09-29-1997 HUCMFA
Regular Meeting
September 29, 1997
Commissioners Ward, Carls, Ackland and Wetterling were present. Absent was
Commissioner Gilmer. Also present were Manager Kadrmas and Counsel G. Barry
Anderson.
President Ward called the meeting to order at 3:00 p.m.
Nominations were requested for president. A motion was made by Commissioner
Ackland and seconded by Commissioner Wetterling to keep the same slate of
officers as last year. Motion was unanimously carried.
Votes were taken to keep the same slate of officers as last year. (Commissioners
Gilmer and Carls were absent.)
Aye - Commissioners Ward, Ackland and Wetterling
Nay - None
Commissioner Ward was duly elected and declared President and Commissioner
Gilmer was duly elected and declared Vice President of the Hutchinson Utilities
Commission, beginning October 1, 1997.
President Ward made the following appointments:
Secretary - Commissioner Carls
Legal Counsel - G. Barry Anderson
Recording /Assistant Secretary - Linda Madson
Receive Drug Test Reports - Commissioner Wetterling & Mgr. Kadrmas
President Ward made the following designations for depositories for Utility funds:
Depositories for Utility Funds - Citizens Bank & Trust Company
First Bank of Minnesota
First Federal
Marquette Bank - Hutchinson
A motion was made by Commissioner Wetterling, seconded by Commissioner
Ackland to ratify appointments and designations for depositories for Utility funds.
Motion was unanimously carried.
Votes were taken to ratify appointments and designations for depositories for Utility
funds. (Commissioners Gilmer and Carls were absent.)
Aye - Commissioners Ward, Ackland and Wetterling
Nay - None
Mr. & Mrs. Hergenrader were welcomed to the meeting. Mrs. Hergenrader
expressed their concern in being charged an estimate of $282.99 for an electric
meter that was not working for seven months. She wanted to know how we came
up with that amount when the meter was not working. It was explained that we
based it on 1996 usage and it was billed accordingly.
9A
She also expressed their concern in not being notified before hand when we changed out
the defective meter, which caused the power to go out. Mgr. Kadrmas apologized for our
not informing her prior to the change -out of the meter, and that we would check into it as
it is our policy to inform customers prior to the change -out.
Mrs. Hergenrader offered to pay $150 for the electricity used during the 7 -month period
when they were only charged the monthly minimum fee of $1.50.
At Counsel Anderson's suggestion, a motion was made by Commissioner Wetterling,
seconded by Commissioner Ackland to accept the Hergenrader's payment of $150 for
electricity used during the 7 -month period the electric meter was not working. Payment to
be made within 30 days of September 2Vh, and the administration and interest fees will
also be removed. Motion was unanimously carried.
The minutes of September 29"' (August's meeting) regular meeting were discussed.
Commissioner Wetterling asked if the Augusta Housing billing concern was satisfied. Mgr.
Kadrmas reported that Nate Smutka has discussed the options with Mr. Wanders and
agreed on a monthly budget. A motion was made by Commissioner Ackland, seconded by
Commissioner Wetterling to approve the minutes as written. Motion was unanimously
carried.
The August payables were discussed. A motion was made by Commissioner Wetterling,
seconded by Commissioner Ackland to accept the payables in the amount of
$1,264,924.96 (detailed listing in payables book). Motion was unanimously carried.
The 1997 year -to -date (thru August) financial and budget reports were reviewed. Mgr.
Kadrmas reported on a $160,000 posting error between inventory and expense from last
month. A motion was made by Commissioner Wetterling, seconded by Commissioner
Ackland to accept the financial and budget reports. Motion was unanimously carried.
Mgr. Kadrmas discussed the recommendation to reject bid for 69 kV Conduit System (bid
tabulation attached). Local contractors expected to bid on this project were too busy this
time of year to submit a bid. If we re -bid this project in January, we still have time to do the
work in the spring. After discussion a motion was made by Commissioner Ackland,
seconded by Commissioner Wetterling to reject the bid and re -bid later in the year. Motion
was unanimously carried.
Mgr. Kadrmas presented recommendation for 69 kV XLPE Power Cable (bid tabulation
attached). This bid is $80,000 under our estimated cost. After discussion, a motion was
made by Commissioner Ackland, seconded by Commissioner Wetterling to award the bid
to Border States Electric Supply Company in the amount of $44,324.10. Motion was
unanimously ,carried.
Mgr. Kadrmas presented recommendation for 69 kV Circuit Breaker (bid tabulation
attached). Thirty -five thousand dollars was budgeted for this project. After
discussion, a motion was made by Commissioner Wetterling, seconded by
Commissioner Carls to award the bid to ElectroTech Inc. in the amount of $32,115.
Motion was unanimously carried.
Mgr. Kadrmas passed around a sympathy card for signatures to send to the family
of Clinton Tracy, a former Commissioner who passed away September 16, 1997,
in Tuscon Arizona.
Mgr. Kadrmas reported that no date has been planned for the Joint HUC /City
Meeting.
Mgr. Kadrmas reported on what other cities are doing regarding REC payments.
After a VERY lengthy discussion of over an hour, the Commission has decided on
no change, to leave the policy `as is'. Counsel Anderson will report our decision to
the Mayor and City Council.
Mayor Torgerson was not present to discuss contribution to City.
General Manager's Report
• Discussed the 1997 APPA Customer Accounting Survey Report
• Discussed MMUA deregulation issue. Mgr. Kadrmas reported that we're ok
concerning deregulation. After discussion it was decided to `sit on it' and see
where it goes.
Old Business:
Counsel Anderson reported on the Jay Bros. law suit. Jay Bros. wants to talk
about the $75,000 settlement we're asking for. Counsel Anderson will listen
to what they have to say and will inform us as talks progress.
New Business:
The October regular meeting will be held on October 27th at 2:30 p.m.
N
There being no further business, a motion was made by Commissioner Ackland,
seconded by Commissioner Wetterling to adjourn the meeting at 5:15 p.m. Motion
was unanimously carried.
ATTEST:
--I^ �A A " 'ca
D glas Ward, President
Mike Carls, Secretary
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