07-29-1998 HUCM�3
Regular Meeting
July 29, 1998
Commissioners Gilmer, Carls and Wetterling were present. Absent were
Commissioners Ward and Ackland. Also present were Manager Kadrmas and
Counsel G. Barry Anderson.
Vice President Gilmer called the meeting to order at 3:10 p.m.
The minutes of June 29, 1998, regular meeting were reviewed. A motion was made
by Commissioner Carls, seconded by Commissioner Wetterling to approve the
minutes as written. Motion was unanimously carried.
The June payables were discussed. After discussion a motion was made by
Commissioner Wetterling, seconded by Commissioner Carls to accept the payables
in the amount of $1,725,302.78 (detailed listing in payables book). Motion was
unanimously carried.
The 1998 year -to -date (thru June) financial and budget reports were discussed. A
posting error may have occurred between the electric and gas expense columns.
Mgr. Kadrmas will check with the accounting department. After discussion a motion
was made by Commissioner Carls, seconded by Commissioner Wetterling to accept
the financial and budget reports. Motion was unanimously carried.
The Hutchinson Utilities Commission By -Laws were updated (see attached.) The
commission meetings will now be held at 3:00 p.m. on the last Wednesday of every
month instead of 1:00 p.m. on the last Monday of every month. A motion was made
by Commissioner Carls, seconded by Commissioner Wetterling to amend the by-
laws. Motion was unanimously carried.
Manager Kadrmas presented Requisition #11092 for wire for stock replacement.
After discussion, a motion was made by Commissioner Wetterling, seconded by
Commissioner Carls to approve the requisition to RESCO, Moorhead, Minnesota,
in the amount of $14,217.75 (see attached). Motion was unanimously carried.
Manager Kadrmas presented Requisition #11143 for wire which will be used next
spring. After discussion, a motion was made by Commissioner Wetterling, seconded
by Commissioner Carls to approve the requisition to WESCO, St. Paul, Minnesota,
in the amount of $12,845.50 (see attached). Motion was unanimously carried.
Manager Kadrmas presented quotations obtained by Associated Consultants
Engineers, Inc. for wall replacement between high and low roofs at power plant #1
(quotations attached). After discussion, a motion was made by Commissioner Carls,
seconded by Commissioner Wetterling to award the quotation to Greystone
Construction Company, Shakopee, Minnesota, in the amount of $13,625.00. Motion
was unanimously carried.
3q
Counsel Anderson brought the commission up -to -date on the United Power Association
(UPA) Tree Issue. This is an issue between UPA and Steven Lindhorst and in no way
affects HUC.
Associated Consultants Engineers, Inc. has invoiced us an additional fee for preparing two
air quality permit applications for Minnesota Pollution Control Agency. After discussion it
was decided that HUC will not pay any more than the amount previously agreed upon and
which has already been paid.
Discussed by -laws changes to the Midwest Region Gas Task Force Association. After
discussion, a motion was made by Commissioner Wetterling, seconded by Commissioner
Carls to adopt Resolution No. 155 (see attached).
General Manager's Report
A. The HTI substation is energized and running well.
B. Korngiebel Architectures will submit a cost estimate for the 13,700 square
foot expansion /remodeling project at the Utility Center and that cost will
become a part of the budgeting process for 1999. The preliminary cost is
between $850,000 - $970,000.
C. Modifications to the employee policy for on -call procedures regarding use of
a company vehicle. The on -call vehicle will be at the utility center and the
employee will drive to the center to get the on -call vehicle. Modifications
made to the personnel policy will be presented at the next Commission
meeting.
D. We received a `thank -you' letter from New Ulm for the mutual aid assistance
we provided, because of the storm damage to their city.
E. Counsel Anderson drafted a form to be filled in and signed by the people
taking advantage of the Energy Grant Program which we offer for residential
homeowners as a means of energy conservation as part of the MN Dept. Of
Public Service /Energy Conservation /Load Management program. The
homeowner /contractor's signature is to be notarized.
F. Will discuss a possible policy on building permit fees at the next Team
Management meeting to permanently waive all building permit fees because
the Hutchinson Utilities is a political subdivision of the City of Hutchinson.
Also, a motion was made by Commissioner Carls, seconded by
Commissioner Wetterling to request the City Council to waive the HTI
substation building permit fees of $396.90. Motion was unanimously carried.
E
Old Business: None
New Business:
A quotation for a permanent recording system for the Commissioner's Room
for all Commissioners Meetings was presented. (Quotation attached.) A
policy will need to be established for reserving /discarding the tapes. After
discussion, a motion was made by Commissioner Wetterling, seconded by
Commissioner Carls to grant the quotation to Wally Pikal Music Store,
Hutchinson, Minnesota, for an amount not to exceed $1,300. Motion was
unanimously carried.
Counsel Anderson expressed his appreciation for having served as legal counsel for
Hutchinson Utilities Commission.
Counsel Anderson's firm will extend its services in representing HUC. At the
September re- organization meeting a decision will be made as to who will be the
Commission Counsel.
Manager Kadrmas reported that the Labor /Management Committee meetings are
being held on the first Wednesday at 8:00 a.m. following the Commissioner's
Regular Monthly Meeting. Discussed at the meeting was an annual
appreciation /awards banquet honoring employees for years of service or recognition
for a job well done. Commissioner Wetterling will not be able to attend the next
scheduled Labor/Management Committee Meeting on Wednesday, August 5, 1998,
at 8:00 a.m. Commissioner Carls will take his place.
There being no further business, a motion was made by Commissioner Carls,
seconded by Commissioner Wetterling to adjourn the meeting at 5:05 p.m. Motion
was unanimously carried.
rr►,V&- ecJv
Mike Carls, Secretary
ATTEST:
Roger Gilmer, Vice President
.�s
6e ;gyre- (Ina0SeS
BY -LAWS
OF
HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
ARTICLE I
Office of Commission
SECTION - 1 The office of the Hutchinson Utilities
Commission is located at 225 Michigan Street, Hutchinson,
Minnesota.
ARTICLE II
Meetings
Section - 1 Regular meetings of the Hutchinson Utilities
Commission will be held at 1:00 p.m. on the last Monday of each
month at the utility office.
Section - 2 Special and emergency meetings of the Hutchinson
Utilities Commission may be called at any time by the President or
by any two Commissioners to be held at the Commissioner's room or
at such place or places as the Commissioners may from time to time
designate.
1
1
BY -LAWS
OF
HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
ARTICLE I
Office of Commission
SECTION - 1 The office of the Hutchinson Utilities
Commission is located at 225 Michigan Street, Hutchinson,
Minnesota.
ARTICLE II
Meetings
Section - 1 Regular meetings of the Hutchinson Utilities
Commission will be held at 3:00 p.m. on the last Wednesday of each
month at the utility office.
Section - 2 Special and emergency meetings of the Hutchinson
Utilities Commission may be called at any time by the President or
by any two Commissioners to be held at the Commissioner's room or
at such place or places as the Commissioners may from time to time
designate.
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QUOTES
FOR WALL REPLACEMENT BETWEEN
HIGH AND LOW ROOFS AT PLANT #1
(Quotes obtained by Associated Consultants Engineers, Inc.)
Louis Dammann & Sons $22,336.00
Construction, Inc. add $400.00
17121 Babcock Ave if bond required
Lester Prairie MN 55354
Greystone Construction Company $13,625.00
1221 E 4t' Ave Ste 110
Shakopee MN 55379
Noel W. Vogen, ACEI, recommends accepting Greystone's quote.
Resolution 161
As per resolution #1000 adopted 11 -29 -06
Numbering resolutions from 1936 — 2006
For search purposes only
RESOLUTION #155
This Resolution is made and entered into this 29' day of July, 1998 by the Hutchinson Utilities
Commission.
RECITALS:
1. The Midwest Region Gas Task Force, a Minnesota not for profit corporation organized
under Chapter 317A of Minnesota Statutes, was originally granted corporate status by the Minnesota
Secretary of State on May 3, 1990.
2. The Midwest Region Gas Task Force Association (MRGTFA) now desires to create
an additional class of members with certain limited rights.
3. This Resolution is for the purpose of enabling these limited objectives to be
accomplished.
NOW THEREFORE BE IT RESOLVED, that the Hutchinson Utilities Commission hereby
authorizes the creation of associate member status for the Midwest Region Gas Task Force
Association and further authorizes the necessary amendments to the articles of incorporation, the by-
laws of the corporation and any other related documentation.
IT IS HEREBY FURTHER RESOLVED, that said associate member shall pay such dues
and assessments as are determined by the Midwest Region Gas Task Force Association but shall not
have any voting rights in the affairs of the corporation.
Dated: JULY 29, 1998 HUTCHINSON UTILITIES CORPORATION
Attest:
4f_� - -
Clarence Kadrmas, eneral Manager
By: Aw"'/
Its: r i�7
is
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L.
0 O-NMON PAPER. RCQUInElt; Jwj typ* #or wrijo) Wlgvall
VqW Fmj%v*p%?ftr1 will Yu14i0rupNny Apumuoll V.,
WMA MLI 1 l 0 Fd a 13) to f" F? I D"N0 Vniovium
WALLY PIKAL MUSIC SjrOng
Larry
PoOm. Owner
147 S. Main $t.
HUTCHIN", MINNESOTA 55350
(612) 5$7.2291
to
Date
"loct
LETTER
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