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03-24-1987 HUCMRegular Meeting March 24, 1987 All Commissioners were present; also present were Mgr. Hakel, Counsel Peterson, "Butch" Wentworth, Jane Hodgins, Hutchinson Leader staff writer and Sue Winter. President Daggett called the meeting to order at 7:00 a.m. The minutes of February 23, 1987 regular meeting and March 17, 1987 special meeting were reviewed. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to accept the minutes as written. Motion was unanimously carried. The February payables for both entities were discussed. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke to accept the payables as presented. Motion was unanimously carried. "Butch" Wentworth presented distribution system planning report projecting work to be done in the next three to five years. It was suggested to have distribution system maps drawn annually. Wally Hombach discussed #3 stator repair quotes. The following quotes were received: General Electric Company Option 1 Complete rewind of stator $96,300.00 Option 2 Replace one coil $38,568.00 Option 3 Replace four coils $43,505.00 Eastern Electric Apparatus Repair Company Option 1 Replace one coil $58,127.00 Option 2 Replace four coils $69,931.00 Option 3 Complete rewind of stator (1 year warranty) $104,900.00 Complete rewind (2 year warranty) $108,047.00 McGraw - Edison Company Option A Replace one coil $35,000.00 Option B Replace four coils $43,000.00 Option C Complete rewind of stator (at job site) $129,200.00 Option D Complete rewind of stator (at Columbus, OH) $100,300.00 y� V6 After discussion, it was the consensus of opinion to rewind all stator coils. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke to award the contract to General Electric Company in the amount of $96,300. Motion was unanimously carried. Mgr. Hakel was instructed to contact General Electric to have transportation and rigging charges included under warranty, to negotiate payment and to include the additional terms and conditions on the purchase order. Nathan Smutka presented a list of uncollectible accounts. After discussion, Nathan was instructed to review starting dates of budgets and to present his recommendations to the Commission - possibly changing policy to indicate budgets can be implemented only during the summer months. Dean's Discount has filed a Chapter 7 bankruptcy. This account will be discussed at the end of the next quarter. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke authorizing management to charge -off electric in the amount of $279.93 and gas in the amount of $369.34, totaling $649.27, detailed listing on pages 1338E and 566G of the March general journal. Motion was unanimously carried. Due to increased job responsibilities, discussed increasing salary rate $300 per month for Ivan Larson effective January 1, 1987. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to accept the above salary increase. Motion was unanimously carried. Commissioner Lyke presented the following addition to hiring procedures: All persons employed by the Hutchinson Utilities Commission shall be hired on the basis of merit and fitness for the position. When required by law or by Utility Commission, merit and fitness shall be ascertained by written, oral, or other examinations designed to evaluate the ability of the candidate to discharge the positions for which the examination is held. No member of the General Manager's or a department head's immediate family shall be hired within the Utility. In no case shall an immediate relative of an incumbent Utility Commissioner be hired by Hutchinson Utilities Commission. In no case shall a past Commissioner be hired by the Hutchinson Utilities Commission until two (2) years following the Commissioner's term in office. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to amend procedures for hiring hourly and staff personnel to include the above paragraph. Motion was unanimously carried. Manager's Report: 1. Due to the fact Hutchinson Utilities doesn't generate often, Wally Hombach, Gordy Fratzke and Bill Marquardt are holding monthly classes for operators and dispatchers. Z. Distributed 1986 year end audit. Old Business: None New Business: None The following are February payables: V7 V C; FEBRUARY PAYABLES - ELECTRIC PERA PERA withheld & expense 3,845.99 Citizens Bank & Trust Co. Federal tax, FICA withheld & exp. 8,462.62 First National Bank Payroll deposit plan 1,183.31 Citizens Bank & Trust Co. Payroll deposit plan 6,793.11 Firstate Federal Payroll deposit plan 4,206.49 Redman Travel Airline tickets - San Antonio 632.00 Associated Consultants Codes 20.00 Citizens Bank & Trust Co. Deposit to Contribution Account 25,000.00 Citizens Bank & Trust Co. Deposit to Bond & Int. Pay't Acct 18,000.00 Colonial Life & Accident Employee insurance withheld 156.10 Hall's Safety Equipment Supplies 69.70 Hutch Utilities Employee utility bills withheld 620.00 IBM Corp. Maint. service 211.70 Midwest Utility Equipment Supplies 39.98 MN Pollution Control Agency Annual Fee 650.00 Natural Gas Division Due to Natural Gas Division 408,646.78 Accounts receivable Northern States Supply Supplies, transformer maint. 56.55 Petersen - Wisdorf, Inc. Dist. inventory 329.00 Richard Peterson Legal retainer 400.00 Petty Cash Postage 854.38 PERA Employee insurance withheld 18.00 U.S. Postal Service Stamps 110.00 X -Ergon Plant supplies 164.73 ICMA Retirement Corp. Employee deferred comp withheld 956.00 Putnam Fund Dist. Employee deferred comp withheld 25.00 Continental Assurance co. Life insurance 47.60 Woodmen Accident & Life Medical insurance 5,011.70 MN Electric Supply Co. Mdse. 14.67 UPS Freight charges 64.68 Janet Slinde Meter deposit refund & interest 71.32 Trent Poach Meter deposit refund & interest 70.90 Danette Dodge Refund - overpayment 16.64 Indepent Mortgage Service Refund - overpayment 9.33 Karen Curtiss Refund - overpayment 75.11 Bob Kurvers Refund - overpayment 236.69 Warner Industrial Supply Plant supplies 237.74 Transport Clearings Freight 46.14 Carlson Equipment Co. Equipment maint. 14.20 UPA Purchased power 6,016.00 UPA Station equipment maint. 337.36 Crow River Glass Co. Plant supplies 4.93 Vaughn's Building maint. 171.49 Electronic Center, Inc. Station equipment maint. 13.77 Hillyard Floor Care Supply Mdse., building maint. 121.00 American Welding Supply Plant supplies 84.05 Quill Corp. Office supplies 78.20 Jerabek Machine Shop Plant supplies, truck & power 451.85 operated equip maint, URD maint Graybar Electric Co. Maint of structures & sub station 542.00 Viking Office Products Office supplies 29.15 - 61 FEBRUARY - ELECTRIC (cont) United Building Centers Building maint - vault 304.64 MN Electric Supply Co. Meter maint, mdse. 118.18 Ekstrom Industries Meter maint. 197.62 Crow River Press Office supplies 64.65 Zep Manufacturing Co. Plant supplies 166.00 Security - Connecticut Ins. Life insurance 134.10 Myron Johnson First aid & CPR classes 105.00 Citizens Bank & Trust Co. Federal tax, FICA withheld & exp 8,341.09 Commissioner of Revenue State tax withheld 4,223.29 PERA PERA withheld & expense 3,870.98 Citizens Bank & Trust Co. Payroll deposit plan 6,983.65 Firstate Federal Saving Payroll deposit plan 4,320.06 First National Bank Payroll deposit plan 1,364.85 MMUA Training tapes 25.00 Lincoln National Life Employee insurance withheld 26.00 Pam VonBerg Meter deposit & interest 156.00 Kari Scharmers Meter deposit & interest 3.91 Briggs & Morgan 1986 bond expense 9,625.70 ICMA Retirement Corp. Employee deferred comp withheld 956.00 Putnam Fund Dist. Employee deferred comp withheld 25.00 CNA Insurance Life insurance 651.94 Virgil Hall Meter deposit & interest 78.67 Orvis Wahl Meter exp, equip maint, URD maint 108.20 Sterling Electric Co. Supplies 81.14 Black's Lineman Supply Dist. line expense 37.18 Four Seasons Services Cup inserts 43.80 Zee Medical Service Plant supplies 138.80 Vermeer Sales & Service Power operated equipment maint 123.82 City of Hutchinson Water bill - plant & UC 239.42 UPS Freight charges 41.47 Hutchinson Utilities Due to Natural Gas Division -labor 1,644.61 H & C Electric Supply Dist. inventory, line maint. 252.02 MN Electric Supply Co. Mdse., supplies 280.79 Olsen Chain & Cable Co. Plant supplies 45.30 Electronic Center, Inc. Station equip maint. 3.77 Petty Cash Meter deposit & int, office 1,093.50 supplies, meeting exp MN Benefit Assn. Employee insurance withheld 10.00 Ronald Blazinski Meter deposit & interest 21.30 Joseph Canine ! 42.40 Nadine Dalin ; 106.50 Tina Holme 106.00 Timothy Navratil 21.20 Virgil Petzel 106.00 Gerald Plath 106.50 Ray Wight 42.40 AMEX Life Assurance Employee insurance withheld 98.08 General Trading Co. Plant supplies, tools, mdse, 395.92 power operated equip maint GTC Auto Parts Truck maint, mdse. 32.08 American Family Life Employee insurance withheld 128.40 S/ FEBRUARY - ELECTRIC (cont) Abbott Electronics, Inc. First aid training expense 30.00 American Linen Supply Laundry 62.97 Ag Systems Supplies 8.00 Allen Office Products Office supplies 213.70 American Pressure Equipment maint 33.71 American Welding Supplies Supplies 35.85 Associated Consultants Engineering fees 52.50 Brandon Tire Truck maint 6.50 E.J. Brooks Co. Meter expense 112.43 Bureau of Law & Business Office supplies 95.94 Burmeister Electric Co. Supplies 232.51 Carr Flowers Plant 21.59 Cash Wise Rolls 50.04 Coast to Coast Plant supplies, bldg maint, power 40.45 operated equipment maint Commissioner of Revenue Sales tax 21,444.56 County Market Coffee and cookies 295.87 Culligan Water Cond. Plant supplies 48.60 Ed Davis Business Machines Office supplies 34.75 Erickson O.il Products Plant supplies 2.29 Fabricare Cleaners Laundry 47.50 Family Rexall Drug Office supplies 14.34 Farm & Home Dist. Power operated equipment maint 41.85 Farm Plan Corp. Power operated equipment maint 1.95 John Fluke Mfg. Co. Supplies 36.87 Forbes Auto Store Truck maint 20.92 Fresco Supplies 26.76 Global Equipment Co. Storage cabinets 1,462.67 Graybar Electric Co. URD maint 46.20 Hutchinson Leader Advertising 376.26 Hutchinson Telephone Co. Telephone 1,346.04 Hutch Util - Emp Fund Employee fund withheld 96.00 Hutch Utilities Usage at plant & UC 4,115.53 Hutch Wholesale Supply Plant supplies, truck maint, mdse, 183.40 tools IBEW Local 949 Union dues withheld 492.28 Ideal Shoe Shop Supplies 5.00 Ink Spots, Inc. Office supplies 69.50 Junker Sanitation Refuse service 84.40 Lakes Gas Co. Gas 72.96 Leef Bros., Inc. Laundry 31.32 Marco Business Products Office supplies 31.95 W.P. & R.S. Mars Co. Tools 104.97 MMUA 1987 membership dues 5,350.00 Otter Tail Power Co. Testing equipment, mdse 42.66 Plaza Hardware Truck & power operated equipment 127.36 maint, supplies Pro Maintenance Building maint 468.00 Quade Electric Supplies, engine #5 maint 39.80 Riverside Mfg. Co. Uniforms 35.50 Road Machinery & Supplies Truck maint 29.31 FEBRUARY - ELECTRIC (cont) Share Corp. Simonson Lumber Upper Midwest Sales Orvis Wahl Welders Supply Co. WESCO Wigen Chevrolet UPA Dostal & Oleson Oil Co. Sears Medical Insurance Truck expense 53.30 Plant supplies, bldg maint, power 229.46 operated equipment maint Deposit to C/D Account Mdse 18.30 Engine maint #8, tools, equip maint 196.50 Supplies 68.10 Mdse. 135.98 Truck maint 61.19 Purchased power 463,405.32 Gasoline inventory 1,462.34 Building maint 22.71 Putnam Fund Dist. 1,580.20 FEBRUARY PAYABLES - GAS Colonial Life & Accident Employee insurance withheld 36.50 Firstate Federal Savings Deposit to C/D Account 500.00 Hutch Utilities Employee utility bills withheld 355.00 PERA Employee insurance withheld 9.00 Hutchinson Utilities Payroll deposit plan 2,696.00 PERA PERA withheld & expense 774.09 Citizens Bank & Trust Co. Federal tax, FICA withheld & exp 1,749.82 Putnam Fund Dist. Employee deferred comp withheld 150.00 ICMA Retirement Corp. Employee deferred comp withheld 100.00 Continental Assurance Co. Life insurance 14.00 Orvis Wahl Power operated equipment maint 130.90 Northern Hydraulic Power operated equipment maint 172.85 PERA PERA withheld & expense 767.63 Commissioner of Revenue State tax withheld 893.33 Citizens Bank & Trust Co. Federal tax, FICA withheld & exp 1,727.29 Hutchinson Utilities Payroll deposit plan 3,098.60 Putnam Fund Dist Employee deferred comp withheld 150.00 ICMA Retirement Corp. Employee deferred comp withheld 100.00 CNA Insurance Life insurance 191.78 Hutchinson Utilities Due to Municipal Electric Plant 2,051.84 Labor Apollo Piping Supply Inv, mains, meters 986.54 American Family Life Employee insurance withheld 22.10 Great Plains Supply Co. Power operated equipment maint 49.98 Olsen Chain & Cable Co. Supplies 41.92 American Meter Co. Meter inv, meter maint 2,099.93 Apollo Piping Supply Meter expense 42.00 Hutch Util - Emp Fund Employee fund withheld 16.50 Hutchinson Utilities Peak shaving plant usage 101.90 IBEW Local 949 Union dues withheld 128.00 1 FEBRUARY - GAS (cont) Lakes Gas Co. Gas 80.24 Sorensen Farm Supply Power operated equipment maint 4.35 Hutchinson Utilities Due to Municipal Electric Plant 15,528.90 February expenses Circle Hutch Utility Purchased gas 281,119.11 Medical Insurance 32.00 There being no further business, the meeting was adjourned at 8:50 a.m. ATTEST f Ct_�.J—L 17t E. Daggett, geldent Thomas B. Lyke, Secretary -5-3