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10-27-1986 HUCMRegular Meeting October 27, 1986 Commissioner Daggett and Commissioner Lyke were present; also present were Interim Mgr. Hakel, Counsel Peterson, Jane Hodgins, Hutchinson Leader staff writer and Sue Winter. President Daggett called the meeting to order at 1 :00 p.m. The minutes of September 30, 1986 regular meeting and October 7, 1986 special meeting were reviewed. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the minutes as written. Motion was unanimously carried. The September payables for both entities were discussed. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the payables as presented. Motion was unanimously carried. At this time Commissioner Beatty arrived. Mgr. Hakel reported on financial statements. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke to accept both stater«ent -s. Motion was unanimously carried. Mgr. Hakel reviewed the nine month electric and gas budgets. she projected uucg, s for 7.987 would be prese:tnterl at ti c November meeting. Hiring procedures for si:aff aii(d i;ourly workers were discussed. Commissioner Daggett wondered if hiring family members of manager or staff should be included. It was the concensus of opinion that this should be included in a policy handbook. Mgr. Hakel was instructed to contact Shirley Kitzman of Hay Corporation to obtain several policy handbooks for review. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to accept the hiring procedures as presented. Motion was unanimously carried. (copy attached) Manager's Report 1. Updated the Commission on Gordon Fratzke's condition. We have received a citation for the above accident. It being in the amount of $292. We will be requesting a report from OSHA. 1 X60 2. Control Data Business Advisors, contracted by the Metropolitan Area Management Association (MAMA), has completed the Comparable Worth Study. A committee consisting of staff members will work out remaining objectives. 3. Meeting should be scheduled with the Circle Pines Commission to discuss terminating Circle -Hutch Utility Board. 4. Wally Hombach attended a Right -To -Know seminar. We are taking steps to comply with regulations. 5. Distributed a report showing all electric and gas insurance coverage. 6. Electric outage reports are compiled for a year end report. Natural gas carbon monoxide reports will also be compiled. 7. "Butch" Wentworth is obtaining quotes for a device that checks underground faults. 8. Letters were sent to large general service rate customers indicating the change of power factor from 98% to 94 %. 9. A brochure to familiarize customers with gas odor will be inserted with statements mailed in December. 10. Mr. Keyes from Minnesota National Guard called regarding the Utilities making a donation which would be used for "toys for tots ". A motion was made by Commissioner Lyke, seconded by Commissioner Beatty not to make donations. The motion was tabled. Counsel Peterson and Mar. Hakel were instructed to present a resolution regarding donations, etc. at the next meeting. Commissioner Daggett and Mgr. Hakel were authorized to make certain salary adjustments. Commissioner Lyke suggested making Interim Mgr. Hakel the General Manager of Hutchinson Utilities Commission. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to change status of Interim Mgr. Hakel to General Manager. Motion was unanimously carried. At this time Don Swanson of Associated Consultants and Ivan Larson were welcomed to the meeting. A discussion followed regarding the Integrated Transmission Agreement. 1 PROCEDURES FOR HIRING STAFF PERSONNEL 1. Position is first approved by Hutchinson Utilities Commission. 2. Position is posted internally (five working days). 3. Position is advertised unless interest is shown from existing employees. 4. Applications accepted until cut -off date specified. 5. Applications are reviewed and screened by the General Manager. 6. It is recommended that a minimum of three (3) to a maximum of 15 applicants be interviewed. 7. Applicants are reduced to two (2). 8. References are checked by telephone and comments are placed in writing for all finalists. 9. A second interview shall be required involving one (1) or more Hutchinson Utilities Commissioner's. 10. A decision is made and the position is offered to the most qualified and competent individual. 11. General Manager completes employee authorization form. 12. A formal letter is sent to successful applicant confirming terms of employment. 13. Letters are sent to all candidates indicating appreciation for applying and informing them the filling of the position. 1 I PROCEDURES FOR HIRING HOURLY PERSONNEL 1. Position is first approved by the General Manager. 2. Position is posted internally (5 - working days). 3. Position is advertised unless interest is shown from existing employees or sufficient up -to -date applications are on file. 4. Applications accepted until cut -off date specified. 5. Applicants are reviewed and screened by supervisor. 6. It is recomended that a minimum of three (3) to a maximum of 15 applicants be interviewed. 7. A reduction to two (2) or four (4) applicants are chosen. 8. References are checked by telephone and comments are placed in writing for all finalists. 9. A second interview is required involving the General Manager. 10. A decision is made and the position is offered to the most qualified and competent individual. 11. Supervisor completes employee authorization form. 12. A formal letter is sent to successful applicant confirming terms of employment. 13. Letters are sent to all candidates indicating appreciation for applying and informing them the filling of the position. It appeared a feasibility study would be beneficial. 1. It is needed for bond issue. 2. To indicate to the Commission the merit of continuing with the Integrated Transmission Agreement. The study will cost approximately $4000 - $5000. A motion was made by Commissioner Beatty, seconded by Commissioner Lyke to have the feasibility study. Motion was unanimously carried. The Commission requested the study by November 24, 1986. Old Business: The Commission is scheduled to appear at the October 28, 1986 City Council meeting. New Business: None The following are September payables: L1 / 221 SEPTEMBER PAYABLES - ELECTRIC Petty Cash Meter deposits & interest 882.75 Scott Janson 29.11 Tamara Exsted 77.56 Jerome E. Grams 93.28 Kyle Olson 114.11 Dr. Robert D. Wirt 15.29 Rita Galvin 72.69 Albert Jones 89.21 Hutch Baseball Assn. Refund - overpayment 212.12 Hansen Gravel & Fill 382.09 George Helget 42.79 Chris Schwelger 11.12 Graybar Electric Co. Dist. inventory 200.85 Midwest Gas Assn. Employee insurance withheld 26.00 PERA PERA withheld & expense 3,986.19 D.O.E.R. SS Ret. Div. FICA withheld & expense 6.96 D.O.E.R. SS Ret. Div. FICA withheld & expense 3,968.96 Citizens Bank & Trust Co. Federal tax withheld 4,991.33 First National Bank Payroll deposit plan 1,240.59 Firstate Federal Savings Payroll deposit plan 3,872.62 Citizens Bank & Trust Co. Payroll leposit plan 6,643.78 Woodmen Accident & Life Co. Medical insurance 5,565.30 Continental Assurance Co. Life insurance 211.49 Continental Assurance Co. Putnam Fund Dist. Life insurance Employee deferred comp withheld 45.65 25.00 ICMA Retirement Corp. Employee deferred comp withheld 1,089.00 American Family Life Employee insurance withheld 128.40 Colonial Life & Accident Employee insurance withheld 188.60 American Payment Centers Rent 64.00 American Public Power Assn. Dues 3,020.70 Citizens Bank & Trust Co. Deposit to Contribution Account 25,000.00 Citizens Bank & Trust Co. Deposit to Bond Payment Account 55,258.33 Hutch Utilities Employee utility bills withheld 725.00 IBM Lease 978.00 Marco Business Machines Office supplies 31.95 Natural Gas Division Due to Natural Gas Division 138,274.51 Accounts Receivable Petersen - Wisdorf, Inc. Dist. inventory supplies 1,841.60 Richard Peterson Legal retainer 400.00 U.S. Postal Service Stamps 110.00 Apollo Piping Supply Plant supplies 12.54 Continental Safety Equip. Supplies 65.99 Graphic Controls Crop. Plant supplies 253.12 Graybar Electric Co. Dist. inventory 1,200.00 H & C Electric Supply Dist. inventory 74.75 Paper Service Company Plant supplies 162.84 Petersen - Wisdorf, Inc. Dist. inventory supplies 518.05 WESCO Dist. inventory 124.13 Putnam Fund Dist. Employee deferred comp withheld 25.00 ICMA Retirement Corp. Employee deferred comp withheld 1,089.00 Petty Cash Meter deposit & interest 206.00 0 1 _q_ acv SEPTEMBER City of Hutchinson - ELECTRIC (cont) Quarterly contribution 75,000.00 Petty Cash Meeting exp - Smutka, Burich 144.65 Petty Cash Postage 845.20 Frontier Directory Co. Advertising 31.50 R. H. Alexander Meeting expense - MMUA 90.91 PERA PERA withheld & expense 3,889.55 D.O.E.R. SS Ret. Div. FICA withheld & expense 4,010.96 Commissioner of Revenue State tax withheld 4,230.35 Citizens Bank & Trust Co. Federal tax withheld 4,757.73 First National Bank Payroll deposit plan 1,325.53 Citizens Bank & Trust Co. Payroll deposit plan 6,519.63 Firstate Federal Savings Payroll deposit plan 4,103.56 McLeod County Recorder Recording fees - Helland's Add. 10.00 Hutch Utilities Due to Municipal Electric Plant 2,857.07 September labor MN Electric Supply Co. Mdse. 185.22 Hutch Telephone Co. Telephone 1,460.10 General Trading Co. Plant supplies, bldg. maint., 255.20 truck expense H & C Electric Supply Mdse. 85.93 Graybar Electric Co. Supplies 122.05 MN Electric Supply Co. Dist. inv., mdse., supplies 316.50 Petty Cash Office supplies, gas, meeting exp.. 156.04 supplies MN Electric Supply Mdse., dist_ inv., URD maint. 278.73 Petty Cash Meter deposits & interest 360.30 MN Benefit Asso. Employee insurance withheld 10.00 H & C Electric Supply Dist. inventory 567.01 Graybar Electric Co. Dist. inventory 361.14 AMEX Assurance Co. Employee insurance withheld 98.08 James Bobier Meter deposit & interest 21.20 Glenn Deterling 197.20 Bruce M. Eckhart 21.30 Richard J. Engler 106.00 Gilbert Hardel 217.45 Bret Havemeier 21.30 David Heins 183.35 Evelyn Herman 53.00 Jan Klockmann 106.00 Shirley Lambert 159.00 John Lindgren 21.30 Joe McPherson 21.20 Ryan Sulheim 106.50 Tanberk, Inc. 106.00 Al's Bloomington Vacuum Bldg. maint_ 175.00 American Linen Supply Laundry 61.02 Anderson Chemical Co. Chemical inventory 376.74 Associated Consultants Engineering fees 553.00 Border States Electric Dist. inventory 192.09 Boyum Supply Bldg. maint. 42.95 Burmeister Electric Co. Meter inventory 391.16 SEPTEMBER Commissioner of Revenue - ELECTRIC (cont) Sales tax 21,812.78 Continental Safety Equip. Supplies 55.04 Culligan Water Cond. Plant supplies 36.45 Family Rexall Drug Office supplies 5.90 Four Seasons Services, Inc. Cup inserts 39.80 General Electric Co. Engine inventory #8 1,539.00 Home Bakery Cookies 176.04 Hutchinson Co -op Supplies, truck expense 291.62 Hutch Util - Emp. Fund Employee fund withheld 96.00 Hutch Utilities Usage plant & center 1,221.10 Hutch Wholesale Supplies, trk & power operated 127.95 equip. maint., mdse. IBM Freight for equipment 47.00 IBEW Local 949 Union dues withheld 456.75 Ink Spots, Inc. Office supplies 38.00 Johnson's Super Valu Coffee 88.84 Junker Sanitation Refuse service 84.40 Krasen Plumbing & Heating Bldg. maint. 17.04 Lakes Gas Co. Gas 118.09 McLeod Cty. Sntry Landfill Dumping charge 11.20 Petersen- Wisdorf, Inc. Dist. inventory 2,831.46 UPA Maint. of station equipment 313.00 Plaza Hardware & Gifts Supplies, bldg. maint. 87.52 Plowman's, Inc. Truck maint. 25.00 Rockite Silo URD maint. 3.00 Security Products Co. Bldg. maint_ 93.60 Simonson Lumber Bldg. maint., supplies 292.43 Upper Midwest Sales Bldg. maint., mdse. 277.56 WESCO Dist. inventory 3,524.85 Allen Office Products Office supplies 176.85 American Welding Supply Plant supplies 38.96 Brandon Tire Truck maint., power operated 111.89 equipment maint. Ed Davis Business Machines Office supplies 54.00 Earl's Welding /Industrial Plant supplies 68.81 Fabricare Cleaners Laundry 67.00 Farm & Home Distributing URD maint., power operated 19.38 equipment maint. Hutchinson Snyder Drug Office supplies 24.15 L & R Supply Co. Equipment maint. 13.35 Leef Bros., Inc. Laundry 42.48 McMahan, Hartmann Amundson Software conversion 2,500.00 Quade Electric Dist. inv., mdse., meter exp. 93.37 Sam's Tire Service Truck maint. 419.37 Schmeling Oil Plant supplies 24.25 Share Corp. Plant supplies 170.64 Sorenson Farm Supply Tools 22.94 Uniforms Unlimited Uniforms 440.63 Welder's Supply Co. Plant supplies 19.50 UPA Purchased Power 499,240.80 Central Eyewear Dist. Safety glasses 45.00 SEPTEMBER Hutch Town & Country Tire - ELECTRIC (cont) Truck maint. 18.10 MN Dept. of Labor & Ind. Penalty 292.00 Erickson Oil Gas 34.99 Hay Group, Inc. Consulting fees 266.60 Medical Insurance 892.68 SEPTEMBER PAYABLES - GAS American Family Life Employee insurance withheld 22.10 Colonial Life & Acc. Ins. Employee insurance withheld 54.00 Firstate Federal Savings Deposit to C/D Account 500.00 Hutch Utilities Employee utility bills withheld 540.00 PERA Employee insurance withheld 9.00 Midwest Gas Assn. Employee insurance withheld 21.66 First National Bank Deposit to Inc. Pricing Acct. 394.05 PERA PERA withheld & expense 850.95 D_O.E.R. SS Ret. Div. FICA withheld & expense 1,059.38 Citizens Bank & Trust Federal tax withheld 1,078.21 Hutch Utilities Payroll deposit plan 2,679.01 ICMA Retirement Corp_ Employee deferred comp withheld 75.00 Putnam Fund Dist. Employee deferred comp withheld 100.00 Continental Assurance Co. Life insurance 14.85 Continental Assurance Co. Life insurance 68.82 Apollo Piping Supply Inventory 84.91 Carsonite International Services & mains expense 257.76 Hutch Utilities Contribuiton to City 50,000.00 Minvalco, Inv. Dist. 142.91 Putnam Fund Dist_ Employee deferred comp withheld 100.00 ICMA Retirement Corp. Employee deferred comp withheld 75.00 Citizens Bank & Trust Federal tax withheld 1,130.63 Commissioner of Revenue State tax withheld 1,005.33 D.O_E.R. SS Ret. Div. FICA withheld & expense 1,097.02 PERA PERA withheld & expense 872.66 Hutch Utilities Payroll deposit plan 2,654.88 American Meter Co. Meter maint. 30.66 Folz Systems Maint. of M & R Station Equip. 681.19 Forbes Auto Power operated equipment maint. 23.45 Hutchinson Co -op Truck maint. 154.46 Hutchinson Utilities Peak shaving usage 57.02 Hutchinson Utilities Employee fund withheld 21.00 Hutch Wholesale Supplies, power operated equip. & 42.32 truck maint. IBEW Local 949 Union dues withheld 138.25 LaHass Mfg. & Sales Truck maint. 32.00 Lakes Gas Co. Gas 134.15 Minvalco Supplies 12.31 American Welding Supplies Supplies 38.10 Brandon Tire Power operated equipment maint. 22.84 Circle Hutch Utility Purchased gas 129,538.60 Coast to Coast Meter maint. 8.09 r� �I u 1 SEPTEMBER - GAS (cont) Heath Consultants Uniforms Unlimited Hutchinson Utilities Apollo Piping Supply Petty Cash Electronic Center, Inc. Hutchinson Utilities Medical Insurance Probeye maint. Uniforms Due to Municipal Electric Plant labor Inventory Postage Meter maint. Due to Municipal Electric Plant September expenses 520.76 200.32 3,386.39 69.76 14.75 20.67 12,140.18 There being no further business, a motion was made by Commissioner Lyke, seconded by Commissioner Beatty to adjourn the meeting at 3:30 p.m. Motion was unanimously carried. ATTEST / E. Daggett, Pr i nt i Thomas B. Lyke, Secretary 36.00