10-27-1997 HUCMRegular Meeting
October 27, 1997
Commissioners Ward, Carls, Ackland and Wetterling were present. Absent was
Commissioner Gilmer. Also present were Manager Kadrmas and Counsel G. Barry
Anderson.
President Ward called the meeting to order at 2:35 p.m.
City Administrator Gary Plotz and City Finance Director Ken Merrill were welcomed
to the meeting. They presented a hand -out summarizing the Use Of Hutchinson
Utilities Funds - Capital Projects from 1989 to 1997. After discussion, a motion was
made by Commissioner Carls, seconded by Commissioner Ackland to increase the
contribution to the City of Hutchinson by $20,000. Motion was unanimously carried.
The minutes of September 29, 1997, regular meeting were discussed. After
discussion, a motion was made by Commissioner Carls, seconded by
Commissioner Wetterling to approve the minutes as amended. Motion was
unanimously carried.
The September payables were discussed. A motion was made by Commissioner
Carls, seconded by Commissioner Wetterling to accept the payables in the amount
of $1,320,908.48 (detailed listing in payables book). Motion was unanimously
carried.
The 1997 year -to -date (thru September) financial and budget reports were
discussed. A motion was made by Commissioner Ackland, seconded by
Commissioner Wetterling to accept the financial and budget reports. Motion was
unanimously carried.
Counsel Anderson presented to the Commission the McLeod Cooperative Power
Association - (MCPA) Agreement. After discussion, a motion was made by
Commissioner Carls, seconded by Commissioner Wetterling to approve the
Agreement as written between Hutchinson Utilities Commission and MCPA
regarding payment for service territory (1994 agreement) and to resolve the 1994
Agreement issues regarding service territories between the parties for a settlement
of $100,000. Motion was unanimously carried.
Manager Kadrmas presented the preliminary budget for 1998. After discussion it
was decided to present the finalized budget at the November meeting for approval.
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Manager Kadrmas presented a list of uncollectible accounts. A motion was made by
Commissioner Ackland, seconded by Commissioner Wetterling to authorize management
to charge -off $28,726.29 (detailed listing on page 1,965 of October general journal.)
Motion was unanimously carried. Counsel Anderson suggested a meeting with Manager
Kadrmas to discuss in -house collection procedures.
Manager Kadrmas presented a request for bids for 15 kV Switchgear for HTI. After
discussion, a motion was made by Commissioner Wetterling, seconded by Commissioner
Ackland to advertise for bids. Motion was unanimously carried.
Votes were taken. (Commissioners Gilmer and Carls were absent.)
Aye - Commissioners Ward, Ackland and Wetterling
Nay - None
Manager Kadrmas shared a letter from Moody's Investors Service confirming a rating of
Al on the Hutchinson Utilities Revenue bonds.
Manager Kadrmas presented requisition #10306 for a circuit switcher for HTI substation.
After discussion, a motion was made by Commissioner Wetterling, seconded by
Commissioner Ackland to approve the requisition to ElectroTech, Inc. in the amount of
$24,998. Motion was unanimously carried.
Votes were taken. (Commissioners Gilmer and Carls were absent.)
Aye - Commissioners Ward, Ackland and Wettering
Nay - None
Manager Kadrmas discussed certain parts of the Hutchinson Utilities Commissions'
Policies and Requirements Booklet. There are some areas that need to be updated. After
discussion it was agreed that the requested changes will be brought before the
Commission at the November meeting for approval.
Old Business: None
New Business: None
There being no further business, a motion was made by Commissioner Wetterling,
seconded by Commissioner Ackland to adjourn the meeting at 4:40 p.m. Motion was
unanimously carried.
ATTEST:
las Ward, President
Mike Carls, Secretary
ADVERTISEMENT FOR BIDS
FOR
15 W SWITCHGEAR
HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 10:00 a.m. on the 20th day of November
1997, and will publicly open and read aloud such Bids on the following work and
equipment:
15 kV SWITCHGEAR"
Proposals shall be properly endorsed and delivered in an envelope marked,
15 W SWITCHGEAR" and shall be addressed to: Hutchinson Utilities Commission of the
City of Hutchinson, 225 Michigan Street, Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the Proposal
Form enclosed with the Specifications by typing the official name of the Bidder at the top
of the form.
Each proposal shall be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the
amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter into the
proposed Contract and provide a Performance Bond after his Bid shall have been
accepted.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after
date of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner
then may fix, the Owner will act upon Proposals received and with its sole discretion may
award Contract(s) for the furnishing of said equipment.
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the Office of the Hutchinson Utilities, 225
Michigan Street, Hutchinson, Minnesota 55350.
The Hutchinson Utilities Commission of the
Minnes reserves the right to reject any and all bids.
By
David W Zterling, Commissioner
Date October 28, 1997
ATTESTED /
B y �
Mike Carls, Secretary
Date October 28, 1997
City of Hutchinson, Hutchinson,
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