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08-24-2001 EDAMHutchinson Community Development Corporation - an EDA Board of Commissioners Friday, August 24, 2001 7:00 a.m. at City Center Conference Room Minutes Board Members present are in bold print Don Walser Bob Windel Jeff Haag Jim Haugen Keith Fischer Duane Hoversten Tim Ulrich Chamber Rep: There was no chamber member present HCDC Staff: Christie Rock, Executive Director 1. Call to order... President Tim Ulrich Tim Ulrich called the meeting to order at 7:00 a.m. 2. Approval of EDA Board of Commissioners minutes for June 29, 2001 Bob Windel made a motion to approve the minutes from June 29, 2001. Jim Haugen seconded the motion. Tim Ulrich asked for discussion. The motion passed. 3. Approval of EDA Board of Commissioners minutes for July 27, 2001 Duane Hoversten made a motion to approve the minutes for July 27, 2001. Bob Windel seconded the motion. Tim Ulrich asked for discussion. The motion passed. 4. Approval of financial statements for July 2001 Jim Haugen made a motion to approve the financial statements for July 2001. Duane Hoversten seconded the motion. Tim Ulrich asked for discussion. The motion passed. 5. One - Motion Agenda There was nothing on the one - motion agenda. 6. Executive Director Update Christie provided an update of the projects she has been working on over the past month. Projects include the following: • Working on a brochure to promote the Economic Development loan program • Working on a brochure to promote the downtown area • Prepared revised layout for the commercial rehab loan guidelines • Attended a the Southwest Minnesota Economic Development Professionals meeting in Morton • Attended the Southwest Minnesota Foundation Business Advisory meeting in Lakefield • Sent letters to consultants not selected for the downtown study • Working on presentation for the Minnesota Planning Association Conference in September • Board packets, meeting notices, agendas, minutes, etc... 7. Industrial Park Developments Christie indicated there was nothing new to report. The Industrial Park Task Force is meeting on September 5, to review potential opportunities for industrial park expansion. 8. Consideration of applications to the Commercial Rehabilitation Loan Program There was one application to the Commercial Rehabilitation Loan Program. Quade Family Partnership is seeking a loan $59,820.00 for a new roof on Main Street Antiques. Kirk Quade provided a bid from Schwickert Company out of Mankato. Main Street Antiques currently has one outstanding loan with the HCDC. The balance is $1,848.51. Mr. Quade provided the tax return from Quade Family Partnership. He also provided the profit and loss statement from Main Street Antiques. Christie noted that she did have a conversation with Kirk Quade regarding the work that was done at 101 Park Place. Kirk explained that he did the majority of the work in the Curves space. Christie inquired whether he had any other rehab projects planned for that building and he indicated he plans to fix up the bathrooms. Christie did an ownership and encumbrances report on two parcels. There are two outstanding mortgages with the HCDC and nothing else. The total estimated market value on the two parcels is $246,800. The Finance Team recommended approval of this loan. Jim Haugen made a motion to approve the loan to Quade Family Partnership. Bob Windel seconded the motion. Tim Ulrich asked for discussion. The motion passed. 9. Consideration of application to the Storefront Revitalization Matching Grant Program There were no applications to the Storefront Revitalization Matching Grant Program. 10. Consideration of application to the Sign and Awning Grant Program There were no applications to the Sign and Awning Grant Program. 11. Consideration of participation in the West Central Minnesota Growth Alliance Joe Egge, the Meeker County Economic Development Director gave a presentation and answered questions regarding the West Central Minnesota Growth Alliance. Christie provided board members with a copy of the Alliance's marketing plan. The Alliance is seeking membership dues of $2,500. The board will continue discussions next month. There is a meeting scheduled on September 11, in Appleton to review the work the Alliance has done thus far. Tim encouraged people to attend. Christie asked Joe Egge to send her a meeting notice. 2 12. Consideration of selecting Hoisington Koegler Group, Inc. as the consultants for the Downtown Revitalization Master Plan and paying fee out of the commercial rehabilitation loan program. Christie explained that after interviews with three different consulting firms (HKGi, SEH and SRF), the selection committee, consisting of representatives from the Hutchinson Downtown Association, EDA, Chamber of Commerce and Historic Hutchinson, decided to hire HKGi to complete the Downtown Revitalization Master Plan. The fee for completion of the plan is $155,300. Christie indicated that this was a difficult decision for the selection committee. Tim Ulrich commented on the professionalism of all three consulting firms, however, he indicated that HKGi presented a better package. They were able to answer questions with respect to financing for implementation better than SRF and SEH. The historic preservation architect was also very knowledgeable. Ulrich said he was skeptical of the study at first, but after listening to the presentations felt that the study was a great opportunity for the city to develop a long -range plan for downtown. Christie said that she spoke with Jeff Haag and he is very excited about the study. He has reviewed all three proposals and believes that HKGi is the best fit for the project. This study will examine the reuse potential of both the Hutch Hotel and the State Theater. Jeff stands to benefit greatly from the project. Discussion also took place regarding the funding source for the project. Board members agreed that this was a very steep price to pay for the study. Christie explained the comprehensiveness of the study. She also provided copies of HKGi's proposal for the board to consider. After much discussion, Bob Windel made a motion to hire HKGi to complete the Downtown Revitalization Master Plan. He further stated that the fee should come out of the downtown commercial rehabilitation program, and the EDA Board must approve any change orders. Jim Haugen seconded the motion. Tim Ulrich asked for discussion. The motion passed. 13. New business There was no new business to discuss. 14. Chamber report There was no Chamber report. 15. The September Chamber Rep is Keith Fischer 16. Next meeting The next meeting is September 28, 2001. 17. Adjournment A motion was made to adjourn the meeting. The motion was seconded. The meeting adjourned at 8:30 a.m. Respectfully submitted, Jim Haugen, Secretary /Treasurer