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08-25-1986 2 HUCMMonthly Meeting August 25, 1986 All Commissioners were present; also present were Mgr. Alexander, Counsel Peterson, Jane Hodgins, Hutchinson Leader staff writer and Ruth Hakel. President Daggett called the meeting to order at 1:00 p.m. The July 28, 1986 minutes were reviewed. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the minutes as written. Motion was unanimously carried. ' The July payables for both entities was discussed. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to accept the payables as presented. Motion was unanimously carried. Ruth Hakel reported on the July financial statements. Motion was made by Commissioner Beatty, seconded by Commissioner Lyke to accept both statements. Motion was unanimously carried.. A motion was made by Commissioner Lyke, seconded by Commissioner Beatty to contribute approximately $300,000 to the General Fund of the City of Hutchinson for the year of 1987 to be paid in quarterly payments. The motion was unanimously carried. The ('10 day picbation period for the general manager's deficiencies were reviewed. Each statement was discussed. President Daggett stated the Commission was not satisfied with statement #2. A motion was made by ConurLissioner Beatty, seconded by Commissioner Lyke requesting management to develop and formulate a hiring procedure. The policy to be presented at the next meeting for approval or disapproval. Motion was unanimously carried. The Cor«nission requested the 1987 budget be finalized for the November monthly meeting. Counsel Peterson having talked with Attorney Peter Seed of Briggs & Morgan, suggested quotes be received from three fiscal agencies for the future bond issue. Quotes were received from the following: 1. Springsted Incorporated 2. Juran & Moody, Inc. 3. Ehlers and Associated, Inc. 1 1 To enable adequate time for review of the quotes, President Daggett called a Special Meeting to be held September 3, 1986 at 7:00 a.m. Counsel Peterson stated he had received communications from Bob Price, attorney for Todd Alexander, requesting Todd to be rehired. After discussion, Counsel Peterson was instructed to respond to the request. The Commission is not hiring at the present time. An assessment is being made of the present number of employees to determine if, in fact, we have too many. Once a hiring policy is implemented, and work load requires additional man power, Todd could apply. Mgr. Alexander reported that the Integrated Transmission Agreement is presently being reviewed and awaiting signatures by United Power Association personnel. It may be the middle of September before the Agreements are ready for the Commission. President Daggett stated the additional work Counsel Peterson performs relative to the bonding issue would be an expense over and above his regular retainer. His regular hourly rate would apply if he provides fiscal agent services, if not, an amount could be negotiated. Mgr. Alexander's report: 1. 6" pipe line located on California Street will have to be moved. Services of Erickson & Tecir)li_n Contracting woulcr be required. 2. Still working on additional liability insurance (above the present amount shared with the City - $600,000). Insurance Planners can provide an additional $1,000,000 coverage for &70,000. Mark Flaten of American Risk Services, Inc. is also researching the insurance market for the Utilities. 3. Fern Engineering of Cataumet, MA recently vent information indicating they have a "definite fix" for the Curtiss-Wright stator housing. 4. In regard to the Lucy Trail contract, Mgr. Alexander insisted there be no construction on the trail which is located on Utility property. 1 --95- 146 / 7 5. Under the present Electric Large General Service rate we have a power factor adjustment of 98 %. After researching the issue, Mgr. Alexander found within the industry the percent has been dropped back to 90. Custcmers are penalized under 90 %; if above, no credit is allowed. Revenue loss will be available for the next meeting. 6. Northern Natural Gas Company offered $2.15 per MCF (commodity charge). 7. Communication has been received from a company in San Francisco who will be purchasing a hydro plant in Minnesota. Between 10 to 12 megawatts would be available - duration of contract between 15 & 17 years. (They preferred not to sell to a power agency.) Personal contact will be made within the next week. Old business - none New business: A discussion follotaed regarding the possibility of investing funds which will mature in September in the Franklin Fund (GNMA). More information was requested. Commissioner Lyke discussed problems which the data processing department is experiencing. Conversion of programs from the System/3 to System/36 has been made. It has been determined that procedure changes are required. Further research will be made regarding purchasing new programs or "cleaning up" the current programs. Engine inventory was discussed. President Daggett instructed management to determine if any one unit (or units) inventory could be lowered by expensing parts. Recommendations to be ready for the November meeting. The following are July payables: 1 1 1 1 JULY PAYABLES - ELECTRIC Continental Assurance Co. Continental Assurance Co. Insurance Planners Woodmen Accident & Life ICMA Retirement Corp. Putnam Fund Dist., Inc. Petty Cash Colonial Accident American Family Life Terri Stangland Brenda Gorr Leslie Lee Labraaten James Wieland Carole Hoffman Walter Thatcher Dolly Schlueter Jerry Prieve Larry Bethke Meeker Cty Clerk of Court Ray Lange Fergus Enterprises Julie Saeger Citizens Bank & Trust D. 0. E. R. SS Ret. Div. PERA Firstate Federal Savings Citizens Bank & Trust First National Bank H & C Electric Supply American Payment Centers Apollo Piping Supply Border States Electric E. J. Brooks Company Citizens Bank & Trust Data Carriers Ditch Witch of MN Four Seasons Services Hutch Utilities Hydraulic Jack & Equipmer. IBM IBM The Kipling Report Midwest Gas Assn. MN Environmental Quality Natural Gas Division P & D Ag Electric Willard Pellinen Richard Peterson Petty Cash Schaeffer Mfg. Co. Life insurance Life insurance Public official liability Medical insurance Employee deferred comp withheld Employee deferred comp withheld Meter deposits & interest Employee insurance withheld Employee insurance withheld Meter deposit & interest Refund - overpayment Refund - overpayment Refund - overpayment Refund overpayment Refund - overpayment Federal tax withheld FICA withheld & expense PERA withheld & expense Payroll deposit plan Payroll deposit plan Payroll deposit plan URD expense Rent Maint. plant equipment Supplies Meter expense Deposit to Bond Payment Account Office supplies Power operated equipment maint. Cup inserts Employee utility bills withheld t Supplies Maint. service Office supplies Subscription Employee insurance withheld BD Assessment -Power Plant Siting Due to Natural Gas Division Accounts Receivable Equipment maint. URD expense Legal retainer Postage Oil for trucks 7 7 4S5- 45.65 211.49 2,500.00 5,618.13 969.00 25.00 631.41 208.10 128.40 95.13 87.10 146.93 26.22 26.84 60.08 36.40 123.41 132.36 210.00 21.06 74.31 11.25 5,132.42 4,166.94 4,016.12 4,439.80 5,743.35 1,211.58 17.92 66.00 11.17 44.34 211.31 55,258.33 47.00 328.61 39.80 705.00 323.93 542.00 459.48 48.00 26.00 507.68 190,408.16 6.98 95.00 400.00 842.32 236.68 `7 , JULY - ELECTRIC (cont) U.S. Postal Service WESCO Wigen Chevrolet Hutch Fire & Safety Koch Fuels, Inc. IBM MN Electric Supply Petersen - Wisdorf Aquatrol Corp. R. H. Alexander Tippecanoe Press, Inc. Sterling Electric Co. PERA D. 0. E. R. SS Ret. Div. D. O. E. R. SS Ret. Div. Commissioner of Revenue Citizens Bank & Trust First National Bank Citizens Bank & Trust Firstate Federal Savings Putnam Fund Dist. ICMA Retirement Corp. Hutch Util- (Keith Meronuek) MN Electric Supply MN UC Fund Felska's Electronic Center Barco Bearing Co. G.T.C. Auto Parts Midwest Gas Assn. IBM Corp. Graybar Electric General Trading Co Hutch Telephone Co. National Revenue Corp. Apollo Piping Supply Hutch Utilities Sterling Electric Co. MN Electric Supply Co. H & C Electric Supply Petty Cash Vernon Wulkan Vanity Shops Sue Slyter Kenneth Schieber Mark Rust Joel Petersen Stamps Meter inventory Truck maint. Extinguisher recharge Fuel oil Lease /rental Mdse. Dist. inv. Plant supplies MMUA - UPA meeting expense Office supplies Plant supplies PERA withheld & expense FICA withheld & expense FICA withheld & expense State tax withheld Federal tax withheld Payroll deposit plan Payroll deposit plan Payroll deposit plan - nployee deferred comp withheld Employee deferred comp withheld Meter deposit (returned check) Dist. inv., mdse. Unemployment (C. Johnson) Power operated equip. maint. Tools Mdse., eng. inv. #8, eng. maint. Power operated equip. maint., bldg. maint. Employee insurance withheld Purchased machines Dist. inv. 110.00 3,163.20 15.34 26.80 18,691.53 514.00 116.23 771.60 216.73 445.60 60.81 213.32 3,815.61 11.60 3,960.90 4,239.72 4,613.04 1,305.44 7,284.32 3,899.17 25.00 939.00 100.00 823.59 1,58.4.00 18.38 66.47 #8 111.00 38.49 Mdse., plant supplies, bldg. maint. plant supply inv. Telephone Collection expense Plant supplies, piping at #9 site Due to Natural Gaya Division labor Plant supplies Dist. inv., mdse., plant supplies Dist. inv. Office supplies, meter deposit & interest, gas Meter deposit & interest 26.00 3,380.00 946.30 742.50 1,269.14 20.00 299.46 3,138.36 5.09 726.99 1,347.35 459.15 21.30 106.50 21.20 42.40 21.20 42.60 1 1 1 i 1761 -I v JULY - ELECTRIC (cont) Floss Nilson Meter deposit & interest 42.60 Deanne Nemitz 42.60 Bennett Menton 21.20 Lisa Matthys 21.30 Kurt Lovald 21.20 David Kvaas 42.40 Rev. David Johnson 21.20 Josephine Hlavka 21.30 Jeff Hennen 42.40 Stuart A. Giere 21.30 Duane Hall 42.60 Delores Hackenkamp 42.60 Lori Greenberg 42.60 Andrew Glasson 21.30 Edward Gies 21.30 Greg Germscheid 21.20 Robert E. Gausman 15.93 Henry Ewald 42.40 Roger Brenhaug 42.60 Scott Breiholz 42.60 Paul Arthur Berg 42.40 Michael Berezni 42.40 Steven Johnson 42.60 Paul S. Anderson 21.20 MN Benefit Assn. Employee insurance withheld 10.00 AMEX Life Assurance Co. Employee insurance withheld 98.08 WESCO Transformer inv. 510.30 Petersen- -Wisdorf Dist. inv., URD expense 16,724.94 H & C Electric Supply Dist. inv. 100.80 Border States Electric Dist. inv. 11,694.34 Allen Office Products Office supplies 44.80 American Linen Supply Laundry 53.78 Anderson Chemical Co. Chemical inv. 1,585.90 Associated Consultants Engineering fees 2,403.70 Black's Linemen's Supply Mdse. 173.44 Coast to Coast Plant supplies, bldg. maint., 129.05 truck expense Commissioner of Revenue Sales tax 23,890.77 Ditch Witch of MN Power operated equip. maint. 478.20 Dostal & Oleson Oil. Co. Plant supplies 10.25 V.W. Eimicke Associates Office supplies 50.21 Fabricare Cleaners Laundry 103.00 Family Rexall Drug Plant supplies 5.16 Farm & Home Dist. Plant supplies, bldg. maint., 44.58 power operated equip. maint. John Henry Foster Plant supplies 28.24 Four Seasons Services Cup inserts 39.80 General Electric Co. Sub - station maint. 3,409.00 Graybar Electric Co. Station equipment 144.37 Home Bakery Cookies 179.28 Hutch Agri -Tech Grounds maint. 18.75 -I-uo 1 ? JULY - Hutch Util - Emp. Fund ELECTRIC (cont) Employee fund withheld 96.00 Hutch Utilities Engines 27,842.17 29,071.72 Usage Plant 1,229.55 & UC Hutch Wholesale Supply Plant supplies, truck & power 392.24 operated equipment maint. IBEW Local 949 Union dues withheld 439.75 Ink Spots, Inc. Office supplies 73.00 Johnson's Super Valu Coffee 210.24 Juul Contracting URD expense 351.80 Kato Tool & Equipment Co. Truck expense 58.22 Lakes Gas Co. Gas 140.66 Marco Business Products Office supplies 31.95 MN Electric Supply Co. Mdse. 54.52 Newark Electronic Tools 40.37 Otter Tail Power Co. Equipment Testing 25.18 Paper Service Co. Plant supplies 156.69 Plowman's, Inc. Truck maint. 8.55 Quade Electric Plant supplies, URD maint. 40.36 Simonson Lumber URD expense 5.60 United Electric Co. Plant supplies 264.62 Vernon Company Uniform expense 455.21 Hay Group, Inc. Consulting fees 242.00 UPA Purchased power 547,942.29 Hutchinson Co -op Building maint. 15.00 Erickson Oil Products Gas 32.38 Plaza Hardware & Gifts Plant supplies 19.54 American Welding Supply Plant supplies 29.95 L & P Supply Power operated equipment maint. 54.95 Amoco Oil Co. Gas 17.74 Junker Sanitation Refuse service 84.40 H & C Electric Supply Dist. inv. 35.20 Border States Electric Dist. inv. 100.05 Farmer's Elevator Assn. Grounds maint. 65.96 Welders Supply Co. Plant supplies 23.80 Culligan Water Cond. Plant supplies 24.30 Rockite Silo URD expense 363.64 Graybar Electric Co. Plant supplies, dist. inv. 1,963.91 Medical Insurance 2,591.94 JULY PAYABLES - GAS Continental Assurance Co. Life insurance 14.85 Continental Assurance Co. Life insurance 68.82 Insurance Planners General liability 23,018.00 Colonial Life & Accident Employee insurance withheld 54.00 American Family Life Employee insurance withheld 22.10 Putnam Fund Dist., Inc. Employee deferred comp withheld 100.00 ICMA Retirement Corp. Employee deferred comp withheld 75.00 Hutch Utilities Payroll deposit plan 2,735.34 1 1 1 JULY - GAS (cont) Citizens Bank &Trust D.O.E. R. SS Ret. Div. PERA First National Bank Apollo Piping Supply First National Bank Firstate Federal Savings Hutch Utilities Midwest Gas Assn. Reynolds Equipment Co. Schaeffer Mfg. Co. State Treasurer Val -Tex Valves, Inc. American Meter Company Electronic Center, Inc. PERA D.O.E. R. SS Ret. Div. Citizens Bank & Trust Co. Hutch Utilities Putnam Fund Dist. ICMA Retirement Corp. Felska's Apollo Piping Supply Midwest Gas Assn. Electronic Center, Inc. Hutch Utilities People Service, Inc. G. T. C. Auto Parts Apollo Piping Supply Coast to Coast Hutch Util - Emp. Fund Hutch Utilities IBEW Local 949 Lakeland Engineering Lakes Gas Co. North Star Gas Products Rockmount Research Sorensen Farm Supply Vernon Company Hutch Utilities Earl's Welding /Industrial American Welding Supplies Northern Natural Gas Circle Hutch Utility Brandon Tire & Auto Center Federal tax withheld FICA withheld & expense PERA withheld & expense Deposit to savings account Inv. Deposit to Contribution Account Deposit to C/D Account Employee utility bills withheld Employee insurance withheld M & R Station Equipment Truck - oil Employee insurance withheld Supplies Maint. of meters Telemetering maint. PERA withheld & expense FICA withheld & expense Federal tax withheld Payroll deposit plan Employee deferred comp withheld Employee deferred comp withheld Power operated equipment maint. Maint. of M & R Equipment Employee insurance withheld Maint. M & R Station Equipment Due to Municipal Electric Plant lahor Purchased gas Truck & power operated equip maint Inv., maint. of mains Meter expense, supplies Employee fund withheld Mdse., peak shaving usage Union dues withheld Mains & service expense Gas Truck expense Supplies Power operated equipment maint. Uniform expense Due to Municipal Electric Plant July expenses Supplies Supplies Purchased gas Purchased gas Truck expense 1,080.20 1,054.04 847.87 871.63 49.29 25,000.00 500.00 445.00 21.66 112.41 118.33 9.00 108.15 267.38 5.63 855.74 1,067.70 1,090.88 2,855.21 100.00 75.00 55.12 21.00 21.66 239.57 4,109.54 4,014.78 14.88 78.42 20.43 2.1.00 86.49 138.25 57.37 72.56 8.39 177.49 29.30 113.80 13,379.65 25.50 44.59 374.10 130,966.44 10.00 JULY - GAS (cont) Central MN Communications Radio maint. 53.00 Rockite Silo Maint. of services 25.48 Witte Sod Maint. of services 9.00 Commissioner of Revenue State tax withheld 989.54 Medical Insurance 619.74 There being no further business, a motion was made by Commissioner Beatty, seconded by Commissioner Lyke to adjourn the meeting at 3:45 p.m. Motion was unanimously carried. ATTEST --Z: E. Daggett, Pres dent 1