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10-26-1987 HUCM109 Regular Meeting October 26, 1987 Commissioner Daggett and Commissioner Lyke were present, Commissioner Beatty was absent; also present were Mgr. Hakel, Counsel Peterson, Jane Hodgins, Hutchinson Leader staff writer and Sue Winter. President Daggett called the meeting to order at 1:00 p.m. Larry Zelle of Robins, Zelle, Larson & Kaplan was welcomed to the meeting. In regard to the Curtiss - Wright lawsuit, Mr. Zelle presented the Commission the final settlement check in the amount of $346,504.70. The minutes of September 28, 1987 regular meeting were reviewed. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the minutes as written. Motion was unanimously carried. The September payables for both entities were discussed. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the payables as presented. Motion was unanimously carried. Mgr. Hakel presented the September financial statements. Counsel Peterson discussed correspondence to Commercial Union regarding unit #3 generator repair. After discussion, Counsel Peterson was instructed to contact Commercial Union requesting correspondence (to be received by next month's meeting) stating Commercial Union's intentions on this claim. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the financial statements as presented. Motion was unanimously carried. Duane Day of Reflections Architectural Studio, Inc. and Wally Hombach were welcomed to the meeting. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept plans for refacing Utility Center and to instruct Reflections Architectural Studio to prepare specifications for bid letting in January, 1988. Motion was unanimously carried. Mgr. Hakel was instructed to include $50,000 in 1988 budget for this project. Mgr. Hakel reviewed third quarter electric and gas budgets. "Butch" Wentworth, Wally Hombach and Ivan Larson were welcomed to the meeting. Preliminary 1988 electric and gas budgets were reviewed. The 1988 electric and gas budgets will be presented at the November meeting for approval. / / C Counsel Peterson informed the Commission the Contract for Deed with Roger Dummer cannot be renewed. Roger Dummer will pay contract in full. After reviewing Hutchinson Utilities Commission's by -laws, Counsel Peterson presented the by -laws with some changes. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the by -laws as presented. Motion was unanimously carried. Manager's Report: 1. Procedures for hiring hourly and staff personnel have been amended (copies attached). A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the amended procedures. Motion was unanimously carried. 2. Presented distribution study contract for engineering services. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the engineering contract as presented by Associated Consultants. Motion was unanimously carried. 3. In regard to medical insurance coverage, effective November 1, 1987, Hutchinson Utilities has been accepted under the Minnesota Municipal Utilities Association health plan which is insured by Woodmen Accident and Life Company. Old Business: None New Business: None The following are September payables: F_� n is PROCEDURES FOR HIRING HOURLY PERSONNEL 1. Position is first approved by the General Manager. 2. Position is posted internally (five working days). 3. If deemed necessary, position is advertised. 4. Applications accepted until cut -off date specified. 5. Applicants are reviewed and screened by supervisor. 6. It is recommended that a minimum of three (3) to a maximum of 15 applicants be interviewed. 7. A reduction to two (2) or four (4) applicants are chosen. 8. References are checked by telephone and comments are placed in writing for all finalists. 9. A second interview is required involving the General Manager. 10. A decision is made and the position is offered to the most qualified and competent individual. 11. Supervisor completes employee'authorization form. 12. A formal letter is sent to successful applicant confirming terms of employment. 13. Letters are sent to all candidates indicating appreciation for applying and informing them the filling of the position. 14. All persons employed by the Hutchinson Utilities Commission shall be hired on the basis of merit and fitness for the position. When required by law or by Utility Commission, merit and fitness shall be ascertained by written, oral, or other examinations . designed to evaluate the ability of the candidate to discharge the position for which the examination is held. No member of the General Manager's or a department head's immediate family (immediate family is defined as spouse, children, brother, sister, parents, nephew, niece, grandchildren and step - children) shall be hired within the Utility. In no case shall an immediate relative of an incumbent Utility Commissioner be hired by Hutchinson Utilities Commission. In no case shall a past Commissioner be hired by the Hutchinson Utilities Commission until two (2) years following the Commissioner's term in office. PROCEDURES FOR HIRING STAFF PERSONNEL 1. Position is first approved by Hutchinson Utilities Commission. 2. Position is posted internally (five working days). 3. If deemed necessary, position is advertised. 4. Applications accepted until cut -off date specified. 5. Applications are reviewed and screened by the General Manager. 6. It is recommended that a minimum of three (3) to a maximum of 15 applicants be interviewed. 7. Applicants are reduced to two (2). 8. References are checked by telephone and comments are placed in writing for all finalists. 9. A second interview shall be required involving one (1) or more Hutchinson Utilities Commissioners. 10. A decision is made and the position is offered to the most qualified and competent individual. 11. General Manager completes authorization form. 12. A formal letter is sent to successful applicant confirming terms of employment. 13. Letters are sent to all candidates indicating appreciation for applying and informing them the filling of the position. 14. All persons employed by the Hutchinson Utilities Commission shall be hired on the basis of merit and fitness for the position. When required by law or by Utility Commission, merit and fitness shall be ascertained by written, oral, or other examinations designed to evaluate the ability of the candidate to discharge the position for which the examination is held. No member of the General Manager's or a department head's immediate family (immediate family is defined as spouse, children, brother, sister, parents, nephew, niece, grandchildren and step - children) shall be hired within the Utility. In no case shall an immediate relative of an incumbent Utility Commissioner be hired by Hutchinson Utilities Commission. In no case shall a past Commissioner be hired by the Hutchinson Utilities Commission until two (2) years following the Commissioner's term in office. //l SEPTEMBER PAYABLES - ELECTRIC Continental Assurance Co. Life insurance 47.60 ICMA Retirement Corp. Employee deferred comp withheld 1,692.00 Putnam Fund Dist. Ins. Employee deferred comp withheld 25.00 Woodmen Accident & Life Medical Insurance 5,293.49 Citizens Bank & Trust Co. Federal tax, FICA withheld & exp 9,144.01 PERA PERA withheld & exp 4,156.23 Citizens Bank & Trust Co. Payroll deposit plan 7,340.42 First National Bank Payroll deposit plan 760.64 Firstate Federal Savings Payroll deposit plan 4,610.37 Amy Lay Meter deposit & interest 75.27 Bruce Chalupsky 85.78 Daniel Kulseth 15.36 Debbie Lee 52.56 Kevin O'Meara j 105.21 Brenda Pohlen 78.49 Curt Lee 11.78 Russell Johnson 313.90 Troy Carlson 29.94 Luther Johnson 8.73 Kathleen O'Brien 114.05 Steven M. Nelson 6.35 Petty Cash 691.53 Steve Zimmerman Refund - overpayment final bill 357.44 Delbert Crotteau Refund - overpayment final bill 116.97 Hutch Utilities Employee utility bills withheld 495.00 Petty Cash Postage 862.48 Zep Manufacturing Co. Supplies 395.75 U.S. Postal Service Stamps 110.00 PERA Employee insurance withheld 18.00 Richard Peterson Legal retainer 400.00 Natural Gas Division Due to Natural Gas Division 171,352.04 Accounts Receivable Colonial Life & Accident Employee insurance withheld 156.10 Citizens Bank & Trust Co. Deposit to Bond & Int Pay't Acct 13,788.06 Citizens Bank & Trust Co. Deposit to Contribution Account 25,000.00 American Payment Centers Rent 66.00 American Family Life Employee insurance withheld 128.40 City of Hutchinson Contribution 75,000.00 IBM Corp. Office supplies 315.50 Putnam Fund Dist. Employee deferred comp withheld 25.00 ICMA Retirement Corp. Employee deferred comp withheld 1,692.00 First National Bank Payroll deposit plan 712.78 Firstate Federal Savings Payroll deposit plan 4,444.40 Citizens Bank & Trust Payroll deposit plan 6,677.78 Citizens Bank & Trust Federal tax, FICA withheld & exp 8,922.41 Commissioner of Revenue State tax withheld 4,470.35 PERA PERA withheld & exp 4,079.52 Minnesota Benefit Assn. Employee insurance withheld 10.00 CNA Life insurance 220.22 Allen Office Products Office supplies 32.50 American Linen Supply Laundry 58.82 SEPTEMBER - ELECTRIC American Welding Supply Cash Wise Commissioner of Revenue County Market Culligan Water Condition Erickson Oil Products Fabricare Cleaners Farm & Home Dist. Four Seasons Services Hutch Utilities Hutch Utilities Hutch Wholesale Supply IBM Corp. IBEW Local 949 Junker Sanitation Service Lakes Gas Co. Leef Bros., Inc. Marco Business Products Plaza Hardware Schmeling Oil Sorensen Farm Supply Welders Supply Co. Simonson Lumber Ink Spots, Inc. McLeod County Landfill Ed Davis Business Machine Hutch Utilities AMEX Life Assurance Petty Cash Hutch Telephone Co. UPS Maribeth V. Larson Ronnie Telecky Suzanne Stoen Odella Radtke Kimberly Niemann Jane Kellar Neal Karls Nancy Kangas Tammy J. Moller Daniel E. Damlow James Cavanaugh David Berezni Robert A. Baune Sharon K. Aljets Coast to Coast Medical Insurance Plant supplies, supplies Rolls Sales tax Cookies & coffee Plant supplies Gas, plant supplies Laundry Plant supplies, power opera maint. Cup inserts Employee fund withheld Plant & center usage Plant supplies, truck exp, exp, supplies Office supplies Union dues withheld Refuse service Gas Laundry Office supplies Supplies, mdse. Gas, oil Supplies Supplies Bldg. maint. Office supplies Dumping charge Office supplies Due to Natural Gas Division September labor Employee insurance withheld Meter deposit & interest, o supplies, plant supplies, Telephone Freight charges Meter deposit & interest Plant s bldg. Expense upplies, too maint. 111.53 62.55 19,868.50 207.35 63.00 52.13 57.50 ted equip. 77.15 meter ffice meeting 47.80 96.00 953.91 53.38 486.00 492.28 84.40 111.93 30.66 31.95 15.74 26.95 12.58 34.40 52.64 11.55 22.40 250.47 924.70 98.08 558.97 exp 1,234.04 33.63 159.00 190.20 106.00 47.40 159.00 69.02 106.00 106.50 159.00 159.00 44.80 159.75 159.00 21.20 meter maint., 84.74 2,041.55 1 i I J 113 SEPTEMBER - ELECTRIC American Public Power Assn. Service fee for 12 months 3,122.62 Electric Scientific Co. Engine maint. #3 152.85 H & C Electric Supply URD maint. 130.84 Petersen - Wisdorf, Inc. Box inventory 408.00 WESCO Transformer inventory 4,064.00 MN Environmental Quality Bd Assessment 554.40 Burmeister Electric Co. Meter inventory 193.53 Apollo Piping Supply Plant supplies 4.38 Witte Sod Grounds maint. 133.00 McLeod County Recorder Easements 70.00 Apollo Piping Supply Bldg. maint. 281.38 MMUA Registration 85.00 Community Action Agency Refund - overpayment 283.67 UPA Station equip. maint. - ITA 8,707.49 Riverside Mfg. Co. Mdse. 20.45 MN Electric Supply Co. Dist. inventory, box inventory 350.45 Stark Electronic Supply Meter expense 99.45 Quade Electric Supplies 3.60 Abbott Electronics Meter expense 4.00 Anderson Chemical Co. Chemical inventory 1,360.40 Associated Consultants Engineering fees 5,400.00 Charles Bailly & Company Audit 4,850.00 Border States Electric Dist. inventory, URD maint. 1,238.07 Brandon Tire Truck maint. 71.86 Bureau of Law & Business Office supplies 35.94 C -T Engineering Co. Tools & supplies 307.93 Central Eyewear Dist. Safety glasses 73.00 Century Fence Company Grounds maint. 1,134.57 City of Hutchinson Insurance premiums 18,189.00 Contact East, Inc. Meter expense 447.84 Ditch Witch of MN Power operated equipment maint. 1,597.63 Electronic Center, Inc. Dispatch equipment 8.72 Employee Data Forms Office supplies 19.50 Farm Plan Power operated equipment maint. 4.18 Forbes Auto Store Truck maint. 32.42 Graybar Electric Co. Transformer & dist. inventory 2,502.98 H & C Electric Supply Dist. inventory 2,884.92 Hillyard Floor Care Supply Plant supplies, bldg. maint. 160.60 Juul Contracting Supplies 282.30 L & P Supply Equipment maint. 13.89 Joan Limvere Consulting fees 379.80 MN Environmental Boards Assessment 894.11 MN Electric Supply Mdse., plant supplies 72.03 MMUA Safety classes 375.00 Petersen - Wisdorf, Inc. Dist. inv., URD maint. 3,826.40 Riverside Mfg. Co. Mdse. 44.90 Rockmount Research & Alloys Plant supplies 160.91 Scientific Columbus Meter maint. 163.22 T & R Electric Supply Transformer inventory 1,282.00 UPA ITA agreement 8,437.25 MN Electric Supply Co. URD maint. 99.72 qI SEPTEMBER - ELECTRIC Industrial Supply Co. Schlueter's Refrigeration H & C Electric Supply General Electric Co. Carquest Auto Parts Lawson Products, Inc. General Trading Co. Rockite Silo UPA H & C Electric Supply MN Electric Supply Mdse. Bldg. maint. Dist. inv., mdse., plant supplies Engine maint. #3 - balance due Supplies Supplies Plant supplies, maint. Grounds maint. Purchased power Mdse. 7.46 31.97 573.67 9,630.00 9.63 237.54 bldg. maint., equip. 47.31 Dist. inv., URD maint. SEPTEMBER PAYABLES - GAS Continental Assurance Co. ICMA Retirement Corp. Putnam Fund Dist. Citizens Bank & Trust Co. PERA Hutch Utilities Hutch Utilities PERA Firstate Federal Savings Colonial Life & Accident American Family Life ICMA Retirement Corp. Putnam Fund Dist. Citizens Bank & Trust Co. Commissioner of Revenue PERA Hutch Utilities CNA Hutch Utilities Petty Cash Lakes Gas Co. Hutch Wholesale Supply IBEW Local 949 Hutch Utilities Hutch Utilities Hutch Co -op Hutch Utilities Circle Hutch Utility Medical Insurance Life insurance Employee deferred comp withheld Employee deferred comp withheld Federal tax, FICA withheld & exp. PERA withheld & expense Payroll deposit plan Employee utility bills withheld Employee insurance withheld Deposit to C/D Account Employee insurance withheld Employee insurance withheld Employee deferred comp withheld Employee deferred comp withheld Federal tax, FICA withheld & exp. State tax withheld PERA withheld & expense Payroll deposit plan Life insurance Due to MEP - September labor Truck expense, supplies Gas 179.79 427,469.31 467.10 4,495.77 14.00 100.00 250.00 1,701.12 784.51 2,859.54 340.00 9.00 500.00 36.50 22.10 100.00 250.00 1,741.13 884.87 796.02 3,141.58 64.78 2,896.98 31.09 41.20 Truck & power operated equip. maint. 99.65 Union dues withheld 128.00 Usage peak shaving 67.97 Employee fund withheld 15.00 Supplies 3.00 Due to Municipal Electric Plant 19,507.42 September expenses Purchased gas 129,616.42 Expense 1,159.81 1 1 I� American Meter Co. North Star Gas Products Apollo Piping Supply American Freight System Apollo Piping Supply Plowman's, Inc. Plexco Juul Contracting Charles Bailly & Co. North Star Gas Products North Star Water Works SEPTEMBER - GAS Meter inv., meter maint. 3,672.88 Fittings inventory 77.82 Fittings inventory 64.81 Freight charges 40.00 Fittings inventory, supplies 26.72 Truck maint. 30.80 Fittings inventory, supplies 162.46 Maint. of mains 15.95 Audit 2,950.00 Mains 322.00 Fittings inventory 390.00 There being no further business, the meeting adjourned at 3:25 p.m. ATTEST ­0 E. Daggett, Pre i ent 1 /5