11-24-1997 HUCMJ
Regular Meeting
November 24, 1997
Commissioners Gilmer, Carls, Ackland and Wetterling were present. Absent was
Commissioner Ward. Also present were Manager Kadrmas and Counsel G. Barry
Anderson,
Vice President Gilmer called the meeting to order at 3:03 p.m.
The minutes of October 27, 1997, regular meeting were reviewed. A motion was
made by Commissioner Carls, seconded by Commissioner Wetterling to approve
the minutes as written. Motion was unanimously carried.
The October payables were discussed. A motion was made by Commissioner Carls,
seconded by Commissioner Wetterling to accept the payables in the amount of
$1,647,820.99 (detailed listing in payables book). Motion was unanimously carried.
The 1997 year -to -date (thru October) financial and budget reports were discussed.
A motion was made by Commissioner Wetterling, seconded by Commissioner
Ackland to accept the financial and budget reports. Motion was unanimously carried.
Mgr. Kadrmas presented the finalized 1998 budget. Discussion ensued regarding
insurance costs. After discussion, a motion was made by Commissioner Wetterling,
seconded by Commissioner Carls to eliminate the excess liability insurance and stay
under the umbrella policy of the City of Hutchinson; ask Agent Dennis Potter of
Insurance Planners to issue a pro rata check for the cancellation of the excess
liability premium already paid. Motion was unanimously carried.
Mark Schnobrich, City Forester and members of the Hutchinson Tree Board were
welcomed to the meeting. After a presentation on the Energy Tree Planting Project
and how our donations have been utilized since 1993, a motion was made by
Commissioner Cads, seconded by Commissioner Wetterling to donate $20,000 to
the Tree Board for energy conservation for 1998. Motion was unanimously carried.
The Commission continued discussing the 1998 budget, and after further
discussion, a motion was made by Commissioner Ackland, seconded by
Commissioner Wetterling to approve the 1998 budget as presented in its finalized
state. Motion was unanimously carried.
Manager Kadrmas presented two quotes for boiler and machinery insurance:
Insurance Planners $55,969
Northern Capital Commercial Lines, Inc. $64,960
Im
After discussion, a motion was made by Commissioner Ackland, seconded by
Commissioner Wetterling to grant the award of boiler and machinery insurance to
Insurance Planners in the amount of $55,969. Motion was unanimously carried.
Manager Kadrmas presented recommendation for 15 kV Switchgear for HTI (bid tabulation
attached). After discussion, a motion was made by Commissioner Carls, seconded by
Commissioner Ackland to award the bid to Pederson Power Products in the amount of
$97,290. Motion was unanimously carried. Mgr. Kadrmas mentioned that $110,000 had
been budgeted for this project.
Manager Kadrmas presented a second request for bids for 69 kV Conduit System. The first
bids were rejected in September 1997. After discussion, a motion was made by
Commissioner Carls, seconded by Commissioner Ackland to advertise for bids. Motion was
unanimously carried.
Manager Kadrmas presented revised changes to the Policies and Requirements Booklet.
Counsel Anderson will contact Mgr. Kadrmas concerning two federal laws regarding "notice
provisions". After discussion, a motion was made by Commissioner Wetterling, seconded
by Commissioner Carls to approve the changes and additions as reported, making the
booklet effective as of the date of this meeting, November 24, 1997. Motion was
unanimously carried.
General Manager's Report
• Presented a letter from Norwest Banks asking to be considered as an eligible
financial institution when we designate depositories for utility funds. Counsel
Anderson suggested the Commission address this issue when the bank opens for
business in its permanent location.
Old Business: None
New Business:
There being no further business, a motion was made by Commissioner Carls, seconded
by Commissioner Wetterling to adjourn the meeting at 5:15 pm. Motion was unanimously
carried.
ATTEST:
Roger Gilmer, Vice President
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Mike Carls, Secretary
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ADVERTISEMENT FOR BIDS
FOR
69 kV CONDUIT SYSTEM
HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 11:00 am on the 15"' day of
December 1997, and will publicly open and read aloud such Bids on the following work
and equipment:
"69 kV CONDUIT SYSTEM"
Proposals shall be properly endorsed and delivered in an envelope marked,
"69 kV CONDUIT SYSTEM" and shall be addressed to: Hutchinson Utilities
Commission of the City of Hutchinson, 225 Michigan Street, Hutchinson, Minnesota
55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications or by utilizing the
Proposal Form enclosed with the Specifications by typing the official name of the
Bidder at the top of the form.
Each proposal shall be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in
the amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter
into the proposed Contract and provide a Performance Bond after his Bid shall have
been accepted.
The successful Bidder shall furnish a Performance Bond in an amount equal to
one hundred per cent (100 %) of the Contract price to the Owner prior to the approval of
the Contract.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after
date of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the
Owner then may fix, the Owner will act upon Proposals received and with its sole
discretion may award Contract(s) for the furnishing of said equipment.
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the Office of the Hutchinson Utilities,
225 Michigan Street, Hutchinson, Minnesota 55350.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids.
Roger Gilmer, Vice- President
Date // - '-� V' C/
ATTESTED
f /
By Mike Carls, Secretary
Date l/ - 14y- 1