12-18-1989 HUCM1
1
All Commiss
Counsel Pro
President
The minutes
motion was
Richards to
carried.
Regular Meeting
December 18,1989
ers were present; also present were Mgr. Kadrmas and
OW.
ett called the meeting to order at 1:00 p.m.
f November 27, 1989 regular meeting were reviewed. A
de by Commissioner Cornell, seconded by Commissioner
ccept the minutes as written. Motion was unanimously
The November payables for both entities were reviewed. A motion
was made by Commissioner Cornell, seconded by Commissioner Lyke to
accept the electric payables in the amount of $1,462,531.63 and
gas payables in the amount of $344,208.54 (detailed listing in
payables book). Motion was unanimously carried.
Mgr. Kadrmas reviewed proposals for accountants for the 1989 audit
(summary of proposals attached). After discussion, a motion was
made by Commissioner Beatty, seconded by Commissioner Cornell to
accept the proposal from Fawcett, Young & Associates, LTD for an
amount between $5,000 - $6,000. Motion was unanimously carried.
Mgr. Kadrmas presented 1990 3/4 ton 4x4 pickup specifications.
After discussion, a motion was made by Commissioner Beatty,
seconded by Commissioner Richards to accept the specifications,
to advertise for bids, to open the bids on January 22, 1990 and
to award the bid on January 22, 1990. Motion was unanimously
carried.
Wally Hombac , Ivan Larson and "Butch" Wentworth were welcomed to
the meeting. The three department superintendents updated the
Commission o 1989 projects.
Mark Flaten, insurance consultant, and Dennis Potter were welcomed
to the meeting. Medical insurance renewal notice from Minnesota
Municipal Utilities Association was discussed. Mark Flaten presented
a self insured insurance plan. After discussion, the Commission
decided the employee pay the difference between the new premium and
the amount a specified in the union contract for the period of
January 1, 1 90 to April 1, 1990.
Manager's Report:
1. Regarding the Integrated Transmission Agreement, the closing date
has been set for December 27, 1989 at 10:00 a.m, at Hutchinson
Utilitie . Commissioners Daggett and Cornell will sign the
agreeme
/03
19
� 10 V
2. A list of uncollectible accounts was discussed. A motion was
made by Commissioner Beatty, seconded by Commissioner Cornell
authorizing management to charge -off electric in the amount of
$1,157.17 and gas in the amount of $1,746.06, totaling $2,903.23,
detailed listing on pages 1495E and 746G of the December
general journal. Motion was unanimously carried.
3. Discussed credit card billing system. After discussion, a motion
was made by Commissioner Lyke, seconded by Commissioner Beatty
authorizing the purchase of 25 powerstat meters omitting power
cards (proposal attached) from CIC Systems, Inc. in the amount
of $14,984.00. Motion was unanimously carried.
4. Presented recommendation on electric meter quotations for 1990.
Motion was made by Commissioner Beatty, seconded by Commissioner
Richards to purchase 384 electric meters from Westinghouse
Electric Supply Company in the amount of $11,400.96. Motion was
unanimously carried.
5. Discussed Cibola firm gas control for 1990 for 3M. Commissioners
Daggett and Cornell will sign the contracts.
Old Business: None
New Business:
Mgr. Kadrmas' employment contract was
and Cornell met with Mgr. Kadrmas and
Motion was made by Commissioner Lyke,
to offer Mgr. Kadrmas a one -year empl
of 9.6 °0' and two weeks paid vacation.
discussed. Commissioners Lyke
presented their recommendations.
seconded by Commissioner Cornell
Dyment contract, a wage increase
Motion was unanimously carried.
There being no further business, the meeting was adjourned at 3:30 p.m.
G P. Cornell, Secretary
ATTEST
. Daggett esident
i�
[I
Accountants
SUMMARY OF ACCOUNTANTS' PROPOSALS
Audit Team
Eide Helmek & Co. 5 employees
Olsen, Thie en & Co., LTD 10 employees
Fawcett, Young & Asso., LTD 7 employees
Gruys, Johnson & Assoc., LTD 8 employees
McMahon, Hartmann, 3 employees
Amundson & Co.
Charles Bailly & Co.
2 employees
Past Utility Fee
Experience
yes $6,700 appro
yes $8,000 - $10,000
yes $5,000 - $6,000
no $7,200
yes $8,000
yes $8,000
CIC Systems, Inc.
Powerstat Pricing Proposal
25 Powerstats - $375.00 each
25 Pulse Initiator kits - $35.00 each
*Pulse Initiator Tool Kit
Powerstat software office package (consists of software,
manuals, Po ercard Encoder, and three years unlimited
professional technical telephone support.)
*Installation package (consists of tools and connectors
necessary for field installation.)
Blank power cords $.15 each
16 /unit /yea
Total
Credit
Total
$9,375.00
875.00
395.00
4,734.00
715.00
60.00
$16,154.00
1,110.00
$15,044.00
*Can be ret rned for credit.
CIC Systems, Inc., is the only company manufacturing this type of device to
date. I re ommend the purchase of the Powerstat System from this company.
Nate Smutka
Collections and Metering Supervisor
1. West
ELECTRIC METER QUOTATIONS FOR 1990
TOTAL: 384 METERS
se Electric Supply Company $29.69 x 384 = $11,400.96
2. Border tates Electric Supply Company $29.69 x 384 = $11,400.96
3. Graybar Electric Company $29.75 x 384 = $11,424.00
4. Burmeister Electric Company
Recommenda
$31.10 x 384 = $11,942.40
Nate's recommendation is #1 because of better experience with meters and
larger read'ng dial than #2.