workshop in September.
Comp Plan — The first draft of the City of Hutchinson's Comprehensive Plan is completed. The
final draft is expected in September.
NEW BUSINESS
Chamber Leadership Group — The Board reviewed the Chamber Leadership projects including
the Historic Hutch Sign, turf project, fishing pier, community gardens, pet waste stations and
Harrington Merrill House clean -up.
Sculpture Stroll -.The sculpture stroll is a $17,000 project. There has been lot of favorable
feedback about the installations.
Summer Projects — Crews have completed the leadership projects and continue with general
maintenance.
May Registration Numbers — The Board received a handout reviewing the current registration
numbers for summer programs.
ADJOURNMENT
The meeting was adjourned at 6:20 pm by a motion by Troy Scotting and seconded by John
Rodeberg.
CITY OF HUTCHINSON
TREE BOARD
Monday, July 29, 2013
5:15 p.m.
City Center
Meeting Notes
Members present: Newton Potter, Laura Poser, Dale Redetzke, Steve Cook (Council)
Members absent: Corey Stearns
Others Present: Mike Bahe, Natural Resource Specialist; John Olson, Public Works Manager;
Meeting began at 5:15 p.m. in the NE shelter in South Park. There was a quorum present.
1. Review Tree Board meeting notes
Tree Board minutes of April 29, 2013 were distributed and reviewed.
2. Tree Board Members
Newton Potter (to 04/13 *, 2nd full -term)
Corey Stearns (to 04/14 *, 2nd full -term)
Steve Cook (Council representative)
Mike Bahe (Parks representative)
John Olson (Public Works representative)
Dale Redetzke (to 04/13 *, 2nd full -term)
Laura Poser (to 04/14 *, 2nd full -term)
For meeting schedules & interest forms for serving on the Tree Board, see www.ci.hutchinson.mn.us
3. Standing Reports
a) Mike Bahe made a presentation.
a. So far in 2013 there have been 181 calls to forestry logged. This is in line with last year's
numbers.
b. There have been 5 Dutch Elm Disease notices sent in 2013. This also is in line with last
year.
c. Tree /stump removal contract (A), for 20 trees, has been completed. The stumps have
also been done. There will be a Tree /stump removal contract (B) let in early August,
which is expected to be between 12 -18 trees.
d. To date, there have been 304 trees planted in 2013, with about 100 more to go. These
include DNR Grant trees, energy conservation trees, and boulevard trees.
e. So far there have been 20 applications for energy conservation trees. There have also
been some shelter belt plantings, such as at the Greens, to conserve energy.
f. DNR Grant trees planted so far is 130. 80 grant trees are currently being planted in the
Rolling Meadows Addition.
Tree Board
Meeting Notes
July 29, 2013
Page 2
g. In cooperation with Iowa State University, several trees have been injected with
chemicals to control bur oak blight (BOB). It will be unlikely that the trees treated for
BOB this year will show the full measure of the treatments' effectiveness. Next year will
be a better indication of whether BOB treatments are effective. Babe indicated that there
is a local contractor who is interested in providing BOB treatments, so future private
treatments may be available in the community
h. Pruning has generally been limited to response to requests for service and minor storm
damage. Public Works employees will likely be able to be do some `green' pruning fro
low hanging branches and will likely begin work on Hassan St SE & Main St S between
0' Ave S and the river. Some work may begin in the area of the Recreation Center.
4. Operational Issues and Open Proiects
a) Green Corps member
a. There will be a Green Corps member assigned to Hutchinson from September 2013
through August 2014.
b. The City of Hutchinson is fortunate, in that only 3 Cities won this grant to provide a fully
funded staff person to address forestry issues.
c. The primary function of the position will be to identify species diversification projects
the City can undertake in preparation for an infestation of Emerald Ash Borer (EAB).
The projects identified will be broken down into logical projects that will be able to be
pulled `off the shelf' to obtain price quotations, or be used by City staff to implement
species diversification.
b) Tree Disease /Infestation Mitigation
a. The Green Corps member will be using existing data and some localized inventory work
to identify the need for and to plan projects. Once there are several projects identified,
staff will be able to identify some costs associated with typical projects to identify
potential costs for proactive EAB activities.
b. When combined with the projects identified, the total inventory of publicly owned ash
trees can be extrapolated to provide some idea of the scope of future costs related to
removals and replacements of trees infested with EAB.
c. Considering the fact the City has looked at EAB effects prior to the infestation, the City
should be in a much better position to respond once EAB makes it to this area.
5. Other Discussions/ New Business
a) Quarterly Meeting schedules: 07/29/13, 10/28/13, 01/27/14.
Tree Board
Meeting Notes
July 29, 2013
Page 2
b) Other items:
a. Update on Cemetery. There have been several removals of hazard and poor quality trees
at the Cemetery this year so far. As work continues on the trees at Oakland Cemetery,
the desire is to replace removed trees with a number of oak species.
b. Hazard Trees in Parks. Discussion was held regarding the identification of and response
to hazardous trees in City parks. It was acknowledges that it would be nearly impossible,
given currently available resources, to do a thorough inspection of trees in the parks.
Park users, the public, and City staff can help a lot by reporting any potential hazard they
see so it can be investigated. Once a tree has been identified as a potential hazard, a
response plan for the tree will be implemented. It was also acknowledged that the
response plan for a particular tree will likely need to be prioritized, as determined by
available resources.
At 6:10, the meeting adjourned.
NEXT MEETING: Regularly scheduled meeting: 10/28/2013.
Planning, Zoning and Building Dept. Monthly Report
July 2013
Building Department Permit Activities
A Commercial Remodel 1060 Hwy 15 S (Dunham's) $400,000; 1095 Hwy 15 S (Hutch Health) $85,000; 8 Main St N
(Bakery) $40,000
B Industrial New 1060 5th Ave SE (Co -op) steel bin
C New Residential 1435 Heritage Ave NW; 714 Madson Ave SW
Other Building Inspection Activities July 23rd SW Chapter Mtg
Evergreen Meals served in July
Week of
07/2012
07/2013
2012 Year to Date
2013 Year to Date
Total Number Inspections
138
125
694
1050
% of Inspections done within 24 HRS
N/A
100.0%
N/A
99.91%
Total Number Plan Reviews
7
34
12
108
% of Plan Reviews completed in 21 Days
N/A
100%
N/A
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
3
$11,900.00
0
$0.00
3
$11,900.00
1
$38,400.00
Commercial ( additions /remodels)
7
$164,400.00
7
$526,000.00 A
45
$1,778,800.00
42
$1,441,601.00
Total Commercial
10
$176,300.00
7
$526,000.00
48
$1,790,700.00
43
$1,480,001.00
Industrial (new)
0
1
$1,200,000.00
0
1
$1,200,000.00
Industrial (additions /remodels)
0
$0.00
0
$0.00
2
$850,000.00
1
$20,000.00
Total Industrial
0
$0.00
1
$1,200,000.00
2
$850,000.00
2
$1,220,000.00
Fire Sprinkling
0
$0.00
1
$27,900.00
2
$1,600.00
5
$64,785.00
New Residential
1
$204,000.00
2
$290,121.00 C
4
$655,140.00
5
$921,254.00
Residential misc (additions /remodels)
8
$225,050.00
26
$102,600.00
73
$566,964.00
93
$694,650.00
Set Fee permits (reside, reroof, window)
62
71
349
292
HRA Permits
0
$0.00
0
11
$80,946.00
1
Subtotal Building Permits
81
$605,350.00
108
$2,146,621.00
489
$3,945,350.00
441
$4,380,690.00
Mechanical
14
$97,890.00
13
$127,400.00
83
$674,818.00
88
$349,448.00
HRA Mechanical
01
0
01
2
Plumbing
6
9
40
38
HRA Plumbing
0
0
0
1
Signs
8
$0.00
14
$0.00
66
$108.00
67
$679.00
Total Valuation
109
$703,240.00
144
$2,274,021.00
678
$4,620,276.00
637
$4,730,817.00
*Set fees not included in valuation
A Commercial Remodel 1060 Hwy 15 S (Dunham's) $400,000; 1095 Hwy 15 S (Hutch Health) $85,000; 8 Main St N
(Bakery) $40,000
B Industrial New 1060 5th Ave SE (Co -op) steel bin
C New Residential 1435 Heritage Ave NW; 714 Madson Ave SW
Other Building Inspection Activities July 23rd SW Chapter Mtg
Evergreen Meals served in July
Week of
Hutchinson
Park Towers
Silver Lake
Glencoe
Brownton
Stewart
7/1 -7/6
196
117
33
105
27
39
7/7 -7/13
286
186
54
160
26
68
7/14-7/201
219
166
61
161
36
68
7/21 -7/27
333
164
57
177
29
65
7/28 -7/31
151
102
34
96
22
38
Total
1185
735
239
699
140
278
Total Meals served in July 3276
Dates Closed July 4th & 5th
Planning and Zoning Monthly Activities Month/Year: July, 2013
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
4
Conditional use permit - Pride Solutions
Processed
Conditional use permit, Site plan and
Rezone - Memory Care Facility
Number of Joint Planning Board Applications
3
Final plat, Variance and Rezone - Sioux
Reviewed and Processed
Hills No. 6
Number of Planning Commission Meetings
1
Site plan for Maurices development
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building Permits
19
(Compliance with Zoning Code)
Number of Land Use Permits Issued -(Fences,
19
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
14
Number of Predevelopment /Pre Application
3
Memory Care Facility One Stop Shop,
Meetings
Maurices One Stop Shop, Hwy
15 /Edmondton
Number of Misc. Planning Meetings
21
Management Team - 4
Ordinance revisions, Landscaping
Meeting, Planning Staff meeting
Lynn Rd Property Discussion
Budget Workshop, City Council - 2
Imagine Hutchinson Sub Committee
Met with Hutchinson Self Storage owner
Public Arts meeting,Wellness Committee
Bicycle Friendly Community
Planning Commission, Civic Arena
Report meeting, Dakota Rail Trail
meeting, Bank meeting
Facilities meeting
Number of Zoning Enforcement Cases
18
Hoop buildings, signs
Number of Walk -In Customers Served
419
Site Visits
12
Burns Manor, Montreal Stock Pile
Walgreens, 606 Main St., 116 Monroe St.
Hoop Building Inventory, other misc.
RA
Hutchinson Housing &
Redevelopment Authority
ANNUAL BOARD MEETING
AUGUST 21, 2012
Minutes
1. Call to Order Vice Chairperson Joel Kraft, called the meeting to order. Members Present:
Bill Arndt and LaVonne Hansen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF AUGUST 1 b, 2011 ANNUAL MEETING
Bill Arndt moved to approve the Minutes of the annual board meeting as written.
LaVonne Hansen seconded and the motion carried unanimously.
3. CONSIDERATION OF REVISED 2010 -2015 HRA Work Plan
Jean Ward reviewed with the Board the 2010 -2015 HRA Work Plan. They discussed
need for possible rental rehabilitation program and the need for demolition of single
family houses unsuitable for rehab. Bill Arndt moved to approve the revised 2010 -2015
HRA Work Plan with more discussion on the need for demolition of single family houses
unsuitable for rehab. LaVonne Hansen seconded and the motion carried unanimously.
4. Election of Officers
Bill Arndt made a motion to nominate the same officers and loan review committee
members. LaVonne Hansen seconded and the motion carried unanimously.
5. There being no other business, Vice Chairman Joel Kraft declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
LaVonne H"anser Secretary /Treasurer
[H-RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, July 16, 2013, 7:00 AM
Minutes
CALL TO ORDER: Chairman Becky Felling called the meeting to order. Members Present: Gary
Forcier, LaVonne Hansen, Joel Kraft and LouAnn Holmquist. Staff Present: Jean Ward and Judy
Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 18, 2013
LaVonne Hansen moved to approve the Minutes of the regular board meeting as written. Joel Kraft
seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Joel Kraft moved to approve the City Center General Fund payments of $11,185.53 for checks
8302 to 8315 and the July 4, 2013 City Center Financial Statements. LaVonne Hansen seconded
and the motion carried unanimously.
b. LouAnn Holmquist moved to approve the Park Towers payments of $31,681.13 for checks 12432
to 12467 and consideration of Park Towers May 2013 Financial Statements. Joel Kraft seconded
and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. July 2013 Occupancy Report: 98% - currently filling 2 apartments from the waiting list.
b. Gary Forcier asked for a bed bug update. Jean Ward reported that the infestation has been
eradicated. The staff has educated residents about bed bugs and steps they can take to avoid them.
c. Update on Boiler Project: Everything is into MHFA, so just waiting for their commitment to
proceed.
d. Update on 2013 Capital Funds Status (funding reserved for replacement of refrigerators): Jean is
estimating that the funding will be available in September.
e. The Library remodel is complete.
5. CONSIDERATION OF HRA RESOLUTION #2013 -5 ADOPTING CHANGE IN HRA SICK
LEAVE /PERSONNEL POLICY COMPARABLE TO AMENDED CITY POLICY
LaVonne Hansen moved to approve Resolution #2013 -5 Adopting change in HRA sick leave /personnel
policy comparable to amended City policy. Gary Forcier seconded and the motion carried
unanimously.
6. UPDATE ON 907 LEWIS AVE
The Sentence -to -Serve crew cleaned out the house. Hazard Assessment was done and vermiculite was
found. If the vermiculite contains asbestos it is costly to remove. Thanks to Lee Miller the new EDA
Director, the EDA Intern is also helping with the demolition process. We will be putting project
updates on the HRA webpage.
7. UPDATE OF CURRENT SCDP REHAB PROGRAM FOR NE AND SW NEIGHBORHOOD
a. Program Income Report shows that we will have to do around 5 more homeowner rehab projects
with the received program income before we can draw down any of our current SCDP allocation.
This also means that we will have to delay our next DEED SCDP application until 50% of our
current allocation is expended. ;
July 16, 2013 Minutes p of 2
8. CONSIDERATION OF 2014 CITY CENTER BUDGET — Project fund estimated to be used for HRA
Rehab Loans
The Board discussed the 2014 City Center Budget. Becky Felling moved to 2014 City Center budget
with a $155,000 tax levy. Roll call vote taken: Becky Felling — aye, Gary Forcier — nay; additional
information is requested for the proposed use for the HRA Project Fund, LaVonne Hansen — nay;
LouAnn Holmquist — aye, Joel Kraft -- aye. Motion carried 3 to 2.
9. VALUE GAP CALCULATION FOR 734 SOUTHVIEW DR SW
Jean Ward reviewed with the Board the value gap needed for 734 Southview Drive - $5,316.29. The
amount needed was less because the purchase price was higher than original estimated resale price.
10. FORECLOSURE REPORT UPDATE - FYI
I L COMMUNICATIONS
a. Census Fact Finder for Hutchinson
b. Letter from Hometown
c. MHFA Impact Fund application submitted for funding the acquisition/demo /rebuild of the tax
forfeiture property in the NE part of the City.
10. ADJOURNMENT
LaVonne Hansen moved to adjourn and LouAnn Holmquist seconded. There being no other business,
Chairman Becky Felling declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
LaVonne Hansen, Secretary/Treasurer
July 16, 2013 Minutes o
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