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05-31-1983 HUCM/ % / Regular Meeting May 31, 1983 All Commissioners were present, also present were Mgr. Alexander, Counsel Peterson and Ruth Hakel. President Filk called the meeting to order at 1:00 p.m. A motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the April 25, 1983 minutes as presented. Motion was unanimously carried. After the electric and gas payables were reviewed, a motion was made by Commissioner Daggett, seconded by Commissioner Lyke to accept April payables. Motion was unanimously carried. Ruth Hakel presented the financial statements. After discussion, a motion was made by Commissioner Daggett, seconded by Commissioner Lyke to accept both reports. Motion was unanimously carried. It was brought to the attention of the Commission that money market fund accounts presently are earning higher interest than saving accounts (8.5% opposed to 5.25 %). The Commission approved a suggestion to open money market fund accounts for each entity. The Commission reviewed quarterly budgets. It appears that both divisions are well within their guidelines. Mgr. Alexander stated that all department heads were watching expenditures so as to stay within its budget. A list of uncollectible accounts was presented. A motion was made by Commissioner Daggett, seconded by Commissioner Lyke authorizing management to charge -off electric accounts in the amount of $3,350.16 and gas in the amount of $2,977.01 totaling $6,327.17. Detailed listing on pages 438 and 1138 of the June general journals, entry no. 1. Motion was unanimously carried. It was suggested that, in the future, management present charge - off accounts twice a year. At the November meeting, another list would be reviewed. Mgr. Alexander reported on a recent gas seminar he had attended in Omaha. Preliminary specifications for the construction of a 69 KV switchyard, control house and associated transmission line will be received in a day or two. Commissioners will be notified when final specifications and drawings are ready. Mgr. Alexander advised the Commission that underground construction, for both divisions, is very heavy and that another trencher could expedite the construction. A motion was made by Commissioner Daggett, seconded by Commissioner Lyke authorizing management to purchase a Ditch Witch trencher with accessories for an amount not to exceed $10,000. Motion was unanimously carried. Counsel Peterson informed the Commission that the LeRoy Christensen versus Hutchinson Utilities Commission trial has been set for July 21, 1983. President Filk requested Counsel Peterson to contact a representative of the Public Official Insurance and report back to the Commission. Motion was made by Commissioner Daggett, seconded by Commissioner Lyke authorizing the attendance of Mr. & Mrs. Clinton Tracy, along with the Commissioners and manager, at the Minnesota Municipal Utilities Association summer meeting at Madden Resort in Brainerd, Minnesota on June 26 - 29, 1983. Motion was unanimously carried. Due to a conflict, the next regular meeting date will be Thursday, June 30, 1983 at 1 o'clock. The following are April payables: 1 1 1 APRIL PAYABLES - ELECTRIC New York Life Insurance Continental Assurance Co. Air Repair American Payment Centers Apollo Piping Supply Border States Electric Citizens Bank & Trust Colonial Life & Accident Crane Packing Edwin Dolezal Don Hall Company H & C Electric Hutch Utilities - UB I.B.M. Corporation McMaster -Carr Supply Mankato Business Products Minn. Electric Supply Natural Gas Division Richard Peterson Petty Cash Region 6E Community Action Texgas Corporation W E S C 0 Hutch Utilities Medical insurance Life insurance Plant supplies Rent Maint. water system Distribution inventory Deposit to Bond & Interest Payment Account Accident insurance withheld Engine inventory #8 Truck main t. Mdse. Mdse. Employee utility bills withheld Maint. service, lease Maint. street lighting Office supplies Misc. expense Due to Natural Gas Division - Accounts Receivable Legal retainer Meter refunds & interest Refund - overpayment Gas Meter inventory Interest due Natural Gas Div. Certificate of Deposit PCB workshop Misc. expense Meter refund & interest Meter refund & interest Life insurance Refund - overpayment Refund - overpayment Refund - overpayment Refund - overpayment Postage PERA withheld & expense Employee deferred comp withheld Employee deferred comp withheld Federal tax withheld Chemical inventory Distribution inventory Bldg. maint. Cup inserts Safety glasses - J. Ebert Office supplies, gas, misc. FICA withheld & expense PERA withheld & expense / & r - -_�. 9,360.15 178.11 11.00 50.00 156.33 47.75 55,660.42 88.00 246.07 15.00 67.03 82.66 1,095.00 843.50 10.84 20.24 23.58 501,394.76 400.00 618.65 99.21 16.28 3,216.00 2,213.32 150.00 15.00 12.85 1.49 46.75 150.00 2.75 12.81 39.18 726.56 4,293.02 538.00 50.00 4,146.89 18.55 167.67 322.39 33.40 39.00 295.70 6,421.28 4,225.71 Northern States Power Dept. of Natural Resources Roxy Bohlen Martin Hendrickson Continental Assurance Mamie Pederson Randy Schultz Terrence Strommer John Swanson Petty Cash State Treasurer ICMA Retirement Corp. Putnam Fund Dist. Citizens Bank & Trust Anderson Chemical Border States Electric Duro Test Corporation Four Seasons Services Gerry's Vision Center Petty Cash State Treasurer State Treasurer Medical insurance Life insurance Plant supplies Rent Maint. water system Distribution inventory Deposit to Bond & Interest Payment Account Accident insurance withheld Engine inventory #8 Truck main t. Mdse. Mdse. Employee utility bills withheld Maint. service, lease Maint. street lighting Office supplies Misc. expense Due to Natural Gas Division - Accounts Receivable Legal retainer Meter refunds & interest Refund - overpayment Gas Meter inventory Interest due Natural Gas Div. Certificate of Deposit PCB workshop Misc. expense Meter refund & interest Meter refund & interest Life insurance Refund - overpayment Refund - overpayment Refund - overpayment Refund - overpayment Postage PERA withheld & expense Employee deferred comp withheld Employee deferred comp withheld Federal tax withheld Chemical inventory Distribution inventory Bldg. maint. Cup inserts Safety glasses - J. Ebert Office supplies, gas, misc. FICA withheld & expense PERA withheld & expense / & r - -_�. 9,360.15 178.11 11.00 50.00 156.33 47.75 55,660.42 88.00 246.07 15.00 67.03 82.66 1,095.00 843.50 10.84 20.24 23.58 501,394.76 400.00 618.65 99.21 16.28 3,216.00 2,213.32 150.00 15.00 12.85 1.49 46.75 150.00 2.75 12.81 39.18 726.56 4,293.02 538.00 50.00 4,146.89 18.55 167.67 322.39 33.40 39.00 295.70 6,421.28 4,225.71 APRIL - ELECTRIC (cont.) Commissioner of Revenue Citizens Bank & Trust Putnam Fund Dist. ICMA Retirement Corp. Texgas Corporation Family Rexall Drug Dale Sturges Prairie House Petty Cash Firemans Fund Minnesota Benefit Assn. Doug Wulkan Eugene Wood Rein Wickmann Jeff Taylor Bonnie Penticoff Dale Strain Sandra Schneider Davidson Linda Por tner Agnes Plaisance Priscilla Ovitt Philip Meier Jeff McBeth William Kittel Ingwalda Joecks Randy Dammann Lisa Bobrowski Brian Baysinger A & B Electric Albrecht Oil Allen Office Supplies American Linen Supply American Pressure American Welding Supply Anderson Chemical Anderson - Waalen Interiors Associated Consultants Border States Electric Brinkman Studio Burmeister Electric Coast-To-Coast Commissioner of Revenue Culligan Water Condition Ditch Witch Dostal & Oleson Electric Motor Repair Family Rexall Drug Farmers Elevator Fitzloff Hardware State tax withheld Federal tax withheld Employee deferred comp Employee deferred comp Gas Office supplies Snow plowing Misc. Postage, school expense, Insurance withheld Insurance withheld Meter refund & interest Meter expense Gas Office supplies Laundry Tools Plant supplies Chemical inventory Bldg. maint. Engineering fees Distribution inventory Misc. Switchgear equip., mis Plant supplies, misc. Sales tax Plant supplies Maint. power operated Plant supplies Maint. water system Office supplies Misc. Plant supplies c. wi thheld wi thh e ld misc. equip. 4,576.44 4,073.83 50.00 538.00 80.94 29.55 169.05 145.91 84.55 98.08 10.00 42.60 42.40 42.40 21.30 22.50 42.40 21.30 42.40 42.40 21.30 21.30 21.30 42.60 21.30 42.40 21.30 42.60 18.82 161.89 33.94 78.78 1,605.90 20.00 570.20 13.86 7,633.94 1,668.00 15.40 17,133.25 83.22 30,223.94 9.45 95.83 225.50 22.93 27.23 2.00 1.80 1 I 1 APRIL - ELECTRIC (cont.) Bldg. maint., plant supplies Truck maint. Truck main t. , bldg main t. Plant supplies, mdse. Inventory - distribution Maint. engine #9 Tool, plant supplies Cookies Plant supplies Telephone Employee fund withheld Labor 3,094.44 Plant 1,752.98 Utility Building 1,502.89 Plant supplies, truck maint. Union dues withheld Office supplies Uniforms Coffee, misc. Refuse service Bldg. maint. Laundry Office supplies Mdse. Plant supplies Maint. fuel oil system Distribution inventory Meter refund & interest Maint. water system Misc. Safety glasses - M. Tucker Plant supplies, underground maint. Plant supplies Plant supplies Uniforms Truck maint. Plant supplies Distribution inventory Radio maint. Maint. water system / S ' 1 . 56.55 79.94 57.31 153.78 38.73 233.52 219.71 182.50 32.06 1,221.60 102.00 6,350.31 81.57 452.00 98.50 722.87 107.85 80.00 27.93 61.26 56.65 253.00 13.35 959.46 342.70 20.40 282.97 1.82 135.00 37.23 27.06 336.25 288.21 23.00 119.00 4,036.00 68.00 6.95 Office supplies Floor Care Supply Gas Forbes Auto & Service Laundry G.T.C. Auto Parts Tools, maint. equip. General Trading Truck maint. Graybar Electric Lens - J. Ide Hallock Company Distribution inventory Harris Machinery Collection expense Home Bakery Maint. water system Hutch Co -op Hutch Telephone Hutch Util Employee Fund Hutch Utilities - UB Hutch Wholesale I B E W Local 949 Ink Spots J. C. Penney Company Jahnke's Red Owl Junker Sanitation Kmar t Leef Bros. Mankato Business Products Millerbernd G. F. Nemitz Sons PFC Equipment Petersen - Wisdorf Petty Cash Power Supply Company Simonson Lumber Dr. Channing Smith Sorenson Farm Supply Sterling Electric Stewart Paint Mfg. Co. Uniforms Unlimited W. D. Enterprises Zep Mfg. Border States Electric Central MN Communications City of Hutch - Determan Welding Ed Davis Business Erickson Oil Products Fabricare Cleaners Farm & Home Dist. The First Bank of Minn. Gerry's Vision Shoppe H & C Electric Supply Hutchinson Utilities Krasen Plumbing Bldg. maint., plant supplies Truck maint. Truck main t. , bldg main t. Plant supplies, mdse. Inventory - distribution Maint. engine #9 Tool, plant supplies Cookies Plant supplies Telephone Employee fund withheld Labor 3,094.44 Plant 1,752.98 Utility Building 1,502.89 Plant supplies, truck maint. Union dues withheld Office supplies Uniforms Coffee, misc. Refuse service Bldg. maint. Laundry Office supplies Mdse. Plant supplies Maint. fuel oil system Distribution inventory Meter refund & interest Maint. water system Misc. Safety glasses - M. Tucker Plant supplies, underground maint. Plant supplies Plant supplies Uniforms Truck maint. Plant supplies Distribution inventory Radio maint. Maint. water system / S ' 1 . 56.55 79.94 57.31 153.78 38.73 233.52 219.71 182.50 32.06 1,221.60 102.00 6,350.31 81.57 452.00 98.50 722.87 107.85 80.00 27.93 61.26 56.65 253.00 13.35 959.46 342.70 20.40 282.97 1.82 135.00 37.23 27.06 336.25 288.21 23.00 119.00 4,036.00 68.00 6.95 Office supplies 49.40 Gas 91.76 Laundry 160.50 Tools, maint. equip. 18.02 Truck maint. 5.33 Lens - J. Ide 25.50 Distribution inventory 15,027.36 Collection expense 54.85 Maint. water system 12.24 APRIL - ELECTRIC (cont.) L & P Supply Paper Service Plaza OK Hardware United Power Association Welders Supply Joan Limvere William Marquardt Harvey Kemper Melvin Wentworth Ruth Hakel Randy Blake Robert Krueger Maint power operated equip., 15.61 misc. account Plant supplies Continental Assurance 146.23 Plant supplies, misc. maint. 11.25 Purchased power 52.39 4142145.29 Plant supplies 1,088.82 15.75 Medical insurance expense 58.60 Medical insurance expense 28.00 Medical insurance expense 16.00 Medical insurance expense 23.20 Medical insurance expense 35.20 Medical insurance expense 12.00 Medical insurance expense 37.60 APRIL PAYABLES - GAS 1 First National Bank Deposit to Incremental Pricing 12033.51 account Continental Assurance Life insurance 13.75 Continental Assurance Life insurance 52.39 State Treasurer PERA withheld & expense 1,088.82 Citizens Bank & Trust Federal tax withheld 1,018.32 Putnam Fund Dist. Employee deferred comp withheld 200.00 Colonial Accident Accident insurance withheld 24.50 First State Federal Deposit to Contract for Deed 500.00 account Hutchinson Utilities - UB Employee utility bills withheld 435.00 Petty Cash Meter refunds & interest 99.75 First National Bank Deposit to Contribution account 20,900.00 Putnam Fund Dist. Employee deferred comp withheld 200.00 Petty Cash Misc. 1.20 State Treasurer FICA withheld & expense 1,447.62 State Treasurer PERA withheld & expense 12095.84 Commissioner of Revenue State tax withheld 11175.08 Citizens Bank & Trust Federal tax withheld 12069.03 Texgas Corporation Gas 114.68 W. V. Markin & Company Misc. 5.55 R. H. Alexander Misc. - school 300.26 Madden Inn & Golf Club Deposit 720.00 Petty Cash Misc. 34.59 Albrecht Oil Gas 37.41 American Meter Division Misc. 6.23 American Welding Supplies Misc. 42.50 Apollo Piping Supply Inventory 48.66 Coast -To -Coast Misc. 3.59 General Trading Misc. 54.34 Guy Speaker Inc. Inventory 38.54 Hutch Co -op Misc. 5.00 Hutch Util Employee Fund Employee fund withheld 24.00 1 1 1 APRIL - GAS (cont.) Hutch Utilities - UB Labor 1,689.50 2,042.55 Gas 304.61 Peak Shaving 48.44 Hutchinson Wholesale Truck maint., misc. 57.58 I B E W Local 949 Union dues withheld 108.50 J. C. Penney Company Uniforms 163.10 North Star Waterworks Inventory 108.78 Ralph's Garage Truck maint. 11.44 Simonson Lumber Misc. 46.60 Sorenson Farm Supply Maint. power operated equip. 15.75 Sterling Electric Misc. 13.54 Uniforms Unlimited Uniforms 32.04 Vision Center Safety glasses - K. Krueger 111.45 Circle -Hutch Utility Natural gas purchased 354,915.04 Erickson Oil Products Gas 45.88 Farm & Home Dist. Misc. 1.96 Hutch Iron & Metal Maint. power operated equip 4.40 Plaza OK Hardware Misc. 14.60 Welders Supply Misc. 2.25 Hutch Utilities Due to Municipal Electric Plant 10,146.19 April expenses Orville Kuiken Medical insurance expense 22.40 Dennis Riedel Medical insurance expense 37.60 Ronald Swenson Medical insurance expense 29.60 Ivan Larson Medical insurance expense 53.72 There being no further business, a motion was made by Commissioner Lyke, seconded by Commissioner Daggett to adjourn the meeting as 3:40 p.m. ATTEST H. W. Filk, President