08-28-1989 HUCM1
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Regular Meeting
August 28, 1989
All Commissioners were present; also present were Mgr. Kadrmas and
Counsel ProChnow.
President Doggett called the meeting to order at 1:00 p.m.
The minutes of July 31, 1989 regular meeting were reviewed. A
motion was ade by Commissioner Richards, seconded by Commissioner
Cornell to ccept the minutes as written. Motion was unanimously
carried.
The July pa�yables for both entities were discussed. A motion was
made by Commissioner Cornell, seconded by Commissioner Beatty to
accept the electric payables in the amount of $1,024,450.85 and
gas payable 'S in the amount of $271,745.24 (detailed listing in
payables book). Motion was unanimously carried.
Mgr. Kadrma,b presented the following specifications:
Substation conductor
System (control and data acquisition system (SCADA)
Construlction of 115 KV transmission line
Furnish'ling and delivery of substation steel structures
After discussion, a motion was made by Commissioner Beatty, seconded
by Commissioner Lyke to accept all specifications, advertise for
bids, open the bids for substation conductor and system control
and data acquisition system on September 21, 1989 and award these
bids on September 25, 1989 and to open the bids for construction
of 115 KV transmission line and furnishing and delivery of substation
steel structures on October 24, 1989 and award these bids on
October 30, 1989. Motion was unanimously carried.
Mgr. Kadrmas discussed 3M gas service lines. After discussion, a
motion was made by Commissioner Beatty, seconded by Commissioner
Lyke authorizing management to proceed with plans to install an
8" gas service line to 3M. Motion was unanimously carried.
Mgr. Kadrmas requested transferring budget funds from gas
expansion and development fund to a workorder for an 8" gas service
line to 3M. A motion was made by Commissioner Beatty, seconded
by Commissioner Lyke to transfer budget funds in the amount of
$40,000 from the gas expansion and development fund to a workorder
account fo an 8" gas service line to 3M. Motion was unanimously
carried.
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The 1989 year -to -date (thru July) financial and budget reports
were reviewed. A motion was made by Commissioner Beatty, seconded
by Commissioner Richards to accept the financial and budget
reports. Motion was unanimously carried.
A motion was made by Commissioner Beatty, seconded by Commissioner
Cornell to contribute $550,000 to the City of Hutchinson for the
year 1990. Motion was unanimously carried.
Mgr. Kadrmas presented the following resolution for investment
collateral:
Resolution 5B
WHEREAS, the Hutchinson Utilities Commission of the City of
Hutchinson desires to adopt a policy concerning collateral
required from various financial institutions in which public
funds are deposited.
NOW, THEREFORE, BE IT RESOLVED that the Hutchinson Utilities
Commission of the City of Hutchinson, limits the collateral
to the following acceptable securities:
1. Treasury Bills
2. Treasury Notes
3. Treasury Bonds
The collateral shall exceed by 10" over market value the
total of deposits. A current list of collateral shall be
provided to the Utilities Commission.
A motion was made by Commissioner Richards, seconded by Commissioner
Cornell to adopt resolution 5B (which amends resolution 5A).
Motion was unanimously carried.
Manager's Report:
1. Updated the Commission on the Integrated Transmission Agreement.
After discussion, Mgr. Kadrmas was instructed to write a letter
to Tony Rude of United Power Association inviting him to attend
the Commission's September regular meeting.
2. Received results from Hutchinson Hospital on the wellness
program tests. We are buying fruit for employees for coffee
breaks instead of cookies and rolls. Will check with the
health clubs for group rates and will have the hospital help
us initiate a nutritional diet program.
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3. Reviewed options with the City of Hutchinson on the possibility
of combined billings and meter reading. A memorandum is being
prepared by both the City and Utilities staff stating options
reviewed. At this time we will not combine billings and meter
reading. Mgr. Kadrmas was authorized to obtain quotations
for hand-held meter reading devices and to present the quotations
to the Commission.
4. Presented recommendations from Patricia York & Associates for
the office renovation. The estimated cost for installation
and materials is $25,000. Mgr. Kadrmas was instructed to
proceed with the office renovation.
Old Business: None
New Busi
Minnesota Municipal Utilities Association's fall meeting will be
held in Minneapolis on October 18 -20, 1989. A motion was made by
Commissioner Lyke, seconded by Commissioner Beatty authorizing
the Commissioners and general manager to attend the Minnesota
Municipal Utilities Association's fall meeting. Motion was
unanimously carried.
There beir
Beatty, se
at 3:21 p.
ATTEST
no further business, a motion was made by Commissioner
nded by Commissioner Cornell to adjourn the meeting
Motion was unanimously carried.
Thomas B. Lyke, Secretar